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1. Federal Award No.
693JJ32640113
2. Effective Date
See No. 17 Below
3. Assistance
Listings No.
20.939
4. Award To
City of Camarillo
601 Carmen Drive
Camarillo, CA 93010-1313
Attn: Rick Gallegos
Unique Entity Id.: M7JUN6KJHCY7
TIN No.: 95-2313271
5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590
6. Period of Performance
Effective Date of Award - 30
months
7. Total Amount
Federal Share:
Recipient Share:
Other Federal Funds:
Other Funds:
Total:
$160,000
$40,000
$0
$0
$200,000
8. Type of Agreement
Grant
9. Authority
Section 24112 of the Infrastructure Investment
and Jobs Act (IIJA; Pub. L. 117–58, November
15, 2021; also referred to as the “Bipartisan
Infrastructure Law” or “BIL”))
10. Procurement Request No.
HSA240402PR
11. Federal Funds Obligated
$160,000
12. Submit Payment Requests To
See Article 5.
13. Accounting and Appropriations Data
15X0173E50.0000.055SR10500.5592000000.4
1010.61006600
14. Description of the Project
Update the 2027 Local Road Safety Plan (LRSP) [Action Plan]. This project aims to revise the 2022 LRSP, mandated for updates every five years, to improve bicycle and pedestrian safety and connectivity data. Over four years, data will be collected to ensure the 2027 update is accurate and current, encompassing safety improvements, stress analysis, partnerships for educational campaigns, and community engagement through surveys, workshops, and events
RECIPIENT
15. Signature of Person Authorized to Sign
___________________________________
Signature Date Name: Dave Klotzle
Title: Public Works Director
FEDERAL HIGHWAY ADMINISTRATION
16. Signature of Agreement Officer
______________________________________
Signature Date Name: Ryan Buck
Title: Agreement Officer
Name: Greg Ramirez
Title: City Manager
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U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2023 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM
This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the City of Camarillo (the “Recipient”).
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the 2027 City of Camarillo Local Road Safety Plan (LRSP) Update: A Comprehensive Plan for Pedestrian and Bicycle Enhancement.
The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS
1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2023 Safe Streets and Roads for All (“SS4A”) Grant Program,” dated November 4, 2025 which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2023.” Articles 7–30 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement.
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27).
(c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government-wide integrity and performance system.
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ARTICLE 2
APPLICATION, PROJECT, AND AWARD
2.1 Application.
Application Title: 2027 City of Camarillo Local Road Safety Plan (LRSP) Update: A Comprehensive Plan for Pedestrian and Bicycle Enhancement
Application Date: 01/08/2024
2.2 Award Amount.
SS4A Grant Amount: $160,000
2.3 Federal Obligation Information.
Federal Obligation Type: Single
2.4 Budget Period.
Budget Period: See Block 6 of Page 1
2.5 Grant Designation.
Designation: Planning and Demonstration
ARTICLE 3
SUMMARY PROJECT INFORMATION
3.1 Summary of Project’s Statement of Work.
The project will be completed in one phase as follows:
Summary of Project’s Statement of Work
The City of Camarillo will update the 2022 Local Road Safety Plan (LRSP), as mandated every five years.
This comprehensive update, focusing on enhancing bicycle and pedestrian safety and connectivity, will be completed in one phase, with the NEPA process conducted by the Federal Highway Administration (FHWA).
1. Data Collection and Analysis:
• Collision Data Update: Gather and analyze recent collision data to identify high-risk areas. • Level of Traffic Stress (LTS) Analysis: Evaluate existing pedestrian and bicycle facilities to guide future improvements.
2. Safety Improvements:
• Infrastructure Enhancements: Identify improvements such as bike lanes, crosswalks, pedestrian islands, bulb-outs, bike boxes, and green paint at conflict zones. • High Collision Area Focus: Install Rectangular Rapid Flashing Beacons (RRFBs), mid-block crossings, and high-visibility crosswalks in high-collision areas.
3. Non-Infrastructure Improvements:
• Educational and Encouragement Programs: Develop safety education and encouragement programs.
• Equity Focus: Prioritize improvements in areas with high concentrations of disadvantaged populations.
4. Community Engagement:
• Surveys: Distribute online and paper surveys to gather community feedback. 4 of 15
• Workshops: Hold public workshops to discuss the project and solicit input. • Pop-Up Events: Organize events at local markets and community gatherings for broader engagement.
5. Stakeholder Collaboration:
• Partnerships: Work with local stakeholders to develop educational and outreach campaigns. • Consultant Services: Engage consultants for specialized services like data analysis and public engagement.
6. Project Outcome:
The project aims to create a safer, more connected road network for all users, aligning with SS4A goals of reducing traffic fatalities, supporting multimodal transportation, and achieving racial equity. This update will provide a detailed roadmap for future safety improvements and engage the community throughout the process.
3.2 Project’s Estimated Schedule.
Supplemental Planning Schedule
Milestone Schedule Date
Planned Draft Plan Completion Date: June 1, 2027
Planned Final Plan Completion Date: December 1, 2027
Planned Final Plan Adoption Date: July 3, 2028
Planned SS4A Final Report Date: July 3, 2028
3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $160,000
Local Funds: $40,000
Total Eligible Project Cost: $200,000
(b) [RESERVED]
(c) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.
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ARTICLE 4
RECIPIENT INFORMATION
4.1 Recipient Contact(s).
Rick Gallegos
Transportation Engineer
City of Camarillo
601 Carmen Drive, Camarillo, CA 93010
(805) 383-5614
[email protected]
4.2 Recipient Key Personnel.
Na
me Title or Position
Dave Klotzel Public Works Director
Rick Gallegos Transportation Engineer
Luis Mejia Associate Engineer
4.3 USDOT Project Contact(s).
Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.
Washington, DC 20590
202-366-2822
[email protected]
a
nd
A
greement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA-33, Mail Stop E62-310
1200 New Jersey Avenue, S.E.
Washington, DC 20590
202-493-2402
[email protected]
an
d
A
greement Officer’s Representative (AOR)
Division Administrator - California
FHWA California Division Office
650 Capitol Mall, Suite 4-100
Dave Klotzle
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Sacramento, CA 95814
(916)498-5015
[email protected]
and
Ivy Attah
California Division Office Lead Point of Contact
Senior Operations Engineer
650 Capitol Mall, Ste. 4-100,
Sacramento, CA 95814
(916) 498-5860
[email protected]
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ARTICLE 5
USDOT ADMINISTRATIVE INFORMATION
5.1 Office for Subaward and Contract Authorization.
USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management
SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).
Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO ”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327.
In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.
The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre- approval requirements of this clause.
5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.
(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.
(c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “ AOR”) may withhold processing that request until the Recipient provides sufficient detail.
(d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System.
The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver.
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(f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.
ARTICLE 6
SPECIAL GRANT TERMS
6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.
6.2. The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.
6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.
6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the will be made publicly available and agrees that it will publish the final Action Plan on a publicly available website.
6.5 The Government’s execution of this agreement does not in any way constitute pre -approval or waiver of any of the regulations imposed upon Recipient under the applicable Federal rules, regulations and laws regarding SS4A projects undertaken in accordance with the terms and conditions of this agreement.
The Recipient shall comply with all applicable Federal requirements before incurring any costs under this agreement.
6.6 There are no other special grant requirements.
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ATTACHMENT A
PERFORMANCE MEASUREMENT INFORMATION
Study Area: Citywide
Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Costs
[for all Grants]
Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
Within 120 days
after the end of the
period of
performance
Lessons Learned and
Recommendations
[for all Grants]
Lessons Learned and Recommendations:
Description of lessons learned and any
recommendations relating to future
projects or strategies to prevent death and
serious injury on roads and streets.
Within 120 days
after the end of the
period of
performance
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ATTACHMENT B
CHANGES FROM APPLICATION
Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any differences in scope, schedule, and budget to establish the parties’ knowledge and acceptance of those differences.
See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert “N/A” in Section 3.3 of the table.
Scope: N/A
Schedule: The original application listed a Period of Performance of 45 months (07/30/2023 through 4/30/2027). The recipient was awarded a reduced scope/budget than the application, so to account for these changes, 15 months has been removed to the Period of Performance for a total of a 30-month Period of Performance.
Budget: Las Posas and Santa Rosa Road High- Injury Network Safe Streets Project” was not selected for funding.
However, the City did receive $160,000 through the supplement grant for the “2027 City of Camarillo Local Road Safety Plan (LRSP) Update: A Comprehensive Plan for Pedestrian and Bicycle Enhancement.”
The table below provides a summary comparison of the project budget.
Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds - - - -
Non-Federal Funds - - - -
Total Previously Incurred Costs - - - -
Future Eligible Project Costs
SS4AFunds $4,748,280 80% $160,000 80%
Other Federal Funds - -
Non-Federal Funds $1,187,070 20% $40,000 20%
Total Future Eligible Project
Costs $5,935,350 100% $200,000 100%
Total Project Costs $5,935,350 $200,000
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ATTACHMENT C
[RESERVED]
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ATTACHMENT D
[RESERVED]
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ATTACHMENT E
LABOR AND WORK
6.6 Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table are accurate:
X
The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)
The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.)
The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)
The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.)
The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.)
The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)
The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in schedule B. (Identify the relevant actions from schedule B in the supporting narrative below.)
The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.
1. Supporting Narrative.
All work for this Project will be conducted consistent with the recipient’s hiring, employment, and procurement standards and thus support good- paying jobs. The project will allow for free and fair choice to join a union, consistent with applicable law. The City will hire a consultant team that provides good- paying professional jobs to lead the development of the Local Road Safety Plan (LRSP). These actions will ensure the Project is carried out by qualified professionals and contributes to strong economic opportunities for workers. Qualified professionals will examine its most significant crash trends, prioritize safety improvements, and develop a strategic, data-driven approach to reducing fatal and severe injury collisions. 14 of 15
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ATTACHMENT F
CRITICAL INFRASTRUCTURE SECURITY AND RESILIENCE
1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber Threats.
The Recipient states that rows marked with “X” in the following table are accurate:
The Recipient demonstrates, prior to the signing of this agreement, effort to consider and address physical and cyber security risks relevant to the transportation mode and type and scale of the activities.
The Recipient appropriately considered and addressed physical and cyber security and resilience in the planning, design and oversight of the project, as determined by the Department and the Department of Homeland Security.
The Recipient complies with 2 CFR 200.216 and the prohibition on certain telecommunications and video surveillance services or equipment.
2. Supporting Narrative.
N/A. This grant will not fund the purchase of Information Technology and/or Operational Technology.