1 CC Agreement No 2025-27
CITY OF CAMARILLO
ADMINISTRATIVE SERVICES MAINTENANCE CONTRACT FOR INSPECTION OF FIRE
SUPPRESSION & FIRE ALARM INSPECTIONS AND MAINTENANCE/REPAIR This contract (“Contract”) is effective as of July 1, 2025 (“Effective Date”), and is between the CITY OF CAMARILLO, a California general law city and municipal corporation (City), and Legendary Fire Systems dba Legendary Fire Electric, a California corporation (“ Contractor”), collectively referred to as the “Parties.”
Section 1. Recitals. This Contract is entered into with respect to the following facts:
1.1 Contractor represents it is qualified to perform all of the Work (defined below) required under this Contract.
1.2 Contractor agrees to perform all such Work in the time and manner set forth in the Contract Documents (defined below).
1.3 The City has determined that the public interest, convenience and necessity require the execution of this Contract and its implementation.
Section 2. Contract Documents. This Contract consists of the following documents (“Contract Documents”), all of which are made a part of this Contract:
2.1 Notice Inviting Bids
2.2 Bid Proposal, as accepted
2.3 Notice of Award
2.4 This Contract
2.5 C ontractor’s Certificate Regarding Workers’ Compensation
2.6 Certificate(s) of Insurance
2.7 Other documents (list here)
Exhibit A – Scope of Work
Exhibit B – Key Personnel & Compensation
Exhibit C – Insurance
Section 3. The Work.
3.1 The work (“Work”) to be performed by Contractor is described in the Contract Documents.
3.2 In completing the Work, Contractor must employ, at a minimum, the applicable generally accepted professional standards of its industry in existence at the time of performance as utilized by persons engaging in similar work.
3.3 Except as specifically provided in the Contract Documents, Contractor must furnish, at its sole expense, all of the labor, materials, tools, equipment, services and transportation necessary to perform all of the Work.
3.4 Contractor must perform all of the Work in strict accordance with the Contract
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Documents.
3.5 Contractor must make every reasonable effort to maintain the stability and continuity of Contractor's key personnel to perform the Work required under this Contract.
3.6 Contractor must obtain City’s prior approval before utilizing any subcontractors to perform Work under this Contract. Approval must include the identity of the subcontractor and the terms of compensation and noted on the attached List of Subcontractors.
3.7 Contractor will not be compensated for any services rendered in connection with its performance of this Contract that are in addition to or outside of those set forth in the Contract Documents, unless such additional services or work a re authorized in advance by City.
Section 4. Term and Termination.
4.1 Subject to Sections 4.2 and 4.3 below, the term of this Contract will be for three years commencing on the July 1, 2025 and may be extended for up to two (2) additional years, based on the mutual agreement of the Parties.
4.2 City may terminate this Contract, with or without cause, at any time by written notice of termination to Contractor. If such notice is given, Contractor must cease immediately all Work in progress.
4.3 Contractor may terminate this Contract at any time upon 90 days' prior writt en notice of termination to City.
4.4 Upon termination of this Contract by either Contractor or City , all proper ty belonging exclusively to City which is in Contractor's pos session must be returned to City. Contractor must promptly deliver to City a final invoice for all outstanding services performed and expenses incurred by Contractor as of the date of termination. Compensation for Work in progress not based on an hourly rate will be prorated based on the percentage of Work completed as of the date of termination.
4.5 Contractor acknowledges City’s rights to terminate this Contract as provided in this section, and hereby waives any and all claims for damages that m ight otherwise arise from City’s termination of this Contract.
Section 5. Time to Perform the Work.
5.1 Time is of the essence with respect to Contractor’s Work. Contractor agrees to diligently pursue performance of the Work within the time specified by the Contract Documents.
5.2 Contractor will be excused from any delay in performance or failure to perform due to causes beyond the control of Contractor. Such causes include, but are not limited to, acts of God, acts of terrorism, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather.
5.3 If Contractor is delayed by any cause beyond Contractor’s control, City may, but is not required to, grant a time extension for the completion of the Work. If delay
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occurs, Contractor must notify City in writing within 48 hours of the cause and the extent of the delay and how such delay interferes with Contractor’s performance of the Work.
Section 6. Compensation and Payment.
6.1 Subject to any limitations provided in the Contract Documents, City agrees to pay Contractor as full consideration for the faithful performance of all of the Work the compensation set forth in Exhibit B (“Compensation”), which is made a part of this Contract. If during the term of this contract the applicable prevailing wage rate increases, the Contractor may request a contract modification as outlined in Section 15.5 annually on the anniversary date of the contract.
6.2 Contractor must furnish City with an invoice for the Work performed in accordance with the Contract Documents. Contractor may not submit a n invoice mate more often than once every 30 days.
6.3 City will review each invoice and determine whether the Work performed is in accordance with the Contract Documents. The Director of Administrative Services/Chief Innovative Officer (“Director”) may require Contractor to provide a release of all undisputed Contract amounts contained in the invoice.
6.4 If City disputes any item on an invoice, City will give Contractor notice stating the reasons for the dispute. The Parties will meet and confer in good faith to attempt to resolve the dispute.
6.5 Except as to any charges for the Work performed that City disputes, City will cause Contractor to be paid within 30 days of the date of the invoice or the date that Contractor furnishes City with a release of all undisputed Contract amounts, whichever occurs later.
6.6 In the event there is any claim specifically excluded by Contractor from the operation of any release, City may retain an amount not to exceed the amount of the excluded claim.
Section 7. Labor Code and Prevailing Wage Requirements.
7.1 Contractor agrees to comply with the requirements of California Labor Code sections 1810 through 1815. Eight hours of labor constitutes a legal day’s work per Labor Code section 1810. Contractor will forfeit the statutory penalty to City for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code sections 1810 through 1815.
7.2 Contractor may not pay less than the minimum wage to all workers employed in the execution of this Agreement.
7.3 NOT USED
7.4 Contractor agrees to comply with all the applicable provisions of the Federal Immigration and Nationality Act (8 U.S.C. § 1101 et seq.), as it may be amended and further agrees not to employ unauthorized aliens for the performance of any work or services covered by this contract, and should any liability or sanctions
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be imposed against City for the use of unauthorized aliens, Contractor agrees to reimburse City for the amount of all such liabilities or sanctions imposed, together with any and all related costs, including’s attorney’s fees, incurred by City.
Section 8. N on-Discrimination.
Contractor, its officers, agents, employees, and subcontractors may not discriminate in the employment of persons to perform the Work in violation of any federal or state law prohibiting discrimination in employment, including based on the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, of any person, except as provided under California Government Code section 12940. Contractor is responsible for compliance with this section.
Section 9. General Legal Compliance; Contractor Claims.
9.1 In performing the Work, Contractor must comply with all applicable statutes, laws and regulations, including, but not limited to, OSHA requirements and the Camarillo Municipal Code.
9.2 Contractor must, at Contractor’s sole expense, obtain all necessary permits and licenses required for the Work, and give all necessary notices and pay all fees and taxes required by law, including, without limitation, any business license tax imposed by City.
Section 10. C layton and Cartwright Act Assignments.
In entering into this Contract or a contract with a subcontractor to supply goods, services, or materials pursuant to this Contract , Contractor and any subcontractor will be deemed to have offered and agreed to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700 of Part 2 of Division 7 of the California Business and Professions Code), arising from purchases of goods, services, or materials for the Work. This assignment will be deemed made and will become effective at the time City tenders final payment to Contractor, without further acknowledgement by the Parties.
Section 11. Independent Contractor.
Contractor is and will at all times remain as to City a wholly independent contractor.
Neither City nor any of its officers, employees, or agents will have control over the conduct of Contractor or any of Contractor’s officers, employees, agents or subcontractors, except as expressly set forth in the Contract Documents.
Contractor may not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors are in any manner officers, employees, agents or subcontractors of City.
Section 12. Indemnification.
12.1 Contractor agrees to the fullest extent permitted by law to (1) immediately defend and (2) indemnify City from and against, any and all claims and liabilities, regardless of the nature or type, that arise out of, pertain to, or relate to the
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negligence, recklessness, or willful misconduct of Contractor, or its officers, employees, agents, or subcontractors committed in performing any Work under this Contract or the failure to comply with any of the obligations of this Contract (collectively, “Claims”). The Claims subject to Contractor’s duties to defend and indemnify include, without limitation, all claims, actions, causes of action, proceedings, suits, losses, damages, penalties, fines, judgments, liens, levies, and associated investigation and administrative expenses. Such Claims also include defense costs, including reasonable attorneys’ fees and disbursements, expert fees, court costs, and costs of alternative dispute resolution.
12.2 Contractor’s duty to defend is a separate and distinct obligation from Contractor’s duty to indemnify. Contractor is obligated to defend City in all legal, equitable, administrative, or special proceedings, with counsel approved by City, immediately upon tender to Contractor of the Claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the Claim does not relieve Contractor from its separate and distinct obligation to defend under this section. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent defense counsel if Contractor asserts that liability is caused in whole or in part by the negligence or willful misconduct of any City indemnified party. If it is finally adjudicated that liability was caused by the comparative active negligence or willful misconduct of any City indemnified party, then Contractor may submit a claim to City for reimbursement of reasonable attorneys’ fees and defense costs in proportion to the established comparative liability of the City indemnified party.
12.3 Contractor agrees that its defense and indemnification obligation under this section, includes the reasonable costs of attorneys’ fees incurred by the City Attorney’s office to monitor and consult with Contractor regarding the defense of any Claims, including providing direction with regard to strategy, preparation of pleadings, settlement discussions, and attendance at court hearings, mediations, or other litigation related appearances. City will use its best efforts to avoid duplicative attorney work or appearances in order to keep defense costs to a reasonable minimum.
12.4 Contractor agrees that settlement of any Claim will require the consent of City.
City agrees that its consent will not be unreasonably withheld provided that Contractor is financially able (based on demonstrated assets) to fulfill its obligation to indemnify City for the costs of any such settlement as required under this Contract.
12.5 Contractor’s obligation to indemnify City applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of a City indemnified party. If a Claim is finally adjudicated and a determination made that liability was caused by the sole active negligence or sole willful misconduct of a City indemnified party, then Contractor’s indemnification obligation will be reduced in proportion to the established comparative liability.
12.6 For the purposes of this section, “ City” includes City’s officers, officials, employees and agents.
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12.7 The provisions of this section will survive the expiration or earlier termination of this Agreement.
Section 13. Insurance.
Contractor agrees to have and maintain in full force and effect during the term of this Contract the insurance coverages listed in Exhibit C (“Insurance”), which is made a part of this Contract.
Section 14. N otice.
14.1 All written notices required or permitted to be given under this Contract will be deemed made when received by the other Party at its respective address as follows:
To City: City of Camarillo
601 Carmen Dr.
Camarillo, California 93010
Attn: Kevin Jorgensborg
Tel. (805) 388-5377
Email: [email protected]
To Contractor: Legendary Fire Systems
3015 W. Burbank Blvd.
Burbank, CA 91505
Attn: Nick DeSio
Tel. (818) 646-4747
Email: [email protected]
14.2 Notice will be deemed effective on the date personally delivered or transmitted by facsimile or email. If the notice is mailed, notice will be deemed given three days after deposit of the same in the custody of the United States Postal Service, postage prepaid, for first class delivery, or upon delivery if using a major courier service with tracking capabilities.
14.3 Any Party may change its notice information by giving notice to the other Party in compliance with this section.
Section 15. Project Documents.
All data, drawings, maps, models, notes, photographs, reports, studies and other documents (collectively, “ Project Documents”) prepared, developed or discovered by Contractor in the course of performing any of the Work under this Contract will become the sole property of City. Upon the expiration or termination of this Contract, Contractor must turn over all original Project Documents to City in its possession, but may retain copies of any of the Project Documents it may desire.
Section 16. General Provisions.
16.1 Authority to Execute. Each Party represents and warrants that all necessary action has been taken by such Party to authorize the undersigned to execute this Contract and to bind it to the performance of its obligations.
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16.2 Assignment. Contractor may not assign this Contract without the prior written consent of City, which consent may be withheld in City ’s sole discretion since the experience and qualifications of Contractor were material considerations for this Contract.
16.3 Binding Effect. This Agreement is binding upon the heirs, executors, administrators, successors and permitted assigns of the Parties.
16.4 Integrated Contract. This Contract, including the Contract Documents, is the entire, complete, final and exclusive expression of the Parties with respect to the Work to be performed under this Contract and supersedes all other agreements or understandings, whether oral or written, between Contractor and City prior to the execution of this Contract.
16.5 Modification of Contract. No amendment to or modification of this Contract will be valid unless made in writing and approved by Contractor and by the City Council or City Manager, as applicable. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void.
16.6 Electronic Signatures; Counterparts. This Agreement and any amendment will be considered executed when the signature page of a party is delivered by electronic transmission. Such electronic signatures will have the same effect as an original signature. This Agreement may be executed in multiple counterparts.
16.7 Waiver. Waiver by any Party of any term, condition, or covenant of this Contract will not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Contract will not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Contract. Acceptance by City of any Work performed by Contractor will not constitute a waiver of any of the provisions of this Contract.
16.8 Interpretation. This Contract will be interpreted, construed and governed according to the laws of the State of California. Each party has had the opportunity to review this Contract with legal counsel. The Contract will be construed simply, as a whole, and in accordance with its fair meaning. It will not be interpreted strictly for or against either party.
16.9 Severability. If any term, condition or covenant of this Contract is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Contract will not be affected and the Contract will b e read and construed without the invalid, void or unenforceable provision.
16.10 Venue. In the event of litigation between the parties, venue in state trial courts will be in the County of Ventura. In the event of litigation in a U.S. City Court, venue will be in the Central City of California, in Los Angeles.
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The Parties have caused this Contract to be executed by their undersigned authorized agents as follows:
C
ITY OF CAMARILLO
Greg Ramirez, City Manager
AT
TEST:
Carrie Weal, City Clerk
L
EGENDARY FIRE SYSTEMS dba LEGENDARY FIRE ELECTRIC, a California Corporation Nicholas De Sio, CEO
Veronica Cortez De Sio, CFO
Camarillo Business Tax Certificate Number Expiration Date 050455 3/31/2026
9 CC Agreement No 2025-27
EXHIBIT A
SCOPE OF WORK
Provide Fire Suppression and Alarm Systems inspection services for City Hall, Camarillo Public Library, Police Station and the Camarillo Ranch House facilities.
The various systems at each facility include dry agent (computer and camera rooms), wet sprinkler (buildings) and smoke alarms. Frequencies of service are quarterly, semi-annual, and annual as required by the National Fire Protection Association codes.
Contractor
Term of contract: July 1, 2025 - June 30, 2028 FY25-26 FY26-27 FY27-28 Building / Item
Annual
Inspections Unit Cost Total
Annual
Inspection
s Unit Cost Total
Annual
Inspections Unit Cost Total
City Hall
Quarterly inspection of the automatic fire
sprinkler system 3 150.00$ 450.00$ 3 150. 00$ 450.00$ 3 150.00$ 450.00$ Annual inspection of the automatic fire sprinkler
system 1 300.00$ 300.00$ 1 300. 00$ 300.00$ 1 300.00$ 300.00$ VCFD fees 1 50.00$ 50.00$ 1 50.00$ 50.00$ 1 50.00$ 50.00$ Semi-annual inspection of the halon fire
suppression system 2 450.00$ 900.00$ 2 450. 00$ 900.00$ 2 450.00$ 900.00$ Semi-annual inspection of the FM200 fire
suppression system 2 450.00$ 900.00$ 2 450. 00$ 900.00$ 2 450.00$ 900.00$ Annual inspection of the fire alarm system 1 150.00$ 150.00$ 1 150.00$ 150.00$ 1 150.00$ 150.00$ Five (5) year re-certification of automatic fire
sprinkler system (due Oct. 2028) 1 450.00$ 450.00$ 1 450. 00$ 450.00$ 1 450.00$ 450.00$ Fire extinguishers – Annual inspections 12 15.00$ 180.00$ 12 15.00$ 180.00$ 12 15.00 $ 180.00$ City Hall Building Total 3,380.00$ 3,380.00$ 3, 380.00$ Library
Quarterly inspection of the automatic fire
sprinkler system 3 150.00$ 450.00$ 3 150. 00$ 450.00$ 3 150.00$ 450.00$ Annual inspection of the automatic fire sprinkler
system 1 300.00$ 300.00$ 1 300. 00$ 300.00$ 1 300.00$ 300.00$ VCFD fees 1 50.00$ 50.00$ 1 50.00$ 50.00$ 1 50.00$ 50.00$ Annual inspection of the fire alarm system 1 1,200.00 $ 1,200.00$ 1 1,200.00$ 1,200.00$ 1 1,200.00$ 1,200.00$ Five (5) year re-certification of automatic fire
sprinkler system (due Jan. 2027) 1 450.00$ 450.00$ 1 450. 00$ 450.00$ 1 450.00$ 450.00$ Fire extinguishers – Annual inspections 17 15.00$ 255.00$ 17 15.00$ 255.00$ 17 15.00 $ 255.00$ Library Building Total 2,705.00$ 2,705.00$ 2, 705.00$ Police Station
Quarterly inspection of the automatic fire
sprinkler system 3 150.00$ 450.00$ 3 150. 00$ 450.00$ 3 150.00$ 450.00$ Annual inspection of the automatic fire sprinkler
system 1 300.00$ 300.00$ 1 300. 00$ 300.00$ 1 300.00$ 300.00$ VCFD fees 1 50.00$ 50.00$ 1 50.00$ 50.00$ 1 50.00$ 50.00$ Semi-Annual inspection of the fire alarm system 2 300.00$ 600.00$ 2 300.00$ 600.00$ 2 300.00$ 600.00$ Five (5) year re-certification of automatic fire
sprinkler system (due Nov. 2026) 1 450.00$ 450.00$ 1 450. 00$ 450.00$ 1 450.00$ 450.00$ Police Station - Carwash
Quarterly inspection of the automatic fire
sprinkler system 3 150.00$ 450.00$ 3 150. 00$ 450.00$ 3 150.00$ 450.00$ Annual inspection of the automatic fire sprinkler
system 1 300.00$ 300.00$ 1 300. 00$ 300.00$ 1 300.00$ 300.00$ VCFD fees 1 50.00$ 50.00$ 1 50.00$ 50.00$ 1 50.00$ 50.00$ Five (5) year re-certification of automatic fire
sprinkler system (due Nov. 2026) 1 450.00$ 450.00$ 1 450. 00$ 450.00$ 1 450.00$ 450.00$ Police Building Total 3,100.00$ 3,100.00$ 3, 100.00$ Legendary Fire Systems
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Camarillo Ranch House - House
Quarterly inspection of the automatic fire
sprinkler system 3 150.00$ 450.00$ 3 150. 00$ 450.00$ 3 150.00$ 450.00$ Annual inspection of the automatic fire sprinkler
system 1 300.00$ 300.00$ 1 300. 00$ 300.00$ 1 300.00$ 300.00$ VCFD fees 1 50.00$ 50.00$ 1 50.00$ 50.00$ 1 50.00$ 50.00$ Annual inspection of the automatic fire alarm
system 1 300.00$ 300.00$ 1 300. 00$ 300.00$ 1 300.00$ 300.00$ Camarillo Ranch House - Barn
Quarterly inspection of the automatic fire
sprinkler system 3 150.00$ 450.00$ 3 150. 00$ 450.00$ 3 150.00$ 450.00$ Annual inspection of the automatic fire sprinkler
system 1 300.00$ 300.00$ 1 300. 00$ 300.00$ 1 300.00$ 300.00$ VCFD fees 1 50.00$ 50.00$ 1 50.00$ 50.00$ 1 50.00$ 50.00$ Fire extinguishers - Annual inspections 10 15.00$ 150.00$ 10 15.00$ 150.00$ 10 15.00 $ 150.00$ Camarillo Ranch Total 2,050.00$ 2,050.00$ 2, 050.00$ Corporation Yard
Fire extinguishers - Annual inspections 82 15.00$ 1,230.00$ 82 15.00$ 1,230.00$ 82 15.00 $ 1,230.00$ Corporation Yard Total
Annual Costs 12,465.00$ 12,465.00$ 12, 465.00$
Grand Total for all five (5) locations for 3 years 37,395.00$ Hourly journeyman rate 145.00$
Overtime journeyman rate 215.00$
Holiday journeyman rate 275.00$
Truck Charge 60.00$
Other Charges -$
Material/parks markup 30%
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EXHIBIT B
KEY PERSONNEL & COMPENSATION
1. Contractor’s designated representative who is authorized to act on its behalf and to make all decisions in connection with the performance of the Work under this Contract is Nicholas DeSio.
2. Total 3-yr fixed compensation under this Contract $37,395.00.
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PROPOSAL BID SCHEDULE
(attached)
1| Page
3015 W. Burbank Blvd.
Burbank, CA 91505
Tel: 818-646-4747
CA LIC# 1054989
www.legendaryfiresystems.com
General Inspection Schedule
x Fire Sprinkler Systems: Frequencies; Quarterly, Annual, 5 Year x Check for any signs of damage or corrosion on sprinkler heads, pipes, and valves. x Verify that sprinkler heads are properly aligned and not obstructed. x Ensure that the system is free from leaks and that the water supply is adequate. x Fire Alarms: Frequencies; Annual
x Inspect the control equipment, including its LEDs, power supply, and fuses. x Inspect, if any trouble signals appear.
x Inspect batteries for possible leakage and corrosion. x Inspect heat, duct, and smoke detectors if any changes/defects affect their functionality. x Fire Suppression Systems (e.g., Halon, FM200): Frequencies; Semi-Annual x Check the pressure gauges and ensure they are within the proper range. x Verify that the system is free from any leaks or blockages. x Ensure that the system is properly maintained and that the extinguishing agent is in good condition. x Portable Fire Extinguishers: Frequencies; Annual
x Check for any signs of damage or corrosion.
x Verify that the extinguishers are properly charged and that the pressure gauges are within the proper range.
x Ensure that the extinguishers are easily accessible and that the area around them is free from obstructions.
Quarterly Annual 1st SemiAnnual 2nd SemiAnnual 1st SemiAnnual 2nd SemiAnnual 1st SemiAnnual 2nd SemiAnnual Annual Annual 5 Year Sprinkler Sprinkler Halon FM200 Halon FM200 Fire Alarm Fire Alarm Fire Alarm Extinguisher Sprinkler Inspections Inspections Inspections Inspections Inspections Inspections Inspections Inspections Inspections Inspections Test Total Hours: 22
1Q u a r t e r l y Fire Sprinkler System 3 1hr x 3 Qtrs 2 Annual Fire Sprinkler System 2 2hrs
3 SemiAnnual Halon System 6 3hrs 3hrs
4 SemiAnnual FM200 System 6 3hrs 3hrs
5 Annual Fire Alarm System 1 1hr
6 Annual Fire extinguishers 1 1hr
7 5 Year Fire Sprinkler System (due Oct. 2028) 3 3hrs
Total Hours: 17
1Q u a r t e r l y Fire Sprinkler System 3 1hr x 3 Qtrs 2 Annual Fire Sprinkler System 2 2hrs
3 Annual Fire Alarm System 8 8hrs
4 Annual Fire Extinguishers 1 1hr
5 5 Year Fire Sprinkler System (due Jan. 2027) 3 3hrs
Total Hours: 12
1Q u a r t e r l y Fire Sprinkler System 3 1hr x 3 Qtrs 2 Annual Fire Sprinkler System 2 2hrs
3 SemiAnnual Fire Alarm System 4 2hrs 2hrs
4 5 Year Fire Sprinkler System (due Nov. 2026) 3 3hrs
Total Hours: 8
1 Quarterly Fire Sprinkler System 3 1hr x 3 Qtrs
2 Annual Fire Sprinkler System 2 2hrs
3 5 Year Fire Sprinkler System (due Nov. 2026) 3 3hrs
Total Hours: 7
1Q u a r t e r l y Fire Sprinkler System 3 1hr x 3 Qtrs 2 Annual Fire Sprinkler System 2 2hrs
3 Annual Fire Alarm System 2 2hrs
4 5 Year Fire Sprinkler System 0
Total Hours: 6
1Q u a r t e r l y Fire Sprinkler System 3 1hr x 3 Qtrs 2 Annual Fire Sprinkler System 2 2hrs
3 Annual Fire Extinguishers 1 1hr
4 5 Year Fire Sprinkler System 0
CORPORATION YARD, 283 South Glenn Drive Total Hours: 7 1 Annual Fire Extinguishers 7 7hrs
Main Building
Car Wash
CAMARILLO RANCH HOUSE, 201 Camarillo Ranch Road
Ranch
Barn
CAMARILLO CITY HALL, 601 Carmen Drive
CAMARILLO PUBLIC LIBRARY, 4101 Las Posas Road
CAMARILLO POLICE STATION, 3701 Las Posas Road
Service Location
Service to be Perfromed
1| Page
3015 W. Burbank Blvd.
Burbank, CA 91505
Tel: 818-646-4747
CA LIC# 1054989
www.legendaryfiresystems.com
Inspection & Maintenance Proposal
March 25, 2025 Proposal #: 25-0325-15
Mr. Kevin Jorgensborg
City of Camarillo
Fleet & Facilities Manager
Administrative Services Department
601 Carmen Drive
Camarillo, CA 93010
O: (805) 388-5377
E: [email protected]
Project Service Location(s):
CITY OF CAMARILLO
FIRE SUPPRESSION & FIRE ALARM SYSTEM INSPECTIONS & MAINTENANCE/REPAIR Specification No. AS-2024-9
Mr. Jorgensborg,
Thank you for considering Legendary Fire Systems, Inc. (LFSI) for the Fire Suppression & Fire Alarm System Inspection & Maintenance/Repair at the following Service Locations. LFSI shall furnish all supplies, materials, labor, tools, equipment, and transportation to perform all operations necessary to inspect, test, & certify the fire life safety system as indicated under the statement of work below. Following each inspection, a detailed field Inspection Report will be forwarded to you and we will inform you of any deficiencies found on the systems.
STATEMENT OF WORK - Fire & Life Safety System Testing:
Fire Systems shall be thoroughly inspected, tested, and docum ented for proper operation by factory trained certified personnel. Legendry Fire Systems, Inc. ’s Inspection & Maintenance Program has been designed to meet or exceed requirements of the following agencies and regulatory associations:
x National Fire Protection Association 72 – Standard for National Fire Alarm Code x National Fire Protection Association 25 – Standard for the Inspection, Testing, and Maintenance of Water- Based Fire Protection Systems
x California State Fire Marshall Title 19
x Manufacturer’s Instructions
Preparation
Prior to any service or repair work, technician shall notify own er's representative and request notification to the alarm monitoring company as to the area and system being serviced to prevent unnecessary response.
Automatic Fire Sprinkler System:
Legendry Fire Systems shall perform (3) Quarterly, (1) Annual & & (1) 5 Year (at three locations only) Inspection Tests of the Automatic Fire Sprinkler System, and its components dur ing each contract period for each system. The scope of work performed during the Inspection Test is in accordance with the requirements outlined.
Fire Alarm System:
Legendry Fire Systems shall perform (1) Annua l (at four Locations) & (2) SemiAnnual (at Camarillo Police Station only), Inspection Test the Fire Alarm Syst em, and its components during each contra ct period for each system. The scope of work performed during the Inspection Test is in accordance with the requirements outlined.
Fire Suppression System:
Legendry Fire Systems shall perform (2) SemiAnnual Inspection Test of the Halon & FM200 Systems (at City Hall Only), and its components during each contract period for each sy stem. and its components during each contract period for each system. The scope of work performed during the Inspection Te st is in accordance with the requirements outlined.
Fire Extinguishers:
Legendry Fire Systems shall perform (1) Annual Inspection of the Fire Extinguishers (at four locations only), and their components during each contract period for each system. and its components during eac h contract period for each system. The scope of work performed during the Inspection Te st is in accordance with the requirements outlined.
2| Page
3015 W. Burbank Blvd.
Burbank, CA 91505
Tel: 818-646-4747
CA LIC# 1054989
www.legendaryfiresystems.com
Fire Systems:
Inspection Type Total Cost
CAMARILLO CITY HALL, 601 Carmen Drive
Quarterly Inspection 3 Automatic Fire Sprinkler System $450 Annual Inspection 1 Automatic Fire Sprinkler System $300 1 VCFD Fee $50
SemiAnnual Inspection 2 HalonFire Suppression System $900 SemiAnnual Inspection 2 FM 200 Fire Suppression System $900 Annual Inspection 1 Fire Alarm System $150
5 Year ReCertification 1 Automatic Fire Sprinkler System $450 (due October 2028)
Annual Inspection 12 Fire Extinguishers $180
CAMARILLO PUBLIC LIBRARY, 4101 Las Posas Road
Quarterly Inspection 1 Automatic Fire Sprinkler System $450 Annual Inspection 1 Automatic Fire Sprinkler System $300 1 VCFD Fee $50
Annual Inspection 1 Fire Alarm System $1,200
5 Year ReCertification 1 Automatic Fire Sprinkler System $450 (due January 2027)
Annual Inspection 17 Fire Extinguishers $255
CAMARILLO POLICE STATION, 3701 Las Posas Road
Police Station – Main Building
Quarterly Inspection 1 Automatic Fire Sprinkler System $450 Annual Inspection 1 Automatic Fire Sprinkler System $300 1 VCFD Fee $50
SemiAnnual Inspection 1 Fire Alarm System $600
5 Year ReCertification 1 Automatic Fire Sprinkler System $450 (due Novemeber 2026)
Police Station – Car Wash
Quarterly Inspection 1 Automatic Fire Sprinkler System $450 Annual Inspection 1 Automatic Fire Sprinkler System $300 1 VCFD Fee $50
5yr ReCertification 1 Automatic Fire Sprinkler System $450 (due Novemeber 2026)
CAMARILLO RANCH HOUSE, 201 Camarillo Ranch Road
Camarillo Ranch House - House
Quarterly Inspection 1 Automatic Fire Sprinkler System $450 Annual Inspection 1 Automatic Fire Sprinkler System $300 1 VCFD Fee $50
Annual Inspection 1 Fire Alarm System $300
Camarillo Ranch House – Barn
Quarterly Inspection 1 Automatic Fire Sprinkler System $450 Annual Inspection 1 Automatic Fire Sprinkler System $300 1 VCFD Fee $50
Annual Inspection 10 Fire Extinguishers $150
CORPORATION YARD, 283 South Glenn Drive
Annual Inspection 82 Fire Extinguishers $1,230
Annual Cost: $12,465
Grand Total for all five (5) locations for 3 years: $37,395 Frequency
3| Page
3015 W. Burbank Blvd.
Burbank, CA 91505
Tel: 818-646-4747
CA LIC# 1054989
www.legendaryfiresystems.com
Service Clarifications/Exclusions:
The following qualifications/clarifications/exclusions apply to this proposal:
x All work is to be performed during normal working hours. x Prices quoted are effective for ninety (90) days from the date of this quotation unless extended in writing. x On site escort to be provided by customer at time of scheduled arrival. x Overtime work and overtime rates do not apply to this proposal, unless specifically stated above. x 24 hour advanced notice (1 business day) is required to cancel/postpone any inspection. Failure to provide 24 hour notice may result in a separate service charge. x Full building access is required during our inspection. (If locked doors prevent inspection access, additional return trip charges may apply).
x Re-Testing of System or areas is excluded from this proposal. x Fire watch, third-party testing or listing services is excluded from this proposal. x Work in areas containing or disposal of asbestos or other hazardous materials is excluded from this proposal.
x Any service or work outside of the sp ecifically indicated scope/statement of work is excluded from this proposal.
x All shut down fees are excluded from this proposal.
x Any patching or painting is excluded from this proposal. x Relocating or moving Customer’s equipment stored within the area is excluded from this proposal. x All Deficiencies noted will be quoted for repairs separately.
The price is based on Prevailing Wage Labor, work to be performed during normal business hours Monday – Friday, 8:00 am to 4:00 pm. (Unless Otherwise Stated) We appreciate this opportunity to be of service to you. Legendary Fire Systems, Inc. is prepared to commence the proposed work immediately upon receipt of your authorizatio n from City of Camarillo. If you prefer, this proposal may serve as a Letter of Authorization in lieu of a separate contract.
If you have any questions regarding this proposal, please do not hesitate to contact us at (818) 850-1250.
Sincerely,
L. René Villalpando
Legendary Fire Systems, Inc.
Burbank, CA 91506
(M) 818.850-1250
(O) 818.646-4747
(E) [email protected]
DIR No. PW-LR-1000453344
LSBE: 093686
4825-3386-1219 v2 C-1
EXHIBIT C
INSURANCE
1. General Requirements. Contractor must procure and maintain in full force and effect during the term of this Contract the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits (combined single)
Commercial General Liability $2,000,000 / $4,000,000 Aggregate Business Automobile Liability $1,000,000
Workers’ Compensation Statutory Requirements
2. Commercial General Liability Insurance. This policy must meet or exceed the requirements of Insurance Services Office (ISO) CGL Form No. CG 00 01. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. The insurance must be on an “occurrence” not a “claims -made” basis. Defense costs must be paid in addition to limits. There must be no cross-liability exclusion for claims or suits by one insured against another.
Liability policies must be endorsed to name the City of Camarillo its officials, employees and agents as “ additional insureds” under the insurance coverage.
Additional Insured endorsement page must be provided.
The policy must state that such insurance will be deemed “primary” such that any other insurance that may be carried by City will be deemed “excess” to that of Contractor. This endorsement must be reflected on ISO Form No. CG 20 01 or equivalent form as determined by City . A Primary and Noncontributory endorsement page must be provided.
Coverage must be applicable to City for injury to employees of Contractor, subcontractors, agents or others performing any part of the Work required under this Contract. Each policy must be endorsed to provide a separate limit applicable to this Project.
The Commercial General Liability policy must not contain any endorsements limiting coverage beyond the basic policy coverage for any of the following:
1. Explosion, collapse or underground hazard (XCU);
2. Products and completed operation;
3. Pollution liability; or
4. Contractual liability.
3. Business Auto Coverage. This policy must be on ISO Business Auto Coverage Form CA 00 01 including symbol 1 (Any Auto) and Endorsement CA 0025, or equivalent forms approved in writing by City . If Contractor neither leases nor owns vehicles, this requirement may be satisfied by a non- owned auto endorsement to the general liability policy described above. If Contractor or Contractor’s employees will use personal autos in any way on this Project, Contractor must provide evidence of personal auto liability coverage for each such person. Additional Insur ed endorsement page must be provided
4825-3386-1219 v2 C-2
4. Workers Compensation. Contractor must have a State of California approved policy form providing the statutory benefits required by law with employer’s liability limits or Contractor must provide evidence of an approved self -insurance program. Waiver of Subrogation endorsement page must be provided.
5. Other Insurance; Revisions to Insurance. Contractor may be required to obtain such other insurance coverage as may be required by applicable law or by City. City reserves the right at any time during the term of the Contract to change the amounts and types of insurance required by giving Contractor 60 days advance written notice of such change.
If such change results in substantial additional cost to Contractor, City and Contractor may renegotiate Contractor’s compensation.
6. Acceptable Insurers. All required insurance policies must be issued by an insurance company currently authorized by the California Insurance Commissioner to transact the business of insurance in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
7, Excess or Umbrella Liability Insurance (Over Primary). If an excess or umbrella liability policy is used to meet limit requirements, the insurance must provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an excess or umbrella liability policy must include a “drop-down provision” providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage must be provided on a “pay-on-behalf” basis, with defense costs payable in addition to policy limits. There may be no cross - liability exclusion precluding coverage for claims or suits by one insured against another.
Coverage must be applicable to City for injury to employees of Contractor, its subcontractors or others performing work to satisfy Contractor’s obligations under this Contract. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein.
8. Certificates of Insurance and Endorsements. Prior to commencing any Work under this Contract, Contractor must file with the City Certificates of Insurance and Endorsements evidencing the existence of all insurance required by this Contract, along with such other evidence of insurance or copies of policies as may reasonably be required by City. Such Certificates of Insurance and Endorsements must be in a form approved by City’s Attorney. Contractor must maintain current certificates and endorsements on file with City during the term of this Contract reflecting the existence of all required insurance.
Each of the certificates must expressly provide that no material change in the policy, or termination thereof, will be effective except upon 30 days’ prior written notice to City.
9. Failure to Maintain Required Insurance. If Contractor, for any reason, fails to have in place at all times during the term of this Contract all of the required insurance coverage, City may, in addition to any other available remedies, (a) obtain such coverage at Contractor’s expense and deduct the cost from the sums due Contractor, (b) make a claim against the Contractor’s surety, or (c) terminate the Contract.
10. Effect of Coverage. The existence of the required insurance coverage under this Contract will not be deemed to satisfy or limit Contractor’s indemnity obligations under this Contract.
11. Higher Limits of Insurance. If Contractor maintains higher limits of insurance than the required amounts shown in Section 1 above, then such amounts will be the minimum required under this Agreement.
4825-3386-1219 v2
VERIFICATION OF CALIFORNIA
CONTRACTOR’S LICENSE
I certify, under penalty of perjury, that I have a valid California Contractor’s license issued pursuant to Business and Professions Code section 7000 and following, and was so licensed at the time that the bid was awarded:
California Contractor’s License:
1054989 C10, C16 6/30/2025
License Number Class Expiration Date
LEGENDARY FIRE SYSTEMS
dba LEGENDARY FIRE ELECTRIC
Nicholas De Sio, CEO
CONTRACTOR (PRINT OR TYPE)
Date Signature
(Public Contract Code § 6100)
04 / 26 / 2025
4825-3386-1219 v2
CERTIFICATE REGARDING
WORKERS’ COMPENSATION
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self - insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
Nicholas De Sio
Name (print or type)
Date Signature
04 / 26 / 2025