City of Camarillo
LIBRARY BOARD OF TRUSTEES
Section: Library Board of Trustees Date Adopted: January 8, 2020 Last Amended:
Subject:STUDY ROOM USE POLICY
Number: 13.05 Page 1 of 3
PURPOSE
To establish a policy for use of Study Rooms and The Work Space at the Camarillo Public Library.
POLICY
The Camarillo Public Library maintains seven (7) study rooms. Five rooms, A through E, are available to all library patrons who possess a valid Camarillo library card. Rooms may be reserved in advance and are intended for individual or group study purposes. Young Adult study rooms YA and YB are limited for the use of young adult patrons, ages 13 to
25. The Work Space, which also must be reserved in advance, allows for small groups up to fifteen (15) to utilize the space for small business trainings, meetings, and educational needs. The fact that an individual, group, or organization is granted permission to meet in these rooms in no way constitutes endorsement of the policies or beliefs of that organization by the Library or City of Camarillo.
A. Location of Study Rooms
Study rooms A, B, YA, and YB are on the first floor. Rooms C, D, and E and The Work Space are located on the second floor.
B. Reserving a Study Room
1. Reservations for the five (5) general use study rooms may be made up to one (1) day in advance. Reservations are on a first come, first served basis and will be held for up to 15 minutes after the scheduled start time, after which they will be cancelled.
2. A room that is unoccupied for 15 minutes or more at any given time is considered available for the next reservation. Any contents left in the room will be removed by staff, considered abandoned property and placed in the Lost and Found.
3. Reservations may be made for groups of up to six (6) people for a maximum of two (2) hours per day. Members of a group may not independently reserve a study room with the intent of occupying a study room for longer
than two (2) hours per day.
Adopted 01/08/2020
Amended
Policy 13.05
4. Patrons must be ready to leave at the end of their reservation. Failure to leave in a timely manner can after three verbal notices from staff will result in the suspension of study room privileges. I In the event there are no subsequent reservations, an individual or group can continue to use the room until the next reservation. The patron who makes the reservation must be present in the room while it is being used.
C. Study Rooms within the Young Adult Center
1. Study rooms YA and YB are available on a first come, first served basis to young adult patrons (Ages 13-25).
2. The Young Adult Center and its study rooms are to be maintained as a quiet study area during all hours. Rooms YA and YB are not fully enclosed spaces and occupants must be mindful of their sound volume.
3. Audio-visual equipment in the rooms cannot be used to display mature content. Films above a PG-13 rating, video games above a Teen rating, TV shows above TV-14, and any other content unapproved by library staff are prohibited. Occupants will be asked to discontinue showing any media that creates a disruption to other patrons or staff.
D. The Work Space
1. Reservations for The Work Space may be made up to one (1) month in advance. Reservations are on a first come, first served basis and will be held for up to 15 minutes after the scheduled start time, after which they will be cancelled.
3.2. Reservations may be made for groups with a minimum of four (4) people to fifteen (15) for an occurrence of one single reservation per week with a maximum of four (4) hours per reservation.
3. Technology is a courtesy to patrons who use The Work Space, but patrons must use these devices on their own and leave in good condition. The City of Camarillo and the Library are not responsible for any damages that may occur using library technology equipment.
4. Patrons must be ready to leave at the end of their reservation. Failure to leave in a timely manner can result in the suspension of The Work Space privileges. The patron who makes the reservation must be present in the room while it is being used.
4. Adopted 01/08/2020
Amended
Policy 13.05
D. Additional Policies
1. The Code of Conduct Policy must always be followed.
2. Specific study rooms and The Work Space are not guaranteed to a patron or group. Adjustments to reservations may be made by staff at any time in case of emergency or to meet the needs of the City of Camarillo.
3. The library is not responsible for any items that are lost or stolen from a study room.any meeting space.
4. Meeting room occupancy is determined by fire and safety guidelines and at no time should exceed six (6) individuals for study rooms and fifteen (15) for The Work Space.
5. Study rooms and The Work Space will not be used as a home office or to conduct meetings with clients that result in, or consist of, sales or financial transactions. Tutoring is acceptable, but tutors that earn compensation for their services must possess a valid City of Camarillo Business License.
6. The Library’s address will not be used in any advertisements for use of the study rooms.
7. Meeting spaces are not soundproofed, and an appropriate volume must be maintained.
8. Study room windows must remain uncovered and lights must remain on at all times.
9. Furniture may not be rearranged or moved into or out of the study rooms.
10. No food or drink (excluding water in a no spill bottle) is allowed in the study rooms.
11. Substances that leave odors or residues are prohibited.
12. Sleeping or loitering is prohibited in study rooms and The Work Space.
13. Study rooms and The Work Space must be left in a clean condition.
E. Suspension of Privileges
While an individual or group has their study room and The Work Space privileges suspended, they will not be permitted to reserve or use any meeting spaces.
Suspensions will follow the Library Code of Conduct Policy suspension schedule.