Camarillo City Council
AGENDA REPORT
Date: June 11, 2025
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: Mitchell Cameron, Director of Administrative Services/Chief Innovation Officer
Subject: Second Amendment, Information Systems Firewall and Virus Protection Renewal with Western NRG, Inc.
BACKGROUND
On July 1, 2022, the City entered into Professional Services Agreement No. 2022-165 with Western NRG, Inc. under the City Manager’s signing authority, in the amount of $15,918. The agreement provided firewall monitoring subscription services, 24x7 remote Urgent Care support for the City’s firewall devices, and the purchase of a new device for the Desalter facility. Western NRG, Inc. is a sole source provider for these devices and services, offering unified threat management, VPN access, and protection from spyware, viruses, and other malware.
On May 24, 2023, the City Council approved the First Amendment (2022-165A), extending the agreement for an additional two years and authorizing $71,010 in additional expenditures. This amendment supported the replacement of two outdated devices and continued monitoring and support services through June 30, 2025, bringing the total agreement not-to-exceed amount to $86,928.
DISCUSSION
The City currently supports firewalls at City Hall, the Corporation Yard, Camarillo Public Library, Emergency Operations Center (EOC), Water Reclamation Plant, and Desalter.
These devices require regular monitoring and 24x7 Urgent Care support to ensure uninterrupted operation.
Staff is proposing a Second Amendment to the agreement with Western NRG (2022- 165B) that will:
Second Amendment - Western NRG Firewall & virus protection June 11, 2025
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•Extend monitoring subscriptions and 24x7 support services from July 1, 2025, through June 30, 2027.
•Replace end-of-life firewall devices at the Camarillo Public Library, EOC, and SCADA system at the Water Reclamation Plant.
Due to rapid advancements in technology and evolving cybersecurity threats, the typical useful lifespan of firewalls is three to five years. Staff continuously monitor performance and replace devices as needed to maintain reliable protection. As part of our ongoing efforts to strengthen the City’s cybersecurity posture Staff intend to evaluate modern firewall alternatives that offer enhanced security.
Staff recommends authorizing a Second Amendment in the amount of $59,428.32 including a 15% contingency of $8,914.25 for a total authorization of $68,342.57. This brings the amended not-to-exceed agreement total to $155,270.57.
FISCAL IMPACT
Funds for the subscription renewals and 24x7 Urgent Care support will be included in FY 2025/26 Information Systems Budget Account No. 530-5330-453.32-01.
Funds for the replacement devices will be included in FY 2025/26 Information Systems Budget Account No. 530-5330-453.61-16.
Future years will be included in their respective budgets.
CEQA DETERMINATIONS
City staff has determined, in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines, that device management and support services are not subject to CEQA review because it can be seen with certainty that there is no possibility that Urgent Care Support Services may have a significant effect on the environment.
RECOMMENDATION
1. Find that device management and support services are exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and
2. Authorize the City Manager to execute Second Amendment 2022-165B with Western NRG, Inc., in the amount of $59,428.32; and authorize a contingency in the amount of $8,914.25, for a Second Amendment authorization of $68,342.57 and a total amended agreement amount not to exceed $155,270.55; and
3. Authorize City Manager to negotiate and execute future agreements, amendments, Second Amendment - Western NRG Firewall & virus protection June 11, 2025
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and purchase orders with Western NRG, Inc up to the authorized not-to-exceed amount.
ATTACHMENTS
1. Attachment 1 – 2022-165B (Second Amendment)
2. Attachment 2 – 2022-165A (First Amendment)
3. Attachment 3 – 2022-165 (Original Agreement)
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL None