Camarillo City Council
AGENDA REPORT
Date: March 12, 2025
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: David Sanchez, Community Development Director Subject: Proposed Substantial Amendments to the FY 2024/2025 and FY 2020/2021 CDBG Annual Action Plans
BACKGROUND
The City receives Community Development Block Grant Entitlement funds (CDBG EN) each year from the US Department of Housing and Urban Development (HUD) to provide services to the low- and moderate-income community. In addition to the entitlement funds (CDBG EN) received annually, in March 2020 the City received a one-time allocation of CDBG Coronavirus (CDBG CV) funds through the CARES Act.
In order to receive CDBG Entitlement funds or CDBG Coronavirus funds, the City must have an adopted five-year Consolidated Plan. The City’s adopted 2020/2024 Regional Consolidated Plan is in effect until June 30, 2025. The City is also required to develop an Annual Action Plan which outlines the intended uses of that year’s available CDBG funds.
The intended uses of CDBG Entitlement funds are outlined in the FY 2024/25 Annual Action Plan. The intended uses of CDBG Coronavirus funds are outlined in the FY 2020/21 Annual Action Plan.
Each AAP is a well-considered plan for utilizing that year’s CDBG allocation. However, HUD allows amendments to the Annual Action Plan considering changes in the needs of the community, the availability of other funds, costs and availability of materials or resources, and a variety of other situations. Proposed amendments to an Annual Action Plan are defined as either minor or substantial based on the criteria in the City’s CDBG Citizen Participation Plan. Staff are proposing a change to FY 2024/25 Annual Action Plan and to FY 2020/21 which meet the criterium for a Substantial Amendment.
DISCUSSION
The selected projects which will be affected in the proposed Substantial Amendments are outlined below.
Proposed Substantial Amendments to FY 2024/25 and 2020/21 Annual Action Plans March 12, 2025
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CDBG Entitlement Funded Projects
Project Description Original Funding
Transitional Homes
Acquisition
Acquisition of manufactured homes to be
placed on City-owned property for use as
transitional housing for those experiencing
homelessness.
$117,700
Affordable Housing
Acquisition
Acquisition of existing housing to be re-sold to
low- and moderate-income homebuyers with
55-year affordability covenants to maintain
affordability.
$117,700
FY 2020/2021 CDBG Coronavirus Funded Projects
Project Description Original Funding
Rent and Utility
Assistance
(Lutheran Social
Services)
A contract with Lutheran Social Services to
provide rent and utility assistance to low- and
moderate-income residents impacted by the
pandemic.
$110,000
Emergency Aid for
Lower Income
Camarillo Residents
(St. Vincent de Paul)
A contract with the Society of St. Vincent de
Paul to provide rent and utility assistance to low-
and moderate-income residents impacted by
the pandemic.
$30,000
In addition to the projects described above, the City has prior year unspent CDBG Entitlement funds in the amount of $64,941.92 which are available to be allocated to another project.
PROPOSED SUBSTANTIAL AMENDMENT
The following Substantial Amendments to FY 2024/25 Annual Action Plan and FY 2020/21 Annual Action Plan are proposed:
FY 2024/2025 Annual Action Plan (CDBG Entitlement Funds) The Affordable Housing Acquisition project originally proposed in FY 2024/25 Annual Action Plan is not feasible at this time due to a lack of units available for purchase. Further, the City has identified $64,941.92 in prior year unallocated CDBG Entitlement funds which Proposed Substantial Amendments to FY 2024/25 and 2020/21 Annual Action Plans March 12, 2025
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are available to be allocated as part of this Substantial Amendment. Staff therefore propose the following Substantial Amendment to FY 2024/25 Annual Action Plan:
•Reduce the funding for the Affordable Housing Acquisition project to $0. •Allocate the $117,700 released from the Affordable Housing Acquisition project and $64,941.92 in prior year unallocated CDBG Entitlement funds to the Transitional Homes Acquisition project, bringing the Transitional Homes Acquisition project funding to $300,341.92.
FY 2020/2021 Annual Action Plan (CDBG Coronavirus)
The original CDBG CV contracts with Lutheran Social Services (LSS) and the Society of St. Vincent de Paul (SVDP) expired in September 2024. St. Vincent de Paul was able to expend the full contract amount of $30,000. LSS ended their contract with $17,453.70 in unspent funds and does not believe they will be able to use those funds even if a contract extension were granted. St. Vincent de Paul has expressed confidence that if allocated the $17,453.70 in unspent funds they will be able to successfully provide the same services to low- and moderate-income residents impacted by the pandemic. Staff therefore proposes the following Substantial Amendment to FY 2020/21 Action Plan. •Execute a contract with the Society of St. Vincent de Paul for $17,453.70 in unspent CDBG Coronavirus funds to serve low- and moderate-income residents who continue to be impacted by the pandemic.
PUBLIC NOTICE
On February 8, 2025, the City published a notice of the availability of the proposed Substantial Amendments to FY 2024/25 and FY 2020/21 Annual Action Plans, the 30- day public comment period, and the Public Hearing to be held before the City of Camarillo City Council on March 12, 2025.
FISCAL IMPACT
1. An appropriation of $117,700 is required for a Transfer Out from the Affordable Housing Property Acquisition Fund Account No. 280-4401-444.69-98 to the Transitional Homes Acquisition Fund Transfer in Account No. 280-4405-444.70-
78. 2. An appropriation of $64,941.92 is required to the Transitional Homes Acquisition Fund Transfer in Account No. 280-4405-444.70-78 from General Fund Unassigned Fund Balance which will be reimbursed through CDBG Grant Funding.
3. Additionally, an appropriation of $17,453.70 is required for a Transfer Out from the Lutheran Social Services CDBG-CV Grant Fund Account No. 280-4405-444.73- Proposed Substantial Amendments to FY 2024/25 and 2020/21 Annual Action Plans March 12, 2025
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49 to the St. Vincent de Paul CDBG-CV Grant Fund Account Fund Transfer in Account No. 280-4405-444.73-48.
CEQA DETERMINATIONS
Not applicable.
RECOMMENDATION
Adopt a Resolution approving and authorizing submittal to HUD of the proposed Substantial Amendments to the FY 2024/25 and FY 2020/21 CDBG Annual Action Plans.
ATTACHMENTS
1. Resolution
2. Public Hearing Notice
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL FY 2024/2025 Annual Action Plan
FY 2020/2021 Annual Action Plan