REQUEST FOR PROPOSALS
Camarillo Commons Strategic Plan Update
Issued: April 17, 2026
Proposals Due: May 22, 2026, by 4:00 p.m. PST
Electronic Submittals Only via PlanetBids
NOTICE TO PROPOSERS
The City of Camarillo (“City”) invites qualified firms to submit proposals to prepare an update to the Camarillo Commons Strategic Plan , as defined in this Request for Proposals.
All proposals must be submitted electronically through the City’s PlanetBids portal at https://pbsystem.planetbids.com/portal/56271/portal-home. Paper, faxed, emailed, or hand-delivered submissions will not be accepted.
Proposers must be registered with PlanetBids to view documents and submit a proposal. It is the sole responsibility of the proposer to ensure their submission is received by the deadline. Allow adequate time for uploading files and addressing technical issues.
All questions must be submitted through PlanetBids using the Q&A tab by 1:00 PM (PST) on May 1, 2026. Responses and any addenda will be posted in the portal.
The City reserves the right to reject any or all proposals, to waive informalities or irregularities, and to award contracts in a manner deemed in the City’s best interest. This solicitation does not obligate the City to award a contract, nor does it guarantee any minimum amount of work under any resulting agreement.
1. INTRODUCTION / PURPOSE
The City of Camarillo (“City”) is seeking proposals from qualified firms for the preparation of an update to the Camarillo Commons Strategic Plan as further described in this Request for Proposals (“RFP”).
The intent of this solicitation is to identify one or more firms with the qualifications, experience, and capacity to perform the services specified in the Scope of Work.
The City may award a single contract or multiple contracts depending on the nature of the proposals received and the best interests of the City.
This RFP is not a commitment to contract. The City reserves the right to modify the scope of services prior to contract award, reject any or all proposals, or cancel this solicitation entirely.
2. BACKGROUND
The City of Camarillo was incorporated in 1964 as a general law City and operates under the council -manager form of government. The City serves a population of 69,4671 and provides a range of municipal services through a combination of internal staff and contracted support. The City is a suburban community in Ventura County that is n estled in a coastal plain between the beach and the mountains with an area of approximately 20 square miles located midway between Los Angeles and Santa Barbara.
Project Introduction
On February 14, 2007, the Camarillo City Council adopted the Camarillo Commons Strategic Plan (Strategic Plan) for an area consisting of 55 acres within central Camarillo, located north of the U.S. 101/Ventura Freeway and Daily Drive, south of Ponderosa Drive, west of Arneill Road, and east of Mobil Avenue. The Camarillo Commons area contains two of Camarillo’s oldest shopping centers:
Ponderosa North and Ponderosa Center, both of which were built in the 1960s.
Other uses include a post office, Ventura County Fire Station #54, Harley’s Camarillo Bowl, churches, professional offices, restaurants, re tail, and a residential neighborhood.
1 State of California Department of Finance, Population Estimate 1/1/2024
The Strategic Plan created a vision to transform this underutilized, aging area into a pedestrian-oriented center with retail shops, restaurants, plazas, entertainment uses, and a variety of housing with a mix of product types and densities. It was envisioned that the Camarillo Commons area would become a destination for both visitors and residents, attracting people and families to spend the day shopping, dining, and gathering at special events.
Thus far, redevelopment of the Camarillo Commons area has not been realized due to a number of circumstances, including the loss of tax increment funding with the dissolution of the Redevelopment Agency in 2012 and development constraints such as flood haz ards, parcelization, and absentee property ownership. While there has been redevelopment surrounding Camarillo Commons, there has been a lack of reinvestment within the plan area.
The Strategic Plan was informed by a 2005 market analysis that evaluated existing conditions and projected demand for specific land uses. Since then, significant changes in construction costs, land values, and market supply and demand have affected the economic feasibility of redevelopment in the Plan area. Additionally, numerous State laws enacted since the Plan’s adoption promote housing development, including on commercially zoned land. The City’s By -Right Residential Zoning Overlay applies to a portion of the Plan area, encompassing 14 nonvacant sites and allowing ministerial approval of projects that provide at least 20% affordable units. Further, AB 2097 eliminates minimum parking requirements for projects within a half mile of the Metrolink Station, which includes approximately half of the Plan area, providing additional development flexibility.
In order to identify new funding sources for improvements within the Strategic Plan area and to analyze current market conditions to evaluate opportunities and strategies for redevelopment, the City completed a new market analysis for the Strategic Plan area in 2025. The new market analysis (Attachment A) confirmed a regional housing demand and strong financial feasibility for higher density housing and new commercial development in a mixed-use format.
Based on the findings of the new market analysis, the City now seeks to advance an update to the Strategic Plan to ensure that land use policies, development assumptions, and implementation strategies align with current market realities, State law, and the vision of the Plan. The City is seeking a qualified consultant to prepare an update to the Camarillo Commons Strategic Plan that will guide redevelopment and support the area’s long-term viability. The updated Strategic Plan will be a graphic and illustra tive document, written in a manner that allows for innovation, and presented in a user-friendly document.
The City is currently undertaking a comprehensive update of its General Plan, which is anticipated to be completed by the end of 2027. The Camarillo Commons Strategic Plan update will be conducted concurrently with this broader, citywide planning effort an d must be closely coordinated with the General Plan update to ensure alignment of vision, goals, policies, priorities, and implementation strategies. The selected consultant will be expected to
coordinate closely with City staff and the General Plan update consultant team throughout the project and is expected to proactively identify opportunities to streamline work efforts, leverage shared data and community engagement, and avoid duplication of analyses or outreach.
3. SCOPE OF WORK
The scope of services to be provided under this RFP includes, but is not limited to, the following:
1. Develop a detailed project plan with a timeline and milestones.
2. Reexamine and refine the land use plan and alternatives, including the overall land use pattern for the area, development standards for height, density, bulk, and intensity, and standards for lot size, depth, and width. This must include an examination of various types of residential densities and recommendations on creative integrations of development density into project design.
3. Land use alternatives must be evaluated for how they meet the vision of the Strategic Plan to create a vibrant, walkable mixed -use area, their feasibility, and their environmental, equity, health, and economic impacts.
This analysis must also examine poten tial conflicts of use and aesthetic/design concerns, if relevant. Consideration should be given to alternatives that align with State regulations relative to land use and housing. Strategies must also strengthen the integration between land use and mobilit y planning with a focus on development in efficient transportation locations and reducing vehicle miles traveled. Consultant must illustrate updated land use alternatives through use of scenario planning tools, maps, or other technology. Trip generation an d distribution analysis for proposed land use alternatives must be provided consistent with the City of Camarillo CEQA Environmental Guidelines (May 2020) to support VMT reduction strategies, CEQA analysis, and future development review processes.
4. Develop strategies for bringing more people to the Strategic Plan area, including branding for the area that will create a clearer identity and sense of place, reflective of the local culture and character to make the area more memorable. These strategies should also address the improvement of wayfinding and provide an opportunity for businesses and stakeholders to align under a shared identity.
5. Evaluate opportunities to incorporate additional public gathering spaces within the Strategic Plan area. This evaluation must consider how streets, plazas, and privately owned public spaces can support community interaction, economic activity, and a strong er sense of place. The evaluation will include an assessment of existing conditions to identify gaps in publicly accessible gathering spaces within the Plan area, explore
opportunities to integrate gathering spaces into redevelopment and reinvestment strategies, including through adaptive reuse, infill development, and public-private partnerships.
6. Assess the role of existing and future commercial uses in supporting a mixed- use district and identify strategies to attract desired uses (e.g., entertainment uses). Recommend strategies to mitigate displacement of small businesses during redevelopment. Co nduct a retail leakage analysis to identify retail and service gaps. Provide recommendations for target tenants and business recruitment strategies that align with the Strategic Plan vision and complement (rather than compete with) surrounding commercial areas.
7. Analyze existing infrastructure (e.g., drainage and stormwater management, water, sewer, and utilities (including undergrounding strategies for overhead lines), roadway infrastructure, traffic signal systems, and intersection capacity) within the Plan area and provide recommendations on strategies to achieve both public and private infrastructure improvements. This must include an exploration of urban design improvements in conjunction with streetscape enhancements and creative methods to finance these improvements.
8. The Strategic Plan area is located immediately adjacent to US -101, with residential properties along East Daily Drive between Raemere Street and Arneill Road directly abutting the freeway corridor. The Ventura County Transportation Commission (VCTC) is cur rently advancing the US -101 Improvement Project, which proposes to add HOV/Express Bus lanes and auxiliary lanes in each direction. Construction is anticipated to begin in Camarillo in 2040 with widening of the northbound lanes, which will directly impact East Daily Drive and properties fronting the street. The widening is expected to require right -of-way acquisition from East Daily Drive and potentially from residential properties along the south side of the street. The consultant must coordinate with VCTC and Caltrans District 7 and make recommendations based on the potential for properties to be impacted.
9. Coordinate closely with City staff and the General Plan update consultant team throughout the project and proactively identify opportunities to streamline work efforts, leverage shared data and community engagement, and avoid duplication of analyses or outreach.
10. Reevaluate and update design standards, including architectural themes, streetscape elements, and landscape concepts and criteria.
11. Prepare a phasing plan for implementation that includes a timeframe, recommendations for implementation, and identification of the City departments that will have lead responsibility for implementing each action. This must include an analysis of impacts re sulting from multiple property ownership and existing businesses with long -term lease agreements. The implementation plan must balance facilitating
redevelopment of the Plan area with retention and support strategies for existing businesses. Develop metrics to track Strategic Plan implementation and success.
12. Review the existing zoning code and make recommendations on amendments and/or new zoning code sections to ensure consistency and accommodate redevelopment.
13. Using the pro forma analysis prepared as part of the 2025 market analysis discussed above, provide recommendations of actionable strategies that will positively influence the redevelopment of Camarillo Commons. Identify feasible funding mechanisms and publ ic incentives to improve the Plan area’s viability for redevelopment. Recommendations should be grounded in existing on -the-ground conditions, including the current property ownership structure, lease arrangements, and input gathered through prior discussions with property owners. The analysis should acknowledge practical redevelopment constraints and identify strategies that are realistic and implementable within the existing ownership framework.
14. Recognizing that property owners may have varying levels of interest in redevelopment, the consultant shall develop strategies that respond to different participation scenarios within the Plan area. These scenarios may include properties with no near -term redevelopment interest, limited reinvestment potential, long -term hold positions, or willingness to pursue more substantial redevelopment. The analysis should outline practical tools and pathways for each scenario, which may include strategies such as façade improvements, tenant upgrades, parcel consolidation or assembly, phased redevelopment approaches, and full site redevelopment concepts where feasible.
15. Reevaluate and update the circulation plan for vehicles, bicycles, and pedestrians. This analysis must include:
a. Assessment of existing and projected traffic volumes at all study area intersections, including level of service (LOS) analysis under baseline and build-out scenarios;
b. Turn movement analysis and evaluation of intersection geometry and control;
c. Assessment of access management strategies to minimize conflicts along Daily Drive, Ponderosa Drive, Arneill Road, and Mobil Avenue; d. Evaluation of pedestrian and bicycle connectivity within the Plan area and connections to the adjacent Metrolink Station; e. Identification of necessary circulation improvements to support Strategic Plan build -out, including but not limited to intersection improvements, signal modifications, and roadway reconfigurations; and
f. Trip generation and distribution analysis for the proposed land use alternatives.
16. Conduct a parking analysis for the Strategic Plan area. Approximately half of the Plan area (the southern portion closer to Daily Drive and the Metrolink Station) is within one -half mile of the Metrolink Station and is exempt from minimum parking requirements pursuant to AB 2097. The northern portion of the Plan area, including Ponderosa North shopping center with its significant surface parking, remains subject to City parking standards. The southern AB 2097-exempt area currently experiences high on-street parking demand along Raemere Street, East Daily Drive, and lower Mobil Avenue from existing residential uses. The analysis must include:
a. Map the half -mile boundary from the Metrolink Station and identify which parcels are exempt from minimum parking requirements and which remain subject to City parking standards.
b. Quantify existing off-street and on-street parking within the Plan area, including Ponderosa North and Ponderosa Center. Assess current on- street parking occupancy along Raemere Street, East Daily Drive, and lower Mobil Avenue to establish baseline demand from existing residential uses.
c. Estimate parking demand for proposed land use alternatives for both AB 2097-exempt and non -exempt areas. For the southern AB 2097 - exempt area, analyze the impact of new development that may provide minimal off -street parking on already heavily utilized on - street parking in the residential neighborhood. Estimate additional parking needed to support Strategic Plan build-out.
d. For parcels outside the AB 2097 exemption zone (northern portion), evaluate whether existing City parking standards support the Strategic Plan's mixed -use vision or whether updated standards are warranted.
e. Identify opportunities for shared parking arrangements between AB 2097-exempt and non -exempt parcels, particularly strategies that leverage existing parking at Ponderosa North to relieve pressure on the southern residential area.
f. Provide recommendations on comprehensive on -street parking management strategies. Recommendations must address:
i. Spillover parking impacts if AB 2097 -exempt developments provide minimal off -street parking in an area already
experiencing high on-street demand
ii. Parking management tools such as residential preferential parking permits, time limits, or other strategies to protect residential neighborhood livability while supporting mixed -use redevelopment
g. Identify locations and quantities of Electric Vehicle (EV) charging stations needed for future development, consistent with CalGreen requirements.
h. Recommend access management standards for driveway design (throat lengths, widths, turning radii, sight distance), shared and cross- access requirements between properties, and internal circulation standards for private streets and drive aisles consistent w ith City Engineering Standards. Standards must ensure adequate access for emergency and service vehicles while supporting pedestrian - oriented design and minimizing conflicts with pedestrian circulation.
17. Conduct regular meetings with City staff and stakeholders to ensure progress and address any issues. Additional project management time must be allocated for internal meetings with City staff.
18. Analyze the existing boundaries of the Strategic Plan area to determine whether any adjustments should be made to include additional commercial areas or remove any of the existing residential areas.
19. Prepare a community outreach and engagement plan that outlines how residents, businesses, property owners, and other stakeholders will have opportunities to participate in the Strategic Plan update. The plan must include a range of outreach methods, such as public meetings, workshops, surveys, pop-up engagement opportunities, social media, website content, stakeholder interviews, and other engagement techniques, consistent with the City’s Community Engagement Guidelines (Attachment B). Particular consideration must be given to inclusive and accessible engagement strategies that encourage participation from a broad cross -section of the community. The proposal must specify the anticipated number and type of outreach events and activities, estimated staffing le vels, hours, and costs associated with each task. The proposal must also include a description of each major task and subtask associated with the outreach program.
Consultants should describe any public participation tools, platforms, or methods they propo se to use, including digital engagement tools, interactive mapping, surveys, or other technologies they have successfully implemented on similar projects. The strongest proposals will incorporate innovative outreach strategies, creative engagement techniqu es, and technology that expands participation and accessibility. The consultant will be responsible for preparing all outreach materials, messaging, and digital assets used in City communications related to the Strategic Plan update.
All materials must be provided in formats compatible with the City’s communication platforms and must be prepared in both English and Spanish. The consultant will be required to coordinate closely with the City’s Community Relations Division on all outreach and communications efforts, including assisting with the development of talking points, messaging, and communication strategies. The consultant must document outreach activities and summarize community input throughout the process,
including preparation of summary reports following key engagement milestones that identify major themes, priorities, and feedback received from participants.
20. Identify stakeholders, such as neighboring cities; the County of Ventura; California Department of Transportation (Caltrans) District 7; Ventura County Transportation Commission (VCTC); Gold Coast Transit District; airport and transportation commissions; s chool, water, and park districts; Ventura County Naval Base; and California Native American tribes.
Consultant is to prepare tribal notifications pursuant to AB 52 and SB 18.
21. Facilitate a scoping meeting and prepare all technical studies and environmental review documents consistent with the requirements of the California Environmental Quality Act (CEQA). The scope of environmental review documents will be to streamline and exe mpt future projects from additional CEQA review if projects are consistent with the Strategic Plan and all other applicable standards.
22. Prepare an updated Strategic Plan draft and final document with modern formatting and high-quality images.
23. Ensure that all changes to the Strategic Plan are internally consistent, as well as consistent with all other applicable City standards, policies, and planning documents.
24. Prepare all presentation materials (e.g., posters, maps, exhibits, PowerPoint presentations, etc.) and facilitate meetings with staff and committees, as well as presentations to the Economic Development and Land Use Committee, Planning Commission, and City Council.
25. Deliverables:
a. Project overview, workplan, project schedule, and milestones; b. Community outreach plan and summary of public engagement findings;
c. Required technical studies and environment review documents; and d. Draft and final updated Camarillo Commons Strategic Plan in both PDF and MS Word formats.
The specific services required will be further defined in the contract, if applicable.
The City reserves the right to award contracts to multiple firms or to a single firm depending on qualifications and the City’s needs.
4. CONTRACT TERM
It is the intent of the City to contract for these services effective July 1, 2026, and the contract will end upon completion of services (e.g., adoption of update to the Camarillo Commons Strategic Plan).
The actual start date may vary depending on the award schedule, contract negotiations, and City approval processes. The selected firm(s) must be prepared to begin work promptly following contract execution.
Award of a contract pursuant to this RFP does not guarantee any minimum amount of work. For multi -award solicitations, the City may issue work to one or more firms as needed, based on qualifications, availability, and the nature of each project or task.
5. PROPOSAL REQUIREMENTS
Proposals must be clear, concise, and complete. The City will not be responsible for errors or omissions in the proposal or for misinterpretation of the requirements.
Proposals should include the following components, presented in the order listed:
1. Cover Letter (1 page): A brief cover letter introducing the firm and its interest in providing services to the City. The letter must be signed by an individual authorized to bind the firm contractually and include the name, title, phone number, and email address of the primary contact.
2. Firm Qualifications (1-2 pages): The proposal must include a brief overview of the firm’s history, structure, and areas of expertise. Proposers shall describe the firm’s business experience, including, without limitation, length of relevant work experience , office location(s) from which services will be provided, and core capabilities as they relate to the requested services.
Any relevant professional licenses, certifications, or registrations should also be included in this section.
3. Relevant Experience and References (2-3 pages): Proposers must describe at least three (3) projects completed within the last five (5) years that demonstrate experience performing work similar in scope and complexity.
For each project, proposers shall include the client’s name and project title, a brief description of the services provided, the contract amount or total project value, and the date of completion. If the proposer performed the work as a subconsultant, the proposal must specify the amount of wo rk performed by the proposer and identify the prime consultant. Proposers must also include the name, phone number, and email address of a reference contact for each project. Projects completed for public agencies are preferred.
4. Proposed Project Team (2-3 pages): Proposals must identify the individuals who will be assigned to perform the requested services, including a designated Project Manager. Proposers shall describe the qualifications, certifications, and relevant experience of all proposed staff, and include resumes for each. If subconsultants will be used, the proposal must identify
each subconsultant firm, describe their qualifications and proposed role, and explain how coordination between firms will be managed. The approximate percentage of work expected to be assigned to each subconsultant should also be indicated.
5. Project Understanding and Approach (upp to 5 pages): Proposers shall provide a narrative describing their understanding of the City’s needs and the intended approach for providing the services described in the Scope of Work. This section should identify any unique considerations or potential challenges and explain how those challenges will be addressed. The proposal should also describe how the firm will manage communications, timelines, and deliverables, and how work will be coordinated among team members or subconsultants.
6. Cost Proposal: Proposers must submit a cost proposal that reflects the scope of services and staffing described in their proposal. At a minimum, the cost proposal must include a schedule of hourly billing rates for all personnel classifications expected to perform work under the contract. If services will be delivered on a task -by-task or project -specific basis, proposers should also include estimated hours and costs for each major task or discipline. If flat fees or blended rates apply to certain services, proposers should clearly identify those rates and the conditions under which they apply.
7. Required Forms and Documents:
a. Insurance Documentation : Proposers must submit a current Certificate of Insurance (“COI”) demonstrating compliance with the City’s insurance requirements, as outlined in Exhibit C of the sample agreement ( Attachment C). The COI must be issued by the proposer’s insurer and must be valid as of the proposal due date.
Proposals submitted without a COI may be considered non - responsive in the City’s sole and absolute discretion and need not be evaluated further. Final, executed endorsements will be required prior to contract execution. The City reserves the right to request additional documentation or clarifications related to insurance compliance during the evaluation process.
b. Non-Collusion Declaration : Proposers must submit a signed Non - Collusion Declaration certifying that the proposal is genuine and made without collusion with any other proposer. The declaration form is attached to this RFP as Attachment D. Proposals submitted without a signed declaration may be considered non-responsive in the City’s sole and absolute discretion.
6. PROPOSAL SUBMISSION INSTRUCTIONS AND SCHEDULE
All proposals must be submitted electronically through the City’s PlanetBids portal at https://pbsystem.planetbids.com/portal/56271/portal-home. Proposers must be registered with PlanetBids to download documents, receive updates, and submit their proposals. Proposals submitted by email, mail, fax, or hand -delivery will not be accepted.
Proposals must be received no later than 4:00 PM, May 22, 2026. Late proposals will not be considered, and the City is not responsible for technical issues experienced by proposers. It is the proposer’s responsibility to ensure that all required documents are successfully uploaded and submitted before the deadline.
All questions or requests for clarification regarding this RFP must be submitted through the Q&A tab on PlanetBids no t later than 1:00 PM, May 1 , 2026 . Any responses or addenda issued by the City will be posted to the PlanetBids portal.
By submitting a proposal, the proposer acknowledges receipt of all addenda issued prior to the proposal deadline. The City may issue addenda at any time before the deadline to clarify, revise, or supplement this RFP. Proposers are responsible for monitoring the PlanetBids portal for updates and ensuring that all applicable addenda are reviewed and accounted for in their proposals. Failure to consider issued addenda may result in disqualification.
The tentative schedule for this solicitation is as follows. The City reserves the right to revise these dates at its sole and absolute discretion.
Event Date
RFP Issued April 17, 2026
Deadline for Questions May 1, 2026, by 1:00 p.m. PST
Responses to Questions May 8, 2026
Proposal Submission Deadline May 22, 2026, by 4:00 p.m. PST Interviews May/June 2026
Anticipated Award Date June 2026
Work Start Date (estimated) July 1, 2026
7. EVALUATION CRITERIA AND SELECTION PROCESS
All responsive proposals received by the deadline will be reviewed for completeness and compliance with the requirements of this RFP by a selection committee comprised of City staff and/or subject matter experts. The City may conduct interviews with one or more proposers prior to final selection, depending on the nature of the solicitation and services required.
The City may select one or more firms to perform the requested services based on the qualifications, experience, and value demonstrated in the proposals received.
It is the City’s intent to evaluate proposals using the criteria and point values listed in the table below. However, the City reserves the right to modify or deviate from the stated evaluation criteria and weighting at its sole and absolute discretion and is under no obligation to inform proposers of such changes.
Proposal
Component
Description Maximum
Points
Cover Letter Provide a signed introduction identifying
your firm, primary contact, and interest in
the work. Not scored, but required.
0 points
Firm Qualifications Describe your firm’s history, areas of expertise, office locations, and capacity to
perform the requested services.
15 points
Relevant
Experience and
References
Provide examples of similar work completed
within the past five years and include
contact information for at least three
references.
20 points
Proposed Project
Team and
Subconsultants
Identify the key staff and subconsultants
who will perform the work. Include their
roles, qualifications, and resumes.
20 points
Project
Understanding and
Approach
Demonstrate your understanding of the
City's needs and describe your proposed
approach to delivering the requested
services.
25 points
Cost Proposal Submit your proposed rates or fee structure as described in the RFP. Include any
applicable task-based estimates.
10 points
Required Forms and
Overall Proposal
Quality
Ensure your proposal is well-organized,
complete, and includes all required forms
and documents.
10 points
Total Possible Points: 100 points
8. TERMS AND CONDITIONS / CITY RIGHTS
a. Proposal Requirements and Proposer Responsibilities: Each proposer is responsible for reviewing the entire RFP and all attachments and addenda.
By submitting a proposal, the proposer affirms that it has thoroughly reviewed and understands all requirements, conditions, and terms.
Proposals must be complete and responsive. The City is not responsible for any errors or omissions resulting from the proposer’s failure to examine the RFP documents.
b. Addenda Acknowledgment: Proposers are responsible for monitoring the City’s electronic bidding platform for updates. By submitting a proposal, the proposer acknowledges receipt of all addenda issued prior to the proposal deadline. Failure to address any issued addenda may result in disqualification of the proposal.
c. Proposal Validity and Submission Authority: All proposals must be signed by an individual legally authorized to bind the firm. Documentation confirming the signer’s authority, such as a corporate resolution or power of attorney, may be requested. Proposals will remain valid and binding for not less ninety (90) calendar days from the submission deadline, unless extended by mutual agreement.
d. Proposal Withdrawal and Modifications : Proposals may be modified or withdrawn through the City’s electronic bidding platform prior to the submission deadline. After the deadline, proposals may not be withdrawn without written consent from the City.
e. Non-Collusion and Disqualification: By submitting a proposal, the proposer affirms the contents of the signed Non -Collusion Declaration (Attachment D). No proposer may submit multiple proposals under different names unless explicitly authorized. Any evidence of collusion may result in disqualification of all related proposals.
f. Conflict of Interest : The proposer affirms that it has no existing conflict of interest and will not acquire any interest that would interfere with its ability to perform services under a resulting agreement. The proposer further affirms that no City officer, employee, or agent has any financial interest in the proposer’s business or proposal.
g. Public Records: All materials submitted in response to this RFP become the property of the City and are subject to the California Public Records Act (“CPRA”) upon awarding the contract. If a proposer believes any portion of their proposal is exempt from disclosure, it must be clearly marked and the proposer must include an explanation supporting their belief, including a citation to all legal basis Nothing in this section should be construed as a waiver or delegation of the City’s responsibilities pursuant to the CPRA.
No announcement regarding the selection or award shall be made by any proposer without the City’s prior written approval.
h. Selection, Non-Exclusivity, and Use of Work: Submission of a proposal does not create any contractual rights or obligations and does not guarantee selection. The City may award contracts to multiple firms for the same trade or service category, and selection does not imply exclusivity. The City may
also utilize cooperative agreements, other consultants, or in -house resources as needed. Award of a contract does not guarantee the assignment of work.
i. City Rights and Proposal Rejection: The City reserves the right to cancel this RFP at any time with or without prior notice , to reject any or all proposals, and to waive any informalities or irregularities , in its sole and absolute discretion. The City may negotiate terms and pricing using submitted proposals as a basis and reserves the right to determine the completeness and responsiveness of all proposals.
j. Use of Subconsultants: Subconsultants may be used for specialty work that would typically be performed by subcontractors under standard contracting practices. Unless specifically identified in the proposal, the proposer represents that it has all licenses, certifications, and qualifications necessary to perform the work. No subconsultant may be added after proposal submission without the City’s prior written approval. The proposer remains fully responsible for the performance of all subconsultants and their employees. Nothing in this RFP or any resulting agreement create s a contractual relationship between any subconsultant and the City.
k. Labor and Legal Compliance: The selected firm must comply with all applicable State and Federal labor laws, including Equal Employment Opportunity requirements. If prevailing wage laws apply to any portion of the work, the proposer and its subconsultants must be registered with the California Department of Industrial Relations (“DIR”) and in full compliance with the California Labor Code. It is the proposer’s responsibility to determine whether prevailing wage requirements apply based on the services described in the scope of work.
l. Insurance Requirements: The selected firm will be required to maintain insurance coverage consistent with the requirements outlined in the sample agreement (Attachment C). Certificates of Insurance and insurer -issued endorsements naming the City as an additional insured and providing a waiver of subrogation must be submitted prior to execution of the agreement.
m. Agreement Terms and Execution: The proposal submitted in response to this RFP, together with this RFP document and the final negotiated scope of work, shall jointly become part of the resulting Professional Services Agreement once fully executed by the City and the selected proposer. A sample agreement is provided in Attachment C, which includes the City’s standard terms, conditions, and insurance requirements.
If the proposer wishes to request modifications to any terms of the sample agreement, those requests must be clearly identified in the proposal, along with an explanation of the reason(s) for the requested change. Requests for modifications may also impact a proposer’s rating. The City reserves the right to accept or reject any proposed modifications.
As a condition of contract execution, the selected proposer must:
• Comply with all applicable licensing, labor, and legal requirements as described in Section 8.k,
• Maintain a valid City of Camarillo business license throughout the term of the agreement, and
• Submit proof of insurance, including all required endorsements, in accordance with Attachment C, Exhibit C.
End of Request for Proposals