Camarillo Sanitary District
AGENDA REPORT
Date: November 12, 2025
To: Honorable Chairman and Board of Directors
From: Greg Ramirez, District Manager
Submitted by: Dave Klotzle, Assistant District Manager
Subject: Wastewater System Generator Replacement at Pump Station 3 and Pump Station 5 (Project No. SS-5120-1) - Award Construction Contract
BACKGROUND
The Wastewater System Generator Replacement – Project No. SS-5120 was initiated to replace generators at Pump Stations 3 (PS3) and 5 (PS5). The scope has since been divided into two separate projects: Project No. SS-5120-1, Wastewater System Generator Replacement at PS3 and PS5, and Project No. SS-5120-2, Water Reclamation Plant (WRP) Generator Improvements. The WRP Generator Improvements project involves retrofitting an existing portable generator connection at the WRP. The design is currently being finalized, and construction will occur independently from Project No. SS-5120-1 with a separate contract brought forward to the Camarillo Sanitary District (CSD) Board of Directors for consideration at a future meeting.
The two existing generators and transfer switches at PS3 and PS5, located as shown on Attachment 1, are reaching the end of their useful life and will be replaced. The Project will ensure continued functionality of the pump stations by providing standby power in case of an emergency or power loss.
On April 24, 2024, CSD Board of Directors authorized the purchase of two stationary standby generators for PS3 and PS5. The generators were purchased ahead of time due to the extensive lead time for procurement and delivery. CSD has received the generators, and they are ready for installation.
On August 13, 2025, CSD Board of Directors adopted a resolution approving the Project plans and specifications, adopted the Categorical Exemption CEQA finding pursuant to CEQA Guideline Section 15301 Class 1 for the Project, and authorized the Assistant District Manager to proceed with the public bidding procedures for the Project.
DISCUSSION
Construction Bids
Staff issued a Notice Inviting Bids for the Project on August 23, 2025. On September 25, 2025, the District received two (2) bids for construction as shown in the following table:
Project No. SS-5120-1 - Award Construction Contract
November 12, 2025
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Name of Bidder Bid Amount $
Eco Energy Solutions, Inc.
dba High Volt Electric
Simi Valley, CA
$ 968,256.30
Mehta Mechanical Company, Inc.,
dba MMC, Inc.
La Palma, CA
$1,220,000.00
Staff reviewed the bid and all associated forms submitted by Eco Energy Solutions, Inc. dba High Volt Electric (High Volt Electric), investigated the contractor, and determined High Volt Electric to be responsive to the bid solicitation. The bids were aligned with the engineer’s estimate of $1,100,000. Staff recommends awarding a construction contract (Attachment 2) to High Volt Electric in the amount of $968,256.30 and authorize a contingency in the amount of $145,500 (approximately 15%) for unforeseen additional work if required, for a total contract authorization of $1,113,756.30.
Inspection Services and Material Testing
Consultant inspection services and materials testing are required for the Project. On September 13, 2025, staff advertised a Request for Proposals (RFP) to provide inspection services and material testing for the Project and Water Reclamation Plant Generator Improvements – Project No. SS-5120-2. Proposals were received from three (3) firms. Staff selected MNS Engineers, Inc., (MNS) to provide the necessary inspection services and materials testing for both projects based on their significant experience working on similar types of capital projects.
Staff has negotiated a scope of services and fee with MNS for both projects and recommends approving a standard professional services agreement with MNS in an amount not to exceed $243,276.65 for inspection services and materials testing (Attachment 3) and authorizing a contingency in the amount of $36,500 (approximately 15%) for unforeseen additional services if required, for a total agreement authorization of $279,776.65.
Design Services During Construction
On October 25, 2023, CSD Board of Directors awarded a professional services agreement to Kennedy/Jenks Consultants, Inc. (Kennedy/Jenks) Agreement No. 2023- 11 (Attachment 5), for preliminary design services for the Wastewater System Generator Replacement – Project No. SS-5120 in the amount of $278,425 with an authorized contingency in the amount of $42,000 for unforeseen additional services for a total agreement authorization not to exceed $320,425. Staff processed a First Amendment (Attachment 5) in the amount of $7,780 and a Second Amendment (Attachment 5) in the amount of $22,788.60 for additional design services for Pump Stations 3 and 5 for a total agreement amount of $308,993.60 (utilizing $30,568.60 of the original $42,000 contingency). On September 25, 2024, CSD Board of Directors awarded a Third Amendment (Attachment 5) to the agreement with Kennedy/Jenks for additional design services to develop design bid documents for the Project in the amount of $94,195 for a Project No. SS-5120-1 - Award Construction Contract
November 12, 2025
2 9
3 6
total agreement amount of $403,188.60.
Now that construction is ready to begin, an amendment to the Kennedy/Jenks Agreement is required for additional services to provide design support during construction. Staff recommends a fourth amendment to Agreement 2023-11 with Kennedy/Jenks in an amount not to exceed $136,265 for design services during construction (Attachment 4) for a total agreement amount of $539,453.60 and re-establishing a contingency in the amount of $20,500 (approximately 15% of the fourth amendment amount) for a total agreement authorization of $559,953.60.
Budget Analysis
The Project construction costs are summarized below:
Construction Contract $ 968,256.30
Construction Contract Contingency $ 145,500.00
Inspection Services and Materials Testing $ 243,276.65 Inspection Services and Materials Testing Contingency $ 36,500.00 Design Services Amendment $ 136,265.00
Design Services Contingency $ 20,500.00
Additional task orders, services, and staff charges $ 100,000.00 Total Construction Expenses $ 1,650,297.95
The current FY 2025-2030 Capital Improvement Program (CIP) includes a Project construction budget of $1,550,000 in FY 2025/26 with a current available balance of $1,098,045.
FISCAL IMPACT
An appropriation of $552,253 for the construction contract, professional services agreement, and contingencies in the CSD Capital Projects Fund, Account No. 873-8810- 488.92-41 and Project SS-5120 from available Sanitary District Capital Projects Fund Balance is required.
CITY COUNCIL STRATEGIC PLAN FY 2025/26
This item supports the City Council’s Strategic Plan Goal and Objective 3.1 and 3.5 – Public Safety and Emergency Resilience
3.1) Strengthen public safety initiatives with local agencies through proactive planning, training, resource allocation, education, emergency preparedness programs, community participation, and infrastructure improvements.
3.5) Continue to assess and mitigate risks related to climate change, including preparedness and infrastructure resilience.
RECOMMENDATION
1. Authorize an appropriation of $552,253 for the construction contract, professional services agreements, and contingencies in the CSD Capital Projects Fund, 873-8810- 488.92-41 and Project SS-5120 from available Sanitary District Capital Projects Fund Balance; and
Project No. SS-5120-1 - Award Construction Contract
November 12, 2025
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3 6
2. Authorize the District Manager to execute Public Works Contract No. 2025-14 with Eco Energy Solutions, Inc. dba High Volt Electric in an amount not to exceed $968,256.30, and authorize a contingency in the amount of $145,500, for a total contract authorization of $1,113,756.30; and
3. Authorize the District Manager to execute future contract change orders to the contract with Eco Energy Solutions, Inc. dba High Volt Electric for unforeseen additional work up to the authorized contingency amount; and
4. Authorize the District Manager to execute Professional Services Agreement No. 2025- 15 with MNS Engineers, Inc. in an amount not to exceed $243,276.65 for inspection services and material testing, and authorize a contingency in the amount of $36,500, for a total agreement authorization of $279,776.65; and
5. Authorize the District Manager to execute Professional Services Agreement No. 2023- 11D with Kennedy/Jenks Consultants, Inc. in an amount not to exceed $136,265 for design support services during construction, and authorize a contingency in the amount of $20,500, for a total agreement authorization of $559,953.60; and
6. Authorize the District Manager to execute future amendments to the agreements with MNS Engineers, Inc. and Kennedy/Jenks Consultants, Inc. for unforeseen additional services up to the authorized contingency amounts.
ATTACHMENTS
1. Location Map
2. CSD Agreement No. 2025-14
3. CSD Agreement No. 2025-15
4. CSD Agreement No. 2023-11D
5. CSD Agreement No. 2023-11 through 2023-11C
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL None