AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, DECEMBER 11, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION & PUBLIC COMMENTS 6:00 P.M. REORGANIZATION
4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Legal Counsel Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): 1 potential case
B. Conference with Legal Counsel Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1 potential case
C. Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Hinojosa v. Spanish Hills Country Club, LLC; City of Camarillo et al.
Ventura County Superior Court Case No. 2024CUPP031486
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS NONE
GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
D. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of November 13, 2024 and special meeting of November 20, 2024.
E. 2025 City Council and Board Regular Meeting Schedule Recommendation : Approve the 2025 City Council and Board Regular Meeting Schedule.
F. 2025 City Council Committee Assignments
Recommendation : Approve the 2025 Council Committee Appointments.
G. Planning Commission Appointments
Recommendation : Adopt a Resolution reappointing Tom Murphy and David Edsall as Planning Commissioners for the City of Camarillo for fouryear terms, set to expire in January 2029.
H. Adopt Ordinance 2026, an Ordinance of the City Council of the City of Camarillo for a Change of Zone from Village Commercial Mixed Use (CMU) to Commercial Planned Development (CPD), Involving Approximately 0.94 Acres, Further Described and Set Forth as Change Of Zone 336 (CZ336)
Recommendation : Adopt Ordinance 2026, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
I. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
J. Senate Bill 341 Report for the Fiscal Year Ended June 30, 2024 Recommendation : Receive and file report.
K. Development Impact and Capital Fees Report for the Fiscal Year Ended June 30, 2024 Recommendation : Receive and file the report.
L. Report from CliftonLarsonAllen LLP, Independent Auditors – Financial Statements for Fiscal Year Ended June 30, 2024
Recommendation : Receive and file the ACFR and various reports.
M. Computer Equipment purchase with CompuWave Inc
Recommendation :
1. Authorize the purchase of computers is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b) (3);
2. Authorize the issuance of a purchase order to CompuWave in the amount of $535,353;
3. Authorize the City Manager to negotiate additional computer purchases with CompuWave as needed.
N. Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS202213
Recommendation : Adopt a Resolution exonerating warranty securities for the Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS202213 with ABM Electrical & Lighting Solutions, Inc.
O. Blanket Purchase Orders – Authorize the Purchasing Officer to Increase Blanket Purchase Orders for FY 2024/25
Recommendation : Authorize the Purchasing Officer to increase the blanket purchase orders for A1 Truck and Equipment and CompuWave.
P. Award OnCall Professional Services Agreements for CEQA Consulting Services to Rincon Consultants, Inc. and Michael Baker International Recommendation :
1. Find that approving oncall CEQA consulting services agreements is exempt from CEQA under CEQA Guideline 15061(b)(3).
2. Authorize the City Manager to execute Agreement No. 2024196 with Michael Baker International.
3. Authorize the City Manager to execute Agreement No. 2024197 with Rincon Consultants, Inc.
4. Authorize the City Manager to execute amendments and change orders, if required, within the approved budget limits.
Q. Tobacco Grant Program Award
Recommendation :
1. Adopt a Resolution accepting the $70,662 award from the Office of the Attorney General Tobacco Grant Program.
2. Authorize the City Manager to execute the grant agreement and any related documents or reports necessary to implement the program.
R. VertexOne Software LLC – Software Agreement
Recommendation :
1. Authorize the City Manager to execute Agreement No. 20248, including a $65,000 Implementation fee with VertexOne Software LLC in an amount of $314,296.37 for the use of VertexOne Software and associated services; and
2. Authorize a contingency in the amount of $24,929.64 (approximately 10%) to address any unforeseen additional services or technical adjustments, for a total agreement authorization of $339,226.01; and
3. Authorize the City Manager to execute future amendments to the agreement including the potential enhancement of the optional addon feature, Single Sign On (Customer) in the amount of $16,629.56 with an additional 3% increase for subsequent years.
S. Camarillo Signal Painting and Yellow Borders Project (TM20243) – Award of Contract Recommendation :
1. Find Specification No. TM20243, Camarillo Signal Painting and Yellow Borders Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorize the City Manager to execute Public Works Contract No. 2024191 with Streetlight Restoration Specialists in the amount of $187,860 and execute contract change orders for project contingencies in the amount of $18,790 for a total authorized expenditure of $206,650.
T. Pleasant Valley Road Bike Lanes – Project No. ST5006, CML5393 (036) – Authorization to Solicit Bids for Construction
Recommendation :
1. Adopt a Resolution approving Pleasant Valley Road Bike Lanes – Project No. ST 5006, CML5393 (036), the plans, specifications, notice inviting bids, and authorizing staff to invite bids; and
2. Ratify the $38,087.50 payment to CDFW for the remaining balance of 1602 Permitting fee for Streambed Alteration; and
3. Authorize the City Manager, or his designee, to execute other documents as may be necessary to complete Pleasant Valley Road Bike Lanes – Project No. ST 5006, CML5393 (036).
U. Tract 5979 PEGH Investments LLC (terminus of Camino Ruiz and Camino Carillo) – Adopt a Resolution Exonerating Warranty Security
Recommendation : Adopt a Resolution exonerating the warranty security for T5979 PEGH Investments LLC.
V. Camarillo Area Transit Resolution Approving Updated Title VI Plan Recommendation : Adopt a Resolution approving the updated Title VI Plan.
W. Annual Resurfacing (Project No. ST5015) – Exonerate Maintenance Bond Recommendation : Adopt a Resolution exonerating the maintenance bond for Annual Resurfacing Project No. ST5015 with American Asphalt South, Inc.
X. Ventura County Transportation Commission Interagency Agreement Senate Bill 125 Funding
Recommendation : Authorize the City Manager to execute the Interagency Agreement with Ventura County Transportation Commission for the disbursement and administration of grant funds in the amount of $700,000 from the State of California’s Senate Bill 125.
Y. Proposed Updates to the Workforce Housing Downpayment Assistance Program Guidelines and Camarillo Workforce Housing Down Payment Assistance Program – Loan Approval
Recommendation :
1. Find that the Camarillo Workforce Housing Down Payment Assistance Program is exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines §§ 15061(b)(3); and
2. Adopt a Resolution approving the proposed changes to the Workforce Housing Downpayment Assistance Program; and
3. Adopt a Resolution authorizing a budget appropriation, approving the $50,000 loan disbursement, and authorizing the City Manager to execute all associated documents, including acceptance of the associated deed of trust.
DISCUSSION ITEMS
Z. Award Professional Services Agreement to The Natelson Dale Group Inc. for the Preparation of Market Analysis for the Camarillo Commons Strategic Plan Recommendation :
1. Find the award of a Professional Services Agreement to prepare a market analysis for the Camarillo Commons Strategic Plan exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and
2. Authorize an appropriation of $100,000 from Community Development Account No. 1011701417.3201 from available General Fund Unassigned Fund Balance; and
3. Authorize the City Manager to execute CC Agreement No. 2024193 with The Natelson Dale Group Inc. in the amount of $86,200; and
4. Authorize a contingency in the amount of $13,800, for a total not to exceed amount of $100,000; and
5. Authorize the City Manager to execute future amendments, documents, and Change Orders if required, up to the total not to exceed amount.
AA. Camarillo Train Station Undercrossing (Project No. ST1405) Award Professional Service Agreement
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2024 176 with RailPros, Inc. for an amount nottoexceed $1,758,901 for final design and authorize a contingency in the amount of $263,835 for a total agreement authorization of $2,022,736; and
2. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts.
AB. Building and Safety Fees Study Update
Recommendation : Receive an update on the Building and Safety Fees Study and provide input to staff.
PUBLIC HEARINGS NONE
6:00 P.M. COUNCIL REORGANIZATION
AC. Oath of Office for Appointed Councilmembers for a Term Ending in December 2028 Recommendation : The City Clerk will administer the Oath of Office to:
Kevin Kildee – Representing District 3
Tony Trembley – Representing District 4
AD. Recognize Outgoing Mayor Tony Trembley
AE. Reorganization of the City Council
Recommendation :
1. Receive Nominations, and by majority vote, appoint the position of Mayor.
2. Receive Nominations, and by majority vote, appoint the position of Vice Mayor.
AF. Remarks by Incoming Mayor
MEMORIAM
Former Councilmember Mike Morgan
CLOSED SESSION REPORT
ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agentsmust disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding.
However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive comments for items not on the agenda during general public comments. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – December 11, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, DECEMBER 11, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION & PUBLIC COMMENTS 6:00 P.M. REORGANIZATION
4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Legal Counsel Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): 1 potential case
B. Conference with Legal Counsel Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1 potential case
C. Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Hinojosa v. Spanish Hills Country Club, LLC; City of Camarillo et al.
Ventura County Superior Court Case No. 2024CUPP031486
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS NONE
GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
D. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of November 13, 2024 and special meeting of November 20, 2024.
E. 2025 City Council and Board Regular Meeting Schedule Recommendation : Approve the 2025 City Council and Board Regular Meeting Schedule.
F. 2025 City Council Committee Assignments
Recommendation : Approve the 2025 Council Committee Appointments.
G. Planning Commission Appointments
Recommendation : Adopt a Resolution reappointing Tom Murphy and David Edsall as Planning Commissioners for the City of Camarillo for fouryear terms, set to expire in January 2029.
H. Adopt Ordinance 2026, an Ordinance of the City Council of the City of Camarillo for a Change of Zone from Village Commercial Mixed Use (CMU) to Commercial Planned Development (CPD), Involving Approximately 0.94 Acres, Further Described and Set Forth as Change Of Zone 336 (CZ336)
Recommendation : Adopt Ordinance 2026, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
I. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
J. Senate Bill 341 Report for the Fiscal Year Ended June 30, 2024 Recommendation : Receive and file report.
K. Development Impact and Capital Fees Report for the Fiscal Year Ended June 30, 2024 Recommendation : Receive and file the report.
L. Report from CliftonLarsonAllen LLP, Independent Auditors – Financial Statements for Fiscal Year Ended June 30, 2024
Recommendation : Receive and file the ACFR and various reports.
M. Computer Equipment purchase with CompuWave Inc
Recommendation :
1. Authorize the purchase of computers is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b) (3);
2. Authorize the issuance of a purchase order to CompuWave in the amount of $535,353;
3. Authorize the City Manager to negotiate additional computer purchases with CompuWave as needed.
N. Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS202213
Recommendation : Adopt a Resolution exonerating warranty securities for the Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS202213 with ABM Electrical & Lighting Solutions, Inc.
O. Blanket Purchase Orders – Authorize the Purchasing Officer to Increase Blanket Purchase Orders for FY 2024/25
Recommendation : Authorize the Purchasing Officer to increase the blanket purchase orders for A1 Truck and Equipment and CompuWave.
P. Award OnCall Professional Services Agreements for CEQA Consulting Services to Rincon Consultants, Inc. and Michael Baker International Recommendation :
1. Find that approving oncall CEQA consulting services agreements is exempt from CEQA under CEQA Guideline 15061(b)(3).
2. Authorize the City Manager to execute Agreement No. 2024196 with Michael Baker International.
3. Authorize the City Manager to execute Agreement No. 2024197 with Rincon Consultants, Inc.
4. Authorize the City Manager to execute amendments and change orders, if required, within the approved budget limits.
Q. Tobacco Grant Program Award
Recommendation :
1. Adopt a Resolution accepting the $70,662 award from the Office of the Attorney General Tobacco Grant Program.
2. Authorize the City Manager to execute the grant agreement and any related documents or reports necessary to implement the program.
R. VertexOne Software LLC – Software Agreement
Recommendation :
1. Authorize the City Manager to execute Agreement No. 20248, including a $65,000 Implementation fee with VertexOne Software LLC in an amount of $314,296.37 for the use of VertexOne Software and associated services; and
2. Authorize a contingency in the amount of $24,929.64 (approximately 10%) to address any unforeseen additional services or technical adjustments, for a total agreement authorization of $339,226.01; and
3. Authorize the City Manager to execute future amendments to the agreement including the potential enhancement of the optional addon feature, Single Sign On (Customer) in the amount of $16,629.56 with an additional 3% increase for subsequent years.
S. Camarillo Signal Painting and Yellow Borders Project (TM20243) – Award of Contract Recommendation :
1. Find Specification No. TM20243, Camarillo Signal Painting and Yellow Borders Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorize the City Manager to execute Public Works Contract No. 2024191 with Streetlight Restoration Specialists in the amount of $187,860 and execute contract change orders for project contingencies in the amount of $18,790 for a total authorized expenditure of $206,650.
T. Pleasant Valley Road Bike Lanes – Project No. ST5006, CML5393 (036) – Authorization to Solicit Bids for Construction
Recommendation :
1. Adopt a Resolution approving Pleasant Valley Road Bike Lanes – Project No. ST 5006, CML5393 (036), the plans, specifications, notice inviting bids, and authorizing staff to invite bids; and
2. Ratify the $38,087.50 payment to CDFW for the remaining balance of 1602 Permitting fee for Streambed Alteration; and
3. Authorize the City Manager, or his designee, to execute other documents as may be necessary to complete Pleasant Valley Road Bike Lanes – Project No. ST 5006, CML5393 (036).
U. Tract 5979 PEGH Investments LLC (terminus of Camino Ruiz and Camino Carillo) – Adopt a Resolution Exonerating Warranty Security
Recommendation : Adopt a Resolution exonerating the warranty security for T5979 PEGH Investments LLC.
V. Camarillo Area Transit Resolution Approving Updated Title VI Plan Recommendation : Adopt a Resolution approving the updated Title VI Plan.
W. Annual Resurfacing (Project No. ST5015) – Exonerate Maintenance Bond Recommendation : Adopt a Resolution exonerating the maintenance bond for Annual Resurfacing Project No. ST5015 with American Asphalt South, Inc.
X. Ventura County Transportation Commission Interagency Agreement Senate Bill 125 Funding
Recommendation : Authorize the City Manager to execute the Interagency Agreement with Ventura County Transportation Commission for the disbursement and administration of grant funds in the amount of $700,000 from the State of California’s Senate Bill 125.
Y. Proposed Updates to the Workforce Housing Downpayment Assistance Program Guidelines and Camarillo Workforce Housing Down Payment Assistance Program – Loan Approval
Recommendation :
1. Find that the Camarillo Workforce Housing Down Payment Assistance Program is exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines §§ 15061(b)(3); and
2. Adopt a Resolution approving the proposed changes to the Workforce Housing Downpayment Assistance Program; and
3. Adopt a Resolution authorizing a budget appropriation, approving the $50,000 loan disbursement, and authorizing the City Manager to execute all associated documents, including acceptance of the associated deed of trust.
DISCUSSION ITEMS
Z. Award Professional Services Agreement to The Natelson Dale Group Inc. for the Preparation of Market Analysis for the Camarillo Commons Strategic Plan Recommendation :
1. Find the award of a Professional Services Agreement to prepare a market analysis for the Camarillo Commons Strategic Plan exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and
2. Authorize an appropriation of $100,000 from Community Development Account No. 1011701417.3201 from available General Fund Unassigned Fund Balance; and
3. Authorize the City Manager to execute CC Agreement No. 2024193 with The Natelson Dale Group Inc. in the amount of $86,200; and
4. Authorize a contingency in the amount of $13,800, for a total not to exceed amount of $100,000; and
5. Authorize the City Manager to execute future amendments, documents, and Change Orders if required, up to the total not to exceed amount.
AA. Camarillo Train Station Undercrossing (Project No. ST1405) Award Professional Service Agreement
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2024 176 with RailPros, Inc. for an amount nottoexceed $1,758,901 for final design and authorize a contingency in the amount of $263,835 for a total agreement authorization of $2,022,736; and
2. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts.
AB. Building and Safety Fees Study Update
Recommendation : Receive an update on the Building and Safety Fees Study and provide input to staff.
PUBLIC HEARINGS NONE
6:00 P.M. COUNCIL REORGANIZATION
AC. Oath of Office for Appointed Councilmembers for a Term Ending in December 2028 Recommendation : The City Clerk will administer the Oath of Office to:
Kevin Kildee – Representing District 3
Tony Trembley – Representing District 4
AD. Recognize Outgoing Mayor Tony Trembley
AE. Reorganization of the City Council
Recommendation :
1. Receive Nominations, and by majority vote, appoint the position of Mayor.
2. Receive Nominations, and by majority vote, appoint the position of Vice Mayor.
AF. Remarks by Incoming Mayor
MEMORIAM
Former Councilmember Mike Morgan
CLOSED SESSION REPORT
ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agentsmust disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding.
However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive comments for items not on the agenda during general public comments. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – December 11, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, DECEMBER 11, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION & PUBLIC COMMENTS 6:00 P.M. REORGANIZATION
4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Legal Counsel Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): 1 potential case
B. Conference with Legal Counsel Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1 potential case
C. Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Hinojosa v. Spanish Hills Country Club, LLC; City of Camarillo et al.
Ventura County Superior Court Case No. 2024CUPP031486
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS NONE
GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
D. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of November 13, 2024 and special meeting of November 20, 2024.
E. 2025 City Council and Board Regular Meeting Schedule Recommendation : Approve the 2025 City Council and Board Regular Meeting Schedule.
F. 2025 City Council Committee Assignments
Recommendation : Approve the 2025 Council Committee Appointments.
G. Planning Commission Appointments
Recommendation : Adopt a Resolution reappointing Tom Murphy and David Edsall as Planning Commissioners for the City of Camarillo for fouryear terms, set to expire in January 2029.
H. Adopt Ordinance 2026, an Ordinance of the City Council of the City of Camarillo for a Change of Zone from Village Commercial Mixed Use (CMU) to Commercial Planned Development (CPD), Involving Approximately 0.94 Acres, Further Described and Set Forth as Change Of Zone 336 (CZ336)
Recommendation : Adopt Ordinance 2026, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
I. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
J. Senate Bill 341 Report for the Fiscal Year Ended June 30, 2024 Recommendation : Receive and file report.
K. Development Impact and Capital Fees Report for the Fiscal Year Ended June 30, 2024 Recommendation : Receive and file the report.
L. Report from CliftonLarsonAllen LLP, Independent Auditors – Financial Statements for Fiscal Year Ended June 30, 2024
Recommendation : Receive and file the ACFR and various reports.
M. Computer Equipment purchase with CompuWave Inc
Recommendation :
1. Authorize the purchase of computers is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b) (3);
2. Authorize the issuance of a purchase order to CompuWave in the amount of $535,353;
3. Authorize the City Manager to negotiate additional computer purchases with CompuWave as needed.
N. Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS202213
Recommendation : Adopt a Resolution exonerating warranty securities for the Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS202213 with ABM Electrical & Lighting Solutions, Inc.
O. Blanket Purchase Orders – Authorize the Purchasing Officer to Increase Blanket Purchase Orders for FY 2024/25
Recommendation : Authorize the Purchasing Officer to increase the blanket purchase orders for A1 Truck and Equipment and CompuWave.
P. Award OnCall Professional Services Agreements for CEQA Consulting Services to Rincon Consultants, Inc. and Michael Baker International Recommendation :
1. Find that approving oncall CEQA consulting services agreements is exempt from CEQA under CEQA Guideline 15061(b)(3).
2. Authorize the City Manager to execute Agreement No. 2024196 with Michael Baker International.
3. Authorize the City Manager to execute Agreement No. 2024197 with Rincon Consultants, Inc.
4. Authorize the City Manager to execute amendments and change orders, if required, within the approved budget limits.
Q. Tobacco Grant Program Award
Recommendation :
1. Adopt a Resolution accepting the $70,662 award from the Office of the Attorney General Tobacco Grant Program.
2. Authorize the City Manager to execute the grant agreement and any related documents or reports necessary to implement the program.
R. VertexOne Software LLC – Software Agreement
Recommendation :
1. Authorize the City Manager to execute Agreement No. 20248, including a $65,000 Implementation fee with VertexOne Software LLC in an amount of $314,296.37 for the use of VertexOne Software and associated services; and
2. Authorize a contingency in the amount of $24,929.64 (approximately 10%) to address any unforeseen additional services or technical adjustments, for a total agreement authorization of $339,226.01; and
3. Authorize the City Manager to execute future amendments to the agreement including the potential enhancement of the optional addon feature, Single Sign On (Customer) in the amount of $16,629.56 with an additional 3% increase for subsequent years.
S. Camarillo Signal Painting and Yellow Borders Project (TM20243) – Award of Contract Recommendation :
1. Find Specification No. TM20243, Camarillo Signal Painting and Yellow Borders Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorize the City Manager to execute Public Works Contract No. 2024191 with Streetlight Restoration Specialists in the amount of $187,860 and execute contract change orders for project contingencies in the amount of $18,790 for a total authorized expenditure of $206,650.
T. Pleasant Valley Road Bike Lanes – Project No. ST5006, CML5393 (036) – Authorization to Solicit Bids for Construction
Recommendation :
1. Adopt a Resolution approving Pleasant Valley Road Bike Lanes – Project No. ST 5006, CML5393 (036), the plans, specifications, notice inviting bids, and authorizing staff to invite bids; and
2. Ratify the $38,087.50 payment to CDFW for the remaining balance of 1602 Permitting fee for Streambed Alteration; and
3. Authorize the City Manager, or his designee, to execute other documents as may be necessary to complete Pleasant Valley Road Bike Lanes – Project No. ST 5006, CML5393 (036).
U. Tract 5979 PEGH Investments LLC (terminus of Camino Ruiz and Camino Carillo) – Adopt a Resolution Exonerating Warranty Security
Recommendation : Adopt a Resolution exonerating the warranty security for T5979 PEGH Investments LLC.
V. Camarillo Area Transit Resolution Approving Updated Title VI Plan Recommendation : Adopt a Resolution approving the updated Title VI Plan.
W. Annual Resurfacing (Project No. ST5015) – Exonerate Maintenance Bond Recommendation : Adopt a Resolution exonerating the maintenance bond for Annual Resurfacing Project No. ST5015 with American Asphalt South, Inc.
X. Ventura County Transportation Commission Interagency Agreement Senate Bill 125 Funding
Recommendation : Authorize the City Manager to execute the Interagency Agreement with Ventura County Transportation Commission for the disbursement and administration of grant funds in the amount of $700,000 from the State of California’s Senate Bill 125.
Y. Proposed Updates to the Workforce Housing Downpayment Assistance Program Guidelines and Camarillo Workforce Housing Down Payment Assistance Program – Loan Approval
Recommendation :
1. Find that the Camarillo Workforce Housing Down Payment Assistance Program is exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines §§ 15061(b)(3); and
2. Adopt a Resolution approving the proposed changes to the Workforce Housing Downpayment Assistance Program; and
3. Adopt a Resolution authorizing a budget appropriation, approving the $50,000 loan disbursement, and authorizing the City Manager to execute all associated documents, including acceptance of the associated deed of trust.
DISCUSSION ITEMS
Z. Award Professional Services Agreement to The Natelson Dale Group Inc. for the Preparation of Market Analysis for the Camarillo Commons Strategic Plan Recommendation :
1. Find the award of a Professional Services Agreement to prepare a market analysis for the Camarillo Commons Strategic Plan exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and
2. Authorize an appropriation of $100,000 from Community Development Account No. 1011701417.3201 from available General Fund Unassigned Fund Balance; and
3. Authorize the City Manager to execute CC Agreement No. 2024193 with The Natelson Dale Group Inc. in the amount of $86,200; and
4. Authorize a contingency in the amount of $13,800, for a total not to exceed amount of $100,000; and
5. Authorize the City Manager to execute future amendments, documents, and Change Orders if required, up to the total not to exceed amount.
AA. Camarillo Train Station Undercrossing (Project No. ST1405) Award Professional Service Agreement
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2024 176 with RailPros, Inc. for an amount nottoexceed $1,758,901 for final design and authorize a contingency in the amount of $263,835 for a total agreement authorization of $2,022,736; and
2. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts.
AB. Building and Safety Fees Study Update
Recommendation : Receive an update on the Building and Safety Fees Study and provide input to staff.
PUBLIC HEARINGS NONE
6:00 P.M. COUNCIL REORGANIZATION
AC. Oath of Office for Appointed Councilmembers for a Term Ending in December 2028 Recommendation : The City Clerk will administer the Oath of Office to:
Kevin Kildee – Representing District 3
Tony Trembley – Representing District 4
AD. Recognize Outgoing Mayor Tony Trembley
AE. Reorganization of the City Council
Recommendation :
1. Receive Nominations, and by majority vote, appoint the position of Mayor.
2. Receive Nominations, and by majority vote, appoint the position of Vice Mayor.
AF. Remarks by Incoming Mayor
MEMORIAM
Former Councilmember Mike Morgan
CLOSED SESSION REPORT
ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agentsmust disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding.
However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive comments for items not on the agenda during general public comments. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – December 11, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, DECEMBER 11, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION & PUBLIC COMMENTS 6:00 P.M. REORGANIZATION
4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Legal Counsel Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): 1 potential case
B. Conference with Legal Counsel Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1 potential case
C. Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Hinojosa v. Spanish Hills Country Club, LLC; City of Camarillo et al.
Ventura County Superior Court Case No. 2024CUPP031486
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS NONE
GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
D. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of November 13, 2024 and special meeting of November 20, 2024.
E. 2025 City Council and Board Regular Meeting Schedule Recommendation : Approve the 2025 City Council and Board Regular Meeting Schedule.
F. 2025 City Council Committee Assignments
Recommendation : Approve the 2025 Council Committee Appointments.
G. Planning Commission Appointments
Recommendation : Adopt a Resolution reappointing Tom Murphy and David Edsall as Planning Commissioners for the City of Camarillo for fouryear terms, set to expire in January 2029.
H. Adopt Ordinance 2026, an Ordinance of the City Council of the City of Camarillo for a Change of Zone from Village Commercial Mixed Use (CMU) to Commercial Planned Development (CPD), Involving Approximately 0.94 Acres, Further Described and Set Forth as Change Of Zone 336 (CZ336)
Recommendation : Adopt Ordinance 2026, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
I. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
J. Senate Bill 341 Report for the Fiscal Year Ended June 30, 2024 Recommendation : Receive and file report.
K. Development Impact and Capital Fees Report for the Fiscal Year Ended June 30, 2024 Recommendation : Receive and file the report.
L. Report from CliftonLarsonAllen LLP, Independent Auditors – Financial Statements for Fiscal Year Ended June 30, 2024
Recommendation : Receive and file the ACFR and various reports.
M. Computer Equipment purchase with CompuWave Inc
Recommendation :
1. Authorize the purchase of computers is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b) (3);
2. Authorize the issuance of a purchase order to CompuWave in the amount of $535,353;
3. Authorize the City Manager to negotiate additional computer purchases with CompuWave as needed.
N. Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS202213
Recommendation : Adopt a Resolution exonerating warranty securities for the Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS202213 with ABM Electrical & Lighting Solutions, Inc.
O. Blanket Purchase Orders – Authorize the Purchasing Officer to Increase Blanket Purchase Orders for FY 2024/25
Recommendation : Authorize the Purchasing Officer to increase the blanket purchase orders for A1 Truck and Equipment and CompuWave.
P. Award OnCall Professional Services Agreements for CEQA Consulting Services to Rincon Consultants, Inc. and Michael Baker International Recommendation :
1. Find that approving oncall CEQA consulting services agreements is exempt from CEQA under CEQA Guideline 15061(b)(3).
2. Authorize the City Manager to execute Agreement No. 2024196 with Michael Baker International.
3. Authorize the City Manager to execute Agreement No. 2024197 with Rincon Consultants, Inc.
4. Authorize the City Manager to execute amendments and change orders, if required, within the approved budget limits.
Q. Tobacco Grant Program Award
Recommendation :
1. Adopt a Resolution accepting the $70,662 award from the Office of the Attorney General Tobacco Grant Program.
2. Authorize the City Manager to execute the grant agreement and any related documents or reports necessary to implement the program.
R. VertexOne Software LLC – Software Agreement
Recommendation :
1. Authorize the City Manager to execute Agreement No. 20248, including a $65,000 Implementation fee with VertexOne Software LLC in an amount of $314,296.37 for the use of VertexOne Software and associated services; and
2. Authorize a contingency in the amount of $24,929.64 (approximately 10%) to address any unforeseen additional services or technical adjustments, for a total agreement authorization of $339,226.01; and
3. Authorize the City Manager to execute future amendments to the agreement including the potential enhancement of the optional addon feature, Single Sign On (Customer) in the amount of $16,629.56 with an additional 3% increase for subsequent years.
S. Camarillo Signal Painting and Yellow Borders Project (TM20243) – Award of Contract Recommendation :
1. Find Specification No. TM20243, Camarillo Signal Painting and Yellow Borders Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorize the City Manager to execute Public Works Contract No. 2024191 with Streetlight Restoration Specialists in the amount of $187,860 and execute contract change orders for project contingencies in the amount of $18,790 for a total authorized expenditure of $206,650.
T. Pleasant Valley Road Bike Lanes – Project No. ST5006, CML5393 (036) – Authorization to Solicit Bids for Construction
Recommendation :
1. Adopt a Resolution approving Pleasant Valley Road Bike Lanes – Project No. ST 5006, CML5393 (036), the plans, specifications, notice inviting bids, and authorizing staff to invite bids; and
2. Ratify the $38,087.50 payment to CDFW for the remaining balance of 1602 Permitting fee for Streambed Alteration; and
3. Authorize the City Manager, or his designee, to execute other documents as may be necessary to complete Pleasant Valley Road Bike Lanes – Project No. ST 5006, CML5393 (036).
U. Tract 5979 PEGH Investments LLC (terminus of Camino Ruiz and Camino Carillo) – Adopt a Resolution Exonerating Warranty Security
Recommendation : Adopt a Resolution exonerating the warranty security for T5979 PEGH Investments LLC.
V. Camarillo Area Transit Resolution Approving Updated Title VI Plan Recommendation : Adopt a Resolution approving the updated Title VI Plan.
W. Annual Resurfacing (Project No. ST5015) – Exonerate Maintenance Bond Recommendation : Adopt a Resolution exonerating the maintenance bond for Annual Resurfacing Project No. ST5015 with American Asphalt South, Inc.
X. Ventura County Transportation Commission Interagency Agreement Senate Bill 125 Funding
Recommendation : Authorize the City Manager to execute the Interagency Agreement with Ventura County Transportation Commission for the disbursement and administration of grant funds in the amount of $700,000 from the State of California’s Senate Bill 125.
Y. Proposed Updates to the Workforce Housing Downpayment Assistance Program Guidelines and Camarillo Workforce Housing Down Payment Assistance Program – Loan Approval
Recommendation :
1. Find that the Camarillo Workforce Housing Down Payment Assistance Program is exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines §§ 15061(b)(3); and
2. Adopt a Resolution approving the proposed changes to the Workforce Housing Downpayment Assistance Program; and
3. Adopt a Resolution authorizing a budget appropriation, approving the $50,000 loan disbursement, and authorizing the City Manager to execute all associated documents, including acceptance of the associated deed of trust.
DISCUSSION ITEMS
Z. Award Professional Services Agreement to The Natelson Dale Group Inc. for the Preparation of Market Analysis for the Camarillo Commons Strategic Plan Recommendation :
1. Find the award of a Professional Services Agreement to prepare a market analysis for the Camarillo Commons Strategic Plan exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and
2. Authorize an appropriation of $100,000 from Community Development Account No. 1011701417.3201 from available General Fund Unassigned Fund Balance; and
3. Authorize the City Manager to execute CC Agreement No. 2024193 with The Natelson Dale Group Inc. in the amount of $86,200; and
4. Authorize a contingency in the amount of $13,800, for a total not to exceed amount of $100,000; and
5. Authorize the City Manager to execute future amendments, documents, and Change Orders if required, up to the total not to exceed amount.
AA. Camarillo Train Station Undercrossing (Project No. ST1405) Award Professional Service Agreement
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2024 176 with RailPros, Inc. for an amount nottoexceed $1,758,901 for final design and authorize a contingency in the amount of $263,835 for a total agreement authorization of $2,022,736; and
2. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts.
AB. Building and Safety Fees Study Update
Recommendation : Receive an update on the Building and Safety Fees Study and provide input to staff.
PUBLIC HEARINGS NONE
6:00 P.M. COUNCIL REORGANIZATION
AC. Oath of Office for Appointed Councilmembers for a Term Ending in December 2028 Recommendation : The City Clerk will administer the Oath of Office to:
Kevin Kildee – Representing District 3
Tony Trembley – Representing District 4
AD. Recognize Outgoing Mayor Tony Trembley
AE. Reorganization of the City Council
Recommendation :
1. Receive Nominations, and by majority vote, appoint the position of Mayor.
2. Receive Nominations, and by majority vote, appoint the position of Vice Mayor.
AF. Remarks by Incoming Mayor
MEMORIAM
Former Councilmember Mike Morgan
CLOSED SESSION REPORT
ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agentsmust disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding.
However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive comments for items not on the agenda during general public comments. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – December 11, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, DECEMBER 11, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION & PUBLIC COMMENTS 6:00 P.M. REORGANIZATION
4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Legal Counsel Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): 1 potential case
B. Conference with Legal Counsel Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1 potential case
C. Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Hinojosa v. Spanish Hills Country Club, LLC; City of Camarillo et al.
Ventura County Superior Court Case No. 2024CUPP031486
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS NONE
GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
D. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of November 13, 2024 and special meeting of November 20, 2024.
E. 2025 City Council and Board Regular Meeting Schedule Recommendation : Approve the 2025 City Council and Board Regular Meeting Schedule.
F. 2025 City Council Committee Assignments
Recommendation : Approve the 2025 Council Committee Appointments.
G. Planning Commission Appointments
Recommendation : Adopt a Resolution reappointing Tom Murphy and David Edsall as Planning Commissioners for the City of Camarillo for fouryear terms, set to expire in January 2029.
H. Adopt Ordinance 2026, an Ordinance of the City Council of the City of Camarillo for a Change of Zone from Village Commercial Mixed Use (CMU) to Commercial Planned Development (CPD), Involving Approximately 0.94 Acres, Further Described and Set Forth as Change Of Zone 336 (CZ336)
Recommendation : Adopt Ordinance 2026, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
I. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
J. Senate Bill 341 Report for the Fiscal Year Ended June 30, 2024 Recommendation : Receive and file report.
K. Development Impact and Capital Fees Report for the Fiscal Year Ended June 30, 2024 Recommendation : Receive and file the report.
L. Report from CliftonLarsonAllen LLP, Independent Auditors – Financial Statements for Fiscal Year Ended June 30, 2024
Recommendation : Receive and file the ACFR and various reports.
M. Computer Equipment purchase with CompuWave Inc
Recommendation :
1. Authorize the purchase of computers is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b) (3);
2. Authorize the issuance of a purchase order to CompuWave in the amount of $535,353;
3. Authorize the City Manager to negotiate additional computer purchases with CompuWave as needed.
N. Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS202213
Recommendation : Adopt a Resolution exonerating warranty securities for the Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS202213 with ABM Electrical & Lighting Solutions, Inc.
O. Blanket Purchase Orders – Authorize the Purchasing Officer to Increase Blanket Purchase Orders for FY 2024/25
Recommendation : Authorize the Purchasing Officer to increase the blanket purchase orders for A1 Truck and Equipment and CompuWave.
P. Award OnCall Professional Services Agreements for CEQA Consulting Services to Rincon Consultants, Inc. and Michael Baker International Recommendation :
1. Find that approving oncall CEQA consulting services agreements is exempt from CEQA under CEQA Guideline 15061(b)(3).
2. Authorize the City Manager to execute Agreement No. 2024196 with Michael Baker International.
3. Authorize the City Manager to execute Agreement No. 2024197 with Rincon Consultants, Inc.
4. Authorize the City Manager to execute amendments and change orders, if required, within the approved budget limits.
Q. Tobacco Grant Program Award
Recommendation :
1. Adopt a Resolution accepting the $70,662 award from the Office of the Attorney General Tobacco Grant Program.
2. Authorize the City Manager to execute the grant agreement and any related documents or reports necessary to implement the program.
R. VertexOne Software LLC – Software Agreement
Recommendation :
1. Authorize the City Manager to execute Agreement No. 20248, including a $65,000 Implementation fee with VertexOne Software LLC in an amount of $314,296.37 for the use of VertexOne Software and associated services; and
2. Authorize a contingency in the amount of $24,929.64 (approximately 10%) to address any unforeseen additional services or technical adjustments, for a total agreement authorization of $339,226.01; and
3. Authorize the City Manager to execute future amendments to the agreement including the potential enhancement of the optional addon feature, Single Sign On (Customer) in the amount of $16,629.56 with an additional 3% increase for subsequent years.
S. Camarillo Signal Painting and Yellow Borders Project (TM20243) – Award of Contract Recommendation :
1. Find Specification No. TM20243, Camarillo Signal Painting and Yellow Borders Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorize the City Manager to execute Public Works Contract No. 2024191 with Streetlight Restoration Specialists in the amount of $187,860 and execute contract change orders for project contingencies in the amount of $18,790 for a total authorized expenditure of $206,650.
T. Pleasant Valley Road Bike Lanes – Project No. ST5006, CML5393 (036) – Authorization to Solicit Bids for Construction
Recommendation :
1. Adopt a Resolution approving Pleasant Valley Road Bike Lanes – Project No. ST 5006, CML5393 (036), the plans, specifications, notice inviting bids, and authorizing staff to invite bids; and
2. Ratify the $38,087.50 payment to CDFW for the remaining balance of 1602 Permitting fee for Streambed Alteration; and
3. Authorize the City Manager, or his designee, to execute other documents as may be necessary to complete Pleasant Valley Road Bike Lanes – Project No. ST 5006, CML5393 (036).
U. Tract 5979 PEGH Investments LLC (terminus of Camino Ruiz and Camino Carillo) – Adopt a Resolution Exonerating Warranty Security
Recommendation : Adopt a Resolution exonerating the warranty security for T5979 PEGH Investments LLC.
V. Camarillo Area Transit Resolution Approving Updated Title VI Plan Recommendation : Adopt a Resolution approving the updated Title VI Plan.
W. Annual Resurfacing (Project No. ST5015) – Exonerate Maintenance Bond Recommendation : Adopt a Resolution exonerating the maintenance bond for Annual Resurfacing Project No. ST5015 with American Asphalt South, Inc.
X. Ventura County Transportation Commission Interagency Agreement Senate Bill 125 Funding
Recommendation : Authorize the City Manager to execute the Interagency Agreement with Ventura County Transportation Commission for the disbursement and administration of grant funds in the amount of $700,000 from the State of California’s Senate Bill 125.
Y. Proposed Updates to the Workforce Housing Downpayment Assistance Program Guidelines and Camarillo Workforce Housing Down Payment Assistance Program – Loan Approval
Recommendation :
1. Find that the Camarillo Workforce Housing Down Payment Assistance Program is exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines §§ 15061(b)(3); and
2. Adopt a Resolution approving the proposed changes to the Workforce Housing Downpayment Assistance Program; and
3. Adopt a Resolution authorizing a budget appropriation, approving the $50,000 loan disbursement, and authorizing the City Manager to execute all associated documents, including acceptance of the associated deed of trust.
DISCUSSION ITEMS
Z. Award Professional Services Agreement to The Natelson Dale Group Inc. for the Preparation of Market Analysis for the Camarillo Commons Strategic Plan Recommendation :
1. Find the award of a Professional Services Agreement to prepare a market analysis for the Camarillo Commons Strategic Plan exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and
2. Authorize an appropriation of $100,000 from Community Development Account No. 1011701417.3201 from available General Fund Unassigned Fund Balance; and
3. Authorize the City Manager to execute CC Agreement No. 2024193 with The Natelson Dale Group Inc. in the amount of $86,200; and
4. Authorize a contingency in the amount of $13,800, for a total not to exceed amount of $100,000; and
5. Authorize the City Manager to execute future amendments, documents, and Change Orders if required, up to the total not to exceed amount.
AA. Camarillo Train Station Undercrossing (Project No. ST1405) Award Professional Service Agreement
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2024 176 with RailPros, Inc. for an amount nottoexceed $1,758,901 for final design and authorize a contingency in the amount of $263,835 for a total agreement authorization of $2,022,736; and
2. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts.
AB. Building and Safety Fees Study Update
Recommendation : Receive an update on the Building and Safety Fees Study and provide input to staff.
PUBLIC HEARINGS NONE
6:00 P.M. COUNCIL REORGANIZATION
AC. Oath of Office for Appointed Councilmembers for a Term Ending in December 2028 Recommendation : The City Clerk will administer the Oath of Office to:
Kevin Kildee – Representing District 3
Tony Trembley – Representing District 4
AD. Recognize Outgoing Mayor Tony Trembley
AE. Reorganization of the City Council
Recommendation :
1. Receive Nominations, and by majority vote, appoint the position of Mayor.
2. Receive Nominations, and by majority vote, appoint the position of Vice Mayor.
AF. Remarks by Incoming Mayor
MEMORIAM
Former Councilmember Mike Morgan
CLOSED SESSION REPORT
ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agentsmust disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding.
However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive comments for items not on the agenda during general public comments. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – December 11, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, DECEMBER 11, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION & PUBLIC COMMENTS 6:00 P.M. REORGANIZATION
4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Legal Counsel Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): 1 potential case
B. Conference with Legal Counsel Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1 potential case
C. Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Hinojosa v. Spanish Hills Country Club, LLC; City of Camarillo et al.
Ventura County Superior Court Case No. 2024CUPP031486
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS NONE
GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
D. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of November 13, 2024 and special meeting of November 20, 2024.
E. 2025 City Council and Board Regular Meeting Schedule Recommendation : Approve the 2025 City Council and Board Regular Meeting Schedule.
F. 2025 City Council Committee Assignments
Recommendation : Approve the 2025 Council Committee Appointments.
G. Planning Commission Appointments
Recommendation : Adopt a Resolution reappointing Tom Murphy and David Edsall as Planning Commissioners for the City of Camarillo for fouryear terms, set to expire in January 2029.
H. Adopt Ordinance 2026, an Ordinance of the City Council of the City of Camarillo for a Change of Zone from Village Commercial Mixed Use (CMU) to Commercial Planned Development (CPD), Involving Approximately 0.94 Acres, Further Described and Set Forth as Change Of Zone 336 (CZ336)
Recommendation : Adopt Ordinance 2026, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
I. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
J. Senate Bill 341 Report for the Fiscal Year Ended June 30, 2024 Recommendation : Receive and file report.
K. Development Impact and Capital Fees Report for the Fiscal Year Ended June 30, 2024 Recommendation : Receive and file the report.
L. Report from CliftonLarsonAllen LLP, Independent Auditors – Financial Statements for Fiscal Year Ended June 30, 2024
Recommendation : Receive and file the ACFR and various reports.
M. Computer Equipment purchase with CompuWave Inc
Recommendation :
1. Authorize the purchase of computers is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b) (3);
2. Authorize the issuance of a purchase order to CompuWave in the amount of $535,353;
3. Authorize the City Manager to negotiate additional computer purchases with CompuWave as needed.
N. Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS202213
Recommendation : Adopt a Resolution exonerating warranty securities for the Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS202213 with ABM Electrical & Lighting Solutions, Inc.
O. Blanket Purchase Orders – Authorize the Purchasing Officer to Increase Blanket Purchase Orders for FY 2024/25
Recommendation : Authorize the Purchasing Officer to increase the blanket purchase orders for A1 Truck and Equipment and CompuWave.
P. Award OnCall Professional Services Agreements for CEQA Consulting Services to Rincon Consultants, Inc. and Michael Baker International Recommendation :
1. Find that approving oncall CEQA consulting services agreements is exempt from CEQA under CEQA Guideline 15061(b)(3).
2. Authorize the City Manager to execute Agreement No. 2024196 with Michael Baker International.
3. Authorize the City Manager to execute Agreement No. 2024197 with Rincon Consultants, Inc.
4. Authorize the City Manager to execute amendments and change orders, if required, within the approved budget limits.
Q. Tobacco Grant Program Award
Recommendation :
1. Adopt a Resolution accepting the $70,662 award from the Office of the Attorney General Tobacco Grant Program.
2. Authorize the City Manager to execute the grant agreement and any related documents or reports necessary to implement the program.
R. VertexOne Software LLC – Software Agreement
Recommendation :
1. Authorize the City Manager to execute Agreement No. 20248, including a $65,000 Implementation fee with VertexOne Software LLC in an amount of $314,296.37 for the use of VertexOne Software and associated services; and
2. Authorize a contingency in the amount of $24,929.64 (approximately 10%) to address any unforeseen additional services or technical adjustments, for a total agreement authorization of $339,226.01; and
3. Authorize the City Manager to execute future amendments to the agreement including the potential enhancement of the optional addon feature, Single Sign On (Customer) in the amount of $16,629.56 with an additional 3% increase for subsequent years.
S. Camarillo Signal Painting and Yellow Borders Project (TM20243) – Award of Contract Recommendation :
1. Find Specification No. TM20243, Camarillo Signal Painting and Yellow Borders Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorize the City Manager to execute Public Works Contract No. 2024191 with Streetlight Restoration Specialists in the amount of $187,860 and execute contract change orders for project contingencies in the amount of $18,790 for a total authorized expenditure of $206,650.
T. Pleasant Valley Road Bike Lanes – Project No. ST5006, CML5393 (036) – Authorization to Solicit Bids for Construction
Recommendation :
1. Adopt a Resolution approving Pleasant Valley Road Bike Lanes – Project No. ST 5006, CML5393 (036), the plans, specifications, notice inviting bids, and authorizing staff to invite bids; and
2. Ratify the $38,087.50 payment to CDFW for the remaining balance of 1602 Permitting fee for Streambed Alteration; and
3. Authorize the City Manager, or his designee, to execute other documents as may be necessary to complete Pleasant Valley Road Bike Lanes – Project No. ST 5006, CML5393 (036).
U. Tract 5979 PEGH Investments LLC (terminus of Camino Ruiz and Camino Carillo) – Adopt a Resolution Exonerating Warranty Security
Recommendation : Adopt a Resolution exonerating the warranty security for T5979 PEGH Investments LLC.
V. Camarillo Area Transit Resolution Approving Updated Title VI Plan Recommendation : Adopt a Resolution approving the updated Title VI Plan.
W. Annual Resurfacing (Project No. ST5015) – Exonerate Maintenance Bond Recommendation : Adopt a Resolution exonerating the maintenance bond for Annual Resurfacing Project No. ST5015 with American Asphalt South, Inc.
X. Ventura County Transportation Commission Interagency Agreement Senate Bill 125 Funding
Recommendation : Authorize the City Manager to execute the Interagency Agreement with Ventura County Transportation Commission for the disbursement and administration of grant funds in the amount of $700,000 from the State of California’s Senate Bill 125.
Y. Proposed Updates to the Workforce Housing Downpayment Assistance Program Guidelines and Camarillo Workforce Housing Down Payment Assistance Program – Loan Approval
Recommendation :
1. Find that the Camarillo Workforce Housing Down Payment Assistance Program is exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines §§ 15061(b)(3); and
2. Adopt a Resolution approving the proposed changes to the Workforce Housing Downpayment Assistance Program; and
3. Adopt a Resolution authorizing a budget appropriation, approving the $50,000 loan disbursement, and authorizing the City Manager to execute all associated documents, including acceptance of the associated deed of trust.
DISCUSSION ITEMS
Z. Award Professional Services Agreement to The Natelson Dale Group Inc. for the Preparation of Market Analysis for the Camarillo Commons Strategic Plan Recommendation :
1. Find the award of a Professional Services Agreement to prepare a market analysis for the Camarillo Commons Strategic Plan exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and
2. Authorize an appropriation of $100,000 from Community Development Account No. 1011701417.3201 from available General Fund Unassigned Fund Balance; and
3. Authorize the City Manager to execute CC Agreement No. 2024193 with The Natelson Dale Group Inc. in the amount of $86,200; and
4. Authorize a contingency in the amount of $13,800, for a total not to exceed amount of $100,000; and
5. Authorize the City Manager to execute future amendments, documents, and Change Orders if required, up to the total not to exceed amount.
AA. Camarillo Train Station Undercrossing (Project No. ST1405) Award Professional Service Agreement
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2024 176 with RailPros, Inc. for an amount nottoexceed $1,758,901 for final design and authorize a contingency in the amount of $263,835 for a total agreement authorization of $2,022,736; and
2. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts.
AB. Building and Safety Fees Study Update
Recommendation : Receive an update on the Building and Safety Fees Study and provide input to staff.
PUBLIC HEARINGS NONE
6:00 P.M. COUNCIL REORGANIZATION
AC. Oath of Office for Appointed Councilmembers for a Term Ending in December 2028 Recommendation : The City Clerk will administer the Oath of Office to:
Kevin Kildee – Representing District 3
Tony Trembley – Representing District 4
AD. Recognize Outgoing Mayor Tony Trembley
AE. Reorganization of the City Council
Recommendation :
1. Receive Nominations, and by majority vote, appoint the position of Mayor.
2. Receive Nominations, and by majority vote, appoint the position of Vice Mayor.
AF. Remarks by Incoming Mayor
MEMORIAM
Former Councilmember Mike Morgan
CLOSED SESSION REPORT
ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agentsmust disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding.
However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive comments for items not on the agenda during general public comments. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – December 11, 2024
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, DECEMBER 11, 2024
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION & PUBLIC COMMENTS 6:00 P.M. REORGANIZATION
4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Legal Counsel Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): 1 potential case
B. Conference with Legal Counsel Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1 potential case
C. Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Hinojosa v. Spanish Hills Country Club, LLC; City of Camarillo et al.
Ventura County Superior Court Case No. 2024CUPP031486
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS NONE
GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
D. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of November 13, 2024 and special meeting of November 20, 2024.
E. 2025 City Council and Board Regular Meeting Schedule Recommendation : Approve the 2025 City Council and Board Regular Meeting Schedule.
F. 2025 City Council Committee Assignments
Recommendation : Approve the 2025 Council Committee Appointments.
G. Planning Commission Appointments
Recommendation : Adopt a Resolution reappointing Tom Murphy and David Edsall as Planning Commissioners for the City of Camarillo for fouryear terms, set to expire in January 2029.
H. Adopt Ordinance 2026, an Ordinance of the City Council of the City of Camarillo for a Change of Zone from Village Commercial Mixed Use (CMU) to Commercial Planned Development (CPD), Involving Approximately 0.94 Acres, Further Described and Set Forth as Change Of Zone 336 (CZ336)
Recommendation : Adopt Ordinance 2026, which constitutes reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
I. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
J. Senate Bill 341 Report for the Fiscal Year Ended June 30, 2024 Recommendation : Receive and file report.
K. Development Impact and Capital Fees Report for the Fiscal Year Ended June 30, 2024 Recommendation : Receive and file the report.
L. Report from CliftonLarsonAllen LLP, Independent Auditors – Financial Statements for Fiscal Year Ended June 30, 2024
Recommendation : Receive and file the ACFR and various reports.
M. Computer Equipment purchase with CompuWave Inc
Recommendation :
1. Authorize the purchase of computers is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b) (3);
2. Authorize the issuance of a purchase order to CompuWave in the amount of $535,353;
3. Authorize the City Manager to negotiate additional computer purchases with CompuWave as needed.
N. Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS202213
Recommendation : Adopt a Resolution exonerating warranty securities for the Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS202213 with ABM Electrical & Lighting Solutions, Inc.
O. Blanket Purchase Orders – Authorize the Purchasing Officer to Increase Blanket Purchase Orders for FY 2024/25
Recommendation : Authorize the Purchasing Officer to increase the blanket purchase orders for A1 Truck and Equipment and CompuWave.
P. Award OnCall Professional Services Agreements for CEQA Consulting Services to Rincon Consultants, Inc. and Michael Baker International Recommendation :
1. Find that approving oncall CEQA consulting services agreements is exempt from CEQA under CEQA Guideline 15061(b)(3).
2. Authorize the City Manager to execute Agreement No. 2024196 with Michael Baker International.
3. Authorize the City Manager to execute Agreement No. 2024197 with Rincon Consultants, Inc.
4. Authorize the City Manager to execute amendments and change orders, if required, within the approved budget limits.
Q. Tobacco Grant Program Award
Recommendation :
1. Adopt a Resolution accepting the $70,662 award from the Office of the Attorney General Tobacco Grant Program.
2. Authorize the City Manager to execute the grant agreement and any related documents or reports necessary to implement the program.
R. VertexOne Software LLC – Software Agreement
Recommendation :
1. Authorize the City Manager to execute Agreement No. 20248, including a $65,000 Implementation fee with VertexOne Software LLC in an amount of $314,296.37 for the use of VertexOne Software and associated services; and
2. Authorize a contingency in the amount of $24,929.64 (approximately 10%) to address any unforeseen additional services or technical adjustments, for a total agreement authorization of $339,226.01; and
3. Authorize the City Manager to execute future amendments to the agreement including the potential enhancement of the optional addon feature, Single Sign On (Customer) in the amount of $16,629.56 with an additional 3% increase for subsequent years.
S. Camarillo Signal Painting and Yellow Borders Project (TM20243) – Award of Contract Recommendation :
1. Find Specification No. TM20243, Camarillo Signal Painting and Yellow Borders Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorize the City Manager to execute Public Works Contract No. 2024191 with Streetlight Restoration Specialists in the amount of $187,860 and execute contract change orders for project contingencies in the amount of $18,790 for a total authorized expenditure of $206,650.
T. Pleasant Valley Road Bike Lanes – Project No. ST5006, CML5393 (036) – Authorization to Solicit Bids for Construction
Recommendation :
1. Adopt a Resolution approving Pleasant Valley Road Bike Lanes – Project No. ST 5006, CML5393 (036), the plans, specifications, notice inviting bids, and authorizing staff to invite bids; and
2. Ratify the $38,087.50 payment to CDFW for the remaining balance of 1602 Permitting fee for Streambed Alteration; and
3. Authorize the City Manager, or his designee, to execute other documents as may be necessary to complete Pleasant Valley Road Bike Lanes – Project No. ST 5006, CML5393 (036).
U. Tract 5979 PEGH Investments LLC (terminus of Camino Ruiz and Camino Carillo) – Adopt a Resolution Exonerating Warranty Security
Recommendation : Adopt a Resolution exonerating the warranty security for T5979 PEGH Investments LLC.
V. Camarillo Area Transit Resolution Approving Updated Title VI Plan Recommendation : Adopt a Resolution approving the updated Title VI Plan.
W. Annual Resurfacing (Project No. ST5015) – Exonerate Maintenance Bond Recommendation : Adopt a Resolution exonerating the maintenance bond for Annual Resurfacing Project No. ST5015 with American Asphalt South, Inc.
X. Ventura County Transportation Commission Interagency Agreement Senate Bill 125 Funding
Recommendation : Authorize the City Manager to execute the Interagency Agreement with Ventura County Transportation Commission for the disbursement and administration of grant funds in the amount of $700,000 from the State of California’s Senate Bill 125.
Y. Proposed Updates to the Workforce Housing Downpayment Assistance Program Guidelines and Camarillo Workforce Housing Down Payment Assistance Program – Loan Approval
Recommendation :
1. Find that the Camarillo Workforce Housing Down Payment Assistance Program is exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines §§ 15061(b)(3); and
2. Adopt a Resolution approving the proposed changes to the Workforce Housing Downpayment Assistance Program; and
3. Adopt a Resolution authorizing a budget appropriation, approving the $50,000 loan disbursement, and authorizing the City Manager to execute all associated documents, including acceptance of the associated deed of trust.
DISCUSSION ITEMS
Z. Award Professional Services Agreement to The Natelson Dale Group Inc. for the Preparation of Market Analysis for the Camarillo Commons Strategic Plan Recommendation :
1. Find the award of a Professional Services Agreement to prepare a market analysis for the Camarillo Commons Strategic Plan exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3); and
2. Authorize an appropriation of $100,000 from Community Development Account No. 1011701417.3201 from available General Fund Unassigned Fund Balance; and
3. Authorize the City Manager to execute CC Agreement No. 2024193 with The Natelson Dale Group Inc. in the amount of $86,200; and
4. Authorize a contingency in the amount of $13,800, for a total not to exceed amount of $100,000; and
5. Authorize the City Manager to execute future amendments, documents, and Change Orders if required, up to the total not to exceed amount.
AA. Camarillo Train Station Undercrossing (Project No. ST1405) Award Professional Service Agreement
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2024 176 with RailPros, Inc. for an amount nottoexceed $1,758,901 for final design and authorize a contingency in the amount of $263,835 for a total agreement authorization of $2,022,736; and
2. Authorize the City Manager to execute future amendments to the Agreement with RailPros Inc. for unforeseen additional services up to the authorized contingency amounts.
AB. Building and Safety Fees Study Update
Recommendation : Receive an update on the Building and Safety Fees Study and provide input to staff.
PUBLIC HEARINGS NONE
6:00 P.M. COUNCIL REORGANIZATION
AC. Oath of Office for Appointed Councilmembers for a Term Ending in December 2028 Recommendation : The City Clerk will administer the Oath of Office to:
Kevin Kildee – Representing District 3
Tony Trembley – Representing District 4
AD. Recognize Outgoing Mayor Tony Trembley
AE. Reorganization of the City Council
Recommendation :
1. Receive Nominations, and by majority vote, appoint the position of Mayor.
2. Receive Nominations, and by majority vote, appoint the position of Vice Mayor.
AF. Remarks by Incoming Mayor
MEMORIAM
Former Councilmember Mike Morgan
CLOSED SESSION REPORT
ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agentsmust disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding.
However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive comments for items not on the agenda during general public comments. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – December 11, 2024