Camarillo City Council, Sanitary District, and Camarillo Library - 9/24/2025 10:00:00 PM
AGENDA PACKET
CAMARILLO CITY COUNCIL
REGULAR MEETING
Wednesday, September 24, 2025
CAMARILLO PUBLIC LIBRARY – COMMUNITY ROOM
4101 LAS POSAS ROAD, CAMARILLO, CALIFORNIA
3:00 P.M. - CALL TO ORDER - CLOSED SESSION
ROLL CALL
The Roll Call applies to all bodies that are meeting in closed session as indicated in the matters listed below.
CLOSED SESSION
A.
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9 (d)(1)
Name of case: OPV Coalition, et. al. vs. Fox Canyon Groundwater Management Agency Ventura County Superior Court Case No. 56202100555357CUPTVTA Camarillo Sanitary District et al., Petitioners/Plaintiffs, v. State Water Resources Control Board Respondent/Defendant Court of Appeal, Fifth Appellate District F087362 B.
CONFERENCE WITH LEGAL COUNSEL – LIABILITY CLAIM
Pursuant to California Government Code Section 54956.95 Claimant: David Reel
Claim Against: City of Camarillo
C.
CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code 54956.9(d)(4) Number of Potential Case(s): 1
D.
CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION
Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) Number of Potential Case(s): 1
5:00 P.M. - CALL TO ORDER - OPEN SESSION
ROLL CALL
The Roll Call applies to all bodies that are meeting as indicated in the agenda heading.
FLAG SALUTE
APPROVAL OF AGENDA
PRESENTATIONS - NONE
GENERAL PUBLIC COMMENTS
This is the time and place for the public to address the City Council, Camarillo Sanitary District, Camarillo Library Board, and Successor Agency, if those bodies are conducting a meeting as indicated on the agenda heading, on any item not listed on the agenda. State law prohibits the council from addressing any issue not on the Agenda. Testimony may be received and referred to staff or scheduled for a future meeting. Comments are limited to three minutes for each speaker.
COUNCIL, STAFF, AND INTERGOVERNMENTAL REPORTS
Includes informational which do not require action, such as verbal reports by City Council on council committee and events; and informational reports by staff and intergovernmental agencies.
E.
Library Activity Updates – Receive and File
Agenda Report Cover
Attachment 1 - Library & RFBC Activity Report - August 2025 Attachment 2 - Library Newsletter, October 2025
Item E Library Board PRExcellence Award
F.
Southern California Edison – Update
Item F Southern California Edison Update
CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon without discussion, unless removed by a Council Member for discussion. Members of the City Council also sit as the Camarillo Sanitary District, Camarillo Library Board, and Successor Agency boards if those bodies are conducting a meeting as indicated on the agenda heading. The motion to approve the Consent Calendar items applies to all bodies.
G.
Meeting Minutes
(City, CSD, CLB)
Recommendation
: Approve minutes of the meeting of August 27, 2025, Library Board and the meeting of September 10, 2025, Camarillo City Council and Sanitary District. 082725 -- CLB
091025 - CC,CSD
H.
Disbursements
(City)
Recommendation
: Adopt a Resolution approving disbursements.
Attachment 1 - Resolution Approving Disbursements
Attachment 2 - Disbursements List
I.
Investment Reports for August 2025 (City)
Recommendation
: Receive and file reports.
Agenda Report Cover
Attachment 1 - Investment Report for August 2025
Attachment 2 - Chronological Investment Report
Attachment 3 - Chandler Portfolio Summary
Attachment 4 - Comparative Balance Sheet - Preliminary
Attachment 5 - Summary of Actions for August 25, 2025
J.
Revenue & Expenditure Report for August 2025 (City)
Recommendation
: Receive and file report.
Agenda Report Cover
Attachment 1 - Revenue & Expenditure Report for August 2025 - Preliminary K.
Vista Campanario Apartments Certificate of Completion (City) Recommendation
: Authorize the City Manager to execute and issue a Certificate of Completion to Barry60 LP for the completion of the Vista Campanario Apartments.
Agenda Report Cover
Attachment 1 - Certificate of Completion for Vista Campanario Apartments Attachment 2 - 2800 Barry Street Transfer Agreement
L.
Traffic Signal Adaptive Video Detection Systems Purchase (City) Recommendation
:
Find purchasing Adaptive Video Detection Systems exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and Authorize the purchase of four Adaptive Video Detection Systems from MioVision in the amount of $129,772.50.
Agenda Report Cover
Attachment 1 - Miovision Quote
M.
Authorizing the Filing of a Claim with the Ventura County Transportation Commission for Allocation of Transportation Development Act Funds for Fiscal Year 2025/26 (City) Recommendation
: Adopt a Resolution authorizing the Director of Finance to file with the Ventura County Transportation Commission the Transportation Development Act Articles 8a & 8c, the State of Good Repair and the State Transit Assistance Claim for Fiscal Year 2025/26.
Agenda Report Cover
Attachment 1 - Resolution
Attachment 2 - TDA Claim Forms
N.
Economic Development Marketing Services – Professional Services Amendment with Searle Creative Group (City) Recommendation
:
Find Searle Creative Group Services exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3); and Authorize the City Manager to execute Agreement No. CC-2022-161A with Searle Creative Group to extend the term two years, through June 30, 2027; and Set a not-to-exceed amount of $60,000 per fiscal year (total $120,000 for the two-year amendment, aggregate contract not-to-exceed $300,000); Agenda Report Cover
Attachment 1 - First Amendment to Agreement 2022-161A with Exhibit A Attachment 2 - CC Agreement 2022-161
O.
Citywide Digitization and Transparency Program – Agreement with Crisp Imaging and Amendments to Agreements with Complete Paperless Solutions (CPS), and Archer Street, LLC (City) Recommendation
:
Find the Citywide Digitization and Transparency Program exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines; and Authorize the City Manager to execute Agreement Amendment 2023-157B with Complete Paperless Solutions in the amount of $271,219.30 including 10% contingency for a total amount of $450,156.30; and Authorize the City Manager to execute Agreement Amendment 2025-28A with Complete Paperless Solutions in the amount of $250,000.00 including contingency for a total amount of $545,000.00; and Authorize the City Manager to execute Agreement Amendment 2024-153B with Archer Street LLC in the amount of $98,000.00 for a total amount of $235,200.00; and Authorize the City Manager to execute Agreement 2025-176 with Crisp Imaging in the amount of $250,000.00 including contingency for a total amount of $500,000.00; and Authorize the City Manager to negotiate and execute future agreements, amendments, and purchase orders with Complete Paperless Solutions for Laserfiche software licensing in accordance with annual licensing increases and user accounts not to exceed 5%.
Agenda Report Cover
Attachment 1 - Agreement Amendment 2023-157B Complete Paperless Solutions Attachment 2 - Agreement Amendment 2025-28A Complete Paperless Solutions Attachment 3 - Agreement Amendment 2024-153B Archer Street Attachment 4 - Agreement 2025-176 Crisp Imaging
P.
Limited Duration Employment Agreement for Retired Annuitant (City,CSD) Recommendation
: Adopt a CC/CSD Resolution authorizing the City/District Manager to enter into a limited duration agreement for employment with retired annuitant Philip Lanzafame.
Agenda Report Cover
Attachment 1 - City Council Resolution Retired Annuitant Attachment 2 - CSD Resolution Retired Annuitant
Q.
Market Analysis & Strategic Recommendations for the Camarillo Commons Strategic Plan (City) Recommendation
:
Find that the market analysis prepared for the Camarillo Commons Strategic Plan area is not subject to California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15061(b)(3), because it can be seen with certainty that there is no possibility that the market analysis will have a significant effect on the environment.
Receive and file the market analysis that was prepared for the Camarillo Commons Strategic Plan area.
Agenda Report Cover
Attachment 1 - Market Analysis for the CCSP Area dated September 16, 2025 Attachment 2 - Camarillo Commons Strategic Plan Area
PUBLIC HEARINGS - CITY COUNCIL
R.
Fiscal Year 2024/25 CAPER (City)
Recommendation
: Authorize staff to submit the FY 2024/25 CAPER to HUD.
Agenda Report Cover
Attachment 1 - FY 2024-25 CAPER
Attachment 2 - Notice of Public Hearing and Notice of Availability
DISCUSSION ITEMS - CITY COUNCIL
S.
Ventura County Community Foundation Neighbors Support Coalition & Community Support Funding (City) Recommendation
:
Endorse the Ventura County Neighbors Support Coalition, which does not commit the city to any funding support, rather it establishes the City’s recognition and appreciation of VCCF’s efforts and its partners in advancing this important work; and/or Direct the City Manager to enter into an Agreement with VCCF to provide funding in the amount of $50,000 to support both the Food Share and Saticoy Food Hub requests, with VCCF matching the City’s contribution to fully fund both requests; and/or Direct the City Manager to provide community support funding in the amount of $28,000 to Food Share; and/or Direct the City Manager to provide community support funding in the amount of $35,000 to Saticoy Food Hub.
Agenda Report Cover
Attachment 1 - Memo from VCCF on Funding Opportunities
CLOSED SESSION REPORT
ADJOURN
Memoriam Slide - James Mather
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $500 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agents--must disclose on the record of during the City Council meeting any contribution of more than $500 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $500 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo
,
and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live
.
Public Comment O
ptions
Electronic Comments
: To submit electronic public comments please visit
www.cityofcamarillo.org/publiccomment
or follow the QR Code.
Written Comments:
You may submit written comments to the City Clerk,
601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments:
Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes per speaker per listed agenda item, unless the time allotted is decreased in order to accommodate the number of speakers. The City Council will receive public comments for items not on the agenda during the
General Public Comment
time. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. A timer will let you know when your speaking time is up, and then we’ll move on to the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 388-5397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.