AGREEMENT NO. 2019-53D
FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This Fourth Amendment to Professional Services Agreement No. 2019-53 (Fourth Amendment) effective date of May 13, 2026, is entered into between the City of Camarillo, a general law city (City) and Kimley-Horn and Associates, Inc., a North Carolina corporation (Consultant), collectively referred to as the Parties.
Recitals.
A. The parties have entered into a written agreement entitled “Professional Services Agreement Number 2019-53” ha ving an effective date of July 24, 2019 (Agreement) to provide for certain professional services in the amount of $444,829.41 as outlined in Exhibit A of Agreement from Consultant.
B.
The Parties have entered into a writt en agreement entitled “First Amendment to Professional Services Agreement” having an effective date of November 20, 2023 (Agreement No. 2019-53A) to pr ovide additional design serv ices for Water Quality Treatment, Green Streets, and Permitting support in the am ount of $62,154.78 for a total agreement amount of $506,984.19.
C. The Parties have entered into a wri tten agreement entitled “Second Amendment to Professional Services Agreement” having an effective date of December 10, 2025 (Agreement No. 2019-53B) to provide additional design support services during the bid and award phases, grant support and environmental permitting support in the amount of $194,851.54 for a total agreement amount not-to-exceed $701,835.73.
D. The Parties have entered into a writt en agreement entitled “Third Amendment to Professional Services Agreement” having an effective date of February 18, 2026 (Agreement No. 2019-53C) to provide additional design support services during the bid and award phases, grant support and environmental permitting support in the amount of $29,225.18 for a total agreement amount of $731,060.91.
E. All capitalized terms not defined in this Amendment have the meaning set forth in the Agreement.
F. The parties desire to m odify the Scope of Services in accordance with Section
3.3 of the agreement.
Section 1. Amendment. The Agreement is amended as follows:
1. Additional “Scope of S ervices” of the Agreement is amended to add the following:
Provide additional pr ofessional services in the amount of $186,221.77 as included in the proposal dated April 15, 2026, to provide additional design support during construction. See attached Exhibit A, Scope of Services.
CC Agreement 2019-53D
2. “Key Personnel & Compensation ” of the Agreement is amended.
See attached Exhibit B, “Key Personnel & Compensat
ion”.
Section 2. Compensation and Payment. Fourth Amendment to Professional Services Agreement is for a not-to-exceed amount of $186,221.77 for services provided in proposal dated February 18, 2026, for a total of $917,282.68.
Section 3. Continuation of Terms of Agreement. Except as expressly modified by the terms and provisions of this document, t he remaining terms and provisions of the Agreement remain in full force and effect.
THE AUTHORIZED REPRESENTATIVES of t he Parties have caused this Fourth Amendment to Agreement No. 2019-53 to be executed as of the Effective Date.
CITY OF CAMARILLO
Greg Ramirez, City Manager
AT
TEST:
Carrie Weal, City Clerk
KIMLEY-HORN AND ASSOCIAT
ES, INC., a North Carolina corporation
Sri Chakravarthy, Senior Vi ce President
034018 12/31/2026
Camarillo Business Tax Certificate Number Expiration Date Attachments: Exhibit A, Scope of Services
Exhibit B, Key Personnel & Compensation
CC Agreement 2019-53D
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 April 15, 2026
Andrew Grubb
Public Works Department
City of Camarillo
601 Carmen Drive
Camarillo, CA 93010
Cc: James Campero, JoeAnn Heredia
RE: ST-5006 Pleasant Valley Road Bike Lanes – Amendment #4 Kimley-Horn is presenting this letter proposal to the City of Camarillo (“City”) to request an amendment to the current contract to provide design support during the construction phase for the Pleasant Valley Road Bike Lanes Project (“Project”).
Scope
TASK 1: DESIGN SUPPORT DURING CONSTRUCTION
Kimley-Horn will provide Design Support During Construction Services throughout the construction phase of the work.
It is understood that the City will provide daily inspection services and will have direct daily interface with the Contractor. The City will provide the resident engineer who will interface with the Contractor. The City will provide construction management services for which Kimley-Horn will interface. The City will conduct construction coordination meetings and will process contract amendments and progress payments.
Five hundred forty (540) hours have been allocated over the course of an anticipated twelve (12)- month construction period. Should the fee be exhausted because of additional unanticipated work, or the construction period extends beyond the anticipated period, Kimley-Horn will notify the City, and if desired, an amendment will be prepared prior to the commencement of the additional work.
Specific work under this task may include:
· Assist City Project Manager in reviewing Requests for Information (RFI) and preparing RFI responses.
· Provide design/technical clarifications.
· Perform engineering analysis, calculations, sketches, drawings, and technical resolutions as applicable.
· Review material submittals and substitution requests. · Review Change Order requests and advise City.
· Conduct site visits and field observations as necessary.
CC Agreement 2019-53D
EXHIBIT A
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040 · Provide technical support to interpret field inquiries including differing site conditions. · Conduct final observation and sign off for final punch list work. · Attend construction meetings to address design issues as requested by City. · Attend as-needed coordination meetings with the City. · Compile contractor and construction manager redlines. · Conduct potholing survey – Assumes 6 mobilizations
· Conduct as-built survey – Assumes 2 days
· Prepare and submit record drawings.
TASK 2: PROJECT MANAGEMENT
Kimley-Horn will prepare monthly project reports addressing the progress of work. Monthly progress reports will provide current information regarding the project schedule and complete deliverables, problems encountered that may affect schedule, budget or work products and anticipated work, action items, and identify activities for the following month.
This effort is assumed to be provided for a twelve (12)-month period.
Fee
These services will be provided based on a Cost-Plus Fixed Fee basis for a total amount not to exceed $186,221.77. Any other project fees will be paid directly by the City.
A breakdown of costs by task is provided below:
LABOR TASKS
Task 1: Design Support During Construction
ECG: As-Built Survey
Task 2: Project Management
Other Direct Costs: Fixed Fee
Total:
FEE
$118,987.62
$35,087.74
$18,431.07
$13,715.34
$186,221.77
We appreciate the opportunity to provide these services to you. Please contact me if you have any questions.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Nicole Dias, P.E. Sri Chakravarthy, P.E.
Project Engineer/Deputy Project Manager Project Manager/Senior Vice President CC Agreement 2019-53D
EXHIBIT A
Direct Rate $118.14 $103.09 $87.01 $81.78 $65.90 $53.11 $45.23 Billing Rate $348.80 $304.36 $256.89 $241.45 $194.56 $156.80 $133.54 Total Hours Total Cost Task 1 Construction Support 24 80 92 36 152 152 4 540 $ 118,987.62 2 24 18 12 36 40 132 $ 28,800.01
2 10 12 4 24 36 88 $ 18,104.06
4 12 10 12 16 54 $ 13,626.80
4 12 16 4 24 36 96 $ 20,437.93
10 10 20 $ 4,514.51
2 2 2 2 8 $ 2,209.22
8 12 12 12 44 $ 11,860.15
2 8 12 4 28 40 4 98 $ 19,434.94
Task 2 4 0 28 0 30 0 30 92 $ 18,431.07
4 28 30 30 92 $ 18,431.07
28 80 120 36 182 152 34 632
Project Subtotal Labor (Rounded): 9,766.30$ 24,349.03 $ 30,826.60 $ 8,692.10 $ 35,410.50 $ 23,833.90 $ 4,540.26 $ $ 137,418.69 Other Direct Costs $ 35,087.74
ECG: As-Built Survey (Task 1) $ 35,087.74
Fixed Fee $ 13,715.34
TOTAL COST: $ 186,221.77
RFI and Change Order Responses
Record Drawings
Provide Design/technical clarifications
Review change order requests
Site Visits and Observations
Review Submittals
Construction meetings
Meetings
CITY OF CAMARILLO
Pleasant Valley Road Bike Lanes ST-5006
4/15/2026
Kimley-Horn and Associates, Inc.
Category/Title Project
Manager Sr. Engineer II Sr. Engineer I Professional II Professional I Clerical Analyst The cost shown herein represents an estimate based on the anticipated scope of work, level of effort, and assumed labor categories and rates. The labor categories shown are for estimating purposes only. The categories and rates presented are not intended to represent all personnel or billing rates, and actual staf f and billing rates may vary from those shown. All work will be performed in accordance with the contract terms and will not exceed the agreed-upon not-to-exceed amount. For Cost-Plus-Fixed-Fee (CPFF) contracts, labor is billed at actual direct labor rates in effect at the time the work is performed, consistent with FAR 52.216-7 (Allowable Cost and Payment).
Project Management
TOTAL HOURS:
Monthly Invoices
Note: Due to minor rounding differences in bill rates between the Fee Summary, Cost Proposal, and Exhibit 10-H1, the Exhibit 10-H1 Cost Proposal shall govern for determining the final total.
CC Agreement 2019-53D
EXHIBIT A
Note: Mark-ups are Not Allowed
Consultant
Project No. Contract No. Date 4/15/2026
DIRECT LABOR
Hours
28 80
120
36 182
152
34 LABOR COSTS
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases
(see Anticpated Salary Increases page for calculation)
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] 46,544.74$
INDIRECT COSTS
d) Fringe Benefits ( Rate: 0.00% ) e) Total Fringe Benefits [(c) x (d)] -$ f) FCCM ( Rate: 0.57% ) 265.31 $
h) Overhead ( Rate: 194.67% ) i) Overhead [(c) x (h)] 90,608.65$ j) TOTAL INDIRET COSTS [(e) + (g) + (i)] 90,873.95$
FIXED FEE k) TOTAL FIXED FEE [(c) + (e) + (i)* fixed fee 10% ] 13,715.34$ Quatity Unit
l) TOTAL OTHER DIRECT COSTS -$
Subconsultant 1: 35,087.74$
Subconsultant 2: $
Subconsultant 3: $
Subconsultant 4: $
35,087.74$
35,087.74$
186,221.77$
Exhibit 10-H1 Cost Proposal
Cost-Plus-Fixed Fee or Lump Sum or Firm Fixed Price Contracts (Design, Engineering and Environmental Studies)
Kimley-Horn and Associates, Inc.
Project Manager Sri Chakravarthy $118.14 3,307.92$
Sr. Engineer II Kirk Ammerman $103.09 8,247.20$
ST-5006 CML-5393(036)
Classification/Title Name Actual Hourly Rate Total
Professional I TBD $65.90 11,993.80$
Analyst TBD $53.11 8,072.72$
Sr. Engineer I Nicole Dias $87.01 10,441.20$
Professional II TBD $81.78 2,944.08$
46,544.74$
$0.00
g) FCCM [(c) x (f)
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE
Description of Item Unit Cost Total
Clerical TBD $45.23 1,537.82$
$0.00 -$
$0.00 -$
$0.00 -$
$0.00 -$
(n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] TOTAL COST [(c) + (j) + (k) + (n)]
m) SUBCONSULTANTS' COSTS
Encompass Consulting Group
(m) TOTAL SUBCONSULTANS' COSTS
Prime Consultant
Subconsultant
2nd Tier Subconsultant
CC Agreement 2019-53D
EXHIBIT A
Local Assistance Procedures Manual
EXHIBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed x Subconsultant o 2nd Tier Subconsultant Consultant Encompass Consultant Group
Project No. Contract No. Date 4/14/2026
DIRECT LABOR
Name Hours Actual Hourly Rate Total
James Fallon * -$
Ben Hardin * 30.00 91.23$ 2,736.90$
Mike Urick 40.00 57.17$ 2,286.80$
Jed Hawk 8.00 57.17$ 457.36$
Jed Hawk ** 67.91$ -$
Jed Hawk ** 59.68$ -$
Hector Farias 44.80$ -$
Hector Farias ** 52.00 67.91$ 3,531.32$
Hector Farias ** 59.68$ -$
Eric Weir 44.80$ -$
Eric Weir ** 67.91$ -$
Eric Weir ** 52.00 59.68$ 3,103.36$
Drew Worthy 40.63$ -$
Drew Worthy 59.68$ -$
Mari Contreras 29.35$ -$
LABOR COSTS
$ 12,115.74
$753.60
$ 12,869.34
INDIRECT COSTS
d) Fringe Benefits Rate: 0% $ - f) Overhead Rate (combined) : 147.86% $ 19,028.60 h) General and Administrative 0% $ - $ 19,028.60
FIXED FEE ,189.79$ 3
Quantity Unit Unit Cost Total
0 miles $ 0.655 $ -
0 each $ - $ -
0 each $ - $ -
1 each $ -
0 each $ - $ -
$ -
-$
-$
-$
-$
-$
$ -
$ 35,087.74
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Description of Item
EXHIBIT 10-H1 COST PROPOSAL
ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS Classification/Title
Associate Surveyor
(DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
o Prime Consultant
Principal Surveyor
Principal Surveyor
i) Gen & Admin [(c) x (h)]
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)]
k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10%
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see page 2 for calculation) c) TOTAL DIRECT LABOR COSTS [(a) + (b)]
e) Total Fringe Benefits [(c) x (d)]
g) Overhead [(c) x (f)]
Associate Surveyor
Field Surveyor - Party Chief
Field Surveyor - Chainman
Assistant Surveyor
Field Surveyor - Chainman
Clerical Support
Field Surveyor - Chainman
Assistant II Surveyor
Field Surveyor - Party Chief
Field Surveyor - Chainman
Classification/Title
Field Surveyor - Party Chief
Mileage Costs
Caltrans Encroachment Fee
Title Reports
Tests
l) TOTAL OTHER DIRECT COSTS
Traffic Control
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) Subconsultant 1: n/a
Subconsultant 2:
3. Anticipated salary increases calculation (page 2) must accompany. m) TOTAL SUBCONSULTANT COSTS
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] TOTAL COST [(c) + (j) + (k) + (n)]
1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.
2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans.
Subconsultant 3:
Subconsultant 4:
CC Agreement 2019-53D
EXHIBIT A
Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Consultant Contract No. 0 Date 4/14/2026
1. Calculate average hourly rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor
Subtotal per
Cost Proposal
Total Hours
per Cost
Proposal
Avg Hourly
Rate Contract Duration
$ 12,115.74 2 182 = $66.57 Year 1 Avg Hourly Rate
Avg Hourly
Rate 86 Proposed
Escalation
Year 1 $66.57 + 5% = $69.90
Year 2 $69.90 + 7% = $74.79
Year 3 $74.79 + 6% = $79.28 Year 4 Avg Hourly Rate
Year 4 $79.28 + 5% = $83.24 Year 5 Avg Hourly Rate
Estimated %
Completed Each
Period
Total Hours
per Cost
Proposal
Total Hours
per Period
Year 1 5.00% *
182 = 9.1 Estimated Hours Year 1
Year 2 75.00% * 182 = 136.5 Estimated Hours Year 2
Year 3 20.00% * 182 = 36.4 Estimated Hours Year 3
Year 4 0.00% * 182 = 0 Estimated Hours Year 4
Year 5 0.00% * 182 = 0 Estimated Hours Year 5
Total 100% Total = 182
Land surveying services - boundary monument research, location and preservation.
Avg Hourly
Rate
Estimated
Hours
(calculated above) (calculated above)
Year 1 $66.57 * 9.1 = $605.79 Estimated Hours Year 1
Year 2 $69.90 * 136.5 = $9,541.15
Estimated Hours Year 2
Year 3 $74.79 * 36.4 = $2,722.41 Estimated Hours Year 3 Year 4 $79.28 * 0 = $0.00 Estimated Hours Year 4
Year 5 $83.24 * 0 = $0.00 Estimated Hours Year 5
$0.00
= $12,869.34
= $12,115.74
= $753.60 Transfer to Page 1
NOTES:
3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
4. Calculations for anticipated salary escalation must be provided.
Direct Labor Subtotal before escalation
Estimated total of Direct Labor Salary Increase
1 . This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.
2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology.) Cost
Per Period
Total Direct Labor Cost with Escalation
Exhibit 10-H1 Cost Proposal
Actual Cost-Plus-Fixed Fee or Lump Sum (Firm Fixed Price) contracts (Calculations for Anticipated Salary Increases)
Encompass Consultant Group
2. Calculate hourly rate for all periods (Increase the Average hourly rate for a period by proposed escalation %) Year 2 Avg Hourly Rate
Year 3 Avg Hourly Rate
3. Calculate estimated hours per year (Multiply estimate % each period by total hours)
January 2018
NOTES:
CC Agreement 2019-53D
EXHIBIT A
Form Approved April 2021 B-1
EXHIBIT B
KEY PERSONNEL & COMPENSATION
1. Consultant’s designated representative(s) who are authorized to act on its behalf and to make all decisions in connection with the performance of services under this Agreement are: Sri Chakravarthy, Project Manager / Senior Vice President.
2. Total compensation under this Agreement, inc luding reimbursement for actual expenses, may not exceed: $917,282.68.
KEY PE
RSONNEL:
Name T
itle/Position
Sri Chakravarthy Project Manager / Senior Vice President Nicole Dias Senior Engineer I
SUBCONSULTANTS:
Name T
itle/Position
Encompass Consultant Group
Gregory Musser Principal Engineer / CFO
FEE SCHEDULE – Se
e Attached
CC Agreement 2019-53D
Standard Rate Schedule
Effective July 1, 2025 to June 30, 2028
Classification Direct Labor Hourly Range
Principal-in-Charge/Project Manager $100 to $140
Sr. Engineer II $85 to $110
Sr. Engineer I $75 to $90
Professional II $65 to $85
Professional I $50 to $70
Analyst $35 to $60
Clerical $25 to $55
Billing Rate: Billing rate will consist of total actual labor costs and indirect costs of 195.24%. Billing Rate = [Actual Labor Cost+ (Actual Labor Cost* Indirect Costs of 195.24%)]. ICR contains FCCM of 0.57%. Fee is not charged on the FCCM portion of ICR.
Other Direct Costs: Outside Printing/Reproduction, Delivery Services/USPS, Misc.
Field Equipment/Supplies, and Travel Expenses will be billed at actual cost. Mileage will be billed at the Federal Rate.
Fixed Fee: In addition to the allowable incurred costs, City will pay Consultant a fixed fee of $13,715.34. The fixed fee is nonadjustable for the term of the agreement, except in the event of a significant change in the scope of work and such adjustment is made by Agreement amendment. A pro rata portion of Consultant's fixed fee will be included in the monthly progress payments
CC Agreement 2019-53D
EXHIBIT B
Encompass Consultant Group
Rate Schedule
Effective thru June 30, 2028
Classification Direct Labor Hourly Range
Principal Surveyor $91.23 - $102.50
Associate Surveyor $57.17 - $64.23
Associate Surveyor $57.17 - $64.23
Field Surveyor - Party Chief $67.91 - $76.30
Field Surveyor - Chainman $59.68 - $67.05
Assistant II Surveyor $44.80 - $50.33
Field Surveyor - Party Chief $67.91 - $76.30
Field Surveyor - Chainman $59.68 - $67.05
Classification/Title $44.80 - $50.33
Field Surveyor - Party Chief $67.91 - $76.30
Field Surveyor - Chainman $59.68 - $67.05
Assistant Surveyor $40.63 - $45.65
Field Surveyor - Chainman $59.68 - $67.05
Clerical Support $29.35 - $32.97
Billing Rate: Billing rate will consist of total actual labor costs and indirect costs of 147.86%. Billing Rate = [Actual Labor Cost+ (Actual Labor Cost* Indirect Costs of 147.86].
Other Direct Costs: Outside Printing/Reproduction, Delivery Services/USPS, Misc.
Field Equipment/Supplies, and Travel Expenses will be billed at actual cost. Mileage will be billed at the Federal Rate.
Fixed Fee: In addition to the allowable incurred costs, City will pay Subconsultant Consultant a fixed fee of $3,189.79. The fixed fee is nonadjustable for the term of the agreement, except in the event of a significant change in the scope of work and such adjustment is made by Agreement amendment. A pro rata portion of Consultant's fixed fee will be included in the monthly progress payments.
EXHIBIT B
CC Agreement 2019-53D