AGREEMENT NO. 2019-53B
SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This Second A mendment to Professional Services Agreement No. 20 19-53 (Amendment) effective date of December 10, 2025, is entered into between the City of Camarillo, a general law city (City) and Kimley -Horn and Associates, Inc., a North Carolina corporation (Consultant), collectively referred to as the Parties.
Recitals.
A. The parties have entered into a written agreement entitled “ Professional Services Agreement Number 2019- 53” having an effective date of July 24, 2019 (Agreement) to provide for certain professional services in the amount of $444,829.41 as outlined in Exhibit A of Agreement from Consultant.
B. The parties have entered into a written agreement entitled “ First Amendment to Professional Services Agreement” having an effective date of November 20, 2023 (Agreement No. 2019-53A) to provide for additional design support services for Water Quality Treatment, Green Streets, and Permitting support in the amount of $62,154.78.
C. All capitalized terms not defined in this Amendment have the meaning set forth in the Agreement.
D. The parties desire to modify the Term of Agreement in accordance with Section 1, Scope of Services in accordance with Section 3.3, Key Personnel & Compensation in accordance with Section 5.1, and compliance of Disadvantaged Business Enterprise (DBE) and Article I of Exhibit D - Required Federal Aid – A&E Contract Language of the agreement.
S
ection 1. Amendment. The Agreement is amended to add the following:
1. The term of the Agreement will terminate on June 30, 2028.
2. A
dditional “Scope of Services” of the Agreement is
amended to add the following:
Provide additional professional services in the amount of $194,851.54 as included in the proposal dated November
12, 2025, to provide additional design support during the bid and award phase , grant support and environmental
permitting support . See attached Exhibit A, Scope of
Services.
3. “Key Personnel & Compensation” of the Agreement is
amended. See attached Exhibit B, “Key Personnel &
Compensation”.
4. Disadvantaged Business Enterprises (DBE) provisions are amended per the Interim Final Rule (IFR) published and
effective October 3, 2025.
Article I of Exhibit D - Required Federal Aid – A&E Contract Language, change the Project Manager for the
“CONSULTANT” from Robert Blume to Sri Chakravarthy,
change the Contract Administrator of the “LOCAL
AGENCY” from Ken Matsuoka to Thang Tran.
Section 2. Compensation and Payment. Second Amendment to Professional Services Agreement is for a not-to-exceed amount of $194,851.54 for services provided in proposal dated November 12, 2025, for a total agreement amount of $701,835.73.
Section 3. Continuation of Terms of Agreement. Except as expressly modified by the terms and provisions of this document, the remaining terms and provisions of the Agreement remain in full force and effect.
THE AUTHORIZED REPRESENTATIVES of the Parties have caused this Second Amendment to Agreement No. 2019-53 to be executed as of the Effective Date.
CITY OF CAMARILLO
Greg Ramirez, City Manager
ATTEST:
Carrie Weal, City Clerk
KIMLEY-HORM AND ASSOCIATES, INC., a North Carolina corporation
Sri Chakravarthy, Senior Vice President
034018 12/31/2025
Camarillo Business Tax Certificate Number Expiration Date
Attachments: Exhibit A, Scope of Services
Exhibit B, Key Personnel & Compensation
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 November 12, 2025
Andrew Grubb
Public Works Department
City of Camarillo
601 Carmen Drive
Camarillo, CA 93010
Cc: James Campero, Thang Tran, JoeAnn Heredia
RE: ST-5006 Pleasant Valley Road Bike Lanes – Amendment #2 Kimley-Horn is presenting this letter proposal to the City of Camarillo (“City”) to request an amendment to the current contract to provide support during the bid and award phase, grant support, and environmental permitting support services for the Pleasant Valley Road Bike Lanes Project (“Project”).
Scope
TASK 1: PS&E REVISIONS & BID SUPPORT
Task 1.1 – Initial Project Advertisement
To support the City in the advertisement of the initial bid package, Kimley-Horn performed the following scope of work.
· Attended Pre-Bid Site Walk (2 people) and respond to City and Contractors’ questions · Attended Pre-Bid Meeting (2 people) with City staff
· Reviewed and responded to Nineteen (19) Contractor Bid Inquires · Assisted City in Preparation of Addenda to PS&E Documents · Multiple revisions to Plans, Estimate and Bid Documents for Bike Lane Extension and other modifications over the course of the last 14 months
Task 1.2 – Project Re-Advertisement
To support the City in the re-advertisement of the bid package, Kimley-Horn will perform the following scope of work on an as-needed, time and materials basis.
Kimley-Horn will assist the City as requested during the bidding process. It is assumed that the City will advertise the project for bidding and distribute the plans to prospective bidders. It is assumed that City staff will be the primary point of contact designated to receive bidder inquiries, and Kimley- Horn will support on an as needed basis.
The bid and award support may include the following:
· Preparation of the bid package for re-advertisement
CC Agreement 2019-53B
EXHIBIT A
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 · Attending Pre-Bid Meeting (2 people)
· Respond to Contractor Bid Inquires
· Provide Clarification of Contract Documents
· Assist City in Preparation of Addenda to PS&E Documents One-hundred and twelve (112) hours are allocated for this effort over the course of an anticipated 4- month revision and bid period. Should the fee be exhausted because of additional unanticipated work, or because bid and award extends beyond the anticipated period, Kimley-Horn will notify the City, and if desired, an amendment will be prepared prior to the commencement of the additional work.
TASK 2: ADDITIONAL SCOPE OF SERVICES
Task 2.1: Grant Support Services
The City of Camarillo requested Kimley-Horn support the City in preparing a Southern California Association of Governments (SCAG) 2023-2026 Carbon Reduction Program, Congestion Mitigation and Air Quality (CMAQ) Application. Given the short turn around time for the application and the critical deadline, the team prioritized the completion of the grant to meet the CMAQ funding deadline.
To support in the preparation of the SCAG CMAQ grant application, Kimley-Horn reviewed trends in the City of Camarillo and the users most impacted by congestion mitigation and air quality to develop a grant narrative that will be competitive for CMAQ funding. Kimley-Horn assembled the application, including the narrative, project maps/graphics, readily available data, and analysis.
Kimley-Horn provided the application for two rounds of City comments before the final grant application was prepared and submitted.
Task 2.2: Environmental Permitting Support
Following receipt of comments on the Project’s California Environmental Quality Act (CEQA) Initial Study - Mitigated Negative Declaration (IS-MND), the City and their environmental consultant, GPA Consulting, who is contracted with the City, requested Kimley-Horn’s support in responding to permitting agencies’ comments in a timely manner.
Kimley-Horn supported the City and GPA, with pre-filing meetings with the permitting agencies, permitting submittals, requests for information, exhibits, and required supporting documents.
Kimley-Horn participated in and assisted GPA Consulting in the following meetings:
· Pre-filing meeting with the Water Board
· Wildlife Permitting Meeting
· Permitting Meeting with City
· Permitting Review
Permitting Support Efforts Included:
· Permit 1602 Project Estimates (9 projects in total)
o Revised and resubmitted
· Permitting Support for Demolition and Construction Activities · Permitting Support for Channel Diversion
CC Agreement 2019-53B
EXHIBIT A
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 · Review of Permits 401, 404, 1602
· Revised Permitting Support Estimates per Pre-filing Meeting · Alternatives Analysis & Green Street Memo
o Revised and resubmitted
· Permitting Support for Storm Water Pollution
· RWQCB Request for Information
· Revised and resubmitted
Fee
These services will be provided based on a Cost-Plus Fixed Fee basis for a total amount not to exceed $194,851.54. Any required permitting, applications, or other project fees will be paid directly by the City. A breakdown of costs by task is provided below:
LABOR TASKS
Task 1: PS&E Revisions & Bid Support
Task 1.1: Initial Project Advertisement
Task 1.2: Project Re-Advertisement
Task 2: Additional Scope of Services
Task 2.1: Grant Support Services
Task 2.2: Environmental Permitting Support
Other Direct Costs: Fixed Fee
Total:
FEE
$67,742.76
$25,266.99
$38,861.67
$45,297.43
$17,682.68
$194,851.54
We appreciate the opportunity to provide these services to you. Please contact me if you have any questions.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Nicole Dias, P.E. Sri Chakravarthy, P.E.
Project Engineer/Deputy Project Manager Project Manager/Senior Vice President CC Agreement 2019-53B
EXHIBIT A
Direct Rate $106.81 $94.51 $84.13 $76.45 $62.45 $40.83
Billing Rate $315.345844 $279.031324 $248.385412 $225.710980 $184.377380 $120.546492 Total Hours Total Cost Task 1 PS&E Revisions & Bid Support 18 74 104 88 106 12 402 $ 93,009.75
1.1 10 58 84 60 72 6 290 $ 67,742.76
2 2 4 $ 948.19
Attended Pre-Bid Meeting (2 People) 2 2 4 $ 948.19
4 38 28 18 12 2 102 $ 25,335.78
4 12 28 16 26 2 88 $ 20,210.83
Bike Lane Extension Revised PS&E 2 8 24 22 34 2 92 $ 20,299.76
1.2 8 16 20 28 34 6 112 $ 25,266.99
Prep Bid Package for Re-Advertisement 2 4 4 8 10 2 30 $ 6,630.91 Attend Pre-Bid Meeting (2 People) 2 2 4 $ 1,127.46 2 8 8 10 12 2 42 $ 9,560.76
2 4 6 10 12 2 36 $ 7,947.86
Task 2 16 26 82 134 110 8 376 $ 84,159.11
2.1 8 10 44 60 44 8 174 $ 38,861.67
1 1 6 8 24 4 44 $ 8,797.62
1 4 8 12 20 4 49 $ 10,296.82
2 2 20 26 50 $ 12,024.95
2 2 6 8 18 $ 4,484.75
2 1 4 6 13 $ 3,257.53
2.2 8 16 38 74 66 0 202 $ 45,297.43
Environmental Permitting Meetings (4 meetings) 6 8 14 $ 3,697.76 Permit 1602 Project Estimates (9) 8 12 24 44 $ 9,120.67 4 4 6 10 24 $ 5,307.71
2 4 6 12 24 $ 5,118.40
401, 404, & 1602 Permit Review 6 10 16 $ 3,747.42 Pre-Filing Meeting Permitting Support Estimates 2 2 8 12 $ 2,860.52 Alternatives Analysis & Green Street Memo 2 6 8 12 10 38 $ 8,844.27 Storm Water Pollution Permitting Support 2 4 2 8 $ 1,768.37 2 4 8 8 22 $ 4,832.31
34 100 186 222 216 20 778
Project Subtotal Labor (Rounded): 10,721.76$ 27,903.13$ 46,199.69$ 50,107.84$ 39,825.51$ 2,410.93$ $ 177,168.86 Other Direct Costs $17,682.68
Fixed Fee $ 17,682.68
TOTAL COST: $ 194,851.54
Note: Due to minor rounding differences in bill rates between the Fee Summary, Cost Proposal, and Exhibit 10-H1, the Exhibit 10-H1 Cost Proposal shall govern for determining the final total.
Environmental Permitting Support
Additional Scope of Services
Final Grant Narrative
Demo & Const. Activities RFI
Channel Diversion RFI
RWQCB RFI
TOTAL HOURS:
CITY OF CAMARILLO
Pleasant Valley Road Bike Lanes ST-5006
11/18/2025
Kimley-Horn and Associates, Inc.
Category/Title Project
Manager Sr. Engineer II Sr. Engineer I Professional II Professional I Clerical Initial Project Advertisement
Project Re-Advertisement
Respond to Contractor Bid Inquires
Attended Pre-Bid Site Walk (2 people)
Responded to Contractor Bid Inquires
PS&E Addendum
Plan Set Addendum
Air Quality Analysis
Project Maps & Graphics
Draft Grant Narrative
Draft Final Grant Narrative
Grant Support Services
CC Agreement 2019-53B
EXHIBIT A
Note: Mark-ups are Not Allowed
Consultant
Project No. Contract No. Date 11/18/2025
DIRECT LABOR
Hours
34 100
186
222
216
20 LABOR COSTS
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see Anticpated Salary Increases page for calculation) c) TOTAL DIRECT LABOR COSTS [(a) + (b)] 60,008.42$
INDIRECT COSTS
d) Fringe Benefits ( Rate: 0.00% ) e) Total Fringe Benefits [(c) x (d)] -$ f) FCCM ( Rate: 0.57% ) 342.05$
h) Overhead ( Rate: 194.67% ) i) Overhead [(c) x (h)] 116,818.39$ j) TOTAL INDIRET COSTS [(e) + (g) + (i)] 117,160.44$
FIXED FEE k) TOTAL FIXED FEE [(c) + (e) + (i)* fixed fee 10% ] 17,682.68$ Quatity Unit
l) TOTAL OTHER DIRECT COSTS -$
Subconsultant 1: $
Subconsultant 2: $
Subconsultant 3: $
Subconsultant 4: $
-$
-$
194,851.54$
Exhibit 10-H1 Cost Proposal
Cost-Plus-Fixed Fee or Lump Sum or Firm Fixed Price Contracts (Design, Engineering and Environmental Studies)
Kimley-Horn and Associates, Inc.
Project Manager Sri Chakravarthy $106.81 3,631.54$
Sr. Engineer II Kirk Ammerman $94.51 9,451.00$
ST-5006 CML-5393(036)
Classification/Title Name Actual Hourly Rate Total
Professional I TBD $62.45 13,489.20$
Clerical TBD $40.83 816.60$
Sr. Engineer I Nicole Dias $84.13 15,648.18$
Professional II TBD $76.45 16,971.90$
60,008.42$
-$
g) FCCM [(c) x (f)
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE
Description of Item Unit Cost Total
-$
$0.00 -$
$0.00 -$
$0.00 -$
$0.00 -$
(n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] TOTAL COST [(c) + (j) + (k) + (n)]
m) SUBCONSULTANTS' COSTS
(m) TOTAL SUBCONSULTANS' COSTS
Prime Consultant
Subconsultant
2nd Tier Subconsultant
CC Agreement 2019-53B
EXHIBIT A
Form Approved April 2021 B-1
EXHIBIT B
KEY PERSONNEL & COMPENSATION
1. Consultant’s designated representative(s) who are authorized to act on its behalf and to make all decisions in connection with the performance of services under this Agreement are: _______________________________________________________.
2. Total compensation under this Agreement, including reimbursement for actual expenses, may not exceed: $_______________________.
KEY PERSONNEL:
Name Title/Position
SUBCONSULTANTS:
Name Title/Position
FEE SCHEDULE – See Attached
CC Agreement 2019-53B
Sri Chakravarthy, Project Manager / Senior Vice President 194,851.54
Sri Chakravarthy
Project Manager / Senior Vice President
Nicole Dias
Senior Engineer I
Standard Rate Schedule
Effective July 1, 2025 to June 30, 2028
Classification Direct Labor Hourly Range
Principal-in-Charge/Project Manager $100 to $140
Sr. Engineer II $85 to $110
Sr. Engineer I $75 to $90
Professional II $65 to $85
Professional I $50 to $70
Analyst $35 to $60
Clerical $25 to $55
Billing Rate: Billing rate will consist of total actual labor costs and indirect costs of 195.24%. Billing Rate = [Actual Labor Cost+ (Actual Labor Cost* Indirect Costs of 195.24%)]. ICR contains FCCM of 0.57%. Fee is not charged on the FCCM portion of ICR.
Other Direct Costs: Outside Printing/Reproduction, Delivery Services/USPS, Misc.
Field Equipment/Supplies, and Travel Expenses will be billed at actual cost. Mileage will be billed at the Federal Rate.
Fixed Fee: In addition to the allowable incurred costs, City will pay Consultant a fixed fee of $17,682.68. The fixed fee is nonadjustable for the term of the agreement, except in the event of a significant change in the scope of work and such adjustment is made by Agreement amendment. A pro rata portion of Consultant's fixed fee will be included in the monthly progress payments
CC Agreement 2019-53B
EXHIBIT B