AGREEMENT NO. 2021-201A
AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This First Amendment to Agreement No. 2021-201 (First Amendment) is entered into between the City of Camarillo, a California general law city and municipal corporation (City), and Bondy Groundwater Consulting., Inc., collectively referred to as the Parties. The effective date of this Amendment is July 1, 2024.
RECITALS
A. On December 8, 2021, the City Council approved Professional Services Agreement No. 2021-201 with Bondy Groundwater Consulting, Inc. for groundwater hydrogeology technical services in the amount of $397,925 for three years with an option for two one-year extensions, effective December 8, 2021 (Agreement).
B. All capitalized terms not defined in this Amendment have the meaning set forth in the Agreement.
C. The Parties desire to modify the fee schedule and extend the term of the Agreement as set forth in Sections 1 and 3.3 of the Agreement.
Section 1. Amendment. The Agreement is amended to add the following:
a. The “Term” of the Agreement is extended from
July 1, 2024, through June 30, 2025.
b. Additional “Fee Schedule” of the Agreement is
amended with updated rate tables. See attached
Exhibit B, Fee Schedule.
Section 2. Compensation and Payment. This Amendment does not add any additional compensation to the agreement. Total not-to-exceed amount remains $397,925.
Section 3. Continuation of Terms of Agreement. Except as expressly modified by the terms and provisions of this document, the remaining terms and provisions of the Agreement remain in full force and effect.
THE AUTHORIZED REPRESENTATIVES of the Parties have caused this Amendment, Agreement No. 2021-201A, to be executed as of the Effective Date.
CITY OF CAMARILLO
Greg Ramirez, City Manager
ATTEST:
Kristy Buxkemper, City Clerk
BONDY GROUNDWATER CONSULTING, INC., a California corporation Bryan Bondy, President
Lisa Bondy, Secretary
046285 12/31/2024 Camarillo Business Tax Certificate Number Expiration Date Attachments: Exhibit A, Scope of Services
Exhibit B, Fee Schedule
Bondy Groundwater Consulting 1
Scope of Work and Fee Estimate
To: Eric Maple, City of Camarillo
From: Bryan Bondy, Bondy Groundwater Consulting
Date: May 6, 2024
RE: Agreement 2021-201 Amendment No. 1
Bondy Groundwater Consulting, Inc. (BGC) is pleased to present this scope of work and fee estimate for Amendment No. 1 to Agreement 2021-201 (Agreement). The purpose of the amendment is to extend the Agreement term by 1 year to June 30, 2025 and to adjust task scopes.
Proposed Scope Amendments
Task 1 – Desalter Annual Reports
Subtask 1.4 will be added to complete the 2024 annual report. While the cost of each annual report has been less than budgeted, it is noted that recent major changes in Fox Canyon Groundwater Management Agency (FCGMA) staffing will likely result in new and/or increased comments on the 2023 report (currently under FCGMA review) and 2024 report. The net effect is that no change to the Task No. 1 budget is proposed. The remaining budget appears adequate to respond to FCGMA comments on the 2023 annual report and to prepare the 2024 annual report. The budget assumes that the current report format and content will continue to be acceptable to the City and FCGMA.
Task 2 – Surface Water Monitoring
Monitoring will be extended through June 30, 2025. It is noted that this task was put on hold after Agreement 2021-201 was executed due to the lack of private property access, which precludes hiking the stream channel to visually determine the end point of Arroyo Las Posas surface water flow. Ultimately, monthly visual monitoring was initiated in September 2023, but limited to publicly accessible areas and the City’s Tank No. 6 property.
These limited visual observations are now combined with streamflow and groundwater level data to estimate when surface water flow extends into the Pleasant Valley Basin, which is the chief purpose of the surface water monitoring program. It is recommended that the full budget be retained until this issue is fully resolved.
Task 3 – Fox Canyon Groundwater Management Agency Coordination FCGMA coordination support will be extended through June 30, 2025. Although the amount spent to date on this task has been less than budgeted, it is noted that recent major changes in FCGMA will likely result in new and/or increased coordination. Therefore, it is proposed that the full budget be retained.
Task 4 – Desalter Operations Support to City Staff
Desalter operations support to City staff will be extended through June 30, 2025. Although the amount spent to date on this task has been less than budgeted, it is proposed that the full budget be retained to assist the City with obtaining MCP modifications to address the faulty seawater intrusion gradient triggers and proposed modifications to the monitoring program.
([KLELW$
AGREEMENT 2021-201 AMENDMENT NO. 1
Bondy Groundwater Consulting 2
Task 5 – New Desalter Well
City staff anticipates transitioning design services to a new consultant to be selected in the future. The City has requested this budget remain the same for the time being for any support required.
Task 6 – Agricultural Well Evaluation (Proposed New Task Name) There are no proposed changes to Task No. 6 budget. The remaining budget appears adequate to assist the City with water quality profiling the existing agricultural well and summarizing the results in a technical memorandum.
Task 7 – Project Management and Coordination
Project management and coordination will be extended through June 30, 2025. The amount spent to date on this task has been less than budgeted; however, this amendment adds one-year, adds new work, and includes increased billing rates during the extension period. The net effect is that no change to the Task No. 7 budget is proposed. The remaining budget appears adequate to manage the project through June 30, 2025.
Budget
There are no proposed changes to the budget for the amended scope of work. The City of Camarillo will only be billed for the actual time spent on the project, and the budget will not be exceeded without your prior approval.
Proposed labor rates are presented in Attachment A. The proposed rates have been updated to account for inflation and a significant increase in market rates for professional hydrogeological services experienced during the original term of the Agreement.
Closing
Thank you for considering our proposal. We are excited about the opportunity to work with the City on this important project. We want to assure you that we are committed to providing excellent service to you. We hope to build a long-term partnership with you and help ensure successful desalter operations.
Bondy Groundwater Consulting, Inc.
Bryan Bondy
Bryan Bondy, PG, CHG
President
Attachments: (A) Proposed Labor rates
SCHEDULE OF FEES
City of Camarillo
Professional Hydrogeological Services Related to the
North Pleasant Valley Desalter Project
Agreement 2021-201 Amendment No. 1
Service or Charge
Current
Fees
Through
Original
Contract
Term
(6/30/2024)
Fees
7/1/2024
through
12/31/2024
Fees
1/1/2025
through
12/31/2025
Professional Hydrogeologic Services $254/hour $280/hour $305/hour GIS or Modeling Software Charge: $30/hour $30/hour $30/hour Vehicle Mileage: IRS Rate IRS Rate IRS Rate
Expenses: Cost Plus 5% Cost Plus 5% Cost Plus 5%
Notes:
1. The hourly rate for trial preparation and expert witness testimony is 1.5 times the standard billing rate shown above.
(([KLELWW%Attachment A
GSI Fee Schedule
Effective: January through June 2024
Labor Category Hourly Rate
Technical Professionals
Principal $
Supervising $
Managing $
Consulting $
Project $151
Staff $141
Other Services
GIS/Graphics/Database $130
Editor/Documents $119
Administration $108
The hourly rate for trial preparation and expert witness testimony is 1.5 times the standard billing rate shown above.
Expenses
x Mileage: IRS authorized rate/mile plus 10 percent markup x Direct expenses and outside services: Cost plus 10 percent markup Payment
GSI invoices will be submitted monthly. Payment is due within thirty (30) days of receipt of invoice. Invoices paid more than thirty (30) days after the invoice date are subject to a finance charge of one percent (1%) per month.
Attachment A
GSI Fee Schedule
Effective: July through December 2024
Labor Category Hourly Rate
Technical Professionals
Principal $33
Supervising $
Managing $20
Consulting $1
Project $164
Staff $154
Other Services
GIS/Graphics/Database $1
Editor/Documents $1
Administration $11
The hourly rate for trial preparation and expert witness testimony is 1.5 times the standard billing rate shown above.
Expenses
x Mileage: IRS authorized rate/mile plus 10 percent markup x Direct expenses and outside services: Cost plus 10 percent markup Payment
GSI invoices will be submitted monthly. Payment is due within thirty (30) days of receipt of invoice. Invoices paid more than thirty (30) days after the invoice date are subject to a finance charge of one percent (1%) per month.
Attachment A
GSI Fee Schedule
Effective: January through December 2025
Labor Category Hourly Rate
Technical Professionals
Principal $3
Supervising $
Managing $2
Consulting $19
Project $17
Staff $166
Other Services
GIS/Graphics/Database $1
Editor/Documents $1
Administration $130
The hourly rate for trial preparation and expert witness testimony is 1.5 times the standard billing rate shown above.
Expenses
x Mileage: IRS authorized rate/mile plus 10 percent markup x Direct expenses and outside services: Cost plus 10 percent markup Payment
GSI invoices will be submitted monthly. Payment is due within thirty (30) days of receipt of invoice. Invoices paid more than thirty (30) days after the invoice date are subject to a finance charge of one percent (1%) per month.
Attachment A