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Project No. ST-5006, CML-5393(036)
Contract
EXHIBIT D
FEDERAL PREVAILING WAGE RATES
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CITY OF CAMARILLO
GENERAL CONDITIONS/SPECIFICATIONS
Work Identification : PLEASANT VALLEY ROAD BIKE LANES PROJECT NO. ST-5006, FEDERAL PROJECT NO. CML-5393(036)
SECTION
NO.
PAGE NO.
1. Definitions ........................................................................................ 4
1.1 General Construction ........................................................ 4
1.2 Terms Defined ..................................................................... 4
1.3 General Conditions/Specifications .................................. 5
1.4 Abbreviations ...................................................................... 5
2. Work and Material Requirements ................................................ 6
2.1 Use of Premises ................................................................... 6
2.2 Materials Furnished By City ................................................ 6
2.3 Or Equal ............................................................................... 6
2.4 Samples ............................................................................... 7
2.5 Warranty .............................................................................. 7
2.6 Liens ..................................................................................... 8
2.7 Manufacturer’s Recommendations ................................. 8
2.8 Certificates of Compliance .............................................. 8
3. Grading Ordinance ....................................................................... 9
4. Progress Payments to Contractor ................................................ 9
4.1 Progress Payments to Subcontractors ............................. 9
4.2 Substitution of Securities .................................................... 9
5. Time for Completion ...................................................................... 10
5.1 Payment for Delays to Contractor ................................... 10
5.2 Rights of City to Increase Working Days .......................... 10
6. Construction Schedule and Commencement of Work ............ 10
6.1 Proposed Construction Schedule ..................................... 10
6.2 Beginning of Work .............................................................. 12
6.3 Temporary Suspension of Work ......................................... 13
6.4 Starting of Contract Time .................................................. 14
6.5 Liquidated Damages ......................................................... 14
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7. Subcontracting .............................................................................. 14
7.1 Subcontractors Bound By Contract ................................. 14
7.2 City Consent to Subcontractors ....................................... 15
8. Work By Others ............................................................................... 15
8.1 City’s Right to Award Other Contracts ............................ 15
8.2 Contractor’s Responsibilities ............................................. 15
9. Authority of the City Engineer ....................................................... 16
9.1 General Authority ................................................................. 16
9.2 Interpretation of Drawings and Specifications ................. 16
9.3 Inspection ............................................................................ 16
9.4 Disputes Pertaining to Payment for Work ........................ 16
10. General Provisions .......................................................................... 17
10.1 Utilities .................................................................................. 17
10.2 Water Supply ....................................................................... 17
10.3 Dust Control ........................................................................ 17
10.4 Removal and Disposal of Structures and
Obstructions ........................................................................ 18
10.5 Surveys ................................................................................. 18
10.6 Layout and Field Engineering ........................................... 18
10.7 Traffic Requirements .......................................................... 18
10.8 Tests and Inspections ......................................................... 19
10.9 Soils Investigation Report ................................................... 20
10.10 Compaction Tests .............................................................. 20
10.11 Cutting and Patching ........................................................ 21
10.12 Earthquake and Tidal Wave Damage ............................... 21
10.13 Highway and Railroad Permits ............................................ 21
10.14 Noise Control ....................................................................... 21
11. Acceptance of Work ..................................................................... 21
11.1 No Waiver of Legal Rights ................................................. 21
11.2 Non-Complying Work ........................................................ 22
11.3 Fulfillment of Contract ....................................................... 22
11.4 Correction of Work Before Acceptance ......................... 22
11.5 Deductions for Uncorrected Work ................................... 23
11.6 Final Clean Up .................................................................... 23
11.7 Certificate as to Compliance With
Certain Regulations ........................................................... 23
12. Claims between City and Contractor ......................................... 23
12.1 Definition of Claim .............................................................. 23
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12.2 Notice of Potential Claim Procedure ............................... 24
12.3 Claim Processing Procedure ............................................. 25
13. Assignment of Rights ...................................................................... 26
14. Prohibited Interests ......................................................................... 26
15. Labor Code Requirements ........................................................... 26
15.1 Wage Determination ......................................................... 26
15.2 Compliance Monitoring .................................................... 27
15.3 Payroll Records ................................................................... 28
15.4 Apprentices ........................................................................ 30
15.5 Working Hours ..................................................................... 30
15.6 Workers Compensation ..................................................... 31
15.7 Protection of Workers in Trench
Excavations ......................................................................... 31
16. Sales and Use Tax Cooperation ................................................... 32
17. Documentation of Status of Surety .............................................. 32
18. Construction and Demolition Waste ............................................ 32
19. Use of Premises ............................................................................... 32
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GENERAL CONDITIONS/SPECIFICATIONS
1. Definitions
1.1 General Construction
Terms used in these General Conditions/Specifications and in other Contract Documents will have the definition provided in this Section 1, unless the context requires a different meaning.
The word “person” includes a corporation, association, partnership and any other form of legal entity.
Unless otherwise specifically defined herein, or unless the context requires a different meaning, all words, terms and phrases having a well-known or technical meaning will be so construed.
In the event of conflict, the order of precedence of governing documents will be as set forth in Section 5.1 of the Instructions to Bidders.
1.2 Terms Defined
Acceptance: The formal written acceptance by City of a project that has been completed in all respects in accordance with the plans and specifications and any modifications.
Addendum: The modification of the plans and/or specifications issued to all prospective bidders during the period when necessary to change, correct, clarify, or further define any phase of the work.
Bidder: Any person submitting a proposal for the work contemplated, acting directly or through a duly authorized representative.
City: The City of Camarillo, County of Ventura, State of California City Clerk: The City Clerk of City.
City Council: The City Council of City.
City Engineer/Engineer of Work/Engineer: The City Engineer of City or his/her duly authorized deputies, agents, representatives or inspectors.
Contractor: The successful bidder who is awarded the Contract.
Days: Calendar days, unless business days or work days, are expressly specified.
Department: City.
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Materials: Any material, equipment, appliance, process, item or article of any nature whatsoever installed or incorporated into the work or provided to City under the Contract.
Project: The project is the total improvement, of which the work performed under the Contract may be the whole or a part.
Punch List: List of corrective items, determined by the Engineer, which must be completed by the Contractor.
Special Provisions: Any provision in the Contract Documents that supplements, modifies and, when in conflict, supersedes these General Conditions/Specifications.
Standard Specifications/Greenbook/SSPWC: Caltrans Standard Specifications 2023 edition, Greenbook Standard Specifications for Public Works Construction, 2024 edition, written and promulgated by Public Works Standards, Inc., and all supplements thereto.
State Standard Plan: Standard Plans prepared by the State of California, Business & Transportation Agency, Department of Transportation, latest edition.
Subcontractor: Any subcontractor under Contractor.
Work: That which is proposed to be constructed or done under the Contract, in strict accordance with the Contract Documents, including the furnishing of all necessary or convenient tools, equipment, material, labor and transportation.
Working Days: A working day is defined as any day, except Saturdays, Sundays, legal holidays and except days when Work is suspended by the Engineer, and any other day determined to be non-working in accordance with the Contract Documents.
1.3 General Conditions/Specifications
The provisions of these General Conditions/Specifications and any other Contract Document supersede the SSPWC to the extent that the provisions supplement, modify or conflict with the SSPWC in accordance with Section
5.1 of the Instructions to Bidders.
1.4 Abbreviations
AAN American Association of Nurserymen
AGC Associated General Contractors of America
AISC American Institute of Steel Construction
APWA American Public Works Association
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ASME American Society of Mechanical Engineers
AWS American Welding Society
AWWA American Water Works Association
EIA Electronic Industries Association
IEEE Institute of Electric and Electronic Engineers
NEC National Electric Code
NEMA National Electrical Manufactures Association
SSS State of California Standard Specifications, Latest edition, Department of Public Works, Department of Transportation VCSS Ventura County Standard Specifications
2. Work and Material Requirements
2.1 Use of Premises
(a) Contractor must confine all tools and equipment, the storage of materials, and the operation of workers to areas designated by the Engineer.
(b) With respect to any premises, tools or equipment of City made use of in the performance of the Contract, Contractor will be deemed to have inspected the same prior to use, have accepted them in good and safe condition and have agreed to maintain them in a safe condition for the protection of workmen while using them during the performance of the Work.
2.2 Materials Furnished By City
Materials furnished by City will be available at locations designated in the Special Provisions, or if not designated in the Special Provisions, will be delivered to a single location of City’s choice within the project area. The materials will be hauled to the site of installation by Contractor at its expense, including any necessary loading and unloading that may be involved. The cost of handling and placing materials furnished by City will be considered as included in the price paid for the item involving such furnished material.
2.3 Or Equal
In the event that an item is called for by a specific product or trade name, Contractor will have thirty-five (35) days after the award of the Contract for submission of data substantiating a request for a substitution of “an equal” item. In the event Contractor furnishes any “or equal” material more expensive than that specified in the bid form, the difference in cost of such
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material so furnished will be borne by Contractor under Public Contract Code section 3400.
2.4 Samples
Contractor must furnish for approval, within thirty-five (35) days following notice of award of Contract, all samples as required in specifications together with catalogs and supporting data required by the Engineer. This provision does not authorize any extension of time for performance of the Contract. The Engineer will review such samples only for conformance with design and concept of Work and for compliance with information given in the Contract Documents. Work must be in accordance with approved samples under Public Contract Code section 3400.
2.5 Warranty
(a) The labor and materials bond must remain in effect until expiration of six (6) months after the period in which verified claims may be filed as provided in Civil Code section 9356, and the performance bond must be paid up and in effect for one (1) year after the acceptance of the job by City in accordance with the guarantee required by Subsection
2.5(b), below.
(b) Besides warranties and guaranties otherwise required by the Contract Documents, Contractor warrants and guarantees all Work for a period of one (1) year after date of acceptance of the Work by City, unless a longer period is specified, and must repair or replace any or all such Work, together with any other Work, which may be displaced in so doing, that may prove defective in workmanship, materials or both within one (1) year from date of acceptance without expense whatsoever to City, ordinary wear and tear, unusual abuse or neglect excepted. The Engineer will give notice of observed defects with reasonable promptness. Contractor must notify the Engineer upon completion of repairs.
(c) In the event Contractor fails to commence the corrective work within ten (10) days after being notified in writing to do so by the Engineer and prosecute the corrective work to timely completion, City may proceed to have defects corrected and made good at the expense of Contractor who must pay the costs and charges of such corrective work immediately on demand.
(d) If, in the opinion of the Engineer, defective work creates a condition that requires immediate corrective work, the Engineer will attempt to give the notice required by this Section. If Contractor cannot be contacted or does not comply with City’s request for correction within a reasonable time as determined by the Engineer, City may, notwithstanding the provisions of this Section, proceed to make such corrective work, and Contractor will be liable for costs of such corrective work. Such action by City will not relieve Contractor of the
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warranties and guaranties provided in this Section or elsewhere in the Contract.
(e) This Section does not in any way limit the warranty or guaranty on any material for which a longer warranty or guaranty is specified in the Contract Documents or on any items for which a manufacturer gives a warranty or guaranty for a longer period. Contractor must furnish the Engineer with all appropriate warranty and guaranty certificates upon completion of the Work.
(f) For federally funded transportation projects, City does not require a warranty and the applicable bonds may be exonerated
administratively.
2.6 Liens
No materials, supplies, tools or equipment for Work under this Contract may be purchased subject to any chattel mortgage or under a conditional sale or other agreement by which an interest herein or in any part thereof is retained by the seller or supplier. Contractor warrants good title to all materials installed or incorporated in the Work by Contractor or any subcontractor and agrees upon completion of all Work to deliver premises, together with all improvements and appurtenances constructed or placed thereon by Contractor, to City free from any claim, liens, or charges.
Contractor further agrees that neither Contractor nor any person furnishing any materials, supplies, tools, equipment or labor for any Work covered by this Contract will have any right to lien upon the premises or any improvement or appurtenance thereon, except that Contractor may install metering devices or other equipment of utility companies or of political subdivisions title to which is commonly retained by utility companies or political subdivisions. In event of the installation of any such metering device or equipment, Contractor will so advise City. Nothing contained in this article, however, will defeat or impair the rights of persons furnishing material or labor under any bond given by Contractor for their protection or any rights under any law permitting such persons to look to funds due Contractor in the hands of City, and this provision will be inserted in all subcontracts and material contracts and notice of its provisions will be given to all persons furnishing material for Work when no formal contract is entered into for such material.
2.7 Manufacturer’s Recommendations
Where the manufacturer of any material or equipment provides written recommendations or instructions for its use or method of installation (including labels, tags, manuals or trade literature), such recommendations or instructions must be complied with, except where the Contract Documents specifically require deviations.
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2.8 Certificates of Compliance
The City Engineer may require certificates of compliance with the specifications for materials or manufactured items produced outside of the job site. Such certificates will not relieve Contractor from the requirements of providing materials and manufactured items complying with the specifications even though they have been incorporated into the job.
3. Grading Ordinance
(a) All excavation, filling and grading operations in Camarillo are governed by City’s Grading Ordinance. No grading permit is required of Contractor for Work performed within the limits of the project rightof-way shown on the plans. (b) Materials, exported or wasted outside of the project right-of-way shown on the plans, are subject to all requirements of the Grading Ordinance. The requirements may include, but are not limited to, submitting a grading plan prepared by a civil engineer, obtaining a grading permit, paying the permit fee, posting a grading bond, hiring professionals for engineering and testing services, compacting fills, constructing drainage facilities, and providing erosion protection.
These requirements are the responsibility of the owner of the land on which the material is placed. To ensure that neither City nor Contractor are a party to aiding or abetting any property owner to violate the Grading Ordinance, no material may be exported or wasted outside the limits of the project right-of-way until Contractor has furnished the Engineer a copy of the grading permit or certificate of exemption covering such operation on land where the material is to be deposited.
4. Progress Payments to Contractor
4.1 Progress Payments to Subcontractors
Contractor must pay to any subcontractor, no later than seven (7) days after receipt of each City progress payment, unless otherwise agreed to in writing, the respective amounts allowed Contractor on account of the work performed by the subcontractors, to the extent of each subcontractor’s interest in the progress payment. In the event that there is a good faith dispute over all or any portion of the amount due on a progress payment from the Contractor to a subcontractor, the Contractor may withhold no more than 150% of the amount disputed.
In all contracts between Contractor and its subcontractors, the percentage of the retention of proceeds withheld may not exceed the percentage specified in the Contract Documents between the City and the Contractor.
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4.2 Substitution of Securities
Pursuant to Public Contract Code section 22300 and upon Contractor’s request, City will make payment of funds retained from progress payments for performance security, if Contractor deposits in escrow with City’s Finance Director or with a state or federal chartered bank acceptable to City as escrow agent, securities eligible for the investment of City funds under Government Code section 16430 or bank or savings and loan certificates of deposit. Securities may be substituted upon the following terms and conditions:
(a) Contractor will bear all expenses in connection with the escrow deposit made.
(b) Securities or certificates of deposit must be of a value equal to 100% of the amounts of retention to be paid to Contractor.
(c) Contractor must enter into an escrow agreement that is substantially the same as set forth in Public Contract Code section 22300. (d) Contractor must obtain the written consent of the surety to the escrow agreement.
5. Time for Completion
5.1 Payment for Delays to Contractor
Contractor will be compensated when any extension of time is granted for delays caused solely by action or inaction of City, which the Engineer determines materially increases or decreases the costs of any portion of the Work. If the Engineer determines that compensation is not justified, Contractor will be so advised in writing. Contractor may then submit a notice of potential claim to the Engineer, as provided in the Standard Specifications relative to disputed Work.
5.2 Rights of City to Increase Working Days
If such Work is not completed within the time for completion, the City Council has the right to increase the number of working days in the amount it may determine will best serve the interests of City, and, if it desires to increase the number of working days, it has the further right to charge Contractor and deduct from the final payment for the Work, the actual cost of engineering, inspection, superintendence, and other overhead expenses that are directly chargeable to Contractor, and that accrue during the period of such extension, except that the cost of the final service and preparation of the final estimates may not be included in such charges.
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6. Construction Schedule and Commencement of Work
6.1 Proposed Construction Schedule
(a) After notification of award and prior to the start of any Work, Contractor must submit to the City Engineer for approval the proposed construction schedule. The construction schedule must be in the form of a Critical Path Method (CPM) in sufficient logic and detail to show the chronological relationship of all activities of the project, including, but not limited to, estimated starting and completion dates of various activities, procurement of materials and scheduling of equipment, work of subcontractors, interface with work by others, and other tasks required to complete the project. The level of detail must be consistent with the complexity of the project as determined by the City Engineer. The construction schedule must reflect completion of all Work included in the Contract within the Completion Time in accordance with these specifications. A construction schedule showing the project complete in less than the Completion Time will not be accepted. The construction schedule must be cost loaded on a monthly basis.
(b) If Contractor desires to make a major change in its method of operation after commencing construction, or if its schedules fail to reflect the actual progress, it must submit to City a revised construction schedule in advance of beginning any revised operations. (c) The baseline construction schedule must utilize the Completion Time included in the Contract and must not extend beyond the number of working days. The baseline schedule must have a date of the first working day of the Contract and not include any completed work to date. The baseline construction schedule must not attribute negative float or negative lag to any activity. If the Contractor intends to complete the Work prior to the time of completion, the intended date of completion must be set forth in the construction schedule and the Contractor must execute a zero-cost Contract Change Order that reduces the number of working days allowed for completion to conform to the intended completion date.
(d) Float, slack time, or contingency within the schedule and the total float within the overall construction schedule, is not for the exclusive use of the Contractor or the City, but is jointly owned and is a resource to meet Contract milestones and the Contract Completion Time. The Contractor must not sequester shared float through such strategies as extending activity duration estimates, using preferential logic, or using extensive crew/resource sequencing. Since float time within the construction schedule is jointly owned, no time extensions will be granted nor delay damages paid unless a delay occurs that extends the Work beyond the Contract Completion Time. Since float time within the construction schedule is jointly owned, it is acknowledged
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that City caused delays can be offset by City caused time savings.
Therefore, the Contractor will not be entitled to receive a time extension or delay damages until all City caused time savings are exceeded and the Contract Completion Time is also exceeded. (e) If the Contractor has fallen behind the accepted Construction Schedule by more than fifteen (15) percentage points based on earned progress payments, the Contractor must take steps, including, but not limited to, increasing the number of personnel, shifts, and/or overtime operations, days of work, and/or amount of construction equipment until such time as the Work is back on schedule.
Contractor must also submit for review no later than the next request for partial payment, such supplementary schedule or schedules as may be deemed necessary to demonstrate the manner in which the rate of progress will be regained. All cost required to bring the Project back on schedule will be borne by the Contractor without additional cost to the City.
(f) If the Contractor falls behind the accepted construction schedule, as modified by such time extensions as may have been granted by the City for unavoidable delays, by more than thirty-five (35) percentage points based on earned progress payments, the Contractor will be deemed in material breach of Contract and the Work turned over to the surety for completion within the scheduled time.
(g) Contractor must include in the schedule, detailed information for each operation. When the project schedule includes multiple streets or sites, Contractor must include detailed information for each street or site. When notifications or parking restrictions are required such dates must be included in the schedule.
(h) Contractor must provide critical path schedules in legible hardcopy format and must also submit schedules with each update in an editable electronic format compatible with MS Project or Primavera as directed by Engineer.
6.2 Beginning of Work
(a) The delivery to City, for execution and approval of the Contract Documents properly executed on behalf of Contractor and surety, constitutes Contractor’s authority to enter upon the site of the Work and to begin operations, subject to its assumption of the risk of the disapproval of the Contract, as herein provided, and subject also to the following:
(1) Contractor’s receipt from City for the properly executed Contract Documents, including bonds and certificates of insurance.
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(2) City may, for any reason, order Contractor not to enter upon the site of the Work, which order will nullify the authority of Contractor to enter upon the site prior to receipt of the Notice to Proceed.
(3) Notice in writing of Contractor’s intention to start Work prior to approval, specifying the date on which Contractor intends to start, must be given to the Engineer at least 48 hours in advance.
(4) Contractor must, on commencing operations, take all precautions required for public safety and observe all the provisions in these General Conditions/Specifications and any Special Provisions.
(5) In the event of disapproval of the Contract, Contractor must, at its expense, do such Work as is necessary to leave the site in a neat condition to the satisfaction of the Engineer. If the Work done affects any existing road or highway, Contractor must, at its expense, restore it to its former condition or the equivalent thereof to the satisfaction of the Engineer.
(6) All Work done according to the Contract prior to its approval will, when the Contract is approved, be considered authorized Work and will be paid for as provided in the Contract.
(b) Entry upon the site without authority will be treated as trespassing. (c) Should Contractor begin the Work in advance of receiving notice that the Contract has been approved as provided above, any Work performed by Contractor in advance of the date of approval will be considered as having been done by Contractor at Contractor’s own risk and as a volunteer unless the Contract is so approved. (d) Contractor may start the Work at any time after the Notice to Proceed is issued, but Work must begin within the number of days indicated on the Bid Proposal after the starting date for the Contract, or at such other times as may be indicated in the Special Provisions. The actual date on which Contractor starts the Work will not affect the required item for completion as provided for in the Contract.
(e) If required by the Special Provisions, Contractor must start construction operations on that part of the project designated by the Engineer. (f) Contractor must perform all the Work in such a manner and with sufficient materials, equipment, and labor to ensure its completion in accordance with the plans and specifications within the time set forth in the Contract.
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6.3 Temporary Suspension of Work
(a) Should suspension of the Work be ordered by reason of the failure of Contractor to carry out orders or to perform any provisions of the Contract; or by reason of weather conditions being unsuitable for performing any item or items of the Work; Contractor, at its expense, must take all steps necessary to provide and maintain a safe, smooth, and unobstructed passageway through construction for use by public traffic during the period of such suspension. In the event that Contractor fails to take such steps, City may perform such tasks and the cost thereof will be deducted from monies due Contractor. (b) If the Engineer orders a suspension of all of the Work or a portion of the Work which is the current controlling operation or operations, due to unsuitable weather or to such other conditions as are considered unfavorable to the suitable prosecution of the Work, the days on which the suspension is in effect will not be considered working days for the purpose of calculating Contractor’s time of performance. (c) If a portion of the Work at the time of such suspension is not a current controlling operation or operations, but subsequently does become the current controlling operation or operations, the determination of working days will be made on the basis of the then current controlling operation or operations.
(d) If suspension of the Work is ordered by the Engineer, due to the failure on the part of Contractor to carry out orders given or to perform any provision of the Contract, no time extension for such suspension will be granted.
6.4 Starting of Contract Time
As soon as practicable after the Contract has been executed by both parties, a Notice to Proceed will be issued by City stating the starting date of the Contract time, which will be as stated in the Notice to Proceed, unless otherwise provided in the Special Provisions.
6.5 Liquidated Damages
The parties agree that time is of the essence in the completion of the Work, and that in case all the Work called for under the Contract is not completed before or upon the expiration of the time limit as set forth in the Contract Documents, as modified by extensions of time granted by City, damage will be sustained by City. As it is impracticable to determine the actual delay damage, the parties agree that Contractor must pay liquidated damages to City in the amount set forth on page 1 of the Bid Proposal, per calendar day for each and every calendar day’s delay beyond the time prescribed to complete the Work. If Contractor fails to pay the liquidated damages, City may deduct the amount from any monies due or that may become due Contractor under the Contract.
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7. Subcontracting
7.1 Subcontractors Bound By Contract
Contractor agrees to bind every subcontractor by the terms of the Contract as far as such terms are applicable to the subcontractor’s work. If Contractor subcontracts any part of this Contract, Contractor will be fully responsible to City for the acts and omissions of every subcontractor and of persons either directly or indirectly employed by every such subcontractor. Nothing contained in the Contract Documents, however, creates any contractual relation between any subcontractor and City.
7.2 City Consent to Subcontractors
City’s consent to, or approval of, any subcontractor under the Contract does not in any way relieve Contractor of its obligations under the Contract nor will such subcontract or approval be deemed to waive any provision of the Contract between City and Contractor.
8. Work By Others
8.1 City’s Right to Award Other Contracts
(a) City reserves the right to award other contracts in connection with the project. Nothing in these General Conditions/Specifications may be interpreted as granting to Contractor exclusive occupancy at the site of the project.
(b) If simultaneous execution of any contract is likely to cause interference with performance of some other contract or contracts, City will decide which contractor must cease Work temporarily and which contractor must continue or whether Work can be coordinated so that contractors may proceed simultaneously. Notwithstanding any other provision of these General Conditions/Specifications, City is not responsible for any damages suffered or extra costs incurred by Contractor resulting directly or indirectly from the award or performance or attempted performance of any other contract or contracts on the project, or caused by any decision or omission of City respecting the order of precedence in performance of contracts.
8.2 Contractor’s Responsibilities
Contractor must ascertain to its own satisfaction the scope of the project and nature of any other contracts that have been or may be awarded by City in prosecution of the project to the end that Contractor may perform the Contract in consideration of such other contracts, if any.
Contractor must afford other contractors and utilities reasonable opportunity for introduction and storage of their materials and execution of their tasks and must properly connect and coordinate its efforts with theirs. Contractor
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may not cause any unnecessary hindrance or delay to any other contractor working on the project.
If any part of Contractor’s Work depends for proper execution or results upon Work of any other contractor, Contractor must inspect and promptly report to the City Engineer any defects in such Work that render it unsuitable for such proper execution and results. Its failure so to do constitutes a waiver by Contractor of any claim of delay caused by events beyond Contractor’s control.
9. Authority of the Engineer
9.1 General Authority
The Engineer will decide any and all questions which may arise as to the quality or acceptability of materials furnished and Work performed, and as to the manner of performance and rate of progress of the Work, and must decide all questions that may arise as to the interpretation of the drawings and specifications, and all questions as to the acceptable fulfillment of the Contract on the part of Contractor, and as to compensation. The Engineer’s decisions are final and the Engineer has authority to enforce and make effective such decisions and orders.
9.2 Interpretation of Drawings and Specifications
The Engineer will interpret the meaning of any part of the drawings and specifications about which any misunderstanding may arise and the Engineer’s decision will be final. Should there appear to be any error or discrepancy in or between the drawings and specifications, Contractor must refer the matter to the Engineer for adjustment before proceeding with the Work. Should Contractor proceed with the Work without so referring the matter, it does so at its own risk.
9.3 Inspection
(a) The Engineer must be provided full access to all operations involving the Work under the Contract and be provided reasonable advance notice of the time and place of operations which the Engineer desires to observe. The Engineer must be provided with all requested samples of materials and Work for testing purposes.
(b) Contractor must furnish the Engineer reasonable facilities for obtaining such information as may be necessary to keep the Engineer fully informed respecting the progress and the manner of the Work. The Engineer’s inspection of the Work will not relieve Contractor from any obligation under the Contract. The Engineer has authority to stop any Work whenever provisions of Contract Documents are not being complied with and Contractor must instruct its employees and any subcontractors accordingly.
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9.4 Disputes Pertaining to Payment for Work
Should any dispute arise respecting the true value of any of the Work done, of any of the Work omitted, or any extra Work which Contractor may be required to do, or respecting the size of any payment to Contractor during the performance of the Contract, such dispute will be decided by the Engineer.
10. General Provisions
10.1 Utilities
(a) All utilities, including but not limited to, electricity, water, gas, telephone used on the Work will be furnished at Contractor’s sole expense. Contractor must furnish and install necessary, temporary distribution systems, including meters, from distribution points to points on site where utility is necessary to carry on the Work. Upon completion of the Work, Contractor must remove all temporary distribution systems. Unless otherwise indicated, the Contractor must also arrange for permanent utilities as necessary for completion and operation of the work. Contractor must pay for utilities until the “Project Acceptance and Final Payment” form is executed and the Work is accepted by the Engineer.
(b) If the Contract is for an addition to an existing structure, Contractor may, with written permission of the Engineer, use City’s existing utilities to carry on the Work by making prearranged payments to City.
10.2 Water Supply
Water may only be used in the service area of the applicable water purveyor.
Water may not be imported or exported from one water purveyor’s service area to another water purveyor’s service area. If the work area crosses multiple water purveyor’s service areas, one fire hydrant meter from each water purveyor must be obtained, and water from each fire hydrant meter may only be used in the applicable water service area for each water purveyor.
All water used other than through a service connection and meter must be through a fire hydrant meter. Hydrant meters will be installed by the City of Camarillo Water Division or applicable water purveyor and moved from one location to another only upon approval of the City of Camarillo Water Division or other applicable water purveyor. The Contractor must pay all applicable fees and charges related to the construction water account, including but not limited to deposits, installation, inspection and related costs.
Water used will be charged at the unit rate per 100 cubic feet as currently established by City Council resolution or by the applicable water purveyor.
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10.3 Dust Control
Contractor must provide such dust control equipment and methods as may be required to protect adjacent property from annoyance or damage from dust caused by its operations, and failure to control such dust will be cause for the Engineer to stop the Work until the dust is controlled. Contractor will have no recourse to collect from City for any loss of time or expense sustained by Contractor due to such suspension of the Work.
10.4 Removal and Disposal of Structures and Obstructions All fences, trees, and obstructions of any nature to the execution of the Work removed by Contractor must be disposed of, reused or delivered to City’s Corporation Yard as required. These tasks are to be included in the cost of other items bid on, if there is no item covering the same. Any obstruction that is privately owned that is removed by Contractor must be replaced or compensated at Contractor’s sole expense to the satisfaction of the Engineer.
10.5 Surveys
Surveys to determine location of property lines and corners, locations of construction, grading and site Work must be supplied by Contractor.
No survey information beyond the information on the plans will be provided by the Engineer. Contractor must preserve all stakes set for the lines, grades or measurements of the Work until authorized to remove them by the Engineer. Any expense incurred in replacing such stakes which Contractor may have failed to preserve will be borne by Contractor.
10.6 Layout and Field Engineering
All field engineering required for laying out the Work and establishing grades for earthwork operations will be furnished by Contractor at its sole expense.
Such engineering will be done by a qualified Civil Engineer approved by the Engineer. Any required “as built” drawings of site development must be prepared by the approved Civil Engineer at Contractor’s sole expense.
10.7 Traffic Requirements
(a) Street Closures, Detours, and Barricades.
(1) Street closures require discretionary City Council authorization and are not allowed unless no safe and effective alternative exists. Contractor must prepare a comprehensive justification for the proposed alternative. Contractor must consider
contract time in the justification, and allow at least forty-five (45) calendar days for City review and processing. Meetings, including those outside normal working hours may be
necessary.
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(2) All costs involved in complying with the following requirements for street closures, detours and barricades will be borne by Contractor.
(3) Contractor must notify the Engineer at least five (5) working days before closing or partially closing any street. The Contractor must arrange detour routes and issue signing instructions, if required. All detour routes must be submitted for approval by the Engineer at least ten (10) working days before the detour.
(4) Contractor must notify the following agencies, at least forty-eight (48) hours in advance of the closing, partial closing, or opening of any street or alley:
Camarillo Police Department 805-388-5100
Ventura County Fire Department 805-389-9710
Camarillo Public Works Department 805-388-5340
Camarillo Streets Division 805-388-5338
E.J. Harrison 805-207-0159
Camarillo Post Office 805-383-9804
Camarillo Area Transit 805-388-5346
(5) Contractor must install, maintain, and remove all temporary barricades, lights, warning signs, and other facilities necessary to control traffic as specified in the California Manual on Uniform Traffic Control Devices (CMUTCD). Materials for a temporary facility may be provided from new or used materials. If used materials are provided, they must be sound, in good condition, and otherwise meet the requirements of new materials.
(6) If at any time any portion of the street is obstructed to traffic, Contractor must post “No Parking Anytime” signs on both sides of the street for a distance of three hundred (300) feet beyond the obstructed portion of the street.
(7) In addition to the lane width specified in subsection (a) below, Contractor must maintain a minimum clearance of three (3) feet to excavations and a minimum of two (2) feet to curbs and other obstructions. When traffic patterns required by the Work are such that opposing lanes of traffic must cross the existing centerline, Contractor must separate the opposing lanes at intervals, not to exceed twentyfive (25) feet, or as directed by the Engineer. (a) Minimum Requirements for Maintaining Traffic Flow: Traffic in each direction must be maintained on all streets at all times.
Traffic lanes of at least ten (10) feet must be used.
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10.8 Tests and Inspections
(a) If the Contract, or any laws, ordinances, regulators or any public authority requires any of the Work to be specially inspected, tested or approved, Contractor must give notice in accordance with such authority of its readiness for such inspection or test at least two (2) working days prior to such inspection. If inspection or testing is by an authority other than City, Contractor must arrange for such inspection or testing, and Contractor must also give at least two (2) working days prior written notice to the authority and the Engineer of the date fixed for such inspection. Required certificates of inspection or approval must be secured by Contractor. The Engineer will promptly make observations, where practicable, and do so at the source of supply. If any of the Work is covered up without approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for inspection or testing and satisfactorily reconstructed at Contractor’s sole expense in strict accordance with the Contract Documents.
Costs of tests and inspections of any materials found to be not in compliance with the Contract must be paid for by Contractor at its sole expense. Other costs for tests and inspection of materials will be paid by City.
(b) Where such inspection and testing are to be conducted by an independent laboratory agency, such materials or samples of materials to be tested will be selected by such laboratory or agency, or the Engineer, and not by Contractor.
(c) Contractor must notify the Engineer in writing a sufficient time in advance of manufacture of materials to be supplied under contract, which must by terms of the contract be tested, in order that the Engineer may arrange for testing of same at the source of supply. Any materials shipped by Contractor from the source of supply prior to having satisfactorily passed such testing and inspection, or prior to receipt of notice from the Engineer that such testing and inspection will not be required, may not be incorporated in the Work without prior approval of the Engineer and subsequent testing and inspections. (d) Re-examination of questioned Work may be ordered by the Engineer and, if so ordered, the Work must be uncovered by Contractor. If such Work is found to be in accordance with the Contract Documents, City will pay the costs of re-examination and replacement. If such Work is found not to be in accordance with the Contract Documents, Contractor must pay the costs at its sole expense.
10.9 Soils Investigation Report
When a soils investigation report is available from City, such report will not be a part of the Contract. Any information obtained from such report or any information given on drawings as to subsurface soil condition or to elevations of existing grades or elevations of underlying rock is approximate only, is not
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guaranteed, and does not form a part of the Contract. Contractor is required to make a visual examination of site and must make whatever tests it deems appropriate to determine underground condition of soil.
10.10 Compaction Tests
(a) Contractor must perform compaction tests as required by the City Engineer, in accordance with ASTM D-1557 or California Test Method No. 216.
(b) Contractor must bear the total expense of all failing tests.
10.11 Cutting and Patching
(a) Contractor must do all cutting, fitting, or patching of the Work as required to make its several parts come together properly and fit to receive or be received by other contractors showing upon, or reasonably implied by, the drawings and specifications for the completed project, as the Engineer may direct. All costs caused by defective or ill-timed Work will be borne by the Contractor. (b) Contractor may not endanger any of the Work by cutting, excavating, or otherwise altering the Work and may not cut or alter any Work of any other contractor, except with the written consent of the Engineer.
10.12 Earthquake and Tidal Wave Damage
Notwithstanding the provisions of Subsection 4-1.2 of the SSPWC, when the Governor of California or the President of the United States declares that the area where the Work is being constructed is a disaster area due to earthquakes or tidal waves, Contractor will be relieved of the responsibility for repairing damage to the Work caused by earthquake or tidal wave, unless such damage results from negligent acts or omissions of Contractor.
10.13 Highway and Railroad Permits
The Engineer will obtain the basic state highway and railroad encroachment permits, which will include checking of plans. Contractor must also obtain its own permits from these agencies. Inspection and permit fees charged by these agencies must be paid by Contractor. Any other permits must be obtained by Contractor at no additional cost to City.
10.14 Noise Control
Construction Noise Level Limits: Construction operations must comply with City of Camarillo Municipal Code, specifically Chapter 10.34, Noise Regulations.
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11. Acceptance of Work
11.1 No Waiver of Legal Rights
(a) City will not be precluded or estopped by any measurement, estimate, or certificate made either before or after the completion and acceptance of the Work and payment therefor from showing the true amount and character of the Work performed and materials furnished by Contractor, nor from showing that any such measurement, estimate, or certificate is untrue or is incorrectly made, nor that the Work or materials do not in fact conform to the Contract. (b) City will not be precluded or estopped, notwithstanding any such measurement, estimate, or certificate and payment in accordance therewith, from recovering from Contractor or its surety, or both, such damages as it may sustain by reason of Contractor’s failure to comply with the terms of the Contract.
(c) Neither the acceptance by the Engineer nor by the Engineer’s representative nor any payment for or acceptance of the whole or any part of the Work, nor any extension of time, nor any possession taken by the Engineer will operate as a waiver of any portion of the Contract or of any power herein reserved, or of any right to damages. (d) A waiver of any breach of the Contract will not be held to be a waiver of any other or subsequent breach.
11.2 Non-Complying Work
Neither the final certificate of payment nor any provision in the Contract Documents, nor partial or entire occupancy of the premises by the City, will constitute an acceptance of any of the Work not done in accordance with the Contract Documents or relieve Contractor of liability in respect to any express warranties or responsibility for faulty materials or workmanship.
11.3 Fulfillment of Contract
Contractor must, at its sole expense, protect and care for all the Work it performs until the Contract has been fulfilled to the satisfaction of, and the Work has been accepted in writing by, the Engineer. The date upon which the Engineer accepts the Work as complete will be the date that Contractor is relieved from responsibility to protect the Work.
11.4 Correction of Work Before Acceptance
(a) Contractor must promptly remove from the site or premises all Work determined by the Engineer as failing to conform to Contract, whether or not installed or incorporated. Contractor must promptly replace and re-execute the Work to comply with the Contract Documents without additional expense to City and will bear the expense of
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making good all Work of other contractors destroyed or damaged by such removal or replacement.
(b) If Contractor does not remove such nonconforming Work within a reasonable time, City may remove it and may store the material at Contractor’s expense. If Contractor does not pay expenses of such removal within ten (10) days’ time thereafter, City may, upon ten (10) days’ written notice, discard such materials or sell such materials at auction or at private sale and will provide an accounting to Contractor for net proceeds of such sale, after deducting all costs and expenses that should have been borne by Contractor.
11.5 Deductions for Uncorrected Work
If City deems it inexpedient to correct any Work injured or not done in accordance with the Contract, City will make an equitable deduction from the Contract price.
11.6 Final Clean Up
Upon completion of the Work and before acceptance and final payment will be made, Contractor, as its sole expense, must clean the Work area and all premises occupied by it in connection with the Work. All rubbish, weeds, graffiti, one-call USA markings, excess materials, falsework, temporary structures, tools and equipment must be removed and all parts of the Work must be left in a neat and presentable condition. All excavations left by removal of structures must be filled and compacted with clean suitable soil acceptable to the Engineer.
11.7 Certificate as to Compliance With Certain Regulations Contractor must file with Engineer, prior to the acceptance of the Work, a certificate in form substantially as follows:
I (We) hereby certify that all of the Work has been performed and materials supplied in accordance with the specifications, drawings, and Contract Documents for the Work and that:
(a) no less than the prevailing rates of per diem wages as ascertained by the Director of Industrial Relations has been paid to workers employed on this Work and a copy of these rates has been posted and maintained at the Work site at all times during the course of the Work; (b) there have been no unauthorized substitutions of subcontractors; nor have any unauthorized subcontracts been entered into;
(c) no subcontract was assigned or transferred or performed by anyone other than the original subcontractor, except as provided in the Subletting and Subcontracting Fair Practices Act, Public Contract Code section 4100 and following; and
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(d) all claims for materials and labor and other services performed in connection with the Contract Documents have been paid.
12. Claims between City and Contractor
12.1 Definition of Claim
As used in this section, “claim” means a separate demand by Contractor, sent by registered mail or certified mail with return receipt requested for:
(a) a time extension (including, without limitation, for relief from damages or penalties for delay assessed by the City),
(b) payment of money or damages arising from Work done by or on behalf of Contractor pursuant to the Contract and payment of which is not otherwise expressly provided for or the claimant is not otherwise entitled to, or
(c) an amount the payment of which is disputed by City.
12.2 Notice of Potential Claim Procedure
(a) Contractor agrees that it may not be entitled to the payment of any additional compensation for any claim that may be based on any act, or failure to act, by the Engineer, including failure or refusal to issue a change order, RFI response, or for the happening of any event or occurrence, unless the Contractor has given the Engineer written notice of a potential claim as provided in this subsection. (b) The written notice of a potential claim must be submitted on the City’s claim form and certified with reference to the California False Claims Act, Government Code sections 12650-12655. The written notice of potential claim must include the following information:
(1) The complete nature and circumstances of the dispute which caused the potential claim.
(2) The Contract provisions that provide the basis of the claim. (3) The estimated cost of the potential claim, including an itemized breakdown of individual costs and how the estimate was
determined.
(4) A time impact analysis of the project schedule that illustrates the effect on the scheduled completion date due to schedule changes or disruptions where a request for adjustment of contract.
(c) The written notice of potential claim must be submitted to the Engineer prior to the time that the Contractor performs any additional
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work giving rise to the potential claim for additional compensation, if based on an act or failure to act by the Engineer and for which is not expressly provided for under this Contract. The Contractor must provide the Engineer the opportunity to examine the site or Work and respond within five (5) business days from the date the notice of potential claim was submitted to the Engineer. The Contractor must then proceed with the performance of the additional work unless otherwise specified or directed by the Engineer. When the affected work is completed, the Contractor must submit substantiation of the Contractor’s actual costs and total amount of the claim within ten (10) days of completing the work. Failure to do so will be sufficient cause for denial of any claim subsequently filed on the basis of the notice of potential claim.
(d) In all other cases, the written notice of potential claim must be submitted to the Engineer within fifteen (15) days after the happening of the event, occurrence or other cause, giving rise to the potential claim.
12.3 Claim Processing Procedure
All claims for which a written notice of potential claim was filed and which claim is not resolved promptly resolved under subsection 12.2 will be processed and resolved in accordance with Public Contract Code section 9204, which is hereby incorporated by this reference, and the provisions of section 9204 are generally set forth in this subsection. This subsection, and the requirements of Public Contract Code will not preclude the claimant and City from entering into a written waiver of the claim processing procedures outlined in this subsection and electing to resolve the dispute by arbitration pursuant to Public Contract Code section 10240 and following (a) The claimant must submit a written claim that includes reasonable documentation necessary to substantiate the claim.
(b) Upon receipt of the claim, the City and the claimant may, by mutual written agreement, extend the time period for the City to respond to the Contractor’s claim.
(c) City will respond in writing to any written claim within:
1. Forty-five (45) days of receipt of the claim;
2. The extended time period according to Section 12.3(b); or
3. Where the City Council does not meet within forty-five (45) days or the extended time period, three (3) days after the next duly publicly noticed meeting on calendar.
(d) The City’s written response will identify the disputed and undisputed portions of the claim, and the City will process payment for any
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undisputed claims within sixty (60) days after the written statement referenced in Section 12.3(c). If the claimant disputes City’s written response, or City fails to respond within the time prescribed in Section
12.3(c), the claimant may so notify City, in writing, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon a demand, City will schedule a meet and confer conference within thirty (30) days for settlement of the dispute. (e) Within ten (10) business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the City will provide the Contractor a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim will be processed and made within sixty (60) days after the City issues its written statement.
(f) Any disputed portion of the claim, as identified by the claimant in writing, must be submitted to nonbinding mediation, with the City and the claimant sharing the associated costs equally. The public entity and claimant shall mutually agree to a mediator within ten (10) business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators may select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party bears the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute may be resolved through other means, including civil action or arbitration in accordance with Public Contract Code sections 20104.4 and 20104.6.
13. Assignment of Rights
In entering into this Contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, Contractor or subcontractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.
Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700 of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment will be made and become effective at the time City tenders final payment to Contractor, without further acknowledgement by the parties. (Pub. Con. Code § 7103.5.)
14. Prohibited Interests
No official, employee, or agent of City, nor any member of their immediate family, may have any direct or indirect interest in this Contract.
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15. Labor Code Requirements
15.1 Wage Determination
(a) In accordance with the provisions of the California Labor Code, the Code of Federal Regulations (Davis-Bacon Act), the California Department of Industrial Relations and the U.S. Secretary of Labor have established the general prevailing rates per diem wages for each craft, classification and type of work needed to execute contracts for public works and improvements. The per diem wages published at the date the contract is advertised for bids shall be applicable. Copies of such prevailing rate of per diem wages are on file at the office of the Owner, which copies must be made available to any interested party on request, and are also available on the Internet at the website of the Department of Industrial Relations:
http://www.dir.ca.gov/dlsr/PWD/index.htm. The Federal Wage Rate determinations are available at https://sam.gov. Future effective wage rates which have been predetermined are on file with the Department of Industrial Relations and are referenced but not printed in said publication. The new wage rates shall become effective on the day following the expiration date and apply to this contract in the same manner as if they had been included or referenced in this contract.
(b) The current Federal General Wage Determinations for this project as predetermined by the Secretary of Labor are set forth in these special provisions. If there is a difference in the Federal minimum wage rates and the California Department of Industrial Relations for similar classifications of labor, the contractor and its subcontractors shall pay not less than the higher wage rates.
(c) The wage rate for any classification not listed by the federal Department of Labor or the California Department of Industrial Relations, but which may be required to execute the proposed contract, shall be in accord with the specified rates for similar or comparable classifications or for those performing similar or comparable duties, within the agencies’ determinations. (d) The Contractor must post a copy of both State and Federal wage rates determination at each job site at a location readily available to the workers.
(e) Under Labor Code section 1775, Contractor will, as a penalty to City, forfeit the statutory penalty each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director for such work or craft in which such worker is employed for any public work done under the Contract by it or by any subcontractor under it.
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(f) Contractor must comply with all provisions of Labor Code section 1775.
15.2 Compliance Monitoring
(a) The Work is subject to prevailing wage compliance monitoring and enforcement by the Department of Industrial Relations (Labor Code § 1771.4).
(b) Pursuant to Labor Code section 1771.4, Contractor and its subcontractor(s) must furnish the payroll records specified in Labor Code section 1776 directly to the Labor Commissioner and to the City, in the following manner:
1. At least monthly or more frequently if specified in the contract with the awarding body.
2. In a format prescribed by the Labor Commissioner.
(c) Contractor must post job site notices, as prescribed by regulation (Labor Code § 1771.4).
(d) If the City determines based on its review of the Contractor’s or any of its subcontractor’s certified payroll records that the Contractor or any subcontractor has underpaid its employees, then upon the second occurrence of such underpayment, the City reserves the right to obtain a certified payroll compliance monitoring consultant to assist the City in the additional work required to ensure Contractor or any subcontractor compliance and the associated costs will be the responsibility of the Contractor and will be deducted from Pay Estimates due to the Contractor.
15.3 Payroll Records
(a) Under Labor Code section 1776, Contractor and each subcontractor must keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by it in connection with the public work.
(b) The payroll records enumerated in subsection (a) above, must be certified and made available for inspection at all reasonable hours at the principal office of Contractor on the following basis:
(1) A certified copy of an employee’s payroll record must be made available for inspection or furnished to the employee or his or her authorized representative on request.
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(2) A certified copy of all payroll records enumerated in subsection (a) must be made available for inspection or furnished upon request to a representative of the body awarding the Contract, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards of the Department of Industrial Relations.
(3) A certified copy of all payroll records enumerated in subsection (a) must be made available upon request by the public for inspection or copies thereof made. However, a request by the public must be made through either the body awarding the Contract, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement. If the requested payroll records have not been provided pursuant to
subparagraph (2) above, the requesting party must, prior to being provided the records, reimburse the costs of preparation by Contractor, subcontractors, and the entity through which the request was made. The public may not be given access to the records at the principal offices of Contractor.
(c) Contractor or any subcontractor must file a certified copy of the records enumerated in subsection (a) with the entity that requested the records within ten (10) days after receipt of a written request. (d) Any copy of records made available for inspection and copies furnished upon request to the public or any public agency by City, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement must be marked or obliterated in such a manner as to prevent disclosure of an individual’s name, address, and social security number. The name and address of Contractor or any subcontractor performing the contract may not be marked or obliterated.
(e) Contractor must inform City of the location of the records enumerated under subsection (a), including the street address, city and county, and must, within five (5) working days, provide a notice of change of location and address.
(f) Contractor or any subcontractor has ten (10) days in which to comply subsequent to receipt of written notice requesting the records enumerated under subsection (a). In the event of noncompliance with the requirements of this Section, Contractor must, as a penalty to the state or City, forfeit the statutory penalty for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. These penalties will be withheld from progress payments then due. Responsibility for compliance with Section 15.3 (a) through (f) lies with Contractor.
(g) For all projects, the payroll records enumerated in subsection 15.3 (a) above, must be delivered to the Labor Commissioner (no event less
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frequently than monthly) directly to the Labor Commissioner in the format prescribed by the Labor Commissioner.
(h) For federally funded projects, Contractor must submit certified payroll records weekly to the Engineer.
(i) Upon request, Contractor must submit backup documentation for certified payroll records including cancelled checks, proof of payment of fringe benefits, time cards, apprenticeship
documentation, and other backup records.
15.4 Apprentices
(a) Contractor must comply with Labor Code section 1777.5 and following, and Title 8, California Administrative Code section 200 and following, with respect to apprentices. To ensure compliance and complete understanding of the law regarding apprentices, and specifically the required ratio thereunder, Contractor and subcontractors should, where some question exists, contact the Division of Apprenticeship Standards prior to commencement of the Work. Responsibility for compliance with this Section lies with Contractor. City policy is to encourage the employment and training of apprentices on its construction contracts as may be permitted under local apprenticeship standards. These provisions require that contractors and subcontractors submit contract award information to the applicable joint apprenticeship committee, employ apprentices in apprenticeable occupations in a ratio of not less than one hour or apprentice’s work for every five hours of labor performed by a journeyman (unless an exception is granted in accordance with Section 1777.5), contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that contractors and subcontractors may not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices as defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice agreements may be employed on public works in apprenticeable occupations. The responsibility for compliance with these provisions is fixed with the prime contractor for all apprenticeable occupations.
Contractor agrees to provide Division of Apprenticeship Standards (DAS) Form 13 or any successor apprenticeship reporting form to City no later than the time of Contractor’s execution of the Contract Documents.
(b) Contractor must comply with the requirements of Form FHWA 1273 (for federally funded projects), and Labor Code sections 1777.5 and 1776.
In the event of conflict between the provisions, Contractor must comply with the most stringent provision that requires the largest number of apprentices.
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15.5 Working Hours
(a) Contractor must comply with all applicable provisions of Labor Code section 1810 and following relating to working hours. Contractor will forfeit the statutory penalty to City for each worker employed in the execution of the Contract by Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week, unless such worker receives compensation for all hours worked in excess of eight hours at not less than one and a half (1-1/2) times the basic rate of pay. Contractor must comply with all requirements for payment of overtime and holiday rates of pay. (b) City may withhold from any monies payable on account of Work performed by Contractor or any subcontractor, such sums as may administratively be determined to be necessary to satisfy any liabilities of such Contractor or subcontractor, for unpaid wages and liquidated damages as provided for in subsection (a), above.
15.6 Workers Compensation
(a) Under Labor Code sections 1860 and 3700, Contractor is required to secure the payment of compensation of its employees.
(b) Under Labor Code section 1861, Contractor must sign and file with City the following certification prior to performing the Work of the Contract:
“I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”
15.7 Protection of Workers in Trench Excavations
As required by Labor Code section 6705, whenever Work under the Contract involves the excavation of any trench or trenches five (5) feet or more in depth, Contractor must submit for acceptance by City or by a registered civil or structural engineer, employed by City, to whom authority to accept has been delegated, in advance of excavation, a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation, of such trench or trenches. If such plan varies from the shoring system standards established by the Construction Safety Orders of the Division of Industrial Safety, the plan must be prepared by a registered civil or structural engineer employed by Contractor, and all costs therefor will be included in the price named in the Contract for completion of the Work as set forth in the Contract Documents. Nothing in this Section may be deemed to allow the use of a shoring, sloping, or other protective system less effective than that required by the Construction Safety Orders. Nothing in this Section may be construed to impose tort liability on City, the City Engineer, nor any City officers, agents,
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representatives, or employees. Unless a specific bid item is included in the Bid Proposal, payment for protection of workers in excavations requiring adequate sheeting, shoring, bracing and other safety provisions must be included in the bid item for mobilization. A separate item must be shown in the schedule of values for protection of workers in trench excavations.
Contractor must obtain all necessary permits for excavation work from Cal/OSHA at Contractor’s expense.
16. Sales and Use Tax Cooperation
Contractor must take all steps reasonably necessary, as instructed by the Director of Finance, with respect to collection and reporting California Sales and Use Tax, to ensure that, to the extent legally possible, sales and use taxes collected for personal property purchased pursuant to this Contract, are reported with a point of sale within City.
17. Documentation of Status of Surety
Contemporaneously with the filing of a bid bond, labor and materials bonds, and faithful performance bond (or others), Contractor must obtain and file with City from the following documents:
(a) a certified copy of the unrevoked appointment Power of Attorney, By Laws or other instrument entitling or authorizing the person who executed the bond to do so; and
(b) a certified copy of the Certificate of Authority of the issuer issued by the Insurance Commissioner of the State of California; and
(c) a certificate from the Clerk of the County where the principal office of the issuer is located that the Certificate of Authority of the issuer has not been surrendered, revoked, cancelled, annulled or suspended, or, in the event that it has been surrendered, revoked, cancelled, annulled or suspended, that renewed authority has been granted; and
(d) copies of the insurers’ most recent annual statement and quarterly statement filed with the Department of Insurance pursuant to Article 10 of Chapter 1 of Part 2 of Division 1 of the Insurance Code (section 900 and following).
18. Construction and Demolition Waste
Contractor must provide an accurate estimate of the amount of construction debris recycled as a result of the project. Any materials that could have been disposed of in a landfill, but were instead processed and reused on the project or elsewhere will be considered recycled. Amounts must be itemized with description of the items recycled and must be reported in either cubic yards or tons (see Appendix).
Examples of recycled construction debris are: asphalt concrete grindings, chunks of broken asphalt concrete, PCC chunks, base, soil, metals, and other similar materials. Contractor must sign the estimate of recycled construction debris and must certify that the estimate is accurate to the best of contractor’s knowledge.
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Contractor must provide this estimate prior to submittal of the final pay estimate and at such other reasonable intervals during the course of the project as requested by the Engineer.
19. Use of Premises
(a) The Work must be confined to City owned or controlled land or right-of-way as shown on the plans, unless otherwise expressly provided in the Contract Documents. If the right-of-way is not shown on the plans, the Contractor must field verify the right-of-way at no additional cost to the City. Contractor must provide at Contractor’s own expense and without liability to the City any additional land and access thereto that Contractor may desire for temporary construction facilities, or for storage and staging of materials. (b) Contractor may not trespass upon or in any way disturb property adjacent to City owned or controlled land or right-of-way or outside any permanent or temporary project construction easements without first obtaining written permission from the applicable property owner. A copy of such written permission must be furnished to the Engineer.
(c) If Contractor finds it necessary to obtain additional working area, it is the responsibility of Contractor to negotiate permissions, obtain applicable permits and pay all costs pertaining to the additional work area. (d) If additional work area is required and obtained, the following requirements will apply:
(1) Contractor must restore such property to the full satisfaction of the property owner at no additional cost to the City, and must obtain from the property owner a written release stating that restoration has been satisfactorily made. Contractor must provide the Engineer a copy of the written release from the property owner.
(2) Contractor may not place or dispose any excess earth, stone, or other excavated material on any property without first obtaining necessary permits and written permission of the owner of the property and securing the approval of the City Engineer. Contractor must provide the Engineer with one copy of the property owner's written permission and one copy of a written release from the property owner stating that the work has been completed to the satisfaction of the property owner.
(3) All items within any City owned or controlled land or right-of-way or within any permanent or temporary construction easements must be removed, or removed and replaced, or restored as required by the Plans and Specifications, as directed by the Engineer.
i
CITY OF CAMARILLO
DEPARTMENT OF PUBLIC WORKS
PLEASANT VALLEY ROAD BIKE LANES
SPECIFICATION NO. ST-5006
CML-5393(036)
These technical specifications have been prepared under the direction of the following professional Civil Engineer, licensed by the State of California Prepared by:
660 South Figueroa Street, Suite 2050
Los Angeles, CA 90017
(213) 261-4040
________________________________ January 15, 2026
Nicole Dias, P.E. Date
Registered Civil Engineer #86490
Exp. 3/31/2027
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CITY OF CAMARILLO
PLEASANT VALLEY ROAD BIKE LANES
PROJECT NO. ST-5006
FEDERAL PROJECT NO. CML-5393(036)
TECHNICAL SPECIFICATION
TABLE OF CONTENTS
SECTION 2000-GENERAL
2000-1 GENERAL DESCRIPTION OF THE WORK
2000-2 STANDARD SPECIFICATIONS AND DETAILS
2000-3 ORDER OF THE WORK
2000-4 REQUIREMENTS OF THE WORK
2000-5 WORK HOURS
2000-6 PUBLIC NOTIFICATION AND PROJECT SIGNS
2000-7 PERMITS
2000-8 FEES AND FINES
2000-9 REVIEW OF CONTRACT DOCUMENTS AND JOB SITE
2000-10 RIGHT-OF-WAY
2000-11 SURVEYING
2000-12 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS 2000-13 UTILITY REQUIREMENTS AND POTHOLING
2000-14 SUBSURFACE CONDITIONS
2000-15 PRE-CONSTRUCTION JOB SITE VIDEO
2000-16 PRE-CONSTRUCTION CONFERENCE
2000-17 WEEKLY PROJECT SCHEDULE AND MEETINGS
2000-18 PROJECT SCHEDULE
2000-19 COORDINATION WITH CONCURRENT PROJECTS
2000-20 SUBMITTALS
2000-21 SUBMITTAL PROCEDURES
2000-22 LUMP SUM BID ITEMS
2000-23 DAILY REPORT
2000-24 TESTING AND INSPECTION
2000-25 NON-WORKING FOREMAN
2000-26 RESPONSIBILITY FOR JOB SITE CONDITIONS
2000-27 GENERAL SAFETY REQUIREMENTS
2000-28 RECOVERABLE MATERIALS
2000-29 PROJECT APPEARANCE AND CLEANUP
2000-30 DIFFERING CONDITIONS
2000-31 CHANGES IN WORK
2000-32 EXTRA WORK
2000-33 FINAL INSPECTION AND PUNCHLIST
2000-34 CLAIMS BETWEEN CITY AND CONTRACTOR
2000-35 CONSTRUCTION AS-BUILT DRAWINGS
2000-36 CLOSEOUT PROCEDURES
2000-37 SEQUENCING RESTRICTIONS AND PARAMETERS
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SECTION 2001 – BID ITEMS
BID ITEMS 1 TO 1
2001-A BID ITEM NO. 1– MOBILIZATION, DEMOBILIZATION, AND FINAL CLEANUP 2001-B BID ITEM NO. 2 – STORM WATER POLLUTION PREVENTION PLAN 2001-C BID ITEM NO. 3 – TRAFFIC CONTROL SYSTEM
2001-Ca BID ITEM NO. 3a – POTHOLING EXISTING PARALLEL SEWER MAINS 2001-Cb BID ITEM NO. 3b – REMOVE ABANDONED SEWER PIPE
2001-D BID ITEM NO. 4 – TEMPORARY SHORING (SHEETING, SHORING, AND
BRACING OR EQUIVALENT METHOD)
2001-E BID ITEM NO. 5 – TEMPORARY EROSION CONTROL ESTABLISHMENT WORK (EROSION CONTROL)
2001-F BID ITEM NO. 6 – TEMPORARY CHANNEL DIVERSION
2001-Fa BID ITEM NO. 6a – DEWATERING
2001-G BID ITEM NO. 7 – CLEARING AND GRUBBING
BID ITEMS 8 TO 10
2001-H BID ITEM NO. 8 – ADJUST FRAME AND COVER TO GRADE (ADJUST
UTILITIES TO GRADE)
2001-I BID ITEM NO. 9 – ADJUST MANHOLE FRAME AND COVER (UTILITY) 2001-J BID ITEM NO. 10 – RELOCATE MAILBOX/BOLLARD
BID ITEMS 11,12, 14 TO 20
2001-K BID ITEM NO. 11 – REMOVE ASPHALT CONCRETE DIKE
2001-L BID ITEM NO. 12 – REMOVE BASE AND SURFACING
2001-N BID ITEM NO. 14 – REMOVE ASPHALT CONCRETE PAVEMENT (DRIVEWAY) 2001-O BID ITEM NO. 15 – REMOVE HEADWALL (REMOVE CULVERT HEADWALL
AND SAND BAGS) (NORTH SIDE)
2001-P BID ITEM NO. 16 – REMOVE HEADWALL (REMOVE CULVERT HEADWALL AND
SAND BAGS) (SOUTH SIDE)
2001-Q BID ITEM NO. 17 – REMOVE EXISTING PIPE (GREATER THAN OR EQUAL TO 24
INCHES IN DIAMETER)
2001-R BID ITEM NO. 18 – REMOVE EXISTING PIPE (LESSER THAN 24 INCHES IN
DIAMETER)
2001-S BID ITEM NO. 19 – REMOVE EXISTING BOX CULVERT
2001-T BID ITEM NO. 20 – REMOVE CONCRETE STRUCTURE
BID ITEM 21
2001-U BID ITEM NO. 21 – REMOVE PAVEMENT MARKINGS (REMOVE STRIPING,
PAVEMENT MARKING, AND MARKERS)
BID ITEMS 22 TO 23
2001-V BID ITEM NO. 22 – MINOR CONCRETE (CURB) (CONCRETE CURB TYPE A) 2001-W BID ITEM NO. 23 – MINOR CONCRETE (THICKENED EDGE CURB AND GUTTER) BID ITEM 24
2001-X BID ITEM NO. 24 – CLASS 2 AGGREGATE BASE
BID ITEMS 13, 25 TO 28, 48
2001-M BID ITEM NO. 13 – PAVEMENT REPAIR (6” DIGOUT)
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2001-Y BID ITEM NO. 25 – HOT MIX ASPHALT (2” OVERLAY (RHMA-G)) 2001-Z BID ITEM NO. 26 – HOT MIX ASPHALT (FULL DEPTH (HMA)) 2001-AA BID ITEM NO. 27 – HOT MIX ASPHALT (LEVELING) (PG 64-10, CALTRANS TYPE A) 2001-AB BID ITEM NO. 28 – HOT MIX ASPHALT (DRIVEWAY)
2001-AV BID ITEM NO. 48 – 6” RUMBLE STRIP (ASPHALT CONCRETE PAVEMENT) BID ITEM 25a
2001-Ya BID ITEM NO. 25a – TAPPERED EDGE MILLING
BID ITEMS 29 TO 34
2001-AC BID ITEM NO. 29 – STRUCTURAL CONCRETE, BOX CULVER (PRECAST 5’ x 3’
BOX CULVERT)
2001-AD BID ITEM NO. 30 – STRUCTURAL CONCRETE, HEADWALL (CULVERT END
TREATMENT) (CONCRETE HEADWALL, PARAPET, CUT-OFF WALL)
2001-AE BID ITEM NO. 31 – PIPE OUTFALL CONNECTION
2001-AF BID ITEM NO. 32 – CONCRETE (CHANNEL LINING)
2001-AG BID ITEM NO. 33 – BAR REINFORCING STEEL (CHANNEL) WELDED WIRE MESH (CHANNEL)
2001-AH BID ITEM NO. 34 – MINOR CONCRETE (MINOR STRUCTURE) (RECTANGULAR
CHANNEL STRUCTURAL CONCRETE AND REBAR)
BID ITEMS 35 TO 41
2001-AI BID ITEM NO. 35 – STRUCTURE EXCAVATION (CHANNEL LINING) (CHANNEL) 2001-AJ BID ITEM NO. 36 – STRUCTURE BACKFILL (CHANNEL)
2001-AK BID ITEM NO. 37 – FLOAT ROCK
2001-AL NOT USED
2001-AM BID ITEM NO. 39 – IMPORTED BORROW
2001-AN BID ITEM NO. 40 – MIDWEST GUARDRAIL SYSTEM
2001-AO BID ITEM NO. 41 – TERMINAL SYSTEM
BID ITEMS 42 TO 43
2001-AP BID ITEM NO. 42 – MODULAR WETLAND – 4’ x 8’
2002-AQ BID ITEM NO. 43 – MODULAR WETLAND – 4’ x 21’
BID ITEMS 44 TO 47
2001-AR BID ITEM NO. 44 – STRUCTURAL CONCRETE (DRAINAGE INLET) – 7’ CURB FACE
OPENING
2001-AS BID ITEM NO. 45 – STRUCTURAL CONCRETE (DRAINAGE INLET) – 10’ CURB
FACE OPENING
2001-AT BID ITEM NO. 46 – STRUCTURAL CONCRETE (DRAINAGE INLET) – 14’ CURB
FACE OPENING
2001-AU BID ITEM NO. 47 – STRUCTURAL CONCRETE (DRAINAGE INLET) – 21’ CURB
FACE OPENING
BID ITEM 49
2001-AW BID ITEM NO. 49 – DELINEATOR (CLASS 1)
BID ITEMS 50 TO 54
2001-AX BID ITEM NO. 50 – THERMO PAVEMENT MARKINGS (PAVEMENT MARKINGS)
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2001-AY BID ITEM NO. 51 – THERMO PAVEMENT MARKINGS (1’ THERMOPLASTIC WHITE
TRAFFIC STRIPE)
2001-AZ BID ITEM NO. 52 – THERMOPLASTIC PAVEMENT MARKING (6” THERMOPLASTIC
WHITE TRAFFIC STRIPE)
2001-BA BID ITEM NO. 53 – THERMOPLASTIC PAVEMENT MARKING (6” THERMOPLASTIC
YELLOW TRAFFIC STRIPE)
2001-BB BID ITEM NO. 54 – THERMOPLASTIC PAVEMENT MARKING (8” THERMOPLASTIC
WHITE TRAFFIC STRIPE)
BID ITEMS 55 TO 57
2001-BC BID ITEM NO. 55 – ROADSIDE SIGN – ONE POST (SIGN AND POST) 2001-BD BID ITEM NO. 56 – ROADSIDE SIGN – ONE POST (SIGN) 2001-BE BID ITEM NO. 57 – ROADSIDE SIGN – REMOVE AND RELOCATE SIGN BID ITEMS 58 TO 59
2001-BF BID ITEM NO. 58 – TYPE E LOOPS
2001-BG BID ITEM NO. 59 – TYPE D LOOPS (BIKE LANE)
BID ITEM 60
2001-BH BID ITEM NO. 60 – PLANT ESTABLISHMENT
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SECTION 2000 – GENERAL
2000-1 GENERAL DESCRIPTION OF THE WORK
The Work to be performed includes but is not limited to:
A. Furnishing all labor, materials, tools, and equipment necessary to construct roadway widening, bike lanes, curb and gutter, guardrail, drainage channel and culverts, driveways, signing and striping, and landscaping and to perform other related work as necessary to provide a complete Project; all in accordance with the Standard Specifications, General
Conditions/Specifications, Plans, and these Special Provisions.
B. Performing work in accordance with the 2024 Standard Specifications for Public Works Construction (“Standard Specifications”), 2023 State of California Department of Transportation Standard Specifications (“Caltrans Standard Specifications”), latest edition of the 2024 California Manual on Uniform Traffic Control Devices (“CA MUTCD”), City of Camarillo (City) Standards, City of Camarillo Water Division Standards, and Camarillo Sanitary District (District) Standards. When the term “Standard Specifications” is used it shall mean the Standard Specifications for Public Works Construction. Other standards and specifications listed in this paragraph are explicitly referenced in the sections to which they apply.
In case of conflict, the order of precedence shall be as specified in Section 5.1 in Instructions to Bidders.
C. The Contractor shall have a continuous 65-Working Day window under the Base Bid that may be used at any time during the progress of the Work in which closure of the roadway will be allowed between Las Posas Road and Southfield Road. Said roadway closure will require Contractor-developed and implemented detour plans, subject to the review and approval of the Engineer, which reroute through-traffic around the roadway closure area and assures local property, local delivery, emergency services, utility providers, postal, and franchised waste hauler access at all times during this continuous 65-Working Day roadway closure period. All Work performed prior to and after this continuous 65-Working Day roadway closure period shall generally proceed in accordance with the construction phasing specified in Section 2000-37.
D. Storage of materials and equipment as shown on the Plans.
E. The City may, at its discretion, elect to suspend the project for an extended period due to convenience or weather. For example, the project may be suspended during the winter and resumed in the spring when conditions improve.
F. A Soils Engineer will be retained by the City to observe earthwork associated with excavation, filling, and grading in accordance with the QAP. Work not meeting technical or design requirements shall be corrected by the
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Contractor at no additional cost. No deviations from the Contract Documents will be allowed without written approval from the City. 2000-2 STANDARD SPECIFICATIONS AND DETAILS
A. The Work provided herein must conform to and be in accordance with the Contract Plans, General Conditions/Specifications and Special Provisions, as well as the City of Camarillo (City) Standards, City of Camarillo Water Division Standards, Camarillo Sanitary District (District) Standards, the 2023 State of California Department of Transportation Standard Specifications (“Caltrans Standard Specifications”), 2024 California Manual on Uniform Traffic Control Devices (CA MUTCD), and the 2024 Standard Specifications for Public Works Construction (“Standard Specifications”).
B. Whenever in the Contract Documents references are made to published specifications, codes, standards, or other requirements, it is understood that if a date is not specified, only the latest specifications, standards, or requirements of the respective issuing agency which have been published as of the date that the Work is advertised for bids will apply; except to the extent that such standards or requirements may be in conflict with applicable laws, ordinances, or governing codes. No requirements set forth herein or shown in the Drawings will be waived because of any provision of, or omission from, the standards or requirements.
2000-3 ORDER OF THE WORK
The Contractor must control operations such that the following conditions can be met:
GENERAL:
A. All Work shall be coordinated with the Phasing Plan and Project Construction Schedule, Contract Period, Submittals and other requirements of these Contract Documents,
B. All necessary submittals shall be submitted and accepted by the Engineer prior to the scheduling of any phase of Work and start of construction.
C. Traffic controls for all phases of Work shall be in place and reviewed and acceptable to the Engineer prior to the start of construction. The Engineer may require changes in the traffic control based on observed deficiencies.
D. Any modification to the traffic control plan shall be approved in advance by the Engineer. Required notifications shall be delivered prior to all phases of the Work.
E. The City reserves the right to direct the order of Work in the interest of Public safety and convenience. The Engineer shall endeavor to give the Contractor 72 hours’ notice of any such directed order of Work.
F. Access to businesses and residences shall be maintained at all times.
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G. Contractor shall allow utility owners access to the Work and shall schedule around interference by utility owners performing concurrent work. Contractor is responsible to coordinate and schedule work with the utility owners. Specific utility work includes:
I. Adjust utilities and manholes to final grade.
II. Utility work on Frontier facilities.
III. Utility work on SoCalGas facilities.
IV. Utility work on Sewer Facilities.
H. Closed lanes shall be opened to traffic and traffic controls removed as soon as the Work is complete and all temporary striping at required locations is placed or painted.
I. Contractor shall allow access to emergency vehicles at all times.
J. All turning movements are maintained during the Work unless approved in advance by the Engineer.
K. All punchlist items shall be completed within 5 working days of notice to the Contractor.
L. Contractor shall allow access to side streets and driveways at all times.
Temporary access, conforms, and work to meet this requirement shall be the responsibility of the Contractor and no additional payment will be made therefor. Driveway construction shall be completed in a manner that allows half the driveway width to remain open at all times.
M. The Contractor is responsible in providing a temporary property address marker and mailbox for the residential properties as directed by the Engineer.
N. The Contractor shall adhere to the Mitigation Monitoring and Reporting Program (MMRP). Failure to comply may be considered a breach of contract.
O. Construction work for this project shall not commence prior to the Notice to Proceed.
P. Contractor’s first order of work shall include, but may not necessarily be limited to, preparation and submittal of modular wetland shop drawings and treatment flow rate calculations for review and approval by the City. The Contractor shall finalize the PCSMP based on the approved modular wetland design. PCSMP shall be submitted within 15 calendar days after the receipt of Notice of Award
The Project has critical time schedule constraints that must be achieved by Contractor as indicated in these Contract Documents.
2000-4 REQUIREMENTS OF THE WORK
A. All Work must be coordinated with the Phasing Plan, continuous 65-Working Day roadway closure between Las Posas Road and Southfield Road and associated detour plan, Project Schedule, Contract Period, Submittals and other requirements of these Contract Documents.
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B. The Contractor must maintain a minimum of one lane, not less than twelve (12) feet wide, at all times, except during continuous 65-Working Day window. The Contractor shall provide flagging personnel who are certified and trained according to local regulations and industry standards. The Contractor must maintain half of the driveway width open at all times.
C. No major intersections may be restricted before 9:00 a.m., and such intersections must be opened by 3:00 p.m. unless specifically indicated in the approved traffic control plans for each location or upon prior approval by the City.
D. All movements at intersections must be maintained.
E. No lanes may be closed prior to 8:30 a.m. and all lanes must be opened by 4:00 p.m., except during continuous 65-Working Day window or unless otherwise approved by the City of Camarillo Transportation Engineer.
F. No streets within two blocks of a school may be restricted before 9:00 A.M., or after 2:00 p.m. School routes will require a pedestrian traffic control plan for review and approval. Coordinate schedules with all schools affected by the Work including, but not limited to, public schools and private schools.
G. Contractor must minimize noise from its operations (including but not limited to equipment maintenance, crew arrival, setup, takedown and cleanup) before 8:00 a.m. and after 7:00 p.m. No work before 8:00 a.m. or after 7:00 p.m.
Extended work hours must be approved by City prior to performing the specific work. Contractor may submit a written request to City for extended work hours for specific portions of work as required for public safety and convenience or emergency. City denial of the Contractor’s request for extended work does not warrant an extension of the Contract Time.
H. A maximum noise level limit of eighty-six (86) decibels at a distance of fifty (50) feet will apply to all construction equipment on or related to the Project whether owned by the Contractor or not. The use of excessively loud warning signals must be avoided except in those cases required for protection of personnel. The use of generators or other mechanical devices between the hours of 4:30 p.m. and 8:30 a.m. is not permitted unless approved by the Engineer.
I. The City reserves the right to direct the order of Work in the interest of Public safety and convenience. The Engineer will endeavor to give the Contractor 72 hours’ notice of any such directed order of Work.
J. Coordinate, perform, and construct roadway work such that the restoration work on a street is completed prior to the weekend and/or holiday so the street and pedestrian walkways are fully restored and available for public use.
K. No Work may be performed on Saturday, Sunday, or holidays unless approved in advance by the Engineer. Holidays are anticipated as follows:
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Holiday: Date:
New Years Day January 1
Martin Luther King Day 3rd Monday in January
Presidents Day 3rd Monday in February
Memorial Day last Monday in May
Independence Day July 4th
Labor Day 1st Monday in September
Veterans Day November 11th
Thanksgiving Day 4th Thursday in November
Day after Thanksgiving 4th Friday in November
Christmas Eve December 24th
Christmas Day December 25th
Note: If a holiday falls on a weekend, a Saturday holiday will be observed on Friday and a Sunday holiday will be on a Monday. If part or all of a 2-day holiday falls on a weekend, the City will determine which 2 weekdays will be holidays.
L. Contractor must reimburse City for costs for overtime inspection associated with Project work hours. Costs will include hours in excess of 8-hours per workday shift, hours in excess of 40-hours per work week, and weekend and holiday work when specifically authorized.
M. The Contractor must diligently prosecute the Contract Work within the allowed number of working days specified in Page 1 of the Bid Proposal, counting from the date stated in the Notice to Proceed. The days to finish the punch list, provided by the City, are included in the working days. 2000-5 WORK HOURS
A. Work shall be conducted during the following time:
1. Normal daily work hours are from 8:30 a.m. to 4:00 p.m. unless otherwise approved by the City of Camarillo Transportation Engineer 2000-6 PUBLIC NOTIFICATION AND PROJECT SIGNS
A. The Contractor must furnish and install two (2) project signs. The signs must be installed at least 2 weeks prior to the start of Work at specific locations to be determined by the Engineer. The signs must meet the requirements of City of Camarillo Standard Drawing No. TR-10, except sign panel shall be aluminum.
B. The Engineer will stipulate the wording of the signs, but both will be the same.
The Contractor is responsible for changing the dates on the signs at the City’s direction.
C. The signs must contain an anti-graffiti coating. The anti-graffiti coating must be a protective film and must protect the sign from graffiti and must allow removal of the graffiti with solvents. Such film shall not reduce retroreflectivity of the sign at any time. Contractor shall submit anti-graffiti coating for review and approval by Engineer. The Contractor must maintain the signs for graffiti and must provide a new sign if the graffiti or other event damages the sign. At the end of construction, or when directed to do so by the City, the Contractor is responsible for the removal and safe disposal of all signs and related materials. The
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Contractor must maintain the signs for the duration of construction, removing them only after the completion date. All costs incurred in furnishing, installing, maintaining and removing the signs must be included in other items of Work and no separate payment will be made for such removal work.
D. In addition to the two (2) project signs mentioned above, the Contractor must furnish and install two (2) portable Changeable Message Signs (CMS) for public notification for the duration of the Project. The signs must be installed at least 2 weeks prior to the start of Work at specific locations to be determined by the Engineer. The Contractor must assure CMS are maintained and are operational at all times. CMS wording must be submitted to, and approved by, the Engineer in advance of performing any Work. The Contractor must revise the message and location of CMS within four hours of notification by the Engineer. All CMS shall be locked and password protected to prevent tampering.
E. At least seven (7) calendar days prior to beginning Work, the Contractor must distribute notices to all residences, owners, businesses, and schools adjacent to or affected by the proposed Work. In addition, the Contractor must notify property owners and adjacent neighborhoods in writing as directed by the City, 72 hours in advance of area specific work. Such notices must at minimum give the start date of the Work, daily schedule for the proposed Work, typical parking restriction for the Work, the times of any restricted driveway access, impacts to residences and businesses, the Contractor's representative name and phone number, the City representative name and phone number, along with any other information requested by the Engineer.
F. Such notices must be prepared and printed by the Contractor, reviewed & approved by the Engineer, and must be served by the Contractor's representative in person to each residence and business. Failure of the Contractor to properly serve such notices will be cause for suspension of Work until compliance with this requirement is achieved. No extension of time will be allowed to the Contractor for lost time due to his failure to distribute such notices in a timely manner or from suspension of Work due to non-compliance.
Contractor must document delivery of notices by providing an e-mailed list of locations where notices were delivered including the date and time of completion, by the end of the day of delivery. Contractor must also e-mail a minimum of five clear photos (2-megapixel) showing completion of the delivery and parking restriction signs for each street notified. Contractor must send e-mail to an e-mail address as directed by Engineer.
G. The Contractor is responsible for and must deliver public notification for all phases of the Work. The Contractor must submit for approval all notices for content and delivery schedule two weeks prior to actual delivery.
H. Full compensation for conforming to the requirements of this section will be considered as included in the prices paid for the various Contract items of Work involved and no additional compensation will be allowed.
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2000-7 PERMITS
A. Before beginning Work, Contractor must confirm with agencies having jurisdiction that Contractor has obtained all necessary permits and licenses and given all notices.
B. Contractor must apply for, procure, and pay all charges and fees for all other necessary permits and licenses required to perform the Work. Contractor is responsible for obtaining all necessary permits (not provided by City), reviewing the conditions and requirements contained therein, and including the cost of meeting these conditions and requirements in this bid. The original permits must be submitted to City and Contractor must maintain a copy of these permits at the Project Site at all times. All provisions of all Project permits (including those provided by City and obtained by Contractor) will apply as though stated in these Specifications. Contractor must follow the more restrictive of the conditions, as determined by the Engineer, if there is a conflict. Any costs incurred due to compliance with these permits must be included in the Contract costs. No additional payment will be made for such permits.
C. Project will disturb more than one acre of soil; therefore, a Stormwater Pollution Prevention Plan (SWPPP) and State General Construction Permit (GCP) is required. The Contractor must comply with the Ventura County Municipal Stormwater Permit No. CAS004002 and provide a SWPPP before commencing Work in accordance with Section 2001-B.
D. Any work in or affecting State or County of Ventura right-of-way will require a double permit. Contractor must apply for and pay for this double permit when necessary.
E. Full compensation for conforming to the requirements of this section will be considered as included in the prices paid for the various Contract items of Work and no additional compensation will be allowed.
F. Contractor may not begin Work before the 401 and 404 permits are approved for work within the channel.
2000-8 FEES AND FINES
A. If the City receives a fine or penalty due to the Contractor’s actions or inactions, Contractor will be responsible for paying such cost. City may deduct such amount from amounts due, or to become due the Contractor. 2000-9 REVIEW OF CONTRACT DOCUMENTS AND JOB SITE
A. The Contractor must carefully study and compare each element of the Contract Documents with each other and with information available to the Contractor as furnished by the City. The Contractor will assume all responsibility for deductions and conclusions as to the difficulties in performing the Work.
B. The Plans show conditions as they are supposed or believed by the City to exist.
The City does not warrant the completeness or accuracy of such information.
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It is the Contractor’s responsibility to ascertain the existence of all conditions affecting the cost of Work. The Contractor must immediately notify the Engineer of errors, inconsistencies or omissions discovered. If the Contractor performs any construction activity knowing it involves a recognized error, inconsistency or omission in the Contract Documents without such notice to the Engineer, the Contractor will assume appropriate responsibility for such performance and will assume responsibility for the cost of correction. 2000-10 RIGHT-OF-WAY
A. Right of Way, easements or right-of-entry for the Work are included in Appendix F.
B. Attention is directed to Section 2.1 and Section 19 “Use of Premises” of the General Conditions/Specifications and these Special Provisions.
C. The Contractor must verify that the acquisition(s) is completed prior to beginning any Work outside the public right of way. All cost for remobilization, downtime, etc., due to delays in obtaining the required rights of way, easements, and rights of entry must be included in the lump sum price bid for the various items of Work and no additional compensation will be allowed.
D. The Contractor will not be entitled to the exclusive use of any public street or rights-of-way during the performance of the Work under the Contract, and the Contractor must conduct operations so as not to interfere unnecessarily with business, traffic, pedestrians, and the authorized work of utility companies or other agencies in the street or rights-of-way. Neither the Specifications nor the Plans may be construed to entitle the Contractor to conduct operations within the rights- of-way which are in violation of any local, county, or state ordinance or regulation restricting interference with water courses and drainage channels. The Contractor must take adequate precaution against obstructing storm water flow within the Project limits. The Contractor may not deposit excavated materials, store equipment or construction materials within the street.
2000-11 SURVEYING
Attention is directed to Section 2-9, “Surveying” of the Standard Specifications, Section 10.5 “Surveys” of the General Conditions/Specifications and these Special Provisions. Delete Section 2-9.1, “Permanent Survey Markers,” and Section 2-9.2, “Survey Service,” of the Standard Specifications and delete Section 10.5, “Surveys,” of the General Conditions/Specifications and substitute with the following:
A. Contractor is responsible for all Project construction surveying to determine locations of construction, grading and site work. Surveys to determine location of property lines and corners must be supplied by the Contractor. Surveying must be performed by a Land Surveyor or Civil Engineer registered in the State of California to perform these services. The Engineer reserves the right to check Contractor’s work at any time during the Project. Checks performed by the Engineer will not relieve Contractor of responsibility to properly locate and
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construct the Work in accordance with the Contract Documents. If the Engineer’s check of the surveying identifies errors in the survey work, the Contractor must correct such survey work and the cost of the survey check performed by City will be charged to the Contractor and the cost may be deducted from monies due or to become due the Contractor.
B. No lines and/or grades will be set by City or the Engineer. Contractor will be responsible for establishing the lines and grades required for the completion of the Work specified in the Specifications, on the Project Plans, and in the Special Provisions.
C. Survey Monument Inventory: Contractor must prepare survey monument inventory of the Project Site, including any area affected by the Work. Such inventory must be prepared by a Land Surveyor or Civil Engineer qualified to perform Land Surveying, licensed in the State of California. Survey monument inventory must be submitted to the Engineer one week prior to beginning any Work that may affect a survey monument. Inventory must indicate location, monument description, how the monument is protected, location ties, a statement indicating that the survey monument inventory is a complete listing of survey monuments affected by the Work and must be signed and sealed by the Land Surveyor or Civil Engineer.
D. The cost of surveying, staking, and layout is to be included in the various items of Work and no additional payment will be allowed.
E. Existing survey monuments located adjacent to and outside of construction areas must be adequately protected from any damage that may result from Contractor’s operations. Contractor must provide location ties to survey monuments in the work zone. Contractor must immediately notify the Engineer if any survey monument in the work area is accidentally disturbed or damaged. All survey monuments and monument wells damaged or displaced by Contractor’s operations must be reported to the County Surveyor.
Contractor must replace disturbed or damaged survey monuments in accordance with the provisions of the Land Surveyor’s Act, Code of the State of California, at Contractor’s expense. Prior to relocation or removal of any survey monument, Contractor must contact City for direction, at least 5 working days prior to relocating a survey monument. Contractor must file required survey tie and monument records with the County Surveyor.
F. Preserving and re-establishing survey monuments shall include all labor, materials, equipment, incidentals, and for completing all work involved for identifying, protecting, re-establishing, and documenting survey monuments.
The Contractor shall restore the accurate locations of survey monuments that may have been disturbed or removed during construction activities, as specified in these Special Provisions, and as directed by the City Engineer and County.
G. Preserving and re-establishing survey monuments shall be performed in accordance with Caltrans Standard Specification Section 5-1.36D and these
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Special Provisions and as directed by the City Engineer and the County of Ventura.
Full compensation for preserving and re-establishing survey monuments shall be considered included in the lump sum price for MOBILIZATION, DEMOBILIZATION, AND FINAL CLEANUP (Section 2001-A, Bid Item No. 1) in accordance with the Plans and Special Provisions and includes all labor, materials, tools, and equipment to preserve and re-establish survey monuments in accordance with the Special Provisions, Project Specifications, and the County.
H. SUBMITTALS
1. Record of Survey
a. Submit the Record of Survey map to the County Surveyor’s Office as required by State law.
2000-12 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS A. Attention is directed to Section 400 “Protection and Restoration” of the Standard Specifications and these Special Provisions.
B. Contractor agrees to assume sole and complete responsibility for protection of public and private property in the vicinity of the Project Site and further agrees to, at Contractor's expense, repair or replace to original condition all existing improvements within or in the vicinity of the Project Site which are not designated for removal and which are damaged or removed as a result of Contractor's operations.
C. Repair or replacement must be completed within three (3) working days from the date the damage occurred unless immediate repair or replacement is determined to be necessary by the Engineer. If the Contractor fails to restore existing improvements in a timely manner, within the timeframe specified, the City may complete the Work and costs will be deducted from payments due the Contractor.
D. Contractor must coordinate operations such that damage to newly constructed improvements is avoided. In the event newly constructed improvements, shown on the Contract Documents, interfere with other Project work or is necessary for safety or access and must be removed and replaced, the City will only pay for the improvements to be constructed one time. Multiple replacements or work necessary for the convenience of the Contractor will be considered performed at the Contractor’s expense.
E. Existing improvements, visible at the Work or which can be reasonably ascertained by available information to exist, and which interfere with the completion of the Work but which no specific disposition is made on the Project Plans or Specifications, shall be addressed by the Contractor as follows:
F. Existing improvements which interfere with the completion of the Work shall be removed and replaced, in kind. The exact location and alignment of the replacement shall be confirmed with the Engineer prior to removal and
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adjustments to the location to conform to the Work shall be made, as necessary.
G. The Engineer may determine that the existing improvements are to be removed and not replaced. Removed improvements shall be properly disposed of by the Contractor.
H. The area where existing improvements were removed shall be restored to conform to the Work and match the surrounding area. Restoration shall conform to adjacent improvements.
I. All costs for addressing proposed improvements in conjunction with existing improvements shall be included in the bid.
2000-13 UTILITY REQUIREMENTS AND POTHOLING
GENERAL
Attention is directed to the Contract Plans, and these Special Provisions. The Contractor must verify the location, size, and type of all existing utilities prior to construction. Utilities include, but are not limited to; telephone, electricity, gas, fiberoptic cable, cable television lines, traffic signal systems, communication systems, petroleum lines, water, irrigation systems, storm drains and sanitary sewer.
Temporary or permanent relocation or alterations of utilities requested by the Contractor for its convenience are the Contractor’s responsibility and the Contractor must make all arrangements and bear all costs.
The Contractor must obtain all necessary permits and notify the utility agencies at least 48 hours in advance of excavating around any of their facilities. It is the responsibility of the Contractor to coordinate all phases of construction with the various utility companies involved.
The Contractor must notify Underground Service Alert at 811 at least 48 hours prior to any excavation or construction work. Paint indications for underground utilities must be limited to only those areas to be affected. The Contractor must document USA markings with photographs or video and must provide a copy of the photographs and video to the Engineer. The Contractor must remove any painting marks that remain after the construction is complete as follows:
When placing markings on the pavement or other right-of-way areas to indicate the location of underground facilities, Contractors and/or utility companies are required to use a temporary water-based marking chalk with a visibility life not to exceed three (3) weeks. Contractor must arrange for markings to be removed as needed.
In the event that a Contractor or utility company uses a non-approved marking material, it will be the responsibility of the Contractor to ensure the complete removal of all pavement markings remaining upon completion of the permitted work. If the Contractor fails to properly and completely remove all pavement markings, the City may affect the removal and deduct from payments due or become due the Contractor for both direct and indirect costs as determined by the Engineer.
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UTILITY VERIFICATION
The location and existence of utilities shown on the Project Plans are approximate and taken from available records. The Contractor must verify the location of existing utilities, by potholing or other suitable methods, and must take all precautions to protect them whether shown or not. The exact location and identification of all existing utilities must be determined by the Contractor prior to the start of any Work.
The Contractor must physically locate, verifying horizontal and vertical locations, and map existing underground facilities within the work area that are marked by Underground Service Alert (USA), shown on the Drawings or visible in the field.
Contractor must protect all such facilities from damage due to construction activities for the duration of the Project. In the event any such unknown facilities or substructures should be disturbed or damaged due to the failure of the Contractor’s exercising reasonable care, the Contractor must at once make necessary emergency repair at no cost to and to the approval of the owner. In the event the utility owner requires its own forces or approved vendors to perform such repairs, Contractor must coordinate and cooperate with the utility to complete the repairs.
All costs for repairs, staff time, direct and indirect costs, and any costs billed by the utility must be borne by the Contractor and costs may be deducted from payments due or to become due the Contractor. Contractor is responsible for following all applicable rules and regulations concerning work in the vicinity of underground and/or overhead utilities.
All utilities designated on the Project Plans to be protected in place must be carefully uncovered if located within the lines of excavation and time must be allowed for the Engineer to field check the location of such utilities to make certain that they will not interfere with construction. In the event a utility conflict exists, the City will either arrange for utility owner to relocate the utility or adjust grade and/or alignment of the proposed improvement. Contractor must allow sufficient time for this utility work and must adjust Contractor’s operation to move to other areas to allow the utility relocation work to occur.
In the event that any such facility should be disturbed or damaged, the Contractor must at once make repairs to the satisfaction of the owner, or arrange with the owner to make repairs, at no cost to the City. Any delays or reconstruction of improvements resulting from the Contractor’s failure to verify utility locations and depths will be made at the Contractor’s expense.
Contractor shall provide a report of all potholing performed, as required on the plans. Report shall include reference existing grades with geo-located coordinates.
Report shall be organized in such a manner that each utility potholed has it's own section in the report.
UTILITY COMPANY WORK REQUIREMENTS
A. Contractor must coordinate and schedule work with the various utilities performing work within the project limits. Contractor must be familiar with the utility company requirements, scheduling the work with adequate time in advance of needing utilities relocated, protected, installed or removed. In the event difficulties delay relocation, which in the judgment of the Engineer
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cannot reasonably be foreseen and require a delay in Contractor’s completion date after all reasonable remedies for keeping the Contract on schedule have been exhausted by Contractor including, but not limited to flow- charts and critical path scheduling, work simplification, and alternative construction methods, Engineer may allow extra time to the Contractor, but no additional compensation will be allowed.
B. The Contractor must protect facilities shown on the Project Plans in both original and relocated positions and any damage to such facilities must be immediately repaired to the owner’s satisfaction at no cost to the City.
C. The Contractor shall notify USA at least two days prior to the start of any construction or potholing and request a field meeting with the Gas Company on site. The Contractor is required to notify the Gas Company anytime excavation (including potholing) is being done within ten feet of the cathodic protection and high pressure lines and a Gas Company person is required on site to monitor the excavation work or work pertaining to the cathodic protection.
PAYMENT
The cost for coordination with the utility companies, providing work areas for utilities, locating facilities including potholing, protecting utility facilities in place, report of potholing results, and conforming to the requirements of this section, except as indicated herein below for parallel sewer mains, will be considered as included in the prices paid for the various Contract items of work involved and no additional compensation will be allowed.
Payment for POTHOLING EXISTING PARALLEL SEWER FORCE MAINS shall be as provided in section 2001-Ca.
2000-14 SUBSURFACE CONDITIONS
A. Where investigations of subsurface conditions have been made by the City with respect to subsurface conditions, utilities, foundation, or other structural designs, and that information is shown in the Plans, it represents only a statement by the City as to the character of materials which have actually been encountered by the City’s investigation. This information is only included for the convenience of Bidders.
B. Investigations of subsurface conditions are made for the purpose of design only. The City assumes no responsibility with respect to the sufficiency or accuracy of borings or of the log of test borings or other preliminary investigations or of the interpretation thereof. There is no guaranty, either expressed or implied, that the conditions indicated are representative of those existing throughout the Work, or any part of it, or that unanticipated conditions may not occur. When a log of test borings is included in the Plans, it is expressly understood and agreed that such log of test borings does not constitute a part of the Contract. The log of test borings represents only an opinion of the City as to the character of the materials to be encountered and is included in the Plans only for the convenience of the Bidders. Making information available to
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Bidders is not to be construed in any way as a waiver of the provisions of the first paragraph of this Section, and Bidders must satisfy themselves through their own investigations as to conditions to be encountered.
2000-15 PRE-CONSTRUCTION JOB SITE VIDEO
A. A minimum of one week prior to start of construction, the Contractor must video all areas where construction is to take place. Such videos (DVD or other approved media) must be provided to the Engineer before construction commences. These videos will serve as a record of the existing conditions for disputes arising from restoration and should, therefore, be taken along the line of construction and site access and staging areas at sufficient detail as necessary to clearly depict details of existing conditions. Video must document existing conditions, roadway, striping and all painted curb markings in the Project area. The videos must be standard DVDs, taken in high quality color video 1080p HD minimum. All videos must be indexed and catalogued in such a manner that each photographed area is readily identifiable and must also indicate the date and time (hour, minutes and seconds) on which the video was made. The Contractor must also video any unusual conditions encountered during construction that are not already a matter of photographic record. In the event damage to existing improvements occurs, the video will be available as a resource to determine existing conditions. In any areas where existing conditions cannot be determined by means of videos, the area must be restored as approved by the Engineer at Contractor’s expense. All videos will become the property of the City. 2000-16 PRE-CONSTRUCTION CONFERENCE
A. A pre-construction meeting will be conducted prior to commencement of construction at a time and place designated by the Engineer. Those attending the meeting must include, but not be limited to, the following:
1. The Contractor and superintendent who will be supervising the Work for the duration of the Project.
2. The City of Camarillo
3. The Design Engineer
4. The Construction Engineer
5. Representatives of affected Utility Companies
B. Pre-construction conference will not be scheduled until the following has been submitted:
1. Construction Schedule
2. Traffic Control Plan
3. Storm Water Pollution Plan (SWPPP) within 15 calendar days after the receipt of Notice of Award.
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4. Modular Wetland Shop Drawings and Treatment Flow Rate Calculations shall be submitted within 20 working days after the receipt of Notice of Award.
5. Post Construction Stormwater Management Plan (PCSMP) within 15 calendar days after the receipt of Notice of Award.
2000-17 WEEKLY PROJECT SCHEDULE AND MEETINGS
A. By Tuesday of each week, the Contractor must prepare and submit a detailed schedule of the work projected for the next two weeks on a daily basis. The Contractor must make revisions as required by the Engineer.
B. The Engineer will conduct a Weekly Project Status Meeting that must be attended by the Contractor, Subcontractors, utility companies (as required) and the Engineer. The meeting will have duration of approximately one hour.
The meeting will be held on the day, time and location as determined by Engineer. The purpose of this meeting will be to discuss interfacing work, scheduling, problems, issues, and the like. If not previously submitted, the Contractor must submit the following to the Engineer at the beginning of the meeting:
1. Daily manpower and equipment utilization for the preceding week
2. Projected work for the next two weeks on a daily basis.
The Contractor must attend all miscellaneous meetings as requested by the Engineer.
2000-18 PROJECT SCHEDULE
A. Attention is directed to Section 6-1.1 “Construction Schedule” of the Standard Specifications, Section 6.1 “Proposed Construction Schedule” of the General Conditions/Specifications and these Special Provisions.
B. The Contractor must update the Construction Schedule as specified in the Standard Specifications, the General Conditions/ Specifications, or when directed by the Engineer. Preparation and updating of the Construction Schedule must be performed at Contractor's sole expense.
C. Failure by the Contractor to submit updated or revised Construction Schedules when required may prevent acceptance of progress payment requests by the Engineer until such updated or revised Construction Schedules have been submitted for review and have been accepted by the Engineer.
D. The Construction Schedule must include obtaining all necessary materials and equipment and must reflect completing all Work within the specified time, in accordance with these Specifications. Contractor must show completion of the Project completely filling the Contract time and may not show early completion. In the event, the Contractor requests early completion, Contractor must execute a no- cost Contract Change Order that reduces the number of Working Days allowed for completion to conform with such intended completion date.
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E. Contractor must include in the Construction Schedule detailed information for each operation. When the Project includes multiple streets or sites, Contractor must include detailed information for each street or site. When notifications or parking restrictions are required, such dates must be included in the Construction Schedule. The Construction Schedule must include preparation, submission, review, and approval of modular wetland shop drawings and treatment flow rate calculations, including any required resubmittals, as well as other precast items.
F. Contractor must provide critical path schedules in legible hardcopy format and must also submit schedules with each update in electronic format compatible with MS Project or Primavera, as directed by the Engineer.
G. Full compensation for the required Construction Schedules and conforming to the requirements of this section will be considered as included in the Contract prices paid for the various items of Work involved and no additional compensation will be allowed.
2000-19 COORDINATION WITH CONCURRENT PROJECTS
A. Multiple projects may be ongoing within the limits of the Work during the Contract period. The Contractor is required to coordinate the Work with other Contractors such that both projects can be diligently pursued to their timely completion. Interfacing work must be shown on the Project Construction Schedule, and the Contractor will be responsible for meeting that schedule.
Contractor must include time for others to perform work within the Work Area and this must be reflected in the Project Schedule. Delays due to interfacing with concurrent projects are considered avoidable and no compensation will be made for such delays. Contractor must include in the bid all costs for coordination, scheduling, meetings, staging and the like that result from interfacing with concurrent work.
Contractor is responsible for obtaining Contract documents including Plans and Specifications and thoroughly understanding the requirements of and Work called for in the Contract documents for the concurrent project. The Contractor must include in the bid all costs for Work called for or indicated in Contract Documents for this Project even though shown in the Contract documents prepared for concurrent projects.
B. Concurrent projects include but are not limited to the following:
1. Pleasant Valley Road Sewer Force Main (SS-5037-1) Project – City of Camarillo
2. Frontier work – Contact Jason Eisel – (805) 233-1472, [email protected]
3. SoCalGas work – Contact Phil Wright – (818) 700-3618, [email protected]
4. Wastewater System Generator Replacement at Pump Station 3 & Pump Station 5 (SS-5120-1) Project – City of Camarillo
5. County of Ventura Rumble Strip Project – Contact Joshua Patricio – (805) 654-2054
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6. County of Ventura Pavement Resurfacing Project – Contact Daniel Espinoza (805) 654-2048
2000-20 SUBMITTALS
In addition to the required submittals and shop drawings of the Standard Specifications, the Contractor must submit the following shop drawings and/or submittals in adequate detail, including a list of all deviations from the Contract Documents for each item submitted. The Contractor must submit four (4) copies of the following items marked (*) to the Engineer for review at least five (5) working days prior to the Pre-construction Meeting. All other submittals must be submitted in accordance with the submittal procedures listed below. The Engineer will determine if the Specifications are being met for all Work including but not limited to the following:
A. General Requirements
1. Key Personnel, Telephone Numbers, and Emergency
Telephone/Cellphone Numbers
2. Project Schedule
3. Project Phasing Plan
4. Traffic Control Plans
5. Haul Routes
6. Demolition Waste Recycle Plan/Statement
7. Storm Water Pollution Plan (SWPPP) within 15 calendar days after the receipt of Notice of Award.
8. Preconstruction video
9. Public Notices
10. Modular Wetland Shop Drawings and Treatment Flow Rate Calculations shall be submitted within 20 working days after the receipt of Notice of Award.
B. Site Work
1. Processed Miscellaneous Base
2. Source Portland Cement
3. Concrete Mixes Asphalt Concrete
4. Mixes
5. Traffic Striping and Pavement Marking Materials
C. Guardrail
Contractor must provide all submittals required by Special Provision sections. 2000-21 SUBMITTAL PROCEDURES
A. Wherever called for in the Contract Documents or where required by the Engineer, the Contractor must furnish to the Engineer for review four (4) copies of each submittal.
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B. Each submittal item must be individually numbered and must identify the Specification section that relates to item being submitted so that approved and rejected submittals can be tracked.
C. At the time of each submission, give Engineer specific written notice of each variation that the submittal may have from the requirements of the Contract Documents. If a variation is identified that was not brought to the attention of the Engineer, correction will be at the Contractor’s expense.
D. The Engineer will have a minimum of ten (10) working days to review each submittal except were specified differently in these Special Provisions. It is the responsibility of the Contractor to organize submittals in order of importance and need.
E. Submittals must be clearly identified and where multiple items are shown in a shop drawing, items being identified as submittals must be marked. Extraneous information should not be included in submittals. Only one submittal will be reviewed for an item and Contractor may not submit multiple shop drawings from multiple vendors for the same item.
F. Engineer’s review will be only for conformance with the design concept of the Project and for compliance with the information given in the Contract Documents, not extending to means, methods, techniques, sequences, or procedures of construction (except where indicated or required by the Contract Documents) nor to safety precautions or programs incident thereto.
Submittals processed by Engineer do not become Contract Documents and are not Change Orders.
G. Delays caused by the need for re-submittal or replace unaccepted “or equal” items will not constitute a basis for claim.
H. In the event that an item is called for by a specific product or trade name, Contractor will have 35 days after the award of the Contract for submission of data substantiating a request for a substitution of “an equal” item. In the event Contractor furnishes any “or equal” material more expensive than that specified in the bid form, the difference in cost of such material so furnished will be borne by Contractor under Public Contract Code Section 3400.
I. “Or equal” products may be accepted by the Engineer upon submittal of the following information:
1. Product Date Design Criteria
2. Physical Properties Limitations of Process
3. Material Specifications List of Previous Projects
4. Installation Specifications Size of Completed Projects
5. Testing Methods List of Current Projects
6. Third Party Test Data
7. Size of Current Projects
8. References (All references must include current names and telephone numbers).
9. List of all deviations from the Specifications or referenced product or materials.
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10. Additional testing may be required, and all costs for testing will be borne by Contractor.
J. City reserves the right to modify the procedures and requirements for submittals, as necessary to accomplish the specific purpose of each submittal.
Direct inquiries regarding the procedure, purpose, or extent of any submittal to the Engineer.
K. The Engineer shall certify that the modular wetland systems have been properly installed using the City of Camarillo certification form.
L. Repetitive Review
1. Shop drawings and other submittals will be reviewed no more than twice at the City’s expense. All subsequent reviews will be performed at times convenient to the Engineer and at the Contractor’s expense, including but not limited to consultant costs, staff charges, overhead, and other related expenses. Contractor shall reimburse the City for such costs, and City may deduct these costs from amounts due or to become due the Contractor. Submittals are required until approved.
2. Any need for more than one resubmission, or any other delay in obtaining Engineer’s review of submittals, will not entitle Contractor to extension of the Contract Time.
2000-22 LUMP SUM BID ITEMS
A. The Contractor must submit a detailed Schedule of Values breakdown for all lump sum bid items. The breakdown of items must be submitted to the Engineer for approval and the level of detail will be as determined appropriate by the Engineer. The Schedule of Values must be submitted to the Engineer prior to the first progress payment request and the progress payment will not be reviewed without approved Schedule of Values for all Lump Sum bid items. The Schedule of Values will be used as a basis for determining appropriate monthly progress payment amounts for lump sum bid items. The Schedule of Values must equal, in total, the lump sum bid item cost and be in such form and sufficiently detailed to satisfy the Engineer that it correctly represents a reasonable apportionment of the lump sum.
2000-23 DAILY REPORT
A. The Contractor must complete a Daily Report indicating manpower, major equipment used and on standby (itemized separately), Subcontractors, materials used and similar items involved in the performance of the Work. The Daily Report must be completed on forms prepared by the Contractor and acceptable to the Engineer and must be submitted to the Engineer prior to construction on the subsequent workday.
B. Contractor must supply daily reports to the inspector at the start of work on a daily basis. If the Contractor fails to provide daily reports for 2 or more working days during the scheduled work week, then a Stop Work Notice will be issued and progress payments will not be processed until all paperwork is current.
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Contract period will continue to be in force while the Stop Work Notice is in effect.
2000-24 TESTING AND INSPECTION
A. Attention is directed to Section 3-5 “Inspection” of the Standard Specifications, Section 9.3 “Inspection”, Section 10.8 “Tests and Inspections”, and Section
10.10 “Compaction Tests” of the General Conditions/Specifications and these Special Provisions.
B. It is the responsibility of the Contractor to facilitate sampling to be used for testing purposes. Costs for failed tests and retesting necessary because of the Contractor’s failure to comply with Specification requirements will be borne by the Contractor.
C. Contractor must notify the City Public Works Department 72 hours in advance of commencing construction at (805) 388-5380.
2000-25 NON-WORKING FOREMAN
A. The Contractor must provide a non-working foreman on-site for all phases of Work for the duration of the Project. The non-working foreman must be available to the Engineer at all times. Failure to supply a non-working foreman at any time during the Contract Period during work hours can result in an immediate Stop Work Notice until the Contractor provides or replaces the nonworking foreman. The Contract Period will remain in force and continue. All work completed during an absence of a non-working foreman will be NonComplying Work per General Condition 11.2. Any costs incurred by the City in dealing with issues resulting from work performed by the Contractor when a non-working foreman was not available will be deducted from payments due to Contractor. The City reserves the right to have the Contractor remove and replace non-complying work in accordance with General Condition 11.4 at no additional cost to the City.
B. The non-working foreman must be in possession of a working cell phone and must be available to communicate with the Engineer 24 hours/day. 2000-26 RESPONSIBILITY FOR JOB SITE CONDITIONS
A. Contractor agrees that, in accordance with generally accepted construction practices, Contractor will be required to assume sole and complete responsibility for job site conditions during the course of construction of this Project including safety of all persons and property, and that this requirement will apply continuously and will not be limited to normal working hours.
Contractor further agrees to defend, indemnify and hold the City and the City’s design and construction observation professionals harmless from all liability and claims, real or alleged, in connection with the performance of Work on this Project.
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B. The Contractor must make field measurements and verify field conditions and must carefully compare such field measurements and conditions and other information known to the Contractor with the Contract Documents before commencing activities. Errors, inconsistencies or omissions discovered must be reported to the Engineer immediately by telephone and in writing. When conditions are encountered which, in the opinion of the Engineer, require temporary suspension of work for design modifications or for other determinations to be made, the Contractor must move to other areas of work until such determinations are made at no cost to the City. No additional compensation will be allowed by reason of such temporary suspension of a portion of the Work, or modifications to work. Appropriate extension of time for completion may be allowed where justified in the opinion of the Engineer. If articles having archeological significance are identified, the Contractor must suspend work to allow evaluation by the Engineer.
C. Provide and install non-skid steel plates at open trench excavations at the end of work day. Plates on arterial streets must be flush with adjacent pavement surface and secured as directed by Engineer in accordance with STATE TR0157 Method.
1. Plates on other streets may be placed on pavement with temporary transitions as directed by Engineer in accordance with STATE TR-0157 Method 2.
2000-27 GENERAL SAFETY REQUIREMENTS
A. Contractor must do whatever work is necessary for safety and be solely and completely responsible for conditions of the job site, including safety of all persons (including employees) and property during the Contract period.
Safety provisions must conform to Federal and State Departments of Labor Occupational Safety and Health Act (OSHA), and other applicable Federal, State, County and local laws, ordinances, codes, requirements set forth herein, and regulations that may be specified in other parts of these Contract Documents. Contractor must do all work necessary to protect the general public from hazards, including, but not limited to, surface irregularities or unramped grade changes in vehicular travel ways (including but not limited to streets, roads and driveways), pedestrian sidewalks or walkways. Barricades, lanterns, and proper signs must be furnished in sufficient amount to safeguard the public and the Work. This requirement applies continuously and is not limited to normal working hours.
B. Contractor must develop and maintain for the duration of the Contract, a safety program that will effectively incorporate and implement required safety provisions. The Contractor must appoint a qualified employee who is authorized to supervise and enforce compliance with the safety program. 2000-28 RECOVERABLE MATERIALS
A. The City owns all recoverable materials from the Work. The City reserves the first right of refusal for recoverable materials (an example would be pavement
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grindings), if the City refuses the recoverable materials the Contractor must dispose of all recoverable materials in a proper and legal manner. The Contractor must include in the bid all costs for disposal. If the City decides to keep the material, the Contractor must deliver the material to a location determined by the Engineer within the City limits. Materials removed from the site without the expressed permission of the City will be back charged to the Contractor and deducted from funds due or to become due the Contractor.
The City reserves the right to modify its decision regarding refusal up to the point in time the materials are removed from the site.
2000-29 PROJECT APPEARANCE AND CLEANUP
A. The Contractor must keep the site clean, control dust from construction operations, provide sanitation for workers, and control air pollution from construction operations. Broken concrete and debris developed during demolition, clearing and grubbing must be disposed of concurrently with its removal. Broken concrete, debris, and construction materials that remain on the job site overnight will be subject to Liquidated Damages for Failure to Perform as specified in these Special Provisions.
B. Weeds, trash and debris must be removed from the Work site regularly and when directed by the Engineer. Graffiti must be removed within 24-hours of the graffiti appearing and when directed by the Engineer. All graffiti within the Project limits must be removed. Contractor must submit method of removal to the Engineer for approval prior to graffiti abatement. Stickers, paint, and other forms of graffiti must also be removed.
C. Upon completion of the Work and before the final inspection, the Contractor must at the Contractor’s own cost satisfactorily dispose of, or cause to be disposed of, all plant, buildings rubbish, waste products, debris, unused materials, concrete forms, and other equipment used during the construction of the improvements. In the event that the Contractor fails to perform this final cleanup, the City may remove and/or dispose of the articles or materials at the Contractor’s expense.
2000-30 DIFFERING CONDITIONS
A. Contractor may not willfully install work as shown on the Drawings when it is obvious in the field that obstructions, grade differences or differences in the area dimensions exist that might not have been considered or observed during design. Contractor must promptly notify the Engineer and the agency having jurisdiction by telephone and in writing upon discovery of, and before disturbing, any physical conditions differing from those represented by approved Plans and Specifications. In the event this notification is not performed, the Contractor must assume full responsibility for necessary revisions.
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2000-31 CHANGES IN WORK
Attention is directed to Section 2-6 “Changes Requested by the Contractor,” Section 2-7 “Changes Initiated by the Agency,” and Section 3-3 “Extra Work” of the Standard Specifications and these Special Provisions.
The City will issue a Contract Change Order (CCO) if a change to the Total Contract Price or Contract Time is necessary. The Contractor will not be entitled to any adjustments in either Contract Time or Total Contract Price for changes performed without written direction from the City. Adjustments in Contract Time or Total Contract Price for changes performed will not be made until a Contract Change Order is approved.
The sections that follow replace sections of like number in the Standard Specifications.
7-3.5.2 Increases of More Than 25 Percent. Should the actual quantity of an item of Work covered by a Contract Unit Price and constructed in conformance with the Plans and Specifications, exceed the Bid quantity by more than 25 percent, payment for the quantity in excess of 125 percent of the Bid quantity will be made on the basis of a decrease in the Contract Unit Price mutually agreed to by the Contractor and the Agency, or in the event mutual agreement cannot be reached, on the basis of Extra Work per 3-3 or at the Contract Unit Price at the Agency’s option.
The Extra Work per 3-3, basis of payment, does not include fixed costs. Fixed costs will be deemed to have been recovered by the Contractor through payment for 125% of the Bid quantity at the Contract Unit Price. 7-3.5.3 Decreases of More Than 25 Percent. The City, at its sole discretion, may decrease the quantities of the items of Work to be completed under this Contract. In such an event, payment will be made based upon the decrease in quantity at the Contract Unit Price, except for Major Bid Items as described below.
A Major Bid Item is defined as a single Contract item constituting 10% or more of the original Contract Price. In the case of a decrease in a Major Bid Item, the following will apply:
Should the actual quantity of an item of Work covered by a Contract Unit Price, and constructed in conformance with the Plans and Specifications, be less than 75 percent of the Bid quantity, an adjustment in payment will not be made unless so requested in writing by the Contractor. If the Contractor so requests, payment will be made on the basis of an adjustment in the Contract Unit Price mutually agreed to by the Contractor and the Agency, or at the option of the Engineer, on the basis of Extra Work per 3-3; however in no case will payment be less than would be made for the actual quantity at the Contract Unit Price nor more than would be made for 75 percent of the Bid quantity at the Contract Unit Price.
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2000-32 EXTRA WORK
Subsection 7-4.3, “Markup” of the Standard Specifications is deleted in its entirety and replaced by the following:
7-4.3 Markup.
7-4.3.1 Work by Contractor. When extra work is to be paid for on a force account basis using the STATE Equipment Rental Rate Book for equipment rental rates. The following percentages will be added to the Contractor’s costs and will constitute the markup for all overhead and profits:
1. Labor… 35
2. Materials… 15
3. Equipment Rentals… 15
The markup percentages above will reimburse the Contractor for all additional costs, and no other additional payment will be made by reason of performance of the extra work.
7-4.3.2 Work by Subcontractor. When extra work to be paid for on a force account or lump sum basis is performed by a subcontractor, the markup established above in 7-4.3.1 (a) “Work by Contractor” will be applied to the Subcontractor’s actual cost of such work. An additional markup of ten (10) percent of the subcontracted portion of the extra work may be added by the Contractor. The markup will constitute the markup for all overhead and profit for the Contractor on extra work done by the Subcontractor, and no other additional payment will be made.
a) Equipment Rental rates will be determined using STATE Labor Surcharge and Equipment Rental Rates in effect at the time the work is performed.
2000-33 FINAL INSPECTION AND PUNCHLIST
A. Attention is directed to Section 11 “Acceptance of Work” of the General Conditions/Specifications and these Special Provisions.
B. When the Work has been completed, the Engineer will make the final inspection and final Project walk-through with the Contractor. The Engineer will create a punch list of deficient items that need to be corrected by the Contractor. The Engineer reserves the right to add items to the Project’s punch list as deemed necessary. All punch list items must be completed within 5 working days of notice to Contractor. Punch list items must be accounted for in the Project Construction Schedule within the Project working days. The Contractor will not be granted additional working days for the completion of the punch list items.
2000-34 CLAIMS BETWEEN CITY AND CONTRACTOR
A. Attention is directed to Section 12 “Claims between City and Contractor”.
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2000-35 CONSTRUCTION AS-BUILT DRAWINGS
A. The Contractor must maintain a complete and accurate record of all changes of construction from that shown in these Plans and Specifications for providing a basis for construction as-built drawings. These drawings must be maintained on-site during the course of construction and updated monthly, at minimum.
B. The Contractor must use a job set of Contract Drawings, clearly labeled “Construction As Built Drawings,” to record all changes in construction.
Completely, accurately, and legibly mark the job set of as-built drawings in red ink to record actual construction. Use additional copies of prints, if necessary, to ensure legible recording of data and date all entries. Call attention to the entry by drawing a “cloud” around the area affected. In case of overlapping changes, use different colors for each change. Maintain consistent color coding throughout the drawings.
C. The Contractor must submit a copy (11x17 or full size) of the updated construction as-built drawings in progress with each progress payment to document the status of the drawings. Progress payments may not be processed until acceptable drawings are submitted to and approved by the Engineer. The Contractor must submit a complete set of original construction as-built drawings to the Engineer 10 days after final inspection along with a letter declaring that other than these noted changes on the as-built drawings, “the Project was constructed in conformance with the Contract Documents.” Each sheet must be marked “As-built and signed by the Contractor. The Contractor must provide this set of as-built drawings and letter prior to processing of the final pay estimate.
D. Full compensation for recording construction changes and furnishing the Construction As-Built Drawings is considered included in the prices paid for the various bid items of Work and no additional compensation will be allowed. 2000-36 CLOSEOUT PROCEDURES
A. Attention is directed to Section 11 “Acceptance of Work” of the General Conditions/Specifications and these Special Provisions.
B. Contractor must submit closeout submittals upon completion of Work, including completion of punch list items, and at least seven (7) days prior to application for final payment, including, but not limited to the following:
1. Evidence of compliance with requirements of governing authorities.
2. Project record documents.
3. Operations and maintenance manuals.
4. Keys, spare parts, remotes and other required devices.
5. Warranties and bonds including an Increase Rider in the amount of final Contract.
6. Evidence of payment and release of liens as outlined in conditions of the Contract.
7. Release of claims as outlined in conditions of Contract.
8. Survey record documents.
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9. Certification of final completion.
2000-37 SEQUENCING RESTRICTIONS AND PARAMETERS
The Contractor shall conform its Order of The Work to the requirements of these Special Provisions, Section 2000-3 “Order of The Work” of these Special Provisions and the Construction Plans.
Contractor’s first order of work shall include, but may not necessarily be limited to:
preparation and submission of a Critical Path Schedule (Progress Schedule); preparation and submission of a Storm Water Pollution Prevention Plan (SWPPP); survey monument identification and preservation; the preparation of areas to which utilities are to be coordinated; confirmation by the City of 401, 404, and 1602 approved permits; procurement of water quality treatment units (Structural Concrete (Drainage Inlet) and Structural Concrete (Modular Wetland)) and guardrail systems; and, construction of structural concrete, box culvert, headwall, parapet, concrete channel lining, concrete rectangular channel, including demolition, roadway widening and overlay, driveways, finish grading between the future curb and top of slope, and temporary erosion control.
Contractor’s final work shall include but may not necessarily be limited to: clean up; roadway widening; installation of drainage systems; channel; box culvert; and, driveways.
The Contractor has not been provided with Construction Staging Plans or Traffic Control Plans for the proposed work. The Contractor shall develop and prepare Construction Staging Plans that meet the requirements of this section, the Plans, and these Special Provisions, with particular attention made to Section 2000-3 “Order of The Work” and 2001-C “Traffic Control System” and the Standard Specifications. The Construction Staging Plans shall be submitted to the Engineer and City of Camarillo for review and approval prior to beginning field work, except for Surveying and Construction Staking, which may occur prior to approval of Construction Staging Plans. Said Construction Staging Plans shall include provisions for the safe access to driveways through the project limits, unless otherwise requested by the Contractor in writing and approved by the Engineer. Any approval of such requests shall be at the sole discretion of the Engineer, and will be provided in writing if so approved.
All construction shall be performed in accordance with the Contractor’s approved Construction Staging Plans and according to the restrictions and parameters defined herein. The Engineer reserves the right to require changes/modifications to the Contractor’s Construction Staging Plans and Traffic Control Plans based upon visual observation of the effectiveness of said plans and/or should actual field conditions and work zones deviate from those represented in the Contractor’s approved plans. All such required changes/modifications to the Contractor’s Construction Staging Plans and Traffic Control Plans shall be implemented at the Contractor’s expense and shall be considered as included in the contract lump sum price paid for “Traffic Control System” and no additional compensation will be allowed therefor.
During the course of construction work the Contractor may request deviations from the sequencing restrictions and parameters described in the approved
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Construction Staging Plan. Requests shall be submitted in writing to the Engineer for review and approval. Any such request shall clearly identify the proposed sequencing or parameter deviation(s) and must be in compliance with these Special Provisions, Standard Specifications, and the Project Plans. Any such requests, if approved, shall be implemented at no cost to the City. The Engineer reserves the right to deny any and all such requests.
Where the term “Substantial Completion” is used within this section for the purpose of proceeding from one construction stage to the next, it shall mean that surface improvements, curb, gutter, asphaltic concrete paving (including overlay), Portland cement concrete pavement, safety improvements (including barriers), and temporary or permanent signing and striping of the public roadway within a given construction stage is complete as determined by the Engineer. “Substantial Completion,” as used in this section, shall not refer to the entirety of the Work required by the Plans and these Special Provisions.
The following conditions shall apply to the Contractor’s work, the Contractor’s Construction Staging Plan, and the Contractor’s Traffic Control Plans:
RESTRICTIONS ON WORK HOURS AND CONSTRUCTION STAGE DURATION A. Contractor shall refer to Section 2000-4 “Requirements of the Work” for working hours and conditions.
B. Speed limit signage to display 40 miles per hour at all times during construction.
C. All traffic control devices are to be illuminated or reflectorized for nighttime use.
D. The Contractor shall be responsible for maintaining proper location and function of all traffic control devices at all times.
E. Contractor shall remove all conflicting striping.
F. All traffic control devices shall conform to the latest edition of the California Manual on Uniform Traffic Control Devices (CA-MUTCD). The Southern California Chapter APWA “Work Area Traffic Control Handbook” (WATCH Manual) may be referred to as a supplement to the California MUTCD.
G. The Contractor shall comply with all Occupational Safety and Health Administration (OSHA) requirements as applicable.
H. The City of Camarillo reserves the right to observe the Traffic Control Devices within their jurisdiction and to make any necessary changes as field conditions warrant. Any changes requested by the City of Camarillo or Caltrans shall supersede these drawings.
I. Areas behind delineated tapers or buffers may not be used for the parking of worker vehicles if vehicles may block or otherwise obstruct any line of sight from the motoring public, bicyclists, or pedestrians.
J. Signs mounted on portable sign supports shall follow the guidelines set in the latest edition of the California MUTCD Section 6F.03 Sign Placement.
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K. All temporary traffic control devices are to be sandbagged in place or doublebased for protection against wind.
L. Contractor shall cover existing signs and traffic signal heads in conflict with staging.
M. Contractor shall sandblast/fog seal square existing pavement markings to be removed.
N. Contractor shall install two Portable Changeable Message Signs two weeks (10-Working Days) prior to construction and during all construction phases.
One sign shall be located eastbound on Pleasant Valley Road and Las Posas Road and the second sign shall be located westbound on Pleasant Valley Road near East 5th Street. The first flash shall read “CONSTR ON PLEASANT VALLEY MO. DAY TO MO. DAY)” and the second flash shall read “EXPECT DELAYS.” Contractor shall obtain the requisite permits from the County of Ventura and CalTrans for the placement of these signs and any associated traffic controls; copies of said permits shall be submitted to the Engineer for review and comment/approval prior to sign installation.
O. The roadway between Las Posas Road and Southfield Road is a critical traffic corridor. To minimize the disruption to traffic here and the impact on adjacent business and residences, Contractor is allowed to close or restrict traffic in this area for a limited time. The Contractor shall have a single continuous 65- Working Day window during which Contractor may close or restrict traffic in this area. All work in this area must be completed within the continuous 65- Working Day road closure window to safely and permanently re-open the entire portion of roadway to unrestricted traffic by the expiration of the continuous 65-Working Day road closure.
Contractor shall have discretion as to when to Schedule the continuous 65- Working Day road closure within the Contract Time. Contractor’s CPM Schedule shall include an activity for the continuous 65-Working Day road closure, with detailed sub-activities. Contractor shall immediately notify the City of any changes to the start of the continuous 65-Working Day road closure and its next schedule update shall reflect the change. Work during the continuous 65-Working Day road closure shall proceed in conformity with the Contract Documents. The City shall have sole discretion to extend the duration of the continuous 65-Working Day road closure; however, any extension shall only be by Change Order.
Prior to the continuous 65-Working Day road closure, Contractor shall prepare a reasonable traffic control plan, including planned detours, for review and approval of the Engineer. The Contractor’s traffic control plan shall reroute through-traffic around the roadway closure area and provide local property, local delivery, emergency services, utility providers, postal, and franchised waste hauler access at all times during the continuous 65-Working Day road closure.
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All Work performed prior to and after the continuous 65-Working Day road closure shall generally proceed in accordance with the construction phasing specified in Table 2000-37.
20-Working Days prior to the end of the continuous 65-Working Day road closure, the Contractor shall submit to the Engineer, for review and approval, a list and schedule of items of Work necessary to safely and permanently reopen the roadway by the end of the continuous 65-Working Day road closure.
The Engineer will provide review comments within 5-Working Days of submittal by the Contractor and may, at their sole discretion and authority, modify the list and schedule as necessary to assure the safe operation of the roadway upon re-opening for two-way traffic during nonworking hours and under the conditions and restrictions indicated in these Special Provisions during working hours.
The continuous 65-Working Day road closure will be strictly enforced. The parties acknowledge and agree that failure to restore unrestricted two-way traffic in this area by expiration of the continuous 65-Working Day road closure will result in damages that are difficult to quantify. As it is impracticable to determine the actual delay damage, the parties agree that Contractor must pay liquidated damages to City in the amount set forth on page 1 of the Bid Proposal, for each and every Calendar Day’s delay beyond the continuous 65-Working Day road closure that any portion of roadway between Las Posas Road and Southfield Road is not fully and permanently open to safe and unrestricted two-way traffic. The City has sole discretion in determining that this portion of roadway is fully and permanently open.
Upon completion of the continuous 65-Working Day road closure, the Contractor shall maintain two 12-foot lanes in each direction, separated by drum delineators between the travel way and work area. A minimum 2-foot buffer shall be maintained between lanes. If a single lane closure is required, it shall not exceed 1,800 linear feet, and flaggers shall be used to control traffic.
Should the Contractor choose to implement a one-direction flow of traffic, a proposal for the plan shall be submitted to the Engineer for review and approval prior to implementation.
The Contractor shall ensure that driveway access is maintained at all times during the work. During working hours, a minimum lane width of 12 feet shall be maintained in each direction. Outside of working hours, a minimum total roadway width of 22.5 feet shall be provided.
The Contractor shall submit a comprehensive traffic control plan to the Engineer for approval prior to the commencement of work. The plan must ensure that traffic control measures are sufficient to maintain minimum lane widths and proper intersection movements at all times, as specified in Section 2001-C of the Special Provisions throughout the duration of the project.
P. No delays will be allowed at emergency or medical facilities. For any night work, the Contractor will be required to obtain written permission from the City of Camarillo City Engineer prior to the start of such work.
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Q. During construction, the Work shall proceed as follows:
VEHICULAR AND BICYCLE TRAFFIC / LANE CLOSURES
1. At least one left-turn movement and at least one 14 feet-wide through/right-turn movement shall be maintained at all approaches to all intersections during non-work hours, unless otherwise approved by the City Engineer. A roadway closure and detour will be allowed, as described in Paragraph O of this section, between Las Posas Road and Southfield Road under the Base Bid for the continuous 65-Working Day roadway closure and detour.
2. At least one 12-foot-wide vehicle lane shall be maintained at all times in each direction of travel on Pleasant Valley Road through the project area, except as outlined in Paragraph O of this section.
TRAFFIC SIGNALS
1. Contractor must contact the Engineer and City of Camarillo’s Traffic Signal Maintenance Section for mark-out of traffic signal and street light conduits. Any traffic signal loops damaged by construction must be restored within 5 days of damage.
2. Existing traffic signal interruptions shall follow requirements specified in Section 2001-C of these Special Provisions. City shall be notified a minimum of 24 hours in advance of change over to a new traffic signal. Contractor to provide City approved traffic control person(s) on standby during change over.
3. Work that disturbs normal traffic signal timing operations shall be coordinated with the City of Camarillo prior to commencing work that will disturb said operations.
MISCELLANEOUS REQUIREMENTS
1. All driveways shall be placed in no less than two construction phases, unless otherwise directed by the Engineer. Half of the driveway shall remain open at all times during driveway construction, allowing one entry or exit lane at all times. The Contractor shall be required to provide continuous vehicular and pedestrian access to the adjacent property while driveways are being constructed.
MEASUREMENT AND PAYMENT
No separate measurement will be made for complying with the requirements of this section.
Full compensation for complying with the requirements of this section shall be considered as included in the contract lump sum price paid for “Traffic Control System,” and no additional compensation will be allowed therefor.
END OF SECTION 2000 - GENERAL
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SECTION 2001 – BID ITEMS
2001-A BID ITEM NO. 1 – MOBILIZATION, DEMOBILIZATION, AND FINAL CLEANUP A. SCOPE
The scope of work for MOBILIZATION, DEMOBILIZATION, AND FINAL CLEANUP shall include all costs associated with insurance, bonds, required permits and fees, shop drawings, potholing, moving onto the job (mobilization), construction staging areas, preparation of Project Construction Schedule, Project phasing, supervision, coordination of concurrent work with utility agencies and other Contractors, installation, maintenance, and removal of Project Information Signs (2), the preservation of survey monuments and re-establishment of survey monuments as described in Section 2000-11 Survey, and meetings required to perform the Work indicated in the Plans and Specifications, moving off the job (demobilization), and “as-built” plans required to perform the Work indicated in the Plans and Specifications.
B. MATERIALS AND METHODS
MOBILIZATION, DEMOBILIZATION, AND FINAL CLEANUP shall be implemented as specified in the Caltrans Standard Specifications 2023, Section 9-1.16D.
Mobilization shall consist of preparatory work and operations including, but not limited to, those necessary for the improvements such as personnel, equipment, supplies, and incidentals to the Project Site.
Mobilization shall also include the establishment of any temporary facilities and the submittal of a detailed Construction Schedule. Project submittals are required to be submitted at the Project Preconstruction Meeting. Submittals must be approved prior to beginning the Work. Any other costs of work in advance of construction operations and not directly attributable to any specific bid item shall be included in the bid item for mobilization. Attention is directed to Section 9-1.16D, and elsewhere in these Special Provisions.
Make arrangements for storing equipment and materials associated with this Project. Storage within the public right-of-way shall be as shown on the Plans. Obtain a temporary use permit from the City Planning Department for the area used to store the equipment, tools, and materials. If the equipment and materials are stored on private property, submit to the Engineer a copy of written permission by the private property owner.
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Potholing at a minimum shall be performed at all traffic and electrical pole/foundations, catch basin and various drainage improvements as shown on the Project Plans and at potential conflicts with other subsurface improvements. If a potential utility conflict exists the Contractor shall notify the Engineer and provide documentation of the potholing location in question.
C. MEASUREMENT AND PAYMENT
Measurement and payment will be made for MOBILIZATION,
DEMOBILIZATION, AND FINAL CLEANUP at the Contract lump sum price indicated in the Bid Schedule. A 25% payment of the lump sum total will be paid with the first progress payment and the remaining 75% will be paid incrementally over the life of the Contract where these Subsequent payments will be based on the percentage of the Contract Time completed to date.
MOBILIZATION, DEMOBILIZATION, AND FINAL CLEANUP work which extends beyond the first progress payment, excepting the 20% withheld for demobilization, shall be considered a part of other bid items in the construction work. Any other costs of work in advance of construction operations and not directly attributable to any specific bid item shall be included in the bid item for mobilization. No additional money shall be paid therefor. No additional mobilization costs will be paid for on-site moves during construction, including maintenance yard moves and preserving and re-establishing survey monuments.
In the event the project is suspended for an extended period, as defined in Section 2000-1.E, the REMOBILIZATION bid item shall be utilized at the direction of the Engineer. This item will be applied solely upon the Engineer’s instruction. Payment to remobilize will be made at the contract lump sum price listed under the REMOBILIZATION bid item. This price shall be considered full compensation for the furnishing of all materials, all labor, equipment, tools, and incidentals necessary to complete the item.
D. SUBMITTALS
1. City-required permits and documents associated with
mobilization, demobilization, bonds and insurance
2. Prior to final payment being made, the Contractor shall complete the following list of submittals and activities. a. Submission of a completed list of deficiencies (“punch list”) approved by the Engineer.
b. As-Built Plans / Record Drawings
c. All Labor Compliance Forms and approved CPR’s.
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d. Final CDMMP and weight delivery tickets.
e. Operations and Maintenance Manuals.
f. Warranties.
g. Removal of all construction area signs.
2001-B BID ITEM NO. 2 – STORM WATER POLLUTION PREVENTION PLAN A. SCOPE
The scope of work of STORM WATER POLLUTION PREVENTION PLAN shall include preparation, implementation, and removal of Storm Water Pollution Prevention Plan, and all labor, materials, equipment, incidentals, and for completing all work for monitoring, inspecting, correcting, updating and maintaining the temporary erosion control devices and temporary best management practices (BMP’s) and for submitting all documents and data required in these Special Provisions, including all labor, materials, equipment, and incidentals, and for completing all work involved regarding storm water pollution control, in accordance with the Plans and Special Provisions to the satisfaction of the Engineer.
B. MATERIALS AND METHODS
STORM WATER POLLUTION PREVENTION PLAN shall be implemented as specified in the these Special Provisions and the State General Construction National Pollutant Discharge Elimination System (NPDES) Permit CAS000002, Order No. 2022-0057-DWQ, as well as the conditions and requirements of the National Pollutant Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles and Ventura Counties Permit No. CAS004004, Order No. R4-2021-0105 (MS4 Permit).
I. State General Construction Permit (GCP) Requirements a. General
This project is subject to the State General Construction NPDES Permit CAS000002, Order No. 2022-0057-DWQ (CGP). The City of Camarillo (City) will be responsible for submitting the annual permit fee to the State Water Resources Board. The City’s project engineer has determined this project to be classified as a Risk Level 2 under the State CGP.
If the project status changes or the Los Angeles Regional Water Quality Control Board determines that the project is a higher risk than City’s assessment, contractor shall be responsible for complying with the new risk status as defined in the CGP.
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Contractor shall be responsible for compliance with all CGP requirements that are effective during life of project.
Contractor shall keep at the job site a full copy of the State CGP which can be downloaded at:
https://www.waterboards.ca.gov/water_issues/programs/stor mwater/construction/general_permit_reissuance.html
b. Specific GCP Requirements
1. Permit Registration Documents (PRDs) Submittal – Before start of construction, Contractor shall sign up as a “data submitter” on the State’s Stormwater Multi-Application
Reporting and Tracking System (SMARTS) and will be
responsible for providing the City and uploading into
SMARTS the “PRDs” as identified in the CGP, and further described in Attachment D.2 of the CGP, for certification submittal by the City’s Legally Responsible Person (LRP) or “Authorized Signatory”. These documents include but are not limited to:
a. Notice of Intent (Contractor shall prepare document
for City review/approval and City submittal).
b. Rick Level Determination as described in Attachment
D.1 of the CGP.
c. Site drawings and maps.
d. Stormwater Pollution Prevention Plan (SWPPP) (see
additional information regarding the SWPPP below).
e. Applicable calculations and other supporting
documents showing compliance with the City’s MS4
Permit’s post-construction requirements (City
approved Post Construction Stormwater Management
Plan – PCSMP).
2. Risk Level 2 Requirements – Contractor shall be responsible for complying with the specific requirements as identified in “Attachments D and D1 – Risk Level 2 Requirements” of the State CGP. These requirements include sampling and
monitoring for non-visible pollutants as well as for storm water discharges. Note: if project conditions change that warrant a change in Risk Level, Contractor shall be
responsible for implementing new risk level requirements. (See Attachments D-D.2 of the CGP for more information on the risk level requirements).
3. Stormwater Pollution Prevention Plan (SWPPP) & PRD
Requirements Within 15 calendar days after the receipt of
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Notice of Award, the Contractor shall submit two hard
copies and one electronic copy of a site-specific
Stormwater Pollution Prevention Plan (SWPPP) using the
CASQA SWPPP template on the CASQA’s website at
www.casqa.org). The SWPPP and PRD documents shall be
fully compliant with the CGP and must receive the City’s review and local approval before they are uploaded to
SMARTS. The SWPPP and permit registration documents shall be resubmitted if determined unacceptable by the City.
The SWPPP and permit registration documents shall be
submitted on paper copies and in PDF format upon
approval by the City. Once the City’s Stormwater Program Manager has approved the SWPPP for local conditions,
Contractor shall be responsible for providing an original hard copy of the SWPPP for the job site as well as uploading the SWPPP and related attachments into the SMARTS
system.
Contractor shall ensure and provide documentation that
the SWPPP is developed and amended by a Qualified
SWPPP Developer (QSD). See CGP Order for a list of
qualifications. The SWPPP must receive local approval by the City before construction can start on the project.
Contractor shall be responsible for submitting an electronic copy of any further amendments made to the SWPPP by
their QSD to the City. The City will be responsible for certifying the SWPPP and any amendments in SMARTS.
For assistance in developing the SWPPP, contractor shall refer to the State CGP Order. Contractor shall be
responsible for including in the site copy of the SWPPP the fact sheets of all BMPs listed in the SWPPP which can be obtained from the California Stormwater Construction Best Management Practice (BMP) Handbook Portal available at
cost at www.cabmphandbooks.com. or www.casqa.org.
SWPPP Certification Requirements – Contractor shall ensure that the SWPPP is written, amended and certified by a
Qualified SWPPP Developer (QSD). Contractor shall ensure that all BMPs required by the CGP are implemented by a
Qualified SWPPP Developer (QSD) and Practitioner (QSP) as identified in the CGP.
SWPPP Inspection Requirements – Contractor is responsible for ensuring the required QSD and QSP inspections are
completed in accordance with the requirements of the
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CGP. All inspections must be conducted by a QSD or a QSP, as specified within the CGP, and inspections shall not be completed by a delegate. Contractor shall be responsible for providing photo documentation for all inspections.
SWPPP BMP Selection & Implementation & Erosion/Sediment Control Plan - The SWPPP must contain an erosion and
sediment control plan sheet that details the location of all erosion and sediment control BMPs (including location of the material, equipment, vehicle storage areas and
concrete washout areas, as applicable) as well as the other CGP site map requirements (i.e., sampling/monitoring
locations etc). Contractor shall be responsible for updating the SWPPP and erosion and sediment control sheet
throughout the life of the project.
The Contractor shall provide continuously at the jobsite all of the tools, equipment, and materials necessary to
implement the SWPPP at all times from project initiation through completion, including any punch list or warranty work on the project. Contractor shall ensure that all
inspection, maintenance, repair and sampling activities at the project location shall be performed or supervised by the QSD or QSP as specified in the CGP. Training
documentation must be included in the SWPPP. Contractor shall update the SWPPP as necessary during the work to
prevent contamination of the stormwater collection
system. In the event circumstances during the course of construction require changes to the original SWPPP, a
revised plan shall be promptly submitted to the City’s
Stormwater Program Manager in each instance. No
responsibility shall accrue to the City as a result of the plan or as a result of knowledge of the plan. All work installed by the contractor in connection with the SWPPP but not
specified to become a permanent part of the project shall be removed and the site restored in so far as practical to its original condition prior to completion of construction or when directed by the City’s representative. Review all
requirements for the SWPPP in the CGP.
In addition to the requirements listed in the State CGP, the SWPPP must contain all required documents as outlined in the Los Angeles and Ventura Counties Municipal
Stormwater NPDES Permit, Board Order 2021-0105. Contact
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the City’s Stormwater Program Manager for additional
information requiring the MS4 Permit.
4. Annual Compliance
By August 1 of each year, Contractor shall electronically prepare the Annual report for submittal to City who will electronically submit it to the State via the Stormwater MultiApplication Reporting and Tracking System (SMARTS) by September 1. The annual report must include a summary
and evaluation of all sampling and analysis results, original laboratory reports, chain of custody forms, a summary of all corrective actions taken during the compliance year, and identification of any compliance activities or corrective actions that were not implemented. For required elements of the annual report see the CGP.
5. Change of Information (COI)
Contractor shall electronically prepare any change of
information (COI) documentation as required in the CGP
for submittal to the City who will electronically submit it to the State. Refer to the CGP for all requirements for necessity of a COI. Note: some changes may require adjustment to
the Risk Level of the project and Contractor shall be
responsible for revising the Risk Level document and the SWPPP and implementing any additional requirements due
to a change in the Risk Level. (See Attachments D-D.2 of the CGP for more information on the risk level requirements).
6. Project Completion
Upon completion of the project, including landscaping and site cleanup, and in a timely manner, contractor shall
complete, sign and submit to the City Stormwater Program Manager the Notice of Termination of coverage under the CGP, including preparation of the required site map and photos of completed site as well as the photos that were taken prior to start of construction. Contractor shall return to City project engineer the site copy of the SWPPP and all related documentation (inspection, sampling, rain reports).
City shall keep all documentation on file for three years after project completion.
II. MS4 Permit Requirements
Development shall also be undertaken in accordance with conditions and requirements of the Waste Discharge Requirements
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and National Pollutant Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles and Ventura Counties Permit No. CAS004004, Order No. 2021-0105 (MS4 Permit). Contact the City’s Stormwater Program Manager for more information regarding the MS4 Permit.
At a minimum the following requirements should be met as applicable, to the maximum extent practicable, at construction sites regardless of size:
1. Storm Drain System Protection – At the first order of work, the Contractor shall protect the existing storm drain system from entrance of construction debris and pollutants. Such
protection shall include implementing the BMPs as outlined in the SWPCP. Protection shall prohibit the discharge of
untreated runoff from temporary or permanent street
maintenance/landscape maintenance material and waste
storage areas from entering the storm drain system. Sediment that is generated on the project site shall be retained using structural drainage controls. In addition, the protection system shall have a minimum of three features: 1) a particulate filter of geosynthetic material securely fastened in place such that it cannot be bypassed without significant physical damage; 2) a prefilter for the particulate filter; and 3) on-hand materials to close off the inlet or opening in the case of a significant pollution spill. Contractor shall monitor and maintain all storm drain inlet protection devices during rain events to prevent flooding or remove inlet protection devices and accumulated debris prior to rain event in the public right of way
only. Contractor shall re-install all inlet protection devices within 24 hours after rain event. All onsite storm drain inlet protection devices shall remain in place and maintained, as necessary. All curb inlet BMP devices shall be fabricated “L” or “Z” shaped reusable type with high flow bypass and have gravel bags at each end and at inlet device overlaps. The gravel bags shall be 8 oz non-woven geotextile fabric with a flow rate of not less than 90 gpm/ ft.
2. Material Management & Storage – No construction-related materials, wastes, spills or residues shall be discharged from the project site to streets, drainage facilities or adjacent properties by wind or runoff. All materials and/or equipment storage areas where liquid construction materials are placed shall be
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protected by a physical barrier capable of containing the entire volume of stored liquid materials. During active construction activities, portions of the barrier may be removed for access. However, the barrier materials must be readily accessible for replacement by onsite construction personnel.
The barrier must be in place at all times during the absence of Contractor personnel at the storage site. Building materials should be placed on pallets and covered in event of rain. Do not store materials in the street or gutter area.
3. Equipment & Vehicle Maintenance – Non-stormwater runoff from equipment and vehicle washing and any other activity shall be contained at the project site and shall not be allowed to discharge from the project site to streets, drainage facilities or adjacent properties by wind or runoff. The Contractor shall inspect vehicles and equipment on each day of use. Leaks shall be repaired off-site if possible. If necessary to repair on site, the runoff must be contained or the problem vehicle or equipment shall be removed from the project site until
repaired. If necessary, drip pans should be placed under the vehicles or equipment while not in use to catch and/or contain drips and leaks.
4. Soil Erosion Control – Erosion from slopes and channels will be significantly reduced by implementing BMPs, including but not limited to, minimizing grading activities during the wet season, inspecting graded areas during rain events, planting and maintaining vegetation on slopes or other erosion controls such as hydraulic mulch, hydroseeding, soil binders, and straw mulch, or covering slopes susceptible to erosion with
geotextiles and mats.
5. Spill Prevention & Cleanup Plan - Contractor shall have a spill prevention plan and spill cleanup materials readily available and addressed in the SWPCP. Spills shall be cleaned up
immediately using dry methods if possible. Spill cleanup material shall be properly disposed of. Refer to SC-11 Spill Prevention BMP from the California Stormwater BMP Handbook for Municipal Activities. Contractor shall keep a record of any spills in the inspection log. In addition, at the end of the project, the Contractor must certify that all contaminated materials have been properly disposed in accordance with the SWPCP.
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6. Asphalt, Concrete, Road Reconstruction, Roadbed or Street Paving, Repaving, Patching, Digouts, or Resurfacing Roadbed Surfaces, & Related Activities – Contractor shall implement the following BMPs:
a. Restrict paving/repaving activity to exclude periods of rainfall or predicted rainfall unless required by
emergency conditions.
b. Install gravel bags and filter fabric at all susceptible storm drain inlets and at manholes to prevent spills of paving products and tack coat. Filter fabric must be
fabricated “L” or “Z” shaped reusable type with high
flow bypass.
c. Prevent the discharge of release agents including
soybean oil, other oils, or diesel to the storm drain
system or receiving waters.
d. Prevent non-stormwater runoff from water use for the roller and for evaporative cooling of the asphalt.
e. Clean equipment over absorbent pads, drip pans,
plastic sheeting or other material to capture all
spillage and dispose of properly.
f. Collect liquid waste in a container, with a secure lid, for transport to a maintenance facility to be reused,
recycled or disposed of properly.
g. Collect solid waste by vacuuming or sweeping and
securing in an appropriate container for transport to
a maintenance facility to be reused, recycled, or
disposed of properly.
h. Cover the cold mix, asphalt, materials (i.e., pre-mixed aggregate and asphalt binder) with protective
sheeting during a rainstorm.
i. Cover loads with tarp before haul-off to a storage
site, and do not overload trucks.
j. Minimized airborne dust by using water spray during
grinding.
k. Avoid stockpiling soil, sand, sediment, asphalt
material and asphalt grinding material or rubble in or
near storm water drainage systems or receiving
waters.
l. Protect stockpiles with a cover or sediment barriers during a rain event.
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7. Sidewalk Washing – The following methods should be utilized to prevent discharge of sidewalk cleaning wastewater into the storm drain system:
a. Sweep and remove trash, debris, and free standing
oil/grease spills/leaks (use absorbent material if
necessary) from all areas to be cleaned before using
water.
b. Manually scrape gum from sidewalks and other
surfaces.
c. Must use high pressure, low volume spray using only
potable water with no cleaning agents at an
average usage of 0.006 gallons per square foot of
surface area to be rinsed.
d. Use a wet/dry vacuum to collect wash water for
disposal. Large volumes of wash water may require
the use of a small sump pump to remove wash water
from the job site.
e. One or more of the following methods are
recommended to prevent pollutants from entering
the storm drain system:
i. Sandbags can be used to create a barrier
around storm drains. *
ii. Rubber mats or plugs can be used to seal drain
openings. *
iii. Temporary berms or containment pads help
keep water on site. *
iv. Use berms of sandbags to direct wash water to
landscaping. *
v. Use large squeegees to accumulate sheet flow
for collection.
*Remember to remove plugs, berms, and
sandbags or you may be liable for possible
flooding.
f. Wash water that may contain hazardous waste such
as oil-saturated absorbents, water with lead or other
heavy metals from oxidized paint, and solvent
cleaners requires special treatment and must be
disposed of through a hazardous waste facility.
8. Employee BMP Training – Contractor shall train employees and subcontractors on BMP implementation, general good
housekeeping, and proper spill containment and cleanup.
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Before start of work, Contractor shall provide City with written documentation of training and keep all documentation in the SWPPP.
9. Dewatering – Avoid dewatering discharges where possible by using the water for dust control, infiltration, etc. If necessary to dewater, Contractor shall obtain a permit from the Los Angeles Regional Water Quality Control Board. Contractor shall be responsible for all costs related to implementing the
dewatering permit. For further instruction refer to the California Construction Handbook – BMP NS-2.
10. Removal of Accumulated Rainwater – The contractor shall follow all requirements of the MS4 Permit and CGP Permit for removal of accumulated rainwater, as well as the City of Camarillo Guidelines for Removal of Rainwater that has
accumulated on the job site. Contractor must first filter the rainwater into a water truck for use in dust control or irrigation.
Then, if it is necessary to remove rainwater from the site to the street, gutter or storm drainage system, contractor must adhere to the requirements of the MS4 Permit and CGP to discharge to drainage facilities.
11. Inspections/BMP Repair/Modification – Contractor’s QSD and QSP must inspect the site in accordance with the requirements of the CGP. Inspections cannot be performed by a delegate.
Contractor shall implement repairs or begin design changes to BMPs within 72 hours of identification and complete the changes as soon as possible. All inspections shall be
documented on the required form in the SWPPP and hard
copies of the inspection report are to be placed onsite at the end of week. Electronic copies to be provided to the City upon request and all inspection reports must be provided to the City at the end of the project.
12. Housekeeping - Use a broom rather than a hose to cleanup landscape debris, dirt, and construction debris and keep them out of the street and gutter. Contain trash & landscape debris, do not blow them into the street or offsite. Keep containers covered, especially when it is raining. Fix and clean up any equipment leaks and spills. Place drip pans under heavy equipment when they are not in use. Locate portable toilets away from storm drains and waterways. Use secondary
containment, and secure them in high wind events to prevent
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overturning. Cover stockpiles and protect prior to onset of rain. Store materials preferably indoors; but if outside, cover and store them on pallets with secondary containment. Have a spill cleanup plan and clean up spills immediately. For hazardous materials, follow cleanup instructions on package.
Use absorbent material such as kitty litter to contain spills. Do not clean paint brushes and construction tools in the storm drain, gutter or street. Make certain to properly dispose of excess paints as well as other hazardous wastes properly.
C. MEASUREMENT AND PAYMENT
The contractor shall be paid for work of preparing, implementing, inspecting, maintaining, and removing the SWPPP and other CGP required documents on a lump sum basis as enumerated in the Bid Schedule for the “Stormwater Pollution Prevention Program”. In addition, failure to perform and document the required weekly inspections shall result in a daily penalty of $500/calendar day. The CGP has specific requirements for inspections and reporting. If the Contractor fails to perform these requirements, then the City may assess the daily penalty that may be deducted from payments due or to become due the Contractor. The imposition of the penalty shall not relieve the Contractor of any obligations of these project requirements Payment for the work involved under the lump sum price bid item for the STORM WATER POLLUTION PREVENTION PLAN may be made on a partial payment system based on the completion of the following stages of work:
Work Description (Payment % of bid price)
1. Preparation of CGP Permit Registration Documents including SWPPP: (30% of bid price)
2. Cost to implement CGP as a Risk Level 2; initial SWPPP Implementation, Inspection & Maintenance &
Sampling/Monitoring/Reporting (50% of bid price)
3. Annual Reporting Requirements – By August 1 of each year, Contractor shall electronically prepare the Annual report for submittal to City who will electronically submit it to the State by September 1. For required elements of the annual report see the CGP (10% of bid price).
4. Termination of Project – Contractor shall be responsible for removal of all BMPs and complying with the “Conditions for Termination of Coverage” identified in the CGP. All Notice of Termination (NOT) documents shall be provided by the
contractor to the City electronically for submittal by the City’s
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LRP. Contractor shall return to City project engineer the site copy of the SWPPP and all related documentation (inspection, sampling, rain reports). City must keep on file for 3 years after project completion. (10% of bid price)
Payment for the SWPPP shall include all the labor, materials, equipment, and incidentals for preparing, maintaining, and updating a SWPPP and complying with all provisions including maintenance and updating of BMPs throughout construction, as specified herein.
Fines from regulatory agencies levied against the City because of the Contractor’s actions or inactions shall be the responsibility of the Contractor and may be deducted from payments due or to become due the Contractor.
2001- C BID ITEM NO. 3 – TRAFFIC CONTROL SYSTEM
A. SCOPE
The scope of work of TRAFFIC CONTROL SYSTEM shall include preparation, implementation, and maintenance of traffic control plans for approval of construction staging and working areas, and all labor, materials, equipment, for completing all work and for obtaining required permits and associated fees, incidentals, removing, relocating, salvaging, furnish and installation and maintenance of temporary striping and signage, modifications to street lights, and installation and final removal of any temporary walkways/driveways/ADA ramps until the final Work is accepted by the City, in accordance with the Plans, as specified in these Special Provisions, and as directed by the City Engineer.
B. MATERIALS AND METHODS
Notify the following agencies at least two (2) working days before closing or partially closing any street or alley:
City of Camarillo Public Works Department (805) 388-5340 City of Camarillo Fire Department (805) 371-1111
City of Camarillo Police Department (805) 388-5100
County of Ventura Fire Department (805) 389-9769
Recology Ventura (805) 933-0100
United States Postal Service (800) ASK-USPS
Ventura County Transportation Commission (805) 642-1591 Immediately upon completion of the construction Work and opening or reopening of any street or alley, the entities above shall be notified.