AGREEMENT NO. 2024-112A
FIRST AMENDMENT TO PROFESSIONAL SERVICE AGREEMENT
This First Amendment to Agreement No. 2024- 112 (Amendment) is entered into between the City of Camarillo, a California general law city and municipal corporation (City), and Charles Abbott Associates, Inc ., a California corporation, collectively referred to as the Parties. The effective date of this Amendment is November 12, 2025.
RECITALS
A. On June 12, 2024, the City Council approved Maintenance Contract No. 2024-112 with Charles Abbott Assoicates, Inc. for Stormwater Program administration, inspections and technical services and review of regulatory Post Construction Stormwater Management Plan in the amount of $1,942,987 for a 36-month period, effective July 1, 2024 (Agreement).
B. The City desires to amend the agreement to add a Stormwater Inspector to assist with the increased workload required under the Los Angeles and Ventura Counties Regional MS4 Permit.
C. Pursuant to Section 22.4 of the Agreement, the parties wish to modify the agreement as stated herein.
D. All capitalized terms not defined in this Amendment have the meaning set forth in the Agreement.
Section 1. Amendment. The Agreement is amended to as follows:
a. Exhibit A, Scope of Services, is amended t o add a Stormwater Inspector to assist with the increased workload required under the Los Angeles and Ventura Counties Regional MS4 Permit.
b. Attachment A, attached hereto, is hereby incorporate and made a part of Exhibit B, Key Personnel & Compensation.
Section 2. Compensation and Payment. This Amendment is for an amount of $145,890 for FY 25/26 and an amount of $175,400 plus CPI adjustment of approximately 5% in the amount of $8,770 for FY 26/27 for a total agreement amount not to exceed $2,273,047.
Section 3. Continuation of Terms of Agreement. Except as expressly modified by the terms and provisions of this document, the remaining terms and provisions of the Agreement remain in full force and effect.
THE AUTHORIZED REPRESENTATIVES of the Parties have caused this Amendment, Agreement No. 2024-112A, to be executed as of the Effective Date.
CITY OF CAMARILLO
Greg Ramirez, City Manager
ATTEST:
City Clerk
CHARLES ABBOTT ASSOCIATES, INC a California corporation
Rusty Read, President
Diann Nolte, Assistant Secretary
Enclosures: Attachment A
BUILDING & SAFETY /E NGINEERING /E NVIRONMENTAL /F IRE PREVENTION
CHARLES ABBOTT ASSOCIATES INC.
27201PUERTA REAL, SUITE 200, MISSION VIEJO, CA 92691
TOLL FREE: (866) 530-4980 • FAX (949) 367-2852
WWW.CAA.INC
June 26, 2025
Ken Matsuoka
Deputy Director Public Works/Environmental
City of Camarillo
601 Carmen Drive
Camarillo, CA 93010
Dear Mr. Matsuoka:
Subject: Budget Amendment Request for Stormwater Quality Administrative and Technical Services for the City of Camarillo
Charles Abbott Associates (CAA) has been honored to provide our stormwater quality administrative and technical services for the City of Camarillo (City) since September 2014. These services have included providing inspection, administrative, and technical services to assist the City with the administration of the stormwater program. The purpose of this letter is to request an additional Stormwater Inspector to assist with the increased workload required under the Los Angeles and Ventura Counties Regional MS4 Permit, Order No. R4-2021-0105 (City’s MS4 Permit/Permit).
As you are aware, upon approval of the City’s Watershed Management Program (WMP) , the Minimum Control Measures (MCMs) outlin ed within the City’s MS4 Permit are effective immediately , which includes implementation of the enhanced requirements of the Construction Program. Per the Permit requirements for the Construction Program, the City is required to conduct inspections of sites greater than one acre that discharge to Revolon Slough/ Beardsley Wash and Calleguas Creek every two weeks, w hen two or more consec utive days with greater than a 50% chance of rainfall are predicted by the National Oceanic and Atmospheric Administration (NOAA) , and within 48 hours of a 0.5- inch rain event. For construction sites greater than one acre that discharge to Conejo Creek, the City is required to inspect these sites on a monthly basis. In addition to these enhanced inspection requirements, implementation of the Construction Program includes follow -up inspections, completing inspection reports, database management, providing and updating outreach materials, and attending countywide Construction Program meetings.
Due to the approval of the City’s WMP, there are new requirements associated with the Public Information and Participation Program, Business Program, Planning and Land Development Program, Public Agency Activities Program, and Illicit Discharge Detention and Elimination Program. CAA is prepared to provide guidance to the City on compliance with the new requirements related to the above-mentioned programs.
CAA proposes an increase in the current annual budget for fiscal years (FY) 2025/26 and 2026/27 to assist the City and provide guidance to meet the increased MCM requirements listed above. Below is a breakdown of the proposed cost increase per Fiscal Year:
Fiscal Year
Current Contract
Amount
Total Annual
Increase
Revised Total
Contract Amount
Fiscal Year 2025/26 $616,332.00 $145,890.00 $762,222.00 Fiscal Year 2026/27 $616,332.00 $175,400.00 $791,400.00
Exhibit A
BUILDING & SAFETY /E NGINEERING /E NVIRONMENTAL /F IRE PREVENTION
CHARLES ABBOTT ASSOCIATES INC.
27201PUERTA REAL, SUITE 200, MISSION VIEJO, CA 92691
TOLL FREE: (866) 530-4980 • FAX (949) 367-2852
WWW.CAA.INC
We look forward to a continued relationship with the City and providing stormwater program services in the future. Should the City have any questions or require additional information, please feel free to contact Jessica Ouellette or myself at [email protected].
Sincerely,
Mike Smith
Deputy Director of Environmental Services
BUILDING & SAFETY /E NGINEERING /E NVIRONMENTAL /F IRE PREVENTION
CHARLES ABBOTT ASSOCIATES INC.
27201PUERTA REAL, SUITE 200, MISSION VIEJO, CA 92691
TOLL FREE: (866) 530-4980 • FAX (949) 367-2852
WWW.CAA.INC
PROGRAM LABOR HOURS & FEES FOR 7/1/2025 - 8/31/2025
Task
Project
Manager
Program
Manager
Environmental
Analyst
Program
Support DIR Monthly Cost
$165.00 $138.00 $110.00 $75.00 $157.00
Administrative/
Technical Services 13 120 20 $20,205.00
Business Program 5 30 25 $5,865.00
Illicit Discharge
Response Program 5 7 $1,460.00
Construction
Program 5 90 $10,590.00
Post Construction
Program 7 5 $1,516.00
Land Development
Program 15 10 $2,820.00
Public Agency
Program 5 20 20 $5,190.00
Public Outreach 10 $550.00
Countywide
Stormwater
Meetings
5 $690.00
Databases and
Reporting 5 10 $1,440.00
CIP Project
Inspections 5 $785.00
Monthly Subtotal 13 167 142 85 25 $51,111.00
Subtotal July 1, 2025 to August 31, 2025 $102,222.00
BUILDING & SAFETY /E NGINEERING /E NVIRONMENTAL /F IRE PREVENTION
CHARLES ABBOTT ASSOCIATES INC.
27201PUERTA REAL, SUITE 200, MISSION VIEJO, CA 92691
TOLL FREE: (866) 530-4980 • FAX (949) 367-2852
WWW.CAA.INC
PROGRAM LABOR HOURS & FEES FOR 9/1/2025- 6/30/2026
Task
Project
Manager
Program
Manager
Environmental
Analyst
Environmental
Associate
Program
Support DIR Monthly
Cost
$165.00 $138.00 $110.00 $105.00 $75.00 $157.00
Administrative/
Technical Services 13 120 20 $20,205.00
Business Program 5 30 85 25 $14,790.00
Illicit Discharge
Response Program 5 7 10 $2,510.00
Construction
Program 5 90 30 $13,740.00
Post Construction
Program 10 5 $1,930.00
Land Development
Program 15 10 $2,820.00
Public Agency
Program 5 10 20 20 $6,240.00
Public Outreach 5 $550.00
Countywide
Stormwater
Meetings
5 $690.00
Databases and
Reporting 5 10 $1,440.00
CIP Project
Inspections 5 $785.00
Monthly Subtotal 13 170 142 135 85 25 $65,700.00
CityTech Software Annual Maintenance Fee $3,000
Subtotal July 1, 2025 to August 31, 2025 $102,222.00
Subtotal September 1, 2025 to June 30, 2026 $657,000.00 Revised Annual Not-To-Exceed Amount for July 1, 2025 to June 30, 2026 $762,222.00
BUILDING & SAFETY /E NGINEERING /E NVIRONMENTAL /F IRE PREVENTION
CHARLES ABBOTT ASSOCIATES INC.
27201PUERTA REAL, SUITE 200, MISSION VIEJO, CA 92691
TOLL FREE: (866) 530-4980 • FAX (949) 367-2852
WWW.CAA.INC
PROGRAM LABOR HOURS & FEES FOR F ISCAL Y EAR 2 6/27
Task
Project
Manager
Program
Manager
Environmental
Analyst
Environmental
Associate
Program
Support DIR Monthly
Cost
$165.00 $138.00 $110.00 $105.00 $75.00 $157.00
Administrative/
Technical Services 13 120 20 $20,205.00
Business Program 5 30 85 25 $14,790.00
Illicit Discharge
Response Program 5 7 10 $2,510.00
Construction
Program 5 90 30 $13,740.00
Post Construction
Program 10 5 $1,930.00
Land Development
Program 15 10 $2,820.00
Public Agency
Program 5 10 20 20 $6,240.00
Public Outreach 5 $550.00
Countywide
Stormwater
Meetings
5 $690.00
Databases and
Reporting 5 10 $1,440.00
CIP Project
Inspections 5 $785.00
Monthly Subtotal 13 170 142 130 85 25 $65,700.00
CityTech Software Annual Maintenance Fee $3,000
Revised Annual Not-To-Exceed Amount for July 1, 2026 to June 30, 2027 $791,400.00
BUILDING & SAFETY /E NGINEERING /E NVIRONMENTAL /F IRE PREVENTION
CHARLES ABBOTT ASSOCIATES INC.
27201PUERTA REAL, SUITE 200, MISSION VIEJO, CA 92691
TOLL FREE: (866) 530-4980 • FAX (949) 367-2852
WWW.CAA.INC
FY 2025-26 Rate Schedule
ENGINEERING/PUBLIC WORKS HOURLY BUILDING & SAFETY HOURLY
CLASSIFICATION RATES CLASSIFICATION RATES
Principal Engineer 193.00 Principal Building Official 160.00 City Engineer 149.00 Building Official 145.00
Project Manager 160.00 Senior Building Inspector* 116.00 Senior Engineer 154.00 Building Inspector/Plan Checker 107.00 Project Engineer 145.00 Building Inspector* 99.00
Associate Engineer 121.00 Permit Specialist 78.00
Code Enforcement Officer 83.00
Senior Design Engineer 127.00
Assistant/Design Engineer 108.00 COMMUNITY DEVELOPMENT HOURLY
CLASSIFICATION RATES
Senior Plan Check Engineer 138.00
Plan Check Engineer 116.00 Community Development Director 160.00 Principal Planner 160.00
Senior Traffic Engineer/Manager 165.00 Senior Planner 140.00 Transportation Planner 121.00 Associate Planner 120.00 Traffic Engineer Associate 105.00 Assistance Planner 105.00 Planning Technician 90.00
3-Person Survey Crew 297.00 Code Enforcement Officer 83.00 2-Person Survey Crew 231.00
OTHER HOURLY
Senior Draftsperson (CADD) 105.00 CLASSIFICATIONS RATES Draftsperson (CADD) 94.00
Landscape Architect Director 138.00
Senior Public Works Inspector* 125.00 Associate Landscape Architect 105.00 Public Works Inspector* 105.00 Expert Witness Services 330.00 Senior Contract Administrator 121.00
STORM WATER HOURLY Administrative Assistant 66.00
CLASSIFICATION RATES Clerical 55.00
Environmental Project Manager 165.00
Environmental Program Manager* 138.00
Environmental Plan Checker** 155.00
Environmental Analyst* 110.00
Environmental Associate* 105.00
Environmental Inspector* 95.00
Environmental Program Support 75.00
BUILDING & SAFETY /E NGINEERING /E NVIRONMENTAL /F IRE PREVENTION
CHARLES ABBOTT ASSOCIATES INC.
27201PUERTA REAL, SUITE 200, MISSION VIEJO, CA 92691
TOLL FREE: (866) 530-4980 • FAX (949) 367-2852
WWW.CAA.INC
The above hourly rates include general and administrative overhead and fees and employee payroll burden. Rates are subject to an annual adjustment, with City concurrence, based upon increases adopted by Charles Abbott Associates, Inc. as reflected in the Consumer Price Index (CPI) Region Los Angeles-Long Beach-Anaheim, CA. CAA will notify the City of any increase 60 days in advance.
*The Hourly Rates identified are for Non-Prevailing Wage project inspection. Hourly Rates for Prevailing Wage project inspection will be $157.00 for regular time; $198.00 for overtime on Mondays through Saturdays; and $248.00 for overtime on Sundays and Holidays. Prevailing Wage rates are subject to increases pursuant to the State of California’s Department of Industrial Wage Rate Determinations.
**Environmental Plan Checker rate applies to post construction stormwater development plan reviews, such as PCSMP reviews or equivalent.