CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California
REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, September 20, 2022 – 7:30 p.m.
City Hall Council Chamber – 70 N. First Street
This City Council meeting was duly noticed pursuant to open meeting requirements of the Ralph M. Brown Act (G.C. Section 54956).
This meeting was recorded and can be viewed in its entirety at www.cityofcampbell.com/agendacenter.
CALL TO ORDER
The City Council of the City of Campbell convened this day in the regular meeting place, the City Hall Council Chamber, 70 N. First St., Campbell, California.
ROLL CALL
Attendee Name Title Status
Paul Resnikoff Mayor Present
Anne Bybee Vice Mayor Present
Elizabeth 'Liz' Gibbons Councilmember Present
Susan M. Landry Councilmember Present
Sergio Lopez Councilmember Present
PLEDGE OF ALLEGIANCE
Mayor Resnikoff led the Pledge of Allegiance.
SPECIAL PRESENTATIONS AND PROCLAMATIONS
There were no special presentations and proclamations.
COMMUNICATIONS AND PETITIONS
There were no communications and petitions.
ORAL REQUESTS
Sean Mendelson spoke on Climate Action and encouraged the Council to continue their efforts. He noted available grant funding that could be used towards a Climate Action Plan and noted Project Green Home’s tour of climate-friendly homes.
Minutes of September 20, 2022 City Council Meeting Page 2
COUNCIL ANNOUNCEMENTS
City Hall is open to the public for in -person services Monday through Friday, from 8:00 am to 5:00 pm. For your convenience, online services such as permits, business license applications and virtual appointments are available online. Visit the city’s website at campbellca.gov to view information for all city departments and services available.
Please join me as I discuss the city’s recent accomplishments, our resilience during and after COVID, and information on upcoming projects including Measure O. The State of the City address will be held at the Orchard City Banquet Hall on Thursday, September
22. Doors open at 5:30 pm with the event beginning promptly at 6. Please RSVP to [email protected] by Wednesday, September 21.
The City Clerk’s office is accep ting applications for the Boards and Commissions. To find out more about these positions, or to apply, please contact the City Clerk’s office at (408) 866-2117 or visit the city’s website at campbellca.gov.
The Friends of the Heritage Theatre are currently recruiting new board members and volunteers. For more information, please email [email protected].
The Campbell Heritage Theatre Fall 2022 Spring 2023 Season w ill go on sale on Thursday, Septem ber 22 . For a full lineup of concerts, or to buy tickets, please visit campbellca.gov.
The 12th Annual Caregivers Count Conference. This is a free virtual conference for families and friends caring for an older adult. This year's conference is a 4 -part series virtual event. The dates are Sept. 24 and Oct. 1, from 10am -12pm. The topics include self-care, strategies for dementia caregiving, long -term care, and fall prevention/home safety. The conference is free and registration is available at www.caregiverscount.net.
Live music is coming back to t he Ainsley House this fall with a series of four fabulous concerts and talented musicia ns. Fall Garden Concerts will begin September and run through November. Tony Lindsay will perform on October 23 and Brian Ho November
13. Registration is required. Fo r addit ional info rmation, please visit campbellmuseums.com.
CONSENT CALENDAR
Mayor Resnikoff asked if anyone wished to remove an item from the Consent Calendar.
Item nine was pulled from the Consent Calendar.
The Consent Calendar was considered as follows:
1. Minutes of City Council Special Meeting of August 17, 2022 Recommended Action: Approve the special meeting minutes of August 17, 2022.
This action approves the special meeting minutes of August 17, 2022.
Minutes of September 20, 2022 City Council Meeting Page 3
2. Minutes of City Council Executive Session Meeting of August 31, 2022 Recommended Action: Approve the executive session meeting minutes of August 31, 2022.
This action approves the executive session meeting minutes of August 31, 2022.
3. Minutes of City Council Executive Session Meeting of September 6, 2022 Recommended Action: Approve the executive session meeting minutes of September 6, 2022.
This action approves the executive session meeting minutes of September 6, 2022.
4. Minutes of City Council Regular Meeting of September 6, 2022 Recommended Action: Approve the regular meeting minutes of September 6, 2022.
This action approved the regular meeting minutes of September 6, 2022.
5. Approving Bills and Claims
Recommended Act ion: Approve the bills and claims in the amount of $842,381.81.
This action approve s the bills and claims in the amount of $842 ,381.81 as follows: payroll checks dated August 18, 2022, in the amount of $69, 611.40; bills and claims checks dated August 19, 2022, in the amount of $58,497.31; bills and claims checks dated Au gust 22, 2022, in the amount of $289,547.11; and bills and claims checks dated August 29, 2022, in the amount of $424,725.99.
6. Water Tower Lighting Request - Teal Foundation
Recommended Action: That the City Council approve the Teal Foundation's Water Tower Themed Lighting Request ap plication and direct sta ff to l ight the City of Campbell Water Tower teal on September 24, 2022 to raise awareness of ovarian cancer.
This action appr oves the Teal Foundation's Water Tower Themed Lighting Request application and direct s staff to l ight the Ci ty of Campbell Water Tower teal on September 24, 2022 to raise awareness of ovarian cancer.
7. Amendment to the Classification and Salary Plan - Recreation Supervisor (Resolution/Roll Call Vote)
Recommended Actio n: That the City Council adopt a Resolution amending the Classification and Salary Plan for Recreation Supervisor.
Resolution 12889 amends the Classification and Salary Plan for Recreation Supervisor.
8. Approval of Consultant Agreement with Management P artners for Procurement Services and Dispe nsing of Bidding Requirements as
Minutes of September 20, 2022 City Council Meeting Page 4 Specified in Campbell Municipal Code Section 3.20.030(4) (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a Resolution authorizing the City Manager to e nter into a Consu ltant Agreement with Mana gement Partners for procurement process evaluation services and dispe nse wit h bidding requirements as authorized by Cam pbell Municipal Code Section 3.20.030(4) for specialized services.
Resolution 12890 authorizes the City Manager to enter into a Consu ltant Agreement with Management Partners for procurement process evaluation services and dispe nse wit h bidding requirements as authorized by Cam pbell Municipal Code Section 3.20.030(4) for specialized services.
M/S: Gibbons/Landry – That the City Council approve the Consent Calendar with the exception o f item nine. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Gibbons
SECONDER: Landry
AYES: Resnikoff, Bybee, Gibbons, Landry, Lopez
ITEMS CONSIDERED SEPARATE FROM CONSENT
9. Temporary Authorization of Outdoor Dining on Private Property Recommended Action: That the City Council adopt a resolution providing temporary authorizat ion of outdoor dining on private property as origin ally authorized under the Declaration of a local emergency resulting from community spread of COVID-19 in the City of Campbell.
Councilwoman Landry commented that when referencing parking in-lieu fees, it should be clearly defined if partial percentages are rounded up or down.
M/S: Landry/Lopez – That the City Council adopt Resolution 12891 providing temporary authorization of outdoor dining on private property as originally authorized under the Declaration of a local emergency resulting from community spread of COVID-19 in the City of Campbel l, including the desk item. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Landry
SECONDER: Lopez
AYES: Resnikoff, Bybee, Gibbons, Landry, Lopez
PUBLIC HEARINGS AND INTRODUCTION OF ORDINANCES
10. Public Hearing an d Introduction of Ordinance to Consider a City -Initiated Text Amendment to the Campbell Municipal Code Removing the
Minutes of September 20, 2022 City Council Meeting Page 5 Requirement for a Security Deposit for Park let Permits; Adoption of a Resolution Approving an Amend ment to the Semi -Permanent Parklet Program Guide to Incorporate Preferred Parkle t Designs and Remove References to the Requirement for a Security Deposit; Adoption of a Resolution Approving an Amendme nt to the City’s Master Fee Schedule Reducing the Parklet Permit Application Fee from $1,500 to $ 500, Deferring the Effective Date of th e Parklet Annual Compliance Verification Fee to FY 2024, Removing Security Deposits Related to Parklets in the Public Ri ght- Of-Way and Approving Associated Budget Adjustments f or FY 2023; and Adoption of a Resolution Authorizing the City Manager to Execute a Contract Amendment with the Parklet Design Consultant, Sidell Parkravan Architects, to Provide for the Customization of Up to 16 Parklets at a Cost Not to Exceed $3,000 Per Parklet ($48,000 Total), and Approving Associated Budget Adjustments for FY 2023 . File No. PLN -2022-39. (Introduction of Ordinance/Resolutions/Roll Call Vote)
Recommended Action: That the City Counc il introduce an Ordinance amending Chapter 11.15 (Parkle ts in the Public Right -of Way) of the Cam pbell Municipal Code to remove the requ irement for a security deposit; adopt a Resolution approving Amendments to the Semi -Permanent Parklet Program Guide to incorporate preferred parklet designs and removing refere nces to the requirement for a security de posit; adopt a Resolution approving an amendment to the City’s Master Fee Schedule to reduce the Parklet Permit Application Fee from $1,500 to $500, deferring the effective date of the Parklet Annual Compliance Veri fication Fee to FY 2024, removing securit y deposits related to parklets in the p ublic right-of-way, and approving associated budget adjustments for FY 2023; and adopt a Resolution authorizing the City Manager to execute a contract amendment with the parkle t design consultant, Sidell Parkravan Architects, to provide for the customizati on of up to 16 parklets at a cost not to $3,000 per parklet ($48,000 total), and approving associated budget adjustments for FY 2023.
This is the time and place for a public h earing to consider a City-initiated Text Amendment to the Campbell Municipal Code removing the requirement for a security deposit for Park let Permits; adoption of a Resolution approving an amendment to the Semi -Permanent Parklet Program Guide to incorporate preferred parklet designs and remove references to the requirement for a security deposit; adoption of a Resolution approving an amendment to the City’s Master Fee Schedule reducing the Parklet Permit Application Fee from $1,500 to $500, deferring the effective date of th e Parklet Annual Compli ance Verification Fee to FY 2024, removing security deposits related to parklets in the Public Right-Of-Way and approving associated Budget Adjustments for FY 2023; and adoption of a Resolution authorizing the City Manager to execute a contract amendment w ith the Parklet Design Consultant, Sidell Parkravan Architects, to provide for the customization of up to 16 parklets at a cost not to exceed $3,000 per parklet ($48,000 Total), and approving associated Budget Adjustments for FY 2023.
Minutes of September 20, 2022 City Council Meeting Page 6 Community Development Director Eastwood intr oduced Economic Development Program Manager, Leslie Parks and the Sidell Pakravan design team consultants Rudabeh Pakravan and Vadim Mishchuk.
Economic Development Program Manager Parks presented a sta ff report dated September 20, 2022. Ms. Parks noted the parklet designs offered , estimated costs, stakeholder outreach and proposed schedule.
Council a sked questions related to parklet materials, design s, heaters, construction, estimated costs, and prevailing wage requirements.
Mayor Resnikoff opened the public hearing and asked if anyone wished to speak.
Ken Johnson, C ampbell Chamber of Commerce Executive Director, stated he has spoken to the restaurants and notified these businesses that the City Council wants to hear what their n eeds are, and the Chamber will conti nue to hel p support them.
Raja Pallela, Campbell resident, stated the parklet permit fees should be higher, and commented on insurance or liability should there be a parklet incident.
Seeing no one else wishing to speak Mayor Resnikoff closed the public hearing.
Councilmembers discussed various ways to reduce construction or material costs.
Councilmember Gibbons was not supportive of the picket fence design as it do es not prevent from rain and splashes and would prefer a more solid fence.
Councilwoman Landry did not think the 18-inch canopy structure was vi sually appealing, would like a rounded corner option and would like restaurants to have the ability to pain t their busine ss name on the o utside wall. Councilwom an Landry was not supportive of the white propane tanks and recommended the cone style heaters similar to those found at Blue Line Pizza.
Councilmembers concluded with con sensus that the y were supportive of the parklet program but needed additional inform ation on the level of commitment from business owners.
Mayor Resnikoff reopened the public hearing.
M/S: Gibbons/Landry - That the City Council continue this item to the October 4, 2022 Cit y Council meeting. The mo tion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Gibbons
Minutes of September 20, 2022 City Council Meeting Page 7 SECONDER: Landry
AYES: Resnikoff, Bybee, Gibbons, Landry, Lopez
NEW BUSINESS
11. Approval of the Purchase of the NEOGOV Human Resources Information System (HRIS) and Payroll Platform through a Coope rative Purchasing Agreement with SHI International Corp. and the National Association of State Procurement Officials (NASPO), Dispensing of Bidding Requirements as Specified in Campbell Municipal Code Section 3.20.030(6), an d Associated Budget Adjustment (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a resolution (1) authorizing the City Manager to execute a t hree-year agreement with SHI Internationa l Corp., using pricing and terms specified thro ugh a competitively bid award fr om the National Association of State Procurement Officials (NASPO), to purchase the NEOGOV Human Resources Information System (HRIS) and Payroll Platform for an amount not to ex ceed $328,567; and, to dispense with bidding requirements, as authorized in Cam pbell Municipal Code Section 3.20.030(6); and, (2) authorizing the Finance Director to implement an associated budget adjustment for implementation support services.
Information Technology Manager Lawson presented a staff r eport dated September 20, 2022. He reviewed the current s ystems and staff needs. Mr.
Lawson reviewed the vendor selection process and criteria as well as the new program functions.
Finance Director Fuentes provided clarification on the associated budg et adjustment.
Mayor Resnikoff asked i f anyone from the public wished to speak. There was no one wishing to speak.
Councilmembers stated support for the HRIS and payroll system.
After discussion, M/S: Gibbons/ Bybee – That the City Council adopt Resolution 12892 authorizing the City Manager to execute a t hree-year agreement with SHI International Corp., using pricing and t erms specified through a competitively bid award fr om the National Association of State Procurement Officials (NASPO), to purchase the NEOGOV Human Resources Information Sys tem (HRIS) and Payroll Platform for an amount not to exceed $328,567; and, to dispe nse with bidding requirements, as authorized in Cam pbell Municipal Code Section 3.20.030(6); and, (2) authorize the Finance Director to implement an associated budget adjustment for imp lementation support serv ices. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
Minutes of September 20, 2022 City Council Meeting Page 8 MOVER: Gibbons
SECONDER: Bybee
AYES: Resnikoff, Bybee, Gibbons, Landry, Lopez
The City Council took a ten-minute recess and reconvened at 10:05 p.m.
UNFINISHED BUSINESS
12. Oktoberfest Fee Waiver Request (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a resolution approving a 50% reduction in fees charged to the Campbell Chamber of Commerce for the 2022 Oktoberfest.
Assistant City Manage r Gaeta presented a sta ff report dated Septembe r 20, 2022.
Mayor Resnikoff asked if anyone from the public wished to speak.
Ken Johnson, C ampbell Chamber of Commerce Executive Director, stated he met with City staff to review the Chamber’s event financial information since 2017. He requested a 50% fee waiver for Oktoberfest 2022.
After discussion, M/S: Gibbons/Lan dry – That the City Council adopt Resolution 12893 approving a 50% reduction in fees charged to the Campbell Chamber of Commerce for the 2022 Oktoberfest. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Gibbons
SECONDER: Landry
AYES: Resnikoff, Bybee, Gibbons, Landry, Lopez
13. Receive a Progress Update on the Residential Design Standards Work Plan Effort and Preparation of an Initial Draft of the Multi -Family Residential Development and Design Standards. (File No.: PLN-2022-90) Recommended Action: That the City Council receive the report and provide feedback on the initial approach for preparing the Multi -Family Residential Development and Design Standards.
Senior Planner Rose presented a staff report dated September 20, 2022.
Opticos consultant Stefan Pelle grinni gave a presentation that discusse d their analysis approach and how they use input from the Zoning Code, General Plan Land Use maps, and Area Plans. Also discussed was th e Test Kit process a nd parking standards.
Associate Planner Tam reviewed the project schedule , next steps and a second series of community outreach.
Minutes of September 20, 2022 City Council Meeting Page 9
Mayor Resnikoff asked if anyone from the public wished to speak.
Raja Pallela, Campbell resident requested that elevations not be restrict ed to a particular style, wanted a diverse style w ith the option to allow for modern designs with in the framework of o bjective standards, and encouraged open terraces in mixed-use projects as this will lend to more open space.
Councilmembers noted that the current graphics, fonts, size, margin white space and color sche me made the documents di fficult to see. Council stressed th e importance of making the documents readable.
Councilmembers commented on Campbell’s diverse and eclectic style and asked staff to look at a variety of design options to keep the City unique.
Councilmember Gibbons commented on p arking standards and noted the C ity’s narrow street structure. She noted various issues w ith the Test Kit and also cautioned staff not to compare Campbell with its surrounding cities.
Councilwoman Landry noted that Modern Revival is a current architectur e. She stressed the importance of clearly defining the architectural styles and suggested having models to give residents a visual graphic to help them understand.
Councilmember Lopez noted that developer stake holder meetings will be important and to have as much specificity as possible.
COUNCIL COMMITTEE REPORTS
14. Council Committee Reports
Recommended Action: That the City Council report on acti vities from their committee assignments.
Due to the lateness of the hour Council Committee Reports was not heard.
ADJOURN
Mayor Resnikoff adjourned the meeting at 11:15 p.m.
APPROVED:
ATTEST:
Paul Resnikoff, Mayor
Andrea Sanders, City Clerk