REQUEST FOR
PROPOSALS
•
Provision of Tiny Homes, Preparation of Site, Delivery
to Site, Installation or Construction of Tiny Homes,
and Supportive Services for Unhoused Residents
City of Camarillo
Community Development Department
601 Carmen Drive
Camarillo, CA 93010
July 11, 2024
CITY OF CAMARILLO REQUEST FOR PROPOSALS
REQUEST FOR PROPOSALS
Provision of Tiny Homes, Preparation of Site, Delivery to Site, Installation or Construction of Tiny Homes, and Supportive Services for Unhoused Residents
GENERAL INFORMATION
The City of Camarillo is seeking proposals from interested parties to construct, sell, or otherwise provide tiny homes to the City, deliver them to a site located at 2361 Barry Street, Camarillo, CA, install the tiny homes as necessary (including preparation of the site), and provide supportive services to prospective unhoused residents. An interested party may provide all of the requested services, but proposals for a portion of the work, like supportive services, will also be considered. Multiple interested parties may be selected to perform different portions of the scope of work. If an interested party wishes to perform only a portion of the work, it is preferred that they identify a suitable partner or partners to perform the rest of the work, and that the proposal is filed jointly.
It is the intent of the City to contract for these services effective October 2024.
The City of Camarillo is a community of approximately 70,000 people located in southern Ventura County. Camarillo was incorporated in 1964 as a general law city under the Council/Manager form of government with a five-member City Council.
SUBMITTAL INSTRUCTIONS AND DEADLINE
Proposal Submission
Public notice is hereby given that proposals will be received by the City of Camarillo ("City") electronically through the City's online bid management provider ("PlanetBids") until 4:00 p.m.
PST on Monday August 5, 2024. Proposals may not be submitted by fax, email, telephone, mail, hand delivery, or other means; any submission of proposals received through any means other than PlanetBids will be returned to the applicant unopened.
Interested parties may submit a proposal for the RFP by visiting the City's website at https://www.ci.camarillo.ca.us/departments/finance/vendor_registration_bids_contracts.php and following the link to PlanetBids. To download the Request for Proposals and submit proposals, new vendors are required to register.
No amendments, additions or alterations will be accepted after 4:00 p.m. August 5, 2024, the submission deadline. Late proposals will not be accepted Proposals and documents submitted become the property of the City of Camarillo and may be subject to the Public Records Act.
Requests for clarifications or interpretations of information contained in the RFP must be submitted through Planetbids under the "Q&A" Tab. The last day to submit Requests for Clarifications or Interpretations is July 25, 2024, by 1:00 p.m. PST.
Schedule of Events
The City anticipated time is as follows, however, the City reserves the right to make changes as deemed necessary:
Release of Request for Proposal July 11, 2024
Last Day to Submit Questions July 25, 2024, by 1:00 p.m. PST Clarification Provided by City July 31, 2024
CITY OF CAMARILLO REQUEST FOR PROPOSALS
Receipt of RFP Deadline August 5, 2024, by 4:00 p.m. PST Consultant Interviews/Facility Tours (If August 12-14, 2024 needed)
City Council Consideration / Award of September 11, 2024 Contract
Start of Services October 2024
QUALIFICATIONS/PROPOSAL
Qualifications/Proposal Information
The purpose of this Request for Proposals (RFP) is to select an interested party to construct or otherwise provide tiny homes to the City, deliver them to a site located at 2361 Barry Street, Camarillo, CA, install the tiny homes as necessary (including preparation of the site), and provide supportive services to prospective unhoused residents.
Additionally, interested parties should advise whether their proposal will meet the requirements of the Build America Buy America Act (BABA) as an informational item. Compliance with BABA is not a requirement of the proposal.
No person will be excluded from participation in, denied any benefits of, or otherwise discriminated against in connection with the award and performance of any contract in response to this RFP on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, or veteran status.
Cost of Proposal Preparation
Interested parties are responsible for any costs incurred by responding to this RFP.
Format for Proposals
Interested parties should provide the following information:
1. Letter of transmittal, signed by an individual authorized to bind the proposing entity including the name, address, telephone number, email, and title for the person authorized to represent the interested party.
General information about the interested party (i.e., location of office[s], years providing the service).
Identification and qualifications of staff involved in the construction/manufacture, installation, and the proposed point of contact with the City.
4. List of references for comparable work performed by the interested party and proposed staff.
5. Description of the interested party's understanding of the City's needs and a plan demonstrating how the organization will satisfy these needs, including whether the interested party will provide all or only a portion of the requested services.
6. Description of the services the interested party proposes to provide.
7. A proposed schedule of performance for the services.
A statement by the interested party that the interested party will comply with the insurance requirements contained in the attached Exhibit A. Additionally please note the selected applicant will be required to enter into a Professional Services Agreement with the City of Camarillo.
CITY OF CAMARILLO REQUEST FOR PROPOSALS
9. Limits of interested party's general liability, professional liability, and automobile liability insurance. A copy of a valid insurance certificate or proof of self-insurance and proof of adequate workers' compensation coverage of employees.
PROPOSAL REQUIREMENTS
References
Interested parties are requested to provide information as applicable about the tiny home models they provide or construct, other municipal organizations or nonprofits partnered with, with particular emphasis on existing homelessness related projects they may be working on. Please provide specific sites where your organization's tiny homes are used and where your supportive services are provided.
Proposal Costs
Interested Parties are requested to submit proposal costs for the following items:
• Providing or constructing six (6) tiny homes that are modular, stick-built, manufactured, or comply with the ANSI standards for Recreational Vehicles. The units should contain an in-unit bathroom and efficiency kitchen. The units should be single story.
• Preparation of the vacant lot at 2361 Barry Street for the operation of the six (6) tiny homes, including any needed utilities.
• Delivery of the tiny homes to a site within the City of Camarillo located at 2361 Barry Street, Camarillo, CA (if not stick-built).
• Installation or construction of the tiny homes at the designated site as necessary. • Supportive services for residents to be housed in the tiny homes.
Legal and Insurance Requirements
The chosen interested party(s) will be required to enter into a Professional Services Agreement with the City of Camarillo (currently being drafted) and meet the attached insurance requirements.
City Rights Reserved
This solicitation for proposals does not commit the City to enter a contract or to pay any costs incurred in the preparation of the proposal. The City reserves the right to reject any or all proposals without explanation. The City reserves the right to negotiate the specific requirements and costs using the selected proposal as a basis of negotiation and final agreement.
The City reserves the right to accept any proposal received, to reject any or all proposals, in whole or in part, to waive irregularities, formalities, or both, as deemed appropriate, to request clarification of any submittal, and to negotiate with the preferred entity to provide the requested services. The City also reserves the right to reject any proposals if they are deemed unsuitable to the City's needs. Late or incomplete proposals will not be considered. The City reserves the right to determine the completeness of all proposals.
All proposals submitted in response to this RFP will become the property of the City upon submission and a matter of public record pursuant to applicable law (including the California Public Records Act, Government Code section 6250 and following). The City reserves the right to make copies of all proposals available for inspection and copying by interested members of the public as records of the City and the City will be under no obligation to the interested party
CITY OF CAMARILLO REQUEST FOR PROPOSALS
to withhold such records. Insofar as a proposal contains information that the interested party regards as proprietary and confidential, it is the responsibility of the interested party (and not the City) to specifically identify which items of information are proprietary and clearly identify in writing which specific pieces of information are proprietary. It will be insufficient for the interested party to merely identify the entire proposal or an entire page or set of pages of proprietary information. Not-to-exceed sums, hourly rates and the like that may be set forth in the proposal will not constitute proprietary information nor will any information readily available to the general public or any other information not regarded as proprietary and confidential under federal or state law.
SCOPE OF WORK
Provision of Tiny Homes, Preparation of Site, Delivery to Site, Installation/Construction. and Supportive Services
Interested parties will provide some or all of the following services. Included but not limited to the following:
1. Providing or constructing six (6) tiny homes that are modular, stick built, manufactured, or comply with the most recent ANSI standards for Recreational Vehicles. The units should contain an in-unit bathroom and efficiency kitchen. The units must be single story.
2. Preparation of the vacant lot at 2361 Barry St for the operation of the six (6) tiny homes, including any needed utilities.
3. Delivering six (6) tiny homes to 2361 Barry Street within the City of Camarillo.
4. Installing or constructing the tiny homes at the designated site as necessary.
5. Providing supportive services for residents to be housed in the tiny homes.
OTHER TERMS AND CONDITIONS
Evaluation Criteria:
The City intends to evaluate and rank each interested party's proposal by utilizing the following criteria:
Criteria Points
Qualifications of the Firm: Experience and projects similar to this project. 15 References: Quality of references 10
Staffing: Background and experience of proposed staffing on similar projects with the 15 proposing firm
Schedule: Based on proposed schedule and experience of proposed staffing on 20 similar projects with the proposing firm.
Scope of Work: Understanding of the work to be done, approach, methods, 40 procedures, etc..
Total 100
The City reserves the right to make the final selection. The City further reserves the right to request additional information. All interested parties will be notified of the City's decision once an interested party or parties has been selected.
CITY OF CAMARILLO REQUEST FOR PROPOSALS
Attachment A
Professional Services Agreement
[See Attachment]
Form Approved April 2021 A-1