CSD AGREEMENT NO. 2023-11D
FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This Fourth Amendment to Professional Services Agreement No. 20 23-11 (Amendment) effective date of November 12, 2025, is entered into between the Camarillo Sanitary District, a Sanitary District organized pursuant to the California Health and Safety Code (District) and Kennedy/Jenks Consultants, Inc. , a California corporation (Consultant), collectively referred to as the Parties.
Recitals.
A. The Parties have entered into a written agreement entitled “ Professional Services Agreement Number 202 3-11” having an effective date of October 25, 2023 (Agreement) to provide for certain professional services in the amount of $ 278,425 as outlined in Exhibit A of Agreement from Consultant.
B. The Parties have entered into a written agreement entitled “First Amendment to Professional Services Agreement” having an effective date of January 29, 29, 2024 (Agreement No. 2023- 11A) to provide additional consult ant design services to design the instrumentation and control system improvements to replace the existing generators at Pump Stations 3 and 5 in the amount of $7,780.
C. The Parties have entered into a written agreement entitled “Second Amendment to Professional Services Agreement” having an effective date of March 11, 2024 (Agreement No. 2023- 11B) to provide additional consultant design services for geotechnical services related to replacing the existing generators at Pump Stations 3 and 5 in the amount of $22,788.60.
D. The Parties have entered into a written agreement entitled “ Third Amendment to Professional Services Agreement” having an effective date of September 25, 2024 (Agreement No. 2023- 11C) to provide additional consultant design services to prepare design documents for replacing the existing automatic transfer switch and installing a manual transfer switch for Wastewater System Generator Replacement – Project No. SS-5120 in the amount of $94,195 and amend the fee schedule.
E. All capitalized terms not defined in this Amendment have the meaning set forth in the Agreement.
F. The parties desire to modify the scope of work in accordance with Section
3.3 of the Agreement.
Section 1. Amendment. The Agreement is amended to add the following:
1. Additional “Scope of Services” of the Agreement is
amended to add the following:
Provide additional professional services in the amount of $136,265 as included in the proposal dated October 6,
2025, to provide consultant design services during
construction Wastewater System Generator Replacement
at Pump Station 3 and Pump Station 5 – Project No. SS- 5120-1. See attached Exhibit A, Scope of Services.
2. “Fee Schedule” of the Agreement is amended. See
attached Exhibit B, Fee Schedule.
Section 2. Compensation and Payment. Fourth Amendment to Professional Services Agreement is for a not -to-exceed amount of $136,265 for services provided in proposal dated October 6, 2025, for a total agreement amount of $539,453.60.
Section 3. Continuation of Terms of Agreement. Except as expressly modified by the terms and provisions of this document, the remaining terms and provisions of the Agreement remain in full force and effect.
THE AUTHORIZED REPRESENTATIVES of the Parties have caused this Fourth Amendment to Agreement No. 2023-11 to be executed as of the Effective Date.
CAMARILLO SANITARY DISTRICT
Greg Ramirez, District Manager
ATTEST:
Carrie Weal, Assistant Secretary
KENNEDY/JENKS CONSULTANTS, INC., a California corporation
Jeffery T. Savard, Vice President
Edward Yang, Vice President
022430 10/31/2026
Camarillo Business Tax Certificate Number Expiration Date
Attachments: Exhibit A, Scope of Services
Exhibit B, Fee Schedule
2775 North Ventura Road, Suite 202 | Oxnard, CA 93036
805-973-5719 | [email protected]
\\kjc.local\kjc-root\kj-projects\ventura\2023\2344245.00-camarillo-generator replacement\02-cntrctsagmts\amendment 4\amendmentletter_camarilloemergencygenerators_esdc_09052025.docx 6 October 2025
Ryan Lippincott
Principal Civil Engineer
Camarillo Sanitary District
601 Carmen Drive
Camarillo, CA 93010
Subject: Amendment Proposal
Wastewater System Generator Replacement – Engineering Services During Construction Project No. SS-5120-1
KJ 2344245*00
Dear Ryan:
As requested, we are pleased to provide this amendment proposal for additional services related to the Wastewater System Generator Replacement project. This amendment proposal includes effort associated with performing engineering services during construction (ESDC) for Project No SS-5120-1.
ESDC for Project No. SS-5120-2 will be handled via a future amendment.
SCOPE OF WORK
Task 1: Project Administration
Subtask 1.1 – Project Management: The purpose of this task is to oversee the project scope, budget, and schedule. Management activities will consist of project planning, organizing staff and resources, budget tracking, invoicing, and on-going communications with Camarillo Sanitary District (CSD) and the project team. The effort for this task assumes that we will be providing these services for the assumed duration of the project (6 months).
Subtask 1.2 – QA/QC: The Project Manager will oversee Kennedy Jenks’ internal QA/QC procedures throughout the course of this project. Deliverables will be reviewed by a senior staff member to confirm they meet Kennedy Jenks’ standards for quality.
Task 2: Project Meetings and Site Visits
Subtask 2.1 – Pre-Construction Meeting
Kennedy Jenks will attend a pre-construction meeting. It is assumed that CSD’s construction management team will prepare an agenda and facilitate the meeting, and that one (1) Kennedy Jenks team member will attend the meeting in person. It is assumed that the meeting duration will be 2 hours.
Subtask 2.2 - Progress Meetings
Kennedy Jenks will attend periodic progress meetings virtually. Our scope of work is based on two (2) Kennedy Jenks team members attending six (6) virtual progress meetings (1 hour in length each). It is assumed CSD’s construction management team or the Contractor will prepare the agendas and minutes and facilitate the meetings.
CSD Agreement 2023-11D
EXHIBIT A
Ryan Lippincott
Camarillo Sanitary District
\\kjc.local\kjc-root\kj-projects\ventura\2023\2344245.00-camarillo-generator replacement\02-cntrctsagmts\amendment 4\amendmentletter_camarilloemergencygenerators_esdc_09052025.docx Subtask 2.3 - Site Visits
Kennedy Jenks will perform site visits only as requested by CSD’s Project Manager to answer job-site questions. Our scope of work is based on performing two (2) site visits by one (1) Kennedy Jenks staff member. It is assumed that the duration of each site visit will not be more than 2 hours.
Task 3: Office Administration
Subtask 3.1 – Design and Construction Coordination
Kennedy Jenks will respond to requests and/or questions from CSD regarding the design documents throughout the construction duration. This scope task assumes that this coordination will require an average of 2 hours per week for the duration of construction (approximately 5 months).
Subtask 3.2 – Submittal Reviews
Kennedy Jenks will review and respond up to 75 submittals and re-submittals (60 initial submittals and 15 re-submittals) at an average of 4 hours per submittal review. Review and responses will take a maximum of 15 Working Days from the date the submittal is sent to Kennedy Jenks. Kennedy Jenks will provide review comments to CSD in electronic format. It is assumed that hard copies are not required.
Review will be for substantial conformity with the intent of the Contract Drawings and Specifications.
Such review shall be only for conformance with the design concepts and general compliance with the project’s Contract Documents. It shall not include review of quantities, fabrication processes, construction methods, coordination with the work of other trades, or construction safety precautions, all of which are the sole responsibility of the Contractor.
KJ’s subcontractor MSO Technoligies, Inc. (MSO) will provide ESDC support in the form of reviewing submittals for the generator equipment and support for connecting to the control and communications signals to the PLC equipment.
Subtask 3.3 – RFI Reviews
Kennedy Jenks will review and respond to up to 10 RFIs from the Contractor regarding the Contract Documents at an average of 4 hours per RFI. Review and responses will generally take a maximum of 5 Working Days from the date the RFI is sent to Kennedy Jenks. Complex RFI responses that require drawing modifications or figure preparation may take longer than 5 Working Days. It is assumed that hard copies are not required.
Subtask 3.4 – Review of Change Orders
Kennedy Jenks will assist CSD with review of change order requests related to the Project. The level of effort for this task assumes up to three (3) change orders, with up to eight (8) hours per change order review. It is assumed that reviews will be transmitted electronically and that hard copies are not required.
CSD Agreement 2023-11D
Ryan Lippincott
Camarillo Sanitary District
\\kjc.local\kjc-root\kj-projects\ventura\2023\2344245.00-camarillo-generator replacement\02-cntrctsagmts\amendment 4\amendmentletter_camarilloemergencygenerators_esdc_09052025.docx Task 4: Record Drawings
Subtask 4.1 – Record Drawings
Following the completion of construction, Kennedy Jenks will prepare record drawings based on markups (redlines) of field changes documented by CSD’s inspector and the Contractor, including changes resulting from RFIs, clarifications, and change orders. Our scope assumes that the as-built redlines from the Contractor/CSD will be provided as one consolidated set.
No hatching or clouds will appear on the record drawings. The drawings will have the original engineer’s license information displayed but will not be signed. For estimating purposes, it is assumed that 37 drawings will be updated, each requiring an average of 2 hours.
The electronic files will not be password protected or locked, nor will they have red lines. Electronic files will be in black and white or gray scale. Files will be compressed as much as possible to 500 kb or less; however, sheets with photographs or topography may have to be larger. Images will be clear and legible when printed and viewed on screen.
Draft record drawings will be submitted electronically to CSD for review. Kennedy Jenks will incorporate CSD review comments and prepare final record drawings. Kennedy Jenks shall provide one electronic (PDF) copy of the Record Drawing set. AutoCAD files in the current software version will be uploaded to OneDrive for CSD to download. It is assumed that hard copies are not required.
Scope Assumptions
The following assumptions have been made in this proposal, based on Kennedy Jenks’ understanding of the project at this time.
1. Kennedy Jenks’s schedule and compensation are based on providing the above services for a period of 6 months. This schedule provides for 5 months of engineering services during construction, and 1 month for record drawings. In the event that the schedule for CSDs’ contractor extends beyond 5 months and Kennedy Jenks’ continued services are required, Kennedy Jenks will request an amendment to the Contract before incurring additional cost.
2. Kennedy Jenks will manage work hours between tasks and employee classifications, and/or utilize other employee classifications, provided that the project total fee is not exceeded without prior approval of CSD. Given the changing nature of the tasks involved, it is acknowledged individual task budgets may change as work requirements dictate, but the total project budget will not be exceeded without CSDs’ authorization.
3. Engineering Services During Construction budget is an estimate and effort will be expended on a time and materials basis not to exceed the total contract maximum fee. Effort for this task is limited to the costs identified in the Fee Estimate. Additional effort will only be provided as authorized through a contract modification.
4. CSD will be responsible for overall construction management for the project including the construction manager, inspectors, materials testing, third party suppliers, etc. that are required for completion of the construction.
CSD Agreement 2023-11D
Ryan Lippincott
Camarillo Sanitary District
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SERVICES NOT INCLUDED IN THIS PROPOSAL
The following services are not included in this proposal, based on Kennedy Jenks’ understanding of the project at this time. If these services are required Kennedy Jenks will, upon request, provide a proposal for these services that can be amended to Kennedy Jenks’ contract. • Additional geotechnical investigation.
• Additional hazardous material surveying/testing.
• Storm Water Pollution Prevention Plan (SWPPP) document preparation. • California Environmental Quality Act (CEQA) document preparation. • Construction Management Services.
SCHEDULE
We are prepared to initiate work on this project immediately upon receipt of a Notice-to-Proceed. An overall project duration of approximately 6 months is proposed. The preliminary proposed schedule is as follows:
Construction ................................ ................................ ................................ ........ 5 months Record Drawings ................................ ................................ ................................ . 1 month BUDGET
The additional work shall be performed on a time and expense basis in accordance with our original agreement. The budget established for this work is $136,265. This amount will not be exceeded without prior authorization from CSD.
A detailed breakdown of subtasks, staff hours, and costs is included in Attachment A. KJ’s updated schedule of charges is included in Attachment B.
CLOSING
We appreciate the opportunity to assist CSD with this project and look forward to discussing it with you further. Please call if you have any questions or require additional information.
Very truly yours,
Kennedy/Jenks Consultants, Inc.
Jeff Savard
Vice President
Attachment A: Fee Estimate
Attachment B: Schedule of Charges
CSD Agreement 2023-11D
Proposal Fee Estimate
CLIENT Name:
PROJECT Description: Wastewater System Generator Replacement - Engineering Services During Construction Proposal/Job Number: Date:
Camarillo Sanitary District
10/6/20252344245*00
January 1, 2026 Rates KJ Sub KJ KJ KJ
Total
Labor
Eng-Sci-5 (Jack Stobaugh)
Eng-Sci-3 (Structural)
Sr. CAD-Design
Eng-Sci-3 (Vitaliy Zubko)
Project Assist.
Eng-Sci-9 (Jeff Savard)
Eng-Sci-6 (Zach Pyle)
Eng-Sci-2
Eng-Sci-6 (Milad Ketabdar)
Total
Expenses Total Labor + Subs +
Expenses
Classification: Total
Labor
MSO Technologies, Inc.
Sub-Markup
ODCs
ODCs
Markup
Total
Labor
Eng-Sci-5 (Jack Stobaugh)
Eng-Sci-3 (Structural)
Sr. CAD-Design
Eng-Sci-3 (Vitaliy Zubko)
Project Assist.
Eng-Sci-9 (Jeff Savard)
Eng-Sci-6 (Zach Pyle)
Eng-Sci-2
Eng-Sci-6 (Milad Ketabdar)
Total
Expenses Total Labor + Subs +
Expenses
Hourly Rate: $345 $280 $280 $260 $220 $220 $195 $200 $150 Hours Fees Fees 10% Fees 10% Fees Task 1 - Project Administration
1.1 Project Management (6 months) 2 20 14 36 $7,990 $7,990 $0 $7,990
1.2 QA/QC 8 4 12 $3,800 $3,800 $0 $3,800
Task 1 - Subtotal 10 0 0 24 0 0 0 0 14 48 $11,790 $0 $0 $11,790 $0 $11,790 Task 2 - Project Meetings and Site Visits
2.1 Pre-Construction Meeting 3 3 $780 $50 $5 $780 $55 $835
2.2 Progress Meetings 6 6 12 $3,240 $3,240 $0 $3,240
2.3 Site Visits 5 5 $1,300 $100 $10 $1,300 $110 $1,410
Task 2 - Subtotal 0 0 6 14 0 0 0 0 0 20 $5,320 $150 $15 $5,320 $165 $5,485 Task 3 - Office Administration
3.1 Coordination (5 months) 5 15 20 40 $10,800 $10,800 $0 $10,800
3.2 Submittal Reviews (75 Total) 40 70 20 40 70 60 300 $71,900 $4,300 $430 $71,900 $0 $76,630
3.3 Requests for Information (RFI), (10 total) 5 11 3 4 11 6 40 $9,730 $9,730 $0 $9,730
3.4 Review of Change Orders, (3 total) 4
7 5 2 6 24 $6,140 $6,140 $0 $6,140
Task 3 - Subtotal 0 54 103 48 46 87 66 0 0 404 $98,570 $4,300 $430 $0 $0 $98,570 $0 $103,300 Task 4 - Record Drawings
4.1 Record Drawings (37 dwgs) 2 7 5 26 34 74 $15,690 $0 $15,690 $0 $15,690 Task 4 - Subtotal 0 2 7 5 0 0 26 34 0 74 $15,690 $0 $0 $15,690 $0 $15,690 All Tasks Total 10 56 116 91 46 87 92 34 14 546 $131,370 $4,300 $430 $150 $15 $131,370 $165 $136,265 \\KJC.local\KJC-Root\KJ-Projects\Ventura\2023\2344245.00-Camarillo-Generator Replacement\02-CntrctsAgmts\Amendment 4\Camarillo Generator ESDC_FeeEstimate_09052025 © 2019 Kennedy/Jenks Consultants, Inc.
CSD Agreement 2023-11D
Client/Address: Camarillo Sanitary District
601 Carmen Drive
Camarillo, CA 93010
Contract/Proposal Date: October 6th, 2025
Schedule of Charge s
PERSONNEL COMPENSATION
Classification Hourly Rate
CAD-Technician ................................ ................................ ................................ $155 Senior CAD -Technician ................................ ................................ ..................... $175 CAD-Designer ................................ ................................ ................................ ... $185 Senior CAD -Designer ................................ ................................ ........................ $200 Engineer -Scientist -Specialist 1 ................................ ................................ ........... $165 Engineer -Scientist -Specialist 2 ................................ ................................ ........... $195 Engineer -Scientist -Specialist 3 ................................ ................................ ........... $220 Engineer -Scientist -Specialist 4 ................................ ................................ ........... $235 Engineer -Scientist -Specialist 5 ................................ ................................ ........... $260 Engineer -Scientist -Specialist 6 ................................ ................................ ........... $280 Engineer -Scientist -Specialist 7 ................................ ................................ ........... $310 Engineer -Scientist -Specialist 8 ................................ ................................ ........... $330 Engineer -Scientist -Specialist 9 ................................ ................................ ........... $345 Project Assistant ................................ ................................ ................................ $150 Administrative Assistant ................................ ................................ ..................... $135 Direct Expenses
Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus ten percent for items such as:
a. Maps, photographs, 3rd party reproductions, 3rd party printing, equipment rental, and special supplies related to the work.
b. Consultants, soils engineers, surveyors, contractors, and other outside services. c. Rented vehicles, local public transportation and taxis, travel and subsistence. d. Project specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing, computation, and proprietary programs purchased for the work.
Reimbursement for vehicles used in connection with the work will be at the federally approved mileage rates or at a negotiated monthly rate.
If prevailing wage rates apply, the above billing rates will be adjusted as appropriate.
Overtime for non-exempt employees will be billed at one and a half times the Hourly Rates specified above.
Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one-half times the Hourly Rates specified above.
Excise and gross receipts taxes, if any, will be added as a direct expense.
CSD Agreement 2023-11D
EXHIBIT B