SUBMITTAL
601 Carmen Drive
Camarillo, CA 93011-0248
Phone: 805.388.5360
[email protected]
STAFF USE SPEV No.
HT E No.
R cvd b y:
☐ $______ Administrative Approval
☐ $______ City Council Approval
☐ Non-profit exempt*
Deposit $ ___2000______________Date filed:
* A separate SPEV Business Tax
Certificate fee may apply
Case Planner:
CHECKLIST
REQUIRED SUBMITTAL ITEMS. All events must submit the following items. Incomplete applications will not be accepted. Additional materials may be required depending on the nature and location of the request.
Staff Use List
☐ rcvd Completed Special Event Permit application and Supplemental Information ☐ rcvd Site Plan – 1 copy 8 ½” x 11”
☐ rcvd Fee (non-profit exempt with proof of non-profit status) ☐ rcvd Certificate of Insurance and Endorsement Sheet (see insurance sample for requirements) ☐ rcvd Property Owner’s Authorization
ADDITIONAL REQUIREMENTS FOR LARGE EVENTS, PARADES, & MARATHONS ☐ rqd ☐ rcvd Applicable fee or deposit (i.e., police services, fire services, cleaning) ☐ rqd ☐ rcvd Public Safety Plan approved by the Fire Department (Required for events of 1,000+ people. Contact the Fire Department at 805.947.8535 for more information.) ☐ rqd ☐ rcvd Large Event Recycling and Disposal Plan (Required for events of 2,000 people or more) ☐ rqd ☐ rcvd Route map, including the location of water stations and portable toilets ☐ rqd ☐ rcvd Traffic Control Plan (Contact the Traffic Division at 805.388.5132 for more information)
ADDITIONAL REQUIREMENTS FOR CONSTITUTION PARK
☐ rqd ☐ rcvd Deposit for cleanup (refundable per Section 11.2 of the City of Camarillo Administrative Policies and Procedures governing Performing Arts Pavilion/Constitution Park.) ☐ rqd ☐ rcvd Detailed schedule to include setup time & date, tear down and cleanup time & date.
ADDITIONAL REQUIREMENTS FOR CAMARILLO RANCH
☐ rqd ☐ rcvd Copy of approved Camarillo Ranch application.
PROPERTY OWNER
If the event will use multiple properties, the property owner’s authorization is required for all properties at the time of submittal. Attach additional sheets as needed.
As legal owner/manager/legal representative of the property, I hereby give my consent and approval of the filing of this Special Event Permit application. ☐ Property Owner / ☐ Property Manager / ☐ Legal Representative Signature Date
(Print Name) Title
Company / Entity Name
Email Phone
CITY REVIEW
COMMUNITY DEVELOPMENT DEPARTMENT REVIEW:
☐ Approved / ☐ Denied
Signature Date ___________________
City of Camarillo
Department of Community Development
SPECIAL EVENT PERMIT
Application
SPEV 25-17
SK
SK
25-218
5/13/2025
Greg Ramirez City Manager
City Of Camarillo
[email protected] 805.388.5307
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05 / 22 / 2025
EVENT INFORMATION Page 2 of 4
APPLICANT
APPLICANT NAME
Is applicant a non-profit organization? ☐ No / ☐ Yes (if yes, must provide proof of non-profit status) Main Contact Person
Email
Address
City State Zip
Phone (8 am – 5 pm) Cell (After hours) __ ______ Contact name to give to public Phone number
Additional Contact Person(s)
Email (required)
Phone (8 am – 5 pm) Cell (After hours)
APPLICANT SIGNATURE
I hereby certify the following:
• I have read and understand and agree to comply with Sections 10.38.010 through 10.38.030 of the Camarillo Municipal Code (CMC).
• I understand that any violation of any part of the CMC or the conditions of approval could lead to the closing/canceling of the event.
• I will provide the proper insurance (Certificate of Insurance and Endorsements). • I understand that the event organizer and/or applicant must obtain a Camarillo business tax certificate and/or a blanket tax certificate covering all vendors of the event. • I understand that the City of Camarillo Ordinance 1181, effective starting on January 1, 2022, prohibits food providers, vendors, and event promoters from selling or providing prepared food or beverages in any expanded polystyrene (i.e., Styrofoam) food or beverage container, or separately providing such containers.
I further certify that the information included herein is accurate.
Applicant Signature Date
(Print Name) Title
EVENT Description of event (i.e., grand opening, sidewalk sales, etc.) Title / Name of event
Purpose of event
Location(s) (including address)
EVENT DATES
Set up date Time set up starts
Cleanup date Time cleanup complete
Actual event date Time event starts Time event ends
Additional date(s) Time event starts Time event ends
Additional date(s) Time event starts Time event ends
Additional date(s) Time event starts Time event ends
Additional date(s) Time event starts Time event ends
Additional date(s) Time event starts Time event ends
Camarillo Old Town Association
Christina Chastain
[email protected]
1820 Ventura Blvd
Camarillo
CA
93010
805-465-9336
805-889-6026
Christina Chastain
805-889-6026
Peter Tyas
[email protected]
805-383-1368
805-377-3759
3/25/2025
Christina Chastain
Event Director
Street Fair and Carnival
Heritage Days Fiesta
Celebrating the community's history, heritage, and culture through art and music.
SCIART 2222 Ventura Blvd, Camarillo, CA 93010
07/12/2025
3:00 pm
7/21/2025
5:00 pm
07/16/2025
17:00
22:00
07/17/2025
17:00
22:00
07/18/2025
16:00
23:00
07/19/2025
10:00
23:00
7/20/2025
10:00
20:00
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SUPPLEMENTAL INFORMATION Page 3 of 4
General
Is this a ☐ private event, or a ☐ public event (check one) If this is a fundraiser, who is the charity? __________________________________________ Number of people anticipated __________ Number of staff/volunteers __________ Please note: For events with 2,000+ people per day, a Large Event -Recycling & Disposal Plan must be submitted to [email protected] at least 14 days before the start of any event, and a post-event Recy cling & Disposal Report no later than 10 days after the event. Please contact Community Development for more information.
Are the following proposed with this event:
Canopies or tents ☐ Yes ☐ No How many? _______ Size ________ Permit required for tents over 400 sf.
Security? ☐ Yes ☐ No Security contractor? ____________________________________________ Additional Lighting? ☐ Yes ☐ No Describe _____________________________________________________ Music? ☐ Yes ☐ No Describe (amplified, live, etc.) ____________________________________ Generator? ☐ Yes ☐ No Location: __________________________ Size/Wattage: ______________ Portable restrooms? ☐ Yes ☐ No How many? _______ Secondary containment required Will there be any construction, either temporary or permanent? ☐ Yes ☐ No Include on the site plan Electrical Work? ☐ Yes ☐ No If yes, describe _______________________________________________ Animals? ☐ Yes ☐ No If yes, describe _______________________________________________ Gambling as allowed per CMC Chapter 10.38? ☐ Yes ☐ No If yes, describe __________________ First-aid stations? ☐ Yes ☐ No Location _____________________________________________________ Hazardous activities, i.e., Fireworks, Fire, Explosives, Simulated Gun Fire, Stunts, Aerial activities, etc. ☐ Yes ☐ No If yes, describe ________________________________________________ Vendors / Food & Beverage
Will the event have vendors / displays / information booths? ☐ Yes ☐ No How many? ________________ Type? (i.e., crafts, food, etc.) _________________________________________________________________ Will food be provided? ☐ Yes ☐ No Type: ☐ Food Trucks (MFF) ☐ Temporary Food Facilities (TFF)* * TFFs require a community event venue designation for approval by the Ventura County Environmental Health Division If TFFs, describe (pre-packaged, prepared on-site) ________________________________________________ If TFFs, describe cooking facilities (i.e., open flame, warmers, fryers, etc.) _____________________________ Will beverages be provided? ☐ Yes ☐ No Type _____________________________________________ Alcohol
Will alcohol be served? ☐ Yes ☐ No ☐ Beer and/or wine ☐ Beer/wine/distilled spirits How will alcohol sales be regulated? ____________________________________________________________ Please note: City of Camarillo Ordinance 1181, effective starting on January 1, 2022, prohibits food providers, vendors, and event promoters from selling or providing prepared food or beverages in any expanded polystyrene (i.e., Styrofoam) food or beverage container, or separately providing such containers.
Please note: If any food or beverages are provided (even pre-packaged or bottled water) the applicant must contact the County of Ventura Environmental Health at 805.654.2431 for requirements.
Please note: Vendors must possess or apply for a valid City of Camarillo Business Tax Certificate (license).
Please contact the Business Tax Division if you have any questions (805.388.5330).
Please note: If alcohol will be served or sold, a license from the Department of Alcoholic Beverages Control is required. The event organizer/applicant must be at least 21 years of age.
Please note: If alcohol is served on City property or street, City Council approval will be required.
Camarillo Old Town Association
20000
125
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100
100
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Crew Protection
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Tower lights and balloon lights
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Stage with live music
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Stage (see event map)
1500-2000 watts
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50 ■
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stage electrical and metered vendor connects to existing power on Blvd ■
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Bingo games
Stage, SCIART office, COTA booth, and Ventura Blvd
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100
artists, local crafters, business marketing, historical and local non-profits ■
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Both
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non-alcoholic drinks such as soda and water
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✔
Designated area (1 point of entry/exit), ID check, 21+ wristbands different color and dated for e
SUPPLEMENTAL INFORMATION Page 4 of 4
Parking
On-site parking location: ____________________________________ Number of spaces: __________ Off-site parking location: _______________________________________ Number of spaces: ___________ Please note: Authorization from the property owner for use of parking lots must be included with the application.
On-Site Banner
Will a banner be posted at the event? ☐ Yes ☐ No (events are limited to one on-site banner) Area of the banner (maximum 36 sq. ft)? ________ sq. ft.
Location of the banner?
Off-Site Banners (only available for non-profit organizations) PER SPECIAL EVENTS OFF-SITE BANNERS PROGRAM - CMC SECTION 19.63.045.B Will banners be posted off-site? ☐ Yes ☐ No Number of banners? ___________ Area of the banner (maximum 36 sq. ft)? ________ sq. ft.
Dates banners will be displayed: ________________ Start: ________________ End: ________________ Person/s authorized to remove banners?_________________________ Contact Number: _______________ Attach a list of the locations and nearest cross streets of the banners (up to 10 locations) Attach a map showing the locations of the banners.
Proof of property owner’s permission including the phone number of the owner/agent is required at the time of application submittal.
Public Right-of-Way (PROW, i.e., streets & sidewalks)
Will the event use any City PROW? ☐ Yes ☐ No
If yes, will the PROW need to be partially closed? ☐ Yes ☐ No Will any portion of the PROW need to be fully closed? ☐ Yes ☐ No Exact time closure begins: Exact time closure ends:
Are police being requested to manage traffic? ☐ Yes ☐ No For linear events such as marathons and parades, do particip ants start at the same time or in groups? ☐ Same time ☐ Groups
Will participants be in the PROW? ☐ Yes ☐ No
Will there be water/resting stations & trash receptacles? ☐ Yes ☐ No How many? ________________ Describe the route listing each affected street: __________________________________________________ Please note: Site maps and/or route maps will need to clearly identify where the PROW will be used & or closed. Rest stations, volunteer parking, etc. must also be clearly identified.
Please note: A full street closure for any period of time requires approval from the City Council.
Please note: If the event involves the closure of a sidewalk, bicycle lane, and/or vehicle land within the public right-of-way, a Traffic Control Plan is required.
see event map
see event map
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36 At entrance of event
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06/16/2025
7/16/2025
Christina Chastain
805-889-6026
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5:00 am
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75 ■