Agreement No. ________________ Ini�a�ng Dept:_____________ Prepared By: _______________________ Agreement Checklist: Reten�on:
☐ ATM (First page before Agreement)
☐ Contractor/Vendor Signatures
☐ Suppor�ng Docs in Folder
☐ Professional/Service/Maintenance/Misc – Current + ___ years ☐ Capital Improvement Projects
– Permanent
☐ Other: ____________________________________________
☐ Exhibits/Atachments to Agreement *Send fully executed agreement to City Clerk Dept for reten�on in Questys
TRANSMITTAL MEMORANDUM / SIGNATURE FORM
Contractor/Vendor: _____________________________________________________________
DESCRIPTION OF SCOPE
Amount of Contract / Total Cost: __________________________________________________ Anticipated Start Date: _______________ Term/Expiration: ____________________________ Funding Source/Budget #: _______________________________________________________ ____________________________________________________________________________ ☐ Insurance Reviewed / AM Rating Verified By: ______________________________________ ☐ Modifications to Template: _____________________________________________________ City Attorney Approval Required: ☐No ☐Yes ________________________________________ Additional Info: (hyperlink to folder) ____________________________________________________
TYPE OF AGREEMENT
☐ New Agreement ☐ Amendment ☐ Extension ☐ Other: ___________________________ ☐ Professional Services Agreement ☐ Maintenance Agreement ☐ Public Works Contract ☐ Vendor Agreement
☐ Pricing Agreement ☐ Other: ___________________________________
PURCHASING THRESHOLD
☐ Department Head: Signature Authority (limit $5,000)
☐ City Manager: Signature Authority (limit $30,000)
☐ Council: For Purchases Over $30,000
Approved at Meeting Date: __________________ _____________________________
APPROVAL SIGNATURES
Department Head: Date:
Risk Management: Date:
Finance: Date:
Budget Review: Date:
City Attorney (if required): Date:
Dept/Division (final quality check prior to sending to CM): Date:
CW003
6/12/2024
06/14/2024
#13171
6/17/24
2024-141
Admin. Svcs.
J. Starr/T. Clock
AUTOMOX (VENDOR # PENDING W-9)
Cloud-based hosted Patch Management Subscription service for one-year per quote. IF renewed has uplift fee of 3% per year at renewal. $8,400 plus $1,000 contingency (for taxes if any) = $9,009 7/1/24
6/30/25
Administrative Services, Information Systems Account No. 530-5330-453.32-01
Vendor Quote
MSA only indmenifies up to invoice amount
6/11/2024
J. Starr
Supporting Documents
10 Doc ID: 8502f4ccbea868e99677a2ff66acbf8188096e73
Supporting Documents
Doc ID: 8502f4ccbea868e99677a2ff66acbf8188096e73
1606 Headway Cir
#9043
Austin, TX 78754
United States
Quotation
Type:
Quote #:
Direct
Q-06029-1
Expires On: 6/30/2024
Sales Rep: [email protected]
Address Information
Customer Name: City of Camarillo
Customer Billing
Address:
601 Carmen Dr
Camarillo, California 93010
United States
Customer Contact:
Matthew Barr
Customer Contact
Email:
[email protected]
Terms and Conditions
Payment Terms
Net 30
Billing Terms
You will be invoiced for the amount shown in USD upon Automox's acceptance of your Order.
Year 1
Product Name Start Date End Date Term Qty Disc % Total Price/Fees Pro 6/21/2024 6/20/2025 12 250 60.00 $8,400.00
Net Total: $8,400.00
*If you place an Order against this Quote after the Subscription Term Start Date, then Automox may either (i) extend your Subscription Term End Date (without increasing the total fees) so that you receive the full subscription term length; or (ii) keep your Subscription Term End Date and reduce your invoiced amount on a pro-rata basis based on the reduced subscription term length. Automox will invoice you on the date that it accepts your Order, which may be before your Subscription Term Start Date.
Doc ID: 8502f4ccbea868e99677a2ff66acbf8188096e73
Agreement No. 2024-141
Your order will be taxed using the applicable tax rate for your shipping address. Your invoice will reflect the final total taxes in effect at the time of invoicing. If your company is tax exempt please attach your exemption certifications to this Quote or email them to [email protected]. If you do not notify Automox of your tax-exempt status within three days of receipt of your invoice, then Automox may be unable to correct the invoice and you may be responsible for the associated taxes.
Your purchase and use of the products on this quote is governed by the master services agreement between you and Automox (“MSA”). If no master agreement applies, “MSA” means the Master Services Agreement available at https://www.automox.com/legal/ master-services-agreement, which you accept by signing this quote or placing a purchase order for the products on this quote. If you would like an executed copy of the MSA for your records, please use the "Request Signed MSA" link on the webpage.
Unless you have requested that Automox limit your ability to deploy, then you may be permitted to install the Automox agent on more devices than you have ordered (“over-deploy”). Automox will alert you if you over-deploy and provide you with an opportunity to reduce your usage. If you remain over-deployed, then your Order will automatically increase to include the additional devices. In that case, Automox will invoice you for the additional devices, pro-rated for the remainder of the subscription term at the per-device price on this Order.
Auto Uplift
The fees for the products on this quote will automatically increase by 3.00 percent per year at the next renewal.
Purchase Order
If you would like your invoice to reference a purchase order (PO), please provide the information below (Customer to complete). Failure to provide a PO number, or a delay in providing a PO number, do not extend the payment period, which begins on your receipt of the invoice. If you do not provide a subsequent PO number for subsequent Orders, Automox will continue to reference the original PO number. Automox references your PO for administrative convenience only, and pursuant to the MSA, no additional terms on your PO apply to this Order.
PO Number:______________
PO Amount: ______________
AP/Finance Email Contact for Invoices: ______________
Purchasing Entity
Signature:
Effective Date: ______/______/______
Name (Print): Title:
Please sign and email to Zack Zehner at [email protected]
$8,400
[email protected]
City of Camarillo
Greg Ramirez City Manager
06 / 17 / 2024
Doc ID: 8502f4ccbea868e99677a2ff66acbf8188096e73
Agreement No. 2024-141
THANK YOU FOR YOUR BUSINESS!
Doc ID: 8502f4ccbea868e99677a2ff66acbf8188096e73
Agreement No. 2024-141
Agmt. 2024-141 Automox
TMF_Agreement_No._2024-141__Automox.pdf
8502f4ccbea868e99677a2ff66acbf8188096e73
MM / DD / YYYY
Signed
06 / 17 / 2024
19:29:54 UTC
Sent for signature to Greg Ramirez
([email protected]) from
[email protected]
IP: 47.176.217.204
06 / 17 / 2024
19:35:02 UTC
Viewed by Greg Ramirez ([email protected])
IP: 47.180.78.71
06 / 17 / 2024
19:35:22 UTC
Signed by Greg Ramirez ([email protected])
IP: 47.180.78.71
The document has been completed.
06 / 17 / 2024
19:35:22 UTC