1 MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, DECEMBER 11, 2024
CALL TO ORDER
The Mayor called the meeting to order at 4:00 p.m.
ROLL CALL
Council Present: Tony Trembley, Mayor
Kevin Kildee, Vice Mayor
Martita Martinez - Bravo, Councilmember
Susan Santangelo, Councilmember
David Tennessen, Councilmember
Staff Present: Greg Ramirez, City Manager
Carmen Nichols, Assistant City Manager
Mitchell Cameron, Administrative Services Director
Dave Klotzle, Public Works Director
Thomas Miller, Police Department Sargeant
Rachel Richman, City Attorney
David Sanchez, Community Development Director
Mark Uribe, Finance Director
Carrie Weal, Interim City Clerk
Silvia Jaquez, Deputy City Clerk
CLOSED SESSION
The City Attorney read the closed session items into the record. Council recessed to Closed Session.
A. Conference with Legal Counsel Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): 1 potential case
B. Conference with Legal Counsel Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): 1 potential case
C. Conference with Legal Counsel Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Hinojosa v. Spanish Hills Country Club, LLC; City of Camarillo et al.
Ventura County Superior Court Case No. 2024CUPP031486
5:00 P.M. - CALL TO ORDER -- OPEN SESSION
ROLL CALL
All City Councilmembers were present.
APPROVAL OF AGENDA
The agenda was approved.
PRESENTATIONS - NONE
GENERAL PUBLIC COMMENTS - NONE
COUNCIL AND STAFF COMMENTS AND REPORTS
The Councilmembers reported on attendance at outside agency and Council committee meetings.
Councilmember Martinez - Bravo announced the Camarillo Christmas Parade is on December 14. She invited everyone to attend.
The Council wished everyone Happy Holidays.
CONSENT CALENDAR
D. City Council Meeting Minutes
Approved minutes of the regular meeting of November 13, 2024 and special meeting of November 20, 2024.
E. 2025 City Council and Board Regular Meeting Schedule Approved the 2025 City Council and Board Regular Meeting Schedule.
F. 2025 City Council Committee Assignments
Approved the 2025 Council Committee Appointments. Councilmember Martinez - Bravo requested the Policy Committee review the dates that conflict with CASA and League conferences.
G. Planning Commission Appointments
Adopted Resolution No. 2024-85 reappointing Tom Murphy and David Edsall as Planning Commissioners for the City of Camarillo for four-year terms, set to expire in January 2029.
H. Adopt Ordinance 2026, an Ordinance of the City Council of the City of Camarillo for a Change of Zone from Village Commercial Mixed Use ( CMU) to Commercial Planned Development ( CPD), Involving Approximately 0.94 Acres, Further Described and Set Forth as Change Of Zone 336 ( CZ - 336) Adopted Ordinance 2026, which constituted reading of the title as stated in the agenda and waiver of the reading of the Ordinance.
I. Disbursements
Adopted Resolution No. 2024-86 approving disbursements.
J. Senate Bill 341 Report for the Fiscal Year Ended June 30, 2024 Received and filed report.
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K. Development Impact and Capital Fees Report for the Fiscal Year Ended June 30, 2024
Received and filed the report.
L. Report from CliftonLarsonAllen LLP, Independent Auditors — Financial Statements for Fiscal Year Ended June 30, 2024
Received and filed the ACFR and various reports.
M. Computer Equipment purchase with CompuWave Inc.
1. Found the purchase of computers is exempt from review under the California Environmental Quality Act ( CEQA) pursuant to Section 15061 ( b) ( 3);
2. Authorized the issuance of a purchase order to CompuWave in the amount of 535,353;
3. Authorized the City Manager to negotiate additional computer purchases with CompuWave as needed.
N. Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS - 2022-13
Adopted Resolution No. 2024-87 exonerating warranty securities for the Camarillo Public Library Energy Efficiency Lighting Upgrade Project No. CH 5132, Specification AS - 2022-13 with ABM Electrical & Lighting Solutions, Inc.
O. Blanket Purchase Orders — Authorize the Purchasing Officer to Increase Blanket Purchase Orders for FY 2024/25
Authorized the Purchasing Officer to increase the blanket purchase orders for A-1 Truck and Equipment and CompuWave.
P. Award On - Call Professional Services Agreements for CEQA Consulting Services to Rincon Consultants, Inc. and Michael Baker international
1. Found approving on - call CEQA consulting services agreements is exempt from CEQA under CEQA Guideline 15061(b)(3).
2. Authorized the City Manager to execute Agreement No. 2024-196 with Michael Baker International.
3. Authorized the City Manager to execute Agreement No. 2024-197 with Rincon Consultants, Inc.
4. Authorized the City Manager to execute amendments and change orders, if required, within the approved budget limits.
Q. Tobacco Grant Program Award
1. Adopted Resolution No. 2024-88 accepting the $ 70,662 award from the Office of the Attorney General Tobacco Grant Program.
2. Authorized the City Manager to execute the Grant Agreement No. 2024-200 and any related documents or reports necessary to implement the program.
R. VertexOne Software LLC — Software Agreement
1. Authorized the City Manager to execute Agreement No. 2024-8, including a City Council Minutes — December 11, 2024 Page 3 of 8
65,000 Implementation fee with VertexOne Software LLC in an amount of 314,296.37 for the use of VertexOne Software and associated services; and
2. Authorized a contingency in the amount of $ 24,929.64 ( approximately 10%) to address any unforeseen additional services or technical adjustments, for a total agreement authorization of $ 339,226.01; and
3. Authorized the City Manager to execute future amendments to the agreement including the potential enhancement of the optional add-on feature, Single Sign On ( Customer) in the amount of $ 16,629.56 with an additional 3% increase for subsequent years.
S. Camarillo Signal Painting and Yellow Borders Project ( TM - 2024-3) — Award of Contract
1 Found Specification No. TM - 2024-3, Camarillo Signal Painting and Yellow Borders Project exempt from review under the California Environmental Quality Act ( CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorized the City Manager to execute Public Works Contract No. 2024-191 with Streetlight Restoration Specialists in the amount of $ 187,860 and execute contract change orders for project contingencies in the amount of $ 18,790 for a total authorized expenditure of $ 206,650.
T. Pleasant Valley Road Bike Lanes — Project No. ST - 5006, CML-5393 ( 036) -- Authorization to Solicit Bids for Construction
1. Adopted Resolution No. 2024-89 approving Pleasant Valley Road Bike Lanes — Project No. ST - 5006, CML-5393 ( 036), the plans, specifications, notice inviting bids, and authorizing staff to invite bids; and
2. Ratified the $ 38,087.50 payment to CDFW for the remaining balance of 1602 Permitting fee for Streambed Alteration; and
3. Authorized the City Manager, or his designee, to execute other documents as may be necessary to complete Pleasant Valley Road Bike Lanes -- Project No.
ST - 5006, CML-5393 ( 036).
U. Tract 5979 PEGH Investments LLC ( terminus of Camino Ruiz and Camino Carina).
Adopt a Resolution Exonerating Warranty Security
Adopted Resolution No. 2024-90 exonerating the warranty security for T-5979 PEGH Investments LLC.
V. Camarillo Area Transit - Resolution Approving Updated Title VI Plan Adopted Resolution No. 2024-91 approving the updated Title VI Plan.
W. Annual Resurfacing ( Project No. ST - 5015) — Exonerate Maintenance Bond Adopted Resolution No. 2024-92 exonerating the maintenance bond for Annual Resurfacing - Project No. ST - 5015 with American Asphalt South, Inc.
X. Ventura County Transportation Commission Interagency Agreement - Senate Bill 125 Funding
Authorized the City Manager to execute Interagency Agreement No. 2024-194 with Ventura County Transportation Commission for the disbursement and administration City Council Minutes — December 11, 2024 Page 4 of 8
of grant funds in the amount of $ 700,000 from the State of California's Senate Bill 125.
MOTION to approve Items D through X.
Councilmember Santangelo moved; Councilmember Tennessen seconded.
Yes: Kildee, Martinez - Bravo, Santangelo, Tennessen, Trembley No: None
Y. Proposed Updates to the Workforce Housing Downpayment Assistance Program Guidelines and Camarillo Workforce Housing Down Payment Assistance Program Loan Approval
1. Found the Camarillo Workforce Housing Down Payment Assistance Program is exempt from the California Environmental Quality Act (" CEQA") under the State CEQA Guidelines §§ 15061(b)(3); and
2. Adopted Resolution No. 2024-93 approving the proposed changes to the Workforce Housing Downpayment Assistance Program; and
3. Adopted Resolution No. 2024-94 authorizing a budget appropriation, approving the $ 50,000 loan disbursement, and authorizing the City Manager to execute all associated documents, including acceptance of the associated deed of trust.
MOTION to approve Item Y.
Councilmember Tennessen moved; Councilmember Santangelo seconded.
Yes: Kildee, Martinez - Bravo, Santangelo, Tennessen, Trembley No: None
DISCUSSION ITEMS
Z. Award Professional Services Agreement to The Natelson Dale Group Inc. for the Preparation of Market Analysis for the Camarillo Commons Strategic Plan Senior Planner Sinkula presented a PowerPoint reviewing the proposed Professional Services Agreement to prepare a market analysis for the Camarillo Commons Strategic Plan.
Staff responded to questions from the Council.
The following people addressed the Council on this item: Charlotte Craven.
Mayor Trembley commented he was very interested in what the consultant will identify as feasible tax financing mechanisms and incentives to encourage redevelopment.
MOTION to approve the following recommended actions:
1. Find the award of a Professional Services Agreement to prepare a market analysis for the Camarillo Commons Strategic Plan exempt from review under the California Environmental Quality Act ( CEQA) pursuant to CEQA Guideline 15061(b)(3); and
2. Authorize an appropriation of $ 100,000 from Community Development Account No. 101-1701-417.32.01 from available General Fund Unassigned Fund Balance; and
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3. Authorize the City Manager to execute CC Agreement No. 2024-193 with The Natelson Dale Group Inc. in the amount of $ 86,200; and
4. Authorize a contingency in the amount of $ 13,800, for a total not to exceed amount of $ 100,000; and
5. Authorize the City Manager to execute future amendments, documents, and Change Orders if required, up to the total not to exceed amount.
Councilmember Martinez - Bravo moved, Vice Mayor Kildee seconded.
Yes: Kildee, Martinez - Bravo, Santangelo, Tennessen, Trembley No: None
AA, Camarillo Train Station Undercrossing ( Project No. ST - 14-05) - Award Professional Service Agreement
Public Works Director Klotzle presented a PowerPoint reviewing the Camarillo Train Station Undercrossing project update and proposed Final Design Engineering Services Agreement with Rail Pros, Inc. to allow design expenses to be paid by grant funding. He responded to questions from the Council.
The Council provided comments and Councilmember Martinez - Bravo moved for approval and recommended her motion include returning the item to Transportation Infrastructure Committee to provide an opportunity for further discussion.
Councilmember Trembley supported the motion and requested the motion include bringing the item back to City Council after Committee review and once the project design is at 60% completion. Councilmember Martinez - Bravo agreed.
MOTION to approve the following recommended actions:
1. Authorize the City Manager to execute Professional Services Agreement No. 2024-176 with Rail Pros, Inc. for an amount not - to - exceed $ 1,758,901 for final design and authorize a contingency in the amount of $ 263,835 for a total agreement authorization of $ 2,022,736; and
2. Authorize the City Manager to execute future amendments to the Agreement with Rail Pros Inc. for unforeseen additional services up to the authorized contingency amounts.
3. Direct staff to return the item to Transportation & Infrastructure Committee to provide an opportunity for further discussion and to return to City Council once the design is at 60% completion.
Councilmember Martinez - Bravo moved, Councilmember Tennessen seconded.
Yes: Kildee, Martinez - Bravo, Santangelo, Tennessen, Trembley No: None
AB. Building and Safety Fees Study Update
Finance Director Uribe presented a PowerPoint reviewing the previous and current Building and Safety Fees. Community Development Director Sanchez provided an overview of the current proposed Building Fee structure. Lauren Guido, NBS Consultants, provided an overview of the Project Goals, Project Approach, and Summary of Results.
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Staff responded to questions from the Council.
Mayor Trembley requested staff provide recommendations on exceptions to full cost recovery for certain types of projects, including those that are currently in the planning stage or waiting for final approval of permits. City Manager Ramirez recommended returning the item to the Finance Committee for further discussion and return with recommendations to the Council.
Councilmember Martinez - Bravo requested the additional recommendations to the Council be reviewed and considered by the current Finance Committee members.
The City Council supported this recommendation.
PUBLIC HEARINGS — NONE
6:00 P.M. -- COUNCIL REORGANIZATION
AC. Oath of Office for Appointed Councilmembers for a Term Ending in December 2028 Interim City Clerk Weal administered the Oath of Office to:
Kevin Kildee — Representing District 3
Tony Trembley -- Representing District 4
AD. Recognition of Outgoing Mayor Tony Trembley
Vice Mayor Kildee presented a Mayor's gavel plaque and recognition certificates received.
The following officials spoke and presented certificates to Tony Trembley in recognition of his service as Mayor:
Supervisor Jeff Gorel, District 2
Supervisor Kelly Long, District 3
Mayor David Newman, City of Thousand Oaks
Julia Luis, Congresswoman Julia Brownley's Office
Michelle Sevilla, Assemblymember Bennett's Office
The Council thanked Mayor Trembley for his leadership and dedication as Mayor.
Mayor Trembley stated it has been a distinct privilege to be the Mayor and thanked city staff, his fellow Councilmembers, elected officials, and his wife for her support.
AE. Reorganization of the City Council — Nominations and Appointments Interim City Clerk Weal opened nominations for the Office of Mayor Councilmember Tennessen moved, Councilmember Santangelo seconded, to nominate Kevin Kildee for appointment to the Office of Mayor.
Yes: Kildee, Martinez - Bravo, Santangelo, Tennessen, Trembley No: None
Kevin Kildee was appointed as Mayor by unanimous acclamation.
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Interim City Clerk Weal opened nominations for the Office of Vice Mayor.
Councilmember Martinez - Bravo moved, Mayor Kildee seconded, to nominate David Tennessen for appointment to the Office of Vice Mayor.
Yes: Kildee, Martinez - Bravo, Santangelo, Tennessen, Trembley No: None
David Tennessen was appointed as Vice Mayor by unanimous acclamation.
AF Remarks by Incoming Mayor
Kevin Kildee stated it was an honor and privilege to serve as Mayor and he thanked the Council for their hard work during the past year. He shared his vision for advancing the community.
MEMORIAM
Former Councilmember Mike Morgan
Charlotte Craven, Mayor Emeritus, memorialized the life and times of former Councilmember Mike Morgan.
CLOSED SESSION REPORT
City Attorney Richman indicated there was no reportable action from the Closed Session.
ADJOURN
The meeting adjourned at 7:22 p.m. in memory of former Councilmember Mike Morgan.
ATTEST:
tatei/L-' Zi
Mayor Interim City Clerk
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