City Council Agenda
City of Campbell, 70 N. First St., Campbell, California
NOTE: To protect our constituents, City officials, and City staff, the City requests all members of the public follow the guidance of the California Department of Health Services', and the County of Santa Clara Health Officer Order, to help control the spread of COVID -19. Additional information regarding COVID-19 is available on the City's website at www.campbellca.gov.
This City Council Regular meeting will be conducted in person as well as telecommunication and is compliant with provisions of the Brown Act.
The City Council meeting will be live -streamed on Channel 26 or Channel 88, the City's website and on YouTube https://www.youtube.com/user/CityofCampbell for those who only wish to view the meeting.
Those members of the public wishing to provide public comment virtually are asked to register in advance at: https://www.campbellca.gov/signup. After registering, you will receive a confirmation email containing information about joining the meeting. Members of the public may attend the meeting in person at Campbell City Hall - Council Chambers.
Public comment will also be accepted via email at [email protected] prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.
REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, December 5, 2023 7:30 p.m.
City Hall Council Chamber – 70 N. First Street
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND PROCLAMATIONS
1. Recognition of the City Receiving the Government Finance Officers Association (GFOA)'S Certificate of Achievement for Excellence in Financial Reporting for the Fiscal Year Ended June 30, 2022 Recommended Action: That the Mayor and City Council recognize and congratulate the Finance Department for their dedicated service in receiving the GFOA’s Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ended June 30, 2022.
COMMUNICATIONS AND PETITIONS
ORAL REQUESTS
NOTE: This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda. Persons wishing to address the Council are requested, but not required to complete a Speaker’s Card. Speakers are limited to two (2) minutes. The law generally prohibits the Council from discussion or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Requests.
COUNCIL ANNOUNCEMENTS
CONSENT CALENDAR
NOTE: All matters listed under consent calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a request is made by a member of City Council, City staff, or a member of the public.
Any person wishing to speak on any item on the consent calendar should ask to have the item removed from the consent calendar prior to the time the Council votes to approve. If removed, the item will be discussed in the order in which it appears.
2. Minutes of City Council Regular Meeting of November 21, 2023 Recommended Action: Approve the regular meeting minutes of November 21, 2023.
3. Approving Bills and Claims
Recommended Action: Approve the bills and claims in the amount of $646,864.18.
4. Monthly Treasurer's Report (October 2023)
Recommended Action: That the City Council review and accept the Monthly Treasurer’s Report for the month ended October 31, 2023.
5. Resolution Reviewing and Accepting the Annual Developer Fee Disclosure Information for the Environmental Services Fee, Parkland Dedication Fee, and Vehicle Impact Fee and Making Five -Year Findings for the Parkland Dedication Fee and Vehicle Impact Fee for the Fiscal Year Ended June 30, 2023 Pursuant to California Government Code (GC) Section 66001 (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution consistent with the Mitigation Fee Act (AB -1600) to review and accept the annual developer fee disclosure information for the Environmental Services Fee, Parkland Dedication Fee, and Vehicle Impact Fee and make five -year findings for the Parkland Dedication Fee and Vehicle Impact Fee for the Fiscal Year ended June 30, 2023 pursuant to California Government Code (GC) Section 66001.
6. Community Facilities District No. 1 Report Fiscal Year (FY) 2022-23 Recommended Action: That the City Council note and file the Annual Bond Accountability Report for the City’s Community Facilities District No. 1 (“CFD”) for Fiscal Year ending June 30, 2023, as mandated by the California Government Code Sections 53411 and 50075.3.
7. Community Facilities District No. 2 Report Fiscal Year (FY) 2022-23 Recommended Action: That the City Council note and file the Annual Bond Accountability Report for the City’s Community Facilities District No. 2 (“CFD”) for Fiscal Year ending June 30, 2023, as mandated by the California Government Code sections 53411 and 50075.3.
8. Resolution Accepting Updates on the Remaining Emergency Gas Line Repairs at the Campbell Community Center and Authorizing Subsequent Repairs Per the Executed Contract Services Agreement with Burr Plumbing and in Accordance with California State Public Contracts Code (PCC) Sections 20168 and 22050
Recommended Action: That the City Council adopt a resolution: 1) accepting updates on the progress of remaining emergency gas line repairs at the Campbell Community Center; and 2) authorizing subsequent repairs per the executed contract services agreement with Burr Plumbing and in accordance with California State Public Contracts Code (PCC) Sections 20168 and 22050 which allow for the dispensation of formal bidding procedures when public interest and necessity demand the immediate expenditure of public mone y to safeguard life, health, or property in the event of an emergency, and require the governing body to review the associated emergency action at every regularly scheduled meeting thereafter, until the action is terminated, to determine, by a 4/5 vote, that there is a need to continue the action.
9. Approval of Tract Map No. 10606 Including Acceptance of Public Service Easements Shown on Said Map – 523 Union Avenue (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution approving the Tract Map for Tract No. 10606 and accept the public service easements offered for dedication as shown on the map for the property located at 523 Union Avenue.
10. Accept Improvements for the Virginia Park Improvements Project 20 -QQ and File Notice of Completion (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a resolution accepting the improvements for the Virginia Park Improvements Project No. 20 -QQ and directing the City Engineer, or their designee to file the Notice of Completion.
11. Resolution Declaring Weeds a Public Nuisance and Scheduling a Public Hearing (Resolution/ Roll Call Vote)
Recommended Action: That the City Council adopt a resolution, declaring weeds a public nuisance, and setting January 22, 2024, as the date for a public hearing to hear protests.
12. Resolution Approving Specifications for and Authorizing Issuance of Request for Proposals (RFP) for Preparation of a Park and Recreation Master Plan (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution approving the issuance of a Request for Proposals (RFP) for the preparation of a Park and Recreation Master Plan.
13. Authorization for the City Manager to Amend the Consultant Services Agreement with Jayson Architecture, in an Amount Not to Exceed $114,410, to Provide Design and Engineering Support Services in Accordance with the Current Construction Schedule for the Measure O – Campbell Library Renovations Project (No. 23-SS)
Recommended Action: That the City Council adopt a resolution approving an amendment and authorizing the City Manager to execute a Consultant Services Agreement with Jayson Architecture, in an amount not to exceed $114,410, to provide design and engineering support services in accordance with the current construction schedule for the Measure O - Campbell Library Renovations Project (No. 23-SS).
PUBLIC HEARINGS AND INTRODUCTION OF ORDINANCES
NOTE: Members of the public may be allotted up to two (2) minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of five (5) minutes for opening statements and up to a total of three (3) minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.
14. ADU Interim Ordinance - Extension Ordinance (Ordinance/Roll Call Vote) Recommended Action: Adopt an ordinance to extend Interim Ordinance No. 2299 that adopted urgency revisions to Title 21 to conform with recent feedback and direction from the California Department of Housing and Community Development (HCD) regarding accessory dwelling units.
NEW BUSINESS
15. Review and Provide Feedback on Recommendations from the Planning Commission’s Ad -Hoc Economic Development Advisory Sub -Committee on Proposed Amendments to the Campbell Municipal Code Related to the Permissibility of Land Uses in Commercial, Office, and Industrial Zoning Districts to Support Business Attraction and Retention Objectives Identified During Preparation of the City’s Updated Economic Development Plan.
Recommended Action: That the City Council receive the report and provide feedback on proposed amendments to the Campbell Municipal Code related to the permissibility of land uses in commercial, office, and industrial zoning districts.
16. Amendment to the FLOCK Safety Contract to Reflect Organized Retail Theft Grant Expansion (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a Resolution approving the contract amendment with Flock Group Inc. and authorizing the City Manager to sign a three -year amendment to the contract with Flock Group Inc for the installation of additional fixed ALPR cameras and dispense with bidding requirements as specified in Campbell Municipal Code Section 3.20.030(7).
17. Drone as First Responder (DFR) Equipment Purchase Authorization (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution approving the purchase of two DJI Matrice M30T drones and associated equipment using the Organized Retail Theft (ORT) and Supplemental Law Enforcement Services Fund (SLESF) grant funds.
18. Approval of FUSUS Contract and Dispensing of Bidding Requirements as Specified in Campbell Municipal Code Section 3.20.030(7) (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a Resolution approving a three-year contract with FUSUS and authorizing the City Manager to sign the contract and dispense with bidding requirements as specified in Campbell Municipal Code Section 3.20.030(7).
19. 2024 City Council Meeting Schedule (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a Resolution approving the 2024 City Council meeting schedule.
UNFINISHED BUSINESS
COUNCIL COMMITTEE REPORTS
20. Council Committee Reports
Recommended Action: That the City Council report on activities from their committee assignments.
ADJOURN
IMPORTANT NOTICE: Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of City Clerk’s Office, 70 N. First Street, Campbell, CA 95008, during normal business hours. These materials will also be available on the City website at https://www.ci.campbell.ca.us/agendacenter with the agenda packet following the last item of the agenda, subject to staff’s ability to post the documents prior to the meeting. All documents not posted prior to the meeting will be posted the next business day.
In compliance with the Americans with Disabilities Act, listening assistive devices are available for all meetings held in the City Council Chambers. If you require accommodation, please contact the City Clerk’s Office, (408) 866-2117, at least one week in advance of the meeting.
City
Council
Report
TITLE: Recognition of the City Receiving the Government Finance Officers Association (GFOA)'S Certificate of Achievement for Excellence in Financial Reporting for the Fiscal Year Ended June 30, 2022
RECOMMENDED ACTION
That the Mayor and City Council recognize and congratulate the Finance Department for their dedicated service in receiving the GFOA’s Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ended June 30, 2022.
BACKGROUND
The Government Finance Officers Association (GFOA) , founded in 1906, represents public finance officials throughout the United States and Canada. The association's more than 20,000 members are federal, state/provincial, and local finance officials deeply involved in planning, financing, and implementing thousands of governmental operations in each of their jurisdictions. GFOA's mission is to advance excellence in public finance.
The GFOA established the Certificate of Achievement for Excellence in Financial Reporting Program (COA) in 1945 to encourage and assist state and local governments to go beyond the minimum requirements of generally accepted accounting principles to prepare annual comprehensive financial reports that evidence the spirit of transparency and full disclosure and then to recognize individual governments that succeed in achieving that goal. The goal of the program is not to assess the financial health of participating governments, but rather to ensure that users of their financial statements have the information they need to do so themselves.
DISCUSSION
GFOA has awarded the Certificate of Achievement for Excellence in Financial Reporting to City of Campbell for its annual comprehensive financial report (ACFR) for the fiscal year ended June 30, 2021. The report has been judged by an impartial panel to meet the high standards of the program, which includes demonstrating a constructive "spirit of full disclosure" to clearly communicate its financial story and motivate potential users and user groups to read the report. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its Item: 1
Category: SPECIAL PRESENTATIONS
AND PROCLAMATIONS
Meeting Date: December 5, 2023
1 Packet Pg. 6
Recognition for Receiving GFOA Annual Financial Report Award Page 2 of 2 attainment represents a significant accomplishment by a government and its management.
The City of Campbell has received a GFOA Certificate of Achievement for Excellence in Financial Reporting for the past 3 4 consecutive fiscal years . T his has been made possible by the dedicated service of the entire Finance Department under the leadership of the Finance Director and the Assistant Finance Director and with the support of the City Manager and the City Council.
FISCAL IMPACT
There is no fiscal impact associated with this action.
Prepared by:
Will Fuentes, Finance Director
Approved by:
Angelique Gaeta, Assistant City
Manager
Attachment:
a. Annual Financial Report Award Proclamation (12-05-23) 1 Packet Pg. 7
PROCLAMATION
OF THE MAYOR OF THE CITY OF CAMPBELL
WHEREAS, the Government Finance Officers Association (GFOA), founded in 1906, represents public finance officials throughout the United States and Canada. The association's more than 20,000 members are federal, state/provincial, and local finance officials deeply involved in planning, financing, and implementing thousands of governmental operations in each of their jurisdictions. GFOA's mission is to advance excellence in public finance; and
WHEREAS, the GFOA established the Certificate of Achievement for Excellence in Financial Reporting Program (COA) in 1945 to encourage and assist state and local governments to go beyond the minimum requirements of generally accepted accounting principles to prepare annual comprehensive financial reports that evidence the spirit of transparency and full disclosure and then to recognize individual governments that succeed in achieving that goal. The goal of the program is not to assess the financial health of participating governments, but rather to ensure that users of their financial statements have the information they need to do so themselves; and
WHEREAS, GFOA has awarded the Certificate of Achievement for Excellence in Financial Reporting to City of Campbell for its annual comprehensive financial report (ACFR) for the fiscal year ended June 30, 202 2. The report has been judged by an impartial panel to meet the high standards of the program, which includes demonstrating a constructive "spirit of full disclosure" to clearly communicate its financial story and motivate potential users and user groups to read the report; and
WHEREAS, the Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management; and
WHEREAS, the City of Campbell has received a Certificate of Achievement for the past 34 consecutive fiscal years and this has been made possible by the dedicated service of the entire Finance Department under the leadership of the Finance Director and the Assistant Finance Director and with the support of the City Manager and the City Council; and
NOW, THEREFORE, I, Anne Bybee , Mayor of the City of Campbell, California, do hereby recognize and congratulate the City of Campbell Finance Department for their dedicated service in receiving the GFOA’s Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ended June 30, 2022.
WITNESS MY HAND AND SEAL OF THE CITY OF CAMPBELL this 5th day of December 2023.
Anne Bybee, Mayor
City of Campbell
1.a
Packet Pg. 8
Attachment: Annual Financial Report Award Proclamation (12-05-23) (Recognition for Receiving GFOA Annual Financial Report Award)
CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California
REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, November 21, 2023 – 7:30 p.m.
City Hall Council Chamber – 70 N. First Street
This City Council meeting was duly noticed pursuant to open meeting requirements of the Ralph M. Brown Act (G.C. Section 54956).
This meeting was recorded and can be viewed in its entirety at www.campbellca.gov/agendacenter.
CALL TO ORDER
The City Council of the City of Campbell convened this day in the regular meeting place, the City Hall Council Chamber, 70 N. First St., Campbell, California.
ROLL CALL
Attendee Name Title Status
Anne Bybee Mayor Present
Susan M. Landry Vice Mayor Present
Dan Furtado Councilmember Present
Sergio Lopez Councilmember Present
Elliot Scozzola Councilmember Present
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Bybee.
SPECIAL PRESENTATIONS AND PROCLAMATIONS
There were no special presentations and proclamations.
COMMUNICATIONS AND PETITIONS
There were no communications and petitions.
ORAL REQUESTS
Brandi Arlington, Campbell resident and Corinthian House, Inc. Representative, discussed concerns about neighborhood safety regarding speeding through the intersection of Budd Ave and Nido Drive.
2 Packet Pg. 9
Minutes Acceptance: Minutes of Nov 21, 2023 7:30 PM (CONSENT CALENDAR)
Minutes of November 21, 2023 City Council Meeting Page 2
COUNCIL ANNOUNCEMENTS
The City Clerk’s office is accepting applications for the Bicycle and Pedestrian Advisory Committee and Historic Preservations Board. To find out more about this Committee, or to apply, please contact the City Clerk’s office at (408) 866 -2117 or visit the city’s website at campbellca.gov.
Visit the Ainsley House this holiday season. The house will be decorated with the theme “Christmas Cravings.” Exciting events such as the Holiday Tea and Tour; Photos with Santa; and the Holiday Boutique await. For additional information please visit campbellmuseums.com.
The annual downtown Campbell Carol of Lights celebration will be held at 4:00 PM on December 2, 2023. This is a free event for everyone to attend.
In observance of the Thanksgiving Holiday, City Hall offices will be closed for business this Thursday, November 23 and Friday, November 24 and will reopen Monday, November 27. Police and Emergency Services will remain open.
Following the Council Announcements, City Attorney Seligman, announced that on November 16, 2023, the Board for the Fair Political Practices Commission approved the stipulated settlement agreement that was approved unanimously by the City Council at their October 17, 2023 Executive Session meeting in the matter of FPPC Case No. 2017-00125. The terms of which are set forth in the stipulation and is on file with the City Clerk and available to the public.
CONSENT CALENDAR
Mayor Bybee asked if anyone wished to remove an item from the Consent Calendar.
The Consent Calendar was considered as follows:
1. Minutes of City Council Regular Meeting of November 7, 2023 Recommended Action: Approve the regular meeting minutes of November 7, 2023
This action approves the regular meeting minutes of November 7, 2023.
2. Approving Bills and Claims
Recommended Action: Approve the bills and claims in the amount of $3,231,732.30.
This action approves the bills and claims in the amount of $3,231,732.30, as follows: bills and claims checks dated October 23, 2023, in the amount of $2,889,990.26; payroll checks dated October 26, 2023, in the amount of $71,882.75; and bills and claims checks dated October 30, 2023, in the amount of $269,859.29.
3. Monthly Investment Transactions Report (October 2023) Recommended Action: That the City Council review and accept the Monthly Investment Transactions Report for October 2023.
2 Packet Pg. 10
Minutes Acceptance: Minutes of Nov 21, 2023 7:30 PM (CONSENT CALENDAR)
Minutes of November 21, 2023 City Council Meeting Page 3 This action reviews and accepts the Monthly Investment Transactions Report for October 2023.
4. Authorization to Issue a Request for Proposals for Climate Action and Adaptation Plan Development (Resolution / Roll Call Vote) Recommended Action: That the City Council adopt a Resolution authorizing the issuance of a Request for Proposals (RFP) for the development of a Climate Action and Adaptation Plan.
Vice Mayor Landry expressed excitement for Climate Action adaptation plan development.
Resolution 13079 authorizes the issuance of a Request for Proposals (RFP) for the development of a Climate Action and Adaptation Plan.
5. Resolution Accepting Updates on the Remaining Emergency Gas Line Repairs at the Campbell Community Center and Authorizing Subsequent Repairs Per the Executed Contract Services Agreement with Burr Plumbing and in Accordance with California State Public Contracts Code (PCC) Sections 20168 and 22050 (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution: 1) accepting updates on the progress of remaining emergency gas line repairs at the Campbell Community Center; and 2) authorizing subsequent repairs per the executed contract services agreement with Burr Plumbing and in accordance with California State Public Contracts Code (PCC) Sections 20168 and 22050 which allow for the dispensation of formal bidding procedures when public interest and necessity demand the immediate expenditure of public mone y to safeguard life, health, or property in the event of an emergency, and require the governing body to review the associated emergency action at every regularly scheduled meeting thereafter, until the action is terminated, to determine, by a 4/5 vote, that there is a need to continue the action.
Resolution 13080 accepts updates on the progress of remaining emergency gas line repairs at the Campbell Community Center; and authorizes subsequent repairs per the executed contract services agreement with Burr Plumbing and in accordance with California State Public Contracts Code (PCC) Sections 20168 and 22050.
6. Accept the Resignation of Thomas Russell from the Civic Improvement Commission
Recommended Action: That the City Council accept the resignation of Thomas Russell from the Civic Improvement Commission and direct the City Clerk to advertise the vacancy and prepare the Notice of Unscheduled Vacancy.
This action accepts the resignation of Thomas Russell from the Civic Improvement Commission and directs the City Clerk to advertise the vacancy and prepare the Notice of Unscheduled Vacancy.
M/S: Landry/Lopez - That the City Council approve the Consent Calendar.
The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
2 Packet Pg. 11
Minutes Acceptance: Minutes of Nov 21, 2023 7:30 PM (CONSENT CALENDAR)
Minutes of November 21, 2023 City Council Meeting Page 4 MOVER: Landry
SECONDER: Lopez
AYES: Bybee, Landry, Furtado, Lopez, Scozzola
PUBLIC HEARINGS AND INTRODUCTION OF ORDINANCES
There were no public hearings or introductions of ordinances.
NEW BUSINESS
There was no new business.
UNFINISHED BUSINESS
7. Resolution Approving an Agreement with Ninyo & Moore, in an Amount Not to Exceed $177,428, to Provide Materials Testing and Inspection Services for the Measure O – Police Operations Building (No. 23 -RR) and Library Renovations (No. 23-SS) Projects (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a resolution: 1) approving an agreement with Ninyo & Moore to provide materials testing and inspection services for the Measure O - Police Operations Building (No. 23 -RR) and Library Renovations (No. 23-SS) projects in accordance with the policies and procedures specified in Campbell Municipal Code (CMC) 3.20.091; 2) approving the combined contract amount of $177,428, plus an additional 20% contingency amount of $35,485 for any service modifications required t o accommodate each project’s construction schedule; and 3) authorizing the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100.
Public Works Director Capurso presented a staff report dated Nov. 21, 2023.
Following Council questions, Mayor Bybee asked if anyone from the public wished to speak. There were no public speakers.
After discussion, M/S: Scozzola/Landry – That the City Council adopt Resolution 13081 approving an agreement with Ninyo & Moore to provide materials testing and inspection services for the Measure O - Police Operations Building (No. 23 -RR) and Library Renovations (No. 23 -SS) projects in accordance with the policies and procedures specified in Campbell Municipal Code (CMC) 3.20.091; 2) approving the combined contract amount of $177,428, plus an additional 20% contingency amount of $35,485 for any service modifications required to accommodate each project’s construction schedule; and 3) authorizing the City Manager to execute said agreement as specified in Campbell Municipal Code Section
3.20.100. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scozzola
SECONDER: Landry
2 Packet Pg. 12
Minutes Acceptance: Minutes of Nov 21, 2023 7:30 PM (CONSENT CALENDAR)
Minutes of November 21, 2023 City Council Meeting Page 5 AYES: Bybee, Landry, Furtado, Lopez, Scozzola
8. Approve and Award a Construction Contract to Lathrop Construction Associates, Inc. for the Measure O – Police Operations Building Project (No. 23-RR)
Recommended Action: That the City Council adopt a resolution to 1) award the construction contract for the Measure O - Police Operations Building Project (No. 23-RR) to Lathrop Construction Associates, Inc.; 2) approve the construction contract in the amount of $29,454,000, plus a 10% construction contingency of $2,945,400; 3) authorize the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100; 4) authorize the City Engineer to negotiate and execute contract change orders up to and within the allocated construction contingency; and 5) authorize the Finance Director to prepare the budget adjustments necessary to award the project’s construction contract and fund the costs associated with its planned expenditures.
Public Works Director Capurso presented a staff report dated Nov. 21, 2023.
Following Council questions, Mayor Bybee asked if anyone from the public wished to speak. There were no public speakers.
Councilmembers expressed support and enthusiasm for the Measure O Police Operations Building project.
After discussion, M/S: Landry/Scozzola – That the City Council adopt Resolution 13082 to 1) award the construction contract for the Measure O - Police Operations Building Project (No. 23 -RR) to Lathrop Construction Associates, Inc.; 2) approve the construction contract in the amount of $29,454,000, plus a 10% construction contingency of $2,945,400; 3) authorize the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100; 4) authorize the City Engineer to negotiate and execute contract change orders up to and within the allocated construction contingency; and 5) authorize the Finance Director to prepare the budget adjustments necessary to award the project’s construction contract and fund the costs associated with its planned expenditures. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Landry
SECONDER: Scozzola
AYES: Bybee, Landry, Furtado, Lopez, Scozzola
COUNCIL COMMITTEE REPORTS
9. Council Committee Reports
Recommended Action: That the City Council report on activities from their committee assignments.
Councilmember Furtado attended the Silicon Valley Regional Interoperability Authority (SVRIA); attended the Santa Clara County Emergency Operational 2 Packet Pg. 13
Minutes Acceptance: Minutes of Nov 21, 2023 7:30 PM (CONSENT CALENDAR)
Minutes of November 21, 2023 City Council Meeting Page 6 Area Council; and spoke of new information related to the West Valley Solid Waste Authority JPA.
Councilmember Scozzola attended a brunch event for Santa Clara County Supervisor Simitian; attended the Measure O Library Renovation Groundbreaking Event; attended the Campbell Veterans Memorial Foundation’s Veterans Day ceremony and their annual Gala Dinner and Fundraiser “Saluting our Veterans”; attended a Silicon Valley Clean Energy meeting; and attended the Santa Clara Valley Transportation Authority Policy Advisory Committee meeting.
Councilmember Lopez attended the Measure O Library Renovation Groundbreaking Event; attended the Campbell Veterans Memorial Foundation’s Veterans Day ceremony; attended Valley Transportation Authority Board of Directors meeting; attended the Board of Directors Bay Area Air Quality Management District Meeting and spoke at the VTA Mission College graduation.
Mayor Bybee discussed the upcoming toy drive with the Campbell Chamber of Commerce and encouraged councilmembers to volunteer with the organization to help bag the toys. She also discussed the fundraising mixer going toward the Campbell toy drive. Mayor Bybee and Councilmember Lopez attended the Interfaith religious group at the Mormon church in San Jose.
ADJOURN
Councilmember Lopez spoke about the impact, fond memories and civil contributions of Historic Preservation Board Member Rob Corteway, who had recently passed away.
Mayor Bybee adjourned the meeting in memory of Rob Corteway at 8:35 p.m.
APPROVED:
ATTEST:
Anne Bybee, Mayor
Kristen Epolite, Deputy City Clerk
2 Packet Pg. 14
Minutes Acceptance: Minutes of Nov 21, 2023 7:30 PM (CONSENT CALENDAR)
City
Council
Report
TITLE: Approving Bills and Claims
RECOMMENDED ACTION
Approve the bills and claims in the amount of $646,864.18
DISCUSSION
The bills and claims that have been audited and approved by staff for payments made as noted below:
Type Check Date Amount
Bills & Claims November 06, 2023 $205,001.93
Payroll November 09, 2023 $29,245.67
Bills & Claims November 13, 2023 $412,616.58
Total $646,864.18
FISCAL IMPACT
Requested action does not require a budget adjustment. Adequate funding was available to cover all expenses as listed.
Prepared by:
Celia Deniz, Accounting Clerk II
Reviewed by:
Norite Vong, Finance Manager
Item: 3
Category: CONSENT CALENDAR
Meeting Date: December 5, 2023
3 Packet Pg. 15
Approving Bills and Claims Page 2 of 2
Approved by:
Angelique Gaeta, Assistant City
Manager
3 Packet Pg. 16
City
Council
Report
TITLE: Monthly Treasurer's Report (October 2023)
RECOMMENDED ACTION
That the City Council review and accept the Monthly Treasurer’s Report for the month ended October 31, 2023.
BACKGROUND
California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. The City of Campbell’s Finance Director has the responsibility of City Treasurer. This report is prepared to fulfill this requirement.
This report provides financial transaction data for the City of Campbell’s Funds collectively, including the City’s General (Operating) Fund.
DISCUSSION
This Monthly Treasurer’s Report details and summarizes receipts, disbursements, and fund balances for the month ended October 31, 2023. As shown in Attachment A, the City recognized $ 6.0 million in revenues and incurred $ 7.8 million in expenditures in total, for all City funds. The City’s overall ending fund balance for October 2023 is $89.1 million, a decrease of $334,400 from the prior month.
For the month of October 2023, the City’s General Fund recognized $ 4.3 million in revenues and incurred $5.6 million in expenditures. Of the revenues received, $661,000 and $1.2 million are attributed to property tax and sales tax , respectively . The City’s ending General Fund balance for October 2023 is $14.2 million, a decrease of $816,300 from the prior month.
FISCAL IMPACT
There is no fiscal impact associated with the review and acceptance of the Monthly Treasurer’s Report.
Item: 4
Category: CONSENT CALENDAR
Meeting Date: December 5, 2023
4 Packet Pg. 17
Monthly Treasurer's Report (October 2023) Page 2 of 2
Prepared by:
Carolina Vargas, Accountant
Approved by:
Brian Loventhal, City Manager
Attachment:
a. 2023.10 Fund Balance Report
4 Packet Pg. 18
City of Campbell
Changes in Total Fund Balance
For the month ended October 31, 2023
Beginning Fund
Balance
07/01/2023
Increase/
(Decrease)
Jul- Sep
Current
Revenue
Current
Expenditure
Transfer
In
Transfer
Out
Fund Balance
as of
10/31/2023
General Fund
Restricted Fund Balance - - - - - - - -
Committed Fund Balance -
General Plan Update 44,208.57 - - - - - 44,208.57 Compensated Absences 961,449.00 - - - - - 961,449.00 Liability insurance 136,473.00 - - - - - 136,473.00 Available Capital Improvement Reserve 30,109.00 - - - - - 30,109.00 Committed Capital Improvement Reserve 1,569,671.00 - - - - - 1,569,671.00 Community Center Facility 111,698.58 - - - - - 111,698.58 Heritage Theater 233,381.77 - - - - - 233,381.77 Historic Preservation 5,000.00 - - - - - 5,000.00 -
Assigned Fund Balance -
Capital Projects (Construction Tax) 325,256.00 - - - - - 325,256.00 Unemployment insurance 90,000.00 - - - - - 90,000.00 PERS 2,252,000.00 - - - - - 2,252,000.00 OPEB 370,102.00 - - - - - 370,102.00 Encumbrances 976,257.58 - - - - - 976,257.58 -
Unassigned Fund Balance -
Unassigned 1,512,136.02 (6,530,310.14) 4,251,697.02 (5,562,846.62) 771,853.00 (839,000.00) (6,396,470.72) City Council Reserve 362,624.00 - - - - - 362,624.00 Economic fluctuations 9,955,452.00 - - - - - 9,955,452.00 Emergency 3,207,453.65 - - - - - 3,207,453.65 General Fund Total 22,143,272.17 (6,530,310.14) 4,251,697.02 (5,562,846.62) 771,853.00 (839,000.00) 14,234,665.43 Special Revenue
Vehicle Impact 3,302,284.43 228,180.58 57,164.95 - - - 3,587,629.96 Gas Tax 1,593,293.08 (127,944.83) 306,086.30 (178,234.82) 176,375.00 - 1,769,574.73 Asset Forfeiture 107,753.48 3,553.35 - - - - 111,306.83 Lighting & Landscape District 1,493,032.12 (900,715.97) 85,986.52 (368,645.09) 249,750.00 - 559,407.58 Housing & Community Development 345.85 - - - - - 345.85 Environmental Services 449,939.27 254,115.01 94,485.18 (19,857.19) 46,750.00 - 825,432.27 Supplemental Law Enforcement 180,648.36 59,179.69 8,333.33 (19,131.34) - - 229,030.04 State & Other Grants (1,462,131.52) 332,565.71 - - - - (1,129,565.81) TDA Grant 417,956.48 7,946.94 - - - - 425,903.42 Federal Grants 898,337.88 420,607.92 335,385.52 - - - 1,654,331.32 ARPA Fund (897,748.65) 143,507.76 - - - (786,274.00) (1,540,514.89) Housing Assistance 8,509,188.04 115,044.94 - (45,554.10) 52,646.00 - 8,631,324.88 Community Restitution Fund 97,234.82 8,200.65 2,336.00 - - - 107,771.47 Community Facilities District #1 897.63 (957.55) 300.00 (1,003.27) - (35,750.00) (36,513.19) Community Facilities District #2 201,961.13 (8,416.18) 100.00 (1,419.73) - (3,000.00) 189,225.22 Parkland Dedication 4,594,726.14 163,447.16 331,661.00 - - - 5,089,834.30 Recreation - Private Grants 6,022.19 115.40 - - - - 6,137.59 Adult Center 16,683.86 318.43 - - - - 17,002.29 Special Revenue Fund Total 19,510,424.59 698,749.01 1,221,838.80 (633,845.54) 525,521.00 (825,024.00) 20,497,663.86 Debt Service
Measure O 4,123,176.64 (3,387,314.53) 72,712.46 - - - 808,574.57 LID #30 32,333.61 617.28 - - - - 32,950.89 2016 Refunding Lease Revenue Bond 19,461.23 168.92 395.06 (685,400.00) 191,650.00 - (473,724.79) Debt Service Fund Total 4,174,971.48 (3,386,528.33) 73,107.52 (685,400.00) 191,650.00 - 367,800.67 Internal Service Fund
Motor Vehicle Pool 1,003,754.26 87,061.16 91,755.67 (89,465.57) - (975.00) 1,092,130.52 Information Technology Pool (934,589.55) 802,585.56 96,832.65 (135,999.06) 175,975.00 - 4,804.60 Worker's Compensation 671,085.57 109,079.38 54,120.91 (11,572.36) - - 822,713.50 Internal Service Fund Total 740,250.28 998,726.10 242,709.23 (237,036.99) - (975.00) 1,919,648.62 Trust/Agency
Successor Agency 1,857,251.38 6,916.53 546.84 (154,689.25) - - 1,710,025.50 West Valley Solid Waste JPA 340,277.17 185,503.58 172,857.60 (233,271.26) - - 465,367.09 SCC Specialized Enforcement Team - - - - - - - Trust/Agency Fund Total 2,197,528.55 192,420.11 173,404.44 (387,960.51) - - 2,175,392.59 Capital Project
Capital Projects Fund (2,653,646.36) (854,532.46) - (184,839.61) - - (3,693,018.43) Measure O CIP Fund 52,842,126.86 897,565.56 - (129,631.56) - - 53,610,060.86 Capital Project Fund Total 50,188,480.50 43,033.10 - (314,471.17) - - 49,917,042.43 Total City 98,954,927.57 (7,983,910.15) 5,962,757.01 (7,821,560.83) 1,489,024.00 (1,664,999.00) 89,112,213.60 *Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY 2022/23 independent audit is completed.
Fund Description
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Attachment: 2023.10 Fund Balance Report (Monthly Treasurer's Report (October 2023))
City
Council
Report
TITLE: Resolution Reviewing and Accepting the Annual Developer Fee Disclosure Information for the Environmental Services Fee, Parkland Dedication Fee, and Vehicle Impact Fee and Making Five -Year Findings for the Parkland Dedication Fee and Vehicle Impact Fee for the Fiscal Year Ended June 30, 2023 Pursuant to California Government Code (GC) Section 66001 (Resolution/Roll Call Vote)
RECOMMENDED ACTION
That the City Council adopt a resolution consistent with the Mitigation Fee Act (AB - 1600) to review and accept the annual developer fee disclosure information for the Environmental Services Fee, Parkland Dedication Fee, and Vehicle Impact Fee and make five-year findings for the Parkland Dedication Fee and Vehicle Impact Fee for the Fiscal Year ended June 30, 2023 pursuant to California Government Code (GC) Section 66001.
BACKGROUND
California Government Code Section 66000 et seq. (“Mitigation Fee Act”) requires local agencies to provide an accounting of fees charged for development projects. Effective January 1, 1989, AB -1600 required new accounting guidelines for the imposition and use of such fees. Effective January 1, 1997, SB -1693 further amended and expanded the provisions of the Code with respect to the accounting and reporting requirements.
The City has two basic accounting and reporting responsibilities under the Government Code. Section 66001(d) requires that, five years after collecting a development fee subject to this Code section and every five years thereafter, the local agency shall make findings with respect to any portion of the fee remaining unexpended, whether committed or uncommitted. If the required findings are not made, the unexpended funds shall be refunded to the current property owners.
These five-year findings must:
1. Identify the purpose of the fee;
2. Demonstrate a reasonable relationship between the fee and the purpose for which it was charged;
3. Identify all sources and amounts of funding anticipated to complete financing of incomplete improvements; and
4. Designate the approximate dates on which these funding sources can be Item: 5
Category: CONSENT CALENDAR
Meeting Date: December 5, 2023
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Annual Status Report on Project Development Fees (AB-1600) Page 2 of 4 expected to be deposited into the appropriate account or fund.
When sufficient funds have been collected to complete financing on incomplete public improvements, the local agency has 180 days to identify an approximate date by which the construction of the public improvement will begin or else is required to refund the unexpended fees, including accrued interest, to the current owner of lots or units of the development project.
For the Fiscal Year ended June 30, 202 3 (FY 2023), the City needs to make five -year findings for the remaining unexpended fee proceeds for the Parkland Dedication Fee and the Vehicle Impact Fee. Five -year findings are not required under the Government Code for the Environmental Services Fee. The second requirement set forth under Government Code Section 66006(b)(1) provides that each local agency is required on an annual basis, for each separate account, to make available to the public the following information:
1. Brief description of the type of fee in the account;
2. The amount of the fee;
3. The account’s beginning and ending balance;
4. The amount of fees collected and the interest earned;
5. A description of the improvements on which the funds were expended and the amount expended on each improvement including the percentage of the improvement funded with development fees;
6. An approximate date by which the construction of a public improvement will begin if the local agency determines that sufficient funds have been collected to complete financing on the incomplete improvement;
7. A description of each inter-fund transfer or loan made from the account;
8. The amount of any refunds made pursuant to Code Section 66001.
The City deposits impact fees subject to the above disclosure in the Environmental Services Fund (209), the Parkland Dedication Fund (295), and the Vehicle Impact Fund (202) to track these development related fees. Interest income is allocated to each fund based on their respective monthly cash balances. Expenditures from these funds were in the form of capital improvement projects to either renovate existing facilities or maintain the existing level of service, consistent with the General Plan and approved Capital Improvement Plan, due to increased demand related to development projects.
DISCUSSION
Annual reports, which are shown as Exhibits to the resolution accompanying this staff report (Attachment A) , summarize the FY 202 3 fund activity for the Environmental Services Fee (Exhibit 1) , the Parkland Dedication Fee (Exhibit 2) , and the Vehicle Impact Fee (Exhibit 3) . The reports show the amount of fees collected in FY 202 3, interest income, the percentage of the projects funded by the development fees, and the beginning and ending balance of the funds. The purpose of each fee is noted below:
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Annual Status Report on Project Development Fees (AB-1600) Page 3 of 4 • Environmental Services Fee - Fees paid by developers to design, install and improve storm drains for new storm drain projects throughout the City.
• Parkland Dedication Fee - Fees paid by developers in accordance with the Quimby Act and utilized for acquisition, development and improvements to community and neighborhood parks in accordance with the Open Space Element.
• Vehicle Impact Fee - Fees paid by developers to fund the cost of street replacement and maintenance due to the cumulative impact of construction and other commercial vehicles at development sites.
Table 1 below also shows the beginning fund balance, revenues received, expenditures, and ending fund balance for each impact fee for FY 202 3. The plan to expend the available ending fund balances for the various fees is outlined in the attached reports.
Table 1 – Fund Balance Summary
FY 2023 Environmental
Services (209)*
Parkland
Dedication (295)
Vehicle Impact
(202)
Beg. Fund Balance $343,017 $3,304,721 $339,866
Revenues 37,322 1,290,005 290,801
Expenditures (33,746) (1,161,781) (82,031)
End. Fund Balance $346,593 $3,432,945 $548,636
* Annual reporting for the Environmental Services Fee is subject to Government Code Section 66013, however those reporting requirements are substantially similar to the annual reporting requirements under Government code section 66006 and are referred to collectively here for convenience.
Additional reports, which are also shown as Exhibits to the resolution accompanying this staff report (Attachment A) , include Five -Year Findings Reports for the Parkland Dedication Fee (Exhibit 4) and the Vehicle Impact Fee (Exhibit 5) . These reports identify the purpose of each fee, demonstrate the reasonable relationship between the fee and the purpose for which the fee was charged, identify the sources and amounts of funding anticipated to complete financing of improvements and designate approximate dates on which these funding sources can be expected. Again, five -year findings are not required under the Government Code for the Environmental Services Fee and have not been provided.
FISCAL IMPACT
There is no fiscal impact for reviewing and accepting this report and approving the resolution and related exhibits. The preparation of this report and resolution is an annual recurring process that is included within current City services and whose time and costs have been built into the FY 2024 Operating Budget.
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Annual Status Report on Project Development Fees (AB-1600) Page 4 of 4
Prepared by:
Will Fuentes, Finance Director
Approved by:
Angelique Gaeta, Assistant City
Manager
Attachment:
a. Resolution AB-1600 FY 2023
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RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CAMPBELL REVIEWING AND ACCEPTING ANNUAL DEVELOPMENT
FEE DISCLOSURE INFORMATION FOR THE ENVIRONMENTAL SERVICES FEE,
PARKLAND DEDICATION FEE, AND VEHICLE IMPACT FEE AND MAKING FIVE-
YEAR FINDINGS FOR THE PARKLAND DEDICATION FEE AND VEHICLE IMPACT FEE FOR THE FISCAL YEAR ENDED JUNE 30, 2023 PURSUANT TO CALIFORNIA GOVERNMENT CODE (GC) SECTION 66001
WHEREAS, the Mitigation Fee Act, Government Code Section 66000 et seq., authorizes the City of Campbell (“City”) to impose, collect, and expend mitigation fees to offset the impacts of development within the City; and
WHEREAS, pursuant to its authority under the Mitigation Fee Act (Government Code §§ 66000 et seq.) the City Council established, adopted, and imposed an Environmental Services Fee , a Parkland Dedication Fee, and a Vehicle Impact Fee (collectively, the “Fees”); and
WHEREAS, the City has deposited all Fees in separate non -commingled funds (“Funds”) established for such a purpose; and
WHEREAS, the City has made available to the public within one hundred eighty (180) days following the last day of the fiscal year the annual accounting information (“Annual Report”) required by the Mitigation Fee Act related to each of the Fees and Five Year Reports with respect to the Parkland Dedication Fee and Vehicle Impact Fee; and
WHEREAS, the City has mailed notice at least fifteen (15) days prior to this meeting to all interested parties who have requested notice of any meeting relative to the City’s imposition of the Fees and has held a duly noticed, regularly scheduled public meeting at which oral and written testimony was received regarding the Annual Reports and the Five Year Reports not less than fifteen (15) days after the City made this information publicly available.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Campbell hereby finds and determines as follows:
1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.
2. In accordance with Government Code Section 66006(b), the City Council has reviewed and approves the Annual Reports for each of the Fees, which are attached to this Resolution as Exhibits 1-3, and are also placed on file with the City Clerk. The Council, based upon the information contained in the Annual Report and the remaining need for the unexpended funds, finds as follows:
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Attachment: Resolution AB-1600 FY 2023 (Annual Status Report on Project Development Fees (AB-1600)) Resolution - Development Impact Fees (AB-1600)
a. That each of the Annual Reports describe the types of Fees contained in each Funds, including the amount of the fees, the beginning and ending balance of the Funds, as well as the amount of fees collected, and the interest earned thereon.
b. That each of the Annual Reports identifies each public improvement on which the Fees were expended, the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with the Fees.
c. That there were interfund transfers or loans made from the Funds, as noted.
d. That sufficient funds have not been collected to complete the financing of any incomplete public improvement, and that there were no refunds or allocations made of the Fees.
3. In accordance with Government Code Section 66001(d), the City Council has reviewed the Five -Year Report for the Parkland Dedication Fee which is attached to this Resolution as Exhibit 4 and also on file with the City Clerk. The City Council finds, based on the information in the Five-Year Report, as follows:
a. Pursuant to Government Code Subsection 66001(d)(1)(A), the Five - Year Report identifies, by reference to City of Campbell Parks and Recreation Quimby Act Fee Update dated December 9, 2019 and the City’s Capital Improvement Program 2023-2027, the purpose to which all unexpended fees, whether committed or uncommitted, contained in the Parkland Dedication Fund will be put; and
b. Pursuant to Government Code Subsection 66001(d)(1)(B), the Five - Year Report demonstrates , by reference to the City of Campbell Parks and Recreation Qui mby Act Fee Update dated December 9, 2019 , a reasonable relationship between the unexpended fees contained in the Parkland Dedication Fund and the purposes to which such fees will be put; and
c. Pursuant to Government Code Subsection 66001(d)(1)(C), the Five-Year Report identifies all sources and amounts of funding anticipated to complete financing of incomplete improvements or projects; and
d. Pursuant to Government Code Subsection 66001(d)(1)(D), the Five-Year Report identifies that the approximate dates upon which the funding for such incomplete improvements or projects will be deposited in the Parkland Dedication Fund account are unknown; and
e. There remain unexpended funds from the Parkland Dedication Fee which are still necessary to complete the purposes for which they were
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Attachment: Resolution AB-1600 FY 2023 (Annual Status Report on Project Development Fees (AB-1600)) Resolution - Development Impact Fees (AB-1600)
collected.
4. In accordance with Government Code Section 66001(d), the City Council has reviewed the Five-Year Report for the Vehicle Impact Fee which is attached to this Resolution as Exhibit 5 and also on file with the City Clerk. The City Council finds, based on the information in the Five-Year Report, as follows:
a. Pursuant to Government Code Subsection 66001(d)(1)(A), the Five Year Report identifies, by reference to the City of Campbell Road Maintenance Fees Analysis, dated June 2007 , the purpose to which all unexpended fees, whether committed or uncommitted, contained in the Vehicle Impact Fund will be put; and
b. Pursuant to Government Code Subsection 66001(d)(1)(B), the Five - Year Report demonstrates, by reference to the City of Campbell Road Maintenance Fees Analysis, dated June 2007, a reasonable relationship between the unexpended fees contained in the Vehicle Impact Fund and the purposes to which such fees will be put; and
c. Pursuant to Government Code Subsection 66001(d)(1)(C), the Five - Year Report identifies all sources and amounts of funding anticipated to complete financing of incomplete improvements or projects; and
d. Pursuant to Government Code Subsection 66001(d)(1)(D), the Five - Year Report identifies that the approximate dates upon which the funding for such incomplete improvements or projects will be deposited in the Vehicle Impact Fund account are unknown; and
e. There remain unexpended funds from the Vehicle Impact Fee which are still necessary to complete the purposes for which they were collected.
5. Pursuant to these findings, and at this time, there shall not be a refund of any unexpended Fees.
PASSED and ADOPTED this ______ day of __________, ________, by the following roll call vote:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
APPROVED:
______________________________
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Attachment: Resolution AB-1600 FY 2023 (Annual Status Report on Project Development Fees (AB-1600)) Resolution - Development Impact Fees (AB-1600)
Anne Bybee, Mayor
ATTEST:
______________________________
Andrea Sanders, City Clerk
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Attachment: Resolution AB-1600 FY 2023 (Annual Status Report on Project Development Fees (AB-1600)) Resolution - Development Impact Fees (AB-1600)
Exhibit 1
City of Campbell
Annual Report of Development Fees and Expenditures for the Fiscal Year ended June 30, 2023
Environmental Services Fee
Description:
Fees paid by developers to design, install and improve storm drains for new storm drain projects throughout the City.
Fee:
The amount of the fee as of June 30, 2023:
Area Covered Type of Use Fee
Citywide R‐1 Land Use $2,120 per acre
Multi‐Family Residential Land Use $2,385 per acre
All Other Land Use $2,650 per acre
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Attachment: Resolution AB-1600 FY 2023 (Annual Status Report on Project Development Fees (AB-1600)) Resolution - Development Impact Fees (AB-1600)
Exhibit 1 - continued
Environmental Services Fund (209)
Statement of Revenues, Expenditures, and Changes in Fund Balances for Fiscal Year (FY) 2023
Fees collected and interest earned:
Revenues
Storm drain fees $29,907
Investment income
Unrealized Gains/Losses
6,393
1,022
Total Revenues 37,322
Fee expended on public improvement:
Expenditures
20GG – Harriet Avenue Sidewalks
Total Expenditures
33,746
33,746
Excess/(deficiency) of revenues over/(under) expenditures 3,576
Beginning and ending balance:
Fund balance, beginning of year 343,017
Fund balance, end of year $346,593
CIP# and Title Project Description % of the project
funded with
development fees
Construction
Commencement
Date
20GG – Harriet
Avenue
Sidewalks
Design and construct
sidewalks on west
side of Harriet Avenue
between Westmont
Avenue and Van
Dusen Lane.
2% 2020
Inter-fund transfer or loan made description:
None. However, transferred funds to Capital Improvement Fund (435) to actually expend funds on projects listed.
Refunds made from surplus fees and amount of any allocations made:
None.
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Attachment: Resolution AB-1600 FY 2023 (Annual Status Report on Project Development Fees (AB-1600)) Resolution - Development Impact Fees (AB-1600)
Exhibit 2
City of Campbell
Annual Report of Development Fees and Expenditures for the Fiscal Year ended June 30, 2023
Parkland Dedication Fee
Description:
Fees paid by developers in accordance with the Quimby Act and utilized for acquisition, development and improvements to community and neighborhood parks in accordance with the Open Space Element.
Fee:
The amount of the fee as of June 30, 2023:
Area Covered Type of Use Fee
Citywide Single‐family $27,800 per unit
Multi‐family $19,720 per unit
Secondary / Accessory Dwelling Unit
(750sf or Larger)
$8,159 per unit
Junior Accessory Dwelling Unit $0 per unit
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Attachment: Resolution AB-1600 FY 2023 (Annual Status Report on Project Development Fees (AB-1600)) Resolution - Development Impact Fees (AB-1600)
Exhibit 2 - continued
Parkland Dedication Fund (295)
Statement of Revenues, Expenditures, and Changes in Fund Balances for Fiscal Year (FY) 2023
Fees collected and interest earned:
Revenues
Park dedication fees $1,182,118
Investment income
Unrealized Gains/Losses
98,320
9,567
Total Revenues 1,290,005
Fee expended on public improvement:
Expenditures
17DD – Campbell Park Improvements 1,103,130
18PP – John D Morgan (JDM) Improvements-Budd 500
20AA – Auxiliary Gym Upgrades
21KK – Campbell Park Bike Pathway
23DD – JDM Park Parking Lots
54,009
3,900
242
Total Expenditures 1,161,781
Excess/(deficiency) of revenues over/(under) expenditures 128,224
Beginning and ending balance:
Fund balance, beginning of year 3,304,721
Fund balance, end of year $3,432,945
CIP# and Title Project Description % of the project
funded with
development fees
Construction
Commencement
Date
17DD –
Campbell Park
Improvements
Enhanced and
expanded amenities
at Campbell Park.
92% 2017
18PP – JDM
Improvements-
Budd
Enhance and expand
amenities located on
the south end of John
D. Morgan Park, near
Budd Avenue.
52% 2018
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Attachment: Resolution AB-1600 FY 2023 (Annual Status Report on Project Development Fees (AB-1600)) Resolution - Development Impact Fees (AB-1600)
CIP# and Title Project Description % of the project
funded with
development fees
Construction
Commencement
Date
20AA –
Auxiliary Gym
Upgrades
Upgrades to the
Auxiliary Gym,
including new paint,
floor refinishing,
restriping, new
basketball
backboards, a new
scoreboard, portable
benches, and
protective padding on
walls.
100% 2023
21KK –
Campbell Park
Bike Pathway
Construct a bicycle
pathway at Campbell
Park between East
Campbell Ave and the
Los Gatos Creek Trail.
100% 2021
23DD – JDM
Park Parking
Lots
Resurface and
restripe three parking
lots at John D Morgan
Park.
100% 2023
Inter-fund transfer or loan made description:
None. However, transferred funds to Capital Improvement Fund (435) to actually expend funds on projects listed.
Refunds made from surplus fees and amount of any allocations made:
None.
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Attachment: Resolution AB-1600 FY 2023 (Annual Status Report on Project Development Fees (AB-1600)) Resolution - Development Impact Fees (AB-1600)
Exhibit 3
City of Campbell
Annual Report of Development Fees and Expenditures for the Fiscal Year ended June 30, 2023
Vehicle Impact Fee
Description:
Fees paid by developers to fund the cost of street replacement and maintenance due to the cumulative impact of construction and other commercial vehicles at development sites.
Fee:
The amount of the fee as of June 30, 2023:
Area Covered Fee
Citywide 0.32% of building permit valuation
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Attachment: Resolution AB-1600 FY 2023 (Annual Status Report on Project Development Fees (AB-1600)) Resolution - Development Impact Fees (AB-1600)
Exhibit 3 - continued
Vehicle Impact Fund (202)
Statement of Revenues, Expenditures, and Changes in Fund Balances for Fiscal Year (FY) 2023
Fees collected and interest earned:
Revenues
Vehicle impact fees $282,638
Investment income
Unrealized Gains/Losses
7,959
204
Total Revenues 290,801
Fee expended on public improvement:
Expenditures
21SS – Camden Avenue Resurfacing
22BB – Annual Street Maintenance
22NN – Campbell Priority Development Area (PDA)
Enhancements
23,455
45,390
13,186
Total Expenditures 82,031
Excess/(deficiency) of revenues over/(under) expenditures 208,770
Beginning and ending balance:
Fund balance, beginning of year 339,866
Fund balance, end of year $548,636
CIP# and Title Project Description % of the project
funded with
development
fees
Construction
Commenceme
nt Date
21SS – Camden
Ave Resurfacing
Resurface pavement on
Camden Ave south of
Winchester Blvd.
39% 2021
22BB – Annual
Street Maintenance
Resurface collector and
residential streets.
7% 2022
22NN – Campbell
PDA
Enhancements
Design various
pedestrian and bicycle
improvements in
Downtown Campbell.
15% 2023
Inter-fund transfer or loan made description:
None. However, transferred funds to Capital Improvement Fund (435) to actually expend funds on projects listed.
Refunds made from surplus fees and amount of any allocations made:
None.
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Attachment: Resolution AB-1600 FY 2023 (Annual Status Report on Project Development Fees (AB-1600)) Resolution - Development Impact Fees (AB-1600)
Exhibit 4
Five-Year Report of City of Campbell Parkland Dedication Fee for the Fiscal Year ended June 30, 2023
Summary: This Five -Year Report provides information and findings on unexpended funds in the Parkland Dedication Fee account as of June 30, 202 3 pursuant to Government Code section 66001(d).
Fund Information : The Parkland Dedication Fund (295) currently contains Three Million Four Hundred Thirty-Two Thousand Nine Hundred Forty-Five Dollars ($3,432,945) in unexpended Parkland Dedication Fees for acquisition, development and improvements to community and neighborhood parks in accordance with the Open Space Element (“Unexpended Fee”).
Pursuant to Government Code section 66001(d)(1):
A. Purpose. The Unexpended Parkland Dedication Fees will be used to fund acquisition, development and improvements to community and neighborhood parks in accordance with the Open Space Element as identified in the City of Campbell Parks and Recreation Qui mby Act Fee Update dated December 9, 2019 and the City’s Capital Improvement Program 202 3-2027. The projects include:
a. 17DD – Campbell Park Improvements
b. 20AA – Auxiliary Gym Upgrades
c. 20QQ – Virginia Park Improvements
d. 21KK – Campbell Park Bicycle Pathway
e. 23DD – JDM Park Parking Lots
f. 24DD – JDM Restrooms Improvement - Budd
g. 24LL – JDM Rincon Recreational Building Assessment
h. 25AA – JDM Improvements – Rincon
B. Relationship between the fee and the purpose for which it is charged.
There exists a reasonable relationship between the Unexpended Fee described above and the purpose for which it was charged because the improvements will acquire, develop and improve community and neighborhood parks in accordance with the Open Space Element and as set forth in the City of Campbell Parks and Recreation Qui mby Act Fee Update dated December 9, 2019. The Fee is a means of ensuring that new development s construct their own park s or provide the City a means for acquisition, development and improvements to community and neighborhood parks in accordance with the Open Space Element.
C. Sources of funding anticipated to complete financing of incomplete improvements. Based on the City of Campbell Parks and Recreation Quimby Act Fee Update dated December 9, 2019 , the weighted average of fair market
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Attachment: Resolution AB-1600 FY 2023 (Annual Status Report on Project Development Fees (AB-1600)) Resolution - Development Impact Fees (AB-1600)
value for parkland acquisition is Three Million Seven Hundred Twenty -One Thousand Eight Hundred Seventy -Three Dollars ($3,721,873) per acre. On November 5, 2019, the City Council approved a reduced valuation of Three Million ($3,000,000) per acre for calculating in-lieu fees for parkland acquisition.
According to Section 66477(a)(2) of the Government Code, the amount of land to be dedicated or in -lieu fees to be imposed shall not exceed the amount necessary to provide three (3) acres of parkland per 1,000 residents, unless certain criteria is met. The City General Plan Policy to use the Quimby Act to provide three (3) acres of community, neighborhood, and passive parks per 1,000 residents is consistent with this statutory requirement. Since the City currently provides fewer than three (3) acres per 1,000 residents, the City cannot impose a higher standard through the Quimby Program. All other costs that cannot be funded by the Parkland Dedication Fee are expected to be funded by outside grants.
D. Approximate dates on which the funding will be deposited. Parkland Dedication Fees are required to be deposited as developers obtain building permits; the dates on which future Fees will be collected is unknown.
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Attachment: Resolution AB-1600 FY 2023 (Annual Status Report on Project Development Fees (AB-1600)) Resolution - Development Impact Fees (AB-1600)
Exhibit 5
Five-Year Report of City of Campbell Vehicle Impact Fee for the Fiscal Year ended June 30, 2023
Summary: This Five -Year Report provides information and findings on unexpended funds in the Vehicle Impact Fee account as of June 30, 2023 pursuant to Government Code section 66001(d).
Fund Information: The Vehicle Impact Fund (202) currently contains Five Hundred Forty-Eight Thousand Six Hundred Thirty-Six Dollars ($ 548,636) in unexpended Vehicle Impact Fees to fund the cost of street replacement and maintenance due to the cumulative impact of construction and other commercial vehicles at development sites (“Unexpended Fee”).
Pursuant to Government Code section 66001(d)(1):
A. Purpose. The Unexpended Vehicle Impact Fees will be used to fund the cost of street replacement and maintenance due to the cumulative impact of construction and other commercial vehicles at development sites as identified in the City of Campbell Road Maintenance Fees Analysis, dated June 2007 and the City’s Capital Improvement Program 2023-2027. The projects include:
a. 21SS – Camden Avenue Resurfacing
b. 22BB – Annual Street Maintenance
c. 22NN – Campbell PDA Enhancements
d. 23BB – Annual Street maintenance
B. Relationship between the fee and the purpose for which it is charged.
There exists a reasonable relationship between the Unexpended Fee described above and the purpose for which it was charged because the improvements will fund the cost of street replacement and maintenance due to the cumulative impact of construction and other commercial vehicles at development sites as set forth in the City of Campbell Road Maintenance Fees Analysis, dated June 2007. The Fee is a means of ensuring that new developments mitigate the impacts of vehicles to streets and roadways as a result of their developments.
C. Sources of funding anticipated to complete financing of incomplete improvements. Based on the City of Campbell Road Maintenance Fees Analysis, dated June 2007 , the rate of 0.32% of building permit valuation was established due to related estimated annual street maintenance costs of $244,292 caused by construction vehicles . All other costs that cannot be funded by the Vehicle Impact Fee are expected to be funded by state, county, and federal transportation allocations to the City as well as garage and permi t fees.
D. Approximate dates on which the funding will be deposited. Vehicle Impact
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Attachment: Resolution AB-1600 FY 2023 (Annual Status Report on Project Development Fees (AB-1600)) Resolution - Development Impact Fees (AB-1600)
Fees are required to be deposited as developers obtain building permits; the dates on which future Fees will be collected is unknown.
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Attachment: Resolution AB-1600 FY 2023 (Annual Status Report on Project Development Fees (AB-1600))
City
Council
Report
TITLE: Community Facilities District No. 1 Report Fiscal Year (FY) 2022-23
RECOMMENDED ACTION
That the City Council note and file the Annual Bond Accountability Report for the City’s Community Facilities District No. 1 (“CFD”) for Fiscal Year ending June 30, 2023, as mandated by the California Government Code Sections 53411 and 50075.3.
BACKGROUND
Senate Bill (SB) 165 enacted by the Local Agency Special Tax Bond Accountability Act requires the annual preparation of a report containing specific information concerning the use of the proceeds for annual special taxes for Community Facilities Districts ( CFDs).
The Act only applies to CFD bonds issued on or after January 1, 2001, in accordance with Section 53410 of the California Government Code.
Section 53411 and 50075.3 of the California Government Code requires the Chief Financial Officer of the issuing local agency to file the annual report with its governing body. The report will be on file in the City Clerk’s Office for review by the public upon request.
The report and accompanying Attachment A will help to ensure compliance with Sections 53410, 53411 and 50075.3 of the California Government Code for Campbell Community Facilities District (CFD) No. 1 in FY 2022-23.
DISCUSSION
On October 2, 2012, the City Council provided its final approval for the annexation of the Cambrian 36 and Central Park neighborhoods in the City of Campbell, which concluded a process that began many years prior. Also approved at the same meeting was a resolution of intention to form a CFD under the Mello-Roos Community Facilities District Act of 1982 to provide a mechanism for the newly annexed residents to help pay for some of the costs to provide service to this area. The CFD No. 1 tax levy was approved by those in the CFD No. 1 territory on April 16, 2013 by approximately
90.35%. Appendix A of the attached Annual Report shows the boundary areas of CFD No. 1. CFD No. 1 was officially established in 2013 and provides funding for the following services. The services include all related administrative costs, expenses, and related reserves for replacement of vehicles, equipment and facilities:
Item: 6
Category: CONSENT CALENDAR
Meeting Date: December 5, 2023
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Community Facilities District #1 Report FY 2022-23 Page 2 of 4
• Fire Services - suppression and prevention, rescue services and equipment, land and buildings, cost of personnel and professional contract services and services related thereto.
• Law Enforcement - public protection and equipment, land and buildings, cost of personnel and professional contract services and services related thereto. • Flood and Storm Protection – operation and maintenance of storm drainage systems, cost of personnel and professional contract services and services related thereto.
• Street Maintenance - periodic maintenance and service of streets within the District, including street sweeping, cost of personnel and professional contract services and services related thereto.
• Recreation Programs – recreation program services, operation and maintenance of museums and other cultural facilities, cost of personnel and professional contract services and services related thereto.
The special tax shall be levied until June 2053 and began with FY 2013-14. There are two special tax rates for the district that are applied to two types of property, which shall not increase year over year per the Rate and Method of Apportionment (RMA):
• Single Family Detached Property types shall be levied a special tax at a rate of $325.00 per unit.
• Non-Residential Property types shall be levied a special tax at a rate of $600.00 per parcel.
The total maximum annual tax levy may not exceed $450,000 for all parcels within CFD No. 1. At this time though, with 407 Single Family Detached parcels and 23 Non- Residential Parcels , the total annual tax levy is only $146, 075. If additional parcels were added to CFD No. 1 in the future, causing the total annual levy to exceed $450,000, the assessment rate per parcel would be decreased to a level necessary to equal $450,000.
FISCAL IMPACT
The FY 2022-23 special tax levy for CFD No. 1 consisted of 430 parcels for a total of $146,075. Pursuant to the CFD’s RMA, NBS (the City’s CFD No. 1 Administrator) levied all taxable parcels at 100% of their respective maximum annual special tax. As of June 30, 202 3, the delinquency rate for FY 2022-23 was 1.67% or $2, 437.50. NBS will continue to monitor delinquencies to help ensure timely collection of funds.
Table 1 below provides a summary of revenues and expenditures for CFD No. 1 in FY 2022-23:
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Community Facilities District #1 Report FY 2022-23 Page 3 of 4 Table 1 –CFD No. 1 Summary for FY Ended 06/30/2023
District 07/01/2022
Balance*
Collections &
Misc. Revenue**
Expenditures
***
06/30/2023
Balance
Status
CFD # 1 $5,850 $144,327 $146,803 $3,374 Ongoing
*Balance includes Accumulated Investment Income shown in City Financial Statements. **Revenue accounts for collections, delinquencies, and investment income. ***Expenditures reflect what is recorded against CFD#1 Fund in City Financial Statements.
Table 2 below provides further detail on expenditures within CFD No. 1 for the FY 2022- 23:
Table 2 –CFD No. 1 Expenditures for FY Ended 06/30/2023 Service Type Expenditures
Fire $245,906.24
Police 193,970.20
Street Maintenance 80,000.00
General Administrative Costs 15,000.00
Delinquency Management 0.00
Contribution from Other Sources**** (388,801.44)
TOTAL: $146,075.00
**** Represents the City’s contribution to the FY 202 2-23 levy to provide Services at levels desired by the community without exceeding 100% of the CFD’s Maximum Special Tax. The CFD No. 1 Tax Levy does not currently cover all associated service costs and the remainder are funded by other City funding sources.
All revenues and expenditures summarized above were realized in FY 202 2-23 under Fund 236 (CFD No. 1). As of the end of FY 2022-23, Fund 236 has an ending balance of $3,374 and this mainly represents accumulated investment income. Fund Balances are used for both operating and capital reserves, and may accumulate over time to cover unexpected expenses that may arise and to assist with cash flow needs. Estimated revenues and budgetary appropriations have been included in the FY 202 3-24 Adopted Budget and no adjustments are requested at this time.
Prepared by:
Will Fuentes, Finance Director
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Community Facilities District #1 Report FY 2022-23 Page 4 of 4 Approved by:
Angelique Gaeta, Assistant City
Manager
Attachment:
a. CFD #1 Annual Report FY 2022-23
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Fiscal Year 2022/23 Annual Report for:
Community Facilities District No. 1
November 2023
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23)
TABLE OF CONTENTS
District Summary ....................................................................................................................... 1
1. SB 165: Local Agency Special Tax and Bond Accountability Act .......................................... 2
2. Special Tax Analysis ............................................................................................................ 3
2.1 Levy Summary ................................ ................................ ................................ ....... 3
2.2 Special Tax Rates ................................ ................................ ................................ ... 4
2.3 Special Tax Rate Comparison ................................ ................................ ................. 4 Appendix A. District Boundary ................................................................................................... A Appendix B. Rate And Method Of Apportionment .................................................................... B Appendix C. Delinquency Summary Report ............................................................................... C Appendix D. Final Billing Detail Report ...................................................................................... D
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Fiscal Year 2022/23 Annual Report – Community Facilities District No. 1 1
DISTRICT SUMMARY
The City of Campbell (the “City”) established the Community Facilities District No. 1 (the “District”) in 2013 to provide funding for the following services, including all related administrative costs, expenses, and related reserves for replacement of vehicles, equipment, and facilities.
Fire Services – suppression and prevention, rescue services and equipment, land and buildings, cost of personnel and professional contract services and services related thereto.
Law Enforcement – public protection and equipment, land and buildings, cost of personnel and professional contract services and services related thereto.
Flood and Storm Protection – operation and maintenance of storm drainage systems, cost of personnel and professional contract services and services related thereto.
Street Maintenance – periodic maintenance and service of streets within the District, including street sweeping, cost of personnel and professional contract services and services related thereto.
Recreation Programs – recreation program services, operation and maintenance of museums and other cultural facilities, cost of personnel and professional contract services and services related thereto.
The Special Tax may be levied through the 2052/53 Fiscal Year, beginning with the 2013/14 Fiscal Year.
There are two special tax rates for the District that are applied to two types of property which will not increase year over year per the Rate and Method of Apportionment (RMA):
• Single Family Detached Property types may be levied a Special Tax at a rate of $325.00 per unit. • Non-Residential Property types may be levied a Special Tax at a rate of $600.00 per parcel.
Levy
The following table provides a summary of the Fiscal Year 2023/24 final levy amount.
Land Use Classification
Parcel
Count
FY 2023/24
Levy
Non-Residential 23 $13,800.00
Single-Family 407 132,275.00
Totals: 430 $146,075.00
Delinquencies
As of June 30, 2023, the Fiscal Year 2022/23 delinquency rate for the District is 1.67%, totaling $2,437.50.
Please refer to Appendix C for detailed information. NBS will continue to monitor delinquencies and recommend appropriate delinquency management actions as needed.
NBS
Adina McCargo, Administrator
Amanda Welker, Project Manager
Tim Seufert, Client Services Director
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Fiscal Year 2022/23 Annual Report – Community Facilities District No. 1 2
1. SB 165: LOCAL AGENCY SPECIAL TAX AND BOND
ACCOUNTABILITY ACT
Senate Bill 165, filed with the Secretary of State on September 19, 2000, enacted the Local Agency Special Tax and Bond Accountability Act (the “Act”). This Act requires that any local special tax or local bond measure subject to voter approval contain a statement indicating the specific purposes of the special tax, require that the proceeds of the special tax be applied to those purposes, require the creation of an account into which the proceeds shall be deposited, and require an annual report containing specified information concerning the use of the proceeds. The Act only applies to any local special tax measure or local bond measure adopted on or after January 1, 2001, in accordance with Section 50075.1 or Section 53410 of the California Government Code.
Some of the requirements of the Act are handled at the formation of the Special Tax District and others are handled through annual reports. This Section of this report intends to comply with Sections 50075.3 of the California Government Code that states:
“The chief fiscal officer of the issuing local agency shall file a report with its governing body no later than January 1, 2002, and at least once a year thereafter. The annual report shall contain both of the following:
1. The amount of funds collected and expended.
2. The status of any project required or authorized to be funded as identified in subdivision (a) of Sections 50075.1.”
The requirements of the Act apply to the Funds for the following:
City of Campbell
Community Facilities District No. 1
Purpose of Special Tax
The City of Campbell CFD No. 1 collects special taxes to fund services including all related administrative costs, expenses, and related reserves for replacement of vehicles, equipment, and facilities, as well as fire, law enforcement, flood and storm protection, street maintenance, and recreation program services.
The services funded by the Special Tax are ongoing on an annual basis.
Collections and Expenditures
Fund Name
06/30/2022
Balance
Amount
Collected
Amount
Expended
06/30/2023
Balance(1)
Special Tax Fund $5,849.69 $ 144,326.79 $ 146,802.82 $3,373.66 (1) Fund balance is based on unaudited FY2023/24 trial balance.
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Fiscal Year 2022/23 Annual Report – Community Facilities District No. 1 3
2. SPECIAL TAX ANALYSIS
2.1 Levy Summary
A summary of the levy for Fiscal Year 2023/24 is shown in the table and chart below.
Description Amount
Fire $245,906.24
Police 193,970.20
Street Maintenance 80,000.00
Administrative Fees/Expenses (1) 15,000.00
Total Budget $534,876.44
Levy Credit (2) (388,801.44)
Total Special Tax Levy Amount: $146,075.00
Levied Parcel Count 430
(1) Includes County collection fees and installment rounding for tax roll purposes. (2) Represents the City’s contribution to the Fiscal Year 2023/24 levy to provide Services at levels desired by the community without exceeding 100% of the CFD’s Maximum Special Tax.
Fire
46%
Police
36%
Street Maintenance
15%
Administrative
Fees/Expenses
3%
FISCAL YEAR 2023/24 BUDGET
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Fiscal Year 2022/23 Annual Report – Community Facilities District No. 1 4
2.2 Special Tax Rates
The Fiscal Year 2023/24 applied rates and special tax levy are shown in the table below.
Land Use Classification
Parcel
Count
FY 2023/24
Maximum
Tax Rate (1)
FY 2023/24
Applied
Tax Rate
Total FY 2023/24
Special Tax Levy
Non-Residential 23 $600.00 $600.00 $13,800.00
Single-Family 407 325.00 325.00 132,275.00
Totals: 430 $146,075.00
(2) The maximum special tax rate does not change as there is no annual inflator.
2.3 Special Tax Rate Comparison
The Fiscal Year 2023/24 applied tax rates compared to the prior year are shown below.
Land Use Classification
Parcel
Count
FY 2022/23
Applied
Tax Rate
FY 2023/24
Applied
Tax Rate
% Change in
Applied Tax Rate (1)
Non-Residential 23 $600.00 $600.00 0.0%
Single-Family 407 325.00 325.00 0.0%
(1) Represents the change between the current and prior year applied tax rates.
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Fiscal Year 2022/23 Annual Report – Community Facilities District No. 1 A APPENDIX A. DISTRICT BOUNDARY
The following pages show the Boundary Maps for Community Facilities District No. 1.
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) ANNEXATION MAP NO. 1
OF THE CITY OF CAMPBELL
COMMUNITY FACILITES DISTRICT NO. 1
FILED IN THE OFFICE OF THE CITY CLERK OF THE CITY OF CAMPBELL THIS _____ DAY OF __________, 20__.
_______________
CITY CLERK
I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING PROPOSED BOUNDARIES OF ANNEXATION NO. 1 TO THE CITY OF CAMPBELL COMMUNITY FACILITIES DISTRICT NO. 1, COUNTY OF SANTA CLARA, STATE OF CALIFORNIA, WAS APPROVED BY THE
CITY COUNCIL OF THE CITY OF CAMPBELL, AT A MEETING THEREOF, HELD ON THE _____ DAY OF __________, 20__, BY ITS RESOLUTION NO._____. _______________
CITY CLERK
FILED THIS _____ DAY OF __________, 20__, AT THE HOUR OF _____ O'CLOCK __.M., IN BOOK _____ OF MAPS OF ASSESSMENT AND COMMUNITY FACILITIES DISTRICTS, AT PAGE _____ IN THE OFFICE OF THE COUNTY RECORDER IN THE COUNTY OF SANTA CLARA, STATE OF CALIFORNIA.
_____________
COUNTY RECORDER,
COUNTY OF SANTA CLARA
FOR PARTICULARS OF THE LINES AND DIMENSIONS OF ASSESSOR PARCELS,
REFERENCE IS MADE TO THE MAPS OF THE ASSESSOR, COUNTY OF SANTA CLARA, STATE OF CALIFORNIA.
REFERENCE IS HEREBY MADE TO THAT CERTAIN MAP ENTITLED "MAP OF
PROPOSED BOUNDARIES OF THE CITY OF CAMPBELL COMMUNITY FACILITIES DISTRICT NO. 1" COUNTY OF SANTA CLARA, STATE OF CALIFORNIA, FILED THE ___ DAY OF ___________, 20__, AT THE HOUR OF ____ O'CLOCK _M IN BOOK __ OF MAPS OF ASSESSMENT AND COMMUNITY FACILITIES DISTRICTS AT PAGE __, (DOCUMENT NO. _____________) IN THE OFFICE OF THE COUNTY RECORDER OF THE COUNTY OF SANTA CLARA, STATE OF CALIFORNIA, WHICH THIS ANNEXATION MAP AFFECTS.
COUNTY OF SANTA CLARA
STATE OF CALIFORNIA
BASCOM
CURTNER
CAMDEN
ERIN
MCGLINCEY
UNION
SHAMROCK
CAMBRIAN
SALERNO
DALLAS
HWY-17
CENTRAL-PARK
JOSEPH
OLYMPIA NORMANDY
SHARP
GRIFFITH
HOFFMAN
SWEETBRIAR
WHITE OAKS
PARSONS
NB17 ONRMP FR. WB CAMDEN
REGAS
LOIS
CAMPBALL TECHNOLOGY PKWY
NORMAN
NB17 ONRMP FR.EB STEX
PARKDALE
ANGELO
STANFIELD
TOMASINA
SWEETBRIAR
¡0 0.075 0.15 0.225 0.30.0375
Miles
Legend
City Streets
Parcel Lines
Annexation Boundary
Annexation Parcels
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Fiscal Year 2022/23 Annual Report – Community Facilities District No. 1 B APPENDIX B. RATE AND METHOD OF APPORTIONMENT
The following pages show the Rate and Method of Apportionment of the Special Tax.
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23)
CITY OF CAMPBELL
COMMUNITY FACILITIES DISTRICT NO. 1
RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23)
CITY OF CAMPBELL
COMMUNITY FACILITIES DISTRICT NO. 1
CFD No. 1 Page 1 9/28/2012
A Special Tax shall be levied and collected in City of Campbell Community Facilities District No. 1 (the “District”) each Fiscal Year, in an amount determined by the application of the procedures described below. All of the real property in the District, unless exempted by the provisions hereof, shall be taxed for the purposes, to the extent and in the manner herein provided.
I. DEFINITIONS
The terms used herein shall have the following meanings:
“Acreage” or “Acre” means that acreage shown on the Assessor’s Parcel Map or in the Assessor’s Data for each Assessor’s Parcel. In the event that the Assessor’s Parcel Map or Assessor’s Data shows no acreage, the Acreage for any Assessor’s Parcel shall be determined by the District Administrator based upon the applicable condominium plan, final map or parcel map. “Act” means the Mello-Roos Community Facilities Act of 1982, as amended, being Chapter 2.5, Division 2 of Title 5 of the Government Act of the State of California. “Administrative Expenses” means the following actual or reasonably estimated costs directly related to the administration of the District: the costs of computing the Annual Special Tax Requirement and the annual Special Tax and of preparing the annual Special Tax collection schedules; the costs of collecting the Special Taxes ; the costs of the City or designee in complying with the disclosure requirements of applicable federal and state securities laws and the California Government Code (including the Act), including public inquiri es regarding the Special Taxes ; the costs of the City or designee related to an appeal of the Special Tax; the costs of commencing and pursuing to completion any foreclosure action arising from delinquent Special Taxes in the District; the costs of the Cit y (including its legal counsel) related to the administration of any letter of credit or other security provided for the payment of Special Taxes, and any fees or expenses related to any such letters of credit. Administrative Expenses shall also include a mounts advanced by the City for any administrative purposes of the District and an allocable share of the salaries and an allocable portion of City overhead costs relating to the foregoing . “Annual Services Costs” means the amounts required to fund services listed on Exhibit A. “Annual Special Tax Requirement” means (A) that amount with respect to the District determined by the Council or designee as required in any Fiscal Year to pay: (1) the Administrative Expenses, (2) the Annual Services Costs, (3) any amount required to replenish any reserve fund established in connection with the District, (4) reasonably anticipated delinquent Special Taxes based on the delinquency rate for Special Taxes levied in the previous Fiscal Year, and (B) less available funds. “Assessor’s Data” means Acreage or other Parcel information contained in the records of the County Assessor.
“Assessor’s Parcel” means a lot or parcel shown in an Assessor’s Parcel Map with an assigned Assessor’s Parcel number.
“Assessor’s Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor’s Parcel number.
“City” means the City of Campbell, County of Santa Clara. “Council” means the City Council of the City, acting as the legislative body of the District. “County” means the County of Santa Clara, California.
"Developed Property" means, for each Fiscal Year, all Taxable Property, for which a building permit was issued prior to the June 1 preceding the Fiscal Year for which the Special Tax is being levied.
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23)
CITY OF CAMPBELL
COMMUNITY FACILITIES DISTRICT NO. 1
CFD No. 1 Page 2 9/28/2012
“District” means the City of Campbell Community Facilities District No. 1. “District Administrator” means an official of the City, or designee or agent or consultant, responsible for determining the Annual Special Tax Requirement and providing for the levy and collection of Special Taxes each Fiscal Year.
“Exempt Property” means all property located within the boundaries of the District which is exempt from the Special Tax pursuant to Section V below.
“Finance Director” means the official of the City who is the chief financial officer or other comparable officer of the City or designee thereof.
“Fiscal Year ” means the period from July 1 st of any calendar year through June 30 th of the following calendar year.
“Maximum Special Tax Rate” means the maximum Special Tax authorized for levy in any Fiscal Year that may apply to Taxable Property as described in Section III. “Non-Residential Property” means all property other than Single Family Detached Property or Public Property.
“Parcel” means a lot or parcel with a parcel number assigned by the assessor of the County. “Proportionately” means that the ratio of the actual Special Tax levied in any Fiscal Year to the Maximum Special Tax Rate authorized to be levied in that Fiscal Year is equal for all Assessor’s Parcels. “Public Property” means property within the boundaries of the District owned by, irrevocably offered or dedicated to, or for which an easement for purposes of public or private road right -of-way has been granted to the federal government, the State of California, the Count y, the City, or any local government or other public agency.
“Single Family Detached Property” means all parcels of Developed Property with a single residential structure on a single parcel where the dwelling unit does not share a common wall with another unit. “Special Tax” means the amount levied in each Fiscal Year on each Assessor’s Parcel of Taxable Property to fund the Annual Special Tax Requirement.
“Taxable Property” means all property located within the boundaries of the District which is not exempt from the Special Tax pursuant to Section V below.
“Unit” means, for Single Family Detached Property, an individual single family residential unit..
II. DETERMINATION OF TAXABLE PARCELS
On July 1 of each Fiscal Year, the District Administrator shall determine the valid Assessor’s Parcel Numbers for the current Fiscal Year for all property within the District . If any Parcel numbers are no longer valid from the previous Fiscal Year , the District Administrator shall determine the new Parcel number or numbers that are in effect for the current Fiscal Year. To the extent a Parcel or Parcels are subdivided, consolidated or otherwise reconfigured, the Special Tax rates shall be assigned to the new Assessor’s Parcels pursuant to Section III.
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23)
CITY OF CAMPBELL
COMMUNITY FACILITIES DISTRICT NO. 1
CFD No. 1 Page 3 9/28/2012
III. ANNUAL SPECIAL TAX - METHOD OF APPORTIONMENT
All property shall be subject to a Special Tax defined as follows, except as provided in Section V.
The Special Tax shall be levied each Fiscal Year by the District Administrator. The Annual Special Tax Requirement shall be apportioned to each parcel within the District by the method shown below.
First. Determine the Annual Special Tax Requirement.
Second. Levy the Special Tax on each Parcel of Taxable Property Proportionately, up to the Maximum Special Tax R ate described in Table 1 to satisfy the Annual Special Tax Requirement.
TABLE 1
MAXIMUM SPECIAL TAX RATES
Property Type Rate Per
Single Family Detached Property $325.00 Unit
Non-Residential Property 600.00 Parcel
The above rates shown in Table 1 are effective for the 2013/14 Fiscal Year and shall not increase.
IV. FORMULA FOR PREPAYMENT OF SPECIAL TAX OBLIGATIONS
The Special Tax may not be prepaid.
V. EXEMPTIONS
Notwithstanding any other provision of this Rate and Method of Apportionment of Special Tax, no Special Taxes shall be levied on Public Property, except as otherwise provided in this Section. Any property acquired by a public entity for non-public use development shall be subject to the Special Tax. Until such time as another Parcel is annexed to the District, Assessor’s Parcel No. 412 -28-049 shall be considered Taxable Property. Upon annexation of another Parcel to the District, Assessor’s Parcel No. 4 12-28-049 will no longer be subject to the Special Tax. The City expects to add additional properties to the District as a result of annexation proceedings.
VI. INTERPRETATION OF RATE AND METHOD OF APPORTIONMENT
The Council reserves the right to make mino r administrative and technical changes to this document that do not materially affect the rate and method of apportioning the Maximum Special Tax Rates. In addition, the interpretation and application of any section of this document shall be at the Council’s discretion.
VII. MANNER AND DURATION OF SPECIAL TAX
The Special Tax shall be collected in the same manner and at the same time as ordinary ad valorem property taxes, provided tha t the City may directly bill the Special Tax, may collect the Special Tax at a different time or in a different manner if needed to meet the financial obligations of the District, and may collect delinquent Special Taxes through foreclosure or other available methods.
A Special Tax shall continue to be levied and collected wit hin the District to fund the Annual Special Tax Requirement for a forty year term, beginning with the 2013/14 Fiscal Year through and including the 2052/53 Fiscal Year.
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23)
CITY OF CAMPBELL
COMMUNITY FACILITIES DISTRICT NO. 1
CFD No. 1 Page 4 9/28/2012
EXHIBIT “A”
The City of Campbell Community Facilities District No. 1 will levy an Annual Special Tax for the purposes of providing funding for the following services. The services include all related administrative costs, expenses and related reserves for replacement of vehicles, equipment and facilities :
Fire Services - suppression and prevention, rescue services and equipment, land and buildings, cost of personnel and professional contract services and services related thereto .
Law Enforcement - public protection and equipment, land and buildings, cost of personnel and professional contract services and services related thereto.
Flood and Storm Protection – operation and maintenance of storm drainage systems, cost of personnel and professional contract services and services related thereto.
Street Maintenance - periodic maintenance and service of streets within the District, including street sweeping, cost of personnel and professional contract services and services related thereto.
Recreation Programs – recreation program services, operation and maintenance of museums and other cultural facilities, cost of personnel and professional contract services and services related thereto.
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Fiscal Year 2022/23 Annual Report – Community Facilities District No. 1 C APPENDIX C. DELINQUENCY SUMMARY REPORT
The following pages show the current Delinquency Summary Report.
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Delinquency Summary Report
As of: 06/30/2023
Delinquent
Amount %
Billed
Installments
Paid
Installments
Delinquent
Installments
Delinquent
Installments %Due DateDistrict
Billed
Amount
Paid
Amount
Delinquent
Amount
CFD No. 1 - Community Facilities District No. 1
08/01/2013 Billing:
12/10/2013 $72,850.00 $72,850.00 $0.00 0.00% 428 428 0 0.00% 04/10/2014 $72,850.00 $72,850.00 $0.00 0.00% 428 428 0 0.00% Subtotal: $145,700.00 $145,700.00 $0.00 0.00% 856 856 0 0.00% 08/01/2014 Billing:
12/10/2014 $72,850.00 $72,850.00 $0.00 0.00% 428 428 0 0.00% 04/10/2015 $72,850.00 $72,850.00 $0.00 0.00% 428 428 0 0.00% Subtotal: $145,700.00 $145,700.00 $0.00 0.00% 856 856 0 0.00% 08/01/2015 Billing:
12/10/2015 $72,850.00 $72,850.00 $0.00 0.00% 428 428 0 0.00% 04/10/2016 $72,850.00 $72,850.00 $0.00 0.00% 428 428 0 0.00% Subtotal: $145,700.00 $145,700.00 $0.00 0.00% 856 856 0 0.00% 08/01/2016 Billing:
12/10/2016 $72,850.00 $72,850.00 $0.00 0.00% 428 428 0 0.00% 04/10/2017 $72,850.00 $72,850.00 $0.00 0.00% 428 428 0 0.00% Subtotal: $145,700.00 $145,700.00 $0.00 0.00% 856 856 0 0.00% 08/01/2017 Billing:
12/10/2017 $72,850.00 $72,850.00 $0.00 0.00% 428 428 0 0.00% 04/10/2018 $72,850.00 $72,850.00 $0.00 0.00% 428 428 0 0.00% Subtotal: $145,700.00 $145,700.00 $0.00 0.00% 856 856 0 0.00% 08/01/2018 Billing:
12/10/2018 $73,175.00 $73,175.00 $0.00 0.00% 430 430 0 0.00% 04/10/2019 $73,175.00 $73,175.00 $0.00 0.00% 430 430 0 0.00% Subtotal: $146,350.00 $146,350.00 $0.00 0.00% 860 860 0 0.00% 08/01/2019 Billing:
12/10/2019 $73,175.00 $73,175.00 $0.00 0.00% 430 430 0 0.00% 04/10/2020 $73,175.00 $73,175.00 $0.00 0.00% 430 430 0 0.00% Subtotal: $146,350.00 $146,350.00 $0.00 0.00% 860 860 0 0.00%
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Delinquency Summary Report
As of: 06/30/2023
Delinquent
Amount %
Billed
Installments
Paid
Installments
Delinquent
Installments
Delinquent
Installments %Due DateDistrict
Billed
Amount
Paid
Amount
Delinquent
Amount
CFD No. 1 - Community Facilities District No. 1
08/01/2020 Billing:
12/10/2020 $73,175.00 $73,175.00 $0.00 0.00% 430 430 0 0.00% 04/10/2021 $73,175.00 $73,175.00 $0.00 0.00% 430 430 0 0.00% Subtotal: $146,350.00 $146,350.00 $0.00 0.00% 860 860 0 0.00% 08/01/2021 Billing:
12/10/2021 $73,175.00 $73,175.00 $0.00 0.00% 430 430 0 0.00% 04/10/2022 $73,175.00 $73,012.50 $162.50 0.22% 430 429 1 0.23% Subtotal: $146,350.00 $146,187.50 $162.50 0.11% 860 859 1 0.12% 08/01/2022 Billing:
12/10/2022 $73,037.50 $72,550.00 $487.50 0.67% 430 427 3 0.70% 04/10/2023 $73,037.50 $71,087.50 $1,950.00 2.67% 430 418 12 2.79% Subtotal: $146,075.00 $143,637.50 $2,437.50 1.67% 860 845 15 1.74% CFD No. 1 Total: $1,459,975.00 $1,457,375.00 $2,600.00 0.18% 8,580 8,564 16 0.19% Agency Grand Total: $1,459,975.00 $1,457,375.00 $2,600.00 0.18% 8,580 8,564 16 0.19%
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Fiscal Year 2022/23 Annual Report – Community Facilities District No. 1 D APPENDIX D. FINAL BILLING DETAIL REPORT
The following pages show the Final Billing Detail Report for Fiscal Year 2023/24.
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Packet Pg. 60
Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Community Facilities District No. 1
Final Billing Detail Report for Fiscal Year 2023/24
Assessor's Parcel
Number Property Address Land Use Classification Total Levy Slight variances may occur due to rounding
Copyright © 2013 by NBS Page 1 of 11 10/20/2023 02:27:12PM 412-24-015 Non-Reside Property $600.00
412-24-016 780 UNION AVE Single Family Detached Prop 325.00 412-24-017 760 UNION AVE Single Family Detached Prop 325.00 412-24-018 740 UNION AVE Single Family Detached Prop 325.00 412-24-019 720 UNION AVE Single Family Detached Prop 325.00 412-37-001 725 UNION AVE Single Family Detached Prop 325.00 412-37-003 761 UNION AVE Single Family Detached Prop 325.00 412-37-005 785 UNION AVE Single Family Detached Prop 325.00 412-37-006 805 CAMBRIAN DR Single Family Detached Prop 325.00 412-37-007 803 CAMBRIAN DR Single Family Detached Prop 325.00 412-37-008 787 CAMBRIAN DR Single Family Detached Prop 325.00 412-37-010 743 BRIARWOOD WAY Single Family Detached Prop 325.00 412-37-011 751 BRIARWOOD WAY Single Family Detached Prop 325.00 412-37-012 755 BRIARWOOD WAY Single Family Detached Prop 325.00 412-37-013 741 CAMBRIAN DR Single Family Detached Prop 325.00 412-37-014 715 CAMBRIAN DR Single Family Detached Prop 325.00 412-37-015 699 CAMBRIAN DR Single Family Detached Prop 325.00 412-37-016 679 CAMBRIAN DR Single Family Detached Prop 325.00 412-37-019 621 CAMBRIAN DR Single Family Detached Prop 325.00 412-37-020 603 CAMBRIAN DR Single Family Detached Prop 325.00 412-37-021 2542 SWEETBRIAR DR Single Family Detached Prop 325.00 412-37-022 2230 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-023 2228 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-024 2226 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-025 2224 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-026 2222 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-027 2220 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-028 2218 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-029 2216 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-030 2214 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-031 2212 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-032 2210 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-033 2208 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-034 2206 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-035 2204 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-036 2202 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-037 2198 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-038 2196 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-039 2194 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-056 2217 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-057 2221 CENTRAL PARK DR Single Family Detached Prop 325.00
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Packet Pg. 61
Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Community Facilities District No. 1
Final Billing Detail Report for Fiscal Year 2023/24
Assessor's Parcel
Number Property Address Land Use Classification Total Levy 412-37-064 2227 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-065 2229 CENTRAL PARK DR Single Family Detached Prop 325.00 412-37-069 641 CAMBRIAN DR Single Family Detached Prop 325.00 412-37-070 661 CAMBRIAN DR Single Family Detached Prop 325.00 412-37-071 773 UNION AVE Single Family Detached Prop 325.00 412-37-073 741 UNION AVE Single Family Detached Prop 325.00 412-37-074 738 BRIARWOOD WAY Single Family Detached Prop 325.00 412-37-075 736 BRIARWOOD WAY Single Family Detached Prop 325.00 412-37-076 734 BRIARWOOD WAY Single Family Detached Prop 325.00 412-38-001 2293 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-002 2285 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-003 2281 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-004 2275 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-005 2271 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-006 2267 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-007 2261 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-008 2255 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-009 2585 OAK PARK LN Single Family Detached Prop 325.00 412-38-010 2575 OAK PARK LN Single Family Detached Prop 325.00 412-38-011 2567 OAK PARK LN Single Family Detached Prop 325.00 412-38-012 2555 OAK PARK LN Single Family Detached Prop 325.00 412-38-013 2545 OAK PARK LN Single Family Detached Prop 325.00 412-38-014 2535 OAK PARK LN Single Family Detached Prop 325.00 412-38-015 2264 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-016 2268 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-017 2274 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-018 2276 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-019 2278 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-020 2280 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-021 2282 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-022 2284 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-023 2286 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-024 2288 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-025 2590 OAK PARK LN Single Family Detached Prop 325.00 412-38-026 2594 OAK PARK LN Single Family Detached Prop 325.00 412-38-027 2598 OAK PARK LN Single Family Detached Prop 325.00 412-38-028 2250 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-029 2254 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-030 2258 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-031 2262 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-032 2268 HIGHLAND PARK LN Single Family Detached Prop 325.00 Slight variances may occur due to rounding
Copyright © 2013 by NBS Page 2 of 11 10/20/2023 02:27:12PM
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Packet Pg. 62
Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Community Facilities District No. 1
Final Billing Detail Report for Fiscal Year 2023/24
Assessor's Parcel
Number Property Address Land Use Classification Total Levy 412-38-033 2272 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-034 2276 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-035 2282 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-036 2286 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-037 2290 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-038 2294 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-039 2298 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-040 2302 HIGHLAND PARK LN Single Family Detached Prop 325.00 412-38-041 2303 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-042 2301 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-043 2297 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-044 2293 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-045 2291 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-046 2287 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-047 2285 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-048 2281 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-049 2279 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-050 2275 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-051 2273 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-052 2269 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-053 2265 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-054 2263 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-055 2261 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-056 2257 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-057 2253 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-058 2249 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-059 2245 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-060 2540 OAK PARK LN Single Family Detached Prop 325.00 412-38-061 2550 OAK PARK LN Single Family Detached Prop 325.00 412-38-062 2560 OAK PARK LN Single Family Detached Prop 325.00 412-38-063 2570 OAK PARK LN Single Family Detached Prop 325.00 412-38-067 2233 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-068 2237 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-075 2243 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-076 2244 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-077 2242 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-078 2240 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-079 2238 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-080 2236 CENTRAL PARK DR Single Family Detached Prop 325.00 412-38-081 2541 SWEETBRIAR DR Single Family Detached Prop 325.00 412-38-082 577 CAMBRIAN DR Single Family Detached Prop 325.00 Slight variances may occur due to rounding
Copyright © 2013 by NBS Page 3 of 11 10/20/2023 02:27:12PM
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Packet Pg. 63
Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Community Facilities District No. 1
Final Billing Detail Report for Fiscal Year 2023/24
Assessor's Parcel
Number Property Address Land Use Classification Total Levy 412-38-083 565 CAMBRIAN DR Single Family Detached Prop 325.00 412-38-084 551 CAMBRIAN DR Single Family Detached Prop 325.00 412-38-085 535 CAMBRIAN DR Single Family Detached Prop 325.00 412-38-086 521 CAMBRIAN DR Single Family Detached Prop 325.00 412-39-001 520 CAMBRIAN DR Single Family Detached Prop 325.00 412-39-002 865 STONEHURST WAY Single Family Detached Prop 325.00 412-39-003 881 STONEHURST WAY Single Family Detached Prop 325.00 412-39-004 893 STONEHURST WAY Single Family Detached Prop 325.00 412-39-005 905 STONEHURST WAY Single Family Detached Prop 325.00 412-39-006 501 DALLAS DR Single Family Detached Prop 325.00 412-39-007 481 DALLAS DR Single Family Detached Prop 325.00 412-39-008 463 DALLAS DR Single Family Detached Prop 325.00 412-39-009 449 DALLAS DR Single Family Detached Prop 325.00 412-39-010 431 DALLAS DR Single Family Detached Prop 325.00 412-39-011 425 DALLAS DR Single Family Detached Prop 325.00 412-39-012 415 DALLAS DR Single Family Detached Prop 325.00 412-39-013 401 DALLAS DR Single Family Detached Prop 325.00 412-39-014 385 DALLAS DR Single Family Detached Prop 325.00 412-39-015 367 DALLAS DR Single Family Detached Prop 325.00 412-39-016 351 DALLAS DR Single Family Detached Prop 325.00 412-39-017 341 DALLAS DR Single Family Detached Prop 325.00 412-39-018 329 DALLAS DR Single Family Detached Prop 325.00 412-39-019 321 DALLAS DR Single Family Detached Prop 325.00 412-39-020 311 DALLAS DR Single Family Detached Prop 325.00 412-39-021 299 DALLAS DR Single Family Detached Prop 325.00 412-39-022 291 DALLAS DR Single Family Detached Prop 325.00 412-39-023 281 DALLAS DR Single Family Detached Prop 325.00 412-39-024 271 DALLAS DR Single Family Detached Prop 325.00 412-39-027 251 CURTNER AVE Single Family Detached Prop 325.00 412-39-028 280 DALLAS DR Single Family Detached Prop 325.00 412-39-029 300 DALLAS DR Single Family Detached Prop 325.00 412-39-030 320 DALLAS DR Single Family Detached Prop 325.00 412-39-031 348 DALLAS DR Single Family Detached Prop 325.00 412-39-032 933 NORIN CT Single Family Detached Prop 325.00 412-39-033 945 NORIN CT Single Family Detached Prop 325.00 412-39-034 955 NORIN CT Single Family Detached Prop 325.00 412-39-035 965 NORIN CT Single Family Detached Prop 325.00 412-39-036 966 NORIN CT Single Family Detached Prop 325.00 412-39-037 956 NORIN CT Single Family Detached Prop 325.00 412-39-038 946 NORIN CT Single Family Detached Prop 325.00 412-39-039 400 DALLAS DR Single Family Detached Prop 325.00 Slight variances may occur due to rounding
Copyright © 2013 by NBS Page 4 of 11 10/20/2023 02:27:12PM
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Packet Pg. 64
Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Community Facilities District No. 1
Final Billing Detail Report for Fiscal Year 2023/24
Assessor's Parcel
Number Property Address Land Use Classification Total Levy 412-39-040 426 DALLAS DR Single Family Detached Prop 325.00 412-39-041 945 SALERNO DR Single Family Detached Prop 325.00 412-39-042 955 SALERNO DR Single Family Detached Prop 325.00 412-39-043 967 SALERNO DR Single Family Detached Prop 325.00 412-39-044 985 SALERNO DR Single Family Detached Prop 325.00 412-39-045 417 CURTNER AVE Single Family Detached Prop 325.00 412-39-046 405 CURTNER AVE Single Family Detached Prop 325.00 412-39-047 391 CURTNER AVE Single Family Detached Prop 325.00 412-39-048 375 CURTNER AVE Single Family Detached Prop 325.00 412-39-049 363 CURTNER AVE Single Family Detached Prop 325.00 412-39-050 349 CURTNER AVE Single Family Detached Prop 325.00 412-39-051 333 CURTNER AVE Single Family Detached Prop 325.00 412-39-052 260 DALLAS DR Single Family Detached Prop 325.00 412-39-053 261 DALLAS DR Single Family Detached Prop 325.00 412-39-054 281 CURTNER AVE Single Family Detached Prop 325.00 412-40-006 986 SALERNO DR Single Family Detached Prop 325.00 412-40-007 968 SALERNO DR Single Family Detached Prop 325.00 412-40-008 956 SALERNO DR Single Family Detached Prop 325.00 412-40-009 946 SALERNO DR Single Family Detached Prop 325.00 412-40-010 462 DALLAS DR Single Family Detached Prop 325.00 412-40-011 480 DALLAS DR Single Family Detached Prop 325.00 412-40-012 492 DALLAS DR Single Family Detached Prop 325.00 412-40-013 504 DALLAS DR Single Family Detached Prop 325.00 412-40-014 935 STONEHURST WAY Single Family Detached Prop 325.00 412-40-015 945 STONEHURST WAY Single Family Detached Prop 325.00 412-40-016 955 STONEHURST WAY Single Family Detached Prop 325.00 412-40-017 970 STONEHURST WAY Single Family Detached Prop 325.00 412-40-018 960 STONEHURST WAY Single Family Detached Prop 325.00 412-40-019 950 STONEHURST WAY Single Family Detached Prop 325.00 412-40-020 940 STONEHURST WAY Single Family Detached Prop 325.00 412-40-021 922 STONEHURST WAY Single Family Detached Prop 325.00 412-40-022 910 STONEHURST WAY Single Family Detached Prop 325.00 412-40-023 894 STONEHURST WAY Single Family Detached Prop 325.00 412-40-024 882 STONEHURST WAY Single Family Detached Prop 325.00 412-40-025 866 STONEHURST WAY Single Family Detached Prop 325.00 412-40-026 854 STONEHURST WAY Single Family Detached Prop 325.00 412-40-027 556 CAMBRIAN DR Single Family Detached Prop 325.00 412-40-028 835 SWEETBRIAR DR Single Family Detached Prop 325.00 412-40-029 851 SWEETBRIAR DR Single Family Detached Prop 325.00 412-40-030 863 SWEETBRIAR DR Single Family Detached Prop 325.00 412-40-031 879 SWEETBRIAR DR Single Family Detached Prop 325.00 Slight variances may occur due to rounding
Copyright © 2013 by NBS Page 5 of 11 10/20/2023 02:27:12PM
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Packet Pg. 65
Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Community Facilities District No. 1
Final Billing Detail Report for Fiscal Year 2023/24
Assessor's Parcel
Number Property Address Land Use Classification Total Levy 412-40-032 891 SWEETBRIAR DR Single Family Detached Prop 325.00 412-40-033 905 SWEETBRIAR DR Single Family Detached Prop 325.00 412-40-034 923 SWEETBRIAR DR Single Family Detached Prop 325.00 412-40-035 939 SWEETBRIAR DR Single Family Detached Prop 325.00 412-41-001 940 SWEETBRIAR DR Single Family Detached Prop 325.00 412-41-002 920 SWEETBRIAR DR Single Family Detached Prop 325.00 412-41-003 906 SWEETBRIAR DR Single Family Detached Prop 325.00 412-41-004 894 SWEETBRIAR DR Single Family Detached Prop 325.00 412-41-005 880 SWEETBRIAR DR Single Family Detached Prop 325.00 412-41-006 868 SWEETBRIAR DR Single Family Detached Prop 325.00 412-41-007 854 SWEETBRIAR DR Single Family Detached Prop 325.00 412-41-008 600 CAMBRIAN DR Single Family Detached Prop 325.00 412-41-009 626 CAMBRIAN DR Single Family Detached Prop 325.00 412-41-010 831 SYDNOR DR Single Family Detached Prop 325.00 412-41-011 857 SYDNOR DR Single Family Detached Prop 325.00 412-41-012 873 SYDNOR DR Single Family Detached Prop 325.00 412-41-013 880 SYDNOR DR Single Family Detached Prop 325.00 412-41-014 870 SYDNOR DR Single Family Detached Prop 325.00 412-41-015 856 SYDNOR DR Single Family Detached Prop 325.00 412-41-016 832 SYDNOR DR Single Family Detached Prop 325.00 412-41-017 680 CAMBRIAN DR Single Family Detached Prop 325.00 412-41-018 700 CAMBRIAN DR Single Family Detached Prop 325.00 412-41-019 716 CAMBRIAN DR Single Family Detached Prop 325.00 412-41-020 736 CAMBRIAN DR Single Family Detached Prop 325.00 412-41-021 815 BRIARWOOD WAY Single Family Detached Prop 325.00 412-41-022 853 BRIARWOOD WAY Single Family Detached Prop 325.00 412-41-023 865 BRIARWOOD WAY Single Family Detached Prop 325.00 412-41-024 867 BRIARWOOD WAY Single Family Detached Prop 325.00 412-41-025 866 BRIARWOOD WAY Single Family Detached Prop 325.00 412-41-026 864 BRIARWOOD WAY Single Family Detached Prop 325.00 412-41-027 854 BRIARWOOD WAY Single Family Detached Prop 325.00 412-41-028 832 BRIARWOOD WAY Single Family Detached Prop 325.00 412-41-029 786 CAMBRIAN DR Single Family Detached Prop 325.00 412-41-030 802 CAMBRIAN DR Single Family Detached Prop 325.00 412-41-031 816 CAMBRIAN DR Single Family Detached Prop 325.00 412-41-032 820 CAMBRIAN DR Single Family Detached Prop 325.00 412-41-033 2623 S BASCOM AVE Non-Residential Property 600.00 412-41-034 2633 S BASCOM AVE Non-Residential Property 600.00 412-41-036 815 UNION AVE Non-Residential Property 600.00 412-41-037 831 UNION AVE Non-Residential Property 600.00 412-41-038 835 UNION AVE Non-Residential Property 600.00 Slight variances may occur due to rounding
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Packet Pg. 66
Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Community Facilities District No. 1
Final Billing Detail Report for Fiscal Year 2023/24
Assessor's Parcel
Number Property Address Land Use Classification Total Levy 412-41-039 2615 S BASCOM AVE Non-Residential Property 600.00 412-41-040 2623 S BASCOM AVE Non-Residential Property 600.00 412-41-041 2623 S BASCOM AVE Non-Residential Property 600.00 412-41-042 2633 S BASCOM AVE Non-Residential Property 600.00 412-42-008 950 SWEETBRIAR DR Single Family Detached Prop 325.00 414-01-002 1013 SHAMROCK DR Single Family Detached Prop 325.00 414-01-003 1025 SHAMROCK DR Single Family Detached Prop 325.00 414-01-004 1035 SHAMROCK DR Single Family Detached Prop 325.00 414-01-005 1047 SHAMROCK DR Single Family Detached Prop 325.00 414-01-006 1057 SHAMROCK DR Single Family Detached Prop 325.00 414-01-007 1061 SHAMROCK DR Single Family Detached Prop 325.00 414-01-008 1071 SHAMROCK DR Single Family Detached Prop 325.00 414-01-009 1081 SHAMROCK DR Single Family Detached Prop 325.00 414-01-010 1101 SHAMROCK DR Single Family Detached Prop 325.00 414-01-011 1113 SHAMROCK DR Single Family Detached Prop 325.00 414-01-012 1125 SHAMROCK DR Single Family Detached Prop 325.00 414-01-013 1131 SHAMROCK DR Single Family Detached Prop 325.00 414-01-014 1137 SHAMROCK DR Single Family Detached Prop 325.00 414-01-015 1145 SHAMROCK DR Single Family Detached Prop 325.00 414-01-016 1155 SHAMROCK DR Single Family Detached Prop 325.00 414-01-017 1169 SHAMROCK DR Single Family Detached Prop 325.00 414-01-018 1173 SHAMROCK DR Single Family Detached Prop 325.00 414-01-019 1181 SHAMROCK DR Single Family Detached Prop 325.00 414-01-020 1191 SHAMROCK DR Single Family Detached Prop 325.00 414-01-021 1211 SHAMROCK DR Single Family Detached Prop 325.00 414-01-022 1223 SHAMROCK DR Single Family Detached Prop 325.00 414-01-023 1235 SHAMROCK DR Single Family Detached Prop 325.00 414-01-024 1370 CAMDEN AVE Non-Residential Property 600.00 414-01-025 1360 CAMDEN AVE Non-Residential Property 600.00 414-01-026 1350 CAMDEN AVE Non-Residential Property 600.00 414-01-027 1330 CAMDEN AVE Non-Residential Property 600.00 414-01-028 1300 CAMDEN AVE Non-Residential Property 600.00 414-01-037 306 CURTNER AVE Single Family Detached Prop 325.00 414-01-038 320 CURTNER AVE Single Family Detached Prop 325.00 414-01-041 1055 ERIN WAY Single Family Detached Prop 325.00 414-01-042 1067 ERIN WAY Single Family Detached Prop 325.00 414-01-043 1079 ERIN WAY Single Family Detached Prop 325.00 414-01-044 1091 ERIN WAY Single Family Detached Prop 325.00 414-01-045 1101 ERIN WAY Single Family Detached Prop 325.00 414-01-046 1113 ERIN WAY Single Family Detached Prop 325.00 414-01-047 1123 ERIN WAY Single Family Detached Prop 325.00 Slight variances may occur due to rounding
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Community Facilities District No. 1
Final Billing Detail Report for Fiscal Year 2023/24
Assessor's Parcel
Number Property Address Land Use Classification Total Levy 414-01-048 1133 ERIN WAY Single Family Detached Prop 325.00 414-01-049 1141 ERIN WAY Single Family Detached Prop 325.00 414-01-050 1153 ERIN WAY Single Family Detached Prop 325.00 414-01-051 1179 ERIN WAY Single Family Detached Prop 325.00 414-01-052 1236 SHAMROCK DR Single Family Detached Prop 325.00 414-01-053 1206 SHAMROCK DR Single Family Detached Prop 325.00 414-01-054 1176 SHAMROCK DR Single Family Detached Prop 325.00 414-01-055 1162 SHAMROCK DR Single Family Detached Prop 325.00 414-01-056 1150 SHAMROCK DR Single Family Detached Prop 325.00 414-01-057 1128 SHAMROCK DR Single Family Detached Prop 325.00 414-01-058 1114 SHAMROCK DR Single Family Detached Prop 325.00 414-01-059 1102 SHAMROCK DR Single Family Detached Prop 325.00 414-01-060 1082 SHAMROCK DR Single Family Detached Prop 325.00 414-01-061 1070 SHAMROCK DR Single Family Detached Prop 325.00 414-01-062 1060 SHAMROCK DR Single Family Detached Prop 325.00 414-01-063 1058 SHAMROCK DR Single Family Detached Prop 325.00 414-01-064 1048 SHAMROCK DR Single Family Detached Prop 325.00 414-01-065 1034 SHAMROCK DR Single Family Detached Prop 325.00 414-01-066 1012 SHAMROCK DR Single Family Detached Prop 325.00 414-01-067 1035 ERIN WAY Single Family Detached Prop 325.00 414-01-068 1047 ERIN WAY Single Family Detached Prop 325.00 414-02-001 364 CURTNER AVE Single Family Detached Prop 325.00 414-02-002 378 CURTNER AVE Single Family Detached Prop 325.00 414-02-003 1015 NORMANDY DR Single Family Detached Prop 325.00 414-02-004 1031 NORMANDY DR Single Family Detached Prop 325.00 414-02-005 1045 NORMANDY DR Single Family Detached Prop 325.00 414-02-006 1055 NORMANDY DR Single Family Detached Prop 325.00 414-02-007 1067 NORMANDY DR Single Family Detached Prop 325.00 414-02-008 1081 NORMANDY DR Single Family Detached Prop 325.00 414-02-009 1093 NORMANDY DR Single Family Detached Prop 325.00 414-02-010 1107 NORMANDY DR Single Family Detached Prop 325.00 414-02-011 1123 NORMANDY DR Single Family Detached Prop 325.00 414-02-012 1135 NORMANDY DR Single Family Detached Prop 325.00 414-02-013 1151 NORMANDY DR Single Family Detached Prop 325.00 414-02-014 1161 NORMANDY DR Single Family Detached Prop 325.00 414-02-015 1185 NORMANDY DR Single Family Detached Prop 325.00 414-02-016 1197 NORMANDY DR Single Family Detached Prop 325.00 414-02-017 1205 NORMANDY DR Single Family Detached Prop 325.00 414-02-018 1206 ERIN WAY Single Family Detached Prop 325.00 414-02-019 1200 ERIN WAY Single Family Detached Prop 325.00 414-02-020 1190 ERIN WAY Single Family Detached Prop 325.00 Slight variances may occur due to rounding
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Community Facilities District No. 1
Final Billing Detail Report for Fiscal Year 2023/24
Assessor's Parcel
Number Property Address Land Use Classification Total Levy 414-02-021 1176 ERIN WAY Single Family Detached Prop 325.00 414-02-022 1162 ERIN WAY Single Family Detached Prop 325.00 414-02-023 1156 ERIN WAY Single Family Detached Prop 325.00 414-02-024 1142 ERIN WAY Single Family Detached Prop 325.00 414-02-025 1132 ERIN WAY Single Family Detached Prop 325.00 414-02-026 1122 ERIN WAY Single Family Detached Prop 325.00 414-02-027 1108 ERIN WAY Single Family Detached Prop 325.00 414-02-028 1094 ERIN WAY Single Family Detached Prop 325.00 414-02-029 1080 ERIN WAY Single Family Detached Prop 325.00 414-02-030 1068 ERIN WAY Single Family Detached Prop 325.00 414-02-031 1056 ERIN WAY Single Family Detached Prop 325.00 414-02-032 1046 ERIN WAY Single Family Detached Prop 325.00 414-02-033 1034 ERIN WAY Single Family Detached Prop 325.00 414-02-034 1022 ERIN WAY Single Family Detached Prop 325.00 414-02-035 418 CURTNER AVE Single Family Detached Prop 325.00 414-02-036 428 CURTNER AVE Single Family Detached Prop 325.00 414-02-037 1017 SALERNO DR Single Family Detached Prop 325.00 414-02-038 1033 SALERNO DR Single Family Detached Prop 325.00 414-02-039 1045 SALERNO DR Single Family Detached Prop 325.00 414-02-040 1057 SALERNO DR Single Family Detached Prop 325.00 414-02-041 1067 SALERNO DR Single Family Detached Prop 325.00 414-02-042 1089 SALERNO DR Single Family Detached Prop 325.00 414-02-043 1101 SALERNO DR Single Family Detached Prop 325.00 414-02-044 1115 SALERNO DR Single Family Detached Prop 325.00 414-02-045 1131 SALERNO DR Single Family Detached Prop 325.00 414-02-046 1145 SALERNO DR Single Family Detached Prop 325.00 414-02-047 1159 SALERNO DR Single Family Detached Prop 325.00 414-02-048 1173 SALERNO DR Single Family Detached Prop 325.00 414-02-049 1187 SALERNO DR Single Family Detached Prop 325.00 414-02-050 1201 SALERNO DR Single Family Detached Prop 325.00 414-02-051 425 SHAMROCK DR Single Family Detached Prop 325.00 414-02-052 415 SHAMROCK DR Single Family Detached Prop 325.00 414-02-053 1200 NORMANDY DR Single Family Detached Prop 325.00 414-02-054 1184 NORMANDY DR Single Family Detached Prop 325.00 414-02-055 1170 NORMANDY DR Single Family Detached Prop 325.00 414-02-056 1166 NORMANDY DR Single Family Detached Prop 325.00 414-02-057 1144 NORMANDY DR Single Family Detached Prop 325.00 414-02-058 1130 NORMANDY DR Single Family Detached Prop 325.00 414-02-059 1116 NORMANDY DR Single Family Detached Prop 325.00 414-02-060 1100 NORMANDY DR Single Family Detached Prop 325.00 414-02-061 1088 NORMANDY DR Single Family Detached Prop 325.00 Slight variances may occur due to rounding
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Community Facilities District No. 1
Final Billing Detail Report for Fiscal Year 2023/24
Assessor's Parcel
Number Property Address Land Use Classification Total Levy 414-02-062 1068 NORMANDY DR Single Family Detached Prop 325.00 414-02-063 1056 NORMANDY DR Single Family Detached Prop 325.00 414-02-064 1046 NORMANDY DR Single Family Detached Prop 325.00 414-02-065 1032 NORMANDY DR Single Family Detached Prop 325.00 414-02-066 1016 NORMANDY DR Single Family Detached Prop 325.00 414-04-001 1546 CAMDEN AVE Non-Residential Property 600.00 414-04-002 1536 CAMDEN AVE Non-Residential Property 600.00 414-04-003 1524 CAMDEN AVE Non-Residential Property 600.00 414-04-004 1510 CAMDEN AVE Non-Residential Property 600.00 414-04-005 1500 CAMDEN AVE Single Family Detached Prop 325.00 414-04-007 1476 CAMDEN AVE Single Family Detached Prop 325.00 414-04-008 1450 CAMDEN AVE Non-Residential Property 600.00 414-04-009 1402 CAMDEN AVE Non-Residential Property 600.00 414-04-010 1260 ERIN WAY Non-Residential Property 600.00 414-04-011 334 SHAMROCK DR Single Family Detached Prop 325.00 414-04-012 354 SHAMROCK DR Single Family Detached Prop 325.00 414-04-013 364 SHAMROCK DR Single Family Detached Prop 325.00 414-04-014 1273 OLYMPIA AVE Single Family Detached Prop 325.00 414-04-015 1291 OLYMPIA AVE Single Family Detached Prop 325.00 414-04-016 1301 OLYMPIA AVE Single Family Detached Prop 325.00 414-04-017 1315 OLYMPIA AVE Single Family Detached Prop 325.00 414-04-018 1327 OLYMPIA AVE Single Family Detached Prop 325.00 414-04-019 1339 OLYMPIA AVE Single Family Detached Prop 325.00 414-04-021 1361 OLYMPIA AVE Single Family Detached Prop 325.00 414-04-023 1374 OLYMPIA AVE Single Family Detached Prop 325.00 414-04-024 1352 OLYMPIA AVE Single Family Detached Prop 325.00 414-04-025 1430 LOIS WAY Single Family Detached Prop 325.00 414-04-026 1420 LOIS WAY Single Family Detached Prop 325.00 414-04-027 1421 LOIS WAY Single Family Detached Prop 325.00 414-04-028 1431 LOIS WAY Single Family Detached Prop 325.00 414-04-029 1326 OLYMPIA AVE Single Family Detached Prop 325.00 414-04-030 1310 OLYMPIA AVE Single Family Detached Prop 325.00 414-04-031 1284 OLYMPIA AVE Single Family Detached Prop 325.00 414-04-032 388 SHAMROCK DR Single Family Detached Prop 325.00 414-04-033 396 SHAMROCK DR Single Family Detached Prop 325.00 414-04-034 404 SHAMROCK DR Single Family Detached Prop 325.00 414-04-035 414 SHAMROCK DR Single Family Detached Prop 325.00 414-04-036 422 SHAMROCK DR Single Family Detached Prop 325.00 414-04-037 430 SHAMROCK DR Single Family Detached Prop 325.00 414-04-038 440 SHAMROCK DR Single Family Detached Prop 325.00 414-04-039 450 SHAMROCK DR Single Family Detached Prop 325.00 Slight variances may occur due to rounding
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City of Campbell
Community Facilities District No. 1
Final Billing Detail Report for Fiscal Year 2023/24
Assessor's Parcel
Number Property Address Land Use Classification Total Levy 414-04-040 462 SHAMROCK DR Single Family Detached Prop 325.00 414-04-041 1490 CAMDEN AVE Non-Residential Property 600.00 414-04-042 1373 OLYMPIA AVE Single Family Detached Prop 325.00 414-04-044 1351 OLYMPIA AVE Single Family Detached Prop 325.00 414-05-037 1206 SALERNO DR Single Family Detached Prop 325.00 414-05-038 1188 SALERNO DR Single Family Detached Prop 325.00 414-05-039 1174 SALERNO DR Single Family Detached Prop 325.00 414-05-040 1162 SALERNO DR Single Family Detached Prop 325.00 414-05-041 1150 SALERNO DR Single Family Detached Prop 325.00 414-05-042 1136 SALERNO DR Single Family Detached Prop 325.00 414-05-043 1122 SALERNO DR Single Family Detached Prop 325.00 414-05-044 1108 SALERNO DR Single Family Detached Prop 325.00 414-05-045 1092 SALERNO DR Single Family Detached Prop 325.00 414-05-046 1080 SALERNO DR Single Family Detached Prop 325.00 414-05-047 1066 SALERNO DR Single Family Detached Prop 325.00 414-05-048 1058 SALERNO DR Single Family Detached Prop 325.00 414-05-049 1046 SALERNO DR Single Family Detached Prop 325.00 414-05-050 1034 SALERNO DR Single Family Detached Prop 325.00 414-05-051 460 CURTNER AVE Single Family Detached Prop 325.00 414-05-052 470 CURTNER AVE Single Family Detached Prop 325.00 430 Accounts
430 Total Accounts
Slight variances may occur due to rounding
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$146,075.00
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Attachment: CFD #1 Annual Report FY 2022-23 (Community Facilities District #1 Report FY 2022-23) City
Council
Report
TITLE: Community Facilities District No. 2 Report Fiscal Year (FY) 2022-23
RECOMMENDED ACTION
That the City Council note and file the Annual Bond Accountability Report for the City’s Community Facilities District No. 2 (“CFD”) for Fiscal Year ending June 30, 2023, as mandated by the California Government Code sections 53411 and 50075.3.
BACKGROUND
Senate Bill (SB) 165 enacted the Local Agency Special Tax Bond Accountability Act requires the annual preparation of a report containing specific information concerning the use of the proceeds for annual special taxes for Community Facilities Districts ( CFDs).
The Act only applies to CFD bonds issued on or after January 1, 2001 in accordance with Section 53410 of the California Government Code.
Section 53411 and 50075.3 of the California Government Code requires the Chief Financial Officer of the issuing local agency to file the annual report with its governing body. The report will be on file with the City Clerk for review by the public upon request.
The report and accompanying Attachment A will help to ensure compliance with Sections 53410, 53411 and 50075.3 of the California Government Code for Campbell Community Facilities District (CFD) No. 2 in FY 2022-23.
DISCUSSION
On November 19, 2013, the City Council approved the formation of CFD No. 2 under the Mello-Roos Community Facilities District Act of 1982 to provide administration and funding for the inspection, operation, maintenance, and monitoring of low impact development (LID) stormwater treatment facilities proposed for installation with a new D.R. Horton Bay, Inc. subdivision and public street located at 1181 Abbott Avenue.
Appendix A of Attachment A shows the boundary areas of CFD No. 2.
Pursuant to the 2013 City Council actions referenced, the CFD was formed and Tax Zone 1 was created. Since that time, there have been two additional annexations and the creation of two additional tax zones. In 2015, Tax Zone 2 was created, and parcels annexed into the CFD. Then in 2017, Tax Zone 3 was created, and parcels annexed into the CFD. These tax zones had the following rates for FY 2022-23:
Item: 7
Category: CONSENT CALENDAR
Meeting Date: December 5, 2023
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Community Facilities District #2 Report FY 2022-23 Page 2 of 3 • Tax Zone 1: $1,914.48
• Tax Zone 2: $2,002.26
• Tax Zone 3: $2,019.44
In FY 2022-23, 25 parcels were levied for a total of $49,386.74. All was paid by the property owners in full . $493.87 (1%) was deducted by the County to place the special assessments on the tax roll; leaving a remaining balance of $48,892.87 paid to the City.
The special tax may be levied in perpetuity if services continue to be provided.
FISCAL IMPACT
The following provides a summary of revenues and expenditures for CFD No. 2 in FY 2022-23:
Table 1 –CFD No. 2 Summary for FY Ended 06/30/2023
District 07/01/2022
Balance
Collections &
Misc. Revenue
Expenditures 06/30/2023
Balance
Status
CFD #2 $181,495.32 $53,248.54 $32,782.73* $201,961.13 Ongoing *Less capital contribution of ($20,465.81)
All revenues and expenditures summarized above were realized in FY 20 22-23 under Fund 237 (CFD No. 2). As of the end of FY 2022-23, Fund 237 had an ending balance of $201,961.13. Fund Balances are used for both operating and capital reserves, and may accumulate over time to cover unexpected expenses that may arise and to assist with cash flow needs. Estimated revenues and budgetary appropriations have been included in the FY 2023-24 Adopted Budget and no adjustments are requested at this time.
Prepared by:
Will Fuentes, Finance Director
Approved by:
Angelique Gaeta, Assistant City
Manager
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Community Facilities District #2 Report FY 2022-23 Page 3 of 3 Attachment:
a. Campbell CFD 2 FY 2022-23 Annual Report (Including Maps and Appendix) 7 Packet Pg. 74
Community Facilities District No. 2
(Public Services)
Fiscal Year 2022-23
Annual Report
October 20, 2023
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Attachment: Campbell CFD 2 FY 2022-23 Annual Report (Including Maps and Appendix) (Community Facilities District #2 Report FY 2022-23) City of Campbell– Community Facilities District No. 2 (Public Services) Fiscal Year 2022-23 Annual Report
i
T
ABLE OF CONTENTS
P
age No.
B
ackground ........................................................................................................... 1 B
oundaries of the CFD ......................................................................................... 1 A
uthorized Services .............................................................................................. 2 R
evenues and Expenditures ................................................................................. 3 A
nnual Special Tax Rates and Levy ..................................................................... 4 A
ppendix A – Boundary Map ............................................................................ A-1 A
ppendix B – Special Tax Roll .......................................................................... B-1
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Attachment: Campbell CFD 2 FY 2022-23 Annual Report (Including Maps and Appendix) (Community Facilities District #2 Report FY 2022-23) City of Campbell– Community Facilities District No. 2 (Public Services) Fiscal Year 2022-23 Annual Report
1 Background
On October 15, 2013, the Campbell City Council adopted a “Resolution of the City Council of the City of Campbell Intending to Establish a Community Facilities District” (the “Resolution of Intention”), stating its intention to form the City of Campbell (the “City”) Community Facilities District No. 2 (Public Services) (the “CFD”) pursuant to the Mello-Roos Community Facilities Act of 1982, Sections 53311 et. seq., California Government Code (the “Act”) to finance certain municipal services (the “Services”) by levying special taxes (the “Special Taxes”) in the CFD.
On November 19, 2013, the Campbell City Council held a public hearing, adopted the “Resolution of the City Council of the City of Campbell Forming a Community Facilities District” (the “Resolution of Formation”), adopted the “Resolution of the City Council of the City of Campbell Calling Special Landowner Election for a Community Facilities District” (“Resolution Calling Election”), conducted an election where ballots returned were canvassed, and adopted the “Resolution of the City Council of the City of Campbell Declaring Results of the Special Landowner Election and Directing the Recording of the Notice of Special Tax Lien” (“Resolution Declaring Results”).
Pursuant to the 2013 City Council actions referenced, the CFD was formed and Tax Zone 1 was created. Since that time, there have been two additional annexations and the creation of two additional tax zones. In 2015, Tax Zone 2 was created, and parcels annexed into the CFD.
Then in 2017, Tax Zone 3 was created, and parcels annexed into the CFD.
The CFD levies an annual special tax on properties in the CFD to pay for the authorized services.
The special tax may be levied in perpetuity if services continue to be provided.
This annual report provides the boundaries of the CFD, the authorized services that the special taxes may pay for, the Fiscal Year 2022-23 revenues and expenditures, Fiscal Year 2022-23 annual special tax rates and levy amount, and the Fiscal Year 2022-23 special tax roll.
B
oundaries of the CFD
The City Council of the City also declared in the Resolution of Intention its intent to form a future annexation area (the “Future Annexation Area”) for the CFD. Parcels within the Future Annexation area may be annexed to the CFD only with the unanimous approval of the owner or owners of each parcel(s) that are to be annexed. The boundary map showing the boundaries of each tax zone within the CFD and the Future Annexation Area of the CFD is in Appendix A.
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Attachment: Campbell CFD 2 FY 2022-23 Annual Report (Including Maps and Appendix) (Community Facilities District #2 Report FY 2022-23) City of Campbell– Community Facilities District No. 2 (Public Services) Fiscal Year 2022-23 Annual Report
2 Authorized Services
The CFD is authorized to finance in whole or in part, the following maintenance services (“services” shall have the meaning given to that term in the Act), including but not limited to:
• Annual operation, maintenance, and servicing, including repair and replacement of the storm water treatment facilities, including, but not limited to, low impact development storm water treatment facilities, bio- retention basins and associated facilities which service the properties located within the boundaries of the CFD. The annual operation, maintenance and servicing of the low impact development storm water treatment facilities, bio -retention basins and associated facilities may also include, but are not limited to field inspections, record keeping, cost of permits and regulatory fees, environmental mitigation and/or monitoring, annual reporting, vegetation management, removal of silt, sediment, trash and debris from the treatment areas, bio-retention basins and City catch basins, and any other associat ed services which are needed to operate, maintain and service, including repair and replacement, of the storm water treatment facilities.
• Costs associated with the setting, levy, and collection of the special taxes.
• Contingency costs, including a contingency and/or reserve for operating and capital reserves, as required by the City.
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Attachment: Campbell CFD 2 FY 2022-23 Annual Report (Including Maps and Appendix) (Community Facilities District #2 Report FY 2022-23) City of Campbell– Community Facilities District No. 2 (Public Services) Fiscal Year 2022-23 Annual Report
3 Revenues and Expenditures
The Fiscal Year 2022-23 beginning and ending fund balances, the revenues, and the expenditures for the CFD are in the table below.
Description
Fiscal Year
2022-23 Total
Revenues
Special Taxes $49,381.51
Investment and Interest Earnings $3,867.03
Other $0.00
Total Revenues $53,248.54
Expenses
Operating Transfers $12,000.00
Utilities $3,346.83
Professional & Special Services $1,025.00
Other Contractual Services $16,410.90
Total Expenses $32,782.73
Contribution to Fund Balance $20,465.81
Fund Balance Information1
Beginning Balance $181,495.32
Ending Balance $201,961.13
1Fund Balance is used for both operating and capital reserves, and may accumulate to cover unexpected expenses that may arise and to assist with cashflow.
CFD No. 2 (Public Services)
Fiscal Year 2022-23 Revenues and Expenditures
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Attachment: Campbell CFD 2 FY 2022-23 Annual Report (Including Maps and Appendix) (Community Facilities District #2 Report FY 2022-23) City of Campbell– Community Facilities District No. 2 (Public Services) Fiscal Year 2022-23 Annual Report
4 Annual Special Tax Rates and Levy
The table below shows the Fiscal Year 20 22-23 maximum annual special tax rates and the applied annual special tax rates that were levied for each tax zone.
I
n Fiscal Year 2022-23, twenty-five (25) parcels were levied for a total of $49,386.74. A copy of the special tax amount levied for each parcel within the CFD is in Appendix B.
Tax Zone
Maximum Annual
Special Tax Rate
Applied Annual
Special tax Rate
1 $2,547.73 $1,914. 48
2 $2,533.50 $2,002.26
3 $2,271.60 $2,019.44
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Attachment: Campbell CFD 2 FY 2022-23 Annual Report (Including Maps and Appendix) (Community Facilities District #2 Report FY 2022-23) City of Campbell– Community Facilities District No. 2 (Public Services) Fiscal Year 2022-23 Annual Report
A-1
A
PPENDIX A
BO
UNDARY MAP
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Attachment: Campbell CFD 2 FY 2022-23 Annual Report (Including Maps and Appendix) (Community Facilities District #2 Report FY 2022-23) City of Campbell
Community Facilities District No. 2
(Public Services)
Boundary Map
¯
2,000 0 2,000 4,0001,000
Feet
Sheet 1 of 4
Legend
CFD No. 2 District Boundary
CFD No. 2 Future Annexation Area,
City of Campbell Boundary
Parcel Lines
Tax Zone 2
(see Sheet 3)
Tax Zone 1
(see Sheet 2)
Tax Zone 3
(see Sheet 4)
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Attachment: Campbell CFD 2 FY 2022-23 Annual Report (Including Maps and Appendix) (Community Facilities District #2 Report FY 2022-23) City of Campbell
Community Facilities District No. 2
(Public Services)
Boundary Map
¯
80 0 80 16040
Feet
Sheet 2 of 4
HACIENDA AVE
ABBOTT AVE
1 2
3 4
5 6
7 8
9 10
Tax Zone 1
ARCHER W
Y
LAURENCE HILL CT
Legend
CFD No. 2 District Boundary
Reference Number
Parcel Lines
1 Reference
Number
Assessor
Parcel
Number
1 403-15-087
2 403-15-088
3 403-15-089
4 403-15-090
5 403-15-091
6 403-15-092
7 403-15-093
8 403-15-094
9 403-15-095
10 403-15-096
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Attachment: Campbell CFD 2 FY 2022-23 Annual Report (Including Maps and Appendix) (Community Facilities District #2 Report FY 2022-23) City of Campbell
Community Facilities District No. 2
(Public Services)
Boundary Map
¯
50 0 50 10025
Feet
Sheet 3 of 4
WESTMONT AVE
JASM
INE CT
Tax Zone 2
Legend
CFD No. 2 District Boundary
Reference Number
Parcel Lines
1 9
87 6
5 4
3 2
1 Reference
Number
Assessor
Parcel
Number
1 403-10-128
2 403-10-129
3 403-10-130
4 403-10-131
5 403-10-132
6 403-10-133
7 403-10-134
8 403-10-135
9 403-10-136
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Attachment: Campbell CFD 2 FY 2022-23 Annual Report (Including Maps and Appendix) (Community Facilities District #2 Report FY 2022-23) City of Campbell
Community Facilities District No. 2
(Public Services)
Boundary Map
¯
130 0 130 26065
Feet
Sheet 4 of 4
W HACIENDA AVE
ABBOTT AVE
Tax Zone 3
1 2
7 3
4 56
Legend
CFD No. 2 District Boundary
Reference Number
Parcel Lines
1 Reference
Number
Assessor
Parcel
Number
1 403-15-098
2 403-15-099
3 403-15-100
4 403-15-101
5 403-15-102
6 403-15-103
7 403-15-104
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Attachment: Campbell CFD 2 FY 2022-23 Annual Report (Including Maps and Appendix) (Community Facilities District #2 Report FY 2022-23) City of Campbell– Community Facilities District No. 2 (Public Services) Fiscal Year 2022-23 Annual Report
B-1
A
PPENDIX B
S
PECIAL TAX ROLL
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Attachment: Campbell CFD 2 FY 2022-23 Annual Report (Including Maps and Appendix) (Community Facilities District #2 Report FY 2022-23)
CITY OF CAMPBELL
COMMUNITY FACILITIES DISTRICT NO. 2 (PUBLIC SERVICES)
FISCAL YEAR 2022-23
FINAL SPECIAL TAX ROLL
Assessor
Parcel Number Property Owner Name Tax Zone
Special
Tax Amount
403-15-087 CHANG LU AND LI HONG MING Tax Zone 1 $1,914.48 403-15-088 HSIAO SAMUEL AND CHEUNG CINDY Tax Zone 1 $1,914.48 403-15-089 SWAMINATHAN SHANMUGA S AND DHANDAPANI USHAR Tax Zone 1 $1,914.48 403-15-090 HUANG LAWRENCE AND WEY JACLYN TRUSTEE Tax Zone 1 $1,914.48 403-15-091 WALKER JOSEPH B AND ELIANA Tax Zone 1 $1,914.48 403-15-092 ANGUELOV ATANAS I AND GODEVA ANTOANETA A TR Tax Zone 1 $1,914.48 403-15-093 YEN JENNIFER AND TON DUONG Tax Zone 1 $1,914.48 403-15-094 TUAN CHANG N AND CHENG PAMELA L TRUSTEE Tax Zone 1 $1,914.48 403-15-095 HO JASON CHIEN-YING AND YEN DEANNA FU-FENG Tax Zone 1 $1,914.48 403-10-128 CHUANG MARK AND CINDY TRUSTEE Tax Zone 2 $2,002.26 403-10-129 OKAMOTO YUJI AND JIANG XUN Tax Zone 2 $2,002.26 403-10-130 MUN JERRY SUNG CHOL AND SEONG YEON Tax Zone 2 $2,002.26 403-10-131 ALDRICH LANCE P AND GINA L TRUSTEE Tax Zone 2 $2,002.26 403-10-132 ZEN KEVIN AND KIM ALYN Tax Zone 2 $2,002.26
403-10-133 TEDJASAPUTRA ARYA P AND SUTANTO ELISSA Tax Zone 2 $2,002.26 403-10-134 LEI WEI AND YANG MEI Tax Zone 2 $2,002.26
403-10-135 ISCHANOV MAHMUDDJAN AND OKSANA Tax Zone 2 $2,002.26 403-10-136 CONRAN BRENT AND JOAN Tax Zone 2 $2,002.26
403-15-098 NGUYEN OANH THI TU Tax Zone 3 $2,019.44
403-15-099 MYHRE GRAHAM AND JANELLE Tax Zone 3 $2,019.44 403-15-100 MURRAY DANIEL CRAIG AND BERNSTEIN REBEKKA T Tax Zone 3 $2,019.44 403-15-101 DESHPANDE RUSHIKESH S AND NANDEDKAR GAYATRI Tax Zone 3 $2,019.44 403-15-102 BYE JONATHAN R AND ANASTASIA K Tax Zone 3 $2,019.44 403-15-103 ABBOTT OAKS LLC Tax Zone 3 $2,019.44
403-15-104 FOCHTMAN JEFFREY D AND CRUZ SANGMEE A Tax Zone 3 $2,019.44 Total: $49,386.74
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Attachment: Campbell CFD 2 FY 2022-23 Annual Report (Including Maps and Appendix) (Community Facilities District #2 Report FY 2022-23) City
Council
Report
TITLE: Resolution Accepting Updates on the Remaining Emergency Gas Line Repairs at the Campbell Community Center and Authorizing Subsequent Repairs Per the Executed Contract Services Agreement with Burr Plumbing and in Accordance with California State Public Contracts Code (PCC) Sections 20168 and 22050
RECOMMENDED ACTION
That the City Council adopt a resolution: 1) accepting updates on the progress of remaining emergency gas line repairs at the Campbell Community Center; and 2) authorizing subsequent repairs per the executed contract services agreement with Burr Plumbing and in accordance with California State Public Contracts Code (PCC) Sections 20168 and 22050 which allow for the dispensation of formal bidding procedures when public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property in the event of an emergency, and require the governing body to review the associated emergency action at every regularly scheduled meeting thereafter, until the action is terminated, to determine, by a 4/5 vote, that there is a need to continue the action.
BACKGROUND
On July 31, 2023, the City Council adopted Resolution No. 13024 which authorized the issuance of payment to Burr Plumbing (Burr) for all services rendered to -date on the emergency gas line repairs at the Campbell Community Center. The circumstances prompting staff’s initial service request, and the work performed thereafter, also permitted the dispensation of formal bidding procedures as specified in Campbell Municipal Code Sections 3.20.050 and 3.20.030(3), and California State Public Contracts Code (PCC) Section 20168 for services in response to emergency situations threatening the health, safety, or welfare of the public that necessitate this exemption.
Furthermore, the City Council was informed of outstanding repairs that were still required before PG&E could authorize the restoration of gas services to the remainder of the property, and the opportunity it presented to address critical system deficiencies by implementing other upgrades at the same time. To facilitate these efforts, staff would develop a scope of work and identify a funding strategy to minimize fiscal impacts – with results presented to City Council during a later meeting date where staff would request approval to proceed with the additional repairs, and their associated costs, at that time.
Item: 8
Category: CONSENT CALENDAR
Meeting Date: December 5, 2023
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Updates on Remaining Gas Line Repairs at CCC Page 2 of 4 In August 2023, staff finalized the scope of work for the remaining emergency gas line repairs and conducted an informal bid process to solicit proposals from qualified vendors. After evaluating the proposals received, staff selected Burr based on their results as the lowest, responsive bidder ($290,180) and qualifications to complete the remaining repairs in a timely and efficient manner. The results of these efforts were presented during the September 19, 2023, regular meeting, where the City Council approved and awarded a contract to Burr Plumbing upon declaring that the public interest and necessity to complete these emergency repairs demanded the immediate expenditure of public money to safeguard life, health, or property from the multiple gas line leaks detected at the Community Center.
Since the anticipated repairs are a continuation of the emergency services that were previously exempt from the City’s formal bidding procedures, their implementation is also subject to the terms set forth in PCC Section 22050 which states that ‘… the governing body shall review the emergency action at its next regularly scheduled meeting and, except as specified below, at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a four -fifths vote, that there is a need to continue the action.
DISCUSSION
In accordance with the state’s requirements, staff will provide an update to the City Council at each regularly scheduled City Council meeting until the repairs are complete.
Each update will contain information on the work performed to date and request Council’s authorization to continue with subsequent repairs as they apply to the progress of work completed at that time.
As such, the following lists all work that has been completed /still in progress, since the last updates provided to the City Council during the November 21, 2023 , regular meeting:
Date(s) Work Completed or Still in Progress
October 13 –17, 2023
Completed: Installation of m ain underground gas line
from the PG&E meter to Building M is complete; the line passed all subsequent pressure tests performed
In Progress: Installation of above ground 4 -inch main line along the top of the canopy completed; currently
under pressure testing
NEXT STEPS
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Updates on Remaining Gas Line Repairs at CCC Page 3 of 4 Based on the work completed and/or still in progress, the following is a tentative schedule for all upcoming (anticipated) work/activities for the emergency gas line repairs:
Anticipated Work / Activity Estimated Date(s)
Installation of spur lines to the individual wings,
from Building C back to Building J
November 20 – December 22, 2023 (±)Routing the main 4-inch line up and over Building A to its corresponding gas meter
location and spur out towards the Heritage
Theatre
Final full gas line commissioning and testing December 29, 2023 (±) At this time, staff is requesting Council’s authorization to continue with these efforts as specified in the above schedule for anticipated work/activities and their estimated dates of completion. Staff will return at the next regularly scheduled City Council meeting on December 19, 2023, to provide the Council with additional updates and request authorization to continue with subsequent repairs at that time.
FISCAL IMPACT
There is no fiscal impact with the associated action.
ALTERNATIVES
1. Do not accept the updates and/or authorization to proceed with subsequent repairs.
2. Provide alternative direction to staff.
Prepared by:
Carina Shattuck, Administrative Analyst I
Reviewed by:
Todd Capurso, Director of Public Works
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Updates on Remaining Gas Line Repairs at CCC Page 4 of 4 Approved by:
Brian Loventhal, City Manager
Attachment:
a. Resolution
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL ACCEPTING
UPDATES ON THE PROGRESS OF REMAINING EMERGENCY GAS LINE REPAIRS AT THE
CAMPBELL COMMUNITY CENTER AND AUTHORIZING SUBSEQUENT REPAIRS PER THE
EXECUTED CONTRACT SERVICE AGREEMENT WITH BURR PLUMBING AND IN
ACCORDANCE WITH CALIFORNIA STATE PUBLIC CONTRACTS CODE (PCC) SECTIONS 20168 AND 22050 WHICH ALLOW FOR THE DISPENSATION OF FORMAL BIDDING
PROCEDURES WHEN PUBLIC INTEREST AND NECESSITY DEMAND THE IMMEDIATE
EXPENDITURE OF PUBLIC MONEY TO SAFEGUARD LIFE, HEALTH, OR PROPERTY IN THE
EVENT OF AN EMERGENCY SITUATION, AND REQUIRE THE GOVERNING BODY TO
REVIEW THE ASSOCIATED EMERGENCY ACTION AT EVERY REGULARLY SCHEDULED MEETING THEREAFTER UNTIL THE ACTION IS TERMINATED, TO DETERMINE, BY A 4/5
VOTE, THAT THERE IS NO NEED TO CONTINUE THE ACTION (RESOLUTION/CONSENT) WHEREAS, on July 31, 2023, the City Council adopted Resolution No. 13024 which authorized the issuance of payment to Burr Plumbing (Burr) for all services rendered to-date on the emergency gas line repairs at the Campbell Community Center; and
WHEREAS, the circumstances prompting staff’s initial service request, and the emergency work performed thereafter, also permitted the dispensation of formal bidding procedures as specified in Campbell Municipal Code Sections 3.20.050, and 3.20.030(3) for emergency situations threatening the health, safety, or welfare of the public that necessitate this exemption; and WHEREAS, the City Council was also informed of outstanding repairs that were still required before PG&E could restore gas services to the remainder of the property – including staff’s plans to develop a scope of work and present the results of these efforts to Council during a later meeting date; and WHEREAS, results were presented during the September 19, 2023, regular meeting, where the City Council subsequently approved an agreement with Burr, in an amount not to exceed $290,180, after declaring that the public interest and necessity to complete these emergency repairs demanded the immediate expenditure of public money to safeguard life, health, or property , as pursuant to California State Public Contracts Code (PCC) Section 20168; and WHEREAS, since the anticipated repairs are exempt from the City’s formal bidding process, their implementation is subject to the terms set forth in PCC Section 22050 which states that the governing body shall review the emergency action at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a 4/5 vote, that there is a need to continue the action; and WHEREAS, in accordance with the State’s requirements, the following lists all work that has been completed, or is still in progress, since the last updates provided to the City Council during the November 21, 2023, regular meeting:
• October 13 – 17, 2023 (±): 1) Completed: Installation of main underground gas line from the PG&E meter to Building M complete and the line passed all subsequent pressure tests performed, 2) In Progress: Installation of above ground 4 -inch main line along the top of the canopy completed and currently under pressure testing; and WHEREAS, based on the work completed and/or still in progress , the following is a tentative schedule for upcoming (anticipated) work/activities as related to the emergency gas line repairs:
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Attachment: Resolution (Updates on Remaining Gas Line Repairs at CCC) • November 20 – December 22, 2023 (±): 1) Installation of spur lines to the individual wings, from Building C back to Building J, 2) Routing the main 4-inch line up and over Building A to its corresponding gas meter location and spur out towards the Heritage Theatre • December 29, 2023 (±) – Final full gas line commissioning and testing; and WHEREAS, staff is requesting Council’s authorization to continue with these efforts as specified in the above schedule for anticipated work/activities and their estimated dates of completion.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell hereby: 1) accepts the updates on the progress of the remaining emergency gas line repairs at the Campbell Community Center ; and 2) authorizes subsequent repairs per the executed contract services agreement with Burr Plumbing and in accordance with California State Public Contracts Code (PCC) Sections 20168 and 22050 which allow for the dispensation of formal bidding procedures when public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property in the event of an emergency situation, and require the governing body to review the associated emergency action at every regularly schedule d meeting thereafter, until the action is terminated, to determine, by a 4/5 vote, that there is a need to continue the action.
BE IT FURTHER RESOLVED, upon Council’s authorization, staff will return at the next regularly scheduled City Council meeting on December 19, 2023, to provide the Council with an update on the work performed to date and request Council’s authorization to continue with subsequent repairs as they apply to the progress of work completed at that time.
PASSED AND ADOPTED this _____th day of ________, 2023, by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
_________________________________
Anne Bybee, Mayor
ATTEST:
___________________________
Andrea Sanders, City Clerk
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Attachment: Resolution (Updates on Remaining Gas Line Repairs at CCC) City
Council
Report
TITLE: Approval of Tract Map No. 10606 Including Acceptance of Public Service Easements Shown on Said Map – 523 Union Avenue
(Resolution/Roll Call Vote)
RECOMMENDED ACTION
That the City Council adopt a resolution approving the Tract Map for Tract No. 10606 and accept the public service easements offered for dedication as shown on the map for the property located at 523 Union Avenue.
BACKGROUND
On September 13, 2022, the Planning Commission adopted Resolution No. 4655 conditionally approving a Tentative Subdivision Map (PLN -2021-150) to subdivide an existing parcel to create seven (7) private lots and one (1) common lot to accommodate seven (7) townhouse units on the property located at 523 Union Avenue.
DISCUSSION
The Tract Map includes the dedication of public service easements necessary to accommodate the approved use of the property. Staff has reviewed the map and found it in compliance with the approved Vesting Tentative Subdivision Map, the Subdivision Map Act, and Title 20 of the Campbell Municipal Code. The attached resolution has been prepared for Council’s consideration for approval of the Tract Map, and acceptance of the public service easements offered on said map.
FISCAL IMPACT
The fiscal impacts associated with this subdivision include the project generating the following revenue: Parkland Dedication In -Lieu Fee of $120,000; and estimated annual Property Tax Increase of $10,000. These revenues will be accounted for in the City’s budget once the timing of their payment is known. If in FY 2024, staff will return to Council with a budget adjustment. If in later fiscal years, the revenues will be incorporated into future budgets.
ALTERNATIVES
Item: 9
Category: CONSENT CALENDAR
Meeting Date: December 5, 2023
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Approval of Tract Map No. 10606 Page 2 of 2
Determine that the Tract Map is not consistent with the Tentative Map or applicable codes, and do not approve the Tract Map with the proposed dedications.
Prepared by:
Roger Storz, Senior Civil Engineer
Reviewed by:
Todd Capurso, Director of Public Works
Approved by:
Angelique Gaeta, Assistant City
Manager
Attachment:
a. Resolution
b. 523 Union Ave Tract Map 10606
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RESOLUTION NO. ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL APPROVING THE TRACT MAP FOR TRACT NO. 10606 AND ACCEPTING THE
PUBLIC SERVICE EASEMENTS OFFERED FOR DEDICATION FOR THE PROPERTY LOCATED AT 523 UNION AVENUE
WHEREAS, on September 13, 2022, the Planning Commission adopted Resolution No. 4655 approving a Tentative Subdivision Map (PLN-2021-150) for the property located at 523 Union Avenue; and
WHEREAS, public service easements are necessary to acc ommodate the approved use of the property and have been offered for dedication on the Tract Map; and WHEREAS, the Tract Map has been prepared, reviewed by staff, and found to be in compliance w ith the Tentative Map, the Subdivision Map Act and Titl e 20 of the Campbell Municipal Code.
NOW, THEREFORE, BE IT RESOLVED by the City Cou ncil of the City of Campbell that Tract Map 10606 is hereby approved, and the public service easements offered for dedication as shown on said map are here by accepted in conformity with the terms for which they are offered.
PASSED AND ADOPTED this _______ day of _______, 2023 by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
____________________________
Anne Bybee, Mayor
ATTEST:
_______________________________
Andrea Sanders, City Clerk
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Attachment: Resolution (Approval of Tract Map No. 10606) Email: [email protected]
www.wilsonlandsurveys.com
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Attachment: 523 Union Ave Tract Map 10606 (Approval of Tract Map No. 10606) Email: [email protected]
www.wilsonlandsurveys.com
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Attachment: 523 Union Ave Tract Map 10606 (Approval of Tract Map No. 10606) City
Council
Report
TITLE: Accept Improvements for the Virginia Park Improvements Project 20 - QQ and File Notice of Completion (Resolution/Roll Call Vote)
RECOMMENDED ACTION
That the City Council adopt a resolution accepting the improvements for the Virginia Park Improvements Project No. 20 -QQ and directing the City Engineer, or their designee to file the Notice of Completion.
BACKGROUND
In June 2022, the City Council approved the Virginia Park Improvements Project as part of the City’s Capital Improvement Plan (CIP) for Fiscal Years 2023 – 2027. Funded through the City’s Park Dedication Fund, the Project was approved for a total of $320,000 in the CIP Budget, with funding allocated for use over Fiscal Years 24/25 and 25/26 ($70,000 and $250,000, respectively). The Project was intended to enhance and expand the play amenities located at Virginia Park based on improvements identified in the 2015 Parks Asset Management Plan. The renovation was originally scheduled to occur in Fiscal Years 25 and 26, based on the condition of the equipment at that time.
However, this timeline was subject to change pending changes in the park’s condition.
In November 2022, staff from the Public Works Maintenance Division discovered significant deterioration of Virginia Park’s original wooden playground structures, prompting staff to immediately tag the equipment for closure to restrict public access.
Upon further investigation, the advanced level of deterioration presented potential health and safety risks to the public, forcing staff to completely remove the damaged play structures. Although th fe wooden play structure was removed, the park’s existing children’s swing set remained in good condition and open for public use. To facilitate improvements and ensure the availability of its amenities to members of the Campbell Community, staff recommended advancing the project’s implementation to the (then) current fiscal year (FY23).
After the closure of these structures, staff worked with Miracle Play Systems (Miracle) to develop an improvement plan for Virginia Park that expanded accessibility of amenities while enhancing the park’s overall appearance. Furthermore, the City’s membership with Sourcewell (a Cooperative Purchasing Firm) allow ed staff to procure goods and services from Miracle in place of the standard Request for Qualifications (RFQ) process as specified in the provisions of the Campbell Municipal Code Section 3.20.30(6) . In Item: 10
Category: CONSENT CALENDAR
Meeting Date: December 5, 2023
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Virginia Park Improvements Project Page 2 of 4
addition, purchasing the project’s equipment from Miracle through the Sourcewell Cooperative Agreement also result ed in a savings of approximately $10,648 when compared to standard pricing.
During the February 1, 2023, Parks and Recreation Committee (PRC) meeting, staff presented information that included renderings of the proposed design layout and new equipment features for Virginia Park. Staff also highlighted how the proposed improvements would advance the City’s efforts to increase play value for the community while ensuring compliance with current safety and ADA standards. Upon completion of discussions, the PRC voted to approve a recommendation in support of staff’s proposed plans and early commencement of the Project.
On February 21, 2023, the City Council adopted Resolution No.12938 (see Attachment B) authorizing staff’s commencement of the Virginia Park Improvements Project (No. 20- QQ) to the current fiscal year (FY23), approving an agreement with Miracle Play Systems to provide Equipment and Installation Services through the City’s participation in a Cooperative Services Agreement with Soucewell (a Cooperative Purchasing Firm), and authorizing the Finance Director to execute a budget adjustment that reflected the project’s updated total cost of $110,000 (as opposed to the $320,000 that was programmed in the project’s CIP budget at the time).
DISCUSSION
The Virginia Park Improvement Project began construction on June 20, 2023, and was completed on August 18, 2023. The work completed was performed in accordance with the project’s plans and specifications that were previously developed by staff and Miracle Play Systems. As such, the following elements were completed during construction:
• Removal of the existing wood fiber;
• Removal of the existing concrete walkway;
• Removal of the existing play structure;
• Installation of the new MREC 2-5 play structure;
• Installation of 151 cubic yards of wood fiber;
• Installation of the ADA-compliant entry gate.
With these features now integrated, the useful life of the park’s play structure has been extended for an additional 25 plus years and is in compliance with the latest safety and ADA standards.
A resolution has been prepared to accept the improvements and to direct the City Engineer or their designee to file the Notice of Completion with the Santa Clara County Recorder’s Office (see Attachment C.)
FISCAL IMPACT
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Virginia Park Improvements Project Page 3 of 4
The Virginia Park Improvements project was completed under budget as detailed in the following summary of its associated costs breakdowns:
Source of Funds Amount
Capital Improvement Project – Virginia Park (No. 20-QQ) $110,000 Use of Funds Amount
Construction Contract $91,466
Wood Fiber Installation $13,633
ADA Gate Installation $4,500
Project Total $109,599
Based on the figures above, the project has generated a savings of approximately $400.
The balance of unspent project funds will be returned to the Parkland Dedication Fund and applied towards other improvement projects as programmed in the City’s current CIP.
ALTERNATIVES
Do not accept the improvements and direct staff accordingly.
Prepared by:
Carina Shattuck, Administrative Analyst I
Reviewed by:
Todd Capurso, Director of Public Works
Approved by:
Angelique Gaeta, Assistant City
Manager
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Virginia Park Improvements Project Page 4 of 4
Attachment:
a. Resolution
b. Resolution 12938 (February 21 2023)
c. Notice of Completion
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RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL ACCEPTING THE VIRGINIA PARK IMPROVEMENTS PROJECT NO. 20-QQ AND
DIRECTING THE CITY ENGINEER TO FILE THE NOTICE OF COMPLETION WHEREAS, in June 2022, the City Council approved the Virginia Park Improvements Project (No. 20-QQ) as part of the City’s Capital Improvement Plan (CIP) for Fiscal Years 2023 – 2027 and funded through the City’s Par Dedication Fund; and WHEREAS, in November 2022, staff from the Public Works Maintenance Division discovered significant deterioration of Virginia Park’s original wooden playground structures, prompting staff to immediately tag the equipment for closure and recommend advancing the project’s implementation to the (then) current fiscal year (FY23); and WHEREAS, staff worked with Miracle Play Systems (Miracle) to develop an improvement plan for Virginia Park that expanded accessibility of amenities while enhancing the park’s overall appearance; and
WHEREAS, the City’s membership with Sourcewell (a Cooperative Purchasing Firm) allowed staff to procure these goods and services from Miracle at a discounted rate, and in place of the standard Request for Qualifications (RFQ) process as specified in the provisions of the Campbell Municipal Code Section 3.20.30(6); and WHEREAS, after discussions during the February 1, 2023, Parks and Recreation Committee (PRC) meeting, members voted to approve a recommendation in support of staff’s proposed plans and early commencement of the Project; and WHEREAS, on February 28, 2023, the City Council adopted Resolution No. 12938 , authorizing the project to commence during the current fiscal year (FY23), award ing a contract to Miracle Play Systems for the associated design and installation services, and authorizing the Finance Director to execute a budget adjustment to reflect the project’s total cost of $110,000 as programmed in its CIP budget; and WHEREAS, the Virginia Park Improvement project began construction on June 20, 2023, and was completed on August 18, 2023; and
WHEREAS, during its construction, Miracle Play Systems and staff removed the existing wood fiber, concrete walkway, and play structure , and completed the installation of the new MREC 2-5 play structure, wood fiber, and ADA-compliant gate; and WHEREAS, upon its completion, the project’s total costs were $109,599; and WHEREAS, based on its current CIP budget of $110,000, the balance of $401 in unspent project funds will be returned to the Parkland Dedication Fund and applied towards other improvement projects as programmed in the City’s current CIP.
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Attachment: Resolution (Virginia Park Improvements Project) NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell hereby accepts the improvements for the Virginia Park Improvements Project No. 20-QQ and directs the City Engineer, or their designee to file a Notice of Completion.
PASSED AND ADOPTED this 5th day of December 2023, by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
________________________
ATTEST: Ann Bybee, Mayor
__________________________
Andrea Sanders, City Clerk
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Attachment: Resolution (Virginia Park Improvements Project) RESOLUTION NO. 12938
A RESOLUTION OF THE COUNCIL OF THE CITY OF CAMPBELL TO AUTHORIZE
STAFF TO MOVE FORWARD WITH THE VIRGINIA PARK IMPROVEMENTS PROJECT NO. 20- QQ) IN THE CURRENT FISCAL YEAR ( FY23) AND APPROVE AN
AGREEMENT WITH MIRACLE PLAY SYSTEMS FOR EQUIPMENT AND
INSTALLATION SERVICES IN AN AMOUNT NOT TO EXCEED $ 88, 120. 14, BY WAY OF
THE CITY' S COOPERATIVE PURCHASING AGREEMENT WITH SOURCEWELL, AND
DISPENSE OF BIDDING REQUIREMENTS AS SPECIFIED IN CAMPBELL MUNICIPAL CODE SECTION 3. 20. 030( 6); AND AUTHORIZE THE FINANCE DIRECTOR TO EXECUTE A BUDGET ADJUSTMENT IN THE AMOUNT OF $ 110, 000 WHEREAS, for over 20 years, the children's play structure at Virginia Park has been routinely maintained to ensure availability of its amenities to members of the Campbell community; and
WHERAS, in 2014, the Public Works Maintenance Division performed a series of asset reviews and condition assessments on all City parks as part of staff' s development of the Parks and Maintenance Program Asset Management Plan' which was subsequently completed in 2015; and
WHEREAS, Virginia Park was included in staff' s assessment and categorized as a ` moderate priority' rehabilitation project based on the needs of similar -ranked parks throughout the City; and
WHEREAS, by the end of 2021, the Virginia Park Improvements Project was one of the few projects that had yet to begin from the collective list of park improvements identified in the 2015 Asset Management Plan; and
WHEREAS, in June 2022, the City Council approved the Virginia Park Improvements Project as part of the City' s Capital Improvement Plan ( CIP) for Fiscal Years 2023 — 2027, allocating 320, 000 of Park Dedication funds in the CIP Budget for use over Fiscal Years 25 and 26 70, 000 and $ 250, 000, respectively); and
WHEREAS, in November 2022, staff from the Public Works Department discovered significant deterioration of the park' s original wooden playground structures that presented potential health and safety risks to the public and prompted staff' s complete removal of the impacted equipment; and
WHEREAS, with these latest developments, staff recommends advancing the Virginia Park Improvements Project to begin this current Fiscal Year ( FY 23); and WHEREAS, staff has pursued the development of a timely improvement plan for Virginia Park that expands accessibility of amenities that meet all current safety and ADA standards, while enhancing the park' s overall appearance; and
WHEREAS, Miracle Play Systems, due to their successful previous work history with the City, has developed a design concept that includes equipment procurement and installation services to improve and expand play opportunities at Virginia Park; and
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Attachment: Resolution 12938 (February 21 2023) (Virginia Park Improvements Project) WHEREAS, Miracle Play Systems would also apply a discount to equipment costs on behalf of the City' s membership in the Sourcewell Purchasing Cooperative Agreement; and WHEREAS, the City may utilize its membership with Sourcewell in place of the standard Request for Qualifications ( RFQ) process under the provisions of the Campbell Municipal Code Section 3. 20. 30( 6); and
WHEREAS, staff presented the proposed plan to the Parks and Recreation Commission at the February 1, 2023, meeting and the Commission voted to approve a recommendation in support of staff' s proposed plans and early commencement of the Virginia Park Improvements Project; and
WHEREAS, City Council authorization is required as the Project exceeds the $ 50, 000 threshold; and
WHEREAS, staff has estimated a budget of $ 110, 000 for all project - related expenditures, and
WHEREAS, funds previously allocated for the Virginia Park Project in future years will revert to the City' s Park Dedication Fund for use on other park improvement projects.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Campbell hereby authorizes staff' s commencement of the Virginia Park Improvements Project ( No. 20- QQ) this current fiscal year ( FY23) and approves an agreement with Miracle Play Systems, in an amount not to exceed $ 88, 120. 14, to provide Equipment and Installation Services, through the City' s participation in a Cooperative Services Agreement with Soucewell ( a Cooperative Purchasing Firm), and dispenses with bidding requirements as authorized in Campbell Municipal Code Section 3.20.030( 6) for professional services intended to provide information for staff' s use during project development and routine contractual services during subsequent project implementation.
BE IT FURTHER RESOLVED that the City Council hereby authorizes the Finance Director to execute a budget adjustment in the amount of $ 110, 000 for all project - related costs, with changes to be reflected in the proposed CIP Budget scheduled for presentation to Council in spring 2023.
PASSED AND ADOPTED this 21stday of February, 2023 by the following roll call vote:
AYES: Councilmembers: Lopez, Scozzola, Furtado, Landry, Bybee NOES: Councilmembers: None
ABSENT: Councilmembers: None
AP P OVED.
Anne Bybee, Mayor
ATTEST:
Andrea Sanders, City Clerk
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Attachment: Resolution 12938 (February 21 2023) (Virginia Park Improvements Project) Revised 1/23/17
Recording Requested by
and when recorded, mail to:
City of Campbell
City Clerk’s Office
70 North First Street, City Hall – Upper Level
Campbell, CA 95008
(408) 866-2150
CITY OF CAMPBELL
NOTICE OF COMPLETION AND ACCEPTANCE
OF PUBLIC WORKS CONTRACT
(C.C.C. 3093)
This document is for the benefit of the City of Campbell. Request for the Recordation without fee is made in accordance with Section 6103 of the Government Code of the State of California.
Contractor’s Name: Miracle Play Systems Contract Date:2/28/2023 Surety: Federal Insurance Company Final Contract
Amount: $109,599.00
Job Title: Virginia Park Improvements Project 20-QQ
Location: Virginia Park
Scope of Work: Remove existing wood fiber and play structure. Install new MERC 2-5 Play Structure, 151 cu. yds.
Of wood fiber, and one ADA compliant entry gate.
Owner: City of Campbell, City Hall, 70 North Street, Campbell, CA 95008 This work was accepted by me on _______________, 2023, on behalf of the City of Campbell. I certify under penalty of perjury that the foregoing is true and correct. (C.C.P. 2015.5) Executed on (Select Date),
at Campbell, California
Ron Taormina, Public Works Superintendent
Department of Public Works
City of Campbell
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Attachment: Notice of Completion (Virginia Park Improvements Project) City
Council
Report
TITLE: Resolution Declaring Weeds a Public Nuisance and Scheduling a Public Hearing (Resolution/ Roll Call Vote)
RECOMMENDED ACTION
That the City Council adopt a resolution, declaring weeds a public nuisance, and setting January 22, 2024, as the date for a public hearing to hear protests.
DISCUSSION
Chapter 17.54 of the Campbell Municipal Code governs the abatement of hazardous vegetation (weeds) on private property and/or adjoining rights -of-way. The Chapter requires that upon a declaration of the City Council that weeds constitute a public nuisance, owners of properties determined to contain hazardous vegetation be notified that it is their responsibility to remove the vegetation "without delay." The notice further advises that unless the weeds are voluntarily removed, the removal will be performed through the Santa Clara County Agricultural Commissioner’s Office, the cost of which will be placed as a lien on the property tax roll. Property owners may protest this determination at a set public hearing.
The attached resolution declares weeds to be a public nuisance and sets a public hearing date of January 22, 202 4. The Commissioner’s Office will provide a list of properties having hazardous vegetation prior to this meeting. Property owners will be notified that they may attend this meeting to protest the inclusion of their property on the List of Hazardous Vegetation.
FISCAL IMPACT
There is no fiscal impact to the City. All associated costs to remove hazardous vegetation will be borne by property owners under supervision of the Commissioner’s Office.
ALTERNATIVES
1. Take no action.
Prepared by:
Item: 11
Category: CONSENT CALENDAR
Meeting Date: December 5, 2023
11 Packet Pg. 108
Randy Sweet, Code Enforcement Officer
Resolution Declaring Weeds a Public Nuisance and Scheduling a Public Hearing Page 2 of 2 Reviewed by:
Rob Eastwood, Community
Development Director
Approved by:
Angelique Gaeta, Assistant City
Manager
Attachment:
a. Resolution
b. 2024 Campbell commencement report
11 Packet Pg. 109
RESOLUTION NO.______
BEING A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CAMPBELL DE CLARING WEEDS A PUBLIC
NUISANCE AND SCHEDULING A PUBLIC HEARING
WHEREAS, the growth of weeds and indigenous grasses accumulate annually upon private property, including that property located in the public right -of-way, streets, alleys and sidewalks in the City of Campbell; and
WHEREAS, weeds and indigenous grasses may attain such large growth as to become, when dry, a fire hazard to adjacent improved property;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell, California, hereby declares that all weeds growing upon any private property or in any right of way, street or alley, as defined in Sections 17.54.010 and 17.54.020 of the Campbell Municipal Code, constitutes a public nuisance, which nuisance must be abated by the destruction or removal thereof. The Agricultural Commissioner is hereby ordered to give notice of the passage of this resolution stating that, unless such nuisance is abated without delay by the destruction or removal of such weeds, the work of abating such nuisance will be done by the City authorities; and the expense thereof assessed upon the lots and lands from which, and/or in the front of which, such weeds shall have been destroyed or removed.
All property owners having any objections to the proposed destruction or removal of such weeds are hereby notified to attend a meeting of the City Council to be held in the Council Chambers of City Hall, 70 N. First Street, Campbell, California, on Tuesday, January 22, 2024, at 7:30 p.m., when and where their objections will be heard and given due consideration.
PASSED AND ADOPTED this Xth day of XXXXX, 2023, by the following roll call vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAINED: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
APPROVED:______________________________
Anne Bybee, Mayor
ATTEST:______________________________
Andrea Sanders, City Clerk
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Attachment: Resolution (Resolution Declaring Weeds a Public Nuisance and Scheduling a Public Hearing) APN Owner
95 HAMILTON AV 279-27-096 95 HAMILTON LLC
499 HAMILTON AV 279-30-051 J G DUTRA & SON
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380 CALIFORNIA ST 305-34-020 ALKB CAMINITO LLC
336 CALIFORNIA ST 305-34-046 ZHOU, LE TIAN AND BRYNA
ZHOU, LE TIAN AND BRYNA
301 BUDD AV 305-35-018 FARAHANI, HADI ET AL
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1445 WESTMONT RD 403-10-116 WESTMONTAVE LLC ET AL
1429 WESTMONT AV 403-10-117 WESTMONTAVE LLC ET AL
1009 SAN TOMAS AQUINO RD 403-10-124 NORCAL HOUSESMITH INVESTMENT INC 1660 WESTMONT AV 403-13-014 FISK, PATRICIA A TRUSTEE
1410 WESTMONT AV 403-14-005 KUPPUSWAMY, SETHURAMAN AND SANKAR , LOKA K TRUSTEE 1265 BURROWS RD 403-16-096 BURROWSRD LLC
1615 WESTMONT AV 403-44-040 HUGHES, HEIDE TRUSTEE
1625 WESTMONT AV 403-44-041 LIU, YONG AND HU , XUHUI
780 JEFFREY AV 404-23-001 VU, JOSEPH AND MARIA
586 VIRGINIA AV 404-23-037 LI, BO AND YU , XIANGFEI
684 BUDDLAWN WY 404-24-029 PETERS, BETTY TRUSTEE
751 BUDD AV 404-24-041 LIN, DANIEL L AND HUNG L ET AL
781 JEFFREY AV 404-24-070 TERASAWA, YOSHINOBU AND SACHIKO TRUSTEE 725 KENNETH AV 404-26-014 DHULIPALA, VISWANATH L AND SWARNA B TRUSTEE 738 SOBRATO DR 404-26-016 COLVILL, NICHOLAS S AND YAMATO-COLVILL , HAPI TRUSTEE 936 KENNETH AV 404-30-024 BARNETT, CHRISTINA L
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850 CONNIE DR 404-32-023 RAJENDRAN, RAMKUMAR AND SHANMUGANATHAN , SARANYYA TRUSTEE 816 MARILYN DR 404-32-041 LASSAGNE, MICHELLE S
772 MARILYN DR 404-32-045 CHAU, HIEN QUANG AND TRAN , LOAN THANH 805 SHARMON PALMS LN 404-32-054 JOHNSON, THOMAS E
817 SHARMON PALMS LN 404-32-055 CHERN, HARRY AND KATHY K 747 MARILYN DR 404-33-002 LIM, MUI CHUN AND WONG , TSUEY YI 759 MARILYN DR 404-33-003 OLSZEWSKI, DAVID
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881 VIRGINIA AV 406-04-068 SAMPATH, MADHUSUDANAN K AND JAIN , ANITA 2024 WEED ABATEMENT PROGRAM
COMMENCEMENT REPORT
CITY OF CAMPBELL
Situs
Attachment: 2024 Campbell commencement report (Resolution Declaring Weeds a Public Nuisance and Scheduling a Public Hearing)
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955 LINDA DR 406-05-017 TREMAIN, MATT
965 LINDA DR 406-05-018 LU, EDDIE C AND LILIEN T
975 LINDA DR 406-05-019 UTSCHIG, WILLIAM G AND LINDA E
978 LINDA DR 406-05-037 CAMPBELL, DOUGLAS
891 CONNIE DR 406-05-045 SCHUMACHER, RICHARD 973 CONNIE DR 406-05-052 BEHESHTIZADEH, AYDIN AND FARIDANI , ROODABEH M 1039 CONNIE DR 406-05-058 SHWARTZMAN, MARK AND IRENA
930 SAN TOMAS AQUINO RD 406-06-006 JAVANMARD, ARIA
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1032 LOVELL AV 406-07-017 CHUI, CHRISTOPHER ET AL
986 LOVELL AV 406-07-021 SAMPSON, HAROLD G AND LIM SAMPSON , ANGELIA TRUSTEE 952 LOVELL AV 406-07-024 HO, SZU-YING
1030 CONNIE DR 406-07-036 ALBRECHT, THOMAS EDWARD AND KIMBERLY LYNN TRUSTEE 1008 CONNIE DR 406-07-039 LAU, KENNETH W AND IRENE SUJANTO TRUSTEE 976 CONNIE DR 406-07-042 MAKHOTA, MAXYM AND IRYNA
870 SUNNYOAKS AV 406-12-047 KHOSRAVIANI, ESFANDIAR AND MOBARAKEH , MONDANA ET AL 864 SUNNYOAKS AV 406-12-048 KAPLAN, GALE H
1190 STEINWAY AV 406-16-008 DAFTARI-FARAHBAKHSH, NAZANIN TRUSTEE 1236 HACIENDA AV 406-16-083 FEBER, DAVID AND HELEN
1109 STEINWAY AV 406-17-001 KLASS, KEVIN M AND SHARON S TRUSTEE 1017 STEINWAY AV 406-17-035 CHUANG, BING WEN AND TAN , YEN BOON 1052 STEINWAY AV 406-17-042 HUANG, WEI H ET AL
1018 STEINWAY AV 406-17-047 RYAN, JAMES M AND ELIZABETH V TRUSTEE 700 HACIENDA AV 406-19-036 ALMASI, AZITA TRUSTEE
1270 THERESA AV 406-19-054 DOUGHERTY, ROBERT S AND ELLEN M 1429 THERESA AV 406-23-027 AGHAZADEH, MAX AND CYNTHIA E TRUSTEE 1461 THERESA AV 406-23-029 BILEK, BONNIE J TRUSTEE
999 PARR AV 406-23-038 KRAG, MARK D TRUSTEE
1560 VALE AV 406-23-039 MERRILL, NELDA G TRUSTEE & ET AL 1001 AUDREY AV 406-24-002 3932 MIDDLETOWN LLC
1080 AUDREY AV 406-24-023 MARAHRENS, HENNING
1032 AUDREY AV 406-24-027 SEMENOFF, CYNTHIA J
1451 VALE AV 406-24-028 WU, RACHEL ET AL
1247 POLLARD RD 406-25-014 HOPKINS, JEFFREY M TRUSTEE
1420 BURROWS RD 406-25-039 BROWN, HUGH O
1500 CAMDEN AV 414-04-005 KOBATA, KIMIYO 1506 WHITE OAKS RD 414-36-012 KEIFER, ELIZABETH A TRUSTEE 1490 WHITE OAKS AV 414-36-015 KEIFER, ELIZABETH A TRUSTEE 1766 WHITE OAKS RD 414-40-011 BRACHER, ERIC A TRUSTEE & ET AL Attachment: 2024 Campbell commencement report (Resolution Declaring Weeds a Public Nuisance and Scheduling a Public Hearing)
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City
Council
Report
TITLE: Resolution Approving Specifications for and Authorizing Issuance of Request for Proposals (RFP) for Preparation of a Park and Recreation Master Plan (Resolution/Roll Call Vote)
RECOMMENDED ACTION
That the City Council adopt a resolution approving the issuance of a Request for Proposals (RFP) for the preparation of a Park and Recreation Master Plan.
BACKGROUND
With the recently adopted Housing Element the City of Campbell is expecting residential growth and planning for the development of approximately 5,000 new housing units which will result in additional park and recreation needs for these new residents. The City does not have an existing Park and Recreation Master Plan and staff is not aware of any Parks Master Plan being completed through a consultant within the last 20 years.
The City completed a Community Center Master Plan in the early 2000’s and improvements were made to the outdoor park spaces, but updates to the facilities were not funded during that time.
Staff previously identified a grant opportunity to fund the development of a park and recreation master plan last fiscal year and applied for the grant. While the grant funds were not awarded to the City of Campbell, the City Council still felt strongly that this project aligned with Council priorities and allocated funding for this project through the budget process for FY24. The issuance of an RFP for the preparation of a Park and Recreation Master Plan was also included as a work plan item in FY24.
DISCUSSION
A Master Plan document will help the City identify park and recreational deficiencies and define the needs and goals of our residents in regards to parks, open space and recreation programs and facilities. It will examine our existing park system, facilities and recreation programming and will develop a planning blueprint to improve, protect and expand the city’s network of parks, facilities, and recreational services for the future.
Once the plan is complete, it will provide a long -term vision for the City’s park system and recreation facilities and a framework for the City to respond to new opportunities as Item: 12
Category: CONSENT CALENDAR
Meeting Date: December 5, 2023
12 Packet Pg. 117
Request for Proposals (RFP) for Preparation of a Park and Recreation Master Plan Page 2 of 2 they arise, and ensure that adequate parks and recreation facilities meet the needs of the City’s future residents, employees and visitors. The plan will include a funding strategy to support priorities and recommendations derived from the plan.
FISCAL IMPACT
There is no immediate fiscal impact as a result of approving the issuance of the RFP.
Issuing an RFP now will simply allow the City to perform due diligence and review proposals from consultants in the field of Park and Recreation Master Planning. Once a full review is conducted, staff will return to City Council with a recommendation to award and approve a contract. The City has budgeted $200,000 in the FY24 operating budget for this purpose. More precise cost information will be provided at that time.
Prepared by:
Natasha Bissell, Recreation and
Community Services Director
Approved by:
Angelique Gaeta, Assistant City
Manager
Attachment:
a. Resolution RFP for Park & Rec Master Plan
b. RFP - Park & Recreation Master Plan
12 Packet Pg. 118
RESOLUTION NO.___________________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL APPROVING
SPECIFICATIONS FOR AND AUTHORIZING ISSUANCE OF REQUEST FOR
PROPOSALS (RFP) FOR PREPARATION OF A PARK AND RECREATION MASTER PLAN
WHEREAS, the City of Campbell is expecting residential growth that will result in additional park and recreation needs for residents;
WHEREAS, the City does not have an existing Park and Recreation Master Plan; WHEREAS, City Council prioritized funding for the preparation of a Park and Recreation Master Plan;
WHEREAS, a Master Plan document will define the needs and goals of our community in relation to parks, open space and recreation facilities; WHEREAS, existing park systems, facilities and recreation programming will be examined, and the plan will provide guidance for improvements , preservation and expansion for the future;
WHEREAS, the plan will provide a long -term vision for the City’s park system and recreation facilities;
WHEREAS, the plan will include a funding strategy to support priorities and recommendations derived from the plan; and
WHEREAS, the City has budgeted $200,000 in the FY24 Operating Budget for this purpose.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Campbell authorizes the Recreation and Community Services Director to issue a Request for Proposals (RFP) for the preparation of a Park and Recreation Master Plan.
PASSED AND ADOPTED this 5th day of December, 2023 by the following roll call vote:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
APPROVED:
__________________________
Anne Bybee, Mayor
ATTEST:
_______________________
Andrea Sanders, City Clerk
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Attachment: Resolution RFP for Park & Rec Master Plan (Request for Proposals (RFP) for Preparation of a Park and Recreation Master Plan)
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CITY OF CAMPBELL
REQUEST FOR PROPOSALS (RFP)
Park and Recreation Master Plan
RFP Release Date
December 6, 2023
Proposal Submittal Deadline
January 12, 2024 – 4:00 p.m. (PST)
Contact Person: Natasha Bissell
Recreation & Community Services Director
City of Campbell
1 W. Campbell Ave. #C-31
Campbell, CA 95008
(408) 866-2771
[email protected]
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Attachment: RFP - Park & Recreation Master Plan (Request for Proposals (RFP) for Preparation of a Park and Recreation Master Plan)
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REQUEST FOR PROPOSALS
Park and Recreation Master Plan
The City is issuing this Request for Proposals (“RFP”) for preparation of a Park and Recreation Master Plan. The City has budgeted $200,000 for this purpose with the goal of completing this by March 2025.
Consultants are solely responsible for ensuring proposals are received by the City on or before the submittal deadline. Proposals must be received (physically or by e-mail) no later than 4:00 p.m. Pacific Time, on Friday, January 12, 2024, at the following addresses:
Physically
City of Campbell
Office of the City Clerk
70 N. First Street
Campbell, CA 95008
Or
By E-mail
[email protected]
If submitting a physical version by mail, please submit five (5) copies in a sealed package with the name of the Consultant and RFP title clearly marked on the outside of the package. If submitting by e-mail, please clearly identify the Consultant and RFP title in the subject line.
Failure to comply with the requirements set forth in this RFP may result in disqualification. Proposals and/or modifications received subsequent to the hour and date specified above will not be accepted.
Submitted proposals may be withdrawn at any time prior to the submission time specified in this RFP, provided notification is received in writing, before the submittal deadline. No handwritten notations or corrections will be allowed. The responding Consultant is solely responsible for all costs related to the preparation of the proposal.
The City reserves the right to reject all proposals and to waive any minor informalities or irregularities contained in any proposal. Acceptance of any proposal submitted pursuant to this RFP shall not constitute any implied intent to enter into a contract.
During the evaluation process, the City of Campbell reserves the right, where it may serve the City’s best interest, to request additional information or clarification from proposers, or to allow corrections of errors or omissions. At the discretion of the City of Campbell, firms submitting proposals may be requested to make oral presentations as part of the evaluation process.
The City reserves the right to retain all proposals submitted and to use any idea(s) in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in the request for proposals, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City of Campbell and the firm selected.
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Attachment: RFP - Park & Recreation Master Plan (Request for Proposals (RFP) for Preparation of a Park and Recreation Master Plan)
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The contract award, if any, will be made to the Consultant who, in the City’s sole discretion, is best able to perform the required services in a manner most beneficial to the City. Please submit all inquiries to [email protected] or via phone to Natasha Bissell at (408) 866-2771.
I. PROPOSAL AND PROJECT SCHEDULE
Below is a desired schedule for initiation of this project; however, dates may be subject to change and adjusted as necessary.
RFP Issued December 6, 2023
Request for Clarifications Due December 20, 2023
Clarification Responses Provided December 21, 2023
Proposal Submittal Deadline January 12, 2024 (by 4pm) Preliminary Evaluation January 16-19, 2024
Interviews with City Staff January 2024 or February 2024 City Council Approval and Award February 20, 2024
Contract Execution Complete March 2024
Commence Services April 1, 2024
II. BACKGROUND
The City of Campbell is located in the West Valley are a of Santa Clara County in the heart of Silicon Valley. Neighboring cities include Los Gatos, San Jose, and Saratoga . The City is moderately sized with a population of 42,000 and is 6.35 square miles. Campbell is land locked by the neighboring cities limiting the ability to expand outward or increase park inventory. The City is expecting residential growth under the Housing Element and planning for the development of approximately 5,000 new housing units resulting in additional park and recreation needs. The City’s current park inventory consists of 87 acres over 12 parks. The largest park and recreation facility within the City is the Campbell Community Center which was the original Campbell High School and was purchased from the Campbell Union School District in 1985. The Community Center is home to the majority of recreation classes offered through the City’s Recreation and Community Services Department and offers community members access to a wide variety of outdoor and indoor recreation opportunities. The Community Center underwent master planning in the early 2000s and improvements to the outdoor park space s were completed in 2005.
Updates to the Community Center facilities were not funded during that time and only moderate updates to existing facilities have taken place since the City purchased the land in 1985. Additionally, staff is not aware of any Park Master Plan having been completed for the City of Campbell.
Campbell’s existing park infrastructure has systematically undergone rehabilitation at almost all the park sites over the last few years and there are few opportunities for new park development. The Community Center facilities remain the last major asset i n this inventory that needs rehabilitation or redesign to better meet current and future recreation needs of our community. The Plan is intended to be a tool to be used in guiding City decision -making related to parks and recreation planning, programming, and funding on a long-term basis.
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Attachment: RFP - Park & Recreation Master Plan (Request for Proposals (RFP) for Preparation of a Park and Recreation Master Plan)
-4-
IV. OBJECTIVE
The City of Campbell has recently adopted an updated General Plan with one of the action items being to prepare and adopt a Parks and Recreation Facilities Master Plan. The City of Campbell invites qualified firms to submit a response (the “Proposal”) to the Request for Proposals (“RFP”) for preparing and developing the City of Campbell’s Park and Recreation Master Plan (“The Plan”). The City of Campbell has a strong commitment to provide fair and just access to high -quality parks, green space, recreation facilities and programs for all members of the community and this master plan will help us achieve our commitment. Specifically, the consultant will collect and analyze data to develop a clear set of goals, policies and standards for the community’s park sy stem, green space, trails, recreation facilities and program development to align with the City’s 2040 General Plan. The 2040 General Plan can be accessed at: www.campbellca.gov/1350, consultant should be familiar with the Conservation and Open Space Element of the General Plan. The consultant will work closely with the City of Campbell staff, Parks and Recreation Commission, program participants, and the community in preparing the Parks and Recreation Master Plan.
V. SCOPE OF WORK
The following general description of the scope of work is not definitive and is intended as a guide to illustrate minimum project requirements. Consultants are encouraged to present their own concepts to producing a comprehensive plan.
Mission, Vision, Core Values, Goals & Objectives
• Establish plan mission statement, vision, core values, goals, and objectives, incorporating themes of sustainability, inclusion, accessibility, environmental stewardship, preservation, and historical and cultural character.
• Consider future trends and planning best practices for use of public space for recreation, wellness, and community building and incorporate into future plan.
Internal Assessment and Project Administration
• Provide the Parks and Recreation Commission, with a presentation of your approach to the planning process and provide two (2) progress reports.
• Co-present approach to Master Plan along with City staff to City Council and provide two (2) progress reports.
• Participate in progress meetings with the Recreation & Community Services Director and Public Works Director as often as necessary, but not less than once per month until the final p lan is approved.
• Supply the Recreation & Community Services Director with at least one (1) copy of all completed or partially completed products as deemed necessary by the Recreation & Community Services Director at least three (3) working days before each progress meeting. The Recreation & Community Services Director shall schedule the meetings, as necessary, at key times during the development of the Master Plan.
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Attachment: RFP - Park & Recreation Master Plan (Request for Proposals (RFP) for Preparation of a Park and Recreation Master Plan)
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Resource and Data Collection
• Conduct analysis that considers the fair and just quantity, distribution, inclusivity, condition, cultural relevancy, connections and proximity of parks, green space, programs, recreation centers and services. Evaluation criteria should be based on the expressed values of the community and focus on improved health and environmental outcomes. • Provide an assessment and analysis of the Recreation and Community Services Department’s current level of programs, services, and maintenance in relation to present and future goals, objectives and directives.
• Compile an inventory and assessment of the existing parks, trails, green space, and facilities in Geographic Information System (GIS). Compare to national benchmarking tools and identify areas of deficiency.
• Provide a community-wide statistically valid community needs assessment survey on recreation and park programs and facilities. The return rate should accurately represent a sampling of the population, including vulnerable populations, so that an analysis c an be segmented by race, gender, age, and other demographic groups.
• Review and interpret demographic trends and characteristics of the community, using information from the City’s General Plan and other regional and local sources.
Community Engagement
• Identify, describe and implement a comprehensive strategy and methodology for community involvement in this Park and Recreation Master Plan development process. • Review existing engagement documents conducted by the Recreation and Community Services Department or other departments to compile available information about community needs.
Summarize and identify gaps in data.
• Meet with City staff and other key stakeholders, determined by City staff, to assess park and facilities conditions, understand community issues, and vet recommendations. • Administer a community -wide survey through multiple outreach channels (ie, online survey, stakeholder focus groups, community events, pop up sites, neighborhood meetings) to assess community priorities and degree of satisfaction with current amenities and offerings. • Act as professional facilitators to gather specific information about services, use, and preferences for the Community Center and City Parks at a minimum of three public community outreach meetings.
• Provide well -organized and directed activities, techniques and formats that will ensure an equitable, inclusive, open, and proactive public participation process is achieved. These methods should solicit quality input from as many people as possible, including under-resourced populations and users and non-users of the services and facilities. • Provide written records and summaries of the results of all public processes and communications strategies that can be shared with the public. • Help to build consensus and agreement on the plan and if consensus is not possible, provide information for informed and equitable decision making for the Parks and Recreation Commission, City Staff, and City Council.
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Attachment: RFP - Park & Recreation Master Plan (Request for Proposals (RFP) for Preparation of a Park and Recreation Master Plan)
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Implementation
• Develop recommendations for needs regarding land acquisition, and the development of parks, trails, green space, and recreation facilities.
• Develop recommendations for maintenance, renovation and operations of parks, trails and recreation facilities.
• Identify potential collaborative partnerships and other solutions to minimize duplications or enhance opportunities and recommend implementation strategies. • Identify areas of service shortfalls and projected impact of future trends. • Develop recommendations for operations, staffing, maintenance, programming and funding needs.
• Provide a clear plan for development of programming based on demand analysis.
Development of Final Plans and Supporting Materials
• The Master Plan must include written goals, objectives, policy statements, a financial and action plan that articulate a clear vision and “roadmap” and model for City Parks and the Recreation & Community Services Department’s future.
• A summary of existing conditions, inventories, and system-wide metrics. • Charts, graphs, maps, and other data as needed to support the plan and its presentation to the appropriate audiences.
• The Master Plan should prioritize strategies by their level of impact on social, health and environmental outcomes.
• The Master Plan should include a strategy that prioritizes land acquisition, the development of parks, trails, green space, and recreation facilities.
• The Master Plan should include recommendations for maintenance, renovation and operations of parks, trails and recreation facilities.
• The Master Plan must include a strategy for funding to support priorities and recommendations listed in the final plan.
• Final Park and Recreation Master Plan document is to be presented to both the Parks and Recreation Commission and City Council for required adoption.
VI. PROPOSAL REQUIREMENTS AND RESPONSE FORMAT
The consultant is responsible for preparing an effective, clear, and concise proposal. In order to be considered for selection, the consultant must submit a complete response to this Request for Proposal that includes the mandatory information and/or requirements in the following format.
Responses must be in the same order as the questions presented, stating acceptance of modifications or additions to, or a statement of inability to provide, said service. Failure to provide any of the information requested below may be cause for the proposal to be rejected.
A. Cover Letter
Cover letter is to include: name, address, telephone number, and email address of the contact person who will be authorized to make representation for the organization. It should also include a n expression of the proposer’s ability and desire to meet the requirement of this RFP, including acceptance of the standard contract terms in Attachment 1. The cover letter must be signed by an individual who is authorized to bind
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Attachment: RFP - Park & Recreation Master Plan (Request for Proposals (RFP) for Preparation of a Park and Recreation Master Plan)
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the firm contractually and include a statement affirming that the proposal is a firm offer good for a 90-calendar day period beginning on January 12, 2024.
B. General Qualifications
Describe the organization, date founded, and ownership of your firm. Has your firm experienced a material change in organizational structure, ownership, or management during the past three years and, if so, please describe. Describe your firm’s experience in preparing Master Plans for public agencies, as well as engagements involving communities that have characteristics similar to the City of Campbell.
C. Key Staff
Identify key staff and include a description of their abilities, qualifications, and experience. Attach resumes of key staff to be assigned to this project.
D. Project Specific Approach and Methodology
Provide a narrative that presents the services the firm would provide detailing the approach, methodology, deliverables, and client meetings. Include a timeline for preparation and implementation of the Master Plan and its components.
E. References
At least three (3) public agency references for projects of a similar nature. Include a description of the projects, including (at minimum) client, location, contact person, contact information (telephone/email address) and a brief summary of the project.
F. Fees
Provide itemized project costs in a separate sealed envelope. The project cost for services should be a “not-to-exceed cost for services.”
VII. EVALUATION OF PROPOSALS AND SELECTION PROCESS
A. Review of Proposals
City Staff, consisting at a minimum of the following, will evaluate submitted proposals:
Natasha Bissell, Recreation & Community Services Director Todd Capurso, Public Works Director
B. Evaluation Criteria
The City will conduct interviews with the top-ranked firms. The factors that the City will consider in evaluating Proposals are as follows:
• General qualifications 1-15 points
• Relevant experience 1-15 points
• Proposed staffing 1-15 points
• Pricing 1-15 points
• Proposed Approach 1-15 points
• References 1-15 points
• Interview 1-10 points
TOTAL 100 points
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VIII. MISCELLANEOUS
A. Public Records
All proposals submitted in response to this RFP become the property of the City.
Information in the proposal, unless specified as trade protected, may be subject to public review under the California Public Records Act (Government Code Sec. 6250 et seq.), unless exempt. Any information contained in the proposal that is proprietary must be clearly designated. Marking the entire proposal as proprietary will be neither accepted nor honored. Proprietary information submitted in response to this RFP will be handled in accordance with the California Public Records Act.
B. Right to Cancel and Amend
The City reserves the right to cancel, for any or no reason, in part or in its entirety, this RFP, including but not limited to: selection schedule, submittal date, and submittal requirements. If the City cancels or revises the RFP, all Consultants will be notified in writing.
C. Additional Information
The City reserves the right to request additional information and/or clarification from any or all Consultants.
D. Conflict of Interest
Selected consultant covenants that the company, its officers, employees and/or agents presently have no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services requested herein by the City. Consultant further covenants that, in the performance of any contract or agreement resulting from this RFP, no subcontractor or person having such an interest shall be employed. Consultant certifies that to the best of Consultant’s knowledge, no one who has or will have any financial interest under any contract or agreement resulting from this RFP is an officer or employee of the City.
E. Release of Public Information
Consultants who respond to this RFP who wish to release information to the public regarding selection, contract award or data provided by the City must receive prior written approval from the City before disclosing such information to the public.
F. Non-Assignment
If a contract is awarded, the selected Consultant shall neither assign, nor delegate, in part or in whole, any duties without the prior written consent of the City which shall not be unreasonably withheld.
G. Collusion
Each Consultant certifies that the company, its officers, employees and/or agents are not a party to any collusive action, fraud, or any action that may be in violation of the Sherman Antitrust Act. The Consultant certifies that the company, its officers, employees and/or agents have not offered or received any kickbacks or inducements from any other bidding Consultant, supplier, manufacturer, or subcontractor in connection with the proposal and that the company, its officers, employees and/or agents have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money,
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services, or anything of more than nominal value. Any or all bids shall be rejected if there is any reason to believe collusion exists among the bidding Consultants.
H. Debarment
By submitting a proposal, the Consultant certifies that the company is not currently debarred from submitting proposals and/or bids for contracts issued by any City or political subdivision or agency of the State of California, and that it is not an agent of a person or entity that is currently debarred from submitting proposals and/or bids for contracts issued by any City or political subdivision or agency of the State of California.
I. Equal Employment Opportunity Compliance
The selected Consultant shall not discriminate against any employee or applicant for employment because of race, creed, color, or national origin. The Consultant shall ensure that all employees and applicants for employment shall be treated with equality in all aspects of employment processes including, but not limited to, hiring, transfer, promotion, training, compensation and termination, regardless of their race, creed, color, sex, national origin, age, or physical handicap.
J. Right to Audit
The selected Consultant shall maintain such financial records and other records as may be prescribed by the City or by applicable federal and state laws, rules, and regulations. The selected Consultant shall retain these records for a period of seven (7) years after final payment, or until they are audited by the City, whichever event occurs first. These records shall be made available during the term of the contract or service agreement and the subsequent seven-year period for examination, transcription, and audit by the City or its designees.
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ATTACHMENT 1 – Sample Agreement
CITY OF CAMPBELL
CONSULTANT SERVICES AGREEMENT
This Agreement is entered into at Campbell, California on the day of ______________, 2023, by and between the CITY OF CAMPBELL (hereinafter referred to as "City") and __________________ (hereinafter referred to as "Consultant").
WHEREAS, City desires to obtain consulting services for the purpose of reviewing subdivision maps and assigned as City Surveyor for said maps; and
WHEREAS, Consultant represents that it has the expertise, means, and ability to perform said reviews and City Surveyor assignment;
NOW, THEREFORE, in consideration of each other's mutual promises, Consultant and City agree as follows:
1. DUTIES OF CONSULTANT
1.1 Consultant agrees to perform services as set forth in Exhibit A - Scope of Services, attached hereto and incorporated herein by reference, and which shall be interpreted together and in harmony with this Agreement. In the event of any conflict between Exhibit A and this Agreement, this Agreement shall govern, control, and take precedence.
1.2 Consultant’s project manager will meet with the City’s project coordinator prior to commencement of the project to establish a clear understanding of the working relationships, authorities, and management philosophy of City as it relates to this Agreement.
1.3 Consultant, working with the City, will gather available existing information concerning the project, and shall review documents as necessary for compliance with the project’s objectives.
1.4 In performance of this Agreement by Consultant, time will be of the essence.
1.5 Notwithstanding Section 1.4, Consultant shall not be responsible for delay caused by activities or factors beyond Consultant’s reasonable control, including delays or by reason of strikes, work slow-downs or stoppages, or acts of God.
1.6 Consultant agrees to perform this Agreement in accordance with the highest degree of skill and expertise exercised by members of Consultant’s profession working on similar projects under similar circumstances.
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1.7 Consultant shall cooperate in good faith with City in all aspects of the performance of this Agreement.
1.8 In the course of the performance of this Agreement, Consultant shall act in the City’s best interest as it relates to the project.
1.9 All activities of Consultant, its employees, subcontractors and/or agents will be carried out in compliance with all applicable federal, state, and local laws and regulations.
1.10 The designated project manager for Consultant shall be ___________________. The Consultant’s project manager shall have all the necessary authority to direct technical and professional work within the scope of the Agreement and shall serve as the pri ncipal point of contact with the City and the City’s project coordinator. The authorized principal of Consultant executing this Agreement for the Consultant shall have authority to make decisions regarding changes in services, termination and other matters related to the performance of this agreement on behalf of Consultant.
1.11 The Consultant (and its employees, agents, representatives, and subconsultants), in the performance of this Agreement, shall act in an independent capacity and not as officers or officials or employees or agents of the City. The City shall not direct the work and means for accomplishment of the services and work to be performed hereunder. The City, however, retains the right to require that work performed by Consultant meet specific standards consistent with the requirements of this Agreement without regard to the manner and means of accomplishment thereof. Subcontractors shall assume all of the rights, obligations and liabilities, applicable to it as an independent contractor hereunder. Consultant represents and warrants that it (i) is fully experienced and properly qualified to perform the class of work and services provided for herein, (ii) has the financial capability and shall finance its own operations required for the performance of the work and services and (iii) is properly equipped and organized to perform the work and services in a competent, timely and proper manner in accordance with the requirements of this Agreement. Consultant agrees to comply with AB5, codified at Labor Code section 2750.3, and shall indemnify, defend and hold harmles s the City, its officers, officials, directors, agents representatives, volunteers, and employees against any claim or liability, including attorneys’ fees and costs, arising in any manner related to this Agreement that an employee, agent or others under Consultant’s supervision or control was misclassified.
1.12 This Agreement contains provisions that permit mutually acceptable changes in the scope, character or complexity of the work if such changes become desirable or necessary as the work progresses. Adjustments to the basis of payment and to the time for performance of the work, if any, shall be established by a written contract amendment (approved and executed by the City) to accommodate the changes in work.
2. DUTIES OF CITY
2.1 City shall furnish to Consultant all available and pertinent data and information requested by Consultant to facilitate the preparation of the documents called for in this Agreement. Consultant shall be entitled to reasonably rely on accuracy and compl eteness of such information, provided that Consultant shall make any additional investigation reasonably necessary to confirm such information and provide City prompt written notice of any known or discovered defects in such data and information.
2.2 City shall provide contract administration services. City shall notify Consultant of required administrative procedures and shall name representatives, if any, authorized to act in its behalf.
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2.3 City shall review documents submitted by Consultant and shall render decisions pertaining thereto as promptly as reasonably possible.
3. COMPENSATION
3.1 For the full performance of the services described herein by Consultant, City agrees to compensate Consultant for all services and direct costs associated with the performance of the project in an amount not to exceed $________________, as follows:
a. Once each month, Consultant shall submit for payment by City, an itemized invoice for services performed during the previous billing period. The invoice shall describe the services rendered and the title of the item of work, and shall list labor hours by personnel classification. Said invoice shall be based on all labor and direct expense charges made for work performed on the project. Labor charges shall be in accordance with the fee schedule found in Exhibit A of this Agreement. City shall pay Consultant for services rendered and approved by the City within 30 days from the date the itemized invoice is received by the City, subject to the maximum not to exceed amount specified above and the City’s right to object.
b. Direct costs are those outside costs incurred on or directly for the project, and substantiated with invoices for the charges. Direct expenses include printing, reproduction, and delivery charges.
3.2 If Consultant incurs other costs which are not specifically covered by the terms of this Agreement, but which are necessary for performance of Consultant’s duties, City may approve payment for said costs if authorized in writing by the City in advance.
3.3 City may order changes in the scope or character of services in writing, including decreasing the amount of Consultant’s services. In the event that the work is decreased, Consultant is entitled to full compensation for all services performed and expenses incurred prior to receipt of notice of change. Under no conditions shall Consultant make any changes to the work, either as additions or deductions, without the prior written order of the City. In the event, that the City determines that a change to the work or services from that specified in this Agreement is required, the contract time and/or actual costs reimbursable by the City for the project may be adjusted by contract amendment or change order to accommodate the changed work. The maximum not to exceed total amount specified in this Article 3 (Compensation) shall not be exceeded, unless authorized by written contract amendment or change order, approved and executed by the City. Consultant shall obtain prior written approval for a revised fee sched ule from the City before exceeding such fee schedule. Only City’s authorized representative(s) is authorized to approve changes to this Agreement on behalf of City.
3.4 In no event, will the Consultant be reimbursed for any costs or expenses at any rates that exceed the rates for set forth in the fee schedule found in Exhibit A.
3.5 Consultant agrees that the payments to Consultant specified in this Article 3 (Compensation) will constitute full and complete compensation for all obligations assumed by Consultant under this Agreement. Where conflicts regarding compensation may occ ur, the provisions of this section apply.
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4. SUBCONSULTANTS
4.1 Consultant may not subcontract any services required under this Agreement without the prior written consent of the City.
4.2 Consultant shall be responsible to City for the performance of any and all subconsultants who perform work under this contract, and any acts of negligence or misconduct on their part.
Consultant is solely responsible for all payments due to subconsultants.
4.3 Consultant shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein, including naming the City of Campbell, its officers, officials, directors, agents representatives, volunteers, and employees as additional insureds. Any modification to the insurance requirements for subcontractors must be agreed to by the City in writing.
4.4 If at any time, the City determines any subcontractor is incompetent or unqualified, Consultant will be notified and will be expected to immediately cancel the subcontract.
5. OWNERSHIP OF DOCUMENTS AND MATERIALS
All original drawings, documents, papers, data, materials, photographs, negatives and other work products prepared by the Consultant and/or its subconsultants in the performance of the services encompassed in this Agreement (whether in printed or electronic format) (“project-related documents and materials”) shall be the property of the City and may be used on this project without the consent of the Consultant or its subcontractors. City acknowledges that such drawings, documents, and other items are instruments of professional services intended for use only on the subject project.
Consultant agrees that all copyrights which arise from creation of the Project-related documents and materials pursuant to this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. Any project-related documents and materials related to this Agreement shall be confidential, not to be used by the Consultant on other projects or disclosed to any third party, except by agreement in writing by the City, or except as otherwise provided herein. Upon the completion or termination of this Agreement for any reason, the City shall be entitled to receive, and Consultant shall promptly provide to the City upon request, all finished and unfinished project-related documents and materials, produced or gathered by or on behalf of Consultant that are in Consultant’s possession, custody or control.
Consultant may retain copies of said documents and materials for its files. In the event of termination, any dispute regarding compensation or damages shall not hinder, prevent, or otherwise impact the City’s right to promptly receive and use such documents and materials which are the sole and exclusive property of the City.
6. TERMINATION
6.1 Notwithstanding any other provision of this Agreement, City may terminate this Agreement at any time, with or without cause, in its sole discretion, by giving notice in writing to Consultant not less than __ calendar days prior to an effective termination date. In the event of such termination, Consultant shall have the right and obligation to immediately assemble the work then in
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progress for the purpose of completing the work and turning over all materials and documents to City.
6.2 In the event of such termination, Consultant shall be compensated for all work and services performed to the point of termination in accordance with the payment provisions set forth in Section 3.1, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law.
6.3 Upon notice of termination by City, the Consultant will immediately act to not incur any additional obligations, costs or expenses, except as may be reasonably necessary to terminate its activities. All finished or unfinished work or documents procured or produced under the Agreement will become property of the City upon the termination date. In the event of Consultant’s failure to perform pursuant to the Agreement, the City reserves the right to obtain services elsewhere and Consultant will be liable for the difference between the prices set forth in the terminated Agreement and the actual cost to the City. Termination of the Agreement pursuant to this paragraph shall not relieve the Consultant of any liability to City for additional costs, expenses, o r damages sustained by City due to failure of the Consultant to perform pursuant to the Agreement. City may withhold any payments to Consultant for the purpose of set off until such time as the exact amount of damages due City from Consultant is determined. After the effective date of termination, Consultant will have no further claims against the City under the Agreement. No other compensation will be payable for anticipated profit on unperformed services.
7. AUDIT AND INSPECTION
Consultant shall permit authorized representatives of City to inspect and audit all data and records relating to its performance under this Agreement for a period of three years following acceptance of the final study.
8. EQUAL EMPLOYMENT OPPORTUNITY
Consultant agrees to refrain from discriminatory employment practices on the basis of race, religious creed, color, sex, national origin, handicap, sexual orientation, marital status, medical condition, disability, ancestry, organizational affiliation, mil itary or veteran status, or any other consideration made unlawful by local, State or Federal law, of any employee of, or applicant for employment with, such Consultant or subcontractor. City requires Consultant to comply with all applicable Federal and State and local equal employment opportunity laws and regulations.
9. INSURANCE AND INDEMNIFICATION
9.1 With respect to any design professional services provided by Consultant, the Consultant agrees to indemnify, and hold harmless the City, its officers, and employees to the fullest extent allowed by law from any and all claims, actions, causes of action, damages, liabilities and losses, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, except for any claims, actions, causes of action, losses, damages or liabilities proximately caused by the sole negligence or willful misconduct of City. City shall not be liable for acts of Consultant in performing services described herein. Notwithstanding anything in this paragraph to the contrary, any defense costs charged to the design professional under this paragraph shall not exceed the design professional’s proportionate percentage of fault, except:
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a. That in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the design professional shall meet and confer with the other parties regarding unpaid defense costs in good faith effort to agree on the allocation of those costs amongst the parties; and
b. Where a project-specific general liability policy insures all project participants for general liability exposures on a primary basis and also covers all design professionals for their legal liability arising out of their professional services on a primary basis, then there shall be no limitation on the design professional's duty to provide a defense and cover the City's cost of defense.
With respect to all matters other than those covered by the foregoing paragraph, Consultant agrees to indemnify, defend (with counsel reasonably satisfactory to the City) and hold harmless the City, its officers, officials, directors, agents representatives, volunteers, and employees to the fullest extent allowed by law from and against any and all claims, actions, causes of action, losses, damages, liabilities and costs of every nature, including attorneys’ fees and costs (collectively, “Losses”) including but not limited to all claims, actions, causes of action, losses, damages, liabilities for property damage, bodily injury, or death, and all costs of defending any claim, caused by or arising out of, or alleged to have been caused by or arise out of, in w hole or in part, Consultant’s performance under this Agreement, except for any claims, actions, causes of action, losses, damages, costs or liabilities proximately caused by the sole negligence or willful misconduct of City. City shall not be liable for acts of Consultant in performing services described herein.
In no event shall this section be construed to require indemnification by the Consultant to a greater extent than permitted under the public policy of the State of California; and in the event that this contract is subject to California Civil Code section 2782(b), the foregoing indemnity provisions shall not apply to any liability for the active negligence of the City.
The defense and indemnity provisions obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations contained in this Agreement. The foregoing indemnity provisions are intended to fully allocat e the parties’ risk of liability to third -parties; and there shall be no rights to indemnity or contribution, in law or equity or otherwise between the parties that are not set forth in this section. Consultant waives all rights to subrogation for any matt ers covered by the provisions of this section. Consultant’s responsibility for such defense and indemnity obligations as set forth in this section shall survive the termination or completion of this Agreement for the full period of time allowed by law.
9.2 Consultant shall maintain insurance conforming to the following specifications to the fullest amount allowed by law for a minimum of three (3) years following the termination or completion of this Agreement:
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A. Types of Coverage
The policies shall afford the following types of coverage:
1. Commercial General Liability;
2. Automotive;
3. Workers’ Compensation and Employer Liability; and
4. Professional Liability and/or Errors and Omissions
B. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. For Commercial General Liability: Insurance Services Office (ISO) CGL Form 00 01 11 85; and
2. For Automotive Liability: ISO CA 00 01 06 92 including symbol 1(any auto); and
3. For Workers’ Compensation: insurance as required by the Labor Code of the State of California and Employer's Liability insurance; and
4. For Professional Liability and/or Errors and Omissions: insurance covering negligence committed by or on behalf of Consultant in rendering services to City.
C. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for bodily, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.
3. Workers’ Compensation and Employer's Liability: Workers’ Compensation limits as required by the Labor Code of the State of California and Employer's Liability limits of $1,000,000 per accident. The Worker’s Compensation policy must be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant and its employees.
4. Professional Liability and/or Errors and Omissions: $1,000,000 per claim and $2,000,000 in the annual aggregate.
The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non -
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contributory basis for the benefit of City (as agreed to in this Agreement) before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
D. Deductible and Self-Insured Retention
Any deductibles or self-insured retention must be declared to and approved by the City, and shall not reduce the limits of liability. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -insured retention as respects the City, its agents, officers, attorneys, employees, officials and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses related to investigations, claim administration, and defense expenses. Policies containing any self-insured retention provision shall provide or be endorsed to provide that the self-insured retention may be satisfied by either the named insured or the City.
E. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverage:
a. The City, its agents, officers, attorneys, employees, officials and volunteers are to be covered as additional insureds as respects: liability arising out of this Agreement performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consulta nt, or automobiles owned, leased, hired or borrowed by the Consultant. It is a requirement of this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits set forth in this Agreement shall be available to the City as an additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is affords greater coverage.
b. The Consultant's insurance coverage shall be primary insurance as respects the City, its agents, officers, attorneys, employees, officials and volunteers. Any insurance or self -insurance maintained by the City, its agents, officers, attorneys, employees, officials and volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its agents, officers, attorneys, employees, officials, and volunteers.
d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer's liability.
2. Workers’ Compensation and Employer’s Liability Coverage: The insurer shall agree to waive all rights of subrogation against the City, its agents, officers, attorneys, employees, officials, an d volunteers for losses arising from work
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performed by the Consultant for the City.
3. All Coverages: Any unintentional failure to comply with reporting provisions of the policies shall not affect coverage provided to the City; and unless otherwise approved by the City, each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days prior written notice by regular mail has been given to the City, or ten (10) days for cancellation for non-payment of premium.
F. Suspension or Cancellation
If any of the coverages required by this Agreement should be suspended, voided, cancelled or reduced in coverage during the term of this Agreement, Consultant shall immediately notify City and replace such coverage with another policy meeting the requirements of this Agreement.
G. Subcontractors
Consultant agrees that any and all contracts with subcontractors for performance of any matter under this Agreement shall require the subcontractors to comply with the same indemnity and insurance requirements set forth in this Agreement to the extent that they apply to the scope of the subcontractors’ work. Subcontractors are to be bound to contractor and to City in the same manner and to the same extent as the Consultant is bound to City under this Agreement. Subcontractors shall further agree to include these same provisions with any sub-subcontractor. A copy of this Agreement will be furnished to the subcontractor on request. The Consultant shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the Agreement prior to commencing any work, and will provide proof of compliance to the City.
H. Acceptability of Insurers
Without limiting Consultant's indemnification provided hereunder, the policies of insurance listed in Article 9.2 of this Agreement are to be issued by an issuer with a current A.M.
Best Rating of A:V and who is authorized to transact business in the State of California, unless otherwise approved by the City.
I. Verification of Coverage
Consultant shall furnish the City with endorsements and certificates of insurance evidencing coverage required by this clause. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates are to be on forms acceptable to the City. Where required by statue, forms approved by the Insurance Commissioner are to be submitted. All certificates are to be received and approved by the City before work commences.
J. Special Risks/Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances and provide notice to Consultant.
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10. MISCELLANEOUS
10.1 This Agreement shall be binding on the heirs, executors, assigns and successors of Consultant.
10.2 Neither party may assign this Agreement, or any portion hereof, without the prior written consent of the other.
10.3 This Agreement shall not be construed to alter, affect, or waive any lien or stop notice rights, which Consultant may have for the performance of services pursuant to this Agreement.
10.4 Neither party’s waiver of any term, condition or covenant, or breach of any term, condition or covenant shall be construed as the waiver of any other term, condition or covenant or waiver of the breach of any other term, condition or covenant.
10.5 This Agreement contains the entire Agreement between City and Consultant relating to the project and the provision of services to the project. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement a re of no force or effect. Subsequent modifications to this Agreement shall be in writing and signed by both City and Consultant.
10.6 If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding on City and Consultant.
10.7 This Agreement shall be governed and construed in accordance with the laws of the State of California.
10.8 All changes or amendments to this Agreement must be in writing and approved by all parties.
10.9 The initial contract term shall commence upon execution of the contract by the City and shall be for a ____ year period, unless terminated sooner in accordance with the contract. Any extension of the Agreement shall be mutually agreed upon in writing and shall require an amendment to the Agreement signed by both parties.
10.10 Consultant owes the City a duty of undivided loyalty in performing the work and services under this Agreement, including, but not limited to, the obligation to refrain from having economic interests and/or participating in activities that conflict wi th the City’s interests in respect to the work and/or services and project. The Consultant shall list current clients who may have a financial interest in the outcome of this Agreement. The Consultant hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this agreement. Consultant shall not make or participate in making or in any way attempt to use Consultant’s position to influence a governmental decision in which Consultant knows or has reason to know Consultant has a direct or indirect financial interest other than the compensation promised by this Agreement. Consultant will immediately advise the City if Consultant learns of a financial interest of Consultant's during the term of this Agreement.
10.11 City is a public agency subject to the disclosure requirements of the California Public Records Act (“CPRA”). If Consultant’s proprietary information is contained in documents or information
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submitted to City, and Consultant claims that such information falls within one or more CPRA exemptions, Consultant must clearly mark such information “Confidential and Proprietary,” and identify the specific lines containing the information. In the event of a request for such information, City will make best efforts to provide notice to Consultant prior to such disclosure. If Consultant contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief or other appropriate remedy from a court of law in Santa Clara County before the City is required to respond to the CPRA request. If Consultant fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability to Consultant. Consultant further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and attorney’s fees) that may result from denial by City of a CPRA request for information arising from any representation, or any action (or inaction), by the Consultant.
10.12 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by an act of God, natural disaster, pandemic, acts of terrorism, war, or other peril, which is beyond the reasonable control of the affected party and without the negligence of the respective Parties. Each party hereto shall give notice promptly to the other of the nature and extent of any Force Majeure claimed to delay, hinder or prevent performance of the services under this Agreement. Each Party will, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and will, upon the cessation of the cause, diligently pursue performance of its obligations in this Agreement. In the event either party is prevented or delayed in the performance of its respective obligation by reason of such Force Majeure, there may be an equitable adjustment of the schedule and Consultant compensation based on City’s sole discretion.
10.13 Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
10.14 Consultant warrants that Consultant, its subcontractors and/or agents (if any) has/have complied with any and all federal, state, and local licensing requirements
10.15 Each party acknowledges that it has reviewed this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement.
10.16 The signatories to this Agreement warrant and represent that each is authorized to execute this Agreement and that their respective signatures serve to legally obligate their respective representatives, agents, successors and assigns to comply with the provisions of this Agreement.
10.17 This Agreement is entered into, and to be performed in Santa Clara County, California, and any action arising out of or related to this Agreement shall be maintained in a court of appropriate jurisdiction in Santa Clara County, California.
10.18 This Agreement may be executed in counterparts which shall, in the aggregate, be deemed an original but all of which, together, shall constitute one and the same instrument. A scanned, electronic, facsimile or other copy of a party’s signature shall be accepted and valid as an original.
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Attachment: RFP - Park & Recreation Master Plan (Request for Proposals (RFP) for Preparation of a Park and Recreation Master Plan)
-21-
11. NOTICES
Notices required under this Agreement may be delivered by first class mail addressed to the appropriate party at one of the following addresses:
CITY: City of Campbell
70 North First Street
Campbell, CA 95008
CONSULTANT: ___________________
Attention: ___________
____________________
____________________
____________________
[SIGNATURES ON FOLLOWING PAGE]
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Attachment: RFP - Park & Recreation Master Plan (Request for Proposals (RFP) for Preparation of a Park and Recreation Master Plan)
-22-
Having read and understood the foregoing Agreement, the undersigned parties agree to be bound hereby
CONSULTANT
By_________________________________
Title_______________________________
CITY OF CAMPBELL
By_________________________________
Title ______________________
Approved as to Form
______________________________
City Attorney
Exhibit A - Scope of Services and Fees
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Attachment: RFP - Park & Recreation Master Plan (Request for Proposals (RFP) for Preparation of a Park and Recreation Master Plan)
City
Council
Report
TITLE: Authorization for the City Manager to Amend the Consultant Services Agreement with Jayson Architecture, in an Amount Not to Exceed $114,410, to Provide Design and Engineering Support Services in Accordance with the Current Construction Schedule for the Measure O – Campbell Library Renovations Project (No. 23-SS)
RECOMMENDED ACTION
That the City Council adopt a resolution approving an amendment and authorizing the City Manager to execute a Consultant Services Agreement with Jayson Architecture, in an amount not to exceed $114,410, to provide design and engineering support services in accordance with the current construction schedule for the Measure O - Campbell Library Renovations Project (No. 23-SS).
BACKGROUND
On May 19, 2020, the City Council adopted Resolution No. 12589 authorizing the City Manager to execute a Consultant Services Agreement with Jayson Architecture for the design of the Campbell Library Renovations Project (No. 23 -SS). Upon the contract’s execution, consultants from Jayson Architecture began work on the design elements that would become the framework for the project’s construction. Although most of this work consisted of the services necessary to design and finalize the project’s plans and specifications, it also included support services during the project’s subsequent construction phase. The original proposal was based on a project schedule that would begin in June of 2020 and end in August 2023.
By the end of 2021, Jayson Architecture had finalized the design of the Library Renovations Project – prompting staff to begin the advertisement and selection process for qualified contractors and construction management firms who would oversee those respective facets during the project’s construction phase. Later, between 2022 and 2023, additional funds were received from various State and local programs which created capacity within the Library project’s existing budget to address infrastructure improvements that may have otherwise been removed from the original scope of work due to budgetary constraints. If incorporated, these improvements would have the potential to reduce the City’s long -term maintenance costs while expanding citywide energy-conservation efforts. To facilitate these efforts , the City Council approved authorization to amend the existing consultant services agreement with Jayson Item: 13
Category: CONSENT CALENDAR
Meeting Date: December 5, 2023
13 Packet Pg. 142
Jayson Architecture Agreement Amendment Page 2 of 4
Architecture, in January 2023, for additional design and engineering services to incorporate (re-design) these elements back into the project’s scope of work.
When Jayson Architecture completed the re -design work in March 2023, the City’s construction management firm, Griffin Structures (Griffin), began their constructability review of the associated plans and specifications , as previously directed by Council. At the end of their review, Griffin did not find any issues or conflicts with the re -designed scope of work. From that point forward, Jayson Architecture worked with staff to finalize the details of the project’s final plans, specifications, and estimates (PS&E) that would later be presented to the City Council for their review and approval.
On June 6, 2023, the City Council adopted Resolution No. 12999, approving the Library’s final PS&E and authorizing staff to invite the project’s list of prequalified contractors to bid on its construction contract. As a result of this process, the City received two bids by the submission deadline. When bids were opened on August 30, 2023, the results identified Lathrop Construction Associates, Inc. (Lathrop), and BOBO Construction Inc. (BCI), as the two submitting contractors – with Lathrop deemed the apparent low bidder. On September 19, 2023, staff returned to present the results of the bid opening and details of the proposed construction contract, which after further review, were subsequently approved by the City Council and awarded to Lathrop.
DISCUSSION
With the Library’s construction beginning in November 2023, staff began preparations to ensure that all necessary services would be in place prior to the commencement of work on site. Moving into the construction phase , staff reviewed the details of Jayson Architecture’s consultant services agreement and discovered that the additional design and engineering support services to be provided during construction were based on an earlier (and outdated) construction timeline that projected the project ending in August of 2023. Since their contract specified that these services would run concurrently with the project’s construction, an extension would be required to resume services beyond the contract’s initial end date.
In October 2023, staff requested a proposal from Jayson Architecture to extend the design and engineering support services based on the project’s updated ( current) construction schedule. In response, Jayson Architecture submitted an Additional Service Request (ASR) to the City proposing an amendment to their original contract to extend construction support services for an additional 21 months, in the total amount of $114,410 for their associated cost/fee increases (see Attachment B). Th e proposed amount reflects the difference in total construction administration fees from their original contract ($247,200) with those increases expected over the next two years ($357,780) , plus an additional $3,615 for services provided for this purpose since September 2023.
Based on Jayson’s updated rate schedule, this amendment will cover architectural support work performed beyond August of 2023 and construction support through the 13 Packet Pg. 143
Jayson Architecture Agreement Amendment Page 3 of 4
project’s projected completion date of May of 2025. As specified in the ASR , Jayson Architecture updates their billing rates on an annual basis to help offset t he cost of inflation and other economic factors.
Upon receiving the ASR, staff evaluated the proposed total cost against th ose contractual services charged to date by Jayson Architecture for work performed on the Library Project and agrees that this request is appropriate, given the expanded timeline of the project. During this analysis , staff also confirm ed that there is also unspent contract funds allocated to “reimbursable” expenses in the amount of $80,000 . As currently tracking, there is expected to be some savings in this area as that would likely result in future savings to the project. Staff recommends keeping these funds in place until the conclusion of the project.
Staff has also adjusted the project’s expenditure plan to reflect the actual costs of other supplemental service contracts and utility work that has been confirmed for the project.
Based on th ese adjustments, sufficient funding is available in the Library project’s current budget to cover the $ 114,410 in fee increases for the additional cost of construction support services.
NEXT STEPS
After reviewing the details of Jayson Architecture’s ASR, staff has determined that the proposed extension of construction support services, and their associated fee/rate increases, are competitive and consistent with industry standards for a renovation project of this scale. With the Library’s construction beginning in November 2023, it is critical that Jayson Architecture is readily available to support the construction team and assist with addressing issues related to their design of the project’s plans and specifications. Therefore, staff recommends that the City Council approve the amendments and authorize the City Manager to execute the consultant services agreement with Jayson Architecture, in an amount not to exceed $114,000, to provide the design and engineering support services needed throughout the construction of the Library Renovations project and through its eventual completion.
FISCAL IMPACT
The amendment to Jayson Architecture’s Consultant Services Agreement will have a fiscal impact of $1 14,410. Sufficient funding is available in the City’s approved CIP budget for the Measure O – Library Renovation Project (No. 23 -SS) to implement the proposed extension of services and cover the associated costs.
ALTERNATIVES
1. Do not approve the amendment to the original Consultant Services Agreement with Jayson Architecture to extend design and engineering services in accordance with the project’s current construction schedule.
2. Direct staff to take alternative action.
13 Packet Pg. 144
Jayson Architecture Agreement Amendment Page 4 of 4
Prepared by:
Carina Shattuck, Administrative Analyst I
Reviewed by:
Todd Capurso, Director of Public Works
Approved by:
Brian Loventhal, City Manager
Attachment:
a. Resolution
b. Jayson Additional Service Request
13 Packet Pg. 145
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL APPROVING AN
AMENDMENT AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSULTANT
SERVICES AGREEMENT WITH JAYSON ARCHITECTURE, IN AN AMOUNT NOT TO EXCEED $114,410, TO PROVIDE DESIGN AND ENGINEERING SUPPORT SERVICES IN ACCORDANCE WITH THE CURRENT CONSTRUCTION SCHEDULE FOR THE MEASURE O – LIBRARY RENOVATIONS PROJECT (NO. 23-SS) (RESOLUTION/CONSENT)
WHEREAS, on May 19, 2020, the City Council adopted Resolution No. 12589 authorizing the City Manager to execute a Consultant Services Agreement with Jayson Architecture for the design of the Campbell Library Renovations Project (No. 23-SS); and
WHEREAS, although Jayson Architecture had finalized the design of the Library Renovations project by the end of 2021, additional funds were received between 2022 and 2023 from various State and local programs that created capacity within the project’s budget to add elements back into the project that were previously omitted from its original design due to budgetary constraints; and
WHEREAS, in January 2023, the City Council approved authorization to amend the existing consultant services agreement with Jayson Architecture for additional design and engineering services to incorporate (re-design) these elements back into the project; and
WHEREAS, when Jayson Architecture completed the re-design work in March 2023, the subsequent constructability review performed by the City’s construction management firm, Griffin Structures (Griffin), did not find any issues or conflicts with the re-designed scope of work; and
WHEREAS, on June 6, 2023, the City Council adopted Resolution No. 12999, approving the Library’s final PS&E and authorizing staff to invite the project’s list of prequalified contractors to bid on its construction contract; and
WHEREAS, on September 19, 2023, the City Council approved and awarded the Library’s construction contract to Lathrop Construction Associates, Inc. (Lathrop); and
WHEREAS, while preparing for the Library’s impending construction, staff discovered that Jayson Architecture’s original contract included a billing schedule for construction support services that referenced an earlier (and outdated) construction timeline that had the project ending in August of 2023; and
WHEREAS, this prompted staff to request a proposal from Jayson Architecture in October 2023 to extend services beyond the contract’s original end date in accordance with the project’s updated (current) construction schedule; and
WHEREAS, in response, Jayson Architecture submitted an Additional Service Request (ASR) to the City proposing an amendment to their original contract that would extend services for an additional 21 months, in the total amount of $114,410 for their associated rate/fee increases; and
WHEREAS, per the ASR’s updated billing schedule, this amendment will cover architectural work performed beyond August of 2023 and through the project’s projected construction end in May of 2025; and
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Attachment: Resolution (Jayson Architecture Agreement Amendment)
WHEREAS, with the Library’s construction to beginning in November 2023, it is critical that Jayson Architecture is readily available to support the construction team and assist with addressing any issues related to their design of the project’s plans and specifications; and
WHEREAS, staff recommends that the City Council authorize the City Manager to amend the consultant services agreement with Jayson Architecture, in an amount not to exceed $114, 410, to provide the design and engineering support services needed throughout the construction of the Library Renovations project.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell hereby approves the amendment and authorizes the City Manager to execute the consultant services agreement with Jayson Architecture, in an amount not to exceed $114, 410, to provide design and engineering support services in accordance with the current construction schedule for the Measure O – Campbell Library Renovations Project (No. 23-SS).
BE IT FURTHER RESOLVED should the City Council authorize the City Manager to amend the agreement as proposed, staff will work with Jayson Architecture to consolidate th ose contractual services performed by the City , and their associated costs , as reimbursable expenditures to be applied towards the construction administration portion of the amended contract and its updated billing schedule.
PASSED AND ADOPTED this _____th day of ________, 2023, by the following roll call vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
APPROVED:
_________________________________
Anne Bybee, Mayor
ATTEST:
___________________________
Andrea Sanders, City Clerk
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Attachment: Resolution (Jayson Architecture Agreement Amendment)
City of Campbell
Additional Service Request #05 - Extended Schedule
Date: 10/16/2023
Attention:
Todd Capurso
Public Works Director
City of Campbell • Department of Public Works
70 North First Street • City Hall - Upper Level • Campbell, CA 95008 (408) 866-2150
Jayson Architecture would like to request the following contract amendment to City of Campbell Contract “Measure O - Campbell Library Improvements Design Services”.
• 21 Months Extended Schedule. Contract Exhibit A.4 indicates the project ending in August of 2023. Th e current schedule shows the project extending through May of 2025. • Billing rate adjustment to current and projected rates for architectural work to be performed beyond August of 2023 and through the current projected end of project in May of 2025. • We raise billing rates on an annual basis to keep up with infl ation and the annual increase to the cost of doing business. Th ese billing rate adjustments accomodate cost increases such as annual raises for cost of living, increases to health care costs, increases to soft ware costs, increases to rent, etc. • Th is ASR, combined with all other ASRs approved to date, brings the total fee as a percentage of construction to
10.3%, which is competitive and well in line with industry standards for a library renovation of this scale.
We request compensation for increased billing rates for project duration beyong the contract, as follows:
ContractCAFeew/osubs: $246,985 (Architectural, FF&E,Signage,RecordDrawings) Principal PM PD $/Month Duration
2020ContractBillingRates $155 $125 $100
AverageMonthlyHoursPerStaffRole 12 60 30
AverageMonthlyCostPerStaffRole $1,860 $7,500 $3,000 $12,360 x20 months $247,200 Total Cost@2020Rates 2023BillingRates $200 $175 $130
AverageMonthlyHoursPerStaffRole 12 60 30
AverageMonthlyCostPerStaffRole $2,400 $10,500 $3,900 $16,800 x2 months $33,600 2024BillingRates $210 $185 $135
AverageMonthlyHoursPerStaffRole 12 60 30
AverageMonthlyCostPerStaffRole $2,520 $11,100 $4,050 $17,670 x12 months $212,040 2025BillingRates $220 $195 $145
AverageMonthlyHoursPerStaffRole 12 60 30
AverageMonthlyCostPerStaffRole $2,640 $11,700 $4,350 $18,690 x6 months $112,140 $357,780 Projected CAPhaseTotalCost
$110,795 CA PhaseDeltafromContractFee
2020ContractBillingRates $155 $125 $100
2023BillingRates $200 $175 $130
BillingRateIncrease $45 $50 $30
SeptemberActualMonthlyHours 19 36 32
ActualMonthlyCostPerStaffRole $855 $1,800 $960 $3,615 x1 months $3,615 Bid PhaseCostDelta $114,410 Cost Increase/FeeRequest
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Attachment: Jayson Additional Service Request (Jayson Architecture Agreement Amendment)
Fee Summary Table
ConstructionBid $18,189,000
ContractAmount $1,704,210
ASRAllowancePerContract $120,000
ContractAmountw/oASRAllowance $1,584,210
Feeasa%ofConstruction 8.7%
ASR1,coveredbycontractallowance $10,560
ASR2,coveredbycontractallowance $4,780
ASR3,coveredbyContractAmmendment1 $133,976
ASR4,voided $0
ASR5,ContractAmmendment3Request $114,410
ASR6,coveredbycontractallowance $16,170
ASR7,coveredbyContractAmmendment2 $13,394
TotalASRsToͲDate $293,290
TotalFee,Contract+ASRs $1,877,500
Fee,Contract+ASRs,asa%ofConstruction 10.3%
ASRAllowanceRemaining $88,490
Fee,Contract+ASRs+RemainingAllowance $1,965,990
Fee,Contract+ASRs+RemainingAllowance,asa%ofConstruction 10.8% See attached contract Exhibits A.2, A.4, and current schedule.
Feel free to contact me with any questions. Th ank you for your consideration.
Abraham Jayson
Principal | Architect | LEED AP BD+C
p: 415.317.0529
e: [email protected]
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Attachment: Jayson Additional Service Request (Jayson Architecture Agreement Amendment) ID Task Name Duration Start Finish Prede c
1 Task A-D: Pre-Design, Programming, & Concepts 33.2 wks Mon 6/1/20 Tue 1/19/21 2 Task A: Review of Existing Documents and Conditions 2 wks Mon 6/1/20 Fri 6/12/20 3 Task B: Work Plan, Cost Plan, and Project Schedule 2 wks Mon 6/15/20 Fri 6/26/20 2 4 Task C: Council Kickoff Meeting 0 wks Tue 7/7/20 Tue 7/7/20 5 Task C: Programming and Space Needs 4 wks Mon 6/29/20 Fri 7/24/20 3 6 Task C: Programming Client Review 2 wks Mon 7/27/20 Fri 8/7/20 5 7 Task D: Building and Site Concept Design Alternatives 8 wks Mon 8/10/20 Fri 10/2/20 6 8 Task D: Concept Designs ROM Cost Estimates 4 wks Mon 10/5/20 Fri 10/30/20 7 9 Task D: Concept Designs Client Review 8 wks Mon 10/5/20 Fri 11/27/20 7 10 Task E: Holidays 2 wks Mon 12/21/20 Fri 1/1/21
11 Task D: Concept Designs Council Presentation 0 wks Tue 1/19/21 Tue 1/19/21 12 Tasks E-G: Design & Construction Documents 84 wks Mon 1/18/21 Fri 8/26/22 13 Task E: Schematic (20%) Design Documents 7 wks Mon 1/18/21 Fri 3/5/21 9FS+7 14 Task E: Schematic Design Cost Estimate 3 wks Mon 3/8/21 Fri 3/26/21 13 15 Task E: Schematic Design Client Review 4 wks Mon 3/8/21 Fri 4/2/21 13 16 Task E: Civic Improvments Commission 0 wks Thu 3/11/21 Thu 3/11/21 17 Task E: Schematic Design Council Presentation 0 wks Tue 4/6/21 Tue 4/6/21 18 Task F: Design Development (40%) Documents 11 wks Mon 4/5/21 Fri 6/18/21 15 19 Task F: Design Development Cost Estimate 3 wks Mon 6/21/21 Fri 7/9/21 18 20 Task F: Design Development Client Review 5 wks Mon 6/21/21 Fri 7/23/21 18 21 Task F: Design Development Council Presentation 0 wks Tue 7/20/21 Tue 7/20/21 22 Task G: Construction Documents (65%) 8 wks Mon 7/26/21 Fri 9/17/21 20 23 Task G: Construction Documents (65%) Cost Estimate 3 wks Mon 9/20/21 Fri 10/8/21 22 24 Task G: Construction Documents (65%) Client Review 6 wks Mon 9/20/21 Fri 10/29/21 22 25 Task G: Construction Documents (95%) 5 wks Mon 11/1/21 Fri 12/3/21 24 26 Task G: Thanksgiving 1 wk Mon 11/22/21 Fri 11/26/21 27 Task G: Construction Documents (95%) Cost Estimate 5 wks Mon 12/6/21 Fri 1/7/22 25 28 Task G: Construction Documents (95%) Client Review 6 wks Mon 12/6/21 Fri 1/14/22 25 29 Task G: Holidays 2 wks Mon 12/20/21 Fri 12/31/21
30 Task G: Construction Documents (100%) 4 wks Mon 1/17/22 Fri 2/11/22 28 31 Task G: Construction Documents (100%) Cost Estimate 3 wks Mon 2/14/22 Fri 3/4/22 30 32 Task G: Construction Documents (100%) Client Review 4 wks Mon 2/14/22 Fri 3/11/22 30 33 Task G: Permitting 24 wks Mon 3/14/22 Fri 8/26/22 32 34 Tasks G.1: Grant/CM Updates 35 wks Mon 8/29/22 Fri 4/28/23 35 Grant Scope Authorization 24 wks Mon 8/29/22 Fri 2/10/23 33 36 Task G: Thanksgiving 1 wk Mon 11/21/22 Fri 11/25/22 37 Task G: Holidays 2 wks Mon 12/26/22 Fri 1/6/23
38 CM Constructability Review 4 wks Mon 2/13/23 Fri 3/10/23 35 39 Design & Engineering Updates 4 wks Mon 2/13/23 Fri 3/10/23 35 40 Document Coordination 2 wks Mon 3/13/23 Fri 3/24/23 39 41 Permit Revisions 2 wks Mon 3/27/23 Fri 4/7/23 40
42 Bid Cost Estimate 3 wks Mon 4/10/23 Fri 4/28/23 41
43 Task H: Bidding 26 wks Mon 5/1/23 Fri 10/27/23
44 Task H: Council Authorization to Bid 10 wks Mon 5/1/23 Fri 7/7/23 42 45 Task H: Bidding 8 wks Mon 7/10/23 Fri 9/1/23 44
46 Task H: Bid Result Review 4 wks Mon 9/4/23 Fri 9/29/23 45 47 Task H: Council Award of Contract 4 wks Mon 10/2/23 Fri 10/27/23 46 48 Task I: Construction 84 wks Mon 10/30/23 Fri 6/6/25 49 Task I: Contract Execution & Mobilization 4 wks Mon 10/30/23 Fri 11/24/23 47 50 Task I: Construction Administration Support 72 wks Mon 11/27/23 Fri 4/11/25 49 51 Task I: Commissioning 4 wks Mon 4/14/25 Fri 5/9/25 50 52 Task I: Owner Move In 4 wks Mon 5/12/25 Fri 6/6/25 51 53 Grand Opening 0 wks Fri 6/6/25 Fri 6/6/25 52
54 CEQA 28 wks Mon 9/21/20 Fri 4/2/21
7/7
1/19
3/11
4/6
7/20
6/6
M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O 2021 2022 2023 2024 2025
DRAFT SCHEDULE - 9/8/2023
CAMPBELL LIBRARY IMPROVEMENTS Page 1 JAYSON ARCHITECTURE 50 29TH STREET
SAN FRANCISCO CA 94110
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Attachment: Jayson Additional Service Request (Jayson Architecture Agreement Amendment) JAYSON
ARCHITECTURE
50 29 th Street
San Francisco CA 94110
jaysonarch.com
PAGE 2 OF 5
April 21st, 2020
JAYSON
ARCHITECTURE
50 29 th Street
San Francisco CA 94110
jaysonarch.com
JAYSON ARCHITECTURE
50 29TH STREET
SAN FRANCISCO CA
MEASURE O ‐
CAMPBELL LIBRARY IMPROVEMENTS
DESIGN SERVICES
PRE‐DESIGN (TASKS A & B)
PRELIMINARY DESIGN (TASKS C & D)
SCHEMATIC (20%)
DESIGN DOCUMENTS (TASK E)
DESIGN DEVELOPMENT (40%)
DOCUMENTS (TASK F)
CONSTRUCTION
DOCUMENTS 65%, 95% & 100% PS&E
(TASK G)
BID AWARD/SUPPORT (TASK H)
CONSTRUCTION
ADMINISTRATION SUPPORT (TASK I)
TOTALS
Service Consultant
Architectural Services JAYSON $11,200 $89,300 $150,150 $204,750 $295,900 $53,900 $215,200 $1,020,400
Structural Engineering BASE $792 $1,386 $8,756 $13,244 $19,822 $2,222 $11,022 $57,244 Mechanical/Plumbing Engineering ALTER $836 $1,375 $8,844 $17,732 $26,444 $2,035 $17,556 $74,822 Electrical Engineering RIJA $814 $1,353 $4,477 $8,899 $13,178 $2,167 $8,899 $39,787 Landscape Architect JLJA $0 $2,585 $11,105 $12,348 $22,913 $2,761 $12,161 $63,873 Civil Engineering BKF $2,022 $4,132 $6,614 $7,305 $31,550 $2,838 $11,576 $66,037 Cost Estimating MACK5 $2,640 $8,349 $8,734 $15,059 $28,083 $0 $0 $62,865 Geotechnical Engineering CLEARY $0 $17,798 $0 $0 $0 $0 $0 $17,798 Interiors / FF&E JAYSON $0 $0 $6,050 $9,980 $24,200 $6,050 $17,775 $64,055 Lighting RIJA $0 $0 $2,266 $2,266 $4,587 $0 $2,266 $11,385 Low Voltage (Tel/Sec/AV) RIJA $0 $0 $3,223 $3,223 $6,589 $0 $3,223 $16,258 Basic Commissioning RED CAR $0 $0 $0 $4,477 $8,751 $0 $13,228 $26,456 Graphics & Signage JAYSON $0 $0 $2,015 $5,950 $7,920 $0 $4,030 $19,915 Record Drawings JAYSON $0 $0 $0 $0 $0 $0 $9,980 $9,980
Sprinkler Engineering HYT $0 $0 $704 $2,525 $6,336 $0 $3,179 $12,744 Fire Alarm Design HYT $0 $0 $704 $1,408 $4,125 $0 $2,354 $8,591 Subtotal $18,304 $126,278 $213,642 $309,166 $500,398 $71,973 $332,449 $1,572,210 Reimbursable Expense Allowance $500 $500 $1,000 $1,000 $4,000 $1,000 $4,000 $12,000 Additional Services Allowance $120,000
Total $1,704,210
Note: 10% subconsultant markup included above.
CAMPBELL LIBRARY IMPROVEMENTS
EXHIBIT A.2: FEE SCHEDULE
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Attachment: Jayson Additional Service Request (Jayson Architecture Agreement Amendment) JAYSON
ARCHITECTURE
50 29 th Street
San Francisco CA 94110
jaysonarch.com
PAGE 5 OF 5
April 21st, 2020
JAYSON
ARCHITECTURE
50 29 th Street
San Francisco CA 94110
jaysonarch.com
1. Task A: Review of Existing Documents and Conditions
2. Task B: Work Plan, Cost Plan, and Project Schedule
3. Task C: Programming and Space Needs
4. Task D: Building and Site Concept Design Alternatives
5. Task E: Schematic (20%) Design Documents
6. Task E: Schematic Design Cost Estimate
7. Task E: Schematic Design Client Review
8. Task F: Design Development (40%) Documents
9. Task F: Design Development Cost Estimate
10. Task F: Design Development Client Review
11. Task G: Construction Documents (65%)
12. Task G: Construction Documents (65%) Cost Estimate
13. Task G: Construction Documents (65%) Client Review
14. Task G: Construction Documents (95%)
15. Task G: Construction Documents (95%) Cost Estimate
16. Task G: Construction Documents (95%) Client Review
17. Task G: Construction Documents (100%)
18. Task G: Construction Documents (100%) Cost Estimate
19. Task G: Construction Documents (100%) Client Review
20. Task G: Permitting
21. Task H: Bid/Award Support
22. Task I: Construction Administration Support
23. Task I: Commissioning & Move In
24. Project Completion
/periodcentered.cap All durations shown in weeks
/periodcentered.cap Working Project Schedule to be prepared in Microsoft Project in Gantt Chart Format 8 WEEKS
80 WEEKS
6 WEEKS
9 WEEKS
4 6 WEEKS
3 8 WEEKS
4 3
8 WEEKS
4 3
4 2
3 2
2 3
12 WEEKS
2 2
3 11.
13. 12.
1. 2.
4. 6.
7. 9.
3. 5.
8. 10.
14. 15.
17. 19.
20. 22.
16. 18.
21. 23.
24. AUG SEPTJULYFEB MARJAN APR MAY JUNEAUG SEPT NOVJULY DECJUNE OCT
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2023
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TIMELINE CONTINUES
CAMPBELL LIBRARY IMPROVEMENTS
EXHIBIT A.4: SCHEDULE
13.b
Packet Pg. 152
Attachment: Jayson Additional Service Request (Jayson Architecture Agreement Amendment)
City
Council
Report
TITLE: ADU Interim Ordinance - Extension Ordinance (Ordinance/Roll Call Vote)
RECOMMENDED ACTION
Adopt an ordinance to extend Interim Ordinance No. 2299 that adopted urgency revisions to Title 21 to conform with recent feedback and direction from the California Department of Housing and Community Development (HCD) regarding accessory dwelling units.
ENVIRONMENTAL DETERMINATION
This action is Statutorily Exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resource Code Section 21080.17, which exempts the adoption of a local ordinance to implement the provisions of Section 65852.2 of the Government Code relating to the accessory dwelling units.
DISCUSSION
Background: In recent years, the State of California passed several laws prescribing the regulation of accessory dwelling units (ADUs). The California Department of Housing and Community Development (HCD) is responsible for enforcing these laws and issuing guidelines. Local agencies must submit their ADU ordinances to the HCD, which, if deemed noncompliant, prompts a 30 -day window for response or alignment with State standards. After adopting ADU Ordinance No. 2291 on February 3, 2023, the City received notice from HCD on June 30, 2023, that the ordinance did not comply with State law. As a result, the City's local ADU regulations could be invalidated and possibly lead to legal action by the Attorney General if not revised to comply with State law. The City Council adopted an interim ordinance (reference Attachment B) to align the City's local ADU regulations with State legislation at its November 7, 2023, meeting. Pursuant to California Government Code Section 65858, the interim ordinance is in effect for 45 days, expiring December 22, 2023.
Following initial adoption, the Government Code allows a city to extend an interim ordinance for a period up to 10 months and 15 days after a noticed public hearing. The additional time is intended to allow for the preparation of a formal ordinance and/or adoption of policy to address the land use matter that prompted the need for an interim ordinance.
Item: 14
Category: PUBLIC HEARINGS AND
INTRODUCTION OF
ORDINANCES
Meeting Date: December 5, 2023
14 Packet Pg. 153
ADU Interim Ordinance - Extension Ordinance Page 2 of 2
Procedural Requirements: The draft ordinance (reference Attachment A) would extend Interim Ordinance No. 2299 for approximately twelve months until December 31, 2024, or adoption of an ordinance to make the urgency revisions permanent, whichever comes first.
NEXT STEPS
The City shall submit the Interim Ordinance to HCD for review within the prescribed 60 - day timeline pursuant to Government Code section 65852.2, subdivision (h). Staff will incorporate HCD’s feedback into a permanent ordinance that will be considered by the City Council for formal adoption at a future City Council meeting in 2024.
FISCAL IMPACT
There are no direct fiscal impacts associated with the City Council’s adoption of this interim ordinance.
Prepared by:
Larissa Lomen, Assistant Planner
Reviewed by:
Rob Eastwood, Community
Development Director
Approved by:
Angelique Gaeta, Assistant City
Manager
Attachment:
a. ADU Interim Ordinance - Extension Ordinance
b. Ordinance No. 2299
14 Packet Pg. 154