Attachment 1 - CC Agreement 2025-108, Veronica Tam and Associates, Inc.

CC Agreement No. CC 2025-108

CITY OF CAMARILLO

PROFESSIONAL SERVICES AGREEMENT
With
Veronica Tam and Associates, Inc.

Form Approved April 2021 i CC Agreement No. 2025-108

TABLE OF CONTENTS
Page No.

Section 1. Term of Agreement. ................................ ................................ ............................. 1 Section 2. Scope and Performance of Services. ................................ ................................ ... 1 Section 3. Additional Services and Changes in Services. ................................ ..................... 2 Section 4. Familiarity with Services and Site. ................................ ................................ ........ 2 Section 5. Compensation and Payment. ................................ ................................ ............... 2 Section 6. Required Documentation Prior to Performance. ................................ ................... 3 Section 7. Time of Performance; Excusable Delays; Extensions. ................................ ......... 3 Section 8. Cooperation by City. ................................ ................................ ............................ 4 Section 9. Project Documents. ................................ ................................ .............................. 4 Section 10. Confidential Information; Release of Information. ................................ ................. 4 Section 11. Consultant’s Books and Records. ................................ ................................ ........ 5 Section 12. Status of Consultant. ................................ ................................ ............................ 5 Section 13. Compliance with Applicable Laws. ................................ ................................ ....... 6 Section 14. Unauthorized Aliens. ................................ ................................ ............................ 6 Section 15. Conflicts of Interest. ................................ ................................ ............................. 6 Section 16. Indemnification. ................................ ................................ ................................ .... 7 Section 17. Insurance. ................................ ................................ ................................ ............ 8 Section 18. Assignment. ................................ ................................ ................................ ......... 8 Section 19. Default; Limitations on Liability. ................................ ................................ ............ 8 Section 20. Termination of Agreement. ................................ ................................ ................... 9 Section 21. Notices. ................................ ................................ ................................ ................ 9 Section 22. General Provisions. ................................ ................................ ............................ 10

Exhibit A – Scope Of Services ................................ ................................ ................................ A-1 Exhibit B – Key Personnel & Compensation ................................ ................................ ........... B-1 Exhibit C – Insurance ................................ ................................ ................................ .............. C-1

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PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is effective as of July 1, 2025 (“Effective Date”), and is between the City of Camarillo, a California municipal corporation and general law city (“ City”) and Veronica Tam and Associates, Inc a [California corporation] (“Consultant”).

Section 1. Term of Agreement.

Subject to the provisions of Section 20 (Termination of Agreement ), the term of this Agreement will be for a period commencing on the Effective Date and will terminate on June 30, 2028, with the option of two, one-year extensions.

Section 2. Scope and Performance of Services.

2.1 Consultant agrees to perform the services set forth in Exhibit A (Scope of Services), which is made a part of this Agreement.

2.2 Consultant will furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculations, and all other means whatsoever, except as otherwise expressly specified in this Agreement, necessary to perform the services required of Consultant under this Agreement.

2.3 Consultant’s designated representative(s) who are authorized to act on its behalf and to make all decisions in connection with the performance of services under this Agreement are listed in Exhibit B (Key Personnel & Compensation ), which is made a part of this Agreement.

2.4 Consultant must make every reasonable effort to maintain the stability and continuity of Consultant’s key personnel and subconsultants, if any, listed in Exhibit B to perform the services required under this Agreement. Consultant must notify City and obtain City’s written approval with respect of any changes in key personnel prior to the performance of any services by replacement personnel.

2.5 Consultant must obtain City’s prior written approval before utilizing any subconsultants to perform any services under this Agreement. This written approval must include the identity of the subconsultant and the terms of compensation.

2.6 Consultant represents that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Consultant will at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described in this Agreement.

In meeting its obligations under this Agreement, Consultant must employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement.

2.7 City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. Acceptance of any of Consultant’s work by City will not constitute a waiver of any of the provisions of this Agreement.

2.8 The Consultant must maintain any work site in the City in a safe condition, free of hazards to persons and property resulting from its operations.

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Section 3. Additional Services and Changes in Services.

3.1 Consultant will not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in the Scope of Services or otherwise required by this Agreement, unless such additional services are authorized in advance and in writing by City.

3.2 If Consultant believes that additional services are needed to complete the Scope of Services, Consultant will provide the City Manager with written notification describing the proposed additional services, the reasons for such services, and a detailed prop osal regarding cost.

3.3 City may order changes to the Scope of Services, consisting of additions, deletions, or other revisions, and the compensation to be paid Consultant will be adjusted accordingly.

All such changes must be authorized in writing, and executed by Consultant and City. The cost or credit to City resulting from changes in the services will be determined by the written agreement between the parties.

Section 4. Familiarity with Services and Site.

4.1 By executing this Agreement, Consultant represents that Consultant:
(a) has thoroughly investigated and considered the Scope of Services to be performed;
(b) has carefully considered how the services should be performed; (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement; and
(d) possesses all licenses required under local, state or federal law to perform the services contemplated by this Agreement, and will maintain all required licenses during the performance of this Agreement.

4.2 If services involve work upon any site, Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing its services.

Should Consultant discover any latent or unknown conditions that may materially affect the performance of services, Consultant will immediately inform City of such fact and will not proceed except at Consultant’s own risk until written instructions are received from City.

Section 5. Compensation and Payment.

5.1 Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit B (Key Personnel & Compensation). The total compensation, including reimbursement for actual expenses, may not exceed the amount set forth in Exhibit B, unless additional compensation is approved in writing by City.

5.2 The use of subconsultants will not be considered a reimbursable expense, and such costs must be applied towards the approved budgeted amount.

5.3 Each month during the term of this Agreement, Consultant must furnish City with an original invoice for all services performed and expenses incurred during the preceding month in accordance with the fee schedule set forth in Exhibit B. The invoice must detail charges by the following categories: labor (by subcategory), reimbursable costs,

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subconsultant contracts and miscellaneous expenses. The invoice must list, as applicable, the hours worked and hourly rates for each personnel category, the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, and the total cost of the services. If applicable, the invoice must also provide a budget summary including the total amounts previously invoiced and paid, the current invoice amount and the budget remaining.

5.4 City will review each invoice submitted by Consultant to determine whether the work performed and expenses incurred are in compliance with this Agreement. In the event that no charges or expenses are disputed, the invoice will be approved and paid. In th e event any charges or expenses are disputed by City, the invoice will be returned by City to Consultant for correction and resubmission.

5.5 Except as to any charges for work performed or expenses incurred by Consultant that are disputed by City, City will cause Consultant to be paid within 30 days of receipt of Consultant’s invoice.

5.6 Payment to Consultant for services performed under this Agreement may not be deemed to waive any defects in the services performed by Consultant, even if such defects were known to City at the time of payment.

5.7 City reserves the right to withhold future payment to Consultant if any aspect of the Consultant’s work is found substantially inadequate.

Section 6. Required Documentation Prior to Performance.

6.1 Consultant may not perform any services under this Agreement until:
(a) Consultant furnishes proof of insurance as required under Exhibit C; (b) Consultant provides City with a Taxpayer Identification Number; (c) Consultant obtains a City business tax certificate and license, if applicable, and provides proof of compliance; and
(d) City gives Consultant a written notice to proceed.

6.2 The City will have no obligation to pay for any services rendered by Consultant in advance of receiving written authorization to proceed, and Consultant acknowledges that any such services are at Consultant’s own risk.

Section 7. Time of Performance; Excusable Delays; Extensions.

7.1 Consultant must adhere to all schedules and deadlines set forth in this Agreement.

7.2 Consultant will not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant.

Such causes include, but are not limited to, acts of God, acts of terrorism, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather.

7.3 If Consultant is delayed by any cause beyond Consultant’s control, City may grant, but is not required to, a time extension for the completion of services. If delay occurs, Consultant must notify City within 48 hours, in writing, of the cause and the extent of the delay and how such delay interferes with Consultant’s performance of services.

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Section 8. Cooperation by City.

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Scope of Services will be furnished to Consultant in every reasonable way to facilitate, without undue delay, the services to be performed under this Agreement.

Section 9. Project Documents.

9.1 All original computer programs, data, designs, drawings, files, maps, memoranda, models, notes, photographs, reports, studies, surveys and other documents (collectively, “Project Documents”) prepared, developed or discovered by Consultant in the course of providing services under this Agreement will become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of Consultant. Consultant will take such steps as are necessary to perfect or protect the ownersh ip interest of City in such Project Documents. Upon completion, expiration or termination of this Agreement or upon request by City, Consultant must turn over to City all such original Project Documents in its possession; provided, however, that Consultan t may retain copies of Project Documents. City acknowledges and agrees that use of Consultant’s completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at City’s own risk. If necessary, Consultan t agrees to execute all appropriate documents to assign to City the copyright or intellectual property rights to the Project Documents created pursuant to this Agreement.

9.2 Except as necessary for the performance of services under this Agreement, no Project Documents prepared under this Agreement, will be released by Consultant to any other person or entity without City’s prior written approval.

Section 10. Confidential Information; Release of Information.

10.1 All information gained or work product produced by Consultant in performance of this Agreement will be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant may not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.

10.2 Consultant, its officers, employees, or agents, may not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the services performed under this Agreement. Response to a subpoena or court order will not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.

10.3 If Consultant, or any officer, employee, or agent of Consultant, provides any information or work product (including Project Documents) in violation of this Agreement, then City will have the right to reimbursement and indemnity from Consultant for any dam ages, costs and fees, including attorneys fees, caused by or incurred as a result of Consultant’s conduct.

10.4 Consultant must promptly notify City should Consultant, its officers, employees, or agents be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the services performed under this Agreement. City retains the right, but has no obligation, to represent Consultant or be

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present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite such response.

10.5 All media and press releases, including graphic display information, must be approved and distributed solely by City, unless otherwise agreed to in writing by City. All media interviews regarding the performance of services under this Agreement are prohib ited unless expressly authorized by City.

Section 11. Consultant’s Books and Records.

11.1 Consultant must maintain all documents and records demonstrating or relating to Consultant’s performance of services under this Agreement, including ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City under this Agreement. All financial documents or records must be maintained in accordance with generally accepted accounting principles and all other documents must be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Consultant under this Agreement. All such documents or records must be maintained for at least three years following the final payment under this Agreement.

11.2 Any and all records or documents required to be maintained by this section must be made available for inspection, audit and copying, at any time during regular business hours, upon written request by City or its designated representative. Copies of such documents or records must be provided directly to City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records must be made available at Consultant’s address indic ated for receipt of notices in this Agreement.

11.3 Where City has reason to believe that any of the documents or records required to be maintained by this section may be lost or discarded due to dissolution or termination of Consultant’s business, City may, by written request, require that custody of such documents or records be given to a person or entity mutually agreed upon and that such documents and records thereafter be maintained by such person or entity at Consultant’s expense. Access to such documents and records must be granted to City, as well a s to its successors-in-interest and authorized representatives.

Section 12. Status of Consultant.

12.1 Consultant is and will at all times remain a wholly independent contractor and not an officer or employee of City. Consultant has no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.

12.2 The personnel performing the services under this Agreement on behalf of Consultant will at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City , will have control over the conduct of Consultant or any of Consultant’s officers, employees or agents, except as provided in this Agreement. Consultant agrees that it will not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees or agents are in any manner officials, officers, or employees of City.

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12.3 Neither Consultant, nor any of Consultant’s officers, employees or agents, will obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim to any such rights or benefits.

Section 13. Compliance with Applicable Laws.

13.1 In General. Consultant must use the standard of care in its profession to keep itself informed of and comply with all federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement that apply to the services performed by Consultant.

13.2 Professional Licenses and Approvals . Consultant agrees that it will, at its sole cost and expense, obtain and maintain in effect at all times during the term of this Agreement any licenses, permits, insurance and approvals that are legally required for Consultant to practice its profession.

13.3 Employment Laws. Consultant agrees to comply with all applicable federal and state employment laws including those that relate to minimum hours and wages, occupational health and safety, and workers compensation insurance. Consultant further represents that it is an equal opportunity employer and in performing services under this Agreement agrees to comply with all applicable federal and state laws governing equal opportunity employment, and further agrees that it will not discriminate in the employment of persons to perform services under this Agreement on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation of any such person, except as may be permitted by California Government Code section 12940.

Section 14. Unauthorized Aliens.

Consultant agrees to comply with all of the applicable provisions of the Federal Immigration and Nationality Act (8 U.S.C. § 1101 and following), as it may be amended, and further agrees not to employ unauthorized aliens as defined under the Act. Should Consultant employ any unauthorized aliens for the performance of any work or services covered by this Agreement, and should any liability or san ctions be imposed against City for the use of unauthorized aliens, Consultant agrees to reimburse City for the am ount of all such liabilities or sanctions imposed, together with any and all related costs, including attorneys’ fees, incurred by City.

Section 15. Conflicts of Interest.

15.1 Consultant covenants that neither Consultant, nor any officer, principal or employee of its firm, has or will acquire any interest, directly or indirectly, that would conflict in any manner with the interests of City or that would in any way hinder Consult ant’s performance of services under this Agreement. Consultant’s attention is directed to the conflict of interest rules applicable to governmental decision -making contained in the Political Reform Act (California Government Code Section 87100 and followi ng) and its implementing regulations (California Code of Regulations , Title 2, Section 18700 and following ), and California Government Code section 1090.

15.2 Consultant covenants that neither Consultant, nor any officer, principal or employee of its firm will make, participate in the making, or in any way attempt to use the position of Consultant to influence any decision of the City in which Consultant knows or has reason to know that Consultant, or any officer, principal or employee of Consultant has any of the financial interests listed in Government Code section 87103.

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15.3 If Consultant discovers that it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant must promptly disclose the relationship to City and take such action as City may direct to remedy the conflict.

15.4 City understands and acknowledges that Consultant is, as of the Effective Date, independently involved in the performance of non-related services for other governmental agencies and private parties. Consultant represents that, except as otherwise disclose d to City, it is unaware of any stated position of City relative to these projects. Any future position of City on these projects will not be considered a conflict of interest for purposes of this section.

Section 16. Indemnification.

16.1 Consultant agrees that it will, to the fullest extent permitted by law, defend, indemnify, and hold harmless City from all Services Claims and Operations Claims (each defined below) related to the performance by Consultant of this Agreement as provided in this section .

Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to defend, indemnify, and hold harmless City as set forth in this section.

16.2 For the purposes of this section, “City” includes City’s officers, officials, employees, agents and volunteers, and “Consultant” includes Consultant’s officers, officials, employees, agents and subcontractors and any other persons for whom Consultant is legally responsible.

16.3 With respect to the performance of professional services under this Agreement where the law establishes a professional standard of care for such services, Consultant agrees to indemnify, and hold harmless City from and against all liabilities, damages, los ses, and costs, including but not limited to reimbursement of reasonable attorney's fees and all other costs of defense, to the extent caused by the negligence, recklessness, or willful misconduct of Consultant (collectively, “Services Claims”).

16.4 With respect to the acts and operations of Consultant under this Agreement other than the performance of professional services, Consultant agrees to defend, indemnify, and hold harmless City from and against any and all claims, liabilities, damages, losses, and costs, including but not limited to reasonable attorney's fees and all other costs of defense, to the extent caused, in whole or in part, by the negligence, recklessness, or willful misconduct of Consultant, and excepting only those claims, damages, liabilities, losses, and costs caused by City’s sole negligence or willful misconduct (collectively, “Operations Claims”).

16.5 Consultant must notify City within five days of receipt of notice of any Operations Claims or Services Claims made or legal action initiated that arises out of or pertains to Consultant’s performance of services under this Agreement.

16.6 Consultant’s duty to defend Operations Claims is a separate and distinct obligation from Consultant’s duty to indemnify City for any Operations Claims. With respect to Operations Claims, Consultant is obligated to defend City in all legal, equitable, administrative, or special proceedings, with counsel reasonably approved by City, immediately upon tender to Consultant of an Operations Claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or det ermination that persons other than Consultant are responsible for the Operations Claim does not relieve Consultant from its separate and distinct obligation to defend under this section. The obligation to defend extends through final judgment, including exhaustion of any appeals.

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16.7 Consultant agrees that settlement of any Operations or Services Claim against City requires the consent of City. City agrees that its consent will not be unreasonably withheld provided that Consultant is financially able (based on demonstrated assets including insurance) to fulfill its obligation to indemnify City for the costs of any such settlement as required under this Agreement.

16.8 The insurance required to be maintained by Consultant under this Agreement is intended to ensure Consultant’s obligations under this section, but the limits of such insurance do not limit the liability of Consultant.

16.9 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreem ent. If Consultant fails to obtain such indemnity obligations from others as required, Consultant will be fully responsible for all obligations under this section. City’s failure to monitor compliance with this requirement imposes no additional obligations on City and will in no way act as a waiver of any rights under this Agreement.

16.10 The parties acknowledge and agree that design professionals are required to defend and indemnify the City only to the extent permitted by Civil Code section 2782.8, which allows for claims only to the extent that they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional, and also places limitations on the costs of defense that may be charged to a design professional. The term "design professional,” is defined in Section 2782.8, and includes licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors and the business entities that offer such services in accordance with the applicable provisions of the Business and Professions Code. The parties further acknowledge and agree that the provisions of this Section 16 are to be interpreted and applied to the fullest extent permitted by Civil Code section 2782.8.

16.11 The provisions of this section will survive the expiration or earlier termination of this Agreement in accordance with the applicable provisions of Exhibit C (Insurance).

Section 17. Insurance.

Consultant agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance coverages listed in Exhibit C (Insurance), which is made a part of this Agreement.

All insurance policies are subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager or City Attorney.

Section 18. Assignment.

The expertise and experience of Consultant are material considerations for this Agreement. City has an interest in the qualifications of and capability of the persons and entities that will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant may not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant’s duties or obligations under this Agreement without the prior written consent of City, which may be withheld in the City’s sole discretion. Any attempted assignment will be null and void, and will constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement.

Section 19. Default; Limitations on Liability.

19.1 In the event that Consultant is in default under the terms of this Agreement, City will have

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no obligation or duty to continue compensating Consultant for any services performed after City provides written notice to Consultant of such default.

19.2 Consultant agrees that no City official, officer, employee or agent will be personally liable to Consultant in the event of any default or breach of City, or for any amount which may become due to Consultant, or for any obligations directly or indirectly i ncurred under this Agreement.

19.3 City’s liability under this Agreement is limited to payment of Consultant in accordance with the terms of this Agreement and excludes any liability whatsoever for consequential or indirect damages even if such damages are foreseeable.

Section 20. Termination of Agreement.

20.1 City may terminate this Agreement, with or without cause, at any time by written notice of termination to Consultant. In the event such notice is given, Consultant must cease immediately all work and services in progress.

20.2 Consultant may terminate this Agreement at any time upon 30 days’ prior written notice of termination to City.

20.3 Upon termination of this Agreement by either Consultant or City, all property belonging to City that is in Consultant’s possession must be returned to City. Consultant must promptly deliver to City a final invoice for all outstanding services performed and expenses incurred by Consultant as of the date of termination. Compensation for work in progress not based on an hourly rate will be prorated based on the percentage of work completed as of the date of termination.

20.4 Consultant acknowledges City’s rights to terminate this Agreement as provided in this section, and hereby waives any and all claims for damages that might otherwise arise from City’s termination of this Agreement.

Section 21. Notices.

21.1 All written notices required or permitted to be given under this Agreement will be deemed made when received by the other party at its respective address as follows:

To City:

City of Camarillo
601 Carmen Drive
Camarillo, California 93011

Attention: James Fowler, Senior Planner

Tel. (805) 388-5363
Fax (805) 388-5388
e-mail [email protected]
To Consultant:

Veronica Tam and Associates Inc.
122 E. Foothill Boulevard Ste. A #332
Arcadia, California 91006

Attention: Veronica Tam, AICP

Tel. (626) 818-9488
e-mail [email protected]

21.2 Notice will be deemed effective on the date personally delivered or electronically transmitted by facsimile. If the notice is mailed, notice will be deemed given three days after deposit of the same in the custody of the United States Postal Service, post age prepaid, for first class delivery, or upon delivery if using a major courier service with

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tracking capabilities.

21.3 Any party may change its notice information by giving notice to the other party in compliance with this section.

Section 22. General Provisions.

22.1 Authority to Execute; Counterparts. Each party represents and warrants that all necessary action has been taken by such party to authorize the undersigned to execute this Agreement and to bind it to the performance of its obligations hereunder. This Agreement may be executed in several counterparts, each of which will constitute one and the same instrument and will become binding upon the parties when at least one copy has been signed by both parties.

22.2 Entire Agreement. This Agreement, including the attached Exhibits A through C, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed in this Agreement and supersedes all other agreements or understandings, whether oral or written, between Consultant and City prior to the execut ion of this Agreement.

22.3 Binding Effect. This Agreement is binding upon the heirs, executors, administrators, successors and assigns of the parties.

22.4 Modification of Agreement. No amendment to or modification of this Agreement will be valid unless made in writing and approved by Consultant and by the City Council or City Manager, as applicable. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void.

22.5 Electronic Signatures; Counterparts . This Agreement and any amendment will be considered executed when the signature page of a party is delivered by electronic transmission. Such electronic signatures will have the same effect as an original signature. This Agreement may be executed in multiple counterparts.

22.6 Waiver. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement will not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement will not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any services by Consultant will not constitute a waiver of any of the provisions of this Agreement.

22.7 Interpretation. This Agreement will be interpreted, construed and governed according to the laws of the State of California. Each party has had the opportunity to review this Agreement with legal counsel. The Agreement will be construed simply, as a whole, and in accordance with its fair meaning. It will not be interpreted strictly for or against either party.

22.8 Severability. If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement will not be affected and the Agreement will be read and construed without the invalid, void or unenforceable provision.

22.9 Venue. In the event of litigation between the parties, venue in will be exclusively in a state court in the County of Ventura.

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THE UNDERSIGNED AUTHORIZED REPRESENTATIVES OF the parties hereby execute this Agreement as follows:

CITY OF CAMARILLO

_________________________________
Greg Ramirez, City Manager

ATTEST:

_________________________________
City Clerk

CONSULTANT:

Veronica Tam and Associates, Inc., a California Corporation

By_________________________________
Name: Veronica Tam. AICP
Title: Principal

Camarillo Business Tax Certificated No. 036145 / Expiration Date 8/31/2025

Form Approved January 2018 A-1

EXHIBIT A

SCOPE OF SERVICES
[Attached]

May 14, 2025
James Fowler, Senior Planner
Community Development
City of Camarillo
601 Carmen Drive
Camarillo, CA 93010
Subject: CDBG Grants Services for FY 2025 – FY 2027 (July 1, 2025 through June 30, 2028) Dear Mr. Fowler:

Veronica Tam and Associates, Inc. (VTA) is pleased to submit this proposal to provide CDBG Entitlement Program Administration to the City of Camarillo. VTA is a California Corporation and provides housing and community development services.

We provide technical assistance to local jurisdictions in the administration of CDBG funds. Our clients include the cities of Alhambra, Camarillo, Delano, Glendale, Glendora, Monterey, and Salinas, as well as the County of Monterey. We will continue to designate Erin Lay, our Grants Specialist, as the primary person responsible for this proposed scope of work for Camarillo. Erin has been assisting the City of Camarillo since 2021 and is familiar with the programs and City processes and procedures.

We look forward to discussing our proposal with you and your staff.

Regards,
Veronica Tam, AICP
Principal
Veronica Tam and Associates, Inc.

EXHIBIT A

City of Camarillo
May 14, 2025

Page 2 ends

122 E. Foothill Blvd. Ste A, #332
Arcadia, CA 91006 P (626) 818-9488
Firm Information

Veronica Tam and Associates, Inc. (VTA) is a California corporation focus ing on assisting local jurisdictions with housing and community development planning. Our services include preparation of the following:

▪ Consolidated Plan and related reports
▪ CDBG and HOME grants administration/technical assistance (including IDIS) ▪ Fair housing studies
▪ Housing Element
▪ General Plan
▪ Zoning Ordinance revisions

Our mailing address is:

122 E. Foothill Blvd. Ste A #332
Arcadia, CA 91006

Person authorized to negotiate and sign contracts for the firm is Veronica Tam, President and Secretary of Veronica Tam and Associates, Inc.

Qualifications

VTA has served clients throughout California. Our clients include rural towns/communities, suburban and urban cities, metropolitan areas, and counties.

Consolidated Plans
We have prepared numerous Consolidated Plan and related reports, including annual Action Plans, Consolidated Annual Performance and Evaluation Reports (CAPER). The following represent our Consolidated Plan projects during the last five years:

▪ Alhambra ▪ Long Beach ▪ Monterey Urban County
▪ Delano ▪ Salinas ▪ Orange Urban County
▪ Glendale ▪ San Marcos ▪ Westminster
▪ Glendora ▪ Monterey

Grants Administration/IDIS Assistance
We provide various levels of grants administration services for local jurisdictions, and conduct subrecipient monitoring on behalf of our clients. We are well -versed in the use of IDIS, assisting both the program delivery staff and finance departments to manage project and financial information in IDIS. Several of our staff members are processed to have IDIS access.

▪ Alhambra ▪ Glendora ▪ Monterey
▪ Camarillo ▪ San Mateo ▪ Salinas

City of Camarillo
May 14, 2025

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122 E. Foothill Blvd. Ste A, #332
Arcadia, CA 91006 P (626) 818-9488
Analysis of Impediments (AI) to Fair Housing Choice
We have prepared some of the most complex AI reports in the State. The San Diego County involves all 19 jurisdictions in the County.

▪ Alhambra ▪ Long Beach ▪ Riverside
▪ Glendora ▪ Monterey Urban County ▪ Salinas
▪ Glendale ▪ Pasadena ▪ San Diego County

In April 2025, HUD withdrew the Interim Rule for Affirmatively Furthering Fair Housing (AFFH).

Acknowledging a jurisdiction’s commitment to further fair housing in by signing the CDBG Certifications would be considered sufficient. It would be up to the local jurisdiction’s discretion to determine what constitutes actions to further fair housing. We anticipate this requirement for AI or AFFH analysis would be suspended for the foreseeable future.

Approach and Scope

Veronica Tam and Associates (VTA) takes pride in our customer service approach and emphasis o n timely response. Our staff work closely as a team . For the Camarillo CDBG administration service, Erin Lay, our Grants Specialist, would take the lead in communicating with staff and performing the majority of the tasks outlined in the detailed scope of work. She is supported by other VTA staff, including Principal Veronica Tam, to complete the scope. Much of the work will be conducted off site to ensure cost-efficiency.

Annually, our scope of work includes the following specific activities:

▪ NOFA
o Prepare and issue NOFA.
o Review funding requests for compliance with CDBG program regulations.

In April 2025, Executive Order (EO) 14173 eliminates Diversity, Equity, and Inclusion (DEI) programs . As a result, HUD has instructed all entitlement jurisdictions to exclude the analysis and discussion of disproportionate needs by race/ethnicity in the Consolidated Plan and Action Plans. VTA will revise application forms to emphasize on low and moderate income benefits and de- emphasize disproportionate needs or racial/ethnic disparities.

▪ Outreach, Informal Meetings, and Public Hearings
o Conduct annual informational meetings and prepare any necessary meeting materials (e.g., PowerPoint presentation, updated funding application, sign -in sheets, newspaper advertisement).
o Prepare documents for public hearings (e.g., agenda reports, resolutions and exhibits; public hearing notices, PowerPoint presentations).
o Attend in -person, deliver presentations, and answer questions at the annual informational meeting, minimum of two mandatory public hearings, and potentially additional public hearings for Action Plan substantial amendments.

City of Camarillo
May 14, 2025

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122 E. Foothill Blvd. Ste A, #332
Arcadia, CA 91006 P (626) 818-9488

▪ Plan Preparation - Consolidated Plan, Annual Action Plans and CAPERs o Prepare SF-424 forms, assurances, and certifications for City signatures. o Prepare Annual Action Plans, and Amendments if/when necessary, and input into the Integrated Disbursement Information System (IDIS).
o Prepare CAPERs and submit to HUD in IDIS.
o Maintain compliance with Regional Consolidated Plan.

In light of EO 14173 referenced above, plan documents should be revie wed t o modify language relating to disproportionate needs, racial/ethnic concentration, etc.

▪ Program Implementation
o Coordinate the execution of the funding agreements with the subrecipients. o Complete project/activity set-up, funding, and close-out in the IDIS. o Review subrecipients’ Requests for Reimbursements for program compliance. o Report in IDIS on programmatic accomplishments on an ongoing basis. o Track the status of funding expenditures and subrecipients’ accomplishments. o Conduct in-person on-site monitoring of subrecipients. o Coordinate with City staff and gather all necessary files and documentation for audit preparation as well as HUD program monitoring and be available on -site as needed during HUD monitoring visits and external audits.
o Provide for the day -to-day operations, including public requests for information relative to the CDBG Program.
o Maintain CDBG and CDBG -CV program files to include all program materials and reports.
o Keep City staff informed about current HUD requirements. o Provide City staff and subrecipients with technical assistance. o Provide additional CDBG-related assistance as needed.

▪ Other HUD Reports
o Prepare annual reports, as needed (e.g., Davis Bacon, Section 3, Minority Business Enterprise).
o Prepare NEPA review and documentation for all activities, including exempt activities. (Please note p reparation of Env ironmental Assessment (EA), Environmental Impact Statement (EIS), or other technical studies is not included in this budget.)

Schedule and Budget

The detailed schedule, scope of work, and budget presented on the following page outline the tasks anticipated over the course of a year . The estimated budget for the first year (FY 202 5-2026) is $59,850, to be billed on a time-and-materials basis. Budgets for subsequent years (FY 2026-2027 and FY 2027-2028) are adjusted for small rate increases. The CDBG assistance budget is estimated based on prior years’ overall billings to the City, reflective of the realistic level of assistance needed. VTA is

City of Camarillo
May 14, 2025

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122 E. Foothill Blvd. Ste A, #332
Arcadia, CA 91006 P (626) 818-9488
known for our efficiency and being conscientious in billing. Our familiar ity with the City’s various activities would help conserve the budget.

FY 2025-2026

Tam Lay Power
$ 180 $ 145 $ 130
Quarterly
Work with subs on submission of quarterly Request for Reimbursement and Report, evaluate and submit sub invoices to the City (often need to work with subs on multiple revisions), and work with Finance on Drawdowns/IDIS
0 40 0 $ 5,800
October Outreach and NOFA Meeting Notice 0 20 0 $ 2,900 End of October/Early
November Draft NOFA Application and Scoring Tool to City 0 16 0 $ 2,320 Mid-November Consultant to conduct Outreach and Present NOFA Meetings / NOFA Opens 0 16 0 $ 2,320 Early December Meet with City Staff to Discuss CDBG Action Plan Narratives/Consultant to begin Action Plan Preparation 0 8 0 $ 1,160
Early January NOFA Submission Deadline 0 4 0 $ 580 Mid-January Evaluation of NOFA with City Evaluation Team 0 8 0 $ 1,160 End of January Rough Draft of CDBG Action Plan to City Staff for Review 0 20 8 $ 3,940 Early February Finalize Recommendations for Funding 0 8 0 $ 1,160 Mid-February Revised Draft Action Plan to City Staff for Review and Draft Public Hearing Notice to City 0 20 8 $ 3,940 Early March Final Draft Action Plan to City 0 8 4 $ 1,680 Mid-March SF 424’s and Certifications to be provided to City for Execution 0 2 0 $ 290 Start of April Draft CDBG Action Plan Staff Report and Resolution to City 0 8 0 $ 1,160 Mid-Late April City Council Adoption of Action Plan with Consultant providing presentation 0 8 0 $ 1,160 Late April – Early May Action Plan Submission into IDIS by Consultant 0 20 8 $ 3,940 Summer/Fall Funding agreements with HUD and subrecipients 0 20 0 $ 2,900 Early August First Draft of CAPER to City for Review 0 20 4 $ 3,420 Mid August Draft City Council Staff Report and Public Hearing Notice to the City. All CDBG Costs processed and approved in the City’s finance system associated with the CAPER 0 20 4 $ 3,420 Mid-Late August Final draft of CAPER, staff report, and Notice to the City 0 20 4 $ 3,420 Mid-September All IDIS drawdowns associated with CAPER complete; Consultant presents CAPER to City Council at Public Hearing; Consultant submits CAPER 0 16 0 $ 2,320 As Needed
TA to subs and City staff on eligibility of projects, regulatory compliance, new federal requirements, and program design. Complete reports to HUD (2516, Semi-Annual Labor Standards)
12 40 0 $ 7,960
As Needed Additional City Council Public Hearings to receive public input on Action Plan; and Amendments 20 0 $ 2,900
Total 12 362 40 $ 59,850
TotalProgram Timeline Program Process

City of Camarillo
May 14, 2025

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122 E. Foothill Blvd. Ste A, #332
Arcadia, CA 91006 P (626) 818-9488
FY 2026-2027

Tam Lay Power
$ 185 $ 150 $ 135
Quarterly
Work with subs on submission of quarterly Request for Reimbursement and Report, evaluate and submit sub invoices to the City (often need to work with subs on multiple revisions), and work with Finance on Drawdowns/IDIS
0 40 0 $ 6,000
October Outreach and NOFA Meeting Notice 0 20 0 $ 3,000 End of October/Early
November Draft NOFA Application and Scoring Tool to City 0 16 0 $ 2,400 Mid-November Consultant to conduct Outreach and Present NOFA Meetings / NOFA Opens 0 16 0 $ 2,400 Early December Meet with City Staff to Discuss CDBG Action Plan Narratives/Consultant to begin Action Plan Preparation 0 8 0 $ 1,200
Early January NOFA Submission Deadline 0 4 0 $ 600 Mid-January Evaluation of NOFA with City Evaluation Team 0 8 0 $ 1,200 End of January Rough Draft of CDBG Action Plan to City Staff for Review 0 20 8 $ 4,080 Early February Finalize Recommendations for Funding 0 8 0 $ 1,200 Mid-February Revised Draft Action Plan to City Staff for Review and Draft Public Hearing Notice to City 0 20 8 $ 4,080 Early March Final Draft Action Plan to City 0 8 4 $ 1,740 Mid-March SF 424’s and Certifications to be provided to City for Execution 0 2 0 $ 300 Start of April Draft CDBG Action Plan Staff Report and Resolution to City 0 8 0 $ 1,200 Mid-Late April City Council Adoption of Action Plan with Consultant providing presentation 0 8 0 $ 1,200 Late April – Early May Action Plan Submission into IDIS by Consultant 0 20 8 $ 4,080 Summer/Fall Funding agreements with HUD and subrecipients 0 20 0 $ 3,000 Early August First Draft of CAPER to City for Review 0 20 4 $ 3,540 Mid August Draft City Council Staff Report and Public Hearing Notice to the City. All CDBG Costs processed and approved in the City’s finance system associated with the CAPER 0 20 4 $ 3,540 Mid-Late August Final draft of CAPER, staff report, and Notice to the City 0 20 4 $ 3,540 Mid-September All IDIS drawdowns associated with CAPER complete; Consultant presents CAPER to City Council at Public Hearing; Consultant submits CAPER 0 16 0 $ 2,400 As Needed
TA to subs and City staff on eligibility of projects, regulatory compliance, new federal requirements, and program design. Complete reports to HUD (2516, Semi-Annual Labor Standards)
12 40 0 $ 8,220
As Needed Additional City Council Public Hearings to receive public input on Action Plan; and Amendments 20 0 $ 3,000
Total 12 362 40 $ 61,920
Program Timeline Program Process Total

City of Camarillo
May 14, 2025

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122 E. Foothill Blvd. Ste A, #332
Arcadia, CA 91006 P (626) 818-9488
FY 2027-2028

Tam Lay Power
$ 190 $ 155 $ 140
Quarterly
Work with subs on submission of quarterly Request for Reimbursement and Report, evaluate and submit sub invoices to the City (often need to work with subs on multiple revisions), and work with Finance on Drawdowns/IDIS
0 40 0 $ 6,200
October Outreach and NOFA Meeting Notice 0 20 0 $ 3,100 End of October/Early
November Draft NOFA Application and Scoring Tool to City 0 16 0 $ 2,480 Mid-November Consultant to conduct Outreach and Present NOFA Meetings / NOFA Opens 0 16 0 $ 2,480 Early December Meet with City Staff to Discuss CDBG Action Plan Narratives/Consultant to begin Action Plan Preparation 0 8 0 $ 1,240
Early January NOFA Submission Deadline 0 4 0 $ 620 Mid-January Evaluation of NOFA with City Evaluation Team 0 8 0 $ 1,240 End of January Rough Draft of CDBG Action Plan to City Staff for Review 0 20 8 $ 4,220 Early February Finalize Recommendations for Funding 0 8 0 $ 1,240 Mid-February Revised Draft Action Plan to City Staff for Review and Draft Public Hearing Notice to City 0 20 8 $ 4,220 Early March Final Draft Action Plan to City 0 8 4 $ 1,800 Mid-March SF 424’s and Certifications to be provided to City for Execution 0 2 0 $ 310 Start of April Draft CDBG Action Plan Staff Report and Resolution to City 0 8 0 $ 1,240 Mid-Late April City Council Adoption of Action Plan with Consultant providing presentation 0 8 0 $ 1,240 Late April – Early May Action Plan Submission into IDIS by Consultant 0 20 8 $ 4,220 Summer/Fall Funding agreements with HUD and subrecipients 0 20 0 $ 3,100 Early August First Draft of CAPER to City for Review 0 20 4 $ 3,660 Mid August Draft City Council Staff Report and Public Hearing Notice to the City. All CDBG Costs processed and approved in the City’s finance system associated with the CAPER 0 20 4 $ 3,660 Mid-Late August Final draft of CAPER, staff report, and Notice to the City 0 20 4 $ 3,660 Mid-September All IDIS drawdowns associated with CAPER complete; Consultant presents CAPER to City Council at Public Hearing; Consultant submits CAPER 0 16 0 $ 2,480 As Needed
TA to subs and City staff on eligibility of projects, regulatory compliance, new federal requirements, and program design. Complete reports to HUD (2516, Semi-Annual Labor Standards)
12 40 0 $ 8,480
As Needed Additional City Council Public Hearings to receive public input on Action Plan; and Amendments 20 0 $ 3,100
Total 12 362 40 $ 63,990
Program Timeline Program Process Total

City of Camarillo
May 14, 2025

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122 E. Foothill Blvd. Ste A, #332
Arcadia, CA 91006 P (626) 818-9488
Personnel

Principal in Charge – Veronica Tam - $180/hour
Veronica Tam has been providing technical assistance to the City of Camarillo in CDBG administration for over 15 years. She is familiar with the CDBG program, IDIS system, and the connection between CDBG and the City’s housing and community development goals. Veronica also provides services to cities such as Glendora, Long Beach, and Salinas. She is able provide guidance to her clients by drawing experience from communities of different sizes, community contexts, and unique issues.

Project Manager – Erin Lay - $145/hour
Erin Lay will be the primary person in charge of delivering the majority of the outlined scope of work. As former Grants Manager for Santa Clarita for over 20 years , she has experience in all aspects with CDBG administration from a staff perspective. She has been assisting Camarillo for four years and is familiar with the City’s programs, partners, and processes.

Planner – Jamie Power - $130/hour
Jamie Power has been involved in the preparation of Consolidated Plans, Action Plans, and CAPERs for other VTA clients. These include San Marcos, Westminster, and Orange County. She will assist Erin in report preparation.

R E S U M E

V e r o n i c a T a m a n d A s s o c i a t e s
1 0 7 S . F a i r O a k s A v e n u e , S u i t e 2 12 , P a s a d e n a , C A 9 1 1 0 5 P ( 6 2 6 ) 3 0 4 - 0 4 4 0 F ( 6 2 6 ) 3 0 4 - 0005

EDUCATION
MA, Urban Planning, University of
California, Los Angeles
BES, Urban and Regional Planning
(Economics Minor), University of
Waterloo, Canada

PROFESSIONAL AFFILIATIONS
American Institute of Certified Planners
American Planning Association

AWARDS
2023 APACA – Northen Section
Distinguished Planner

2016 APACA
Award of Excellence – Opportunity and
Empowerment: 2014-2015 Salinas
Housing Initiatives

2016 Northern Section, APACA
Award of Merit – Public Outreach: 2014-
2015 Salinas Housing Initiatives

2016 APACA
Award of Merit – Best Practice: Fresno
Multi-Jurisdictional Housing Element

2016 Central Valley Section, APACA
Award of Excellence – Best Practice:

Fresno Multi-Jurisdictional Housing
Element

2014 APACA
Award of Merit – Hard Won Victories:
2013-2021 El Cajon Housing Element

2014 San Diego Section, APACA
Comprehensive Planning, Small
Jurisdiction: 2013-2021 El Cajon
Housing Element

VERONICA TAM, AICP

PRINCIPAL

Ms. Tam has expertise in the areas of housing policy
development and community development planning. She has over 25 years of experience preparing a range of housing and community development plans and studies for jurisdictions throughout California.

RELATED PROJECT EXPERIENCE

6th Cycle Housing Elements (80 Jurisdictions)
Bell Gardens
Berkeley
Beverly Hills
Camarillo
Capitola
Claremont
Culver City
El Cajon
El Segundo
Escondido
Gardena
Glendora

Goleta
Hermosa Beach
Imperial Beach
La Mesa
Los Angeles County
Marin County
Mission Viejo
Pacific Grove
Palmdale
Palo Alto
Petaluma
Port Hueneme

Rancho Cucamonga
Salinas
San Clemente
San Diego County
San Fernando
San Ramon
Santa Barbara County
Santee
Simi Valley
Thousand Oaks
Vista
Walnut

5th Cycle Housing Elements (60 Jurisdictions)
Avalon
Buena Park
Chino
Corona
El Cajon
Encinitas

Glendora
Gonzales
Hawthorne
Lawndale
Lomita
Long Beach

Marina
Monterey County
Pomona
Rancho Santa Margarita
San Fernando
Seaside
Consolidated Plans
Alhambra
Carlsbad
Costa Mesa
El Cajon
Glendale

Glendora
Lancaster
Long Beach
Perris
Salinas

Santee
Santa Clarita
Simi Valley
Monterey County
Orange County

Fair Housing Studies
Chino
Glendale
Long Beach
Palm Springs

Pasadena
Perris
Pomona
Salinas
Santa Clarita
Monterey County
San Diego County
Ventura County
Special Studies
▪ City of Ventura Inclusionary Housing Policy
▪ Gateway Cities Council of Governments (GCCOG) Housing Assessment and Housing Element Implementation Assessment
▪ City of Long Beach HUD Pro-Housing Grant Application

R E S U M E

V e r o n i c a T a m a n d A s s o c i a t e s
1 0 7 S . F a i r O a k s A v e n u e , S u i t e 2 12 , P a s a d e n a , C A 9 1 1 0 5 P ( 6 2 6 ) 3 0 4 - 0 4 4 0 F ( 6 2 6 ) 3 0 4 - 0005

EDUCATION
BS, Communication, California State
University Northridge (18111 Nordhoff
Street, Northridge, CA 91330)

AWARDS
2020 Congressional Recognition of
Excellence Award – Three Oaks
Apartments

ERIN LAY

GRANTS SPECIALIST

Ms. Lay joined VTA in 2021 and has been the lead Project Manager on a number of Annual Action Plans (AAP) and
Consolidated Annual Performance Reports (CAPER). She has also provided technical assistance and directly managed Community Development Block Grant (CDBG) program
implementation for Grantees.

Ms. Lay has over 20 years’ experience in the areas of C DBG Entitlement and CDBG CV, HOME for State and Participating Jurisdictions, Housing Successor activities, and affordable housing.

RELATED EXPERIENCE

AAPs, CAPERs, and Technical Assistance
Camarillo Santa Clarita Alhambra
Glendora Delano Monterey County

Community Outreach and Engagement
• Community Needs Assessments
• Public Engagement Meetings
• Notice of Funding Availability Processes
• Development of Funding Priorities

Program Design and Implementation
• Proposal Evaluation and Scoring Processes
• Program Guideline Development
• Subrecipient Training and Technical Assistance

Regulatory Compliance Procedures
• Program Eligibility / National Objectives
• Risk Assessment
• NEPA/HEROS
• Section 3 Hiring Standards

PRIOR EXPERIENCE
Prior to joining VTA, Ms. Lay worked for 23 years at the City of Santa Clarita developing and managing their CDBG, HOME, and Housing Successor programs.

R E S U M E

V e r o n i ca T a m a n d A s s o c i a t e s
1 0 7 S . F a i r O a k s A v e n u e , S u i t e 2 12 , P a s a d e n a , C A 9 1 1 0 5 P ( 6 2 6 ) 3 0 4- 0440 F ( 6 2 6 ) 3 0 4- 0005

EDUCATION
MA, Urban Planning, University of
California, Los Angeles
BES, Urban and Regional Planning
(Economics Minor), University of
Waterloo, Canada

PROFESSIONAL AFFILIATIONS
American Institute of Certified
Planners
American Planning Association

AWARDS
CCAPA Outstanding Planning: El
Cajon Integrated Housing Element
and Consolidated Plan
Northern Section, CCAPA Focused
Issues: Contra Costa County
Analysis of Impediments to Fair
Housing
Northern Section, CCAPA Advocacy
Planning: East Palo Alto Housing
Element

JAMIE POWER

PLANNER

Ms. Power holds a bachelor’s degree in Environmental Studies from the University of California, Sant a Barbara. She joined VTA in 2020 and has be en assisting with the pr eparation of various housings studies.

VERONICA TAM AND ASSOCIATES
Ms. Power is well versed in using Census and CHAS datasets for housing and demographic analysis. As a planner, Ms. Power contributes to the preparation of a variety of housing studies and reports:

6th Cycle Housing Element
Berkeley Gardena Ojai
Beverly Hills Goleta San Clemente
Compton La Mesa San Diego County
El Cajon Los Angeles County San Ramon
El Segundo Los Gatos Simi Valley
Escondido Marin County Santa Barbara County

Affirmatively Furthering Fair Housing Analysis
Chula Vista Jurupa Valley Pasadena

Consolidated Plans and Annual Reports
Lancaster Glendora Santa Clarita

Special Housing Studies
Gateway Cities Housing Assessment
Gateway Cities AFFH Housing Policy Analysis

PRIOR EXPERIENCE
Prior to joining VTA, Ms. Power worked at Rincon Consultants as an environmental planner . Ms. Power worked on v arious planning reports including Environmental Impact Reports, air quality and compliance analyses, and technical noise studies.

EDUCATION
Bachelor in Environmental Studies, 2020
University of California, Santa Barbara

Form Approved January 2018 B-1

EXHIBIT B

KEY PERSONNEL & COMPENSATION

1. Consultant’s designated representative(s) who are authorized to act on its behalf and to make all decisions in connection with the performance of services under this Agreement are: Veronica Tam, Principal.

2. Total compensation under this Agreement, including reimbursement for actual expenses, may not exceed: $185,760.

FEE SCHEDULE
(Complete or attached Separate Schedule)
KEY PERSONNEL:

Name Title/Position Rate (Per Hour)
Veronica Tam Principal in Charge $180.00
Erin Lay Project Manager $145.00
Jamie Power Planner $130.00

SUBCONSULTANTS:

Name Title/Position Rate (Per Hour)

City of Camarillo
May 14, 2025

Page 5 ends

FY 2025-2026
Tam Lay Power
$ 180 $ 145 $ 130
Quarterly
Work with subs on submission of quarterly Request for Reimbursement and Report, evaluate and submit sub invoices to the City (often need to work with subs on multiple revisions), and work with Finance on Drawdowns/IDIS
0 40 0 $ 5,800
October Outreach and NOFA Meeting Notice 0 20 0 $ 2,900 End of October/Early
November Draft NOFA Application and Scoring Tool to City 0 16 0 $ 2,320 Mid-November Consultant to conduct Outreach and Present NOFA Meetings / NOFA Opens 0 16 0 $ 2,320 Early December Meet with City Staff to Discuss CDBG Action Plan Narratives/Consultant to begin Action Plan Preparation 0 8 0 $ 1,160
Early January NOFA Submission Deadline 0 4 0 $ 580
Mid-January Evaluation of NOFA with City Evaluation Team 0 8 0 $ 1,160 End of January Rough Draft of CDBG Action Plan to City Staff for Review 0 20 8 $ 3,940 Early February Finalize Recommendations for Funding 0 8 0 $ 1,160 Mid-February Revised Draft Action Plan to City Staff for Review and Draft Public Hearing Notice to City 0 20 8 $ 3,940 Early March Final Draft Action Plan to City 0 8 4 $ 1,680 Mid-March SF 424’s and Certifications to be provided to City for Execution 0 2 0 $ 290 Start of April Draft CDBG Action Plan Staff Report and Resolution to City 0 8 0 $ 1,160 Mid-Late April City Council Adoption of Action Plan with Consultant providing presentation 0 8 0 $ 1,160 Late April – Early May Action Plan Submission into IDIS by Consultant 0 20 8 $ 3,940 Summer/Fall Funding agreements with HUD and subrecipients 0 20 0 $ 2,900 Early August First Draft of CAPER to City for Review 0 20 4 $ 3,420 Mid August Draft City Council Staff Report and Public Hearing Notice to the City. All CDBG Costs processed and approved in the City’s finance system associated with the CAPER 0 20 4 $ 3,420 Mid-Late August Final draft of CAPER, staff report, and Notice to the City 0 20 4 $ 3,420 Mid-September All IDIS drawdowns associated with CAPER complete; Consultant presents CAPER to City Council at Public Hearing; Consultant submits CAPER 0 16 0 $ 2,320 As Needed
TA to subs and City staff on eligibility of projects, regulatory compliance, new federal requirements, and program design. Complete reports to HUD (2516, Semi-Annual Labor Standards)
12 40 0 $ 7,960
As Needed Additional City Council Public Hearings to receive public input on Action Plan; and Amendments 20 0 $ 2,900
Total 12 362 40 $ 59,850
TotalProgram Timeline Program Process

EXHIBIT B

City of Camarillo
May 14, 2025

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122 E. Foothill Blvd. Ste A, #332
Arcadia, CA 91006 P (626) 818-9488
FY 2026-2027

City of Camarillo
May 14, 2025

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Arcadia, CA 91006 P (626) 818-9488
FY 2027-2028

City of Camarillo
May 14, 2025

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122 E. Foothill Blvd. Ste A, #332
Arcadia, CA 91006 P (626) 818-9488
Personnel

Form Approved April 2021 C-1

EXHIBIT C

INSURANCE

1. Required Insurance . Before commencing any services, Consultant must procure and maintain in full force and effect during the term of this Agreement the following types of insurance with at least the minimum coverage listed and subject to the applicable additional requirements set forth below:

Type of Insurance Limits
Commercial General Liability $1,000,000 / $2,000,000 Aggregate Business Automobile Liability $1,000,000 combined single Workers’ Compensation Statutory Requirements
Professional Liability $1,000,000

2. Insurance Rating. All insurance required to be maintained by Consultant must be issued by companies licensed by or admitted to conduct insurance business in the State of California by the California Department of Insurance and must have a rating of A- or better and Financial Size Category Class VII or better by the latest edition of A.M. Best’s Key Rating Guide, unless otherwise approved by City’s legal counsel.

3. Commercial General Liability Insurance. The commercial general liability insurance must meet or exceed the requirements of Insurance Services Office (ISO) form CG 00 01, and must be provided on a per occurrence basis for bodily injury, personal injury, and property damage. The policy must inclu de contractual liability that has not been amended. The insurance must be on an “occurrence” not a “claims made” basis. Defense costs must be paid in addition to limits. There must be no cross -liability exclusion for claims or suits by one insured against another. The insurance must include a waiver of subrogation applicable to the insurance or self -insurance, a primary and non -contributory endorsement, and an additional insured endorsement, all in favor of the City of Camarillo, its officers, employees and agents, and volunteers; blanket endorsements are acceptable. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

4. Business Automobile Insurance. The business automobile insurance coverage must be at least as broad as ISO Business Auto Coverage form CA 00 01, covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the services to be performed under this Agreement, including coverage for any owned, hir ed, non-owned or rented vehicles, in an amount stated above per combined single limit for each accident. Such insurance must include a waiver of subrogation applicable to the insurance or self -insurance, and a primary and non -contributory endorsement, and an additional insured endorsement, all in favor of the City of Camarillo, its officers, employees and agents, and volunteers; blanket endorsements are acceptable.

5. Workers’ Compensation. If Consultant has any employees, Consultant must maintain workers’ compensation insurance (statutory limits) and employer’s liability insurance (with limits of at least $1,000,000). Such insurance must include a waiver of subrogation

Form Approved April 2021 C-2

endorsement in favor of the City of Camarillo, its officers, employees, agents, and volunteers; a blanket endorsement is acceptable.

6. Professional Liability (Errors & Omissions) Insurance . The professional liability insurance must cover the services to be perfor med under this Agreement . The coverage must be provided on a “claims made” basis. Consultant must maintain continuous coverage through a period not less than three years after the completion of the services required under this Agreement.

7. Umbrella or Excess Liability Insurance. If an excess or umbrella liability policy is used to meet minimum limit requirements, the insurance must provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella or excess liability policy must include a “drop-down provision” requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason. Coverage must be provided on a “pay-on- behalf” basis, with defense costs payable in addition to policy limits. There may be no cross- liability exclusion precluding coverage for claims or suits by one insured against another.

The policy must “follow form” to the underlying primary policy. Coverage must be applicable to all insureds under the primary policies. The insurance must contain or be endorsed to contain a waiver of subrogation applicable to the insurance or self-insurance, and a primary and non-contributory endorsement for the benefit of City. The scope of coverage provided is subject to approval of City following receipt of the required proof of insurance.

8. Consultant’s Limitations and Endorsements. The Consultant’s insurance policies must not include any endorsements or provisions that limit coverage for the following risks:
explosion, collapse, or underground hazards (XCU); products and completed operations; pollution liability; and contractual lia bility. These coverages must be specifically included without any exclusions, modifications, or restrictions that would limit the scope of protection otherwise afforded by the basic policies. Any endorsement or exclusion that reduces or eliminates coverage for the above-listed risks is unacceptable.

9. Deductibles and Self -Insured Retention . Any deductibles or self -insured retentions applicable to the insurance policies required under this Agreement must be declared to and approved by City. In no event may any required insurance policy have a deductible, self - insured retention or other similar policy provision in excess of $50,000 without prior written approval by City in its sole discretion. At the option of City, either the insurer will reduce or eliminate such deductibles or self -insured retentions with respect to the City’s additional insureds or Consultant will procure a bond guaranteeing payment of any losses, damages, expenses, costs or settlements up to the amount of such deductibles or self -insured retentions.

10. Certificates of Insurance and Endorsements; Notice of Termination or Changes to Policies. Prior to commencing any services under this Agreement, Consultant must file with the City certificates of insurance and endorsements evidencing the existence of all insurance required by this Agreement, along with such other evidence of insurance or certified copies of policies as may reasonably be required by City. These certificates of insurance and endorsements must be in a form a pproved by the City’s legal counse l.

Consultant must maintain current certificates and endorsements on file with City during the term of this Agreement reflecting the existence of all required insurance. Each of the certificates must expressly provide that no material change in the policy, or termination or cancellation of the required coverage, will be effective except upon 30 days’ prior written notice to City by certified mail, return receipt requested (except for nonpayment for which a

Form Approved April 2021 C-3

10-day notice is required). The delivery to City of any certificates of insurance or endorsements that do not comply with the requirements of this Agreement will not waive the City’s right to require compliance. In the event that Consultant’s policies are materially changed, Consultant must provide the City with at least 30 days’ prior written notice of the applicable changes. City reserves the right to require complete, certified copies of all required insurance policies at any time.

11. Failure to Maintain Required Insurance . If Consultant, for any reason, fails to have in place at all times during the term of this Agreement all of the required insurance coverage, the City may, but is not obligated to, obtain such coverage at Consultant’s expense and deduct the cost from the sums due Consultant. Alternatively, City may terminate the Agreement.

12. Effect of Coverage . The existence of the required insurance coverage under this Agreement will not be deemed to satisfy or limit Consultant’s indemnity obligations under this Agreement. Consultant acknowledges that the insurance coverage and policy limits set forth in this Agreement constitute the minimum coverage and policy limits required. Should any coverage carried by the Consultant or any subconsultant of any tier have limits of liability that exceed the limits or have broader coverage than required in this Agreement, those higher limits and that broader coverage are deemed to apply for the benefit of any person or organization included as an additional insured and those limits and broader coverage will become the required minimum limits and insurance coverage in all sections of this Agreement. Any insurance proceeds available to City in excess of the limits and coverages required by this Agreement, and which is applicable to a given loss, must be made available to City to compensate it for such losses.

13. Required Insurance for Subconsultants/Subcontractors. Consultant agrees to ensure that any subconsultants/subcontractors providing services under this Agreement provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to review and monitor all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement.

14. Right to Revise Insurance Specifications. City reserves the right to change the amounts and types of insurance required by giving Consultant at least 90 days advance written notice of such change. If such change results in substantial additional cost to Consultant, the parties may renegotiate Consultant’s compensation.

15. Timely Notice of Claims . Consultant must give City prompt notice of claims made of lawsuits initiated that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability insurance policies.

CC 2025-108, Veronica Tam

2._CC_Agreement_2025_V._Tam.pdf
a12155f980fd3f4937c2da7a68905d9f52bb1efa

MM / DD / YYYY
Signed
06 / 05 / 2025
23:48:25 UTC
Sent for signature to Veronica Tam
([email protected]) from
[email protected]
IP: 104.28.227.186
06 / 05 / 2025
23:49:30 UTC
Viewed by Veronica Tam ([email protected])
IP: 64.52.130.91
06 / 05 / 2025
23:49:51 UTC
Signed by Veronica Tam ([email protected])
IP: 64.52.130.91
The document has been completed.
06 / 05 / 2025
23:49:51 UTC

Camarillo City CouncilJune 25, 2025

Camarillo City Council
June 25, 2025