Campbell City Council
April 25, 2022

City Council Agenda
City of Campbell, 70 N. First St., Campbell, California

NOTE: To protect our constituents, City officials, and City staff, the City requests all members of the public follow the guidance of the California Department of Health Servi ces', and the County of Santa Clara Health Officer Order, to help control the spread of COVID-19.

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This City Coun cil Study Session will be conducted in person as well as telecommunication and is compliant with provisions of the Brown Act.

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STUDY SESSION MEETING OF THE CAMPBELL CITY COUNCIL
Monday, April 25, 2022 6:00 PM
City Hall Council Chamber - 70 N. First Street

CALL TO ORDER

ROLL CALL

PUBLIC COMMENT

1. Fiscal Year 2022 -23 Budget Study Session – Operating Budget and Capital Improvement Plan (CIP)
Recommended Action: That the City Council receive an update and provide feedback on preliminary proposed Fiscal Year (FY ) 2022 -23 Operating Budget and 2022 - 2026 Five-Year Capital Improvement Plan (CIP)

ADJOURN

IMPORTANT NOTICE: Materials relat ed to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspe ction with the agenda packet in the lobby of City Clerk’s Office, 70 N. First Street, Campbell, CA 95008, during normal busines s hours. These materials will also be available on the City website at https://www.ci.campbell.ca.us/agendacenter with the agenda packet following the last item of the agenda, subject to staff’s ability to post the documents prior to the meeting. All docum ents not posted prior to the meeting will be posted the next business day.

In compliance with the Americans with Disabilities A ct, listening assistive devices are available for all meetings held in the City Council Chambers. If you require accommodation, please contact the City Clerk’s Office, (408) 866-2117, at least one week in advance of the meeting.

City
Council
Report
TITLE: Fiscal Year (FY) 2022 -23 Budget Study Session - Operating Budget and Capital Improvement Plan (CIP)

RECOMMENDED ACTION
That the City Council receive an update and provide f eedback on preliminary proposed Fiscal Year (FY) 2022 -23 Operating Budget and 2022 - 2026 Five -Year Capital Improvement Plan (CIP).

BACKGROUND
At the April 5, 2022 Budget Study Session, staff provided City Council with Proposed Workplans for Fiscal Year (FY) 2023 and received Council feedback. Th at feedback was then used to prepare the Preliminary Proposed FY 2022 Operating Budget , the 2023 - 2027 Five-Year Capital Improvement Plan (CIP) , and the latest update to the Seven-Year Financial Forecast . These documents will be discussed at the April 25, 2022 Budget Study Session and staff requests Council feedback and direction so that it may prepare a Final Proposed Budget and CIP to be introduced during a public hearing on May 17, 2022. Please note that the focus of the April 25 operating budget discussion will be the General Fund, which is the City’s primary operating fund .

However, at the May 17 Budget Introduction and the June 21 Budget Adoption, staff will schedules for all other funds.

DISCUSSION
Preliminary Proposed FY 2022 Operating Budget (General Fund) Enclosed as Attachment A is the Preliminary Fund Balance Report for the General Fund, which shows FY 2020 Actuals, FY 2021 Actuals, FY 2022 Projected, FY 2022 Adopted (Original), and FY 2023 Prop osed Revenues and Expenditures. Preliminary Proposed FY 202 3 Operating and Capital expenditure appropriations for the General Fund total $59.94 million; including $275,000 in new appropriations to support Capital Plan Improvement Reserve (CIPR) funded pro jects and $3.6 2 million in operating transfers out to support other City operational and debt service funds. General Fund operating transfers include those to the 2016 Lease Revenue Bond Debt Service Fund ($766,000), Vehicle & Equipment Replacement Fund ( $81,000), Environmental Services Fund ($455,000), Lighting and Maintenance Fund ($874,000), Information Technology Fund ($169,000), and Gas Tax Fund ($1.28 million). Related General Fund Item: 1
Study Session Category:

Meeting Date: April 25, 2022
1 Packet Pg. 2
FY 2023 Budget Study Session - Operating Budget and CIP Page 2 of 7 revenue sources are balanced against expenditures and also total $59.94 million; including $ 869,000 in operating transfers in from other funds to pay for indirect overhead costs and a transfer of $1.22 million from the ARPA Fund to support allowable ongoing operational costs. Please note the proposed FY 2023 ARPA transfer t o the General Fund is less than the approved $2.26 million transfer from the ARPA Fund in FY 2022; thereby leaving an ARPA Fund balance of $4.18 million that can be spent on other purposes. For reference, the City will receive $9.99 million in ARPA fundin g and has until December 31, 2024 to obligate the funds and until December 31, 2026 to fully spend them down. Furthermore, per Final Guidance from the US Treasury, the City’s entire ARPA allocation may be shown as revenue loess and be flexibly spent on the general provision of government services. While staff is being conservative in its use of ARPA funds and believes that using them to balance the General Fund is fiscally prudent, staff is also continuing to explore and develop plans for the directed use of ARPA funds given Council direction and feedback received during the December 7, 2021 meeting1. These directed uses include the following; with some already included in the Preliminary Proposed FY 2022 Operating Budget and some still under development:

• Economic Recovery – Addressed in the Preliminary Proposed FY 2022 Operating Budget by the inclusion of Economic Development consulting services and a Short -Term Economic Development Strategy. In addition, a plan for a parklet program and support is curren tly under development, with initial discussions held with Council at the April 19, 2022 meeting.

• Wi-Fi Enhancements at the Campbell Community Center (CCC) – Approved at the February 1, 2022 Mid -Year Update and staff will return to Council in the near future with a vendor agreement.

• Mental Health and Wellness – The purchase of a wellness app for public safety personnel was approved during the February 1 Mid -Year Update and staff continues to look at ways in which it can address citywide employee and community wellness and partner with other agencies to address homelessness.

While the Preliminary Proposed FY 202 3 Operating Budget includes all vacancy fill requests (Attachment B), temporary part -time staffing requests, supplies and services requests, and labor negotiation parameters recently discussed with City Council, it does not yet include new position requests due to the need to vet those more thoroughly with Council and staff’s sensitivity to labor negotiations with most all bargaining groups which are currently underway. Personnel requests will be presented separately at the Study Session on April 25.

Staff would also like to make Council aware of increases and additions to supplies and services which are included with the Preliminary Proposed FY 2 023 Operating Budget (Attachment C). These are significant items which are over $10,000 and meet either staff identified operational needs or Workplan objectives.

1 Meeting Minutes – December 7, 2021 City Council Meeting https://www.campbellca.gov/AgendaCenter/ViewFile/Agenda/_12212021-2429 1 Packet Pg. 3
FY 2023 Budget Study Session - Operating Budget and CIP Page 3 of 7

Preliminary Update to Seven-Year Financial Forecast

Enclosed as Attachment D is the Preliminary Update to Seven -Year Financial Forecast for the General Fund, which shows four (4) years of historical actuals (FY 2018 to FY 2021), current year projected actuals (FY 2022), and seven (7) years of projected actuals through FY 2029. These projections take into account any of the expenditure items referenced previously, but also projected revenues.

Below in Table 2 , Council will find a summary of projected General Fund revenues compared to expenditures during this time period as well as estimated surp luses or deficits. Please note though that this is only one possible future for the City based on the assumptions to be detailed below and future year trending based off of those assumptions. Should actions be taken to reduce expenditures beyond any measur es taken to date, revenues increase through new or modified sources, or the economy recovers more quickly or more slowly than expected, actual results could deviate from projected results, which are based upon best data as of today:

Table 2 – General Fund Revenues vs. Expenditures (Estimated) (April 25, 2022) FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Revenues 59,940,870 64,465,400 66,756,627 67,203,759 70,347,600 73,492,500 76,788,700 Expenditures 59,940,870 62,128,600 64,392,900 66,211,200 68,543,600 70,669,900 72,776,400 Surplus/(Deficit) - 2,336,800 2,363,727 992,559 1,804,000 2,822,600 4,012,300

As shown in Table 2 , staff is again projecting a balanced budget in FY 2023, but this does not yet include any costs for new position request s. Should Council wish to move forward with those requests, they will reduce estimated surplus amounts shown above.

Please also note that the Seven-Year Financial Forecast again assumes a measured, but reduced use of American Rescue Plan Act (ARPA) funds to balance General Fund operational costs until ongoing revenues recover and are able to fully support ongoing expenditures. However, the City Council may wish to revise this approach and direct more or less for ongoing operations and more or less towards directed purposes and projects.

The financial information above is also visually presented in Graph 1 below. In addition to a seven-year forecast, this graph also provides five-year historical look back:

Graph 1 – General Fund Revenues vs. Expenditures (Estimated and Historical) 1 Packet Pg. 4
FY 2023 Budget Study Session - Operating Budget and CIP Page 4 of 7

Given the updated forecast, total General Fund reserves are estimated to return to their targeted levels by FY 20 27 and be above their targeted levels in out years . The forecast could change further should ongoing labor negot iations result in higher costs than expected , further action regarding ongoing costs be taken, additional revenue sources be secured, or a quicker and larger than expected economic recovery occur. A comparison to target levels set by Council Policy is shown in Graph 2 below:

Graph 2 – General Fund Reserves (Targeted vs Actual and Projected Actual)

Table 3 below provides a summary of projected General Fund discretionary reserves over the seven -year forecast from FY 202 3 to FY 202 9 and considers potential surpluses and deficits identified above:

1 Packet Pg. 5
FY 2023 Budget Study Session - Operating Budget and CIP Page 5 of 7 Table 3 – General Fund Discretionary Reserves (Estimated) FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Econ. Fluct. 9,028,076 9,028,076 9,742,585 10,586,505 12,076,121 14,584,141 18,266,911 Emergency 2,585,719 4,922,519 6,571,737 6,720,376 7,034,760 7,349,340 7,678,870 Operating 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 PERS 2,252,000 2,252,000 2,252,000 2,252,000 2,252,000 2,252,000 2,252,000 Total 14,865,795 17,202,595 19,566,322 20,558,881 22,362,881 25,185,481 29,197,781 % of Expend. 24.8% 27.7% 30.4% 31.1% 32.6% 35.6% 40.1%

The following summarizes key assumption made for revenues and expenditures:

REVENUES
• Property Taxes – Property tax is the General Fund’s largest revenue source and has been the one bright spot during the COVID -19 pandemic; fueled by increasing housing prices, increasing demand for larger work -from-home spaces, and very low mortgage interest rates. In FY 202 2, the City is expected to receive $18.58 million in within the General Fund. On February 3, 2022, the Santa Clara County Assessor’s Office provided an update on FY 2021 property tax collections to date and projected 5.2% assessed value growth for Campbell in FY 2023. This has been factored into the Preliminary Proposed FY 202 3 Operating Budget.

Beyond FY 202 3, staff estimates steady 5 -7% growth which mirrors pre -COVID recessionary property tax growth levels. Property Tax estimates also include substantially higher Educational Revenue Aug mentation Fund (ERAF) revenues which are paid by the State to the City through property tax and have been much higher than expected the past year due to increasing property valuations.

• Sales and Use Tax - Sales tax is the General Fund’s second largest rev enue source. While staff is conservative in its revenue estimates and only shows 3% growth in FY 2023 and beyond , it does note that there is good reason for optimism should current economic trends continue. However, staff also notes that supply chain disru ptions, inflationary pressures, the war in Ukraine, and lingering pandemic effects provide headwinds to consumer and business spending and further economic growth.

• Charges for Service - As a whole in Charges for Service in the General Fund, staff is estimating a 15.0% increase in FY 202 3 when compared to the year -end estimate for FY 202 2. At $4.84 million, this is almost a full return to pre- recessionary levels and proposed operational costs in departments such as Recreation and Community Services reflec t this return to “normal” . However, in future years, staff estimates more regular 3% growth.

• Transient Occupancy Tax (TOT) - TOT is collected by City hotels on behalf of the City and must be reported on and remitted within 30 days of the close of the month being reported. For presentation purposes and so as to align with categorization in the City’s Annual Financial report, it is shown together with Other Taxes. Given increased personal and business travel due improving pandemic conditions, staff’s latest TOT estimates for FY 202 2 were increased to $2.4 million. In FY 2019, the last normal year before the COVID -19 pandemic, City TOT revenue equaled $4.8 million. While many economists forecast a 1 Packet Pg. 6
FY 2023 Budget Study Session - Operating Budget and CIP Page 6 of 7 strong rebound for hotels by calendar year 2023, due to pent up demand for personal travel, staff is much more conservative and feels that there is great uncertainty surrounding Campbell hotels since they appear to be used more for business travel. At this time, it is unknown how quickly that business travel will rebound and whether it will fully rebound to pre-pandemic levels due to increased utility and cost effectiveness of virtual meetings. Thus, staff forecasts a slow return to normal and TOT revenues of $3.0 million in FY 2023, followed by $4.5 million in FY 2024, and $4.6 million in FY 2025. Not until FY 2026 does staff forecast a return to pre -pandemic levels for Campbell hotels. Please note that these estimates do not include any new hotels which may be constructed in the future, potential increases to T OT rates, or the collection of TOT from short -term rentals. Any of those factors could positively impact TOT revenue estimates.

Conversely, hotel closures could also negatively impact TOT revenue. However, remaining hotels might also pick up the travele rs that would have otherwise stayed at a shuttered hotel. At this time, staff recommends caution when forecasting TOT revenue, but feels that its forecast is reasonable and based on sound assumptions and data.
• License and Permits - Licenses and Permits are the General Fund’s sixth- largest revenue source. Given anticipated development, staff estimates 17.3% growth in this area in FY 2023. After FY 2023, staff estimates level 3% annual growth in revenues from Licenses and Permits through FY 2029. Should significant new developments be built within Campbell which are not currently known, Licenses and Permits and Other Taxes could increase at a higher rate than what is shown in the seven-year financial forecast. This revenue source may also be impacted by the new Housing Element currently being prepared by staff and consultants and new housing units required by the State. Once the Housing Element is prepared and fully analyzed, staff will review this revenue source again and revise as appropriate.

EXPENDITURES
• Employee Costs – Labor agreements with most all bargaining groups expire on June 30, 2022 and the City will be commencing negotiations shortly.

Nevertheless, so as to make sure any associated cost increases can be paid supported, staff made certain salary and benefit assumptions which are consistent with recent Council discussions. More details will be provided publicly once tentative agreements are reached.
• Supplies and Services – In the General Fund, staff is proposing a 4.5 % increase to supplies and services costs in FY 2023 when compared to FY 2022 Year-End Estimates. More detail on significant items which are over $10,000 are again shown in Attachment C . After FY 2023, staff is estimating level 3% annual growth through FY 2029, consistent with normal and average inflationary growth levels.

Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) 1 Packet Pg. 7
FY 2023 Budget Study Session - Operating Budget and CIP Page 7 of 7 Enclosed as Attachment E is the Preliminary Proposed 2023 - 2027 Five -Year Capital Improvement Plan (CIP) . This attachment provides a com prehensive Overview and Introduction of the Proposed CIP, Financial Summaries, Funding Schedules, a list of FY 2023 Proposed Projects, Detailed Project Sheets for new projects, and an updated Unfunded Projects list. The attachment provides complete details for the Proposed CIP and staff will present them to Council during the April 25 Budget Study Session.

FISCAL IMPACT
Complete fiscal impacts are detailed in the preceding sections with Preliminary Proposed FY 2023 Operating and Capital expenditure appro priations for the General Fund total ing $59.94 million and balanced against related General Fund revenue sources also totaling $59.94 million. Furthermore, the CIP has a FY 2023 cost of $44.12 million and a five -year cost of $89.86 million (including previ ously committed carryover funds). However, until approved on June 21, fiscal impacts may change as more current information becomes available or needs change and staff will update Council if they do.

Prepared by:

Will Fuentes, Finance Director
Approved by:

Brian Loventhal, City Manager
Attachment:
a. Fund Balance Report (FY 2023 Preliminary) - General Fund b. Vacancy List (as of 04-22-22)
c. Significant Supplies and Services Increases and Requests Over $10,000 d. 7-Year General Fund Forecast (04-25-22 Update)
e. Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) 1 Packet Pg. 8

101 GENERAL  FUND
FY 2020 Actual FY  2021 Actual FY  2022 Est. FY  2022 Adop. FY  2023 Prop. %Chg* Beginning Fund Balance July 1(A) 20,977,164$        16,221,855$        14,865,795$        14,865,795$ (A) ‐ Econ Flucuations + Emergency + Unassigned + PERS
Revenues
Property Tax 17,208,898          17,911,445          18,583,168          18,847,020          20,314,500          7.8% Sales & Use Taxes 13,493,745          14,478,163          15,587,825          15,521,900          15,903,012          2.5% Other Taxes 7,962,878             6,375,527             7,637,896             7,210,365             8,422,400             16.8% Licenses and Permits 2,481,986             2,963,368             3,319,200             2,738,858             3,894,820             42.2% Fines/Forfeits/Penalties 216,065                85,149                   62,000                   160,000                67,500                   ‐ 57.8% Investments Income 542,846                (8,137)                   207,282                395,900                310,900                ‐21.5% Intergovernmental Revenue 1,009,428             1,414,419             1,001,924             5,839,504             998,600                ‐82.9% Charges for Service 3,917,007             3,327,691             4,208,576              3,310,465             4,837,900             46.1% Leases & Rentals 2,543,937             1,894,089             2,556,900             2,116,800             2,883,200             36.2% Miscellaneous Revenues 232,556                82,509                   132,327                126,268                134,800                6.8% Other Revenues 22,646                   79,962                   82,100                   72,100                   84,600                   17.3% Special Assessments ‐                         ‐                         ‐                         ‐                         ‐                         N/A Charges to Operating Depts. ‐                         ‐                         ‐                         ‐                         ‐                         N/A OFS ‐ Bonds & Loans ‐                         ‐                         ‐                         ‐                         ‐                         N/A OFS ‐ Operating Transfers In 974,801                5,364,551             4,760,470             791,371                2,088,638             163.9% Total
Revenues 50,606,793$        53,968,736$        58,139,668$        57,130,551$        59,940,870$        4.9% Expenditures by Type

OPERATING
Salaries 19,012,655           18,818,409          20,012,998          19,773,320          21,938,688          11.0% Benefits 13,094,052           12,773,859          11,557,546          11,415,771          12,069,963          5.7% Supplies & Services 17,143,650          16,289,291          18,988,765          17,241,224          19,843,024          15.1% Other Charges 529,364                492,256                496,600                496,600                500,600                0.8% Rents & Leases 1,598,459             1,693,453             1,693,453             1,693,453             1,693,453             0.0% Debt Service ‐                         ‐                         ‐                         ‐                         ‐                         N/A Operating Transfers Out 2,858,545             4,251,537             3,696,743             3,548,091             3,620,141             2.0% Sub‐Total Operating 54,236,723$       54,318,804$       56,446,106$       54,168,458$        59,665,870$       3.0%

CAPITAL
Capital Outlay 45,359                   ‐                         ‐                         ‐                         ‐                         N/A Capital Transfers Out 1,080,020             1,005,991             1,693,563             815,634                275,000                ‐66.3% Sub‐Total Capital 1,125,379$          1,005,991$          1,693,563$          815,634$             275,000$             ‐ 66.3% Total Expenditures by Type 55,362,103$        55,324,796$        58,139,668$        54,984,092$        59,940,870$        9.0% Expenditures by Department
City Council 319,130                310,840                343,601                353,921                364,265                2.9% City Manager's Office 3,728,553             2,773,206             2,701,236             2,647,689             3,059,211             15.5% City Clerk's Office 532,827                339,328                572,244                537,161                665,073                23.8% Recreation & Comm Srvcs 5,854,410             4,018,012             4,216,553             4,577,759             6,346,344             38.6% Finance 1,723,430             1,783,488             1,933,484             1,868,658             2,195,882             17.5% Community Development 2,982,785             2,554,639             4,399,943             2,809,540             3,466,074             23.4% Legal Services 593,137                577,601                532,544                523,658                582,809                11.3% Police Department 19,834,223          21,496,304          19,735,619           19,302,148          21,043,930          9.0% Fire Services 9,126,693             9,556,560             9,856,600             9,856,600             10,310,640          4.6% Public Works 5,271,024             5,044,678             6,115,684             5,954,660             6,394,272             7.4% WVSWMA JPA ‐                         ‐                         ‐                         ‐                         ‐                         N/A Non‐Departmental (Other) 5,395,890             6,870,140             7,732,160             6,552,299             5,512,370             ‐15.9% Vacancy Savings ‐                         ‐                         ‐                         ‐                         ‐                         N/A Total Expenditures by Department 55,362,103$        55,324,796$        58,139,668$        54,984,092$        59,940,870$        9.0% Revenues vs Expenditures (4,755,309)$         (1,356,060)$         (0)$                         2,146,458$           ‐$ Ending Fund Balance June 30 16,221,855$        14,865,795$        14,865,795$        14,865,795$ *% Change from FY 2022 Adopted Budget to FY 2023 Proposed Budget FUND BALANCE REPORT

1.a
Packet Pg. 9
Attachment: Fund Balance Report (FY 2023 Preliminary) - General Fund (FY 2023 Budget Study Session - Operating Budget and CIP) Vacancy List (04‐22‐22)
Department Job Title Status Bargaining Unit Budget  Unit FTE Hire  By Date Hire  Step Total  Comp.

CITY MANAGER  ADMIN ANALYST I  RECRUITMENT ‐ IN PROGRESS CMEA CITY MANAGER ‐ ADMIN 1.00      7/1/2022 3 168,651 $ CITY MANAGER  HR ANALYST  RECRUITMENT ‐ IN PROGRESS CONF PERSONNEL SERVICES 1.00      7/1/2022 3 167,832 $ COMMUNITY DEVELOPMENT  ADMIN ANALYST I RECRUITMENT ‐ IN PROGRESS CMEA COMMUNITY DEV ‐ ADMIN 1.00      7/1/2022 3 168,651 $ COMMUNITY DEVELOPMENT  BUILDING OFFICIAL VACANT ‐ FREEZE  (PROPOSED TO FILL ) MGMT BUILDING  CODES REGULATION 1.00       7/1/2022 3 221,018 $ COMMUNITY DEVELOPMENT  PLANNING TECHNICIAN  RECRUITMENT ‐ IN PROGRESS CMEA CURRENT PLANNING 1.00      7/1/2022 3 136,479 $ PUBLIC SAFETY  POLICE OFCR  VACANT ‐ APPROVED TO BE FILLED CPOA FIELD SERVICES 1.00      7/1/2022 1 188,296 $ PUBLIC SAFETY  POLICE RCDS SPEC  VACANT ‐ APPROVED TO BE FILLED CPCEA RECORDS 1.00      7/1/2022 3 129,374 $ PUBLIC SAFETY  POLICE RCDS SPEC  VACANT ‐ APPROVED TO BE FILLED CPCEA RECORDS 1.00      7/1/ 2022 3 129,374 $ PUBLIC SAFETY  PROPERTY/EVIDENCE SPEC  RECRUITMENT ‐ IN PROGRESS CPCEA RECORDS 1.00      7/1/2022 3 131,070 $ PUBLIC SAFETY  PS DISPATCHER  RECRUITMENT ‐ IN PROGRESS CPCEA COMMUNICATIONS 1.00      7/1/2022 3 158,075 $ PUBLIC WORKS  ADMIN ANALYST I RECRUITMENT ‐ IN PROGRESS CMEA PUBLIC WORKS ‐ ADMIN 1.00      7/1/2022 3 168,651 $ PUBLIC WORKS  ASSOC CIVIL ENGR  RECRUITMENT ‐ IN PROGRESS CMEA ENGINEERING 1.00      7/1/2022 3 193,533 $ PUBLIC WORKS  BLDG MNT LEAD WKR  VACANT ‐ APPROVED TO BE FILLED CMEA B UILDING MAINTENANCE 1.00      7/1/2022 3 156,718 $ PUBLIC WORKS  EQUIP MNT SPVSR  POTENTIAL RECLASSIFICTION CARP VEHICLE/EQUIP MAINT SVCS 1.00       1/1/2023 3 82,266 $ PUBLIC WORKS  LGT/TRF SIG SPVSR  POTENTIAL RECLASSIFICTION CARP SIGNALS & LIGHTING MAINT 1.00       1/1/2023 3 86,914 $ PUBLIC WORKS  PARK MNT SPVSR VACANT ‐ FREEZE (PROPOSED TO FILL) MGMT PARK  MAINTENANCE 1.00      7/1/2022 3 194,431 $ PUBLIC WORKS  PUBLIC WKS SUPT  VACANT ‐ APPROVED TO BE FILLED MGMT MAINTENANCE  ‐ ADMIN 1.00      7/1/ 2022 3 226,508 $ PUBLIC WORKS  STR MNT LEAD WKR  VACANT ‐ APPROVED TO BE FILLED CARP STREET MAINTENANCE 1.00      7/1/2022 3 136,610 $ RECREATION & COMMUNITY SERVICES  REC PROG COORD  RECRUITMENT ‐ IN PROGRESS CMEA SR CITIZEN SERVICES 1.00      7/1/2022 3 142,400 $ RECREATION & COMMUNITY SERVICES  REC PROG COORD RECRUITMENT  ‐ IN PROGRESS (3) CMEA CAMPBELL COMMUNITY CENTER 1.00      7/1/2022 3 142,400 $ RECREATION & COMMUNITY SERVICES  REC PROG COORD RECRUITMENT  ‐ IN PROGR ESS (4) CMEA SPORTS, AQUATICS & FITNESS 1.00       7/1/2022 3 142,400 $ TOTAL FTE's 21.00    TOTAL COST 3,271,651$

1.b
Packet Pg. 10
Attachment: Vacancy List (as of 04-22-22) (FY 2023 Budget Study Session - Operating Budget and CIP) Significant Supplies and Services Increases and Requests Over $10,000 • City Manager’s Office
o +$17,200 – Resumption of in-person Employee Engagement Events o +$30,000 – Increased Job Announcement Postings
o +$35,000 – New HR Software for Recruitment, Onboarding, Training, etc. o +$50,000 – Increased Labor Relations Legal Fees
o +$150,000 - Economic Development Plan Consultant
o +$50,000 - Short Term Economic Dev Strategy
• City Clerk
o +$16,000 – Records, Disclosure, and CPRA Systems
o + $45,000 – Election Expenses
• Recreation & Community Services
o +$17,000 – Production of Activity Guide by Outside Contractors o +$44,000 – Resumption of Trips and Special Events in Adult Services o +$12,000 – Purchase of New Chairs and Tables for M-50 Rental Space o +$ 32,800 – Contractual Security and Janitorial needs for CCC Rentals o +$ 47,500 – Marketing for a full-season of Theatre shows o +$34,000 – Increased costs to rent Theatre Equipment
o +$356,500 – Increased Contractual Theatre Management and Event costs (post-pandemic); offset by ticket sale and other theatre revenue o +$24,000 – Increased Cleaning, Cust odial, and Se curity Servi ces at Theatre
o +$212,500 – Increased demand for Contractual Sports Camp Instructors; offset by program fees
o +$24,300 – Resumption of Two (2) Fun Runs; offset by program fees o +$68,000 – Resumption of Day Camp Field Trips; offset by program fees • Finance
o +$100,000 - Finance / HR System Needs Assessment and Related Services
o +$ 40,000 – Comprehensive User Fee Study Update
o +$30,000 – Increased County Property Tax Administration Fees; offset by increases to Property Tax revenue
• Community Development
o
+$13,000 – Increased Office Supply and Equipment expenses o +$10,000 – Enhancements to Permitting Software
o +$25,000 – Downtown Parking Study
• Legal Services
o +$52,000 – Increased Citywide Legal Services needs
• Public Safety
o +$25,000 – Increased Contractual Backgr ound Check costs for recruitments
o +$24,000 – Increased Arson and POST (reimbursable) Training costs o +$20,000 – Increased Mobile Connectivity costs
o +$35,000 – SWAT Replacement Vests and CERT Equipment
o +$25,000 – Drone Software and Supplies
o +$50,000 – Intersection LPR Cameras annual costs ( approved at FY 2022 Mid-Year)

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Attachment: Significant Supplies and Services Increases and Requests Over $10,000 (FY 2023 Budget Study Session - Operating Budget and Significant Supplies and Services Increases and Requests Over $10,000 o +$454,000 – Contractual increase to County Fire Services agreement • Public Works
o +$40,000 – Increased use of Engineering Consultant Services o +$100,000 – Facilities Conditions Assessment
o +$116,000 – A nticipated cost increases to Contractual Custodian Services
• Non-Departmental
o +$52,800 – Increased Utility Costs
o +$314,300 – Increased General Liabil ity and Property Insurance Premiums and Claims expense

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Attachment: Significant Supplies and Services Increases and Requests Over $10,000 (FY 2023 Budget Study Session - Operating Budget and General Fund (101) Historical (5‐years) and Forecasted (7‐years) Revenues and Expenditures REVENUES BY TYPE FY 2018 FY 2019 FY 2020 FY 2021  FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Base Revenues Actuals Actuals Actuals Actuals Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Property Taxes 14,004,162           15,607,316          17,208,898          17,911,445          18,583,168          20,314,500          21,317,500          22,576,700          23,911,000          25,556,900          27,317,100          29,199,700 Sales & Use Taxes 14,859,014          15,684,222          13,493,745          14,478,163          15,587,825          15,903,012          16,327,900          16,799,400          17,265,359          17,794,100          18,327,900          18,877,800 Other Taxes  9,698,920            9,539,163            7,962,878            6,375,527            7,637,896            8,422,400            10,100,900          10,428,700          10,767,900          11,128,100          11,501,700          11,889,300 Licenses & Permits 2,411,868            2,062,086            2,481,986            2,963,368            3,319,200            3,894,820            4,011,700            4,132,100            4,256,000            4,383,700            4,515,300            4,650,700 Fines/Forfeits/Penal
ties 303,382                274,478                216,065                85,149                  62,000                  67,500                  69,600                  71,700                  73,800                  76,000                  78,200                  80,500 Investment & Other Interest Income  180,905                998,446                542,846                (8,137)                   207,282                310,900                320,200                329,800                339,600                349,800                360,300                371,100 Intergovernmental Revenue 275,179                761,116                1,009,428            892,283                1,001,924            998,600                1,029,500            1,061,700            1,094,900            1,129,600            1,165,500            1,202,700 Charges For Services 4,927,321            5,037,369            3,917,007            3,327,691            4,208,576            4,837,900            4,936,500            5,227,000            5,155,600            5,459,600            5,622,700            5,775,400 Leases
& Rentals  2,813,008            2,913,689            2,543,937            1,894,089            2,556,900            2,883,200            2,969,700            3,058,800            3,150,600            3,245,200            3,342,600            3,442,800 Miscellaneous Revenues 213,057                191,982                232,556                82,509                  132,327                134,800                138,800                142,800                147,000                151,300                155,700                160,100 Other Revenues ‐                        ‐                        22,646                  79,962                  82,100                  84,600                  87,100                  89,700                  92,400                  95,200                  98,100                  101,000 OFS ‐ Bonds & Loan
s ‐                        20                          ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐ OFS ‐ Operating Transfers 1,462,489            1,294,226            974,801                3,149,881            2,499,431            868,900                895,000                921,900                949,600                978,100                1,007,400            1,037,600 Sub‐Total Base Revenues 51,149,304         54,364,113         50,606,793         51,231,930         55,878,629         58,721,132         62,204,400         64,840,300         67,203,759         70,347,600         73,492,500         76,788,700 Adjustments to Revenue
CARES Act Funding ‐                        ‐                         ‐                         522,136                ‐                         ‐                         ‐                         ‐                         ‐                         ‐                         ‐                         ‐ ARPA Funding ($9.997 Million Total) ‐                        ‐                        ‐                        2,214,670            2,261,039            1,219,738            2,261,000            1,916,327            ‐                        ‐                        ‐                        ‐ Sub‐Total Revenue Adjustments ‐                       ‐                       ‐                       2,736,806            2,261,039            1,219,738            2,261,000            1,916,327            ‐                       ‐                       ‐                       ‐ TOTAL REVENUES 51,149,304          54,364,113          50,606,793          53,968,736          58,139,668          59,940,870          64,465,400          66,756,627          67,203,759          70,347,600          73,492,500          76,788,700 EXPENDITURES BY TYPE FY 2018 FY 2019 FY 2020 FY 2021  FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Base Expenditures Actuals Actuals Actuals Actuals Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Salaries 18,395,040          18,977,226          19,012,655          18,747,267          20,012,998          21,938,688          22,597,000          23,275,100          23,973,500          24,692,900          25,434,000          26,196,700 Benefits 9,661,058            11,052,287          13,094,052          11,193,702          11,557,546          12,069,963          12,454,900          12,876,400          12,925,500          13,273,800          13,631,900          13,999,900 Supplies & Services 16,660,648          16,939,305          17,143,650          17,359,667          18,988,765          19,843,024          20,356,200          21,049,100          21,595,100          22,327,300          22,908,000          23,681,600 Other Charges 881,806                579,176                529,364                443,950                496,600                500,600                515,600                531,100                547,000                563,400                580,300                597,700 Rents &
Leases 1,927,483            1,928,975            1,598,459            1,693,453            1,693,453            1,693,453            1,744,200            1,796,600            1,850,300            1,905,700            1,963,000            2,021,900 Debt Service ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐ Capital Outlay 98,978                  33,882                  45,359                  ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐ Operating Transfers 2,971,131            3,096,268            2,858,545            3,541,990            3,696,743            3,620,141            3,728,700            3,840,600            3,955,800            4,074,500            4,196,700            4,322,600 Capital Transfers 2,996,506            1,209,938            1,080,020            2,230,931            1,693,563            ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐ Sub‐Total Base Exp
enditures 53,592,651         53,817,057         55,362,103         55,210,960         58,139,668         59,665,870         61,396,600         63,368,900         64,847,200         66,837,600         68,713,900         70,820,400 Adjustments to Expenditures
Renewed Set Aside for CIPR: Target $1.5M/yr ‐                        ‐                        ‐                        ‐                        ‐                        275,000                550,000                750,000                1,000,000            1,250,000            1,500,000            1,500,000 PERS UAAL Increases (Invest. Target) (Misc) ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        99,000                  149,000                198,000                248,000                248,000                248,000 PERS UAAL Increases (Invest. Target) (Safety) ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        83,000                  125,000                166,000                208,000                208,000                208,000 Sub‐Total Expenditure Adjustments ‐                       ‐                       ‐                       ‐                       ‐                       275,000               732,000               1,024,000            1,364,000            1,706,000            1,956,000            1,956,000 TOTAL EX
PENDITURES 53,592,651          53,817,057          55,362,103          55,210,960          58,139,668          59,940,870          62,128,600          64,392,900          66,211,200          68,543,600          70,669,900          72,776,400 SURPLUS/(DEFICIT) (2,443,347)           547,055                (4,755,309)           (1,242,224)           (0)                          ‐                        2,336,800            2,363,727            992,559                1,804,000            2,822,600            4,012,300 A‐1 Summary Page 1 of 4

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Attachment: 7-Year General Fund Forecast (04-25-22 Update) (FY 2023 Budget Study Session - Operating General Fund (101) Historical (5‐years) and Forecasted (7‐years) Revenues and Expenditures Graph Data (Revenues vs. Expenditures) FY  2018 FY 2019 FY 2020 FY 2021  FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Revenues 51,149,304          54,364,113          50,606,793          53,968,736          58,139,668          59,940,870          64,465,400          66,756,627          67,203,759          70,347,600          73,492,500          76,788,700 Expenditures 53,592,651          53,817,057          55,362,103          55,210,960          58,139,668          59,940,870          62,128,600          64,392,900          66,211,200          68,543,600          70,669,900          72,776,400 Surplus/Deficit (2,443,347)           547,055                (4,755,309)           (1,242,224)           (0)                          ‐                        2,336,800            2,363,727            992,559                1,804,000            2,822,600            4,012,300 45,000,000
50,000,000
55,000,000
60,000,000
65,000,000
70,000,000
75,000,000
80,000,000
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 General Fund Revenues vs. Expenditures
Revenues Expenditures
A‐1 Summary Page 2 of 4

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Attachment: 7-Year General Fund Forecast (04-25-22 Update) (FY 2023 Budget Study Session - Operating General Fund (101) Historical (5‐years) and Forecasted (7‐years) Revenues and Expenditures

RESERVES
Targets (by Council Policy) FY 2018 FY 2019 FY 2020 FY 2021  FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Economic Fluctuations (16.67% of Expend.) 6,000,000            9,192,787            9,373,782            9,028,076            9,691,883            9,992,143            10,356,838          10,734,296          11,037,407          11,426,218          11,780,672          12,131,826 Emergency (10% of Revenues) 5,114,900            5,586,316            5,060,679            5,396,874            5,813,967            5,994,087            6,446,540            6,675,663            6,720,376            7,034,760            7,349,250            7,678,870 Operating ($1 million) 1,000,000            1,000,000            1,000,000            1,000,000            1,000,000            1,000,000            1,000,000            1,000,000            1,000,000            1,000,000            1,000,000            1,000,000 PERS (No established target) 2,252,000            2,252,000            2,252,000            2,252,000            2,252,000            2,252,000            2,252,000            2,252,000            2,252,000            2,252,000            2,252,000            2,252,000 Total Reserve Target 14,366,900          18,031,103          17,686,461          17,676,950          18,757,850          19,238,230          20,055,378          20,661,959          21,009,783          21,712,978          22,381,922          23,062,696 Actual/Projected FY 2018 FY 2019 FY 2020 FY 2021  FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Economic Fluctuations 6,000,000             9,192,787            9,373,782            9,028,076            9,028,076            9,028,076            9,028,076            9,742,585            10,586,505          12,076,121          14,584,141          18,266,911 Emergency 5,114,900             5,586,316            2,585,719            2,585,719            2,585,719            2,585,719            4,922,519            6,571,737            6,720,376            7,034,760            7,349,340            7,678,870 Operating 1,000,000             1,026,759            999,921                1,000,000            1,000,000            1,000,000            1,000,000            1,000,000            1,000,000            1,000,000            1,000,000            1,000,000 PERS 2,252,000             2,252,000            2,252,000            2,252,000            2,252,000            2,252,000            2,252,000            2,252,000            2,252,000            2,252,000            2,252,000            2,252,000 Total Reserve Actual/Projected 14,366,900          18,057,862          15,211,422          14,865,795          14,865,795          14,865,795          17,202,595          19,566,322          20,558,881          22,362,881          25,185,481          29,197,781 *Red de
notes an acutal or anticiapted draw on a Reserve Fund
% of Expenditures 26.8% 33.6% 27.5% 26.9% 25.6% 24.8% 27.7% 30.4% 31.1% 32.6% 35.6% 40.1% A‐1 Summary Page 3 of 4

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Attachment: 7-Year General Fund Forecast (04-25-22 Update) (FY 2023 Budget Study Session - Operating General Fund (101) Historical (5‐years) and Forecasted (7‐years) Revenues and Expenditures Graph Data (Reserves) FY 2018 FY 2019 FY 2020 FY 2021  FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Target Reserve 14,366,900           18,031,103          17,686,461          17,676,950          18,757,850          19,238,230          20,055,378          20,661,959          21,009,783          21,712,978          22,381,922          23,062,696 Actual/Projected Reserve 14,366,900           18,057,862          15,211,422          14,865,795          14,865,795          14,865,795          17,202,595          19,566,322          20,558,881          22,362,881          25,185,481          29,197,781 Difference from Target ‐                        26,759                  (2,475,039)           (2,811,155)           (3,892,055)           (4,372,435)           (2,852,783)           (1,095,637)           (450,902)              649,903                2,803,559            6,135,085 ‐
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 General Fund Reserves
Target Reserve Actual/Projected Reserve
A‐1 Summary Page 4 of 4

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Attachment: 7-Year General Fund Forecast (04-25-22 Update) (FY 2023 Budget Study Session - Operating Capital Improvement Plan
This section of the budget contains the City's Adopted Five-Year Capital Improvement Plan (CIP).  It also provides speci c capital project details (including projected operating budget impacts) and a listing of carry forward projects.

In conjunction with the annual budget process, the City prepares a CIP that identi es anticipated project expenditures greater than $25,000 over a multi-year timeframe.  The CIP provides the City with a strategic planning document that guides near- and medium-term expenditures for preservation of City infrastructure; major investments in existing or new facilities; and other asset maintenance and investment expenditures, including technology and communications systems.  Projects shown in the rst year receive budgetary appropriations as part of the FY 2023 budget approval process.

Summary
As shown below, the Adopted 2023-2027 CIP contains 74 projects of which 13 are new, an additional 41 have appropriations within the ve-year plan, and 20 projects are carried over from prior years with no additional appropriations needed.

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Project Funding Sources
Revenue for project expenditures comes from a number of funding sources, both restricted and discretionary.  Over 58% of the Adopted 2022-2026 CIP budget is for the Measure O – Civic Center Improvements project.  This project began as a nearly $55 million, ve-year project which is funded from proceeds of general obligation bond sales, as authorized by voters in 2018, as well as the various State and local grants.  Its current remaining balance is $52.9 million.  Measure O funds are restricted funds whose expenditures are to be reviewed by an Oversight Committee appointed by the City Council.

The remaining $37 million in the 2023-2027 Adopted CIP budget comprises the following sources: Grant / Private funds which are restricted for speci c uses, such as a County VTA grant for the widening of the Hamilton Avenue Highway 17 Southbound Offramp, totaling $14.8 million (16%); Vehicle Impact Fees are contributing a total of $6.6 million (7%) towards annual street maintenance; Gas Tax (SB1) funds are providing an additional $4.9 million (5%) towards annual street maintenance work; Parkland Dedication fees to pay for improvement projects at various parks or recreational facilities are funding a total of $4 million (4%); Capital Improvement Plan Reserves (CIPR) are contributing $5.5 million (6%); and Construction Tax and Environmental Service Funds are providing $1.2 million of the total $89.9 million in the Adopted ve-year CIP.

The CIPR, which is part of the General Fund, is the City's most exible funding source and has historically been used for a wide range of project expenditures.  By established County Policy, the CIPR receives a portion of available General Fund surplus at scal year-end.  The availability of funds for the CIPR is dependent on actual expenditures and revenues in a given year.  In years when revenues are strong or expenditures are lower than anticipated, CIPR increases.  In years when revenues are lean and reserves are needed to balance the City's budget, the CIPR does not increase and adopted projects are required to be deferred or placed on the City's Unfunded Projects list.

The City projects an increase to CIPR of $275,000, $550,000, $750,000, $1,000,000, and $1,250,000 in FY 2023 through FY 2027.

Planning Commission Review
The Planning Commission will hold a Public Hearing to consider the Proposed CIP on May 24, 2022.  During that meeting, the Commission will determine whether the ve-year CIP is consistent with the City's General Plan, and whether the adopted projects in the CIP to be either categorically exempt under the California Environmental Quality Act (CEQA), or to have been considered under previous project approvals.

Assumptions and Operating Budget Impacts
The 2023-2027 CIP is prepared in accordance with certain assumptions about funding constraints, operating budget implications, City priorities, and work plans as summarized below:

Project and equipment costs, where applicable, are based on department estimates.  Cost estimates are based on current market and contract experience on similar projects, where available, or order of magnitude cost estimates for larger projects in the early phases of design.  Projects managed by Public Works include "soft costs" such as staff costs for project management, design, inspection and administration, and consultant services as necessary.

Ongoing operating costs for annual maintenance and technical support, as well as any new revenues, are projected for each capital project and, as appropriate, are re ected in the operating budget.  For the current capital plan, due to the  nature of the projects included in the plan, most of the projects are not expected to have a signi cant operating budget impact.  Existing work plans, ongoing programs and service level requirements were taken into consideration in project scheduling.

Project Selection Criteria
Criteria used in evaluating project requests include:

The project's relationship to the City's strategic goals and objectives The project's impact on the operating budget (if any)
The nature of the project in terms of preservation of City assets versus new construction or acquisition Available nancing
Consequences of not completing the project (e.g., public safety) Exhibits:
. Financial Summaries
. Five-Year Cash Flow Analysis
. Capital Project Descriptions
. Unfunded List

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget CIP Summaries - By Category

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget CIP Summaries - By Category (cont.)

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget CIP Summaries - By Department

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget CIP Summaries - By Department (cont.)

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget CIP Summaries - By Funding Source

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget CIP Summaries - By Funding Source (cont.)

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget CIP Summaries - By Funding Source (cont.)

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget CIP Funding Schedule - FY 2023 Through FY 2027

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Projects that require new or additional appropriations for FY2023 are as follows.  These appropriations will be formally adopted by City Council on June 21, 2022.  Projects with carryover appropriations that were previously approved do not require re- approval, but may be modied by Council if desired:

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Ainsley House Roof and Foundation Assessment
Overview
Submitted By Todd Capurso, Public Works Director
Request Owner Todd Capurso, Public Works Director
Est. Start Date 08/01/2022
Est. Completion Date 06/30/2023
Department Public Works
Type Capital Improvement
Project Number 23-NN
Description
This project will assess current drainage issues associated with the roof of the Ainsley House. It will include an inspection of the roof and foundation from ICC-certied inspectors. The inspection will provide a framework to determine future work and repairs needed for the Ainsley House roof and foundation. The budgetary requests for this project are estimates at this point to conduct the inspections and dene the scope of repairs. Staff will not know full scope of the construction phase of the project until the inspection is completed.

Details
Program (Budget
Unit)
780
Useful Life 50+ years
Projected Carryover N/A
Priority Critical (Can't do without it)
Type of Project Improvement
Funding Type New
Location
Relationship to Strategic Goals and Objectives
General Plan OSP 2-2; Maintain and renovate existing open space, park and recreation facilities to improve their usefulness, safety, and appearance.

Possible Alternative Solutions

1. Fund in a further out year.  Repair cost may be higher.

Other Cost Savings (If Applicable)
Performing this work within the next scal year may avoid more signicant repair costs in future years.  However, the magnitude of potential cost savings is unknown at this point.

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Capital Cost Breakdown
Capital Cost FY2023
Staff Personnel Costs $20,000
Professional Services $100,000
Total $120,000
Capital Cost
FY2023 Budget
$120,000
Total Budget (all years)
$120K
Capital Cost by Year
Staff Personnel C… Professional Servi…
2023 $120,000.00
$0 $30K$60K$90K$…
Capital Cost for All Years
TOTAL $120,000.00
Staff Personnel Costs (17%)$20
Professional Services (83%)$10

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Funding Sources Breakdown
Funding Sources FY2023
CIPR $120,000
Total $120,000
Funding Sources
FY2023 Budget
$120,000
Total Budget (all years)
$120K
Funding Sources by Year
CIPR
2023 $120,000.00
$0 $30K$60K$90K$…
Funding Sources for All Years
TOTAL $120,000.00
CIPR (100%) $120,000.00
Projected Timeline
Aug 1, 2022
Issue RFP for consultant services
Oct 3, 2022
Begin Assessment
Mar 31, 2023
Assessment completed

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Annual Accessibility Ramps - FY27
Overview
Submitted By Todd Capurso, Public Works Director
Request Owner Amy Olay, City Engineer
Est. Start Date 07/01/2026
Est. Completion Date 06/30/2027
Department Public Works
Type Capital Improvement
Project Number 27-FF
Description
This project will install accessibility curb ramps in compliance with Americans with Disability Act (ADA) standards and is consistent with the City's ADA Transition Plan.

Details
Program (Budget
Unit)
730
Useful Life 20 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Improvement
Funding Type New
Location
Address: Campbell City Hall
Relationship to Strategic Goals and Objectives
This project addresses Strategic Plan Objective 3.3 - Streets that safely and comfortably accommodate pedestrians and bicycles, and Objective 3.4 - Streets that are safe, clean, and well maintained.

Possible Alternative Solutions

1. Reduce or increase the number of ramps for installation each year.

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Capital Cost Breakdown
Capital Cost FY2027
Staff Personnel Costs $5,000
Construction $45,000
Total $50,000
Capital Cost
Total Budget (all years)
$50K
Capital Cost by Year
Staff Personnel C… Construction
2027 $50,000.00
$0 $12K$24K$36K $…
Capital Cost for All Years
TOTAL $50,000.00
Staff Personnel Costs (10%)$5,0
Construction (90%)$45,000.00

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Funding Sources Breakdown
Funding Sources FY2027
Construction Tax $50,000
Total $50,000
Funding Sources
Total Budget (all years)
$50K
Funding Sources by Year
Construction Tax
2027 $50,000.00
$0 $12K$24K$36K $…
Funding Sources for All Years
TOTAL $50,000.00
Construction Tax (100%)$50,00

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Annual ADA Transition Plan Improvements - FY27
Overview
Submitted By Todd Capurso, Public Works Director
Request Owner Amy Olay, City Engineer
Est. Start Date 07/01/2026
Est. Completion Date 06/30/2027
Department Public Works
Type Capital Improvement
Project Number 27-HH
Description
Consistent with the City's Americans with Disability Act (ADA) Transition Plan, this project continues to implement identied improvements at the Community Center, Service Center, City Hall, and other City facilities. Scope of work includes modications to doors, bathroom xtures, and public counters.

Details
Program (Budget
Unit)
730
Useful Life 20 years
Projected Carryover N/A
Priority High (Can function without it, but not very
well)
Type of Project Improvement
Funding Type New
Location
Address: Campbell City Hall
Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objective 5.3 - Safe, attractive, and efcient parks and buildings that operate for maximum community use, benet, and enjoyment.

Possible Alternative Solutions

1. Phase improvements and revise funding levels.

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Capital Cost Breakdown
Capital Cost FY2027
Construction $50,000
Total $50,000
Capital Cost
Total Budget (all years)
$50K
Capital Cost by Year
Construction
2027 $50,000.00
$0 $12K$24K$36K$…
Capital Cost for All Years
TOTAL $50,000.00
Construction (100%)$50,000.0

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Funding Sources Breakdown
Funding Sources FY2023 FY2027
CIPR $50,000
Other $0
Total $0 $50,000
Funding Sources
FY2023 Budget
$0
Total Budget (all years)
$50K
Funding Sources by Year
CIPR Other
2023
2027
$.0000
$50,000.00
$0 $12K$24K$36K$4…
Funding Sources for All Years
TOTAL $50,000.00
CIPR (100%) $50,000.00
Other (0%) $.0000

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Annual Bike/Pedestrian and Trafc Safety Improvements - FY27 Overview
Submitted By Todd Capurso, Public Works Director
Request Owner Matthew Jue, Trafc Engineer
Est. Start Date 07/01/2026
Est. Completion Date 06/30/2029
Department Public Works
Type Capital Improvement
Project Number 27-JJ
Description
This annual project provides minor improvements to streets and signals to increase safety as deemed necessary by the City's Trafc Engineer and City Engineer. This project also constructs Class II bike lanes, sidewalks, paths, and other improvements to enhance pedestrian and bicyclist safety on City streets. The Transportation Development Act (TDA) funds represent the majority of the project funding. Currently estimated at $40,000 annually, the amount can vary; annual adjustments may be necessary.

Images
Class II Bike Lane
Details
Program (Budget
Unit)
720
Useful Life 20 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Improvement
Funding Type New
Location
Address: Campbell City Hall
Relationship to Strategic Goals and Objectives
Supports Strategic Objective 3.3 - Streets that safely and comfortably accommodate pedestrians and bicycles.

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Possible Alternative Solutions

1. Allow the current conditions to remain.

2. Submit each minor project/improvement to the City Council for approval.

Capital Cost Breakdown
Capital Cost FY2027
Staff Personnel Costs $5,000
Construction $60,000
Total $65,000
Capital Cost
Total Budget (all years)
$65K
Capital Cost by Year
Staff Personnel C… Construction
2027 $65,000.00
$0 $20K $40K$60K
Capital Cost for All Years
TOTAL $65,000.00
Staff Personnel Costs (8%)$5,0
Construction (92%)$60,000.00

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Funding Sources Breakdown
Funding Sources FY2027
Construction Tax $25,000
TDA $40,000
Total $65,000
Funding Sources
Total Budget (all years)
$65K
Funding Sources by Year
Construction Tax TDA
2027 $65,000.00
$0 $20K $40K$60K
Funding Sources for All Years
TOTAL $65,000.00
Construction Tax (38%)$25,000
TDA (62%) $40,000.00
Projected Timeline
Jul 1, 2025
Design
Jul 1, 2026
Design
Oct 1, 2026
Bids Received
Jan 1, 2027
Bid Award

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Apr 1, 2027
Construction

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Annual Sidewalk, Curb, & Gutter Improvements - FY27
Overview
Submitted By Todd Capurso, Public Works Director
Request Owner Ron Taormina, PW Maintenance Supervisor
Est. Start Date 07/01/2025
Est. Completion Date 06/30/2026
Department Public Works
Type Capital Improvement
Project Number 27-GG
Description
This annual project proposes to replace newly damaged sidewalks that are identied for replacement or grinding. The City uses concrete and no longer uses asphalt as sidewalk replacement material when removing sections of sidewalk. Sidewalk grinds are performed on raised sidewalks where the sidewalk deection is less than 1 and 1/2 inches. Curb and gutters are replaced in kind when the damaged or raised curb and gutter prohibits safe pedestrian access to travel ways. These locations are typically at intersections or in front of crosswalks. Curb and gutter water ow issues are not a criteria for replacement under this ongoing maintenance project proposal.

Details
Program (Budget
Unit)
730
Useful Life 20 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Improvement
Funding Type New
Location
Address: Campbell City Hall
Relationship to Strategic Goals and Objectives
Strategic Plan Objective 3.1 - Safe residential neighborhoods.

Strategic Plan Objective 3.3 - Streets that safely and comfortably accommodate pedestrian and bicycles.

Possible Alternative Solutions

1. Continue to replace damaged sidewalk with asphalt.

2. Do not replace any curb and gutter.

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Capital Cost Breakdown
Capital Cost FY2027
Construction $75,000
Total $75,000
Capital Cost
Total Budget (all years)
$75K
Capital Cost by Year
Construction
2027 $75,000.00
$0 $20K$40K$60K
Capital Cost for All Years
TOTAL $75,000.00
Construction (100%)$75,000.0

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Funding Sources Breakdown
Funding Sources FY2027
Construction Tax $75,000
Total $75,000
Funding Sources
Total Budget (all years)
$75K
Funding Sources by Year
Construction Tax
2027 $75,000.00
$0 $20K$40K$60K
Funding Sources for All Years
TOTAL $75,000.00
Construction Tax (100%)$75,00

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Annual Street Maintenance - FY27
Overview
Submitted By Todd Capurso, Public Works Director
Request Owner Amy Olay, City Engineer
Est. Start Date 07/01/2026
Est. Completion Date 08/31/2027
Department Public Works
Type Capital Improvement
Project Number 27-BB
Description
This project is for annual street maintenance per the City's Pavement Management Program. Funding allocations in CIP FY27 will provide pavement treatment on collector and local streets. In addition to the Capital Improvement Program Reserve (CIPR), other anticipated funding sources are the City's Vehicle Impact Fee (separate allocations from construction and solid waste collection vehicles), Santa Clara County Vehicle Registration Fee (VRF), State SB1 - Road Maintenance and Rehabilitation Account (RMRA), Santa Clara County Measure B, and one-time grants (One Bay Area and CalRecycle). A maintenance of effort is required for cities to receive Measure B and RMRA funds. The City must maintain an annual expenditure of $917,000 in general fund monies which are satised through the use of CIPR and Vehicle Impact Fees.

Details
Program (Budget
Unit)
730
Useful Life 20 years
Projected Carryover N/A
Priority High (Can function without it, but not very
well)
Type of Project Resurface Current Street, Road or Sidewalk Funding Type New
Location
Address: Campbell City Hall
Relationship to Strategic Goals and Objectives
This project addresses Strategic Plan Objective 3.4 - Streets that are safe, clean, and well-maintained.

Possible Alternative Solutions

1. Only pursue stop-gap maintenance.

2. Reduce the project limits resulting in decreased Pavement Condition Index (PCI).

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Capital Cost Breakdown
Capital Cost FY2027
Staff Personnel Costs $389,000
Professional Services $50,000
Construction $2,350,000
Total $2,789,000
Capital Cost
Total Budget (all years)
$2.789M
Capital Cost by Year
Staff Personnel C… Professional Servi…
Construction
2027 $2,789,000.00
$0 $800K$1.6M$2.4M
Capital Cost for All Years
TOTAL $2,789,000.00
Staff Personnel Costs (14%)$38
Professional Services (2%)$50,0
Construction (84%)$2,350,000

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Funding Sources Breakdown
Funding Sources FY2027
CIPR $200,000
VIF (Building) $300,000
VIF (Garbage) $477,000
SB1 $800,000
VRF $215,000
Measure B $797,000
Total $2,789,000
Funding Sources
Total Budget (all years)
$2.789M
Funding Sources by Year
CIPR VIF (Building)
VIF (Garbage) SB1
VRF Measure B
2027 $2,789,000.00
$0 $800K$1.6M$2.4M
Funding Sources for All Years
TOTAL $2,789,000.00
CIPR (7%) $200,000.00
VIF (Building) (11%)$300,000.00
VIF (Garbage) (17%)$477,000.00
SB1 (29%) $800,000.00
VRF (8%) $215,000.00
Measure B (29%) $797,000.00

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Bridge Conditions Assessment Report
Overview
Submitted By Todd Capurso, Public Works Director
Request Owner Amy Olay, City Engineer
Est. Start Date 07/01/2023
Est. Completion Date 06/30/2024
Department Public Works
Type Capital Improvement
Project Number 24-MM
Description
The project will provide a conditions assessment of local bridges under the maintenance jurisdiction of the City including pedestrian bridges. The report will be used to guide future programming of necessary bridge improvements.

Details
Program (Budget
Unit)
730
Useful Life 10 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Other
Funding Type New
Location
Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objective 5.3 - Safe, attractive, and efcient parks and buildings that operate for maximum community use, benet, and enjoyment.

Possible Alternative Solutions

1.  Defer the assessment.

Other Type of Project (If Applicable)
Assessment Report

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Capital Cost Breakdown
Capital Cost FY2024
Staff Personnel Costs $10,000
Professional Services $50,000
Total $60,000
Capital Cost
Total Budget (all years)
$60K
Capital Cost by Year
Staff Personnel C… Professional Servi…
2024 $60,000.00
$0 $15K$30K$45K $…
Capital Cost for All Years
TOTAL $60,000.00
Staff Personnel Costs (17%)$10,
Professional Services (83%)$50

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Funding Sources Breakdown
Funding Sources FY2024
VIF (Building) $60,000
Total $60,000
Funding Sources
Total Budget (all years)
$60K
Funding Sources by Year
VIF (Building)
2024 $60,000.00
$0 $15K$30K$45K $…
Funding Sources for All Years
TOTAL $60,000.00
VIF (Building) (100%)$60,000.0

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Campbell Community Center Fire Alarm Panel Replacements Overview
Submitted By Todd Capurso, Public Works Director
Request Owner Dave Fanucchi, Building Maintenance Supervisor Est. Start Date 08/01/2022
Est. Completion Date 10/31/2022
Department Public Works
Type Capital Improvement
Project Number 23-PP
Description
This project will replace the existing Edwards main re alarm panel and four sub-panels.  The existing panels are beyond their life expectancies and are creating false alarms and re department callouts.  The project will install new modern Edwards panels to accommodate the existing Edwards eld re alarm activation devices and will be expandable to incorporate additional appliances when needed.

Details
Program (Budget
Unit)
780
Useful Life 40 years
Projected Carryover N/A
Priority Critical (Can't do without it)
Type of Project Replacement
Funding Type New
Location
Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objectives 5.3 - Safe, attractive, and efcient parks and buildings that operate for maximum community use, benet, and enjoyment.

Possible Alternative Solutions

1.  No alternative solutions - the main panel is failing.

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Capital Cost Breakdown
Capital Cost FY2023
Construction $75,000
Total $75,000
Capital Cost
FY2023 Budget
$75,000
Total Budget (all years)
$75K
Capital Cost by Year
Construction
2023 $75,000.00
$0 $20K $40K $60K
Capital Cost for All Years
TOTAL $75,000.00
Construction (100%)$75,000.0

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Funding Sources Breakdown
Funding Sources FY2023
CIPR $75,000
Total $75,000
Funding Sources
FY2023 Budget
$75,000
Total Budget (all years)
$75K
Funding Sources by Year
CIPR
2023 $75,000.00
$0 $20K $40K $60K
Funding Sources for All Years
TOTAL $75,000.00
CIPR (100%) $75,000.00

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Cost Savings Breakdown
Cost Savings FY2023
Maintenance $7 ,000
Total $7,000
Cost Savings
FY2023 Budget
$7,000
Total Budget (all years)
$7K
Cost Savings by Year
Maintenance
2023 $7 ,000.00
$0 $2K $4K $6K
Cost Savings for All Years
TOTAL $7,000.00
Maintenance (100%) $7,000.00

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Campbell Community Center - Heritage Theater Boiler Replacement Overview
Submitted By Todd Capurso, Public Works Director
Request Owner Dave Fanucchi, Building Maintenance Supervisor Est. Start Date 07/31/2023
Est. Completion Date 06/28/2024
Department Public Works
Type Capital Improvement
Project Number 24-OO
Description
Replacement of the existing Heritage Theater boiler unit.  The existing boiler has out lived the useful and efcient life expectancy to provide optimum heating operations.  It has shown signs of operational malfunctions and should be replaced within the next two years.

Details
Program (Budget
Unit)
780
Useful Life 40 years
Projected Carryover N/A
Priority Critical (Can't do without it)
Type of Project Replacement
Funding Type New
Location
Supplemental Attachments
 Campbell Community Cntr - Heritage Theater Boiler
Rplcmnt
(/resource/cleargov-
prod/projects/documents/e5fd061fea0b804c874b.pdf)
Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objectives 5.3 - Safe, attractive, and efcient parks and buildings that operate for maximum community use, benet, and enjoyment.

Possible Alternative Solutions

1.  Continue to repair the existing unit until it catastrophically fails or until parts are no longer available.

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Capital Cost Breakdown
Capital Cost FY2024
Furniture, Fixtures, and Equipment $90,000
Total $90,000
Capital Cost
Total Budget (all years)
$90K
Capital Cost by Year
Furniture, Fixture…
2024 $90,000.00
$0 $25K $50K $75K
Capital Cost for All Years
TOTAL $90,000.00
Furniture, Fixtures, and Equipm

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Funding Sources Breakdown
Funding Sources FY2024
CIPR $90,000
Total $90,000
Funding Sources
Total Budget (all years)
$90K
Funding Sources by Year
CIPR
2024 $90,000.00
$0 $25K $50K $75K
Funding Sources for All Years
TOTAL $90,000.00
CIPR (100%) $90,000.00

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Cost Savings Breakdown
Cost Savings FY2023
Maintenance $4,000
Total $4,000
Cost Savings
FY2023 Budget
$4,000
Total Budget (all years)
$4K
Cost Savings by Year
Maintenance
2023 $4,000.00
$0 $1K $2K $3K $…
Cost Savings for All Years
TOTAL $4,000.00
Maintenance (100%)$4,000.00

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Campbell Water Tower Light Replacement
Overview
Submitted By Cecil Lawson, IT Manager
Request Owner Cecil Lawson, IT Manager
Est. Start Date 08/01/2022
Est. Completion Date 10/30/2023
Department MIS Services
Type Capital Equipment
Project Number 23-OO
Description
The Campbell Water tower lighting system consists of two separate and distinct components; the light control system and the lights themselves.  The lighting control system was replaced in 2020. The upgrade allowed more acceptable levels of control of the light arrays and wireless remote access capabilities. After the project was completed, many noticed the existing lights had dimmed over time. LED light bulbs naturally lose intensity (luminous ux) called degradation. The average lifespan of LEDs is 50,000 hours, about six years. LED lights don't burn out; they degrade in intensity - usually by 30-40%.

The goal of this project is to replace the existing LEDs with longer lasting versions and to double the amount of lighting on the top portion of the tower.

Images
Details
Program (Budget
Unit)
547
Useful Life 15 years
Projected Carryover N/A
Priority High (Can function without it, but not very
well)
Type of Project Replacement
Funding Type New
Location
Relationship to Strategic Goals and Objectives

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget This project addresses Strategic Plan Objective 1.5 - An attractive community with an enhanced image and Objective 1.8 - A vibrant downtown that serves as the focal point of the community.

Possible Alternative Solutions

1. Do not replace current lights and continue operating as is.

Other Capital Costs (If Applicable)
There may be a need to increase the total available wattage at the water tower.

Other Operating Costs (If Applicable)
Other Funding Sources (If Applicable)
Other Type of Project (If Applicable)

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Capital Cost Breakdown
Capital Cost FY2023 FY2024
Professional Services $47,500 $47,500
Construction $2,500 $2,500
Total $50,000 $50,000
Capital Cost
FY2023 Budget
$50,000
Total Budget (all years)
$100K
Capital Cost by Year
Professional Servi… Construction
2023
2024
$50,000.00
$50,000.00
$0 $12K$24K$36K $4…
Capital Cost for All Years
TOTAL $100,000.00
Professional Services (95%)$95
Construction (5%) $5,000.00

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Funding Sources Breakdown
Funding Sources FY2023 FY2024
CIPR $50,000 $50,000
Total $50,000 $50,000
Funding Sources
FY2023 Budget
$50,000
Total Budget (all years)
$100K
Funding Sources by Year
CIPR
2023
2024
$50,000.00
$50,000.00
$0 $12K$24K$36K $4…
Funding Sources for All Years
TOTAL $100,000.00
CIPR (100%) $100,000.00

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Citywide ITS Enhancements Phase 2
Overview
Submitted By Todd Capurso, Public Works Director
Request Owner Matthew Jue, Trafc Engineer
Est. Start Date 07/01/2024
Est. Completion Date 06/30/2026
Department Public Works
Type Capital Improvement
Project Number 24-NN
Description
Purchase and install or replace ITS equipment including trafc signal controller cabinets; battery backup systems for trafc signals at railroad crossings and school crossings; video detection systems, emergency vehicle preemption equipment, and service pedestals at various locations.

Details
Program (Budget
Unit)
720
Useful Life 20 years
Projected Carryover N/A
Priority High (Can function without it, but not very
well)
Type of Project Replacement
Funding Type New
Location
Address: 70 North 1st Street
Relationship to Strategic Goals and Objectives
Supports Strategic Objective 3.7 - Streets that operate efciently and effectively.

Possible Alternative Solutions

1. Do nothing.

2. Use City funds to purchase and install equipment.

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Capital Cost Breakdown
Capital Cost FY2024
Design $100,000
Construction $400,000
Total $500,000
Capital Cost
Total Budget (all years)
$500K
Capital Cost by Year
Design Construction
2024 $500,000.00
$0 $120K $240K $360K$…
Capital Cost for All Years
TOTAL $500,000.00
Design (20%) $100,000.00
Construction (80%)$400,000.0

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Packet Pg. 68
Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Funding Sources Breakdown
Funding Sources FY2024
CIPR $100,000
VRF $400,000
Total $500,000
Funding Sources
Total Budget (all years)
$500K
Funding Sources by Year

CIPR VRF
2024 $500,000.00
$0 $120K $240K $360K$…
Funding Sources for All Years
TOTAL $500,000.00
CIPR (20%) $100,000.00
VRF (80%) $400,000.00
Projected Timeline
Jul 1, 2023
Design
Oct 1, 2024
Bids Received
Jan 1, 2025
Bid Award
Apr 1, 2025
Construction

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Packet Pg. 69
Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget 2016 Meas B Bike/Pedestrian Educ & Encourage - FY22 & FY23 Overview
Submitted By Todd Capurso, Public Works Director
Request Owner Matthew Jue, Trafc Engineer
Est. Start Date 07/01/2022
Est. Completion Date 06/30/2023
Department Transportation Engineering
Type Capital Improvement
Project Number 23-QQ
Description
This annual project provides bicycle and pedestrian education and encouragement efforts such as parent and student surveys, Safe Routes to School maps, citywide bike map, bike rodeos, bicycle corral check-ins at Farmers Market, before-and-after trafc counts, online questionnaires, and educational videos. The annual allocation of 2016 Bike/Ped Education and Encouragement (EE) funds serve as the source of project funding. This project represents the FY22 and FY23 allocations of $45,505.19 and $34,650.10, respectively, or a total of $80,155.29.

Images
Kids on Bikes
Walk to School
Details
Program (Budget
Unit)
720
Useful Life 10 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Other
Funding Type New
Location
Address: 70 North 1st Street
Relationship to Strategic Goals and Objectives
Supports Strategic Objective 3.3 - Streets that safely and comfortably accommodate pedestrians and bicycles.

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Packet Pg. 70
Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Possible Alternative Solutions

1. Do not use annual allocation.

Capital Cost Breakdown
Capital Cost FY2023
Staff Personnel Costs $10,000
Professional Services $70,155
Total $80,155
Capital Cost
FY2023 Budget
$80,155
Total Budget (all years)
$80.155K
Capital Cost by Year
Staff Personnel C… Professional Servi…
2023 $80,155.00
$0 $20K$40K$60K$…
Capital Cost for All Years
TOTAL $80,155.00
Staff Personnel Costs (12%)$10,
Professional Services (88%)$70

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Packet Pg. 71
Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Funding Sources Breakdown
Funding Sources FY2023
Measure B $80,155
Total $80,155
Funding Sources
FY2023 Budget
$80,155
Total Budget (all years)
$80.155K
Funding Sources by Year
Measure B
2023 $80,155.00
$0 $20K$40K$60K$…
Funding Sources for All Years
TOTAL $80,155.00
Measure B (100%) $80,155.00
Projected Timeline
Jul 1, 2022
Planning
Oct 1, 2022
Bids Received
Jan 1, 2023
Bid Award
Mar 1, 2023
Professional Services

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Packet Pg. 72
Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Miscellaneous Storm Drainage Improvements - FY27
Overview
Submitted By Todd Capurso, Public Works Director
Request Owner Amy Olay, City Engineer
Est. Start Date 07/01/2026
Est. Completion Date 06/30/2027
Department Public Works
Type Capital Improvement
Project Number 27-EE
Description
This biennial maintenance project provides minor drainage improvements to streets to increase safety and decrease pavement deterioration. Environmental Services Funds support this project.

Images
Storm Drainage
Details
Program (Budget
Unit)
730
Useful Life 20 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Improvement
Funding Type New
Location
Address: Campbell City Hall
Relationship to Strategic Goals and Objectives
This project addresses Strategic Plan Objective 3.4 - Streets that are safe, clean, and well- maintained; and Objective 3.6 - Streets that serve the needs of adjacent land uses.

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Packet Pg. 73
Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Possible Alternative Solutions

1. Allow the current conditions to remain and continue stop gap maintenance efforts.

2. Submit each individual location/project site and improvement to the City Council for approval.

Capital Cost Breakdown
Capital Cost FY2027
Staff Personnel Costs $7,000
Construction $43,000
Total $50,000
Capital Cost
Total Budget (all years)
$50K
Capital Cost by Year
Staff Personnel C… Construction
2027 $50,000.00
$0 $12K$24K$36K $…
Capital Cost for All Years
TOTAL $50,000.00
Staff Personnel Costs (14%)$7,0
Construction (86%)$43,000.00

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Packet Pg. 74
Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Funding Sources Breakdown
Funding Sources FY2027
Environmental Services $50,000
Total $50,000
Funding Sources
Total Budget (all years)
$50K
Funding Sources by Year
Environmental S…
2027 $50,000.00
$0 $12K$24K$36K $…
Funding Sources for All Years
TOTAL $50,000.00
Environmental Services (100%)

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Packet Pg. 75
Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Parking Guidance System for Parking Garages
Overview
Submitted By Todd Capurso, Public Works Director
Request Owner Amy Olay, City Engineer
Est. Start Date 07/01/2023
Est. Completion Date 06/30/2024
Department Public Works
Type Capital Improvement
Project Number 23-CC
Description
The City's Downtown parking garages have no parking guidance system. This project would guide drivers to available parking spaces in real-time by communicating parking occupancy in each stall. With the use of sensors, directional waynding signs installed throughout the parking structures would keep drivers informed resulting in less trafc congestion, stress and pollution for Downtown Campbell visitors, customers, and employees. Funding for the project is from the Conditions of Approval associated with the Parking Modication Permit (PLN2017-009) whereby the developer contributes $6,000 (in 2017 dollars) per decient parking space toward the improvement of parking facilities in the Campbell Downtown. The actual fee will reect the relative increase in Consumer Price Index (CPI) and the number of parking spaces based on type of use. The budget amount of $230,000 reects the adjusted per space contribution of $7,667 based on 2021 dollars, assuming a count of 30 decient parking spaces.

Details
Program (Budget
Unit)
730
Useful Life 20 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Improvement
Funding Type Previously Approved - No Additional
Funding Requested
Location
Address: Campbell Parking Garage
Relationship to Strategic Goals and Objectives
This project addresses Strategic Plan Objective 5.3 - Safe, attractive, and efcient parks and buildings that operate for maximum community use, benet, and enjoyment.

Possible Alternative Solutions

1. Phase improvements and revise funding levels.

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Packet Pg. 76
Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Capital Cost Breakdown
Capital Cost FY2024
Staff Personnel Costs $50,000
Furniture, Fixtures, and Equipment $180,000
Total $230,000
Capital Cost
Total Budget (all years)
$230K
Capital Cost by Year
Staff Personnel C… Furniture, Fixture…
2024 $230,000.00
$0 $60K$120K $180K
Capital Cost for All Years
TOTAL $230,000.00
Staff Personnel Costs (22%)$50
Furniture, Fixtures, and Equipm

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Packet Pg. 77
Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Funding Sources Breakdown
Funding Sources FY2024
Developer Fees $230,000
Total $230,000
Funding Sources
Total Budget (all years)
$230K
Funding Sources by Year
Developer Fees
2024 $230,000.00
$0 $60K$120K $180K
Funding Sources for All Years
TOTAL $230,000.00
Developer Fees (100%)$230,00

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget Unfunded Projects - Sorted By Category

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

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Attachment: Preliminary Proposed 2023 - 2027 Five-Year Capital Improvement Plan (CIP) (FY 2023 Budget Study Session - Operating Budget

DEVELOPMENT PROCESS TO DATE
Iterative process with opportunities for Council and community feedback Changes requested with majority consensus April 25 will be incorporated into May 17 Introduction Changes requested with majority consensus May 17 will be incorporated into June 21 Adoption 2 FY 2023 BUDGET STUDY SESSION
February 1
• FY 2022 Mid-Year
Financial Update and
Recommended Budget
Adjustments
February 24
• Special Meeting – FY
2023 Priority Setting
April 5
• Study Session –FY 2023
Workplans
April 25
• Study Session – FY
2023 Operating
Budget and CIP

FINANCIAL OVERVIEW (GENERAL FUND )
3 FY 2023 BUDGET STUDY SESSION
FY 2020
Actual
FY 2021
Actual
FY 2022
Estimate
FY 2022
Adopted
FY 2023
Proposed
%
Chg.*
Revenues $50,606,793 $53,968,736 $58,139,668 $57,130,551 $59,940,870 4.9% Expenditures 55,362,103 55,324,796 58,139,668 54,984,092 59,940,870 9.0% Surplus/(Deficit) $(4,755,309) $(1,356,060) $0 $2,146,458 $0 Includes:
Measured ARPA Usage
FY 2021 (Actual) - $2.2 million
FY 2022 (Estimated) - $2.2 million
FY 2023 (Proposed) - $1.3 million
Costing for pending labor negotiations consistent with recent Council discussions Strategic filling of remaining vacancies
Conservative revenue growth based on economic forecasts, consultant assistance, and staff operational knowledge Does not yet include new position requests; pending Council feedback

FINANCIAL OVERVIEW (GENERAL FUND )
4 FY 2023 BUDGET STUDY SESSION
FY 2023 Estimated Revenues by Type
Property Tax

33.9%
Sales & Use Taxes

26.5%
Other Taxes

14.1%
Licenses and Permits

6.5%
Fines/Forfeits/Penalties

0.1%
Investments Income

0.5%
Intergovernmental Revenue

1.7%
Charges for Service

8.1%
Leases & Rentals

4.8% OFS - Operating Transfers In

3.5%

FINANCIAL OVERVIEW (GENERAL FUND )
5 FY 2023 BUDGET STUDY SESSION
FY 2023 Proposed Expenditures by Type
Salaries

36.6%
Benefits

20.1%
Supplies & Services

33.1%
Other Charges

0.8%
Rents & Leases

2.8%
Operating Transfers Out

6.0%
Capital Transfers Out

0.5%

CITY DEPARTMENTS (GENERAL FUND)
FY 2023 BUDGET STUDY SESSION 6
FY 2020 Act. FY 2021 Act. FY 2022 Est. FY 2022 Adop. FY 2023 Prop. % Chg.

City Council 319,130 310,840 343,601 353,921 364,265 2.9% City Manager's Office 3,728,553 2,773,206 2,701,236 2,647,689 3,059,211 15.5% City Clerk's Office 532,827 339,328 572,244 537,161 665,073 23.8% Recreation & Comm Srvcs 5,854,410 4,018,012 4,216,553 4,577,759 6,346,344 38.6% Finance 1,723,430 1,783,488 1,933,484 1,868,658 2,195,882 17.5% Community Development 2,982,785 2,554,639 4,399,943 2,809,540 3,466,074 23.4% Legal Services 593,137 577,601 532,544 523,658 582,809 11.3% Police Department 19,834,223 21,496,304 19,735,619 19,302,148 21,043,930 9.0% Fire Services 9,126,693 9,556,560 9,856,600 9,856,600 10,310,640 4.6% Public Works 5,271,024 5,044,678 6,115,684 5,954,660 6,394,272 7.4% Non-Departmental (Other) 5,395,890 6,870,140 7,732,160 6,552,299 5,512,370 -15.9% TOTAL $ 55,362,103 $ 55,324,796 $ 58,139,668 $ 54,984,092 $ 59,940,870 9.0%

LONG-RANGE FORECAST
7 FY 2023 BUDGET STUDY SESSION
45,000,000
50,000,000
55,000,000
60,000,000
65,000,000
70,000,000
75,000,000
80,000,000
General Fund Revenues vs. Expenditures
Revenues Expenditures
Estimated Surpluses in
Future Fiscal Years
Balanced Budgets
FY 2022 and FY 2023

GENERAL FUND RESERVES
8 FY 2023 BUDGET STUDY SESSION
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
General Fund Reserves
Target Reserve Actual/Projected Reserve
Estimated to meet or exceed
Reserve Policy by FY 2027

NEW PERSONNEL REQUESTS
9 FY 2023 BUDGET STUDY SESSION
The request for increase headcount was based on the following priorities:
Priority A: Succession Planning and Knowledge Transfer Priority B: Enhancing Communication Channels
Priority C: City Safety
Priority D: Organizational Gap
Priority Job Title Department FTE Total Cost
A Principal Planner (Reclass from Sr. Planner) Comm. Dev. 1.00 $210,622 A *LESS: Sr. Planner (Reclass to Principal Planner) Comm. Dev. (1.00) ($198,592) B Public Information Officer (PIO) / Comm. Spec. City Manager 1.00 $158,283 C Emergency Services Coordinator Public Safety 0.50 $100,990 C Mental Health Counselor Public Safety 0.50 $103,723
C Police Officer Public Safety 1.00 $188,220
C Police Officer Public Safety 1.00 $188,220
D Admin Analyst I Finance 1.00 $171,155
D Purchasing Agent / Contracts Administrator Finance 1.00 $190,199 TOTAL 6.00 $1,112,821

CAPITAL IMPROVEMENT PLAN ( CIP)
Total FY2023-2027 Capital Improvement Plan - $89,856,660

1. New Capital Projects - $4,104,155

2. Existing Capital Projects - $85,752,505
FY2023 Projected CIP Expenditures - $44,108,690

1. Includes $39,112,290 of projected Police and Library Building expenditures Changes to CIP compared to FY2022-2026 Capital Improvement Plan

1. Hamilton Ave Hwy 17 Southbound Offramp – Increased to $3.01M from increased Measure B funding

2. Police Facility FFE – Decreased cost estimate to $2M (funded by CalOES grant); remaining $1.9M to project

3. Police Mobile Data Computer Replacement – Decreased cost estimate by $16,150

4. Measure O Design and Construction – Moved funding to FY2023 for anticipated construction contracts

5. Parking Guidance System – Deferred to FY2024

6. Service Pistol Replacement – Moved funding to FY2023

7. SR 17/San Tomas/Camden/White Oaks Improvement – Deferred to FY2027 FY 2023 BUDGET STUDY SESSION 10

NEXT STEPS
11 April 25
• Study Session – FY 2023
Operating Budget and CIP
May 17
• Formal Introduction of FY 2023
Budget, CIP , and Gann Limit
June 21
• Adoption of FY Budget, CIP , and
Gann Limit
FY 2023 BUDGET STUDY SESSION
Iterative process with opportunities for Council and community feedback Changes requested with majority consensus April 25 will be incorporated into May 17 Introduction Changes requested with majority consensus May 17 will be incorporated into June 21 Adoption

QUESTIONS & DISCUSSION
12 FY 2023 BUDGET STUDY SESSION