Camarillo City Council
AGENDA REPORT
Date: October 22, 2025
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: Carmen Nichols, Assistant City Manager
Subject: Extension of Agreement with Pleasant Valley Recreation and Park District for the Summer Concert Series
BACKGROUND
On March 8, 2023, the City Council approved Agreement No. 2023-6 (Agreement) with the Pleasant Valley Recreation and Park District (District) for the coordination and management of the 2023, 2024, and 2025 Summer Concert Series in Constitution Park.
The Agreement outlined the multi-year terms of the agreement, funding allocations, and responsibilities between the City and District, and provided an option to extend the agreement for two (2) additional one-year terms.
DISCUSSION
The proposed First Amendment to Agreement No. 2023-6 (Agreement No. 2023-6A) exercises the option to extend the agreement for two (2) additional one-year terms, thereby continuing the partnership between the City and District for the 2026 and 2027 Summer Concert Series.
The Agreement is amended to include funding for the 2026 and 2027 Summer Concerts Series, as follows:
a) $105,741.18 including a 10% contingency for unforeseen expenditures for a total amount of $116,315, and approximately $5,500 in direct services and in-kind event staffing support, as needed, for a total funding amount not to exceed $121,815 for the 2026 Summer Concert Series.
b) $110,120.33 including a 10% contingency for unforeseen expenditures for a total amount of $121,132, and approximately $5,500 in direct services and in-kind event staffing support, as needed, for a total funding amount not to exceed $126,632 for the 2027 Summer Concert Series.
PVRPD Summer Concert Series Extension
October 22, 2025
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Consistent with Agreement No. 2023-6, the City will continue to provide contracted direct services and in-kind staffing support for each concert series. This includes operational support and Ventura County Sheriff’s Department special event- overtime.
Lastly, certain refinements have been made to the original text of Agreement No. 2023- 6, as mutually agreed upon by staff representing both Parties. If approved by the City Council, Agreement No. 2023-6A will be presented to the District Board of Directors for consideration at their regular meeting on November 5, 2025.
FISCAL IMPACT
Funds for the 2026 Summer Concert Series are included in the General Fund Cultural Arts Services/Community Support budget, Account No. 101-4500-469.46-44. Funding for the 2027 Summer Concert Series will be included in the proposed FY 2026/27 budget.
RECOMMENDATION
Authorize the City Manager to execute Agreement No. 2023-6A with Pleasant Valley Recreation and Park District for the Summer Concerts Series.
ATTACHMENTS
1. Agreement No. 2023-6A
2. Exhibit A - Agreement No. 2023-6 (Modified)
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL None