Agenda — Camarillo City Council, January 8, 2025

AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JANUARY 8, 2025
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
4:00 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION & PUBLIC COMMENTS 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Legal Counsel Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): 1 potential case(s)
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS NONE
GENERAL PUBLIC COMMENTS
This is the set time for public comments for items not on the agenda. At this time, or after completion of any in progress agenda items, the Council will break in proceedings and allow for any members of the pubic to address the Council. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.

COUNCIL AND STAFF COMMENTS AND REPORTS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.

CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.

B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of December 11, 2024.

C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.

D. Amendments to Agreements with Complete Paperless Solutions (CPS), Gladwell Government Services, Inc. (GGS), and Archer Street, LLC for Citywide Digitization and Transparency Program
Recommendation :

1. Authorize the City Manager to execute Agreement Amendment No. 2023157A with Complete Paperless Solutions (CPS) for ongoing Laserfiche implementation, configuration and training, records management setup in an amount nottoexceed $178,937;and

2. Authorize the City Manager to execute Agreement Amendment No. 2024153A with Archer Street, LLC for project management consultant services in an amount nottoexceed $137,200; and

3. Authorize the City Manager to execute Agreement Amendment No. 2023156B with Gladwell Government Services, Inc. (GGS) in an amount nottoexceed $100,470; and

4. Authorize the City Manager to execute future amendments to the agreements for unforeseen additional services up to the authorized contingency amount; and

5. Authorize an appropriation of $201,270 for the agreement amendments for the Citywide document management and digitization project in Information Systems Administrative account, No. 5305330453.3201 from available Information Systems Fund Balance.

E. Proposed Second Amendment to Professional Services Agreement No. 2019134 with North American Services, Inc. (DBA Command Performance Catering) to continue providing wedding and special event management services at the Camarillo Ranch Property
Recommendation : Approve a Second Amendment (Agreement No. 2019134B) to Professional Services Agreement No. 2019134 with North American Services, Inc. (DBA Command Performance Catering) to continue providing wedding and special event management services at the Camarillo Ranch Property from November 1, 2024, through November 1, 2029, with an option to extend for an additional three years.

F. CPD197M(1), CPG Partners LP – Resolution Accepting Public Improvements and Warranty Security and Exonerating Traffic Signal Performance Security Recommendation : Adopt a Resolution accepting public improvements and warranty security and exonerating traffic signal securities for CPD197M(1).

G. Reservoir Coatings (Project No. WT5044) – Agreement Award for Engineering Design Services
Recommendation :

1. Authorize an appropriation of $139,224 for the professional services agreement and contingencies in the Water Capital Projects Fund, 8638710487.9221 and Project WT5044 from available Water Capital Projects Fund Balance; and

2. Authorize the City Manager to execute Professional Services Agreement No. 20252 with Kennedy/Jenks Consultants, Inc. in an amount nottoexceed $164,523.20 for engineering design services, and authorize a contingency in the amount of $24,700, for a total agreement authorization of $189,223.20; and

3. Authorize the City Manager to execute future amendments to the agreement with Kennedy/Jenks Consultants, Inc. for unforeseen additional services up to the authorized contingency amount.

H. CUP330M(1), Aldersgate Investment, LLC (2024 Ventura Boulevard) – Adopt a Resolution Exonerating Warranty Security
Recommendation : Adopt a Resolution exonerating the warranty security for CUP 330M(1), Aldersgate Investment, LLC.

I. IPD406, Dawson Storage (91 S. Dawson Drive) – Resolution Approving Improvement Plans, Acknowledging Receipt of Agreements, Securities and Other Necessary Documents and Issuance of a Water WillServe Letter
Recommendation : Adopt a Resolution approving improvement plans, acknowledging receipt of agreements, securities and other necessary documents, and issuance of a Water WillServe letter for IPD406.

DISCUSSION ITEMS
J. Camarillo Homelessness Strategic Plan Update
Recommendation : Receive and file the report on the Homelessness Strategic Plan.

K. Restated Franchise Agreement for Solid Waste Handling Services with E.J. Harrison & Sons, Inc.

Recommendation : Authorize the City Manager to execute Agreement No. 201459L for Solid Waste Handling Services with E.J. Harrison & Sons, Inc.

L. Extension of Proclamation of Local Emergency and Direction on Waiver of City Fees to Rebuild Fire Damaged Property
Recommendation :

1. Adopt a Resolution of the City Council of the City of Camarillo, California, proclaiming and affirming the continued existence of a Local Emergency, and extending the Proclamation by the City’s EOC Director of the Existence of a Local Emergency, in response to the Mountain Fire.

2. Provide direction to staff on whether to return with an agenda item with information on options for the reduction or waiver of City fees related to approvals and permits for the rebuilding of structures damaged by the Mountain Fire.

M. Moratorium Concerning the Sale of Beer and Wine for OffSite Consumption CityWide Recommendation :

1. Find the proposed Urgency Ordinance is not subject to CEQA review pursuant to Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the proposed Urgency Ordinance may have a significant effect on the environment.

2. Waive further reading and adopt an Urgency Ordinance imposing a 45day moratorium on the issuance of any permits or other approvals for the sale of beer and wine for offsite consumption citywide.

PUBLIC HEARINGS
N. Adoption of Building and Safety Fees (*title amended) Recommendation : Adopt a Resolution approving the Schedule of Fees for Building & Safety fees and General Plan Maintenance & Technology Surcharge fees and adjustments.

CLOSED SESSION REPORT

ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agentsmust disclose on the record of during the City Council meeting any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding.

However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.

PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.

Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.

Written Comments: You may submit written comments to the City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.

Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive public comments for items not on the agenda during the General Public Comments time. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.

Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. When there is 1 minute remaining, a tone will sound; when the 3 minutes have elapsed, the countdown will turn red and a tone will sound. At that time, we will move onto the next speaker.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CC Agenda – January 8, 2025

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