Camarillo City Council
May 27, 2026

4825-3386-1219 v2 A-1 CC Agreement No. 2026-40

CITY OF CAMARILLO

MAINTENANCE CONTRACT
This contract (“ Contract”) is effective as of July 1, 2026, (“ Effective Date ”), and is between the CITY OF CAMARILLO, a California general law city and municipal corporation (City), and SGD Enterprises dba Four Seasons Landscaping, a California corporation (“Contractor”), collectively referred to as the “Parties.”
Section 1. Recitals . This Contract is entered into with respect to the following facts:

1.1 Contractor represents it is qualified to perform all of the Work (defined below) required under this Contract.

1.2 Contractor agrees to perform all such Work in the time and manner set forth in the Contract Documents (defined below).

1.3 The City have determined that the public interest, convenience and necessity require the execution of this Contract and its implementation.

Section 2. Contract Documents . This Contract consists of the following documents (“Contract Documents”), all of which are made a part of this Contract:

2.1 Notice Inviting Bids

2.2 Bid Proposal, as accepted

2.3 Notice of Award

2.4 This Contract

2.5 Verification of California Contractor’s License

2.6 Certificate of DIR Registration

2.7 Contractor’s Certificate Regarding Workers’ Compensation

2.8 Certificate(s) of Insurance

2.9 Prevailing Wage Scales

2.10 Addenda No. 1 and No. 2 dated 3/19/26

2.11 Other documents (list here)
Exhibit A – Scope of Work
Exhibit B – Key Personnel & Compensation
Exhibit C – Insurance
Section 3. The Work.

3.1 The work (“ Work”) to be performed by Contractor is described in the Contract Documents.

3.2 In completing the Work, Contractor must employ, at a minimum, the applicable

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generally accepted professional standards of its industry in existence at the time of performance as utilized by persons engaging in similar work.

3.3 Except as specifically provided in the Contract Documents, Contractor must furnish, at its sole expense, all of the labor, materials, tools, equipment, services and transportation necessary to perform all of the Work.

3.4 Contractor must perform all of the Work in strict accordance with the Contract Documents.

3.5 Contractor must make every reasonable effort to maintain the stability and continuity of Contractor's key personnel to perform the Work required under this Contract.

3.6 Contractor must obtain City’s prior approval before utilizing any subcontractors to perform Work under this Contract. Approval must include the identity of the subcontractor and the terms of compensation and noted on the attached List of Subcontractors.

3.7 Contractor will not be compensated for any services rendered in connection with its performance of this Contract that are in addition to or outside of those set forth in the Contract Documents, unless such additional services or work are authorized in advance by City.

Section 4. Term and Termination.

4.1 4.2

4.3 4.4

4.5 Subject to Sections 4.2 and 4.3 below, the term of this Contract will be for a 36- month period commencing on the Effective Date, and may be extended for up to 1 additional two-year period, based on the mutual agreement of the Parties.

City may terminate this Contract, with or without cause, at any time by written notice of termination to Contractor. If such notice is given, Contractor must cease immediately all Work in progress.

Contractor may terminate this Contract at any time upon 90 days' prior written notice of termination to City.

Upon termination of this Contract by either Contractor or City, all property belonging exclusively to City which is in Contractor's possession must be returned to City. Contractor must promptly deliver to City a final invoice for all outstanding services performed and expenses incurred by Contractor as of the date of termination. Compensation for Work in progress not based on an hourly rate will be prorated based on the percentage of Work completed as of the date of termination.

Contractor acknowledges City’s rights to terminate this Contract as provided in this section, and hereby waives any and all claims for damages that might otherwise arise from City’s termination of this Contract.

Section 5. Time to Perform the Work.

5.1 Time is of the essence with respect to Contractor’s Work. Contractor agrees to diligently pursue performance of the Work within the time specified by the Contract Documents.

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5.2 Contractor will be excused from any delay in performance or failure to perform due to causes beyond the control of Contractor. Such causes include, but are not limited to, acts of God, acts of terrorism, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather.

5.3 If Contractor is delayed by any cause beyond Contractor’s control, City may, but is not required to, grant a time extension for the completion of the Work. If delay occurs, Contractor must notify City in writing within 48 hours of the cause and the extent of the delay and how such delay interferes with Contractor’s performance of the Work.

Section 6. Compensation and Payment.

6.1 Subject to any limitations provided in the Contract Documents, City agrees to pay Contractor as full consideration for the faithful performance of all of the Work the compensation set forth in Exhibit B (“Compensation”), which is made a part of this Contract. If during the term of this contract the applicable prevailing wage rate increases, the Contractor may request a contract modification as outlined in Section 15.5 annually on the anniversary date of the contract.

6.2 Contractor must furnish City with an invoice for the Work performed in accordance with the Contract Documents. Contractor may not submit an invoice mate more often than once every 30 days.

6.3 City will review each invoice and determine whether the Work performed is in accordance with the Contract Documents. The Director of Public Works (“Director”) may require Contractor to provide a release of all undisputed Contract amounts contained in the invoice.

6.4 If City disputes any item on an invoice, City will give Contractor notice stating the reasons for the dispute. The Parties will meet and confer in good faith to attempt to resolve the dispute.

6.5 Except as to any charges for the Work performed that City disputes, City will cause Contractor to be paid within 30 days of the date of the invoice or the date that Contractor furnishes City with a release of all undisputed Contract amounts, whichever occurs later.

6.6 In the event there is any claim specifically excluded by Contractor from the operation of any release, City may retain an amount not to exceed the amount of the excluded claim.

Section 7. Labor Code and Prevailing Wage Requirements.

7.1 Contractor agrees to comply with the requirements of California Labor Code sections 1810 through 1815. Eight hours of labor constitutes a legal day’s work per Labor Code section 1810. Contractor will forfeit the statutory penalty to City for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code sections 1810 through 1815.

7.2 Copies of the determination of the Director of the Department of Industrial

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Relations of the prevailing rate of per diem wages for each craft, classification or type of worker needed to execute this Contract are available for download from the State website:
http://www.dir.ca.gov/OPRL/dprewagedetermination.htm.

7.3 Contractor must post at the work site, or if there is no regular work site then at its principal office, for the duration of the Contract, a copy of the determination by the Director of the Department of Industrial Relations of the specified prevailing rate of per diem wages. (Labor Code § 1773.2.) When applicable, copies of the prevailing rate of per diem wages will be on file at City’s Department of Public Works and available to Contractor and any other interested party upon request.

7.4 Contractor, and any subcontractor engaged by Contractor, may pay not less than the specified prevailing rate of per diem wages to all workers employed in the execution of the contract. (Labor Code § 1774.) Contractor is responsible for compliance with Labor Code section 1776 relative to the retention and inspection of payroll records.

7.5 Contractor must comply with all provisions of Labor Code section 1775. Under Section 1775, Contractor will forfeit the statutory penalty to City for each worker employed in the execution of the Contract by Contractor or any subcontractor for each calendar day, or portion thereof, in which the worker is paid less than the prevailing rates. Contractor may also be liable to pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate.

7.6 Nothing in this Contract prevents Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract.

Contractor is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that contractors and subcontractors must submit contract award information to the applicable joint apprenticeship committee, must employ apprentices in apprenticeable occupations in a ratio of not less than one hour of apprentice’s work for every five hours of labor performed by a journeyman (unless an exception is granted under § 1777.5), must contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that contractors and subcontractors must not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice contracts, may be employed on public works in apprenticeable occupations.

7.7 Contractor has reviewed and agrees to comply with any applicable provisions for any public work subject to Department of Industrial Relations (DIR) Monitoring and Enforcement of prevailing wages, including the registration requirements of Labor Code Section 1771.1(a). City hereby notifies Contractor that Contractor is responsible for submitting certified payroll records directly to

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the State Compliance Monitoring Unit (CMU). For further information concerning compliance monitoring please visit the website location at:
http://www.dir.ca.gov/dlse/cmu/cmu.html.

7.8 Contractor must comply with Labor Code section 1771.1(a), which provides that Contractor may award any contracts and subcontracts for work that qualifies as a “public work” only to subcontractors which are at that time registered with the DIR and qualified to perform public work pursuant to Labor Code section 1725.5. Contractor must obtain proof of such registration from all such subcontractors.”

7.9 If federal funds are used to pay for the Work, Contractor and any subcontractor agree to comply, as applicable, with the labor and reporting requirements of the Davis-Bacon Act (40 USC § 276a-7), the Copeland Act (40 USC § 276c and 18 USC §874), and the Contract Work Hours and Safety Standards Act (40 USC § 327 and following).

Section 8. Non-Discrimination.

Contractor, its officers, agents, employees, and subcontractors may not discriminate in the employment of persons to perform the Work in violation of any federal or state law prohibiting discrimination in employment, including based on the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, of any person, except as provided under California Government Code section 12940. Contractor is responsible for compliance with this section.

Section 9. General Legal Compliance; Contractor Claims.

9.1 In performing the Work, Contractor must comply with all applicable statutes, laws and regulations, including, but not limited to, OSHA requirements and the Camarillo Municipal Code.

9.2 Contractor must, at Contractor’s sole expense, obtain all necessary permits and licenses required for the Work, and give all necessary notices and pay all fees and taxes required by law, including, without limitation, any business license tax imposed by City.

9.3 Contractor must maintain a valid California Contractor’s License throughout the term of this Contract.

9.4 In the event Contractor has any claims (as such term is defined in Public Contracts Code section 9204) against City, the Parties will follow the applicable dispute resolution process set forth in Section 9204 which, among other things, establishes procedures for the submission of a claim to the City, including the submission of reasonable documentation to support the claim, time periods for the City to respond in writing to the claim, a meet and confer process, and a non-binding mediation process.

Section 10. Clayton and Cartwright Act Assignments.

In entering into this Contract or a contract with a subcontractor to supply goods, services, or materials pursuant to this Contract , Contractor and any subcontractor

4825-3386-1219 v2 A-6 CC Agreement No. 2026-40
will be deemed to have offered and agreed to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700 of Part 2 of Division 7 of the California Business and Professions Code), arising from purchases of goods, services, or materials for the Work. This assignment will be deemed made and will become effective at the time City tenders final payment to Contractor, without further acknowledgement by the Parties.

Section 11. Independent Contractor.

Contractor is and will at all times remain as to City a wholly independent contractor.

Neither City nor any of its officers, employees, or agents will have control over the conduct of Contractor or any of Contractor’s officers, employees, agents or subcontractors, except as expressly set forth in the Contract Documents.

Contractor may not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors are in any manner officers, employees, agents or subcontractors of City.

Section 12. Indemnification.

12.1 Contractor agrees to the fullest extent permitted by law to (1) immediately defend and (2) indemnify City from and against, any and all claims and liabilities, regardless of the nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor, or its officers, employees, agents, or subcontractors committed in performing any Work under this Contract or the failure to comply with any of the obligations of this Contract (collectively, “Claims”). The Claims subject to Contractor’s duties to defend and indemnify include, without limitation, all claims, actions, causes of action, proceedings, suits, losses, damages, penalties, fines, judgments, liens, levies, and associated investigation and administrative expenses. Such Claims also include defense costs, including reasonable attorneys’ fees and disbursements, expert fees, court costs, and costs of alternative dispute resolution.

12.2 Contractor’s duty to defend is a separate and distinct obligation from Contractor’s duty to indemnify. Contractor is obligated to defend City in all legal, equitable, administrative, or special proceedings, with counsel approved by City, immediately upon tender to Contractor of the Claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the Claim does not relieve Contractor from its separate and distinct obligation to defend under this section. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent defense counsel if Contractor asserts that liability is caused in whole or in part by the negligence or willful misconduct of any City indemnified party. If it is finally adjudicated that liability was caused by the comparative active negligence or willful misconduct of any City indemnified party, then Contractor may submit a claim to City for reimbursement of reasonable attorneys’ fees and defense costs in proportion to the established comparative liability of the City indemnified party.

12.3 Contractor agrees that its defense and indemnification obligation under this section, includes the reasonable costs of attorneys’ fees incurred by the City Attorney’s office to monitor and consult with Contractor regarding the defense of any Claims, including providing direction with regard to strategy, preparation

4825-3386-1219 v2 A-7 CC Agreement No. 2026-40
of pleadings, settlement discussions, and attendance at court hearings, mediations, or other litigation related appearances. City will use its best efforts to avoid duplicative attorney work or appearances in order to keep defense costs to a reasonable minimum.

12.4 Contractor agrees that settlement of any Claim will require the consent of City.

City agrees that its consent will not be unreasonably withheld provided that Contractor is financially able (based on demonstrated assets) to fulfill its obligation to indemnify City for the costs of any such settlement as required under this Contract.

12.5 Contractor’s obligation to indemnify City applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of a City indemnified party. If a Claim is finally adjudicated and a determination made that liability was caused by the sole active negligence or sole willful misconduct of a City indemnified party, then Contractor’s indemnification obligation will be reduced in proportion to the established comparative liability.

12.6 For the purposes of this section, “City” includes City’s officers, officials, employees and agents.

12.7 The provisions of this section will survive the expiration or earlier termination of this Agreement.

Section 13. Insurance .

Contractor agrees to have and maintain in full force and effect during the term of this Contract the insurance coverages listed in Exhibit C (“ Insurance”), which is made a part of this Contract.

Section 14. Notice.

14.1 All written notices required or permitted to be given under this Contract will be deemed made when received by the other Party at its respective address as follows:

To City: City of Camarillo
P O Box 248
Camarillo, California 93011-0248
Attn: Ashraf Rostom
(Tel.) 805-388-5378
(Email) [email protected]
To Contractor: SGD Enterprises dba Four Seasons Landscaping 14937 Delano Street
Van Nuys, CA 91411
Attn: Eytan Darrison
(Tel.) 323-658-1047
(Email) [email protected]

14.2 Notice will be deemed effective on the date personally delivered or transmitted by facsimile or email. If the notice is mailed, notice will be deemed given three days after deposit of the same in the custody of the United States Postal

4825-3386-1219 v2 A-8 CC Agreement No. 2026-40
Service, postage prepaid, for first class delivery, or upon delivery if using a major courier service with tracking capabilities.

14.3 Any Party may change its notice information by giving notice to the other Party in compliance with this section.

Section 15. Project Documents .

All data, drawings, maps, models, notes, photographs, reports, studies and other documents (collectively, “ Project Documents ”) prepared, developed or discovered by Contractor in the course of performing any of the Work under this Contract will become the sole property of City. Upon the expiration or termination of this Contract, Contractor must turn over all original Project Documents to City in its possession, but may retain copies of any of the Project Documents it may desire.

Section 16. General Provisions.

16.1 Authority to Execute. Each Party represents and warrants that all necessary action has been taken by such Party to authorize the undersigned to execute this Contract and to bind it to the performance of its obligations.

16.2 Assignment. Contractor may not assign this Contract without the prior written consent of City, which consent may be withheld in City’s sole discretion since the experience and qualifications of Contractor were material considerations for this Contract.

16.3 Binding Effect. This Agreement is binding upon the heirs, executors, administrators, successors and permitted assigns of the Parties.

16.4 Integrated Contract. This Contract, including the Contract Documents, is the entire, complete, final and exclusive expression of the Parties with respect to the Work to be performed under this Contract and supersedes all other agreements or understandings, whether oral or written, between Contractor and City prior to the execution of this Contract.

16.5 Modification of Contract. No amendment to or modification of this Contract will be valid unless made in writing and approved by Contractor and by the City Council or City Manager, as applicable. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void.

16.6 Electronic Signatures; Counterparts. This Agreement and any amendment will be considered executed when the signature page of a party is delivered by electronic transmission. Such electronic signatures will have the same effect as an original signature. This Agreement may be executed in multiple counterparts.

16.7 Waiver. Waiver by any Party of any term, condition, or covenant of this Contract will not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Contract will not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Contract. Acceptance by City of any Work performed by Contractor will not constitute a waiver of any of the provisions of this Contract.

4825-3386-1219 v2 A-9 CC Agreement No. 2026-40

16.8 Interpretation. This Contract will be interpreted, construed and governed according to the laws of the State of California. Each party has had the opportunity to review this Contract with legal counsel. The Contract will be construed simply, as a whole, and in accordance with its fair meaning. It will not be interpreted strictly for or against either party.

16.9 Severability. If any term, condition or covenant of this Contract is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Contract will not be affected and the Contract will be read and construed without the invalid, void or unenforceable provision.

16.10 Venue. In the event of litigation between the parties, venue in state trial courts will be in the County of Ventura. In the event of litigation in a U.S. City Court, venue will be in the Central City of California, in Los Angeles.

The Parties have caused this Contract to be executed by their undersigned authorized agents as follows:

CITY OF CAMARILLO
Greg Ramirez, City Manager
ATTEST:

Carriel Weal, City Clerk
CONTRACTOR:

SGD ENTERPRISES dba FOUR SEASONS LANDSCAPING, a California Corporation Eytan Darrison, Vice President
Stephen Darrison, President
049144 06-30-2026
Camarillo Business Tax Certificate Number Expiration Date

4825-3386-1219 v2 A-10 CC Agreement No. 2026-40

EXHIBIT A

SPECIAL CONDITIONS

TREE MAINTENANCE MAP AND GRIDS

VENTURA COUNTY MUNICIPAL STORMWATER NPDES PERMIT REQUIREMENTS (attached)

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40

SPECIAL CONDITIONS

PROFESSIONAL TREE MAINTENANCE SERVICES
SPECIFICATION NO. MC-2026-1

1. Special Conditions
The work to be performed under this contract requires the completion of all work in accordance with the notice calling for bids; these special conditions; standards listed below; the bid; the contract; the contract bonds required herein; any supplemental agreements amending, extending or deleting the work; working drawings or sketches calcifying or revising the work specified herein; and to pertinent portions of other documents included by reference hereto in these specifications.

2. Description of Project and Intent
The City of Camarillo Public Works Department is responsible for the Maintenance of city trees within the public right-of-ways that includes parkways, medians, open spaces, slopes, two parks and city facilities. The City of Camarillo is seeking bids from qualified contractors to provide the City with Professional Tree Maintenance Services to maintain the City's Urban Forest at a level expected by the City's residents, City Council, City Staff, and visitors of the community. The selected Contractor will work closely with City staff to ensure contractual services are satisfactorily completed.

The intent of this project is to provide Professional Tree Maintenance Services including but not limited to tree pruning, tree and stump removals, crew work, traffic control (per current MUTCD requirements), emergency crew response work, de-booting, small tree care, tree watering, planting of trees, GPS tree inventory management system and other arboriculture related services as needed within the City's Urban Forest.

3. Description of Work
The Contractor must furnish all labor, tools, equipment, materials and supervision necessary to perform tree pruning, tree and stump removal, tree planting, crew work, emergency crew response work, de-booting, small tree care, tree watering, pesticide application, fertilization, GPS tree inventory management system and other arboriculture related services as described in this section including but not limited to the items noted throughout these contract documents. City of Camarillo maintains approximately 25,000 trees in a grid system format. There are 79 Grids including Arterials, Residentials, Facilities, and Slopes. Pruning is typically done on a grid-by-grid basis subject to the instructions of the Director of Public Works or authorized designee. The City of Camarillo estimates trimming approximately five thousand trees a year. The City of Camarillo’s tree inventory has a range of DBH of 1” to 60”. The majority of the work has a DBH between one 1” to 30”. The type of work will be a mix of arterial street pruning at an estimated frequency of annually or once every two years residential street pruning at an estimated frequency of every two to four years, slope property line pruning at an estimated frequency of every two to three years, slope work at an estimated frequency of every five to seven years. This method of tree maintenance assures that each tree is evaluated, the site is inspected, and the trees are maintained appropriately on a systematic per grid basis. Most pruning will be done on a grid basis.

Some trees may be pruned in blocks or by species at a separate time of the year, which may be most optimal and/or appropriate for individual tree species.

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40

4. Maintenance Standards and Specification
All work performed by Contractor must conform to the latest Mature Tree and Young Tree Pruning Guidelines of the International Society of Arboriculture (ISA), The American National Standard for Tree Pruning (ANSI A300) and specifications listed herein. Contractor must comply with Standards of CAL OSHA and the American National Standard Institute, Z133 Safety Requirements.

All pruning methods must comply with the Arboricultural Industry standards and must meet but not be limited to following the requirements:
 Contractor must ensure that no hooks, gaffs or spurs will be used by anyone employed for such trimming.
 Topping, heading back or lion-tailing is not an acceptable method of pruning within the City, and is strictly prohibited.
 Final pruning cuts must be made outside the branch bark ridge.  Cuts must be made in a manner to promote fast callous growth.  Prune to maintain a balanced appearance when viewed from the opposite site of the street, immediately opposite the tree, unless authorized by the Director of Public Works or authorized designee to do otherwise.
 When removing a live tree branch, pruning cuts should be made in branch tissue just outside the branch bark ridge and collar, which are trunk tissue. If no collar is visible, the angle of the cut should approximate the angle formed by the branch bark ridge and the trunk.
 When removing a dead tree branch, the final cut should be made outside the collar of live callus tissue. If the collar has grown out along the branch stub, only the dead stub should be removed. The live collar should remain intact and uninjured.  When removing limbs that are too large to hold securely in one hand during the cutting operation, the limb must be cut off first at a point several feet beyond the intended final cut.
 The final cut must be made in a manner to prevent unnecessary tearing back of the bark and wood. Cuts that result in the tearing of tissue on limbs below cuts must be corrected.  All pruning tools, saws and equipment must be kept sharp and in good condition to result in final cuts with an un-abrasive wood surface and secure bark remaining intact.  When trimming limbs or fronds infected with either fungus, disease or fire blight, all pruning tools must be cleaned after each cut with bleach or approved disinfectant.  Any vine plant growing on the trees must be removed to ground level. Vine tendrils must be removed without injury to trees.
 Any extraneous metal, wire, rubber, nails or other material interfering with tree growth must be removed when possible.

Contractor must exercise extreme caution as necessary when working adjacent to aerial and subterranean utilities. In the event that aerial utility wires present a hazard to the Contractor's personnel or others near the work site, work is to immediately cease, and the appropriate utility company notified. In the event that work causes excavation, the Contractor is responsible for appropriate notification of Dig Alert.

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40
Contractor must staff each project work site with an English-speaking Supervisor who holds a current ISA Certified Arborist Credential. All Supervisors must possess adequate technical background to ensure that all work is accomplished in compliance with these Special Conditions.

All Contractor personnel engaged in the actual tree pruning must hold, at minimum, a current ISA Certified Tree Worker credential and be a certified line clearance trimmer. All other personnel (e.g. ground workers, certified line clearance trimmers, traffic control staff) must have sufficient training so as to be capable of performing their functions in a safe and proficient manner.

Contractor must have certified line clearance trimmers available to trim drop lines and within the area of high voltage lines.

Traffic Control must conform to all city traffic control requirements and in accordance with the California Manual on Uniform Traffic Control Devices (MUTCD). Contractor must employ staff trained and certified as traffic control design specialist. Contractor will be responsible for supplying and using all safety equipment necessary to close and/or delineate traffic lanes as necessary to accomplish maintenance activities as outlined in the contract.

Contractor must maintain good public relations at all times. The work must be conducted in a manner which will cause the least possible interference and annoyance to the public. Work must be performed by competent employees and supervised by an experienced English-speaking supervisor in the tree maintenance operations. The contractor is responsible for advance notifications to the residents or business owners at each work location of the intended tree operations. The contractor is also responsible for seeing that private property and vehicles at the work location are not endangered or damaged during the course of work.

The selected Contractor will enter into a maintenance agreement for Professional Tree Maintenance Services based on the following criteria for the tree maintenance and City of Camarillo specifications.

5. Tree and Site Evaluation for Hazard
Any hazardous conditions must be reported to the City immediately. Before commencement of tree work Contractor must evaluate the tree and site for any hazardous conditions. This includes observance of any structural weakness, decayed trunks or branches, or split crotches or limbs. This also includes uplifted or sunken sidewalks, and uneven tree grates or tree wells below the grade. Any hazardous conditions must be reported to the Director of Public Works or authorized representative designee immediately and noted on the invoice with relevant location information.

6. Tree Evaluation
Contractor must evaluate each trees species and apply the appropriate trimming method for each individual tree.

Pre-Inspection
 Prior to the commencement of work in the vicinity of any tree, Contractor must identify the location of utilities, irrigation components and/or any private property elements that could be compromised by any work activity. If identified, Contractor must take appropriate action to protect same.
 If during the course of pre-inspection, Contractor identifies damage to private property or

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40
City property that exists before the onset of the work, Contractor must digitally photo- document and report such damage to the Director of Public Works or authorized designee prior to commencing work in the area. Digital photo-documentation should be time and date embedded. Any claim of damage that cannot be refuted by photo-documentation and log of a report to the Director of Public Works or authorized designee must be considered the responsibility of the Contractor.

Wildlife Protection
 Prior to the commencement of any work in the vicinity of any tree, each tree must be visually surveyed, from all sides, for the sole purpose of detecting the presence of nests or wildlife of any type.
 Contractor must cease work in a tree if a nest is found and is determined to be active, unless given permission by the Director of Public Works or authorized designee.  At no time must any nest or wildlife be moved from its location.  After nesting season and/or when the nest is vacant, the contractor must return to the site and trim the tree and remove the nest.
 In the event that wildlife is accidentally displaced and needs assistance, Contractor must notify the Director of Public Works or authorized designee.

7. Grid Tree and Service Request Pruning
Maintenance pruning of trees is based on tree species, growth characteristics, tree form, tree condition and tree structure. Tree evaluation before pruning determines what pruning must be performed to achieve or enhance a tree's structural integrity, appearance, or desired size. City trees are pruned for safety, tree health, for clearance to reduce size and to restore after damage to a tree has occurred. Grid and Service Tree Pruning will include Pruning to Raise, Pruning to Reduce, Pruning to restore, and Young Tree Maintenance. The specific techniques employed must be consistent with industry practices for the size and species of the tree being trimmed. All dead, broken, damaged, loose, diseased or insect infested limbs, branches and stubs must be removed. Small limbs, including suckers and waterspouts, must be cut close to the trunk or branch from which they arise. Branches that are developing in a manner as to become larger than the limbs they originate from must be removed. When encountering limbs that are weighted with more foliage than the limb is likely to support, selectively prune branches toward the end of the limb in order to reduce end weight and thus decrease the likelihood of limb failure. All cuts must be made just outside the branch collar to the parent stem so that the wound closure can readily start under normal conditions. Final pruning cuts must be made in such a manner so as to favor the earliest possible covering of the wound by natural callus growth. Excessively deep flush cuts, which produce large wounds or weaken the tree at the cut, must not be made. The branch collar should not be removed. All limbs 2" or greater must be undercut to prevent splitting. The remaining limbs and branches must not be split or broken at the cut. All crossed or rubbing limbs must be removed unless approved by the Director of Public Works or authorized designee. The Director of Public Works or authorized designee may request Service Request Tree Pruning (as identified in the Bid Schedule) for periodical requests to provide Tree Pruning to trees that are located outside the scheduled grid.

Contractor must consult the Director of Public Works or authorized designee before making any cuts that could result in permanent disfigurement of the structure of any tree. If Contractor is, at any time, unclear on what course of action to follow in the field, Contractor must consult with the Director of Public Works or authorized designee.

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40
Trimming and Shaping of Conifers -Typically, up to 30% maximum of the live foliage of conifers may be removed unless directed otherwise by the Director of Public Works or authorized designee. Contractor must avoid damaging the central leader. In some cases, the Director of Public Works or authorized designee may direct the Contractor to remove the central leader to limit the height of a tree. At the time of the pruning, the Director of Public Works or authorized designee must determine which trees must have the new growth pinched back in an effort to control canopy size. To control the growth of large, mature conifer trees, Contractor must prune the new growth of lateral limbs. Pruning conifers must typically include the removal of crossed limbs, dead wood and unwanted branches from the interior of the canopy.

Trimming and Shaping of Broadleaf Trees - Contractor must follow the shape indicated by the natural growth habits of each tree species. Cut to laterals to preserve the natural form of the tree, leaving the head open enough for the branching system to show and permitting the dead material to be easily cleaned out and light to show through the head. Tree foliage must be reduced by between 25-30% maximum or as directed by city staff.

8. Pruning to Raise
Trees must have the selective branches removed to provide clearance which must involve trees being trimmed to provide a minimum clearance of 17 feet over the roadway and nine feet over walkways. Trees that are encroaching onto city roadways as determined by the curb face up to 17 and/or sidewalks as determined by the edge of sidewalk up to nine feet must be reported to the Public Works Director or authorized designee.

9. Pruning to Reduce
Street trees prescribed to be reduced in size must have end weight reduced by removal of branches and stems to decrease the height and/or spread of a tree. This type of pruning is done to minimize the risk of failure, to reduce height or spread for utility clearance, to clear from buildings or other structures, or to improve tree appearance. Reduction cuts must be done using "drop crotch”, crown reduction methods and no heading cuts. Trees must also be trimmed a minimum 10 feet from structures, signal lights, streetlights, city signs (including street name signs) and a minimum 10 feet from chimneys to remove any hindrance with buildings as per California Building and Safety Code(s) (BSC V6.16.3.4) (BSC V6. 16.3.5) ©

10. Pruning to Restore
Street trees that have been damaged and are prescribed to be restored must have selectively removed branches, sprouts and stubs. This pruning is mostly done to trees that suffered failure, topped, severely headed, or lion tailed.

11. Small and Young Tree Care/Maintenance
Young trees must be pruned to establish the tree’s future and permanent structure, which is consistent with industry guidelines and standards specific to Young Tree Maintenance or Training as recognized in the ISA Best Management Practices. Such work will include the adjusting, removing or replacement of stakes, straps, ties or guy lines as needed to provide adequate support for the tree, the removal or reinstallation of trunk guards as needed, and the removal or re-establishment of tree watering basins as needed. Temporary branching along the young trees’ lower trunk must be retained to promote good trunk taper and structural development. All trees six inches in diameter or less must be pruned with hand tools only.

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40

12. Palm Tree Pruning
Unless otherwise approved by the Director of Public Works or authorized designee, standard palm trimming will include the removal of all dead and declining fronds and seed pods so that the remaining healthy fronds exist at horizontal plane at the head of the palm tree. Live trunk tissue should never be cut while pruning palm fronds. As necessary the City designee may require, on specific palm species to minimize the risk of disease transmission to prune only green fronds with disinfectant in 10% bleach solution or approved disinfectant after each tree pruning. Care must be taken in the handling of fruit and flowers as they are likely to release liquids that react with and can cause staining to hardscape elements. The Contractor must be responsible for removing palm fruit related stains from private property hardscape.

13. Tree and Stump Removal
The contractor will be responsible for marking and contacting Dig Alert to request a ticket and verify that all appropriate utilities and agencies have been notified of the pending excavations.

Trees must be removed in a manner consistent with industry practices with the primary emphasis on the safety of the public and the protection of adjacent property.

Cranes and other rigging equipment must be properly certified, with evidence of such available for inspection prior to use of said equipment. Crane operators must be certified by the National Commission for the Certification of Crane Operators (NCCCO) and must be prepared to display current certification prior to operating a crane in the City. The use of cranes and certified crane operators must not result in additional charges to the City.

While loading and handling debris, the Contractor must maintain control at all times so as not to result in damage to the public rights of way or private property. In addition, the Contractor must not drop logs or trunks so as to create undue noise or impact shock disturbances or damages to public and/or private property. Any damage that occurs as a result of tree and/or stump removal will be the responsibility of the Contractor to repair to the satisfaction of the City.

Stumps must be ground to a minimum of 24 inches below the level of the adjacent ground. Holes must be filled with resulting mulch mounded to allow for settling. For larger tree removals, the Contractor must grind an additional 12 inches around the circumference of the removed trunk, and import soil as needed to till into backfill in order to attain even grade with the adjacent ground. Stump removal process must also include removal of all surface roots (tracing) connected to the stump. All wood, debris and excess mulch must be removed, and the surrounding area must be raked and/ or swept clean.

NOTE: If stump grinding does not follow within the same workday as removal, safety barricades, delineators and/or caution tape must be used to secure the stump/area from the public until the stump grinding project is complete.

The Contractor will be responsible for marking and contacting Dig Alert and for the locating of underground utilities prior to all excavating and stumping operations. The Contractor is also responsible for identifying and protecting in place all public and private property landscape irrigation prior to the removal of a tree and its roots. The Contractor must be responsible for the repair of any public or private property irrigation system components that are damaged during a tree removal or stump grinding. Repairs should be made using components equal to or better than those that were damaged.

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40

14. Tree Planting
Planting trees includes the tree, staking, installing, and adjusting straps, ties, trunk guards, root barriers (as requested by the City), woodchip mulch, and water to maximize tree health and survival by using the City reclaimed water. Contractor must provide trees and all materials and labor necessary for a complete and proper installation. Newly planted trees shall receive small tree care and required watering for a time period of no less than one year from the installation date. New trees are to be installed per City of Camarillo specifications, detail #3 Tree Staking Double Stake.

The Contractor must identify the location of all utilities (including water service lines and sewer laterals) and public and private property landscape irrigation components prior to the planting of any tree. The Contractor must assume full responsibility for any damage that occurs during the planting of any tree.

Trees must be provided by the Contractor. Contractor must supply quality nursery stock, which is fully rooted and representative of recognized standards for the size and quality of the material being planted.

Brown Trunk Height (BTH) for palm trees must be measured from the top of the root ball to the lowest green frond attached to the trunk at an angle of 90 degrees.

Planting stock must be well watered prior to shipping and covered for the duration of transport.

Trees that are delivered uncovered, with a dry or fractured root ball or with broken scaffold limbs will be rejected. Root bound material will be rejected. Palms that are delivered uncovered, with a dry root ball or with soil less root ball will be rejected. Trees that are stressed, weak, declining, or damaged will be rejected.

In excavating planting pits, the Contractor must not excavate deeper than the depth of the root ball of the tree being installed. The bottom of the planting pit must be undisturbed so that the planted tree will not settle below top of root ball grade standards. As the width of the parkway allows, the Contractor must excavate the planting pit to be two times the width of the root ball of the nursery stock being planted.

The Contractor must not install trees with the box bottoms left on. All container debris (e.g. strapping, box sides and fragments, nails) must be removed from the planting pit prior to backfilling.

The Contractor must install the tree or palm so that the top of the root ball is two inches above the surrounding finish grade for tree sizes from 15 gallon to 36 inch box and three inches to six inches for tree sizes from 48 inches to 72 inches box. The Contactor must not resort to cutting or trimming the root ball as a means of meeting grade standards.

The Contractor must backfill tree plantings with an equal mix of excavated soil and amendment.

Fertilizer tablets or “tea bags” must be included per City specifications, the recommendations of the manufacturer or at the direction of the Public Works Director or authorized designee. The top-soil portion of the backfill mix must contain no more than 10 percent well decomposed organic fines. The Contractor must backfill palm plantings with 100 percent washed mortar

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40
(plaster) sand. On planting sites where a large tree was previously removed, the contractor may need to provide additional clean soil to add to backfill in lieu of mulch grindings remaining from stump removal.

While backfilling, the Contractor must cease backfilling when the planting pit is one half (1/2) full and apply water to remove air pockets from the backfill. Once the water has drained, the Contractor must resume backfilling the planting pit. A watering basin must be constructed in a uniform circle and must extend from the center of the tree trunk to six inches beyond the edge of the root ball. The top of the watering basin must be graded and maintained uniformly with the upper edge of the basin maintained at a grade of four inches above the root flare of the tree. The Contractor must not use hoses, equipment or water from private properties while installing or watering street trees.

The contractor is responsible (small tree care) for the stability of newly planted trees. The nursery stake must be removed from the trunk of the tree (as applicable) and the tree must be double staked using two, two-inch lodge pole stakes of a length sufficient to be installed beyond the depth 12” below the bottom of the planting stock root ball and to extend to the lowest branches of the installed tree's crown. The stakes must be installed at an equal distance from the trunk of the tree and must be installed perpendicular to the street or sidewalk and must be installed so that one stake is orientated to be 180 degrees opposite the other. The root ball must not be damaged by the installation of stakes. The stake must not be in contact with any aerial part of the tree. The trunk of the tree must be attached to the stakes using City approved tree ties installed as per City of Camarillo specifications, Detail #3, Tree Staking Double Stake.

All tree planting will be subject to inspection by the Public Works Director or authorized designee.

Upon completion of the planting of the tree, the Contractor must apply mulch to any barren areas outside of 18” inches of the trunk.

15. Tree Root Pruning
Root pruning work will be specified on work orders to the Contractor with a specific street address and location as well as identifying the root pruning along the sidewalk or curb or both.

Roots must be pruned immediately adjacent to the edge of the sidewalk or curb or other improvement. Root pruning cuts must be four inches wide, 16 inches deep as measured from the top of sidewalk, curb or adjacent improvement and extended eight feet in each direction from the centerline of the tree (16' total length). On occasion, per City staff direction a modified root pruning depth may be applied so as not to compromise the tree stability. Modifying the root pruning depth will not result in any additional cost to the City.

Root pruning equipment must be specifically designed for this purpose with cutting teeth sharpened adequately to sever roots in a clean manner and equipped with padded tracks or rubber tires to prevent scraping or marking of sidewalks.

All cuts must be backfilled immediately upon completion of root pruning at each location. Backfill material must consist of dirt and/or mulch from root pruning and must be free from rocks. All debris generated by these operations must be immediately removed from the site and properly disposed of outside the right-of-way.

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40
The Contractor must repair or replace all utility service connections or sprinkler systems within the right-of-way that are damaged or removed as a result of the root pruning operation. If the damage is to a utility the contractor is responsible for notifying that utility company. Repairs must be implemented immediately and completed by the end of the same working day. Repairs and replacements must be at least equal quality and configuration to existing improvements and must match them in finish and dimension.

The Contractor must be responsible for marking and contacting Dig Alert for locating underground utilities prior to beginning the pruning operation.

16. Tree Watering
If available, the contractor may water City of Camarillo trees by using reclaimed water as determined by the Director of Public Works or authorized designee at the current unit cost at the time of usage. The contractor will be responsible for obtaining a reclaimed water meter from the City of Camarillo’s water division and have that meter read monthly.

While performing tree watering, the Contractor must maintain the tree watering basin to include the removal of weeds and debris and the maintenance of the watering basin to size and grade standards defined herein.

Trees must be watered in such a manner that does not result in erosion of the tree watering basin, splashing of parked vehicles or damage to any of the tree's surroundings. Haphazard riggings and/or watering out of the window from the cab with watering equipment will not be tolerated.

The Contractor must maintain a daily log of trees watered. The log must list the tree watered by site and the amount of water (gallons) used. A printed copy of the log, which must be maintained in digital format, must accompany invoicing for tree watering services by the Contractor.

17. Clean Up
Contractor must clean all job sites when work is completed, including the raking of leaves, twigs, hanging limbs or branches, etc. from the lawns, parkways, lodged in existing trees and the sweeping of streets. Remaining debris discovered after contractor has left the site will be the contractor responsibility to return to the site and clean up the debris at no additional cost to the City. Brush and debris must be removed daily, sidewalks swept, lawns and parkways raked out and gutters cleaned.

Each day's scheduled work must be completed and cleaned up and under no circumstances any brush, leaves, debris or equipment be left on the street overnight. Contractor's equipment may be stored overnight; with advance approval, in the City yards; however, the City will not be responsible for security of Contractor's equipment.

The Director of Public Works, or his authorized designee, must be the sole judge as to the adequacy of the clean-up.

18. Crew Rental
The Contractor must be able to provide to the City crew rental for tree work which will be applied when tree pruning is necessary in our slope areas and/or for work which lies beyond the scope of

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40
this contract e.g. holiday lighting securing and/or light bulb change outs or cutting back large hedges. The crew and equipment can be modified to complete any type of tree work as specified by the Director of Public Works or authorized designee. The Contractor will be given specific locations and the work to be done at each location in advance.

Work performed under the crew rental must include all labor, tools, equipment, vehicles, traffic control, aerial truck and chipper, disposal fees, and materials necessary for doing the work.

19. Emergency Crew Rental
The Contractor must be required to provide 24-hour, 365 day a year emergency / on call response for hanging limbs, storm and wind damaged or downed trees. This may be at night or during storm conditions. The Contractor will be given specific locations and the work to be done at each location via telephone call from the Director of Public Works or authorized designee. The Contractor must be required to start the work indicated within 60 minutes of the initial telephone call and report back to the Director of Public Works or authorized designee upon completion of the work specified. Under these circumstances only may the contractor be allowed to leave debris in city right of way as deemed necessary by the Director of Public Works or authorized designee in order to clear the roads and/or respond to another emergency location as required.

The Contractor is required to provide 24-hour emergency phone and names of a minimum of two contact individuals within one week of award of contract. Should the phone number or contact person change during the course of the contract those changes must be provided to the City. In the event the Contractor cannot be contacted or fails to respond, the city may terminate the contract for not fulfilling the terms of this contract.

The Contractor must be required to provide all traffic controls required during emergency operations. Should the work involve any high voltage lines the Contractor must be required to notify the responsible utility company.

Work performed under the emergency provision must include all labor, tools, equipment, aerial truck and chipper, disposal fees, and materials necessary for doing the emergency work.

20. Tree Inventory Management, Maintenance & Technical Support Awarded contractor must have the ability to integrate with the City’s new inventory system, NEXGEN, within 90 days of the City’s implementation of the system, which is expected to occur in April 2027. Upon contract award, the Contractor must provide a complete updated Global Positioning System (GPS) inventory of the City of Camarillo’s tree inventory at no additional cost to the city and submit the completed inventory to the city within three months of the contract award. Global Positioning System (GPS) internet-based inventory must be capable of providing access to mapping features that will show tree locations of every tree within City of Camarillo limits that includes street views (e.g. Bing or Google) to minimum accuracy of one sub-meter.

Online maintenance is defined as Internet access to an Urban Forestry Management tool for GPS tree inventories that includes work order tracking, ability to send work requests including but not limited to tree conditions, pruning, planting, and removal, access to reports for tree inventory, value of the urban forest, recycling reports, live job balance, contractor equipment GPS location monitoring. The tree locations must be collected by visiting each tree site and plot the position.

The Contractor will operate and update the computerized tree inventory system preferably daily but under no circumstances less than weekly. The GPS tree inventory must be created with a new

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40
database using the city’s standardized addressing system for all city owned property. The contractor must create an ESRI ArcGIS compatible “shapefile”. The data must be compatible with the latest version of ArcView. The system will be capable of, but not limited to, uploading latitude/longitude, district or grid, address, location, parkway, median, slope, city facility, maintenance responsibility, species, DBH, height, condition, tree ID, sidewalk damage, historic data and notes that must be able to be printed on work list, ability to add photos to each site so that work crews can see site relevant information, on site prior to trimming trees at any given site.

The system must be accessible by City staff 24 hours a day via the internet. The Contractor will update the inventory when tree maintenance is completed and make all necessary corrections according to the field conditions. Contractor will bring to the attention of the Director of Public Works or authorized representative any trees identified on their scheduled work list or inventory that are questionable as to the accuracy of the tree being City maintained and/or City-owned tree.

The Director of Public Works or authorized designee will determine the status of the tree(s) in question and inform Contractor if the tree(s) are to be included in any work activities to be performed by the Contractor or removed from the inventory. Contractor will provide, at no cost to the city, access to the computer-based inventory system so that the city’s in-house staff work efforts can be uploaded to the system to keep the inventory and work history as current and accurate and possible. Mobile Access – Contractor must be able to provide a mobile application for field use. All dates must reflect live data as it exists in the tree inventory. The contractor will provide, at no cost to the city, all the necessary technical support that allows the City to accomplish that goal. The Contractor will provide routine maintenance, archive, backup, restore, and disaster recovery procedures as may be requested by the City. The Contractor will provide complete support rapidly with experienced staff available to the City during the hours of 7:00 A.M. to 5:00 P.M. Monday through Friday. The Contractor must be readily available by telephone, e-mail or may respond to the City’s location within a timely manner. The system must have the capability of printing condensed or detailed listings of tree groups (e.g., species, DBH), site information, work histories, summary reports including green waste tracking, real time crew location identification feature and grid work lists (to provide field personnel) that include, but is not limited to, special notes e.g. “homeowner maintain do not trim.”

The Contractor must operate, update and maintain the computerized tree inventory system to reflect changes in baseline data (e.g. species, height, DBH) and to record the date, cost and crew identity for any pruning, removal, planting or emergency response work that occurs at any tree site at which tree work is performed. The system must be upgraded to reflect the removal and replacement of trees, as well as the addition of trees to the inventory. The system must be capable of maintaining and displaying all past and future work histories for any and all tree sites in the inventory, both individually and collectively by query, and inclusive of both contractor work and work completed by City forces.

All aspects of the tree inventory system including, but not limited to, data entry, system maintenance, system hardware and/or software upgrades and server security and stability must be the responsibility of the Contractor and must be provided at no cost to the City. The system must not be proprietary in the nature of its function and must operate and interface with common computer software and web-based applications, including the ability to export data into common spreadsheet applications. Failure to meet and maintain the requirements for the computerized tree inventory system will be grounds for termination of the contract.

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40
Track new tree installations and update GPS Inventory as necessary, no less than monthly.

Tree site/task specific hardcopy backup data for any work that has occurred during the billing cycle must accompany the invoicing for that period and must be accessible for review on the internet based computerized tree inventory system prior to the submittal of invoicing for that work.

Invoicing for work that does not meet the requirements defined herein will not be processed for payment until such time as the requirements have been satisfied.

Awarded contractor must track all tree maintenance work done between July 1, 2026, and the new inventory establishment date, under no circumstances later than September 1, 2026.

Contractor must update new inventory with work done during that time period, within two weeks of the inventory establishment date.

21. Inspections
The Director of Public Works or authorized designee shall, at all times, have access to the work being performed and must be furnished with every reasonable facility for ascertaining full knowledge respecting the progress, workmanship, and character of materials and equipment’s used and employed in said work. The inspection of the work must not relieve the Contractor of any of his obligation to fulfill the contract and/or complete the project described. Defective work must be made good notwithstanding the fact that such defective work may have been previously overlooked by the Director of Public Works or authorized designee and accepted for payment.

In addition, in all cases the Director of Public Works or authorized designee must have complete and sole discretion in determining conformance and acceptability of trees trimmed by the Contractor. Trimmed trees rejected by the Director of Public Works or authorized designee must be excluded from payment.

22. Deficiencies – Liquidated Damages
Failure by the Contractor to perform the services described herein to this Contract, will be considered a deficiency. It is agreed that said deficiencies will result in damage to the City.

Contractor shall be responsible for all costs associated with said damage including any additional costs incurred by the City in the inspection, administration and performance of the work not performed or performed improperly by the Contractor, in addition to the liquidated damages amount as follows:

Liquidated damages shall be assessed in the amount of One Hundred Fifty dollars ($150.00) for each incident at each separate location for each day that the deficiency remains uncorrected.

23. Reports and Brochures
Contractor must provide project reports as requested by the Director of Public Works or authorized designee.

24. Billing
Billing is to be done bi-weekly or monthly. Invoices must include summary of the completed work and backup documentation that includes but is not limited to district or grid, site address, location, tree ID, tree species, DBH, Botanical and Common name, trim date and any other data that may be requested by the Director of Public Works.

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40

25. Service Scheduling and Parking Notifications
Contractor must issue schedule showing dates, times, and type(s) of maintenance to be performed at each treatment area. City reserves the right to amend Contractor's issued schedule if said schedule adversely impacts City's day-to-day operations.

Contractor must provide and post City approved "No Parking" signs 72 hours in advance of the work. No nailing or stapling to city trees will be permitted at any time.

26. Public Relations
Contractor must endeavor to maintain good public relations at all times. The work must be conducted in a manner which will cause the least possible interference and annoyance to the public. Work must be performed by competent employees and supervised by an experienced supervisor in tree trimming operations. The Contractor must be responsible to see that private property and vehicles at work locations are not endangered or damaged during the course of work.

27. Use of Reclaimed Water
The City of Camarillo strongly encourages the contractor who is awarded this contract to use the City of Camarillo reclaimed water to use for tree watering and small tree care. The reclaimed water source is located within the city limits. The contractor will be required to obtain a City of Camarillo water division water meter and have it read monthly. It will be the Contractor's responsibility to transport this water to the job site and take all recommended precautions in its transportation and use. The following County of Los Angeles, Department of Health Services Safety Guidelines and Precautions regarding the transportation and use of reclaimed water must be followed:
a) The sale and use of reclaimed wastewater must meet the standards required by Section 60313(b), Title 22, California Code of Regulations (disinfected tertiary treated wastewater).
b) Reclaimed water must be distributed by tank truck for residential and commercial use. c) All tank trucks used to haul reclaimed water must be clearly identified RECLAIMED WATER - DO NOT DRINK. Tank trucks must be thoroughly cleaned of contaminants prior to use, must be fitted with water-tight valves and fittings, must not leak, and cannot be connected to potable water supply systems. Supplementing reclaimed water with potable water must be through an approved air gap separation.
d) Watering must be done directly from reclaimed water trucks e) Reclaimed water use must be accomplished at a time, and in a manner that minimizes ponding and the possibility of public contact. Irrigation must be done during periods when the grounds will have maximum opportunity to dry before use by the public. f) The use of reclaimed water must not create a nuisance. g) Truck operators must log all deliveries of reclaimed water.

28. Recycling of Green Waste
No less than 85% of pruned tree branches, tree trimming debris, wood and other green waste generated as a result of Contractor's operations under this contract must be recycled, reused or transformed by the Contractor. This 85% is not permitted to be disposed of at landfills and it may not be used as landfill daily cover. Weight slips may be required as proof of final disposal and may be submitted by the Contractor with each invoice for payment. All brush generated from tree

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40
maintenance operations must be recycled where practical.

Recycling, reuse and transformation may include but not be limited to firewood that is too large to be chipped, ground and shredded for use as mulch. If wood is to be kept for firewood by Contractor, Contractor must provide to the City proof of such an operation with each demand for payment.

29. Pest Control
All major pest problems must be reported by the Contractor to the Director of Public Works or authorized designee.

30. Uniforms
The Contractor must provide a standard uniform for its personnel consisting of a high visibility work shirt with or without a collar, complementing pants, a belt and boots appropriate for the work. All shirts, jackets, or safety vests must be clearly marked with company identification and the name of the employee wearing the uniform. Contractor personnel must appear neat and well- groomed. No portion of the uniform may be removed while working. Contractor personnel must wear appropriate reflective safety vests when operating machinery and/or while working within 500 feet of moving traffic or such other distance required by applicable laws including requirements that may be listed in the MUTCD.

31. Equipment
All vehicles, tools and equipment used in conjunction with the work must be maintained in neat, clean, and orderly manner and must be in good working order. All equipment used and all maintenance practices employed must be subject to the inspection of the Director of Public Works or authorized designee and must meet safety and functional requirements. All equipment must be maintained in a good state of repair. All safety guards must be in place. Equipment must not leak oil or fluids. Equipment drive belts and hoses must be in good repair and show no signs of fraying. Equipment must not pose a potential danger to the operator, co-workers, passing motorists or pedestrians. The Director of Public Works or authorized representative may reject any vehicle or piece of equipment and order it removed from the job site.

Contractor must maintain a sufficient inventory of safety supplies, personnel protective equipment and equipment, including all traffic control equipment e.g. arrow and/or message boards, delineators, cones, flags and signage so as to complete work as specified. All equipment must be approved by the City prior to the commencement of services. Contractor must notify the Director of Public Works or authorized designee of any change in the equipment inventory during the performance of this contract.

32. Equipment Storage on City Property
Storage of equipment, supplies and materials on City property shall only be allowed with prior approval from the City. In the event the City consents to allow Contractor to use designated City property for storage, Contractor agrees to assume full responsibility for loss, theft, damage to its equipment, supplies and any injury that may arise to any person. Contractor also assumes full responsibility for any and all damage to City property as a result of any Contractor owned property stored on City property, whether storage is temporary or permanent.

33. Working Days and Hours

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40
The work schedule is to be planned in conjunction with and approved by the Director of Public Works or authorized designee. Changes in the schedule, for the convenience of the Contractor, will require approval by the City's Director of Public Works or authorized designee.

Note: Special scheduling may be necessary around some business locations, so as not to interfere with their operations.

The City reserves the right to change schedule or stop work in any particular area due to any unforeseen circumstances.

The following are City observed holidays:

New Year’s Day
Martin Luther King, Jr. Day
Presidents’ Day
Memorial Day
Independence Day
Labor Day
Veterans day
Thanksgiving (Thursday and Friday)
Christmas Eve
Christmas Day

No work will take place during City observed holidays unless authorized by the Director of Public Works or authorized designee.

Normal working hours must be 8:30 a.m. to 3:30 p.m. on major streets and 7:00 a.m. to 4:00 p.m. on residential streets with respect to any chipping, cutting, or other operations generating harsh or unusual noise. The days of operations must be Monday through Friday.

34. General Grounds Policing
The Contractor must provide general grounds policing and inspection as follows:
a) Provide safety and facility inspection and immediately report any deficiencies to Director of Public Works or authorized designee as soon as possible but under no circumstances any longer than two weeks after the deficiency is discovered. Contractor must be responsible to report below standard conditions of all structures and fixtures, including but not limited to:

 Sidewalks
 Benches
 Walls, fences and gates
 Doors and windows
 Trash dumpsters or receptacles
 Signage
 Graffiti and surfaces it is on i.e., concrete, brick, metal, etc.  Light standards and fixtures
 Fencing

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40

35. Performance During Inclement Weather
During the periods when inclement weather hinders normal operations, the Contractor must adjust his work force in order to accomplish those activities that are not affected by weather. a) Failure to adjust the workforce to show good progress on the work must result in deduction of payments to reflect only the work actually accomplished. b) The Contractor must immediately notify the Director of Public Works or authorized designee when the work force has been removed from the job site due to inclement weather, or other reasons.
c) The Contractor must remove all branches and debris resulting from inclement weather.

36. Repairing Damaged Work
The Contractor will report without delay any damage to City equipment, public or private property and will be held responsible for the replacement or repair of any such damage caused by their actions. Tree pruning and other tree maintenance work must not be done at a time when they might damage vehicles or property or at times when activities in the project area might be inconvenient or disrupted.

Needed repairs from damage by other than the Contractor's operation must be promptly reported to the Director of Public Works or authorized designee.

The Contractor must be responsible for the replacement of all plant materials, including shrubs, ground cover, mulch pebble bark and similar materials damaged as a result of any maintenance performed by same. The full cost of such replacement, including the cost of labor, must be borne by the Contractor.

The Contractor must be responsible for the replacement or repair to any sidewalk, fixture or private property that is damaged by the improper use or failure of any maintenance equipment or by a negligent act of its employees. The full cost of such replacement, including the cost of labor must be borne by the Contractor.

37. Supervision of Contract
All work must meet with the approval of the City of Camarillo Public Works Department. There must be monthly meetings or as required with the Contractor and the Director of Public Works or authorized designee to determine progress and to establish areas needing attention.

Any specific problem area which does not meet the conditions of the specifications set forth herein must be called to the attention of the Contractor and if not corrected, payment to the Contractor will not be made until the condition is corrected in a satisfactory manner as set forth in the specifications.

The Contractor must be held liable for the faithful observance of any lawful instructions of the City, not in conflict with the contract, which may be delivered to said party or their representative on the worksite.

38. Contract Term, Capital Price Index, Additional Work and Contingency City anticipates that it will require professional tree maintenance services for approximately 36

Specification No. MC-2026-1

SPECIAL CONDITIONS
CC Agreement No. 2026-40
months, commencing on the Effective Date, and may be extended for up to two additional one- year periods, based upon mutual agreement of the Parties. Starting Fiscal 2027/28, the Contractor may submit a request for adjustments to compensation for cost-of living increase based on the Consumer Price Index (CPI) appropriate for Ventura County. The request for the increase must be submitted to the Director of Public Works or authorized designee by January 31st of each year that request is made. The time period to determine the CPI increase will be from January of that current year to January of the previous calendar year. Such increase will not become effective until July of the next Fiscal Year. New work of any kind can be included as part of this contract but must be considered an extra “unanticipated” task that will require a separate quote. Budget contingency amount equal to 15% of the Bid Proposal Price shall be included in the Staff Report at the time of award to fund any additional work. An Amendment to the original agreement must be executed. Director of Public Works or authorized designee must authorize approval before the work can be done.

39. Traffic Control
a) Contractor shall conform to all California Vehicle Code and CAL OSHA requirements and operating rules at all times this Contract is in effect. Contractor shall conduct all work in a manner that will ensure continuous traffic flow on all streets at all times. In situations where it is necessary to restrict traffic flow, the Contractor shall contact the City Public Works Inspector prior to start of work. Contractor shall be responsible for supplying and using all safety equipment necessary to close or delineate traffic lanes to through traffic. This is to include a high visibility arrow board.

Prior to closing lanes and/or interfering with the flow of traffic, Contractor shall seek the approval of the City Representative. Twenty-four (24) hour notification is required. City shall set days of the week and times when traffic lanes may be closed.
b) Signs used for handling traffic during the course of this project shall be in accordance with the “Work Area Traffic Control Handbook” (WATCH) and or -MUTCD published by Building News, Inc., and made a part of these detailed specifications. The method in which signs, barriers, and other miscellaneous traffic devices are used during construction shall be in accordance with the publication mentioned. All signs shall be illuminated or reflectorized when they are used during hours of darkness. All cones, pylons, barricades, or posts used in the diversion of traffic shall be provided with flashers or other satisfactory illumination if in place during hours of darkness. c) Traffic control and detours conforming to all the provisions of these specifications, unless otherwise specified and itemized in the bid schedule, shall be included in the Contract unit or lump sum prices paid for various items of work where traffic control and/or detours are required, without additional compensation.
d) Liquidated damages shall be assessed in the amount of One Hundred Fifty dollars ($150.00) for each day that the Contractor fails to conform to any California Vehicle Codes, CAL OSHA requirements or traffic control measures as described in these specifications. e) Traffic Control must include all necessary changeable message boards (CMS), arrow boards, flag- persons, signage, delineation, cones, and tapering to maintain traffic circulation through, and within the vicinity of the maintenance operations areas. All traffic control must be prepared in accordance with the Work Area Traffic Control Handbook” (WATCH) and or CA-MUTCD.

City of Camarillo-Stormwater Division 1-12-25 ver.

Specification Language for Special Provisions of Maintenance Contracts (i.e.,Landscape, Concrete & Asphalt Work, Graffiti Abatement, Street Sweeping) Municipal Stormwater Permit Requirements (Per MS4 Permit Order Nos. R4-2010-0108 & R4-2021-0105) The Los Angeles Regional Water Quality Control Board (Regional Board) has issued a Permit that governs stormwater and non-stormwater discharges resulting from areas owned and operated by the City of Camarillo. The Regional Board Permit is the Los Angeles Regional Municipal Stormwater National Pollutant Discharge Elimination System (NPDES) Permit No. CAS004004, Board Order R4-2021-0105. A copy of the Permit is available for review at
http://www.waterboards.ca.gov/losangeles/water_issues/programs/stormwater/municipal/i ndex.shtml. Contractor shall implement requirements in the City’s MS4 Permit and any adopted revisions during the term of the contract.

As of September 11, 2021, and per Board Order R4-2021-0105 the City is to implement the best management practices under the minimum control measures of the prior MS4 Permit, Board Order R4-2010-0108, until such time a Watershed Management Plan is approved and effective, at which time Contractor shall implement any adopted revisions during the term of the contract. To comply with the Permit requirements, Best Management Practices (BMPs) have been developed from the MS4 Permit Board Order R4-2010-0108 (Stormwater Permit). These BMPs apply to any party conducting municipal activities and contain pollution prevention and source control techniques to minimize the impact of those activities upon dry-weather urban runoff, stormwater runoff, and receiving water quality.

Work performed under this Specification shall conform to the Permit requirements that are in effect during term of contract and BMPs and must be performed as described within all applicable BMPs. The Contractor shall fully understand the BMPs applicable to activities that are being conducted under this Specification prior to conducting them and maintain copies of the BMPs throughout the Contract duration. The applicable BMPs are included in Appendix C of this specification.

Evaluation of activities subject to BMPs performed under this specification will be conducted to verify compliance with BMP requirements and will be required annually through Contractor self-evaluation as determined by the City. For further information on the City’s Stormwater Permit, contact the Stormwater Program Manager at 805-383- 5659.

Appendix C

Ventura County Municipal Stormwater
NPDES Permit Requirements

Appendix

Stormwater Permit Requirements……………………………………………. C

Table of Maintenance BMPs…………………………………………………… C-1

Table of Construction BMPs…………………………………………………… C-2

Integrated Pest Management Strategy/Protocol for Application of Pesticides, Fertilizers, and Herbicides………………………………………. C-3

Appendix C – Stormwater Permit Requirements (per Board Order R4-2010-0108)

1. Maintenance Activities Best Management Practices (BMPs) Contractor shall insure that the BMPs identified in Table 10 of the Stormwater Permit Order R4-2010-0108 and any adopted revisions during the term of the contract are applied as applicable (see “Maintenance BMP Table” in Appendix C-1). The BMP fact sheets referred to in the table are downloadable from Caltrans Stormwater Quality Handbooks- Maintenance Staff Guide (CTSW-RT-07-057) available at https://dot.ca.gov/- /media/dot-media/programs/construction/documents/environmental-compliance/csbmp- may-2017-final.pdf.

As outlined in the referenced BMP fact sheets, drain inlets and watercourses shall be protected from potential spills, vegetative debris and sediment. Do not stockpile materials, pruning or clippings in or near stormwater drainage systems. Do not fuel equipment near drain inlets or watercourses. See additional minimum BMPs under “Construction BMPs section below”.

2. Construction Best Management Practices (BMPs)
Contractor shall implement and comply with the appropriate construction program requirements and BMPs identified in Part 5.E. of the Ventura County Municipal Stormwater Permit Order R4-2010-0108 and any adopted revisions during the term of the contract see “Construction BMP Tables” in Appendix C-2). The Construction BMP fact sheets identified in the tables are available for download from the California Stormwater Construction BMP Handbook at https://www.casqa.org/resources/bmp-handbooks). As outlined in the referenced BMP fact sheets, the following minimum controls shall be implemented:
 Drain inlets and watercourses shall be protected from potential spills, construction materials and waste, vegetative debris and sediment.
 Sand bags or gravel bags and filter fabric shall be installed at all susceptible storm drain inlets and at manholes to prevent spills of paving, concrete, paint products or other construction materials that have potential to runoff.  Do not stockpile materials, pruning or clippings in or near storm water drainage system. Protect stockpiles with a cover or sediment barriers during rainstorms.  Liquid waste and concrete washout should be collected in a container with a secure lid and transported to the proper disposal facility.
 Solid waste shall be collected by vacuuming or sweeping and securing in an appropriate container for transport to a maintenance facility to be reused, recycled or disposed of properly.
 Do not fuel equipment near drain inlets or watercourses.  Construction activities should not be performed during rain events or prior to predicted rain events, unless required by emergency situations.

3. Sidewalk & Structure Rinsing/Trash Can Cleanouts
Contractor shall insure that no wastewater from the cleanout of trash cans, sidewalks, buildings or any other structures shall be allowed to enter the storm drain system (the storm drain system includes streets, catch basins, curbs, gutters, ditches, manmade channels or storm drains). Sidewalk or structure rinsing shall be done with only high pressure and a low volume of water with no additives and at an average usage of 0.006

gallons per square foot of surface area to be rinsed. Any waste generated from the activity must be collected and disposed of properly and legally.

4. Required Stormwater Permit Training
Contractor must provide annual training no later than June 30 of each year for all their employees on the requirements of the Stormwater Permit. Written documentation of the training must be provided by the Contractor to the City’s Stormwater Program Manager by July 15 for the prior year’s training. The training shall include the following concepts.

A. Promote a clear understanding of the potential for activities to pollute stormwater.

B. Review appropriate maintenance and construction BMPs identified above and in BMP tables so employees have a clear understanding of their importance and implementation.

C. Landscape & Pest Management Contractors: Review the adopted “Protocol for Application of Pesticides, Fertilizers, and Herbicides (referenced below and included at end of this Appendix). Review the potential for pesticide-related surface water toxicity. Review proper use, handling, and disposal of pesticides. Review the least toxic method of pest prevention and control, including Integrated Pest Management and the possibilities for reduction of pesticide use.

D. Training shall address the identification, investigation, termination, cleanup, reporting and documentation of incidents of illegal discharges.

5. Integrated Pest Management Strategy/Standardized Protocol for Routine and Non- routine application of Pesticides
Contractor shall adhere to the City of Camarillo’s Integrated Pest Management Plan (IPM) and related Ventura County Protocol for Application of Pesticides, Fertilizers, and Herbicides (Protocol) and any adopted revisions during the term of the contract. A copy of the current IPM Plan is attached as Appendix C-3. Major provisions of the Plan and related Protocol include:

A. Minimize the use of pesticides and promote the use of non-hazardous alternative pesticides that are protective of human health and the environment.

B. Ensure no application of pesticides or fertilizers are applied to an area immediately prior to, during, or immediately after a rain event, or when water is flowing off the area.

C. Ensure that no banned or unregistered pesticides are stored or applied.

D. Ensure that all staff applying pesticides are certified in the appropriate category by the California Department of Pesticide Regulation or are under the supervision of a pesticide applicator certified in the appropriate category.

E. Implement procedures to encourage the retention and planting of native vegetation to reduce water, pesticide and fertilizer needs; and
F. Store pesticides and fertilizers indoors or under cover on paved surfaces or use secondary containment. Reduce the use, storage and handling of hazardous materials to reduce the potential for spills and regularly inspect storage areas.

G. Keep specific records of pest management activities for City-maintained areas (see the IPM Plan for copy of required “Monthly Pesticide Use Report”).

Appendix C-1

Maintenance Activities BMPs (per Table 10 in Part 5.G. of Ventura County Stormwater Permit, Order R4-2010- 0108)
Maintenance Activity Specific BMPs (Table 10) Page
General BMPs B-4
Flexible Pavement B-9
Asphalt Cement Crack and Joint Grinding/ Sealing B-9
Asphalt Paving B-10
Structural Pavement Failure (Digouts) Pavement Grinding and Paving B-11 Emergency Pothole Repairs B-13
Sealing Operations B-14
Rigid Pavement B-15
Portland Cement Crack and Joint Sealing B-15
Mudjacking and Drilling B-16
Concrete Slab and Spall Repair B-17
Slope/ Drains/ Vegetation B-19
Shoulder Grading B-19
Nonlandscaped Chemical Vegetation Control B-21
Nonlandscaped Mechanical Vegetation Control/ Mowing B-23 Nonlandscaped Tree and Shrub Pruning, Brush Chipping, Tree and Shrub Removal B-24 Fence Repair B-25
Drainage Ditch and Channel Maintenance B-26
Drain and Culvert Maintenance B-28
Curb and Sidewalk Repair B-30
Litter/ Debris/ Graffiti B-32
Sweeping Operations B-32
Litter and Debris Removal B-33
Emergency Response and Cleanup Practices B-34
Graffiti Removal B-36
Landscaping B-37
Chemical Vegetation Control B-37
Manual Vegetation Control B-39
Landscaped Mechanical Vegetation Control/ Mowing B-40
Landscaped Tree and Shrub Pruning, Brush Chipping, Tree and Shrub Removal B-41 Irrigation Line Repairs B-42
Irrigation (Watering), Potable and Nonpotable B-43
Environmental B-44
Storm Drain Stenciling B-44
Roadside Slope Inspection B-45
Roadside Stabilization B-46
Storm Water Treatment Devices B-48
Traction Sand Trap Devices B-49
Public Facilities B-50
Public Facilities B-50
Bridges B-52
Welding and Grinding B-52
Sandblasting, Wet Blast with Sand Injection and Hydroblasting B-54 Painting B-56
Bridge Repairs B-57
Other Structures B-59
Pump Station Cleaning B-59
Tube and Tunnel Maintenance and Repair B-61
Tow Truck Operations B-63
Toll Booth Lane Scrubbing Operations B-64
Electrical B-65

Maintenance Activity Specific BMPs (Table 10) Page
Sawcutting for Loop Installation B-65
Traffic Guidance B-67
Thermoplastic Striping and Marking B-67
Paint Striping and Marking B-68
Raised/ Recessed Pavement Marker Application and Removal B-70 Sign Repair and Maintenance B-71
Median Barrier and Guard Rail Repair B-73
Emergency Vehicle Energy Attenuation Repair B-75
Snow and Ice Control B-76
Snow Removal B-76
Ice Control B-77
Storm Maintenance B-78
Minor Slides and Slipouts Cleanup/ Repair B-78
Management and Support B-80
Building and Grounds Maintenance B-80
Storage of Hazardous Materials (Working Stock) B-82
Material Storage Control (Hazardous Waste) B-84
Outdoor Storage of Raw Materials B-85
Vehicle and Equipment Fueling B-86
Vehicle and Equipment Cleaning B-87
Vehicle and Equipment Maintenance and Repair B-88
Aboveground and Underground Tank Leak and Spill Control B-90

Download above listed BMP fact sheets from Caltrans Guide #CTSW-RT-02-057 available at https://dot.ca.gov/-/media/dot-media/programs/construction/documents/environmental- compliance/csbmp-may-2017-final.pdf.

Appendix C-2

Construction BMPs (per Tables in Part 4.F. of Ventura County Stormwater Permit, Order R4-2010-0108)

Minimum Set of BMPs for All Construction Sites under 1 acre CASQA
Handbook
For Erosion Control
Scheduling EC-1
Preservation of Existing Vegetation EC-2
Sediment Controls
Silt Fence SE-1
Sand Bag Barrier SE-8
Stabilized Construction Site Entrance/Exit TC-1
Non-Storm Water Management
Water Conservation Practices NS-1
Dewatering Operations (Groundwater dewatering only under NPDES Permit No. CAG994004). NS-2 Waste Management
Material Delivery and Storage WM-1
Stockpile Management WM-3
Spill Prevention and Control WM-4
Solid Waste Management WM-5
Concrete Waste Management WM-8
Sanitary/ Septic Waste Management WM-9
Enhanced BMPs that are to be applied to construction located on hillsides or in areas that discharge directly to 303d listed water bodies or Environmentally Sensitive Areas (see VC Stormwater Permit for definition)
Enhanced Construction BMPs for Hillsides & 303D Listed Water Bodies CASQA
Handbook
Erosion Controls
Scheduling EC-1
Preservation of Existing Vegetation EC-2
Hydraulic Mulch EC-3
Hydroseeding EC-4
Soil Binders EC-5
Straw Mulch EC-6
Geotextiles and Mats EC-7
Wood Mulching EC-8
Slope Drains EC-11
Sediment Controls
Silt Fence SE-1
Fiber Rolls SE-5
Sediment Basin SE-2
Check Dam SE-4
Gravel Bag Berm SE-6
Street Sweeping and/or Vacuum SE-7
Sand Bag Barrier SE-8
Storm Drain Inlet Protection SE-10
Additional Controls
Wind Erosion Controls WE-1
Stabilized Construction Entrance/Exit TC-1
Stabilized Construction Roadway TC-2
Entrance/Exit Tire Wash TC-3
Advanced Treatment Systems
Non-Storm Water Management
Water Conservation Practices NS-1
Dewatering Operations (Groundwater dewatering only under NPDES Permit No. CAG994004) NS-2 Vehicle and Equipment Washing NS-8

Enhanced Construction BMPs for Hillsides & 303D Listed Water Bodies CASQA
Handbook
Vehicle and Equipment Fueling NS-9
Vehicle and Equipment Maintenance NS-10
Waste Management
Material Delivery and Storage WM-1
Stockpile Management WM-3
Spill Prevention and Control WM-4
Solid Waste Management WM-5
Concrete Waste Management WM-8
Sanitary/Septic Waste Management WM-9

The above referenced Construction BMP fact sheets are available for download from the California Stormwater Construction BMP Handbook at www.cabmphandbooks.com.

Appendix C-3 – City of Camarillo Integrated Pest Management Strategy & Ventura County Protocol for Application of Pesticides, Fertilizers, and Herbicides

4825-3386-1219 v2 B-1 CC Agreement No. 2026-40

EXHIBIT B

KEY PERSONNEL & COMPENSATION

1. Contractor’s designated representative who is authorized to act on its behalf and to make all decisions in connection with the performance of the Work under this Contract is Eytan Darrison, Vice President.

2. Total compensation under this Contract is $2,708,535.00, with CPI adjustments for Fiscal Years 2027-2028 and 2028-2029; and 15% contingency ($353,287.17) for the complete term of the Contract.

4825-3386-1219 v2 B-2 CC Agreement No. 2026-40

PROPOSAL BID SCHEDULE
(attached)

4825-3386-1219 v2 CC Agreement No. 2026-40

EXHIBIT C

INSURANCE

1. Required Insurance. Before commencing any services, Contractor must procure and maintain in full force and effect during the term of this Agreement the following types of insurance with at least the minimum coverage listed and subject to the applicable additional requirements set forth below:

Type of Insurance Limits
Commercial General Liability $2,000,000/$4,000,000 (occurrence/aggregate) Business Automobile Liability $1,000,000 combined single Workers’ Compensation Statutory Requirements

2. Insurance Rating. All insurance required to be maintained by Contractor must be issued by companies licensed by or admitted to conduct insurance business in the State of California by the California Department of Insurance and must have a rating of A- or better and Financial Size Category Class VII or better by the latest edition of A.M. Best’s Key Rating Guide, unless otherwise approved by City/District’s legal counsel.

3. Commercial General Liability Insurance. The commercial general liability insurance must meet or exceed the requirements of Insurance Services Office (ISO) form CG 00 01, and must be provided on a per occurrence basis for bodily injury, personal injury, and property damage.

The policy must include contractual liability that has not been amended. The insurance must be on an “occurrence” not a “claims made” basis. Defense costs must be paid in addition to limits. There must be no cross-liability exclusion for claims or suits by one insured against another. The insurance must include a waiver of subrogation applicable to the insurance or self-insurance, a primary and non-contributory endorsement, and an additional insured endorsement, all in favor of the City of Camarillo, its officers, employees and agents, and volunteers; blanket endorsements are acceptable. Any endorsement restricting standard ISO “insured contract” language will not be accepted..

4. Business Automobile Insurance. The business automobile insurance coverage must be at least as broad as ISO Business Auto Coverage form CA 00 01, covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with the services to be performed under this Agreement, including coverage for any owned, hired, non- owned or rented vehicles, in an amount stated above per combined single limit for each accident. Such insurance must include a waiver of subrogation applicable to the insurance or self-insurance, and a primary and non-contributory endorsement, and an additional insured endorsement, all in favor of the City of Camarillo, its officers, employees and agents, and volunteers; blanket endorsements are acceptable.

5. Workers’ Compensation. If Contractor has any employees, Contractor must maintain workers’ compensation insurance (statutory limits) and employer’s liability insurance (with limits of at least $1,000,000). Such insurance must include a waiver of subrogation endorsement in favor of the City of Camarillo, its officers, employees, agents, and volunteers; a blanket endorsement is acceptable.

6. Umbrella or Excess Liability Insurance. If an excess or umbrella liability policy is used to meet minimum limit requirements, the insurance must provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella or excess liability policy must include a “drop-down provision” requiring the policy to respond in

4825-3386-1219 v2 CC Agreement No. 2026-40
the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason. Coverage must be provided on a “pay-on- behalf” basis, with defense costs payable in addition to policy limits. There may be no cross- liability exclusion precluding coverage for claims or suits by one insured against another. The policy must “follow form” to the underlying primary policy. Coverage must be applicable to all insureds under the primary policies. The insurance must contain or be endorsed to contain a waiver of subrogation applicable to the insurance or self-insurance, and a primary and non- contributory endorsement for the benefit of City/District. The scope of coverage provided is subject to approval of City/District following receipt of the required proof of insurance.

7. Contractor’s Limitations and Endorsements. The Contractor’s insurance policies must not include any endorsements or provisions that limit coverage for the following risks: explosion, collapse, or underground hazards (XCU); products and completed operations; pollution liability; and contractual liability. These coverages must be specifically included without any exclusions, modifications, or restrictions that would limit the scope of protection otherwise afforded by the basic policies. Any endorsement or exclusion that reduces or eliminates coverage for the above-listed risks is unacceptable.

8. Deductibles and Self-Insured Retention. Any deductibles or self-insured retentions applicable to the insurance policies required under this Agreement must be declared to and approved by City/District. In no event may any required insurance policy have a deductible, self-insured retention or other similar policy provision in excess of $50,000 without prior written approval by City/District in its sole discretion. At the option of City/District, either the insurer will reduce or eliminate such deductibles or self-insured retentions with respect to the City/District’s additional insureds or Contractor will procure a bond guaranteeing payment of any losses, damages, expenses, costs or settlements up to the amount of such deductibles or self-insured retentions.

9. Certificates of Insurance and Endorsements; Notice of Termination or Changes to Policies. Prior to commencing any services under this Agreement, Contractor must file with the City/District certificates of insurance and endorsements evidencing the existence of all insurance required by this Agreement, along with such other evidence of insurance or certified copies of policies as may reasonably be required by City/District. These certificates of insurance and endorsements must be in a form approved by the City/District’s legal counsel.

Contractor must maintain current certificates and endorsements on file with City/District during the term of this Agreement reflecting the existence of all required insurance. Each of the certificates must expressly provide that no material change in the policy, or termination or cancellation of the required coverage, will be effective except upon 30 days’ prior written notice to City/District by certified mail, return receipt requested (except for nonpayment for which a 10-day notice is required). The delivery to City/District of any certificates of insurance or endorsements that do not comply with the requirements of this Agreement will not waive the City/District’s right to require compliance. In the event that Contractor’s policies are materially changed, Contractor must provide the City/District with at least 30 days’ prior written notice of the applicable changes. City/District reserves the right to require complete, certified copies of all required insurance policies at any time.

10. Failure to Maintain Required Insurance. If Contractor, for any reason, fails to have in place at all times during the term of this Agreement all of the required insurance coverage, the City/District may, but is not obligated to, obtain such coverage at Contractor’s expense and deduct the cost from the sums due Contractor. Alternatively, City/District may terminate the Agreement.

4825-3386-1219 v2 CC Agreement No. 2026-40

11. Effect of Coverage. The existence of the required insurance coverage under this Agreement will not be deemed to satisfy or limit Contractor’s indemnity obligations under this Agreement.

Contractor acknowledges that the insurance coverage and policy limits set forth in this Agreement constitute the minimum coverage and policy limits required. Should any coverage carried by the Contractor or any subcontractor of any tier have limits of liability that exceed the limits or have broader coverage than required in this Agreement, those higher limits and that broader coverage are deemed to apply for the benefit of any person or organization included as an additional insured and those limits and broader coverage will become the required minimum limits and insurance coverage in all sections of this Agreement. Any insurance proceeds available to City/District in excess of the limits and coverages required by this Agreement, and which is applicable to a given loss, must be made available to City/District to compensate it for such losses.

12. Required Insurance for Subcontractors. Contractor agrees to ensure that any subcontractors providing services under this Agreement provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to review and monitor all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement.

13. Right to Revise Insurance Specifications. City/District reserves the right to change the amounts and types of insurance required by giving Contractor at least 90 days advance written notice of such change. If such change results in substantial additional cost to Contractor, the parties may renegotiate Contractor’s compensation.

14. Timely Notice of Claims. Contractor must give City/District prompt notice of claims made of lawsuits initiated that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability insurance policies.

4825-3386-1219 v2 CC Agreement No. 2026-40

VERIFICATION OF CALIFORNIA
CONTRACTOR’S LICENSE

I certify, under penalty of perjury, that I have a valid California Contractor’s license issued pursuant to Business and Professions Code section 7000 and following, and was so licensed at the time that the bid was awarded:

California Contractor’s License:

662720 C-27, C-61/D49 01/31/2027 License Number Class Expiration Date

SGD ENTERPRISES dba

FOUR SEASONS LANDSCAPING

CONTRACTOR (PRINT OR TYPE)

Date Signature

(Public Contract Code § 6100)
04 / 17 / 2026

4825-3386-1219 v2 CC Agreement No. 2026-40

CERTIFICATE REGARDING
WORKERS’ COMPENSATION

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

Name – SGD Enterprises dba Four Seasons Landscaping

Date Signature

Eytan Darrison
04 / 17 / 2026

4825-3386-1219 v2 CC Agreement No. 2026-40

CERTIFICATE REGARDING DEPARTMENT OF INDUSTRIAL RELATIONS CONTRACTOR

REGISTRATION

I certify, under penalty of perjury, that Contractor is registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

Contractor’s Department of Industrial Relations registration number is 1000594916.

Name & Title – SGD Enterprises dba Four Seasons Landscaping

Date Signature

(Labor Code section 1725.5)

Eytan Darrison VP
04 / 17 / 2026

4825-3386-1219 v2 CC Agreement No. 2026-40

LIST OF SUBCONTRACTORS
WORK IDENTIFICATION: Professional Tree Maintenance Services (MC-2026-1) NAME AND ADDRESS OF BIDDER: SGD Enterprises dba Four Seasons Landscaping 14937 Delano Street, Van Nuys, CA 91411
Name/Address/Phone No./State
License Number of
Subcontractor/City of Camarillo
Business License Number
Department of
Industrial Relations
Registration Number* Items of Work
Portion of Work
(% of Contract Price)
% of Total Contract
Price by Subcontract
% of Total Contract
Price by Contractor
*Pursuant to Division 2, Part 7, Chapter 1, (commencing with section 1720 including section 1725.5) of the Labor Code N/A N/A N/A 0
0 0
Maintenance Contract CC 2026-40 / SGD Enterprises dba Four...

Maintenance_Agree...s_Landscaping.pdf
91954ebc1d75862b72640c71c5347f298e67a387

MM / DD / YYYY
Signed
04 / 17 / 2026
17:38:47 UTC
Sent for signature to Eytan Darrison ([email protected]) and Stephen Darrison ([email protected]) from
[email protected]
IP: 104.28.185.110
04 / 17 / 2026
19:22:45 UTC
Viewed by Eytan Darrison ([email protected])
IP: 76.50.83.139
04 / 17 / 2026
19:24:17 UTC
Signed by Eytan Darrison ([email protected])
IP: 76.50.83.139
04 / 17 / 2026
19:24:55 UTC
Viewed by Stephen Darrison ([email protected])
IP: 76.50.83.139
04 / 17 / 2026
19:25:04 UTC
Signed by Stephen Darrison ([email protected])
IP: 76.50.83.139
The document has been completed.
04 / 17 / 2026
19:25:04 UTC