Camarillo City Council
AGENDA REPORT
Date: June 11, 2025
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: Dave Klotzle, Public Works Director
Subject: Approve CC Agreement No. 2025-30 with Garcia’s Landscaping Maintenance, Inc. for Landscape Maintenance Services Areas 1, 2, 3, 4 and 5
BACKGROUND
Specification No. LM-2025-1 consists of providing maintenance landscape services in Areas 1, 2 ,3 ,4, and 5 and providing all labor and services, and furnishing all the materials, tools, equipment, supplies and transportation necessary for the performance of citywide landscape maintenance services and related work.
The City is divided into five geographic areas for contracted landscape maintenance services. The work consists of maintaining existing landscape and hardscape areas within City rights-of-way, slope areas, and at City facilities.
The work includes, but is not limited to trimming, pruning, fertilizing, weed control, cultivation, pest control, minor tree care, irrigation, shrub and ground cover maintenance and care, minor shrub and ground cover renovations, slope drainage clearing, debris removal, and trash receptacle and ash urn servicing.
Area 1 includes the Camarillo Library, City Hall, Constitution Park, City Corporation Yard, Old Courthouse, Dizdar Park, and a portion of the Citywide Lighting and Landscape Maintenance District. The maintenance services for Dizdar Park will begin after the park renovation is completed in early 2026, thus only six months will be billed for service in Fiscal Year 2025/26. Area 2 includes the majority of the Citywide Lighting and Landscape Maintenance District. Area 3 includes the Camarillo Ranch House, the Desalter Facility, a portion of the Citywide Lighting and Landscape Maintenance District, and several individual landscape maintenance districts. Area 4 includes the Mission Oaks area and Camino Carrillo Pathway. Area 5 includes Ventura Boulevard in Old Town and the Metrolink Station.
2025-30 Garcia's Landscaping Maintenance, Inc.
June 11, 2025
2 5
2 2
The City’s current Landscape Maintenance Services Agreement with Landscape Development, Inc. expires June 30, 2025.
DISCUSSION
On March 1, 2025, a Notice Inviting Bids was published on the City of Camarillo PlanetBids portal and advertised in the Camarillo Acorn. On March 13, 2025, staff held a mandatory pre-bid meeting, and on March 28, 2025, six (6) responsive bids, as shown in the table below, were uploaded to the PlanetBids portal.
Staff reviewed the low bid submitted by Garcia’s Landscaping Maintenance, Inc. (Garcia’s), and all associated forms, investigated the contractor and determined Garcia’s to be responsive to the solicitation. The contract also provides an allowance for up to $10,000 of unanticipated repairs/renovations per Area per year (or $50,000 per year).
Staff recommends awarding a three-year maintenance contract with an option to extend for up to two additional one-year periods upon mutual agreement to the lowest responsive bidder in the amount of $5,043,600.00 beginning July 1, 2025.
Beginning in Fiscal Year 2026/27, the additional six-month maintenance cost for Dizdar Park of $11,256 will be added, bringing the FY 2026/27 annual total to $1,684,952.
The agreement also provides for annual Consumer Price Index (CPI) adjustments (approximately 4%) beginning in Fiscal Year 2026/27, for a total authorized expenditure of $5,248,490.16 as shown in the table on the following page.
Name of Bidder Bid Amount for 36 Months
Garcia’s Landscaping Maintenance, Inc. $5,043,600.00
Mariposa Landscapes, Inc. $6,433,170.72
Oakridge Landscape, Inc. $6,826,344.00
Landscape Development, Inc. $7,017,132.00
EMTS, Inc. $7,475,989.80
SGD Enterprises $7,850,388.00
2025-30 Garcia's Landscaping Maintenance, Inc.
June 11, 2025
2 5
2 2
Fiscal Year Amount CPI Adjustment
(Approximately 4%)
Total Authorized
Expenditure
2025/2026 $1,673,696.00 NA $1,673,696.00
2026/2027 $1,684,952.00 $67,398.08 $1,752,350.08
2027/2028 $1,752,350.08 $70,094.00 $1,822,444.08
TOTAL $5,248,490.16
FISCAL IMPACT
Funds for landscape maintenance services for Areas 1, 2, 3, 4 and 5 are included in the Proposed Fiscal Year 2025/26 budget in the accounts listed in the following table:
Fund Account Number Amount
Constitution Park 101-4502-443.35-72 $39,828
Dizdar Park (6 months) 101-4500-443.46-23 $11,256
Old Courthouse 101-4510-443.35-72 $3,444
Lighting & Landscape MD 220-3310-433.35-15
Project: BTMAIN $121,788
Lighting & Landscape MD 220-3310-433.35-15 $480,900
Old Town 220-3310-433.35-51 $87,636
MD1A Parkways 221-3311-433.35-15 $338,856
MD1A Slopes 221-3311-433.35-16 $224,268
Wittenberg 222-3312-433.35-15 $18,780
Armitos 223-3312-433.35-18 $2,040
Fund Account Number Amount
2025-30 Garcia's Landscaping Maintenance, Inc.
June 11, 2025
2 5
2 2
Mission Oaks Industrial 224-3314-433.35-15 $31,092
Presley 225-3315-433.35-15 $6,552
Spanish Hills 226-3316-433.35-15 $3,012
Sares 227-3317-433.35-15 $4,320
Vista Las Posas 228-3318-433.35-15 $17,028
Adolfo Glenn III 230-3320-433.35-15 $19,344
Adolfo Glenn II 231-3319-433.35-15 $45,468
City Hall 101-5750-419.35-72 $44,160
Corporation Yard 101-5751-432.35-72 $8,232
New Library 101-5753-468-35-72 $50,472
Metrolink Station 810-3805-438.35-72 $31,164
Camarillo Ranch House 815-4001-449.35-72 $33,432
Desalter Facility 860-3670-436.35-72 $624
Unanticipated Repairs in
Areas 1, 2, 3, 4 and 5 220-3310-433.35-15 $50,000
FY 2025/26 TOTAL ANNUAL COST $1,673,696
CEQA DETERMINATIONS
The Maintenance Contract for landscape maintenance services is not subject to CEQA review pursuant to Section 15301 of the State CEQA Guidelines, which exempts from CEQA review projects that involve the maintenance of existing structures and facilities.
RECOMMENDATION
2025-30 Garcia's Landscaping Maintenance, Inc.
June 11, 2025
2 5
2 2
1. Find the Maintenance Contract for landscape maintenance services exempt from CEQA review pursuant to Section 15301 of the State CEQA Guidelines as maintenance of existing structures and facilities.
2. Authorize the City Manager to execute CC Agreement No. 2025-30 with Garcia’s Landscaping Maintenance, Inc. in the amount of $5,043,600 with CPI adjustments for Fiscal Years 2026/27 and 2027/28 for a total authorized amount not to exceed $5,248,490.16.
3. Authorize the City Manager to execute future amendments or documents up to the not to exceed amount.
ATTACHMENTS
1. CC Agreement 2025-30
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL None