Camarillo City Council
AGENDA REPORT
Date: August 26, 2026
To: Honorable Mayor and City Councilmembers
From: Greg Ramirez, City Manager
Submitted by: Dave Klotzle, Director of Public Works
Subject: Landscape Maintenance Services LM-2025-1 – First Amendment CC Agreement 2025-30A with Garcia’s Landscaping Maintenance
BACKGROUND
Specification No. LM-2025-1 consists of providing maintenance landscape services in Areas 1, 2 ,3 ,4, and 5 and providing all labor and services, and furnishing all materials, tools, equipment, supplies and transportation necessary for the performance of citywide landscape maintenance services and related work.
The City is divided into five geographic areas for contracted landscape maintenance services. The work consists of maintaining existing landscape and hardscape areas within City rights-of-way, slope areas, and at City facilities.
The work includes, but is not limited to trimming, pruning, fertilizing, weed control, cultivation, pest control, minor tree care, irrigation, shrub and ground cover maintenance and care, minor shrub and ground cover renovations, slope drainage clearing, debris removal, and trash receptacle and ash urn servicing.
On June 11, 2025, City Council approved Agreement No. 2025-30 with Garcia’s Landscaping Maintenance (Garcia’s) for a three-year term through June 30, 2028 for citywide landscaping maintenance services, for a total of $5,248,490.16.
DISCUSSION
On August 23, 2023, the City Council approved the purchase of a tax-default property at 2361 Barry Street for affordable housing purposes. On April 9, 2025, the City Council awarded a contract to Azure Printed Homes Inc. to install six (6) affordable housing units at this location. Beginning October 2026, the City will assume responsibility for landscape maintenance at the property.
Separately, landscape maintenance services for the planter on San Ysidro Street just east of East Loop Drive will be removed from the agreement. The homeowner at this location has assumed responsibility of the maintenance.
CC 2025-30A First Amendment
August 26, 2026
3 4
3 9
Staff recommends a First Amendment to Agreement No. 2025-30 with Garcia’s to provide landscape maintenance services at 2361 Barry Street; Area 2, Map 51 at a cost of $900 per month beginning October 2026, through June 30, 2028, with an estimated 4% CPI increase for FY 2027/28 for an increase of $19,332; removal of the San Ysidro Street planter in Area 1, Map 19 for a reduction of $2,604; and the addition of a $50,000.00 contingency for the remaining term of the Contract available for use in all areas, 1-5, for unforeseen landscape maintenance work, for a net contract increase of $66,728 as shown in the table below.
Fiscal Year Amount CPI Adjustment
(Estimated 4%) Annual Total
2026-2027
(9 months) $8,100.00 NA $ 8,100.00
2027-2028 $10,800.00 $432.00 $11,232.00
Contingency $50,000.00
Removal of Area 1, Map 19 ($ 2,604.00)
Total $66,728.00
Staff recommends a total authorized expenditure of $5,315,218.16 as shown below:
Fiscal Year
CC Agreement
2025-30
Total
Add Area 2
Map 51
Remove Area 1
Map 19 Annual Total
2025/2026 $1,673,696.00 NA NA $1,673,696.00
2026/2027 $1,752,350.08 $8,100.00 - $1,116.00 $1,759,334.08 2027/2028 $1,822,444.08 $11,232.00 - $1,488.00 $1,832,188.08 Total $5,265,218.16
Add Contingency $ 50,000.00
Total Authorized Expenditure $5,315,218.16
CC 2025-30A First Amendment
August 26, 2026
3 4
3 9
FISCAL IMPACT
Funds for landscape maintenance services at 2361 Barry Street and Contingency funds are included in the Fiscal Year 2026/27 budget in the following accounts:
Fund Account Number Amount
2361 Barry Street 101-1703-417.35-72 $ 8,100.00
Lighting & Landscape MD 220-3310-433.35-15 $50,000.00
CITY COUNCIL STRATEGIC PLAN FY 2026/27
This item supports the City Council’s Strategic Plan Goal and Objective 5.4 – Improve and modernize City facilities using sustainable building practices, energy-efficient systems, and resilient infrastructure.
RECOMMENDATION
1. Authorize the City Manager to execute a first amendment to CC Agreement No. 2025- 30A with Garcia’s Landscaping Maintenance, Inc. increasing the agreement amount by $19,332 for maintenance services at the additional location plus the addition of a $50,000 contingency, remove Area 1, Map 19, for a revised total authorized agreement amount of $5,315,218.16; and
2. Authorize the City Manager to execute future amendments or documents up to the total authorized agreement amount.
ATTACHMENTS
1. Agreement No. 2025-30A
2. Agreement No. 2025-30
REFERENCE MATERIALS – AVAILABLE FOR REVIEW AT CITY HALL None