Camarillo City Council
AGENDA REPORT
Date: May 28, 2025
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: Dave Klotzle, Public Works Director
Subject: MC-2021-2, Tree Maintenance Services– Approve CC Agreement 2021-112C with West Coast Arborist
BACKGROUND
Specification No. MC-2021-2 consists of providing professional tree maintenance services in designated areas in the City of Camarillo. Currently, the City of Camarillo has approximately 25,000 trees in its city tree inventory located at various City facilities, parkways, medians, open space and slope areas.
The work includes but is not limited to systematic tree pruning, trimming, watering, tree installations, small tree care, tree and stump removals, arborist services, fertilization, insect control, disease control and palm tree maintenance. The contractor is required to provide and maintain a tree inventory management system including tree locations based on a global positioning system (GPS).
On June 9, 2021, City Council approved Agreement No. 2021-112 (Contract) for a multi- year contract with West Coast Arborists (WCA) for citywide tree maintenance services through June 30, 2024, for a total of $2,174,490. The Contract provides for up to two, one-year extensions upon mutual agreement with City Council approval, and annual increases based on the January Consumer Price Index (CPI) as published by the U.S.
Bureau of Labor Statistics.
On June 26, 2024, City Council approved a First Amendment (Agreement 2021-112A) extending the agreement for citywide tree maintenance services for a one-year period from July 1, 2024 through June 30, 2025 in the amount of $824,385 for a total authorized amount of $2,998,875.
On February 26, 2025, City Council approved a Second Amendment (Agreement 2021- 112B) to provide additional services due to the Mountain Fire for the removal of fire- impacted trees in Zone 2 along Vista Del Mar Ave, and for the removal and replacement
Tree Maintenance Services MC-2021-2 – Agreement Amendment June 26, 2024
1 9
2 5
of fire-damaged trees along Ponderosa Drive in the amount of $42,307.70, for a total authorized amount of $3,041,182.70.
DISCUSSION
Staff recommends approving a third amendment to the agreement with WCA for an additional one-year extension beginning July 1, 2025, through June 30, 2026, in the amount of $851,590 for an amended agreement amount of $3,892,772.70.
FISCAL IMPACT
Funds for professional tree maintenance services are included in the Fiscal Year 2025/26 Proposed Budget in the following accounts: Lighting & Landscape MD Account No. 220- 3310-433.35-14 in the amount of $621,661; Zone 1, Mission Oaks, MD1A Account No. 221-3311-433.35-14 in the amount of $208,443; and Camarillo Train Station, Contract Service/Buildings & Grounds Maintenance Account No. 810-3805-438.35-72 in the amount of $21,486.
RECOMMENDATION
1. Authorize the City Manager to execute Agreement No. 2021-112C with West Coast Arborist, Inc. in the amount of $851,590 for a total agreement amount of $3,892,772.70; and
2. Authorize City Manager to execute future amendments or other documents up to the total agreement amount.
ATTACHMENTS
1. Agreement No. 2021-112C
2. Agreement No. 2021-112B
3. Agreement No. 2021-112A
4. Agreement No. 2021-112
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL None