AGREEMENT NO. 2022-167A
AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This Amendment to Agreement No. 2022-167 is entered into between the City of Camarillo, a California general law city and municipal corporation (City), and Special District Financing & Administration LLC (SDFA), a LLC of California, collectively referred to as the Parties. The effective date of this Amendment is July 1, 2025.
RECITALS
A. The Parties entered into a written agreement titled City of Camarillo Professional Service Agreement with Special District Financing & Administration for consulting services pertaining to Community Facilities District (CFD) Annual Tax Roll Bill submittal, CFD reports and Special District Tax services and reports. Said agreement was approved by City Council on July 27, 2022, under Professional Services Agreement No. 2022-167 with Special District Financing & Administration in the amount of $20,000 per year for a period of three years, set to terminate on June 30, 2025 (Agreement).
B. The parties desire to replace services as set forth in Exhibit A, Scope of Work, and compensation as set forth in Exhibit B, Key Personnel & Compensation, in accordance with Section 3.3 and 5.1 of the Agreement.
C. Pursuant to Section 22.4 of the Agreement, the parties wish to extend the Agreement for an additional two-year period.
D. All capitalized terms not defined in this Amendment have the meaning set forth in the Agreement.
Section 1. Amendment. The Agreement is amended as follows:
a. Exhibit A, Scope of Work, is deleted in its entirety and replaced with Exhibit A, Scope of Work, attached hereto.
b. Exhibit B, Key Personnel & Compensation, is deleted in its entirety and replaced with Exhibit B, Key Personnel & Compensation, attached hereto.
c. The Term of the Agreement is hereby extended from July 1, 2025, through June 30, 2027.
Section 2. Compensation and Payment. This Amendment is for a not-to-exceed amount of $20,000 per year, for a total agreement amount of $100,000.
Section 3. Continuation of Terms of Agreement. Except as expressly modified by the terms and provisions of this document, the remaining terms and provisions of the Agreement remain in full force and effect.
THE AUTHORIZED REPRESENTATIVES of th e Parties have caused this Amendment, Agreement No. 2022-167A, to be executed as of the Effective Date.
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Doc ID: 4554410baa587fab51da3a279f5ade9e57a96720
CITY OF CAMARILLO
Greg Ramirez, City Manager
ATTEST:
Carrie Weal, City Clerk
COMPANY
Name: Steven Gald, Executive Vice President
Title:
Attachments: Exhibit A
Exhibit B
Camarillo Business Tax Certified No. 041908 / Expiration Date: 01/31/2026 Doc ID: 4554410baa587fab51da3a279f5ade9e57a96720
EXHIBIT A-1
SCOPE OF WORK
FOR
COMMUNITY FACILITIES DISTRICTS
ANNUAL TAX ROLL BILLING SUBMITTAL
(Performed on a Fixed Fee Basis)
1. Determine Annual Tax Roll Billing Requirements
Prepare a worksheet for the City reflecting cost recovery needs. SDFA will work with the finance department of the City to complete the worksheet.
2. Update Data Files with New Parcel Information
Using building permit, certificate of compliance and assessor’s parcel map information, identify all new assessor parcel numbers that are subject to the special tax for the current fiscal year and integrate this information with all prior year’s data. Parcels not yet developed will be tracked and incorporated in the spread of special taxes each year to ensure future taxation.
3. Calculate, Apportion and Submit Special Taxes
Will calculate and apportion the special taxes pursuant to the Rate and Method of Apportionment and submit to the Ventura County Auditor in the required format.
4. Process all Unapplied Charges
Will research, recalculate and resubmit any unapplied charges as necessary. Any unapplied charges that cannot be placed on the secured roll will be invoiced manually.
5. Prepare Annual Special Tax Report
Will prepare an Annual Special Tax Levy Report. This report will include i) the identification and recovery of all CFD administrative costs; ii) a review of fund balances; iii) identification of current debt service requirements; iv) a summary of delinquencies and v) pertinent recommendations and CFD issues.
6. Maintain Parcel Database
Will maintain and periodically update an electronic database containing parcel basis data and annual special tax levy amounts by Assessor’s Parcel Number.
7. Attend Board Meetings
Will be available to attend Board meetings as requested by the City.
8. Calculate Special Tax Prepayments for Existing CFD Properties Will calculate written prepayment quotes for individual special tax liens, as described in the Rate and Method of Apportionment of Special Tax, or other resolution. For parcels prepaying the special tax, SDFA will coordinate the removal of the lien (services will be provided on an hourly basis and charged to the requesting party).
9. Website Hosting of CFD Reports (AB 1666) and Other CFD Related Information Post the Annual Special Tax Levy Report and other information required by Government Code 53343.1 and 50075.3 on a publicly available website that can be accessed directly or through a link from the City’s website.
Doc ID: 4554410baa587fab51da3a279f5ade9e57a96720
EXHIBIT A-2
SCOPE OF WORK
FOR SPECIAL DISTRICT & OTHER CONSULTING SERVICES
(To be Performed on an Hourly Fee Basis)
1. Prepare Continuing Disclosure documents
In coordination with City Staff, SDFA will prepare continuing disclosure reports for certain outstanding debt issues of both the City of Camarillo and the Camarillo Sanitary District.
2. Assist City in complying with Parcel Tax Reporting Requirements Utilizing certain development information regarding properties located in CFD No. 1 and the taxing criteria set forth in the Rate & Method of Apportionment, SDFA will prepare an Excel file of CFD 1 tax information that the City can utilize in order to complete the Parcel Tax Reporting component of its Annual Reporting requirement with the State Controller’s Office.
3. Assist City in complying with CDIAC Reporting Requirements (SB 1029 & GC 53359.5) SDFA will prepare and file the Annual Mello-Roos Reports pursuant to Government Code 53359.5 on or before October 30th of each year and pursuant to SB 1029 file the Debt Transparency Report with CDIAC on or before January 30th for bonds issued after January 21, 2017.
4. Compute CFD Buyout Fees for Properties Subject to CFD Annexation At the City’s request, SDFA will compute a CFD buyout fee for properties subject to future annexation in order assist the City and property owner as to whether or not to mitigate the CFD obligation via a special tax prepayment or through the initiation of CFD annexation proceedings.
5. Prepare CFD Annexation Documents
For properties that are required to annex to the CFD, SDFA will prepare a CFD annexation map and other documents necessary to modify the RMA (Rate & Method) and facilitate the annexation, including any necessary CFD annexation reports.
6. Prepare Revised Rate & Method of Apportionment
As requested by the CFD, SDFA will prepare an amended Rate & Method of Apportionment in order to incorporate additional Subareas that may annex to the CFD as well as to proportionately reduce applicable maximum special tax rates as a result of CFD annexations or special tax prepayments received in lieu of CFD annexation.
7. Provide Special Tax Consultant Certifications as to Maximum Tax Capacity Pursuant to the provisions set forth in the Fiscal Agent agreement for the Series 2017 Special Tax Refunding Bonds of CFD No. 1, SDFA will provide to the City a certification of the Special Tax Consultant indicating that any reduction to the maximum special tax rates in the RMA have or will be completed in accordance with the requirements of the bond documents.
8. Provide Other Consultant Services as Requested
As requested by the City, SDFA will provide other consulting services for which it has specific knowledge and experience. Requested services may include SIBA Fee reviews and updates , land- secured refinancing support and other fee or special-tax related services.
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EXHIBIT B
KEY PERSONNEL & COMPENSATION
1. D esignated Representative(s)
Consultant’s designated representative(s) who are authorized to act on its behalf and to make all decisions in connection with the performance of service under this Agreement are: Jeffery A. Hamill & Steven Gald.
2. Annual Not to Exceed Amount
Total annual compensation under this Agreement, including reimbursement for actual expenses, may not exceed: $20,000 per fiscal year.
3. Fees for Services Listed on Exhibit A-1
Fee Component (1) Fee Amount
Annual Fee Charge - Per CFD $3,000.00
Per Parcel Fee Charge – Per Parcel $10.00
(1) The per parcel fee charges will be adjusted each October based on the number of parcels levied for the current fiscal year and the City will be billed the CFD annual fee and per charges on a quarterly in four equal installments.
4. Fees for Services Listed on Exhibit A-2
CITY shall pay CONSULTANT for the annual tax roll billing services described under Section A-2 on an hourly basis as shown below:
Position (1) Hourly Rate
Principal $225.00
Senior Associate $175.00
Associate $125.00
Support Staff $65.00
Mapping Subconsultant $85.00
(1) Actual titles may vary
5. Reimbursement for Expenses
In addition to the above fees, Consultant shall be reimbursed for out-of-pocket expenses, which include extraordinary travel expenses, charges for outside services specifically requested by the City, filing fees, printing charges and other like expenditures – provided that any expense exceeding $1,000.00 shall have the Prior Approval of an authorized City representative. The Consultant shall be reimbursed for such expenses upon submission of an itemized statement of such expenses.
Doc ID: 4554410baa587fab51da3a279f5ade9e57a96720