CITY OF CAMARILLO
PUBLIC WORKS DEPARTMENT
CAPITAL PROJECTS
NOTICE TO BIDDERS, PROPOSAL, CONTRACT
AND SPECIFICATIONS
FOR THE CONSTRUCTION OF
PLEASANT VALLEY ROAD BIKE LANES
PROJECT NO. ST-5006
CML-5393 (036)
BIDS TO BE OPENED ON
Month XX, 20__ AT X:00 X.M.
JAMES CAMPERO ANDREW GRUBB, PE
ASSISTANT DIRECTOR OF PUBLIC WORKS - PRINCIPAL CIVIL ENGINEER
CITY ENGINEER
R. C. E. 76459, Exp. 12/31/2024
PLEASANT VALLEY ROAD BIKE LANES
PROJECT NO. ST-5006
CML-5393 (036)
PROJECT ADMINISTRATION
All inquiries relative to this project shall be directed to Thang Tran, Associate Engineer of the City of Camarillo Public Works Department, prior to opening of bids. All questions relating to interpretation of the Contract Documents or pro ducts must be submitted in writing five (5) business days prior to the opening of bids, and responses will be in the form of written addenda, if required as further described in the bid documents. Questions submitted after this time period will not be answered.
Thang Tran
Senior Associate Engineer
Public Works Department
601 Carmen Drive
Camarillo, CA 93010
Telephone: (805) 388-5340
Fax: (805) 388-5387
Email: [email protected]
(8-2023)
CITY OF CAMARILLO
1. NOTICE INVITING BIDS
2. INSTRUCTIONS TO BIDDERS
3. BID PROPOSAL
4. PUBLIC WORKS CONTRACT
5. GENERAL CONDITIONS/SPECIFICATIONS
6. SPECIAL PROVISIONS
PLEASANT VALLEY ROAD BIKE LANES
PROJECT NO. ST-5006
CML-5393 (036)
Project Number: ST-5006
Date:
Assistant Director of Public Works - City Engineer
BIDS WILL BE RECEIVED UNTIL
______ __, 20__ AT __:__ _.M.
Via electronic transmission on the City of Camarillo
PlanetBids portal site
(8-2023)
NOTICE INVITING BIDS
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CITY OF CAMARILLO
NOTICE INVITING BIDS
NOTICE IS HEREBY GIVEN that the City of Camarillo (“CITY”), will receive bids for the below stated Project ONLY via electronic transmission on the CITY’S online PlanetBids portal site until xx:00 x.m., Month Day, 202_, and will be opened and posted online via PlanetBids portal site immediately thereafter.
PLEASANT VALLEY ROAD BIKE LANES
PROJECT NO. ST-5006
CML-5393(036)
The project to be constructed consists of Minor roadway widening along a 1.6- mile section of Pleasant Valley Road to incorporate Class II Bicycle Lanes in each direction to connect bicyclists from Las Posas Road to west of Fifth Street. The project includes pavement widening, ARHM overlay, HMA overlay, leveling course, dig outs, clearing and grubbing, backfill, driveway culverts, driveway aprons, headwalls, curb & gutter, concrete lined channel, channel transitions, biofiltration system, embankment reconstruction, signing and striping, bike lane delineators, guardrail, rumble strip, modular wetlands, drainage inlets, mailbox relocations and related work.
Obtaining Bid Documents: The Bid Documents for this project are on file in the office of the undersigned. In addition prospective bidders may obtain free copies of these documents, including Proposal, Bid forms, Specifications, and Plans by registering online as a prospective bidder on the C ity of C amarillo PlanetBids portal site :
https://pbsystem.planetbids.com/portal/56271/portal-home. Hard copies are also available from the City of Camarillo, at 601 Carmen Drive, Camarillo, California 93010. THERE IS A $55 SERVICE CHARGE (ADD $ 15 POSTAGE IF PLANS ARE TO BE MAILED). These amounts are not refundable. Checks should be made payable to the C ity of Camarillo. Bidders may also obtain Bid Documents from the CITY website at https://www.cityofcamarillo.org/cip with no fee.
Plans, general and special provisions, and proposal forms for the project are also filed with the following: Dodge Data & Analytics , www.construction.com; Ventura County Contractors’ Association, 1830 Lockwood Street, Suite 110, Oxnard, California 93030; BidAmerica, 41085 Elm Street, Murrieta, California 92562 (www.bidamerica.com); Plan Room, Construction Bidboard, Inc., 11622 El Camino Real, 1
st Floor, San Diego, California 92130; Builders
Notebook, 133 E. De La Guerra Street, Suite 62, Santa Barbara, California, 93101; and are by reference made a part of this Notice.
Bidders must be registered on the City of Camarillo’s PlanetBids portal in order to receive addendum notifications and to submit a bid. Go to PlanetBids for bid results and awards. It is the responsibility of the bidder to submit the bid with sufficient time to be received by PlanetBids prior to the bid opening date and time. Allow time for technical difficulties, uploading, and unexpected delays. Late or incomplete bids will not be accepted. (8-2023)
NOTICE INVITING BIDS
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Plans and special provisions are based on the use of Caltrans Standard Specifications, 2023 edition.
Bid Bond: The bid must be accompanied with an uploaded scanned copy to PlanetBids of the bid security in the form of a money order, a certified cashier’s check, or bidder’s bond executed by an admitted surety, made payable to CITY. The bid security shall be an amount equal to ten percent (10%) of the total annual bid amount included with their proposals as required by California law.
Note: The original security of the three (3) lowest bidders must be submitted to the Public Works Department at 601 Carmen Drive, Camarillo, California 93010, in a sealed envelope and be received or postmarked within three (3) City business days after the bid due date and time for the bid to be considered. The sealed envelope should list the Bidder’s Name and be plainly marked on the outside: “SEALED BID SECURITY FOR PLEASANT VALLEY ROAD BIKE LANES – PROJECT NO. ST-5006.”
Pre-Bid Meeting: A mandatory pre-bid meeting is scheduled for _____a.m. on ___________, 20__, in the Central Conference Room at Camarillo City Hall, 601 Carmen Drive, Camarillo, California 93010.
Required Contractor’s License(s): Under Business & Professions Code section 7028.15 (e), a bid submitted to the City must be by a licensed contractor in accordance with Division 3, Chapter 9 of the Business & Professions Code unless one of the exceptions in Section 7028.15 applies.
Under Public Contract Code section 3300, the bidder must possess at the time a contract is awarded all classifications of contractor’s licenses required by the City. For this project, the City requires that the bidder possess a valid Class A contractor’s license.
Under Public Contract Code section 20103.5, failure of a bidder to be properly licensed at the time of the award of the contract will constitute a failure to execute the contract and will result in a forfeiture of the security of the bidder.
Pursuant to Public Contract Code Section 20103.5, since federal funds are involved in the funding of this project, the bid will not be invalidated by failure of the bidder to be properly licensed in accordance with California law at the time of bid submission. However, at the time the contract is awarded, the contractor must be properly licensed in accordance with California law.
Required Contractor and Subcontractor DIR Registration: The City will accept bid s only from bidders that (along with all subcontractors listed) are currently registered and qualified to perform public work pursuant to Labor Code section 1725.5; provided, however, that if a bidder is a joint venture (Business & Professions Code § 7029.1) or if federal funds are involved in the project, then City may accept a non -complying bid provided that the bidder and all listed subcontractors are registered at the time the contract is awarded. Information on registration with the DIR is available at: https://www.dir.ca.gov/Public-Works/Contractor-Registration.html.
This is a separate requirement from the Contractors State License Board licensing requirement.
Substitution of Securities: In accordance with Public Contract Code section 22300, substitution of eligible and equivalent securities for any moneys withheld to ensure performance (8-2023)
NOTICE INVITING BIDS
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under the contract for the work to be performed will be permitted at the request and expense of the successful bidder. Such equivalent securities must be deposited with City or with a state or federally chartered bank as the escrow agent who will then pay such moneys to the contractor.
Upon satisfactory completion of the contract, the securities will be returned to the contractor.
Securities eligible for investment include those listed in Government Code section 16430, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed to by the contractor and City. The contractor will be the beneficial owner of any securities used to secure its performance. Any escrow agreement will be substantially similar to the form set forth in Public Contract Code section 22300.
Federal Certificate: If this Notice indicates that this project is a federally-funded project and the Bid Proposal is for more than $100,000, the bidder and each of its subcontractors must submit signed copies of the Federal Certificate for Contracts, Grants, Loans and Cooperative Agreements.
Labor Code Compliance: Any contract entered into pursuant to this Notice will incorpor ate the applicable provisions of the California Labor Code.
Prevailing Wage Laws : The successful bidder must comply with all prevailing wage laws applicable to the project, and related requirements contained in the contract documents. Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the contract, as determined by Director of the State of California Department of Industrial Relations, are on file at the City, and may be obtained from the DIR website:
https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Upon request, City will make available copies to any interested party. Also, the successful bidder must post the applicable prevailing wage rates at the work site.
If federal funds are used to pay f or the project, contractor and any subcontractor must agree to comply, as applicable, with the labor and reporting requirements of the Davis -Bacon Act (40 USC § 276a-7), the Copeland Act (40 USC § 276c and 18 USC § 874), and the Contract Work Hours and Safety Standards Act (40 USC § 327 and following).
Federal Wage Rates: For projects using federal funds that are subject to the Davis-Bacon Act (40 USC § 276a-7), a copy of the Federal determination of prevailing wages is available on the Internet at https://sam.gov/content/home and the determinations must be complied with.
Prevailing wage determinations must also be posted at each job site. The successful bidder and any subcontractor must agree to comply, as applicable, with the labor and reporting requirements of the Davis -Bacon Act, the Copeland Act (40 USC § 276c and 18 USC §874), and the Contract Work Hours and Safety Standards Act (40 USC § 327 and following).
Payroll Records and Prevailing Wage Monitoring: This project is subject to prevailing wage compliance monitoring and enforcement by the Department of Industrial Relations. (Labor Code § 1771.4.). Each contractor and subcontractor must keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the contractor or subcontractor in connection with the public work. These records must be certified and made available by the contractor as required by Labor Code section 1776. In the case of state -funded public works projects, certified payroll reports must be provided to City on a weekly basis. In the case of federally-funded public works (8-2023)
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project and in accordance with 29 C. F. R. § 5.5(a)(3), the contractor will be required to submit weekly payroll reports and compliance statements for this project.
DBE Program: If Disadvantaged Business Enterprise (DBE) requirements are applicable to this project the details are set forth in the “Instructions to Bidders” and the “Special Provisions.” This is a federally funded project. The City DBE contract goal is 10 percent.
Reservation of Rights: The City Council reserves the right to reject any or all bids , waive any irregularities in the bids, and to make an award or any rejection in what it alone considers to be in the best interest of the City.
Dated this ________ day of _______________, 20__.
CITY OF CAMARILLO
By:
James Campero
Assistant Director of Public Works –
City Engineer
(8-2023)
INSTRUCTIONS TO BIDDERS
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CITY OF CAMARILLO
INSTRUCTIONS TO BIDDERS
WORK IDENTIFICATION: PLEASANT VALLEY ROAD BIKE LANES
PROJECT NO. ST-5006 CML-5393 (036)
1. Terms Defined
1.1 Terms used in these Instructions to Bidders which are defined in the General Conditions/Specifications have the meaning assigned to them in the General Conditions/Specifications.
1.2 The term “successful bidder” means the lowest, responsible bidder to whom City makes an award of contract on the basis of City’s evaluation as provided in these Instructions.
1.3 The term “Standard Specifications” means Standard Specifications for Caltrans Standards, 2023 edition and all supplements thereto.
2. Copies of Contract Documents
2.1 Bidders may obtain complete sets of the Contract Documents from PlanetBids, the City of Camarillo website, or the City’s Public Works Department for the sum stated in the notice inviting bids.
2.2 Bidders will use a complete set of Contract Documents in preparing bids.
2.3 The City makes copies of the Contract Documents available, on the above terms, for the sole purpose of obtaining bids for the Work and does not confer a license or g rant permission for any other use of the Contract Documents.
2.4 Complete sets of Contract Documents must be used in preparing bids. It is the bidder’s obligation to ensure that the bidder has received a complete set of Contract Documents. Neither City nor its agents, officers or employees assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Contract Documents.
The City does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading, or printing of the Bidding Documents.
3. Qualifications of Bidder
3.1 The City will accept bids only from bidders that (along with all subcontractors listed) are currently registered and qualified to perform public work pursuant to Labor Code section 1725.5; provided, however, that if a bidder is a joint venture (Business & Professions Code §7029.1) or if federal funds are involved in the project, then City may accept a non-complying bid provided that the bidder and all listed subcontractors are registered at the (8-2023)
INSTRUCTIONS TO BIDDERS
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time the contract is awarded. This is a separate requirement from the Contractors State License Board licensing requirement below.
3.2 The bidder must be licensed to perform as prime contractor in accordance with the provisions of the Contractor’s State License Law (Bus. & Prof. Code § 7000 and following). Prior to awarding a bid, unless an exemption set forth in Business and Professions Code section 7028.15 applies, City will verify that the bidder was properly licensed when the bid was submitted. If a bidder was not so licensed, the bid will be considered non-responsive and will be rejected by City.
Under Public Contract Code section 3300, the bidder must possess at the time a contract is awarded all classifications of contractor’s licenses required by the City. For this project, the City requires that the bidder possess a valid Class A contractor’s license.
3.3 In addition to a state license, the contractor must also obtain a City of Camarillo business tax certificate before commencing work. The business tax certificate may be secured after the bids are opened, but prior to executing the contract. The business tax certificate must be kept current throughout the project until the recording of the Notice of Completion.
3.4 In order for City to determine the successful bidder, the bidder must be prepared to submit in writing, within five days after being requested to do so by City, such information and data as City may request, including without limitation, financial data, and previous experience. City reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy City that the bidder is the lowest responsible bidder properly qualified to carry out the contract.
3.5 The bidder may be required to establish to the satisfaction of City the reliability and responsibility of the persons or entities proposed to furnish and perform the work described in the Contract Documents.
3.6 Experience: The bidder must have a minimum of 3- years of experience in constructing work similar in character and magnitude to the work included in the bid. The work must be prosecuted with employees meeting the experience requirements along with appropriate apprentices. Employees used for satisfying this experience requirement or alternate staff with equal or better experience must be used continuously for the duration of the project.
Changes in staffing must be submitted for approval by the Engineer.
4. Examination of Contract Documents and Site
4.1 Before submitting a bid, the bidder must: (i) examine the Contract Documents thoroughly, including without limitation the Contract wherein each of the other Contract Documents is identified; (ii) visit the site and the locality where the work is to be performed to become familiar with local conditions that may in any manner affect the cost, progress or performance of the work in strict accordance with the Contract Documents; (iii) become familiar with all federal, state and local laws, ordinances, rules and regulations that may in any manner affect the cost, progress or performance of the work in strict accordance with the Contact Documents; and (iv) study and carefully correlate bidder’s observations with the Contract Documents.
(8-2023)
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4.2 Under Public Contract Code section 3400 and the Contract Documents, all specifications are deemed to include the words “or equal,” provided, however, permissible exceptions may be noted in the General Conditions/Specifications.
4.3 Reports, if any, of investigations and test of subsurface and latent physical conditions at the work site or otherwise affecting cost, progress or performance of the work which have been relied upon by the City Engineer in preparing the drawings and specifications are identified in the Special Provisions . City will make copies of such reports available to any bidder upon request. These reports are not guaranteed as to accuracy or completeness, nor are they part of the Contract Documents. Before submitting the bid, the bidder must, at bidder’s expense, make such additional investigations and tests as the bidder may deem necessary to determine its bid for performance of the work in strict accordance with the Contract Documents.
4.4 Upon request to the office of the City Engineer at 601 Carmen Drive, Camarillo, 805- 388-5340, City will provide each bidder reasonable access to the job site to conduct such investigations and tests as the bidder may deem necessary for submission of its bid. Bidders performing investigative testing must obtain permit and restore areas affected by such activities. Investigations and tests that cause unreasonable disruptions may not be permitted.
4.5 The lands upon which the work is to be performed, rights -of-way for access thereto and other lands designated for use by contractor in performing the work are identified in the Drawings and/or Specifications.
4.6 By submitting a bid, the bidder warrants that it has complied with every requirement of this Section 4 and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the work.
5. Interpretation
5.1 In the event of conflict between requirements as shown on the drawings and the specifications, the following order of precedence will govern: permits from other agencies; change orders; supplemental agreements and approved revisions to plans and specifications; Special Provisions; General Conditions/Specifications; plan details ; Plans; Standard Plans; Standard Specifications; Reference Specifications. In the event of any discrepancy between any drawings and the figures written thereon, the figures will govern.
5.2 All questions about the meaning or intent of the Contract Documents must be submitted to the Engineer in writing not less than five business days prior to the date for the opening of bids.
5.3 All interpretations will be issued by written Addenda, which will be on file in the office of the City Engineer at 601 Carmen Drive, Camarillo, and posted to the City’s website, PlanetBids, and distributed to the planrooms listed in the Notice Inviting Bids . It is the bidder’s responsibility to determine if any Addenda have been issued. Failure of the bidder to receive any such Addenda will not relieve the bidder from any obligation under its submitted bid.
5.4 Only interpretations issued by written Addenda will be binding. All such Addenda will become part of the Contract Documents. Interpretations issued orally or by any means other than as specified in this Section 5 will have no legal effect. (8-2023)
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6. Bid Proposal
6.1 Bids MUST be submitted on the City of Camarillo PlanetBids Portal. Hard copy bids submitted or any other method of bid submission to the City of Camarillo will not be accepted. Each bid must be on a Bid Proposal furnished by City as part of the Contract Documents. Any change in, or addition to, the Bid Proposal or any other modification of the Bid Proposal which is not specifically called for in the Contract Documents or the omission from the Bid Proposal of any information or response which is specifically called for in the Contract Documents may result in City’s rejection of the bid as not being responsive to the Notice Inviting Bids.
6.2 All blanks in the Bid Proposal must be appropriately responded to. If an answer or other response to a blank is not applicable, the bidder should respond with “N.A.”
6.3 Bid on all items listed in the Bid Schedule including all Prices (Unit and Total).
6.4 State in figures the unit prices, lump sum prices and extensions as indicated, which will be the prices for which you propose to supply all services and materials and to perform all work required by the plans and specifications. All items described are to be construed as complete and in place.
6.5 Include in the items for which bids are entered, all work shown on the plans or required by the specifications for which a specific bid item is not provided.
6.6 The Bid Proposal may not contain any erasures, interlineations or other corrections, unless each such correction is suitably authenticated by affixing in the margin immediately opposite the correction the initials of the person(s) signing the bid.
6.7 The Bid Proposal and each Attachment must be executed in the manner required by Section 14 below.
6.8 No person, including without limitation, any individual, partnership or corporation, may make, file or be interested in more than one bid for the work unless alternate bids are specifically called for in the Specifications. A person that has submitted a sub- bid to a bidder or that has quoted prices of materials to a bidder is not disqualified from submitting a sub-bid or quoting prices to other bidders or making a prime bid.
6.9 When the Notice Inviting Bids indicates that this project is a federally-funded project and the Bid Proposal is for more than $100,000, the bidder and each of its subcontractors must submit signed copies of the Federal Certificate for Contracts, Grants, Loans and Cooperative Agreements.
7. Submission of Bid
7.1 The bid must be submitted within the time prescribed, at the place and in the manner indicated in the Notice Inviting Bids.
(8-2023)
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7.2 The bid must be accompanied by bidder’s security in an amount equal to at least ten percent (10%) of the bid amount, which security must be lawful money of the United States of America and in one of the following forms: (i) cash; (ii) cashier’s check made payable to City; (iii) certified check made payable to City; or (iv) bid bond executed by a surety insurer authorized to do business in the State of California and made payable to City. If the security is a bid bond, it must be submitted on the form which is part of the Bid Proposal or on a form substantially similar thereto. (Public Contract Code § 20170.)
7.3 All bids must be accompanied with an uploaded scanned copy of the bid security uploaded to PlanetBids. The original security of the three (3) lowest bidders must be submitted to the Public Works Department at 601 Carmen Drive, Camarillo, California 93010, in a sealed envelope and be received or postmarked within three (3) City business days after the bid due date and time for the bid to be considered. The sealed envelope should list the Bidder’s Name and be plainly marked on the outside: “SEALED BID SECURITY FOR PLEASANT VALLEY ROAD BIKE LANES – PROJECT NO. ST-5006 CML-5393 (036).”
7.4 The bid form, bid security, and all other documents required to be submitted with the bid must be submitted via electronic transmission on the City of Camarillo PlanetBids portal site as further described in the Notice to Bidders.
7.5 Bidders must be registered on the City of Camarillo’s PlanetBids portal in order to submit a bid. Go to the PlanetBids portal site for bid results and awards. It is the responsibility of the bidder to submit the bid with sufficient time to be received by PlanetBids prior to the bid opening date and time. Allow time for technical difficulties, uploading, and unexpected delays. Late or incomplete bids will not be accepted.
7.6 Submission of a bid on PlanetBids portal shall constitute acknowledgement and acceptance of all terms and conditions set forth herein.
8. Withdrawal or Modification of Bid
The bidder may withdraw or modify its bid in the PlanetBids Portal system at any time prior to the opening of bids.
9. Bids to Remain Open
All bids will remain open for 60 days after the date of the opening of bids. Prior to that date, City may, at its sole discretion, (i) release any bid and return the bidder’s security, or (ii) release all bids and return all bidder’s security, upon the successful bidder’s furnishing of the required bonds and certificate and any other required documents and return to City the required number of executed copies of the Contract.
10. Errors In Bid
10.1 If a discrepancy between the unit price and the item total of a bid exists, the unit price will control unless the unit price is illegible, omitted, or the same as the item total, in which case the bid will be deemed nonresponsive. If applicable, the total bid amount will be adjusted according to any revised item totals.
(8-2023)
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10.2 If a discrepancy between the item totals and the total bid amount exists, the item totals will control unless the total bid is illegible or omitted, in which case the bid will be deemed nonresponsive.
10.3 Except as provided in Sections 10.4 and 10.5 below, bidders will not be released from their bids on account of error.
10.4 Where the prime contractor asserts a claim of inadvertent clerical error in the listing of a subcontractor, City will allow the substitution of the intended subcontractor under the procedures set forth in Public Contract Code section 4107.5.
10.5 Where the bidder gives City notice addressed to the City contact listed in the Project Administration page within five days of the opening of the bid and can establish to the satisfaction of City that a mistake was made which makes the bid materially different than intended, that the mistake was made in filling out the bid and not due to error in judgment or carelessness in inspecting the site or in reading the plans or specifications and specifies how the mistake occurred, City will relieve the bidder without forfeiture of security in accordance with Public Contract Code section 5100 and following.
11. Bid Analysis and Determination of Responsive Bid
11.1 After the bids have been opened and uploaded to Plane tBids, the Bid Schedule will be checked and compared; and after the withdrawal of any bids as provided in Section 8 above; and after errors in bids are adjusted as provided in Section 10 above, the results will be made public.
11.2 F ailure of a bidder to attend a mandatory pre -bid meeting will result in its Bid not being accepted and/or being rejected.
11.3 A b id from any individual, firm, partnership, corporation, or association which prepared, in part or in whole, the Plans, Specifications, or estimates for the Contract will be rejected.
11.4 More than one bid for the same Contract from any individual, firm, partnership, corporation, or association under the same or different names may be rejected.
Reasonable grounds for believing that any bidder has an interest in more than one b id for the Work may be cause for rejecting all bids in which such bidder is interested. However, this requirement does not prevent a bidder who submits a bid from being listed as a subcontractor by another bidder. Apparent collusion among bidders may be sufficient cause for rejecting any or all bids, and the participants in such collusion may be barred from future bidding.
11.5 A bid in which a bid item is left totally blank will be considered nonresponsive and will be rejected.
11.6 A bid in which the Contract Unit Prices are unbalanced may be considered nonresponsive and may be rejected.
11.7 A b id in which the signature of the bidder has been omitted may be considered nonresponsive and may be rejected.
(8-2023)
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11.8 A bid in which each section of the Bid Proposal has not been completely filled out, or which shows any alteration of form or irregularities of any kind, or which contains any additions or conditional or al ternate b ids that are not called for, may be considered nonresponsive and may be rejected.
11.9 A b id in which the Acknowledgement of Addenda Received form is missing, or in which the receipt of each Addendum issued has not been acknowledged, may be considered nonresponsive and may be rejected.
11.10 A bid in which the Noncollusion Declaration form is missing, or in which the form has not been executed and signed, may be considered nonresponsive and may be rejected.
11.11 A b id in which the Request for Local D BE Program Preference Consideration and DBE Firm/Organization Information Form is missing, or in which the form has not been completely filed out, may be considered nonresponsive and may be rejected.
11.12 A bid in which the Bidder DBE Information form is required to be submitted with the b id and is missing, or in which the Bidder DBE Information is not submitted within the time specified in the Special Provisions, may be considered nonresponsive and may be rejected.
11.13 A bid in which the List of Subcontractors form is missing will be considered nonresponsive and will be rejected.
11.14 A b id in which the List of Subcontractors form or the Bidder DBE Information form is incomplete, or the data included therein is inaccurate, inconsistent, of a misrepresentation of the work to be subcontracted or materials to be procured, may be considered nonresponsive and may be rejected.
11.15 The bidder must perform, with its own organization, Contract work amounting to at least 50 percent of the Contract Price. A bid which fails to meet this requirement will be considered nonresponsive and will be rejected.
11.16 A bid in which the Bid Guaranty is missing, or in which the Bid Guaranty surety bond is not signed by the Surety, or in which the Surety has not had the Bid Guaranty surety bond notarized, or is not provided to the City, if one of the three lowest bidders, 3 business days after opening as further detailed in the NIB, will be considered nonresponsive and will be rejected.
12. Award of Contract
12.1 City reserves the right to reject any and all bids. City also reserves the right to reject any bid that is not in strict accordance with the Contract Documents or, in the alternative, to waive any irregularity or informality in any bid or in the bidding.
12.2 If alternate bids are called for in the Specifications, the contract may be awarded at the election of City to the successful bidder on the base bid or on the base bid and any alternate or combination of alternates specifically identified in the Specifications as being used for the purpose of determining the lowest bid price. (8-2023)
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12.3 If the contract is to be awarded, it will be awarded to the lowest responsible bidder. City may conduct such investigations as it deems necessary to assist in the evaluation of any bid and to establish the responsibility, qualifications and financial ability of the bidders. The award, if made, will be within 60 days after the opening of bids.
12.4 If the lowest responsible bidder refuses or fails to execute the contract, City may consider the next lowest bidder to be the lowest responsible bidder.
12.5 The periods of time specified in this Section within which the award of contract may be made, are subject to extension for such further period as may be agreed upon in writing between City and the bidder concerned.
13. Delivery of Contract
13.1 An official “Notice of Award of Contract” will be emailed or mailed to the successful bidder, enclosing the contract and bond forms for signature.
13.2 Within 10 days after the Notice of Award of Contract, the successful bidder must sign and deliver at least three counterparts of the Contract to the City of Camarillo together with security in a form acceptable to City’s Attorney’s office guaranteeing both one hundred percent (100%) of payment (labor and materials) and one hundred percent (100%) of performance, certificates and endorsements to satisfy the insurance requirements of the Contract, proof of a valid City of Camarillo business tax certificate and any other documents required by the Contract Documents. Bonds must be submitted on the forms which are part of the Contract Documents; no substitutions will be accepted. Within 10 days of receipt of the Contract and related documents, City will deliver one fully signed counterpart of the Contract to the successful bidder.
13.3 The Contract and each attachment must be executed in the manner required by Section 14 below.
13.4 If the successful bidder fails to execute and deliver the Contract and furnish the required bonds, certificates and other documents within 10 days after the Notice of Award of Contract, City may annul the award of the contract and the bidder’s security will be forfeited, except as provided by Public Contract Code section 20174.
14. Signatures
14.1 The Contract Documents and all attachments must be executed in the following manner: If the bidder is:
(a) An individual, in the name of the individual and if doing business by a fictitious name, the fictitious name and, if the document is the Bid Proposal or Contract, the business address and telephone number of the individual must be shown below the signature.
(b) A partnership, in the partnership name and signed by a general partner, whose title must appear under the signature and, if the document is the Bid Proposal or Contract, the business address and telephone number of the partnership must be shown below the signature.
(8-2023)
INSTRUCTIONS TO BIDDERS
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(c) A corporation, in the corporate name by a duly authorized officer or agent accompanied by evidence of authority to sign and the corporate seal must be affixed and attested by the secretary or an assistant secretary. If the document is the Bid Proposal or Contract, the state of incorporation must be shown below the corporation name, and the corporate address and telephone number must be shown below the signatures.
14.2 Attorneys-in-fact who sign any Contract Document or any attachment thereto must file with the document a certified copy of their power of attorney to sign such document.
14.3 Electronic Signatures; Documents will be considered executed when the signature page of a party is delivered by electronic transmission. Such electronic signatures will have the same effect as an original signature.
14.4 Signatures on all bonds must be acknowledged before a notary public and a notary’s certificate of each acknowledgment must be scanned and uploaded to Planet Bids with the document.
15. Time for Commencement and Completion
15.1 Unless otherwise specified in the Special Provisions, the contractor must:
(a) commence the work within 30 days after the award of the contract by the City Council, but not before fully complying with Sections 13 and 14 above; and
(b) diligently prosecute the work to completion within the allowed number of working days specified on Page 1 of the Bid Proposal, counting from the start date given in the Notice to Proceed.
15.2 Upon written request of the Contractor and if approved in writing by the City Engineer, the time for commencement, completion or both may be extended.
16. Bid Protest
16.1 Any protest of any bid must be submitted in writing to the Office of the City Clerk by email to [email protected] or by facsimile transmission to 805 -388-5318 no later than 5:00 PM on the seventh calendar day following the date of the bid opening.
16.2 The protest must contain a complete statement of the factual basis for the protest and copies of pertinent documents.
16.3 The protest must identify the specific portion of the document and the specific statute, if any, that forms the basis for the protest. The protest must include the name, mailing address, email address and telephone number of the person representing the protesting party.
16.4 The party filing the protest must have actually submitted a bid for the Project. A subcontractor of a party filing a bid for the Project may not submit a bid protest. A (8-2023)
INSTRUCTIONS TO BIDDERS
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party may not rely on the bid protest submitted by another bidder, but must timely pursue its own protest.
16.5 The procedure and time limits set forth in these Instructions to Bidders are mandatory and are the bidders’ sole and exclusive remedy in the event of a bid protest. Any bidder’s failure to fully comply with these procedures will constitute a waiver of any right to further pursue a bid protest, including filing of a challenge of the award pursuant to the Public Contract Code, filing of a claim pursuant to the Government Code, or filing of any other legal proceedings.
16.6 The City Director of Public Works , or designee, will review all timely protests prior to award of the Project and will recommend that the City Council either reject the protest and award to the lowest responsible and responsive bidder or accept the protest and award the bid to the next lowest responsible and responsive bidder.
17. Liquidated Damages
The amount of liquidated damages for each calendar day , is set forth on page 1 of the Bid Proposal, in accordance with Section 6.5 of the General Conditions/Specifications.
18. Survey Data
18.1 Electronic survey data will not be made available to the bidder as part of the bid process and no such data should be relied upon for the purposes of preparing the bid.
Survey data desired by bidders should be obtained in the field by the bidder. Permits for survey work may be necessary.
(5-2023) Project No. ST-5006
BID PROPOSAL
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CITY OF CAMARILLO
DEPARTMENT OF PUBLIC WORKS
BID PROPOSAL
FOR
PLEASANT VALLEY ROAD BIKE LANES
PROJECT NO. ST-5006 CML-5393 (036)
In and for the
CITY OF CAMARILLO, CALIFORNIA
Project Number ST-5006 CML-5393 (036), including thirty-nine (39) sheets of plans.
Drawings Numbers C-18066 through C-18099.
Completion Time: Base Bid: Two hundred thirty (230)
Working Days
Plant Establishment: Ninety (90) Calendar
Days
Bids To Be Received: __
Liquidated Damages: Project and Plant Establishment:
1. $6,700 Per Calendar Day (Excluding Plant
Establishment)
2. $500 Per Calendar Day Plant Establishment
3. $250 Per Calendar Day Stormwater
Name of Contractor
Address
Telephone
State Contractor’s License Number
Department of Industrial Relations Registration Number
(5-2023) Project No. ST-5006
BID PROPOSAL
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BID PROPOSAL
WORK IDENTIFICATION: PLEASANT VALLEY ROAD BIKE LANES – PROJECT NO. ST-5006 CML-5393 (036)_______________________________________________________________
NAME AND ADDRESS OF BIDDER:
Before awarding a bid, City will verify that bidder was properly licensed in accordance with Business and Professions Code sections 7000 and following. City will also verify that bidder that (along with all subcontractors listed) are currently registered and qualified to perform public work pursuant to Labor Code section 1725.5; provided, however, that if a bidder is a joint venture (Business & Professions Code §7029.1) or if federal funds are involved in the project, then City may accept a non-complying bid provided that the bidder and all listed subcontractors are registered at the time the contract is awarded. Bidder acknowledges that if the bidder is not properly licensed or registered at the time the bid is awarded or as otherwise required by law, the bid will be considered non-responsive and will be rejected.
1. Proposal
(a) Bidder has examined copies of all of the Contract Documents, including without limitation the document wherein each of the other Contract Documents is identified, and accepts all of the terms and conditions of the Contract Documents.
(b) Bidder proposes and agrees, if this bid is accepted, to enter into an agreement with City in the form included in the Contract Documents to complete all work as specified in the Contract for the contract price and within the contract time indicated in this bid and in accordance with the Contract Documents.
(c) This bid will remain open and not be withdrawn for the period specified in the Instructions to Bidders. If awarded the bid, bidder will sign the Contract and submit the bonds, certificates and other documents required by the Contract Documents within 10 days after the date of the Notice of Award of Contract.
(d) Bidder has examined the site and locality where the work is to be performed and the legal requirements and conditions affecting the cost, progress and performance of the work in strict accordance with the Contract Documents.
2. Payroll and Compliance Reports
Each contractor and subcontractor must keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the contractor or subcontractor in connection with the public work. Such records must be certified and made available for (5-2023) Project No. ST-5006
BID PROPOSAL
- 3 -
inspection at all reasonable hours at the principal place of the contractor as required by Labor Code section 1776. In the case of state funded public works projects, certified payroll reports must be provided to City on a weekly basis. In the case of federally-funded public works project and in accordance with 29 C.F.R. § 5.5(a)(3), bidder agrees to furnish to City weekly payroll reports and weekly compliance statements for all labor used on this project.
3. Bid
If the Contract Documents include a Unit Price List, bidder acknowledges that the total bid sum shown on the Bid Schedule(s) and the estimated quantities and amounts shown on the Unit Price List are for purposes of comparison of bids only. Bidder also acknowledges that City does not expressly or by implicat ion agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work as may be deemed necessary or expedient by the City and that final payment will be made at the unit prices bid, upon the basis of actual measured quantities as determined by the City Engineer or his/her designee.
Bidder acknowledges that the total Bid Schedule(s) and all sums shown on any Unit Price List attached thereto, includes (i) all labor, materials, tools, equipment and services and all taxes, insurance, other general expenses, overhead and profit and (ii) all trenching, backfilling, grading, excavation and fill, resurfacing of every character, grubbing and clearing and removal of all obstructions necessary for the doing of the work, the preservation of existing structures, shrubs, and trees, where required, and the shoring, bridging and bracing required and incident to the doing of the work, together with all fittings and joints, of every character, connected in place, area clean-up, traffic protection, and the reconstruction and severances required in the doing of the work.
Items for which quantities are indicated as “Lump Sum,” “L.S.,” “job” or words of like import will be paid for at the price named. Such payment will be full compensation for the work named and all work appurtenant thereto required by the contract that is not specifically provided for by other pay items.
4. Schedule
Bidder understands that timely completion is important to City. Therefore, time being of the essence, bidder proposes that the work will be commenced and will be completed as specified herein and in Section 15 of the Instructions to Bidders.
5. Addenda
Bidder acknowledges receipt of Addenda identified as:
(5-2023) Project No. ST-5006
BID PROPOSAL
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6. Bidder Information
(a) Bidder has ________ years of experience as a contractor in construction work.
(b) Bidder has recently completed the three following construction works similar in character and magnitude to the work included in the bid in accordance with Section 3.6 of the Instructions to Bidders:
Class
Amount
Class
of Work
Date
Completed
Name/Address/Telephone # of Owne
r
7. Designation of Subcontractors
In compliance with the Subletting and Subcontracting Fair Practices Act, Public Contracts Code section 4100 and following, listed on page 5 is each subcontractor who will perform work or labor or render service to the bidder in or about the construction of the work or will specifically fabricate and install a portion of the work in an amount in excess of one half of one percent (0.5%) of the total bid sum or in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of one percent (0.5%) of the total bid or $10,000, whichever is greater. (List only one subcontractor for each portion of the work as is defined by the bidder in this bid.) No other subcontractors may be used other than those specified without written approval of the City Engineer; such approval will be made upon showing by the contractor of good and sufficient cause.
Failure to specify a subcontractor or specifying more than one subcontractor for the same portion of work to be performed under the contract in excess of one-half of one percent (0.5%) of the total bid constitutes an agr eement that the contractor is fully qualified and will perform that portion of the work. Any contractor who subcontracts for any portion of work not set forth herein, except as otherwise provided by Public Contract Code sections 4107 or 4109, will be subject to the penalties set forth in Public Contract Code sections 4110 and 4111.
(5-2023) Project No. ST-5006
BID PROPOSAL
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PROPOSAL
LIST OF SUBCONTRACTORS
WORK IDENTIFICATION: PLEASANT VALLEY ROAD BIKE LANES – PROJECT NO. ST-5006 CML-5393 (036)_______________________________________________________________
NAME AND ADDRESS OF BIDDER:
Completion of this form must comply with Section 7 of the Bid Proposal.
Name/Address/State License
Number of Subcontractor
Department of Industrial
Relations Registration
Number*
Items of Work
Portion of Work
(% of Contract Price)
% of Total Contract
Price b
y Subcontract
% of Total Contract
Price b
y Contractor
*Pursuant to Division 2, Part 7, Chapt er 1 (commencing with section 1720 including section 1725.5) of the Labor Code
(5-2023) Project No. ST-5006
BID PROPOSAL
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8. Attachments
The following documents, signed in accordance with Section 7 of the Instructions to Bidders, are attached to, and made a part of, this Bid Proposal:
(a) Noncollusion Declaration, as required by Public Contract Code section 7106 and made a part of this Bid Proposal.
(b) Required Bidder’s Security in the form of
(c) Unit Price List, if required
(d) Federal Certificate, if required
(e) Other pertinent Documents (list here and attach to this bid)
Dated this __________ day of ____________________, 20____. (5-2023) Project No. ST-5006
BID PROPOSAL
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If BIDDER is:
An Individual
By:
(Print Individual’s Name)
doing business as
Business Address:
Telephone Number:
Signature
A Partnership
(Firm Name)
By:
(Print General Partner’s Name)
(Title)
Business Address:
Telephone Number:
Signature
(5-2023) Project No. ST-5006
BID PROPOSAL
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A Corporation
(Corporation Name)
(State of Incorporation)
By:
(Print Name and Title of Person Authorized to Sign)
(Corporate Seal)
Signature
Attest:
(Secretary)
Business Address:
Telephone Number:
Signature
A Joint Venture
By:
(Print Name)
(Address and Telephone Number)
By:
(Print Name)
(Address and Telephone Number)
Signature
Signature
(5-2023) Project No. ST-5006
BID PROPOSAL
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NONCOLLUSION DECLARATION
TO BE EXECUTED BY BIDDER
AND SUBMITTED WITH BID
The undersigned declares:
I am the _________________ of ______________, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.
The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability par tnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed this ________ day of ___________________, 20___, at _____________________, California.
Firm (print or type) Signature
(5-2023) Project No. ST-5006
BID PROPOSAL
- 10a -
BID SCHEDULE
UNIT PRICE LIST -- FIGURES
WORK IDENTIFICATION: PLEASANT VALLEY ROAD BIKE LANES – PROJECT NO. ST-5006
CML-5393 (036)
NAME OF BIDDER:
Item
No. Item Description Quantity Uni t
Payment
Reference
P/
F Unit Price
in Figures
*Item Total
Price in
Figures
1 Mobilization, Demobilization, and
Final Cleanup 1 LS 2001-A $ $
2 Prepare Storm Water Pollution
Prevention Plan 1 LS 2001-B $ $
3 Traffic Control System 1 LS 2001-C $ $
4 Temporary Shoring (Sheeting,
Shoring, and Bracing or Equivalent
Method)
1 LS 2001-D $ $
5 Permanent Erosion Control
Establishment Work (Erosion Control) 1 LS 2001-E $ $
6 Re-Establish Survey Monuments 1 LS 2001-F $ $
7 Clearing and Grubbing 1 LS 2001-G $ $
8 Adjust Frame and Cover to Grade
(Adjust Utilities to Grade)* 19 EA 2001-H $ $
9 Adjust Manhole Frame and Cover
(Utility)* 9 EA 2001-I $ $
10 Relocate Mailbox* 5 EA 2001-J $ $
11 Remove Asphalt Concrete Dike 330 LF 2001-K $ $
12 Remove Base and Surfacing 20,000 SF 2001-L $ $
(5-2023) Project No. ST-5006
BID PROPOSAL
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13 Pavement Repair (6" Digout)* 10,000 SF 2001-M $ $
14 Remove Asphalt Concrete Pavement
(Driveway) 5,100 SF 2001-N $ $
15 Remove Headwall (Remove Culvert
Headwall and Sandbags) (North
Side))
18 EA 2001-O $ $
16 Remove Headwall (Remove Culvert
Headwall and Sandbags) (South
Side))
10 EA 2001-P $ $
17 Remove Existing Pipe (Greater than
or equal to 24 Inches in Diameter) 200 LF 2001-Q $ $
18 Remove Existing Pipe (Lesser than
24 Inches in Diameter) 300 LF 2001-R $ $
19 Remove Existing Box Culvert 280 LF 2001-S $ $
20 Remove Concrete Structure 1 EA 2001-T $ $
21 Remove Pavement Marker (Remove
Striping, Pavement Marking, and
Markers)
1 LS 2001-U $ $
22 Minor Concrete (Curb) (Concrete
Curb Type A) 10 CY 2001-V $ $
23 Minor Concrete (Thickened Edge
Curb and Gutter) 450 CY 2001-W $ $
24 Class 2 Aggregate Base* 8,200 CY 2001-X $ $
25 Hot Mix Asphalt (2" Overlay (ARHM))* 4,300 TN 2001-Y $ $ 26 Hot Mix Asphalt (Full Depth (HMA)) 3,070 TN 2001-A $ $ 27 Hot Mix Asphalt (Leveling) (PG 64-10,
Type A)* 2,030 TN 2001-AA $ $
28 Hot Mix Asphalt (Driveway) 210 TN 2001-AB $ $
(5-2023) Project No. ST-5006
BID PROPOSAL
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29 Structural Concrete, Box Culvert
(Precast 5' x 3' Box Culvert) 330 LF 2001-AC F $ $
30 Structural Concrete, Headwall
(Culvert End Treatment) (Concrete
Headwall, Parapet, Cut-off Wall)
30 CY 2001-AD F $ $
31 Pipe Outfall Connection 17 EA 2001-AE P $ $
32 Concrete (Channel Lining) 1,020 CY 2001-AF F $ $
33 Bar Reinforcing Steel (Bridge)
(Channel) (Welded Wire Mesh
(Channel))
67,000 SF 2001-AG F $ $
34 Minor Concrete (Minor Structure)
(Rectangular Channel Structural
Concrete and Rebar)
310 CY 2001-AH F $ $
35 Structure Excavation (Channel Lining)
(Channel) 3,400 CY 2001-AI F $ $
36 Structure Backfill (Channel) 3,500 CY 2001-AJ F $ $
37 Float Rock 1,000 CY 2001-AK F $ $
38 Shoulder Backing 2,130 CY 2001-AL $ $
39 Imported Borrow 1,900 CY 2001-AM $ $
40 Midwest Guardrail System 430 LF 2001-AN P $ $
41 Terminal System 6 EA 2001-AO $ $
42 Structural Concrete (Modular
Wetland) - 4' x 8' 3 EA 2001-AP $ $
43 Structural Concrete (Modular
Wetland) - 4' x 21' 6 EA 2001-AQ $ $
44 Structural Concrete (Drainage Inlet) -
7' Curb Face Opening 4 EA 2001-AR $ $
45 Structural Concrete (Drainage Inlet) -
10' Curb Face Opening 1 EA 2001-AS $ $
(5-2023) Project No. ST-5006
BID PROPOSAL
- 10d -
46 Structural Concrete (Drainage Inlet) -
14' Curb Face Opening 2 EA 2001-AT $ $
47 Structural Concrete (Drainage Inlet) -
21' Curb Face Opening 1 EA 2001-AU $ $
48 6" Rumble Strip (Asphalt Concrete
Pavement) 150 STA 2001-AV $ $
49 Delineator (Class 1) 610 EA 2001-AW $ $
50 Thermoplastic Pavement Marking
(Pavement Markings) 500 SF 2001-AX $ $
51 Thermoplastic Pavement Marking
(1' Thermoplastic White Traffic Stripe) 2,100 LF 2001-AY $ $ 52 Thermoplastic Pavement Marking
(6" Thermoplastic White Traffic Stripe) 30,600 LF 2001-AZ $ $ 53 Thermoplastic Pavement Marking
(6" Thermoplastic Yellow Traffic
Stripe)
16,300 LF 2001-BA $ $
54 Thermoplastic Pavement Marking
(8" Thermoplastic White Traffic Stripe) 200 LF 2001-BB $ $ 55 Roadside Sign - One Post (Sign Post) 4 EA 2001-BC $ $ 56 Roadside Sign - One Post (Sign) 5 EA 2001-BD $ $
57 Roadside Sign – Remove and
Relocate Sign 3 EA 2001-BE $ $
58 Type E Loops 5 EA 2001-BF $ $
59 Type D Loops (Bike Lane)
3 EA 2001-BG $ $
TOTAL BASE BID $
*NOTE: In case of error in extension of price into the total price column, the unit price will govern.
(5-2023) Project No. ST-5006
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BIDDER’S INFORMATION CERTIFICATION
Bidder certifies that the following information is true and correct:
Bidder’s Name
Business Address
Telephone
State Contractor’s License No. and Class
Original Date Issued Expiration Date
The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint venturers, or corporate officers having a principal interest in this bid:
The dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this bid are as follows:
All current and prior DBAs, alias, and/or fictitious business names for any principal having an interest in this bid are as follows:
I declare under penalty of perjury under the laws of the State of California that the above representations are true and correct.
Executed this ________ day of ___________________, 20___, at _____________________, California.
Signature and Title of Authorized Official
(5-2023) Project No. ST-5006
BID PROPOSAL
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DECLARATION OF ELIGIBILITY TO CONTRACT
The undersigned, a duly authorized representative of the bidder, certifies and declares that:
1. The bidder is aware of Labor Code sections 1771.1 and 1777.7, which prohibit a contractor or subcontractor who has been found by the Labor Commi ssioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time.
2. The bidder is currently registered and qualif ied to perform public work pursuant to Labor Code section 1725.5 and is not prohibited from biddi ng on, being awarded, or performing work as a contractor or subcontractor on a public works project under Labor Code sections 1771.1 and 1777.7, or any other provision of law; provided, however, that if a bidder is a joint venture (Business & Professions Code § 7029.1) or if fede ral funds are involved in the project, then City may accept a non-complying bid provided that the bidder and all listed subcontractors are registered at the time the contract is awarded.
3. The bidder is aware of Public Co ntract Code section 6109, which states:
(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not permit a contractor or subcontractor who is ineligib le to bid or work on, or be awarded, a public works project pursuant to Section 1771.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project. Every public works project shall contain a provision prohibiting a contractor from performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code. (b) Any contract on a public works project ent ered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subc ontractor on a public works contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the project will be returned to the awarding bod y. The contractor is responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.
4. The bidder has investigated the eligibility of each and every subcontractor that bidder intends to use on this public works project, and determined that none of them is ineligible to perform work as a subcontractor on a public works project by virtue of Public Contract Code section 6109, Labor Code sections 1725.5, 1771.1 and 1777.7, or any other provision of law.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed this ________ day of ___________________, 20___, at ______________________, California.
Signature and Title of Authorized Official
(5-2023) Project No. ST-5006
BID PROPOSAL
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BID BOND
(not necessary when certified check or cash accompanies bid)
PROJECT TITLE: ___________________
WHEREAS,
(“Contractor”) intends to submit a bid to the City of Camarillo, California, a municipal corporation (“City”), for the work identified as follows:
NOW, THEREFORE, we, the Contractor, as Principal, and
,
a corporation organized and existing under the laws of the State of and duly authorized to transact business under the laws of the State of California, as Surety, are held and firmly bond unto City in the sum of
dollars ($ )
lawful money of the United States of America, such sum being not less than ten percent (10%) of the bid amount for the payment of which sum to be made, the Principal and Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if City accepts the bid of the Principal and enters into a contract in accordance with the terms of the bid, the Principal must give the bonds, certificates and other documents as required by the Notice Inviting Bids or the other contract documents. In the event Principal fails to enter into such contract or provide the bonds, certificates or other documents, City may apply this security to the difference between the low bid and the next lowest bidder with whom City contracts to perform the work covered by the bid; the surplus, if any, will be returned to Surety. In case suit is brought upon this bond, the court will fix and award and the Surety must pay, in addition to the face amount hereof, all costs and reasonable attorney’s fees incurred by City in successfully enforcing the obligations of this bond.
(5-2023) Project No. ST-5006
BID PROPOSAL
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IN WITNESS THEREOF, we have hereunto set our hands and seals this day of , 20 .
(affix seal below) [PRINCIPAL]
By
Title
(affix seal below) [SURETY]
By
Title
Address
[P.C.C. §§ 20170, 20171]
* ALL SIGNATURES ON THIS BID BOND MUST BE NOTARIZED USING APPROPRIATE 8 ½” x 11” NOTARY ACKNOWLEDGEMENT FORM.
** Corporations must affix corporate seal.
(5-2023) Project No. ST-5006
BID PROPOSAL
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CERTIFICATION FOR CONTRACTS,
GRANTS, AND COOPERATIVE AGREEMENTS
(Federal Fiscal Year October 1, 20____, to September 30, 20____)
I, ,
(Name and Title of Grantee Official)
hereby certify on behalf of that
(Name of Grantee)
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an office or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned must complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification will be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Executed this __________ day of __________________, 20____.
By:
(Signature of Authorized Official)
(Title of Authorized Official)
(5-2023) Project No. ST-5006
BID PROPOSAL
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CERTIFICATION REGARDING DEPARTMENT OF INDUSTRIAL
RELATIONS CONTRACTOR / SUBCONTRACTOR REGISTRATION
By my signature hereunder, as the Contract or, I certify that Contractor, and all Subcontractors listed on the “List of Subcont ractors” are registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
Contractor’s Department of Industrial Relations registration number is _____________.
Subcontractors’ Department of Industria l Relations registration numbers are as indicated in the Subcontractors List.
Executed this __________ day of __________________, 20____.
By:
(Signature of Authorized Official)
(Title of Authorized Official)
Project No. ST-5006
FEDERAL CERTIFICATION/DISCLOSURE FORMS MUST BE COMPLETED
AND SUBMITTED WITH BID PROPOSAL
• List of Subcontractors
• Equal Employment Opportunity Certification
• Public Contract Code Statements
• Noncollusion Affidavit
• Debarment and Suspension Certification
• Nonlobbying Certification for Federal-Aid Contracts
• Disclosure of Lobbying Activities
o Instructions for Completing of SF-LLL, Disclosure of
Lobbying Activities
STATE OF CALIFORNIA – DEPARTMENT OF INDUSTRIAL RELATIONS
FORMS MUST BE COMPLETED AND SUBMITTED FOR BID PROPOSAL
WITHIN NO LATER THAN 4:00 P.M. (LOCAL TIME) ON FOURTH BUSINESS
DAY AFTER BID OPENING
• Submit State of California DIR-PWC 100 form
Local Assistance Procedures Manual Exhibit 12-H
The Bidder shall list the name and address, Contractor license number, and description of portion of work subcontracted of each subcontractor to whom the Bidder proposes to subcontract portions of the work, as required by the provisions of the Standard Specifications and of the special provisions.
LIST OF SUBCONTRACTORS
Business
Name and Location
California
Contractor License
Number
Description of Portion of Work
Bid Items
Numbers
Percentage of
Bid Item
Subcontracted
(THE BIDDER'S EXECUTION ON THE SIGNATURE PORTION OF THIS PROPOSAL SHALL
ALSO CONSTITUTE AN ENDORSEMENT AND EXECUTION OF THOSE CERTIFICATIONS
WHICH ARE A PART OF THIS PROPOSAL)
LPP 18-01
January 2019
Local Assistance Procedures Manual Exhibit 12-H
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
The bidder_________________________________________________________________, proposed subcontractor _______________________________________________, hereby certifies that he has ___ , has not , participated in a previous contract or subcontract subject to the equal opportunity clauses, as required by Executive Orders 10925, 11114, or 11246, and that, where required, he has filed with the Joint Reporting Committee, the Director of the Office of Federal Contract Compliance, a Federal Government contracting or administering agency, or the former President's Committee on Equal Employment Opportunity, all reports due under the applicable filling requirements.
Note: The above certification is required by the Equal Employment Opportunity Regulations of the Secretary of Labor (41 CFR 60-1.7(b) (1)), and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause. Contracts and subcontracts which are exempt from the equal opportunity clause are set forth in 41 CFR 60-1.5. (Generally only contracts or subcontracts of $10,000 or under are exempt.)
Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or their implementing regulations.
Proposed prime contractors and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that 41 CFR 60-1.7(b) (1) prevents the award of contracts and subcontracts unless such contractor submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor.
LPP 18-01
January 2019
Local Assistance Procedures Manual Exhibit 12-H
PUBLIC CONTRACT CODE
PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT
In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has ___ , has not ___ been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of , or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.
Note: The bidder must place a checkmark after "has" or "has not" in one of the blank spaces provided. The above Statement is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
Yes _____ No _____
If the answer is yes, explain the circumstances in the following space.
LPP 18-01
January 2019
Local Assistance Procedures Manual Exhibit 12-H
PUBLIC CONTRACT CODE 10232 STATEMENT
In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two-year period because of the Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.
Note: The above Statement and Questionnaire are part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement and Questionnaire.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
LPP 18-01
January 2019
Local Assistance Procedures Manual Exhibit 12-H
Noncollusion Affidavit
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY / COUNTY of _________________________________________ DEPARTMENT OF PUBLIC WORKS.
In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Non-collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non-collusion Affidavit.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
LPP 18-01
January 2019
Local Assistance Procedures Manual Exhibit 12-H
DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
• is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;
• has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;
• does not have a proposed debarment pending; and
• has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.
If there are any exceptions to this certification, insert the exceptions in the following space.
Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.
Notes: Providing false information may result in criminal prosecution or administrative sanctions.
The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Certification.
LPP 18-01
January 2019
Local Assistance Procedures Manual Exhibit 12-H
NONLOBBYING CERTIFICATION
FOR FEDERAL-AID CONTRACTS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
(l) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.
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January 2019
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Local Assistance Procedures Manual Exhibit 12-H
DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d. loan For Material Change Only:
e. loan guarantee year _____ quarter _________
f. loan insurance date of last report __________
4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:
Prime Subawardee
Tier_______ , if known
Congressional District, if known Congressional District, if known
6. Federal Department/Agency: 7. Federal Program Name/Description:
CFDA Number, if applicable ___________________
8. Federal Action Number, if known: 9. Award Amount, if known:
10. a. Name and Address of Lobby Entity b. Individuals Performing Services (including (If individual, last name, first name, MI) address if different from No. 10a) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)
11. Amount of Payment (check all that apply) 13. Type of Payment (check all that apply) $_____________ actual planned a. retainer
b. one-time fee
12. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in-kind; specify: nature ______________ e deferred
value _____________ f. other, specify _________________________
14. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 11:
(attach Continuation Sheet(s) if necessary)
15. Continuation Sheet(s) attached: Yes No
16. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required
pursuant to 31 U.S.C. 1352. This information will be
reported to Congress semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Signature:________________________________ ________
Print Name: ________________________________ ______
Title:________________________________ ____________
Telephone No.:_____________________ Date: __________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
LPP 18-01
January 2019
Local Assistance Procedures Manual Exhibit 12-H
INSTRUCTIONS FOR COMPLETION OF SF-LLL,
DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of covered Federal action or a material change to previous filing pursuant to title 31 U.S.C. section 1352. The filing of a form is required for such payment or agreement to make payment to lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with a covered Federal action. Attach a continuation sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence, the outcome of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last, previously submitted report by this reporting entity for this covered Federal action.
4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District if known.
Check the appropriate classification of the reporting entity that designates if it is or expects to be a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the first tier. Subawards includ e but are not limited to subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in Item 4 checks "Subawardee" then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organization level below agency name, if known. For example, Department of Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identification in item 1 (e.g., Request for Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract grant. or loan award number, the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitments for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influenced the covered Federal action.
(b) Enter the full names of the individual(s) performing services and include full address if different from 10 (a). Enter Last Name, First Name and Middle Initial (Ml).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made.
12. Check the appropriate box. Check all boxes that apply. If payment is made through an in-kind contribution, specify the nature and value of the in-kind payment.
13. Check the appropriate box. Check all boxes that apply. If other, specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the date(s) of any services rendered. Include all preparatory and related activity not just time spent in actual contact with Federal officials. Identify the Federal officer(s) or employee(s) contacted or the officer(s) employee(s) or Member(s) of Congress that were contacted.
15. Check whether or not a continuation sheet(s) is attached.
16. The certifying official shall sign and date the form, print his/her name title and telephone number.
Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instruction, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503. SF-LLL-Instructions Rev. 06-04-90«ENDIF» LPP 18-01
January 2019
STATE OF CALIFORNIA – DEPARTMENT OF INDUSTRIAL RELATIONS TO: California Department of Industrial Relations
Division of Apprenticeship Standards
P.O. Box 420603
San Francisco, CA 94142
FROM:
AWARDING AGENCY ID NUMBER:
If you do not have an ID number please contact DAS
EXTRACT OF
PUBLIC WORKS CONTRACT AWARD
A CONTRACT TO PERFORM PUBLIC WORKS UNDER LABOR CODE SECTION 1777.5 HAS BEEN AWARDED TO:
1. NAME OF GENERAL CONTRACTOR 2. CONTRACTOR’S LICENSE NO
3. MAILING ADDRESS (STREET NUMBER OR P.O. BOX) 4. CITY
5. ZIP CODE 6. TELEPHONE NUMBER
7. GENERAL CONTRACTOR’S CONTACT EMAIL ADDRESS 8.ADDRESS/LOCATION OF PUBLIC WORKS SITE (INCLUDE CITY AND COUNTY):
8a. County
9. NAME OF PROJECT
10. CONTRACT NUMBER 11. PROJECT NUMBER 12. DOLLAR AMOUNT OF CONTRACT AWARD
13. FIRST ADVERTISED BID DATE
MONTH DAY YEAR
14 CONTRACT AWARD DATE
MONTH DAY YEAR
12a ESTIMATED TOTAL PROJECT COSTS, IF DIFFERENT FROM
ITEM 12 (see instructions).
15. WHICH STATUTE, IF ANY, APPLIES TO THIS PROJECT?
16. STATE CONSTRUCTION BONDS YES NO
If YES, List the Sources and Dollar Amount of Bond Proceeds:
SOURCES DOLLAR AMOUNT
17. WILL YOU OPERATE A DIR-APPROVED LABOR COMPLIANCE
PROGRAM (LCP) FOR THIS PROJECT?
YES NO
18. IS THERE A PROJECT LABOR AGREEMENT (PLA) ASSOCIATED WITH THIS PROJECT? If yes, please email a copy to [email protected] YES NO
19. STARTING DATE (ESTIMATED OR ACTUAL)
(MM/DD/YYYY)
20. COMPLETION DATE (ESTIMATED OR ACTUAL)
(MM/DD/YYYY)
21. BRIEF DESCRIPTION OF WORK TO BE PERFORMED 22.
NEW CONSTRUCTION REMODELING
ALTERATION, DEMOLITION, REPAIR OR MAINTENANCE
23. CLASSIFICATION OR TYPE OF WORKER (CARPENTER, PLUMBER, ETC.) THAT WILL BE EMPLOYED BY THE CONTRACTOR(S) Please list Sub-contractors and their worker classifications on page 2
24. Is language included in the Contract Award to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code? YES NO
25. SIGNATURE 26.TITLE 27.DATE
28. PRINTED OR TYPED NAME 29.E-MAIL ADDRESS 30.TELEPHONE NUMBERS If different from above, name, title, and contact information of person responsible for carrying out Awarding Body’s LCP or CMU responsibilities.
31. NAME 32.TITLE 33. E-MAIL ADDRESS 34. TELEPHONE NUMBER
Duplication of this form is permissible
DIR-PWC 100 (rev. 10/11) successor to the DAS 13 form
EXTRACT OF PUBLIC WORKS CONTRACT AWARD (Continued)
Listing of Sub Contractors
Con. Lic. # Contractor Classification of workers
DIR-PWC 100 (rev. 10/11) successor to the DAS 13 form
Project No. ST-5006
APPRENTICESHIP TRAINEE STANDARDS
Contractor shall comply with the following:
Form FHWA 1273, California Labor Code Sections 1777.5 and 1776, and California Labor Code Section 230.1. In the event of conflict between the provisions, Contractor shall comply with the most stringent provision that requires the largest number of apprentices.
Bidder shall complete DAS 13 and submit to the Engineer with the Bid Proposal for submission to the State by the City.
The Federal Trainee goal is twelve (12) trainees for this project. If the Contractor does not show a good faith effort to provide acceptable training to the trainees specified, a sanction may be applied. Sanctions may include withholding progress payments if effective on-the-job training is not provided.
Project No. ST-5006
DISADVANTAGED BUSINESS ENTERPRISE (DBE) FORMS MUST BE
COMPLETED AND SUBMITTED FOR BID PROPOSAL NO LATER THAN 4:00 P.M. (LOCAL TIME) ON THE FOURTH BUSINESS DAY AFTER BID OPENING
• Bidder’s List of Subcontractor (DBE and Non-DBE), Exhibit 12-B • Local Agency Bidders DBE Commitment (Construction
Contracts), Exhibit 15-G
o Instructions – Local Agency Bidder DBE
Commitment (Construction Contracts)
• Guidance for Bidders Completing the Good Faith Effort Submittal
• DBE Information – Good Faith Efforts, Exhibit 15-H
UTILIZATION FORMS TO BE COMPLETED FOR FINAL REPORT AND AS
REQUIRED DURING PERFORMANCE OF THE WORK (NOT WITH BID
PROPOSAL)
• Submit State of California DIR-PWC 100 form
• Final Report – utilization of Disadvantaged Business
Enterprises (DBE), First-Tier Subcontractors, Exhibit 17-F • Disadvantaged Business Enterprises (DBE) Certification Status Change, Exhibit 17-O
• Attached are “Instructions for Completing Federal Highway Administration (FHWA) PR-1391 Form.” The Form is available from the FHWA Website. The completed form must be
submitted to the City on or before the Day of Month.
• www.fhwa.dot.gov/eforms
Amount
Subcontracted
DIR Reg Number
A
A
A
A
A
A
A
A
I
I
I
I
I
I
I
I
I
Local Assistance Procedures Manual Exhibit 12-B
Bidder’s List of Subcontractors (DBE and Non- DBE)
Exhibit 12-B: Bidder’s List of Subcontractor (DBE and Non-DBE) - Part 1 As of March 1, 2015 Contractors (and sub-contractors) wishing to bid on public works contracts must be registered with the State Division of Industrial Relations and certified to bid on Public Works contracts. Please register at http s://www.dir.ca.gov/Public-Works/Contractor- Re
gistration.html. The local agency will verify registration of all contractors and subcontractors on public works projects at bid and thereafter annually to assure that yearly registration is maintained throughout the life of the project.
In accordance with Title 49,
Section 26.11 of the Code of Federal Regulations, and Section 4104 of the Public Contract Code of the State of California, as amended, the following information is required for each sub-contractor who will perform work amounting to more than one half of one percent (0.5%) of the Total Base Bid
or $10,000
(whichever is greater).
FEDERAL PROJECT NUMBER:
Photocopy this form for additional f irms.
Subcontractor Name & Location Line Item & Description Subcontract Percentage of Bid Item
Contractor License Number DBE
(Y/N) DBE Cert Number Annual Gross Receipts
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
ge of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
Age of Firm in
years
Distribution – Original: Local Agency File; Copy: DLAE w/Award Package
September 2021
Ag
Ag
Ag
Ag
Ag
Ag
Ag
Ag
I
I
I
I
I
I
I
I
I
Local Assistance Procedures Manual Exhibit 12-B
Bidder’s List of Subcontractors (DBE and Non- DBE)
Exhibit 12-B: Bidder’s List of Subcontractor (DBE and Non-DBE) - Part 2 In accordance with Title 49, Section 26 of the Code of Federal Regulations, the Bidder shall list all subcontractors who provided a quote or bid but were not selected to participate as a subcon
tractor on this project.
FEDERAL PROJECT NUMBER:
Photocopy this form for additional f irms.
Subcontractor Name & Location Line Item & Description Subcontract Amount
Percentage of
Bid Item
Subcontracted
Contractor License N umber DBE
(Y/N) DBE Cert Numb er Annual Gross Receipts
DIR Reg Number
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
e of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
e of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
e of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
e of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
e of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
e of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
e of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
e of Firm in
years
NAME < $1 million
< $5 million
< $10 million
City, State < $15 million
Age of Firm in
years
Distribution – Original: Local Agency File; Copy: DLAE w/Award Package
September 2021
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/68 /31/39/72/40/30 /i255
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/25 /35 /29 /40 /51 /26 /30 /52 /i255
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Filename: RC DBE FAQz Mar 3 Prepared by: PCarroll
GUIDANCE FOR BIDDERS
COMPLETING THE GOOD FAITH EFFORT SUBMITTAL
The specifications in Section 2 of the project Special provisions for each federally-funded project state the following about documentation of adequate good faith efforts:
“The information necessary to establish the bidder’s adequate good faith efforts to meet the contract goal should include:
A. The names and dates of each publication in which a request for UDBE participation for this project was placed by the bidder.
B. The names and dates of written notices sent to certified UDBEs soliciting bids for this project and the dates and methods used for following up initial solicitations to determine with certainty whether the UDBEs were interested.
C. The items of work which the bidder made available to UDBE firms, including, where appropriate, any breaking down of the contract work items (including those items normally performed by the bidder with its own forces) into economically feasible units to facilitate UDBE participation. It is the bidder’s responsibility to demonstrate that sufficient work to meet the UDBE goal was made available to UDBE firms.
D. The names, address and phone numbers of rejected UDBE firms, the firms selected for that work, and the reasons for the bidder’s choice.
E. Efforts made to assist interested UDBEs in obtaining bonding, lines of credit or insurance, and any work which was provided to the UDBEs.
F. Efforts made to assist interested UDBEs in obtaining necessary equipment, supplies, materials, or related assistance or services, excluding supplies and equipment the UDBE subcontractor purchases or leases from the prime contractor or its affiliate.
G. The names of agencies contacted to provide assistance in contracting, recruiting and using UDBE firms.
H. Any additional data to support a demonstration of good faith efforts.”
It is recommended that bidders consider the following in making efforts to obtain participation of UDBEs, and when preparing the documentation to be submitted, demonstrating their good faith efforts:
• Advertising for UDBE participation may be placed in newspapers, trade papers, minority focus papers and on the Internet.
• The more advertising the better. The wider the audience—especially in trade and focus publications—the better a prime contractor can “get the word out” they plan to bid a project, the better potential for UDBEs to know about the project and to whom they should bid.
Division of Local Assistance Guidance for Bidders Completing the GFE Office of Procedures Development and Training March 3, 2009
Filename: RC DBE FAQz Mar 3 Prepared by: PCarroll
• Solicitations and follow-up telephone contacts should occur within reasonable time before the opening bid date to allow the subcontractor time to prepare a quote to submit to the bidder. Telephone or e-mail logs, and fax receipts may be used to corroborate follow-up contacts.
• Advertisements and solicitations should state which items or portions or work are being made available. The bidder should consider making as many items of work available as possible to meet the goal, including those items normally performed by the bidder with its own forces.
• Bidders are encouraged to assist UDBE subcontractors in the areas of bonding (if required), lines of credit, and obtaining necessary equipment, supplies and materials, and inform UDBEs of this assistance in their solicitations.
• The documentation to be submitted to the local agency should clearly demonstrate all efforts made by the bidder to meet the UDBE goal. To assist in providing clear documentation, bidders should consider the following:
• Be careful when referring to “See Attachments” without providing explicit information where to find the material. Clearly identifying these items as Attachment A, Attachment B, etc. is suggested.
• Attachments may include copies of advertisements, solicitations and logs of telephone follow-ups, e-mail or fax receipts.
• In documenting the work made available to UDBEs, list the bid item number, description of the work and what portion of the item was offered, if applicable.
• Include quotes from rejected UDBEs and the quotes from the firms selected. If the bidder is doing the work at less cost, include the items to be performed and the costs.
• Identify any contacts with agencies, organizations or groups used or contacted to provide assistance in contacting, recr uiting and using UDBE firms, and any responses or assistance received from them.
• Describe any additional information which would demonstrate that adequate good faith efforts were made to meet the goal.
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/71 /94 /45 /i255 /12 /19 /1 /10 /11 /i255 /48 /i255 /49 /50 /51 /52/53 /i255 /51 /55 /52 /i255 /59 /53 /52 /59 /i255 /58 /57 /68 /52 /i255 /59 /50 /68 /i255 /51 /52 /60 /52 /81 /55 /57 /50 /52 /i255 /50 /64/65/66/52 /53 /i255 /57 /69 /i255 /51 /55 /52 /i255 /81 /52 /53 /78 /57 /50 /i255 /78 /67 /62 /50 /67 /50 /62 /i255 /51 /55 /52 /i255 /69 /57 /53/65/70/i255 /71 /21 /45 /i255 /25 /3 /9 /11 /i255 /48 /49 /50 /51 /52 /53 /i255/51 /55 /52 /i255 /68 /59 /51 /52 /i255 /51 /55 /52 /i255 /69 /57 /53/65/i255/67 /78 /i255 /78 /67 /62 /50 /52 /68 /i255 /66 /63 /i255 /51 /55 /52 /i255 /56 /57 /58 /59 /60 /i255 /61 /62 /52 /50 /58 /63 /i255 /104 /52 /81 /53 /52 /78 /52 /50 /51 /59 /51 /67 /90 /52 /70 /i255 /12 /3 /27 /11 /i255 /71 /i255 /1 /33 /i255 /71 /i255
/105 /15 /4 /46 /i255 /71 /77 /106 /i255 /71 /94 /21 /82 /i255 Local Assistance Procedures Manaul Exhibit 16-O
Federal-Aid Highway construction Contractors Annual EEO Report
JOB CATEGORIES
MFMFMFMFMFMFMFMFMFM F MF
OFFICIALS 0000
SUPERVISORS 0000
FOREMEN/WOMEN 0000
CLERICAL 0000
EQUIPMENT OPERATORS 0000
MECHANICS 0000
TRUCK DRIVERS 0000
IRONWORKERS 0000
CARPENTERS 0000
CEMENT MASONS 0000
ELECTRICIANS 0000
PIPEFITTER/PLUMBERS 0000
PAINTERS 0000
LABORERS-SEMI SKILLED 0000
LABORERS-UNSKILLED 0000
TOTAL 0000000000000000000 000
APPRENTICES 0000
OJT TRAINEES 0000
10. REVIEWED BY: (Signature and Title of State Highway Official) 11. DATE □ Contractor
APPRENTICES
TABLE C (Table B data by racial status)
8. PREPARED BY:
TABLE B
Form FHWA- 1391 (Rev. 09-13)
1. MARK APPROPRIATE BLOCK
PREVIOUS EDITIONS ARE OBSOLETE
4. DOLLAR AMOUNT OF CONTRACT:
TOTAL
EMPLOYED
TOTAL RACIAL/
ETHNIC MINORITY
5. PROJECT LOCATION: (County and State)2. COMPANY NAME, CITY, STATE:
(Signature and Title of Contractors Representative)
9. DATE
3. PROJECT NUMBER:
NATIVE HAWAIIAN
OR OTHER
PACIFIC
ISLANDER
AMERICAN INDIAN
OR ALASKA
NATIVE
EXHIBIT 16-O FEDERAL-AID HIGHWAY CONSTRUCTION CONTRACTORS ANNUAL EEO REPORT
ON THE JOB
TRAINEES
This collection of information is required by law and regulation 23 U.S.C. 140a and 23 CFR Part 230. The OMB control number for this collection is 2125-0019 expiring in March, 2016.
6. WORKFORCE ON FEDERAL-AID AND CONSTRUCTION SITE(S) DURING LAST FULL PAY PERIOD ENDING IN JULY 20___ (INSERT YEAR) □ Subcontractor
WHITE
TABLE A
ASIAN TWO OR MORE
RACES
BLACK or
AFRICAN
AMERICAN
HISPANIC OR
LATINO
January 2018
(12-2023) Project No. ST-5006
CONTRACT
CITY OF CAMARILLO
PUBLIC WORKS CONTRACT
This contract (“Contract”) is effective as of __________________________, and is between the C ITY OF CAMARILLO, a California general law city and municipal corporation (“City”), a nd ____________________________________, a corporation/partnership/limited liability company (“Contractor”), collectively referred to as the “Parties.” Section 1. Recitals. This Contract is entered into with respect to the following facts:
1.1 City noticed and received bids for the work involved in Pleasant Valley Road Bike Lanes – Project No ST -5006 (Project”), which is more fully described in the Contract Documents.
1.2 The City Council o f City determined that Contractor was the lowest responsive bidder and awarded to Contractor the bid.
1.3 Contractor has represented it is qualified to perform all of the work required to complete the Project.
1.4 Contractor has agreed to perform all such work in the time and manner set forth in the Contract Documents.
1.5 The City Council of City has determined that the public interest, convenience and necessity require the execution of this Contract and its implementation.
Section 2. Contract Documents . This Contract consists of the following documents (“Contract Documents”), all of which are made a part of this Contract:
2.1 Notice Inviting Bids
2.2 Instructions to Bidders
2.3 Bid Proposal, as accepted, including the Certificate of Bidders’ Experience and Qualifications and the List of Subcontractors
2.4 Notice of Award
2.5 Notice to Proceed
2.6 This Contract
2.7 Verification of California Contractor’s License
2.8 Contractor’s Certificate Regarding Workers’ Compensation
2.9 Security for payment (labor and materials)
2.10 Security for performance
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2.11 Certificate(s) of Insurance
2.12 General Conditions/Specifications
2.13 Special Provisions
2.14 Plans and Standard Drawings
2.15 Prevailing Wage Scales
2.16 S. S. P. W. C.
2.17 Addenda Nos.
2.18 Other documents (list here)
Exhibit A – Compensation
Exhibit B – Insurance
Exhibit C – Required Federal-Aid Contract Language
Exhibit D – Required Contract Provisions Federal Aid
Construction Documents
Exhibit E – Federal Prevailing Wage Rate
Section 3. The Work.
3.1 The work (“Work”) to be performed by Contractor is described in the Contract Documents.
3.2 In completing the Work, Contractor must employ, at a minimum, the applicable generally accepted professional standards of its industry in existence at the time of performance as utilized by persons engaging in similar work.
3.3 Except as specifically provided in the Contract Documents, Contractor must furnish, at its sole expense, all of the labor, materials, tools, equipment, services and transportation necessary to perform all of the Work.
3.4 Contractor must perform all of the Work in strict accordance with the Contract Documents.
Section 4. Time to Perform the Work.
4.1 Time is of the essence with respect to Contractor’s Work. Contractor agrees to diligently pursue performance of the Work within the time specified by the Contract Documents.
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4.2 Contractor will be excused from any delay in performance or failure to perform due to causes beyond the control of Contractor. Such causes include, but are not limited to, acts of God, acts of terrorism, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather.
4.3 If Contractor is delayed by any cause beyond Contractor’s control, City may, but is not required to, grant a time extension for the completion of the Work. If delay occurs, Contractor must notify City in writing within 48 hours of the cause and the extent of the delay and how such delay interferes with Contractor’s performance of the Work.
Section 5. Compensation and Payment.
5.1 Subject to any limitations provided in the Contract Documents, City agrees to pay Contractor as full consideration for the faithful performance of all of the Work the compensation set forth in Exhibit A (“Compensation”), which is made a part of this Contract.
5.2 Contractor must furnish City with a Pay Estimate for the Work performed in accordance with the Contract Documents. Contractor may not submit a Pay Estimate more often than once every 30 days.
5.3 City will review each Pay Estimate and determine whether the Work performed is in accordance with the Contract Documents. The Director of Public Works (“Director”) m ay require Contractor to provide a release of all undisputed Contract amounts contained in the Pay Estimate.
5.4 If City disputes any item on a Pay Estimate , City will give Contractor notice stating the reasons for the dispute. The Parties will meet and confer in good faith to attempt to resolve the dispute.
5.5 Except as to any charges for the Work performed that City disputes and the City’s standard five-percent retention of the approved progress payment, City will cause Contractor to be paid within 30 days of the date of the invoice or the date that Contractor furnishes City with a release of all undisputed Contract amounts, whichever occurs later. Federally funded projects will not have a five -percent retention.
5.6 In the event there is any claim specifically excluded by Contractor from the operation of any release, City may retain an amount not to exceed the amount of the excluded claim.
Section 6. Labor Code and Prevailing Wage Requirements.
6.1 Contractor agrees to comply with the requirements of California Labor Code sections 1810 through 1815. Eight hours of labor constitutes a legal day’s work per Labor Code s ection 1810. Contractor will forfeit the statutory penalty to City for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which such worker is required or (12-2023) Project No. ST-5006
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permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code sections 1810 through 1815.
6.2 Copies of the determination of the Director of the Department of Industrial Relations of the prevailing rate of per diem wages for each craft, classification or type of worker needed to execute this Contract are available for download from the State website: https://www.dir.ca.gov/OPRL/dprewagedetermination.htm.
6.3 Contractor must post at the work site, or if there is no regular work site then at its principal office, for the duration of the Contract, a copy of the determination by the Director of the Department of Industrial Relations of the specified prevailing rate of per diem wages. (Labor Code § 1773.2.) When applicable, copies of the prevailing rate of per diem wages will be on file at City’s Department of Public Works and available to Contractor and any other interested party upon request.
6.4 Contractor, and any subcontractor engaged by Contractor, may pay not less than the specified prevailing rate of per diem wages to all workers employed in the execution of the contract. (Labor Code § 1774.) Contractor is responsible for compliance with Labor Code section 1776 relative to the retention and inspection of payroll records.
6.5 Contractor must comply with all provisions of Labor Code section 1775. Under Section 1775, Contractor will forfeit the statutory penalty to City for each worker employed in the execution of the Contract by Contractor or any subcontractor for each calendar day, or portion thereof, in which the worker is paid less than the prevailing rates. Contractor may also be liable to pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate.
6.6 Nothing in this Contract prevents Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract. Contractor is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that contractors and subcontractors must submit contract award information to the applicable joint apprenticeship committee, must employ apprentices in apprenticeable occupations in a ratio of not less than one hour of apprentice’s work for every five hours of labor performed by a journeyman (unless an exception is granted under § 1777.5), must contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that contractors and subcontractors must not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice contracts, may be employed on public works in apprenticeable occupations.
6.7 Contractor has reviewed and agrees to comply with any applicable provisions for any public work subject to Department of Industrial Relations (DIR) Monitoring and Enforcement of prevailing wages, including the registration requirements of (12-2023) Project No. ST-5006
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Labor Code Section 1771.1(a). City hereby notifies Contractor that Contractor is responsible for submitting certified payroll records directly to the State Compliance Monitoring Unit (CMU). For further information concerning compliance monitoring please visit the website location at:
https://www.dir.ca.gov/dlse/cmu/cmu.html.
6.8 Contractor must comply with Labor Code section 1771.1(a), which provides that Contractor may award any contracts and subcontracts for work that qualifies as a “public work” only to subcontractors which are at that time registered and qualified to perform public work pursuant to Labor Code S ection 1725.5.
Contractor must obtain proof of such registration from all such subcontractors.”
6.9 If federal funds are used to pay for the Work, Contractor and any subcontractor agree to comply, as applicable, with the labor and reporting requirements of the Davis-Bacon Act (40 USC § 276a-7), the Copeland Act (40 USC § 276c and 18 USC §874), and the Contract Work Hours and Safety Standards Act (40 USC § 327 and following).
Section 7. Non-Discrimination. Contractor, its officers, agents, employees, and subcontractors may not discriminate in the employment of persons to perform the Work in violation of any federal or state law prohibiting discrimination in employment, including based on the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, of any person, except as provided under California Government Code section 12940. Contractor is responsible for compliance with this section.
Section 8. General Legal Compliance.
8.1 In performing the Work, Contractor must comply with all applicable statutes, laws and regulations, including, but not limited to, OSHA requirements and the Camarillo Municipal Code.
8.2 Contractor must, at Contractor’s sole expense, obtain all necessary permits and licenses required for the Work, and give all necessary notices and pay all fees and taxes required by law, including, without limitation, any business license tax imposed by City. Contractor is exempt from any City encroachment permit fee pursuant to Camarillo Municipal Code Section 13.04.020.
8.3 Contractor must maintain a valid California Contractor’s License throughout the term of this Contract.
Section 9. Clayton and Cartwright Act Assignments. In entering into this Contract or a contract with a subcontractor to supply goods, services, or materials pursuant to this Contract for the Project, Contractor and any subcontractor will be deemed to have offered and agreed to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700 of Part 2 of Division 7 of the California Business and Professions Code), arising (12-2023) Project No. ST-5006
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from purchases of goods, services, or materials for the Project. This assignment will be deemed made and will become effective at the time City tenders final payment to Contractor, without further acknowledgement by the Parties.
Section 10. Independent Contractor. Contractor is and will at all times remain as to City a wholly independent contractor. Neither City nor any of its officers, employees, or agents will have control over the conduct of Contractor or any of Contractor’s officers, employees, agents or subcontractors, except as expressly set forth in the Contract Documents. Contractor may not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors are in any manner officers, employees, agents or subcontractors of City.
Section 11. Indemnification.
11.1 Contractor agrees to the fullest extent permitted by law to (1) immediately defend and (2) indemnify City from and against, any and all claims and liabilities, regardless of the nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor, or its officers, employees, agents, or subcontractors committed in performing any Work under this Contract or the failure to comply with any of the obligations of this Contract (collectively, “Claims”). The Claims subject to Contractor’s duties to defend and indemnify include, without limitation, all claims, actions, causes of action, proceedings, suits, losses, damages, penalties, fines, judgments, liens, levies, and associated investigation and administrative expenses. Such Claims also include defense costs, including reasonable attorneys’ fees and disbursements, expert fees, court costs, and costs of alternative dispute resolution.
11.2 Contractor’s duty to defend is a separate and distinct obligation from Contractor’s duty to indemnify. Contractor is obligated to defend City in all legal, equitable, administrative, or special proceedings, with counsel approved by City, immediately upon tender to Contractor of the Claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the Claim does not relieve Contractor from its separate and distinct obligation to defend under this section. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent defense counsel if Contractor asserts that liability is caused in whole or in part by the negligence or willful misconduct of any City indemnified party. If it is finally adjudicated that liability was caused by the comparative active negligence or willful misconduct of any City indemnified party, then Contractor may submit a claim to City for reimbursement of reasonable attorneys’ fees and defense costs in proportion to the established comparative liability of the City indemnified party.
11.3 Contractor agrees that its defense and indemnification obligation under this section, includes the reasonable costs of attorneys’ fees incurred by the City Attorney’s office to monitor and consult with Contractor regarding the defense of any Claims, including providing direction with regard to strategy, preparation of pleadings, settlement discussions, and attendance at court hearings, mediations, or other litigation related appearances. City will use its best efforts to avoid (12-2023) Project No. ST-5006
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duplicative attorney work or appearances in order to keep defense costs to a reasonable minimum.
11.4 Contractor agrees that settlement of any Claim will require the consent of City.
City agrees that its consent will not be unreasonably withheld provided that Contractor is financially able (based on demonstrated assets) to fulfill its obligation to indemnify City for the costs of any such settlement as required under this Contract.
11.5 Contractor’s obligation to indemnify City applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of a City indemnified party. If a Claim is finally adjudicated and a determination made that liability was caused by the sole active negligence or sole willful misconduct of a City indemnified party, then Contractor’s indemnification obligation will be reduced in proportion to the established comparative liability.
11.6 For the purposes of this section, “ City” includes City’s officers, officials, employees and agents.
11.7 The provisions of this section will survive the expiration or earlier termination of this Contract .
Section 12. Insurance. Contractor agrees to have and maintain in full force and effect during the term of this Contract the insurance coverages listed in Exhibit B (“Insurance”), which is made a part of this Contract.
Section 13. Notice.
13.1 All written notices required or permitted to be given under this Contract will be deemed made when received by the other Party at its respective address as follows:
To City: C ity of Camarillo
601 Carmen Drive
Camarillo, California 93010
Attention: James Campero
(Tel.) 805-388-5340
(Fax) 805-388-5387
E-Mail [email protected]
To Contractor:
Attention:
(Tel.)
(Fax)
E-Mail
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13.2 Notice will be deemed effective on the date personally delivered or transmitted by facsimile or email. If the notice is mailed, notice will be deemed given three days after deposit of the same in the custody of the United States Postal Service, postage prepaid, for first class delivery, or upon delivery if using a major courier service with tracking capabilities.
13.3 Any Party may change its notice information by giving notice to the other Party in compliance with this section.
Section 14. City Rights of Termination and to Complete the Work.
14.1 The occurrence of any of the following is a default by Contractor under this Contract:
14.1.1 Contractor refuses or fails to prosecute the Work or any part thereof with such diligence as will insure its completion within the time specified or any permitted extension.
14.1.2 Contractor fails to complete the Work on time.
14.1.3 Contractor is adjudged bankrupt, or makes a general assignment for the benefit of creditors, or a receiver is appointed on account of Contractor’s insolvency.
14.1.4 Contractor fails to supply enough properly skilled workers or proper materials to complete the Work in the time specified.
14.1.5 Contractor fails to make prompt payment to any subcontractor or for material or labor.
14.1.6 Contractor fails to abide by any applicable laws, ordinances or instructions of City in performing the Work.
14.1.7 Contractor breaches or fails to perform any obligation or duty under the Contract.
14.2 Upon the occurrence of a default by Contractor, City will serve a written notice of default on Contractor specifying the nature of the default and the steps needed to correct the default. Unless Contractor cures the default within 10 days after the service of such notice, or satisfactory arrangements acceptable to City for the correction or elimination of such default are made, as determined by City, City may thereafter terminate this Contract by serving written notice on Contractor. In such case, Contractor will not be entitled to receive any further payment, except for Work actually completed prior to such termination in accordance with the provisions of the Contract Documents.
14.3 If the Engineer determines that the default should be cured in less than 10 days, then the written notice of default served on the Contractor will specify the shorter deadline for the Contractor to cure the default.
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14.4 In event of a termination of this Contract, the City will also immediately serve written notice of the termination upon Contractor’s surety. The surety will have the right to take over and perform pursuant to this Contract; provided, however, that if the surety does not give City written notice of its intention to take over and perform this Contract within five days after service of the notice of termination or does not commence performance within 10 days from the date of such notice, City may take over the Work and prosecute the same to completion by contract or by any other method it may deem advisable for the account and at the expense of Contractor. Contractor and the surety will be liable to City for any and all excess costs or other damages incurred by City in completing the Work.
14.5 If City takes over the Work as provided in this Section, City may, without liability for so doing, take possession of, and utilize in completing the Work, such materials, appliances, plant, and other property belonging to Contractor as may be on the site of the Work and necessary for the completion of the Work.
14.6 If City takes over the Work, City may also take possession of outstanding materials on order for the completion of the project, upon payment to the vendor.
All excess costs incurred by City in obtaining such materials, will be the responsibility of the Contractor.
14.7 If the Contractor does not cure a default within the time period required, then in lieu of terminating of the Contract, the City, in its sole discretion, may take action to cure the default and all costs incurred by City to cure the default will be deducted from any amount otherwise due to the Contractor.
Section 15. Project Documents . All data, drawings, maps, models, notes, photographs, reports, studies and other documents (collectively, “Project Documents”) prepared, developed or discovered by Contractor in the course of performing any of the Work under this Contract will become the sole property of City. Upon the expiration or termination of this Contract, Contractor must turn over all original Project Documents to City in its possession, but may retain copies of any of the Project Documents it may desire.
Section 16. General Provisions.
16.1 Authority to Execute. Each Party represents and warrants that all necessary action has been taken by such Party to authorize the undersigned to execute this Contract and to bind it to the performance of its obligations.
16.2 Assignment. Contractor may not assign this Contract without the prior written consent of City, which consent may be withheld in City’s sole discretion since the experience and qualifications of Contractor were material considerations for this Contract.
16.3 Binding Effect. This Contract is binding upon the heirs, executors, administrators, successors and permitted assigns of the Parties.
16.4 Integrated Contract. This Contract, including the Contract Documents, is the entire, complete, final and exclusive expression of the Parties with respect to the (12-2023) Project No. ST-5006
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Work to be performed under this Contract and supersedes all other agreements or understandings, whether oral or written, between Contractor and City prior to the execution of this Contract.
16.5 Modification of Contract. No amendment to or modification of this Contract will be valid unless made in writing and approved by Contractor and by the City Council or City Manager, as applicable. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void.
16.6 Electronic Signatures; Counterparts. This Contract and any amendment will be considered executed when the signature page of a party is delivered by electronic transmission. Such electronic signatures will have the same effect as an original signature. The Contract may be executed in multiple counterparts.
16.7 Waiver. Waiver by any Party of any term, condition, or covenant of this Contract will not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Contract will not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Contract. Acceptance by City of any Work performed by Contractor will not constitute a waiver of any of the provisions of this Contract.
16.8 Interpretation. This Contract will be interpreted, construed and governed according to the laws of the State of California. Each party has had the opportunity to review this Contract with legal counsel. The Contract will be construed simply, as a whole, and in accordance with its fair meaning. It will not be interpreted strictly for or against either party.
16.9 Severability. If any term, condition or covenant of this Contract is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Contract will not be affected and the Contract will be read and construed without the invalid, void or unenforceable provision.
16.10 Venue. In the event of litigation between the parties, venue in state trial courts will be in the County of Ventura. In the event of litigation in a U.S. District Court, venue will be in the Central District of California, in Los Angeles. [Signatures on the following page.]
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The Parties have caused this Contract to be executed by their undersigned authorized agents as follows:
CITY OF CAMARILLO
Greg Ramirez, City Manager
ATTEST:
Kristy Buxkemper, City Clerk
CONTRACTOR
(If not an individual, two signatures are required)
Name and Title
Name and Title
_ __________________________________ _ ________ Camarillo Business Tax Certificate Number Expiration Date
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A-1
EXHIBIT A
COMPENSATION
The total compensation under this Contract will not exceed:
ALTERNATE 1
If a Lump Sum Bid: “The sum of $ .”
ALTERNATE 2
If a Unit Price Bid: “The total unit prices set forth in the bid and the actual measured quantities utilized for the Project as determined by the Director.” ALTERNATE 3
If both Lump Sum and Unit Price Bid: “The sum of $ , and the amount due based upon the unit prices set forth in the bid and the actual measured quantities utilized for the Project as determined by the Director.”
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B-1
EXHIBIT B
INSURANCE
1. General Requirements. Contractor must procure and maintain in full force and effect during the term of this Contract the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits (combined single)
Commercial General Liability $2 ,000,000 / $4,000,000 Aggregate Business Automobile Liability $1,000,000
Workers’ Compensation Statutory Requirements
2. Commercial General Liability Insurance. This policy must meet or exceed the requirements of Insurance Services Office (ISO) CGL Form No. CG 00 01. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage . The insurance must be on an “occurrence” not a “claims -made” basis. Defense costs must be paid in addition to limits. There must be no cross -liability exclusion for claims or suits by one insured against another.
Liability policies must be endorsed to name City, its officials, employees and agents as “additional insureds” under the insurance coverage.
The policy must state that such insurance will be deemed “primary” such that any other insurance that may be carried by City will be deemed “excess” to that of Contractor.
This endorsement must be reflected on ISO Form No. CG 20 01, or equivalent form as determined by City.
Coverage must be applicable to City for injury to employees of Contractor, subcontractors, agents or others performing any part of the Work required under this Contract. Each policy must be endorsed to provide a separate limit applicable to this Project.
The Commercial General Liability policy must not contain any endorsements limiting coverage beyond the basic policy coverage for any of the following:
1. Explosion, collapse or underground hazard (XCU);
2. Products and completed operation;
3. Pollution liability; or
4. Contractual liability.
3. Business Auto Coverage. This policy must be on ISO Business Auto Coverage Form CA 00 01 including symbol 1 (Any Auto) and Endorsement CA 0025, or equivalent forms approved in writing by City. If Contractor neither leases nor owns vehicles, this requirement may be satisfied by a non- owned auto endorsement to the general liability policy described above. If Contractor or Contractor’s employees will use personal autos (12-2023) Project No. ST-5006
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B-2
in any way on this Project, Contractor must provide evidence of personal auto liability coverage for each such person.
4. Workers Compensation. Contractor must have a State of California approved policy form providing the statutory benefits required by law with employer’s liability, or Contractor must provide evidence of an approved self-insurance program.
5. Other Insurance; Revisions to Insurance. Contractor may be required to obtain such other insurance coverage as may be required by applicable law or by City. City reserves the right at any time during the term of the Contract to change the amounts and types of insurance required by giving Contractor 60 days advance written notice of such change.
If such change results in substantial additional cost to Contractor, City and Contractor may renegotiate Contractor’s compensation.
6. Acceptable Insurers. All required insurance policies must be issued by an insurance company currently authorized by the California Insurance Commissioner to transact the business of insurance in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
7. Excess or Umbrella Liability Insurance (Over Primary). If an excess or umbrella liability policy is used to meet limit requirements, the insurance must provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an excess or umbrella liability policy must include a “drop- down provision” providing primary coverage above a maximum $25,000 self -insured retention for liability not covered by primary but covered by the umbrella. Coverage must be provided on a “pay-on-behalf” basis, with defense costs payable in addition to policy limits. There may be no cross -liability exclusion precluding coverage for claims or suits by one insured against another. Coverage must be applicable to City for injury to employees of Contractor, its subcontractors or others performing work to satisfy Contractor’s obligations under this Contract. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein.
8. Certificates of Insurance and Endorsements. Prior to commencing any Work under this Contract, Contractor must file with the City Certificates of Insurance and Endorsements evidencing the existence of all insurance required by this Contract, along with such other evidence of insurance or copies of policies as may reasonably be required by City. Such Certificates of Insurance and Endorsements must be in a form approved by City’s Attorney. Contractor must maintain current certificates and endorsements on file with City during the term of this Contract reflecting the existence of all required insurance. Each of the certificates must expressly provide that no material change in the policy, or termination thereof, will be effective except upon 30 days’ prior written notice to City.
9. Failure to Maintain Required Insurance. If Contractor, for any reason, fails to have in place at all times during the term of this Contract all of the required insurance coverage, City may, in addition to any other available remedies, (a) obtain such coverage at Contractor’s expense and deduct the cost from the sums due Contractor , (b) make a claim against the Contractor’s surety, or (c) terminate the Contract. (12-2023) Project No. ST-5006
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B-3
10. Effect of Coverage. The existence of the required insurance coverage under this Contract will not be deemed to satisfy or limit Contractor’s indemnity obligations under this Contract.
11. Higher Limits of Insurance. If Contractor maintains higher limits of insurance than the required amounts shown in Section 1 above, then such amounts will be the minimum required under this Contract.
.
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VERIFICATION OF CALIFORNIA
CONTRACTOR’S LICENSE
I certify, under penalty of perjury, that I have a valid California Contractor’s license issued pursuant to Business and Professions Code section 7000 and following, and was so licensed at the time that the bid was awarded:
California Contractor’s License:
License Number Class Expiration Date
CONTRACTOR (PRINT OR TYPE)
Date Signature
(Public Contract Code § 6100)
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CERTIFICATE REGARDING
WORKERS’ COMPENSATION
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self - insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
Name (print or type)
Date Signature
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BOND
BOND NO.
PERFORMANCE BOND
On _____________________________, the City Council of the City of Camarillo, California, a municipal corporation (“CITY”), awarded a contract (“Contract”) to ____________________________________________________________________________ (“CONTRACTOR” or “PRINCIPAL”), for the work (“Work”) identified as ____________________________________________________________________________ The Contract and related documents (“Contract Documents”) are incorporated and made a part of this performance bond.
Under the Contract, CONTRACTOR is required to furnish this bond providing for the faithful performance of the Work
NOW, THEREFORE, we, CONTRACTOR, as PRINCIPAL, and
____________________________________________________________________________, a corporation organized and existing under the laws of the State of ________________________ and duly authorized to transact business under the laws of the State of California, as SURETY, are held and firmly bound unto CITY, in the sum of _______________________________________________________________________dollars ($_________________________), lawful money of the United States of America, this sum being not less than one hundred percent (100%) of the estimated amount payable by CITY under the terms of the Contract , PRINCIPAL and SURETY, bind ourselves and our heirs, executors, administrators, successors and assigns, jointly and severally, by this instrument.
BOND CONDITIONS
1. PRINCIPAL will perform the Work the identified in the Contract. CITY has estimated the required amount of the bond as shown above.
2. PRINCIPAL’s performance of the Work will be done in accordance with the Contract Documents. Should PRINCIPAL fail to satisfactorily complete all required Work within the time allowed, CITY may, at its sole discretion, either (1) cause all required Work to be done and the parties executing this bond will be firmly bound for the payment of all necessary costs for the performance of this Work or (2) make demand upon the SURETY to complete the required Work in which event the SURETY will commence completion of the Work within 30 days of the CITY’S demand unless otherwise agreed in a writing signed by the parties.
3. PRINCIPAL will guarantee the Work against any defective work, labor or materials for a period of one year following the completion and acceptance of the Work by CITY. (12-2023) Project No. ST-5006
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4. This bond is conditioned upon and guarantees due compliance with all applicable law including, without limitation, the Camarillo Municipal Code.
5. SURETY agrees that no changes, extensions of time, alteration or modification of the Contract or of the obligations to be performed thereunder will in any way affect its obligation on this bond, and waives notice of any such change, extension of time, alteration or modification of the Contract or of the obligations to be performed.
Furthermore, SURETY expressly waives the provisions of California Civil Code sections 2845 and 2849.
6. This bond consists of this instrument, the Contract and Contract Documents referenced above, and the following two attached exhibits, all of which are incorporated herein by reference:
A. A certified copy of the appointment, power of attorney, bylaws or other instrument entitling or authorizing the persons executing this bond to do so; and B. A certificate issued by the county clerk for the county in which SURETY’s representative is located conforming with California Code of Civil Procedure § 995.640 and stating that SURETY’s certificate of authority has not been surrendered, revoked, cancelled, annulled, or suspended, or in the event that it has, that renewed authority has been granted.
7. In case suit is brought upon this bond, the court will award and SURETY must pay, in addition to the face amount of this bond, all costs and reasonable attorney’s fees incurred by CITY in successfully enforcing any obligation under this bond.
IN WITNESS THEREOF, we have hereunto set our hands and seals this _______ day of ____________________, 20____.
PRINCIPAL
By
Title
Address
Telephone Number
Signature
(12-2023) Project No. ST-5006
BOND
SURETY
By
Title
Address
Telephone Number
Signature
* ALL SIGNATURES ON THIS PERFORMANCE BOND MUST BE NOTARIZED USING APPROPRIATE 8½” x 11” NOTARY ACKNOWLEDGEMENT FORM.
** Appropriate modifications will be made to this form if the bond is being furnished for the performance of an act not provided for by agreement.
*** Corporations must affix corporate seal.
(12-2023) Project No. ST-5006
BOND
BOND NO.
PAYMENT BOND
On __________________________, the City Council of the City of Camarillo, California, a municipal corporation (“CITY”), awarded a contract (“Contract”) to ____________________________________________________________________________ (“CONTRACTOR” or “PRINCIPAL”), for the work (“Work”) identified as ____________________________________________________________________________.
PRINCIPAL is required to furnish a bond under the Contract to secure the payment of claims of laborers, mechanics, material persons, and other persons as provided by law.
PRINCIPAL and __________________________________________________ ___________________________________, a corporation incorporated under the laws of the State of _______________________________ and licensed by the State of California to execute bonds and undertakings as sole surety (“SURETY”), are held and firmly bound unto CITY in the sum of ___________________________________________________ ______________________________________ dollars ($_________________________), lawful money of the United States, which may be increased or decreased by a rider hereto executed in the same manner as this bond, for the payment of which sum PRINCIPAL and SURETY bind themselves, their successors, and assigns, jointly and severally, by this instrument.
BOND CONDITIONS
1. PRINCIPAL will construct the Work identified in the Contract. Such performance will be in accordance with the Contract Documents identified in the Contract, which are hereby incorporated and made a part of this bond. CITY has estimated the required amount of the bond as shown above.
2. If PRINCIPAL, its heirs, executors, administrators, successors, assigns or subcontractors fail to pay any of the persons named in California Civil Code section 3181, or any amounts due under the California Unemployment Insurance Code with respect to work or labor performed under the Contract, or any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and its subcontractors under Unemployment Insurance Code section 13020, with respect to work or labor performed under the Contract, SURETY will pay for the same in an amount not exceeding the penal sum specified in this bond.
3. This bond inures to the benefit of any of the persons named in Civil Code section 3181 so as to give a right of action to such persons or their assigns in any suit brought upon this bond. In case suit is successfully brought upon this bond, SURETY further agrees to pay all reasonable attorneys’ fees and costs in an amount fixed by the court. (12-2023) Project No. ST-5006
BOND
4. This bond is conditioned upon and guarantees due compliance with all applicable law including, without limitation, the Camarillo Municipal Code.
5. SURETY agrees that no changes, extensions of time, alteration or modification of the Contract or of the obligations to be performed thereunder will in any way affect its obligation on this bond, and waives notice of any such change, extension of time, alteration or modification of the Contract or of the obligations to be performed.
Furthermore, SURETY expressly waives the provisions of California Civil Code sections 2845 and 2849.
6. This bond consists of this instrument, the Contract and Contract Documents referenced above, and the following two attached exhibits, all of which are incorporated herein by reference:
A. A certified copy of the appointment, power of attorney, bylaws or other instrument entitling or authorizing the persons executing this bond to do so; and B. A certificate issued by the county clerk for the county in which SURETY’s representative is located conforming with California Code of Civil Procedure § 995.640 and stating that SURETY’s certificate of authority has not been surrendered, revoked, cancelled, annulled, or suspended, or in the event that it has, that renewed authority has been granted.
IN WITNESS THEREOF, we have hereunto set our hands and seals this _______ day of ____________________, 20____.
PRINCIPAL
By
Title
Address
Telephone Number
Signature
(12-2023) Project No. ST-5006
BOND
SURETY
By
Title
Address
Telephone Number
Signature
* ALL SIGNATURES ON THIS PAYMENT BOND MUST BE NOTARIZED USING APPROPRIATE 8½” x 11” NOTARY ACKNOWLEDGEMENT FORM.
** Appropriate modifications will be made to this form if the bond is being furnished for the performance of an act not provided for by agreement.
*** Corporations must affix corporate seal.
Exhibit 12-G
Required Federal-Aid Contract Language
Local Assistance Procedures Manual
October 2023
EXHIBIT 12-G: REQUIRED FEDERAL-AID CONTRACT LANGUAGE
(For Local Assistance Construction Projects)
The following l
anguage must be incorporated into all Local Assistance Federal-aid construction contracts.
The following language, with minor edits, was taken from the Code of Federal Regulations.
MAINTAIN RECORDS AND SU
BMIT REPORTS DOCUMENTING YOUR PERFORMANCE UNDER THIS
SECTION
1. DISADVANTAGED BUSINESS ENTERPRISES (DBE) ..................................................................................... 2 A. Nondiscrimination Statement ............................................................................................................... 3 B. Contract Assurance ............................................................................................................................... 3 C. Prompt Progress Payment .................................................................................................................... 3 D. Prompt Payment of Withheld Funds to Subcontractors ................................................................... 3 E. Termination and Replacement of DBE Subcontractors..................................................................... 4 F. Commitment and Utilization ................................................................................................................. 6 G. Running Tally of Attainments ............................................................................................................... 7 H. Commercially Useful Function ............................................................................................................. 7 I. Use of Joint Checks .............................................................................................................................. 8
2. BID OP
ENING ...................................................................................................................................................... 9
3. BID RIGGING ....................................................................................................................................................... 9
4. CONTRACT AWARD ........................................................................................................................................... 9
5. CONTRACTOR LICENSE .................................................................................................................................... 9
6. CHANGED CONDITIONS .................................................................................................................................... 9 A. Differing Site Conditi ons ....................................................................................................................... 9 B. Suspensions of Work Ordered by the Engine er ................................................................................. 9 C. Significant Changes in the Character of Work ................................................................................. 10
7. BEGINNI
NG OF WORK, TIME OF COMPLETION AND LIQUIDATED DAMAGES ........................................ 10
8. BUY AMERICA ................................................................................................................................................... 10
9. QUALITY ASSURANCE .................................................................................................................................... 11
10. PROMPT PAYMENT .......................................................................................................................................... 12
11. FORM FHWA-1273
REQUIRED CONTRACT PROVISIONS FEDERAL-AID CONTRACTS .......................... 12
12. FEMALE AND MINORITY GOALS .................................................................................................................... 12
13. TITLE VI ASSURANCES.................................................................................................................................... 14
14. FEDERAL TRAINEE PROGRAM ...................................................................................................................... 19
15. PROHIBITION OF CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE EQUIPMENT AND SERVICES .......................................................................................................................................................... 20
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
1. DISADVANTAGED BUSINESS ENTERPRISES (DBE)
The contractor, subrecipient or subcontractor shall take necessary and reasonable steps to ensure that DBEs have opportunity to participate in the contract (49 CFR 26). To ensure equal participation of DBEs provided in 49 CFR 26.5, the Agency shows a contract goal for DBEs. The prime contractor shall make work available to DBEs and select work parts consistent with available DBE subcontractors and suppliers.
The prime contractor shall meet the DBE goal shown elsewhere in these special provisions or demonstrate that they made adequate Good Faith Efforts (GFE) to meet this goal. An adequate GFE means that the bidder must show that it took all necessary and reasonable steps to achieve a DBE goal that, by their scope, intensity, and appropriateness to the objective, could reasonably be expected to meet the DBE goal.
If the DBE goal is not met, the contractor needs to complete and submit the DBE GFE documentation as described in Local Assistance Procedures Manual (LAPM) Chapter 9, Section 9.8 within 5 (five) days of bid opening.
It is the prime contractor’s responsibility to verify that the DBE firm is certified as a DBE on the date of bid opening by using the California Unified Certification Program (CUCP) database and possesses the most specific available North American Industry Classification System (NAICS) codes and Work Code applicable to the type of work the firm will perform on the contract. Additionally, the prime contractor is responsible to document this
verification by printing out the CUCP data for each DBE firm. A list of DBEs certified by the CUCP can be found at: https://dot.ca.gov/programs/civil-rights/dbe-search.
DBE participation will only count toward the California Department of Transportation’s federally mandated statewide overall DBE goal if the DBE performs a commercially useful function under 49 CFR 26.55.
Credit for materials or supplies the prime contractor purchases from DBEs counts towards the goal in the following manner:
• 100 percent counts if the materials or supplies are obtained from a DBE manufacturer. • 60 percent counts if the materials or supplies are obtained from a DBE regular dealer. • Only fees, commissions, and charges for assistance in the procurement and delivery of materials or supplies count if obtained from a DBE that is neither a manufacturer nor regular dealer. 49 CFR 26.55 defines "manufacturer" and "regular dealer."
The prime contractor receives credit towards the goal if they employ a DBE trucking company that performs a commercially useful function as defined in 49 CFR 26.55(d) as follows:
• The DBE must be responsible for the management and supervision of the entire trucking operation for which it is responsible on a particular contract, and there cannot be a contrived arrangement for the purpose of meeting DBE goals.
• The DBE must itself own and operate at least one fully licensed, insured, and operational truck used on the contract.
• The DBE receives credit for the total value of the transportation services it provides on the Contract using trucks it owns, insures, and operates using drivers it employs. • The DBE may lease trucks from another DBE firm, including an owner-operator who is certified as a DBE. The DBE who leases trucks from another DBE receives credit for the total value of the transportation services the lessee DBE provides on the Contract. • The DBE may also lease trucks from a non-DBE firm, including from an owner-operator. The DBE that leases trucks equipped with drivers from a non-DBE is entitled to credit for the total value of transportation services provided by non-DBE leased trucks equipped with drivers not to exceed the value of transportation services on the contract provided by DBE-owned trucks or leased trucks with DBE employee drivers. Additional participation by non-DBE owned trucks equipped with drivers receives credit only for the fee or commission it receives as a result of the lease arrangement. • The DBE may lease trucks without drivers from a non-DBE truck leasing company. If the DBE leases trucks from a non-DBE truck leasing company and uses its own employees as drivers, it is entitled to credit for the total value of these hauling services.
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
• A lease must indicate that the DBE has exclusive use of and control over the truck. This does not preclude the leased truck from working for others during the term of the lease with the consent of the DBE, so long as the lease gives the DBE absolute priority for use of the leased truck. Leased trucks must display the name and identification number of the DBE.
A. Nondiscrimination Statement
The contractor, subrecipient or subcontractor will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR 26 on the basis of race, color, sex, or national origin. In administering the Local Agency components of the DBE Program Plan, the contractor, subrecipient or subcontractor will not, directly, or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a particular race, color, sex, or national origin.
B. Contract Assurance
Under 49 CFR 26.13(b): The contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR 26 in the award and administration of federal -aid contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may inc lude, but is not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as non-responsible.
C. Prompt Progress Payment
In accordance with California Business and Professions Code section 7108.5, the prime contractor or subcontractor shall pay to any subcontractor, not later than seven days after receipt of each progress payment, unless otherwise agreed to in writing, the respective amounts allowed the contractor on account of the work performed by the subcontractors, to the extent of each subcontractor’s interest therein. In the event that there is a good faith dispute over all or any portion of the amount due on a progress payment from the prime contractor or subcontractor to a subcontractor, the prime contractor or subcontractor may withhold no more than 150 percent of the disputed amount. Any violation of this requirement shall constitute a cause for disciplinary action and shall subject the licensee to a penalty, payable to the subcontractor, of 2 percent of the amount due per month for every month that payment is not made.
In any action for the collection of funds wrongfully withheld, the prevailing party shall be entitled to his or her attorney’s fees and costs. The sanctions authorized under this requirement shall be separate from, and in addition to, all other remedies, either civil, administrative, or criminal. This clause applies to both DBE and non - DBE subcontractors.
D. Prompt Payment of Withheld Funds to Subcontractors
The Agency may hold retainage from the prime contractor and shall make prompt and regular incremental acceptances of portions, as determined by the Agency, of the contract work, and pay retainage to the prime contractor based on these acceptances. The Agency shall designate one of the methods below in the contract to ensure prompt and full payment of any retainage kept by the prime contractor or subcontractor to a subcontractor. The Agency shall include either Method 1, Method 2, or Method 3 below and delete the other two.
Method 1: No retainage will be held by the Agency from progress payments due to the prime contractor.
Prime contractors and subcontractors are prohibited from holding retainage from subcontractors. Any delay or postponement of payment may take place only for good cause and with the Agency’s prior written approval. Any violation of these provisions shall subject the violating contractor or subcontractor to the penalties, sanctions, and other remedies specified in Section 7108.5 of the California Business and Professions Code and Section 10262 of the California Public Contract Code. This requirement shall not be construed to limit or impair any contractual, administrative or judicial remedies, otherwise available to the
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the contractor, deficient subcontractor performance and/or noncompliance by a subcontractor. This clause applies to both DBE and non-DBE subcontractors.
Method 2: No retainage will be held by the Agency from progress payments due to the prime contractor.
Any retainage kept by the prime contractor or by a subcontractor must be paid in full to the earning subcontractor within seven (7) days after the subcontractor’s work is satisfactorily completed. Any delay or postponement of payment may take place only for good cause and with the Agency’s prior written approval.
Any violation of these provisions shall subject the violating contractor or subcontractor to the penalties, sanctions, and remedies specified in Section 7108.5 of the California Business and Professions Code and Section 10262 of the California Public Contract Code. This requirement shall not be construed to limit or impair any contractual, administrative or judicial remedies, otherwise available to the contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the contractor, deficient subcontractor performance and/or noncompliance by a subcontractor. This clause applies to both DBE and non-DBE subcontractors.
Method 3: The Agency shall hold retainage from the prime contractor and shall make prompt and regular incremental acceptances of portions, as determined by the Agency of the contract work and pay retainage to the prime contractor based on these acceptances. The prime contractor or subcontractor shall return all monies withheld in retention from all subcontractors within seven (7) days after receiving payment for work satisfactorily completed and accepted including incremental acceptances of portions of the contract wor k by the Agency. Any delay or postponement of payment may take place only for good cause and with the Agency’s prior written approval. Any violation of these provisions shall subject the violating prime contractor or subcontractor to the penalties, sanctions, and other remedies specified in Section 7108.5 of the California Business and Professions Code and Section 10262 of the California Public Contract Code. This requirement shall not be construed to limit or impair any contractual, administrative or judicial remedies otherwise available to the contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the contractor; deficient subcontractor performance and/or noncompliance by a subcontractor. This clause applies to both DBE and non-DBE subcontractors.
Any violation of these provisions of Prompt Progress Payment and Prompt Payment of Withheld Funds to Subcontractors shall subject the violating prime contractor or subcontractor to the penalties, sanctions and other remedies specified therein. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the prime contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the prime contractor, deficient subcontract performance, or noncompliance by a subcontractor.
E. Termination and Replacement of DBE Subcontractors
The prime contractor shall utilize the specific DBEs listed to perform the work and supply the materials for which each is listed unless the contractor obtains the Agency’s written consent. The prime contractor shall not terminate or replace a listed DBE for convenience and perform the work with their own forces or obtain materials from other sources without prior written authorization from the Agency. Unless the Agency’s prior written consent is provided, the contractor shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE on the Exhibit 15-G Construction Contract DBE Commitment form, included in the Bid.
Termination of DBE Subcontractors
After a contract with a specified DBE goal has been executed, termination of a DBE may be allowed for the following, but not limited to, justifiable reasons with prior written authorization from the Agency:
1. Listed DBE fails or refuses to execute a written contract based on plans and specifications for the project.
2. The Local Agency stipulated that a bond is a condition of executing the subcontract and the listed DBE fails to meet the Local Agency’s bond requirements.
3. Work requires a contractor's license and listed DBE does not have a valid license under Contractors License Law, or is not properly registered with the California Department of Industrial Relations as a public works contractor.
4. Listed DBE fails or refuses to perform the work or furnish the listed materials (failing or refusing to
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
perform is not an allowable reason to remove a DBE if the failure or refusal is a result of bad faith or discrimination).
5. Listed DBE's work is unsatisfactory and not in compliance with the contract.
6. Listed DBE is ineligible to work on the project because of suspension or debarment.
7. Listed DBE becomes bankrupt or insolvent or exhibits credit unworthiness.
8. Listed DBE voluntarily withdraws with written notice from the Contract
9. Listed DBE is ineligible to receive credit for the type of work required.
10. Listed DBE owner dies or becomes disabled resulting in the inability to perform the work on the Contract.
11. The Agency determines other documented good cause.
To terminate a DBE or to terminate a portion of a DBE's work, the contractor must use the following procedures:
1. Send a written notice to the DBE of Contractor’s intent to use other forces or material sources and include one or more justifiable reasons listed above. Simultaneously send a copy of this written notice to the Agency. The written notice to the DBE must request they provide any response within five (5) business days to both the Contractor and the Agency by either acknowledging their agreement or documenting their reasoning as to why the use of other forces or sources of materials should not occur.
2. If the DBE does not respond within 5 business days, Contractor may move forward with the request as if the DBE had agreed to Contractor’s written notice.
3. Submit Contractor’s DBE termination request by written letter to the Agency and include:
• One or more above listed justifiable reasons along with supporting documentation. • Contractor’s written notice to the DBE regarding the request, including proof of transmission and tracking documentation of Contractor’s written notice
• The DBE's response to Contractor’s written notice, if received. If a written response was not provided, provide a statement to that effect.
The Agency shall respond in writing to Contractor’s DBE termination request within 5 business days.
Replacement of DBE Subcontractors
After receiving the Agency’s written authorization of DBE termination request, the Contractor must obtain the Agency’s written agreement for DBE replacement. The Contractor must find or demonstrate GFEs to find qualified DBE replacement firms to perform the work to the extent needed to meet the DBE commitment.
The following procedures shall be followed to request authorization to replace a DBE firm:
1. Submit a request to replace a DBE with other forces or material sources in writing to the Agency which must include:
a. Description of remaining uncommitted work items made available for replacement DBE solicitation and participation.
b. The proposed DBE replacement firm's business information, the work they have agreed to perform, and the following:
• Quote for bid item work and description of work to be performed • Proposed subcontract agreement and written confirmation of agreement to perform on the Contract
• Revised Subcontracting Request form
• Revised Exhibit 15-G: Construction Contract DBE Commitment
2. If Contractor has not identified a DBE replacement firm, submit documentation of the Contractor’s GFEs
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
to use DBE replacement firms within 7 days of Agency's authorization to terminate the DBE. The Contractor may request the Agency's approval to extend this submittal period to a total of 14 days.
Submit documentation of actions taken to find a DBE replacement firm, such as:
• Search results of certified DBEs available to perform the original DBE work identified and/or other work the Contractor had intended to self-perform, to the extent needed to meet the DBE commitment
• Solicitations of DBEs for performance of work identified • Correspondence with interested DBEs that may have included contract details and requirements • Negotiation efforts with DBEs that reflect why an agreement was not reached • If a DBE's quote was rejected, provide Contractor’s reasoning for the rejection, such as why the DBE was unqualified for the work, or why the price quote was unreasonable or excessive • Copies of each DBE's and non-DBE's price quotes for work identified, as the Agency may contact the firms to verify solicitation efforts and determine if the DBE quotes are substantially higher • Additional documentation that supports the GFE
The Agency shall respond in writing to the Contractor’s DBE replacement request within five (5) business days.
The Contractor must submit a revised Subcontracting Request form if the replacement plan is authorized by the Agency.
F. Commitment and Utilization
The Agency’s DBE program must include a monitoring and enforcement mechanism to ensure that DBE commitments reconcile to DBE utilization.
The bidder shall complete and sign Exhibit 15-G: Construction Contract DBE Commitment included in the contract documents regardless of whether DBE participation is reported. The bidder shall provide written confirmation from each DBE that the DBE is participating in the Contract. LAPM Exhibit 9- I: DBE Confirmation or equivalent form and DBE’s quote must be submitted. The written confirmation must be submitted no later than 4pm on the 5th day after bid opening. If a DBE is participating as a joint venture partner, the bidder shall submit a copy of the joint venture agreement.
If the DBE Commitment form, Exhibit 15-G, is not submitted with the bid, it must be completed and submitted by all bidders to the Agency within five (5) days of bid opening. If the bidder does not submit the DBE Commitment form within the specified time, the Agency will find the bidder’s bid nonresponsive.
The prime contractor shall use each DBE subcontractor as listed on Exhibit 15-G: Construction Contract DBE Commitment unless they receive written authorization for a termination or replacement from the Agency.
The Agency shall request the prime contractor to:
1. Notify the Resident Engineer or Inspector of any changes to its anticipated DBE participation
2. Provide this notification before starting the affected work
3. Maintain records including:
• Name and business address of each 1st-tier subcontractor • Name and business address of each DBE subcontractor, DBE vendor, and DBE trucking company, regardless of tier
• Date of payment and total amount paid to each DBE (see Exhibit 9-F: Monthly Disadvantaged Business Enterprise Payment)
If the prime contractor is a DBE contractor, they shall include the date of work performed by their own forces and the corresponding value of the work.
Before the 15th of each month, the prime contractor shall submit a Monthly DBE Trucking Verification (LAPM Exhibit 16-Z1) form.
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
If a DBE is decertified before completing its work, the DBE must notify the prime contractor in writing of the decertification date. If a business becomes a certified DBE before completing its work, the business must notify the prime contractor in writing of the certification date. The prime contractor shall submit the notifications. Upon work completion, the prime contractor shall complete a Disadvantaged Business Enterprises (DBE) Certification Status Change, Exhibit 17-O, form and submit the form within 30 days of contract acceptance.
Upon work completion, the prime contractor shall complete Exhibit 17-F: Final Report – Utilization of Disadvantaged Business Enterprises (DBE), First-Tier Subcontractors and submit it within 90 days of contract acceptance. The Agency will withhold $10,000 until the form is submitted. The Agency releases the withhold upon submission of the completed form.
G. Running Tally of Attainments
For projects awarded on or after March 1, 2020, but before September 1, 2023:
After submitting an invoice for reimbursement that includes a payment to a DBE, but no later than the 10th of the following month, the prime contractor/consultant must complete and email the Exhibit 9- F: Disadvantaged Business Enterprise Running Tally of Payments to [email protected] with a copy to local administering agencies.
For projects that are awarded on or after September 1, 2023:
Exhibit 9-F is no longer required. Instead, by the 15th of the month following the month of any payment(s), the prime contractor must now submit Exhibit 9-P to the Local Agency administering the contract. If the Contractor does not make any payments to subcontractors, supplier(s) and/or manufacturers they must report “no payments were made to subs this month” and write this visibly and legibly on Exhibit 9- P.
H. Commercially Useful Function
DBEs must perform a commercially useful function (CUF) under 49 CFR 26.55 when performing work or supplying materials listed on the DBE Commitment form. The DBE value of work will only count toward the DBE commitment if the DBE performs a CUF. A DBE performs a CUF when it is responsible for execution of the work on the contract and is carrying out its responsibilities by actually performing, managing, and supervising the work involved. If a DBE does not perform or exercise responsibility for at least 30% of the total cost of its contract with its own work force, or the DBE subcontracts a greater portion of the work of a contract than would be expected on the basis of normal industry practice for the type of work involved, it will be presumed that the DBE is not performing a CUF. Additionally, the DBE must also be responsible, with respect to materials and supplies used on the contract, for negotiating price, determining quality and quantity, ordering the material and installing (where applicable), and paying for the material itself.
The Contractor must perform CUF evaluation for each DBE company working on a federal -aid contract, with or without a DBE goal. Perform a CUF evaluation at the beginning of the DBE’s work, and continue to monitor the performance of CUF for the duration of the project.
The Contractor must provide written notification to the AGENCY at least 15 days in advance of each DBE's initial performance of work or supplying materials for the Contract. The notification must include the DBE's name, work the DBE will perform on the contract, and the location, date, and time of where their work will take place.
Within 10 (ten) days of a DBE initially performing work or supplying materials on the contract, the Contractor shall submit to the LPA the initial evaluation and validation of DBE performance of a CUF using the LAPM 9- J:
Disadvantaged Business Enterprise Commercially Useful Function Evaluation. Include the following information with the submittal:
• Subcontract agreement with the DBE
• Purchase orders
• Bills of lading
• Invoices
• Proof of payment
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
The Contractor must monitor all DBE’s performance of CUF by conducting quarterly evaluations and validations throughout their duration of work on the contract using the LAPM 9-J: DBE Commercially Useful Function Evaluation. The Contractor must submit to the AGENCY these quarterly evaluations and validations by the 5 th of the month for the previous three (3) months of work.
The Contractor must notify the AGENCY immediately if the Contractor believes the DBE may not be performing a CUF.
The AGENCY will verify DBEs performance of CUF by reviewing the initial and quarterly submissions of LAPM 9-J: DBE Commercially Useful Function Evaluation, submitted supporting information, field observations, and through any additional AGENCY evaluations. The AGENCY must evaluate DBEs and their CUF performance throughout the duration of a Contract. The AGENCY will provide written notice to Contractor and DBE at least two (2) business days prior to any evaluation. The Contractor and DBE must participate in the evaluation. Upon completing the evaluation, the AGENCY must share the evaluation results with the Contractor and DBE. An evaluation could include items that must be remedied upon receipt. If the AGENCY determines the DBE is not performing a CUF the Contractor must suspend performance of the noncompliant work.
The Contractor and DBEs must submit any additional CUF related records and documents within five (5) business days of AGENCY’s request such as:
• Proof of ownership or lease and rental agreements for equipment • Tax records
• Employee rosters
• Certified payroll records
• Inventory rosters
Failure to submit required DBE Commercially Useful Function Evaluation forms or requested records and documents can result in withholding of payment for the value of work completed by the DBE.
If the Contractor and/or the AGENCY determine that a listed DBE is not performing a CUF in performance of their DBE committed work, immediately suspend performance of the noncompliant portion of the work. The AGENCY may deny payment for the noncompliant portion of the work. The AGENCY will ask the Contractor to submit a corrective action plan (CAP) to the AGENCY within five (5) days of the noncompliant CUF determination. The CAP must identify how the Contractor will correct the noncompliance findings for the remaining portion of the DBE's work. The AGENCY has five (5) days to review the CAP in conjunction with the prime contractor’s review. The Contractor must implement the CAP within five (5) days of the AGENCY's approval. The AGENCY will then authorize the prior noncompliant portion of work for the DBE's committed work.
If corrective actions cannot be accomplished to ensure the DBE performs a CUF on the Contract, then the Contractor may have good cause to request termination of the DBE.
I. Use of Joint Checks
A joint check may be used between the Contractor or lower-tier subcontractor and a DBE subcontractor purchasing materials from a material supplier if the contractor obtains prior approval from the LPA for the proposed use of joint check upon submittal of the LAPM 9-K: DLA Disadvantaged Business Enterprises (DBE) Joint Check Agreement Request form.
To use a joint c
heck, the following conditions must be met:
• All parties, including the Contractor, must agree to the use of a joint check • Entity issuing the joint check acts solely to guarantee payment • DBE must release the check to the material supplier
• LPA must authorize the request before implementation
• Any party to the agreement must provide requested documentation within 10 days of the LPA's request for the documentation
• Agreement to use a joint check must be short-term, not to exceed 1 year, allowing sufficient time needed to establish or increase a credit line with the material supplier
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
A request for a joint check agreement may be initiated by any party. If a joint check is used, the DBE remains responsible for all elements of 49 CFR 26.55(c)(1).
Failure to comply with the above requirements disqualifies DBE participation and results in no credit and no payment to the Contractor for DBE participation.
A joint check may not be used between the Contractor or subcontractor and a DBE regular dealer, bulk material supplier, manufacturer, wholesaler, broker, trucker, packager, manufacturer’s representative, or other persons who arrange or expedite transactions.
2. BID OPENING
The Agency publicly opens and reads bids at the time and place shown on the Notice to Contractors.
3. BID RIGGING
The U.S. Department of Transportation (DOT) provides a toll-free hotline to report bid rigging activities. Use the hotline to report bid rigging, bidder collusion, and other fraudulent activities. The hotline number is (800) 424- 9071. The service is available 24 hours 7 days a week and is confidential and anonymous. The hotline is part of the DOT's effort to identify and investigate highway construction contract fraud and abuse and is operated under the direction of the DOT Inspector General.
4. CONTRACT AWARD
If the Agency awards the contract, the award is made to the lowest responsible and responsive bidder.
5. CONTRACTOR LICENSE
The Contractor must be properly licensed as a contractor from contract award through Contract acceptance (23 CFR 635.110).
6. CHANGED CONDITIONS
A. Differing Site Conditions
1. During the progress of the work, if subsurface or latent physical conditions are encountered at the site differing materially from those indicated in the contract or if unknown physical conditions of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in the work provided for in the contract, are encountered at the site, the party discovering such conditions shall promptly notify the other party in writing of the specific differing conditions before the site is disturbed and before the affected work is performed.
2. Upon written notification, the engineer will investigate the conditions, and if it is determined that the conditions materially differ and cause an increase or decrease in the cost or time required for the performance of any work under the contract, an adjustment, excluding anticipated profits, will be made and the contract modified in writing accordingly. The engineer will notify the contractor of the determination whether or not an adjustment of the contract is warranted.
3. No contract adjustment which results in a benefit to the contractor will be allowed unless the contractor has provided the required written notice.
4. No contract adjustment will be allowed under this clause for any effects caused on unchanged work. [This provision may be omitted by the Local Agency, at their option.] B. Suspensions of Work Ordered by the Engineer
1. If the performance of all or any portion of the work is suspended or delayed by the engineer in writing for an unreasonable period of time (not originally anticipated, customary, or inherent to the construction industry) and the contractor believes that additional compensation and/or contract time is due as a result of such suspension or delay, the contractor shall submit to the engineer in writing a request for adjustment within 7 calendar days of receipt of the notice to resume work. The request shall set forth the reasons and support for such adjustment.
2. Upon receipt, the engineer will evaluate the contractor's request. If the engineer agrees that the cost and/or time required for the performance of the contract has increased as a result of such suspension and the suspension was caused by conditions beyond the control of and not the fault of the contractor, its suppliers, or subcontractors at any approved tier, and not caused by weather, the engineer will make an adjustment (excluding profit) and modify the contract in writing accordingly. The contractor will be notified of the engineer's determination whether or not an adjustment of the contract is warranted.
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
3. No contract adjustment will be allowed unless the contractor has submitted the request for adjustment within the time prescribed.
4. No contract adjustment will be allowed under this clause to the extent that performance would have been suspended or delayed by any other cause, or for which an adjustment is provided or excluded under any other term or condition of this contract.
C. Significant Changes in the Character of Work
1. The engineer reserves the right to make, in writing, at any time during the work, such changes in quantities and such alterations in the work as are necessary to satisfactorily complete the project. Such changes in quantities and alterations shall not invalidate the contract nor release the surety, and the contractor agrees to perform the work as altered.
2. If the alterations or changes in quantities significantly change the character of the work under the contract, whether such alterations or changes are in themselves significant changes to the character of the work or by affecting other work cause such other work to become significantly different in character, an adjustment, excluding anticipated profit, will be made to the contract. The basis for the adjustment shall be agreed upon prior to the performance of the work. If a basis cannot be agreed upon, then an adjustment will be made either for or against the contractor in such amount as the engineer may determine to be fair and equitable.
3. If the alterations or changes in quantities do not significantly change the character of the work to be performed under the contract, the altered work will be paid for as provided elsewhere in the contract.
4. The term “significant change” shall be construed to apply only to the following circumstances:
• When the character of the work as altered differs materially in kind or nature from that involved or included in the original proposed construction; or
• When a major item of work, as defined elsewhere in the contract, is increased in excess of 125 percent or decreased below 75 percent of the original contract quantity. Any allowance for an increase in quantity shall apply only to that portion in excess of 125 percent of original contract item quantity, or in case of a decrease below 75 percent, to the actual amount of work performed.
7. BEGINNING OF WORK, TIME OF COMPLETION AND LIQUIDATED DAMAGES The Contractor shall begin work within 15 calendar days after the issuance of the Notice to Proceed.
This work shall be diligently prosecuted to completion before the expiration of WORKING DAYS beginning on the fifteenth calendar day after the date shown on the Notice to Proceed.
The Contractor shall pay to the City/Cou nty the
sum of $ per day, for eac h
and every calendar days’ delay in finishing the work in excess of the number of working days prescribed above.
8. BUY AMERICA
Buy America Requirements apply to steel and iron, manufactured products, and construction materials permanently incorporated into the project.
Steel and Iron Materials
All steel and iron materials must be melted and manufactured in the United States except:
1. Foreign pig iron and processed, pelletized, and reduced iron ore may be used in the domestic production of the steel and iron materials [60 Fed Reg 15478 (03/24/1995)];
2. If the total combined cost of the materials produced outside the United States does not exceed the greater of 0.1 percent of the total contract amount or $2,500, materials produced outside the United States may be used if authorized.
Furnish steel and iron materials to be incorporated into the work with certificates of compliance and certified mill test reports. Mill test reports must indicate where the steel and iron were melted and manufactured. All melting and manufacturing processes for these materials, including an application of a coating, must occur in the United States. Coating includes all processes that protect or enhance the value of the material to which the coat ing is applied.
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
Manufactured Products
Iron and steel used in precast concrete manufactured products must meet the requirements of the above section (Steel and Iron Materials) regardless of the amount used. Iron and steel used in other manufactured products must meet the requirements of the above section (Steel and Iron Materials) if the weight of steel and iron components constitute 90 percent or more of the total weight of the manufactured product.
Construction Materials
Buy America requirements apply to the following construction materials that are or consist primarily of:
1. Non-ferrous metals
2. Plastic and polymer-based products such as:
2.1 Polyvinylchloride
2.2 Composite Building Materials
3. Glass
4. Fiber optic cable (including drop cable)
5. Optical fiber
6. Lumber
7. Engineered wood
8. Drywall
All manufacturing processes for these materials as defined in 2 CFR 184.6 must occur in the United States.
Where one or more of these construction materials have been combined by a manufacturer with other materials through a manufacturing process, Buy America requirements do not apply unless otherwise specified.
Furnish construction materials to be incorporated into the work with certificates of compliance with each project delivery. Manufacturer’s certificate of compliance must identify where the construction material was manufactured and attest specifically to Buy America compliance.
All manufacturing processes for these materials must occur in the United States.
Buy America requirements do not apply to the following:
1. Tools and construction equipment used in performing the work
2. Temporary work that is not incorporated into the finished project Waivers
If Buy America waivers are granted, use the following language to include in the contract:
The following steel and iron products, manufactured products, or construction materials have received an approved Buy America waiver for this contract, and therefore, are not subject to Buy America requirements:
1. _______________________________
2. _______________________________
9. QUALITY ASSURANCE
The Local Agency uses a Quality Assurance Program (QAP) to ensure a material is produced to comply with the Contract. The Local Agency may examine the records and reports of tests the prime contractor performs if they are available at the job site. Schedule work to allow time for QAP.
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
10. PROMPT PAYMENT
A. FROM THE AGENCY TO THE CONTRACTORS
The Local Age
ncy shall make all project progress payment within 30 days after receipt of an undisputed and properly submitted payment request from the Contractor on a construction contract. If the Local Agency fails to pay promptly, the Local Agency shall pay interest to the Contractor, which accrues at the rate of 10 percent per annum on the principal amount of a money judgment remaining unsatisfied and pro- rated as necessary. Upon receipt of the payment request, the Local Agency shall act in accordance wi th both of the following:
1. The Local Agency shall review each payment request as soon as feasible after receipt to verify it is a proper payment request.
2. The Local Agency must return any payment request deemed improper by the Local Agency to the Contractor as soon as feasible, but not later than seven (7) days, after receipt. A request returned pursuant to this paragraph shall include documentation setting forth in writing the reasons why it is an improper payment request.
B. SUBMITTAL OF EXHIBIT 9-P
For projects awarded on or after September 1, 2023:
The Contractor must submit Exhibit 9-P to the Local Agency administering the contract by the 15th of the month following the month of any payment(s). If the Contractor does not make any payments to subcontractors, supplier(s) and/or manufacturers they must report “no payments were made to subs this month” and write this visibly and legibly on Exhibit 9-P.
The Local Agency must verify all Exhibit 9-P information, monitor compliance with prompt payment requirements for DBE and non-DBE firms, and address any shortfall to the DBE commitment and prompt payment issues until the end of the project. The Local Agency must email a copy of Exhibit 9- P to [email protected] before the end of the month after receiving the Exhibit 9-P from the Contractor.
11. FORM FHWA-1273 REQUIRED CONTRACT PROVISIONS FEDERAL-AID CONTRACTS [Form FHWA-1273 must be physically inserted into the contract without modification, excluding ATTACHMENT
A - EMPLOYMENT AND MATERIALS PREFERENCE FOR APPALACHIAN DEVELOPMENT HIGHWAY SYSTEM OR APPALACHIAN LOCAL ACCESS ROAD CONTRACTS.]
[The current ver
sion of Form FHWA-1273 is accessible at FHWA’s website:
https://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf]
12. FEMALE AND MINORITY GOALS
To comply with Section II, "Nondiscrimination," of "Required Contract Provisions Federal -Aid Construction Contracts," the following are for female and minority utilization goals for Federal-aid construction contracts and subcontracts that exceed $10,000:
The nationwide goal for female utilization is 6.9 percent.
The goals for minority utilization (45 Fed Reg 65984 (10/3/1980)) are as follows:
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
MINORITY UTILIZATION GOALS
Economic
Area
Goal
(Percent)
174
Redding CA:
Non-SMSA (Standard Metropolitan Statistical Area) Counties:
CA Lassen; CA Modoc; CA Plumas; CA Shasta; CA Siskiyou; CA Tehama
6.8 175
Eureka, CA
Non-SMSA Counties:
CA Del Norte; CA Humboldt; CA Trinity
6.6 San Francisco-Oakland-San Jose, CA:
28.9 25.6
19.6 14.9
9.1 17.1
23.2 SMSA Counties:
7120 Salinas-Seaside-Monterey, CA
CA Monterey
7360 San Francisco-Oakland
CA Alameda; CA Contra Costa; CA Marin; CA San Francisco; CA San Mateo 7400 San Jose, CA
176 CA Santa Clara, CA
7485 Santa Cruz, CA
CA Santa Cruz
7500 Santa Rosa
CA Sonoma
8720 Vallejo-Fairfield-Napa, CA
CA Napa; CA Solano
Non-SMSA Counties:
CA Lake; CA Mendocino; CA San Benito
177
Sacramento, CA:
SMSA Counties:
6920 Sacramento, CA
CA Placer; CA Sacramento; CA
Yolo Non-SMSA Counties
CA Butte; CA Colusa; CA El Dorado; CA Glenn; CA Nevada; CA Sierra; CA Sutter; CA Yuba
16.1 14.3
Stockton-Modesto, CA:
SMSA Counties:
5170 Modesto, CA 12.3
178 CA Stanislaus
8120 Stockton, CA 24.3
CA San Joaquin
Non-SMSA Counties 19.8
CA Alpine; CA Amador; CA Calaveras; CA Mariposa; CA Merced; CA Tuolumne Fresno-Bakersfield, CA
SMSA Counties:
179 0680 Bakersfield, CA 19.1
CA Kern
2840 Fresno, CA
CA Fresno
Non-SMSA Counties:
CA Kings; CA Madera; CA Tulare
26.1 23.6
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
Los Angeles, CA:
11.9 28.3
21.5 19.0
19.7 24.6
SMSA Counties:
0360 Anaheim-Santa Ana-Garden Grove, CA
CA Orange
4480 Los Angeles-Long Beach, CA
CA Los Angeles
180 6000 Oxnard-Simi Valley-Ventura, CA
CA Ventura
6780 Riverside-San Bernardino-Ontario, CA
CA Riverside; CA San Bernardino
7480 Santa Barbara-Santa Maria-Lompoc, CA
CA Santa Barbara
Non-SMSA Counties
CA Inyo; CA Mono; CA San Luis Obispo
San Diego, CA:
16.9 18.2
SMSA Counties
181 7320 San Diego, CA
CA San Diego
Non-SMSA Counties
CA Imperial
For the last full week of July during which work is performed under the contract, the prime contractor and each non material-supplier subcontractor with a subcontract of $10,000 or more must complete Form FHWA PR -1391 (Appendix C to 23 CFR 230). Submit the forms by August 15.
13. TITLE VI ASSURANCES
[The U.S. Department of Transportation Order No.1050.2A requires all federal-aid Department of Transportation contracts between an agency and a contractor to contain Appendix A and E.
Note: Appendix B only requires inclusion if the contract impacts deeds effecting or recording the transfer of real property, structures, or improvements thereon, or granting interest therein. Appendices C and D only require inclusion if the contract impacts deeds, licenses, leases, permits, or similar instruments entered into by the recipient.]
APPENDIX A
During th
e performance of this Agreement, the contractor, for itself, its assignees and successors in interest (hereinafter collectively referred to as CONTRACTOR) agrees as follows:
a. Compliance with Regulations: CONTRACTOR shall comply with the regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the REGULATIONS), which are herein incorporated by reference and made a part of this agreement. b. Nondiscri mination: CONTRACTOR, with regard to the work performed by it during the AGREEMENT, shall not discriminate on the grounds of race, color, sex, national origin, religion, age, or disability in the selection and retention of sub-applicants, including procurements of materials and leases of equipment. CONTRACTOR shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the agreement covers a program set forth in Appendix B of the Regulations. c. Solicitations for Sub-agreements, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by CONTRACTOR for work to be performed under a Sub- agreement, including procurements of materials or leases of equipment, each potential sub-applicant or supplier shall be notified by CONTRACTOR of the CONTRACTOR’S obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.
d. Information and Reports: CONTRACTOR shall provide all information and reports required by the
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the recipient or FHWA to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of CONTRACTOR is in the exclusive possession of another who fails or refuses to furnish this information, CONTRACTOR shall so certify to the recipient or FHWA as appropriate, and shall set forth what efforts CONTRACTOR has made to obtain the information. e. Sanctions for Noncompliance: In the event of CONTRACTOR’s noncompliance with the nondiscrimination provisions of this agreement, the recipient shall impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:
i. withholding of payments to CONTRACTOR under the Agreement within a reasonable period of time, not to exceed 90 days; and/or
ii. cancellation, termination or suspension of the Agreement, in whole or in part. f. Incorporation of Provisions : CONTRACTOR shall include the provisions of paragraphs (1) through (6) in every sub-agreement, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto.
CONTRACTOR shall take such action with respect to any sub-agreement or procurement as the recipient or FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance, provided, however, that, in the event CONTRACTOR becomes involved in, or is threatened with, litigation with a sub- applicant or supplier as a result of such direction, CONTRACTOR may request the recipient enter into such litigation to protect the interests of the State, and, in addition, CONTRACTOR may request the United States to enter into such litigation to protect the interests of the United States.
APPENDIX B
CLAUSES FOR DEEDS TRANSFERRING UNITED STATES PROPERTY
The following clauses will be included in deeds effecting or recording the transfer of real property, structures, or improvements thereon, or granting interest therein from the United States pursuant to the provisions of Assurance 4:
NOW THEREFORE, the U.S. Department of Transportation as authorized by law and upon the condition that the recipient will accept title to the lands and maintain the project constructed thereon in accordance with Title 23 U.S.C., the regulations for the administration of the preceding statute, and the policies and procedures prescribed by the FHWA of the U.S. Department of Transportation in accordance and in compliance with all requirements imposed by Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in Federally-assisted programs of the U.S. Department of Transportation pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. § 2000d to 2000d-4), does hereby remise, release, quitclaim and convey unto the recipient all the right, title and interest of the U.S. Department of Transportation in and to said lands described in Exhibit A attached hereto and made a part hereof.
(HABENDUM CLAUSE)
TO HAVE AND TO HOLD said lands and interests therein unto the recipient and its successors forever, subject, however, to the covenants, conditions, restrictions and reservations herein contained as follows, which will remain in effect for the period during which the real property or structures are used for a purpose for which Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits and will be binding on the recipient, its successors and assigns. The recipient, in consideration of the conveyance of said lands and interest in lands, does hereby covenant and agree as a covenant running with the land for itself, its successors and assigns, that (1) no person will on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to any facility located wholly or in part on, over, or under such lands hereby conveyed [,] [and]* (2) that the recipient will use the lands and interests in lands and interest in lands so conveyed, in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non- discrimination in Federally-assisted programs of the U.S. Department of Transportation, Effectuation of Title
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
VI of the Civil Rights Act of 1964, and as said Regulations and Acts may be amended[, and (3) that in the event of breach of any of the above-mentioned non-discrimination conditions, the Department will have a right to enter or re-enter said lands and facilities on said lands, and that above described land and facilities will thereon revert to and vest in and become the absolute property of the U.S. Department of Transportation and its assigns as such interest existed prior to this instruction].*
(*Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to make clear the purpose of Title VI.)
APPENDIX C
CLAUSES FOR TRANSFER OF REAL PROPERTY ACQUIRED OR IMPROVED UNDER THE
ACTIVITY, FACILITY, OR PROGRAM
The following clauses will be included in deeds, licenses, leases, permits, or similar instruments entered into by the recipient pursuant to the provisions of Assurance 7(a):
A. The (grantee, lessee, permittee, etc. as appropriate) for himself/herself, his/her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree [in the case of deeds and leases add “as a covenant running with the land”] that:
1. In the event facilities are constructed, maintained, or otherwise operated on the property described in this (deed, license, lease, permit, etc.) for a purpose for which a U.S. Department of Transportation activity, facility, or program is extended or for another purpose involving the provision of similar services or benefits, the (grantee, licensee, lessee, permittee, etc.) will maintain and operate such facilities and services in compliance with all requirements imposed by the Acts and Regulations (as may be amended) such that no person on the grounds of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities.
B. With respect to licenses, leases, permits, etc., in the event of breach of any of the above Non- discrimination covenants, the recipient will have the right to terminate the (lease, license, permit, etc.) and to enter, re-enter, and repossess said lands and facilities thereon, and hold the same as if the (lease, license, permit, etc.) had never been made or issued.*
C. With respect to a deed, in the event of breach of any of the above Non-discrimination covenants, the recipient will have the right to enter or re-enter the lands and facilities thereon, and the above described lands and facilities will there upon revert to and vest in and become the absolute property of the recipient and its assigns.*
(*Reverter clause and related language to be used only when it is determined that such a clause is necessary to make clear the purpose of Title VI.)
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
APPENDIX D
CLAUSES FOR CONSTRUCTION/USE/ACCESS TO REAL PROPERTY ACQUIRED UNDER THE
ACTIVITY, FACILITY OR PROGRAM
The following clauses will be included in deeds, licenses, permits, or similar instruments/agreements entered into by the recipient pursuant to the provisions of Assurance 7(b):
A. The (grantee, licensee, permittee, etc., as appropriate) for himself/herself, his/her heirs, personal representatives, successors in interest ,and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add, “as a covenant running with the land”) that (1) no person on the ground of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land, and the furnishings of services thereon, no person on the ground of race, color, or national origin, will be excluded from participation in, denied the benefits or, or otherwise be subjected to discrimination, (3) that the (grantee, licensee, lessee, p ermittee, etc.) will use the premises in compliance with all other requirements imposed by or pursuant to the Acts and Regulations, as amended, set forth in this Assurance.
B. With respect to (licenses, leases, permits, etc.) in the event of breach of any of the above of the above Non-discrimination covenants, the recipient will have the right to terminate the (license, permits, etc., as appropriate) and to enter or re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, permit, etc., as appropriate) had never been made or issued.* C. With respect to deeds, in the event of breach of any of the above Non-discrimination covenants, the recipient will there upon revert to and vest in and become the absolute property of the recipient and its assigns.
(*Reverter clause and related language to be used only when it is determined that such a clause is necessary to make clear the purpose of Title VI.)
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees to comply with the following non- discrimination statutes and authorities, including, but not limited to:
Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits discrimination on the basis of sex; • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
October 2023
programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodatio n, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low - Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
EXHIBIT C
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language