Camarillo City Council, Sanitary District, and Library Board - 10/22/2025 11:30:00 PM
CITY OF CAMARILLO
REGULAR MEETING AGENDA
Wednesday, October 22, 2025
cAMARILLO cITY hALL – cOUNCIL cHAMBERS
601 cARMEN DRIVE, CAMARILLO, CALIFORNIA
CAMARILLO CITY COUNCIL
CAMARILLO SANITARY DISTRICT
CAMARILLO LIBRARY BOARD
4:30 P.M. CLOSED SESSION | 5:00 P.M. REGULAR SESSION & PUBLIC COMMENTS The City Council meets regularly on the second and fourth Wednesday of the month at 5:00 p.m. in the Council Chambers located at 601 Carmen Drive. Members of the City Council (City) also sit as the Camarillo Sanitary District (CSD), Camarillo Library Board (CLB), and Successor Agency (SA). When these boards are scheduled to meet, it will be indicated in the agenda heading. Agendas, minutes, and recordings of meetings can be found at www.cityofcamarillo.org/meetinginfo
. The Meetings are livestreamed on the City’s YouTube Channel and can be watched live at:
www.youtube.com/user/thecityofcamarillo/live
. Regular meetings will be broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29. 4:30 P.M. - CALL TO ORDER - CLOSED SESSION
ROLL CALL
The Roll Call applies to all bodies that are meeting in closed session as indicated in the matters listed below.
CLOSED SESSION
A.
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9 (d)(1)
Name of case: OPV Coalition, et. al. vs. Fox Canyon Groundwater Management Agency Ventura County Superior Court Case No. 56202100555357CUPTVTA B.
CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION
Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) Number of Potential Case(s): 1
5:00 P.M. - CALL TO ORDER - OPEN SESSION
ROLL CALL
The Roll Call applies to all bodies that are meeting as indicated in the agenda heading.
FLAG SALUTE
APPROVAL OF AGENDA
PRESENTATIONS - NONE
GENERAL PUBLIC COMMENTS
This is the time and place for the public to address the City Council, Camarillo Sanitary District, Camarillo Library Board, and Successor Agency, if those bodies are conducting a meeting as indicated on the agenda heading, on any item not listed on the agenda. State law prohibits the council from addressing any issue not on the Agenda. Testimony may be received and referred to staff or scheduled for a future meeting. Comments are limited to three minutes for each speaker.
COUNCIL, STAFF, AND INTERGOVERNMENTAL REPORTS
Includes informational which do not require action, such as verbal reports by City Council on council committee and events; and informational reports by staff and intergovernmental agencies.
C.
Library Activity Updates – Receive and File
Agenda Report Cover
Attachment 1 - Library & RFBC Activity Report - September 2025 Attachment 2 - Newsletter_November_2025
CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon without discussion, unless removed by a Council Member for discussion. Members of the City Council also sit as the Camarillo Sanitary District, Camarillo Library Board, and Successor Agency boards if those bodies are conducting a meeting as indicated on the agenda heading. The motion to approve the Consent Calendar items applies to all bodies.
D.
Meeting Minutes
(City, CSD, CLB)
Recommendation
: Approve minutes of the meeting of September 24, 2025, Library Board and the meeting of October 7, 2025, Camarillo City Council and Sanitary District. 092425 -- CLB CSD CC
100725 -- CC CSD SA
E.
Disbursements
(City)
Recommendation
: Adopt a Resolution approving disbursements.
Attachment 1 - Resolution Approving Disbursements
Attachment 2 - Disbursements List
F.
Investment Reports for September 2025 (City)
Recommendation
: Receive and file reports.
Agenda Report Cover
Attachment 1 - Investment Reports for September 2025
Attachment 2 - Chronological Investment Activity Report Attachment 3 - Chandler Portfolio Summary
Attachment 4 - Comparative Balance Sheet - Preliminary
Attachment 5 - Summary of Actions
G.
Revenue & Expenditure Report for September 2025 - Preliminary (City) Recommendation
: Receive and file report.
Agenda Report Cover
Attachment 1 - Revenue & Expenditure Report for September 2025 - Preliminary H.
Annual Review of Policy 3.09 Other Post-Employment Benefit (OPEB) Trust Investment (City) Recommendation
: Receive and file the annual review of Investment Policy 3.09 for Fiscal Year 2025/26.
Agenda Report Cover
Attachment 1 - 3.09 OPEB Trust Investment Policy
I.
Annual Review of Policy 3.16 Pension Rate Stabilization Program (PRSP) Trust Investment (City) Recommendation
: Receive and file the annual review of Investment Policy 3.16 for Fiscal Year 2025/26.
Agenda Report Cover
Attachment 1 - 3.16 Pension Rate Stabilization Program (PRSP) Trust Investment Policy Redline to Committee J.
Revised City Council Policy 1.05 – Non-Conflict Abstention Votes (City) Recommendation
: Approve the revised City Council Policy 1.05, City Council Meetings.
Agenda Report Cover
Attachment 1 - Policy 1.05 Proposed
K.
Award CC Agreement No. 2025-157 for Elevator Maintenance at the Police Station with Republic Elevator (City) Recommendation
:
Find the Police Department elevator maintenance exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)93).
Authorize the City Manager to execute CC Agreement No. 2025-157 with Republic Elevator in the amount of $67,201 including $10,000 contingency for a total not to exceed amount of $77,207; and Authorize the City Manager to execute future amendments to the agreement for unforeseen additional costs and services up to the authorized contingency amount.
Agenda Report Cover
Attachment 1 - CC Agreement No. 2025-157 Republic Elevator L.
Placer.ai Location Analytics – Amendment to Agreement No. 2022-207 with Placer Labs, Inc. (City) Recommendation
:
Find the Placer.ai software subscription renewal exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines; and Authorize the City Manager to execute the Amendment to Agreement No. 2022-207A with Placer Labs, Inc., in the amount of $24,255 for a one-year term beginning October 17, 2025; and Authorize the City Manager to negotiate and execute future agreements, amendments, and purchase orders with Placer Labs, Inc. for Placer.ai licensing, subject to available budget appropriations and City purchasing policies, to avoid the need for future Council actions for routine renewals.
Agenda Report Cover
Attachment 1 - Proposed Second Amendment - CC Agreement 2022-207B Attachment 2 - First Amendment - CC Agreement 2022-207A Attachment 3 - CC Agreement 2022-207
M.
Camarillo Workforce Housing Down Payment Assistance Program – Loan Approval (City) Recommendation
:
Find the Camarillo Workforce Housing Down Payment Assistance Program is exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines §§ 15061(b)(3); and Adopt a Resolution authorizing the approval of a $50,000 loan disbursement and authorizing the City Manager to execute all associated documents, including acceptance of the associated deed of trust.
Agenda Report
Attachment 1 - Resolution
N.
RPD-195, Lennar Homes - Public Art (City)
Recommendation
:
Find the public art for RPD-195 exempt from CEQA review pursuant to CEQA Guidelines Section 15303 (New Construction or Conversion of Small Structures), which exempts from CEQA review the construction of limited numbers of new, small structures; and Approve the proposed public art, subject to the condition that the art must be maintained in good condition, including removal of graffiti.
Agenda Report Cover
Attachment 1 - Art Proposal
Attachment 2 - Location Map
O.
Camarillo Signal Painting and Yellow Borders Project (TM-2025-2) – Award of Contract (City) Recommendation
:
Find Specification No. TM-2025-2, Camarillo Signal Painting and Yellow Borders Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines; and Reject Perfection Painting Corp.’s bid and authorize the City Manager to execute Public Works Contract No. 2025-181 with Streetlight Restoration Specialists as the next apparent low bidder in the amount of $195,373 and execute contract change orders for project contingencies in the amount of $19,537 for a total authorized expenditure of $214,910.
Agenda Report Cover
Attachment 1 - CC Agreement No. 2025-181
P.
PlanetBids, LLC – Electronic Procurement (Vendor Management & Bid Management), Advanced eBidding for Public Works, Project Evaluation Management, Contract Management, Insurance Certificate Management, and Prequalification Management Software (City) Recommendation
:
Authorize the City Manager to execute Amendment No. 2022-209A with PlanetBids, LLC to: a) extend the term for two (2) additional years, through October 30, 2027; b) continue the contractual three percent (3%) annual price increase each year; and c) add one (1) additional user license in the amount of $2,512.06. The cost for Years 4 and 5, inclusive of the additional license and annual increases is $92,387.07; and Authorize a 15% contingency of up to $32,900 for future administrative changes such as addition/removal of user licenses, software modules, or other similar adjustments; and Authorize the total contract not-to-exceed (NTE) amount at $251,913.99 for the full five-year term (Years 1–5) and authorize the City Manager to execute future amendments for administrative changes, including the addition or removal of user licenses, software modules, or other similar adjustments, provided the total contract does not exceed the new NTE.
Agenda Report Cover
Attachment 1 - Agreement 2022-209A PlanetBids, LLC
Q.
Extension of Agreement with Pleasant Valley Recreation and Park District for the Summer Concert Series (City) Recommendation
: Authorize the City Manager to execute Agreement No. 2023-6A with Pleasant Valley Recreation and Park District for the Summer Concerts Series.
Agenda Report Cover
Attachment 1 - Agreement No. 2023-6A
Attachment 2 - Exhibit A Agreement No. 2023-6 - Modified R.
Pleasant Valley Recreation and Park District Park Impact Fee Annual Report FY 2024-25 (City) Recommendation
: Receive and file the report.
Agenda Report Cover
Attachment 1 - PVRPD Mitigation Fee Report 2025
Attachment 2 - MOU (Park Impact Fees) CC Agreement 2021-134 S.
Joint Use Agreement with AMCAL Terra Campagna Fund, L.P. and AMCAL Somis Ranch Fund, L.P. for Common Driveway, and Quitclaim Deed (City) Recommendation
:
Find the proposed Joint Use Agreement with AMCAL Terra Campagna Fund, L.P. and AMCAL Somis Ranch Fund, L.P. for Common Driveway is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines, and the execution of a Quitclaim Deed is exempt from review under CEQA pursuant to Section 15301 of the CEQA Guidelines; and Authorize City Manager to execute Joint Use Agreement with AMCAL Terra Campagna Fund, L.P. and AMCAL Somis Ranch Fund, L.P. for Common Driveway; and Authorize City Manager to execute the Quitclaim to Ventura County of the Easement Deed recorded on July 10, 1974, in Book 4285 page 529 as No. 45373 in the Official Records of the County of Ventura; and Authorize City Manager to execute the necessary easement to AMCAL for the southern driveway gate.
Agenda Report Cover
Attachment 1 Location Map
Attachment 2 Quitclaim Deed
Attachment 3 AMCAL Joint Use Agreement 10-22-2025
Attachment 4 AMCAL Agreement with County of Ventura
Attachment 5 County of Ventura Board of Supervisors Letter T.
Award Professional Services Agreement to S.L. Leonard & Associates, Inc. for the Construction Management, Inspection Services, and Materials Testing for CUP-400, Arneill Road Mixed-Use Recommendation
:
Find that the award of a Professional Services Agreement for the Construction Management, Inspection Services, and Materials Testing is exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines §§ 15061(b)(3); and Authorize the City Manager to execute CC Agreement No. 2025-187 with S.L. Leonard & Associates Inc. in the amount of $1,093,559.70; and Authorize the City Manager to execute future amendments, documents, and Change Orders if required, up to the total not to exceed amount.
Agenda Report Cover
Attachment 1 - CC 2025-187 , S.L. Leonard
Attachment 2 - RFP for the Construction Management, Inspection Services, and Materials Testing Attachment 3 - Proposal from S.L. Leonard & Associates, Inc.
U.
Award Agreement 2025-183 for Data Governance Framework and Implementation to Berry, Dunn, McNeil, & Parker LLC Recommendation
:
Find the Data Governance Framework and Implementation project exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)93).
Authorize the City Manager to execute CC Agreement No. 2025-183 with Berry, Dunn, McNeil, and Parker LLC in the amount of $336,000 including 10% contingency for a total not to exceed amount of $369,600; and Authorize the City Manager to execute future amendments to the agreement for unforeseen additional costs and services up to the authorized contingency amount.
Agenda Report Cover
Attachment 1 - CC Agreement 2025-183 Berry, Dunn, McNeil, & Parker LLC
PUBLIC HEARINGS - CITY COUNCIL
V.
Introduction of an Ordinance Adopting the 2025 Revised Building Codes by Reference and Setting a Public Hearing on Adoption of Such Ordinance (Gov. Code § 50022.3) (City) Recommendation
:
Find the proposed ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3); and Introduce an Ordinance adopting the 2025 Revised Building Codes by reference and setting a public hearing on adoption of such ordinance for November 12, 2025.
Agenda Report Cover
Attachment 1 - Proposed Ordinance
Attachment 2 - Public Hearing Notice
DISCUSSION ITEMS - CITY COUNCIL
W.
Engagement Plan for General Plan Update (City)
Recommendation
:
Find the Engagement Plan for the General Plan update is not subject to California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15061(b)(3), because it can be seen with certainty that there is no possibility that the Engagement Plan will have a significant effect on the environment; and Receive and file the Engagement Plan that was prepared for the General Plan update.
Agenda Report Cover
Attachment 1 - Engagement Plan for the GPU 09.24.25
X.
Interim Urgency Ordinance Establishing a Temporary Moratorium on Rent Increases above 3.2 Percent at Mobilehome Parks in the City of Camarillo for 180 Days (City) Recommendation
:
Find the Interim Urgency Ordinance Establishing a Temporary Moratorium on Rent Increases above 3.2 Percent at Mobilehome Parks in the City of Camarillo for 180 Days is exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines §§ 15060(c)(2) and 15060(c)(3); and Adopt Interim Urgency Ordinance No. 2033 Establishing a Temporary Moratorium on Rent Increases above 3.2 percent at Mobilehome Parks in the City of Camarillo effective upon approval of 4/5 of the Council for 180 days.
Agenda Report Cover
Attachment 1 - Proposed Urgency Ordinance
CLOSED SESSION REPORT
ADJOURN
*California Environmental Quality Act (CEQA) – Unless otherwise notated with an applicable California Environmental Quality Act (CEQA) statement, agenda items without statements are not subject to CEQA review. **Levine Act – Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, also known as the Levine Act. No City Council Member [Planning Commissioner] may accept, solicit, or direct a contribution of more than $500 from any party or agent for 12 months after the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agents--must disclose on the record of during the City Council meeting any contribution of more than $500 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, may make a contribution to a Council Member during the proceeding and for 12 months after the date a final decision is rendered by the City. Prior to making a decision on a City proceeding, any Council Member who received a contribution of more than $500 within the preceding 12 months from any party, or agent, to a proceeding must disclose that fact on the record of the City Council meeting, and is disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member is permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member please inform the City Clerk at the earliest possible opportunity.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo
,
and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live
.
Public Comment O
ptions
Electronic Comments
: To submit electronic public comments please visit
www.cityofcamarillo.org/publiccomment
or follow the QR Code.
Written Comments:
You may submit written comments to the City Clerk,
601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers.
Verbal Comments:
Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes per speaker per listed agenda item, unless the time allotted is decreased in order to accommodate the number of speakers. The City Council will receive public comments for items not on the agenda during the
General Public Comment
time. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. A timer will let you know when your speaking time is up, and then we’ll move on to the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 388-5397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.