Camarillo City Council
August 13, 2025

City of Camarillo,
601 Carmen Drive, Camarillo CA, 93010
Camarillo Area Transit, Agency Safety Plan
Adopted November 4, 2020
Revised August 13, 2025

Designated Accountable Executive

City of Camarillo, Director of Public Works, Date
David Klotzle

Contents
Definitions ....................................................................................................................... 3 Section 1 Transit Agency Information.............................................................................. 6 Subsection 1.1 Accountable Executive ........................................................................... 6 Subsection 1.2 Chief Safety Officer................................................................................. 6 Section 2 Plan Development, Approval, and Updates ..................................................... 6 Subsection 2.1 Drafting the Plan ..................................................................................... 7 Subsection 2.2 Signature by the Accountable Executive and Approval by the Board ..... 7 Subsection 2.3 Certification of Compliance ..................................................................... 7 Subsection 2.4 Plan Review and Updates ...................................................................... 7 Section 3 Safety Performance Targets (SPTs) ............................................................... 8 Subsection 3.1 Target Development ............................................................................... 8 Section 4 Overview of the Agency’s Safety Management Systems (SMS) ..................... 9 Section 5 Safety Management Policy .............................................................................. 9 Subsection 5.1 Safety Management Policy Statement .................................................... 9 Subsection 5.2 Safety Management Policy Communication ......................................... 10 Subsection 5.3 Employee Safety Reporting Program ................................................... 10 Subsection 5.4 SMS Authorities, Accountabilities, and Responsibilities ....................... 12 Subsection 5.4.1 Accountable Executive ...................................................................... 12 Subsection 5.4.2 Chief Safety Officer............................................................................ 12 Subsection 5.4.3 Agency Leadership and Executive Management ............................... 13 Subsection 5.4.4 Key Staff ............................................................................................ 13 Section 6 Safety Risk Management (SRM) ................................................................... 14 Subsection 6.1 Safety Hazard Identification .................................................................. 14 Subsection 6.2 Safety Risk Assessment ....................................................................... 15 Subsection 6.3 Safety Risk Mitigation ........................................................................... 17 Section 7 Safety Assurance .......................................................................................... 18 Subsection 7.1 Safety Performance Monitoring and Measurement .............................. 18 Section 8 Safety Promotion ........................................................................................... 19 Subsection 8.1 Safety Communication………………………………………………………20 Section 9 Documentation .............................................................................................. 21 Appendix I – Resolution ................................................................................................ 22 Appendix II – City of Camarillo IIPP…………………………………………………..……...24 Appendix III – RTW Management Inc. Safety Plan………...……………………….……. 34 CAT Agency Safety Plan

Definitions
Accident means an Event that involves any of the following: a loss of life; a report of a serious injury to a person; a collision of public transportation vehicles; an evacuation for life safety reasons.

Accountable Executive means the single, identifiable person who has ultimate responsibility for carrying out the Public Transportation Agency Safety Plan of the Agency; responsibility for carrying out the Agency’s Transit Asset Management Plan; and control or direction over the human and capital resources needed to develop and maintain both the Agency’s Public Transportation Agency Safety Plan, in accordance with 49 U.S.C. § 5329(d), and the Agency’s Transit Asset Management Plan in accordance with 49 U.S.C. § 5326.

Agency or Transit Agency means City of Camarillo.

Caltrans means the California Department of Transportation.

Camarillo Area Transit means the name that the City of Camarillo operates transit services under.

Chief Safety Officer means the adequately trained individual who has responsibility for safety and reports directly to the Transit Agency’s chief executive officer.

City Council means governing body of City of Camarillo.

CFR means Code of Federal Regulations.

Event means any Accident, Incident, or Occurrence.

FTA means the Federal Transit Administration, an operating administration within the United States Department of Transportation.

Hazard means any real or potential condition that can cause injury, illness, or death, damage to or loss of the facilities, equipment, rolling stock, or infrastructure of the system, or damage to the environment.

Incident means an Event that involves any of the following: a personal injury that is not a serious injury, one or more injuries requiring medical transport, or damage to facilities, equipment, rolling stock, or infrastructure that disrupts the operations of the T ransit Agency.

Investigation means the process of determining the causal and contributing factors of an accident, incident, or hazard, for the purpose of preventing recurrence and mitigating risk.

National Public Transportation Safety Plan means the plan to improve the safety of all public transportation systems that receive federal financial assistance under 49 U.S.C.

Chapter 53.

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Occurrence means an Event without any personal injury in which any damage to facilities, equipment, rolling stock, or infrastructure does not disrupt the operations of the Transit Agency.

Part 673 means 49 CFR (Code of Federal Regulations) Part 673.

Performance Measure means an expression based on a quantifiable indicator of performance or condition that is used to establish targets and to assess progress toward meeting the established targets.

Performance target means a quantifiable level of performance or condition, expressed as a value for the measure, to be achieved within a time period required by the Federal Transit Administration (FTA).

Risk means the composite of predicted severity and likelihood of the potential effect of a hazard.

Risk mitigation means a method or methods to eliminate or reduce the effects of hazards.

Safety Assurance means processes within the Transit Agency’s Safety Management Systems that function to ensure the implementation and effectiveness of safety risk mitigation, and to ensure that the Transit Agency meets or exceeds its safety objectives through the collection, analysis, and assessment of information.

Safety Management Policy means the Transit Agency’s documented commitment to safety, which defines the Transit Agency’s safety objectives and the accountabilities and responsibilities of its employees in regard to safety.

Safety Management Systems (SMS) means the formal, top- down, organization- wide approach to managing safety risk and assuring the effectiveness of a Transit Agency’s safety risk mitigation. SMS includes systematic procedures, practices, and policies for managing risks and hazards.

Safety Performance Target (SPT) means a Performance Target related to safety management activities.

Safety Promotion means a combination of training and communication of safety information to support SMS as applied to the Transit Agency’s public transportation system.

Safety Risk Assessment (SRA) means the formal activity whereby the Transit Agency determines Safety Risk Management priorities by establishing the significance or value of its safety risks.

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Safety Risk Management (SRM) means a process within the Transit Agency’s Public Transportation Agency Safety Plan for identifying hazards and analyzing, assessing, and mitigating safety risk.

Serious injury means any injury which: (1) requires hospitalization for more than 48 hours, commencing within seven days from the date the injury was received, (2) results in a fracture of any bone (except simple fractures of fingers, toes, or noses), (3) causes severe hemorrhages, nerve, muscle, or tendon damage; (4) involves any internal organ, or (5) involves second or third- degree burns, or any burns affecting more than five percent of the body surface.

State of Good Repair (SGR) means the condition in which a capital asset is able to operate at a full level of performance.

Transit Asset Management Plan means the strategic and systematic practice of procuring, operating, inspecting, maintaining, rehabilitating, and replacing transit capital assets to manage their performance, risks, and costs over their life cycles, for the purpose of providing safe, cos t-effective, and reliable public transportation, as required by 49 U.S.C. 5326 and 49 CFR part 625.

U.S.C. means United States Code.

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Section 1 Transit Agency Information
City of Camarillo is a municipal authority formed by the Municipal Authorities Act of 1945 etc., which operates fixed route and demand response transit services within Ventura County. The City of Camarillo purchases transportation services from RTW Management, Inc (RTW). The City of Camarillo is a subrecipient of Section 5307 funds. The City of Camarillo does not provide transportation services on behalf of another entity.

Subsection 1.1 Accountable Executive
The City of Camarillo’s Accountable Executive is Dave Klotzle, the Director of Public Works. The Director of Public Works is the single, identifiable person who has ultimate responsibility for carrying out this Agency Safety Plan and the City of Camarillo’s Transit Asset Management (TAM) Plan, and control or direction over the human and capital resources needed to develop and maintain both this Plan and the TAM Plan.

The Director of Public Works is accountable for ensuring that the Agency’s Safety Management Systems (SMS) is effectively implemented throughout the Agency’s public transportation system. The Director of Public Works is accountable for ensuring action is taken, as necessary, to address substandard performance in the Agency’s SMS. The Director of Public Works may delegate specific responsibilities, but the ultimate accountability for the Transit Agency’s safety performance cannot be delegated and always rests with the Director of Public Works.

Subsection 1.2 Chief Safety Officer
The Director of Public Works designates the Public Works Administrator, Shaun Kroes as the City of Camarillo’s Chief Safety Officer who has the authority and responsibility for day-to-day implementation and operation of the Agency’s SMS. The Chief Safety Officer holds a direct line of reporting to the Accountable Executive and has a strong working relationship with the operations and asset management functions within the City of Camarillo.

Section 2 Plan Development, Approval, and Updates
Caltrans developed the contents of this plan to meet requirements specified in 49 CFR Part 673 and comply with Part 673.11(d) regarding Caltrans’ responsibility to develop an ASP on behalf of any small public transportation provider that is located in California. This Plan is based on the four (4) principles or pillars of the Safety Management Systems (SMS). SMS is defined as the formal, top-down, organization-wide, data-driven approach to managing safety risk and assuring the effectiveness of safety mitigations. It includes systematic policies, procedures, and practices for the management of safety risk. The four principles or pillars of SMS are: (1) Safety Management Policy; (2) Safety Risk Management; (3) Safety Assurance; and (4) Safety Promotion.

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bsection 2.1 Drafting the Plan
Caltrans drafted this Plan, thus meeting the requirements of 49 CFR Part 673.11(d). FTA will oversee compliance with the requirements of Part 673 through the existing Triennial Review processes.

Shoul
d the City of Camarillo no longer meet the definition of a small public transportation provider or choose to opt-out, within one year from the date of notifying the State of this development it will draft and certify its own plan compliant with requirements of systems operating greater than 100 vehicles.

Subs
ection 2.2 Signature by the Accountable Executive and Approval by the Board
Pursuant to 49 CFR Part 673.11 (a)(1), this Agency Safety Plan and subsequent updates must be signed by the Accountable Executive and approved by City of Camarillo’s City Council. Documentation of City Council Resolution for adoption and approval is found in Appendix I.

Subs
ection 2.3 Certification of Compliance
Pursuant to 49 CFR Parts 673.13(a) and 673.13(b), Caltrans shall certify that it has established this Agency Safety Plan, meeting the requirements of 49 CFR Part 673 by July 20, 2020, and will certify its compliance with 49 CFR Part 673 on an annual basis.

FTA does not require this plan to be submitted to FTA. Instead, Caltrans will certify that it has established this Safety Plan, which fulfills the requirements under Part 673. FTA annually amends and issues the list of Certifications and Assurances. Caltrans will review such guidance for incorporation into the safety program as necessary.

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bsection 2.4 Plan Review and Updates
City of Camarillo updates this Safety Plan when information, processes or activities change within the Agency and/or when Part 673 undergoes significant changes, or annually, whichever comes sooner. As the City of Camarillo collects data through its Safety Risk Management and Safety Assurance processes, shared with Caltrans as described in subsection 3.1 below, Caltrans will evaluate its safety performance targets (SPTs) to determine whether they need to be changed, as well.

Th
is Plan will be jointly reviewed and updated by the Chief Safety Officer, the Contracted Safety Manager, with the assistance of subject matter experts and in cooperation with frontline transit worker representatives , each March. If any changes to the plan are recommended the Accountable Executive will present them to City Council for approval.

An updated copy of the ASP can be found on city website: PUBLIC TRANSPORTATION Thi
s Plan may need to be reviewed and updated more frequently based on the following:
• We determine our approach to mitigating safety deficiencies is ineffective; CAT Agency Safety Plan

• We make significant changes to service delivery;
• We introduce new processes or procedures that may impact safety; • We change or re-prioritize resources available to support SMS; • We identify deficiencies in the SMS and the agency’s performance against its safety performance targets;
• We significantly change our organizational structure.

Section 3 Safety Performance Targets (SPTs)

Subsection 3.1 Target Development
Caltrans includes SPTs in this Safety Plan. These targets are specific numerical targets set by Caltrans and based on the safety Performance Measures established by FTA in the National Public Transportation Safety Plan. In the most recent version, the 2017 NSP3, FTA adopted four initial safety Performance Measures: (1) Fatalities, (2) Injuries, (3) Safety Events, and (4) System Reliability.

Caltrans developed safety performance targets that it will review and update annually. The specific safety performance targets are based on the safety performance measures established under the National Public Transportation Safety Plan and the safety performance goals set by Caltrans based on the past three (3) Calendar years of data.

The Safety Performance Targets for the City of Camarillo for the year 2020 is expected to stay within 1% +/ - of previous three years data pertaining to fatalities, injuries, safety events, and system reliability.

FTA requires the Caltrans to coordinate with FTA Region 9 and the Metropolitan Planning Organization (MPO) , Southern California Association of Governments (SCAG), to the maximum extent practicable. Pursuant to 49 CFR Part 673.15(a), Caltrans will make safety performance targets available to SCAG to aid in the planning process upon certification of this plan. Additionally, City of Camarillo will transmit performance data against the safety performance targets to Caltrans and SCAG on an annual basis.

Caltrans will conduct coordination meetings with the Metropolitan Planning Organization(s) (MPO)
– SCAG in the selection of State and MPO safety performance targets.

Mode of
Transit Service Fatalities Injuries
Collision

Assault
Safety
Events
System
Reliability
Fixed Route Integer Target 0 0 0 0 0 33,419
Fixed Route Target per
Vehicle Revenue Mile 0 0 0 0 0 33,419
Demand Response Integer
Target 0 0 0 0 0 81,015
Demand Response Target
per Vehicle Revenue Mile 0 0 0 0 0 81,015

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Section 4 Overview of the Agency’s Safety Management Systems (SMS) SMS is a comprehensive, collaborative approach that brings management and labor together to build on the transit industry’s existing safety foundation to control risk better, detect and correct safety problems earlier, share and analyze safety data more effectively, and measure safety performance more carefully. The City of Camarillo’s SMS focuses on applying resources to risk and is based on ensuring that the City of Camarillo has the organizational infrastructure to support decision-making at all levels regarding the assignment of resources. Some key parts of City of Camarillo’s SMS include:
• Defined roles and responsibilities;
• Strong executive safety leadership;
• Formal safety accountabilities and communication;
• Effective policies and procedures; and
• Active employee involvement

Furthermore, the City of Camarillo’s SMS have four distinct components, which are discussed in subsequent sections to this Safety Plan:
• Safety Policy
• Safety Risk Management
• Safety Assurance
• Safety Promotion

Section 5 Safety Management Policy
The first component of the City of Camarillo’s SMS is the Safety Management Policy, which is the foundation of the City of Camarillo’s safety management system. It clearly states the organization’s safety objectives and sets forth the policies, procedures, and organizational structures necessary to accomplish the safety objectives. The Safety Management Policy clearly defines management and employee responsibilities for safety throughout the organization. It also ensures that management is actively engaged in the oversight of the system’s safety performance by requiring regular review of the Safety Management Policy, budget and program by the designated Accountable Executive.

Subsection 5.1 Safety Management Policy Statement
Safety is a core value within the City of Camarillo, and managing safety is a core business function. The City of Camarillo will develop, implement, maintain, and continuously improve processes to ensure the safety of our customers, employees, and the public. The City of Camarillo’s overall safety objective is to proactively manage safety hazards and their associated safety risk, with the intent of eliminating unacceptable safety risk in our transit operations.

The City of Camarillo will:
• Clearly, and continuously explain to all staff , including contracted staff, that everyone working within Camarillo Area Transit must take part and be responsible and accountable for the development and operation of the Safety Management System (SMS).

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• Work continuously with the contracted S afety Manager to minimize safety risks.

Work to comply with and, wherever possible, exceed legislative and regulatory requirements and standards for passengers and employees. • Work to ensure that all employees and frontline transit workers are provided appropriate safety information and training, are competent in safety matters, and assigned tasks commensurate with duties and skills.
• Reaffirm that responsibility for making our operations safer for everyone lies with all employees – from executive management to frontline employees. Each manager is responsible for implementing the SMS in their area of responsibility and will be held acco untable to ensure that all reasonable steps are taken to perform activities established through the SMS.

Caltrans established safety performance targets to help measure the overall effectiveness of our processes and ensure we meet our safety objectives. The City of Camarillo will keep employees informed about safety performance goals and objectives to ensure continuous safety improvement.

Subsection 5.2 Safety Management Policy Communication
The Safety Management Policy is communicated throughout the Agency, to all employees, managers, and executives, as well as contractors, and to the City Council.

This is accomplished through various processes such as:
• Workshops/training sessions - Conducted for Senior Management, Directors, Managers, Supervisors. Once this Plan or any update to this Plan has been signed by the Director of Public Works approved by the City Council and certified by Caltrans it will become standard practice in perpetuity so that SMS becomes standard business practice.
• New Hire Safety Orientation – All new transit employees regardless of their classifications will be trained about their roles and responsibilities pertaining to PTASP and the principles of SMS.
• Safety bulletins, email safety newsletter blasts to staff, toolbox/tailgate safety meetings and/or safety committee meetings

Subsection 5.3 Employee Safety Reporting Program
The City of Camarillo implemented a process that allows all employees, including contracted employees, to report safety conditions to senior management, protections for employees who report safety conditions to senior management. Reports may also be submitted anonymously to help incentivize reporting. The purpose, description and protections for employees to report unsafe conditions and hazards are described in the Employee Safety Reporting Program as below:

Purpose:
a) To establish a system for City of Camarillo and any contracted employees to identify unsafe conditions or hazards at work and report them to their department management without fear of reprisal. However, disciplinary action could result if the condition reported reveals the employee willfully participated in or conducted an illegal act, gross negligence CAT Agency Safety Plan

or deliberate or willful disregard of regulations or procedures, including reporting to work under the influence of controlled substances, physical assault of a coworker or passenger, theft of agency property, unreported safety events, unreported collisions, and unreported passenger injuries or fatalities.
b) To pr
ovide guidelines for facilitating the timely correction of unsafe conditions or hazards by City of Camarillo management.

De
scription:
a) This program provides a method for the City of Camarillo management to identify, evaluate, and correct or avoid unsafe conditions or hazards, procedural deficiencies, design inadequacies, equipment failures, or near misses that adversely affect the safety of employees.

Ex
amples of voluntary safety reports include:
• Safety hazards in the operating environment (for example, county or city road conditions),
• Policies and procedures that are not working as intended (for example, insufficient time to complete pre-trip inspection),
• Events that senior managers might not otherwise know about (for example, near misses), and
• Information about why a safety event occurred (for example, radio communication challenges).
b) The pr
ogram also involves recommending corrective actions and resolutions o f identified unsafe conditions or hazards and/or near miss. c) Al
l employees have the obligation to report immediately any unsafe conditions or hazards and near miss to their immediate supervisor /department manager and may do so without fear of reprisal. The ability to report anonymously is made available. d) Uns
afe conditions or hazards may also be identified as a result of occupational injury or illness investigations and/or by accident investigation. e) Ot
her means by which hazards may be identified are inspections/audits or observations made by the supervisors/management staff as referenced in agency’s Safety Inspection Program.
f) Fi
ndings will be published immediately following mitigation actions. If employee identification is available, direct feedback regarding mitigation will be provided.

Subs
ection 5.4 SMS Authorities, Accountabilities, and Responsibilities This Plan has assigned specific SMS authorities, accountabilities, and responsibilities to the designated Accountable Executive; Chief Safety Officer; Agency’s Leadership/Executive Management; and Key Staff/Employees as described below:

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Subsection 5.4.1 Accountable Executive
The City of Camarillo’s Accountable Executive is the Director of Public Works , Dave Klotzle. The Director of Public Works is accountable for ensuring that the Agency’s SMS is effectively implemented throughout the Agency’s public transportation system. The Director of Public Works is accountable for ensuring action is taken, as necessary, to address substandard performance in the Agency’s SMS. The Director of Public Works may delegate specific responsibilities, but the ultimate accountability for the City of Camarillo’s safety performance cannot be delegated and always rests with the Director of Public Works. The D irector of Public Works is accountable for ensuring that the Agency’s SMS is effectively implemented, and that action is taken, as necessary, to address substandard performance in the Agency’s SMS. The A ccountable Executive may delegate specific responsibilities, but not accountability for the City of Camarillo’s safety performance.

The Director of Public Works roles include, but are not limited to:
• Decision-making about resources (e.g. people and funds) to support asset management, SMS activities, and capital investments;
• Signing SMS implementation planning documents;
• Endorsing SMS implementation team membership; and
• Ensuring safety concerns are considered and addressed in the agency’s ongoing budget planning process.
• Ensuring transparency in safety priorities: for the Board of Directors and for the employees.
• Establishing guidance on the level of safety risk acceptable to the agency. • Assuring safety policy is appropriately communicated throughout the agency. • Other duties as assigned/necessary.

Subsection 5.4.2 Chief Safety Officer
The Chief Safety Officer has authority and responsibility for day -to-day implementation and operation of the City of Camarillo’s SMS.

Chief Safety Officer’s Roles include:
• Decision-making about resources (e.g., people and funds) to support asset management, SMS activities, and capital investments;
• Overseeing the safety risk management program by facilitating hazard identification, safety risk assessment, and the development and implementation of safety risk mitigations.
• Monitoring safety risk mitigation activities;
• Providing periodic reports on safety performance;
• Briefing the Accountable Executive and City Council on SMS implementation progress;
• Planning safety management training; and
• Developing and organizing annual audits/reviews of SMS processes and the Agency Safety Plan to ensure compliance with 49 CFR Part 673 requirements. • Maintaining safety documentation.

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• Other duties as assigned/necessary.

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bsection 5.4.3 Agency Leadership and Executive Management The City Manager and the Director of Public Works comprise Agency Leadership/Executive Management. Some of their responsibilities include:
• Day-to-day
implementation of the Agency’s SMS throughout their department and the organization.
• Communicating safety accountability and responsibility from the frontline employees to the top of the organization.
• Ensuring employees are following their working rules and procedures, safety rules and regulations in performing their jobs, and their specific roles and responsibilities in the implementation of this Agency Safety Plan and the Agency’s SMS. • Ensuring that employees comply with the safety reporting program and are reporting assaults on transit workers, near-misses, unsafe conditions and hazards to their department management; and making sure reported assaults, near - misses, unsafe conditions and hazards are addressed in a timely manner. • Ensuring that resources are sufficient to carry out employee training/certification and re-training as required by their job classifications.

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bsection 5.4.4 Key Staff/Contracted Staff
The Agency Key Staff/Contracted Staff may include managers, supervisors, specialists, analysts, database administrators, frontline transit workers and other key employees who are performing highly technical work and overseeing employees performing critical tasks and providing support in the implementation of this Agency Safety Plan and SMS principles in various departments throughout the agency.

The Cit
y of Camarillo’s Key Staff/Contracted Staff responsibilities include:
• Ens
uring that employees are complying with the safety reporting program. • Ensuring supervisors are conducting their toolbox safety meetings. • Promoting safety in employee’s respective area of responsibilities – That means:
zero accidents; absence of any safety concerns; perfect employee performance; and compliance with agency rules and procedures and regulatory requirements. • Ensuring safety of passengers, employees, and the public. • Responding to customer complaints and expectations for frequency, reliability, and convenience of service.
• Replacing and maintaining aging facilities, equipment, and infrastructure. • Meeting increasing demands for fixed route, commuter service and paratransit service.
• Developing and maintaining programs to gather pertinent data elements to develop safety performance reports and conduct useful statistical analyses to identify trends and system performance targets.
• Establishing clear lines of safety communication and holding accountability for safety performance.

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• Assisting as subject matter experts in safety risk assessment and safety risk mitigation processes.

Section 6 Safety Risk Management (SRM)
The second component of the City of Camarillo’s SMS is Safety Risk Management, which includes processes and procedures to provide an understanding of the Agency’s operations and vehicle maintenance to allow individuals to identify hazards associated with those activities.

The City of Camarillo has implemented a Safety Risk Management process for all elements of its transportation system. The Safety Risk Management process includes the following activities: safety hazard identification, safety risk assessment, and safety risk mitigation.

Subsection 6.1 Safety Hazard Identification
Hazard identification is the first step in the Safety Risk Management process and a key component. It involves these fundamental safety -related activities: Identifying safety hazards and their consequences; assessing the risks associated with the consequences of the hazards; and developing mitigations to reduce the potential consequences of the identified hazards.

The following is the City of Camarillo’s methods and processes to identify hazards. The Agency considers, as a source for hazard identification, data and information provided by an oversight authority and the FTA. Hazards are identified through a variety of sources, including:

• Employee safety reporting,
• Review of vehicle camera footage,
• Quarterly review of monthly performance data and safety performance targets, • Observations from supervisors,
• Maintenance reports, Comments from customers, passengers, and third parties, • Safety committee, driver and all-staff meetings,
• Results of audits and inspections of vehicles and facilities, • Results of training assessments
• Investigations into safety events, incidents and occurrences, • Information from FTA and oversight authorities, and through • Safety Assurance activities.

When a hazard has been identified, whatever the source, it is reported to the City of Camarillo Chief Safety Officer, who verifies that is has been entered it into the Hazard Log.

The Chief Safety Officer also may enter hazards into this log based on reviews of operations and maintenance activities and procedures.

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The Chief Safety Officer will work with the Contracted Safety Manager to investigate hazards to collect information and determine if hazards need to be entered into the safety risk assessment process. In following up on identified hazards, the Chief Safety Officer/Contracted Safety Manager may:
• R
each out to the reporting party, if available, to gather all known information about the reported hazard,
• Conduct a walkthrough of the affected area, assessing the possible hazardous condition, generating visual documentation (photographs and/or video), and taking any measurements deemed necessary,
• Conduct interviews with employees in the area to gather potentially relevant information on the reported hazard,
• Review any documentation associated with the hazard (records, reports, procedures, inspections, technical documents, etc.),
• Contact other departments that may have association with or technical knowledge relevant to the reported hazard,
• Review any past reported hazards of a similar nature, and • Evaluate tasks and/or processes associated with the reported hazard.

A
ny identified hazard that poses an immediate risk to transit operations, the health and safety of employees or the public, or equipment must immediately be brought to the attention of the Accountable Executive and placed through the Safety Risk Management process for safety risk assessment and mitigation. Otherwise, hazards will be prioritized for further Safety Risk Management activity.

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ubsection 6.1.1 Exposures to Hazards and Unsafe Conditions Develop and implement systems for early detection and management (e.g., use of appropriate infection control measures, including isolation precautions, PPE) of potentially infectious persons at initial points of encounter in indoor settings (e.g., buses, offices).
• Use respiratory hygiene and cough etiquette to reduce the transmission of respiratory infections within the indoor setting.
• Prompt passengers , staff and visitors with symptoms of respiratory infection to contain their respiratory secretions and perform hand hygiene after contact with respiratory secretions by providing tissues, masks, hand hygiene supplies and instructional signage or handouts at points of entry and throughout the facility. • During periods of higher levels of community respiratory virus transmission, facilities shall have everyone mask upon entry to the facility to ensure better adherence to respiratory hygiene and cough etiquette for those who might be infectious. Such an approach could be implemented facility-wide based on a facility risk assessment.

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ubsection 6.2 Safety Risk Assessment
Safety risk assessment defines the level or degree of the safety risk by assessing the likelihood and severity of the consequences of hazards and prioritizes hazards based on the safety risk. The Chief Safety Officer, with assistance from key staff subject matter CAT Agency Safety Plan

experts, is responsible for assessing identified hazards and ratings using the safety risk matrix below. Prioritizing safety risk provides the Accountable Executive with the information needed to make decisions about resource application.

The following matrix, adopted from the TSI Participation Guide – SMS Principles for Transit, facilitates the ranking of hazards based on their probability of occurrence and severity of their outcome.

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The Safety Risk Severity Table presents a typical safety risk. It includes four categories to denote the level of severity of the occurrence of a consequence, the meaning of each category, and the assignment of a value to each category using numbers. In this table, 1 is considered catastrophic meaning possible deaths and equipment destroyed and 4 is considered negligible or of little consequence with two levels in between.

Safety Risk Probability and Safety Risk Severity are combined into the Safety Risk Index Ranking to help prioritize safety risks according to the table below.

The Chief Safety Officer documents recommendations regarding hazard rating and mitigation options and reports this information to the Accountable Executive.

Subsection 6.3 Safety Risk Mitigation
The Chief Safety Officer, assisted by Key Staff subject matter experts, reviews current safety risk mitigations and establishes procedures to 1) eliminate; 2) mitigate; 3) accept specific risks. Prioritization of safety remediation measures is based on risk analysis and a course of action acceptable to the City of Camarillo management.

The safety risk must be mitigated if ranked as Unacceptable (High- Red). Those safety risks that have been mitigated, even those mitigated risks shown as Acceptable status (Low -Green) undergo regular and consistent monitoring to ensure the mitigation strategy is effective.

Key strategies to minimize the types of risks that potentially exist include:
• Development and deployment of policies and procedures that address known hazards and risks,
• Discussion of other actions, strategies and procedures that might help safeguard against unknown/unforeseen risks,
• Training of drivers and other agency staff on all safety policies and procedures,

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• Training of drivers and other agency staff on methodologies for handling emergencies, and
• Training of drivers and staff in proper and effective use of emergency equipment and communication technologies and protocol.

Safety risk mitigations are tracked and updated in the Hazard Log by the Chief Safety Officer.

Section 7 Safety Assurance
The third component of the Agency’s SMS is Safety Assurance, which ensures the performance and effectiveness of safety risk controls established under safety risk management. Safety assurance also helps ensure that the organization meets or exceeds its safety objectives through the collection, analysis, and assessment of data regarding the organization's performance. Safety assurance includes inspection activities to support oversight and performance monitoring.

The City of Camarillo monitors its operations and maintenance protocols and procedures, and any safety risk mitigations to ensure that it is implementing them as planned.

Furthermore, the Agency investigates safety events ( as defined in the Hazard Log) and any reports of non-compliance with applicable regulations, standards, and legal authority.

The City also has an Injury Illness Prevention Program (Appendix I). Finally, the Agency continually monitors information reported to it through any internal safety reporting programs, including the employee safety reporting program.

Some of the key elements of the City of Camarillo’s Safety Performance Monitoring and Measurement are shown below in subsection 7.1:

Subsection 7.1 Safety Performance Monitoring and Measurement As part of the Safety Assurance Process, the City of Camarillo:
• Monitors the system for compliance with, and sufficiency of, the Agency’s procedures for operations and maintenance through:
o Safety audits,
o Informal inspections,
o Regular review of on-board camera footage to assess drivers and specific incidents,
o Safety surveys,
o Employee safety reporting program,
o Investigation of safety occurrences,
o Safety review prior to the launch or modification of any facet of service, o Daily data gathering and monitoring of data relating to the delivery of service,
o Regular vehicle inspections and preventative maintenance, and o Continuous feedback loop between leadership and all levels of the agency.

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• Monitors its operations to identify any safety risk mitigations that may be ineffective, inappropriate, or were not implemented as intended through:
o Reviewing results from accident, incident, and occurrence investigations, o Monitoring employee safety reporting,
o Reviewing results of internal safety audits and inspections, and o Analyzing operational and safety data to identify emerging safety concerns. • Conducts investigations of safety events to identify causal factors; and • Monitors information reported through any internal safety reporting programs. o The Chief Safety Officer routinely reviews safety data captured in employee safety reports, safety meeting minutes, customer complaints, and other safety communication channels. When necessary, the Chief Safety Officer ensures that the issues and concerns are investigated or analyzed through the safety risk assessment process.
o The Chief Safety Officer also reviews the results of internal and external reviews, including audits and assessments, with findings affecting safety performance, compliance with operations and maintenance procedures, or the effectiveness of safety risk mitigations. The Chief Safety Officer discusses relevant safety issues and concerns with the Accountable Executive and executive management document the results of t hese reviews in the Hazard Log.

I
n the event of a fatality, the City of Camarillo complies with all FTA drug and alcohol requirements.

I
n California, every driver involved in an accident that results in death, injury, or property damage over $1000, effective January 1, 2017, must report the accident on a Report of Traffic Accident Occurring in California (SR 1) form to DMV. The report forms are available at www.dmv.ca.gov, by calling 1- 800-777-0133, and at CHP and DMV offices.

Also, under California Vehicle Code §16002(b) the driver of a vehicle that is owned or operated by a publicly owned or operated transit system, or that is operated under contract with a publicly owned or operated transit system, and that is used to provide regularly scheduled transportation to the general public or for other official business of the system shall, within 10 days of the occurrence of the accident, report to the transit system any accident of a type otherwise required to be reported pursuant to subdivision (a) of Section 16000 . The City of Camarillo requires driver notification to the City of Camarillo immediately and maintains records of any report filed pursuant to this paragraph.

S
ection 8 Safety Promotion
The fourth component of the Agency’s SMS is Safety Promotion, which includes a combination of training and communication of safety information to employees to enhance the Agency’s safety performance. Safety Promotion sets the tone for the SMS and helps the City of Camarillo to establish and maintain a robust safety culture. Safety Promotion has two components: (1) Safety Communication; and (2) Competencies and Training.

CAT Agency Safety Plan

Subsection 8.1 Safety Communication
The City of Camarillo communicates safety and safety performance information throughout the organization that, at a minimum, conveys information on hazards and safety risks relevant to employees’ roles and responsibilities and informs employees of safety actions taken in response to reports submitted through an employee safety reporting program. Additionally, City of Camarillo will convey the results of ASP updates with the Contracted Safety Manager and frontline transit worker representatives through department meetings.

Ongoing safety communication is critical , and the City of Camarillo ensures communication occurs up, down, and across all levels of the organization. Any lessons learned are communicated to all concerned. Management commitment to address safety concerns and hazards is communicated on a regular basis. Management encourages and motivates employees to communicate openly, authentically, and without concern for reprisal; ensures employees are aware of SMS principles and understand their safety - related roles and responsibilities; conveys safety critical information such as assault on transit workers, near -misses, accident data, injuries, and reported safety concerns and hazards and their resolutions to employees. The City of Camarillo’s tools to support safety communication include:

• Safety bulletins
• Safety notices
• Posters
• CDs or Thumb drives or online safety video access
• Newsletters
• Briefings or Toolbox talks
• Seminars and workshops
• New employee training and refresher training
• Intranet or social media
• Safety Committee Meetings

Competencies and Training: Executive Management ensures that all transit employees and contracted transit staff attend the training provided to understand their specific roles and responsibilities for the implementation of SMS. The City of Camarillo ’s contracted transit provider, provides SMS training in the following areas:

All Employees:
• Understanding of Safety Performance Targets
• Understanding of fundamental principles of SMS
• Understanding of Safety Reporting Program – Reporting unsafe conditions and hazards/near misses
• Understanding of their individual roles and responsibilities under SMS

Managers and Supervisors
• Understanding of Safety Risk Management
CAT Agency Safety Plan

• Understanding of Safety Assurance
• Understanding of Safety Promotion
• Understanding of their individual roles and responsibilities for SMS E
xecutive Management:
• Understanding of management commitment to and support of all SMS activities.

A
ll employees are required to acquire the competencies and knowledge for the consistent application of their skills as they relate to safety performance objectives including de- escalation training, safety concern identification and reporting training and refresher training for all transit workers and workers directly responsible for safety . The City of Camarillo dedicates resources to conduct effective safety-related skill training. The scope of the safety training is appropriate to each employee’s individual safety -related job responsibilities and their role in SMS. Components of the City of Camarillo’s skill-related training include:
• C
onducting training needs analyses to ensure that the right information is being taught to the right employees using the most efficient training methods. • Communicating purpose, objectives, and outcome.
• Ensuring relevant content by directly linking training to the trainee’s job experiences so trainees are more motivated to learn.
• Using active hands-on demonstrations and practice to demonstrate skills that are being taught and provide opportunities for trainees to practice skills. • Providing regular feedback during hands-on practice and exercises. • Reinforcing training concepts in the post -training work environment by giving employees opportunities to perform what they’ve learned. • The City of Camarillo requires their transit services contractor to conduct refresher training [e.g., monthly, quarterly] during employee safety meetings.

T
he City's contractor, RTW, also has a Public Transportation Agency Safety Plan. A copy of RTW’s Safety Plan is included in Appendix II.

S
ection 9 Documentation
Pursuant to 49 CFR Part 673.31, the City of Camarillo maintains records related to this Safety Plan and SMS implementation for a minimum of three years. These documents include but are not limited to the results from SMS processes and activities. The City of Camarillo will make these documents available to FTA Region 9, Caltrans, and other Federal and state agencies upon request.

CAT Agency Safety Plan

APPEND
IX I - Resolution
Page - 24
Revised: 6/05
Reviewed: 3/14

CITY OF CAMARILLO

INJURY AND I

LLNESS PREVENTION PROGRAM

1.0 Empl
oyer Information
Address
:

City of
Camarillo
601 Carman Drive
Camarillo, CA 93010

2.0 Scope
General
Industry Safety Orders Section 3203 requires all employers to develop and implement an effective Injury and Illness Prevention Program. Specific elements of a safety program are required to be included in the program. Currently, violations of any Cal-OSHA regulations may result in citations with a monetary penalty.

3.0 Safet
y Program Responsibilities
Ms. K
athy Holman, Human Resources Analyst, is designated as the Safety Program Administrator. Under the City’s Safety Program, all levels in the organization have a responsibility for safety.

3.1 Emp
loyee Safety Responsibilities Include:
• Becom
ing familiar and complying with the Code of Safe Practices and specific work procedures or rules as they apply to their work activity. • Atten
ding training sessions as scheduled.
• Immedi
ately reporting all injuries and near miss incidents to their supervisor. • Reporti
ng unsafe conditions to their supervisor.

3.2 Sup
ervisory Safety Responsibilities Include:
• Becom
ing familiar and complying with the Code of Safe Practices and specific work procedures or rules as they apply to their area of authority. • Atten
ding training sessions as scheduled.

APPENDIX II
Page - 2
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Reviewed: 3/14
• Ensuring that employees and sub-contractors under their direction are aware of and comply with the Code of Safe Practices and specific work procedures or rules as they apply.
• Initi
ating disciplinary action against employees for violations of the Code of Safe Practices and specific work procedures or rules as they apply. • Invest
igating accidents and near miss incidents in a timely manner, including documenting all aspects of the incident, identifying the cause, and implementing corrective actions to prevent reoccurrence.
• Correc
ting in a timely manner any unsafe conditions or work practices observed during a site safety inspection.
• Conducti
ng and documenting safety meetings and training with employees.

3.3 Manager
ial Safety Responsibilities Include:
• Becom
ing familiar and complying with the Code of Safe Practices and specific work procedures or rules as they apply to their area of authority. • Atten
ding training sessions as scheduled.
• Ensuri
ng that employees and contractors are aware of and comply with the Code of Safe Practices and specific work procedures or rules and Cal-OSHA regulations. • Disc
iplining employees for violations of the Code of Safe Practices and specific work procedures or rules as they apply.
• Review
ing accident investigations in a timely manner, ensuring that all aspects of the incident are documented and implementing corrective actions to prevent reoccurrence.
• Correc
ting in a timely manner any unsafe conditions or work practices observed during a site safety inspection.
• Designat
ing an employee within their Department to act as the Department Safety Coordinator. Note: only two employees will be designated as safety coordinators for the combined City Hall departments.

3.4 Safet
y Program Administrator Responsibilities Include
• Developi
ng, distributing and updating the Safety Policies and Procedures Manual. • Ensuri
ng safety training has been conducted as required by Safety Policies and Procedures.

Page - 3
Revised: 6/05
Reviewed: 3/14
• Conduc
ting audits of city safety programs to evaluate compliance with Cal-OSHA requirements.
• Repor
ting to City Management regarding safety compliance status, new or up- coming regulations, and other safety issues that require attention. • As
sisting in reviewing new chemicals and/or equipment as required.

3.5 D
epartment Safety Coordinator Responsibilities Include
• Conduc
ting Site Safety Inspections.
• Repr
esenting their department on the City Safety Committee.

4.0 S
afety Program Compliance

4.1 D
isciplinary Action
The C
ity’s policy is that non-compliance and/or willful violation of the Code of Safe Practices and specific work procedures or rules will result in disciplinary action and/or termination. Disciplinary action will be administered and documented per the City’s policy and procedure and/or contracts.

4.2 I
ncentive Program
As
milestones (in time worked without a lost time accident, meeting departmental safety objectives or specific behaviors) are reached, recognition awards will be presented to the employees. These awards will be used to acknowledge excellent performance and to encourage safety program compliance through positive reinforcement.

4.3 E
ducational Program
Upon c
ompleting the required training program, Managers and Supervisors will conduct observations of their work area for unsafe acts and conditions. The Dupont program is designed to instruct Supervisors and Managers in observing unsafe acts of employees, stopping the act to prevent reoccurrence and reporting their actions in writing.

Completed observations will be monitored with the findings condensed to further identify areas for additional training, maintenance or procedural improvement.

4.4 A
ccountability Program
Cent
ral to maintaining safety program compliance is establishing accountability for safety. The city has identified specific safety activities that managers and supervisors are responsible for. These activities include conducting safety meetings and observation audits, accident investigations, attendance at training sessions and Page - 4
Revised: 6/05
Reviewed: 3/14
accident rate performance. Performance in these and additional safety activities will be maintained and included for discussion and appropriate action including the annual performance appraisal review.

5.0 S
afety Program Communication

5.1 In
itial Training
Upon i
mplementation of this program, all employees will have this program reviewed with them. The program will be reviewed as an element of the new employee orientation and for contract employees working under the city’s direction and control.

5.2 S
afety Meetings
The D
epartment Supervisors or their designees will conduct safety meetings. Meetings will include information on the following subjects as applicable:
• Rev
iew of Code of Safe Practices, policies or procedures.
• On t
he job or off the job safety information.
• Feedb
ack from employees on hazards, safety suggestions or concerns. • Rev
iew of previous accidents, causes and corrective actions. • Rec
ognition for compliance, good safety performance or attitude.

At
tendance at the safety meeting is considered a part of all employees’ job duties. All meetings will be documented in writing, indicating the date, safety topic, discussion items, video and employee attendance signature included. The Department Safety Coordinator will retain completed safety meeting documentation forms.

Saf
ety meetings will be conducted as follows:

Adm
inistrative – Quarterly
Sanitary – Monthly
Water – Monthly
Streets – Monthly

5.3 E
mployee Suggestions
Em
ployees will be afforded an opportunity to make safety suggestions and/or express their concerns. This opportunity will be by means of an employee safety suggestion form. Employee suggestions may be made anonymously but in any case no employee shall be disciplined, demoted or otherwise discriminated against for making a suggestion. Response to suggestions will be documented on the suggestion form and Page - 5
Revised: 6/05
Reviewed: 3/14
the employee notified as to the outcome. Anonymous suggestions will be considered as seriously as non-anonymous suggestions; responses shall also be documented on the suggestion form and posted for all employees to review. The suggestions will be collected by Human Resources and safety related items will be forwarded to the Safety Committee for evaluation. Suggestions may also be made to the Department Safety Coordinator and/or Safety Program Administrator.

5.4 W
ritten Communications
A r
egular area shall be established where written safety communications will be posted.

Postings will contain information on: off-the-job or on-the-job safety topics, changes in safety procedures, accident causes, employee safety suggestions or other information as appropriate.

6.0 I
dentification, Evaluation and Prevention of Occupational Safety and Health Hazards

6.1 S
ite Safety Inspections
The D
epartment Safety Coordinator will conduct a formal, documented site safety inspection monthly, except pump stations which will be inspected quarterly. This inspection shall be documented on the Site Inspection Form (Appendix A). The inspection will include an evaluation of work areas, machine guarding, exits, fire extinguishers, eyewashes, housekeeping and other specific Cal-OSHA requirements.

Cor
rection of unsafe conditions will be documented on the inspection form and shall be maintained on file in the department.

It
will be the responsibility of the Department Head to:
• Moni
tor progress on corrected actions that remain to be completed and conduct follow-up survey to verify completed corrective actions as required. • Inf
orm employees and City Management of any serious finding or incomplete corrective action that may pose a serious injury risk to employees or the public or the environment in general.

6.2 H
azard Information
Inf
ormation as to job or site hazards will be extracted from accident investigations and site safety inspections / audits. This information will be used to improve training programs, safety meetings, etc.

Page - 6
Revised: 6/05
Reviewed: 3/14

6.3 Equipment Inspections
Mat
erial handling equipment such as forklifts, hoists or other equipment will be inspected and maintained per the legal requirements. It will be the responsibility of the employee using the equipment to ensure these inspections are conducted and documented.

6.4 I
nsurance Company Inspections and Surveys
The C
alifornia Joint Powers Insurance Authority may conduct surveys of city sites. The findings of these inspections are submitted to the city in writing along with recommendations for corrective action. Findings and recommendations will be will be tracked until fully implemented.

6.5 C
hemical / Equipment / Procedure Review and Approval
Chem
icals, equipment and procedures not currently in use or operation must be reviewed and approved by the Department Safety Coordinator prior to their being purchased and/or implemented. The Purchasing Department shall not purchase non- approved chemicals or equipment. Replacement in kind is not considered a “new” chemical / equipment / procedure.

7.0 A
ccident Investigation

7.1 R
eporting
Em
ployees will report all accidents, industrial injuries or illnesses, or incidents that could have resulted in an injury, illness or property damage (near miss incidents) to their supervisor immediately. In the event that the supervisor is unavailable, accidents or injuries shall be reported to the next level of supervision or Human Resources.

7.2 I
nvestigation
Af
ter assuring that any injured person has received appropriate medical treatment, the supervisor shall conduct an accident investigation. The investigation shall include the factual details surrounding the event (who, what, when, where, witnesses, etc.), the probable cause of the event, and corrective actions to prevent a reoccurrence of the incident. The investigation shall be documented on the City’s Accident Report Form.

The supervisor will forward the completed report to Human Resources. Human Resources shall forward a copy to the applicable Department Head for review and concurrence.

The D
epartment Head will review the report and follow-up with the supervisor to ensure that the corrective actions have been implemented.

Page - 7
Revised: 6/05
Reviewed: 3/14
Within 24 hours of the incident, the Supervisor or his designee will provide the injured employee with the "Notice of Injury" (DWC-1) form and document it.

The H
uman Resources Department shall complete the "Employers First Report of Injury" (5020) and send it to the workers compensation carrier if required.

8.0 C
orrecting Unsafe or Unhealthy Conditions
Met
hods of correcting unsafe or unhealthy conditions will vary depending upon the degree of hazard and control of the work site. Minor hazardous situations, such as housekeeping, storage or other items, shall be corrected without additional documentation. Hazardous conditions of a more serious nature will require a work order / request, or work to be stopped or the equipment tagged and taken out of service until the proper corrective action can be taken. Hazards of an imminent nature will require emergency notifications and evacuation.

8.1 E
mergency Evacuation
Shoul
d an emergency situation arise which creates an imminent hazard which cannot be immediately abated, all employees will be evacuated from the facility to a safe location until the situation is corrected. The evacuation will be carried out per the site's evacuation procedures.

9.0 S
afety Training

9.1 N
ew Hire Orientation
Pr
ior to reporting for work, all employees will receive City and Job Safety Orientation.

The C
ity Orientation will include training on:
• Code of
Safe Practices.
• Injury / Incident Reporting.
• Employee Access to Medical / Exposure Information.
• Hazard Communication and Chemical Safety.
• Illness and Injury Prevention Program.
• Emergency Response / Evacuation Duties.

The J
ob Orientation will include training on:
• Spec
ific Chemicals and Handling Procedures used as part of the job. • Use of Equipment as Required.

Page - 8
Revised: 6/05
Reviewed: 3/14
Additional specialized training will be conducted as necessary. This may include:
• For
klift / Manlift Operator Certification
• Respiratory Refresher and Fit Test
• Confined Space Entry
• Hearing Conservation
• Ergonomics

9.2 C
ontract Employees
Cont
ract employees who are under the direction and control of a city employee will attend the job safety orientation and safety meetings. They will receive any specialized training as required by their job assignment, as would an employee.

9.3 S
upervisor Training
Super
visors will attend scheduled training sessions designed to familiarize them with the safety and health hazards to which their employees are exposed and to assist them in implementing the Safety Program.

10.0 S
afety Committee
The c
ity has established a safety committee made up of employees, supervisors, managers and other representatives as appropriate. This committee shall meet at least quarterly and maintain written minutes. The minutes shall be posted for all employees to review. The purpose of this committee is to review action items from internal / external inspections, safety activity performance, new or revised safety policies or procedures, accident investigations, new equipment, recognition program and other items relating to the Safety Program.

11.0 S
afety Program Recordkeeping
Hum
an Resources shall maintain safety program documentation to include:
• Ac
cident Reports
• OSHA Log
• Insurance Company Surveys and Recommendations
• Employee Training Records
Depar
tmental Safety Coordinators shall maintain the records for:
• Si
te Inspections
• Safety Meetings
Page - 9
Revised: 6/05
Reviewed: 3/14

12.0 Documentation
A. T
raining documentation shall include the employee's name, training date, type of training, instructor’s name and an outline of what was presented. This documentation will be maintained for 3 years.

B. R
ecords of inspections will include the date, findings and who conducted the inspection. These records will be maintained for 3 years.

C. C
opies of insurance company surveys and all other records will be maintained for 3 years.

D. M
edical and exposure records will be maintained per legal requirements.

Appendix A
Rev 1/05

CITY OF CAMARILLO

SITE INSPECTION
LO
CATION:_______________ DATE:__________________________INSPECTOR: _________________

ITEM OK N/C N/A CORRECT

BY / ON

ITEM OK N/C N/A CORRECT

BY / ON
Pers. Prot. Equipment Walking / Working
Surfaces
Correct for job Housekeeping
Worn correctly Sumps / pits covered
In good condition Tripping hazards
Handrails
Tools & Equipment
In good condition Extension Cords
Correct for job Good condition
Used correctly 3-prong plug
Enclosed box
Material Storage Approved
Labeled
Stored correctly Comp Gas Cylinders
Compatible Labeled
MSDS available Stored upright
Caps installed
Forklift / Manlift Chained
Operator certified
Inspected Ladders
Seat belt worn In good condition
Used correctly
Postings
OSHA Machine Guarding
Emergency #s Shafts
Forklift Chains / Sprockets
Hazard Communication Point of operation
Workers Comp Grinders / Tool Rest
Electrical Box Misc.
36 “ Clearance Fire Extinguishers
Switches Labeled Eye Wash
Openings Other
Other
C
omments:_____________________________________________________________________________________ ______________________________________________________________________________________________ _
______________________________________________________________________________________________ _
I
tems marked as N/C (needs correction) have been reviewed with the appropriate supervisor and when corrected the supervisor will date the item corrected in the corr column and return it to the Of fice.

S
UPERVISOR / COORDINATOR:_______________________ DATE:_______________________ RTW Management Inc. Public Transportation Safety Plan
Camarillo Area Transit Operations
Effective Date: July 1, 2024
Revision Date: July 1, 2025
Next Review Date: June 30, 2026

1. A
bout RTW Management
RTW Management Inc. (RTW) is a transit management company contracted by the City of Camarillo to operate Camarillo Area Transit (CAT) services. The City of Camarillo owns the transit system, and RTW contracts operations and maintenance of both fixed route and demand response transit services.

All operations and maintenance of Camarillo Area Transit are performed by RTW Management employees, by contractual agreement between the City of Camarillo and RTW Management. RTW's administrative offices, operations base, and maintenance facility are located at facilities leased by RTW Management for Camarillo operations.

RTW Camarillo Fleet:
• Fixed route buses
• Demand response vehicles
• Cutaway vehicles

2. Safety Management Policy
2 .1 Safety Policy Statement
Safety is a core value of RTW Management. RTW Management is committed to providing safe, reliable transit service to the City of Camarillo. RTW Management is also committed to developing and implementing the structures, roles and responsibilities, and providing the resources needed to effectively manage safety risk using the principles of Safety Management Systems (SMS).

This safety plan is written in accordance with the requirements set forth by 49 CFR Part 673, the National Public Transportation Safety Plan, and the City of Camarillo Agency Safety Plan. This plan defines the authorities and accountabilities and responsibilities for key RTW Management staff. All RTW Management employees are held accountable for the overall safety performance of Camarillo Area Transit operations, and for carrying out their individual safety roles and responsibilities. With the execution of this safety plan, RTW Management managers and employees are accountable for the delivery of the highest achievable levels of safety performance.

RTW Management will establish a culture of safety among its managers and employees, such that safety is at the core of all operational and administrative decisions and actions. RTW Management passengers can count on our organization to provide safe and reliable service. Management and executives must meet or exceed the minimum thresholds and requirements set forth in all RTW plans, policies, and procedures. RTW Management will also meet or exceed all local, state, and federal regulations and requirements related to the safety of the transit system. 2 .2 Safety Goals, Objectives, and Targets
Appendix III

APPENDIX III
RTW Management supports the City of Camarillo's established Safety Performance Targets and commits to the following performance standards:

Safety Performance Measure Annual Target
Fatalities (total number per year) 0
Fatalities (rate per 100,000 vehicle revenue miles) 0 per 100,000 vehicle revenue miles Injuries (total number per year) 0
Injuries (rate per 100,000 vehicle revenue miles) Less than 0.5 injuries per 100,000 vehicle revenue miles Safety events (total number per year) 0
Safety events (rate per 100,000 vehicle revenue
miles)
Less than 1 reportable events per 100,000 vehicle revenue miles

2.3 Employee Safety Reporting
RTW uses two types of employee reporting:

Mandatory Reporting: Employees must immediately report safety events meeting FTA thresholds via radio to the Operations Center or first available supervisor. All employees must complete RTW's Safety Event Report Form and provide information to support investigation processes.

Voluntary Reporting: RTW encourages employees to report any safety condition, concern, or issue in good faith without fear of discipline, reprisal, or penalty. Acceptable reporting methods include:
• Contacting the corporate office via email or phone.
• Filing anonymous reports through the Company’s website. Instructions for filing anonymous complaints are provided with their onboarding documents. • Submitting Inspection/Defect Report Forms during their pre and post trip inspections. • Notifying Dispatch
• Verbal or email notification to supervisors
R
TW provides protections for employees who voluntarily report safety conditions in good faith, consistent with applicable regulations and agreements.

2.4 Safety Policy Communication
It is the policy of RTW Management to communicate the safety policies in this plan with all affected employees throughout the agency. RTW Management safety policies are disseminated through training, formal and informal meetings, and verbal and written communication with employees.

RTW Management safety training and policies are communicated to every new employee upon hire.

3. Safety Accountabilities and Responsibilities
F
ollowing are detailed safety accountabilities and responsibilities for relevant RTW Management positions.

Complete position descriptions are maintained for all RTW Management positions by the City of Camarillo.

Appendix III

3.1 RTW VP of Operations
The VP of Operations leads RTW Management operations for Camarillo Area Transit and serves as the primary contact with the City of Camarillo. This individual is responsible for:
• Ensuring RTW Management meets the safety requirements set forth by the City of Camarillo • Ensuring the development of plans, policies, and procedures throughout the organization that clearly d
efine management and employee safety roles and responsibilities • Ensuring RTW Management meets or exceeds minimum local, state, and federal regulatory requirements • Holding managers and employees accountable for safety performance • Ensuring compliance with the safety activities described in this plan • Instilling a culture of safety throughout the organization

3. 2 RTW General Manager
The RTW’s General Manager oversees Camarillo Area Transit and serves as the primary contact with the City of Camarillo. This includes overseeing the Operations Supervisor, Dispatchers, and Maintenance Supervisor. These individuals, in turn, oversee the Bus Drivers and Mechanics. The General Manager manages day-to-day operations and serves as the designated Safety Manager for RTW's Camarillo operations.

Safety Responsibilities include:
• Understanding SMS responsibilities, including Safety Risk Management and Safety Assurance activities • Conducting training for RTW Management employees, including training pertinent to SMS and hazard awareness
• Monitoring the performance of preventive and corrective maintenance of the Camarillo transit fleet • Ensuring work is performed safely by RTW employees
• Coordinating with City of Camarillo on all safety matters • Implementing and maintaining RTW's employee safety reporting program • Conducting safety meetings on a monthly basis
• Logging all safety events into a database and producing accident investigation reports • Distributing accident investigation reports as appropriate, including to the City of Camarillo Transit Coordinator
3 .3 Operations Supervisor
The General Manager and Assistant General Manager are responsible for:
• Leading on-scene accident investigation activities and completing associated investigation reports • Routinely observing drivers to manage and enforce operating rule compliance • Providing direct contact with local police, fire, and emergency medical services (EMS) • Ensuring dispatchers are trained in "reasonable suspicion" procedures per 49 CFR Part 655 • Assessing fitness-for-duty of drivers as they report for their shifts • Conducting driver safety training and performance evaluations 3 .4 Maintenance Supervisor
The Maintenance Supervisor is responsible for:

Appendix III
• Overall maintenance of RTW's Camarillo transit vehicle fleet • Preventive maintenance (PM) inspections performed in accordance with manufacturer-specified PM schedules and procedures
• Ensuring facility maintenance issues are tracked and addressed • Completing required safety training and fulfilling delegated safety and SMS responsibilities • Adhering to all maintenance plans and procedures
• Completing inspections and repairs in accordance with established maintenance intervals

3. 5 Drivers
Drivers are responsible for:
• Exercising maximum care and good judgment at all times while driving transit vehicles • Following all RTW Management rules and procedures in the execution of their duties • Maintaining and having in their possession a valid operator's license or Commercial Driver's License (CDL) as required by law at all times while operating transit vehicles • Maintaining and having in their possession a valid medical DOT certificate (if applicable) • Reporting safety hazards and accidents to dispatch
• Completing pre-trip and post-trip inspections
• Operating vehicles in compliance with all applicable regulations and RTW procedures 3 .6 All RTW Management Personnel
All RTW Management personnel are responsible for:
• Performing key SMS activities, including immediately reporting safety hazards to the RTW Transit Manager or their immediate supervisor
• Completing all training required for the safety performance of their duties • Performing their duties in a safe manner
• Immediate reporting safety events and hazards

4. Safety Risk Management
T
his section establishes formal processes for the identification, analysis, and mitigation of safety hazards. Safety hazards are any real or potential condition that can cause injury, illness, or death; damage to or loss of the facilities, equipment, vehicles, or infrastructure of a public transportation system; or damage to the environment.

4.1 Hazard Identification
RTW Management identifies safety hazards using a variety of methods, including but not necessarily limited to:
• Transit Driver reports to Operations Supervisor or Dispatcher, and/or the Transit Manager • Near miss reporting by Transit Drivers
• Formal and informal safety meetings
• Informal discussions with Operations Supervisor, Dispatcher, Maintenance Supervisor, or Transit Manager • Operator pre-trip safety inspection reports through daily vehicle safety inspections • Mechanic reports to the Maintenance Supervisor
Appendix III
• Customer service complaints
• Review of vehicle camera footage
• Quarterly review of monthly performance data and safety performance targets • Observations from supervisors
• Results of audits and inspections of vehicles and facilities • Results of training assessments
• Investigations into safety events, incidents and occurrences • Information from oversight authorities
R
TW’s General Manager, Operations Supervisor, and Maintenance Supervisor are responsible for regularly monitoring these sources of hazard data to determine whether safety hazards require further action or analysis.

4.2 Hazard Analysis and Evaluation
RTW Management analyzes and evaluates potential safety hazards identified through the above-listed information sources using a variety of methods:
• During RTW staff/safety meetings, managers and employees have the opportunity to discuss and review safety hazards
• The General Manager will be responsible for continually monitoring the sources of safety data under his/her authority and responsibility, and for using the principles of Safety Risk Management to help evaluate and prioritize the mitigation of those safety hazards • The General Manager will be responsible for compiling reports on safety performance, including accidents and incidents, and for disseminating information on safety hazards to the City of Camarillo Transit Coordinator
• The RTW Management General Manager is responsible for working closely with City of Camarill o
m
anagement to review and evaluate potential safety hazards in accordance with Safety Risk Management principles
4 .3 Safety Risk Mitigations
RTW Management's safety risk mitigation strategies include the development of corrective or preventive actions to help reduce the likelihood that safety hazards will reappear in the future. The RTW Management Transit Manager will be responsible for working together to develop and implement such mitigations. RTW transit management is responsible for obtaining relevant input and feedback from the Operations Supervisor, Dispatchers, Maintenance Supervisors, Transit Drivers, Mechanics, and other outside experts as necessary in the creation of mitigations.

4.4 Hazard Tracking and Recordkeeping
RTW’s General Manager will be ultimately responsible for the documentation, tracking, and monitoring of safety hazards and any associated mitigations or corrective actions. The primary tracking mechanism for hazards and their associated mitigations will be a database that serves as a central repository of information that captures, at a minimum, the following information:
• Date of identification or discovery of the safety hazard • Source of the information
• Brief description of the hazard
• Potential Consequence
Appendix III
• Description of any associated mitigations or corrective actions to address the hazard • Person(s) responsible for implementation of the mitigation • Current status
T
he General Manager is ultimately responsible for the regular, ongoing maintenance and update of this information.

RTW’s General Manager is responsible for coordinating with the City of Camarillo to regularly review and evaluate safety mitigations to determine their effectiveness, and to consider alternative approaches as needed.

5. Safety Assurance
5 .1 Safety Performance Monitoring
RTW uses a variety of formal and informal processes to monitor and measure safety performance:

Operations Monitoring:
• Video Monitoring: G-force based video monitoring system records events for daily review and coaching.

A
utomatic detection and notification of near misses, harsh breaking, mobile phone usage, distracted driving, speeding, etc.
• Ride Evaluations: One-on-one operator assessments with immediate feedback on driving habits and safety practices
• Random Observations: Transportation Supervisors conduct compliance observations for traffic laws and operating rules
• Employee Reporting: Employees requirement to report safety concerns, with the ability to report concerns anonymously
M
aintenance Monitoring:
• Vehicle and Facility Inspections: Monthly safety inspections documented on standard RTW forms • Preventive Maintenance: PM inspections per manufacturer, federal, state, and local specifications • Records Reviews: Trend analyses of inspection results to focus follow-up activities T
raining Compliance Verification:
• Technical Training personnel ensure operators complete required refresher training annually • Competency verification through testing and on-the-job observations 5 .2 Drug and Alcohol Testing Program
RTW Management administers a United States Department of Transportation (USDOT)-compliant drug and alcohol testing program. The RTW Safety Manager and corporate office is responsible for the administration of the program, including working with RTW's collection vendor to facilitate all types of testing, including pre- employment, random, post-accident, return-to-duty, and follow-up testing.

5.3 Process Evaluation
Appendix III
The General Manager is responsible for working with City of Camarillo management to ensure that they are regularly evaluating safety performance and the effectiveness of the safety mitigations described above in the Safety Risk Management section. RTW Management is responsible for evaluating alternative mitigations or approaches in the event that they determine a given mitigation to be ineffective.

The General Manager is also responsible for regularly monitoring the effectiveness of RTW’s employee safety reporting through regular coordination and discussion during meetings between the City of Camarillo Transit Coordinator.

5.4 Event Investigations
RTW investigates safety events, including accidents, incidents, and occurrences. Operations Supervisors respond to them, and Operations Supervisors typically determine the preventability of accidents at the scene of the event.

Remedial actions, if any, are determined by the General Manager and informally monitored.

The Assistant General Manager is primarily responsible for responding to and investigating safety events, and for performing accident investigation activities. The Maintenance Supervisor or their designee is responsible for evaluating the condition of vehicle maintenance and damage during investigations.

The General Manager will be responsible for logging all safety events into a database and producing accident investigation reports. The General Manager is responsible for distributing accident investigation reports as appropriate, including to the City of Camarillo Transit Coordinator.

6. Safety Promotion

6.1 Safety Communication
RTW Management will use a variety of methods to communicate safety information to ensure that all employees are aware of the Safety Management Policy, as well as the processes, activities, and tools that are relevant to their responsibilities. The agency's safety policies and other information related to employee safety and SMS responsibilities will be provided to each RTW transit employee as part of new employee orientation and training.

Individual managers, or their designees, are responsible for posting safety-related bulletins and other messages in areas visible to frontline operations and maintenance employees at the RTW facility. Management will ensure that safety-related materials are directly distributed to individual employees and may require employees to acknowledge, in writing, their receipt and understanding of safety-related information.

RTW Management front-line employees and managers discuss hazards and safety performance information through formal and informal meetings, including the bi-weekly safety/training meeting. Management uses the safety meetings to discuss hazard and safety risk information relevant to employees' responsibilities, and to explain why safety actions have been taken, or why safety procedures may have been introduced or changed, in response to reports received through employee safety reporting.

6.2 Competencies and Training
RTW Management has a formal process in place to ensure that employees receive training. RTW uses a combination of in-house and vendor-created training materials. The RTW Transit Manager is responsible for providing safety-related training to all RTW Camarillo transit employees, and for working with outside vendors, as needed, to provide topic-specific training as-needed.

Appendix III
All RTW Employees receive training in:
• SMS principles and employee responsibilities in safety management • Hazard identification and safety reporting procedures
• Emergency response and evacuation procedures
• Basic safety awareness and workplace safety practices D
river-Specific Training includes:
• New hire bus operator classroom and hands-on skill training (minimum 40 hours) • Vehicle operation
• Defensive driving techniques and traffic law compliance • Pre-trip and post-trip inspection procedures
• Customer service and passenger assistance (including ADA compliance) • Emergency procedures and equipment operation
• De-escalation techniques and conflict management
• Annual refresher training and recertification programs M
aintenance Personnel Training:
• Vehicle maintenance technician skill training
• Hazardous material handling and safety procedures
• Personal protective equipment use and workplace safety • Equipment-specific training provided by vendors
• Ongoing professional development and certification maintenance S
upervisory and Management Training:
• SMS implementation and oversight responsibilities
• Safety risk management principles and application
• Incident investigation techniques and root cause analysis • Safety performance monitoring and measurement
• Regulatory compliance requirements and updates
• Safety leadership and culture development
T
he Maintenance Supervisor is responsible for ensuring that maintenance employees are sufficiently trained and competent to perform their job duties in a safe manner.

6.3 Training Program Evaluation
RTW’s General Manager, in coordination with the City of Camarillo, will be responsible for periodically analyzing all employee training programs to determine whether changes or updates are necessary. The General Manager will be responsible for documenting these reviews and reporting to the City of Camarillo, at least annually, on any proposed changes or updates. These analyses are intended to ensure that the agency has identified and provided all necessary skills and competencies related to the safe performance of RTW transit job functions.

7. Documentation and Recordkeeping
Appendix III
RTW Management safety is governed by this safety plan as well as referenced standalone documents. RTW Management records developed and maintained by the agency to document the SMS and to measure its effectiveness are described in the Safety Risk Management and Safety Assurance sections above, and generally include accident reports, pre-trip inspections, drug and alcohol testing program records, training records, and maintenance work orders. RTW Management complies with the FTA and FMCSA Records Management Policy.

RTW’s General Manager is responsible for the maintenance of all documents and records developed in the implementation of the SMS. RTW retains all records related to the implementation of the SMS for a minimum of three years. All such documentation will be made available upon request to the City of Camarillo, DRPT, or any other entities having jurisdiction.

Appendix III