CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California
REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, February 21, 2023 7:30 p.m.
City Hall Council Chamber – 70 N. First Street
This City Council meeting was duly noticed pur suant to open meeting requirements of the Ralph M. Brown Act (G.C. Section 54956).
This meeting was recorded and can be viewed in its entirety at www.cityofcampbell.com/agendacenter .
CALL TO ORDER
The City Council of the City of Campbell convened this day in the regular meeting place, the City Hall Council Chamber, 70 N. First St., Campbell, California.
ROLL CALL
Attendee Name Title Status
Anne Bybee Mayor Present
Susan M. Landry Vice Mayor Prese nt
Dan Furtado Councilmember Present
Sergio Lopez Councilmember Present
Elliot Scozzola Councilmember Present
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by James Redmon d in recognition of his retirement as R ecreation Specialist from the Rec reation and Community Services A quatics division.
Mayor Bybee presented him with a certificate of recognition for leading the Pledge of Allegiance.
SPECIAL PRESENTATIONS AND PROCLAMATIONS
There were no special presentations and proclamations.
COMMUNICATIONS AND PETITIONS
There were no communications and petitions.
ORAL REQUESTS
Amy Taylor , Campbell Busine ss own er , requeste d the City Council consider developing a marijuana ordinance to allow the sale of goods and services in the city of Camp b e ll.
COUNCIL ANNOUNCEMENTS
Minutes of Februa ry 21, 2023 City Council Meeting Page 2 Are you starting to plan for your child ’s summer care and activities? Campbell Recreation will be hosting their first annual open house on Saturday, March 4. From 9 :00 a .m . to noon. Stop by the Campbell Community Center to learn about summer c amps and classes, meet instructors, enjoy live music and visit the Kids ’ Zone. To learn more about this event, visit www.campbellca.gov .
The Campbell Youth Commission is hosting a Teen Job Fair for part time, seasonal and in ternships on Saturday, March 4 from 12:30 p .m . to 2:30 p .m . at the Campbell Community Center, Orchard City Banquet Hall located at One W. Campbell Avenue.
Employer ’s interested in hosting a table, please visit bit.ly/campbelljobfair . Forms must be completed by February 17, spaces are limited.
The AARP Tax Aid Program will provide income tax assistance free of charge thru April 14 at the Campbell Community Center. The AARP Tax-Aide Program provides tax assi stance to anyone, free of charge, with a focus on taxpayers who are over 50 and have a low to moderate income. For more information, please visit campbellca.gov .
The Campbell Heritage Theatre has an amazing lineu p with the Highwaymen Show: A tribute to Johnny C ash, Kris Kristofferson, Waylon Jennings and Willie Nelson on Saturday, February 25 ; a cappella sensation, Voctave on Friday, March 24 and Ladies Night with Taylor Dayne and Sheena Easton on Thursday, April 27 . For ticket information, please visit the cit y ’s website at campbellca.gov .
The Ainsley House is seeking volunteers, greeters and docents, please contact Kerry Perkins at [email protected] for more informatio n.
Second Harvest Food Bank of Silicon Valley is recruiting site leaders who will assist community members in accessing healthy, nutritious food. This is a recurring volunteer opportunity requiring a commit ment of 6+ months. Visit shfb.org for additional information.
The Campbell Express Library offers indoor family story time every Wednesday from 10:30 a .m . to 11 :00 a .m . Join the library for stories, songs and more. Storytime is designed for kids ages 0-5 and their caregi vers.
The Santa Clara County Library District ’s adult literacy program is looking for tutors to work one-on-one with adult learners who wish to improve their reading, writing, and speaking skills . T o find out more about this program, please visit [email protected] .
CONSENT CALENDAR
Mayor Bybee asked if anyone wished to remove an item from the Consent Calendar.
Items three, five and six were rem oved from the Consent Calendar. The Consent Calendar was considered as follows:
1. Minutes of City Council Regular Meeting of February 7, 2023 Recommended Action : Approve the regular meeting minutes of February 7, 2023 .
Minutes of Februa ry 21, 2023 City Council Meeting Page 3 This act ion approv es the regular meeting minutes of February 7, 2023.
2. Approving Bills and Claims
Recommended Action: Approve the bills and claims in the amount of $1,048,944.10.
This action approve s the bills and claims in th e amount of $1,048, 944.10 as follows : bills and claims chec ks dated January 23, 2023, in the amount of $312,343.53; bills and claims checks dated January 30, 2023, in the amount of $666,485.00; a nd payroll checks dated February 2, 2023, in the amount of $70,115.57.
4 . Authorization to Submit Planned Developmen t Ar ea Planning Grant Application (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a Resolution authorizing the Community Development Director to submit a Planned Development Area Planning Grant application for the Hamilton Aven ue P recise Plan.
Resolution 12936 authorizes the Community D evelopment Dire ctor to submit a Planned Development Area Planning Grant application for the Hamilton Aven ue Precise Plan.
M/S: Landry /Lopez - That the City Council approve the consent calendar with the exception of it ems three, fi ve and six. The motion was adopted by the followi ng roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: L a ndry
SECONDER: L opez
AYES: Bybee, Landry, Furtado, Lopez, Scozzola
ITEMS CONSIDERED SEPARATE FROM CONSENT
3 . Authorize the City Manager to Execute a First Amendment to the Consultant Services Agreement with CSG Consultants, Inc., for City Surveyor Services (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution authorizing the City Manage r to execute a first amendment to the existing agreement with CSG Consultants, Inc. for City Surveyor services.
Cou ncilmember s voiced concerns on the additional funds requested for the contract amendmen t; a nd asked about the 15% contingency .
Public W ork s Director Capurso provided cla rification noting the required work CSG is to pe rform has inc reased th us far and is expect ed to increase furthe r.
The contingency is for authorization to increase the c ontract , only if needed.
M/S : L opez/Landry – That the Ci ty Council adopt Reso lution 12937 authorizing the City Manager to execute a first amendment to the existing agreement with CSG Consultants, Inc. for City Surveyor services. The motion was adopted by th e following roll call vote:
Minutes of Februa ry 21, 2023 City Council Meeting Page 4 RESULT: ADOPTED [UNANIMOUS ]
MOVER: Lopez
SECONDER: Landry
AYES: Bybee, Lan dry, Furtado, Lopez, Scozzola
5 . Authorize Staff to Move Forward with the Virginia Park Improvements Project (No. 20-QQ) in the Current Fiscal Year (FY23) and Approve an Agreement with Miracle Play Systems to Provide Equipment and Installation Services in an Amount Not to Exceed $88,120.14, by Way of the City ’s Cooperative Purchasing Agreement with Sourcewell, and Dispense of Bidding Requirements as Specified in Campbell Municipal Code Section
3.20.030(6); an d Authorize the Finance Director to Execute a Bud get Adjustment in the Amount of $110,000 (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a resolution to: (1) authorize staff to move forward with the Virginia Park Improvements Project (No. 20-QQ) in the current fiscal year (F Y23), for the amount of $110,000, to be funded by the re-allocation of CIP funds previously dedicated for use in Fiscal Years 25 and 26; (2) approve an agreement with Miracle Play Systems in an amount not to exceed $88,120.14 to provide Equipment and Insta llation Services through the City ’s participation in a Cooperative Services Agreement with Sourcewell (a Cooperative Purchasing Firm), and dispense with bidding requirements as authorized in Campbell Municip al Code Section 3.20.030(6) for professional serv ices intended to provide information for staff ’s use during project development and routine contractual services during subsequent project implementation; and (3) authorize the Finance Director to execute a budget adjustment in the amount of $110,000.
Councilmembers expresse d concerns with remo ving th e leftover funds for the park i mp rovements from the Capital Improvement Plan . ( CIP ) Public Works Direc tor C apurso noted that the project could be u pgraded as more of a phased appro ach on a different s cale then originally planned for a fu ture CIP .
Af ter discussion, M/S: Landry/Scozzola – That the City Council adopt Resolution 12938 to (1) authorize staff to move forward with the Virginia Park Improvements Proje ct (No. 20-QQ) in the current fiscal year (F Y23), for the amount of $110,000, to be funded by the re-allocation of CIP funds previously dedicated for use in Fiscal Years 25 and 26; (2) approve an agreement with Miracle Play Systems in an amount not to exce ed $88,120.14 to provide Equipment and Insta llation Services through the City ’s participation in a Cooperative Services Agreement with Sourcewell (a Cooperative Purchasing Firm), and dispense with bidding requirements as authorized in Campbell Municipal Co de Section 3.20.030(6) for professional serv ices intended to provide information for staff ’s use during project development and routine contractual services during subsequent project implementation; (3) authorize the Finance Director to execute a budget ad justment in the amount of $110,000 ; and (4) to keep the project on a Minutes of Februa ry 21, 2023 City Council Meeting Page 5 fu ture park lis t to use the rest of the allocated money. The motion was adopted by the foll owing roll call vote:
RESU LT: ADOPTED [UNANIMOUS]
MOVER: Landry
SECONDER: Scozzola
AYES: Bybee , Landry, Furtado, Lopez, Scozzola
6 . Commending James Redmond for Over 25 Years of Service to the City of Campbell (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a Resolution commending James Redmond for his 25 years of Servi ce to the City of Campbell.
C ouncilmembers congratulated James Redmond upon his retirement , expressed th eir appreciation for his dedication to the community , and thanked him for his ye ars of service.
Mayor Bybee highlighted Mr. Redmond ’s notab le acco mp lishm ents while with the City of Campbell.
James Redmond thanked the City Council, City of Campbell and Communit y Center staff, for the privilege to be of service to its residents and c ommunity .
M/S: Lopez/Furtado - That the City C ouncil ad opt Resolutio n 12939 commending James Redmond for his 25 years of Service to the City of Campbell. T he motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Lopez
SECONDER: Furtado
AYES: Bybee, Landry, Furtado, Lopez, Scozzola
PUBLIC HEARINGS AND INTRODUCTION OF ORDINANCES
There were no public hear ing s and introduction to ordinance s.
NEW BUSINESS
7. Fiscal Year 2023 Mid-Year Financial Update and Budget Adjustments (Resolution/Roll Call Vote)
Recommended Action: Staff recommends that the City Council accept the Fiscal Year 2023 Mid-Year Financial Update Report and adopt a Resolution authoriz ing the Fiscal Year 2023 Mid-Year Budget Adjustments.
Finance Director Fuentes presented a staff report dated February 21, 2023. He highlighted Gen eral Fund revenues and expenditures and mid-year bud get adjustments .
Follo w ing Council que stions, Mayor Bybee asked if an yone from the pu blic wished to speak. There was n o one from the public wishing to speak.
Minutes of Februa ry 21, 2023 City Council Meeting Page 6 A fter discussion, M/S: Landry/Lop ez - T hat the City Council accept the Fiscal Year 2023 Mid-Year Financial Update Report and adopt Resolution 12940 authoriz ing the Fiscal Year 2023 Mid-Year Budget Adjustments. The motion was adopted by the foll owing ro ll call v ote:
RESULT: ADOPTED [UNANIMOUS]
MOVE R: Landry
SECONDER: Lopez
AYES: Bybee, Landry, Furtado, Lopez, Scozzola
8. Response to 2022 Civil Grand Jury Report on Financial Transparency Recommended Action: That the City Council authorize the Mayor to submit, on behalf of the City Council, the atta ched letter as the City ’s response to the 2022 Santa Clara County Civil Grand Jury Report, “Show Me the Money: Financial Transparency Needed. ”
Finance Director Fuentes presented a staff report dated February 21, 2023. He presented an overvi ew of the Civi l Grand Jury repor t, highlighted Campbell ’s respon se to Finding 6 , and spoke o f the City ’s recommendation to implement a monthly Treasurer ’s Report.
Follo w ing Council que stions, Mayor Bybee asked if an yone from the pu blic wished to speak. There was n o one from the public wishing to speak.
After discuss ion, M/S: Lopez/Scozzola – That the City Council authorize the Mayor to submit, on behalf of the City Council, the attached letter as the City ’s response to the 2022 Santa Clara County Civil Grand Jury Repor t, “ Show Me the Money: Financial Transparency Needed. ” The motion was adopted by th e following roll call vote:
RESULT: ADOPTED [UNANIMOUS ]
MOVER: Lopez
SECONDER: Scozzola
AYES: Bybee, Landry, Furtado, Lopez, Scozzola
9. Approval and Authorization to Purc hase Five (5) New Police Ford Interceptor Utility Vehicles from Folsom Lake Ford, in an Amount Not to Exceed $382,400 by Way of the Califor nia E-Procurement Statewide Contract, and Authorization of a Budget Adjustment (Resolution/Roll Call Vote)
Recommend ed Action: That the City Council adopt a resolution authorizing the City Manager to execute a purchase agreement for five (5) Ford Hybrid Interceptor Utility Vehicles, including the installation of after-market equipment, through Folsom Lake Ford, in the n ot-to-exceed amount of $382,400, by way of the City ’s use of the California e-Procurement Statewide Contract, and authorizing the Finance D irector to execute a budget adjustment.
Minutes of Februa ry 21, 2023 City Council Meeting Page 7 Pu blic Wo rks Dire ctor C apurso presented a staff report da ted February 21, 20 23.
He noted that staff recommends purchasi ng the Po lice vehicles as an out right purchase as leasing and financin g options are no longer cost effective.
Follo w ing Council que stions, Mayor Bybee asked if an yone from the pu blic wished to speak. There was n o one from the public wishing to speak.
M/S: S cozzola/Furtado – That the City Council adopt Resolution 12940 authorizing the City Manager to execute a purchase agreement for five (5) Ford Hybrid Interceptor Utility Vehicles, including the installation of after- market equipment, through Folsom Lake Ford, in the not-to-exceed amount of $382,400, by way of the City ’s use of the California e-Procurement Statewide Contract, and authorizing the Finance D irector to execute a budget adjustment. The motion was ado p ted by the following roll call v ote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scozzola
SECONDER: Furtado
AYES: Bybee, Landry, Furtado, Lopez, Scozzola
UNFINISHED BUSINESS
10. Economic Development Strategy Workplan
Recommended Action: That the City Council rece ive the report regarding an overview of the Economic Development Strategy Workplan.
Community Development Director Eastwood introduced the item.
E conomic Development Manager Parks introduced the City ’s Economic De velopment Strategy team: Chabin Concept s , Inc Project Manager Audrey Taylor, P roject Coordinator Vickie Doll, Re tail Real Estate Resources Chris tine Firstenberg and Samantha Cleven ger , Creative Branding consultants Brian Curti s and Michael Coogan, and Ur ba n Scenarios co nsultant Thatch Moy le.
The Chabin Con cepts , Inc. team presented a report dated February 21, 2023.
The y s poke to the E conomic Development Strategy p lan p hase d approach as follo w s: Phase 1 is a competitive assessment of the market ; Phase II entails engagement and br anding in put; and Phase III is a roadmap , entailing a comprehen sive economic d evelopment plan. The consultant team also noted the project timeline and ke y milestones.
Councilmembers asked general questions related to the staff report, and process and duties of the Advi s ory Subcommittee .
Ma yor Bybee asked if anyone from the public wish ed to speak. There was no one from the public wishing to speak.
Co uncilm embers provided feedback to the consultant team noting the importance of not having too ambitious of a ti meline; of having both le ssee and p roperty Minutes of Februa ry 21, 2023 City Council Meeting Page 8 own er input ; of focusing on sma ll business es both inside and o utside of the downtown area ; and of having a clear and consistent branding message.
COUNCIL COMMITTEE REPORTS
11. Approve Appointments to the Pa rks & Recreation Commission Recommended Action: That the City Council approve the recommendation of the Advi sory Commissioner Appointment Interview Subcommittee regarding appointments to the Parks & Recreation Commission for two four-year terms expiring D ecember 2026.
Advisory Commissioner Appointment Interview Subcommittee members Vice Mayor Landry and Councilmember Furtado , reported out on the Parks and Recr eation interviews which were c onducted on February 9, 2023. The Su b committee recommended appoi nti ng applicant Tina Lee and re appointing Commissioner Sharon Teeter to the Parks and Re creation Commission , each to a fu ll four-year te rm expiri ng December , 2026 .
Ma yor Bybee asked if anyone from the public wish ed to speak. There was no one from the public w ishing to speak.
M /S: Furtado /Landry – That the City Council appoint S haron Teeter and Tina Lee to the Parks and Recreation Commission. The motion was adopted by the following roll call vote :
RESULT: ADOPTED [UNANIMOUS]
MOVER: Furtado
SECONDER: Landry
AYES: Bybee, Landry, Furtado, Lope z, Scozzola
12. Council Committee Reports
Recommended Action: That the City Council report on activities from their committee assignments.
Councilmember F urtado attended the West Valley S olid Waste Authority JP A, noting the renewal of the collection contract with West Valley Coll ection and Recycling a nd highlighted ma jor policy changes.
Vice Mayor Landry attende d the Chamber of Commerce , Campbell Early Settlers & Heritage Da y event .
Councilmember Lopez atte nded the Ci ties Association of Santa Clara County , City Selection Committee meeting where he was appointed to a full term on the Bay Area quality Management Distr ict ; attended a meeting of the Bay Area Q uality Management Distr ict ; and a ttended the Santa Clara Valley Transportation Authority Safety Security and Transit Pl a n ning Ope rations Committee meeting where he was appointed Vice Chair .
Councilmember Scoz zola attended the Santa Clara Valley Transportation Authority P olicy Advisory Board meeting; and the Silicon Va lley Clean Energy Minutes of Februa ry 21, 2023 City Council Meeting Page 9 meeting , and noted grant opportunities that coul d be found at https://svcleanenergy.org .
Mayor Bybee attended the Cities As sociat ion o f Santa Cl ara County Board of Directors and City Selection C ommittee meetings; and attended the Chamber of Commerce , Campbell Early Settlers & Heritage Da y event .
ADJOURN
Mayor Bybee adjou rned the meeting at 9:20 p.m.
APPROVED :
ATTEST:
Anne Bybee, Mayor
Andrea Sanders, Ci ty Clerk