City Council Agenda
City of Campbell, 70 N. First St., Campbell, California
SPECIAL MEETING OF THE CAMPBELL CITY COUNCIL
Wednesday, February 28, 2024 – 3:30 PM
Campbell Community Center – Room Q80
1 W. Campbell Ave., Campbell, CA 95008
CALL TO ORDER
ROLL CALL
PUBLIC COMMENT
PRIORITY SETTING SESSION
1. Develop Fiscal Year 2024-25 Citywide Priorities
Recommended Action: That the City Council review Fiscal Year 2023-24 citywide priorities and receive updates on department w orkplans; and adopt the Fiscal Year 2024-25 citywide priorities.
ADJOURN
IMPORTANT NOTICE: For those unable to attend in person, p ublic comment will also be accepted via email at [email protected] prior to the start of the meetin g. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.
Materials related to an item on this agenda subm itted to the City Council after distribution of the agenda packet are available for publ ic inspection wit h the agenda packet in the lobby of City Clerk’s Office, 70 N. First Street, Campbell, CA 95008, during normal business hours. These materials will also be available on the City website at https://www.ci.campbell.ca.us/agendacenter with the agenda packet f ollowing the last item of the agenda, subject to staff’s ability to post the documents prior to the meeting. All documents not posted prior to the meet ing will be posted the next business day.
In compliance with th e Americans with Disabi lities Act, liste ning assisti ve devices are available for all meetings held in the City Council Chambers. If you require accommodation, please contact the City Clerk’s Office, (408) 866-2117, at least one week in advance of the meeting.
To: Honorable Mayor and City Council
Date: February 22, 2024
From: Brian Loventhal, City Manager
Subject: Council Priorities/Staff Workplan Updates
On February 28, the City Council will be conducting a special meeting to review the fiscal year 2023-2024 City Council priorities and the fiscal year 2023 -2024 adopted workplans. The Council will also be considering the City’s priorities for the upcoming 2024- 2025 fiscal year (beginning on July 1, 2024). T o assist the City Council in this discussion, staff has developed the attached City Council priorities matrix. This matrix includes a status update for all workplan items, sorted and color coded by City Council priority. The workplan items that are fulfilling an operational need were left uncolored. The City Council fiscal year 2023-24 priorities include:
• Long Term Land Use Planning and Housing
• Measure O
• Financial Stability
• Sustainability
• Community Health and Safety
Senior staff will be available at the special meeting to answer City Council’s questions related to the workplan updates and the City Council ’s existing prior ities. As the Council considers the upcoming Council priorities for FY 2024-2025, staff will also be available to discuss and answer questions, including but not limited to, workload capacity, staff coordination, and any challenges that may be presented by the discussion.
At the conclusion of the discussion , it is recommended that the City Council, b y motion, adopt the fiscal year 2024-25 City Council priorities.
Based on the City Council action on the Council priorities, staff will then develop draft workplans for Council consideration as part of the FY 2024-2025 budget development process.
CITY OF CAMPBELL MEMORANDUM
City Manager’s Office
FY 2024 Workplan Updates
Department Budget Unit Workplan Progress Comments
City Manager's Office 101.510 (CM Administration) Provide staff support to the City Council’s evaluation of cannabis ordinance [Council Priority ‐ Long‐Term Land
Use Planning and Housing]
In Progress Support City Attorney efforts to update City ordinances to meet State law. However, Per
Council discussion on April 25, 2023, the further
evaluation of storefronts was considered
discretionary and less of a priority than other
work items in the Land Use category. As such,
further evaluation was deferred
Community Development 101.550 (Administration) In coordination with the Finance Department, City Council, key stakeholders, and outside consultants (as
needed), develop funding strategies and options to
support Housing Element programs. CO‐LEAD
DEPARTMENTS ‐ Finance and Community Development
[Council Priorities – Financial Stability and Long‐Term and Land Use Planning and Housing]
In Progress Study Session conducted at February 20 Council meeting
Community Development 101.551 (Policy Development) Complete update to Zoning Ordinance and objective standards for single family residential in conformance
with state laws. [Council Priority – Long ‐ Term Land Use Planning and Housing]
In Progress Modifications to MFDDS under development, will not focus on single family but instead
modifications to existing standards affecting
multifamily
Community Development 101.551 (Policy Development) In coordination with the Public Works Department, preparation of a Citywide Multimodal plan with bicycle
and pedestrian improvements [Council Priority – Long ‐
Term Land Use Planning and Housing]
Not Started Was not awarded Sustainable Transportaiton
Grant to fund. Submitted new Grant Request for
same Grant funding (new funding round) in
January 2024
Community Development 101.551 (Policy Development) In coordination with the Public Works Department, start preparation of Hamilton Avenue Precise Plan [Council
Priority – Long ‐ Term Land Use Planning and Housing]
In Progress RFP process to select consultant in progress.
Community Development 101.551 (Policy Development) In coordination with the Recreation and Community Services and Public Works Departments, prepare a
Citywide Parks and Recreation Facilities Master Plan
[Council Priority – Long ‐ Term Land Use Planning and
Housing]
In Progress Recreation in lead ‐ supporting RFP process Community Development 233.557 (Housing Assistance) Conduct feasibility studies for potential development of corporation yard for affordable housing [Council Priority – Long Term Land Use Planning and Housing]
In Progress Ongoing ‐ applying for technical assistance from MTC / ABAG, MOU for Technical Assistance from
Housing Authority scheduled for 3/5 Council
meeting
Council Priority ‐ Long Term Land Use Planning and Housing
FY 2024 Workplan Updates
Department Budget Unit Workplan Progress Comments
Community Development 233.557 (Housing Assistance) Expand homelessness programs including development of a Homekey project and hiring of an unhoused
coordinator [Council Priority – Long ‐ Term Land Use
Planning and Housing]
Not Started Unhoused Coordinator not yet hired ‐ anticipate Spring 2024
Community Development 233.557 (Housing Assistance) Implement BMR Housing program improvements as identified in Housing Program audit in association with Housing Element implementation [Council Priority –
Long ‐ Term Land Use Planning and Housing]
Not Started Awaiting start of Housing Manager. Housing
Manager started January 2024 ‐ will target work
for late Spring 2024
Community Development 233.557 (Housing Assistance) Prepare Affordable Housing Overlay Zone to support affordable housing development [Council Priority – Long ‐Term Land Use Planning and Housing]
In Progress Scheduled for Febraury 12 Planning Commission and April 2 City Council
Community Development 233.557 (Housing Assistance) Prepare nexus studies to consider modifications to the City's Inclusionary Housing Ordinance and creation of a Commercial Linkage Housing Fee to support Affordable
Housing production [[Council Priority – Long ‐ Term
Land Use Planning and Housing]
In Progress Consultant hired and draft nexus study received January 2024 ‐ target Council review at 4/2/24
meeting
Legal Services 101.560 (Legal Services) Assist Community Development with completing update to Zoning Ordinance and objective standards for single
family residential in conformance with state laws.
[Council Priority – Long ‐ Term Land Use Planning and
Housing]
In Progress The first round of updates has been completed.
The City Attorney's Office has reviewed overlay
zoning code provisions. Awaiting single‐family
code revisions
Legal Services 101.560 (Legal Services) Assist Community Development with/review Affordable Housing Overlay Zone to support affordable housing
development [Council Priority – Long ‐Term Land Use
Planning and Housing
In Progress Have reviewed draft ordinance
Legal Services 101.560 (Legal Services) Assist Community Development with/review nexus studies to consider modifications to the City's
Inclusionary Housing Ordinance and creation of a
Commercial Linkage Housing Fee to support Affordable
Housing production [Council Priority – Long ‐ Term Land Use Planning and Housing]
In Progress Have advised on legal issues and standards
applicable to study
FY 2024 Workplan Updates
Department Budget Unit Workplan Progress Comments
Legal Services 101.560 (Legal Services) Assist in City Council’s evaluation of cannabis ordinance [Council Priority ‐ Long‐Term Land Use Planning and
Housing]
In Progress Alternative draft ordinances have been prepared to update and/or expand the current delivery only
regulations, and the City Attorney's Office is in
process of preparing a draft staff report to share
with other affected departments, which will also
seek guidence from the Council on whether to
allow storefront operations
Legal Services 101.560 (Legal Services) Review Hamilton Avenue Precise Plan [Council Priority – Long ‐ Term Land Use Planning and Housing]
Not Started Awaiting direction from Community Development Legal Services 101.560 (Legal Services) Work with Community Development and Public Works to finish update of Subdivision Ordinance [Council
Priority ‐ Long‐Term Land Use Planning and Housing]
In Progress Preparing updated version of last draft.
Community Development plans to respond in
summer of 2024.
Public Works 101.701 (Administration) Represent Campbell in long range regional transportation planning efforts ‐ Envision Silicon Valley and Plan Bay Area 2050 process [Council Priority ‐ Long‐ Term Land Use Planning and Housing]
In Progress Ongoing
Public Works 101.720 (Transportation Engineering) In coordination with the Community Development Department, manage Hamilton Avenue/State Route 17
Bicycle Overcrossing Planning Study (tentative, pending VTA scoring committee results) [Council Priority ‐ Long‐ Term Land Use Planning and Housing]
In Progress Grant funding has been secured
Public Works 101.720 (Transportation Engineering) In coordination with the Community Development Department, manage, design, and implement bicycle and
pedestrian enhancements and safety improvements
[Council Priority ‐ Long‐Term Land Use Planning and
Housing]
In Progress Ongoing effort; several projects moving forward separately to address this
Public Works 101.730 (Engineering) In coordination with the Recreation and Community Services and Community Development Departments,
prepare a Citywide Parks and Recreation Facilities
Master Plan [Council Priority – Long ‐ Term Land Use
Planning and Housing]
Not Started Will begin this spring
Public Works 101.730 (Engineering) Review development proposals for compliance with the reissued Storm Water Municipal Regional Permit (MRP
3.0), including necessary updates to the Green
Infrastructure Plan [Council Priority – Long ‐Term Land Use Planning and Housing]
In Progress Ongoing effort; will continue into FY25
FY 2024 Workplan Updates
Department Budget Unit Workplan Progress Comments
Recreation and Community
Services
101.524 (RCS Administration) Collaborate with Public Works and Community Development for Parks and Recreation Master Plan if
grant funded is awarded [Council Priority – Long ‐Term
Land Use Planning and Housing]
In Progress RFP closed on 1/12/24 at 4pm
Recreation and Community
Services
101.524 (RCS Administration) Develop strategies and engage the community on long term needs of the community center as community
wellness hub [Council Priority – Long ‐Term Land Use
Planning and Housing]
In Progress Ongoing surveying of patrons of facility use and needs. Will use the Park and Recreation Master
Plan to further
engage community and develop
strategies
City Manager's Office 448.518 (Measure O) Begin the construction of both the Library and Police Building projects [Council Priority – Measure O]
Completed Library Building: Awarded contract on 9/19/23.
Police Building: Awarded contract on 11/21/23
City Manager's Office 448.518 (Measure O) Conduct public bid process to construct both the Library and Police Building projects [Council Priority – Measure O]
Completed Library Building: City Council authorized bid on 6/6/23 Police Buillding: City Council authorized
bid on 7/19/23
City Manager's Office 448.518 (Measure O) Provide overall coordination of Measure O Police, Library, and related projects [Council Priority – Measure O]
In Progress Continue to provide overall coordination
City Manager's Office 448.518 (Measure O) Provide support to the Measure O Citizens’ Oversight Committee [Council Priority – Measure O]
In Progress
City Manager's Office 647.547 (Information Technology) Provide IT consultation regarding Measure O projects [Council Priority – Measure O]
In Progress Continuous consultation regarding IT related items for the projects
Legal Services 101.560 (Legal Services) Provide support on implementation of Measure O [Council Priority – Measure O]
In Progress Contracts awarded
Police 101.601 (Police Administration) Support and provide feedback regarding the design of new Police Station funded by Measure O bonds [Council
Priority ‐ Measure O]
In Progress Ongoing
Police 101.601 (Police Administration) Work jointly with the City Manager’s office, Public Works, and Finance to confirm Furniture, Fixture, and
Equipment (FFE) needs for the new Public Safety building and sufficiency of state grant finding LEAD Department – Public Works [Council Priority – Measure O]
In Progress Ongoing
Public Works 101.701 (Administration) Manage and implement Measure O design process; complete design of Library and Police building projects; conduct bid process; award construction contracts
[Council Priority ‐ Measure O Implementation]
Completed Design complete, moving into construction phase ‐ both projects
Council Priority‐ Measure O
FY 2024 Workplan Updates
Department Budget Unit Workplan Progress Comments
Public Works 448.518 (Measure O – PW) Begin the construction of both the Library and Police Building projects [Council Priority ‐ Measure O]
Completed
Public Works 448.518 (Measure O – PW) Complete design process for both Police and Library buildings [Council Priority ‐ Measure O]
Completed
Public Works 448.518 (Measure O – PW) Conduct Bid process and award construction contracts for both the Library and Police Building projects [Council Priority ‐ Measure O]
Completed
Public Works 448.518 (Measure O – PW) Implement Civic Center site staging plan to accommodate City Hall customers and employee parking
[Council Priority ‐ Measure O]
In Progress In progress
Public Works 448.518 (Measure
O – PW) Provide support to the Citizens’ Oversight Committee [Council Priority ‐ Measure O]
In Progress Ongoing effort
City Manager's Office 101.515 (Human Resources) In collaboration with the Finance Department and Information Technology (IT) Division as well as other key stakeholders, complete the implementation, testing, and training for a new Human Resources Information and
Payroll System LEAD DEPARTMENT ‐ IT [Council Priority
– Financial Stability]
In Progress Completed implemention of NeoGOV Insight
recruitment software on September 5, 2023. HRIS
Onboard, Finance payroll expected go live
February 2024
City Manager's Office 101.556 (Economic Development) Continue to work on update to the City’s long ‐term Economic Development Plan [Council Priority – Financial Stability]
In Progress Target
review by Council with Econ Dev Plan
update in March 2024
City Manager's Office 101.556 (Economic Development) Develop programs to support small business [Council Priority – Financial Stability]
Not Started
City Manager's Office 101.556 (Economic Development) Evaluate the provision of Economic Development services and consider alternatives [Council Priority –
Financial Stability]
In Progress Audit of ED Program and staffing needs currently being performed by contract ED Manager and will
be presented to Council with Econ Dev Plan in
March 2024
City Manager's Office 101.556 (Economic Development) Implement short ‐term development strategy to minimize sales tax leakage and fill commercial vacancies [Council Priority – Financial Stability]
In Progress Target review by Council with Econ Dev Plan update in March 2024
City Manager's Office 647.547 (Information Technology) Adapt Zero ‐Trust security stance for all enterprise technology platforms [Financial Stability]
In Progress Create a workplan strategy to create policies and to implement Zero Trust architechture
City Manager's Office 647.547 (Information Technology) Deploy a new Human Resource Information System [Financial Stability]
In Progress Completed implemention of NeoGOV Insight
recruitment software on September 5, 2023. HRIS
Onboard, Finance payroll expected go live March
2024
Council Priority ‐Financial Stability
FY 2024 Workplan Updates
Department Budget Unit Workplan Progress Comments
City Manager's Office 647.547 (Information Technology) Deploy electronic Payroll System [Financial Stability] In Progress Continuing to support Finance to deploy the software
City Manager's Office 647.547 (Information Technology) Purchase and deploy replacement Network Firewall system [Financial Stability]
Completed New network firewall implementation was
completed on August 24, 2023
Community Development 101.556 (Economic Development) Complete Update to Economic Development Plan & Short‐Term Strategic Plan [Council Priority – Financial Stability]
In Progress Target final adoption of Econ Dev Plan by Council in March 2024
Finance 101.535 (Accounting Services) Develop strategies to systematically address Unfunded Pension Liabilities in the short ‐ and long ‐term [Council Priority – Financial Stability]
In Progress Study Session on 11/21/23. Will discuss further during FY 2025 Budget process. Estimated
completion in FY 2025
Finance 101.535 (Accounting Services) In collaboration with the Human Resources and Information Technology (IT) Divisions as well as other
key stakeholders, complete the implementation, testing, and training for a new Human Resources Information
and Payroll System LEAD DEPARTMENT ‐ IT [Council
Priority – Financial Stability]
In Progress Nearing end of implemenation and now
in testing
phase. To be follow by training phase with
anticipated go live Spring of 2024
Finance 101.535 (Accounting Services) In coordination with an outside consultant, the City Manager’s Office, all members of the Executive Team,
and other key stakeholders, explore potential new
revenue sources to add to the FY 2025 Master Fee
Schedule and/or place on the 2024 General Election
ballot LEAD DEPARTMENTS – City Manager’s Office and
Finance Department [Council Priority – Financial
Stability]
In Progress Staff is currently researching the success rate of revenue measures witin the Bay Area since 2018
and will provide results during the FY 2025 Budget
Process. Depending on Council
direction, ballot
measure consultants may be hired for the
November 2024 election
Finance 101.535 (Accounting Services) In coordination with the City Manager’s Office and all members of the Executive Team, consider how to most
effectively, appropriately, and timely use the City’s
remaining American Rescue Plan Act (ARPA) allocations
LEAD DEPARTMENTS – City Manager’s Office and
Finance Department [Council Priority – Financial
Stability]
In Progress Most ARPA funds have been spent and remaining funds will be programmed into the FY 2025
Budget and 2025 ‐ 2029 CIP as needed. All funds
must be obligated by contract by 12/31/24 and
spent down fully by 12/31/26
Finance 101.535 (Accounting Services) In coordination with the Community Development Department, City Council, key stakeholders, and outside consultants (as needed), develop funding strategies and options to support Housing Element programs. CO‐LEAD
DEPARTMENTS ‐ Finance and Community Development
[Council Priorities – Financial Stability and Long ‐Term and Land Use Planning and Housing]
In Progress Will follow Community Development
Department's lead on project and efforts should
start to ramp up with recent hiring of City's first
Housing Manager
FY 2024 Workplan Updates
Department Budget Unit Workplan Progress Comments
Finance 101.535 (Accounting Services) Using results of completed facilities condition assessment, collaborate with the Public Works and
Recreation and Community Services Departments to
prepare capital projects to address Citywide deferred
maintenance issues in future Capital Improvement Plans
(CIP) LEAD DEPARTMENT ‐ Public Works [Council
Priority – Financial Stability]
In Progress Facilities conditions assessment is nearing completion and results will be used to inform the
2025 ‐ 2029 CIP process as well as future CIPs
Finance 101.535 (Accounting Services) Where feasible, implement recommendations regarding modifications and improvements to the City’s purchasing policies, procedures, operations, and systems [Council
Priority – Financial Stability]
In Progress Working in partnership with City Manager's Office.
Some
basic process modifications being explored
with comprehensive modifications anticipated for
FY 2025. Additional staffing may be requested
Public Works 101.720 (Transportation Engineering) Apply for and manage grant funds as provided through VTA and other granting agencies [Council Priority –
Financial Stability]
In Progress Ongoing effort. Hamilton Ave overcrossing study is most recent grant secured
Public Works 101.730 (Engineering) Implement the Annual Street Maintenance Program [Council Priority – Financial Stability]
In Progress Hamilton Ave. project under design
Public Works 101.745 (Maintenance) Complete a comprehensive Inventory and Condition Assessment of all City Facilities [Council Priority ‐
Financial Stability]
In Progress Study is complete. Awaiting final reports
Community Development 101.551 (Policy Development) Prepare a Citywide Climate Action Plan (Spring 2023) [Council Priority – Sustainability]
In Progress Environmental Program Specialist Hired. RFP issued and evaluating consultant proposals
Legal Services 101.560 (Legal Services) Assist Community Development with/review Citywide Climate Action Plan [Council Priority – Sustainability] Not Started Awating draft of plan
Public Works 101.745 (Maintenance) Complete all approved Capital Improvement Projects, including the John D Morgan Parking Lot Renovation and
Virginia Park playground replacement [Council Priority – Sustainability]
Completed
Projects completed
Public Works 101.745 (Maintenance) Implement water conservation strategies including turf and irrigation controller upgrades for the Community
Center and sports fields [Council Priority –
Sustainability]
In Progress
Public Works 209.715 (Environmental) Coordinate and support efforts to implement the requirements of SB 1383 [Council Priority ‐
Sustainability]
In Progress In progress; should be implemented prior to end of fiscal year
Council Priority ‐Sustainability
FY 2024 Workplan Updates
Department Budget Unit Workplan Progress Comments
Public Works 209.715 (Environmental) Coordinate and support the RFP process for the solid waste hauler rebranding effort [Council Priority ‐
Sustainability]
Completed
Public Works 209.715 (Environmental) Provide grant support for the turf conversion project at the Campbell Community Center [Council Priority ‐
Sustainability]
Completed
Public Works 209.715 (Environmental) Provide solid waste, stormwater, and water conservation expertise for the Campbell Climate Action Adaptation
Plan [Council Priority ‐ Sustainability]
In Progress
Public Works 209.715 (Environmental) Provide support to the Solid Waste Management Authority when implementing the new solid waste
hauler agreement and associated requirements [Council
Priority ‐ Sustainability]
Completed
Public Works 209.715 (Environmental) Provide support to the West Valley Clean Water Authority when implementing the regional stormwater
MRP 3.0 [Council Priority ‐ Sustainability]
In Progress Ongoing effort
City Clerk's Office 101.511 (City Clerk) Conduct Boards and Commissions Brown Act Trainings [Council Priority – Community Health and
Safety]
Not Started With the unexpected need of a new agenda
management system, this workplan may get
modified to incorporate a new agenda system
Police
101.601 (Police Administration) Coordinate with Santa Clara County Behavioral Health to enter into an MOU to obtain a PERT clinician to provide alternative responses to mental health crises [Council
Priority – Community Health and Safety]
In Progress The MOU is anticipated on the City Council
agenda on March 5. Additionally PD recently
completed backgrounding a clinician to fill this
position
Police 101.601 (Police Administration) Implement new technologies including Axon Computer Aided Dispatch (CAD) system and Next Generation 911
[Council Priority – Community Health and Safety]
In Progress Staff is working closely with AXON on the CAD integration and are hopeful it will go live towards
the end of 2024. The Next Gen 911 system is in
the final phase of implementation
Police
101.601 (Police Administration) Recruit and hire qualified candidates for police officer and dispatch vacancies and upcoming retirements
[Council Priority – Community Health and Safety]
In Progress 3 Trainees graduated from the police academy at the beginning of February and are currently in the
field training program. 3 Trainees are currently in
the academy. 3 Trainees are scheduled to attend
the police academy at the end of March. 2 Police
Trainee backgrounds are in progress
Council Priority ‐ Community Health and Safety
FY 2024 Workplan Updates
Department Budget Unit Workplan Progress Comments
Police 101.601 (Police Administration) Work with Campbell Union School District and Moreland School District to enter into an MOU for contracted
crossing guard services [Council Priority – Community
Health and Safety]
Completed The cost‐sharing agreement was finalized and we are currently in contract for crossing guard
services
Public Works 101.720 (Transportation Engineering) Manage Safe Routes to School Maps Project [Council Priority – Community Health and Safety]
In Progress Ongoing effort. Phase 1 nearing completion.
Phase 2 to begin this spring
Public Works 101.720 (Transportation Engineering) Manage, design, and implement traffic calming improvements [Council Priority – Community Health
and Safety]
In Progress Ongoing effort; currently working with Hardy Ave.
Public Works 101.720 (Transportation Engineering) Review and consider revisions to the City’s Traffic Calming Policy [Council Priority – Community Health
and Safety]
Not Started Not started; other projects have taken priority Public Works 101.745 (Maintenance) Complete installation of new Tesco Battery Backup Systems to all signalized intersections [Council Priority – Community Health and Safety]
In Progress
Public Works 101.745 (Maintenance) Complete Maintenance Zones 1 & 6 removal and replacement of City ‐owned displaced sidewalks, curb
and gutter and structural tree trimming [Council Priority – Community Health and Safety]
In Progress
City Clerk's Office 101.511 (City Clerk) Comprehensive review of citywide records, coordinate and implement a revised records retention schedule and
procedures [Operational Need]
In Progress Are currently reviewing microfiche vendors to scan and digitize those records. Review of records
management consultants to begin in April time
frame
City Clerk's Office 101.511 (City Clerk) Implement automated public records request system [Operational Need]
Completed System went live on 1/24/24
City Manager's Office 101.510 (CM Administration) Continue to provide guidance and support for labor related issues [Operational Need]
In Progress
City Manager's Office 101.510 (CM Administration) Coordinate tracking of state legislation (that may impact City) with Legislative Subcommittee [Operational Need]
In Progress Completed for the 2023 Legislative Session.
Continuing to track legislation in 2024
City Manager's Office 101.510 (CM Administration) Coordinate, plan and provide staff support for the State of the City event and All Hands Meeting [Operational
Need]
Completed State of the City was conducted on 9/13/23. All Hands Meetings on 05/04/23 and 10/19/23.
Employee events on 08/03/23 and 12/07/23
City Manager's Office 101.510 (CM Administration) Promote City Council initiatives through various forms of media [Operational Need]
In Progress
City Manager's Office 101.510 (CM Administration) Provide staff support to the Civic Improvement Commission [Operational Need]
In Progress
Operational Need
FY 2024 Workplan Updates
Department Budget Unit Workplan Progress Comments
City Manager's Office 101.515 (Human Resources) Conduct a needs assessment to determine which policies and procedures require updating and prioritize them
based on their level of importance and impact on the
organization [Operational Need]
In Progress Target agenda item to Council: March 2024
City Manager's Office 101.515 (Human Resources) Coordinate and plan Benefits Fair and Volunteer Program for City staff [Operational Need]
Completed Benefits Fair: September 14, 2023 and Volunteer Appreciation Event: August 24, 2023
City Manager's Office 101.515 (Human Resources) Develop plan to fill key leadership and vacant positions with a strategic approach [Operational Need]
In Progress Prepare a presentation for the Council showcasing the Succession Plan by March 2024
City Manager's Office 101.515 (Human Resources) Launch Citywide Mandatory Training Series to cover essential topics such as Harassment Prevention, Ethics, Anti‐bias, Front Counter Security Training, and Active
Shooter Training [Operational Need]
In Progress Completed: Harrassment Prevention, Ethics, Anti‐ bias Pending: Front Counter Security and Active
Shooter Trainings
City Manager's Office 101.515 (Human Resources) Work with Liebert Cassidy Whitmore on meet and confer items with CMEA, CPCEA, CPOA, and CARP [Operational
Need]
In Progress Continuous Meet and Confer Items. Completed FLSA Settlelment Agreements for CMEA, CPCEA,
and CARP Target agenda item to Council for CPOA
FLSA Settlement February 6, 2024
City Manager's Office 647.547 (Information Technology) Assist in the purchase of a new Finance System [Operational Need]
In Progress Continuing to support Finance to deploy the software
City Manager's Office 647.547 (Information Technology) Continue public meeting recording and management [Operational Need]
In Progress Continuing to support public meetings and
recording to post online
City Manager's Office 647.547 (Information Technology) Deployment of new PRA automation [Operational Need] Completed Software implementation completed and went live on January 2024
City Manager's Office 647.547 (Information Technology) Extend publicly accessible Wi‐Fi at Community Center [Operational Need]
Completed 1st phase of Wifi implementation was completed on November 2024
City Manager's Office 647.547 (Information Technology) PD ‐ Upgrades related to DOJ mandates (NIBRS) [Operational Need]
In Progress Continuously working with PD to upgrade RMS and CAD software to Axon. RMS went live August
2023 and CAD will go live October 2024
City Manager's Office 647.547 (Information Technology) Purchase and deploy replacement of Storage Area Network [Operational Need]
In Progress Prepare council report to get approval for Storage Area Network replacement
City Manager's Office 647.547 (Information Technology) Replace 25% of antiquated desktop computers [Operational Need]
Completed 25% of the desktop computers was replaced and we are continuing to replace 25% annually
FY 2024 Workplan Updates
Department Budget Unit Workplan Progress Comments
City Manager's Office 647.547 (Information Technology) Replace public meeting video and recording systems [Operational Need]
In Progress Replaced cameras and microphones and working on other equipment replacement for public
meetings
Community Development 101.550 (Administration) Upgrade permit tracking system to create greater efficiencies and increase performance in permit
processing. [Operational Need]
In Progress Ongoing ‐ finalizing installation of MGO Project Manager
Community Development 101.554 (Building) Expand capacity to provide plan check and inspection services to support volume of existing and future permit applications [Operational Need]
In Progress Recrutiment open for Plan
Check Examiner
Community Development 101.556 (Economic Development) In coordination with the Public Works Department, complete implementation of downtown Semi ‐Permanent
Parklet Program [Operational Need]
Completed Completed Fall 2023
Legal Services 101.560 (Legal Services) Assist City Clerk with revised records retention schedule and procedures [Operational Need]
Not Started Awating direction from City Clerk
Public Works 101.730 (Engineering) Complete Camden Avenue Resurfacing project (Under bid/award and construction) [Operational Need]
Completed
Public Works 101.730 (Engineering) Complete Standard Details and Technical Specifications for Public Works Construction [Operational Need]
In Progress Nearing completion
Public Works 101.730 (Engineering) In coordination with the Community Development Department, facilitate construction of Semi ‐permanent
Parklets in Downtown Campbell [Operational Need]
Completed Completed ‐ for applications that have been
received so far
Public Works 101.730 (Engineering) Manage and implement all other approved Capital Improvement Projects [Operational Need]
In Progress All projects moving forward; not all will be completed by end of fiscal year
Public Works 101.730 (Engineering) Review and approve land development projects for compliance with City policies adopted plans, and City
standard plans and details, and identify associated
improvements on public rights ‐of‐way [Operational
Need]
In Progress Ongoing effort
Public Works 101.730 (Engineering) Review applications and issue permits for small ‐cell wireless
projects [Operational Need]
In Progress Ordinance recently updated; no recent
applications submitted
Public Works 101.745 (Maintenance) Complete all approved vehicle and equipment purchases and lease acquisitions [Operational Need]
In Progress
Public Works 101.745 (Maintenance) Complete Annual Crack Seal Project [Operational Need] In Progress Additional work to be done this spring Public Works 101.745 (Maintenance) Complete asphalt repairs, seal coating, and striping for the Los Gatos Creek Trail [Operational Need]
In Progress Half complete; remaining sections to be done in the spring
FY 2024 Workplan Updates
Department Budget Unit Workplan Progress Comments
Public Works 101.745 (Maintenance) Complete installation of Calsense Irrigation Controller for John D Morgan Park [Operational Need]
Not Started
Public Works 101.745 (Maintenance) Complete replacement of the Ainsley House Garden Fencing along Grant Avenue [Operational Need]
Not Started
Public Works 101.745 (Maintenance) Complete replacement of three diesel ‐powered heavy ‐ duty trucks with gasoline powered vehicles to meet EPA
Tier 4 motor requirements [Operational Need]
In Progress
Public Works 101.745 (Maintenance) Complete the installation and implementation of the new Honeywell HVAC controls system supervisory
software program in coordination with IT
team[Operational Need]
Not Started
Public Works 101.745 (Maintenance) Coordinate with Recreation on the improvements to Building M room 50 [Grant Funding]
In Progress
Public Works 101.745 (Maintenance) Support volunteer events such as Keep America Beautiful and Campbell Garage Sale [Operational Need]
In Progress Ongoing effort
Recreation and Community
Services
101.524 (RCS Administration) Renew Age ‐Friendly Cities designation with World Health Organization (WHO) [Operational Need]
Not Started Will begin in March/April 2024
Recreation and Community
Services
101.524 (RCS Administration) Revise Recreation Youth Scholarship policy to be more inclusive and expand financial resources [Operational
Need]
Not Started Will begin in March/April 2024
Recreation and Community
Services
101.528 (Museum) Increase accessible searchable Museum collection records by 5% [Operational Need]
Completed Staff has completed this workplan and has
increased accessible searchable collection items
by 11%
Public Works 101.720 (Transportation Engineering) Manage the construction of the Citywide ITS Enhancements Project [CIP Support]
In Progress Ongoing effort
Public Works 101.730 (Engineering) Maintain streetlight inventory and assist with street lighting needs for projects [CIP Support]
In Progress Ongoing effort
Public Works 101.745 (Maintenance) Complete the acquisition and installation of a new Traffic Signal and Lighting Modular Building at the Service
Center [CIP Support]
In Progress In progress. On schedule to be completed by end of fiscal
year; may carryover
To: Date: February 28, 2024
From:
Honorable Mayor and City Council
Kristen Epolite, Deputy City Clerk
Subject: Desk Item 1 – Correspondence
The at
tached letter was received by the City Clerk’s Office.
Ci
ty of Campbell ME
MORANDUM
City Clerk’s Office
Good Evening,
I would like to kindly urge the council to prioritize climate action this term, With the City of Campbell being one of the only cities in the county without a Climate Action Plan, us Campbell residents are becoming increasingly worried.
This petition (https://chng.it/XcLDHSYOyG). signed by 7 4 concerned citizens that are directly affected by the city's lack of sustainable action, displays how widespread climate anxiety has become in our area.
Power outages, wildfires, and potholes due to heavy rain are unfortunately the norm in Campbell.
As residents, we expect our local goverrrnent to protect us and strive to better our living conditions.
At this crucial point in time, the most important way to do that is to create a strong Climate Action Plan and to put it into action as soon as possible.
Driving through pitch black roads and past a multitude of car accidents due to our infrastructure shutting down after a storm, we don't feel safe. Having to weigh the ethics of building a family and birthing children into a climate crisis, does not feel comfortable. These are the realities we have been facing because there has not been enough action in nearly enough time.
Please consider your residents and future residents by prioritizing climate action.
Thank you.