Camarillo City Council
December 11, 2024

CITY OF CAMARILLO

PROFESSIONAL SERVICES AGREEMENT
With
RAILPROS INC.

For

CAMARILLO TRAIN STATION UNDERCROSSING
PROJECT NO. ST-14-05

PROFESSION ENGINEERING DESIGN SERVICES
PHASE 3 FINAL DESIGN
CC Agreement No. 2024-176

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T

ABLE OF CONTENTS
Page No.

Section 1.

Term of Agreement. .............................................................................................. 1 Section 2. Scope and Performance of Services. .................................................................... 1 Section 3. Additional Services and Changes in Services. ...................................................... 2 Section 4. Familiarity with Services and Site. ......................................................................... 2 Section 5. Compensation and Payment. ................................................................................ 2 Section 6. Required Documentation Prior to Performance. .................................................... 3 Section 7. Time of Performance; Excusable Delays; Extensions. .......................................... 3 Section 8. Cooperation by City. .............................................................................................. 4 Section 9. Project Documents. ............................................................................................... 4 Section 10. Confidential Information; Release of Information. ................................................. 4 Section 11. Consultant’s Books and Records. ......................................................................... 5 Section 12. Status of Consultant. ............................................................................................. 5 Section 13. Compliance with Applicable Laws. ........................................................................ 6 Section 14. Unauthorized Aliens. ............................................................................................. 6 Section 15. Conflicts of Interest. ............................................................................................ ... 6 Section 16. Indemnification. .................................................................................................. ... 7 Section 17. Insurance. ........................................................................................................ ...... 8 Section 18. Assignment. ....................................................................................................... .... 8 Section 19. Default; Limitations on Liability. ............................................................................. 9 Section 20. Termination of Agreement. .................................................................................... 9 Section 21. Notices. .......................................................................................................... ....... 9 Section 22. General Provisions. ............................................................................................. 1 0 Exhibit A – Scope Of Services .................................................................................................. A-1 Exhibit B – Key Personnel & Compensation ............................................................................ B-1 Exhibit C – Insurance ................................................................................................................ C-1 CC Agreement No. 2024-176

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PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is effective as of December 11, 2024 (“Effective Date”), and is between the City of Camarillo, a California municipal corporation and general law city (“City”) and RailPros Inc., a California corporation (“Consultant”).

Section 1. Term of Agreement .

Subject to the provisions of Section 20 (Termination of Agreement), the term of this Agreement will be for a period commencing on the Effective Date and will terminate upon the completion of Consultant’s services.

Section 2. Scope and Performance of Services .

2.1 Consultant agrees to perform the services set forth in Exhibit A (Scope of Services), which is made a part of this Agreement.

2.2 Consultant will furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculations, and all other means whatsoever, except as otherwise expressly specified in this Agreement, necessary to perform the services required of Consultant under this Agreement.

2.3 Consultant’s designated representative(s) who are authorized to act on its behalf and to make all decisions in connection with the performance of services under this Agreement are listed in Exhibit B (Key Personnel & Compensation), which is made a part of this Agreement.

2.4 Consultant must make every reasonable effort to maintain the stability and continuity of Consultant’s key personnel and subcontractors, if any, listed in Exhibit B to perform the services required under this Agreement. Consultant must notify City and obtain City’s written approval with respect of any changes in key personnel prior to the performance of any services by replacement personnel.

2.5 Consultant must obtain City’s prior written approval before utilizing any subcontractors to perform any services under this Agreement. This written approval must include the identity of the subcontractor and the terms of compensation.

2.6 Consultant represents that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Consultant will at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described in this Agreement.

In meeting its obligations under this Agreement, Consultant must employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement.

2.7 City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. Acceptance of any of Consultant’s work by City will not constitute a waiver of any of the provisions of this Agreement.

2.8 The Consultant must maintain any work site in the City in a safe condition, free of hazards to persons and property resulting from its operations.

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Section 3. Additional Services and Changes in Services .

3.1 Consultant will not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in the Scope of Services or otherwise required by this Agreement, unless such additional services are authorized in advance and in writing by City.

3.2 If Consultant believes that additional services are needed to complete the Scope of Services, Consultant will provide the City Manager with written notification describing the proposed additional services, the reasons for such services, and a detailed proposal regarding cost.

3.3 City may order changes to the Scope of Services, consisting of additions, deletions, or other revisions, and the compensation to be paid Consultant will be adjusted accordingly.

All such changes must be authorized in writing, and executed by Consultant and City. The cost or credit to City resulting from changes in the services will be determined by the written agreement between the parties.

Section 4. Familiarity with Services and Site .

4.1 By executing this Agreement, Consultant represents that Consultant:
(a) has thoroughly investigated and considered the Scope of Services to be performed;
(b) has carefully considered how the services should be performed; (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement; and
(d) possesses all licenses required under local, state or federal law to perform the services contemplated by this Agreement, and will maintain all required licenses during the performance of this Agreement.

4.2 If services involve work upon any site, Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing its services.

Should Consultant discover any latent or unknown conditions that may materially affect the performance of services, Consultant will immediately inform City of such fact and will not proceed except at Consultant’s own risk until written instructions are received from City.

Section 5. Compensation and Payment .

5.1 Subject to any limitations set forth in this Agreement, City agrees to pay Consultant on the basis of the hourly rates and fees as specified in Exhibit B (Key Personnel & Compensation). The total compensation, including reimbursement for actual expenses, may not exceed the amount set forth in Exhibit B, unless additional compensation is approved in writing by City.

5.2 The use of subconsultants will not be considered a reimbursable expense, and such costs must be applied towards the approved budgeted amount.

5.3 Each month during the term of this Agreement, Consultant must furnish City with an original invoice for all services performed and expenses incurred during the preceding month in accordance with the fee schedule set forth in Exhibit B. The invoice must detail CC Agreement No. 2024-176

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charges by the following categories: labor (by subcategory), reimbursable costs, subcontractor contracts and miscellaneous expenses. The invoice must list, as applicable, the hours worked and hourly rates for each personnel category, the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, and the total cost of the services. If applicable, the invoice must also provide a budget summary including the total amounts previously invoiced and paid, the current invoice amount and the budget remaining.

5.4 City will review each invoice submitted by Consultant to determine whether the work performed and expenses incurred are in compliance with this Agreement. In the event that no charges or expenses are disputed, the invoice will be approved and paid. In the event any charges or expenses are disputed by City, the invoice will be returned by City to Consultant for correction and resubmission.

5.5 Except as to any charges for work performed or expenses incurred by Consultant that are disputed by City, City will cause Consultant to be paid within 30 days of receipt of Consultant’s invoice.

5.6 Payment to Consultant for services performed under this Agreement may not be deemed to waive any defects in the services performed by Consultant, even if such defects were known to City at the time of payment.

5.7 City reserves the right to withhold future payment to Consultant if any aspect of the Consultant’s work is found substantially inadequate.

Section 6. Required Documentation Prior to Performance .

6.1 Consultant may not perform any services under this Agreement until:
(a) Consultant furnishes proof of insurance as required under Exhibit C; (b) Consultant provides City with a Taxpayer Identification Number; (c) Consultant obtains a City business tax certificate and license, if applicable, and provides proof of compliance; and
(d) City gives Consultant a written notice to proceed.

6.2 The City will have no obligation to pay for any services rendered by Consultant in advance of receiving written authorization to proceed, and Consultant acknowledges that any such services are at Consultant’s own risk.

Section 7. Time of Performance; Excusable Delays; Extensions .

7.1 Consultant must adhere to all schedules and deadlines set forth in this Agreement.

7.2 Consultant will not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant.

Such causes include, but are not limited to, acts of God, acts of terrorism, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather.

7.3 If Consultant is delayed by any cause beyond Consultant’s control, City may grant, but is not required to, a time extension for the completion of services. If delay occurs, Consultant must notify City within 48 hours, in writing, of the cause and the extent of the delay and CC Agreement No. 2024-176

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how such delay interferes with Consultant’s performance of services.

Section 8. Cooperation by City .

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Scope of Services will be furnished to Consultant in every reasonable way to facilitate, without undue delay, the services to be performed under this Agreement.

Section 9. Project Documents.

9.1 All original computer programs, data, designs, drawings, files, maps, memoranda, models, notes, photographs, reports, studies, surveys and other documents (collectively, “Project Documents”) prepared, developed or discovered by Consultant in the course of providing services under this Agreement will become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of Consultant. Consultant will take such steps as are necessary to perfect or protect the ownership interest of City in such Project Documents. Upon completion, expiration or termination of this Agreement or upon request by City, Consultant must turn over to City all such original Project Documents in its possession; provided, however, that Consultant may retain copies of Project Documents. City acknowledges and agrees that use of Consultant’s completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at City’s own risk. If necessary, Consultant agrees to execute all appropriate documents to assign to City the copyright or intellectual property rights to the Project Documents created pursuant to this Agreement.

9.2 Except as necessary for the performance of services under this Agreement, no Project Documents prepared under this Agreement, will be released by Consultant to any other person or entity without City’s prior written approval.

Section 10. Confidential Information; Release of Information .

10.1 All information gained or work product produced by Consultant in performance of this Agreement will be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant may not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.

10.2 Consultant, its officers, employees, or agents, may not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the services performed under this Agreement. Response to a subpoena or court order will not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.

10.3 If Consultant, or any officer, employee, or agent of Consultant, provides any information or work product (including Project Documents) in violation of this Agreement, then City will have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys fees, caused by or incurred as a result of Consultant’s conduct.

10.4 Consultant must promptly notify City should Consultant, its officers, employees, or agents be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order CC Agreement No. 2024-176

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or subpoena from any party regarding this Agreement and the services performed under this Agreement. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite such response.

10.5 All media and press releases, including graphic display information, must be approved and distributed solely by City, unless otherwise agreed to in writing by City. All media interviews regarding the performance of services under this Agreement are prohibited unless expressly authorized by City.

Section 11. Consultant’s Books and Records.

11.1 Consultant must maintain all documents and records demonstrating or relating to Consultant’s performance of services under this Agreement, including ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City under this Agreement. All financial documents or records must be maintained in accordance with generally accepted accounting principles and all other documents must be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Consultant under this Agreement. All such documents or records must be maintained for at least three years following the final payment under this Agreement.

11.2 Any and all records or documents required to be maintained by this section must be made available for inspection, audit and copying, at any time during regular business hours, upon written request by City or its designated representative. Copies of such documents or records must be provided directly to City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records must be made available at Consultant’s address indicated for receipt of notices in this Agreement.

11.3 Where City has reason to believe that any of the documents or records required to be maintained by this section may be lost or discarded due to dissolution or termination of Consultant’s business, City may, by written request, require that custody of such documents or records be given to a person or entity mutually agreed upon and that such documents and records thereafter be maintained by such person or entity at Consultant’s expense. Access to such documents and records must be granted to City, as well as to its successors-in-interest and authorized representatives.

Section 12. Status of Consultant .

12.1 Consultant is and will at all times remain a wholly independent contractor and not an officer or employee of City. Consultant has no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.

12.2 The personnel performing the services under this Agreement on behalf of Consultant will at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, will have control over the conduct of Consultant or any of Consultant’s officers, employees or agents, except as provided in this Agreement. Consultant agrees that it will not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees CC Agreement No. 2024-176

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or agents are in any manner officials, officers, or employees of City.

12.3 Neither Consultant, nor any of Consultant’s officers, employees or agents, will obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim to any such rights or benefits.

Section 13. Compliance with Applicable Laws .

13.1 In General. Consultant must use the standard of care in its profession to keep itself informed of and comply with all federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement that apply to the services performed by Consultant.

13.2 Professional Licenses and Approvals. Consultant agrees that it will, at its sole cost and expense, obtain and maintain in effect at all times during the term of this Agreement any licenses, permits, insurance and approvals that are legally required for Consultant to practice its profession.

13.3 Employment Laws. Consultant agrees to comply with all applicable federal and state employment laws including those that relate to minimum hours and wages, occupational health and safety, and workers compensation insurance. Consultant further represents that it is an equal opportunity employer and in performing services under this Agreement agrees to comply with all applicable federal and state laws governing equal opportunity employment, and further agrees that it will not discriminate in the employment of persons to perform services under this Agreement on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation of any such person, except as may be permitted by California Government Code section 12940.

Section 14. Unauthorized Aliens .

Consultant agrees to comply with all of the applicable provisions of the Federal Immigration and Nationality Act (8 U.S.C. § 1101 and following), as it may be amended, and further agrees not to employ unauthorized aliens as defined under the Act. Should Consultant employ any unauthorized aliens for the performance of any work or services covered by this Agreement, and should any liability or sanctions be imposed against City for the use of unauthorized aliens, Consultant agrees to reimburse City for the amount of all such liabilities or sanctions imposed, together with any and all related costs, including attorneys’ fees, incurred by City.

Section 15. Conflicts of Interest .

15.1 Consultant covenants that neither Consultant, nor any officer, principal or employee of its firm, has or will acquire any interest, directly or indirectly, that would conflict in any manner with the interests of City or that would in any way hinder Consultant’s performance of services under this Agreement. Consultant’s attention is directed to the conflict of interest rules applicable to governmental decision-making contained in the Political Reform Act (California Government Code Section 87100 and following) and its implementing regulations (California Code of Regulations, Title 2, Section 18700 and following), and California Government Code section 1090.

15.2 Consultant covenants that neither Consultant, nor any officer, principal or employee of its firm will make, participate in the making, or in any way attempt to use the position of Consultant to influence any decision of the City in which Consultant knows or has reason CC Agreement No. 2024-176

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to know that Consultant, or any officer, principal or employee of Consultant has any of the financial interests listed in Government Code section 87103.

15.3 If Consultant discovers that it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant must promptly disclose the relationship to City and take such action as City may direct to remedy the conflict.

15.4 City understands and acknowledges that Consultant is, as of the Effective Date, independently involved in the performance of non-related services for other governmental agencies and private parties. Consultant represents that, except as otherwise disclosed to City, it is unaware of any stated position of City relative to these projects. Any future position of City on these projects will not be considered a conflict of interest for purposes of this section.

Section 16. Indemnification.

16.1 Consultant agrees that it will, to the fullest extent permitted by law, defend, indemnify, and hold harmless City from all Services Claims and Operations Claims (each defined below) related to the performance by Consultant of th is Agreement as provided in this section.

Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to defend, indemnify, and hold harmless City as set forth in this section.

16.2 For the purposes of this section, “City” includes City’s officers, officials, employees, agents and volunteers, and “Consultant” includes Consultant’s officers, officials, employees, agents and subcontractors and any other persons for whom Consultant is legally responsible.

16.3 With respect to the performance of professional services under this Agreement where the law establishes a professional standard of care for such services, Consultant agrees to indemnify, and hold harmless City from and against all liabilities, damages, losses, and costs, including but not limited to reimbursement of reasonable attorney's fees and all other costs of defense, to the extent caused by the negligence, recklessness, or willful misconduct of Consultant (collectively, “Services Claims”).

16.4 With respect to the acts and operations of Consultant under this Agreement other than the performance of professional services, Consul tant agrees to defend, indemnify, and hold harmless City from and against any and all claims, liabilities, damages, losses, and costs, including but not limited to reasonable attorney's fees and all other costs of defense, to the extent caused, in whole or in part, by the negligence, recklessness, or willful misconduct of Consultant, and excepting only those claims, damages, liabilities, losses, and costs caused by City’s sole negligence or willful misconduct (collectively, “Operations Claims”).

16.5 Consultant must notify City within five days of receipt of notice of any Operations Claims or Services Claims made or legal action initiated that arises out of or pertains to Consultant’s performance of services under this Agreement.

16.6 Consultant’s duty to defend Operations Claims is a separate and distinct obligation from Consultant’s duty to indemnify City for any Operations Claims. With respect to Operations Claims, Consultant is obligated to defend City in all legal, equitable, administrative, or special proceedings, with counsel reasonably approved by City, immediately upon tender to Consultant of an Operations Claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that CC Agreement No. 2024-176

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persons other than Consultant are responsible for the Operations Claim does not relieve Consultant from its separate and distinct obligation to defend under this section. The obligation to defend extends through final judgment, including exhaustion of any appeals.

16.7 Consultant agrees that settlement of any Operations or Services Claim against City requires the consent of City. City agrees that its consent will not be unreasonably withheld provided that Consultant is financially able (based on demonstrated assets including insurance) to fulfill its obligation to indemnify City for the costs of any such settlement as required under this Agreement.

16.8 The insurance required to be maintained by Consultant under this Agreement is intended to ensure Consultant’s obligations under this section, but the limits of such insurance do not limit the liability of Consultant.

16.9 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations from others as required, Consultant will be fully responsible for all obligations under this section. City’s failure to monitor compliance with this requirement imposes no ad ditional obligations on City and will in no way act as a waiver of any rights under this Agreement.

16.10 The parties acknowledge and agree that design professionals are required to defend and indemnify the City only to the extent permitted by Civil Code section 2782.8, which allows for claims only to the extent that they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional, and also places limitations on the costs of defense that may be charged to a design professional. The term "design professional,” is defined in Section 2782.8, and includes licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors and the business entities that offer such services in accordance with the applicable provisions of the Business and Professions Code. The parties further acknowledge and agree that the provisions of this Section 16 are to be interpreted and applied to the fullest extent permitted by Civil Code section 2782.8.

16.11 The provisions of this section will survive the expiration or earlier termination of this Agreement in accordance with the applicable provisions of Exhibit C (Insurance).

Section 17. Insurance.

Consultant agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance coverages listed in Exhibit C (Insur ance), which is made a part of this Agreement.

All insurance policies are subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager or City Attorney.

Section 18. Assignment .

The expertise and experience of Consultant are material considerations for this Agreement. City has an interest in the qualifications of and capability of the persons and entities that will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant may not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant’s duties or obligations under this Agreement without the prior written consent of City, which may be withheld in the City’s sole discretion. Any attempted assignment will be null and void, and will constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement.

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Section 19. Default; Limitations on Liability .

19.1 In the event that Consultant is in default under the terms of this Agreement, City will have no obligation or duty to continue compensating Consultant for any services performed after City provides written notice to Consultant of such default.

19.2 Consultant agrees that no City official, officer, employee or agent will be personally liable to Consultant in the event of any default or breach of City, or for any amount which may become due to Consultant, or for any obligations directly or indirectly incurred under this Agreement.

19.3 City’s liability under this Agreement is limited to payment of Consultant in accordance with the terms of this Agreement and excludes any liability whatsoever for consequential or indirect damages even if such damages are foreseeable.

Section 20. Termination of Agreement .

20.1 City may terminate this Agreement, with or without cause, at any time by written notice of termination to Consultant. In the event such notice is given, Consultant must cease immediately all work and services in progress.

20.2 Consultant may terminate this Agreement at any time upon 30 days’ prior written notice of termination to City.

20.3 Upon termination of this Agreement by either Consultant or City, all property belonging to City that is in Consultant’s possession must be returned to City. Consultant must promptly deliver to City a final invoice for all outstanding services performed and expenses incurred by Consultant as of the date of termination. Compensation for work in progress not based on an hourly rate will be prorated based on the percentage of work completed as of the date of termination.

20.4 Consultant acknowledges City’s rights to terminate this Agreement as provided in this section, and hereby waives any and all claims for damages that might otherwise arise from City’s termination of this Agreement.

Section 21. Notices .

21.1 All written notices required or permitted to be given under this Agreement will be deemed made when received by the other party at its respective address as follows:

To City:

City of Camarillo
601 Carmen Drive
Camarillo, CA 93010

Attention: James Campero

Tel. (805) 388-5340
Fax (805) 388-5387
E-Mail: [email protected]
To Consultant:

RailPros Inc.
811 Wilshire Blvd., Suite 1820
Los Angeles, CA 90017

Attention: Robert Williams

Tel. (909) 283-0707
E-Mail: [email protected]

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21.2 Notice will be deemed effective on the date personally delivered or electronically transmitted by facsimile. If the notice is ma iled, notice will be deemed given three days after deposit of the same in the custody of the United States Postal Service, postage prepaid, for first class delivery, or upon delivery if using a major courier service with tracking capabilities.

21.3 Any party may change its notice information by giving notice to the other party in compliance with this section.

Section 22. General Provisions.

22.1 Authority to Execute; Counterparts. Each party represents and warrants that all necessary action has been taken by such party to authorize the undersigned to execute this Agreement and to bind it to the performance of its obligations hereunder. This Agreement may be executed in several counterparts, each of which will constitute one and the same instrument and will become binding upon the parties when at least one copy has been signed by both parties.

22.2 Entire Agreement. This Agreement, including the attached Exhibits A through C, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed in this Agreement and supersedes all other agreements or understandings, whether oral or written, between Consultant and City prior to the execution of this Agreement.

22.3 Binding Effect. This Agreement is binding upon the heirs, executors, administrators, successors and assigns of the parties.

22.4 Modification of Agreement. No amendment to or modification of this Agreement will be valid unless made in writing and approved by Consultant and by the City Council or City Manager, as applicable. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void.

22.5 Electronic Signatures; Counterparts. This Agreement and any amendment will be considered executed when the signature page of a party is delivered by electronic transmission. Such electronic signatures will have the same effect as an original signature. This Agreement may be executed in multiple counterparts.

22.6 Waiver. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement will not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement will not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any services by Consultant will not constitute a waiver of any of the provisions of this Agreement.

22.7 Interpretation. This Agreement will be interpreted, construed and governed according to the laws of the State of California. Each party has had the opportunity to review this Agreement with legal counsel. The Agreement will be construed simply, as a whole, and in accordance with its fair meaning. It will not be interpreted strictly for or against either party.

22.8 Severability. If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement will not be affected and the Agreement will be read and construed without the invalid, void or unenforceable provision.

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22.9 Venue. In the event of litigation between the parties, venue will be exclusively in a state court in the County of Ventura.

THE UNDERSIGNED AUTHORIZED REPRESENTATIVES OF the parties hereby execute this Agreement as follows:

CITY OF CAMARILLO

_________________________________
Greg Ramirez, City Manager

ATTEST:

_________________________________
Kristy Buxkemper, City Clerk

RAILPROS, INC., a California corporation

_________________________________
Nathan Ortega, Vice President - West Region

_________________________________
Jeff Vines, Chief Financial Officer

Camarillo Business Tax Certificate No. 042626 / Expiration Date 12/31/2024

CC Agreement No. 2024-176

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EXHIBIT A

SCOPE OF SERVICES
[Attached]
CC Agreement No. 2024-176

15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 www.railpros.com
Scope of Work
Phase 3 – Final Plans, Specifications, and Estimates (PS&E) Task 3.1 – Project Management
The project manager will lead the technical efforts, including the direction of Subconsultants. The Consultant’s Project Manager and other key personnel will provide the necessary support and expertise to complete the project.

The
Project Manager shall conduct, oversee and manage the performance of the work including:
o Coordination of the development of the overall work tasks o Management of the schedule, budget, staff resources
o Monthly reporting of work progress and schedule updates to the City’s Project Manager o Coordinating with stakeholders and preparing agenda and minutes for Project Development Team (PDT) meetings.

Prior
to the start of work, the RailPros Team will furnish the subconsultants the appropriate City/Union Pacific Railroad (UPRR)/Southern California Regional Rail Authority (SCRRA/Metrolink) forms, manuals, and criteria to ensure uniformity of all project documents.

RailPros’ Project Manager will conduct status and review meetings with subconsultants to review their progress, ensure up-to-date information is being used and the appropriate activities are being performed. Subconsultants will submit all reports and plans to the RailPros Project Manager for review of conformity with the project scope of work, directives, applicable codes, design criteria, and any other City/UPRR/SCRRA requirements. All deliverables to the City will be made through the RailPros Project Manager. The RailPros Project Manager will meet with the design team on a periodic basis to establish design development tasks and to determine schedule and budget status.

Activities and Deliverables
o Project Controls – Cost, Scope, Schedule, Quality, Risk (Register updates only), Reporting • Monthly Updates including baseline schedule
• Project Management Plan
• Quality Plan
o Kickoff and Stakeholder Meetings (Assumes 1 in-person meetings and conference/video meetings) plus preparing the associated minutes and action items o PDT Meetings (Assumes 12 conference/video meetings) plus preparing the associated minutes and action items

EXHIBIT A
CC Agreement No. 2024-176

P
age 2 of 13
15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 www.railpros.com
o Subconsultant Management
o Stakeholder Coordination, including City, Ventura County Transportation Commission (VCTC), California Public Utilities Commission (CPUC), UPRR, Metrolink o Railroad Coordinator and Utilities staff will perform an independent review of all documentation prior to submittal to the railroad and will facilitate submittal reviews o CPUC Diagnostic Meeting, Formal Application Draft Preparation for stakeholder review and application, pre -hearing conference and other associated processes, meetings and coordination (CPUC Formal Application process may take 18+ months to receive approval) o Site Visit, Data Collection and Review
o Manage and provide the following submittals:
• Initial UPRR Structures Submittal (Plans and Site Pictures) • Follow up UPRR Structures S ubmittal (Plans, Type Selection Report, Construction Phasing)
• UPRR Structures 60% Submittal (Plans, Calculations, Specifications, Geotechnical Report, Drainage Report, Construction Phasing)
• UPRR Structures Final Submittal (Plans, Calculations, Specifications, Geotechnical Report, Drainage Report, Construction Phasing)
• Civil and Signals UPRR Follow level update (Plans and estimate) – includes Follow up UPRR Structures Submittal
• VCTC, SCRRA and City 60% (Plans, specifications, estimate, calculations, geotechnical report, drainage report) – includes UPRR Structures 60% Submittal • VCTC, SCRRA and City 90% (Plans, specifications, estimate, calculations, geotechnical report, drainage report) – includes UPRR Structures pre-Final Submittal • VCTC, SCRRA and City 100% (Plans, specifications, estimate, calculations, geotechnical report, drainage report) – includes UPRR Structures and se aled engineering documents based upon stakeholder feedback and approval - Final Submittal o Deliverables:
• Project Management Plan, including project control documents , schedule, and periodic updates
• Monthly progress reporting and invoicing
• Draft and Final CPUC Stakeholder Diagnostic Meeting Minutes • Draft CPUC Formal Application (CPUC Permit) for stakeholder review • Revised CPUC Formal Application
• Agendas, Meeting minutes and notes
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15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 www.railpros.com
o Assumes 3-month period for Initial UPRR Structures Submittal and UPRR reviews o Assumes 3-month period for the Follow up UPRR Submittal development and stakeholder re
views.
o Assumes 6-month period for the 60% development and stakeholder reviews. o Assumes 3-month period for the 100% development and stakeholder reviews. o Assumes that design review comments are received within 4 weeks of submission. o Assumes no major design changes after Follow UPRR submittal review and acceptance. o Assistance
with any agreements is not currently part of the scope and excluded at this time
o Assumed the City and VCTC will execute any necessary easement documentation with UPRR– temporary or permanent, based on impacts identified during design (see survey scope of service details below and attached)
o It is assumed all existing fiber will b e lowered in place and no splicing design is needed by our team.
o Project will follow a blend of UPRR and SCRRA design criteria and standards utilizing MicroStati
on and UPRR formatting for railroad structural pedestrian underpass compone
nts (including ramps and stairs), p er UPRR requirements. City or VCTC owned components may be prepared in AutoCAD, per City’s request, using City s
tandards. Submittal s will be provided in PDF format for review. If necessary, final documents can be converted to AutoCAD for the City’s files at the completion of the p
roject.
o All communications with the public or the press will be coordinated with and lead by the City, with the RailPros design team providing support (see public outreach scope of service de
tails below and attached).
o Assumes UPRR standard and specs are the basis of design, where available, and will be supplemented by SCRRA standards and specs for work performed by railroad or within railroad right-of-way (ROW). Greenbook will be used as the basis for all city, VCTC or other facilities and elements. A
specification list is anticipated or included in Phase 2 and further details and development of specifications can be confirmed in future phases. o Assumes all submittals are digital only and hard copies are limited to the amount listed in our Other Direct Costs (ODC’s).
o Assumes no trackwork e ngineering design is part of the project and that UPRR will not re
quire temporary shooflies for this project. Assumes UPRR will control and de sign any re
quired trackwork for the tunnel to replace with their forces and that engineering and all other track related plans are not needed from our team for such work. o Assumes
contractor will do shoring design as required.

CC Agreement No. 2024-176

15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 www.railpros.com
o Stakeholder:
• Excludes all city/stakeholder costs related to permits, right -of-entry (ROE), flagging, licenses, leases, easements, etc.
• Assumes UPRR ROE for survey and initial utility investigations will be non- invasive and will be provided at no cost.
• Assumes minor potholing within UPRR ROW and ROE costs are limited as outlined in the C-below estimate
• Geotechnical borings will be outside of UPRR ROW will provide sufficient detail for geotechnical reporting and no UPRR ROE will be required • Flagging will be provided by UPRR or their approved contractor for survey and utility investigation within their ROW and will be limited to the amounts estimated under ODC’s
• Coordination with railroad, regulatory agencies and other stakeholders can often require extensive time and effort. Coordination hours are limited per the meetings and hours outlined in the scope and fee estimate
• No Caltrans, FAA, or FCC permits, documentation or coordination is anticipated and is excluded

Task 3.2 – G eneral Sheets/ Utilities/Civil Site/Drainage/H&H This task will cover work involving utility research; pedestrian underpass ramps, stairwells, and sidewalks; parking lot reconfiguration; ADA compliance throughout the project footprint; and hydrology and hydraulic (H&H) calculations to assist in drainage design related to parking lot regrading. The utility research will include review of as -built drawings, evaluat ion for potential conflicts with proposed design, and determine need for any relocation requirements and design thereof. Utility research will be performed as design prog resses from 30 to 60 percent design phases. The underpass work will involve grading design, profiles, sections, and layout of sidewalks, ramps, and stairwells as well as grading and layouts for retaining walls and tunnel structure. Parking lot reconfiguration involve s both the North and South parking lots in the vicinity of the new pedestrian underpass and will include regrading as required to accommodate the new stairs and ramps for the new pedestrian tunnel and other elements as required to meet drainage. This task will also make modifications to the exiting parking lots and tie into/coordinate with the current VCTC Station ADA project to provide ADA compliant paths from the public right- of-way, and ADA parking stalls, to the connection points with the new steps and ramps.

CC Agreement No. 2024-176

15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 www.railpros.com
An effort will be made to minimally reconfigure the existing parking lots, keep as many parking spaces as possible, and re -direct as much of the storm flows to swales and landscaping areas in coordination with the landscape design. The design in this task will incorporate recommendations for treatment of storm water to comply with the City’s NPDES permit as well as modifications to the existing storm drain system to accommodate the re-regraded parking lots and as may be required by the hydrology and hydraulic calculation results, and to accommodate the proposed treatment devices if required.

The plans will be prepared with general sheets incorporating City General Notes and all other applicable construction notes as required, and advanced through the typical Metrolink submittal iterations as outlined below.

Activities and Deliverables
o Perform site visit
o Review topo and boundary information received from surveyor and make comments as needed
o Provide updated or revised Follow up UPRR submittal level Plans and Estimates including Demolition, Layouts, profiles, Surfacing, Grading & Drainage, details, and post construction BMP’s for the project area, based upon stakeholder feedback from the current design. o Develop 60%, 90%, and 100% level civil design plans, estimates and specifications o Coordination with subconsultants for design incorporation o Utility coordination and design
o Coordination and Meetings with City and other stakeholders o Facilitate monthly PDT meetings
o Minor H&H to size inlets etc.
o Deliverables:
• Follow up UPRR Plans and Estimates for pedestrian underpass ramps, stairs, and sidewalks; and parking lot modifications including: Demolition Plan, Site Plan, Grading Plan, BMP & Storm Drain Plan, and Composite Utility plan. • 60% Plans, Specifications and Estimate
• 90% Plans, Specifications and Estimate
• 100% Plans, Specifications and Estimate
• AutoCAD files
Task Assumptions
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15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 www.railpros.com
o No landscaping effort is anticipated.
o Composite Utility Plan will cover the area being disturbed in the immediate location of the new underpass and will include existing utilities and required utility relocations. Wet utilities (Water, Storm drain, and Sewer) relocations will be designed under this task , as required, and dry utility relocation will be designed and relocated by the appropriate utility owner.
o No hours for submitting plans, documents, etc. to other agencies besides the City or UPRR are included in this task. It assumed that all improvements will be within City or UPPR ROW’s and wet utilities are owned and maintained by the City. o Separate plans such as for submitting to water departments, fire departments, etc. are not included in this task scope.
o It is anticipated the site will be exempt from hydromodification and that detention/retention basins will not be required as the total impervious surface will not be increased, and the parking lot re-work area is less than half of the site. o Site plan will include basic parking lot striping and signage. Stop bars, stop signs, ADA parking striping and signing and parking striping. Station or wayfinding signing is not included in this task.
o No traffic control plan is provided in this task. Contractor to provide simple traffic control plans for working within the parking lots.
o All drawings will be prepared in AutoCAD.
o Minor H & H will be performed to size inlets etc. No H&H report is included in this task.

T
ask 3.3 – Structures & Phasing
Prepare and review Initial UPRR Structures Submittal, follow up UPRR Structures Submittal, 60%, 90% and 100% Level plans, specifications, estimates and calculations for pedestrian underpass, ramps, and stairs. Prepare and review plans for construction phasing. Coordinate with City and stakeholders and address all comments.

Activities and Deliverables
o Prepare and review plans for structures
o Prepare and review specifications for structures
o Prepare and review calculations for structures
o Prepare and review construction cost estimate for structures o Prepare and review construction phasing plans
o Coordinate with City and stakeholders
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age 7 of 13
15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 www.railpros.com
o Deliverables:
• Structures plans
• Structures specifications
• Structures construction cost estimate
• Structures calculations
• Construction phasing plans
• Response to City and stakeholder comments
Task Assumptions
o Structures include pedestrian underpass, stairs, and ramps. o Pedestrian underpass to be precast concrete box structure. o Specifications use UPRR standard specifications with revisions as needed o Initial UPRR structures submittal includes general plan and site pictures. Minor stakeholder comments and associated revisions are anticipated and are not assumed to substantially impact the proposed design. Significant stakeholder comments and feedback may impact proposed design and may require additional effort to address or redevelop the design approach.
o Follow up UPRR structures submittal include s general plan, type selection report and construction phasing. Response to stakeholder comments will be included. o 60% structure s submittal includes plans, calculations, specifications, and estimate.

Geotechnical Report , Drainage Report and response to stakeholder comments will be included.
o 90% structures submittal will include, plans, specifications, c alculations, Geotechnical Report, Drainage Report and Estimate. Response to stakeholder comments will be included.
o 100% s tructures submittal will include, plans, specifications, c alculations, Estimate , Drainage Report and Geotechnical Report.

T
ask 3.4 – S tation Communications
Station communications details for the final design of Camarillo Station include the addition of CCTV cameras and PA speakers into the tunnel to be used by passengers between platforms. The design will progress from the current level and proceed through the 60%, 90%, and 100% design phases. The design is limited to the addition of appliances (cameras and speakers) into the existing station systems without new infrastructure required for the tunnel addition.

CC Agreement No. 2024-176

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age 8 of 13
15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 www.railpros.com
Activities and Deliverables
o Activities:
• Prepare Equipment layout plans for CCTV cameras and PA Speakers in the new cross track tunnel.
• Investigate connection as -built conditions and confirm that additional cameras and speakers can be added to the existing station network configuration. • Coordinate with City and stakeholders
• Provide layout, connection details, cable and conduit plans, and rack layouts as necessary to provide the additional equipment to the tunnel. o D
eliverables:
• 60%, 90% and 100% design drawings and specifications. • Response and inclusion of City and Stakeholder comments Task Assumptions
o SCRRA CIS and VSS Standards will be followed.
o Existing as-built files of the station, CIS, and VSS are available and will be provided. o Existing CIS and VSS systems are per SCRRA standards. o Existing CIS and VSS systems will remain in place and will not be replaced. o Existing power feed to communications house is adequate to feed the additional equipment. Cameras will not be POE and will not need power supplies and feeds. o No new Communications house is needed.
o Current Speaker circuits can accommodate additional speakers without adding new amplifiers to provide services
o New cameras will be IP Cameras with ports available in the station node (aka switch for the addition of new cameras with POE).
o The current communications equipment house is sufficiently sized for required equipment. o Specifications use SCRRA standard specifications with revisions as needed. o Sufficient conduit spares for CIS and VSS exist through the station and can be utilized to feed new equipment locations assuming additions to reach into the new tunnel. o Communications section excludes control of security fence/gate(s). o Up to six (6) cameras will be added to provide video coverage of the pedestrian underpass.

No other cameras are included in the design.

CC Agreement No. 2024-176

15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 www.railpros.com
o 60% communications plans include general plan, notes, equipment locations, house/rack modifications, draft specification revisions, and construction estimate and will be included. o 90% and 100% communications plans include general plan, notes, and final details of equipment locations, cable/conduit routing, house/rack modifications, specifications, and updated construction estimate
o One comment resolution meeting per submittal will be held and comments will be resolved prior to or during this meeting to allow design to continue.

Task 3.5 –
Fiber (*Optional Based on Fiber Utility Approval)
Prepare and review Engineering plans, and estimates for existing fiber optic cable lowering in place or minor relocation to support the addition of a pedestrian underpass, ramps, and stairs to the Camarillo Station, based on fiber utility approval. Fiber utilities may opt to design fibe r relocations in-house, in which case we will coordinate the design with them.

Activities and Deliverables
o Activities:
• Prepare 60%, 90%, and 100% plans for Fiber Optic Cable relocation. • Prepare and review construction cost estimate for Fiber Optic Cable relocation • Coordinate with City and stakeholders

o Deliverables:
• Fiber optic cable plan and profile plans
• Relocation cost estimate

Task Assumptions
o Fiber optic cable can be lowered at current location and new routing will not be required.

Design of fiber optic cable rerouting is not anticipated or included. o Fiber Optic Cable has enough slack that cable can be lowered in the ROW without splicing. o No SCRRA fiber is in ROW.
o 60% fiber plans include general plan, notes, preliminary details of fiber relocation, draft specifications, and construction estimate and will be included in a future phase of work. o 100% fiber plans include general plan, notes, final details of fiber relocations , final specifications, and construction estimate are not part of this task and will be included in a future phase of work.

CC Agreement No. 2024-176

15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 www.railpros.com
o Fiber optic cable owners provide detailed information regarding location, including depth, upon notice to proceed.
o One comment resolution meeting per submittal will be held and comments will be resolved prior to or during this meeting to allow design to continue.

Task 3.6 – S ubmittal Requirements, General Sheets and Phasing, and Comment Resolution Technical compilation of discipline plan and project documents. Preparation and cross check of general plan sheets and other project documents that require input from multiple disciplines.

Activities and Deliverables
o Submittal Compilation
o Comment Resolution
o Matrices: Permit Matrix, Utilities Matrix, Risk Matrix o Cost Estimate Compilation
o General Standards
o General Specifications
o Overall QAQC
o Interdisciplinary review
o Deliverables:
• Comment Matrix
• Project Matrices
• Quality Documentation
Task Assumptions
o One comment resolution meeting per submittal will be held and comments will be resolved prior to or during this meeting to allow design to continue.

Task 3.7 – W
ater Quality and Erosion Control
Water Quality and Erosion Control efforts will be performed based on the project footprint more than 1 acre and new and replaced impervious area greater than 5000 square feet it is assumed that a Post Construction Stormwater Management Plan and a Stormwater Pollution Prevention Plan will be required to comply with the City’s NPDES Permit. The SWPP P will be a draft document to be handed to the contractor for finalization and implementation.

CC Agreement No. 2024-176

15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 www.railpros.com
Activities and Deliverables
o Develop the SWPPP using the Construction CASQA approved template, which will identify the construction Best Management Practice Strategies to be implemented during construction. This effort includes the development of a Risk Level Assessment that will quantify the site Risks to receiving waters and guide the BMP strategy. A SWPPP Exhibit will be developed that illustrates the spatial distribution of BMPs. Develop Post Construction Stormwater Management Plan for area being disturbed by the project using the City of Camarillo Post Construction Stormwater Management Plan Template. Report will include treatment of stormwater collected in the project area prior to discharge into a storm drain or other drainage devises. Deliverables:
• Draft SWPPP
• Post Construction Stormwater Management Plan
Erosion Control and Drainage Map Drawings Exhibits in AutoCAD format.

Task Assumptions
o Assumes project will be a Risk Level 2.
o This effort assumes no additional requirements beyond those identified in the Construction General Permit will be addressed by the SWPPP. o Fee statement for coverage will be provided to Legally responsible person to issue payment to regional board.
o This effort does not include the time to set up the project in the state’s SMARTS database, complete project registration documents nor acquire a Waste Discharge Identification Number (WDID).
o This effort does not include the application of the water balance calculator in the SMARTS database to address post construction requirements.
o No encroachment permit by other agencies or other permits will be required. o Design Plans for Post Construction BMPs or drainage infrastructure not included. o Infiltration testing not included.
o Effort assumes no changes in design after draft SWPPP or PCSMP developed.

Effort assumes infiltration will be feasible to treat post construction project runoff.

Task 3.8 – S
urveying and ROW
Additional survey will be provided as needed throughout the development of this phase.

CC Agreement No. 2024-176

15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 www.railpros.com
Task 3.9 – Geotechnical and Contaminated Soils
Additional geotechnical support will be provided as needed throughout the development of this phase.

Task 3.10
– Environmental Clearance
Additional Environmental support will be provided as needed throughout the development of this phase.

Task 3.11 –
Architecture / Station Aesthetics, Signage
Architectural efforts will be performed by our subconsultant, Anil Verma Associates, Inc. AVA’s scope details are included in the subconsultant scope documents attached.

Task 3.12 – Mechanical, Plumbing, Electrical, Lighting Mechanical, Plumbing, Electrical, and Lighting efforts will be performed by AVA. Scope details are included in the subconsultant scope documents attached.

Task 3.13 – Landscaping / Irrigation
Landscaping and Irrigation efforts are not anticipated in this phase of work. Future services can be performed by AVA at the City’s request.

Task 3.14 – A dditional As-Needed Support
In order to support the project development, including any unforeseen, new or unanticipated project needs, RailPros or our subconsultant team will provide as needed services to continue and expedite the project development. Any additional or as needed services will b e identified approved by the City’s Project Manager in writing or via email prior to commencing work.

Task 4.0
– Bid Support
RailPros will provide as -needed bid support to assist the City in preparing bid documents, providing answers and responses to general and technical questions , and providing general support during the bidding phase. The support effort is not fully defined and services will be provided as-needed and limited to hours and cost listed in the fee estimate.

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15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92618 www.railpros.com
Other Direct Costs (ODCs)
Anticipated ODCs and estimated costs are included below. It is assumed that these are sufficient to complete the project, however if additional or other costs are required, these can be provided with a revision at the City’s request . Costs will be limited to those detailed below. Additional subconsultant ODC’s may be outlined in their respective scopes of work attached.

O
DCs
o Subsurface investigation and potholing (see attached scope from C -below for details) - $40,000
o Railroad Flagging (up to 5 days, additional fees may be required for weekend, holiday, night or daily overtime rates) - $10,000
o Travel, parking, lodging, per diem -$1,000
o Postage and Reproduction (submittals and other documents will be provided electronically to the City throughout the project duration, assumes stakeholder hard copies limited to the amount shown) - $500
Fe
e
The work will be performed on a time and expense “not-to-exceed” basis, not-to-exceed the total fee as shown on Attachment 1 – Phase 3 Cost Estimate.

CC Agreement No. 2024-176

CAMARILLO STATION PEDESTRIAN UNDERPASS PROJECT 1 | P a g e 6/7/2024 ANIL VERMA ASSOCIATES, INC.

PROPOSAL FOR ARCHITECTURAL, MECHANICAL ENGINEERING,

PLUMBING ENGINEERING, AND ELECTRICAL ENGINEERING SERVICES ‘CAMARILLO STATION PEDESTRIAN UNDERPASS PROJECT’
City of Camarillo, California
June 07, 2024
Client/Agency: City of Camarillo
Client/Team: RailPros, Inc.

Contact: Robert Williams, PE
Address: 15265 Alton Parkway, Suite 140
Irvine, California 92618
Phone: (714) 797-7809
E-mail: [email protected]
The City of Camarillo is installing a new pedestrian underpass. Ramps and stairs to be incorporated on both sides of the tracks to provide access between existing platforms and parking lot areas to either side. Design has to be developed with mostly Metrolink standards in mind as well as coordination and approvals with Union Pacific and Amtrak and supported by LOSSAN and VCTC. Passengers must have safe and easy access to the current train service daily. The station site should also have access for construction equipment and supply access for trucks and material storage facilities. It is our understanding that the work is to include architectural design, MEP design, and lighting design.

Key Assumptions
a. Project footprint, scope of work, and key design features will remain as shown in the conceptual design plan dated 10/26/2020.
b. It is assumed railroad signal and communications design, if any, will be by others. c. Assumed the Project will be designed to the 2015 SCRRA standards since UP standards do not encompass Stations.
d. No FCC permits or DSA revies are assumed to be needed on this projects. e. AutoCAD is anticipated as the design program.

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CAMARILLO STATION PEDESTRIAN UNDERPASS PROJECT 2 | P a g e 6/7/2024 ANIL VERMA ASSOCIATES, INC.

Task 3.1.1 – Project Management / Reporting
This task includes progress reporting, and invoicing. The progress report shall include accomplished tasks performed by AVA for the month, anticipated progress for the next month, pending issues and schedule completion target dates.

Activities and Deliverables
o Provide monthly progress reports as part of the monthly invoice. o Deliverables: Project monthly progress report summarizing work accomplished by AVA during the billing period.

Task Assumptions
o Assumed a 2-month period for up to 3 0% PS&E . This phase is intended to comple te architectural tasks that were deferred during previous efforts by the engineer. o Assumed a 10-month period for 60% PS&E Thru IFB
(Approximately 6-months is intended to be active and 3-months for client review).

Task 3.1.2 – Project Meetings
AVA will meet with the Stakeholders and Project Team to initiate kick -off of the project to discuss and agree on the final details of a schedule and work plan. The purpose of the PDT meetings will be to review project status to ensure that the contract objectives and milestones are being achieved. In addition, on-going communications with RailPros, the City and agencies will continue through the design process.

Activities and Deliverables
o Attend limited meetings with RailPros and the City. Refer to tasks herein for quantity. o Deliverables: Comment on meeting minutes prepared by RailPros.

Task Assumptions
o Assumed 6 design team coordination meetings (via Video Conferencing) o Participation will be via video or conference call and will be limited to the time and participation outlined in the fee estimate. If additional coordination or meetings become necessary, these can be added to the scope and fee with approval Task 3.1.6 – Project Familiarization / Data Collection and Review Critically review the most recent site plan and s tudy in detail all available reports, maps, design survey, and utility information provided by others . Discuss with city staff, so critical information is carried forward. Review plans against Railroad requirements and as-built drawings. Provide cursory review of potential drainage and utility issues.

Conduct a field reconnaissance to assess existing conditions near the project site. The field review of the project site should focus on factors that could affect the project. Visit the site to observe and photograph existing conditions and neighborhood context. Compare existing conditions against existing as-built drawings provided by the City.

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CAMARILLO STATION PEDESTRIAN UNDERPASS PROJECT 3 | P a g e 6/7/2024 ANIL VERMA ASSOCIATES, INC.

Activities and Deliverables
o Our team will proceed with data collection activities including:
• Reviewing as-built documents for the existing project facilities or have the potential to interface with the project that related to AVA’s scope. Document to be acquired by RailPros via the City.
• Reviewing previous project documents
• Obtaining and documenting feedback from the City, Railroads, and stakeholder staff on the goals, objectives, challenges, and issues of the project o Deliverables: Photo documentation and/or field notes of our site reconnaissance.

Task Assumptions
o It’s assumed that one (1) site visit for 30% Design required and participation will be limited. o One (1) additional site visit, document collection and review, or field work may be necessary in the 60% to IFB phases of the project to verify details during the preliminary engineering and final design stages.

Task 3.1.7 – Public Outreach Support / Exhibits
AVA to assist team to prepare exhibits and attend community stakeholder meetings Activities and Deliverables
o Prepare exhibits to present to City, Community Groups, and Railroads o Attend one (1) City Council Presentations in Camarillo, CA. o Deliverables: Exhibit Boards (1-2) or input on PowerPoint Slides. If necessary Task Assumptions
o Image boards are intended to be plans and imagery and a 3D rendering of each concept (up to two concepts).
o Efforts combined with 30% Concept Plan Task and graphics prepared under 60%. o AVA will provide a supportive role.

Task 3.7.1 and 3.10.1 – Design Development (Follow up UPRR Plans) AVA will proceed with the UPRR Follow up phase upo n completion of the City’s review and approval of the RailPros’ preliminary design. This phase is intended to complete architectural tasks that were deferred during previous efforts by the engineer.

Activities and Deliverables
The objective of the Design will be:
o AVA will generate initial elevations base on the architectural styles provided in the specific plan. Initial elevations for the project to include the ramp, stair, and plaza design, and other major site features.

The elevations to be provided to the City of Camarillo and Railroads for review and approval. o Gates and fencing enclosure to be proposed at the top of ramp/steps. Roll down gates at tunnel not anticipated.

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CAMARILLO STATION PEDESTRIAN UNDERPASS PROJECT 4 | P a g e 6/7/2024 ANIL VERMA ASSOCIATES, INC.
o AVA will update the opinion of probable construction costs based upon the preliminary site design drawings. This will be incorporated into RailPros’ overall project estimate. o AVA will prepare design development plans for the project. Plans will include colors, material, details, refined elevations, and related specifications index. o Prepare UPRR Plans and Specifications package.
o Prepare a UPRR ROM Cost Estimate
o Deliverables: UPRR Architectural
Drawings consisting of:
• Architectural (5 sheets)
Task Assumptions
o The team anticipates participation in a strategy session to understand the design objectives and opportunities. Familiarize the team with the project scope, goals, ideas, issues, facts, and needs. In concert with the team that may be required, determine the constraints, opportunities, general corresponding capacities, or optimum level of development. Establish specific design criteria and preliminary construction budget. o No resubmittal of the UPRR Follow up is anticipated and is intended to address deferred items not completed during previous 30% plan development by RailPros. Comments will be addressed in the 60% submittal
o AVA will provide ramp and interior tunnel elevations and reflected ceiling plans of tunnel to show color, finishes, and patterns. Construction detailing and specification to be per civil or structural drawings.
o Planting and irrigation design not anticipated.
o Lighting, Mechanical, Electrical, and Plumbing Engineering design shall begin at the 60% PS&E. o Specifications will consist of an outline of Project Specification List for this submittal. o The total sheets assumed for this submittal is outlined herein o Wall layout and structure configuration will be shown on civil drawings o It is assumed that RailPros will attend up to meeting with the City Planning staff in order to obtain the approval.
o SCRRA Design Procedures Manual Matrices #34 & 35 will generally guide what information will be included with each submittal per discipline. Some adjustments may be made. o Preliminary MEP plans for the project not anticipated until 60% submittal.

Task 3.10.1 – ODCs
Activities and Deliverables
o The following ODC’s are included. Any other costs are assumed to be paid for by the City. • Travel
• Reproduction & Shipping
o Deliverables: n/a
Task Assumptions
o n/a
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CAMARILLO STATION PEDESTRIAN UNDERPASS PROJECT 5 | P a g e 6/7/2024 ANIL VERMA ASSOCIATES, INC.

Task 3.7.2 / 3.10.2 / 3.11.1 – 60% PS&E
AVA will prepare PS&E level construction documents for Architecture, MEP, and Lighting. Each PS&E submittal will be submitted to City of Camarillo and the Railroads for review and comments.

Stakeholder review comments at each deliverable will be addressed with responses included with the subsequent deliverable.

Activities and Deliverables
o Architectural plans will include colors, material, fence / gate / handrail details, refined elevations, preliminary signage details, and summary specifications for the construction of the related elements.
o AVA shall develop lighting plans for all locations where electrical and lighting is needed for the proposed ramps, stairs, and underpass . All lighting illumination levels shall be those specified within, Railroad Standards, and/or by the Illuminated Engineering Society (IES). AVA will prepare lighting plans, photometric analysis, specifications, and estimates (PS&E) to the 60% complete level of detail.
o AVA will prepare mechanical, plumbing, and electrical plans, specifications, and estimates (PS&E) to the 6 0% complete level of detail. PS&E’s will be prepared to successfully obtain approvals from all necessary utilities and agencies.
o AVA will prepare preliminary conduit layout for cameras at tun nel based upon RailPros ’ CIS design drawings.
o Grading plans and dimension plans to be prepared by others. o AVA to follow the Quality Assurance Plan and perform internal quality control review of design development drawings. An Interdisciplinary Design Review (IDR) will be performed to coordinate efforts and design between different disciplines on the team. o Deliverables: 60% PS&E
Task Assumptions
o Assumed a 10-month period for up to 60% PS&E and IFB
o No major design changes will be made from 30% PS&E or UPRR Follow up submittal o Mechanical is anticipated to be limited to sump pump design and calculations for underpass.

Heating, Ventilation and Air Conditioning (HVAC) Plans are not anticipated. o Plumbing is assumed to provide storm drainage for the ramps and underpass as well as floor/wall hydrants for washdown purposes. RailPros’ civil drawings to stub out storm drain connection, and domestic water line connection.
o Electrical anticipated to provide power for lighting, gates, and for proposed EV chargers.

Assuming existing transformer and switchboard are sufficient in size accommodate new facilities. No new transformers or design are anticipated. o Any station site improvements beyond the project limits proposed in preliminary design concepts is not anticipated within this scope of work.

Task Assumptions
o Approximate sheet count anticipated below.

CC Agreement No. 2024-176

CAMARILLO STATION PEDESTRIAN UNDERPASS PROJECT 6 | P a g e 6/7/2024 ANIL VERMA ASSOCIATES, INC.

SHEETS INDEX:

Sheets Discipline
06 Architectural
01 Signage & Details
02 Lighting
04 Mechanical, Electrical & Plumbing
13 Total
NO. of

DRAWINGS

DRAWING
NO. DRAWING TITLE

ARCHITECTURAL AND SIGNAGE
A-101 ACCESSIBLE PATH OF TRAVEL PLAN & PASSENGER EGRESS PLAN 1 A-102 SITE PLAN
1 A-201 UNDERCROSSING PLAN AND REFLECTED CEILING PLAN
1 A-202 EXTERIOR TUNNEL ELEVATIONS
1 A-203 SECTIONS THROUGH UNDERPASS
1 A-204 - A-205 SECTIONAL ELEVATION AT STAIRS AND RAMPS 1 A-301 SIGNAGE PLAN AND DETAILS
A-401 - L-402 GATE, FENCE, HANDRAIL DETAILS

MECHANICAL AND PLUMBING
1 MP-001 MECHANICAL-PLUMBING LEGEND, ABBREV. & GENERAL NOTES 1 MP-101 MECANICAL SITE PLAN
1 MP-201 MECHANICAL-PLUMBING ENLARGED PLAN
1 MP-202 MECHANICAL-PLUMBING ENLARGED SECTION
MP-301

MECHANICAL-PLUMBING PUMP, FIXTURE & EQUIPMENT

SCHEDULE
MP-401 MECHANICAL-PLUMBING DETAILS

ELECTRICAL AND LIGHTING
E-001 ELECTRICAL ABBREVIATIONS, GENERAL NOTES AND SYMBOLS 1 E-002 LIGHTING PLAN
E-101 ELECTRICAL SITE PLAN
E-102 LIGHTING AND POWER PLAN
E-103 COMMUNICATION PLAN
E-104 GROUNDING PLAN
E-301 RISER DIAGRAM / CIS BLOCK DIAGRAM AND POWER DISTRIB.

E-303 ELECTRICAL LIGHTING FIXTURE AND PANEL SCHEDULE
E-304 ELECTRICAL SINGLE LINE DIAGRAM
E-401 ELECTRICAL MISCELLANEOUS DETAILS
1 E-501 SITE PHOTOMETRIC PLAN
13 SHEETS Represents 60% deliverable. 100% (future) anticipated to have 35 sheets.

CC Agreement No. 2024-176

CAMARILLO STATION PEDESTRIAN UNDERPASS PROJECT 7 | P a g e 6/7/2024 ANIL VERMA ASSOCIATES, INC.

Task 3.7.3 / 3.10.3 / 3.11.2 – 90% PS&E
Prepare PS&E level construction documents. Each PS&E submittal will be submitted to City of Camarillo and the Railroads for review and comments. Stakeholder review comments at each deliverable will be addressed with responses included with the subsequent deliverable.

Activities and Deliverables
o AVA will revise the plans and specifications based on the review comments received from the 60% submittal. AVA will complete the plans to a 90% level of completion for a final submittal to the City Engineering Development Division and City Building Department. The complete plan check submittal will be provided to the City Building Department including the architectural, mechanical, electrical, and plumbing. Receive plan check approvals from all City divisions including but not limited to Planning, Building and Safety, Environmental Services, Transit, and outside agencies as needed for construction building permits. o AVA will perform a final quality control check of the project deliverables and will perform one last site walk with final plans in hand. AVA to follow the Quality Assurance Plan and perform internal quality control review of design development drawings. o AVA will update the opinion of probable construction costs based upon the Approved Construction Drawings. This will be incorporated into RailPros’ overall project estimate. o Deliverables: 90% PS&E with applicable forms & checklists Task Assumptions
o Technical reports will remain generally the same from the 30% submittal with only minor updates/revisions.
o Technical Specification shall utilize Greenbook specifications as a guide specification, prepare 8 1/2" x 11", typed specifications in the CSI/BFS format which describe materials, finishes, and workmanship. Division 1 specifications not a part of AVA’s scope. o Caltrans review and approval are not anticipated or included. o DSA review and approval is not anticipated or included.

Task 3.7.4 / 3.10.4 / 3.11.3 – 100% PS&E
Prepare PS&E level construction documents. Each PS&E submittal will be submitted to City of Camarillo and Railroads for review and comments. The final PS&E construction documents will be suitable for bidding and incorporate previous comments.

Activities and Deliverables
o Technical reports will remain generally the same from the 30% submittal with only minor updates/revisions.
o Deliverables: 100% PS&E with applicable forms & checklists Task Assumptions
o Approximate sheet count anticipated below.

CC Agreement No. 2024-176

8 | P a g e 6/7/2024
ANIL VERMA ASSOCIATES, INC.

SHEETS INDEX:

Sheets Discipline
14 Architectural
2 Signage & Details
18 Mechanical, Electrical & Plumbing
1 Lighting
35 Total
NO. of

DRAWINGS

DRAWING
NO. DRAWING TITLE

ARCHITECTURAL ANS SIGNAGE
1 A-101 ACCESSIBLE PATH OF TRAVEL PLAN
1 A-102 STATION PASSENGER EGRESS PLAN
1 A-103 SITE PLAN
1 A-201 UNDERCROSSING PLAN AND REFLECTED CEILING PLAN
1 A-202 EXTERIOR ELEVATIONS
1 A-203 SECTIONS THROUGH UNDERPASS
2 A-204 - A-205 SECTIONS / STAIRS AND RAMPS SECTIONS
1 A-301 PLAZA PLAN
1 A-302 SIGNAGE PLAN
6 A-401 - L-406 GATE, FENCE, SIGNAGE, PLAZA, SIGNAGE AND MISC. DETAILS

MECHANICAL AND PLUMBING
1 MP-001 MECHANICAL-PLUMBING LEGEND, ABBREV. & GENERAL NOTES 1 MP-101 MECANICAL SITE PLAN
1 MP-102 STATION EXPANSION PROJECT MECHANICAL PLATFORM PLAN 1 MP-201 MECHANICAL-PLUMBING ENLARGED PLAN
1 MP-202 MECHANICAL-PLUMBING ENLARGED SECTION
1 MP-301

MECHANICAL-PLUMBING PUMP, FIXTURE & EQUIPMENT

SCHEDULE
1 MP-401 MECHANICAL-PLUMBING DETAILS

ELECTRICAL AND LIGHTING
1 E-001 ELECTRICAL ABBREVIATIONS, GENERAL NOTES AND SYMBOLS 1 E-002 LIGHTING PLAN
1 E-101 ELECTRICAL SITE PLAN
1 E-102 LIGHTING AND POWER PLAN
1 E-103 COMMUNICATION PLAN
1 E-104 GROUNDING PLAN
1 E-301 RISER DIAGRAM / CIS BLOCK DIAGRAM AND POWER DISTRIB. 1 E-303 ELECTRICAL LIGHTING FIXTURE AND PANEL SCHEDULE
1 E-304 ELECTRICAL SINGLE LINE DIAGRAM
2 E-401 ELECTRICAL MISCELLANEOUS DETAILS
1 E-501 SITE PHOTOMETRIC PLAN
35 SHEETS
Task 3.10 / 3.11– ODCs
Activities and Deliverables

CAMARILLO STATION PEDESTRIAN UNDERPASS PROJECT
CC Agreement No. 2024-176

CAMARILLO STATION PEDESTRIAN UNDERPASS PROJECT 9 | P a g e 6/7/2024 ANIL VERMA ASSOCIATES, INC.
o The following ODC’s are included. Any other costs are assumed to be paid for by the City. • Travel
• Reproduction & Shipping
o Deliverables: n/a
Task Assumptions
o Assumed the City will waive any City related permits
o Assumed DSA submittal not required
Task 4.1 – Bidding
Task scope and fee to be discussed at a later time. If the City elects to award this phase of work, the Consultant shall assist the City during the bidding phase of the project.

Task 5.1 – Construction Support
Task scope and fee to be discussed at a later time. If the City elects to award this phase of work, the Consultant shall assist the City during the construction phase and final close-out of the project.

CC Agreement No. 2024-176

Project Manager
Project Engineer
Project Controls
Lead
Project
Administration
Quality Assurance
Manager
Railroad
Coordinator
Sr. Civil
Engineering
Manager
Civil Engineer
Civil Designer
Structural
Technical Advisor
Structural
Engineering
Manager
Structural Engineer
Structural CAD
Sr. Systems
Engineering
Manager
Sr. Systems
Designer
Signal Systems
Designer/CAD
310.22 277.57 179.60 130.62 310.22 261.24 332.92 233.16 164.25 395.89 310.22 170.79 157.72 355.91 282.60 146.95 3 Final Design

3.1 General: Project Management, Meetings, Permits, Agreements & Coordination, Site Visit & Data Collection
605 100 66 172 42 34 8 13 4 37 4 34 29 1,148 $310,093.43

3.1.1 Project Management/Team Coordination/Project Controls 219 38 58 154 469 $109,018.12

3.1.2 Meetings - Stakeholder Meetings & PDT's 149 13 13 13 13 6 207 $63,723.59

3.1.3 Stakeholder Coordination, Permits, Agreements, Easements - Railroads (UP, SCRRA, Amtrak), VCTC, Caltrans, Utilities (Fiber, Gas, etc.
)
162 29 29 10 6 24 29 289 $87,808.89

3.1.4 CPUC Formal Application 35 6 14 3 13 6 77 $19,347.13

3.1.5 Basis of Design Report 4 4 4 8 4 24 $8,061.52

3.1.6 Site Visit, Data Collection, Review Existing Info 16 4 4 8 4 4 40 $11,194.80

3.1.7 Public Outreach Communication Support/Exhibits 20 10 8 4 42 $10,939.38

3.2 General Sheets/Utilites/Civil Site/Drainage/H&H 160 270 506 936 $199,330.90

3.2.1 Follow up UPRR Plans, Estimate and QAQC 12 18 40 70 $14,761.92

3.2.2 60% PS&E, Calcs, Reports, QAQC 72 120 240 432 $91,369.44

3.2.3 90% PS&E, Calcs, Reports, QAQC 48 94 154 296 $63,191.70

3.2.4 100% PS&E, Calcs, Reports, QAQC 28 38 72 138 $30,007.84

3.3 Structures & Phasing 24 180 574 804 1,582 $290,181.30

3.3.1 Initial UPRR Stucture Submittal and Estimate 4 24 60 130 218 $39,779.84

3.3.2 Follow up UPRR Plans, Estimate and QAQC 4 15 60 130 209 $36,987.86

3.3.3 60% PS&E, Calcs, Reports, QAQC 12 80 300 360 752 $137,584.48

3.3.4 90% PS&E, Calcs, Reports, QAQC 2 53 138 144 337 $63,514.14

3.3.5 100% PS&E, Calcs, Reports, QAQC 2 8 16 40 66 $12,314.98

3.4 Station Communications 168 336 384 888 $211,175.28

3.4.1 60% PS&E and QAQC 80 160 160 400 $97,200.80

3.4.2 90% PS&E and QAQC 44 120 120 284 $67,206.04

3.4.3 100% PS&E and QAQC 44 56 104 204 $46,768.44

3.5 Fiber (*Optional Based on Fiber Utility Approval) 88 176 176 440 $106,920.88

3.5.1 60% PS&E and QAQC 40 80 80 200 $48,600.40

3.5.2 90% PS&E and QAQC 24 40 40 104 $25,723.84

3.5.3 100% PS&E and QAQC 24 56 56 136 $32,596.64

3.6 Submittal Requirements Docs and Comment Resolution 38 90 48 4 180 $44,280.30

3.6.1 Follow up UPRR Plans, Estimate and QAQC 10 14 8 1 33 $8,343.36

3.6.2 60% PS&E and QAQC 12 30 16 1 59 $14,449.88

3.6.3 90% PS&E and QAQC 12 30 16 1 59 $14,449.88

3.6.4 100% PS&E and QAQC 41 6 8 1 29 $7,037.18

3.7 Water Quality and Erosion Control 120 120 $27,979.20

3.7.1 Draft SWPPP and Erosion Control Plan 40 40 $9,326.40

3.7.2 Stormwater Quality Control Plan 80 80 $18,652.80

3.14 Additional As-Needed Support Services 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 128 $32,159.04

3.14.1 Additional As-Needed Support Services 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 128 $32,159.04 4 Bid Support

4.1 Bid Support 8 16 4 1 6 10 3 4 3 4 59 $14,612.67

4.1.1 Conformed Set 2 2 4 1 4 10 1 4 1 4 33 $6,867.27

4.1.2 Pre Bid Meeting, Q&A 2 4 2 2 2 12 $3,728.82

4.1.3 Addenda (limited to the hours shown herein, no design revisions) 24 6 $1,730.72

4.1.4 Bid Tabulation and Analysis 26 8 $2,285.86
Total Staff Hours 659 214 74 232 13 50 208 406 537 36 228 586 816 301 549 572 Total Staff Costs $204,434.98 $59,399.98 $13,290.40 $30,303.84 $4,032.86 $13,062.00 $69,247.36 $94,662.96 $88,202. 25 $14,252.04 $70,730.16 $100,082.94 $128,6 99.52 $107,128.91 $155,147.40 $84,055.40 Subconsultants
Subconsultant Support $470,668.00
$15,000.00
$5,000.00
$5,000.00
$445,668.00
Other Direct Costs
Other Direct Costs $51,500.00
$40,000.00
$10,000.00
$1,000.00
$500.00
$1,758,901.00
5481
Hours $1,236,733.00
RailPros Total Task
Cost
RailPros Total HoursTask Descriptions
Railroad Flagging
Travel, Parking, Lodging, Per Diem
Postage and Reproduction
Task Total
Survey and ROW Support (Allowance for As Needed Support) Geotechnical Support (Allowance for As Needed Support)
Environmental Support (Allowance for As Needed Support) Architechtural, Mechanical, Electrical, Plumbing, Landscaping Design (See AVA Scope and Fee) Subsurface investigation
Last Updated: 10/25/2024 Page 1 of 1 RailPros, Inc.

Attachment 1 - Phase 3 Cost Estimate
CC Agreement No. 2024-176
*
*See attached Anil Verma Associates, Inc. scope and fee details.

ST-14-05 Metrolink Undercrossing
Jim Keenan
(Project Manager)
Enrique Lopez
(Sr. Architect)
Bernard Liwanag
(Architect / Graphics
/ Signage)
Hernando Angeles
(CAD Designer)
Warren Arata
(Sr. Landscape Arch /
Irrigation Design)
Stephanie Kennedy
(Landscape Arch./
Lighting Design)
Chris Rauch, PE
(Lead Plumbing /
Mechanical Engineer)
Edgar Del Rosario
(Sr. Plumbing
Designer)
Peter See, PE
(Sr. Electrical
Engineer)
Greg Del Rosario
(Sr. Electrical /
Lighting Designer)
John Azarcon
(CAD Designer)
Jesse Quitilig
(Senior Estimator)
228 195 180 148 220 150 204 152 204 152 150 262
3 Concept and Final Design

3.1 General: Project Management, Meetings, Permits,
Agreements & Coordination, Site Visit & Data Collection 76 36 80 6 3 14 215 $42,712

3.1.1 Project Management/Coordination/Project Controls 52 40 92 $19,056

3.1.2 Meetings - 6 Stakeholder Meetings 12 12 6 3 6 39 $7,824

3.1.3 Not used

3.1.4 Not used

3.1.5 Not used

3.1.6 Site Visit, Data Collection, Review Existing Info 4 16 8 28 $5,248

3.1.7 Public Outreach Support/Exhibits / and City Council Presentations - 1 meeting
8 8 40 56 $10,584

3.6 Submittal Requirements Docs and Comment Resolution 16 32 72 $14,784

3.6.1 Follow up UPRR Plans, Estimate and QAQC 4 8 12 $2,472

3.6.2 60% PS&E and QAQC 4 8 4 4 20 $4,104

3.6.3 90% PS&E and QAQC 4 8 4 4 20 $4,104

3.6.4 100% PS&E and QAQC 4 8 4 4 20 $4,104

3.10 Architecture / Station Aesthetics, Signage 28 200 780 340 32 1,380 $244,488

3.10.1 Follow up UPRR Plans, Estimate and QAQC 12 60 140 80 16 308 $55,668

3.10.2 60% PS&E and QAQC 4 40 320 120 6 490 $85,644

3.10.3 90% PS&E and QAQC 4 80 220 100 4 408 $71,960

3.10.4 100% PS&E and QAQC 8 20 100 40 6 174 $31,216

3.11 Mechanical, Plumbing, Electrical, Lighting 12 48 140 60 210 400 18 888 $142,684

3.11.1 60% PS&E and QAQC 4 16 40 20 80 140 8 308 $49,592

3.12.2 90% PS&E and QAQC 4 20 60 24 90 180 4 382 $60,736

3.11.3 100% PS&E and QAQC 4 12 40 16 40 80 6 198 $32,356 Total Staff Hours 132 268 860 340 66 140 75 224 400 50
Total Staff Costs $30,096 $52,260 $154,800 $50,320 $13,464 $21,280 $15,300 $34,048 $60,000 $13,100 ODC's $ 1,000
Total $ 445,668
RailPros, Inc. - Estimate
City of Camarillo
Task Descriptions
$444,668
Anil Verma Associates, Inc.
2555
Hours
Subconsultant Total Cost
RSE Staff Summary
Subconsultant Total
Hours
Last Updated: 11/13/2024 Page 1 of 1 RailPros, Inc.

CC Agreement No. 2024-176
Subconsultant Fees

Form Approved April 2021 B-1

EXHIBIT B

KEY PERSONNEL & COMPENSATION

1. Consultant’s designated representative(s) who are authorized to act on its behalf and to mak
e all decisions in connection with the performance of services under this Agreement are is Robert Williams.

2. Total compensation under this Agreement, including re imbursement for actual expenses,
may not exceed: $1,758,901.

KEY PERSONNEL:

Name T
itle/Position
Robert Williams Project Manager
SUBCONSULTANTS:

Name
T
itle/Position
Hydro Solutions
Leighton Group, Inc
Rincon Consultants, Inc.

Psomas
Anil Verma Associates, Inc.

FEE SCHEDULE – Se
e Attached
CC Agreement No. 2024-176

1 250 Commerce, Suite 200 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA 92602 www.railpros.com
PHASE 3 RATE SHEET
Position Rate
Project Manager $310.22
Project Engineer $277.57
Deputy PM/Deputy Project Engineer $260.00
Project Controls Lead $179.60
Project Administration $130.62
Quality Assurance Manager $310.22
Railroad Coordinator $261.24
Sr. Utilities Lead $311.00
Utilities Coordinator $227.03
Sr. Civil Engineering Manager $332.92
Sr. Civil Engineering II $280.00
Sr. Civil Engineer I $250.00
Civil Engineer II $233.16
Civil Engineer I $195.00
Civil Designer $164.25
Intern/Jr. Designer $135.00
Structural Technical Advisor $395.89
Sr. Structural Engineering Manager $310.22
Structural Engineer $170.79
Structural CAD $157.72
Sr. Systems Engineering Manager $355.91
Sr. Systems Engineer/Support $249.00
Sr. Systems Designer $282.60
Signal Systems Designer/CAD $146.95
2024 proposed rates and categories, escalation, or additional staff and/or positions may apply.

EXHIBIT B
CC Agreement No. 2024-176

Sub Consultant Rates

ANIL VERMA ASSOCIATES (AVA) RATE SHEET
Position Rate
Project Manager $ 228.00
Sr. Architect $ 195.00
Architect / Graphics / Signage $ 180.00
CAD Designer $ 148.00
Sr. Landscape Arch / Irrigation Design $ 220.00
Landscape Arch./ Lighting Design $ 150.00
Lead Plumbing / Mechanical Engineer $ 204.00
Sr. Plumbing Designer $ 152.00
Sr. Electrical Engineer $ 204.00
Sr. Electrical / Lighting Designer $ 152.00
CAD Designer $ 150.00
Senior Estimator $ 262.00
RINCON CONSULTANTS, INC. RATE SHEET
Position Rate
Principal II $325
Director II $325
Principal I $314
Director I $314
Senior Supervisor II $295
Supervisor I $275
Senior Professional II $257
Senior Professional I $240
Professional IV $213
Professional III $198
Professional II $176
Professional I $157
Associate III $132
Associate II $118
Associate I $110
Field Technician $95
Data Solutions Architect $198
Senior GIS Specialist $189
GIS/CADD Specialist II $168
GIS/CADD Specialist I $152
Technical Editor $149
Project Accountant $127
Billing Specialist $108
Publishing Specialist $121
Clerical $108
CC Agreement No. 2024-176

HYDROSOLUTIONS, INC. RATE SHEET
Position Rate
Principal/Stormwater Manager $ 245.00
Project Engineer $ 180.00
LEIGHTON GROUP, INC. RATE SHEET
Position Rate
Senior Principal $ 355.00
Associate Engineer $ 267.00
Senior Project Geologist $ 240.00
Staff Engineer/Geologist $ 173.00
Drafting $ 158.00

PSOMAS RATE SHEET
Position Rate
Photogrammetrist $ 225.00
Two Person Crew $ 415.00
Project Assistant $ 145.00
Surveyor $ 225.00
Project Surveyor $ 225.00
Project Manager $ 264.00
Principal $ 258.00
CC Agreement No. 2024-176

Form Approved April 2021 C-1

EXHIBIT C

INSURANCE

1. Requir ed Insurance. Before comme ncing any services, Consultant must procure and main tain in full force a
nd effect during the term of this Agreem ent the following types of insurance with at least the minimum coverage listed and subject to the applicable additional requirements set forth below:

Type of Insurance Limits (combined single)
Commercial General Liability $1,000,000 / $2,000,000 aggregate Business Automobile Liability $1,000,000
Workers’ Compensation Statutory
Professional Liability $1,000,000

2. Insurance Rating. All insurance required to be maintained by Consultant must be issued b y comp
anies licensed by or admitted to conduct insura nce business in the State of California by the California De
partment of Insurance and must have a rating of A- or better and Financial Size Category Cla
ss VII or better by the latest edition of A.M. Best’s Key Rating Guide, unless otherwise approved by City’s legal counsel.

3. Com
mercial General Liability Insurance. The commercial general liability insurance must meet or excee
d the requirements of Insurance Services O ffice (ISO) form CG 00 01, and must be provided on a per occurrence basis for bodily injury, personal injury, and property damage. The policy mu st inclu
de contractual liability that has not been amended. The insurance must be on an “occurrence” not a “claims made” basis. Defense costs must be paid in addition to limits. There must be no cross- liability exclusion for claims or suits by one insu red against another. The insurance must includ e a wai
ver of subrogation applicable to the insurance or self-insurance, a primary and non-contributor y endo
rsement, and an additional insured endorsement, all in favor of the City, its officers, employees and ag
ents, and volunteers. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

4. Business Automobile Insurance. The business automobile insurance coverage must be at least as broad as ISO Business Auto Coverage form CA 00 01, covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount state
d above per combined single limit for each accident. Such insurance must include both a waiver of subrogation applicable to the insu rance or self-insurance, and a primary and non- contributory endorsement, both in favor of the City, its officers, employees, agents, and volunteers.

5. Work
ers’ Compensation. If Consultant has any employees, C onsultant must maintain workers’ compensation insurance (statutory limits) and employ er’s liability insurance (with limits of at least $1,000,000). Such insurance must include a waiver of subrogation endorsement in favor of City, its officers, employees, agents, and volunteers.

6. Professional Liability (Errors & Omissions) Insurance. The professional liability insurance must cover the services to be performed under this Agreement. The coverage must be provided on a “clai
ms made” basis. Consultant must maintain continuous coverage through a period not less than three years after the completion of the services required under this Agreement.

7. Umbrella or Excess Liability Insurance . If an excess or umbrella liability policy is used to meet minimum limit requirements, the insurance must provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella or excess liability polic y must in
clude a “drop-down provision” requiring the policy to respond in the event that an y primary insu
rance that would otherwise have applied proves to be uncollectable in whole or in part for a ny rea
son. Coverage must be provided on a “pay-on- behalf” basis, with defense costs payable in CC Agreement No. 2024-176

Form Approved April 2021 C-2
addition to policy limits. There may be no cross-liability exclusion precluding coverage for claims or suits b
y one insured against another. The policy must “follow form” to the underlying primary policy.

Coverage must be applicable to all insureds under the primary policies. The insurance must contain or be endorsed to contain a waiver of subrogation applicable to the insurance or self-insurance, and a primary and non-contributory endorsement for the benefit of City. The scope of coverage provided is subject to approval of City following receipt of the required proof of insurance.

8. Deductibles and Self-Insured Retention. Any deductibles or self-insured retentions applicable to the insurance policies required under this Agreement must be declared to and approved by City. In no event ma
y any required insurance policy have a deductible, self-insured retention or other similar policy provi
sion in excess of $50,000 without prior written approval by City in its sole discretio n. At the option of
City, either the insurer will reduce or eliminate such deductibles or self-insured retentions with re
spect to the City’s additional insureds or Consultant will procure a bond guaranteeing payment of any losse
s, damages, expenses, costs or settlements up to the amount of such deductibles or self- insured retentions.

9. Certificates of Insurance and Endorsements; Notice of Termination or Changes to Policies .

Prior to
commencing any services under this Agreement, Consultant must file with the City certificates of insurance and endorsements evidencing the existence of all insurance required by this Agreement, along with such other evidence of insurance or ce rtified copies of policies as may reasonably be required by City. These certificates of insurance and endorsements must be in a form approved by the City’s leg
al counsel. Consultant must maintain current certificates and endorsements on file with City during the term of this Agreement reflecting the existence of all required insurance. Each of the certificates must expressly provide that no material change in the policy, or termination or cancellation of the required coverage, will be effective except upon 30 days’ prior written notice to City by certified mail, return receipt requested (except for nonpayment for which a 10-day notice is required). The delivery to City of any certific ates of insurance or endorsements that do not comply with the requirements of this Agreement will not waive the City’s right to require compliance. In the ev ent that
Con
sultant’s policies are materially changed, Consultant must provide the City with at least 30 days’ prior written notice of the applicable changes. City reserves the right to require complete, certified copies of all required insurance policies at any time.

10. Failure to Maintain Required Insurance. If Consultant, for any reason, fails to have in place at all times du
ring the term of this Agreement all of the required insurance coverage, the City may, but is not oblig
ated to, obtain such coverage at Consulta nt’s expense and deduct the cost from the sums due Consultant. Alternatively, City may terminate the Agreement.

11. Effec
t of Coverage. The existence of the required insurance coverage under this Agreement will not be deemed to satisfy or limit Consultant’s indemnity obligations under this Agreement. Consultant ackno
wledges that the insurance coverage and policy limits set forth in this Agreement constitute the minimum coverage and policy limits required. Should any coverage carried by the Consultant or any sub
contractor of any tier have limits of liability t hat exceed the limits or have broader coverage than requi
red in this Agreement, those higher limits and that broader coverage are deemed to ap ply for the benefit of any perso
n or organization inclu ded as an additional insured and those limit s and broa
der coverage will become the required minimum limits and insurance coverage in all sections of this Agreement. Any insurance proceeds available to City in excess of the limits and coverages required by this Agreement, and which is applicable to a given loss, must be made available to City to compensate it for such losses
.

12. Required Insurance for Subconsultants/Subcontractors. Consultant agrees to ensure th at any sub
consultants/subcontractors providing services under this Agreement provide the same minimum insu
rance coverage and endorsements required of Consultant. Consultant agrees to review and monitor all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement.

13. Right to Revise Insurance Specifications. City reserves the right to change the amounts and types of insura
nce required by giving Consultant at l east 90 days advance written notice of such ch ange.

CC Agreement No. 2024-176

Form Approved April 2021 C-3
If such change results in substantial additional co st to Consultant, the parties ma y renegotiate Consultant’s compensation.

14. Timely Notice of Claims . Consultant must give City prompt notice of claims made of lawsuits initiated that
arise out of or result from Cons ultant’s performance under this Agreement, and that invol
ve or may involve coverage under any of the required liability insurance policies.

CC Agreement No. 2024-176