City Council Agenda
City of Campbell, 70 N. First St., Campbell, California
NOTE: To protect our constituents, City officials, and City staff, the City requests all members of the public follow the guidance of the California Department of Health Servi ces', and the County of Santa Clara Health Officer Order, to help control the spread of COVID -19. Additional information regarding COVID-19 is available on the City's website at www.campbellca.gov.
This City Coun cil Special meeting will be conducted in person as well as telecommunication and is compliant with provisions of the Brown Act. *Councilmember Scozzola will attend virtually from The Tourist Inn Budget Hotel – Hostel Spuistraat 52, Amsterdam, 1012 TV Netherlands. A quorum of the City Council will be in attendance at the Campbell City Hall Council Chambers.
The City Council meeting will be live-streamed on Channel 26 or Channel 88, the City's website and on YouTube https://www.youtube.com/user/CityofCampbell for those who only wish to view the meeting.
Those members of the public wishing to provide public comment virtually are asked to register in advance at: https://www.campbellca.gov/signup. After registering, you will receive a confirmation email containing information about joining the mee ting. Members of the public may attend the meeting in person at Campbell City Hall - Council Chambers.
Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.
STUDY SESSION MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, April 25, 2023 – 9:00 a.m.
City Hall Council Chamber
70 N. First St., Campbell, California
CALL TO ORDER
ROLL CALL
PUBLIC COMMENT
NEW BUSINESS
1. Fiscal Year 2023 -24 Budget Study Session - Preliminary Workplans, Operating Budget, and Capital Improvement Plan (CIP)
Recommended Action: That the City Council receive an update and provide feedback on preliminary Fiscal Year (FY) 2023 -24 Workplans, the FY 2023 -24 Operating Budget, and the 2024 - 2028 Five -Year Capital I mprovement Plan (CIP).
ADJOURN
IMPORTANT NOTICE: Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of City Clerk’s Of fice, 70 N. First Street, Campbell, CA 95008, during normal business
hours. These materials will also be available on the City website at https://www.ci.campbell.ca.us/agendacenter with the agenda packet following the last item of the agenda, subject to staff’s ability to post the documents prior to the meeting. All docum ents not posted prior to the meeting will be posted the next business day.
In compliance with the Americans with Disabilities Act, listening assistive devices are available for all meetings held in the City Council Chambers. If you require accommodation, please contact the City Clerk’s Office, (408) 866-2117, at least one week in advance of the meeting.
City
Council
Report
TITLE: Fiscal Year 2023 -24 Budget Study Session - Preliminary Workplans, Operating Budget, and Capital Improvement Plan (CIP)
RECOMMENDED ACTION
That the City Council receive an u pdate and provide feedback on preliminary Fiscal Year (FY) 2023-24 Workplans, the FY 2023 -24 Operating Budget, and the 2024 - 2028 Five-Year Capital Improvement Plan (CIP).
BACKGROUND
The budget process for Fiscal Year (FY) 2024 emphasizes a Priority-based Budgeting approach to link City resources with the strategic priorities of the City Council and community. This process started at the February 16 th Special Meeting and continued through the March 21st Regular Meeting, in which the City Council set the organizations’ priorities shown as Attachment A.
Since the March 21 st meeting, senior staff has worked collaboratively to identify, develop and propose Workplans and programs that best align to City priorities. The alignment is illustrated in the attached budget documents by color -coding Workplans, one-time costs, recurring costs, and personnel requests to the priority that they support.
Additional considerations to help prioritize programs and services include level of mandate, demand, cost recovery and reliance on the organization to provide a particular service. In a recent initiative of the International City Managers Association (ICMA), the Government Finance Officers Association (GFOA) and the National League of Cities (NLC), Priority-based Budgeting was claimed to better address community needs and maximize resources. It is also an approach that provides a clear understanding of how local government resources are being utilized in a language accessible to the City Council, staff and public.
The current meeting of April 2 5th is the next step in this priority-based process and is a Budget Study Session to receive Council input and direction regarding the following items linked to the priorities previously set by Council:
• Preliminary FY 2024 Workplans
• Preliminary FY 2024 Operating Budget (General Fund)
• Preliminary 2024 – 2028 CIP
Item: 1
NEW BUSINESS Category:
Meeting Date: April 25, 2023
1 Packet Pg. 3
FY 2024 Budget Study Session Page 2 of 6
Council input and direction reaching majority consensus during the April 25 th meeting will be used by staff in the further development of the FY 2024 Operating Budget and 2024 – 2028 CIP. Both documents will be presented for Council consi deration at the following meetings:
• May 16, 2023 (Regular Meeting) - Introduction of Proposed FY 2024 Operating Budget, 2024 – 2028 CIP, and Gann Limit
• June 20, 2023 (Public Hearing) - Adoption of Proposed FY 2024 Operating Budget, 2024 – 2028 CIP, and Gann Limit
DISCUSSION
Preliminary FY 2024 Workplans
Using Council adopted priorities as the starting point, staff prepared FY 2024 Preliminary Workplans, which are reflected in Attachment B and color-coded to show linkage to Council priorities. While e nsuring proper alignment to Council recommended priorities was staff’s primary objective, staff also prepared other proposed Workplan items necessary to maintain existing operations and support planned CIP projects.
Please note that Senior staff also had several internal discussions to ensure that all proposed Workplans worked well together, were consistent, and took into account the need to collaborate across departments (when appropriate). As such, in those instances where collaboration is necessary, Cou ncil will see a Workplan item repeated across several departments.
Thus, staff requests Council input and direction on FY 2024 Preliminary Workplans and will incorporate this into the ongoing development of the FY 2024 Operating Budget and 2024 – 2028 CIP. During the April 25 th Budget Study Session, staff will present and highlight significant workplan items, any challenges that may exist with the items, and any additional resources that may be needed to successfully complete them. Wherever possible, sta ff will attempt to achieve workplan items with existing resources, but additional resources may be necessary in instances where challenges exist or a high-priority item needs to be accelerated.
Preliminary FY 2024 Operating Budget (General Fund)
Enclosed as Attachment C is the Preliminary FY 2024 Operating Budget for the General Fund, which shows FY 2022 Actuals, FY 2023 Adopted, FY 2023 Projected, and FY 2024 Proposed Revenues and Expenditures. When reviewing this attachment, Council will noti ce that two Surplus / (Deficit) lines are shown for FY 2024 Preliminary.
The first line assumes that all current City operations remain Status Quo in FY 2024 , but simply rise for inflation and contractually agreed to increases for employees and vendors. The second line is Adjusted for new permanent staffing requests and other one-time and recurring costs necessary to support Council adopted priorities , preliminary Workplans, and other increasing operational needs. 1 Packet Pg. 4
FY 2024 Budget Study Session Page 3 of 6
Under the Status Quo scenario, Preliminary FY 2024 General Fund Operating revenues equal $65.18 million and expenditures equal $62.69 million; thereby resulting in an operating surplus of $2.49 million . In this scenario, revenues are forecast ed using current and expected trends, consensus econo mic forecasts for stable, but limited growth in FY 2024, information from Santa Clara County regarding local property tax growth, information from consultants regarding local sales tax growth, and Senior staff discussions regarding fees and other revenues . Of note, Sales Tax shows a de crease from FY 2023 to FY 2024 due to a large one -time back payment made by a top sales tax producer in FY 2023. While ongoing annual revenue from this sales tax producer will continue in FY 2024 and beyond, the one -time back payment will not. Sales Tax as a whole though, once the one -time adjustment is removed, is projected to remain relatively flat in FY 2024 when compared to FY 202 3. Additionally, based on significant improvements in the travel and leisure industry, staff projects that Transient Occupancy Tax (TOT) will reach near pre -pandemic levels in FY 2024 and equal approximately $4.50 million. However, prior to the pandemic, TOT was at $4.80 million annually. In FY 2023, it is expected to reach $3.65 million.
And in regard to Status Quo expenditures, they again account for inflation and contractually agreed to increases for employees and vendors as well as the following:
• Healthcare premiums are expected to increase at 8% annually and retirement contribution rates will increase based upon published rates with CalPERS. • All vacancies will be filled in FY 2024, except for Economic Development Specialist and Arborist; pending studies and further staff review on each. The filling of v acancies will also be staggered throughout the fiscal year depending on priority and staff capacity to recruit for the positions. This will result in some savings in FY 2024.
In the Adjusted scenario, Preliminary FY 2024 General Fund Operating revenues remain at $65.18 million and expenditures equal $68.98 million; thereby resulting in an operating deficit of $3.80 million. However, please note the deficit number assumes that all new requests presented move forward and that all new requests are paid for solely by the General Fund. This is not possible given expected fiscal constraints in the General Fund . Thus, staff requests collaboration with Council at the April 25 th meeting to prioritize new requests so that a balanced budget can be achieved in FY 2024 . S taff will also discuss some possible solutions to address one -time expenditure requests in the next section of this report. Nevertheless, it is interesting to note that in regard to Council priorities and the new expenditure requests, $1.42 million is for Long-Term Land Use Planning and Housing, $2.79 million is for Financial Stability, $476,000 is for Sustainability, $ 1.03 million is for Community Health and Safety, and $792,000 is for Operational needs. While Financial Stability is the largest cost category, this is a prudent approach since upfront investments in this area today will help to bring about cost efficiencies, savings, and increase d revenues; thereby establishing the necessary financial foundation to support additional Council priorities in the future.
1 Packet Pg. 5
FY 2024 Budget Study Session Page 4 of 6
Attachment D details new one -time General Fund expenditure requests for FY 2024.
These are mainly for the use of contractual services to meet Council priorities, Workplans, or operating needs, but may also include one -time system implementation expenses and Capit al Improvement Project Reserve (CIPR) items which cannot be supported by expected FY 2024 fund balances within the CIPR. In total, these requests would add $3.81 million in expenditures to the General Fund in FY 2024.
Staff requests Council input and di rection on new one-time General Fund expenditure requests for FY 2024 shown in Attachment D. Whenever possible, staff has shown the linkage between the requests and Council priorities and Workplan items, but staff will also be available for questions and explanation of their requests during the April 25th meeting. While it would be difficult to fund these entirely by use of the General Fund in FY 2024, use of the City’s remaining ARPA funds (estimated to be $6.28 million by the end of FY 2023) and/or othe r outside grant funds may be an appropriate way to align these one -time expenditures with one -time revenues while still allowing for other requests shown in Attachments E and F. For reference purposes, staff has included a more detailed current status of the ARPA Fund (#221) as Attachment G. Thus, staff also requests Council input and direction on whether it would like to fund any new one-time General Fund expenditure requests for FY 2024 shown with ARPA funds and/or other outside grant funds. Alternatively, the Council may wish to use remaining APRA funds to support other capital project needs or operating programs.
Attachment E details new or increased recurring General Fund expenditure requests for FY 2024, which are not related to permanent personnel, but may include temporary personnel. Attachment E does not show expected increases for contractual obligations to employees and vendors, which are already factored into the Status Quo Operating Budget for FY 2024, but rathe r shows new or increased rec urring expenditure requests which are under the City’s control on whether to take on. In total, these requests would add $1.10 million in expenditures to the General Fund in FY 2024.
Staff requests Council input and direction on new or increased recur ring General Fund expenditure requests for FY 2024 shown in Attachment E. Whenever possible, staff has shown the linkage between the requests and Council priorities and Workplan items , but staff will also be available for questions and explanation of thei r requests during the April 25th meeting.
Attachment F details new permanent staffing requests for FY 2024, which total $1.38 million and 10.08 full-time equivalents (FTEs) in the General Fund and $1.67 million and 11.58 FTEs across all funds ; including t he City’s Housing Fund. These requests are shown in the following three tiers:
• Tier 1 – Reclasses of currently vacant or filled positions to better meet Council priorities, Workplan, and/or operational needs that have minimal fiscal impacts. In total, these reduce costs by $2,068.
1 Packet Pg. 6
FY 2024 Budget Study Session Page 5 of 6
• Tier 2 – Personnel requests as a result of Council requested studies such as that for the Housing Program, City Purchasing, and a Climate Action Plan. In total, these increase FTEs by 3.50 and costs by $603,776.
• Tier 3 – Personnel requests as a result of other Council Priority, Workplan, or operational needs. These may also include position reclasses of currently vacant or filled positions to better meet expected needs that have more significant fiscal impacts than those shown in Tier 1. In total, these increase FTEs by 8.08 and costs by $1,065,747.
Staff requests Council input and direction on new permanent staffing requests for FY 2024 shown in Attachment F. The comments column of Attachment F provides further details for e ach request, but staff will also be available for questions and explanation of their staffing requests during the April 25 th meeting. Whenever possibl e, staff has also shown the linkage between the requests and Council priorities and Workplan items.
Preliminary 2023 - 2028 Five-Year Capital Improvement Plan (CIP)
Enclosed as Attachment H is the Preliminary 2024 - 2028 Five -Year Capital Improvement Plan (CIP) . This attachment provides a comprehensive Overview and Introduction of the Preliminary CIP, Fina ncial Summaries, Funding Schedules, a list of FY 2024 Proposed Projects, Detailed Project Sheets for new projects, and an updated Unfunded Projects list. The attachment provides complete details for the Proposed CIP and staff will present them to Council during the April 25 th Budget Study Session. Staff requests Council input and direction on the Preliminary 2024 - 2028 Five -Year Capital Improvement Plan (CIP) shown in Attachment H.
FISCAL IMPACT
There is no fiscal impact associated with the April 25th Budget Study Session. However, staff will use feedback received to further develop the FY 202 4 Proposed Operating Budget and the 2024 – 2028 Proposed CIP, which are again scheduled to be formally introduced to Council on May 1 6, 2023, and considered for ad option on June 20, 2023.
Complete fiscal impacts for both items will be shared with Council and the public on those dates , including an updated 7 -Year Forecast so that future fiscal impacts of current actions can be fully understood and considered before f inal action is taken by City Council.
Prepared by:
Will Fuentes, Finance Director
1 Packet Pg. 7
FY 2024 Budget Study Session Page 6 of 6
Approved by:
Brian Loventhal, City Manager
Attachment:
a. FY 2024 Adopted City Council Priorities
b. Preliminary FY 2024 Workplans
c. Preliminary FY 2024 Operating Budget (General Fund)
d. New One-Time General Fund Expenditure Requests for FY 2024 e. New or Increased Recurring General Fund Expenditures in FY 2024 f. New Permanent Staffing Requests for FY 2024
g. ARPA Fund 221 Status 04-25-23
h. Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) 1 Packet Pg. 8
FY 2024 Adopted City Council Priorities
*Items in bold italic were added during the motion to adopt on March 21, 2023
Strategic
Objectives Council Priorities Comments by Council Members Land Use
Long-Term Land Use
Planning and
Housing
• Approve and begin implementation of the
General Plan, Housing Element and
Objective Standards
• Comprehensive Bike/Ped Safety Plan
• Hamilton Avenue Precise Plan
• Develop objective standards for
residential single-family neighborhoods
• Address homelessness
• Consider tenant rights such as rent
control
• Park deficiencies: Meet the needs of
residents
• Evaluate Cannabis Program
Measure O
• Next steps for Measure O,
approving bids and specs, going to
bid, start construction
• Continue to support Oversight
Committee
• Would like to see some money for
ADA improvements at City Hall
Financial Health
Financial Stability • Be strategic about seeking funding from other public agencies
• Make sure we have enough resources to
support housing programs
• Support software and technology for
organizational and community resiliency
(HRIS, Permitting, etc.)
• Support development of short-term and
long-term Economic Development Plan
• Consider ARPA funding allocations
• Support periodic and routine financial
reporting
• Review unfunded pension liability
• Support asset valuation study and
assessment of maintenance costs
• Explore potential revenue sources
• Look strategically for funding to implement
Housing Element
• Continue to pursue grant funding
opportunities
• Support personnel recruiting efforts
Environment
Sustainability • Support development of Climate Action
Plan
• SB 1383 implementation, equity for all
housing types
1.a
Packet Pg. 9
Attachment: FY 2024 Adopted City Council Priorities (FY 2024 Budget Study Session) FY 2024 Adopted City Council Priorities
*Items in bold italic were added during the motion to adopt on March 21, 2023
Strategic
Objectives Council Priorities Comments by Council Members • Support resiliency of City facilities
• Consider efforts to preserve City tree
canopy
Community
Community Health
and Safety
• Support traffic calming program
• Support small businesses
• Promote mental health through first
responders and partnerships
• Promote 988 program
• Inclusivity: consider ways to be more
inclusive, for example: ADA access, sign
language translation, etc.
• Support Gun Safety public information
campaign
• Promote Council and City initiatives:
Promote what we do
• Consider Governance policies
• Boards and Commissions structure
• Support crossing guard program: Look to
school districts for cost sharing
• Support Emergency Management
development and training
1.a
Packet Pg. 10
Attachment: FY 2024 Adopted City Council Priorities (FY 2024 Budget Study Session) City Manager
• Provide staff support to the City Council’s evaluation of cannabis ordinance [Council Priority - Long-Term Land Use Planning and Housing]
• Provide staff support to the Civic Improvement Commission [Operational Need] • Coordinate, plan and provide staff support for the State of the City event and All Hands Meeting [Operational Need]
• Coordinate tracking of state legislation (that may impact City) with Legislative Subcommittee [Operational Need]
• Continue to provide guidance and support for labor related issues [Operational Need] • Promote City Council initiatives through various forms of media [Operational Need]
Measure O
• Provide overall coordination of Measure O Police, Library, and related projects [Council Priority – Measure O]
• Conduct public bid process to construct both the Library and Police Building projects [Council Priority – Measure O]
• Begin the construction of both the Library and Police Building projects [Council Priority – Measure O]
• Provide support to the Measure O Citizens’ Oversight Committee [Council Priority – Measure O]
Human Resources
• In collaboration with the Finance Department and Information Technology (IT) Division as well as other key stakeholders, complete the implementation, testing, and training for a new Human Resources Information and Payroll System LEAD DEPARTMENT - IT [Council Priority – Financial Stability]
• Coordinate and plan Benefits Fair and Volunteer Program for City staff [Operational Need] • Work with Liebert Cassidy Whitmore on meet and confer items with CMEA, CPCEA, CPOA, and CARP [Operational Need]
• Develop plan to fill key leadership and vacant positions with a strategic approach [Operational Need]
• Launch Citywide Mandatory Training Series to cover essential topics such as Harassment Prevention, Ethics, Anti- bias, Front Counter Security Training, and Active Shooter Training [Operational Need]
• Conduct a needs assessment to determine which policies and procedures require updating and prioritize them based on their level of importance and impact on the organization [Operational Need]
Information Technology
• Provide IT consultation regarding Measure O projects [Council Priority – Measure O] • Adapt Zero-Trust security stance for all enterprise technology platforms [Financial Stability] • Deploy a new Human Resource Information System [Financial Stability] • Deploy electronic Payroll System [Financial Stability] • Assist in the purchase of a new Finance System [Operational Need] • Purchase and deploy replacement of Storage Area Network [Operational Need] • Purchase and deploy replacement Network Firewall system [Financial Stability] • Extend publicly accessible Wi-Fi at Community Center [Operational Need]
1.b
Packet Pg. 11
Attachment: Preliminary FY 2024 Workplans (FY 2024 Budget Study Session) • Replace 25% of antiquated desktop computers [Operational Need] • Deployment of new PRA automation [Operational Need]
• Continue public meeting recording and management [Operational Need] • Replace public meeting video and recording systems [Operational Need] • PD - Upgrades related to DOJ mandates (NIBRS) [Operational Need] Economic Development
• Evaluate the provision of Economic Development services and consider alternatives [Council Priority – Financial Stability]
• Implement short-term development strategy to minimize sales tax leakage and fill commercial vacancies [Council Priority – Financial Stability]
• Continue to work on update to the City’s long-term Economic Development Plan [Council Priority – Financial Stability]
• Develop programs to support small business [Council Priority – Financial Stability] City Clerk
• Conduct Boards and Commissions Brown Act Trainings [Council Priority – Community Health and Safety]
• I mplement automated public records request system [Operational Need] • Comprehensive review of citywide records, coordinate and implement a revised records retention schedule and procedures [Operational Need]
Community Development
Administration
• In coordination with the Finance Department, City Council, key stakeholders, and outside consultants (as needed), develop funding strategies and options to support Housing Element programs. CO-LEAD DEPARTMENTS - Finance and Community Development [Council Priorities – Financial Stability and Long-Term and Land Use Planning and Housing] • Upgrade permit tracking system to create greater efficiencies and increase performance in permit processing. [Operational Need]
Policy Development
• Prepare a Citywide Climate Action Plan (Spring 2023) [Council Priority – Sustainability] • Complete update to Zoning Ordinance and objective standards for single family residential in conformance with state laws. [Council Priority – Long - Term Land Use Planning and Housing]
• In coordination with the Public Works Department, start preparation of Hamilton Avenue Precise Plan [Council Priority – Long - Term Land Use Planning and Housing] • In coordination with the Recreation and Community Services and Public Works Departments, prepare a Citywide Parks and Recreation Facilities Master Plan [ Council Priority – Long - Term Land Use Planning and Housing]
• In coordination with the Public Works Department, preparation of a Citywide Multimodal plan with bicycle and pedestrian improvements [Council Priority – Long - Term Land Use Planning and Housing]
Building
1.b
Packet Pg. 12
Attachment: Preliminary FY 2024 Workplans (FY 2024 Budget Study Session) • Expand capacity to provide plan check and inspection services to support volume of existing and future permit applications [Operational Need]
Housing Assistance
• Implement BMR Housing program improvements as identified in Housing Program audit in association with Housing Element implementation [Council Priority – Long - Term Land Use Planning and Housing]
• Prepare nexus studies to consider modifications to the City's Inclusionary Housing Ordinance and creation of a Commercial Linkage Housing Fee to support Affordable Housing production [[Council Priority – Long - Term Land Use Planning and Housing] • Prepare Affordable Housing Overlay Zone to support affordable housing development [Council Priority – Long -Term Land Use Planning and Housing] • Conduct feasibility studies for potential development of corporation yard for affordable housing [Council Priority – Long Term Land Use Planning and Housing] • Expand homelessness programs including development of a Homekey project and hiring of an unhoused coordinator [Council Priority – Long - Term Land Use Planning and Housing]
Economic Development
• Complete Update to Economic Development Plan & Short -Term Strategic Plan [Council Priority – Financial Stability]
• In coordination with the Public Works Department, complete implementation of downtown Semi-Permanent Parklet Program [Operational Need]
Finance
• Develop strategies to systematically address Unfunded Pension Liabilities in the short - and long-term [Council Priority – Financial Stability]
• In collaboration with the Human Resources and Information Technology (IT) Divisions as well as other key stakeholders, complete the implementation, testing, and training for a new Human Resources Information and Payroll System LEAD DEPARTMENT - IT [Council Priority – Financial Stability]
• Where feasible, implement recommendations regarding modifications and improvements to the City’s purchasing policies, procedures, operations, and systems [Council Priority – Financial Stability]
• Using results of completed facilities condition assessment, collaborate with the Public Works and Recreation and Community Services Departments to prepare capital projects to address Citywide deferred maintenance issues in future Capital Improvement Plans (CIP) LEAD DEPARTMENT - Public Works [Council Priority – Financial Stability] • In coordination with an outside consultant, the City Manager’s Office, all members of the Executive Team, and other key stakeholders, explore potential new revenue sources to add to the FY 2025 Master Fee Schedule and/or place on the 2024 General Election ballot LEAD DEPARTMENTS – City Manager’s Office and Finance Department [Council Priority – Financial Stability]
• In coordination with the City Manager’s Office and all members of the Executive Team, consider how to most effectively, appropriately, and timely use the City’s remaining American Rescue Plan Act (ARPA) allocations LEAD DEPARTMENTS – City Manager’s Office and Finance Department [Council Priority – Financial Stability] • In coordination with the Community Development Department, City Council, key stakeholders, and outside consultants (as needed), develop funding strategies and options to support
1.b
Packet Pg. 13
Attachment: Preliminary FY 2024 Workplans (FY 2024 Budget Study Session) Housing Element programs. CO-LEAD DEPARTMENTS - Finance and Community Development [Council Priorities – Financial Stability and Long- Term and Land Use Planning and Housing]
Legal Services
• Work with Community Development and Public Works to finish update of Subdivision Ordinance [Council Priority - Long-Term Land Use Planning and Housing] • Assist in City Council’s evaluation of cannabis ordinance [Council Priority - Long-Term Land Use Planning and Housing]
• Provide support on implementation of Measure O [Council Priority – Measure O] • Assist City Clerk with revised records retention schedule and procedures [Operational Need]
• Assist Community Development with/review Citywide Climate Action Plan [Council Priority – Sustainability]
• Assist Community Development with completing update to Zoning Ordinance and objective standards for single family residential in conformance with state laws. [Council Priority – Long - Term Land Use Planning and Housing]
• Review Hamilton Avenue Precise Plan [Council Priority – Long - Term Land Use Planning and Housing]
• Assist Community Development with/review nexus studies to consider modifications to the City's Inclusionary Housing Ordinance and creation of a Commercial Linkage Housing Fee to support Affordable Housing production [Council Priority – Long - Term Land Use Planning and Housing]
• Assist Community Development with/review Affordable Housing Overlay Zone to support affordable housing development [Council Priority – Long -Term Land Use Planning and Housing
Police
• Support and provide feedback regarding the design of new Police Station funded by Measure O bonds [Council Priority - Measure O]
• Work jointly with the City Manager’s office, Public Works, and Finance to confirm Furniture, Fixture, and Equipment (FFE) needs for the new Public Safety building and sufficiency of state grant finding LEAD Department – Public Works [Council Priority – Measure O] • Implement new technologies including Axon Computer Aided Dispatch (CAD) system and Next Generation 911 [Council Priority – Community Health and Safety] • Work with Campbell Union School District and Moreland School District to enter into an MOU for contracted crossing guard services [Council Priority – Community Health and Safety] • Coordinate with Santa Clara County Behavioral Health to enter into an MOU to obtain a PERT clinician to provide alternative responses to mental health crises [Council Pr iority – Community Health and Safety]
• Recruit and hire qualified candidates for police officer and dispatch vacancies and upcoming retirements [Council Priority – Community Health and Safety]
1.b
Packet Pg. 14
Attachment: Preliminary FY 2024 Workplans (FY 2024 Budget Study Session)
Public Works
Administration
• Manage and implement Measure O design process; complete design of Library and Police building projects; conduct bid process; award construction contracts [Council Priority - Measure O Implementation]
• Represent Campbell in long range regional transportation planning efforts - Envision Silicon Valley and Plan Bay Area 2050 process [Council Priority - Long-Term Land Use Planning and Housing]
Transportation Engineering
• Review and consider revisions to the City’s Traffic Calming Policy [Council Priority – Community Health and Safety]
• Manage, design, and implement traffic calming improvements [Council Priority – Community Health and Safety]
• In coordination with the Community Development Department, manage, design, and implement bicycle and pedestrian enhancements and safety improvements [Council Priority - Long-Term Land Use Planning and Housing]
• Manage Safe Routes to School Maps Project [Council Priority – Community Health and Safety]
• In coordination with the Community Development Department, manage Hamilton Avenue/State Route 17 Bicycle Overcrossing Planning Study (tentative, pending VTA scoring committee results) [Council Priority - Long-Term Land Use Planning and Housing] • Apply for and manage grant funds as provided through VTA and other granting agencies [Council Priority – Financial Stability]
• Manage the construction of the Citywide ITS Enhancements Project [CIP Support]
Engineering
• Review development proposals for compliance with the reissued Storm Water Municipal Regional Permit (MRP 3.0), including necessary updates to the Green Infrastructure Plan [Council Priority – Long-Term Land Use Planning and Housing] • Implement the Annual Street Maintenance Program [Council Priority – Financial Stability] • Complete Camden Avenue Resurfacing project (Under bid/award and construction) [Operational Need]
• Manage and implement all other approved Capital Improvement Projects [Operational Need] • Complete Standard Details and Technical Specifications for Public Works Construction [Operational Need]
• Review applications and issue permits for small-cell wireless projects [Operational Need] • Maintain streetlight inventory and assist with street lighting needs for projects [CIP Support] • Review and approve land development projects for compliance with City policies adopted plans, and City standard plans and details, and identify associated improvements on public rights-of-way [Operational Need]
• In coordination with the Community Development Department, facilitate construction of Semi- permanent Parklets in Downtown Campbell [Operational Need]
1.b
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Attachment: Preliminary FY 2024 Workplans (FY 2024 Budget Study Session) • In coordination with the Recreation and Community Services and Community Development Departments, prepare a Citywide Parks and Recreation Facilities Master Plan [Council Priority – Long - Term Land Use Planning and Housing]
Maintenance
• Complete a comprehensive Inventory and Condition Assessment of all City Facilities [Council Priority - Financial Stability]
• Complete all approved Capital Improvement Projects, including the John D Morgan Parking Lot Renovation and Virginia Park playground replacement [Council Priority – Sustainability]
• Complete Maintenance Zones 1 & 6 removal and replacement of City -owned displaced sidewalks, curb and gutter and structural tree trimming [Council Priority – Community Health and Safety]
• Complete installation of new Tesco Battery Backup Systems to all signalized intersections [Council Priority – Community Health and Safety]
• Implement water conservation strategies including turf and irrigation controller upgrades for the Community Center and sports fields [Council Priority – Sustainability] • Support volunteer events such as Keep America Beautiful and Campbell Garage Sale [Operational Need]
• Complete the acquisition and installation of a new Traffic Signal and Lighting Modular Building at the Service Center [CIP Support]
• Complete replacement of the Ainsley House Garden Fencing along Grant Avenue [Operational Need]
• Complete the installation and implementation of the new Honeywell HVAC controls system supervisory software program in coordination with IT team[Operational Need] • Coordinate with Recreation on the improvements to Building M room 50 [Grant Funding] • Complete all approved vehicle and equipment purchases and lease acquisitions [Operational Need]
• Complete replacement of three diesel -powered heavy -duty trucks with gasoline powered vehicles to meet EPA Tier 4 motor requirements [Operational Need] • Complete asphalt repairs, seal coating, and striping for the Los Gatos Creek Trail [Operational Need]
• Complete Annual Crack Seal Project [Operational Need] • Complete installation of Calsense Irrigation Controller for John D Morgan Park [Operational Need]
Environmental
• Provide grant support for the turf conversion project at the Campbell Community Center [Council Priority - Sustainability]
• Provide solid waste, stormwater, and water conservation expertise for the Campbell Climate Action Adaptation Plan [Council Priority - Sustainability] • Coordinate and support efforts to implement the requirements of SB 1383 [ Council Priority - Sustainability]
• Coordinate and support the RFP process for the solid waste hauler rebranding effort [Council Priority - Sustainability]
• Provide support to the Solid Waste Management Authority when implementing the new solid waste hauler agreement and associated requirements [Council Priority - Sustainability]
1.b
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Attachment: Preliminary FY 2024 Workplans (FY 2024 Budget Study Session) • Provide support to the West Valley Clean Water Authority when implementing the regional stormwater MRP 3.0 [Council Priority - Sustainability]
Measure O – (City Manager’s Office)
• Complete design process for both Police and Library buildings [Council Priority - Measure O]
• Conduct Bid process and award construction contracts for both the Library and Police Building projects [Council Priority - Measure O]
• Begin the construction of both the Library and Police Building projects [Council Priority - Measure O]
• Implement Civic Center site staging plan to accommodate City Hall customers and employee parking [Council Priority - Measure O]
• Provide support to the Citizens’ Oversight Committee [Council Priority - Measure O]
Recreation and Community Services
• Collaborate with Public Works and Community Development for Parks and Recreation Master Plan if grant funded is awarded [Council Priority – Long-Term Land Use Planning and Housing]
• Renew Age-Friendly Cities designation with World Health Organization (WHO) [Operational Need]
• Revise Recreation Youth Scholarship policy to be more inclusive and expand financial resources [Operational Need]
Museum
• Increase accessible searchable Museum collection records by 5% [Operational Need]
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Attachment: Preliminary FY 2024 Workplans (FY 2024 Budget Study Session) Preliminary FY 2024 Operating Budget ‐ as of 04‐25‐23
REVENUES FY 22 Actuals FY 23 Adop FY 23 Proj FY 24 Prel $Chg %Chg Property Taxes $19,510,782 $20,654,400 $20,526,000 $21,679,000 $1,153,000 5.6% Sales & Use Taxes $16,419,362 $15,903,012 $18,221,459 $17,426,938 ($794,521) ‐4.4% Other Taxes $7,894,353 $8,622,400 $8,607,100 $9,677,200 $1,070,100 12.4% Licenses and Permits $3,742,394 $3,894,820 $4,173,500 $4,290,300 $116,800 2.8% Fines/Forfeits/Penalties $222,721 $105,000 $107,500 $105,000 ($2,500) ‐2.3% Investments Income ($317,035) $310,900 $610,900 $810,900 $200,000 32.7% Intergovernmental Revenue $985,556 $999,100 $1,075,700 $1,029,068 ($46,632) ‐4.3% Charges for Services $4,843,230 $4,872,200 $4,980,430 $5,651,545 $671,115 13.5% Leases & Rentals $2,779,743 $2,933,200 $2,965,800 $3,052,500 $86,700 2.9% Miscellaneous Revenues $351,275 $219,400 $247,946 $216,410 ($31,536) ‐12.7% Other Finance Sources $866,425 $2,939,083 $5,143,182 $1,243,616 ($3,899,566) ‐75.8% TOTAL REVENUES $57,298,806 $61,453,515 $66,659,517 $65,182,477 ($1,477,040) ‐2.2% EXPENDITURES FY 22 Actuals FY 23 Adop FY 23 Proj FY 24 Prel $Chg %Chg City Council $316,539 $346,065 $346,065 $330,652 ($15,413) ‐4.5% City Manager's Office $2,365,432 $3,120,211 $3,150,111 $3,010,230 ($139,880) ‐4.4% City Clerk's Office $535,646 $665,073 $609,573 $572,621 ($36,952) ‐6.1% Recreation $4,581,380 $6,163,202 $6,617,503 $6,815,420 $197,917 3.0% Finance $1,977,207 $2,292,382 $2,458,255 $2,124,815 ($333,440) ‐13.6% Community Development $3,120,853 $3,445,674 $4,914,253 $3,853,029 ($1,061,223) ‐21.6% Legal Services $544,434 $582,809 $582,809 $582,366 ($443) ‐0.1% Police $20,668,639 $21,053,930 $21,228,832 $22,014,828 $785,996 3.7% Fire $9,867,228 $10,310,640 $10,310,640 $10,860,918 $550,278 5.3% Public Works $5,750,100 $6,429,772 $6,734,258 $6,502,941 ($231,317) ‐3.4% Non‐Departmental $6,561,004 $7,043,757 $9,164,531 $6,020,111 ($3,144,420) ‐34.3% TOTAL EXPENDITURES STATUS QUO $56,288,463 $61,453,515 $66,116,829 $62,687,930 ($3,428,899) ‐5.2% SURPLUS / (DEFICIT) STATUS QUO $1,010,342 $0 $542,688 $2,494,547 Expenditure Adjustments
Long‐Term
Land Use
Planning and
Housing Measure O
Financial
Stability Sustainability
Community
Health and
Safety Operational
TOTAL
FY 24
Preliminary
One‐Time Non‐Personnel Requests 1,333,000$ ‐ $ 1,548,300$ 307,500$ 335,000$ 289,500$ 3,813,300$ Recurring Non‐Personnel Requests 20,000$ ‐ $ 504,000$ ‐ $ 327,440$ 250,425$ 1,101,865$ New Permanent Staffing Requests 63,321$ ‐ $ 738,438$ 168,007$ 371,603$ 39,270$ 1,380,639$ Total Adjustments 1,416,321 $ ‐ $ 2,790,738$ 475,507$ 1,034,043$ 579,195$ 6,295,804$ TOTAL EXPENDITURES ADJUSTED 68,983,734$
SURPLUS / (DEFICIT) ADJUSTED ($3,801,257)
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Attachment: Preliminary FY 2024 Operating Budget (General Fund) (FY 2024 Budget Study Session) Proposed New One‐Time General Fund Expenditures in FY 2024 Short Description Department GL Account Amount Notes Council Priority Initial implementation of Economic Development
Strategy
CMO 101.556.7435 25,000 $ One‐time cost of implementing the economic development strategy after it has been approved and adopted.
Financial Stability
Contractual Economic Development Staffing CMO 101.556.7430 48,000 $ Linked to Council objective to "Support development of short‐term and long‐ term Economic Development Plan ." Contractual staffing costs not offset by full‐year vacancy savings for Economic Development Specialist in FY 2024.
Financial Stability
Digitizing Paper Records Finance 101.535.7430 20,000 $ Using a vendor to scan payroll, AP, and other historical paper records to make them searchable and place on a set purge schedule.
Operational
Finish Implementation of HR/Payroll System Finance 101.535.7430 50,000 $ Linked to Council objective to "Support software and technology for organizational and community resiliency (HRIS, Permitting, etc.)." Remaining contractual staffing services needed in FY 2024 to finish testing, training, and implementation of system.
Financial Stability
Contractual Finance Manager Support Finance 101.535.7430 41,000 $ Contractual staffing costs not offset by partial‐year vacancy savings for Finance Manager in FY 2024. FY 2023 costs approved by Council on April 18, 2023.
Financial Stability
20th Anniversary Show at Heritage Theatre Recreation 101.529.7430 30,000 $ Net additional costs after ticket sales to add a 7th show at Heritage Theatre to celebrate the Theatre's 20th Anniversary.
Operational
Mobile Inspector Workstation CDD 101.550.7424 2,000 $ Purchase and installation within the vehicles of inspectors so that they can print and review when they are in the field.
Long‐Term Land Use Planning and Housing
Misc. Office ‐ Monitors and Equipment for Staff CDD 101.550.7424 11,000 $ For routine refreshment of staff computing equipment every 3‐5 years. Long ‐Term Land Use Planning and Housing MGO Project Manager CDD 101.550.7430 60,000 $ Special limited‐term contractual Project Manager to assist with MGO permit system build outs for the department across all divisions.
Long‐Term Land Use Planning and Housing
Training on MFDDS / Objective Standards CDD 101.551.7430 10,000 $ One‐time training on new Multi‐Family Development and Design Standards (MFDDS) and Objective Standards.
Long‐Term Land Use Planning and Housing
Climate Adaptation Plan CDD 101.552.7430 300,000 $ Council workplan priority. Grant may pay for 50% (to be announced late summer 2023). $150,000 City match or full cost if grant not award.
Probability of grant success: LOW.
Sustainability
Citywide Mulitmodal Transportation Plan CDD 101.552.7430 650,000 $ Grant may pay for 88% (to be announced late summer 2023). $78,000 City match or defer to FY 2025 if grant not awarded. Probability of grant success:
MEDIUM.
Long‐Term Land Use Planning and Housing
Hamilton Avenue Precise Plan CDD 101.552.7430 400,000 $ Grants may pay for 100% (to be announced summer 2023). City funding if grant not approved. Probability of grant success: MEDIUM.
Long‐Term Land Use Planning and Housing
Parks and Recreation Master Plan CDD 101.552.7430 200,000 $ Grant may pay for 50% (to be announced June 2023). Recommend ARPA or Parkland Fund (pending legal review) for $100,000 match or full cost if grant not award. Probability of grant success: HIGH.
Long‐Term Land Use Planning and Housing
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Attachment: New One-Time General Fund Expenditure Requests for FY 2024 (FY 2024 Budget Study Proposed New One‐Time General Fund Expenditures in FY 2024 Short Description Department GL Account Amount Notes Council Priority Employee Health Screenings Police 101.601.7430 56,000 $ One‐time expense to evaluate potential long term health issues that impact public safety employees.
Community Health and Safety
CopLogic Online Reporting Integration Fee Police 101.603.7430 9,000 $ One‐time implementation costs for online police reporting systems for automated crash and incident reporting.
Community Health and Safety
Boiler & HVAC Replacement Public Works 101.780.7429 31,000$ One‐time Building Maintenance replacement cost. Addressing project now helps to reduce long‐term repair costs as well as utility costs.
Financial Stability
Replace Carpet in Finance Dept Public Works 101.780.7884 13,000$ One‐time Building Maintenance replacement cost. Addressing project now helps to make workplace safer and reduce risk exposure.
Financial Stability
Refinish Hardwood Floor in CCC N76 Public Works 101.780.7884 13,300$ One‐time Building Maintenance replacement cost. Addressing project now helps to make public space safer and reduce risk exposure.
Financial Stability
Additional Track Lighting at Historical Museum Public Works 101.780.7884 5,500 $ One‐time Building Maintenance addition of lighting. Operational Install Water Fill Station in Theatre Lobby Public Works 101.780.7884 7,500 $ One‐time Building Maintenance installation of bottle fill station. Sustainability Replace Carpet in CCC K59 Public Works 101.780.7884 5,000 $ One‐time Building Maintenance replacement cost. Addressing project now helps to make public space safer and reduce risk exposure.
Financial Stability
Backup Storage NAS w/ 10TB of External Storage Public Works 101.780.7884 2,000 $ One‐time Building Maintenance replacement cost for data storage. Operational Office Furniture for Payroll & Accounting Public Works 101.780.7884 7,000 $ One‐time ergonomic replacement of outdated furniture. Addressing project now helps to make workplace safer and reduce risk exposure.
Financial Stability
Replace Carpet in CCC C35 w/ Vinyl Floor Public Works 101.780.7884 20,000$ One‐time Building Maintenance cost. Addressing project now helps to make public space safer and reduce risk exposure.
Financial Stability
Replacement Storage Area Network System NonDept 101.980.9899 132,000 $ NEW project proposed to be funded by via ARPA for cloud based storage system.
Operational
23OO Campbell Water Tower Light Replacement NonDept 101.990.9999 50,000 $ Existing project to be funded by CIPR in FY 2024, but CIPR doesn't have sufficient balance to support it. Addressing project now helps to reduce long‐term repair costs.
Financial Stability
24HH ADA Transition Plan ‐ FY24 NonDept 101.990.9999 50,000 $ Existing project to be funded by CIPR in FY 2024, but CIPR doesn't have sufficient balance to support it.
Community Health and Safety
24NN Citywide ITS Enhancement Phase 2 NonDept 101.990.9999 100,000 $ Existing project to be funded by CIPR in FY 2024, but CIPR doesn't have sufficient balance to support it.
Operational
24OO CCC ‐ Heritage Theatre Boiler NonDept 101.990.9999 90,000 $ Existing project to be funded by CIPR in FY 2024, but CIPR doesn't have sufficient balance to support it. Addressing project now helps to reduce long‐term repair costs as well as utility costs.
Financial Stability
CCC ‐ Building A HVAC Controls NonDept 101.990.9999 85,000 $ NEW project proposed to be funded by CIPR (via a transfer from General Fund) in FY 2024. Addressing project now helps to reduce long‐term repair costs as well as utility costs.
Financial Stability
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Attachment: New One-Time General Fund Expenditure Requests for FY 2024 (FY 2024 Budget Study Proposed New One‐Time General Fund Expenditures in FY 2024 Short Description Department GL Account Amount Notes Council Priority CCC ‐ Building A Sewer Line Replacement NonDept 101.990.9999 45,000 $ NEW project proposed to be funded by CIPR (via a transfer from General Fund) in FY 2024. Addressing project now helps to reduce long‐term repair costs.
Financial Stability
CCC ‐ Building M Roof Replacement NonDept 101.990.9999 400,000 $ NEW project proposed to be funded by CIPR (via a transfer from General Fund) in FY 2024. Addressing project now helps to reduce long‐term repair costs.
Financial Stability
CCC & Corp Yard Roof Replacements NonDept 101.990.9999 475,000 $ NEW project proposed to be funded by CIPR (via a transfer from General Fund) in FY 2024. Addressing project now helps to reduce long‐term repair costs.
Financial Stability
City Hall ‐ HVAC Chiller Replacement NonDept 101.990.9999 150,000 $ NEW project proposed to be funded by CIPR (via a transfer from General Fund) in FY 2024. Addressing project now helps to reduce long‐term repair costs as well as utility costs.
Financial Stability
City Hall Public Counters and Accessibility Impr NonDept 101.990.9999 220,000 $ NEW project proposed to be funded by CIPR (via a transfer from General Fund) in FY 2024.
Community Health and Safety
Long‐Term Land Use Planning and Housing 1,333,000 $
Measure O ‐$
Financial Stability 1, 548,300$
Sustainability 307,500$
Community Health and Safety 335,000$
Operational 289,500$
TOTAL 3,813,300$
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Attachment: New One-Time General Fund Expenditure Requests for FY 2024 (FY 2024 Budget Study Proposed New or Increased Recurring General Fund Expenditures in FY 2024 Greater than $10,000
Short Description Department GL Account Amount New/Increase Notes Council Priority Social Services Sub‐grants City Council 101.501.7427 10,000 $ Increase CIC proposed increase to $55,000 provided last few years Community Health and Safety Consultant Services City Council 101.501.7430 20,000 $ New Council and Executive Team Strategic Coordination Facilitation Operational HR Staff Overtime CMO 101.515.7003 15,000 $ Increase Linked to Council objective to "Support personnel recruiting efforts." Needed due to number of recruitments and workplan efforts Financial Stability
Central Tuition Reimbursement CMO 101.515.7437 35,000 $ Increase Allow for more professional training per personnel rules allowance Operational Customer Service Clerks (RCS Admin) Recreation 101.524.7002 33,020 $ Increase Offset by Revenue Operational Lifeguards & Class Ins (Sr. Citizens) Recreation 101.526.7002 14,230 $ Increase Offset by Revenue Operational Various temp staff (Sports/Aquatics/Fitness) Recreation 101.531.7002 85,200 $ Increase Offset by Revenue Operational Various temp staff (Trips/Tours/Classes) Recreation 101.532.7002 40,975 $ Increase Offset by Revenue Operational Planning Overtime CDD 101.551.7003 20,000 $ Increase 60 hours of OT per planner per year. Long ‐Term Land Use Planning and Housing Significant Recruitment Efforts Police 101.601.7427 150,000 $ New Linked to Council objective to "Support personnel recruiting efforts." Significant recruiting needs ‐ current & future expected vacancies Financial Stability
Contracted Mental Health Clinician Police 101.601.7430 100,000 $ New Proposed in addition to Citywide Clinician Community Health and Safety Public Safety Assistant for Property and Evidence Police 101.603.7002 37,440 $ New To offer additional staff support Community Health and Safety PERT Clinician Police 101.605.7430 180,000 $ New Psychiatric Emergency Response Team (PERT) Community Health and Safety Mgmt. Intern (Eng. Assistant) 0.25 FTEs Public Works 101.701.7002 12,000$ New Temporary staffing request in PW Admin 101.701 Operational
0.25 FTE for Office Intern Public Works 101.745.7002 10,000$ New Temporary staffing request in Maint Admin 101.745 Operational Temp. Building Maint. Worker 0.50 FTE Public Works 101.780.7002 25,000$ New Temporary staffing request in Building Maint 101.780. Request allows City to better take care of its capital assets and reduce long‐term repair and replacement costs.
Financial Stability
Proj. Mgr. (One‐Time Projects) 0.50 FTEs Public Works 101.780.7002 39,000$ New Temporary staffing request in Building Maint 101.780; possibly funded by CIP projects. Request allows City to better take care of its capital assets and reduce long‐term repair and replacement costs.
Financial Stability
CIPR Set Aside (New) NonDept 101.990.9999 275,000 $ Increase Annual set aside planned to go up from $275K to $550K in FY 2024. Projects are to address a number of deferred maintenance needs. Addressing them now helps to reduce long‐term repair and replacement costs.
Financial Stability
Long‐Term Land Use Planning and Housing 20,000 $
Measure O ‐$
Financial Stability 504,000$
Sustainability ‐$
Community Health and Safety 327,440$
Operational 250,425$
TOTAL 1,101,865$
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Attachment: New or Increased Recurring General Fund Expenditures in FY 2024 (FY 2024 Budget Study Proposed New Permanent Staffing Requests in FY 2024
Department Position FTE FY 2024 Cost Add/Reduce Hire by Date Funding Source Comments Council Priority Community Development PLAN CHECK ENGINEER 1.00 189,446$ Add 7/1/2023 101 ‐ General Fund Vacancy reclass from Sr. Bldg. Inspector based on operational needs. Current plan check volume is high and is expected to growth with development build out under the Housing Element.
Currently performed by Building Official and the Inspection team ‐ which prevents them from focusing on their primary job duties.
Long‐Term Land Use Planning and Housing
Community Development SR. BLDG. INSPECTOR (1.00) (193,596)$ Reduce 101 ‐ General Fund Currently vacant Long ‐Term Land Use Planning and Housing Net Cost ‐ (4,150)$
Community Development SR. BLDG. INSPECTOR 1.00 181,818$ Add 7/1/2023 101 ‐ General Fund Potential reclass of current employee based on operational need for a senior building inspector that oversees and manages special projects in the Inspection section of the Building Office, including oversight of the stop work program assistance with plan checking, and other special duties.
Long‐Term Land Use Planning and Housing
Community Development BLDG. INSPECTOR (1.00) (181,818)$ Reduce 101 ‐ General Fund Currently filled Long ‐Term Land Use Planning and Housing Net Cost ‐ ‐ $
Community Development PRINCIPAL PLANNER 1.00 238,053$ Add 7/1/2023 101 ‐ General Fund Potential reclass of current employee based on operational needs.
Currently there is no mid‐level manager that manages the Planning Division and the Community Development Director is directly managing.
Long‐Term Land Use Planning and Housing
Community Development SR. PLANNER (1.00) (235,970)$ Reduce 101 ‐ General Fund Currently filled Long ‐Term Land Use Planning and Housing Net Cost ‐ 2,083$
Sub‐Total: Personnel Requests with Minimal Fiscal Impacts ‐ (2,068)$ Community Development HOUSING MANAGER 1.00 209,578$ Add 7/1/2023 233 ‐ Housing Fund Request as a result of recently completed Housing Program Audit Recommendation to be presented in near future. Needed to oversee implementation of 6th cycle of Housing Element and ongoing housing program.
Long‐Term Land Use Planning and Housing
Community Development PT. OFFICE ASSISTANT 0.50 77,238$ Add 7/1/2023 233 ‐ Housing Fund To support expanded Housing Program under Housing Manager above.
Long‐Term Land Use Planning and Housing
Community Development ADMIN ANALYST I 1.00 168,007$ Add 7/1/2023 101 ‐ General Fund Will manage the preparation and subsequently implementation of the Climate Action Plan; anticipated to take 1‐2 years to prepare.
The Plan will likely identify subsequent programs that require implementation following the Plan adoption. No existing staff capacity to support.
Sustainability
Finance PURCHASING AGENT/CONTRACTS ADMIN. 1.00 148,953$ Add 10/1/2023 101 ‐ General Fund Request as a result of recently completed Purchasing Study to be presented in near future. Study identified two key staffing needs.
One for Purchasing Agent and another for Buyer. Latter may be requested in FY 2025. Personnel adds could reduce costs by making purchases more competitive, standardizing some purchases, better analyzing purchases and contracts, and reducing purchasing process time.
Financial Stability
Tier 1 ‐ Personnel Requests with Minimal Fiscal Impacts Tier 2 ‐ Personnel Requests as a Result of Council Requested Studies
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Attachment: New Permanent Staffing Requests for FY 2024 (FY 2024 Budget Study Session) Proposed New Permanent Staffing Requests in FY 2024
Department Position FTE FY 2024 Cost Add/Reduce Hire by Date Funding Source Comments Council Priority Sub‐Total: Personnel Requests as a Result of Council Requested Studies 3.50 603,776$ City Manager's Office HR ANALYST 1.00 87,914$ Add 1/1/2024 101 ‐ General Fund Linked to Council objective to "Support personnel recruiting efforts." Based on the Human Resources Division's current workload, hiring an additional HR analyst is recommended to ensure that the division operates efficiently and effectively.
Operating leaner than benchmark cities.
Financial Stability
City Manager's Office IT ADMINISTRATOR 1.00 151,452$ Add 10/1/2023 101 ‐ General Fund Linked to Council objective to "Support software and technology for organizational and community resiliency." Needed to support increasing IT demands in foundational investments, enterprise application deployments, and proactive threat aversion to reduce risk exposure and potential costs. Employing an IT administrator will allow the IT manager to focus on long‐term Technical Project management duties. Also helps other departmental staff to better utilize technology investments; thereby allowing them to be more cost effective and efficient and spend time on higher priority items.
Financial Stability
Community Development PERMIT TECHNICIAN 1.00 65,389$ Add 1/1/2024 101 ‐ General Fund To support existing/increased permit volume and expected to growth with development build out under the Housing Element.
Long‐Term Land Use Planning and Housing
Finance ADMIN ANALYST I 1.00 134,012$ Add 10/1/2023 101 ‐ General Fund Addition of analytical capacity to support workplans and other needs requiring a high degree of analysis. Position could help with budget/CIP analysis, pension funding plan, developing new revenue sources, ARPA spending plan, funding housing programs, and analyzing grant opportunities; thereby helping to reduce long‐term costs and generate additional revenue.
Financial Stability
Finance EXECUTIVE ASSISTANT 1.00 156,234$ Add 7/1/2023 101 ‐ General Fund Reclass of current PT employee to FT based on workload in the areas of departmental organization and communication, risk management, meeting coordination, website updates, budget preparation, and audit preparation. Helping the Finance Director to better manage claims and risk exposure should also reduce long‐ term costs.
Financial Stability
Finance PT EXECUTIVE ASSISTANT (0.80) (111,735)$ Reduce 101 ‐ General Fund Currently filled Financial Stability Net Cost 0.20 44,499$
Tier 3 ‐ Personnel Requests as a Result of Other Council Priority, Workplan, or Operational Needs
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Attachment: New Permanent Staffing Requests for FY 2024 (FY 2024 Budget Study Session) Proposed New Permanent Staffing Requests in FY 2024
Department Position FTE FY 2024 Cost Add/Reduce Hire by Date Funding Source Comments Council Priority Finance ASSISTANT FINANCE DIRECTOR 1.00 218,457$ Add 9/1/2023 101 ‐ General Fund Vacancy reclass from Finance Manager based on Succession Plan and continuing need for quality leadership in Finance.
Reclassification will attract better candidates in the recruitment.
The selected individual may also be better suited to transition to Finance Director in the future and allow the City to remain on solid financial footing. Based on experience, the selected individual may also be able to lead the Purchasing Division and the Purchasing Agent and Buyer positions under it.
Financial Stability
Finance FINANCE MANAGER (1.00) (188,810)$ Reduce 101 ‐ General Fund Soon to be vacant Financial Stability Net Cost ‐ 29,647$
Police PT EMERGENCY SERVICES COORDINATOR 0.50 110,075$ Add 7/1/2023 101 ‐ General Fund Special Enforcement Division Captain fills the role of Emergency Manager as one of their collateral duties with no supporting staff.
Adding a temporary, PT position would assist and enhance the City’s Emergency Management program.
Community Health and Safety
Police POLICE OFFICER 1.00 95,328$ Add 1/1/2024 101 ‐ General Fund To meet anticipated increases in population over the next eight years, the increased crime City is experiencing, and the need to be flexible in the ability to hire qualified applicants. Allows the Police Department to hire, recruit, and train to fill these positions over the next several years keeping us on pace to staff for the anticipated population increase and helping address rising crime levels.
Community Health and Safety
Police POLICE OFFICER 1.00 95,328$ Add 1/1/2024 101 ‐ General Fund To meet anticipated increases in population over the next eight years, the increased crime City is experiencing, and the need to be flexible in the ability to hire qualified applicants. Allows the Police Department to hire, recruit, and train to fill these positions over the next several years keeping us on pace to staff for the anticipated population increase and helping address rising crime levels.
Community Health and Safety
Public Works ASSISTANT ENGINEER 1.00 145,102$ Add 10/1/2023 101 ‐ General Fund Reclass of current PT employee to FT based on increasing workload.
Tasks include preparing RFP documents for traffic studies, interpreting results of traffic studies, performing parking analyses/studies, reviewing walking and biking routes in relation to local schools and community facilities, etc. Also, will be a need to develop a City‐wide multi‐modal plan and then implement some of the recommendations.
Community Health and Safety
Public Works PT ASSISTANT ENGINEER (0.50) (74,231)$ Reduce 101 ‐ General Fund Currently filled Community Health and Safety Net Cost 0.50 70,872$
Public Works PT SR CIVIL ENGINEER 0.75 141,962$ Add 9/1/2023 101 ‐ General Fund Based on workload in the department given Measure O projects and a large CIP. Possible CIP Project or ARPA funding candidate.
Request allows City to better take care of its capital assets and reduce long‐term repair and replacement costs.
Financial Stability
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Attachment: New Permanent Staffing Requests for FY 2024 (FY 2024 Budget Study Session) Proposed New Permanent Staffing Requests in FY 2024
Department Position FTE FY 2024 Cost Add/Reduce Hire by Date Funding Source Comments Council Priority Recreation RECREATION SPVSR 0.88 171,458$ Add 7/1/2023 101 ‐ General Fund Reclass of current PT employee to FT based on workload and increasing demand for services at the Historical Museum. Position would still remain at part‐time though.
Operational
Recreation PT RECREATION SPVSR (0.75) (132,188)$ Reduce 101 ‐ General Fund Currently filled Operational Net Cost 0.13 39,270$
Sub‐Total: Personnel Requests as a Result of Workplan or Operational Need 8.08 1,065,747$ General Fund Only 10.08 1,380,639$
Housing Fund Only 1.50 286,816$
TOTAL ALL 11.58 1,667,455$
Long‐Term Land Use Planning and Housing 1.00 63,321$ 1.50 286,816$ 2.50 350,137$ Measure O ‐ ‐ $ ‐ ‐ $ ‐ ‐ $ Financial Stability 4.95 738,438$ ‐ ‐ $ 4.95 738,438$ Sustainability 1.00 168,007$ ‐ ‐ $ 1.00 168,007$ Community Health and Safety 3.00 371,603$ ‐ ‐ $ 3.00 371,603$ Operational 0.13 39,270$ ‐ ‐ $ 0.13 39,270$ TOTAL 10.08 1,380,639$ 1.50 286,816$ 11.58 1,667,455$ TOTAL
SUMMARY
101 ‐ General Fund 233 ‐ Housing
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Attachment: New Permanent Staffing Requests for FY 2024 (FY 2024 Budget Study Session) ARPA Fund (#221) Status ‐ Current as of 04‐25‐2023
FY 2021 FY 2022 FY 2023 FY 2024
Actual Actual Budget Planned
Beginning Balance ‐$ 2,784,217$ 7,798,450$ 6,284,983$
REVENUES
ARPA Payment from US Treasury (1),(2) 4,998,887 4,998,887 ‐ ‐ Interest Income ‐ 15,346 ‐ ‐ Sub‐Total: Revenues 4,998,887 5,014,233 ‐ ‐ EXPENDITURES (3)
General Fund ‐ Operational Support (4) 2,214,670 ‐ 725,467 ‐ Campbell Community Center (CCC) Wi‐Fi Project ‐ ‐ 125,000 ‐ PPE & Misc. COVID Supplies ‐ ‐ 14,000 Downtown Barrier Monthly Rental ‐ ‐ 36,000 ‐ Parklet Grant Program ‐ ‐ 448,000 HRIS Implementation Support ‐ ‐ 165,000 ‐ OBAG Planning Grant Match ‐ Hamilton Ave Specific Plan (5) ‐ ‐ ‐ 100,000 OBAG Planning Grant Match ‐ Hamilton/Hwy 17 Bicycle Overcrossing Study (6) ‐ ‐ ‐ 108,000 Sub‐Total: Expenditures 2,214,670 ‐ 1,513,467 208,000 Ending Balance 2,784,217 $ 7,798,450$ 6,284,983$ 6,076,983$ Key Notes:
(5) Council authorized submittal of grant application 02‐21‐23 (Reso # 12936). If grant approved, match would be needed FY 2024. (6) Council authorized submittal of grant application 02‐07‐23 (Reso # 12935). If grant approved, match would be needed FY 2024. 3) Since City of Campbell received less than $10.0 million total in ARPA funds from US Treasury, can be spent on broad general government purposes except debt payments, pension paydowns, reserve buildups, and tax rate decreases/deferrals. (4) If at the end of FY 2023, less or greater funds are needed from ARPA to balance the General Fund, staff will recommend to adjust this number through a year‐end cleanup adjustment.
1) ARPA funds must be fully committed or encumbered by December 31, 2024. 2) ARPA funds/cash must be fully spent by December 31, 2026.
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Attachment: ARPA Fund 221 Status 04-25-23 (FY 2024 Budget Study Session) Capital Improvement Plan
This section of the budget contains the City's Adopted Five-Year Capital Improvement Plan (CIP). It also provides speci c capital project details (including projected operating budget impacts) and a listing of carry forward projects.
In conjunction with the annual budget process, the City prepares a CIP that identi es anticipated project expenditures greater than $25,000 over a multi-year timeframe. The CIP provides the City with a strategic planning document that guides near- and medium-term expenditures for preservation of City infrastructure; major investments in existing or new facilities; and other asset maintenance and investment expenditures, including technology and communications systems. Projects shown in the rst year receive budgetary appropriations as part of the FY 2024 budget approval process.
Summary
As shown below, the Proposed 2024-2028 CIP contains 81 projects of which 19 are new, an additional 37 have appropriations within the ve-year plan, and 25 projects are carried over from prior years with no additional appropriations needed.
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session)
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Project Funding Sources
Revenue for project expenditures comes from a number of funding sources, both restricted and discretionary. The Adopted Five-Year CIP totals $95.2 million. Over 59% of the Adopted 2024-2028 CIP budget is for the Measure O – Civic Center Improvements project. This project is a nearly $60 million, ve-year project which is funded from proceeds of general obligation bond sales, as authorized by voters in 2018, as well as various State and local grants. Its current remaining balance is $56.2 million. Measure O funds are restricted funds whose expenditures are to be reviewed by an Oversight Committee appointed by the City Council.
The remaining $39.0 million in the 2024-2028 Adopted CIP budget comprises the following sources: Grant / Private funds which are restricted for speci c uses, such as a County VTA grant for the widening of the Hamilton Avenue Highway 17 Southbound Offramp, totaling $14.4 million (15%); Vehicle Impact Fees are contributing a total of $6.7 million (7%) towards annual street maintenance; Gas Tax (SB1) funds are providing an additional $5.9 million (6%) towards annual street maintenance work; Parkland Dedication fees to pay for improvement projects at various parks or recreational facilities are funding a total of $1.8 million (2%); Capital Improvement Plan Reserves (CIPR) are contributing $8.9 million (9%); and Construction Tax and Environmental Service Funds are providing $1.3 million of the total $95.2 million in the Adopted Five- year CIP.
The CIPR, which is part of the General Fund, is the City's most exible funding source and has historically been used for a wide range of project expenditures. By established City Policy, the CIPR receives a portion of available General Fund surplus at scal year-end. The availability of funds for the CIPR is dependent on actual expenditures and revenues in a given year. In years when revenues are strong or expenditures are lower than anticipated, CIPR increases. In years when revenues are lean and reserves are needed to balance the City's budget, the CIPR does not increase and adopted projects are required to be deferred or placed on the City's Unfunded Projects list.
The City projects an increase to CIPR of $550,000, $750,000, $1,000,000, $1,250,000 and $1,500,000 from FY 2024 through FY 2028.
Planning Commission Review
The Planning Commission will hold a Public Hearing to consider the Proposed CIP on May 9, 2023. During that meeting, the Commission will determine if the ve-year CIP is consistent with the City's General Plan and if the adopted projects in the CIP are to be either categorically exempt under the California Environmental Quality Act (CEQA), or have been considered under previous project approvals.
Assumptions and Operating Budget Impacts
The 2024-2028 CIP is prepared in accordance with certain assumptions about funding constraints, operating budget implications, City priorities, and work plans as summarized below:
Project and equipment costs, where applicable, are based on department estimates. Cost estimates are based on current market and contract experience on similar projects, where available, or order of magnitude cost estimates for larger projects in the early phases of design. Projects managed by Public Works include "soft costs" such as staff costs for project management, design, inspection and administration, and consultant services as necessary.
Ongoing operating costs for annual maintenance and technical support, as well as any new revenues, are projected for each capital project and, as appropriate, are re ected in the operating budget. For the current capital plan, due to the nature of the projects included in the plan, most of the projects are not expected to have a signi cant operating budget impact. Existing work plans, ongoing programs and service level requirements were taken into consideration in project scheduling.
Project Selection Criteria
Criteria used in evaluating project requests include:
The project's relationship to the City's strategic goals and objectives The project's impact on the operating budget (if any)
The nature of the project in terms of preservation of City assets versus new construction or acquisition Available nancing
Consequences of not completing the project (e.g., public safety) Exhibits:
. Financial Summary
. FY 2024 Funded Projects (One-year plan)
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) . Funding Schedule
. Unfunded List
Appendix:
. Capital Project Descriptions
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) CIP Summaries - Sorted By Category
The following tables sort each capital project by category. Of the proposed $95.2 million, $1.1 million will be invested towards the Community Center, $2.0 million towards Parks & Open Space, $60.1 million towards Public Facility Buildings, $2.7 million towards Equipment and $29.3 million towards Streets & Signals.
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) CIP Summaries - By Category (cont.)
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Projects that require new or additional appropriations for FY2024 are as follows. These appropriations will be formally adopted by City Council on June 20, 2023. Projects with carryover appropriations that were previously approved do not require re- approval, but may be modi ed by Council if desired:
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) CIP Funding Schedule - FY 2024 Through FY 2028
The following tables sort each project by funding source and details the timing of funding within the Five-Year CIP.
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session)
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session)
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session)
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session)
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Unfunded Projects - Sorted By Category
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session)
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Annual Accessibility Ramps - FY28
Overview
Request Owner Amy Olay, City Engineer
Est. Start Date 07/01/2027
Est. Completion Date 06/30/2028
Department Public Works
Type Capital Improvement
Project Number 28-FF
Description
This project will install accessibility curb ramps in compliance with Americans with Disability Act (ADA) standards and is consistent withthe City's ADA Transition Plan.
Details
Program (BudgetUnit) 730
Useful Life 20 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Improvement
Funding Type New
Location
Address: Campbell City Hall
Relationship to Strategic Goals and Objectives
This project addresses Strategic Plan Objective 3.3 - Streets that safely and comfortably accommodate pedestrians andbicycles, and Objective 3.4 - Streets that are safe, clean, and well maintained.
Possible Alternative Solutions
1. Reduce or increase the number of ramps for installation each year.
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Capital Cost Breakdown
Capital Cost FY2028 Total
Staff Personnel Costs $5,000 $5,000
Construction $45,000 $45,000
Total $50,000 $50,000
Capital Cost
Total Budget (all years)
$50K
Project Total
$50K
Capital Cost by Year
Construction Staff Personnel Costs
2028 $50,000.00
$0 $12K $24K $36K $48K
Capital Cost for Budgeted Years
TOTAL $50,000.00
Construction (90%) $45,000.00
Staff Personnel Costs (10%) $5,000.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2028 Total
Construction Tax $50,000 $50,000
Total $50,000 $50,000
Funding Sources
Total Budget (all years)
$50K
Project Total
$50K
Funding Sources by Year
Construction Tax
2028 $50,000.00
$0 $12K $24K $36K $48K
Funding Sources for Budgeted Years
TOTAL $50,000.00
Construction Tax (100%) $50,000.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Annual ADA Transition Plan Improvements - FY28
Overview
Request Owner Amy Olay, City Engineer
Est. Start Date 07/01/2027
Est. Completion Date 06/30/2028
Department Public Works
Type Capital Improvement
Project Number 28-HH
Description
Consistent with the City's Americans with Disability Act (ADA) Transition Plan, this project continues to implement identi edimprovements at the Community Center, Service Center, City Hall, and other City facilities. Scope of work includes modi cations to doors,bathroom xtures, and public counters.
Details
Program (BudgetUnit) 730
Useful Life 20 years
Projected Carryover N/A
Priority High (Can function without it, but not verywell) Type of Project Improvement
Funding Type New
Location
Address: Campbell City Hall
Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objective 5.3 - Safe, attractive, and ef cient parks and buildings that operate formaximum community use, bene t, and enjoyment.
Possible Alternative Solutions
1. Phase improvements and revise funding levels.
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Capital Cost Breakdown
Capital Cost FY2028 Total
Construction $50,000 $50,000
Total $50,000 $50,000
Capital Cost
Total Budget (all years)
$50K
Project Total
$50K
Capital Cost by Year
Construction
2028 $50,000.00
$0 $12K $24K $36K $48K
Capital Cost for Budgeted Years
TOTAL $50,000.00
Construction (100%) $50,000.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2028 Total
CIPR $50,000 $50,000
Total $50,000 $50,000
Funding Sources
Total Budget (all years)
$50K
Project Total
$50K
Funding Sources by Year
CIPR
2028 $50,000.00
$0 $12K $24K $36K $48K
Funding Sources for Budgeted Years
TOTAL $50,000.00
CIPR (100%) $50,000.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Annual Street Maintenance - FY28
Overview
Request Owner Amy Olay, City Engineer
Est. Start Date 07/01/2027
Est. Completion Date 08/31/2028
Department Public Works
Type Capital Improvement
Project Number 28-BB
Description
This project is for annual street maintenance per the City's Pavement Management Program. Funding allocations in CIP FY27 willprovide pavement treatment on collector and local streets. In addition to the Capital Improvement Program Reserve (CIPR), otheranticipated funding sources are the City's Vehicle Impact Fee (separate allocations from construction and solid waste collection vehicles),Santa Clara County Vehicle Registration Fee (VRF), State SB1 - Road Maintenance and Rehabilitation Account (RMRA), Santa Clara CountyMeasure B, and one-time grants (One Bay Area and CalRecycle). A maintenance of effort is required for cities to receive Measure B andRMRA funds. The City must maintain an annual expenditure of $917,000 in general fund monies which are satis ed through the use ofCIPR and Vehicle Impact Fees.
Details
Program (BudgetUnit) 730
Useful Life 20 years
Projected Carryover N/A
Priority High (Can function without it, but not verywell) Type of Project Resurface Current Street, Road or Sidewalk Funding Type New
Location
Address: Campbell City Hall
Relationship to Strategic Goals and Objectives
This project addresses Strategic Plan Objective 3.4 - Streets that are safe, clean, and well-maintained.
Possible Alternative Solutions
1. Only pursue stop-gap maintenance.
2. Reduce the project limits resulting in decreased Pavement Condition Index (PCI).
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Capital Cost Breakdown
Capital Cost FY2028 Total
Staff Personnel Costs $389,000 $389,000
Professional Services $50,000 $50,000
Construction $2,550,000 $2,550,000
Total $2,989,000 $2,989,000
Capital Cost
Total Budget (all years)
$2.989M
Project Total
$2.989M
Capital Cost by Year
Construction Professional Services
Staff Personnel Costs
2028 $2,989,000.00
$0 $800K $1.6M $2.4M
Capital Cost for Budgeted Years
TOTAL $2,989,000.00
Construction (85%) $2,550,000.00
Professional Services (2%) $50,000.00
Staff Personnel Costs (13%) $389,000.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2028 Total
CIPR $200,000 $200,000
VIF (Building) $300,000 $300,000
VIF (Garbage) $477,000 $477,000
SB1 $1,000,000 $1,000,000
VRF $215,000 $215,000
Measure B $797,000 $797,000
Total $2,989,000 $2,989,000
Funding Sources
Total Budget (all years)
$2.989M
Project Total
$2.989M
Funding Sources by Year
CIPR Measure B
SB1 VIF (Building)
VIF (Garbage) VRF
2028 $2,989,000.00
$0 $800K $1.6M $2.4M
Funding Sources for Budgeted Years
TOTAL $2,989,000.00
CIPR (7%) $200,000.00
Measure B (27%) $797,000.00
SB1 (33%) $1,000,000.00
VIF (Building) (10%) $300,000.00
VIF (Garbage) (16%) $477,000.00
VRF (7%) $215,000.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Annual Bike/Pedestrian and Traf c Safety Improvements - FY28 Overview
Request Owner Matthew Jue, Traf c Engineer
Est. Start Date 07/01/2027
Est. Completion Date 06/30/2030
Department Public Works
Type Capital Improvement
Project Number 28-JJ
Description
This annual project provides minor improvements to streets and signals to increase safety as deemed necessary by the City's Traf cEngineer and City Engineer. This project also constructs Class II bike lanes, sidewalks, paths, and other improvements to enhancepedestrian and bicyclist safety on City streets. The Transportation Development Act (TDA) funds represent the majority of the projectfunding. Currently estimated at $40,000 annually, the amount can vary; annual adjustments may be necessary.
Images
Green Bike Lane
Details
Program (BudgetUnit) 720
Useful Life 20 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Improvement
Funding Type New
Location
Address: 70 North 1st Street
Relationship to Strategic Goals and Objectives
Supports Strategic Objective 3.3 - Streets that safely and comfortably accommodate pedestrians and bicycles.
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Possible Alternative Solutions
1. Allow the current conditions to remain.
2. Submit each minor project/improvement to the City Council for approval.
Capital Cost Breakdown
Capital Cost FY2028 Total
Staff Personnel Costs $5,000 $5,000
Construction $60,000 $60,000
Total $65,000 $65,000
Capital Cost
Total Budget (all years)
$65K
Project Total
$65K
Capital Cost by Year
Construction Staff Personnel Costs
2028 $65,000.00
$0 $20K $40K $60K
Capital Cost for Budgeted Years
TOTAL $65,000.00
Construction (92%) $60,000.00
Staff Personnel Costs (8%) $5,000.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2028 Total
Construction Tax $25,000 $25,000
TDA $40,000 $40,000
Total $65,000 $65,000
Funding Sources
Total Budget (all years)
$65K
Project Total
$65K
Funding Sources by Year
Construction Tax TDA
2028 $65,000.00
$0 $20K $40K $60K
Funding Sources for Budgeted Years
TOTAL $65,000.00
Construction Tax (38%) $25,000.00
TDA (62%) $40,000.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Campbell Community Center - Building A HVAC Controls
Overview
Request Owner Dave Fanucchi, Building Maintenance Supervisor Est. Start Date 07/03/2023
Est. Completion Date 06/28/2024
Department Building Maintenance
Type Capital Improvement
Description
Campbell Community Center - Building A HVAC controls - the existing controls have lived beyond useful life. We have spent asubstantial amount of money on repair work that no longer helps. We will be installing the new Honeywell controls system that we arenow implementing throughout our HVAC systems. The new Honeywell controls will also allow the City to realize energy savings, sincethe new controls will allow optimal heating and cooling throughout the building. Requesting $85,000.00 to cover new Honeywellcontrols and any eld equipment repairs necessary for the system to operate.
Details
Program (BudgetUnit) 780
Useful Life 25 years
Projected Carryover N/A
Priority Critical (Can't do without it)
Type of Project Replacement
Funding Type New
Location
Supplemental Attachments
CCC - Bldg A Controls Proposal(/resource/cleargov-prod/projects/documents/6fecd01b76f6e722c923.pdf) Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objectives 5.3 - Safe, attractive, and ef cient parks and buildings that operate formaximum community use, bene t, and enjoyment.
Possible Alternative Solutions
1. An alternative is not available. The existing controls would require a complete replacement and Building Maintenance ismoving away from the existing system to the new Honeywell system of controls. If the controls are not replaced, theRecreation Department could also lose leasing revenue if the tenant were to vacate the lease due to the ongoing issues ofHVAC control failures to regulate heating and cooling. The existing controls are constantly monitored and just do notoperate properly.
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Capital Cost Breakdown
Capital Cost FY2024 Total
Construction $85,000 $85,000
Total $85,000 $85,000
Capital Cost
FY2024 Budget
$85,000
Total Budget (all years)
$85K
Project Total
$85K
Capital Cost by Year
Construction
2024 $85,000.00
$0 $25K $50K $75K
Capital Cost for Budgeted Years
TOTAL $85,000.00
Construction (100%) $85,000.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2024 Total
CIPR $85,000 $85,000
Total $85,000 $85,000
Funding Sources
FY2024 Budget
$85,000
Total Budget (all years)
$85K
Project Total
$85K
Funding Sources by Year
CIPR
2024 $85,000.00
$0 $25K $50K $75K
Funding Sources for Budgeted Years
TOTAL $85,000.00
CIPR (100%) $85,000.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Operational Costs Breakdown
Operational Costs FY2024 FY2025 FY2026 FY2027 FY2028 Total Staff Personnel Costs $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 General Maintenance $8,000 $8,000 $8,000 $8,000 $8,000 $40,000 Total $13,000 $13,000 $13,000 $13,000 $13,000 $65,000
Operational Costs
FY2024 Budget
$13,000
Total Budget (all years)
$65K
Project Total
$65K
Operational Costs by Year
General Maintenance Staff Personnel Costs
2024
2025
2026
2027
2028
$13,000.00
$13,000.00
$13,000.00
$13,000.00
$13,000.00
$0 $4K $8K $12K
Operational Costs for Budgeted Years
TOTAL $65,000.00
General Maintenance (62%) $40,000.00
Staff Personnel Costs (38%) $25,000.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Cost Savings Breakdown
Cost Savings FY2024 FY2025 FY2026 FY2027 FY2028 Total
Maintenance $13,000 $13,000 $13,000 $13,000 $13,000 $65,000 Utilities $2,000 $2,000 $2,000 $2,000 $2,000 $10,000
Total $15,000 $15,000 $15,000 $15,000 $15,000 $75,000
Cost Savings
FY2024 Budget
$15,000
Total Budget (all years)
$75K
Project Total
$75K
Cost Savings by Year
Maintenance Utilities
2024
2025
2026
2027
2028
$15,000.00
$15,000.00
$15,000.00
$15,000.00
$15,000.00
$0 $4K $8K $12K
Cost Savings for Budgeted Years
TOTAL $75,000.00
Maintenance (87%) $65,000.00
Utilities (13%) $10,000.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Campbell Community Center - Building A Sewer Line Replacement Overview
Request Owner Dave Fanucchi, Building Maintenance Supervisor Est. Start Date 07/10/2023
Est. Completion Date 06/30/2026
Department Building Maintenance
Type Capital Improvement
Description
Campbell Community Center – Building A Sewer Line Replacement – the existing cast iron sewer line system beneath the building isbeginning to decay and causing repeated backups and clogging the lines. We have found areas of broken, or burst, pipes caused byexcess pressure within the old cast iron pipework as a result of usage and/or non- ushable items sticking within the pipework and notfreely owing through. We have spent a substantial amount of money on repair work that no longer helps. The goal is to replace theexisting with new pipe work over a three-year period. Requesting - $45,000.00 per year to aid in the replacement of the existingpipelines.
Details
Program (BudgetUnit) 780
Useful Life 75 years
Projected Carryover N/A
Priority High (Can function without it, but not verywell) Type of Project Replacement
Funding Type New
Location
Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objectives 5.3 - Safe, attractive, and ef cient parks and buildings that operate formaximum community use, bene t, and enjoyment.
Possible Alternative Solutions
1. Continue to repair the existing sewer lines as sections break down, causing emergency call outs and repair work that willbe and is very expensive.
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Capital Cost Breakdown
Capital Cost FY2024 FY2025 FY2026 Total
Construction $45,000 $45,000 $45,000 $135,000
Total $45,000 $45,000 $45,000 $135,000
Capital Cost
FY2024 Budget
$45,000
Total Budget (all years)
$135K
Project Total
$135K
Capital Cost by Year
Construction
2024
2025
2026
$45,000.00
$45,000.00
$45,000.00
$0 $12K $24K $36K
Capital Cost for Budgeted Years
TOTAL $135,000.00
Construction (100%) $135,000.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2024 FY2025 FY2026 Total
CIPR $45,000 $45,000 $45,000 $135,000
Total $45,000 $45,000 $45,000 $135,000
Funding Sources
FY2024 Budget
$45,000
Total Budget (all years)
$135K
Project Total
$135K
Funding Sources by Year
CIPR
2024
2025
2026
$45,000.00
$45,000.00
$45,000.00
$0 $12K $24K $36K
Funding Sources for Budgeted Years
TOTAL $135,000.00
CIPR (100%) $135,000.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Operational Costs Breakdown
Operational Costs FY2024 FY2025 FY2026 Total
Staff Personnel Costs $21,600 $21,600 $21,600 $64,800
General Maintenance $15,000 $15,000 $15,000 $45,000
Total $36,600 $36,600 $36,600 $109,800
Operational Costs
FY2024 Budget
$36,600
Total Budget (all years)
$109.8K
Project Total
$109.8K
Operational Costs by Year
General Maintenance Staff Personnel Costs
2024
2025
2026
$36,600.00
$36,600.00
$36,600.00
$0 $10K $20K $30K
Operational Costs for Budgeted Years
TOTAL $109,800.00
General Maintenance (41%) $45,000.00
Staff Personnel Costs (59%) $64,800.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Cost Savings Breakdown
Cost Savings FY2024 FY2025 FY2026 Total
Maintenance $36,600 $36,600 $36,600 $109,800
Total $36,600 $36,600 $36,600 $109,800
Cost Savings
FY2024 Budget
$36,600
Total Budget (all years)
$109.8K
Project Total
$109.8K
Cost Savings by Year
Maintenance
2024
2025
2026
$36,600.00
$36,600.00
$36,600.00
$0 $10K $20K $30K
Cost Savings for Budgeted Years
TOTAL $109,800.00
Maintenance (100%) $109,800.00
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Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Campbell Community Center - Building M Roof Replacement Overview
Request Owner Dave Fanucchi, Building Maintenance Supervisor Est. Start Date 07/03/2023
Est. Completion Date 06/28/2024
Department Building Maintenance
Type Capital Improvement
Description
Campbell Community Center - Building M re-roof - The roof has signi cant leaks in most of the areas of the building. Originally, it wasscheduled to be "face-lifted" but after all this time and the recent rain events revealed the roof needs full replacement. We suspect therewill also be some substantial dry-rot areas that are not visible. We also have a large area of woodwork that needs to be replaced around asky-light system that is attached to the main roof area. Requesting - $400,000.00 to cover all of the work needed for the repairs.
Details
Program (BudgetUnit) 780
Useful Life 40 years
Projected Carryover N/A
Priority Critical (Can't do without it)
Type of Project Replacement
Funding Type New
Location
Supplemental Attachments
Garland CCC Roof Report(/resource/cleargov-prod/projects/documents/f9bc06e02fc0eaf74ab1.pdf) Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objectives 5.3 - Safe, attractive, and ef cient parks and buildings that operate formaximum community use, bene t, and enjoyment.
Possible Alternative Solutions
1. Continue to patch areas that are prone to leaks during rainy weather. However, the comprehensive reports written showthat piecemeal patching of areas may no longer work as the existing roo ng materials have outlived their respective lifeexpectancy.
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Packet Pg. 64
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Capital Cost Breakdown
Capital Cost FY2024 Total
Construction $400,000 $400,000
Total $400,000 $400,000
Capital Cost
FY2024 Budget
$400,000
Total Budget (all years)
$400K
Project Total
$400K
Capital Cost by Year
Construction
2024 $400,000.00
$0 $100K $200K $300K$400K
Capital Cost for Budgeted Years
TOTAL $400,000.00
Construction (100%) $400,000.00
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Packet Pg. 65
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2024 Total
CIPR $400,000 $400,000
Total $400,000 $400,000
Funding Sources
FY2024 Budget
$400,000
Total Budget (all years)
$400K
Project Total
$400K
Funding Sources by Year
CIPR
2024 $400,000.00
$0 $100K $200K $300K$400K
Funding Sources for Budgeted Years
TOTAL $400,000.00
CIPR (100%) $400,000.00
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Packet Pg. 66
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Operational Costs Breakdown
Operational Costs FY2024 FY2025 FY2026 FY2027 FY2028 Total Staff Personnel Costs $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 General Maintenance $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 Total $10,000 $10,000 $10,000 $10,000 $10,000 $50,000
Operational Costs
FY2024 Budget
$10,000
Total Budget (all years)
$50K
Project Total
$50K
Operational Costs by Year
General Maintenance Staff Personnel Costs
2024
2025
2026
2027
2028
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$0 $2.5K $5K $7.5K $10K
Operational Costs for Budgeted Years
TOTAL $50,000.00
General Maintenance (50%) $25,000.00
Staff Personnel Costs (50%) $25,000.00
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Packet Pg. 67
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Cost Savings Breakdown
Cost Savings FY2024 FY2025 FY2026 FY2027 FY2028 Total
Maintenance $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 Total $10,000 $10,000 $10,000 $10,000 $10,000 $50,000
Cost Savings
FY2024 Budget
$10,000
Total Budget (all years)
$50K
Project Total
$50K
Cost Savings by Year
Maintenance
2024
2025
2026
2027
2028
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$0 $2.5K $5K $7.5K $10K
Cost Savings for Budgeted Years
TOTAL $50,000.00
Maintenance (100%) $50,000.00
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Packet Pg. 68
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Campbell Community Center & Corporation Yard RoofReplacements Overview
Request Owner Dave Fanucchi, Building Maintenance Supervisor Est. Start Date 08/01/2022
Est. Completion Date 08/31/2027
Department Building Maintenance
Type Capital Improvement
Description
Remove and replace existing roof materials that are in decline due to age and passing their respective life expectancy.
Details
Program (BudgetUnit) 780
Useful Life 30 years
Projected Carryover N/A
Priority Critical (Can't do without it)
Type of Project Replacement
Funding Type New
Location
Supplemental Attachments
Campbell Community Center Roof Report(/resource/cleargov-prod/projects/documents/76923220c4167b582e19.pdf) Campbell Corp Yard Roof Report(/resource/cleargov-prod/projects/documents/4ccbed48587418a7d31d.pdf) Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objectives 5.3 - Safe, attractive, and ef cient parks and buildings that operate formaximum community use, bene t, and enjoyment.
Possible Alternative Solutions
1. Continue to patch areas that are prone to leaks during rainy weather. However, the comprehensive reports written showthat piecemeal patching of areas may no longer work as the existing roo ng materials have outlived their respective lifeexpectancy.1
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Packet Pg. 69
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Capital Cost Breakdown
Capital Cost FY2024 FY2025 FY2026 FY2027 FY2028 Total
Construction $475,000 $475,000 $463,000 $332,700 $557,000 $2,302,700 Total $475,000 $475,000 $463,000 $332,700 $557,000 $2,302,700 Capital Cost
FY2024 Budget
$475,000
Total Budget (all years)
$2.303M
Project Total
$2.303M
Capital Cost by Year
Construction
2024
2025
2026
2027
2028
$475,000.00
$475,000.00
$463,000.00
$332,700.00
$557,000.00
$0 $150K $300K $450K
Capital Cost for Budgeted Years
TOTAL $2,302,700.00
Construction (100%) $2,302,700.00
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Packet Pg. 70
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2024 FY2025 FY2026 FY2027 FY2028 Total CIPR $475,000 $475,000 $463,000 $332,700 $557,000 $2,302,700 Total $475,000 $475,000 $463,000 $332,700 $557,000 $2,302,700 Funding Sources
FY2024 Budget
$475,000
Total Budget (all years)
$2.303M
Project Total
$2.303M
Funding Sources by Year
CIPR
2024
2025
2026
2027
2028
$475,000.00
$475,000.00
$463,000.00
$332,700.00
$557,000.00
$0 $150K $300K $450K
Funding Sources for Budgeted Years
TOTAL $2,302,700.00
CIPR (100%) $2,302,700.00
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Packet Pg. 71
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Cost Savings Breakdown
Cost Savings FY2024 FY2025 FY2026 FY2027 Total
Maintenance $50,000 $50,000 $50,000 $50,000 $200,000
Total $50,000 $50,000 $50,000 $50,000 $200,000
Cost Savings
FY2024 Budget
$50,000
Total Budget (all years)
$200K
Project Total
$200K
Cost Savings by Year
Maintenance
2024
2025
2026
2027
$50,000.00
$50,000.00
$50,000.00
$50,000.00
$0 $12K $24K $36K $48K
Cost Savings for Budgeted Years
TOTAL $200,000.00
Maintenance (100%) $200,000.00
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Packet Pg. 72
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) City Hall - HVAC Chiller Replacement
Overview
Request Owner Dave Fanucchi, Building Maintenance Supervisor Est. Start Date 07/03/2023
Est. Completion Date 06/28/2024
Department Building Maintenance
Type Capital Improvement
Description
City Hall - HVAC Chiller Unit replacement - the existing chiller has reached its useful life. An item we have spent a substantial amount ofmoney on repair work that no longer helps. We are also requesting this project be funded due to the availability of the new equipment,which has a minimum 20 to 22 week lead time once a purchase order is issued and the cost of equipment continually changes due tothe current economic environment and in ation. Installing a new chiller will also improve energy savings, since the new unit willoperate more ef ciently. Requesting - $150,000.00 to cover all costs of the installation and some pipework rerouting.
Details
Program (BudgetUnit) 780
Useful Life 30 years
Projected Carryover N/A
Priority Critical (Can't do without it)
Type of Project Replacement
Funding Type New
Location
Supplemental Attachments
City Hall Chiller Replacement Proposal(/resource/cleargov-prod/projects/documents/22ed086df0a844283232.pdf) Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objectives 5.3 - Safe, attractive, and ef cient parks and buildings that operate formaximum community use, bene t, and enjoyment.
Possible Alternative Solutions
1. Continue to repair the existing unit until it catastrophically fails or until parts are no longer available.
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Packet Pg. 73
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Capital Cost Breakdown
Capital Cost FY2024 Total
Construction $150,000 $150,000
Total $150,000 $150,000
Capital Cost
FY2024 Budget
$150,000
Total Budget (all years)
$150K
Project Total
$150K
Capital Cost by Year
Construction
2024 $150,000.00
$0 $40K $80K $120K
Capital Cost for Budgeted Years
TOTAL $150,000.00
Construction (100%) $150,000.00
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Packet Pg. 74
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2024 Total
CIPR $150,000 $150,000
Total $150,000 $150,000
Funding Sources
FY2024 Budget
$150,000
Total Budget (all years)
$150K
Project Total
$150K
Funding Sources by Year
CIPR
2024 $150,000.00
$0 $40K $80K $120K
Funding Sources for Budgeted Years
TOTAL $150,000.00
CIPR (100%) $150,000.00
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Packet Pg. 75
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Operational Costs Breakdown
Operational Costs FY2024 FY2025 FY2026 FY2027 FY2028 Total Staff Personnel Costs $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 General Maintenance $15,000 $15,000 $15,000 $15,000 $15,000 $75,000 Utilities $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 Total $30,000 $30,000 $30,000 $30,000 $30,000 $150,000
Operational Costs
FY2024 Budget
$30,000
Total Budget (all years)
$150K
Project Total
$150K
Operational Costs by Year
General Maintenance Staff Personnel Costs
Utilities
2024
2025
2026
2027
2028
$30,000.00
$30,000.00
$30,000.00
$30,000.00
$30,000.00
$0 $8K $16K $24K
Operational Costs for Budgeted Years
TOTAL $150,000.00
General Maintenance (50%) $75,000.00
Staff Personnel Costs (17%) $25,000.00
Utilities (33%) $50,000.00
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Packet Pg. 76
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Cost Savings Breakdown
Cost Savings FY2024 FY2025 FY2026 FY2027 FY2028 Total
Maintenance $15,000 $15,000 $15,000 $15,000 $15,000 $75,000 Utilities $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 Other Cost Savings $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 Total $30,000 $30,000 $30,000 $30,000 $30,000 $150,000
Cost Savings
FY2024 Budget
$30,000
Total Budget (all years)
$150K
Project Total
$150K
Cost Savings by Year
Maintenance Other Cost Savings
Utilities
2024
2025
2026
2027
2028
$30,000.00
$30,000.00
$30,000.00
$30,000.00
$30,000.00
$0 $8K $16K $24K
Cost Savings for Budgeted Years
TOTAL $150,000.00
Maintenance (50%) $75,000.00
Other Cost Savings (17%) $25,000.00
Utilities (33%) $50,000.00
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Packet Pg. 77
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) City Hall Public Counters and Accessibility Improvements Overview
Request Owner Todd Capurso, Public Works Director
Est. Start Date 09/01/2023
Est. Completion Date 06/30/2024
Department Building Maintenance
Type Capital Improvement
Description
Design and replace new accessible public counters at various areas in City Hall, including the following areas: City Manager's Of ce,Council Chambers, Finance, Community Development, and Public Works. All new counters will be ADA compliant and will provideincreased security for non-public areas. Council Chamber improvements will include accessibility for public participation and evaluatealternative seating con gurations.
Details
Program (BudgetUnit) 780
Useful Life 15 years
Projected Carryover N/A
Priority High (Can function without it, but not verywell) Type of Project Improvement
Funding Type New
Location
Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objective 5.3 - Safe, attractive, and ef cient parks and buildings that operate formaximum community use, bene t, and enjoyment.
Possible Alternative Solutions
1. Fund elements individually as funding allows.
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Packet Pg. 78
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Capital Cost Breakdown
Capital Cost FY2024 Total
Design $20,000 $20,000
Construction $200,000 $200,000
Total $220,000 $220,000
Capital Cost
FY2024 Budget
$220,000
Total Budget (all years)
$220K
Project Total
$220K
Capital Cost by Year
Construction Design
2024 $220,000.00
$0 $60K $120K $180K
Capital Cost for Budgeted Years
TOTAL $220,000.00
Construction (91%) $200,000.00
Design (9%) $20,000.00
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Packet Pg. 79
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2024 Total
CIPR $220,000 $220,000
Total $220,000 $220,000
Funding Sources
FY2024 Budget
$220,000
Total Budget (all years)
$220K
Project Total
$220K
Funding Sources by Year
CIPR
2024 $220,000.00
$0 $60K $120K $180K
Funding Sources for Budgeted Years
TOTAL $220,000.00
CIPR (100%) $220,000.00
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Packet Pg. 80
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Community Center Skate Park Renovation
Overview
Request Owner Todd Capurso, Public Works Director
Est. Start Date 07/01/2025
Est. Completion Date 06/30/2026
Department Recreation and Community Services
Type Capital Improvement
Description
Design and implement improvements to the Campbell Community Center Skate Park. Remove existing skate park elements. Preparenew design of skate park with new elements. Procure and install elements.
Details
Program (BudgetUnit) 701
Useful Life 15 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Improvement
Location
Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objectives 5.2 - Enhanced recreational opportunities for Campbell residents; 5.3 -Safe,attractive, and ef cient parks and buildings that operate for maximum community use, bene t, and enjoyment.
Possible Alternative Solutions
1. Do not move forward with improvements - defer project. Repair elements as needed.
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Packet Pg. 81
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Capital Cost Breakdown
Capital Cost FY2026 Total
Design $20,000 $20,000
Construction $200,000 $200,000
Total $220,000 $220,000
Capital Cost
Total Budget (all years)
$220K
Project Total
$220K
Capital Cost by Year
Construction Design
2026 $220,000.00
$0 $60K $120K $180K
Capital Cost for Budgeted Years
TOTAL $220,000.00
Construction (91%) $200,000.00
Design (9%) $20,000.00
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Packet Pg. 82
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2026 Total
Park Fees $220,000 $220,000
Total $220,000 $220,000
Funding Sources
Total Budget (all years)
$220K
Project Total
$220K
Funding Sources by Year
Park Fees
2026 $220,000.00
$0 $60K $120K $180K
Funding Sources for Budgeted Years
TOTAL $220,000.00
Park Fees (100%) $220,000.00
Projected Timeline
Jul 2, 2025
Begin design
Oct 1, 2025
Approve design
Oct 2, 2025
Begin construction
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Packet Pg. 83
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Mar 3, 2026
Complete Improvements
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Packet Pg. 84
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) East Campbell Avenue Plan Line
Overview
Request Owner Amy Olay, City Engineer
Est. Start Date 07/01/2024
Est. Completion Date 06/30/2025
Department Engineering
Type Capital Improvement
Description
This project will generate a Plan Line along East Campbell Avenue from Railway Avenue to Bascom Avenue. Based on the East CampbellAvenue Master Plan, the Plan Line will determine the street geometrics to include the type and width of lane lines within the streetright-of-way and will serve to facilitate future developments along East Campbell Avenue with guidance on public improvement needs.
Details
Program (BudgetUnit) 730
Useful Life 25 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Other
Funding Type New
Location
Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objective 3.3 - Streets that safely and comfortably accommodate pedestrians andbicycles, and Objective 3.4 - Street that are safe, clean, and well-maintained.
Possible Alternative Solutions
1. Do not proceed with the project and implement the East Campbell Avenue Master Plan as is which needs evaluation foran update to meet current Complete Streets elements.
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Packet Pg. 85
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Capital Cost Breakdown
Capital Cost FY2028 Total
Staff Personnel Costs $50,000 $50,000
Professional Services $150,000 $150,000
Total $200,000 $200,000
Capital Cost
Total Budget (all years)
$200K
Project Total
$200K
Capital Cost by Year
Professional Services Staff Personnel Costs
2028 $200,000.00
$0 $50K $100K $150K$200K
Capital Cost for Budgeted Years
TOTAL $200,000.00
Professional Services (75%) $150,000.00
Staff Personnel Costs (25%) $50,000.00
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Packet Pg. 86
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2028 Total
CIPR $200,000 $200,000
Total $200,000 $200,000
Funding Sources
Total Budget (all years)
$200K
Project Total
$200K
Funding Sources by Year
CIPR
2028 $200,000.00
$0 $50K $100K $150K$200K
Funding Sources for Budgeted Years
TOTAL $200,000.00
CIPR (100%) $200,000.00
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Packet Pg. 87
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Dog Park Renovation - Los Gatos Creek County Park
Overview
Request Owner Todd Capurso, Public Works Director
Est. Start Date 08/01/2023
Est. Completion Date 06/30/2024
Department Engineering
Type Capital Improvement
Description
In collaboration with Santa Clara County Parks, renovate existing dog park located in County facility. Project will replace existingsurfacing and fencing as appropriate. Also evaluate shade structure, seating areas, and drinking fountains for replacement.
Details
Program (BudgetUnit) 730
Useful Life 20 years
Priority Medium (Get to it when you can)
Type of Project Improvement
Funding Type New
Location
Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objectives 5.2 - Enhanced recreational opportunities for Campbell residents; 5.3 -Safe,attractive, and ef cient parks and buildings that operate for maximum community use, bene t, and enjoyment.
Possible Alternative Solutions
1. Do not move forward with improvements - repair individual elements as needed.
1.h
Packet Pg. 88
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Capital Cost Breakdown
Capital Cost FY2024 Total
Design $20,000 $20,000
Construction $300,000 $300,000
Total $320,000 $320,000
Capital Cost
FY2024 Budget
$320,000
Total Budget (all years)
$320K
Project Total
$320K
Capital Cost by Year
Construction Design
2024 $320,000.00
$0 $80K $160K $240K$320K
Capital Cost for Budgeted Years
TOTAL $320,000.00
Construction (94%) $300,000.00
Design (6%) $20,000.00
1.h
Packet Pg. 89
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2024 Total
Park Fees $320,000 $320,000
Total $320,000 $320,000
Funding Sources
FY2024 Budget
$320,000
Total Budget (all years)
$320K
Project Total
$320K
Funding Sources by Year
Park Fees
2024 $320,000.00
$0 $80K $160K $240K$320K
Funding Sources for Budgeted Years
TOTAL $320,000.00
Park Fees (100%) $320,000.00
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Packet Pg. 90
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) 2016 Meas B Bike/Pedestrian Educ & Encourage - FY24 & FY25 Overview
Request Owner Matthew Jue, Traf c Engineer
Est. Start Date 07/01/2023
Est. Completion Date 06/30/2027
Department Public Works
Type Capital Improvement
Description
This annual project provides bicycle and pedestrian education and encouragement efforts such as parent and student surveys, SafeRoutes to School maps, citywide bike map, bike rodeos, bicycle corral check-ins at Farmers Market, before-and-after traf c counts, onlinequestionnaires, and educational videos. The annual allocation of 2016 Bike/Ped Education and Encouragement (EE) funds serve as thesource of project funding. This project represents the FY24 and FY25 allocations estimated to be $40,000 per year, or a total of $80,000.
Images
Walk to School
Kids on Bikes
Details
Program (BudgetUnit) 720
Useful Life 10 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Other
Funding Type New
Location
Address: 70 North 1st Street
Relationship to Strategic Goals and Objectives
Supports Strategic Objective 3.3 - Streets that safely and comfortably accommodate pedestrians and bicycles.
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Packet Pg. 91
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Possible Alternative Solutions
1. Do not use annual allocation.
Capital Cost Breakdown
Capital Cost FY2024 FY2025 Total
Staff Personnel Costs $5,000 $5,000 $10,000
Professional Services $35,000 $35,000 $70,000
Total $40,000 $40,000 $80,000
Capital Cost
FY2024 Budget
$40,000
Total Budget (all years)
$80K
Project Total
$80K
Capital Cost by Year
Professional Services Staff Personnel Costs
2024
2025
$40,000.00
$40,000.00
$0 $10K $20K $30K $40K
Capital Cost for Budgeted Years
TOTAL $80,000.00
Professional Services (88%) $70,000.00
Staff Personnel Costs (13%) $10,000.00
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Packet Pg. 92
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2024 FY2025 Total
Measure B $40,000 $40,000 $80,000
Total $40,000 $40,000 $80,000
Funding Sources
FY2024 Budget
$40,000
Total Budget (all years)
$80K
Project Total
$80K
Funding Sources by Year
Measure B
2024
2025
$40,000.00
$40,000.00
$0 $10K $20K $30K $40K
Funding Sources for Budgeted Years
TOTAL $80,000.00
Measure B (100%) $80,000.00
Projected Timeline
Jul 1, 2023
Planning
Oct 1, 2023
Bids Received
Jan 1, 2024
Bid Award
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Packet Pg. 93
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Apr 1, 2024
Professional Services
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Packet Pg. 94
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) 2016 Meas B Bike/Pedestrian Educ & Encourage - FY26 & FY27 Overview
Request Owner Matthew Jue, Traf c Engineer
Est. Start Date 07/01/2025
Est. Completion Date 06/30/2029
Department Public Works
Type Capital Improvement
Description
This annual project provides bicycle and pedestrian education and encouragement efforts such as parent and student surveys, SafeRoutes to School maps, citywide bike map, bike rodeos, bicycle corral check-ins at Farmers Market, before-and-after traf c counts, onlinequestionnaires, and educational videos. The annual allocation of 2016 Bike/Ped Education and Encouragement (EE) funds serve as thesource of project funding. This project represents the FY24 and FY25 allocations estimated to be $40,000 per year, or a total of $80,000.
Images
Kids on Bikes
Walk to School
Details
Program (BudgetUnit) 720
Useful Life 10 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Other
Funding Type New
Location
Address: 70 North 1st Street
Relationship to Strategic Goals and Objectives
Supports Strategic Objective 3.3 - Streets that safely and comfortably accommodate pedestrians and bicycles.
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Packet Pg. 95
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Possible Alternative Solutions
1. Do not use annual allocation.
Capital Cost Breakdown
Capital Cost FY2026 FY2027 Total
Staff Personnel Costs $5,000 $5,000 $10,000
Professional Services $35,000 $35,000 $70,000
Total $40,000 $40,000 $80,000
Capital Cost
Total Budget (all years)
$80K
Project Total
$80K
Capital Cost by Year
Professional Services Staff Personnel Costs
2026
2027
$40,000.00
$40,000.00
$0 $10K $20K $30K $40K
Capital Cost for Budgeted Years
TOTAL $80,000.00
Professional Services (88%) $70,000.00
Staff Personnel Costs (13%) $10,000.00
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Packet Pg. 96
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2026 FY2027 Total
Measure B $40,000 $40,000 $80,000
Total $40,000 $40,000 $80,000
Funding Sources
Total Budget (all years)
$80K
Project Total
$80K
Funding Sources by Year
Measure B
2026
2027
$40,000.00
$40,000.00
$0 $10K $20K $30K $40K
Funding Sources for Budgeted Years
TOTAL $80,000.00
Measure B (100%) $80,000.00
Projected Timeline
Jul 1, 2025
Planning
Oct 1, 2025
Bids Received
Jan 1, 2026
Bid Award
1.h
Packet Pg. 97
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Apr 1, 2026
Professional Services
1.h
Packet Pg. 98
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) 2016 Meas B Bike/Pedestrian Educ & Encourage - FY28
Overview
Request Owner Matthew Jue, Traf c Engineer
Est. Start Date 07/01/2027
Est. Completion Date 06/30/2030
Department Public Works
Type Capital Improvement
Description
This annual project provides bicycle and pedestrian education and encouragement efforts such as parent and student surveys, SafeRoutes to School maps, citywide bike map, bike rodeos, bicycle corral check-ins at Farmers Market, before-and-after traf c counts, onlinequestionnaires, and educational videos. The annual allocation of 2016 Bike/Ped Education and Encouragement (EE) funds serve as thesource of project funding. This project represents the FY28 allocations estimated to be $40,000 per year.
Images
Walk to School
Kids on Bikes
Details
Program (BudgetUnit) 720
Useful Life 10 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Other
Funding Type New
Location
Address: 70 North 1st Street
Relationship to Strategic Goals and Objectives
Supports Strategic Objective 3.3 - Streets that safely and comfortably accommodate pedestrians and bicycles.
1.h
Packet Pg. 99
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Possible Alternative Solutions
1. Do not use annual allocation.
Capital Cost Breakdown
Capital Cost FY2028 Total
Staff Personnel Costs $5,000 $5,000
Professional Services $35,000 $35,000
Total $40,000 $40,000
Capital Cost
Total Budget (all years)
$40K
Project Total
$40K
Capital Cost by Year
Professional Services Staff Personnel Costs
2028 $40,000.00
$0 $10K $20K $30K $40K
Capital Cost for Budgeted Years
TOTAL $40,000.00
Professional Services (88%) $35,000.00
Staff Personnel Costs (13%) $5,000.00
1.h
Packet Pg. 100
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2028 Total
Measure B $40,000 $40,000
Total $40,000 $40,000
Funding Sources
Total Budget (all years)
$40K
Project Total
$40K
Funding Sources by Year
Measure B
2028 $40,000.00
$0 $10K $20K $30K $40K
Funding Sources for Budgeted Years
TOTAL $40,000.00
Measure B (100%) $40,000.00
Projected Timeline
Jul 1, 2027
Planning
Oct 1, 2027
Bids Received
Jan 1, 2028
Bid Award
1.h
Packet Pg. 101
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Apr 1, 2028
Professional Services
1.h
Packet Pg. 102
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Annual Sidewalk, Curb, & Gutter Improvements - FY28
Overview
Request Owner Ron Taormina, PW Maintenance Supervisor
Est. Start Date 07/01/2027
Est. Completion Date 06/30/2028
Department Public Works
Type Capital Improvement
Project Number 28-GG
Description
This annual project proposes to replace newly damaged sidewalks that are identi ed for replacement or grinding. The City uses concreteand no longer uses asphalt as sidewalk replacement material when removing sections of sidewalk. Sidewalk grinds are performed onraised sidewalks where the sidewalk de ection is less than 1 and 1/2 inches. Curb and gutters are replaced in kind when the damaged orraised curb and gutter prohibits safe pedestrian access to travel ways. These locations are typically at intersections or in front ofcrosswalks. Curb and gutter water ow issues are not criteria for replacement under this ongoing maintenance project proposal.
Details
Program (BudgetUnit) 730
Useful Life 20 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Improvement
Funding Type New
Location
Address: Campbell City Hall
Relationship to Strategic Goals and Objectives
Strategic Plan Objective 3.1 - Safe residential neighborhoods.
Strategic Plan Objective 3.3 - Streets that safely and comfortably accommodate pedestrian and bicycles.
Possible Alternative Solutions
1. Continue to replace damaged sidewalk with asphalt.
2. Do not replace any curb and gutter.
1.h
Packet Pg. 103
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Capital Cost Breakdown
Capital Cost FY2028 Total
Construction $75,000 $75,000
Total $75,000 $75,000
Capital Cost
Total Budget (all years)
$75K
Project Total
$75K
Capital Cost by Year
Construction
2028 $75,000.00
$0 $20K $40K $60K
Capital Cost for Budgeted Years
TOTAL $75,000.00
Construction (100%) $75,000.00
1.h
Packet Pg. 104
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2028 Total
Construction Tax $75,000 $75,000
Total $75,000 $75,000
Funding Sources
Total Budget (all years)
$75K
Project Total
$75K
Funding Sources by Year
Construction Tax
2028 $75,000.00
$0 $20K $40K $60K
Funding Sources for Budgeted Years
TOTAL $75,000.00
Construction Tax (100%) $75,000.00
1.h
Packet Pg. 105
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Traf c Calming Improvements FY24
Overview
Request Owner Matthew Jue, Traf c Engineer
Est. Start Date 07/01/2022
Est. Completion Date 06/30/2024
Department Public Works
Type Capital Improvement
Project Number 24-KK
Description
This project will allow staff to address traf c calming issues in various neighborhoods throughout the City - consistent with the Traf cCalming Policy: engaging the community and constructing improvements to reduce speeds and volume on streets that meet theadopted criteria.
Details
Program (BudgetUnit) 720
Useful Life 20 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Improvement
Funding Type New
Location
Address: Campbell City Hall
Relationship to Strategic Goals and Objectives
Supports Strategic Objective 3.1 - Safe residential neighborhoods and 3.3 - Streets that safely and comfortably accommodatepedestrians and bicycles.
Possible Alternative Solutions
1. Allow the current conditions to remain.
1.h
Packet Pg. 106
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Capital Cost Breakdown
Capital Cost FY2024 Total
Construction $50,000 $50,000
Total $50,000 $50,000
Capital Cost
FY2024 Budget
$50,000
Total Budget (all years)
$50K
Project Total
$50K
Capital Cost by Year
Construction
2024 $50,000.00
$0 $12K $24K $36K $48K
Capital Cost for Budgeted Years
TOTAL $50,000.00
Construction (100%) $50,000.00
1.h
Packet Pg. 107
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2024 Total
Construction Tax $50,000 $50,000
Total $50,000 $50,000
Funding Sources
FY2024 Budget
$50,000
Total Budget (all years)
$50K
Project Total
$50K
Funding Sources by Year
Construction Tax
2024 $50,000.00
$0 $12K $24K $36K $48K
Funding Sources for Budgeted Years
TOTAL $50,000.00
Construction Tax (100%) $50,000.00
1.h
Packet Pg. 108
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Virginia Park Landscape Improvements
Overview
Request Owner Todd Capurso, Public Works Director
Est. Start Date 09/01/2025
Est. Completion Date 06/30/2026
Department Engineering
Type Capital Improvement
Description
Renovate seating and landscaped areas throughout the park.
Details
Program (BudgetUnit) 730
Useful Life 20 years
Projected Carryover N/A
Priority Medium (Get to it when you can)
Type of Project Improvement
Funding Type New
Location
Relationship to Strategic Goals and Objectives
This project will address Strategic Plan Objective 5.3 - Safe, attractive, and ef cient parks and buildings that operate formaximum community use, bene t, and enjoyment.
Possible Alternative Solutions
1. Defer improvements to a future date. Research grant opportunities to augment or replace funding.
1.h
Packet Pg. 109
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Capital Cost Breakdown
Capital Cost FY2026 Total
Design $10,000 $10,000
Construction $100,000 $100,000
Total $110,000 $110,000
Capital Cost
Total Budget (all years)
$110K
Project Total
$110K
Capital Cost by Year
Construction Design
2026 $110,000.00
$0 $30K $60K $90K
Capital Cost for Budgeted Years
TOTAL $110,000.00
Construction (91%) $100,000.00
Design (9%) $10,000.00
1.h
Packet Pg. 110
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session) Funding Sources Breakdown
Funding Sources FY2026 Total
Park Fees $110,000 $110,000
Total $110,000 $110,000
Funding Sources
Total Budget (all years)
$110K
Project Total
$110K
Funding Sources by Year
Park Fees
2026 $110,000.00
$0 $30K $60K $90K
Funding Sources for Budgeted Years
TOTAL $110,000.00
Park Fees (100%) $110,000.00
1.h
Packet Pg. 111
Attachment: Preliminary 2024 - 2028 Five-Year Capital Improvement Plan (CIP) (FY 2024 Budget Study Session)