CC Agreement No. 2015-30M
CSD Agreement No. 2015-2M
CC AGREEMENT NO. 2015-30M
CSD AGREEMENT NO. 2015-2M
THIRTEENTH AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES This Amendment to CC Agreement No. 2015 -30 and CSD Agreement No. 2015 -2 (Amendment) is entered into between the City of Camarillo, a California general law city and municipal corporation (City), and Raftelis Financial Consultants, Inc., a California corpor ation (Consultant), collectively referred to as the Parties. The effective date of this Amendment is February 11, 2026.
Section 1. Recitals.
A. The City and Consultant entered into an Agreement for Professional Services (“Agreement”) effective May 13, 2015 in the amount of $49,520 for services as described in Exhibit A to the Agreement including Water and Sewer Rate Studies. The Agreement is designated as CC Agreement No. 2015 -30 and CSD Agreement No. 2015-2.
B. On July 27, 2016, the City and Consultant pursuant to Section 3 of the Agreement, entered into a First Amendment in the amount of $26,673 for additional services.
C. On March 15, 2017, the City and Consultant pursuant to Section 3 of the Agreement, entered into a Second Amendment in the amount of $70,450 for additional services.
D. On October 2 5, 2017, the City and Consultant pursuant to Section 3 of the Agreement, entered into a Third Amendment in the amount of $10,052 for additional services.
E. On June 13, 2018, the City and Consultant pursuant to Section 3 of the Agreement, entered into a Fourth Amendment in the amount of $32,025 for additional services.
F. On April 10, 2019, the City and Consultant pursuant to Section 3 of the Agreement entered into a Fifth Amendment in the amount not to exceed $101,399 for additional services.
G. On May 27, 2020, the City and Consultant pursuant to Section 3 of the Agreement entered into a Sixth Amendment in the amount not to exceed $43,717 for additional services.
H. On April 14, 2021, the City and Consultant pursuant to Section 3 of the Agreement entered into a Seventh Amendment in the amount not to exceed $93,153 for additional services.
I. On November 10, 2021, the City and Consultant pursuant to Section 3 of the Agreement entered into an Eighth Amendment in the amount not to exceed $61,443 for additional services.
J. On August 24, 2022, the City and Consultant pursuant to Section 3 of the Agreement entered into a Ninth Amendment in the amount not to exceed $106,004 for additional services.
K. On July 1, 2023, the City and Consultant pursuant to Section 1 of the Agreement entered into a Tenth agreement to extend for an additional term of four (4) months.
Doc ID: 5b8d01edd898b37137c71e01cfc1bc0af65860a0
CC Agreement No. 2015-30M
CSD Agreement No. 2015-2M
L. On November 1, 2023, the City and Consultant pursuant to Section 3 of the Agreement entered into an Eleventh Amendment in the amount not to exceed $49,497 for additional services.
M. On August 14, 2024, the City and Consultant pursuant to Section 3 of the Agreement entered into a Twelfth Amendment in the amount not to exceed $181,568 for additional services.
N. Pursuant to Section 3 of the Agreement, the City and Consultant desire to enter into this Thirteenth Amendment in the amount not to exceed $56,832 for additional services to be rendered by Consultant as more fully described herein.
Section 2. Compensation and Payment . City and Consultant agree that the total compensation to be paid by the City to the Consultant for the Thirteenth Amendment Scope of Services shall not exceed $56,832 , as set forth in Exhibit 1 to this Thirteenth Amendment. The total not to exceed amount of the Agreement, as amended, is $882,333.
Section 3. Scope of Services . The Scope of Services set forth in Exhibit A to the Agreement is hereby amended to include the additional services described in Exhibit 1 (proposal dated December 15, 2025) attached hereto and incorporated herein by reference. Such additional services include updates and refinements to the long -range financial plans for the Water and Wastewater utilities and a Water and Wastewater Miscellaneous Fee Study.
Section 4. Continuation of Terms of Agreement. Except as expressly modified by the terms and provisions of this Amendment, the remaining terms and provisions of the Agreement remain in full force and effect.
THE AUTHORIZED REPRESENTATIVES of the Parties have caused this Amendment, CC Agreement No. 2015-30M and CSD Agreement No. 2015-2M, to be executed as of the Effective Date.
CITY OF CAMARILLO
Greg Ramirez, City Manager
ATTEST:
Carrie Weal, City Clerk
RAFTELIS FINANCIAL CONSULTANTS, INC.
Sr. Manager
Attachments: Exhibit 1 (proposal dated December 15, 2025) Doc ID: 5b8d01edd898b37137c71e01cfc1bc0af65860a0
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December 15, 2025
Mr. Mark Uribe
Director of Finance
City of Camarillo
601 Carmen Drive
Camarillo, CA 93010
Subject: Proposal for Water Enterprise and Camarillo Sanitary District Financial Plan Updates Dear Mr. Uribe:
Raftelis Financial Consultants, Inc. (Raftelis) is pleased to submit this scope of services to provide the City of Camarillo (City) studies in updating the Water Enterprise and Camarillo Sanitary District (CSD) financial plans and the utilities’ miscellaneous fee schedule. The proposed study includes updates and refinements to the long-range financial plans for the water and wastewater utilities, including evaluating up-to-date future capital scenarios and debt financing options for CSD, water supply and demand information, and mid-year financial information.
I, Kevin Kostiuk, will serve as Project Manager for this engagement, managing the day-to-day tasks of the project and ensuring that it stays on schedule and on budget. Steve Gagnon, PE, will serve as Project Director. Steve has over 20 years of experience in financial analysis and environmental engineering, is registered with the Securities and Exchange Commission (SEC) as a Municipal Advisor Representative, and is a registered professional engineer.
Steve will provide oversight and direction where necessary. Lindsay Roth, located in Los Angeles, will lead the model update efforts and assist with project deliverables and meetings.
Raftelis is proud of the team and resources we can offer. I am authorized to negotiate on behalf of and to bind Raftelis contractually. Should you have any questions, please do not hesitate to contact me.
If you have any questions, please do not hesitate to contact me. My contact information is below. We thank you for the opportunity to assist the City.
Kevin Kostiuk, Senior Manager
1 N Calle Cesar Suite 102 Chavez Santa Barbara CA 93103 P: 213.262.9309 / C: 760 519 8520 / E: [email protected]
Sincerely,
Kevin Kostiuk
Doc ID: 5b8d01edd898b37137c71e01cfc1bc0af65860a0
City of Camarillo Water Enterprise and Camarillo Sanitary District 2026 Studies Update
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Scope of Services
RATE STUDIES - FINANCIAL PLAN UPDATES
Task 1 Project Initiation and Management
KICK -OFF MEETING
The kick-off meeting will allow the City to provide input on the project’s approach, work plan, schedu le, and priorities. Raftelis will develop a kick-off meetin g package that contains the meeting agenda and pres entation materials to guide the discussion.
D
ATA COLLECTION AND REVIEW
Prior to the kick-off workshop, Raftelis will have reviewed the City’s water and wastewater-related da ta provided through the data request. The data request will inc lude customer information and financial documents s uch as adopted and proposed budgets, capital plans, and pr ior year water demands, among other items. The kick -off workshop will provide an opportunity to review a substantial portion of the requested data jointly.
PROJECT MANAGEMENT
Our project management approach stresses communicat ion, teamwork, objectivity, and accountability to m eet project objectives. This task includes general administrative duties, including client correspondence, billing, project documentation, and administration of the study plan.
Meetings/Workshops: One (1) project kick-off meeting
Deliverables: Kick-off meeting presentation materials and meeting minutes Task 2 – Financial Plan Updates
WATER ENTERPRISE FINANCIAL PLAN UPDATE
Once all data has been collected and reviewed, Raftelis will utilize the existing Water Enterprise financial plan model to project the City’s revenue requirements based on historical results, the current budget, the City’s updated capital improvement program (CIP), and the most refined estimates for future water supplies and most recent demands.
Modeling the yearly ending cash balance and debt se rvice coverage ratio allows staff, the Utilities Co mmittee, and the City Council to determine the effects of the up dated operating and capital budgets and to assess t he proper use of future debt and reserves to fund future capital needs. This also allows for a comparison to prior year model results and a reconciliation of differences between the ado pted two-year rate schedule and results of the fina ncial plan update. Raftelis will project the amount of cash to be collected through water charges to meet the enterprise’s costs, including O&M, capital, future debt service, and reserve funding.
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City of Camarillo Water Enterprise and Camarillo Sanitary District 2026 Studies Update
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CSD FINANCIAL PLAN UPDATE
Raftelis will conduct the same update to the CSD financial plan model. Additionlly, Raftelis will develop various debt structuring options to consider alternatives such a s public debt (i.e. revenue bonds), State Revolving Fund (SRF) loans, Water Infrastructure Finance and Innovation Act (WIFIA) loans, or private placement debt. Each instrument has unique terms, structuring options, and debt cov erage requirements. This flexibility will allow Raf telis and the City to further refine financing options and compare against alternative instruments and capital planning timing and magnitude. The updated financial plan results will be compared against the adopted rate schedule.
Based on prior updates and the capital improvement programs (CIPs) we have budgeted more virtual meetings than in years past. We propose up to four virtual meetin gs for each enterprise to review and revise operati ng budget forecasts; to review the CIPs and develop up to thr ee CIP scenarios for each enterprise; to review and discuss debt financing options with the City and their financial advisory firm; and to review and refine results.
Meetings : Up to eight (8) webinars with City and CSD staff Deliverables: Updated Financial Plan Models for Water and CSD Task 3 – Meetings
CITY MANAGER MEETING
Before our presentations to the Utilities Committee and the City Council, Raftelis will meet with the executive City staff and the City Manager to review preliminary fi nancial plan results. This presentation will be the basis for the Utilities Committee and City Council presentations in the following sub-tasks.
UTILITIES COMMITTEE MEETING #1
Raftelis will present results at a working session with the Utilities Committee. The session will disc uss the preliminary results of the financial plan updates a nd a comparison to the long-range plan which inform ed the four years of rates adopted in May 2025. Changes, comments, and feedback will be incorporated into final, revised results.
U
TILITIES COMMITTEE MEETING #2
Raftelis will hold a second meeting with the Utilit ies Committee to review revised results and recomme ndations.
Raftelis will incorporate feedback from the Utilities Committee into a presentation for the City Council (if appropriate and desired by the Utilities Committee).
C
ITY COUNCIL PRESENTATION
If recommended by the Utilties Committee and City staf, Raftelis will present the financial plan update results to the City Council. The presentation will highlight the p rimary drivers for any changes relative to the prio r Study. It is envisioned that the presentation will provide the basis for implementing the year two rate increases for each utility; as well as potential options for CSD based on updated capital altenatives and financing options.
Meetings/Workshops: Four (4) total meetings: one (1) virtual meeting wi th the City’s executive staff; two (2) on- site meetings with the Utilities Committee; and one (1) presentation to City Council Deliverables: Presentation materials
Doc ID: 5b8d01edd898b37137c71e01cfc1bc0af65860a0
City of Camarillo Water Enterprise and Camarillo Sanitary District 2026 Studies Update
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Task 4: Financial Plan Updates Memorandum
Raftelis will prepare a memorandum (memo) documenti ng the financial plan update and describing the recommendation for the upcoming fiscal year. The me mo will provide supporting documentation of the stu dy in addition to Raftelis’ meeting presentations.
Meeting(s): One (1) conference call to review comments to the draft memo Deliverable(s): Draft and Final Memorandums in Microsoft Office and Adobe PDF
WATER AND CSD MISCELLANEOUS FEE STUDY
Raftelis will work with City staff to update the administrative and non-rate fee schedule. These fees recover administrative costs associated with different City and CSD service work. Our approach involves calculating the average cost of performing specific tasks. We will work with staff to determine the average time spent on various tasks by varying levels of personnel and incorporate fully-burdened labor rates by personnel type; as well as the various rates for types of equipment used to perform these tasks and any materials involved. The summation of these items determines the total cost for each administrative and service task. Raftelis will consider the existing fee schedule and any prior analyses. Some fees may require discussion, or interviews, with City staff to determine the level of effort involved in the services provided for different fees.
The result of the study will be an updated schedule of miscellaneous fees and an Excel-based model ( a “calculator”) for easy use for future updates. Raftelis will provide backup documentation of these calculations within the Financial Plan Update Memorandum, if requested.
Meeting(s): Up to three (3) virtual meetings with City staff to discuss fee components, identify the level of effort from City personnel, and to review preliminary fee results Deliverable(s): Final Miscellaneous Fee schedule; Miscellaneous Fee model in Microsoft Excel
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Fee Schedule
Raftelis proposes to complete the scope of work outlined above on a time-and-materials basis with a not-to-exceed cost of $56,832. The following work plan provides a detail of the estimated level of effort required for completing each study and task described in the scope and the hourly billing rates for the personnel scheduled to complete the project.
Tasks
Meetings Hours
Total Fees
&
Expenses Virtual
In
Person
Steve
Gagnon
Kevin
Kostiuk
Lindsay
Roth
Ky
Lewis Admin Total Hours
Rate Studies - Financial Plan Updates
Task 1: Project Initiation and Management 1 8 8 4 4 24 $6,120 Task 2: Financial Plan Updates 8 3 20 30 16 69 $19,405 Task 3: Meetings 4 2 24 16 4 46 $14,672
Task 4: Financial Plan Update Memo 1 6 12 6 2 26 $6,740 Miscellaneous Fee Study 1 10 20 4 35 $9,895
Total Meetings / Hours 10 4 6 68 86 34 6 200 –
Hourly Billing Rates – – $375 $340 $260 $230 $100 – –
Total Professional Fees – – $2,250 $23,120 $22,360 $7,820 $600 – $56,150 Total Meetings / Hours Travel Expenses $682
Total Fees &
Expenses $56,832
Doc ID: 5b8d01edd898b37137c71e01cfc1bc0af65860a0
CC 2015-30M & CSD 2015-2M Amendment Raftelis Financial...
CC_Amendment_2015...l_Consultants.pdf
5b8d01edd898b37137c71e01cfc1bc0af65860a0
MM / DD / YYYY
Signed
01 / 30 / 2026
01:07:39 UTC
Sent for signature to Kevin Kostiuk ([email protected]) from [email protected]
IP: 104.28.228.31
02 / 02 / 2026
17:24:52 UTC
Viewed by Kevin Kostiuk ([email protected])
IP: 47.146.66.175
02 / 02 / 2026
17:28:58 UTC
Signed by Kevin Kostiuk ([email protected])
IP: 47.146.66.175
The document has been completed.
02 / 02 / 2026
17:28:58 UTC