Camarillo City Council
June 25, 2025

AGREEMENT NO. 2018-16B

SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This Amendment to Agreement No. 2018-16 (Amendment) is entered into between the City of Camarillo, a California general law city and municipal corporation (City), and RRM Design Group, collectively referred to as the Parties. The effective date of this Amendment is August 14, 2024.

RECITALS
A. On March 7, 2018, the City entered into a Professional Services Agreement No. 2018-16 with RRM Design Group for the Arneill Road Mixed -Use Development Design in the amount of $80,623. An additional $4,000 amendment with a $12,693 contingency (Amendment 2018-16A) for a boundary survey and mapping services was made effective June 14, 2018.

B. The Parties desire to modify the Scope of Services and Compensation set forth in Exhibits A and B of the Agreement so that Consultant may perform additional and necessary architectural, civil engineering, surveying, landscape architectural, and structural engineering services for the Arneill Road Mixed-Use project so building permits may be issued.

C. All capitalized terms not defined in this Amendment have the meaning set forth in the Agreement.

Section 1. Amendment to Scope of Services. The Scope of Services set forth in Exhibit A and Exhibit 1 of the Agreement are amended to add “Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services” and attachments, which are set forth in the attached Exhibit 2.

Section 2. Amendment to Compensation and Payment. This Amendment is for an amount of $326,720, with a 15% contingency in the amount of $49,000, for a total agreement not- to-exceed amount of $473,036.

Section 3. Continuation of Terms of Agreement. Except as expressly modified by the terms and provisions of this document, the remaining terms and provisions of the Agreement remain in full force and effect.

THE AUTHORIZED REPRESENTATIVES of the Parties have caused this Amendment, Agreement No. 2018-16B, to be executed as of the Effective Date.

CITY OF CAMARILLO
Greg Ramirez, City Manager
ATTEST:

City Clerk
RRM Design Group
Darin Cabral, RRM Design Group
Scott Martin, RRM Design Group

Attachments: Exhibit 2

3765 S. Higuera St., Ste. 102 • San Luis Obispo, CA 93401 p: (805) 543-1794 • f: (805) 543-4609
www.rrmdesign.com
a California corporation  Lenny Grant, Architect C26973  Robert Camacho, PE 76597, Steve Webster LS 7561  Jeff Ferber, LA 2844 June 26, 2024
T
ransmitted via email: [email protected]
Greg Ramirez, City Manager
City of Camarillo
601 Carmen Drive
Camarillo, CA 93010
RE:

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
De
ar Greg,
T
hank you for allowing RRM Design Group (RRM) to provide our proposal for architectural, civil engineering, surveying, landscape architectural, and structural engineering services for the Arneill Road Mixed-Use project in Camarillo. We look forward to working with the City of Camarillo (City) through the construction document and building permit process.

P
er the City’s direction, the design team has been requested to prepare the plans and supporting documents necessary to bring the project to a point where building permits could be issued. The City intends to prepare building permit-ready documents to be provided to the future development team for construction. Bidding and construction support services are excluded from this proposal as they would be under a separate contract with the future development team.

PROJECT UNDERSTANDING
This mixed-use project comprises nine affordable multifamily units and approximately 1,000 sf of non-residential uses on the ground floor. The project site is approximately 0.35 acres on the east side of Arneill Road, between Barry and Lomita Streets. The site is vacant land consisting of five parcels that the City has acquired (APNs 162-0-012-210, -280, -290, -300 and -310.) The parcels were previously developed as single-family residences and were subsequently demolished. The City intends to seek a developer to convert the neglected vacant land into affordable housing for very low-income tenants. The City has already processed a General Plan Amendment to rezone Village Commercial Mixed-Use (CMU) to allow for a mixed-use project.

Exhibit 2

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

PROJECT STATISTICS
The entitlement package includes two unit types. Unit sizes will be consistent with those of the approved entitlement package dated December 14, 2022:
• Seven (7) one-beds: ~ 500 sf
• Two (2) two-beds: ~ 800 sf
• Non-residential uses: ~ 1,000 sf
o One (1) office
o Community space
o Unisex restroom
o Common laundry room
o Storage, if possible

SCOPE OF SERVICES
The scope of services included in this proposal is based on the approved entitlement package.

This proposal assumes building and on- and off-site improvements will be under one review application with the jurisdiction having authority and one building plan set. This proposal includes the scope of services through the building permit review process and determination of permit readiness. This proposal doesn’t include bidding and negotiation or construction administration, as these services will be part of a separate proposal prior to bidding and construction.

Task A: Architectural Services
Subtask A.01: Project Management, Meetings, and Coordination – Architecture RRM Architecture will assign a project manager who will act as the City and Client’s primary point of contact for the project. The project manager will coordinate and manage the work of the design team and consulting engineers throughout the design development, construction document, and permit processing phases. The project manager will oversee the completion of the necessary application forms for the building permit application and responses to questions and requests from City agencies and officials. The project manager will ensure that design materials are prepared in a timely manner to meet City deadlines and in the format required by the permit application procedures. The project manager will also attend project meetings to represent the design team through the plan preparation process.

Deliverables:
• Completed application forms coordinated with supporting design documents • Primary project point of contact for City staff and Client • Scheduling of drawings submittals with project design team and consultant engineers for City deliverables

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

• Attend project meetings
• Process submittals through City Building Department
• Coordination with design team/consultants

Estimated Fee: Time and Materials - Hourly
• See fee summary (see footnote B)

Subtask A.02: Design Development (Building) – Architecture Based on the approved entitlement package, RRM Architecture will develop building and unit plans for use by the design team to define the building systems for the project. Decisions made in this phase are evaluated based on operational needs, durability, operations and maintenance, initial and long-term costs, sustainability, and other priorities identified in the Client’s program.

During this phase, the project design will be analyzed to comply with the CTCAC standards for a “permeate supportive housing” project. We recommend a careful analysis at this stage to develop the most energy-efficient design possible.

Deliverables:
• Electronically formatted 24” x 36” PDF as requested by Client • Design development drawings (for internal review):
o Architectural plans:
 One (1) set of design development document floor plans for each building type
 One (1) set design development document floor plans for each typical unit type, based on building unit types noted above in project statistics  One (1) set of exterior elevations; four (4) building sides  One (1) roof plan
 Door and window schedules
 Two (2) building sections
 Preliminary code analysis floor plan. Chapter 11B adaptability and accessibility (aka mobility) requirements
• Coordination with Client for building refinements
• Coordination with design team for building refinements • Coordination with civil and landscape team for site development

Fixed Fee:
• See fee summary (see footnote A)

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

Subtask A.03: Construction Documents (Building) – Architecture Based on the completed design development documents, RRM Architecture and our design team will provide construction document services to obtain permit approvals.

RRM Architecture shall prepare a plan drawing set for review and approval of the building permit(s). No interior floor plan design options are assumed to be part of the construction documents.

Deliverables:
• Electronically formatted 24” x 36” PDF as requested by Client • Construction documents (for building permitting):
o Cover sheet, floor plan statistics, project summary, maximum height calculations, and general notes
o Architectural prototype plans:
 One (1) set of construction document floor plans:
• Prototype unit plans assumed based on scope of contract  One (1) set of exterior elevations; four (4) building sides  One (1) roof plan
 One (1) set of standard interior elevations of general kitchen and bathroom areas for each prototype unit plan based on the scope in contract  Door and window schedules
 Two (2) building sections
 One (1) set of reflective ceiling plans
 One (1) set of common architectural details
 Code analysis floor plan. Chapter 11B adaptability/accessibility requirements • Consultant and document coordination:
o Provide building footprint coordination with civil engineer grading/drainage/erosion drawings
o Coordination of consultant reports (e.g., Title 24 energy reports, MEP, civil, structural, landscape, and truss calculations)

Fixed Fee:
• See fee summary (see footnote A)

Subtask A.04: Permitting Services (Building) – Architecture RRM Architecture will submit the 100% construction documents to the City’s Building Department for plan check review at the end of the construction document task. RRM Architecture will respond to the plan check comments received in writing, and prepare documentation to achieve permit-ready status. During this task, document modification may also occur due to City team review comments and RRM’s in-house QA/QC process.

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

RRM will evaluate the potential modification or changes to the plans to determine if these modifications or changes are outside the scope of this proposal. If RRM believes these mods/changes are outside the scope of this proposal, RRM will contact the City/Client to determine the appropriate course of action. It may be determined that an additional service agreement is warranted.

RRM will incorporate the City agency plan check responses, RRM in-house QA/QC, and City review comments into the 100% construction document set for the building permit approval.

Deliverables:
• Respond to plan check comments from City

Fixed Fee:
• See fee summary (see footnote A)

Subtask A.05: Design Development and Construction Documents (Site and Trash Enclosures) – Architecture
RRM Architecture will develop building plans for use by RRM and its design team to define the building systems for the trash enclosures. In the design development task, the A/E team will design and lay out the basic engineering systems. Decisions made in this phase are evaluated based on operational needs, durability, operations and maintenance, initial and long-term costs, sustainability, and other priorities identified in the Client’s program. We recommend a careful analysis at this stage to develop the most energy-efficient design possible.

Based on the completed design development documents, RRM Architecture and our consultant team will provide construction document services to obtain permit approvals.

Deliverables: Design Development
• Electronically formatted 24” x 36” PDF as requested by Client • Design development drawings (for internal review):
 Architectural plans: Trash enclosure, one (1) prototype  One (1) set of design development document floor plan  One (1) set of exterior elevations; four (4) building sides  One (1) roof plan
 One (1) building section
o Architectural plans: architectural site plan
• Coordination with the design team on refinements

Deliverables: Construction Documents
• Electronically formatted 24” x 36” PDF as requested by Client

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

• Construction documents (for building permitting):
o Architectural prototype plans: Trash enclosure, one (1) prototype:
 One (1) set of construction document floor plans
 One (1) set of exterior elevations; four (4) building sides  One (1) roof plan
 One (1) building section
 One (1) set of common architectural details
o Architectural plans: architectural site plan
o Respond to plan check comments from City
• Consultant and document coordination:
o Provide building footprint coordination with civil engineer grading/drainage/erosion drawings
o Coordination of consultants (e.g., civil, structural, and landscape)

Fixed Fee:
• See fee summary (see footnote A)

Subtask A.06: Condition Compliance – Architecture
RRM Architecture will coordinate with the design team to satisfy the conditions of approval that must be satisfied prior to the issuance of building, grading and off-site permits and certificate of occupancy.

Deliverables:
• Coordination with design team to satisfy conditions of approval

Estimated Fee: Time and Materials - Hourly
• See fee summary (see footnote B)

Task B: Land Use Planning Services
Subtask B.1: Condition Compliance and Permitting Oversight – Planning Approval of the project entitlement includes conditions of approval that must be satisfied prior to the issuance of the required permits and certificate of occupancy. RRM Planning will provide coordination and oversight of the permitting and plan check processes to ensure that the conditions of approval are met and to assist the Client in the process of obtaining all the necessary permits at the appropriate time to help expedite building permit issuance. RRM Planning will provide miscellaneous support, as needed, to RRM’s design team and the City during the plan check and permitting process for the proposed mixed-use project. This task excludes coordination of construction-related conditions involving the contractor.

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

If additional scope and fees become necessary to address comments and requirements from the City and/or are required as part of the project’s approved entitlement, RRM will alert the Client before exceeding the amount shown and will not proceed without written authorization.

Deliverables:
• Assist and support RRM design team and Client to obtain necessary building, grading, and public works permits for proposed mixed-use project
• Coordinate with RRM Civil Engineering on obtaining a water will-serve letter and unconditional sanitary will-serve letter
• Coordinate with RRM Civil Engineering and RRM Surveying on Client-initiated merger of parcels, offers of dedications (by City), and other legal and mapping requirements necessary prior to permit issuance
• Assist and prepare necessary zoning clearances per the conditions of approval for the building permit, grading permit, and public works permit
• Condition compliance matrix to include:
o Itemized condition compliance matrix indicating sequencing and responsibility of conditions
o Coordination with Client and consultant team to ensure proper sequencing and compliance with conditions to obtain building permits

Meetings:
• Up to six (6) phone/video conference meetings with City staff and/or consultant team

Estimated Fee: Time and Materials – Not to Exceed
• See fee summary (see footnote B)

Task C: Engineering Services
Subtask C.01: On-Site Improvement Plan Package – Civil
RRM Civil Engineering will prepare the construction drawings for submittal at the 75%, 90%, and final (bid set) levels at a scale deemed appropriate by the project engineer. Plans will be prepared in coordination with the off-site improvement plan package for Arneill Road, which is adjacent to the project frontage and the alley. This scope assumes geotechnical requirements for road structural sections, special subgrade preparation, and subsurface drainage requirements for any project area, which will be provided by the project soils engineer and are not a part of these plans.

Construction Keynote Plans
RRM will prepare construction keynote plans for the design at an appropriate scale. The plans will present the project design layout with a keynoting system that identifies all construction items, references to appropriate details, and drawing series directions.

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

Drive Aisle Improvement Plans
RRM will prepare horizontal and vertical control plans for the proposed onsite design. The plans will establish horizontal control by stationing and vertical control through spot elevation information for centerline or curb lines as determined by the engineer.

Grading and Drainage Plans
RRM will prepare grading and drainage plan designs based on the geotechnical engineering report. The plans will build on the right-of-way and topographic information prepared during the entitlement stage. They will show vertical control of the project elements using contour grading, spot elevations, and cut-and-fill areas within the project site. The plans will also detail drainage facilities for on-site best management practices (BMP) related to stormwater treatment and retention. Retention/storage of runoff is proposed onsite and is included in these plans.

Earthwork estimates will be performed for roadway and pad grading for bonding and to establish City fees. The contractor is responsible for earthwork costs and quantities.

Utility Plans
RRM will prepare utility plans for water, sewer, and storm drain main lines contained within the parcel boundary, as shown on the approved entitlement package. The water, sewer, and storm drain plans will include vertical and horizontal design information. A wire and gas utility trench location will be shown schematically. Plans will include sewer, water, electrical, and gas service locations, as well as streetlight and fire hydrant locations. Plans and digital files will be provided to the dry utility purveyors to facilitate the dry utility final design.

Composite Utility Plan
A composite utility plan will be prepared to incorporate proposed utility main line information for firewater, domestic water, sewer, and gas service connections within the project boundary.

A schematic dry utility trench will be incorporated into this plan. However, it is understood that the representative dry utility trench is only shown schematically for the purposes of the submittals. Transformer locations (if known), streetlights, and above-ground utility information will be incorporated into a composite plan to assist the contractor in understanding the relationship between the various utility elements if provided by the project architect. The final dry utility plans must be obtained from each utility provider and may deviate from the schematic locations shown on this improvement plan. This project assumes that adequate service is available directly adjacent to the project frontage. This task does not include coordination with the dry utility companies to facilitate dry utility final design packages and does not guarantee that those packages will be available prior to the approval of the improvement plans by the City.

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

Construction Details
As a companion to the construction plans, RRM will prepare details for the nonstandard city or state of California (State) details for the construction items illustrated in the plans. For the purposes of the plan sets, it is assumed that City or State standards will be utilized for construction items.

Deliverables:
• Approximately two (2) general notes sheets, two (2) drive aisle surface plan sheets, one (1) composite underground utilities plan, and two (2) grading and drainage sheets

Fixed Fee:
• See fee summary (see footnote A)

Subtask C.02: Off-Site Arneill Road and Alley Improvement Plans – Civil Arneill Road improvements will generally include a driveway approach, curb/gutter, sidewalk, and utility service laterals. This task assumes a maximum of three separate plan check reviews by the City and RRM responses to each of those reviews, with the final submittal (4th submittal) being the permit-ready set. Per the project conditions of approval, these plans are a standalone set to be processed concurrently with the on-site improvements. The engineering tasks associated with the preparation of the improvement plans are described in more detail below.

Surface Improvements
Plan and profile surface improvement plans, including driveway approaches and grading for the sidewalk, are included in these plans, per the approved entitlement plans, which include pavement widening, ADA improvements, curb, gutter, and sidewalk along the frontage. Improvement plans will consist of profile information for the centerline and curb lines as deemed necessary by the project engineer.

Underground Improvements
The improvement plans will also include underground utility information for domestic water, fire water, and sewer service laterals from the existing main lines in Arneill Road to the west of the property (continuation of services to the building is included as part of the on-site improvements).

This task assumes that recycled water is not required and that points of connection are directly adjacent to the property frontage.

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

Water and Sewer letter
RRM Civil Engineering will provide a letter confirming the proposed water and usage as proposed in the building permit package.

Deliverables:
• Approximately one (1) title sheet, one (1) general notes sheet, two (2) surface plan and profile sheets, two (2) underground utilities plan
• Water and sewer usage letter in PDF

Fixed Fee:
• See fee summary (see footnote A)

Subtask C.03: Drainage Study – Hydrology and Hydraulics – Civil RRM Civil Engineering will prepare a final drainage report for the approved project based on the drainage report prepared during the entitlement stage. This analysis is separate from the post- construction stormwater mitigation requirements imposed by the State. This report will analyze and document the existing and proposed onsite drainage conditions (hydrology), not including off-site flows. Based on these values, components of the project drainage system, pipes, inlets, and discharge points (hydraulics) will be sized per City requirements. The drainage report will be prepared in conformance with City requirements and based on generally accepted engineering practices.

This scope includes consideration for the review of previous analysis, research of record data, and site visits.

Deliverables:
• Draft final and final drainage study, hydrology, and hydraulics report

Fixed Fee:
• See fee summary (see footnote A)

Subtask C.04: Stormwater Management Plans – Civil
The project is under one acre of the disturbed area and, therefore, does not require a Stormwater Pollution Prevention Plan (SWPPP) to be prepared. However, the project is subject to the Regional Water Quality Control Board’s (RWQCB) requirements for mitigation of post- construction stormwater adopted by the City in 2014. RRM will prepare a post-construction stormwater analysis in City standard format based on the RWQCB’s requirements. The project site must include features such as limited impervious area, bioswales, rain gardens, and retention basins. The analysis will size and identify mitigation measures and site improvements intended to improve stormwater quality.

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

Deliverables:
• Approximately two (2) post-construction stormwater management plans

Fixed Fee:
• See fee summary (see footnote A)

Subtask C.05: Operations and Maintenance Manual – Civil RRM Civil Engineering will prepare an operations and maintenance manual for the permanent stormwater BMPs proposed in the onsite improvement plans. The manual will specify the inspection interval and steps to maintain each BMP.

Deliverables:
• Operations and maintenance manual in PDF format

Fixed Fee:
• See fee summary (see footnote A)

Subtask C.06: Engineer’s Construction Cost Estimate – Civil RRM Civil Engineering will prepare an Engineer’s Construction Cost Estimate based on the City’s standard requirements and unit costs for bonding purposes. The estimate will include quantity takeoffs from the proposed improvement plans, including the calculation of earthwork quantities per the direction of the City Public Works Department. The engineer’s estimate is required for public improvements only and will be prepared once at the initial submittal and once at the final submittal.

Deliverables:
• Engineer’s Construction Cost Estimate, initial submittal and final submittal

Fixed Fee:
• See fee summary (see footnote A)

Subtask C.07: Project Coordination – Civil
It is understood that the Client will be responsible for the timely review and processing of the plans by the City Department. RRM will lead processing efforts by providing the services listed below:
• When requested by the Client, RRM will provide research, coordination, and advice on development strategies, conditions of approval, and processing requirements • Coordinate and attend project-related meetings with the City, utility companies, and consultants
• Transfer of electronic data or print sets to various consultants

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

• Final map coordination, title company, tax bond certificate, final map signatures, and clearance letters

Deliverables:
• Ongoing coordination and attendance at project-related meetings • Correspondence and attendance at project-related meetings • Ongoing project coordination with project team

Estimated Fee: Time and Materials – Not to Exceed
• See fee summary (see footnote B)

Task L: Landscape Architecture Services
Subtask L.01: On-Site Construction Documents – Landscape Based on the approved conceptual landscape plan, RRM Landscape Architecture will develop a set of landscape construction documents for the project's on-site common landscape areas. This scope of services assumes the City plan review will require up to three plan review cycles. The following is a list of sheets that will be included in the overall design team construction document package.

Construction Plans and Details
Prepare construction plans to convey decorative vehicular and pedestrian hardscapes and select and place permanently mounted site furnishings. In support of the construction plans, RRM will prepare construction details for decorative pedestrian hardscapes, handrails, and site furnishings that specify the materials, method of construction, and proper installation procedures. Based on the approved conceptual landscape plan, RRM assumes no additional site amenities other than those listed above will be included.

Irrigation Plans and Details
Prepare an irrigation plan for planting areas within the common landscape areas. The plans will detail such things as the irrigation system layout, main line, automatic controller, head layout, piping, filter, and backflow device. In support of the irrigation plans, RRM will prepare irrigation details that specify the method of construction and proper irrigation system component procedures. This task includes water use budgeting and calculation as required to satisfy the requirements of California’s Model Water Efficient Landscape Ordinance (MWELO).

Planting Plans and Details
Prepare planting plans for planting areas within the common landscape areas. The plans will show the layout of all planting, indicating plant species, quantity, size, location of all shrubs, ground cover, trees, and water use (per Water Use Classification of Landscape Species – WUCOLS). In support of the planting plans, RRM will prepare planting details that specify the method of construction and proper planting procedures.

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

Landscape Maintenance
Prepare a preliminary landscape maintenance plan per MWELO's requirements. The plan will include basic descriptions of key landscape upkeep items such as pruning, replanting, guying, and irrigation repair.

Sheet Specifications
RRM will prepare technical specifications (CSI Division 02 through 48, as applicable) and add provisions for planting and irrigation. This scope assumes that others will provide all general provision specification sections related to this project.

Assumptions:
• Trash enclosure(s) will be designed and detailed by architecture

Deliverables:
• On-site landscape construction documents (listed above) • Consultant and document coordination
• Provide coordination with architect and engineering team

Fixed Fee:
• See fee summary (see footnote A)

Subtask L.02: Meetings and Coordination – Landscape
RRM Landscape Architecture will meet and coordinate with the design team and agencies as needed to discuss the project, plan, check comments, and design directions.

Deliverables:
• Attend project meetings
• Coordination with design team/agencies/vendors

Fixed Fee:
• See fee summary (see footnote A)

Subtask L.03: Off-Site Construction Documents – Landscape RRM Landscape Architecture will work with RRM Civil Engineering and compile landscape improvement plans for the improvements located within the public right of way. These improvements will be detailed according to City standards and specifications and follow a separate plan check process. This scope of services assumes the City plan review will require up to three plan review cycles.

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

The final deliverable will be a separate bid set of construction documents. The landscape construction document package will include planting and irrigation improvement plans. Any site improvement callouts will be performed on the planting plan.

Deliverables:
• Off-site landscape construction documents

Fixed Fee:
• See fee summary (see footnote A)

Task ST: Structural Engineering Services
RRM Structural Engineering will provide structural engineering services for the design based on the architectural drawings. This scope and fee are based on the preliminary drawings dated December 14, 2022.

Structural Assumptions:
• This project will be designed in accordance with 2022 CBC • The project is anticipated to have the following design parameters per the preliminary drawings:
o The building is composed of two buildings totaling 7,100 sf interior space and about 1,150 deck/walkway space. Approximately 1,120 sf is non-residential o The buildings are two-story, mixed-use
o A traditional foundation utilizing continuous and spread footings connected by grade beams is assumed. Non-conventional foundations, including PT slabs, Mat Foundations, and deep foundations such as Piles, would be considered an additional service o Given that the units generally stack but are approximately 24 feet across structurally, 16” I-joists would allow single spanning across the units
o Buildings are assumed to be Type V construction with Wood floor joists, wood shear walls, and prefabricated wood truss roofs (designed by others) o Trash enclosure and entry trellis shown on preliminary drawings. Trellis assumed to be wood

Subtask ST.01: Structural Engineering Construction Documents – Structural RRM Structural Engineering will prepare construction documents.

Services Included:
• Two (2) design team coordination meetings with team (in person) and eight (8) meetings maximum via teleconference per phase

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

Deliverables:
• Preparation of one (1) set of construction documents:
o 90% construction drawings, including general notes, plans, and details (24x36/30x42 plans – CAD/PDF)
o Structural calculations in support of construction documents for submittal to the authority having jurisdiction (8.5x11– PDF)

Fixed Fee:
• See fee summary (see footnote A)

Subtask ST.02: Trash Enclosures and Trellises – Structural According to the preliminary drawings, there will be one trash enclosure with a trellis roof and an entry trellis.

Deliverables:
• Deliverables to match Subtask ST.01, details and calculations only

Fixed Fee:
• See fee summary (see footnote A)

Subtask ST.03: Retaining/Site Walls – Structural
Per COA 150, it is anticipated that a masonry wall will be required on the north and south property lines, with retaining on the south side anticipated. This task is to design CMU or concrete retaining walls at four to six feet max retained, plus a decorative CMU wall six feet high above.

Deliverables:
• Deliverables to match Subtask ST.01, details and calculations only

Fixed Fee:
• See fee summary (see footnote A)

Subtask ST.04: Permitting Services – Structural
RRM Structural Engineering will assist the Client during the permitting of the project.

Deliverables:
• Written Responses: RRM will provide written responses to plan check questions and updated drawings and calculations to clarify responses as required

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

• Plan review responses: preparation of two (2) addendums maximum showing the following structural items:
o Update and/or revise construction drawings, including general notes, plans, and details as needed – (24x36 plans – CAD/PDF)

Fixed Fee:
• See fee summary (see footnote A)

Task S: Surveying Services
Task S.01: Preliminary Lot Line Adjustment Map for Merger – Survey This task will involve the preparation of the preliminary map based on existing record data, review and consultation with you regarding the location of the proposed lines and addressing minor revisions. This map will show existing buildings, setback lines, proposed access easements, and other information as required for submittal.

Deliverables:
• One (1) preliminary lot line adjustment map

Fixed Fee:
• See fee summary (see footnote A)

Subtask S.02: Lot Line Adjustments for Merger – Processing and Coordination – Survey RRM will process the preliminary map through the City. This may include coordination with the Title Company and agencies attending any public hearing and completion of any necessary applications. This task may also include mapping efforts and/or materials in support of the lot line adjustment efforts.

Deliverables:
• Processing and coordination
Fixed Fee:
• See fee summary (see footnote A)

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

Subtask S.03: Final Lot Line Adjustment for Merger – Survey RRM will prepare legal descriptions and exhibit maps for the proposed parcels and process a Certificate of Compliance for the reconfigured parcel that will be used for all future transfers of the property. After recordation, the original documents will be returned to the City for filing.

Deliverables:
• Maximum of two (2) Certificates of Compliance for lot line adjustment

Fixed Fee:
• See fee summary (see footnote A)

Subtask S.04: Record of Survey – Survey
This task will include researching the property's title history with respect to prior maps and deeds, performing a field survey to find record monuments, and resolving the boundary based on your deed and found monumentation. In accordance with state law, we will then prepare the Record of Survey map and submit it to the County of Ventura (County) Public Works for review and approval. After the County has reviewed the map, we will set final monuments and witness stakes. The County requires about four weeks to review and record the map.

Our work will include the following tasks:
• Research the title history of the property with respect to prior recorded maps and original surveys
• Retracement survey to search for and recover record monumentation • Office work to determine corner positions based on Federal and State laws • Office work to prepare a Record of Survey map as required by State law • Processing the Record of Survey map through the County Surveyor Office • Setting final monuments

Deliverables:
• Record of survey map
• Set four (4) monuments

Fixed Fee:
• See fee summary (see footnote A)

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

Subtask S.05: Legal Description and Plats – Survey
RRM Surveyors will prepare two sets of legal descriptions and plats (Arneill Rd & Alley) to be included in the right-of-way dedication document provided by others.

Deliverables:

Two (2) sets of legal descriptions and plats

Fixed Fee:
• See fee summary (see footnote A)

Exclusions:
• Government fees (Recording fees exempt per Government Code 27383) • Preliminary title report
• Topographic/boundary surveying or mapping

Subtask M: Mechanical and Plumbing Engineering Services This task includes the following project scope for mechanical, plumbing, Title 24 energy compliance, and Title 24 design phase design review (Cx – Conditioned non-res areas only):
• Coordinate with stakeholders on engineering solutions • Participate in meetings as needed
• Support project approval and permitting
• Architectural or structural changes as a result of code enforcement are subject to additional services on a case-by-case basis
• All mechanical, plumbing, and energy/T24-related plan check corrections will be addressed within the budget provided

Subtask M.01: Design Development – Mechanical and Plumbing Based on the base files provided by RRM Architecture, Metrics Mechanical Engineering (M2E) will develop plans for the project’s general mechanical and plumbing systems. These plans will be used to coordinate with our consultants and prepare for the construction document phase.

Deliverables:
• Attend one (1) design and coordination meeting
• Mechanical and plumbing design development drawings
• Coordinate the design with other disciplines

Fixed Fee:
• See fee summary (see footnote A)

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

Subtask M.02: Construction Documents – Mechanical and Plumbing Based on the completed design development package and design team feedback, M2E will provide mechanical design, plumbing design, and energy compliance for the residential buildings (for the building and two typical unit types) as described above.

Mechanical scope of work includes:
• Design, specify, and detail comfort HVAC systems per the following:
o Dwelling unit basis of design assumes high-efficiency split system heat pumps – indoor unit design/layout to be determined in collaboration with project stakeholders during the course of the project
• Design, specify, and detail general exhaust/ventilation systems per the following:
o Dwelling unit ventilation approach to be determined to optimize compliance and HERS rating approach
o Basis of design assumes ASHRAE 62.2 balanced ventilation system • Design, specify, and detail specialized residential mechanical systems per the following:
o Residential range hood exhaust to exterior
o Common laundry facility dryer venting

Plumbing scope of work includes:
• Design, specify, and detail domestic plumbing systems, including DWV/SS, hot/cold water distribution, and domestic hot water heating systems per the following:
o Basis of design for domestic hot water heating systems assumes electric hybrid heat- pump water heaters throughout the project – sizing to vary based on demand requirements
o Domestic water submetering system to be determined in collaboration with project stakeholders at project start on a per-building basis
• Design, specify, and detail plumbing systems required to support mechanical • Design, specify, and detail roof/area/deck drains (where occurs) to discharge on-site – drain layout and cricketing by arch/others
• Design, specify, and detail specialized plumbing systems per the following:
o Common laundry connection(s)
• All plumbing utilities will be designed to be 5’ outside the building footprint for continuation by civil engineering on-site

Title 24/Energy Compliance scope of work includes:
• Provide general consulting for development of building envelope and fenestration component energy performance requirements for all altered/upgraded building elements • General consulting to optimize design approach concerning project HERS measures • Prepare residential energy compliance documents, including registered CF-1R • Prepare non-residential design phase energy compliance design-review documents • Prepare non-residential energy compliance documents

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
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Deliverables:
• General consulting and preliminary energy modeling for development of building envelope and fenestration component performance criteria
• Mechanical and plumbing construction documents
• Title 24 energy compliance documents:
o Residential energy compliance with CF-1R
o Non-residential envelope and fenestration components
o Non-residential mechanical and plumbing systems
o Design phase design review (Cx) NRCC Forms

Meetings:
• Pre-construction phase: three (3) coordination meetings at RRM offices

Fixed Fee:
• See fee summary (see footnote A)

Subtask M.03: Permitting Services – Mechanical and Plumbing M2E will submit the 100% construction documents to RRM Architecture to incorporate them into the submittal package, which will be submitted to the City Building Department for plan check review at the end of the construction document task. The consultant will respond to the plan check comments received in writing and prepare documentation to achieve permit-ready status. During this task, modification to the documents may also occur as a result of RRM’s in- house QA/QC process. The consultant will incorporate the City agency plan check and RRM in- house QA/QC into the 100% construction document set for the project bidding process.

Deliverables:
• Respond to plan check comments from City

Fixed Fee:
• See fee summary (see footnote A)

Task E: Electrical Engineering Services
RRM will coordinate with Thoma Engineering (Thoma) to provide site locations acceptable to the Client and utility company for electrical infrastructure as necessary to serve new buildings (e.g., electrical panel/meter locations, solar inverters, serving transformers, etc.) and new on-site lighting.

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
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Scope of work:
• Design/specification of utility points of connection for power, voice/data, and cable television.

Associated on-site power distribution for 12 meters (commercial tenants 1 and 2, house and residential tenants 1 through 9)
• Design/specification of power, lighting, and rough-in for voice/data systems interior to residential units
• Design/specification of convenience power, lighting, and rough-in for voice/data systems interior to the two (2) commercial spaces to be built out as described above • Site lighting improvements for on-site parking. Assumes electric vehicle (EV) chargers will be installed on-site per CalGreen

The scope of work will be divided into two permit packages as follows (generally):
• Increment 1: Site Improvement Set—on-site/off-site utility improvements, including undergrounding utilities along the adjacent edge of the property at the alley behind the property, site EV charging, and parking lot lighting
• Increment 2: Building Plan set—vertical construction component of project, including power distribution, utility meter sections, and interior improvements as outlined above

Assumptions/Clarifications:
• Assumes cost-estimating services (if required) are provided by architect’s separately retained cost-estimating services
• Assumes vanilla shell for leased commercial space
• Assumes PV/BESS design will be provided as performance specification for Client’s designer/builder to provide as separately retained services • Assumes that utility undergrounding along alleyway behind property will be performed only for the adjacent section of the alley, not for entirety of alley • Assumes that Increment 1 and Increment 2 will be developed concurrently during design/development and construction documents phase of work

Site Scope of Work:
• Contact serving utility service planner(s) to facilitate utility application process between the Client and the serving utilities and provide electrical load information obtained by Client • Describe new utility services (electric, telephone, and CATV) on-site distribution and pathways to project based on information provided to us by the serving utilities during design • Site lighting design and control in conjunction with RRM • Title 24 lighting energy documentation forms as required for exterior lighting systems • Undergrounding of overhead utility services along alley behind the proposed property boundary.

Thoma will coordinate with serving utility providers, who will, in turn, provide their utility improvement drawings to the contractor as a “hand-out” package

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
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Qualifications:
• Excludes site demolition plan for existing structures (by others, if applicable, assumes clear site). • Assumes any site equipment specified by other consultants (e.g., signage, irrigation controller, motorized gates, lift stations) will be coordinated with Thoma and pertinent electrical requirements will be furnished to Thoma at the start of construction documents • All correspondence regarding utility application(s) will be through RRM for forwarding/processing with Client
• Utility company improvement design will be provided by each respective utility company. Thoma will endeavor to describe such work for bid purposes as it is available during the design process.

Utility company designs are subject to that company’s review and final approval and on their time frame
• It will be the responsibility of the Client and/or their contractor to obtain utility designs prior to construction. Construction of utility company improvements must be obtained directly from serving utility company for their construction documents, specifications, drawings, details, and notes
• Assumes utility services are readily available at project site. Excludes off-site utility coordination and design for extension of services to property
• Excludes final application for service, fees, excess wire charges, engineering retainers, etc., that may be required of Client by each utility. It will be Client’s responsibility to contact each of utility companies to obtain contracts and pay all fees associated with utility services to their project (it will be noted that any credit for construction of electric utility service can be affected by solar, wind, or other self-generation systems and reduce amount of projected revenue generated) • Excludes undergrounding and/or relocation of any existing utility services within property, through property or along property frontage or as required to accommodate project, unless explicitly included herein
• Excludes off-site (beyond property line) electrical and street lighting work • Excludes decorative landscape site lighting

Electrical scope of work includes the following:
• Power single line diagram and distribution system
• Electrical calculations (facility load, voltage drop, short circuit) as required • Device layout, circuiting, and panel schedules
• HVAC and plumbing equipment coordination with mechanical engineer • Power requirements for special electrically powered equipment (assuming complete load, voltage, connection type, location, and other pertinent information is given to us by RRM in a timely fashion for Thoma’s use)

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
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Qualifications:
• Excludes preparation of selective device coordination study unless otherwise expressly included herein. Assumes that if required, this engineering service shall be prepared by awarded contractor
• Excludes preparation of arc flash energy calculations and subsequent preparation of labels, etc., as required by NFPA 70E, unless expressly included herein. Assumes that if required, this engineering service will be prepared by awarded contractor • Excludes emergency generator and related emergency distribution system • Excludes lightning protection system design
• Design/specification of EV charger provisions are included to the extent required by CalGreen standards. RRM will provide locations for EV chargers prior to start of construction documents

Photovoltaic (PV) and Battery Energy Storage Systems (BESS) Renewable Energy Provisions • Performance specification of photovoltaic (PV) system interconnection requirements. Assumes that awarded contractor will provide both design and installation services (design/build) based upon performance criteria outlined on construction documents • Incorporation of PV system requirements into power single line diagram and distribution system based on operational set point (established in units of kW-DC) provided by prescriptive measures outlined in CA Title 24 per the 2022 California Energy Code

Qualifications:
• Assumes PV production setpoint based on prescriptive measures as outlined in California Energy Code
• Excludes battery energy storage systems design/specification, assumes not required based on building space/type/size
• Assumes that as defined in CA Title 24, Part 6, project will have sufficient roof space (or on auxiliary structure), such that solar panels may be physically accommodated on project site, and solar inverter and appurtenances may be located in mutually agreed upon space(s)

Lighting scope of work includes:
• Lighting design (interior and building-mounted exterior) and fixture schedule in conjunction with RRM
• Branch circuiting and lighting controls
• Title 24 Lighting Energy documentation forms as required for interior spaces

Qualifications:
• Excludes automatic interior lighting controls or other energy management controls beyond those required by the energy code
• Excludes custom lighting fixture design
• Excludes design required to obtain LEED points

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

Communications scope of work includes:
• Fire sprinkler monitoring system for sprinklered buildings (performance specification) • Voice/data box and conduit stubs (infrastructure specification, rough-in only) for cabling by Client’s vendor
• Cable TV outlets, connections, and prewire

Qualifications:
• Excludes design for Emergency Radio Responder Communications System (ERRCS) • Fire alarm system (or fire sprinkler monitoring system) will be a performance specification and deferred approval. Contractor will be responsible for complete shop drawing as required by authority having jurisdiction for separate approval/permit • Excludes telephone system specification (switch, instruments, accessories, active electronics, etc.) • Excludes active electronics for data distribution (routers, servers, etc.) • If Client has system standards/specifications (cable types, preferred manufacturers, etc.) that need to be incorporated into construction documents, they will be furnished prior to the start of construction documents
• Excludes signal systems not specifically listed above, including, but not limited to, security, access control, public address, intercom, paging, etc.
• Excludes specification of customer-owned telephone cabling between buildings (terminations and fusing) beyond the telephone utility Minimum Point of Entry (MPOE) • Excludes full coverage fire alarm and evacuation system

General scope of work includes:
• Site visit for field investigation to observe existing conditions during design (limited to one [1] site visit for approximately two [2] hours). Observation of existing conditions is limited to visual inspection only (i.e., no opening of pull box lids, no opening live panels, no removal of T-bar ceiling tiles, no removal of building construction, etc.). If Client or architect should desire field electrical staff for existing conditions investigation beyond that which can be observed visually, Thoma can provide those services upon request at time and materials rates published at the end of this proposal
• Electrical demolition information and/or demolition plan deemed necessary by Thoma • Consultant coordination:
o Drafting, assuming RRM provides Thoma with electronic drawing files that are satisfactory to Thoma’s needs. To incorporate RRM’s drawings more efficiently with Thoma’s. The following is requested:
 If RRM uses non-AutoCAD software, electronic files will be provided in .dxf format, not conversions to AutoCAD. Hardcopy of electronic files will be provided to ensure the accuracy

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
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 If RRM uses AutoCAD software, drawings in AutoCAD 2018 (or earlier compatible versions) or prior .dwg file format will be provided. If RRM uses non-AutoCAD software, drawings will be provided in .dxf file format, not conversions to AutoCAD.

Also, PDFs of files will be provided to ensure the accuracy  Before sending drawings, RRM is requested to freeze or turn off layers not pertinent to the electrical consultant. It is also requested that all external reference files be verified, bound, or included in the submittal
 All line types and colors should be set ‘By Layer’
 RRM is requested to use email, construction documents  When drawing files are available by FTP, it is RRM’s responsibility to alert Thoma of updates
• Electrical specifications (Standard AIA Format, 2004 Masterspec Division 26) • Details for construction to assist the electrical contractor and as deemed necessary by Thoma

Exclusions:
• Construction administration (to be performed hourly as necessary) • Commissioning of systems. Assumes a third-party (independent) commissioning agent will be retained
• Revising drawings to incorporate design changes proposed by “value engineering” (VE). VE revisions will be paid for as additional services and are subject to our approval prior to implementation
• Preparation of full electrical drawings in REVIT/BIM software (includes placing distribution equipment in model, if applicable, for coordination)
• Preparation of separate sets of construction documents • Statement of Probable Construction cost
• Site visits/reports during construction (hourly as needed) • Phasing of work
• LEED compliance documentation
• Coordination with electrical utility company and application for energy rebate programs • Field monitoring with Recording Ammeter to determine existing load and capacities (by Client or additional services if required to justify new added load) • Base plan revisions (other than minor changes resulting in consultant coordination) once authorized to proceed with construction documents and/or multiple base upgrades • Printing and plotting costs other than those required for our internal use • Site visits and travel expenses not included in this proposal • Structural calculations for equipment attachments to structure, concrete equipment pads, pole bases for site-specific soil conditions, etc. (by others if required) • Detailed cost comparisons between optional systems and/or systems life cycle cost analysis • Preparation of as-built drawings from contractor’s mark-up

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

• Lighting acceptance testing (and completion of forms required by Title 24) for lighting and control systems. Acceptance requirements and forms will be included in the electrical specifications and will be the responsibility of the installing contractor

Assumptions:
• Two (2) sets of construction documents for permit/bid as outlined above • All electrical installations will need to comply with current code requirements • Electronic files and other prints will be provided to us as needed/requested • Timely response from City, utility companies, consultants, vendors, and other suppliers of information required for electrical design. Thoma cannot be held responsible for delays based on lack of information required to be supplied by others • Catalog cut sheets with detailed electrical information will be provided prior to the start of design for all equipment requiring connection by the electrical contractor • Construction budget (overall and electrical/communications portion) will be available prior to the start of construction documents if design must meet a certain level of quality to stay within the budget

Subtask E.01: Design Development – Electrical
Based on the base files provided by RRM Architecture, the consultant will develop plans for the project's general electrical systems. These plans will be used to coordinate with our consultants and prepare for the construction document phase.

Deliverables:
• Attend up to one (1) design and coordination meeting
• Electrical design development drawing
• Coordinate the design with other disciplines

Fixed Fee:
• See fee summary (see footnote A)

Subtask E.02: Construction Documents – Electrical
Based on the completed design development package and design team feedback, Thoma will provide electrical design service for the project as described above.

Deliverables:
• Electrical construction documents as outlined above

Fixed Fee:
• See fee summary (see footnote A)

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

Subtask E.03: Permitting Services – Electrical
Thoma will submit the 100% construction documents to RRM Architecture to incorporate them into the submittal package, which will be submitted to the City Building Department for plan check review at the end of the construction document task. The consultant will respond to the plan check comments received in writing and prepare documentation to achieve permit-ready status. During this task, modification to the documents may also occur as a result of RRM’s in- house QA/QC process. The consultant will incorporate the City agency plan check and RRM in- house QA/QC into the 100% construction document set for the project bidding process.

Deliverables:
• Respond to plan check comments from City

Fixed Fee:
• See fee summary (see footnote A)

SERVICES AND/OR INFORMATION TO BE PROVIDED BY CLIENT
• Geotechnical engineering/current soils report/infiltration rates/pavement thickness recommendations
• Geotechnical plan review letter
• Recorded documents referenced on the title report that are limitations and exclusions to the property (e.g., public and private easements, covenants, conditions, and restrictions (CC&Rs), building limitations, etc.)
• Preliminary title report

LIMITATIONS OF SCOPE AND EXCLUSIONS
Please note that the tasks to be performed by the RRM team are limited purely to those outlined above. Substantive changes requested by the Client or changes in the Client’s program or direction that are inconsistent with prior approvals are subject to additional services fees.

Any additional services that RRM Design Group is asked to perform over and beyond those described above will be billed on a negotiated and Client-approved, fixed-fee, or hourly basis per the terms of the attached Exhibit A-1.

The following services or tasks are specifically excluded from the scope:
• Agency fees
• Scope of work beyond those noted above
• CTCAC compliance documents
• Construction administrative support services
• Bidding and negotiation services

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

• Structural observation services
• SARA analysis pr consulting services
• Fire protection engineering services
• Fire alarm design, deferred submittal
• Book specifications
• Interior design services
• Truss design and calculations, deferred submittal
• Photovoltaic solar design plans and permit, deferred submittal • Fire sprinkler plans and calculations, deferred submittal • Acoustic analysis and engineering
• Geotechnical reports
• QSP/QSD – site is less than an acre; therefore, it is assumed no SWPPP is required • Construction management and inspections
• Temporary shoring and/or supports to facilitate construction are assumed to be a means and methods of construction item provided by the contractor • Site elements and structures not specifically noted above may be included as an additional service
• Non-conventional foundations (e.g., mat slab, piles) These may be included as an additional service
• Non-standard wood stringer residential stairs. Standard 2x or single-ply LVL stairs with multiple stringers are included. Non-conventional stairs (steel stairs, stairs with precast treads, glulam/timber stairs, etc.) are not included
• More than one structural plan check agency. Note that plan review by a single agency is included. However, plan reviews by multiple structural review agencies would be considered an additional service. This exclusion also applies to peer reviews • Sound wall structural design around perimeter of site, currently not shown on the civil or site drawings
• Arboricultural services or tree protection plans of any kind • Phased plan sets
• Public art detailing and coordination
• Determining capacity of existing utilities (irrigation, power, etc.) • ALTA
• Traffic control plan – assumes the selected contractor will provide • Utility analysis – is assumed there is adequate capacity to service this development

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

TASK AND FEE SUMMARY

TASK DESCRIPTION FIXED FEE
(see footnote A)

T&M NTE
(see footnote B)
Task A: Architecture Services
A.01 Project Management, Meetings, and Coordination –
Architecture $ 15,000
A.02 Design Development (Building) - Architecture $ 32,000 A.03 Construction Documents (Building) – Architecture $ 68,000 A.04 Permitting Services (Building) – Architecture $ 9,900 A.05 Design Development and Construction Documents (Site and Trash Enclosures) – Architecture $ 5,500
A.06 Condition Compliance – Architecture $ 6,500
Task B: Land Use Planning Services
B.01 Condition Compliance – Architecture $ 19,950
Task C: Civil Engineering Services
C.01 Onsite Improvement Plan Package – Civil $ 19,000
C.02 Offsite Arneill Road and Alley Imp. Plans – Civil $ 11,500 C.03 Drainage Study – Hydrology and Hydraulics – Civil $ 8,000 C.04 Stormwater Management Plans – Civil $ 5,500
C.05 Operations and Maintenance Manual – Civil $ 3,000 C.06 Engineer’s Construction Cost Estimate – Civil $ 2,500 C.07 Project Coordination – Civil $ 2,500
Task L: Landscape Architecture Services
L.01 On-Site Construction Documents – Landscape $ 15,000 L.02 Meetings and Coordination – Landscape $ 2,500
L.03 Off-Site Construction Documents – Landscape $ 4,700 Task ST: Structural Engineering Services
ST.01 Structural Engineering Construction Documents –
Structural $ 17,000
ST.02 Trash Enclosures and Trellises – Structural $ 3,500 ST.03 Retaining/Site Walls – Structural $ 3,500
ST.04 Permitting Services – Structural $ 3,000

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

TASK DESCRIPTION FIXED FEE
(see footnote A)

T&M NTE
(see footnote B)
Task S: Surveying Services
S.01 Preliminary Lot Line Adjustment Map for Merger - Survey $ 5,500 S.02 LLA for Merger-Processing and Coordination – Survey $ 6,500 S.03 Final LLA for Merger – Survey $ 5,500
S.04 Record of Survey – Survey $ 12,500
S.05 Legal Description and Plats – Survey $ 4,500
Task M: Mechanical and Plumbing Engineering Services
M.01 Design Development – Mechanical and Plumbing $ 3,850 M.02 Construction Documents – Mechanical and Plumbing $ 8,250 M.03 Permitting Services – Mechanical and Plumbing $ 1,650 Task E: Electrical Engineering Services
E.01 Design Development – Electrical $ 6,450
E.02 Construction Documents – Electrical $ 12,155
E.03 Permitting Services – Electrical $ 1,815
Summary of Fees: $282,770 $43,950
ESTIMATED PROJECT TOTAL: $326,720

Fee Footnotes
A. Fixed fee tasks will be billed as the work progresses until the task is completed and the total amount stated in the contract for the task is invoiced.

B. Estimated fees for tasks shown as “Time and Materials - Not to Exceed" (T&M/NTE) establish the maximum that will be billed for each task. Amounts billed will reflect actual hours and will not exceed the maximum amount shown without prior approval by the Client.

Reimbursable Expenses
All expenses will be reimbursed pursuant to the rates, terms, and conditions in the attached Exhibit A-1.

EXHIBIT A-1: GENERAL PROVISIONS AND CONDITIONS
RRM Design Group and Client agree that Exhibit A-1 is hereby made part of this proposal.

Arneill Road Mixed-Use Affordable Housing Construction Documents Proposed Scope of Services
June 26, 2024

If you have any questions or require clarification of the scope of services, Exhibit A-1, or fees outlined above, please do not hesitate to call us. If this scope of services is acceptable, please sign below indicating mutual agreement of the terms of this proposal; return one set to RRM and retain one set for your records. Thank you again for this opportunity.

Sincerely,

RRM DESIGN GROUP

Darin Cabral, RA Scott Martin, AIA, LEED AP, CNU-A
Senior Project Manager Managing Partner
CA License No. C36308 CA License No. C32348

Attachment: Schedule
Exhibit A-1

The person signing and executing this contract for the Client represents and warrants that he or she is duly authorized and has the legal capacity and actual authority to bind the Client to every term, condition, and obligation of this contract and that all Client requirements have been fulfilled to provide such authority.

AUTHORIZATION TO PROCEED BY CLIENT REPRESENTATIVE:

Sign Date

Print Name, Title

Billing Email (Please identify the person’s name and email address to receive electronic invoices.)

Billing Address (if different from mailing address)

jmw\\EgnyteDrive\on-site\X-FILES\X-Files-1000\X1081-03-HS24-Arneill-Road-Mixed-Use-CDs\Proposal\Original-Docs\Proposal-Arneill-Rd-Mixed-Use-CDs-jmw-06- 26-24-Rev2.docx

Arneill Road Mixed-Use - Project Schedule - Draft

DESIGN DEVELOPMENT & CONSTRUCTION DOCUMENTS - BUILDING PLANS Authorization to Proceed (Via Fully Executed Agreement) Program Verification
Preparation of Design Development Package - Building Permit Client review of Design Development Package - Building Permit Preparation of Constrcution Documents Package - Building Permit Initial Submittal - Building Permit
Initial Plan Check by City (10 Bus Days)
Adressing Plan Check #1 Comments (3 wks)
Recheck of PC#1 By City and Prepation of PC#2 (5 Bus Days) Adressing Plan Check #2 Comments, If required (2 wks)
Recheck of PC#2 By City, if required (5 Bus Days)
Approval of Building Permit, if PC#3 is not required
Initial Submittal - Grading Permit
Initial Plan Check by Public Works (3 wks)
Adressing Plan Check #1 Comments (3 wks)
Recheck of PC#1 By Public Works and Prepation of PC#2 (2 wks) Adressing Plan Check #2 Comments, If required (2 wks)
Recheck of PC#2 By Public Works, if required (1 wk)
Approval of Grading Permit, if PC#3 is not required
Client meetings
Client Review
Submittal/Deliverable Date
City/Agency Action
RRM Action
Client Action
City or Agency Review/Action
Notes:

1. City durations are projections from the City. Timing is dependent on the City.

2. This schedule is based on a July 1st authorization to proceeed. This schedule will shift based on the actual date of the authorization to maintain the same projected timeframe. 20256/26/2024
DecemberJuly AugustJune September January
2024
October November

www.rrmdesign.com
a California corporation  Lenny Grant, Architect C26973  Jerry Michael, PE 36895, LS 6276  Jeff Ferber, LA 2844

www.rrmdesign.com
a California corporation  Lenny Grant, Architect C26973  Robert Camacho, PE 76597  Steve Webster, LS 7561  Jeff Ferber, LA 2844

revised 07/17
EXHIBIT A-1
General Provisions and Conditions

The following are the terms and conditions under which
RRM Design Group agrees to provide professional
services to Client. This Exhibit is intended to supplement the Prime Agreement to which it is attached, and
together with any other attached exhibits and/or
schedules shall comprise the complete agreement (the
"Agreement"). Capitalized terms not defined herein shall have the meaning ascribed to them in the Agreement.

In the event of an inconsistency between this Exhibit
and the Agreement, the terms and conditions of this
Exhibit shall govern.

EMPLOYEE RATES (HOURLY ). Unless otherwise
agreed in advance, the fees for professional services
performed by RRM Design Group shall be performed
on a time and materials basis at RRM Design Group's
then-current rates for such work. Schedule 1 attached
hereto and incorporated by this reference sets forth a
description of RRM Design Group's standard hourly
rates for its employees as of the date of this Agreement.

Hourly rates may vary according to employee
experience and proficiency. Hourly rates for expert
witness services or depositions shall be subject to a
premium of 2x the standard hourly rate. Overtime for
non-exempt employees, if requested by Client, shall be
charged at 1.25x the standard hourly rate.

SUBCONSULTANT EXPENSES. The fee for
subconsultants of RRM Design Group shall be actual
cost plus 10% to cover RRM Design Group's overhead
and administrative expenses. Typical subconsultants may include, but are not limited to:

Structural Engineer, Irrigation Consultant,
Geotechnical Consultant, Mechanical Engineer, Cost
Estimator, Archaeological Consultant, Electrical
Engineer, Soils Consultant, Traffic Consultant
RRM Design Group shall not be responsible or liable for subconsultants’ data, interpretations, and/or
recommendations.

REIMBURSABLE EXPENSES. Clients shall reimburse
RRM Design Group for all incidental expenses incurred
by RRM Design Group, or any subconsultant it may hire
to perform services for the Project, at actual cost plus 10% to cover its overhead and administrative expenses.

Reimbursable expenses shall include, but are not limited to, reproduction costs, postage, shipping and handling of drawings and documents, long distance communications,
fees paid to authorities having jurisdiction over the
Project, the expense of any additional insurance
requested by Client in excess of that normally carried
by RRM Design Group or by its subconsultants, travel
expenses (transportation/automobile/lodging/meals),
renderings, and models. Reimbursable automobile travel
mileage will be billed at the then-current IRS business standard mileage rate.

RRM DESIGN GROUP REPRODUCTIONS.

Photocopies shall be charged at a rate of $.20 per copy.

All other types of RRM Design Group reproductions
including, but not limited to, blueprinting, process
camera, typesetting, printing, and plotting, shall be billed at RRM Design Group's internal price sheet or, in the
case of work sent to outside vendors, at the local
vendor’s current rate plus 10% to cover RRM Design
Group's overhead and administrative expenses.

FEES AND PAYMENTS. Fees for employee rates,
subconsultant expenses, reimbursable expenses, and
RRM Design Group reproductions shall be billed to
Client on an "as-performed basis," unless otherwise
agreed by the parties in advance. PAYMENT SHALL BE
DUE AND PAYABLE UPON PRESENTATION. In
order to defray carrying charges resulting from delayed payments, a finance charge at 1.5% (or the maximum
rate allowed by law, whichever is less) per month shall be added to the unpaid balance after thirty (30) days
from the date of RRM Design Group’s invoice. RRM
Design Group, without any liability to Client, reserves the right to withhold services and work product
pending payment of Client's outstanding indebtedness or advance payment as required by RRM Design Group.

ADVANCE PAYMENT. RRM Design Group reserves
the right, from time to time, to require payment in
advance for work estimated to be done during a given
billing period.

COMMENCEMENT OF WORK. RRM Design Group’s
work will commence immediately upon receipt of
Client's retainer and/or a notice to proceed signed by
Client. If notice to proceed is delayed beyond thirty (30) days, it is understood that the terms and conditions of this Agreement are subject to revision.

TERMINATION OR SUSPENSION. Either party may
terminate or suspend this Agreement upon seven (7)
days prior written notice if the other party materially breaches or fails to perform any provision of this

Exhibit A-1

www.rrmdesign.com
a California corporation  Lenny Grant, Architect C26973  Robert Camacho, PE 76597  Steve Webster, LS 7561  Jeff Ferber, LA 2844

revised 07/17

Agreement and fails within seven (7) days after receipt of written notice from the non-breaching party to
commence, and continue, correction of such breach
with diligence and promptness. Failure of Client to make payments to RRM Design Group when due in
accordance with this Agreement shall constitute a
material breach of this Agreement and cause for
termination or, at RRM Design Group's option, cause
for suspension of performance of services. In the event of a suspension or termination of services as a result of Client's failure to pay, RRM Design Group shall have no further obligation or liability for loss or damage incurred by Client, including, but not limited to, damage caused by delay, loss of agency approvals, loss of financing, or interest expenses, because of such suspension or
termination of service. Before resuming services, RRM
Design Group shall be paid all sums due prior to
suspension and any expenses incurred in the
interruption and resumption of RRM Design Group's
services. RRM Design Group's fees for the remaining
services and the time schedules shall be adjusted
equitably by RRM Design Group.

Notwithstanding any provision to the contrary, RRM
Design Group shall be entitled to immediately, and
without notice, suspend the performance of any and all
its obligations pursuant to this Agreement if Client files a voluntary petition seeking relief under the United
States Bankruptcy Code or if there is an involuntary
petition filed against Client in the United States
Bankruptcy Court and that petition is not dismissed
within fifteen (15) days of its filing. Any suspension of services made pursuant to the provisions of this
paragraph shall continue until such time as this
Agreement had been fully and properly assumed in
accordance with the applicable provisions of the United States Bankruptcy Code and in compliance with the final order or judgment issued by the Bankruptcy Court. If
the suspension of services continues for a period in
excess of ninety (90) days, RRM Design Group shall
have the right to terminate all services pursuant to this Agreement.

ADDITIONAL SERVICES. Client agrees that if Client
requests services not specified in the scope of services described in this Agreement, Client will pay for all such additional services on a time and materials basis as extra services in accordance with the Employee Rates and
Subconsultant Expenses described above, and any other
provisions of this Agreement. Client agrees to
reimburse RRM Design Group at its then-current
standard rates for any unreimbursed costs it incurs to
comply with any request or subpoena by any attorney,
legal authority, agency, or court of law to provide
records, testimony, depositions, or any other form of
information related to any legal action involving Client in which RRM Design Group is not a named party.

ADDITIONAL DOCUMENTS. RRM Design Group
shall not be required to execute any document
subsequent to the signing of this Agreement that might
in any way, in the judgment of RRM Design Group,
breach RRM Design Group's contractual or legal
obligations or put at risk the availability or costs of its professional (if any) or general liability insurance.

LIMITATION OF LIABILITY. RRM Design Group’s
liability for damages arising from any claimed error,
omission or other professional negligence shall be
limited to $25,000 or the fee to be paid by Client for
the scope of work described in this agreement,
whichever is greater. At Client’s election, RRM Design
Group will waive this limitation of liability in
consideration of the payment by Client of the greater of $500.00 or 10% of the estimated (or agreed upon) cost
of the scope of work described in this Agreement. This
provision shall apply to all work performed by RRM
Design Group, and its employees, agents, retained
consultants, subconsultants, subcontractors, affiliates and representatives in connection with this Agreement,
whether or not the entire scope of such work is
described herein. Client’s fee for such waiver shall be payable in full within seven (7) days after execution of this agreement. Failure to remit payment within such
period shall render null and void Client’s election to
purchase such waiver of limitation. CLIENT’S

ELECTION TO PURCHASE A WAIVER OF

LIMITATION OF LIABILITY SHOULD BE INDICATED
BY INITIALING HERE: _______________.

THE PARTIES FURTHER AGREE THAT, TO THE

FULLEST EXTENT PERMITTED BY LAW, NEITHER

PARTY SHALL BE LIABLE TO THE OTHER FOR ANY

SPECIAL, INDIRECT, CONSEQUENTIAL OR
PUNITIVE DAMAGES.

INDEMNIFICATION. To the maximum extent
permissible by law, Client shall indemnify, defend, and hold harmless RRM Design Group and its officers,
directors, shareholders, partners, managers, members,
employees, agents, retained consultants, subconsultants, subcontractors, affiliates and representatives from and against any and all claims, demands, obligations, actions, suits, procedures, costs, expenses, damages, recoveries and deficiencies, injuries, liabilities or losses, including without limitation, interest, penalties, and reasonable attorneys' fees and costs, that arise from or relate to (i) the negligence, omissions, operations, or
misrepresentations of Client or Client's contractors or other consultants, their respective officers, directors,

Exhibit A-1

www.rrmdesign.com
a California corporation  Lenny Grant, Architect C26973  Robert Camacho, PE 76597  Steve Webster, LS 7561  Jeff Ferber, LA 2844

revised 07/17

shareholders, partners, managers, members, employees,
agents, affiliates and representatives with respect to the Project; or (ii) the default by Client hereunder excepting only those damages, liabilities or costs to the extent
caused by RRM Design Group’s negligent acts, errors or
omissions, or willful misconduct as determined by a
court of competent jurisdiction.

These indemnification provisions shall survive the
termination or expiration of this Agreement and shall
remain in full force and effect as long as permitted by applicable statutes of limitation.

INSURANCE. RRM Design Group shall obtain and
maintain until completion of the services liability,
property, and casualty insurance from a responsible
insurer having minimum limits of not less than
$1,000,000.00 for general liability and $1,000,000.00 for property and casualty losses for each occurrence and
workers' compensation insurance in the amount of the
statutory requirement. Client understands and
acknowledges that RRM Design Group is not obligated
to provide professional liability insurance.

TITLE. It is understood and agreed that all calculations, drawings, reports, specifications, documents, and data
developed for the Project, including drawings, reports, and data on any form of electronic media, developed for the Project (collectively, the "Project Materials") shall be and at all times remain the property of RRM Design
Group, who shall be deemed the author, and at all times shall retain all common law, statutory law, and other
rights, including copyrights, whether or not the Project is completed. Client agrees to not transfer to others,
use, or permit any other person to use the Project
Materials, in whole or in part, for any purpose or
project other than the Project, without the prior
written consent of RRM Design Group, which may be
withheld in RRM Design Group's discretion. Client
further agrees to waive all claims against RRM Design
Group resulting in any way from any unauthorized
changes or reuse of the Project Materials for any other project by anyone other than RRM Design Group. Upon
request and payment of all costs involved, Client is
entitled to a copy of all final plans and specifications for use in connection with the Project for which the plans
and specifications have been prepared. Client
acknowledges that its right to utilize final plans and
specifications and the services of RRM Design Group
pursuant to this Agreement will continue only so long as Client is not in default, pursuant to the terms and
conditions of this Agreement, and Client has performed
all of its obligations under this Agreement.

CLIENT RESPONSIBILITIES. Concurrent with the
execution of the Agreement, Client shall provide RRM
Design Group in writing with full information including a program setting forth Client’s design objectives,
constraints, and construction budget criteria as
applicable.

In addition, Client shall provide all information it has access to that relates to the site and the Project that may in any way bear upon the services of RRM Design
Group hereunder, including but not limited to, a legal
description of the site, a recent site survey, a site plan, the location of utilities and underground structures at the site, previous technical reports, and any previous
environmental assessments and/or audits.

At its sole expense, Client shall obtain all necessary
authorizations and permits to allow RRM Design Group
to have access to the site at reasonable times
throughout its performance of this Agreement. RRM
Design Group will take reasonable precautions to
minimize damage to the site, but unavoidable damage or
alteration may occur and Client agrees to assume sole
responsibility for the same. Client agrees to assume sole responsibility for damages due to RRM Design Group’s
interference with subterranean structures, such as
pipes, tanks, and utility lines, that are not correctly shown on the documents provided to RRM Design
Group by Client or any third party.

Client further agrees that to the extent work on an
existing site or facility requires RRM Design Group to
make certain assumptions regarding existing conditions, and because some of these assumptions may not be
verifiable without expending additional sums of money
or destroying otherwise adequate or serviceable
portion of the job site or facility, RRM Design Group
may not be able to obtain complete information about
existing conditions. To the maximum extent permissible
by law, Client shall indemnify, defend and hold harmless RRM Design Group and its officers, directors,
shareholders, partners, managers, members, employees,
agents, retained consultants, subconsultants,
subcontractors, affiliates and representatives from and against any and all claims, demands, obligations, actions, suits, procedures, costs, expenses, damages, recoveries and deficiencies, injuries, liabilities or losses, including without limitation, interest, penalties, and reasonable attorneys' fees and costs, that arise from or relate to site conditions of which RRM Design Group has not
been adequately informed.

Client shall furnish all legal, accounting, and insurance counseling services as may be necessary at any time for the Project, including auditing services Client may

Exhibit A-1

www.rrmdesign.com
a California corporation  Lenny Grant, Architect C26973  Robert Camacho, PE 76597  Steve Webster, LS 7561  Jeff Ferber, LA 2844

revised 07/17

require to verify the contractor’s applications for
payment or to ascertain how or for what purposes the
contractor uses the moneys paid by Client. The
information above shall be furnished at Client’s expense and RRM Design Group shall be entitled to rely upon
the accuracy and completeness thereof.

If Client observes or otherwise becomes aware of any
fault or defect in the Project or nonconformance with
this Agreement, prompt written notice shall be given by Client to RRM Design Group.

Client shall furnish information and shall review RRM
Design Group work and provide decisions as
expeditiously as necessary for the orderly progress of
the Project and of RRM Design Group’s services.

Client understands and acknowledges that if the scope
of services includes RRM Design Group's assistance in
applying for governmental permits or approvals, RRM
Design Group's assistance shall not constitute a
representation, warranty, or guaranty that such permits or approvals will be acted upon favorably by any
governmental agency or be the only permits or
approvals required for the Project.

STANDARD OF PERFORMANCE. The standard of
care for all professional and related services performed or furnished by RRM Design Group under this
Agreement shall be in accordance with generally
accepted professional practice in the same or similar
localities at the time the services are performed. RRM
Design Group makes no warranties, express or implied,
under this Agreement or otherwise in connection with
RRM Design Group's services. Client acknowledges that
changes to this Project inevitably will be required as a result of minor omissions, ambiguities, or
inconsistencies in the plans and specifications, and
therefore Client agrees to make no claim against RRM
Design Group with respect to claims by the Project's
contractors or others as a result of such omissions,
ambiguities, or inconsistencies.

OPINION OF PROBABLE COST. Any evaluation of
Client's budget for the Project, preliminary estimates or updated estimates of probable cost prepared by RRM
Design Group represent RRM Design Group's opinion
as an experienced and qualified professional generally
familiar with the industry. It is recognized, however, that neither RRM Design Group nor Client has control over
the cost of labor, materials, equipment, or services
provided by others or over competitive bidding, market, or negotiating conditions. Accordingly, RRM Design
Group cannot and does not warrant or represent that
bids or negotiated prices will not vary from Client's
budget for the Project or any estimate or evaluation
prepared or agreed to by RRM Design Group.

HAZARDOUS ENVIRONMENTAL CONDITION.

Client acknowledges that RRM Design Group's scope of
services for this Project does not include any services related in any way to asbestos, PCB's, petroleum and/or hazardous or toxic materials (collectively, "Hazardous
Materials"). Should RRM Design Group or any other
party encounter any Hazardous Materials on the job
site, or should it in any other way become known that
Hazardous Materials are present or may be present on
the job site or any adjacent or nearby areas which may
affect RRM Design Group's services, RRM Design
Group may, at its option, suspend or terminate work on
the Project until Client: (i) retains a qualified contractor to abate and/or remove the Hazardous Materials; and
(ii) warrants that the job site is free from any Hazardous Materials and is in full compliance with applicable laws and regulations. If no such action is taken by Client,
RRM Design Group may terminate the Agreement. To
the maximum extent permissible by law, Client further
agrees to indemnify, defend and hold harmless RRM
Design Group, its officers, directors, shareholders,
partners, managers, members, employees, agents,
retained consultants, subconsultants, subcontractors,
affiliates and representatives from and against any and all claims, demands, obligations, actions, suits, procedures, costs, expenses, damages, recoveries and deficiencies,
injuries, liabilities or losses, including without limitation, interest, penalties, and reasonable attorneys' fees and costs, that arise from or relate to any Hazardous
Materials-related claims that may be brought by third
parties.

ARBITRATION. Any controversy arising out of or
pertaining to this contract, or its scope, interpretation, application, enforcement, or alleged breach, shall be
resolved through binding arbitration. Unl ess otherwise agreed by the parties, the arbitration shall be conducted in the County of San Luis Obispo, California, before a
neutral arbitrator who is either a retired judge or an
attorney licensed in California with a minimum of ten
years’ litigation experience. The arbitration proceedings shall be conducted in accordance with the rules of
California Code of Civil Procedure §§ 1280 through
1294.2 and any successor provisions thereto, or any
other rules the parties mutually agreed upon in writing.

Any award of the arbitrator may be entered as a
judgment in any court having jurisdiction. The parties understand that the results of the arbitration shall be binding upon them, and that they are waiving their rights to a trial by jury.

Exhibit A-1

www.rrmdesign.com
a California corporation  Lenny Grant, Architect C26973  Robert Camacho, PE 76597  Steve Webster, LS 7561  Jeff Ferber, LA 2844

revised 07/17

Either party may demand arbitration of any dispute by
providing the other party with written notice of the claim, the basis therefor, and the name of a proposed arbitrator.

Within ten (10) days of receipt of notice of a demand for arbitration, the recipient of said notice shal l provide written notice to the other party of its response to said claim, the basis therefor, and either accepting the
proposed arbitrator or providing the name of an
alternative arbitrator. If the parties cannot mutually agree on a proposed arbitrator, either party may apply to the superior court for appointment of an arbitrator.

The parties shall share equally all initial costs of
arbitration. The prevailing party shall be entitled to
reimbursement of attorneys’ fees, costs, and
expenses incurred in connection with the arbitration.

LIENS. This Agreement shall not be construed to alter, affect, or waive any design professional's lien, mechanic's lien, or stop notice right which RRM Design Group may
have for the performance of services pursuant to this
Agreement. Concurrent with Client's execution of the
Agreement and from time to time thereafter as
appropriate, Client shall provide in writing to RRM
Design Group (i) the present name and address of the
record owner of the property upon which the Project is
located; (ii) the name and address of any and all lenders who may loan money on the Project and/or who are
entitled to receive a preliminary notice.

SUCCESSORS AND ASSIGNS. All of the terms,
conditions, and provisions of this Agreement shall inure to the benefit of and be binding upon Client, RRM
Design Group, and their respective successors and
assigns provided, however, that no assignment of this
Agreement shall be made without the written consent
of the parties to this Agreement.

FORCE MAJEURE. RRM Design Group is not
responsible, and shall not be deemed in default, for
delay caused by activities or factors beyond RRM Design Group's reasonable control, including, but not limited
to, delays by reason of strikes, lockouts, work
slowdowns or stoppages, accidents, acts of God, failure of Client to furnish timely information or to approve or disapprove of RRM Design Group's services promptly,
or faulty performance by Client or other contractors or governmental agencies. To the extent such delays cause
RRM Design Group to perform extra services, such
services shall be paid for solely by Client in accordance with the terms of this Agreement.

OTHER PROVISIONS. This Agreement together with
the Prime Agreement represents the entire agreement
between RRM Design Group and Client and supersedes
all prior negotiations, representations, or agreements, either written or oral. This Agreement may be amended
only by written instrument signed by both RRM Design
Group and Client. All rights and remedies conferred
under this Agreement or by any other instrument or
law shall be cumulative and may be exercised singularly or concurrently. Failure by either party to enforce any contract term shall not be deemed a waiver of future
enforcement of that or any other term. If any term,
provision, covenant or condition of this Agreement, or
the application thereof to any person, place or
circumstance, shall be held to be invalid, unenforceable or void, the remainder of this Agreement and such
term, provision, covenant or condition as applied to
other persons, places and circumstances shall remain in full force and effect. Any notice, request, authorization, direction, or other communication under this
Agreement shall be given in writing and delivered in
person or by certified or first-class United States mail, properly addressed and stamped with the required
postage to the intended recipient. The parties agree that they will execute such other instruments and
documents as are or may become necessary or
convenient to carry out the intent and purposes of this Agreement. All pronouns and any variations thereof
shall be deemed to refer to the masculine, feminine or
neuter, singular or plural, as the identity of the person, persons or entities may require. All headings in this
Agreement are inserted only for convenience and ease
of reference, and are not to be considered in the
construction or interpretation of any provision of this Agreement. Each individual executing this Agreement on
behalf of a party hereto, by his or her signature,
represents that he or she maintains full authority on
behalf of the applicable party to execute this
Agreement, and thereby bind the applicable party to all covenants, duties and obligations contained herein. This Agreement shall be construed as a whole, according to
its fair meaning, and not in favor of or against any party.

By way of example and not limitation, this Agreement
shall not be construed against the party responsible for any language in this Agreement. The failure of either
party, whether purposeful or otherwise, to exercise in
any instance any right, power or privilege under this
Agreement or under law shall not constitute a waiver of any other right, power or privilege, nor of the same
right, power or privilege in any other instance. Any
waiver by RRM Design Group must be in writing and
signed by an authorized representative of RRM Design
Group. Time is agreed to be of the essence with respect to this Agreement.

EXHIBIT A-1 SCHEDULE 1
Bill Rate Ranges
Subject to change effective March 1st each year

ARCHITECTURE SURVEYING
Intern 54$ - 91$ Survey Technician I 75$ 109$ Designer I 81$ - 109$ Survey Technician II 87$ 128$ Designer II 88$ 130$ Survey Technician III 99$ 170$ Designer III 105$ - 167$ Party Chief 103$ 167$ Job Captain 105$ - 167$ Senior Party Chief 129$ 201$ Architect 111$ - 170$ Land Surveyor 129$ 189$ Project Designer 123$ - 193$ Senior Land Surveyor 152$ 232$ Project Manager 128$ - 207$ Supervisor of Surveying 164$ 240$ Project Architect 123$ - 193$ Manager of Surveying 175$ 259$ Senior Designer 150$ - 242$ INTERIOR DESIGN
Senior Architect 150$ - 256$ Designer I 72$ - 109$ Senior Project Manager 153$ - 263$ Designer II 88$ - 133$ Associate Manager of Architecture 159$ - 245$ Interior Designer I 95$ - 140$ Design Director 179$ - 301$ Interior Designer II 105$ - 168$ Manager of Architecture 185$ - 301$ Interior Designer III 125$ - 189$ Director of Architecture 197$ - 322$ Senior Interior Designer 135$ - 210$ Principal 204$ - 368$ LANDSCAPE ARCHITECTURE
Managing Partner 220$ - 442$ Intern 54$ - 91$ ENGINEERING Assistant Designer 81$ - 112$
CIVIL ENGINEERING Associate Designer 89$ - 137$
Construction Inspector 100$ - 188$ Designer 102$ - 150$ Designer I 75$ - 105$ Senior Designer 116$ - 175$ Designer II 85$ - 135$ Landscape Architect 105$ - 158$ Associate Engineer 126$ - 186$ Senior Landscape Architect 128$ - 188$ Senior Associate Engineer 143$ - 232$ Principal Landscape Architect 153$ - 252$ Engineer I 103$ - 155$ Design Director (Landscape) 153$ - 256$ Engineer II 116$ - 182$ Manager of Landscape Architecture 162$ - 259$ Project Engineer 139$ - 205$ Principal 204$ - 368$ Senior Project Engineer 156$ - 256$ Managing Partner 220$ - 442$ Project Manager 172$ - 271$ PLANNING
Manager of Engineering Services 195$ - 309$ Intern 54$ - 91$ Principal 204$ - 368$ GIS Specialist 80$ - 165$ Managing Partner 220$ - 442$ Senior GIS Specialist 105$ - 200$ STRUCTURAL ENGINEERING Assistant Planner 96$ - 139$ Designer I 75$ - 120$ Associate Planner 114$ - 182$ Designer II 87$ - 136$ Urban Designer 114$ - 182$ Designer III 102$ - 150$ Senior Planner 145$ - 222$ Senior Designer 122$ - 197$ Senior Urban Designer 145$ - 222$ Engineer I 99$ - 146$ Supervisor of Planning and Urban Design 152$ - 229$ Engineer II 117$ - 182$ Principal Planner 177$ - 270$ Project Engineer 139$ - 205$ Manager of Planning 190$ - 284$ Senior Project Engineer 156$ - 255$ Principal 204$ - 368$ Project Manager 166$ - 263$ Managing Partner 220$ - 442$ Manager of Engineering Services 189$ - 301$ CORPORATE SERVICES Principal 204$ - 368$ File Clerk/Administrative Support 60$ - 88$ Managing Partner 220$ - 442$ Receptionist 60$ - 91$ SURVEYING (Crew Rates) Administrative Assistant 65$ - 105$ REGULAR Administrative Coordinator 81$ - 140$
One person w/ GPS or Robotic Workstation 170$ - 225$ Office Coordinator 81$ - 140$ Two person 230$ - 380$ Office Manager 116$ - 175$ Three person 310$ - 485$ Marketing Assistant 60$ - 91$ PREVAILING WAGE Marketing Coordinator 75$ - 126$
One person w/ GPS or Robotic Workstation 260$ - 360$ Marketing Specialist 101$ - 168$ Two person 325$ - 370$ Senior Marketing Specialist 116$ - 203$ Three person 410$ - 595$ Business Development & Pursuits Supervisor 117$ - 210$ Marketing Manager 137$ - 256$
CEO 276$ - 546$
Rev 3/1/2024

Agreement 2018-16B, RRM
Agreement_2018-16B__RRM.pdf
978dbb75d9d25fb79d7c0334e0c06d42cbd4aa3a

MM / DD / YYYY
Signed
08 / 20 / 2024
14:57:10 UTC
Sent for signature to Greg Ramirez
([email protected]) and Kristy Buxkemper
([email protected]) from
[email protected]
IP: 47.176.217.204
08 / 20 / 2024
16:50:14 UTC
Viewed by Greg Ramirez ([email protected])
IP: 47.176.217.204
08 / 20 / 2024
16:50:41 UTC
Signed by Greg Ramirez ([email protected])
IP: 47.176.217.204
08 / 20 / 2024
20:05:10 UTC
Viewed by Kristy Buxkemper ([email protected]) IP: 24.199.6.150
08 / 20 / 2024
20:05:28 UTC
Signed by Kristy Buxkemper ([email protected]) IP: 24.199.6.150
The document has been completed.
08 / 20 / 2024
20:05:28 UTC