Agenda — Campbell City Council, April 16, 2024 (part 2 of 3)

Locality
Basic
Hourly
Rate
Health
and
Welfare
Pension Vacation Holiday Training Hours Total
Hourly
Rate
Overtime
Hourly
Rate
(1 ½ X)
Napa $16.00 $0.00- $0.00- $0.11h $0.14 $0.00- 8.0 $16.25 $24.25 Nevada and Sierra $16.00 $0.00- $0.00- $0.16 $0.19 $0.00- 8.0 $16.35 $24.35 Placer $16.00 $0.00- $0.00- $0.12 $0.14 $0.00- 8.0 $16.26 $24.26 Sacramento (routine work) $16.00 $0.00- $0.00- $0.16 $0.00- $0.00- 8.0 $16.16 $24.16 Sacramento (complex work) $16.00 $0.00- $0.00- $0.15 $0.00- $0.00- 8.0 $16.15 $24.15 San Benito $16.00 $0.00- $0.00- $0.15i $0.18 $0.00- 8.0 $16.33b $24.33b San Francisco $16.00 $0.00- $0.00- $0.17 $0.17 $0.00- 8.0 $16.34 $24.34 San Joaquin $16.00 $0.37 $0.00- $0.12j $0.12 $0.00- 8.0 $16.61b $24.61b San Mateo (routine work) $16.00 $0.43 $0.00- $0.12k $0.14 $0.00- 8.0 $16.69b $24.69b San Mateo (complex work) $16.00 $0.00- $0.00- $0.13l $0.17 $0.00- 8.0 $16.30b $24.30b Santa Clara $16.00 $0.03 $0.00- $0.13m $0.18 $0.00- 8.0 $16.34b $24.34b Santa Cruz (routine work) $16.00 $0.00- $0.00- $0.16 $0.00- $0.00- 8.0 $16.16 $24.16 Santa Cruz (complex work) $16.00 $0.00- $0.00- $0.19 $0.00- $0.00- 8.0 $16.19 $24.19 Solano $16.00 $0.00- $0.00- $0.00- $0.07 $0.00- 8.0 $16.07 $24.07 Sonoma (routine work) $16.00 $0.00- $0.00- $0.13n $0.16 $0.00- 8.0 $16.29b $24.29b Sonoma (complex work) $16.00 $0.38 $0.00- $0.15o $0.19 $0.00- 8.0 $16.72b $24.72b Stanislaus and Tuolumne (routine work) $16.00 $0.00- $0.00- $0.115 $0.14 $0.00- 8.0 $16.255 $24.255 Stanislaus and Tuolumne (complex work) $16.00 $0.00- $0.00- $0.13p $0.11 $0.00- 8.0 $16.24b $24.24b Tehama $16.00 $0.00- $0.00- $0.12 $0.19 $0.00- 8.0 $16.31 $24.31 Tulare $16.00 $0.69 $0.00- $0.12q $0.00- $0.00- 8.0 $16.81b $24.81b Yolo (routine work) $16.00 $0.00- $0.00- $0.00- $0.14 $0.00- 8.0 $16.14 $24.14 Yolo (complex work) $16.00 $0.00- $0.00- $0.00- $0.19 $0.00- 8.0 $16.19 $24.19 Yuba $16.00 $0.00- $0.00- $0.14 $0.16 $0.00- 8.0 $16.30 $24.30 NOTE:

If there are two rates, the first rate is for routine work, the second rate is for complex work.

Recognized holidays:

Holidays upon which the general prevailing hourly wage rate for Holiday work shall be paid, shall be all holidays in the collective bargaining agreement, applicable to the particular craft, classification, or type of worker employed on the project, which is on file with the Director of Industrial Relations. If the prevailing rate is not based on a collectively bargained rate, the holidays upon which the prevailing rate shall be paid shall be as provided in Section 6700 of the Government Code. You may obtain the holiday provisions for the current determinations on the Director's General Prevailing Wage Determinations Website (http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm). Holiday provisions for current or superseded determinations may be obtained by contacting the Office of the Director – Research Unit at (415) 703-4774.

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Attachment: Bid Specifications for Median Landscaping Services (Landscaping Services Contract) Determination: NC-LML-2024-1

Page 3 of 3 ends

Travel and/or subsistence payment:

In accordance with Labor Code Sections 1773.1 and 1773.9, contractors shall make travel and/or subsistence payments to each worker to execute the work. You may obtain the travel and/or subsistence provisions for the current determinations on the Director's General Prevailing Wage Determinations Website (ht tp://www.dir.ca.gov/OPRL/DPreWageDetermination.htm ). Travel and/or subsistence requirements for current or superseded determinations may be obtained by contacting the Office of the Director – Research Unit at (415) 703-4774. 1 This determination does not apply to work of a landscape laborer employed on landscape construction (work incidental to construction or post- construction maintenance during the plant installation and establishment period). The following is a description of the landscape work cover under this determination:

ROUTINE – mowing, watering, pruning, trimming, weeding, spraying, occasional planting and replacement of plants and janitorial work incidental to such landscape maintenance.

COMPLEX – servicing of irrigation and sprinkler systems, repairing of equipment use in such landscape maintenance.

a $0.20 after 3 years of service; $0.27 after 5 years of service. b Computation is based on first years of employment. This rate should be increased by any applicable vacation increase as stated in other footnotes.
c $0.25 after 7 years of service.
d $0.38 after 3 years of service.
e $0.37 after 5 years of service; $0.49 after 15 years of service. f $0.19 after 1 year of service; $0.25 after 2 years of service. g $0.22 after 1 year of service; $0.29 after 2 years of service. h $0.23 after 7 years of service.
i $0.31 after 5 years of service.
j $0.24 after 5 years of service.
k $0.23 after 2 years of service; $0.35 after 6 years of service. l $0.26 after 1 years of service; $0.39 after 5 years of service. m $0.27 after 1 years of service; $0.40 after 5 years of service. n $0.26 after 7 years of service.
o $0.31 after 3 years of service; $0.46 after 7 years of service. p $0.27 after 1 years of service; $0.40 after 5 years of service. q $0.23 after 2 years of service.

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Attachment: Bid Specifications for Median Landscaping Services (Landscaping Services Contract)

E-1

APPENDIX E

CALIFORNIA PUBLIC CONTRACT CODE SECTION 9204

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Attachment: Bid Specifications for Median Landscaping Services (Landscaping Services Contract)

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Attachment: Bid Specifications for Median Landscaping Services (Landscaping Services Contract)

F-1

APPENDIX F

INTEGRATED PEST MANAGEMENT POLICY

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Attachment: Bid Specifications for Median Landscaping Services (Landscaping Services Contract)

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Attachment: Bid Specifications for Median Landscaping Services (Landscaping Services Contract)

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Attachment: Bid Specifications for Median Landscaping Services (Landscaping Services Contract)

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Attachment: Bid Specifications for Median Landscaping Services (Landscaping Services Contract) PRINT name of Company/Contractor
has familiarized itself with the City of Campbell:
 IPM Plan
and
 Pest Management Standard Operating Procedures,
and agrees to abide by the policies and procedures laid out therein.

Any necessity to depart from these policies/procedures must be approved by City of Campbell Parks and Public Works supervisory staff prior to acting.

Signed __________________________________________________ Date _____________ Company Representative
____________________________________________________________________________ PRINT Name TITLE/ POSITION
Attachment 1
Campbell Public Works Department
Acknowledgement of Integrated Pest Management Policy and Procedures Contractors who may use/apply pesticides on Campbell property.

This notice certifies that
________________________________________________________________________

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Attachment: Bid Specifications for Median Landscaping Services (Landscaping Services Contract)

G-1

APPENDIX G

SITE MAP

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Attachment: Bid Specifications for Median Landscaping Services (Landscaping Services Contract) City
Council
Report
TITLE: Resolution Approving Specifications and Authorizing the Solicitation of Bids and Subsequent Award of Contract for Fuel Delivery Services (Resolution/Roll Call Vote)

RECOMMENDED ACTION
That the City Council adopt a resolution: 1) approving the specifications and authorizing the solicitation of bids for fuel delivery services; 2) approving the award of a service contract to the lowest, responsive bidder, in an amount not to exceed $210,000, for a period of up to one year, plus options for the City to renew up to four additional one-year contracts, for a total of up to five years, and subsequent contract amounts not to exceed the amount of funds programmed in the Public Works Vehicle and Equipment Maintenance Operating Budget (641.750.7426) for each fiscal year during the proposed five-year term limit; and 3) authorizing the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100.

BACKGROUND
The City of Campbell owns and operates two underground fuel tanks located at the Campbell Police Department and the City’s Service Center (Service Yard). These tanks dispense unleaded gasoline and diesel fuel for the City’s fleet vehicles and other gas - powered equipment and machinery. The placement of these on -site fueling stations have enabled staff to sustain crucial citywide operations and deliver essential services more promptly and efficiently. To ensure that both fueling tanks remain adequately supplied, the City has relied on outside fuel companies to furnish and deliver fuel by way of an annual service agreement and as programmed each fiscal year in the Public Works Vehicle and Equipment Maintenance Operating Budget.

Although the price of fuel continues to fluctuate, an annual service contract has proven to be the most cost -effective option for the City when it comes to the furnishment and delivery of unleaded gasoline and diesel fuel. Additionally, a multi -year contract offers several benefits for both the City and prospective contractors – creating interest among vendors located in this area of the market and encouraging the submission of bids with more competitive pricing based on the City’s fuel delivery needs. At the same time, this procurement process allows staff to verify qualifications prior to contract award and hold that contractor accountable for any issues with the product (fuel) and/or its delivery in accordance with the terms of their executed service agreement. Meanwhile, having a renewal option allows staff to re -evaluate its service needs at the end of each contract Item: 9
Category: CONSENT CALENDAR
Meeting Date: April 16, 2024
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Annual Fuel Services Contract Page 2 of 4
year and plan accordingly for subsequent years. Should budget adjustments be required to accommodate these needs, the contract extensions can be implemented only up to the amount as approved by the City Council.

Each fiscal year, staff performs a detailed cost analysis to identify the current fueling rates for this area of the market, and to generate price estimates for budgetary and contractual planning purposes. During those efforts, the base price per gallon is computed using the average daily price charged by all fuel providers operating from the San Jose terminals as set forth in the Oil Price Information Service (OPIS) Pad 4/5 Report. The low bidder would then be determined by the margin (mark -up/mark-down) above or below the average OPIS prices in effect at that time.

The City’s annual fuel contracts have been awarded based on the amount of funds programmed each fiscal year in the Public Works Vehicle and Equipment Maintenance Operating Budget (641.750.7426). In 2019, staff received authorization from the City Council to solicit bids from qualified vendors to supply and deliver fuel for a period of up to one year, in an amount not to exceed those programmed in the Public Works Vehicle and Equipment Maintenance Operating Budget for FY 20. Furthermore, the City Council also approved the specifications to be advertised with the solicitation of bids, and the subsequent award of a service contract based on the results from the lowest, responsive bidder. The contract also included an option to renew up to four additional one-year service contracts, for a total of up to five years, and subsequent contract amounts not to exceed the amount of funds budgeted in the Public Works Vehicle and Equipment Maintenance Operating Budget each fiscal year during those terms.

After evaluating the bids received, the City awarded a one -year service contract to Western States Oil, an offsite fuel company, who – under the terms of the executed service agreement – would supply and deliver fuel to the City’s two fueling locations through the end of FY 20. Pending subsequent renewals, services would conclude at the end of FY 24 when the contract has reached its five-year term limit.

DISCUSSION

The City's five -year service contract with Western States Oil will end in June 2024, marking the conclusion of fuel supply and delivery services to the City's two fueling stations. Subsequently, a new contract will be required to continue these services for the current fiscal year and beyond. Following the same procurement strategy used in 2019, staff intends to solicit bids from qualified vendors to ensure a timely award of a multi-year contract before the current one ends . This strategy aims to avoid disruptions in the ongoing service schedule while facilitating a seamless transition between service providers as necessary.

To expedite this process, staff has developed a scope of work and specifications to be advertised with the solicitation of bids for fuel delivery services ( Attachment B).

Moreover, the terms outlined in the proposed service agreement are consistent with the funds requested in the Proposed Public Works Vehicle and Equipment Maintenance 9 Packet Pg. 190
Annual Fuel Services Contract Page 3 of 4
Operating Budget for contractual fueling services in FY 25. Based on this amount, staff intends to award a service contract to the lowest, responsive bidder in an amount not to exceed $210,000, for a period of up to one year – with the option for the City to renew up to four additional one-year service contracts, for a total of five years, and subsequent annual amounts not to exceed those budgeted in the Public Works Vehicle and Equipment Maintenance Operating Budget for each year during those terms. If all contract extensions are executed, the contractual services under this new agreement would conclude at the end of FY 29.

NEXT STEPS
Staff is requesting that the City Council approve the specifications and authorize staff to solicit bids from qualified vendors to provide fuel delivery services as programmed in the Public Works Vehicle and Equipment Maintenance Operating Budget for FY 25.

Furthermore, staff is requesting Council’s approval to subsequently award a one -year service contract, in an amount not to exceed $210,000, to the lowest, responsive bidder, plus options for the City to renew up to four additional one -year service contracts, for a total of up to five years, and subsequent contract amounts not to exceed the amount of funds programmed in the Vehicle and Equipment Maintenance Operating Budget for each fiscal year during those terms.

Upon receiving authorization, staff will advertise the request for bids on the QuestCDN website and begin the review process for those applications received by 2:00 pm on Thursday, May 23, 2024. In accordance with the City’s purchasing policies and procedures, staff will complete a comprehensive evaluation of the bids received, and select a vendor based on the results from the lowest, responsive bidder and their qualifications to provide these services.

Furthermore, staff is requesting City Council’s authorization for the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100.

Pending this authorization, staff will incorporate the applicable details into the City’s standard Contract Services Agreement (see Attachment B, pages 28-32) and prepare a final copy to be reviewed and signed by all parties. Upon execution, staff will issue the vendor a notice to proceed specifying the date that services may commence and assist with coordination efforts as needed throughout the terms of the contract.

FISCAL IMPACT
This action will have a fiscal impact of $210,000 in FY 25 – a figure consistent with the amount of funds requested in the Proposed Public Works Vehicle and Equipment Maintenance Operating Budget (641.750.7426) for fuel services in FY 2 5. Therefore, upon budget approval, sufficient funding will be available to award this contract and implement services during FY 25.

Additionally, the authority to renew four additional one -year service contracts, for a total of five years, is consistent with the agreement’s terms of service and the option to 9 Packet Pg. 191
Annual Fuel Services Contract Page 4 of 4
renew pending the City’s fueling needs and amount of funds available in the Vehicle and Equipment Maintenance Operating Budget. If required, budget adjustments will be made accordingly to accommodate the service needs of future contract years and to offset any impacts on the budget at that time.

ALTERNATIVES

1. Do not approve the specifications and authorize the solicitation of bids and subsequent award of contract for fuel delivery services at this time.

2. Provide alternative direction to staff.
.

Prepared by:

Carina Shattuck, Administrative Analyst I
Reviewed by:

Todd Capurso, Director of Public Works
Approved by:

Angelique Gaeta, Assistant City
Manager
Attachment:
a. Resolution
b. Bid Specifications for Fuel Delivery Services
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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL 1) APPROVING THE

SPECIFICATIONS, AND AUTHORIZING THE SOLICITATION OF BIDS, FOR FUEL DELIVERY SERVICES; 2) APPROVING THE SUBSEQUENT AWARD OF A SERVICE CONTRACT, IN AN AMOUNT NOT TO EXCEED $210,000, TO THE LOWEST, RESPONSIVE BIDDER FOR A

PERIOD OF UP TO ONE YEAR, PLUS OPTIONS FOR THE CITY TO RENEW UP TO FOUR

ADDITIONAL ONE-YEAR CONTRACTS, FOR A TOTAL OF FIVE YEARS, AND

SUBSEQUENT CONTRACT AMOUNTS NOT TO EXCEED THE AMOUNT OF FUNDS

PROGRAMMED IN THE PUBLIC WORKS VEHICLE AND EQUIPMENT MAINTENANCE OPERATING BUDGET (641.750.7426) FOR EACH FISCAL YEAR DURING THAT FIVE-YEAR TERM LIMIT; AND 3) THE CITY MANAGER TO EXECUTE SAID AGREEMENT AS SPECIFIED IN CAMPBELL MUNICIPAL CODE SECTION 3.20.100 (RESOLUTION/CONSENT)

WHEREAS, the City of Campbell owns and operates two underground fuel tanks located at the Campbell Police Department and the City’s Service Center (Service Yard), both of which dispense unleaded gasoline and diesel fuel for the City’s fleet vehicles and other gas -powered equipment and machinery; and

WHEREAS, an annual service contract has proven to be the most cost-effective option to meet the City’s fueling needs; and

WHEREAS, each fiscal year, staff performs a detailed cost analysis to identify the current fueling rates for this area of the market and generate price estimates used for budgetary and contractual planning purposes; and

WHEREAS, during those efforts, the base price per gallon is computed using the average daily price charged by all fuel providers operating from the San Jose terminals as set forth in the Oil Price Information Service (OPIS) Pad 4/5 Report , with the low bidder determined by the margin (mark-up/mark-down) above or below those prices; and

WHEREAS, based on those figures, funds are programmed each fiscal year in the Public Works Vehicle and Equipment Maintenance Operating Budget (641.750.7426) for the costs associated with the supply and delivery of fuel and the annual contract awarded for these services; and

WHEREAS, in 2019, the City awarded a one-year service contract to Western States Oil, an offsite fuel company, who – under the terms of the executed service agreement – would supply and deliver fuel to the City’s two fueling locations through the end of FY 20 , plus the option to renew four additional one-year service contracts, for a total of up to five years with services to conclude at the end of FY 24 ; and

WHEREAS, with the Western States Oil contract set to expire in June of 2024, a new contract will be required to continue these services for the current fiscal year and beyond; and

WHEREAS, to facilitate the timely award of a multi-year contract before the current one expires , staff has prepared a scope of work and specifications to be advertised with a request for bids to solicit supply and delivery services from qualified fueling vendors; and

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Attachment: Resolution (Annual Fuel Services Contract)

WHEREAS, staff is requesting that the City Council approve the specifications and authorize staff to solicit bids from qualified vendors for services related to the furnishment and delivery of fuel as programmed in the Vehicle and Equipment Maintenance Operating Budget for FY 25; and

WHEREAS, in accordance with the City’s purchasing guidelines, staff will complete a comprehensive evaluation of the bids received and select a vendor based on the results from the lowest, responsive bidder and their qualifications to provide these services; and

WHEREAS, staff is also requesting the City Council’s approval to award a one-year service contract to the lowest, responsive bidder, in an amount not to exceed $ 210,000, plus options for the City to renew up to four additional one-year service contracts, for a total of up to five years, and subsequent contract amounts not to exceed the amount programmed in the Vehicle and Equipment Maintenance Operating Budget for each fiscal year during those terms; and

WHEREAS, staff requests that the City Council authorize the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100; and

WHEREAS, the cost associated with this action will be $210,000 in FY 25 , however, sufficient funding in this proposed amount has been programmed in the Proposed Public Works Vehicle and Equipment Maintenance Operating Budget (641.750.7426) , and upon budget approval, will be available to award a contract and implement services during FY 25; and

WHEREAS, the authority to re new four additional one -year service contracts, for a total of five years, is also consistent with the agreement’s terms of service and the option to renew pending the City’s fueling needs and amount of funds available in the Public Works Vehicle and Equipment Maintenance Operating Budget; and

WHEREAS, if required, budget adjustments will be made accordingly to accommodate the service needs of future contract years and to offset any impacts on the budget at that time.

NOW, THEREFORE, BE IT RESOLVED , that the City Council of the City of Campbell hereby 1) approves the specifications, and authorizes the solicitation of bids, for fuel delivery services ; 2) approve the subsequent award of a service contract to the lowest, responsive bidder, in an amount not to exceed $ 210,000, for a period of one year, plus options for the City to renew up to four additional one-year contracts, for a total of up to five years, and subsequent contract amounts not to exceed the amount of funds programmed in the Public Works Vehicle and Equipment Maintenance Operating Budget (641.750.7426) for each fiscal year during that five-year term limit; and 3) authorizing the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100.

PASSED AND ADOPTED this _____th day of April, 2024, by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:
_________________________________

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Attachment: Resolution (Annual Fuel Services Contract)

Susan M. Landry, Mayor

ATTEST:
___________________________
Andrea Sanders, City Clerk

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Attachment: Resolution (Annual Fuel Services Contract)

CITY OF CAMPBELL

REQUEST FOR BIDS

FOR

FURNISHING AND THE DELIVERY OF UNLEADED GASOLINE

AND DIESEL FUEL

BIDS DUE BY:
5/23/24 at 2:00PM

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TOC

TABLE OF CONTENTS
PAGE

CALL FOR BIDS
Notice Inviting Bids ................................................................................... NIB-1

BIDDING INSTRUCTIONS
General Conditions & Instructions to Bidders ...................................... BI-1

SPECIFICATIONS
General Provisions .................................................................................... SP-1

BID PROPOSAL
Bid Proposal Forms .................................................................................. BP-2 Statement of Subcontractors ................................................................... BP-4 NonCollusion Affidavit .............................................................................. BP-5 DIR Registration Statement ...................................................................... BP-6 Certification Regarding Debarment ......................................................... BP-7 Public Contract Code Section 10285.1 Statement ................................. BP-8 Public Contract Code Section 10162 Questionnaire ............................. BP-9 Public Contract Code Section 10232 Statement .................................... BP-10 Debarment and Suspension Certification ............................................... BP-11

CONTRACT DOCUMENTS
Contract Service Agreement .................................................................... CD-2

APPENDICES
Appendix A: Best Management Practices for the Construction Industry A-1 Appendix B: City’s Storm Water Pollution Control Requirements....... B-1 Appendix C: California Public Contract Code Section 9204 ................. C-1

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NOTICE INVITING BIDS

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CITY OF CAMPBELL

DEPARTMENT OF PUBLIC WORKS

NOTICE INVITING BIDS
FOR

FURNISHING AND THE DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL

NOTICE TO CONTRACTORS

The City of Campbell is soliciting bids from licensed and bonded contractors for the provision of providing and delivering petroleum fuel. Services are for the City’s two fueling stations which are located at the Police Department and Service Center.

INSTRUCTIONS FOR BIDS

Bid Packets containing specifications and instructions can be obtained online at www.cityofcampbell.com or from the City’s Service Center – Administration Building, located at 290 Dillon Ave., Campbell CA. All bids must include all required forms and information as outlined in the project Specifications, General Conditions and Instructions to Bidders. Bids must be submitted to:

City of Campbell
City Clerk’s Office
ATTN: Tyler Thomas
70 North First Street
Campbell, CA 95008-1423

Submittals are due no later than 2:00 p.m. on May 23, 2024. The City of Campbell reserves the right to reject all bids and to waive any informality.

PROJECT INFORMATION

Any questions related to this project should be directed to Tyler Thomas at 408-866- 2737.

1. Date and Place of Opening Bids . Notice is hereby given that sealed bids will be received at the Office of the City Clerk of the City of Campbell (City), 70 N. First Street, Campbell, CA 95008 -1423 until May 23, 20 24 at 2:00 p.m. , for the foregoing project. The bids submitted will be publicly opened and read aloud at that time. Sealed bids shall be enclosed in an envelope clearly marked: “BIDS FOR ANNUAL FUEL CONTRACT”. (BIDS RECEIVED AFTER THE DATE AND

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NIB-2
TIME STATED ABOVE WILL BE REJECTED AS NONRESPONSIVE. IT IS HIGHLY RECOMMENDED THAT ALL BIDS BE HAND DELIVERED).

2. Location of Work. The work to be performed is located in the City’s Police Parking area at City Hall – 70 North First Street and the Public Works Service Center – 290 Dillon Avenue.

3. Description of Work. The work to be performed is to furnish and deliver unleaded gasoline to the city’s two fueling stations and diesel fuel to the City’s Service Center. For additional information, please contact the City of Campbell, Public Works Department, Project Manager Tyler Thomas by telephone at 408.866.2737 or by email at [email protected]

Bids are required for the entire work described in the project specifications and contract documents and must be submitted on the bid forms provided by the City of Campbell for this project.

4. Contract Documents. The contract documents, including, but not limited to, the Notice Inviting Bids, instructions to bidders, specifications, special provisions, bid forms and contract may be seen and picked up at the office of the Public Works Superintendent of the City o f Campbell located at 290 Dillon Avenue, Campbell, California. Bids must conform and be responsive to all contract documents.

City Standard Specifications and Details for Public Works Construction can be downloaded from the City’s website.

Interested parties may view Contract Documents, including, but not limited to, the Notice Inviting Bids, instructions to bidders, specifications, special provisions, bid forms and Contract may be seen on the Quest website at no charge. The digital Contract Documents may be downloaded for $22.00 by inputting the QuestCDN Project #xxxxxxx on the websites’ Project Search page. Please contact QuestCDN.com at (952) 233 -1632 or [email protected] for assistance in free membership, registration, downloading, and working with this digital project information. To be included on the plan holders list, receive notification of addenda, and to be eligible to bid, interested parties must download the Contract Documents from QuestCDN. Those downloading the Contract Documents assume responsibility and risk for completeness of the downloaded Contract Documents.

5. Award of Contract. All terms and conditions contained in the contract documents shall become a part of the Contract for this project. The Contractor agrees to honor the submitted Bid Proposal for a period of at least 90 -calendar days after the opening of the Bid Proposal. It is anticipated that the Contract for this project will be awarded to the lowest responsible bidder. A bid may be rejected if the City determines that any of the bid item prices are materially unbalanced to the potential detriment of the City. To the fullest extent permitted by law, the City reserves and maintains the right to reject any and all bids and to waive any bid informality or irregularity at its discretion.

6. Prevailing Rate of Wage. The work contemplated by the contract documents is a public work subject to prevailing wages under California Labor Code Section 1770 et. seq. Pursuant to Section 1773 of the Labor Code, the general prevailing wage

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NIB-3
rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. In accordance with Sections 1770 through 1780 inclusive of the California Labor Code, the City has obtained from the Department of Industrial Relations the general prevailing rates of wages in the locality in which the work is to be performed. The Contractor to whom the Contract for this project is awarded and any subcontractors must pay not less than the specified prevailing rates of wages to all workers employed in the execution of the Contract. Pursuant to Section 1773.2 of the Labor Code, general prev ailing wage rates included in the Bid Proposal and Contract for the project shall be posted by the Contractor at a prominent place at the site of the work.

7. Licenses. All bidders, contractors and subcontractors shall be licensed in accordance with the laws of the State of California. All contractors and subcontractors shall have and maintain a current and valid contractor license of the required classification from the State of California throughout the course of this project.

Failure to possess the specified license at the time the bid is submitted shall render the bid non-responsive and shall act as a bar to award of the Contract to any bidder not possessing said license at bid submission and result in a forfeiture of the bid security. Bidder/contractor is required to provide with its bid satisfactory proof of licensure to the City.

8. Business License . All contractors and subcontractors working in the City of Campbell must have a valid City of Campbell Business License at the time the Contract is awarded. Business Licenses may be purchased at the Finance Department at 70 N. First Street, Campbell, California.

9. Mandatory Pre-Bid Meeting. None

10. Pre-Bid Site Review. None.

11. Apprentices. Attention is directed to Sections 1777.5, 1777.6 and 1777.7 of the California Labor Code and Title 8, California Administrative Code, Section 200 et seq. to ensure compliance and complete understanding of the law regarding apprentices. Contractors and subcontractors shall comply with all such requirements concerning the employment and wages of apprentices.

Bidder/contractor is responsible for the compliance of its subcontractors with California Labor Code Sections 1777.5, 1777.6 and 1777.7.

12. State of California Department of Industrial Relations (DIR) Registration.

Contractors and subcontractors must be registered with the DIR pursuant to California Labor Code Section 1725.5. California Labor Code Section 1725.5 mandates that all contractors and subcontractors who bid or work on public works project must be properly registered with the DIR. Effective March 1, 2015, the City cannot accept a bid from a contractor that is not properly registered with the DIR.

For public works projects, like th is project, the City is required to use only those contractors and subcontractors that have been properly registered with the DIR.

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The Contractor and subcontractors (as listed on the Statement of Subcontractors Form) shall provide proof of DIR registration at the time of bid. This project is subject to compliance monitoring and enforcement by the DIR pursuant to California Labor Code Section 1771.4.

NOTICE:

No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the DIR pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the DIR pursuant to Labor Code section 1725.5.

13. Resolution of Construction Claims . Each bidder is hereby notified of California Public Contract Code Section 9204 (a copy of which is included as Appendix E in the Project Specifications) as such section relates to resolution of construction claims. All provisions of Public Contract Code Section 9204 are incorporated into and form an integral part of the contract documents for this project. Failure of a public entity to respond to a claim within the time periods described in Public Contract Code Section 9204 shall result in the claim being deemed rejected in its entirety.

14. Project Administration. All questions relative to this project must be submitted in writing and received a minimum of 7 working days prior to the bid opening date and shall be directed to:

City of Campbell, Public Works Department
70 North First Street, Campbell, CA 95008-1423
Attention: Tyler Thomas, Project Manager
[email protected]
Tel: (408) 866-2737
Fax: (408) 370-3304

CITY OF CAMPBELL

By: _____________________________
Andrea Sanders, City Clerk

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BIDDING INSTRUCTIONS

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GENERAL CONDITIONS & INSTRUCTIONS TO BIDDERS FOR

THE FURNISHING AND THE DELIVERY OF

UNLEADED GASOLINE AND DIESEL FUEL

I. OVERVIEW

The City of Campbell Public Works Department (hereinafter “City”) is soliciting bids from qualified fuel service providers (hereinafter “Contractor”) to secure the furnishing and delivering of unleaded gasoline and diesel fuel to the city’s two fuel stations, which are used to fuel the city’s fleet of vehicles and equipment.

II. BACKGROUND

The City operates nearly 200 pieces of vehicles and equipment which support the operations of the city’s departments. The city relies on a fuel service provider to deliver fuel to the city fueling stations to allow city staff to fuel all equipment and vehicles conveniently and efficiently.

The city recently upgraded its fuel pumps and fuel management software to improve use and monitoring of fuel in its vehicles. The city uses approximately 54,000 gallons of 9 1 octane gasoline (gasoline) and approximately 5,000 gallons of diesel (fuel) annually.

III. GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

A. Bidder’s Conference / Walk-Through
None

B. Requests for Information
Questions regarding documents, discrepancies, omissions, or doubt as to meaning will be clarified for all bidders through an Addendum. Questions pertaining to this RFB must be submitted in writing no later than 7 Days prior to the deadline date via e-mail to Tyler Thomas at [email protected]

Be as specific as possible, citing the specific section/number where applicable.

The City will provide a written response to all pertinent questions in the form of an Addendum.

C. Addenda or Bulletins
Any addenda or bulletins issued during the time of bidding shall become a part of the specifications, and shall be posted on the city’s project website.

D. Evidence of Responsibility
All applicants must be licensed and bonded.

IV. BID FORMAT AND SUBMISSION REQUIREMENTS

1. Forms

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a. All proposals must be submitted along with the provided forms prepared by the City and included in this packet. All items on all forms must be completed. Numbers should be stated in figures and signatures of individuals must be in legible longhand. The completed forms mu st be without interlineations, alterations, or erasures.

2. Requirements
a. The successful contractor shall be required to provide the following documents to the City within ten (10) days of notice of bid award:
i. Payment Bond assuring that employees and subcontractors will be paid, in the amount of 25% of the first year’s contract price. ii. Certificate of Insurance documenting proof of the following coverages throughout the term of the contract:

1. Worker’s Compensation Insurance;

2. Public liability and property damage insurance with limits of not less than $1,000,000 per occurrence;

3. The City of Campbell must be named as additional
insured’s;

4. The insurance may not be cancelled or reduced without providing thirty (30) days written notice to the City of Campbell.
iii. Proof of obtaining a City of Campbell Business License.

V. AWARD OF CONTRACT
The City shall award the contract to the lowest responsible bidder for a period beginning July 1, 20 24 and ending June 30, 202 5 with the City’s sole option to renew the contract(s) for an additional four (4) – one-year contracts.

The City reserves the right to reject any and all bid proposals, to modify the scope of the project to meet budget constraints, and to waive any informality or non- substantive irregularity as the interest of the City may require.

VI. EXTENSION OF CONTRACT
The City of Campbell, at its sole discretion, may elect to extend the service contract for an additional four (4) – one-year terms, pending satisfactory performance under the original contract. Additional contract terms will be from July 1 through June 30 of each following Fiscal Year.

Purchase Orders will be created for a period of one year in conjunction with the City’s Fiscal Year, July 1 through June 30 of each year.

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SPECIFICATIONS

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PROJECT SPECIFICATIONS

1.0 QUANTITY

The annual need for unleaded gasoline is approximately 54,000 gallons and the need for diesel fuel is approximately 5,000 gallons. The figure given is an estimate and is provided for bidding purposes only; no minimum or maximum quantity of product is guaranteed and no adjustments to mark-ups will be allowed due to a difference in the estimated and actual quantities delivered.

2.0 QUALITY

Gasoline delivered shall be premium unleaded, 91 octane. During oxygenated season, unleaded gasoline is to be oxygenated in accordance with State of California standards in effect at the time of delivery. Supplier shall be liable for any and all damages to facilities (including tank, fuel lines, pumps, and dispensers), vehicles, and fuel in storage, which may occur as the result of contaminated fuel or fuel not in compliance with specification.

3.0 DELIVERY LOCATIONS, TANK CAPACITIES, AND DELIVERY QUANTITIES

Location No. 1: City of Campbell Service Center
290 South Dillon Avenue
Campbell, CA

Unleaded Tank Capacity: 8,000 gallons
Estimated Monthly Delivery: 1,800 gallons

Diesel Tank Capacity: 2,000 gallons
Estimated Delivery: 5,000 gallons annually

Location No.2: City of Campbell Police Department
70 North First Street
Campbell, CA

Unleaded Tank Capacity: 5,000 gallons
Estimated Monthly Delivery: 2,700 gallons

4.0 DELIVERY TIME

(a) Fuel shall be delivered to the City of Campbell, Police Department, 70 North First Street, Campbell, CA from Monday through Friday 7 am to 3 pm of each month.

(b) Fuel shall be delivered to the City of Campbell, Service Center, 290 South Dillon Avenue, Campbell, CA from Monday through Friday 7 am to 3 pm of each month.

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City of Campbell reserves the right to place additional orders for fuel delivery at any time. Additional deliveries shall be made to the agreed location within 24 hours after order is placed.

5.0 PRICE

(a) Base Price

The base price per gallon shall be the daily average of the prices charged by providers of fuel at San Jose, CA, terminals as set forth at the time the fuel is delivered in the Oil Price Information Service (OPIS) PAD 4/5 Report, published by United Communications Group, Bethesda, Md. During oxygenated season, prices will be based on the OPIS daily average California RFG-Ethanol prices.

Bid price shall not exceed four (4) decimal places, e.g. $0.1234

(b) Mark-Up Price (or Mark-Down) Price

The mark-up (or mark-down) price is the critical figure in the bid and it is determined by the bidder. It is comprised of freight charges, Supplier profit, and all miscellaneous charges. It shall remain a fixed price for the term of the contract. No increases or decreases will be allowed.

The mark-up (or mark-down) price shall EXCLUDE any and all federal taxes and applicable California state sales or use taxes. The mark-up (or mark-down) price shall also EXCLUDE any applicable Superfund or Spill Fees. These taxes and fees are intentionally excluded from the Bid Sheet for the purpose of price comparison only, but will be applied, as required, at invoicing.

The mark-up (or mark-down) price will be used in determining the low bid and will be used in determining the price to be paid by the City of Campbell for fuel provided pursuant to the contract specifications. Any tie bids shall be resolved by the City of Campbell Public Works Director.

6.0 EMERGENCIES

At all times, Supplier will strive to meet emergency fuel requirements of the City of Campbell. During City of Campbell, county, state or federal declared emergencies, City of Campbell fuel requirements shall be Supplier's top priority. Fuel shipments of any quantity shall be available seven days a week.

7.0 FUEL SPILLS

Supplier shall be responsible for any damage or violations of law caused by any fuel spill during the delivery process. Drivers are to report any spill and the Supplier shall pay City of Campbell for any costs incurred in the cleanup of any spill.

8.0 BILLING

Supplier shall send invoices monthly to:

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City of Campbell
Attn: Finance Department
70 North First Street
Campbell, CA 95008

The City of Campbell is Federal Excise Tax (FET) exempt. Do not include FET in the invoice.

The daily OPIS Direct Report for fuel delivered shall be attached to each billing submitted to the City.

9.0 PAYMENT

City of Campbell shall issue payment to Supplier approximately thirty (30) to forty-five (45) days after receipt of the fuel and the correct original invoice, whichever arrives last.

10.0 RIGHT TO AUDIT RECORDS

City of Campbell shall be entitled to audit the books and records of a Supplier or any subcontractor under any negotiated contract or subcontract other than a firm fixed-price contract to the extent that such books or records relate to the performance of such contract or subcontract. Such books and records shall be maintained by the Supplier for a period of two years from the date of final payment.

11.0 FUTURE FUEL SPECIFICATION CHANGES

During the term of this Contract, the City of Campbell may require a change in the specification of unleaded gasoline supplied to comply with any change in federal, state, or local laws governing fuel properties. In the event that such changes are necessary, the City of Campbell will notify the Supplier in writing of the requested change. The Supplier shall provide the City of Campbell with the added cost per gallon of fuel to the price bid for the original Contract. If City of Campbell and Supplier cannot reach an agreement on the added cost for the requested change, the Contract may be terminated by either party. Until termination, the reasonable determination of the City of Campbell as to the cost of the new fuel shall prevail.

12.0 TERMINATION OF CONTRACT

In the event that the Supplier at any time during the term of this Contract breaches the requirements or conditions of the Contract, the City of Campbell may immediately terminate its portion of the Contract and shall pay the Supplier only its allowable costs to date of termination.

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BID PROPOSAL

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CITY OF CAMPBELL

PUBLIC WORKS DEPARTMENT

BID SHEET

FOR ANNUAL FUEL CONTRACT

BASE PRICE PER GALLON

The base price per gallon shall be the daily average of the prices charged by providers of fuel at San Jose, CA terminals as set forth at the time the fuel is delivered in the Oil Price Information Service (OPIS) PAD 4/5 Report, published by United Communications Group, Bethesda, Md. During oxygenated season, prices will be based on the OPIS daily average California RFG-Ethanol prices.

MARK-UP PRICE PER GALLON

The mark-up (or mark-down) price will be used in determining the low bid and will be used in determining the price to be paid by the City of Campbell for gasoline provided pursuant to the contract specifications. Any tie bids shall be resolved by the City of Campbell Public Works Director.

Bid price shall not exceed four (4) decimal places, e.g. $0.1234.

BID (PRICE QUOTATION)

PRODUCT BASE PRICE

MARK-UP (OR
MARK DOWN) per
GA
Total
Unleaded Premium
91 Octane Gasoline
OPIS Daily
Average for San
Jose, CA
Delivered Price per
Gallon
Diesel Fuel OPIS Daily
Average for San
Jose, CA
Delivered Price per
Gallon

Bids shall be valid for sixty (60) days following the bid opening. The undersigned, under penalty of perjury, declares not to be a party with other bidder or bidders to an agreement to bid a fixed or uniform price in connection with this bid.

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The undersigned recognizes the right of the City of Campbell to reject any or all bids received and to waive any informality or minor defects in bids received.

BIDDER INFORMATION:

Supplier Name _______________________________________

Address _______________________________________

City __________________________ State ________ Zip __________

Phone No. ( ) ____________________

Bidder's Name ________________________________________
(Please Print Name)

Bidder's Signature ________________________________________

Sealed bids shall be enclosed in an envelope clearly marked:

“BID FOR ANNUAL FUEL CONTRACT" and received in the office of the City Clerk prior to 2:00 p.m., Thursday, May 23, 2024.

CITY OF CAMPBELL
CITY CLERK’S OFFICE
ATTN: Tyler Thomas
70 North First Street
Campbell, CA 95008

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STATEMENT OF SUBCONTRACTORS

The Proposer shall list the name, address, the California contractor license number, and public works contractor registration number issued pursuant to California Labor Code Section 1725.5 of each subcontractor to whom the Proposer proposes to subcontract portions of the work, as required by California Public Contract Code Sections 4100 et seq. and the provisions in "Designation of Subcontractors" in Section 2-1.15A of the City of San José Standard Specifications.

NAME OF

SUBCONTRACTOR

ADDRESS OF

SUBCONTRACTOR

LICENSE NUMBER,

CLASSIFICATION, &

DIR REGISTRATION
NUMBER

WORK TO BE

PERFORMED BY

SUBCONTRACTOR

DOLLAR

VALUEOF

SUBCONTRACT

SIGNATURE OF PROPOSER: _____________________________________________

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NONCOLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY of CAMPBELL, DEPARTMENT OF PUBLIC WORKS.

In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

Note: The above Noncollusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Noncollusion Affidavit. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

_____________________________

SIGNATURE OF PROPOSER
_____________________________
TITLE
_____________________________
DATE

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DIR REGISTRATION STATEMENT
To the CITY of CAMPBELL, DEPARTMENT OF PUBLIC WORKS.

By submitting its bid, the bidder certifies to have verified that it and all subcontractors used on this public work project are registered with the State of California Department of Industrial Relations (DIR) in compliance with California Labor Code sections 1771.1 and 1725.5. The registration numbers of the Bidder and all subcontractors to be used on this project are as follows:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ ______________________________________________________________________.

Note: The above DIR Registration Statement is part of the Bid Proposal.

Signing the Bid Proposal on the signature portion thereof shall also constitute signature of this DIR Registration Statement.

_____________________________

SIGNATURE OF BIDDER

_____________________________
TITLE

_____________________________
DATE

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CERTIFICATION REGARDING DEBARMENT
To the CITY of CAMPBELL, DEPARTMENT OF PUBLIC WORKS.

By submitting its bid, the bidder certifies in accordance with California Public Contract Code Section 6109 that neither the bidder nor any subcontractor included on the list of proposed subcontractors submitted with the bid is ineligible to perform work on public works projects pursuant to California Labor Code Sections 1777.1 or 1777.7. In accordance with California Public Contract Code Section 6109, contractors and subcontractors who are ineligible to perform work on public works projects pursuant to California Labor Code Sections 1777.1 or 1777.7 may neither bid on, be awarded or perform as a subcontractor on public works projects.

Note: The above Certification Regarding Debarment is part of the Bid Proposal.

Signing the Bid Proposal on the signature portion thereof shall also constitute signature of this Certification Regarding Debarment.

_____________________________

SIGNATURE OF BIDDER

_____________________________
TITLE

_____________________________
DATE

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PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT

In accordance with California Public Contract Code Section 10285.1, the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has ______, has not ______ been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Section 1101, with any public entity, as defined in Section 1100, including, for the purposes of this article, the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in California Public Contract Code Section 10285.1.

Note: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided. The above Public Contract Code Section 10285.1 Statement is part of the Bid Proposal. Signing the Bid Proposal on the signature portion thereof shall also constitute signature of this Statement.

Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

_____________________________

SIGNATURE OF BIDDER

_____________________________
TITLE

_____________________________
DATE

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PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE

In accordance with California Public Contract Code Section 10162, the bidder shall complete, under penalty of perjury, the following questionnaire:

Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the proposer, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?

Yes _____ No _____

If the answer is yes, explain the circumstances in the following space.

Note: The above Questionnaire is part of the Bid Proposal. Signing this Bid Proposal on the signature portion thereof shall also constitute signature of this Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

_____________________________

SIGNATURE OF BIDDER

_____________________________
TITLE

_____________________________
DATE

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PUBLIC CONTRACT CODE SECTION 10232 STATEMENT

In accordance with California Public Contract Code Section 10232, the bidder, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the bidder within the immediately preceding two-year period because of the bidder's failure to comply with an order of a federal court which orders the bidder to comply with an order of the National Labor Relations Board.

Note: The above Statement is part of the Bid Proposal. Signing this Bid Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

_____________________________

SIGNATURE OF BIDDER

_____________________________
TITLE

_____________________________
DATE

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DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29

The bidder, under penalty of perjury, certifies to the best of its knowledge and belief that, except as noted below, it and its principals:
a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;
b) Have not, within a three (3) year period preceding this certification, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction, violation of Federal or State antitrust statutes, or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and d) Have not within a three (3) year period preceding this Bid Proposal had one or more public transactions (Federal, State or local) terminated for cause or default.

The bidder also certifies that, if bidder later becomes aware of any information contradicting the statements above, it will promptly provide that information to the City of Campbell.
“Principals” for the purpose of this certification means any owner, partner, director, officer, and/or manager.

If there are any exceptions to this certification, insert the exceptions in the following space:

Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.

Note: The above Certification is part of the Bid Proposal. Signing this Bid Proposal on the signature portion thereof shall also constitute signature of this Certification. Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the proposal.

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In signing this certification, I declare under penalty of perjury that the foregoing certifications are assurances are true and correct.

_____________________________

SIGNATURE OF BIDDER

_____________________________
TITLE

_____________________________
DATE

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CONTRACT DOCUMENTS

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CONTRACT SERVICES AGREEMENT

CITY OF CAMPBELL
70 NORTH FIRST STREET
CAMPBELL, CA 95008
(408) 866-2150
BY THIS AGREEMENT made and entered into on the day of
, 20 by and between the CITY OF CAMPBELL (hereinafter referred to as CITY) and (Name) , (Address) , (City)
, (State) , (Zip) , (Phone
(hereinafter referred to as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows:

CONTRACTOR shall provide or furnish the following specified services and/or materials:

FUEL AND DIESEL DELIVERY AT CAMPBELL POLICE

DEPARTMENT AND SERVICE CENTER

EXHIBITS: The following attached exhibits hereby are made part of this Agreement:

TERMS: The services and/or materials furnished under this Agreement shall commence on

and shall be completed before .

COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR on a time and materials basis in an amount not to exceed: $ , unless authorized otherwise by City.

GENERAL TERMS AND CONDITIONS:

Agreement: This Agreement shall be governed by the laws of the State of California. It constitutes the entire agreement between the parties regarding its subject matter. If any provision in this Agreement is held by any court or trier of fact to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force.

Hold Harmless : With respect to any design professional services provided by CONTRACTOR, the CONTRACTOR agrees to indemnify, defend and hold harmless the CITY, its officers, agents and employees from any and all claims, actions, causes of action, losses, damages, costs and liabilities of every nature, including all costs of defending any cla im, caused by, pertaining or relating to, or arising out of, or alleged to have been caused by or arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, except for any claims, actions, causes of action, losses, damages or liabilities proximately caused by the sole negligence or willful misconduct of CITY. CITY shall not be liable for acts of CONTRACTOR in performing services described herein.

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With respect to all matters other than those covered by the foregoing paragraph , CONTRACTOR agrees to indemnify, defend and hold harmless the CITY, its officers, agents and employees from any and all claims, actions, causes of action, losses, damages, costs and liabilities of every nature, including all costs of defending any claim, caused by or arising out of, or alleged to have been caused by or arise out of the performance of this Agreement, except for any claims, actions, causes of action, losses, damag es, costs or liabilities proximately caused by the sole negligence or willful misconduct of CITY. CITY shall not be liable for acts of CONTRACTOR in performing services described herein.

In the event that this contract is subject to California Civil Code section 2782(b), the foregoing indemnity provisions shall not apply to any liability for the active negligence of the City.

The foregoing indemnity provisions are intended to fully allocate all risk of liability to third- parties. No other rights of indemnity or contribution shall exist between the parties in law or in equity. The provisions set forth in this section shall survive the termination of this Agreement.

City Business License: CONTRACTOR doing work in the City of Campbell shall have a valid City of Campbell Business License.

Insurance: Should the CITY require evidence of insurability, CONTRACTOR shall provide the following before commencing any services under this agreement.

GENERAL LIABILITY INSURANCE: CONTRACTOR shall provide commercial general liability, broad form general liability and business automobile liability insurance in connection with the CONTRACTOR’S performance, in the amount of not less than $1,000,000 per occurrence. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location, or the general aggregate limit shall be twice the required occurrence limit. Liability policies shall be endorsed to name CITY, its officers, volunteers, and employees as “insureds” under said insurance coverage and to state that such insurance shall be deemed “primary” such that any other insurance that may be carried by CITY shall be excess thereto. Such insurance shall be on an “occurrence,” not a “claims made,” basis and shall not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY (10 day notice for non-payment of premium). Endorsements shall be provided by or acceptable to the CITY.

WORKERS’ COMPENSATION AND EMPLOYERS LIABILITY INSURANCE:

During its performance or service, CONTRACTOR shall maintain Workers’ Compensation and Employers Liability insurance for all of its employees who are in any way connected with performance of these services. The Workers’ Compensation Insurance shall comply with all applicable State laws. Employers Liability coverage shall be for a minimum of $1,000,000. The CONTRACTOR shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from work performed by the Contractor for the City.

It is a requirement of this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits set forth in this Agreement shall be available to the City when the City is named as an additional insured pursuant to this Agreement. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever affords greater coverage.

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CERTIFICATES OF INSURANCE: CONTRACTOR shall furnish CITY a certificate of insurance, duly authenticated, evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance of copies of policies as may be reasonably required by CITY from time to time. Satisfactory evidence of said coverage shall be required within ten (10) days of award of contract.

Non-Discrimination: No discrimination shall be made in the employment of persons under this agreement because of the race, color, national origin, ancestry, religion or sex of such person.

Interest of CONTRACTOR: It is understood and agreed that this Agreement is not a contract of employment in the sense that the relation of master and servant exists between CITY and undersigned. At all times, CONTRACTOR shall be deemed to be an independent contractor and CONTRACTOR is not authorized to bind the CITY to any contracts or other obligations in executing this agreement. CONTRACTOR certifies that no one who has or will have any financial interest under this agreement is an officer or employee of CITY.

Changes: This agreement shall not be assigned or transferred without the written consent of the CITY. No changes or variations of any kind are authorized without the written consent of the CITY.

Public Works Projects: In the event this Agreement requires the CONTRACTOR to provide services within the definition of public projects pursuant to California Public Contracts Code Section 20161, the additional terms and conditions stated below shall be in full force and effect.

ARTICLE I. The general prevailing wage rates heretofore specified and any minimum wage rates indicated in the Special Provisions are hereby specifically referred to and by this reference are made a part of this contract.

ARTICLE II. In accordance with the provisions of Section 3700 of the Labor Code, every CONTRACTOR will be required to secure the payment of compensation to his or her employees.

ARTICLE III. By my signature below, as CONTRACTOR, I certify that I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with such provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Agreement.

ARTICLE IV. The improvement contemplated in the performance of this Agreement is an improvement over which the CITY shall exercise general supervision. The CITY shall have the right to assume full and direct control over this Agreement whenever the CITY, at its sole discretion, shall determine that its responsibility to the United States or the State of California so requires.

ARTICLE V. The CONTRACTOR agrees to receive and accept the prices indicated in the CONTRACTOR’s signed Proposal as full compensation for furnishing all materials and for doing all the work completed and embraced in this Agreement; also for all loss or damage, arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the CITY, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work, and the whole thereof, in the

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manner and according to the Plans and Specifications, and requirements of the Engineer under them.

ARTICLE VI. CONTRACTOR shall be responsible for complying with the provisions of Section 1776 of the California Labor Code concerning payroll records.

ARTICLE VII. CONTRACTOR shall be responsible for complying with the provisions of California Labor Code Sections 1777.5 through 1777.7, inclusive, concerning apprentices.

ARTICLE VIII. CONTRACTOR shall be responsible for complying with the provisions of California Labor Code Sections 1810 through 1815, inclusive, concerning working hours.

ARTICLE IX. CONTRACTOR shall be responsible for complying with the provisions of California Public Contracts Code Section 7104 regarding trenching and excavation that extend deeper than four (4) feet below the surface.

Prevailing Wage: This contract is for a public work as defined in Chapter 1 of Part 7 of Division 2 of the California Labor Code. CONTRACTOR and any subcontractors under the CONTRACTOR shall comply with Section 1771 of the California Labor Code concerning prevailing wages.

Termination: Notwithstanding any other provision of this Agreement, CITY may terminate this Agreement at any time, with or without cause, in its sole discretion, by giving notice in writing to CONTRACTOR of such termination. In the event of such termination, CONTRACTOR shall have the right and obligation to immediately assemble the work then in progress for the purpose of completing the work and turning over all materials and documents to CITY. In the event of such termination, CONTRACTOR shall be compensated for all work and services performed to the point of termination in accordance with the payment provisions set forth in Section 2.1, unless the termination is for cause, in which event CONTRACTOR need be compensated only to the extent required by law.

Dispute Resolution In the event of any dispute between the Parties related to this Agreement or this Project, the Parties agree to first negotiate in good faith toward a resolution with participation by representatives of each Party holding sufficient authority to resolve the dispute. If such dispute cannot be resolved in this manner, before any action or litigation is initiated other than as required to secure lien rights, the dispute shall be submitted to mediation using the American Arbitration Association or another mediator as mutually selected by the Parties. Such mediation shall be completed within a reasonable period of time following either Party's written demand with each Party to bear an equal share of the mediation fees and its own respective attorney and consultant fees and costs.

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CONTRACTOR COORDINATOR and representative for CITY shall be:

NAME: DEPARTMENT: Public Works
This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this Agreement the day and year first written above.

CONTRACTOR: CITY OF CAMPBELL
By: By:

Title: Title: ___________________________
Contractor License No.:

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APPENDICES

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APPENDIX A

BEST MANAGEMENT PRACTICES FOR THE CONSTRUCTION INDUSTRY

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APPENDIX B

CITY’S STORM WATER POLLUTION CONTROL REQUIREMENTS

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Attachment: Bid Specifications for Fuel Delivery Services (Annual Fuel Services Contract) Chapter 14.02 - STORMWATER POLLUTION CONTROL
Sections:

14.02.010 - Purpose.
(a) The U.S. Environmental Protection Agency has identified urban stormwater runoff as the leading cause of water pollution in the United States. Furthermore, both federal and state agencies have identified stormwater runoff from the city as a major source of pollution adversely impacting the beneficial uses of the South San Francisco Bay. As a result, the California Regional Water Quality Control Board, San Francisco Bay Regio n, has issued a National Pollutant Discharge Elimination System ("NPDES") permit requiring the city to establish legal authorities sufficient to protect its municipal storm drain system from certain prohibited discharges. The city is also required to implement a stormwater management program to assure that stormwater runoff from the city does not cause or contribute to a violation of the water quality standards of South San Francisco Bay. (b) The purpose of this chapter is therefore to provide minimum requirements designed to control the discharge of pollutants into the city municipal storm drain system and to assure that discharges from the city municipal storm drain system comply with applicable provisions of the Federal Clean Water Act and the current N ational Pollutant Discharge Elimination System Permit No. CA0029718 including amendments and California Regional Water Quality Control Board approvals. Enactment of this chapter falls within the scope of the city police power to protect the health, safety and welfare of its residents. Nothing in this chapter is intended to preclude more stringent federal or state regulation or any activity covered by this chapter.
(Ord. 2046 § 1(part), 2004; Ord. 1869 § 1(Exh. A)(part), 1993).

14.02.020 - Definitions.

The following words and phrases, when used in this chapter, shall be as defined in this section.

Words and phrases used in this chapter and not otherwise defined shall be as defined in the regulations promulgated by the U.S. Environmental Protection Agency t o implement the requirements of the Federal Clean Water Act, or as defined by the State Water Resources Control Board to implement the California Water Code:
"Applicable materials" mean all materials used in industrial or commercial establishments that ar e stored outdoors, that may be exposed to stormwater, and that have the reasonable potential to degrade the quality of runoff from the site. These include, but are not limited to, all materials containing cadmium, chromium, copper, lead, mercury, nickel, s elenium, silver and zinc, which are pollutants that have specifically been identified as known to contribute to impairment of applicable water quality standards. "Deemed complete" means that a project applicant has submitted a development application package for discretionary approval that is determined to be a complete and acceptable application by the community development director. Public projects are deemed complete if funding has been approved by the city council and construction has been scheduled.
"Discharge" means the discharge, addition, placement, deposit, release or dumping of any pollutant or combination of pollutants to surface waters from any point sourc e. This definition includes, but is not limited to, additions of pollutants into waters, f rom: surface runoff and discharges through pipes, sewers, channels or other conveyances owned by a state, municipality or other person which do not lead to a treatment works. "Discharge," within the meaning of this chapter, shall also mean any discharge on public or private property which results or will reasonably result in a discharge into any and all watercourses.

Such discharges represent a process whereby pollutants, debris and chemicals are placed or otherwise deposited on streets, construction sites, parking lots and other exposed surfaces and are subsequently washed off and carried away by stormwater runoff into watercourses.

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Attachment: Bid Specifications for Fuel Delivery Services (Annual Fuel Services Contract) "Grease" means and includes fats, oils, waxes or other related constituents. Grease may be of mineral origin, including kerosene, lubricating oil and road oil. Grease may also be of vegetable or animal origin, including butter, lard, margarine, vegetable fats and oils, fats in meats, cereal s, seeds, nuts and certain fruits. Grease is generally present as, but need not be, a floatable solid, a liquid, a colloid, an emulsion, or in a solution.
"Grease generating activity" means any commercial or industrial activity that uses or produces grease on an ongoing basis.
"Grease removal device" means an interceptor or other mechanical d evice designed, constructed and intended to remove, hold or otherwise prevent the passage of grease to the (sanitary sewer or) municipal storm drain system.
"Impervious surface" means a constructed or modified surface that does not allow rainfall to percolate through to the subsoil and thus creates stormwater runoff. Impervious surface includes, but is not limited to, building rooftops, pavement, sidewalks, patios, dr iveways or other hardscape where such surfaces are not constructed with pervious materials and/or are not designed so as to have zero stormwater discharge.
"Interceptor" means a receptacle or trap designed and constructed to intercept, separate and prevent the passage of prohibited substances into the (sanitary sewer or) municipal storm drain system. "Major development or redevelopment project" means a project that creates, adds, or replaces an amount of impervious surface as defined in the current NPDES permit. "Municipal storm drain system" means and includes, but shall not be limited to, t hose facilities within the municipality by which stormwater may be conveyed to waters of the United States, including any roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, manmade channels or storm drains, which are not part of a publicly owned treatment works (POTW). "NPDES permit" means a valid National Pollutant Discharge Elimination System permit issued by the California Region al Water Quality Control Board, San Francisco Bay Region, in accordance with regulations promulgated by the U.S. Environmental Protection Agency to implement the requirements of the Federal Clean Water Act.
"Pollutants" mean and include all sewage, sewage sludge, garbage, biological materials, radioactive materials, and chemical, industrial and agricultural waste discharge into water. "Project with significant pollution potential" means any project determined by the city to be likely to have sources of pollutants on- site and/or to contribute pollutants to stormwater after project completion, based on a review of the proposed uses of or activities planned for the site. "Stormwater" means all rainfall runoff, surface runoff and drainage. "Watercourses" mean and include all natural waterways and definite channels and depressions in the earth that carry water, even though such waterways may only carry water during rains and storms and may not carry stormwater at and during all times and seasons. Watercourses include facilities owned and operated by the Santa Clara Valley Water District.
(Ord. 2046 § 1(part), 2004; Ord. 1916 § 1, 1995; Ord. 1869 § 1(Exh. A)(part), 1993).

14.02.030 - Requirements.
(a) Non-stormwater Discharges.
(1) Discharge Prohibition. No person shall discharge or cause to be discharged into the municipal storm drain system or watercourses any materials other than stormwater. In addition, no person shall discharge or cause to be discharged into the municipal storm drain system or watercourses, any pollutants or waters containing any pollutants that cause or threaten to contribute to a violation of applicable water quality standards. It is also unlawful to discharge, or cause to be discharged into any storm drain or natural outlet or channel, any sewage, industrial

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Attachment: Bid Specifications for Fuel Delivery Services (Annual Fuel Services Contract) waste or other polluted waters or materials without a valid NPDE S permit or written authority from the U.S. Environmental Protection Agency or its designated enforcement agent. (2) Exceptions to Discharge Prohibition. The preceding discharge prohibition in subsection (a)(1) of this section shall not apply to any disc harge that is specifically authorized by an NPDES permit to flow to a storm drain or natural outlet or channel. In addition, the California Regional Water Quality Control Board, San Francisco Bay Region, has determined that the discharge prohibition shall not apply to the following "permissible" activities: water line flushing, landscape irrigation/lawn watering, uncontaminated foundation drains, uncontaminated nonindustrial roof drains, irrigation water, uncontaminated groundwater infiltration, residential car washings, flows from firefighting, flows from potable water sources, and dechlorinated swimming pool waters. (3) Protection Against Accident Discharge. The owner or operator of a commercial or industrial establishment shall provide reasonable protec tion from accidental discharge of prohibited materials or other wastes into the municipal storm drain system or watercourses. Facilities to prevent accidental discharge of prohibited materials or other wastes shall be provided and maintained at the owner or operator's expense.
(4) Report of Accidental Dis charges. Where an accidental discharge of prohibited materials or other wastes has entered the municipal storm drain system or a watercourse, such incident shall be reported to city or designated agent as soon as possible, but in no event later than twenty-four hours after such a discharge. If the accidental discharge or prohibited materials or other wastes emanates from a commercial or industrial establishment, the owner or operator of such establishment shall also retain an on- site written record of the discharge and the actions taken to prevent its recurrence. Such records shall be retained for at least three years. A notice shall be permanently posted in a conspicuous place on the premises of each commercial or industrial establishment advising employees of the department or agency to call in case of such an accidental discharge.
(5) Abatement of Prohibited Discharge by Responsible Party. The prohibited discharges are declared to constitute a public nu isance. Remediation and abatement of prohibited disc harges shall be the responsibility of persons causing such discharge. The city shall be advised of the abatement and shall inspect the discharge site to insure that the nuisance has in fact been abated.
(b) Watercourse Protection.
(1) Watercourse Protection Requirements. Every person owning property through which a watercourse passes, or such person's lessee, shall keep and maintain that part of the watercourse within the property reasonably free of tr ash, debris, excessive vegetation, and other obstacles that would pollute, contaminate or significantly retard the flow of water through the watercourse. In addition, the owner or lessee shall maintain existing privately owned structures within or adjacent to a watercourse, so that such structures will not become a hazard to the use, function or physical integrity of the watercourse. The owner or lessee shall not remove healthy bank vegetation beyond that actually necessary for maintenance, nor remove the vegetation in such a manner as to increase the vulnerability of the watercourse to erosion. (2) Acts Requiring Permit. No person shall commit or cause to be committed any of the following acts, unless a written permit has first been obtained from the city or designated agent:
(A) Discharge into or connect any pipe or channel to a watercourse; (B) Modify the natural flow of water in a watercourse; (C) Carry out development within a setback designed in whole or in part to protect a watercourse;
(D) Deposit in, plant in, or remove any material from a w atercourse, including its banks, except as required for necessary maintenance;
(E) Construct, alter, enlarge, connect to, change or remove any structure in a watercourse; or

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Attachment: Bid Specifications for Fuel Delivery Services (Annual Fuel Services Contract) (F) Place any loose or unconsolidated material along the side of or within a watercourse or so close to a side as to cause a diversion of the flow, or to cause a probability of such material being carried away by stormwater passing through such watercourse. (c) Outdoor Storage of Materials.
(1) Proper Outdoor Storage of Materials Required. All applicable materials stored outdoors at a commercial or industrial establishment shall be managed in a manner that minimizes the discharge of pollutants to stormwater and as is required to meet water quality standards.

Establishments covered by the general NPDES permit for stormwater discharges associated with industrial activities that has been promulgated for Santa Clara County by the California Regional Water Qualit y Control Board, San F rancisco Bay Region, shall address this requirement in applicable provisions of their stormwater pollution prevention plan. (2) Protection Against Accidental Discharge. The owner or operator of a commercial or industrial establishment shall provide reasonable protection from accidental discharge of applicable materials to the municipal storm drain system or watercourses. Specifically, secondary containment systems or equivalent measures approved by the fire department shall be provided for all applicable materials that are liquids. All facilities to prevent the accidental discharge of applicable materials to the municipal storm drain system and watercourses shall be provided and maintained at the owner or operator's expense.
(3) Report of Accidental Disc harge to the Storm Drain. Where applicable materials have entered the municipal storm drain system or a watercourse due to an accidental discharge at a commercial or industrial establishment, the owner or operator of such establishment shall report such incident to public works department as soon as possible, but in no event later than twenty - four hours after such a discharge. The owner or operator of such establishment shall also retain an on- site written record of all accidental disc harges of applicable m aterials (whether or not such discharge actually entered the municipal storm drain system or a watercourse) and the actions taken to prevent their recurrence. Such records shall be retained for at least five years.

A notice shall be permanently posted in a conspicuous place on the premises of each commercial or industrial establishment advising employees of the department or agency to call in case of such an accidental discharge.
(d) Grease Disposal and Control.
(1) Grease Disposal Prohibited. No person shall dispose of any grease, or cause any grease to be disposed, by discharge into any drainage piping, (any public or private sanitary sewer), any part of the municipal storm drain system, or any land, street, public way, river, str eam or other watercourse.
(2) Grease Removal Device Required. The owner or operator of every newly constructed, remodeled or converted commercial or industrial establishment with one or more grease generating activities shall install or cause to be installed for each grease generating activity, a grease removal device (of an approved design) for preventing the passage of grease to the municipal storm drain system and watercourses.
(3) Maintenance of Grease Removal Devices Required. The contents of all grease removal devices shall be removed periodically as necessary to prevent a violation of this chapter. At a minimum, the contents shall be removed every ninety days. All grease removal devices shall be kept in good repair, and shall be maintained in cont inuous operation at th e owner or operator's expense.
(e) New Development/Redevelopment.
(1) Stormwater Management Required for Major Projects. Every applicant for a building permit and/or grading permit for a major development or redevelopment project shall identify the potential for stormwater to be discharged from the project site following completion of construction activity and shall demonstrate that the plans, drawings or specifications for such project include the installation of management techni ques, practices, and c ontrol measures designed to mitigate the potential adverse impacts of stormwater that may be discharged from

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Attachment: Bid Specifications for Fuel Delivery Services (Annual Fuel Services Contract) the project site on an ongoing basis including stormwater treatment measures. In addition, applicants for building and/or grading permits for projects with significant pollution potential may be required to demonstrate that sources of pollutants will be controlled on- site with appropriate measures. The stormwater management techniques, practices, and control measures shall be selected, designed, and maintained in accordance with the city's current NPDES permit requirements and the city's Stormwater Management Manual. (2) Issuance Permits. The city shall not issue a building permit and/or grading permit for a major development or redevelopment projec t or a project with significant pollution potential until it has reviewed the mitigation measures proposed by the applicant pursuant to subsection (e)(1) of this section, where appropriate, and determined that they are sufficient to address the potential adverse impacts of stormwater that may be discharged from the project site on an ongoing basis.
(3) Occupancy. The building official shall not issue a certificate of occupancy or other equivalent permit for a major development or redevelopment project or a project with significant pollution potential until it has determined that the mitigation measures identified in the building permit and/or grading permit issued for such project have been adequately implemented and that appropriate arrangements have been made to ensure that these management techniques, practices and control measures will be maintained on an ongoing basis in accordance with the city's current NPDES permit requirements and the city's Stormwater Management Manual. (Ord. 2046 § 1(part), 2004; Ord. 1869 § 1(Exh. A)(part), 1993).

14.02.040 - Enforcement—Violation—Penalties.
(a) Criminal Penalties. Any person who violates any provision of this chapter shall be guilty of a misdemeanor and upon conviction thereof shall be punishable by imprison ment for a term not to exceed six months or by a fine not to exceed one thousand dollars or by both. Each and every violation of this chapter shall constitute a separate offense. Every day each such violation continues shall be an additional offense.
(b) Civil Penalties. Any person who violates any provision of this chapter shall be civilly liable to the city in a sum not to exceed one thousand dollars per day for each day in which the violation occurs. Each and every violation of this chapter shall const itute a separate offense. Every day each such violation continues shall be an additional offense.
(c) Civil Liability. Any person who violates any provision of this chapter shall be civilly liable to the city for all costs, including attorney's fees, ass ociated with the investigation and remediation of environmental conditions caused by the discharge of pollutants into the municipal storm drain system or watercourse in violation of this chapter.
(d) Remedies Cumulative. The remedies provided for in this chapter are cumulative and not exclusive and shall be in addition to any and all other remedies available to the city under state and federal law.
(e) Public Nuisance. The discharge of pollutants and related applicable materials into any municipal storm drain system or other watercourses, in violation of any provision of this chapter, is declared to be a public nuisance and shall be subject to any and all remedies available, pursuant to city, state and federal law, including but not limited to injunctive relief. The director of public works may record with the county recorder's office a declaration of nuisance for the particular parcel so noticed. (Ord. 1930 § 3, 1995; Ord. 1916 § 2, 1995; Ord. 1869 § 1(Exh. A)(part), 1993).

14.02.050 - Inspection.

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Attachment: Bid Specifications for Fuel Delivery Services (Annual Fuel Services Contract) (a) During Regular Business Hours. Every business establishment that is open to the public shall permit agents of the city to inspect their premises for compliance with this chapter at any time the business is open to the public.
(b) Other Times. Notwithst anding subsection (a) of this section, agents of the city may inspect any property for compliance with this chapter upon providing the owner and occupants of the property at least twenty-four hours' advance notice of the inspection in the following manner:
(1) A notice shall be conspicuously posted on the property to be inspected, specifying the date, time and reason for the proposed inspection and setting forth a telephone number with directions for the residents or property owners to call for further information; and (2) If the identity and address of the owner is known, such owner shall be notified of the proposed inspection by first class mail, setting forth the same information required by subsection (b)(1) of this section.
(c) Provisions Supplemental. The inspection provisions set forth in this section are intended to supplement, and not supersede, any existing authority for inspection by city officials. In the event that any provision of this section is found by a court of competent jurisdiction to be void or unenforceable, the remaining portions shall remain in full force and effect. (Ord. 1947, 1997).

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APPENDIX C

CALIFORNIA PUBLIC CONTRACT CODE SECTION 9204

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Attachment: Bid Specifications for Fuel Delivery Services (Annual Fuel Services Contract) City
Council
Report
TITLE: Adoption of a Resolution Approving the Purchase of Dell VxRAIL Storage Area Network (SAN) Under Three -Year Purchase Agreement Utilizing the NASPO ValuePoint Cooperative Purchasing Program, California Participating Addendum No. 7 -15-70-34-003.
(Resolution/Roll Call Vote)

RECOMMENDED ACTION
That City Council adopt a resolution approving a contract for purchase of Dell VxRAIL All Flash P670F Storage Area Network (SAN) under a three -year purchase agreement with Converge Technology Solutions, utilizing the NASPO ValuePoint Cooperative Purchasing Program, California Participating Addendum No. 7 -15-70-34-003 pursuant to section 3.20.070 of the Campbell Municipal Code and authorizing the City Manager to execute the three -year purchase agreement totaling $335,186.23 and purchase additional annual subscription licenses or modify subscription levels as needed, subject to fund availability.

BACKGROUND
The City of Campbell has a critical need to store and manage data generated by its users and enterprise systems. While the City has been transitioning towards cloud - based solutions, the requirement for on -premises storage remains for certain enterprise applications. However, this need is expected to decrease in the coming years as the City continues to deploy internet cloud -based applications, and storage management is handled by external providers such as Microsoft Azure, Amazon Web Services, or Google Cloud.

The existing disk array, known as a Storage Area Network (SAN), specifically the Dell Compellent SAN, has reached its end of life and necessitates replacement. The current SAN was originally deployed in late 2016. The useful life of a SAN is about 5 years before components begin to fail and the system has a higher likelihood of instability.

The use of cooperative purchasing agreements maximizes cost savings and staff resources by sharing contracting and purchasing efforts with other government agencies. Utilizing cooperative purchasing agreements is advantageous to the City because it provides an opportunity for the City to obtain lower pricing. Below is a brief explanation of the NASPO ValuePoint agreement that will be used to complete the purchase with Dell through Converge.

Item: 10
Category: CONSENT CALENDAR
Meeting Date: April 16, 2024
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Adoption of a Resolution Requesting Approval to Purchase Dell VxRAIL Storage Area Ne Page 2 of 3

NASPO ValuePoint is a national cooperative purchasing program facilitating competitive public procurement solicitations and agreements using a lead -state model and provides the highest standard of excellence in public cooperative contracting. NASPO’s procurement process is as competitive as that which is normally used by the City of Campbell. NASPO ValuePoint is available to public agencies and is a program under National Association of State Procurement Officials that is made up of the directors of the central purchasing offices of the 50 states, District of Columbia, and territories of the United States.

DISCUSSION

Staff’s recommendation to purchase the Dell VxRAIL All Flash P670F Storage Area Network (SAN) is based on the following factors:

1. Cost-Effectiveness: Purchasing the Dell VxRAIL All Flash P670F Storage Area Network (SAN) under a cooperative purchase agreement provides a cost - effective solution compared to outright purchase and maintenance. Competitive pricing and streamlined procurement processes are benefits of leveraging existing agreements.

2. End-of-Life Replacement : Replacing the aging Dell Compellent SAN with a modern, reliable solution is imperative to avoid data loss and system downtime.

The proposed Dell VxRAIL All Flash P670F SAN offers enhanced performance, reliability, and security.

3. Long-Term Investment : The three -year purchase agreement ensures stability and continuity in data management processes while effectively managing budgetary constraints.

4. Risk Mitigation: Partnering with Converge Technology Solutions mitigates risks associated with data storage and management, ensuring optimal system operation and reducing the likelihood of failures or breaches.

FISCAL IMPACT

The total cost of the three-year purchase agreement for the proposed Dell VxRAIL All Flash P670F Storage Area Network (SAN) is $335,186.23. First year costs of $123,386.23, which includes the first annual payment and all sales taxes due upfront, are within the FY 2024 Adopted Budget amount of $132,000 in the IT Fund and account 647.547.7429. The next two annual payments of $105,900 will be programmed into the Proposed Budgets for FY 2025 and FY 2026. The IT Fund is primarily supported by internal service charges to other departments within the General Fund and the purchase of the SAN will likely impact the General Fund in FY 2025 and FY 2026. Nevertheless, while this investment represents a significant cost, it ensures the City's data storage needs are met efficiently and securely without possible critical system failure due to aging equipment:

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Adoption of a Resolution Requesting Approval to Purchase Dell VxRAIL Storage Area Ne Page 3 of 3 The following is the breakdown of payments:

Upfront Sales Taxes Due $17,486.23
1st Annual Payment for FY24 $105,900.00
2nd Annual Payment for FY25 $105,900.00
3rd Annual Payment for FY26 $105,900.00
Grand Total $335,186.23

CONCLUSION
Purchasing the Dell VxRAIL All Flash P670F Storage Area Network (SAN) through Converge Technology Solutions under a three -year purchase agreement is recommended. This decision ensures effective data storage, manageable fiscal impact, and technical advantages while complying with cooperative purchasing regulations.

ALTERNATIVES

1. Continue to use unsupported and aging Storage Area Network (SAN) hardware.

2. Provide other direction to staff.

Prepared by:

Ryan Favila, I.T. Technician
Approved by:

Brian Loventhal, City Manager
Attachment:
a. Resolution
b. SAN Purchase Quote Summary
c. Dell-NASPO-master-agreement-23026
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RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL APPROVING

THE PURCHASE OF A DELL VXRAIL STORAGE AREA NETWORK (SAN) UNDER A

THREE-YEAR PURCHASE AGREEMENT UTILIZING THE NASPO VALUEPOINT

COOPERATIVE PURCHASING PROGRAM, CALIFORNIA PARTICIPATING ADDENDUM NO. 7-15-70-34-003
WHEREAS, the City of Campbell has identified a critical need to upgrade its data storage infrastructure to efficiently manage data generated by its users and enterprise systems; and
WHEREAS, the existing Storage Area Network (SAN), specifically the Dell Compellent SAN, has reached its end of life and requires replacement; and WHEREAS, staff has determined to utilize an existing contract developed by NASPO ValuePoint Cooperative Purchasing Program, California Participating Addendum No. 7-15-70-34-003 for this procurement would provide the best value and benefit to the City and section 3.20.070 of the Campbell municipal code allows the City to make purchases through other municipalities provided these agencies used bidding procedure that are reasonably consistent with Section 3.20.050 of the municipal code; and WHEREAS, it is proposed that the City Council authorize the City Manager to enter into a n agreement with Converge Technology Solutions to purchase the Dell VxRail Storage Area Network (SAN) and associated services.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell hereby approves a three-year purchase agreement with Converge Technology Solutions for the Dell VxRail Storage Area Network (SAN), with a total cost of $335,186.23 utilizing the NASPO ValuePoint Cooperative Purchasing Program, California Participating Addendum No. 7-15-70-34-003; and
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the agreement and related documents and to p urchase additional annual subscription licenses or change subscription levels as may be required at the same unit price, subject to the appropriation of funds.

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Attachment: Resolution (Adoption of a Resolution Requesting Approval to Purchase Dell VxRAIL Storage Area Ne)

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers

APPROVED:

______________________
Susan M. Landry, Mayor

ATTEST:

_____________________
Andrea Sanders, City Clerk

PASSED AND ADOPTED this 16th day of April, 2024, by the following roll call vote:

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Attachment: Resolution (Adoption of a Resolution Requesting Approval to Purchase Dell VxRAIL Storage Area Ne) To: City of Campbell
Ryan Favila
(408) 871-5304
[email protected]
1010743-015
4/8/2024
5/8/2024
Proposal Number:

Proposal Date:

Expiration Date:

Ship To: 70 N. First Street
Campbell CA 95008 Bill To: 70 N. First Street
Campbell CA 95008
Dell EMC S5224F, 24x 25GbE SFP28, cables, jumper cords, 3YR ProSupport Plus Hardware
Software
Services & Support - 3 Year
VXRAIL P670F - All Flash, 1x Intel-Xeon Gold 6336Y (2.4GHz, 24c), 512GB Memory (8x 64GB), 2x 800GB SSD, 14x 3.84TB SSD, 3YR ProSupport Plus
Hardware
Dasher Technologies
675 Campbell Technology Parkway
Suite 100
Campbell CA 95008
Angela Armstrong 408-722-8275
[email protected]
Proposal
Dell VxRAIL All Flash P670F - 3 Year (CAPEX) - Annual Invoicing LineQty Ext
Qty Product Description Sell Ext Sell
2 $12,922.35$25,844.70
1 2 $7,592.32 $15,184.64
1 1 2 210-APHT Dell EMC S5224F-ON Switch, 24x 25GbE SFP28, 4x 100GbE QSFP28 ports, PSU to IO air, 2x PSU 2 1 2 343-BBLP Dell EMC S52XX-ON Series User Guide
3 1 2 470-ABOU Dell Networking Cable, 100GbE QSFP28 to QSFP28, Passive Copper Direct Attach Cable, 0.5 Meter 4 8 16 470-BBCX Dell Networking, Cable, SFP28 to SFP28, 25GbE,Passive Copper Twinax Direct Attach Cable,3 Meter 5 2 4 450-AASX Dell Networking, Jumper Cord, 250V, 12A, 2 Meters, C13/C14, US 1 2 $1,191.49 $2,382.98
6 1 2 634-BRWJ OS10 Enterprise, S5224F-ON
1 2 $4,138.54 $8,277.08
7 1 2 634-BYIJ OS10 SmartFabric Services
8 1 2 818-4983 Dell Hardware Limited Warranty 1 Year
9 1 2 818-5025 ProSupport Plus:Mission Critical 4-Hour 7x24 On-Site Service with Emergency Dispatch,1 Year 10 1 2 818-5028 ProSupport Plus Mission Critical:7x24 HW/SW Technical Support and Assistance, 3 Years 11 1 2 818-5029 ProSupport Plus:Mission Critical 4-Hour 7x24 On-Site Service with Emergency Dispatch, 2 Years Extended 12 1 2 951-2015 Thank you for choosing Dell ProSupport Plus. For tech support, visit //www.dell.com/contactdell 13 1 2 975-3461 Dell Limited Hardware Warranty Extended Year(s) 14 1 2 997-6306 Info 3rd Party Software Warranty provided by Vendor 15 1 2 848-8541 3 Years ProSupport Plus OS10 Enterprise Software Support-Maintenance 4 $70,983.87$283,935.48
1 4 $42,833.77$171,335.08
16 1 4 210-BBGT VxRail P670F, All Flash
17 1 4 329-BDWH PSNT Info
18 1 4 379-BENB vSAN Node
19 1 4 384-BDPY VxRail PV670/F/N, S670 Firmware Lock
20 1 4 634-CJRH VxRail Software 7.0.481 Factory Install 21 1 4 379-BDYQ No Transformational License Agreement
22 2 8 379-BEWY Informational Purposes Only
23 1 4 321-BGLQ 2.5" Chassis with up to 24 HDDS (SAS/SATA) including 4 Universal Slots for 1CPU Configuration 24 1 4 379-BDSR No GPU Enablement
25 1 4 325-BDYT VxRail 2U Bezel
26 1 4 338-CBXH Intel Xeon Gold 6336Y 2.4G, 24C/48T, 11.2GT/s, 36M Cache, Turbo, HT (185W) DDR4-3200 27 1 4 374-BBBX No Additional Processor
28 1 4 370-AEVR 3200MT/s RDIMMs

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Attachment: SAN Purchase Quote Summary (Adoption of a Resolution Requesting Approval to Purchase Dell VxRAIL Storage Area Ne) Software
Support - 3 Year
29 8 32 370-BBQP 64GB RDIMM, 3200MT/s, Dual Rank, 16Gb - HCI 30 2 8 400-BKGF 1.6TB Enterprise NVMe Mixed Use AG Drive U.2 Gen4 with carrier 31 14 56 345-BJMK 3.84TB SSD SAS RI 24Gbps 512e 2.5in Hot-Plug 1DWPD , AG Drive - HCI 32 1 4 540-BCRX Broadcom 57504 Quad Port 10/25GbE,SFP28, OCP NIC 3.0 33 1 4 461-AAIG Trusted Platform Module 2.0 V3
34 1 4 770-BBBQ ReadyRails Sliding Rails
35 1 4 770-BDRQ Cable Management Arm, 2U
36 1 4 450-AKKS Dual, Hot-Plug, Power Supply, 1100W MM (100-240Vac) Titanium, Redundant (1+1) 37 2 8 450-AALV Power Cord - C13, 3M, 125V, 15A (North America, Guam, North Marianas, Philippines, Samoa, Vietnam) 38 2 8 492-BBDG Jumper Cord - C13/C14, 4M, 250V, 12A (North America, Guam, North Marianas, Philippines, Samoa) 39 1 4 750-ACOM Fan Foam, HDD 2U
40 1 4 379-BDTE No Rear Storage
41 1 4 389-DYHF Dell/EMC label (BIS) for 2.5" Chassis
42 1 4 389-DYHH PE R750 CCC Marking, No CE Marking
43 1 4 379-BDSW SAS/SATA/NVMe Capable Backplane
44 1 4 340-CWLS P/V 670 Shipping, DAO
45 1 4 481-BBFG PowerEdge R750 Shipping Material
46 1 4 379-BDTF 2.5 Chassis
47 1 4 330-BBZS VxRail P670F, Riser Config 8, 1B+2A, Single CPU 48 1 4 329-BHKH VxRail P670F Branding
49 1 4 329-BFGT R750 Motherboard with Broadcom 5720 Dual Port 1Gb On-Board LOM 50 1 4 412-AAWF Heatsink for 1 CPU configuration (CPU greater than or equal to 165W) 51 1 4 370-AAIP Performance Optimized
52 1 4 780-BCTN C45, No RAID
53 1 4 405-AAXY Dell HBA355i Controller Front
54 1 4 750-ADED Front PERC Mechanical Parts, for 2.5" x24 SAS/SATA Chassis 55 1 4 403-BCMB BOSS-S2 controller card + with 2 M.2 480GB (RAID 1) 56 1 4 470-AERR BOSS Cables and Bracket for R750 (Riser 1) 57 1 4 385-BBQV iDRAC9, Enterprise 15G
58 1 4 379-BCQY iDRAC Group Manager, Disabled
59 1 4 379-BCSG iDRAC,Legacy Password
60 1 4 379-BCRB DHCP with Zero Touch Configuration
61 1 4 379-BELZ Requires 30C or less Ambient Temp
62 1 4 750-ADGJ Very High Performance Fan x6
63 1 4 350-BBYX No Quick Sync
64 1 4 631-AACK No Systems Documentation, No OpenManage DVD Kit 65 1 4 387-BBEY No Energy Star
66 1 4 800-BBDM UEFI BIOS Boot Mode with GPT Partition
67 1 4 350-BCFZ P670F Luggage Tag
1 4 $14,628.68$58,514.72
68 1 4 149-BBST VxRail VMware, vSAN Advanced, 3 Years
69 1 4 634-BYOZ VxRail HCI System Software, A
70 14 56 634-BUWF VxRail HCI System Software, Capacity Drive, 3.84TB 71 8 32 634-BYLZ VxRail HCI System Software Memory, 64GB 1 4 $13,521.42$54,085.68
72 1 4 878-0273 Dell Hardware Limited Warranty
73 1 4 878-0948 Prosupport Plus Mission Critical 4-Hour 7x24 Onsite Service with Emergency Dispatch 3 Years 74 1 4 878-0949 Prosupport Plus Mission Critical 7x24 Technical Support and Assistance 3 Years 75 1 4 951-2015 Thank you for choosing Dell ProSupport Plus. For tech support, visit //www.dell.com/contactdell 76 1 4 823-4137 ProSupport Plus Mission Critical, vSAN, Advanced, 1 Processor, 3 Years 77 1 4 862-9252 Optimize for Infrastructure Quarterly 3 Years

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Attachment: SAN Purchase Quote Summary (Adoption of a Resolution Requesting Approval to Purchase Dell VxRAIL Storage Area Ne) RecoverPoint for VM
Co-Deploy Services
4 $0.00 $0.00
78 1 4 210-ARZC Recover Point for Virtual Machine
79 1 4 865-3492 3 Years ProSupport Plus Mission Critical RecoverPoint for Virtual Machines Sftwr Spt-Contract 80 1 4 900-9997 On-Site Installation Declined
81 1 4 626-BBBG Storage Software Info
82 1 4 142-BBNV HCIA RecoverPoint for VMs for 1 node
1 $7,919.82 $7,919.82
83 4 4 812-4011 ProDeploy Plus No Charge Training 200
84 4 4 857-3695 CoDeliver - ProDeploy Plus Dell EMC VxRail Deployment 85 2 2 812-4037 ProDeploy Plus No Charge Training 500
86 2 2 870-5162 CoDeliver - ProDeploy Plus Dell Networking S Series 5xxx Switch - Deployment Sub Total $317,700.00
Estimated Tax $17,486.23
Estimated Freight $0.00
Grand Total $335,186.23
Notes:
1 1010743-015
Master Agreement No. MNWNC-108 for NASPO ValuePoint
Cooperative Purchasing Program, California Participating Addendum No. 7-15-70-34-003 2 1010743-015 Converge Capital - 3 x Annual Payments$105,900

Approver Signature: ___________________________________ Title: _______________________________________________
PO Number: _________________________________________
Date: _______________________________________________
Payment Terms, Cash Net30 Upon Credit Approval
FOB Destination
Taxes, freight and other fees not included unless otherwise stated.

Returns or exchanges are at the discretion of the Manufacturer.

Order may be delivered in multiple shipments and customer agrees to pay partial payments as product is delivered.

Supplier is acting as a reseller of the Original Equipment Manufacturer (OEM). The products sold under this quotation are subject to the terms and conditions provided by the OEM.

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Attachment: Dell-NASPO-master-agreement-23026 (Adoption of a Resolution Requesting Approval to Purchase Dell VxRAIL Storage Area Ne) City
Council
Report
TITLE: Commending Captain Dan Livingston for 33 Years of Service to the City Of Campbell (Resolution/Roll Call Vote)

RECOMMENDED ACTION
That the City Council adopt a Resolution commending Captain Dan Livingston, upon his retirement, for 33 years of outstanding service with the City of Campbell Police Department.

DISCUSSION
Captain Dan Livingston began his career with the Campbell Police Department as a volunteer Police Explorer in 1991 and was later hired as a Community Services Officer in May 1994. He became a Reserve Officer in 1995 and was then hired as a fulltime Police Officer in 1996.

Captain Livingston was assigned to Santa Clara County Specialized Enforcement Team for several years where he made significant contributions to not only the City of Campbell, but to our entire region. In 2005, Captain Livingston was promoted to Sergeant and worked as a patrol Watch Commander, Traffic Division supervisor, Investigations Supervisor, and Administrative Sergeant.

Captain Livingston spent a large portion of his career in investigative roles to include undercover narcotics, two rotations as the investigations supervisor and several stints conducting large scale gang investigations throughout Santa Clara County and other adjoining counties.

Captain Livingston’s other assignments and collateral duties over the years included:

Field Training Officer, Explorer Advisor, supervisor of the Field Training Program, and rangemaster. Captain Livingston was also a member of the SWAT team, a SWAT Team Leader, and ultimately the SWAT Team Commander for over twenty years.

Captain Livingston was promoted to Captain in 2020 and oversaw both the Field Services Division and the Special Enforcement Division.

Captain Livingston received his Bachelor of Science degree in Criminal Justice Management. He also recently completed Stanford University’s Executive Leadership Development Course.

Item: 11
Category: CONSENT CALENDAR
Meeting Date: April 16, 2024
11 Packet Pg. 302
Livingston Retirement Page 2 of 2
Captain Dan Livingston will retire from the City of Campbell Police Department on April 30, 2024. At this time, it would be appropriate for the City Council to adopt a Resolution commending Captain Dan Livingston for his outstanding service to the City.

Prepared by:

Gary Berg, Police Chief
Reviewed by:

Gary Berg, Police Chief
Approved by:

Angelique Gaeta, Assistant City
Manager
Attachment:
a. Livingston Retirement Resolution
11 Packet Pg. 303
RESOLUTION NO._____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CAMPBELL COMMENDING CAPTAIN DAN LIVINGSTON
ON HIS 33 YEARS OF SERVICE TO THE CITY OF CAMPBELL

WHEREAS, Captain Dan Livingston became a Campbell Police Explorer in December 1991; and

WHEREAS, Captain Dan Livingston was hired as a Campbell Community Services Officer in May 1994; and

WHEREAS, Captain Dan Livingston became a Campbell Reserve Police Officer in August 1995; and

WHEREAS, Captain Dan Livingston was hired as a Campbell Police Officer in July 1996; and

WHEREAS, Captain Dan Livingston was promoted to Police Sergeant in January 2005; and

WHEREAS, Captain Dan Livingston was promoted to Police Captain in January 2020; and

WHEREAS, Captain Dan Livingston has held a variety of assignments and collateral duties over the years that ha ve supported the Campbell Police Department to include:

Watch Commander, Traffic Supervisor, Field Training Officer, Explorer Advisor, Administrative Sergeant, Field Training Program Supervisor, and Range Master; and

WHEREAS, Captain Dan Livingston spent a large portion of his career in investigative roles where he made significant contributions to not only the City of Campbell, but to our entire region; and

WHEREAS, Captain Livingston was a member of the Campbell SWAT team , a SWAT Team Leader, and ultimately, the SWAT Team Commander for over twenty years; and

WHEREAS, Captain Livingston received his Bachelor of Science in Criminal Justice Management and completed Stanford University’s Executive Leadership Development Course; and

WHEREAS, Captain Livingston has always had a commitment to providing excellent service to the Campbell community.

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Attachment: Livingston Retirement Resolution (Livingston Retirement) NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell recognizes and commends Captain Dan Livingston on his retirement from the City of Campbell after 33 years of dedicated service.

PASSED AND ADOPTED this 16th, day of April, by the following roll call vote:

AYES: Councilmembers

NOES: Councilmembers

ABSENT: Councilmembers

APPROVED:

________________________
Susan M. Landry, Mayor
ATTEST:

_________________________
Andrea Sanders, City Clerk

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Attachment: Livingston Retirement Resolution (Livingston Retirement) City
Council
Report
TITLE: City Council Consideration of a Request for Authorization to Apply for a General Plan Amendment (“Initiation”) to Restore the Land Use Designation of Property Located at 1228 Camden Avenue to General Commercial (Under the Former 2001 General Plan) from
Neighborhood Commercial (Under the Current 2040 General Plan) to Allow Reconstruction of an Existing Starbucks Café as a New Drive - Through Starbucks Café. the Application(S) Under Consideration Include a Mandatory Pre -Application. File No. PLN -2024-27 (Resolution/Roll Call)

RECOMMENDED ACTION
Adoption of a resolution authorizing an application for a General Plan Amendment.

ENVIRONMENTAL DETERMINATION
This action seeks authorization to allow an application for a General Plan Amendment.

An application for a General Plan Amendment i s not a “project,” as defined by Public Resources Code § 21065, and therefore, is not subject to the California Environmental Quality Act (CEQA). A formal development application, if authorized, however, would include preparation of an environmental document to analyze potential environmental impacts (e.g., air quality, traffic, noise, etc.).

DISCUSSION
Administrative Procedure : Campbell Municipal Code (CMC) Section 21,60.020.A specifies that only the City Council can "initiate" (authorize) a request for an amendment to the General Plan. Therefore, per CMC Section 21.41.02.A, an applicant seeking an amendment to the General Plan must first submit a preliminary application to the City Council and request the City Council authorize their filing of an application for a General Plan amendment. This process serves as a gatekeeping function for the City Council to dismiss proposals that are fundamentally inconsistent with the City’s General Plan or the CMC . The City Council’s authorization to proceed does not guarantee that the amendment will be approved, only that the request may warrant further review and analysis as part of a formal development application.

Item: 12
Category: PUBLIC HEARINGS AND

INTRODUCTION OF

ORDINANCES
Meeting Date: April 16, 2024
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PLN-2024-27 ~ 1228 Camden Avenue Page 2 of 8
Scope of Review : Although conceptual drawings have been provided by the applicant, these materials are provided for illustration purposes only. The City Council's discussion should focus on the appropriateness of the requested General Plan land use change. If the City Council does grant authorization to apply for a General Plan amendment , the applicant's next step would be to submit a preliminary application for review by the Planning Commission in a study session. The Planning Commission would then provide direction on specific design and site configuration aspects of the development proposal.

The study session would also provide an additional opportunity for public input on the project.

Project Site : The project site is an approximately ½ acre tear -drop shaped parcel located at the northwest corner of Camden Avenue and Curtner Avenue, adjacent to the northbound Highway 17 on -ramp. The unusual parcel, which was created in the late 1960's when the freeway ramps were installed, is entirely surrounded by roadway and does not adjoin any other properties. The site was originally developed as a Carrows restaurant in 1972 and was subsequently converted to a copy store (Copyco) and a Starbucks café in 2003. While Copyco ceased operations in 2020, Starbucks remains in operation. The site is currently designated in the General Plan as Neighborhood Commercial.

Background: Staff and Starbucks representatives had discussions on redevelopment of this property with a drive-through cafe in the Summer of 2022, which resumed in Spring of 2023, shortly after the City adopted the 2040 General Plan. As discussed below, the new General Plan amended the property's designation from General Commercial to Neighborhood Commercial. This had the effect of precluding redevelopment of the site with a drive -through, which is not allowed under the property's new Neighborhood Commercial designation.

Proposal: The applicant's request, therefore, is to revert the property's General Plan land designation to General Commercial (reference Attachment C – Written Statement), to facilitate redevelopment of the property with a drive -through café. The applicant's 12 Packet Pg. 307
PLN-2024-27 ~ 1228 Camden Avenue Page 3 of 8
materials include a conceptual site plan, below, depicting how the site could accommodate a drive -through café (reference Attachment B). As noted, these conceptual materials have been provided for reference purposes only; the site configuration would likely change based on staff review, should Council authorization be granted.

ANALYSIS
Land Use Context : As shown on the land use map below, the subject property is surrounded by other Neighborhood Commercial properties to the northeast along Curtner Avenue and along Camden Avenue. Diagonally across Camden Avenue is a small cluster of General Commercial properties. Single -family residential properties designated Low Density Residential are located further to the east in the Campbell Village neighborhood.
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The prior General Plan designated the subject property as General Commercial .

However, when the City adopted the current 2040 General Plan last year, the property, along with those properties on the north-side of Camden Avenue , were redesignated to Neighborhood Commercial, as discussed in a September 29, 2021 study session report, reflecting the "Preferred Land Use Map" recommended by the General Plan Advisory Committee (GPAC), excerpted, below:

The intent of the GPAC's recommendation was to minimize the impact of commercial development upon the adjacent residential neighborhoods. This is accomplished through the Neighborhood Commercial designation's more restrictive development standards—principally, a reduced maximum height limit and greater setbacks —and more limited land use allowances, such as a prohibition on drive -through uses, auto repair shops, and nightclubs . The recently adopted ordinance to streamline permit processes as recommended by the City’s Economic Development Plan will facilitate additional land use options in the General Commercial designation, but less so in the Neighborhood, consistent with the distinction between the two designations.

Land Use Appropriateness : The appropriateness of the requested amendment may be understood as a question of consistency with the definition for each land use designation provided by the General Plan:

Current Proposed
Neighborhood Commercial (NC): This designation
generally consists of small-scale, lower intensity
commercial and office uses that are compatible
with surrounding neighborhoods. This land use is
intended to encourage the location of commercial
uses at major intersections in residential areas
which are designed to encourage convenient
pedestrian and bicycle travel to and from
surrounding neighborhoods.

General Commercial (GC): This designation
generally consists of commercial uses that need
exposure to high volumes of automobile traffic or
access to transit corridors. Most of the land in
Campbell with a General Commercial land use
designation is located along both sides of Bascom
Avenue and Hamilton Avenue and parts of
Winchester Boulevard. Commercial development
in these areas is highly visible. Therefore, the
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placement and scale of buildings is especially
important to the community image.

As described above, the Neighborhood Commercial designation is characterized by an intent to accommodate lower -intensity commercial uses that are adjacent to residential areas, which may be accessible by bicycle or on foot by area residents. In comparison, the General Commercial designation accommodates higher intensity uses on major transportation corridors, particularly those that require exposure to high volumes of automobile traffic. Such uses may generally be understood to be regional serving businesses that are typically accessed by car.

The redesignation of Camden Avenue and Curter Avenue to Neighborhood Commercial may foster business activity to better serve the surrounding community. The new designation will also maintain lower building heights that are more sensitive to residents along Olympia Avenue and Shamrock Drive.

However, the subject property is physically separate from the other redesignated properties and from the Campbell Village neighborhood where these considerations hold more relevance. Moreover, the subject property's location at a freeway on -ramp and transition of Camden Avenue to San Tomas Expressway is more conducive to the General Commercial designation due to the automobile -oriented nature of the intersection.

In considering a land use change request, General Plan Policy LU-2.9 directs the City to consider potential land use compatibility issues with surrounding residential neighborhoods, such as privacy, noise, and traffic:

Policy LU-2.9: In considering land use change requests, consider factors such as compatibility with the residential surroundings, privacy, noise, and changes in traffic levels on residential streets.

Given the "island" configuration of the subject property, its small size, and its distance from the residential neighborhoods, its redesignation to General Commercial would not have any evident privacy or noise impacts. With regard to traffic, new development proposals, including a potential drive-through Starbucks café, would also be subject to a degree of traffic analysis. A drive -through proposal , in particular , would include an analysis of the stacking capacity to ensure that queuing vehicles do not spill onto the street or block an intersection.

Gateway Policy : The project site is also subject to General Plan Goal CD -3, which carried forward from the prior General Plan the concept of "gateways ." As described by the General Plan, the intent is to establish a strong "sense of arrival" into the City and its districts, at those locations illustrated by the map, below:
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To effectuate the General Plan vision, Action CD -3.a directs the preparation of a formal gateway policy or ordinance. In tandem, Action CD-3.f discourages development of non- residential projects at gateway locations until this is accomplished, or two years from General Plan adoption (mid-2025), whichever is less.

Action CD-3.a: Develop a City Gateways Policy or Ordinance that:
a. Establishes development guidelines, standards, and
related actions and requirements to ensure property
development supports the City Gateway polices.
b. Narrows the range of allowable land uses on gateway
properties to those that achieve the vision of the
Gateway policies and this General Plan.

Action CD-3.f: Discourage development of nonresidential uses at Gateway locations until the City Gateway Policy or Ordinance is adopted, or two years from the adoption of the General Plan, whichever is less.

Since the project site is located at the Camden Ave/San Tomas Expwy/Highway 17 "City Entry" gateway, the applicant's request could reasonably be rejected in compliance with Action CD -3.f. However, when the gateway concept was originally conceived in 2001 under the prior General Plan, the Campbell Village neighborhood had yet to be annexed by the City such that this intersection was located at the jurisdictional boundary with San Jose.

Further, with the annexation of Campbell Village in 2013, the City boundary is now located at the intersection of Camden Avenue and Olympia Avenue, over a ¼ of a mile away, wherein that the Camden Ave nue / San Tomas Exp ressway / Highway 17 intersection is no longer an entry into the City from San Jose. The General Plan identifies this inconsistency in Action CD -3.d, which direct s preparation of an updated Gateways map, particularly with regards to the 2013 Cambrian No. 36 annexation.

Although this entry cou ld be redesignated as a "District Entry" separating the Camden Goal CD-3
Promote strong and identifiable City
boundaries that provide a sense of
arrival into the City and its districts to
reinforce Campbell’s unique character
and small-town image.
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Avenue commercial corridor from the "Old Camden" and Dell Avenue industrial districts, the use of the subject property would functionally remain the same with the requested designation. As a result, staff supports a determination that Action CD -3.f should not apply to this request.

Action CD-3.d: Update the City’s Gateways Map (Figure CD -1) to include the former Cambrian No. 36 unincorporated County pocket, correct the City Limit, and identify specific properties subject to the Gateway Policy or Ordinance.

Public Comment: No public comment has been received on the preliminary application request.

NEXT STEPS
If the Council authorizes the General Plan initiation request, the applicant will have one year to submit a development application inclusive of requests for a General Plan Amendment, Zoning Map Amendment, Site and Architectural Review Permit, Conditional Use Permit, and a Variance. The application would also be subject to formal environmental review under CEQA. The entirety of the application package would then be reviewed by the Planning Commission with formal decision by the City Council.

FISCAL IMPACT
If the Council grants authorization, a formal development submittal would generate upwards of $50,000 in application fees.
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Prepared by:

Daniel Fama, Senior Planner
Reviewed by:

Rob Eastwood, Community
Development Director
Approved by:

Angelique Gaeta, Assistant City
Manager
PLN-2024-27 ~ 1228 Camden Avenue Page 8 of 8
Attachment:
a. CC Resolution - GPA Authorization - 1228 Camden Ave. b. Project Description
c. Preliminary Project Plans
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RESOLUTION NO._______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL

GRANTING AUTHORIZATION TO SUBMIT AN APPLICATION FOR A
GENERAL PLAN AMENDMENT (“INITIATION”) TO AMEND THE LAND USE DESIGNATION OF PROPERTY LOCATED AT 1228 CAMDEN

AVENUE TO 'GENERAL COMMERCIAL ' FROM 'NEIGHBORHOOD
COMMERCIAL'. FILE NO: PLN-2024-27

WHEREAS, the City Council adopted the current 2040 General Plan on April 18, 2023, by Resolution No. 12963; and

WHEREAS, the purpose of the City's General Plan is to guide decisions regarding physical growth and development, provision of public services and facilities, and conservation and enhancement of natural resources; and

WHEREAS, the General Plan establishes a foundation upon which the City can base policy decisions and a basis for judging whether specific development proposals and public projects are in harmony with community desires; and

WHEREAS, the General Plan is not static, but rather a dynamic and multi -faceted document that defines and addresses the changing needs of the City; and

WHEREAS, pursuant to Campbell Municipal Code Section (CMC) 21.60.020.A, a n amendment to the General Plan may only be initiated by the City Council by consideration of a preliminary application, as required by CMC Section 21.41.02.A; and

WHEREAS, the City Council's action to authorize ("initiate") an amendment does not bind or otherwise require the City Council to approve a formal amendment application; and

WHEREAS, the City Council has determined that consideration of the proposed General Plan amendment would be in the public interest;

NOW, THEREFORE, BE I T RESOLVED that the City Council grants authorization to proceed with formal submittal of a General Plan Amendment to amend the General Plan Land Use Map to redesignate property located at 1228 CAMDEN AVENUE to 'General Commercial' from 'Neighborhood Commercial,' subject to submittal of a preliminary application for review by the Planning Commission and a formal application to be submitted no later than April 16, 2025.

PASSED AND ADOPTED this __ day of ______, 2024, by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAINED: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

APPROVED:______________________________
Susan M. Landry, Mayor

ATTEST:______________________________
Andrea Sanders, City Clerk

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Attachment: CC Resolution - GPA Authorization - 1228 Camden Ave. (PLN-2024-27 ~ 1228 Camden Avenue) Project Description
The proposed project is located at 1228 Camden Avenue, Campbell, currently zoned as C1- Neighborhood Commercial. The existing building is a multi-tenant building with only the Starbucks currently operating. The proposed development entails the demolition of the existing building and the construction of a new freestanding structure comprising approximately 1,816 square feet, along with a +/- 250 square feet patio. This new facility will function as a new Starbucks store featuring a drive-through, complete with necessary site improvements as outlined in the attached site plan.

To bring this development plan to fruition, necessary entitlement processes include a General Plan Amendment, Zoning Map Amendment, and other necessary entitlements such as a Conditional Use Permit with Site/Architectural Review.

To achieve the development plan described above and seamlessly integrate with the surrounding area, the project will uphold Starbucks' commitment to high-quality standards, and aligns with the objectives set forth in the City’s Zoning Ordinance regulations, encompassing guidelines for architecture, site improvements, landscaping, and lighting. With these measures in place, the project is not anticipated to result in any economic, physical, or visual decline in the vicinity. Overall, the proposed project will align with the City's development goals and is expected to bring positive contributions to the local community.

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Attachment: Project Description (PLN-2024-27 ~ 1228 Camden Avenue) Sheet Index SHEET 00 Coversheet SHEET 01 Site Photography SHEET 02 Preliminary Site Plan SHEET 03 Preliminary Floor Plans SHEET 04 SHEET 05 Preliminary Exterior Elevations Exterior Elevations w/screening

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Attachment: Preliminary Project Plans (PLN-2024-27 ~ 1228 Camden Avenue) Coversheet Project Site Address: 1228 Camden Avenue, Campbell, CA 95008 APN:41401001Zoning District: C1- Neighborhood Commercial Project Title: Starbucks Curtner & Camden Scope of Work: Propose General Plan Amendment, Zoning Map Amendment, and other requisite entitlements to allow full demo of an existing Starbucks and construction of a new Starbucks featuring drive-through facility. Vicinity Map:

Proposed Project Data: Net Lot Size 24,486 S.F. = 0.56 acres FAR 1,816 S.F. / 24,486 S.F. = 0.074 Lot Coverage 2,793 S.F. / 24,486 S.F. = 0.114 Landscaping Coverage 8,500 S.F. / 24,486 S.F. = 0.347 Paving Coverage 13,862 S.F. / 24,486 S.F. = 0.566 Building S.F. +/- 1,816 S.F. plus +/- 250 S.F. patio Shop S.F. +/- 1,816 S.F

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Attachment: Preliminary Project Plans (PLN-2024-27 ~ 1228 Camden Avenue) Site Photography Entry 1 from Curtner Ave Entry 2 from Curtner Ave View from intersection of Curtner Ave & Camden Ave Building entrance 1, patio, ramps to sidewalk and accessible parking Building entrance 2, northeast side elevation Trash enclosure, view towards east

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Attachment: Preliminary Project Plans (PLN-2024-27 ~ 1228 Camden Avenue)

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Attachment: Preliminary Project Plans (PLN-2024-27 ~ 1228 Camden Avenue)

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Attachment: Preliminary Project Plans (PLN-2024-27 ~ 1228 Camden Avenue)

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Attachment: Preliminary Project Plans (PLN-2024-27 ~ 1228 Camden Avenue)

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Attachment: Preliminary Project Plans (PLN-2024-27 ~ 1228 Camden Avenue) City
Council
Report
TITLE: FY 2025 Business License Public Hearing and Introduction of an Ordinance Amending Provisions of the Campbell Municipal Code to Revise the Business License Tax Rates Effective in Fiscal Year 2025 (Ordinance/Roll Call Vote)

RECOMMENDED ACTION
That the City Council introduce and take first reading of an Ordinance amending provisions of the Campbell Municipal Code to revise the business license tax rates, effective in Fiscal Year (FY) 2025.

BACKGROUND
As part of Measure M, approved by the voters in November 2010, Campbell Municipal Code (CMC) Section 5.01.170 (Business Licenses and Regulations) was amended by Ordinance 2132 to provide that the City Council may, by ordinance, increase the amount of any tax set forth in this title by no more than two percent (2%) per year to account for inflation. For reference, business license tax rates were last increased by 2% in Fiscal Year (FY) 2024. Due to negative economic impacts to the business community caused by the COVID-19 pandemic, Council chose to keep rates unchanged for FY 2021, 2022, and 2023.

DISCUSSION
The process for implementing amended Business License Tax Rates requires a first and second reading of the proposed ordinance. Consistent with public noticing requirements contained within California Government Code (GC) section 54954.6, if the first reading is approved on April 16, the second reading will be presented at the May 21 Council meeting. If approved at second reading, the FY 2025 rates will become effective on July 1, 2024.

Ordinance 2132 again includes a provision that allows Business License Tax rates to be increased by ordinance in an amount not to exceed 2% on an annual basis, subject to Council approval. As such, staff is recommending increasing the existing Business License Tax rate schedule by the allowed 2% factor. Exceptions include the sub - category per -unit fees for Apartments, Hotels, Mobile Home Parks, Taxicabs, and Trailer Courts which result in fractional amounts. The rental dispute fee is a pass - Item: 13
Category: PUBLIC HEARINGS AND

INTRODUCTION OF

ORDINANCES
Meeting Date: April 16, 2024
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FY 2025 Business License Ordinance Page 2 of 2
through collection that goes to Project Sentinel for landlord-tenant mediation services during the fiscal year. It will also remain unchanged.

Attachment A is the authorizing ordinance. Attachment B is the updated comparative schedule of fees reflecting recommended changes noted above. The latter has also been published in the City’s designated newspaper of general circulation; along with a notice of the public hearing dates of April 16 and May 21.

Staff is also recommending the removal of Occult Science, Hypnotism, Used Motor Vehicle Dealers, Pool Rooms, and Amusement Devices/Vending Machines from the Fee Schedule.

FISCAL IMPACT
The fiscal impact of approving the proposed Ordinance with a 2% increase to Business License Tax rates will be an estimated increase in FY 2025 General Fund revenue of approximately $11,800; based on annual expected Business License Tax revenue of $723,400 prior to the proposed rate increases If approved, Business License Tax is estimated to be $735,200 in FY 2025.

ALTERNATIVES
Do not approve an increase in business license fees, and provide alternate direction to staff.

Prepared by:

Michael Nakamura, Accounting Clerk II
Approved by:

Angelique Gaeta, Assistant City
Manager
Attachment:
a. Business License Tax Ordinance FY 2025
b. Comparative Business License Tax Schedule FY 2025
13 Packet Pg. 324
ORDINANCE NO.

BEING AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF CAMPBELL AMENDING PROVISIONS OF THE CAMPBELL MUNICIPAL

CODE TO REVISE BUSINESS LICENSE TAX RATES
WHEREAS, pursuant to section 5.01.170 of the Campbell Municipal Code, as approved by the voters as part of Measure M, the City Council may by ordinance increase the amount of any tax set forth in this title by no more than two percent per year to account for inflation.

The City Council of the City of Campbell does ordain as follows:

SECTION ONE: Section 5.04.010 of the Campbell Municipal Code is amended to read as follows:

5.04.010 - Designated.

Every person conducting businesses, professions and activities in the city, the primary nature of which is indicated in the following schedule, shall annually pay the license tax set opposite the same, based upon the average number of employees in such business, according to the following schedules, unless such business is otherwise specifically taxed by other provisions of this chapter:

Commercial:
(Schedule I) 1 to 5 employees $129.00
6 to 15 employees $206.00
16 to 50 employees $297.00
51+ employees $595.00
Industrial and manufacturing:
(Schedule II) 1 to 5 employees $129.00
6 to 50 employees $206.00
51+ employees $356.00
Professional:
(Schedule III) 1 to 3 employees $129.00
4 to 10 employees $238.00
11 to 50 employees $416.00
51+ employees $595.00
Hotels: $177.00 per year plus $3.00/room
Live commercial entertainment: $356.00
Marijuana Businesses: 7% of gross receipts per Chapter 5.12 Massage Establishment: 1 to 3 employees $129.00
4 or more employees $238.00
Massage Therapist: $129.00

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Attachment: Business License Tax Ordinance FY 2025 (FY 2025 Business License Ordinance)

Mobile home parks and trailer courts: $238.00 per year plus $2/unit Out-of-town business: $103.00 Rental or income producing residences located
on single or contiguous parcels of land:
$69.00 per year for the first unit plus
$3.00 for each additional unit.
(Owners occupying one unit of a 3 or more unit building are entitled to a $3.00 exemption if said owner files an affidavit with the City claiming the exemption.) Taxicab or limousine service: $129.00 per year plus $21.00 per vehicle Theaters: $475.00 Tow Services: $59.00 Solicitors: $356.00 per year

SECTION TWO: Section 5.08.010 of the Campbell Municipal Code is hereby amended to read:

5.08.010 - Activities designated—Fees.

No person shall conduct any of the following businesses and activities in the City without first securing a permit therefor from the City Council on written application filed therefor with the City Clerk, approved by the Chief of Police, the Chief of the Fire Department, and the Community Development Director. The application shall comply with the requirements of Section 5.08.020. The following are the activities regulated by this chapter and the license fee therefor:
(1) Fire and/or bankruptcy and/or wreck sale, first day $52.00 Each additional day, per day $26.00
(2) Grinding and/or sharpening knives, scissors, cutlery, lawn mowers, etc., when the person conducting such business travels from place to place by vehicle or on foot, per year ....._$26.00
(3) Itinerant medicine vendor, street vendor, temporary vendor and/or peddler, per day $31.00
(4) Pawnbroker, per year $356.00
(5) Dancehall, public dances, per year $104.00

SECTION FOUR: This Ordinance shall become effective July 1, 2024, following its passage and adoption and shall be published once within fifteen (15) days upon passage and adoption in the City’s designated newspaper of general circulation.

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Attachment: Business License Tax Ordinance FY 2025 (FY 2025 Business License Ordinance) PASSED AND ADOPTED this day of 2024 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Susan M. Landry, Mayor
ATTEST:

Andrea Sanders, City Clerk

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Attachment: Business License Tax Ordinance FY 2025 (FY 2025 Business License Ordinance) City of Campbell ~ Business License Taxes
Fee Category Current FY 2024** Proposed FY 2025**
BUSINESS CLASSIFICATION*/**
Out of Town $ 101.00 $ 103.00
Industrial 1 to 5 Employees $ 126.00 $ 129.00
6 to 50 Employees $ 202.00 $ 206.00
51 or more Employees $ 349.00 $ 356.00
Commercial 1 to 5 Employees $ 126.00 $ 129.00
6 to 15 Employees $ 202.00 $ 206.00
16 to 50 Employees $ 291.00 $ 297.00
51 or more Employees $ 583.00 $ 595.00
Professional 1 to 3 Employees $ 126.00 $ 129.00
4 to 10 Employees $ 233.00 $ 238.00
11 to 50 Employees $ 408.00 $ 416.00
51 or more Employees $ 583.00 $ 595.00
Apartments (First Unit) $ 68.00 $ 69.00
(Each additional Unit) $ 3.00 $ 3.00
Rental Dispute Fee (Each Unit) $ 11.00 $ 11.00
Hotels $ 174.00 $ 177.00
(Each Room) $ 3.00 $ 3.00
Kennels-Animal Hospitals- Groomers Same as Professional Same as Professional Marijuana Business 7% of gross receipts
per Chapter 5.12
7% of gross receipts
per Chapter 5.12
Massage Establishment 1 to 3 Employees $ 126.00 $ 129.00 4 or more Employees $ 233.00 $ 238.00
Massage Therapist $ 126.00 $ 129.00
Mobile Home Parks $ 233.00 $ 238.00
(Each additional Unit) $ 2.00 $ 2.00
Non-profit Organizations Exempt from Fee Exempt from Fee Scavenger Companies Same as Professional Same as Professional Solicitors -Pawnbrokers -Private Patrol -
Live Commercial Entertainment $ 349.00 $ 356.00
Taxicabs - Limousines $ 126.00 $ 129.00
(Each Cab/ Limo) $ 21.00 $ 21.00
Theaters $ 466.00 $ 475.00
Tow Service $ 58.00 $ 59.00
Trailer Courts (First Unit) $ 233.00 $ 238.00
(Each additional Unit) $ 2.00 $ 2.00
Veterinarians Same as Professional Same as Professional Tobacco Retailer Permit *** $ 58.00 $ 59.00
* If your business classification is not listed, please contact the Finance Department at 866-2174 for the appropriate fee. ** A mandatory $4.00 State ADA Fee will be added to each business license tax. *** Per Ordinance 2165.

Business License Taxes FY 2 5

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Attachment: Comparative Business License Tax Schedule FY 2025 (FY 2025 Business License Ordinance) City
Council
Report
TITLE: Approval of Fiscal Year 2025 Schedule of Fees and Charges (Resolution/Roll Call Vote)

RECOMMENDED ACTION
That the City Council adopt a Resolution approving the Fiscal Year (FY) 2025 Schedule of Fees and Charges, effective July 1, 2024.

BACKGROUND
The City's financial policies require that fees and charges for services be reviewed and updated annually to ensure that they keep pace with the changes in the cost of providing related services and/or changes in methods or levels of service delivery. For any changes to fees which are not development -related, such changes can be effective the day after City Council approval. However, for development -related fees, the California Government Code (GC) requires a 60 -day period between approval of the resolution and implementation of the fee. Because the City's proposed Fiscal Year (FY) 2025 Master Fee Schedule contains increases to development -related fees, staff recommends an effective date of July 1, 2024 for all fees contained within the Master Fee Schedule (Attachment B) and to be approved by resolution ( Attachment A). This also coincides with the start of the next fiscal year, FY 2025.

The City has a User Fee and Cost Recovery Policy (Council Policy 2.6) (Attachment D) that identifies criteria to be utilized in preparing the annual Master Fee Schedule and recommendations for new fees. Each year, in conjunction with the development of the annual operating budget, staff reviews the costs of providing fee -related services including overhead. The policy addresses desired levels of cost recovery that are used as a basis for setting fees. Furthermore, this data is useful for substantiating overhead rates and factors for state and federal grants.

The City last performed a comprehensive cost allocation plan and user fee update in FY 2023. This enabled the City to recover a greater proportion of the costs of providing services, consistent with the cost recovery policy. Per best financial practices, it is recommended that a comprehensive cost allocation plan and user fee study be prepared every 3 to 5 years as the structure of costs and operations change over time.

Thus, staff recommends that a new comprehensive cost allocation plan and user fee study be prepared no later than FY 2028 and staff will add this as a proposed Work Plan item for FY 2027. In the interim, it is common, acceptable, and justifiable to adjust Item: 14
Category: PUBLIC HEARINGS AND

INTRODUCTION OF

ORDINANCES
Meeting Date: April 16, 2024
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FY 2025 Schedule of Fees and Charges Page 2 of 5
fees by the annual change in the Consumer Price Index (CPI) so as to account for inflation.

DISCUSSION
During the intervening periods between performing a full cost study and user fee analysis, the City generally assumes the relationships between the costs and user fees remain consistent and that fees are then adjusted based on changes in actual costs such as salary and benefits or by an inflationary index such as CPI. The cost allocation and fee study data are the baseline used to adjust fees in intervening years while also taking into consideration other factors such as percentage increases, appropriate subsidy levels, and comparative fee data. Attachment C of this report includes a schedule that compares the proposed fees for FY 2025 with the existing fees for FY 2024. Because this is an interim year between comprehensive studies, most existing fees are recommended to increase by 3.67%. This represents the prior year annual change from calendar year 2023 to 2024 in the San Francisco -Oakland-Hayward All Urban Consumers Price Index (CPI -U). Exceptions are normally made for fees set by statutory limit and those based on a per square foot or similar ratios. In addition, fees in the following departments or categories are recommended to be adjusted using a method other than CPI. All recommended fee changes are shown in red in Attachment C. Any modifications that deviate from the recommended CPI increase are also highlighted in yellow. These are explained in more detail below and may include fee title changes for clarification, operational, or other purposes.

COMMUNITY DEVELOPMENT
Most all fees for the Community Development Department are recommended to increase by a 3.67% CPI adjustment. However, staff is also recommending the cleanup of several fee titles and rates to better reflect the nature of current required activity and staff time spent. The Compliance Agreement rate fee is proposed to be increased beyond CPI to reflect two hours of staff time with the addition of a new fee for Amendments to Compliance Agreements at a rate of one hour of staff time.

Fees related to Planned Development Permits were deleted as the City removed the Planned Development Ordinance with the April 18, 2023 code update cycle. The Pre - Application Fee for SB -330 was reduced to one hour of staff time. The fee was also removed under Site and Architecture Review for SB 9 Zoning Clearance as this fee is already established under Zoning Clearance. Wireless Communication Facility fee was removed under Use Permit section as this was already accounted for with Wireless Permit fees. Under Housing Development Project Permits (HDPP) changes to Minor (Planning Commission) permits fees were updated to better align with housing development fees charged for ministerial review.

All Community Development rate changes are shown in Attachments B and C. Staff believes these fees are reasonable, justifiable, and consistent with the City’s User Fee and Cost Recovery Policy.
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FY 2025 Schedule of Fees and Charges Page 3 of 5

PUBLIC WORKS
Most all fees for the Public Works Department are recommended to increase by a

3.67% CPI adjustment. As part of the Semi -Permanent Parklet Program, the City Council approved two new fees at their July 5, 2022 meeting 1 that have not yet been added to the master fee schedule. Parklet permit application fees were approved at $1,500 and Parklet Annual Compliance Verification Fees were approved at $602. Both fees are included in the FY 2025 proposed schedule.

Staff is also recommending the addition of two new fees related to Trash Enclosure Review Fees. The first fee being recommended is the Trash Enclosure Plan Check Fee at a rate of $69 per permit. Recent updates to the solid waste program have led to an increase in the number of trash enclosure reviews during the plan check phase.

Consequently, the City will need to recoup the expenses associated with staff time required to ensure the construction of feasible and compliant trash enclosures and waste management systems. The fee rate is determined by the time expended on reviewing plans necessitating new and compliant trash enclosures. This rate is derived from the recent fee study, specifically assessing the review time and costs for Waste Management Plans conducted by the Environmental Program Specialist, who will be responsible for overseeing the trash enclosure plan reviews.

The second fee related to the solid waste program is the Trash Enclosure Planning Commission Review fee. Recent revisions to the solid waste program have resulted in a higher volume of trash enclosure reviews during the plan check phase. In certain instances, the Planning Commission may have inquiries regarding the trash enclosure and waste management plans. This fee is designed to offset the overtime costs incurred by the Environmental Program Specialist when attending Planning Commission meetings that require addressing concerns related to trash enclosures and waste management for projects. This rate is derived from the recent fee study, specifically assessing the review time and costs for Waste Management Plans conducted by the Environmental Program Specialist, who will be responsible for attending the Planning Commissions outside of regular work hours.

POLICE FEES
Fees for Police Services either remained unchanged or accounted for the CPI increase to account for cost recovery.

FIRE
Fire prevention services are provided via agreement with Santa Clara County Fire Department (SCCFD). During the User Fee Study in FY 2023, fees were proposed to be adjusted to phase -in cost recovery enhancements and reflect updated requirements prescribed in the California Fire Code. This year, fees related to Fire Prevention are recommended to increase by the standard CPI increase of 3.67% across all fees.

During this year’s review process , it was determined that one fee under “Operations

1 City Council Meeting : https://www.campbellca.gov/AgendaCenter/ViewFile/Agenda/_07052022 - 2553#page=57

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Permits” for Radioactives had been inadvertently removed from the schedule. The fee being charged for Radioactives for FY 2024 was $537, therefore staff recommends that the fee for FY 2025 increase to $557 to account for the 3.67% CPI adjustment.

RECREATION AND COMMUNITY SERVICES
Recreation and Community Services (RCS) fees are proposed to remain relatively unchanged with some modifications to reflect current market adjustments outside of a

3.67% CPI adjustment.

The Recreation and Community Services Department recommends the addition of “Leased Vacant Space” and “Swimming Pool Rental” to the Community Center Building Use fees for FY 2025. Vacant Leased space was added to the off -peak fee schedule in FY 2024 to allow for staff to provide short -term rentals in spaces that were vacant at the Campbell Community Center. Staff anticipates the potential need to be able to additionally allow short -term rentals in these vacant spaces during peak times.

Furthermore, the addition of the In -House Sound System will allow staff to charge a fee for the use of mounted equipment in two highly rented spaces. Recent use of this equipment has led to damages that are costly to replace, adding the fee will assist in the occasional need to upgrade and replace some of the sound equipment in these spaces.

The addition of the Swimming Pool rental is an entirely new fee that would allow, when time permits, the rental of the Campbell Community Center Swimming Pool for private use. Staff has been approached by several community groups interested in the private rental of a pool, and have determined , based on neighboring agency’s pricing structure , the proposed pricing. If the fee schedule is approved, staff will work to amend the Building Use Policy to reflect the addition and policies related to renting the swimming pool, which will require City Council approval. Additional edits were made to the Building Use Fees in section “G. Additional Charges” to include the Lifeguard requirements and the specific cost to be included with any pool rental.

Staff believes that all RCS fee modification recommendations contained in Attachments B and C are reasonable, justifiable, consistent with the City’s User Fee and Cost Recovery Policy, and comparable to market rates charged by other local recreation agencies.

EXOTIC ANIMAL PERMIT FEE
Staff is recommending a new Exotic Animal Permit fee to be added to the schedule that accounts for staff time for initial contact, follow up, and communication with resident s as well as creation of the animal permit application, communication with the Silicon Valley Animal Control Authority ( SVACA), and review and approval of permit application. The fee amount was determined for cost recovery purposes.

ADMINISTRATION & FINANCE FEES
There are no recommended increases for Administration or Finance Fees at this time.

FISCAL IMPACT
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FY 2025 Schedule of Fees and Charges Page 5 of 5
The fiscal impact of approving the proposed resolution with a CPI increase of 3.67% for most fees as shown in Attachments B and C is approximately $213,000 in FY 2025.

Subject to Council approval of recommended fee modifications, staff will incorporate these changes into revenue estimates for the FY 2025 Proposed Operating Budget.

ALTERNATIVES

1. Approve fee adjustments for FY 2025, but with modifications for cost recovery targets or other factors.

2. Do not approve any fee adjustments for FY 2025.

3. Provide other direction to staff.

Prepared by:

Shannon Brangan, Executive Assistant to
the Finance Director
Reviewed by:

Will Fuentes, Finance Director
Approved by:

Angelique Gaeta, Assistant City
Manager
Attachment:
a. FY 2025 Fee Schedule Resolution
b. Master Fee Schedule - Effective July 1 2024
c. Comparative Master Fee Schedule FY 2025
d. User Fee and Cost Recovery Policy
14 Packet Pg. 333
RESOLUTION NO. ________________

RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF CAMPBELL ADOPTING THE FY 2025 SCHEDULE OF
FEES AND CHARGES TO BE EFFECTIVE JULY 1, 2024
WHEREAS, the City of Campbell Financial Policies require an annual evaluation of the Schedule of Fees and Charges to ensure that recovery of the cost of providing services is recovered where appropriate; and
WHEREAS, there has been presented to the City Council of the City of Campbell an updated Schedule of Fees and Charges for Fiscal Year (FY) 2025; and WHEREAS, all of the required legal notices have been published pursuant to Government Code; and
WHEREAS, the City Council of the City of Campbell hereby adopts the attached updated Schedule of Fees and Charges to be paid to the City of Campbell by all persons desiring to obtain those items or services contained in the attached Master Fee Schedule effective July 1, 2024; and
WHEREAS, the updated Schedule of Fees and Charges includes a 3.67% Consumer Price Index (CPI) increase to rates to start FY 2025, with a few exceptions for fees set by statutory limit , those based on a per square foot or similar ratios , and fire prevention, planning, engineering, in-lieu, community garden, credit card, and recreation fees; and
WHEREAS, fees for services provided by the City do not exceed the reasonably anticipated costs of providing those services; NOW, THEREFORE, BE IT RESOLVED that the attached schedule of fees and charges be adopted and that this Resolution and the fee schedule be made an addendum to the City Council Policy Manual.

PASSED AND ADOPTED this ________ day of ________, 2024, by the following roll call vote:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
APPROVED:
__________________________
Susan M. Landry, Mayor
ATTEST:

14.a
Packet Pg. 334
Attachment: FY 2025 Fee Schedule Resolution (FY 2025 Schedule of Fees and Charges)

_____________________________
Andrea Sanders, City Clerk

14.a
Packet Pg. 335
Attachment: FY 2025 Fee Schedule Resolution (FY 2025 Schedule of Fees and Charges) Master Fee Schedule
Effective July 1, 2024

14.b
Packet Pg. 336
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) Services / Activities / Subject Matter Page
PLANNING FEES 3
BUILDING FEES 11
CODE ENFORCEMENT HOURLY BILLING FEES 12
PUBLIC WORKS ENGINEERING AND ENCROACHMENT PERMIT FEES 13 WIRELESS FACILITIES IN THE PUBLIC RIGHT‐OF‐WAY FEES 17
IN‐LIEU/IMPACT/MITIGATION FEES 18
HOURLY RATES FOR SPECIAL PUBLIC WORKS SERVICE REQUESTS 19 EQUIPMENT USE RATES 21
FIRE FEES 22
POLICE FEES 26
PARKING CITATION FINES 29
COMMUNITY CENTER BUILDING USE FEES 30
AINSLEY HOUSE / MUSEUM FEES 35
PICNIC AREAS AND FACILITIES FEES 38
PARK FACILITY FEES 39
HERITAGE THEATRE USE FEES 41
OTHER RECREATION FACILITY FEES / PRESERVATION & ENHANCEMENT FEES 46 DOWNTOWN EVENT FEES 47
WATER TOWER LIGHTING REQUEST FEES 48
EXOTIC ANIMAL PERMIT FEE 49
COMMUNITY GARDEN FEES 50
ELECTRIC VEHICLE PARKING RATES 51
ADMINISTRATIVE FEES ‐ CITY CLERK 52
ADMINISTRATIVE FEES ‐ FINANCE 53
City of Campbell
MASTER FEE SCHEDULE

14.b
Packet Pg. 337
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
PLANNING FEES
FY 24/25 Fee Charge Basis Note
CEQA / Environmental Review
1 Categorical Exemption $259
2 CEQA Document (EIR/MND/ND/Addendum) Pass ‐through + 20% Admin Fee
3 Mitigation Monitoring and Reporting Program (MMRP) Oversight $4,914 Consultant Report Review
4 Consultant Report Review Pass ‐through + 20%
Admin Fee
5 Consultant Selection $491
Density Bonus Application
6 Density Bonus Application ‐ No Concessions/Waivers $3,931 7 Density Bonus Application ‐ With Concession(s)/Waiver(s) a) Initial Concession/Waiver $4,914
b) Each Additional Concession/Waiver $491
Agreements Review
8 Affordable Housing Agreement Preparation $2,000 deposit billed against Housing
Administrator invoicing
9 Covenants, Conditions & Restrictions (CC&R) Review $2,000 deposit billed against City Attorney
invoicing
10 Compliance Agreement $492
11 Amendments (Extension of Time, Terms, etc.) $246
Development Agreement
12 Development Agreement T&M; $8,000 Deposit
13 Amendment to Development Agreement T&M; $5,000 Deposit Wireless Telecommunication Facilities
14 Eligible Facility Request Zoning (EFR) Clearance $1,720 15 Administrative Site and Architectural Review Permit (stealth) $3,562 16 Conditional Use Permit (non‐stealth) $8,108
Extension of Time/Reinstatements
17 Extension
a) Extension ‐ Administrative $1,228 [a]
b) Extension ‐ Planning Commission / City Council $3,931 [a] 18 Reinstatement   ‐ Administrative $1,228 [a]
19 Permit Revocation (Voluntary)
a) Administrative $1,228 [a]
b) Planning Commission $2,457 [a]
c) City Council $2,948 [a]
Activity Description
3 14.b
Packet Pg. 338
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
PLANNING FEES
FY 24/25 Fee Charge Basis NoteActivity Description
Fence Exception
20 Fence Exception ‐ Rear/Interior Side Yard $639
21 Fence Exception ‐ Front Yard and Street Side $958
Amendments
22 General Plan Map Amendment $16,827
23 Zoning Code Text Amendment $20,146
24 Zoning Map Amendment $13,021
25 General Plan Text Amendment $20,146
26 Area Plan Amendments $20,146
27 Form Based Zone Map (FBZM) Amendment $5,897
28 Multi ‐Family Development and Design Standards (MFDSS) Amendment $18,427 29 Community Benefit Overlay Rezoning ("opt‐out" housing projects) $55,280 Historic Preservation
30 Mills Act Application $1,843
31 Tier 1 ‐ Historic Resource Alteration Permit
a) Single‐Family Residential ‐ Exterior Alterations $614 b) Single‐Family Residential ‐ Additions $1,228
c) Commercial ‐ Exterior Alterations and/or Additions $1,966 32 Tier 2 ‐ Historic Resource Alteration Permit $1,966 33 Historic Resource Inventory (HRI) Recission $2,948
34 Historic Resource Inventory (HRI) Designation $0
Mailing Noticing
35 Mailing / Noticing $319
Map
36 Tentative Parcel Map
a) Tentative Parcel Map $7,739
b) Tentative Parcel Map Modification $3,931
37 Tentative Subdivision Map
a) Tentative Subdivision Map
i) 5‐19 Lots $11,425
ii) 20‐49 Lots $15,724
iii) 50+ Lots $23,463
b) Tentative Subdivision Map Modification $7,616
38 Planning Final Map Review
a) Parcel Map $246
b) Tract Map $491
Outdoor Seating and / or Display Permits
4 14.b
Packet Pg. 339
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
PLANNING FEES
FY 24/25 Fee Charge Basis NoteActivity Description
39 Outdoor Seating and/or Display Permit ‐ No Alcohol $473 40 Outdoor Seating and/or Display Permit ‐ With Alcohol $731 Parking Modifications
41 Parking Modifications ‐ Project Related $1,720
42 Parking Modifications ‐ Stand Alone $2,457
Pre‐Application Fee
43 Pre ‐Application ‐ PC Review (Mandatory) $5,897
44 Pre ‐Application ‐ PC Review (Voluntary) $4,422
45 Pre ‐Application ‐ CC Review ("Major" Housing Development Projects) $5,897 46 Pre ‐Application ‐ CC Review (GP/ZM/ZC/AP/MFDDS/FBZM Amendment Initiation)
$4,422 [b]
47 Pre ‐Application ‐ SB‐330 (Housing Crisis Act of 2019) $246 Reasonable Accommodation
48 Reasonable Accommodation $3,685
Signs
49 Sign Permit
a) Temporary Sign $92
b) Administrative Sign Permit $559
i) Each additional sign (same permit) $123
c) Planning Commission Sign Permit $2,395
i) Each additional sign (same permit) $491
d) City Council Sign Permit $3,501
i) Each additional sign (same permit) $491
50 Master Sign Plan (MSP)
a) Administrative MSP $2,395
b) Planning Commission MSP $3,833
c) City Council MSP $5,528
Site and Architecture Review
51 Residential
a) Administrative
i) New House (each) $2,703
ii) Addition/Remodel $2,088
iii) Modification 50% of current fee
b) Planning Commission
i) Per House $4,668
ii) Minor Modification to Side Yard Setback / FAR Increase $5,159 iii) Modification 50% of current fee
52 Non ‐Residential
a) Up to 4,999 SF ‐ New Building (each) $9,336
5 14.b
Packet Pg. 340
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
PLANNING FEES
FY 24/25 Fee Charge Basis NoteActivity Description
b) 5,000 ‐ 9,999 ‐ SF New Building (each) $11,670
c) 10,000 to 19,999 ‐ SF New Building (each) $14,004
d) New Building Over 20,000 SF (each) $17,444
e) Modification or Exterior Alteration $4,883
53 Multi ‐Family Residential (not subject of CMC Ch. 21.07) a) Exterior Alterations $6,879
b) Additions and/or Ancillary Buildings $9,213
Tree Removal Permit
54 Tree Removal Permit ‐ ALL
a) Dead Tree $0
55 Tree Removal Permit ‐ SFR
a) Tree Removal Permit ‐ SFR $0
i) Each Additional Tree (Same Permit) $0
56 Tree Removal Permit ‐ Non‐SFR
a) Tree Removal Permit ‐ Non‐SFR $295
i) Each Additional Tree (Same Permit) $92
57 Tree Removal Permit ‐ In‐Lieu Fee
a) 24‐inch Box Equivalent (per tree) $622
b) 36‐inch Box Equivalent (per tree) $2,073
Use Permit
58 Conditional Use Permit
a) Single Use Determination $5,528
i) Additional Determinations (each additional) $1,228 [c] ii) With Site and Architectural Review required see site and arch review [c] b) Modification 50% of current fee
59 Administrative Conditional Use Permit
a) Single Use Determination $2,825
i) Additional Determinations (each additional) $737 [c] 60 Temporary Use Permit
a) Non‐Profit Organization with 501(c)(3) Federal Income Tax Status $590 b) Single‐Day ABC License Approval $983
c) All Others $1,966
61 Master Use Permit
a) Zoning Clearance Fees
i) Special Event Closure $1,167
ii) Outdoor Seating See Outdoor Seating
and Display Permits
b) Application Fees
i) Architectural Modification (AM) $6,511
ii) Conditional Use Authorization (CUA) $3,194
6 14.b
Packet Pg. 341
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
PLANNING FEES
FY 24/25 Fee Charge Basis NoteActivity Description
iii) Modification to an Approved AM/CUA or Sign‐related AM 50% of current fee iv) Amendment $20,146
Variance / Exception
62 Variance (single request) $5,037
a) If Engineering Review Required $1,966 [c]
b) Each additional request $1,228 [c]
c) Modification $2,948
63 Winchester Master Plan Exception $5,037
Zoning Clearance
64 Ministerial Approval
a) Up to 5 units $6,756
b) 6‐15 units $8,722
c) 16‐24 units $13,021
d) 25‐49 units $21,621
e) 50+ units $32,431
65 SB ‐9 Two‐Unit Housing Development Projects
a) Zoning Clearance only $2,948
b) Zoning Clearance with Urban Lot Split $3,440
c) Zoning Clearance with Exception Request $3,685
d) Zoning Clearance with Urban Lot Split and Exception Request $4,177 66 Business License
a) Use & Occupancy: Non‐Residential $246
b) Home Occupation $80
67 Post Entitlement Plan Check
a) Single‐Family Residential
i) Ministerial Review ‐ Addition (including attached ADU/JADU) $184 ii) Ministerial Review ‐ New House $369
iii) Ministerial Review ‐ Exterior/Site Alteration $92
iv) Ministerial Review ‐ Detached ADU $276
v) Discretionary ‐ Addition $369
vi) Discretionary ‐ New House $553
b) Mixed‐Use
i) Up to 5 units $1,966
ii) Up to  6‐15 units $2,457
iii) 16‐24 units $3,440
iv) 25‐49 units $5,405
v) 50+ units $7,862
c) Multi‐Family Residential
i) Up to 5 units $1,106
ii) 6‐15 units $1,966
iii) 16‐24 units $2,948
7 14.b
Packet Pg. 342
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
PLANNING FEES
FY 24/25 Fee Charge Basis NoteActivity Description
iv) 25‐49 units $4,914
v) 50+ units $7,371
vi) Exterior/Site Alterations $246
vii) Addition $737
d) Non‐Residential
i) up to 5,000 SF New Building $1,106
ii) 5,001 ‐ 10,000 SF New Building $1,966
iii) Building Over 10,000 SF to 19,999 SF New Building $4,914 iv) New Building Over 20,000 SF $7,371
v) Tenant Improvement (no CUP/Admin P‐D) $491
vi) Tenant Improvement (with a CUP/Admin P‐D) $737
vii) Ministerial Review Exterior/Site Alterations $246
viii) Non‐Residential Addition $737
e) Grading/On‐Site Improvement Plans
i) up to 1 acre $369
ii) 1 to 5 acres $737
iii) 5+ acres $983
Zoning Letters
68 Zoning Letter ‐ Basic Property Information $491
69 Zoning Letter ‐ Basic Property Information with additional research required $983 70 Flood Letter ‐ Confirmation of Flood Hazard Zone $246 Housing Development Project Permits (HDPP)
71 Housing Development Project Permits (HDPP)
a) Administrative (Community Development Director)
i) Up to 4 units $6,756
ii) All Others (changes to existing projects) $4,054
b) Minor (Planning Commission)
i) Up to 15 units $8,722
ii) 16‐24 units $13,021
iii) 25‐49 units $21,621
iv) 50+ units $32,431
c) Major (City Council) $32,431
d) Adjustments (MFDDS Ch. 9) (in addition to HDPP) $1,351 Other Fees
72 Planning Inspections
a) Rough Framing Inspection $246
b) Final Inspection $491
73 Technology Enhancement Fee 2% % of permit fee
74 Appeals
a) Appeal to Planning Commission $300
8 14.b
Packet Pg. 343
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
PLANNING FEES
FY 24/25 Fee Charge Basis NoteActivity Description
b) Appeal to City Council $300
75 Cash Deposit Preparation $246
76 Deed Restriction Preparation $246
77 Hourly Rate for Planning Services
a) Standard Hourly Rate $246 per hour [d]
b) Overtime Rate $295 per hour [d]
Notes:
[a] Or 50% of current application fee, whichever is less. [b] Includes Community Benefit Overlay Rezoning proposals. [c] Fee is additive to the base fee (i.e., single use determination, plus site and architecture fee). [d] Hourly rate applies for deposit‐based billings, code enforcement inspections, missed inspections/excess inspections, re‐inspections * If it is anticipated that the application processing costs of selected minor or major projects will be significantly less or more than the above fees, the Community Development Director may at his/her discretion collect a deposit for the estimated staff time costs to process the application based on hourly rates.
** The City will pass‐through to the applicant other agency fees applicable to the project (e.g., Dept of Fish & Wildlife fees and County recording fees).
9 14.b
Packet Pg. 344
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
BUILDING FEES
FY 24/25 Fee Charge Basis Note
1 Building Permit (Minimum Fee) $226
2 Building Permit Fees
a) Valuations up to $500,000 2.00% of valuation
b) Valuations greater than $500,000 and up to $1,000,000 1.66% of valuation c) Valuations greater than $1,000,000 1.00% of valuation 3 Sub Trade Permits ‐ Base Fee Per Trade (Plumbing, Electrical, Mechanical)
$226
4 Sub Trade Permits ‐ Alternative Calculation for Use When Per Trade Fee is not Commensurate with Service Level Required (Stand‐Alone or Combination Permits)
a) One Inspection Required $113
b) Two Inspections Required $226
c) Three Inspections Required $339
d) Four Inspections Required $452
e) Each Additional Inspection $113
5 Building Plan Check Fee 33% % of bldg permit fee
6 Third Party Plan Check Fee $0.002 of valuation (V) 7 Title 24 Plan Check Fee $226 each
8 Fire Building Plan Check Fee (Greater of A or B)
a) Minimum $113 Flat Fee
b) Percent of Building Permit Fee 10% % of bldg permit fee 9 General Plan Maintenance Fee $0.0016 of valuation (V) 10 Technology Enhancement Fee $0.0004 of valuation (V) 11 Training and Education Fee $0.0002 of valuation (V) [a] 12 Construction License Tax (per CMC 3.40) $0.50 per SF 13 Strong Motion Instrumentation (SMI) Fee Calculation a) Category 1 Construction (1 to 3 Story Residential) $0.50 or valuation x .00013 [b] b) Category 2 Construction (Over 3 story Residential and all Commercial)
$0.50 or valuation x .00028 [c]
14 Building Standards (SB 1473) Fee Calculation (Valuation) a) $1 ‐ $25,000 $1 [d]
b) $25,001 ‐ $50,000 $2 [d]
c) $50,001 ‐ $75,000 $3 [d]
d) $75,001 ‐ $100,000 $4 [d]
e) Each Add'l $25,000 or fraction thereof Add $1 [d]
15 NPDES Inspection Fee (Storm Water) $113
16 Address Change or Addition (per Address) $226
Description
10 14.b
Packet Pg. 345
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
BUILDING FEES
FY 24/25 Fee Charge Basis NoteDescription
17 Permit and Address Records Search $226 per hour
18 Demolition of Structure Permit Fee $1,356
19 Added Plan Check Fee (Revisions ‐ One Hour Minimum) $226 per hour 20 Excess Plan Review $226 per hour [e]
21 Other Inspections (Hourly Rate ‐ Two Hour Minimum) $226 per hour 22 Re ‐inspection Fee (must be paid before inspection) $226 per hour [e] 23 Resolution of Non‐Compliance $226 per hour
24 Building Without Permit (BWOP, Stop Work) 2x permit fee [f] [d] Fee established by State of California.
[e] Base fees assume up to three plan checks and initial inspection and one re‐inspection.  The City will bill hourly for additional plan review and inspections.
[f] Fee may be reduced under the direction of the Building Official if a permit application is submitted within a specified deadline. [b] Category 1 Construction includes residential buildings 1 to 3 stories in height, excluding hotels and motels. Single family houses, duplexes and quadruplexes are considered Category 1. Condominiums and apartment buildings which are 3 stories or less in height are considered Category 1. [a] Provides funding for mandatory training and education for plan check and inspection for code compliance. [c] Category 2 Construction includes all buildings not considered Category 1 (i.e. residential buildings over 3 stories, all office buildings, warehouses, factories and other manufacturing or processing facilities, restaurants, and other non‐residential buildings). 11 14.b
Packet Pg. 346
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
CODE ENFORCEMENT HOURLY BILLING FEES
FY 24/25 Fee Charge Basis Note
Code Enforcement Re‐Inspection Fees
1 Code Enforcement Personnel $188 per hour
2 Building Inspection Personnel $226 per hour
3 Planning Personnel $246 per hour
4 Public Works Engineering Personnel $277 per hour
Activity Description
12 14.b
Packet Pg. 347
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 24/25 Fee Charge Basis Note
Encroachment Permit / Improvement Permit Fees
1 Utility/Fiber/Miscellaneous
a) Application Fee $554 per application
b) Plan Check and Inspection Fee
i) Minimum Fee $692 per project [a]
ii) Conduits/Pipelines (per lineal foot of trench)
a) Up to first 500 LF of trench $4.43 per LF [a]
b) Portion Greater than 500 LF $2.21 per LF [a]
iii) Manholes/Vaults/Utility Structures/Concrete Pads (Excluding Pull Boxes)
$277 each [a]
iv) Pole Set or Removal (permit required) $277 each [a] 2 Storage Container
a) Application Fee $207 per application
b) Plan Check and Inspection Fee $0
3 Construction Dumpster
a) Application Fee $0 per application
b) Plan Check and Inspection Fee $0
4 Street Tree Planting / Removal Permit
a) Application Fee $0 per application
b) Faithful Performance Security (refundable) $500 per tree [b] c) Plan Check and Inspection Fee $0
5 Homeowner Occupied R‐1
a) Application Fee $275 per application [c]
b) Faithful Performance Security (refundable) $2,500 [b] c) Plan Check and Inspection Fee $0 per permit [c]
6 All Other (Including Public Improvements and Private Street Improvements) a) Application Fee $554 per application
b) Deposit and Faithful Performance Security (Refundable) i) Faithful Performance Security 100% of Eng. Est. % of Eng. cost est. [b] ii) Labor and Materials Security 100% of Eng. Est. % of Eng. cost est. [b] iii) Warranty Security 25% of Eng. Est. % of Eng. cost est. [d] c) Plan Check and Inspection Fee
i) Engineer's Estimate ‐ for first $250,000
a) Minimum Fee $4,429 [e]
b) Percent of Engineer's Estimate 17% % of Eng. cost est. [e] ii) Engineer's Estimate ‐ for next $250,000
a) Base Fee $42,500
b) plus, Percent of Engineer's Estimate > $250,000 10% % of Eng. cost est. iii) Engineer's Estimate ‐ for amount exceeding $500,000 Activity Description
13 14.b
Packet Pg. 348
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 24/25 Fee Charge Basis NoteActivity Description
a) Base Fee $67,500
b) plus, Percent of Engineer's Estimate > $500,000 7% % of Eng. cost est.

Agreement for Private Improvements in Public Right‐of‐Way 7 Agreement for Private Improvements in Public Right‐of‐Way $207 each Traffic / Parking Related Fees
8 Oversize Load Permit
a) One Day $16 per day
b) Annual $90 per year
9 Parking Permit Fee $44 each
10 Traffic Control Plan Review
a) Minor (Lane Closures) $277
b) Major (Detours) $1,107
11 No Parking Signs $1 per sign
12 Traffic Signal Timing Information $277 per hour
Mapping Fees
13 Final Map
a) Parcel Map (4 lots or less) $6,643
b) Tract Map (5 or more lots)
i) Base Fee $8,304
ii) Plus, Per Lot Fee $138 per lot
14 Certificate of Compliance / Certificate of Correction a) Certificate of Compliance $2,768
b) Certificate of Correction $969
15 Lot Line Adjustment / Parcel Merger
a) Lot Line Adjustment $4,152
b) Parcel Merger $4,152
16 Monumentation Deposit
a) Monumentation Deposit (Refundable) 100% of Survey Cost Est.
% of survey cost est. [f]
17 Vacation of Public Streets and Easements or Irrevocable Offers to Dedicate a) Summary $4,429
b) All Others $277 T&M, per hour
18 Street / Easement Dedications
a) Homeowner Occupied R‐1$ 0
b) All Others $1,384
19 Assessment Segregation or Reapportionment
14 14.b
Packet Pg. 349
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 24/25 Fee Charge Basis NoteActivity Description
a) Assessment Segregation or Reapportionment pass ‐through + 20% admin fee
Grading and Drainage Plan Review
20 Grading and Drainage Plan Review
a) Site < 10,000 SF (gross site area) $1,661
b) Site ≥ 10,000 SF and < .5 Acre (gross site area) $2,214 c) Site ≥ .5 Acre (gross site area)
i) First Acre $2,768
ii) Each Additional Acre $554 per acre
NPDES / Stormwater Treatment Features Review and Inspection 21 NPDES Review / Inspection Fee (C3 Requirements)
a) For Projects Not Required to Submit Numeric Sizing $554 b) For Projects Required to Submit Numeric Sizing
i) Impervious Area up to 1 Acre $2,491 [g]
ii) Impervious Area Over 1 Acre
a) First Acre $2,491 [g]
b) Each Additional Acre $830 [g]
c) For Each Add'l Treatment Facility (First Two Included in Base Fee) $554 each d) Pervious Pavement / Concrete / Asphalt
i) First 5,000 SF $2,768
ii) Each Additional 2,500 SF $830
e) For Projects Sent to Consultant Review pass ‐through + 20% admin fee
22 Stormwater Treatment Features Operations & Maintenance Inspection $346 Waste Management Compliance
23 Initial Waste Management Compliance $69 per application 24 Secondary Waste Management Compliance $138
25 Initial PCB Screening $69 per assessment
26 Secondary PCB Screening $208 per additional
assessment
27 Trash Enclosure Plan Check $69 per permit
28 Trash Enclosure Commission Review $82 per hour
Semi‐Permanent Parklet Fees
29 Parklet Permit Application Fee $1,500 per application 30 Parklet Annual Compliance Verification Fee $602
Other Applicable Fees
31 Technology Enhancement Fee 2.00% % of permit fee
32 Extension of Time $277 per extension
15 14.b
Packet Pg. 350
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 24/25 Fee Charge Basis NoteActivity Description
33 Plan Revision $138 per revision
34 Excess Plan Review $277 per hour [h]
35 Standard Hourly Billing Rates and Hourly Rates for Services Not Identified in this Schedule, Other Inspection, Missed/Excess Inspections, Re‐inspection Fee
[h]
a) In‐House $277 per hour
b) Consultant/3rd Party Pass‐through + 20%
Admin Fee
per hour
36 Appeal
a) Appeal to Parks and Recreation Commission (Tree‐Related Appeals) $200 per appeal b) Appeal to City Council for a bid protest $200 per appeal c) Appeal to City Council for a contractor non‐responsibility determination $200 per appeal d) Appeal to City Council ‐ All Others $300 per appeal 37 Failure to Restore Public Improvements as Required $100 per day 38 Commencing Work Without a Permit or Work Different than Authorized by Permit
2x fees double fees
Notes:
[a] Fee shall be greater of minimum fee or fee calculated based on project specifications. [b] Deposit to be refunded upon completion of work and acceptance by the City. [c] Home owner occupied R‐1 permits only apply for projects with engineer's cost estimate of < $10,000. [d] To be submitted upon completion of construction.
[e] Fee shall be greater of minimum fee or fee calculated based on engineer's cost estimate. [f] Refundable upon installation and verification of all new monuments as shown on subdivision map. [g] For up to two treatment facilities.
* If it is anticipated that the application processing costs of selected minor or major projects will be significantly less or more than the above fees, the Public Works Director may at his/her discretion collect a deposit for the estimated staff time costs to process the application based on hourly rates.
** Engineer's cost estimate shall be approved by the City Engineer and shall include all items of work. The construction cost shall be cumulative for each utility permit work related to a single project as determined by the City regardless of the number of permits issued. *** The City will pass‐through to the applicant other agency fees applicable to the project (e.g. County recording fees.) [h] Base fees assume up to three plan checks and initial inspection and one re‐inspection. The City will bill hourly for additional plan review and inspections required.
16 14.b
Packet Pg. 351
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
WIRELESS FACILITIES IN THE PUBLIC RIGHT‐OF‐WAY
FY 24/25 Fee Charge Basis Note
For Wireless Facilities on City ‐Owned Poles
1 Annual License Fee
a) Initial Fee $280 per City pole [a],[d]
b) Annual Increases 3% annually on anniversary
date of license
[b],[d]
c) Additional Administrative and Inspection Fees $277 per hour [c],[d] 2 Wireless Facility Permit Fee $10,241 [d],[e]
3 Traffic Control Plan Review
a) Minor ( Lane Closures) $277 per review [d]
b) Major ( Detours) $1,107 per review [d]
4 Master License Administrative Fee $8,000
5 Administrative Site and Architectural Review Permit N/A [f] For Wireless Facilities on Utility‐Owned Poles
1 Wireless Facility Permit Fee $6,089 per application [d],[e] 2 Traffic Control Plan Review
a) Minor ( Lane Closures) $277 per review [d]
b) Major ( Detours) $1,107 per review [d]
Notes:
[a] Initial license fee.
[b] The License Fee shall increase annually on the first anniversary oF the Effective Date of the Pole License. [c] Additional administrative fees and costs related to inspecting Licensee' s Equipment or License Area related to this License.

Activity Description
[e] This fee includes costs relating to reviewing, processing, plan check, and inspection. [d] Annual Increases: All fees are subject to annual increases. [f] See Planning Fees
17 14.b
Packet Pg. 352
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
IN‐LIEU/IMPACT/MITIGATION FEES
FY 24/25 Fee Charge Basis Note
1 Inclusionary Ordinance In‐Lieu fee
a) Owner Occupied Units $34.50 per SF
b) Rental Units $21.50 per SF
2 Park In‐Lieu Fee ‐ Unit Type:
a) Single‐family $31,452 per unit
b) Multi‐family $22,247 per unit
c) Secondary / Accessory Dwelling Unit (750sf or Larger) $8,884 per unit [a] d) Junior Accessory Dwelling Unit $0 per unit
3 Storm Drain Area Fees
a) R‐1 Land Use $2,120 per acre
b) Multi‐Family Residential Land Use $2,385 per acre
c) All Other Land Use $2,650 per acre
4 Roadway Maintenance Fee 0.32% % of bldg permit valuation Notes:
[a] The fee for Accessory Dwelling Units will be calculated per State law but shall not exceed the amount shown.

Activity Description
18 14.b
Packet Pg. 353
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
HOURLY RATES FOR SPECIAL PUBLIC WORKS SERVICE REQUESTS
FY 24/25 Fee Charge Basis Note
During Normal Work Hours (i.e. Non‐Overtime)
1 Administrative Analyst I $185 per hour
2 Administrative Analyst II $186 per hour
3 Arborist $146 per hour
4 Assistant Engineer $194 per hour
5 Associate Civil Engineer $219 per hour
6 Building Maintenance Lead Worker $157 per hour
7 Building Maintenance Worker $143 per hour
8 Building Maintenance Supervisor $196 per hour
9 City Engineer $316 per hour
10 Engineering Aide I $131 per hour
11 Engineering Aide II $148 per hour
12 Engineering Technician I $155 per hour
13 Engineering Technician II $176 per hour
14 Environmental Programs Specialist $137 per hour
15 Executive Assistant $141 per hour
16 Lighting & Traffic Signals Technician $168 per hour 17 Lighting & Traffic Signals Assistant $140 per hour 18 Lighting & Traffic Signals Supervisor $201 per hour 19 Maintenance Supervisor $172 per hour
20 Mechanic II $140 per hour
21 Office Assistant $116 per hour
22 Office Specialist $133 per hour
23 Park Maintenance Lead Worker $133 per hour
24 Park Maintenance Supervisor $206 per hour
25 Park Maintenance Worker I $109 per hour
26 Maintenance Worker I $109 per hour
27 Park Maintenance Worker II $121 per hour
28 Maintenance Worker II $121 per hour
29 Public Works Superintendent $262 per hour
30 Public Works Inspector $188 per hour
31 Senior Civil Engineer $250 per hour
32 Senior Public Works Inspector $201 per hour
33 Street Maintenance Field Supervisor $174 per hour
34 Street Maintenance Lead Worker $133 per hour
35 Street Maintenance Worker I $109 per hour
36 Street Maintenance Worker II $121 per hour
37 Traffic Engineer $258 per hour
Overtime
38 Administrative Analyst I $230 per hour
39 Administrative Analyst II $231 per hour
Activity Description
19 14.b
Packet Pg. 354
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
HOURLY RATES FOR SPECIAL PUBLIC WORKS SERVICE REQUESTS
FY 24/25 Fee Charge Basis NoteActivity Description
40 Arborist $181 per hour
41 Assistant Engineer $241 per hour
42 Associate Civil Engineer $272 per hour
43 Building Maintenance Lead Worker $195 per hour
44 Building Maintenance Worker $177 per hour
45 Building Maintenance Supervisor $242 per hour
46 City Engineer n/a per hour
47 Engineering Aide I $162 per hour
48 Engineering Aide II $184 per hour
49 Engineering Technician I $192 per hour
50 Engineering Technician II $218 per hour
51 Environmental Programs Specialist $170 per hour
52 Executive Assistant $175 per hour
53 Lighting & Traffic SignalsTechnician $208 per hour 54 Lighting & Traffic Signals Assistant $173 per hour 55 Lighting & Traffic Signals Supervisor $249 per hour 56 Maintenance Supervisor $214 per hour
57 Mechanic II $174 per hour
58 Office Assistant $144 per hour
59 Office Specialist $165 per hour
60 Park Maintenance Lead Worker $165 per hour
61 Park Maintenance Supervisor $255 per hour
62 Park Maintenance Worker I $136 per hour
63 Maintenance Worker I $136 per hour
64 Park Maintenance Worker II $150 per hour
65 Maintenance Worker II $150 per hour
66 Public Works Superintendent $325 per hour
67 Public Works Inspector $233 per hour
68 Senior Civil Engineer $310 per hour
69 Senior Public Works Inspector $249 per hour
70 Street Maintenance Field Supervisor $215 per hour
71 Street Maintenance Lead Worker $165 per hour
72 Street Maintenance Worker I $136 per hour
73 Street Maintenance Worker II $150 per hour
74 Traffic Engineer $320 per hour
Note: Three hour minimum for overtime call.
20 14.b
Packet Pg. 355
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
EQUIPMENT USE RATES
FY 24/25 Fee Note
Hourly Rate
1 Barricades / Each n/a
2 Barricades with Lights / Each n/a
3 Brush Chipper (1‐Hour Minimum) $88.00
4 Bucket Truck (1‐Hour Minimum) $86.50
5 Case Loader W18B (1‐Hour Minimum) $159.00
6 Chain Saw ($15.00 Minimum) $9.50
7 Compressors with Tools (1‐Hour Minimum) $94.00
8 Concrete Saw  (1‐Hour Minimum; Daily Rate Add Cost of Blades) $31.00 9 Dump Trucks, 5 Cyl (1‐Hour Minimum) $75.00
10 Flatbed, 3/4 Ton n/a
11 Forklift (1‐Hour Minimum) $31.00
12 Line Striper  (1‐Hour Minimum ‐ Daily Rate Add Materials) $95.00 13 Loader, 3‐5 Ton (1‐Hour Minimum) $95.00
14 Paint Truck (1‐Hour Minimum) $75.00
15 Pick ‐Ups (1‐Hour Minimum) $64.00
16 Programmable Message Board n/a
17 Sweepers (Minimum ‐ $130.00) $82.00
Daily Rate
18 Barricades / Each $3.00
19 Barricades with Lights / Each $3.50
20 Brush Chipper (1‐Hour Minimum) $218.00
21 Bucket Truck (1‐Hour Minimum) $176.00
22 Case Loader W18B (1‐Hour Minimum) $282.00
23 Chain Saw ($15.00 Minimum) $57.00
24 Compressors with Tools (1‐Hour Minimum) $135.00
25 Concrete Saw  (1‐Hour Minimum; Daily Rate Add Cost of Blades) $65.00 26 Dump Trucks, 5 Cyl (1‐Hour Minimum) $150.00
27 Flatbed, 3/4 Ton $125.00
28 Forklift (1‐Hour Minimum) $119.00
29 Line Striper  (1‐Hour Minimum ‐ Daily Rate Add Materials) $190.00 30 Loader, 3‐5 Ton (1‐Hour Minimum) $207.00
31 Paint Truck (1‐Hour Minimum) $150.00
32 Pick ‐Ups (1‐Hour Minimum) $125.00
33 Programmable Message Board $80.00
34 Sweepers (Minimum ‐ $130.00) n/a
Activity Description
* Additional equipment which must be rented by the City shall be billed at the City's actual cost plus an additional twenty percent (20%) of that cost to cover administrative expenses.
21 14.b
Packet Pg. 356
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
FIRE FEES
FY 24/25 Fee Charge Basis Note
Operational Permits
1 Additive Manufacturing $452
2 Aerosol Products (500 lbs. ‐ Minimum) $452
3 Assembly (50 ‐ 300) $459
4 Assembly (> 300) $720
5 Open Flames & Candles in Assemblies $184
6 Carnival/Fair $720
7 Cryogens $452
8 Dry Cleaning $452
9 Combustible Dust Producing Operations $509
10 Energy Storage Systems $452
11 High Piled Storage $565
12 Cutting & Welding $565
13 Liquid or Gas Fueled Vehicles in Assembly Buildings $283 14 Lithium Batteries (> 15 cubic feet) $452
15 Lumber Yards & Woodworking Plants $452
16 Industrial Ovens $452
17 Radioactives $537
17 Repair Garage
& Motor Fuel‐Dispensing $565
18 Spraying or Dipping Operations $452
19 Temporary Membrane Structures & Tents $452
State Mandated Inspections
1 Apartments/Hotels/Motels
a) 3 ‐ 16 units $212
b) 17 ‐ 32 units $353
c) 33 or more units $494
2 Day Care ‐ Commercial (Less than 50) $283
3 Day Care ‐ Commercial (Greater than 50) $424
4 Residential Care Facilities (7 ‐ 50 People) $593
5 Residential Care Facilities (Greater than 50 People) $791 6E Occupancies
a) 1 ‐ 250 Students $0
b) 251 ‐ 500 Students $0
c) > 500 Students $0
Hazardous Material Permits
Activity Description
22 14.b
Packet Pg. 357
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
FIRE FEES
FY 24/25 Fee Charge Basis NoteActivity Description
1 Aboveground Facility Closure $339 [a]
2 Aboveground System Closure (Per System) $565 [a]
3 Aboveground System Installation (Per System) $848 [a] 4 Aboveground System Modification (Per System) $678 [a] 5 Haz Mat ‐ Long Form $848
6 Haz Mat ‐ Long Form (Helium Gas Only ‐ 6 Tanks or Less) $212 7 Haz Mat ‐ Short Form $424
8 Underground Tank Annual Permit $1,060
9 Underground System Closure (Per System) $1,060
10 Underground System Installation (Per System) $2,825 11 Underground System Modification (Per System) $706
Construction Permits ‐ Plan Review, Permit and Inspection 1 Architectural Review (Greater of a or b)
a) Minimum Fee See Bldg Fees
b) Percent of Bldg Permit Fee See Bldg Fees
2 Automatic Sprinklers
a) Automatic Fire Sprinkler Systems New
i) 1 ‐ 49 Heads $565
ii) 50 ‐ 100 Heads $989
iii) 101 ‐ 200 Heads $1,413
iv) Each Additional 100 Heads $283
b) Automatic Fire Sprinkler Systems ‐ Existing (No Calculations) i) 1 ‐ 15 Heads (Over‐the‐Counter) $424
ii) 16 ‐ 49 Heads $636
ii) 50 ‐ 100 Heads $848
iv) Each Additional 100 Heads $141
c) Automatic Fire Sprinkler Systems ‐ Existing (With Calculations) i) 1 ‐ 49 Heads $848
ii) 50 ‐ 100 Heads $1,187
iii) 101 ‐ 200 Heads $1,526
iv) Each Additional 100 Heads $283
d) Residential 13D ‐ Single Family $565
3 Fire Alarm Systems
a) Non‐High Rise and Non R‐2 Occupancies
i) 1 ‐ 20 Devices $848
ii) 21 ‐ 40 Devices $989
iii) 41 ‐ 100 Devices $1,413
iv) 101 ‐ 200 Devices $2,119
v) Each Additional 50 Devices $424
23 14.b
Packet Pg. 358
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
FIRE FEES
FY 24/25 Fee Charge Basis NoteActivity Description
b) With Pre‐Wire Inspection Required (High Rise and R‐2 Occupancies) i) 1 ‐ 20 Devices $1,130
ii) 21 ‐ 40 Devices $1,695
iii) 41 ‐ 100 Devices $2,402
iv) 101 ‐ 200 Devices $3,108
v) Each Additional 50 Devices $424
c) 10% Re‐Certification Fee $424
4 Emergency Alarm System
a) New System $1,130
b) System Modification $565
5 Fire Pump Installation $706
6 Underground Fire Service Systems
a) Fire Sprinkler System ‐ No Hydrants $706
b) Repairs $706
7O n ‐Site Hydrant Systems ‐ without automatic sprinklers a) Base Fee $918
b) Plus, Fee Per Hydrant $88
8 Special Systems (Leak Detection, Halon, CO2, Hood Standpipe) a)  Hood $720
b)  Leak Detection, Halon, CO2, etc. $720
9 Demolition
a) Demolition of Building $283
b) Demolition of Fire Protection System $424
10 Roadways ‐ Gates, Barriers, and Traffic Calming Devices $283 Planning and Subdivision Review Services
1 Pre ‐Application, Entitlement, Subdivision, Permit Review, etc. $226 per hour Other Services
1 Inspection Outside of Regular Office Hours (per hour) $339 per hour; 1‐hr min. 2 Additional Inspection (courtesy, re‐inspection, phasing) (per hour) $226 per hour [b] 3 Excess Plan Check (4th and subsequent) (per hour) $226 per hour; 1‐hr min. 4 Special Inspections (per hour) $226 per hour; 1‐hr min. 5 Variance Application (Alternate Methods & Materials) $565 6 Services Performed but not Otherwise Listed in this Fee Schedule (per hour) $226 per hour 7 Microfiche Fees/ Digital Imaging
a) Minimum Fee $2
i) Plan Sheet (Cost Per Sheet) $1 per sheet
ii) Source Page (Cost Per Page) $1 per page
iii) Reproduction of Microfiche (Plan Sheet, Cost Per Sheet) $4 per sheet 24 14.b
Packet Pg. 359
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
FIRE FEES
FY 24/25 Fee Charge Basis NoteActivity Description
iv) Reproduction of Microfiche (Source Page) $1 per page 8 Failure to Obtain/Maintain Required Permits Double Fee of Required Permit
Operations
1 Records Search $76 per hour; 1‐hr min.
2 CPR Classes (Per Person) $36
3 Non ‐Emergency Standby/After Hours Inspection $3,271
[a] Additional closure fees may be required based on the type and number of hazardous materials systems closed. [b] Re‐inspection fee applies applies after second re‐inspection. * Fees are set by the City but administered by Santa Clara County Fire Department. * Fees apply to only those quantities of materials or operations that require permits in accordance with the Fire Code. * Excluding penalties, annual Fire Code Permit fees shall not exceed $1,000 per business location. * Failure to submit and maintain the following correct and current Hazardous Materials Documents: HMIS (before bringing hazardous materials into City and thereafter), HMMP (within 30 days of notification and thereafter),  HMMP (within 30 days of notification and thereafter), Closure Permit (30 Days Prior), CEQA Application (before bringing hazardous material into City), the fee will double as a result of non‐compliance. 25 14.b
Packet Pg. 360
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
POLICE FEES
FY 24/25 Fee Charge Basis Note
Report / Recording / Records Fees
1 Police Report Fee [a]
a) Up to ten pages No charge per report [b]
b) Each Add'l page after first 10 pages $0.10 per page 2 CAD Incident Report [a]
a) Up to ten pages No charge
b) Each Add'l page after first 10 pages $0.10 per page 3 Audio Recording Copy Fees [a]
a) Discovery
i) CD/DVD $2 each
ii) USB/Flash Drive $8 each
iii) Hourly Rate for Reproduction $24 per hour [c]
b) Dispatch
i) CD/DVD $2 each
ii) USB/Flash Drive $8 each
iii) Hourly Rate for Reproduction $24 per hour [c]
4 Arrest Log Release No Charge per page [a]
5 Research/Archiving $24 per hour [d]
Vehicle Release / Impound / Repossession Fees
6 Vehicle Release
a) Storage / Impound $187
b) 30 Day Impound $213
7 Vehicle Repossession Fee $15 [e]
Citation Sign‐off Fees
8 Citation Sign‐off
a) Campbell Police Department Issued Citation No charge b) Citation Issued by Other Agency (Non‐Campbell PD) $15 DUI Response Cost Recovery
9 Driving Under the Influence ‐ Cost Recovery (Hourly Rate) a) Community Service Officer (CSO) $67 per hour
b) Police Officer $125 per hour
c) Police Agent $125 per hour
d) Police Sergeant $163 per hour
False Alarm Response
10 False Alarm Fee
a) Up to three false alarms $0 each
b) 4th ‐ 6th Alarm $233 each
Activity Description
26 14.b
Packet Pg. 361
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
POLICE FEES
FY 24/25 Fee Charge Basis NoteActivity Description
c) 7th ‐ 9th Alarm $285 each
d) 10th Alarm and Each Additional Alarm after 10 $337 each Permit / License Application Review
11 Arcade and Semiarcade Permits
a) Arcade $850
b) Semiarcade $710
12 Block Party Permit $130
13 Concealed Weapon Permit
a) New $330 plus DOJ fees
b) Renewal $25 plus DOJ fees [f]
c) Psychological Testing $125 plus DOJ fees [f]
d) Modification of Permit $10 plus DOJ fees [f]
14 Firearms and Ammunition Sales Permit (Business)
a) New $850
b) Renewal $268
15 Hypnotherapy $850
16 Live Entertainment Permit $1,374
17 Massage
a) Massage Establishment (Owner Not State Certified)
i) New $920
ii) Renewal $330
b) Massage Establishment (Owner State Certified)
i) New $0 [g]
ii) Renewal $0 [g]
c) Massage Therapist / Trainee
i) New (State Certified) $0 [g]
ii) Renewal (State Certified) $0 [g]
18 Medical Marijuana Delivery Registration
a) New $2,197
b) Renewal $1,098
19 Pawnbrokers and Secondhand Dealers
a) New $570
b) Renewal $145
20 Pool or Billiards Permit
a) Two or More Tables $850
b) One Table Only $67
27 14.b
Packet Pg. 362
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
POLICE FEES
FY 24/25 Fee Charge Basis NoteActivity Description
21 Sexually Oriented Business Permit
a) New $1,368
b) Renewal $850
22 Taxicab Owner's License $964
23 Tow Car Operator Permit / Tow Truck Driver Certificate a) Tow Car Operator Permit $2,685
b) Tow Truck Driver Certificate
i) New $50 [h]
ii) Renewal $12 [h]
24 Used Car Dealer ‐ Retail Only $280
Other
25 Naturalization VISA Letter $39
26 Security Services ‐ Outside Work Assignments
a) Reserve Officer $82 per hour; 2‐hr min.
b) Officer $162 per hour; 2‐hr min.
c) Sergeant $207 per hour; 2‐hr min.
27 Firearms Storage
a) Administrative Fee $254 flat fee [i],[j]
b) Daily Storage Fee $1 per firearm/per day [i],[j]
Notes
[a] Per Government Code 6253(b) and City Attorney.
[b] No fee for victims of violent crime or domestic violence. [c] Fee based on rate allowed per Evidence Code Section 1563(b)(1). [d] Maximum amount allowed per Evidence Code Section 1563(b)(1). Fees apply only to research/archiving pursuant to a subpoena. [e] Maximum amount allowed per Government Code Section 41612. [f] Maximum allowed per Penal Code Section 26190.
[g] Fee administered via State certification process.
[h] Maximum amount allowed per Vehicle Code Section 2431. [i] For firearms taken per restraining order or for safekeeping and as a result of a domestic violence or mental health hold. [j] Fee payable upon releasing firearm(s) to owner and may be waived (fully or partially) upon administrative approval. 28 14.b
Packet Pg. 363
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
PARKING CITATION FINES
Description FY 24/25 Fee Note
CMC
1 10.24.015 Stored on Street Over 72 Hours $70
2 10.24.040 No Parking or Stopping Signs/Permit Parking $40 3 10.24.065a Disobeyed Curb Markings (Red/White; Yellow/Green) $40 4 10.24.095c Limited Time Parking $40
5 10.24.135 Commercial Truck 10PM to 6AM $70
6 10.24.140 Parking Out of Marked Space $40
7 10.24.160 Removal of Markings $70
8 10.28.030a Commercial Truck in Yard/Driveway $70
9 10.28.030b Commercial Truck Over Two Hours (6AM to 10PM) $70 10 13.040.120 Parking After Hours City/County Parks $40 VC
11 22500a Parking Within an Intersection $40
12 22500e Blocking Driveway $40
13 22500f Parking on Sidewalk $40
14 22500.1 Fire Lane $40
15 22502a Wrong Way/18" (Inches) From Curb $40
16 22507.8a Handicap Parking $300
17 22507.8b Obstruct / Block Handicap Parking $300
18 22507.8c (2) Crosshatch Lines Next to Handicap Stall $300 19 22514 Fire Hydrant $40
20 22521 Within 7 ½' (Feet) of Railroad Tracks $40
21 22523 (A) Abandoned Towed $70
22 40226 Handicap Dismissal $25
23 5204(a) No current Registration Tags $70
24 5200 No Front/Rear Plate $40
25 4000(a) (1) Expired Registration $70
* Delinquent Penalty Assessment ‐ Double the Fine Amount. ** All Other Parking Violation Fine Amounts Not Specifically Listed Will be $40.00.

Code
29 14.b
Packet Pg. 364
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Definition of Terms:
a.
b.
i. Public meetings held by elected representatives serving the Campbell area ii. Local election candidate forums sponsored by a non‐profit organization, polling and/or trainings offered by the local Registrar of voters
iii. Meetings offered by either of the Campbell school districts (CUHSD and CUSD) iv. Public meetings by other governmental agencies that serve Campbell residents v. Events by non‐profit organizations who have assumed leadership for events once provided by the City vi. Programs and activities for which there is no entry fee for participation or attendance offered by local non‐profit organizations vii. Community Center Tenants
viii. Events sponsored by/for Campbell High School Alumni groups ix. Meetings or trainings by school districts or other governmental agencies that are not open to the public c.

B. Resident Discount:
$25 Per hour discount for rental of the full Orchard City Banquet Hall $5 Per hour discount for all other building rental rates Community Center Building Use Fees
The above listed reservations can use the facility during non‐peak time with basic staffing levels (2 building attendants or 1 technician) any charges above this will be assessed at the time of booking. The CUSD & CUHSD are limited to 3 uses per year.

CAMPBELL RESIDENT: To qualify for Campbell Resident discount, customers must provide proof of residency (i.e. driver’s license, utility bill etc.). Permit holder and payee must be in the same name to qualify for resident discount.

Campbell Residents paying for a rental will be given the following discount on building rental rates:

NON‐PROFIT: To qualify for non‐profit rates, customers must provide a copy of their letter of non‐profit status from the California Secretary of State’s office with their non‐profit ID number indicated and must pay with an organization check or charge card.

Organization name on letter of non‐profit status, check/charge card, and permit must all be in the same name.

SPECIAL PEAK RATES: Special peak rates are for the following reservations:
30 14.b
Packet Pg. 365
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
C.

Base
Hourly Rate
Non‐Profit
Hourly Rate
per hr. $135 $115
per hr. $95 $75
per hr. $56 $51
per hr. $95 $75
per hr. $70 $60
per hr. $85 $75
per hr. $70 $60
per hr. $65 $55
per hr. $55 $45
per hr. $55 $45
per hr. $80 $70
per hr. $70 $60
per hr. $41 $36
per hr. $55 $45
per hr. $200 $200
FY 24/25 Fee
Community Center Building Use Fees
Facility rental fees for uses occurring during off‐peak (normal operating) hours shall be assessed as follows:
(Monday through Thursday, 8:00am ‐ 10:00pm and Fridays 8:00am to 5:00pm, except on recognized City holidays) Mary Campbell (Q‐84)
Kitchen in OCBH
Vacant Leased Space
Orchard City Banquet Hall
with Kitchen
Orchard City Banquet Hall
(North or South)
Roosevelt Rm. (Q‐80)
Main Gym (Bldg. P)
Auxiliary Gym (Bldg. N)
CCC Plaza
Multi‐Purpose (M‐50)
Adult Ctr. Meeting Room (C‐35)
Dance Studios (M‐47, N‐76)
Conference Rm. (E‐44)
Board Rm. (E‐42)
Swimming Pool Rental
31 14.b
Packet Pg. 366
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
D.

Special Peak
Rates Base Hourly Rate
Non‐Profit Hourly
Rate
Orchard City Banquet Hall w/ Kitchen per hr. $100 $250 $200 Orchard City Banquet Hall (North or South) per hr. N/A N/A N/A Roosevelt Rm. (Q‐80) per hr. $52 $130 $105
Mary Campbell (Q‐84) per hr. $35 $95 $70
Multi‐Purpose (M‐50) per hr. $47 $120 $95
Adult Ctr. Meeting Room (C‐35) per hr. $35 $95 $70
Dance Studios
(M‐47, N‐76)
per hr. N/A $80 $70
Conference Rm. (E‐44) per hr. $25 $75 $50
Board Rm. (E‐42) per hr. $25 $75 $50
Main Gym (Bldg. P) per hr. $48 $105 $95
Auxiliary Gym (Bldg. N) per hr. $38 $85 $75
CCC Plaza per hr. $23 $51 $46
Vacant Leased Space per hr. $25 $75 $50
Swimming Pool Rental per hr. $200 $200 $200
Community Center Building Use Fees
FY 24/25 Fee
Facility rental fees for uses during peak (NON‐OPERATING) hours shall be assessed as follows:
32 14.b
Packet Pg. 367
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
E. Equipment Rental & Fees
FY 24/25 Fee Charge Basis
a) Coffee Urn ‐ 100 Cup $15 per day
b) Coffee Urn ‐ 35 Cup $10 per day
c) Directional Sandwich Signs free with room rental per day d) LCD Projector $100 per day
e) Podium free with room rental per day
f) Portable Easel (Each Easel) $10 per day
g) Portable Easel with Easel Pads (Each Easel) $30 per day h) Portable Projection Screen $15 per day
i) Portable PA Systems $100 per day
j) Stanchions $25 per day
k) Microphone $20 per day
l) In‐House Sound System (Roosevelt Room Q‐80 & Orchard City Banquet Hall) $50 per day FY 24/25 Fee Charge Basis
a) Basketball Scoreboard Control (portable) $25 per day F. Processing Fees

1. 2.

G. Additional Charges

1. 2.

3. 4.

5. 6
H.

Deposits
FY 24/25 Fee Charge Basis
a) Use of Orchard City Banquet Hall $800 deposit
Community Center Building Use Fees
All applications are subject to a non‐refundable $25 Processing Fee.

Any changes in time, date(s) or use made to a multi‐use permit, or made less than thirty (30) days prior to a one‐time use, are subject to an additional $25 Processing Fee.

A janitorial service fee of $100 will be required for all rentals serving food and in excess of 75 participants.

A security service fee will be required for all rentals serving alcohol and in excess of 75 participants. Fees associated with security cover two officers minimum of 6 hours for service. The minimum security charge is $600. All events exceeding 6 hours or 75 attendees will incur additional security charges.

Uses which extend beyond the approved reserved time will be charged at 1½ times the normal rental rate.

Meeting Room Equipment
Athletic Equipment
Facility
Uses which extend beyond 12:00 midnight are not permitted and will be charged at two (2) times the normal rental rate.

Reservations for recognized City holidays and dates between Christmas Eve and New Years Day are subject to additional fees to cover staff holiday pay (1½ times the normal rental rate), when staff can be obtained to take the assignment. (Non‐profits and Special Rate requestors are not exempt from these additional fees).

Rental of the Swimming Pool will require the City to schedule certified lifeguards on‐site for the duration of the pool rental. A minimum of two (2) Lifeguards will be required for rentals and the total number of Lifeguards will be determined by the Recreation Specialist or Department Designee at the time of the facility request. Each Lifeguard will be charged at $25 per hour. 33 14.b
Packet Pg. 368
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
Community Center Building Use Fees
b) Uses of Roosevelt Room (Q‐80), Multi‐Purpose Room (M‐50), or Activity Room (E‐46)
$500 deposit
c) Uses of Activity or Meeting Rooms $200 deposit
d) Uses of Gymnasiums $200 deposit
e) Plaza $200 deposit
f) Use of Swimming Pool $500 deposit
34 14.b
Packet Pg. 369
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Grounds
Campbell Residents will be given a 10% discount on all event rental rates. 4 hours 6 hours 8 hours 10 hours
$1,080 $1,620 $2,160 $2,700
$1,200 $1,800 $2,400 $3,000
B. Tour Fees ‐ Ainsley House
Holidays Only (11/15 ‐ 12/20):

Adults
Seniors
Youth
C.

Group Tours ‐ Ainsley House
Children (Under 7) Free
Seniors $5
Youth (7 ‐ 17) $5
Groups (10 or More)
Adults $5
$8
Description FY 24/25 Fee
$12
$10
Members Free
Youth (7 ‐ 17) $6
Children (Under 7) Free
Adults $10
Seniors $8
Non‐Commercial Photography $100 per hour
Description FY 24/25 Fee
Other Rentals
Fund Raising Groups and Commercial Filming 50% Surcharge $750 / 4 hours
$175 / hr. for each add'l hr.

Saturdays
Description FY 24/25 Fee
FY 24/25 Fee
Description
Fridays and Sundays
Security Deposit $500
Cleaning Fee $150 per event
Event Coordinator Additional Consult. $50 per hour
Additional Rental Hours (Sat) $300 per hour
Additional Rental Hours (Fri/Sun) $275 per hour
Ainsley House / Museum Fee Schedules
Description FY 24/25 Fee
35 14.b
Packet Pg. 370
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
D. Carriage House
Description
Security Deposit
Room Rental Rate $75 per hour
Docent Led Tour:

Up to 15 People $25 per hour
Up to 30 People $50 per hour
Open Ainsley House Walk‐Through $50 per hour
(1‐ hour minimum)
E. Admission Fees ‐ Historical Museum
Description Museum Ticket Combined Ticket *
Adults $5 $14
Seniors $5 $12
Youth (7 ‐ 17) $5 $10
Children (Under 7) Free Free
Members Free Free
* Combined ticket = Ainsley House / Historical Museum
F. School Program ‐ Historical Museum & Ainsley House
Description
Minimum for Classes of up to 20 Students
Each Additional Student
Chaperones
Ohlone Rental Program
Educational Trunk Rental $60 per month
$6
Free
FY 24/25 Fee
$120
$500
FY 24/25 Fee
Ainsley House / Museum Fee Schedules
FY 24/25 Fee
36 14.b
Packet Pg. 371
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
G. Museum Staff Research ‐ Research of archival records and photographs:

Description
Personal Use
Digital Images:

New Scan $20 per image
Image of Existing Scans $10 per image
Scanning and Printing on Photo Paper
Commercial Use: For one‐time use. Fees are per image.

Use in a Book:

For‐Profit Entity $150 per image
Non‐Profit Organization $35 per image
Editorial Use (magazine or non‐scholarly journal):

For‐Profit Entity $75 per image
Non‐Profit Organization $25 per image
Scholarly Publication $10 per image
Advertising (non‐editorial, book covers, flyer / brochure / art work in a place of business, etc.):

For‐Profit Entity $150 per image
Non‐Profit Organization $35 per image
Video/TV/Film/DVD:

For‐Profit Entity $150 per image
Non‐Profit Organization $35 per image
Exhibition:

For‐Profit Entity $100 per image
Non‐Profit Organization $25 per image
Internet / Website:

For‐Profit Entity $100 per image
Non‐Profit Organization $25 per image
Other Fees
Staff Research Time (applies to research only)* $40 per hour; $15 min.
*Non‐Public Records Act (PRA) related requests
Ainsley House / Museum Fee Schedules
FY 24/25 Fee
Not provided
37 14.b
Packet Pg. 372
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Picnic Areas & Facilities ‐ CAMPBELL RESIDENTS
Facility
John D. Morgan Park
Area 1 (120 Persons Maximum) $130 per day
Area 2 (80 Persons Maximum) $90 per day
Area 3 (50 Persons Maximum) $60 per day
Area 4 (50 Persons Maximum) $60 per day
Area 5 (30 Persons Maximum) $40 per day
Area 6 (10 Persons Maximum) $20 per day
Area 7 (10 Persons Maximum) $20 per day
Area 8 (10 Persons Maximum) $20 per day
Area 9 (20 Persons Maximum) $30 per day
Edith Morley Park
Picnic Area (35 Persons Maximum) $60 per day
Picnic Area & Turf (100 Persons Maximum) $100 per day B. Picnic Areas & Facilities ‐ NON‐RESIDENTS
Facility
John D. Morgan Park
Area 1 (120 Persons Maximum) $180 per day
Area 2 (80 Persons Maximum) $140 per day
Area 3 (50 Persons Maximum) $110 per day
Area 4 (50 Persons Maximum) $110 per day
Area 5 (30 Persons Maximum) $90 per day
Area 6 (10 Persons Maximum) $70 per day
Area 7 (10 Persons Maximum) $70 per day
Area 8 (10 Persons Maximum) $70 per day
Area 9 (20 Persons Maximum) $80 per day
Edith Morley Park
Picnic Area (35 Persons Maximum) $90 per day
Picnic Area & Turf (100 Persons Maximum) $170 per day Picnic Areas and Facilities
All reservations are subject to a non‐refundable $25.00 processing fee in addition to the fees below.

FY 24/25 Fee
FY 24/25 Fee
38 14.b
Packet Pg. 373
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Definition of Terms
a.

B. Processing Fees & Deposits
a.
b.
c.

C. Schedule of Fees
Base
Hourly Rate
Non‐Profit
Hourly Rate Charge Basis
$30 $25 per hr.
$25 $20 per hr.
$50 $30 per hr.
$20 $15 per hr.
$25 $20 per hr.
$40 $35 per hr.
$25 $20 per hr.
$250 $250 per day
$300 $300 per day
$25 $20 per hr.
$10 $6 per hr.
$25 $25 per hr.
$30 $30 per hr.
$35 $35 per hr.

All reservations are subject to a $25 non‐refundable processing fee in addition to park fees and deposits.

Non‐Exclusive Use Permit (Under 10 People)
Non‐Exclusive Use Permit (10‐20 People)
Non‐Exclusive Use Permit (21‐99 People)
Community Center Athletic Field
Community Center Concession Stand
Handball Court (CCC)
Handball Court Tournament (CCC)
Sand Volleyball Court (JDM)
Horseshoe Pit (JDM)
FY 24/25 Fee
John D. Morgan Park Soccer Bowl
John D. Morgan Park Athletic Field
Field Use Tournament
Community Center Stadium Field
Community Center Stadium Track
ii. Sports Leagues
Park Facility Fees
NON‐PROFIT: To qualify for non‐profit rates, customers must provide a copy of their letter of non‐profit status from the California Secretary of State’s office with their non‐profit ID number indicated and must pay with an organization check or charge card.

Organization name on letter of non‐profit status, check/charge card, and permit must all be in the same name. $200 deposit per field
$500 deposit per site:
i. For special events
39 14.b
Packet Pg. 374
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
D. Special Events in Parks
Description FY 24/25 Fee
Administrative Review Fee No Charge
Application Fee $25
Event Day Staff Support:

Recreation $40 per hour
Others Per the PW / PD fee schedules
Facility Use Fee Per the Facility Use Policy
Security / Clean‐Up Deposit $500 per event
Park Special Event Fee $850 per day
New Event Fee $100 per event
Electrical Access (Orchard City Green, Community Center Stadium & Campbell Park Only)
$194
Park Facility Fees
Note: Not all fees are applicable to all events. This table summarizes special event fees that may be due in excess of any facility use fees applicable for the nature, size and location of the proposed event. All reservations are subject to a non‐refundable $25.00 processing fee in addition to the fees below.
40 14.b
Packet Pg. 375
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Theatre Rates for Non‐Peak Days (Monday ‐ Wednesday) Description
Base Rent (Up to an 8‐Hour Period on One Day) $550 per day Additional Time (On the Same Event Day) $125 per hour Rehearsal Time (Up to an 8‐Hour Period on One Day) $375 per day Additional Rehearsal Time (On the Same Day) $125 per hour Standard Sound Equipment (Up to Two Microphones)
*Sound Tech hourly rates are applied for microphone usage Full Sound Equipment (Full Use of Sound System) $125 per day Minimum Lighting Equipment (Stage Wash Only) $125 per day Maximum Lighting Equipment (no movers) $400 per day
$700 2 days same contract
$900 3 days same contract
$1,750 7 days same contract
$1,750 + $225/day + 7 days same contract
Maximum Lighting Equipment (w/ movers) $925 per day
$1,200 2 days same contract
$1,500 3 days same contract
$1,900 7 days same contract
$1,900 + $300/day + 7 days same contract
No charge*
Heritage Theatre Use Fees
FY 24/25 Fee
41 14.b
Packet Pg. 376
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
Heritage Theatre Use Fees
B. Theatre Rates for Peak Days (Thursday ‐ Sunday)
Description
Base Rent (Up to an 8‐Hour Period on One Day) $800 per day Additional Time (On the Same Event Day) $125 per hour Rehearsal Time (Up to an 8‐Hour Period on One Day) $500 per day Additional Rehearsal Time (On the Same Day) $125 per hour Standard Sound Equipment (Up to Two Microphones)
*Sound Tech hourly rates are applied for microphone usage Full Sound Equipment (Full Use of Sound System) $200 per day Minimum Lighting Equipment (Stage Wash Only) $175 per day Maximum Lighting Equipment (no movers) $475 per day
$850 2 days same contract
$1,125 3 days same contract
$1,975 7 days same contract
$1,975 + $250/day + 7 days same contract
Maximum Lighting Equipment (w/ movers) $1,000 per day $1,275 2 days same contract
$1,575 3 days same contract
$2,050 7 days same contract
$2,050 + $300/day + 7 days same contract
C.

The Theatre may be rented to approved “Primary Partner” clients at special reduced rates negotiated individually and subject to the review and approval of the City Council.

Late Booking Fee – A late booking fee will be assessed for any event booked less than 30 days in advance. The late booking fee is 10% of estimated rental charges (minus deposit) or $300 flat, whichever is higher.

No charge*
FY 24/25 Fee
For events that are designed to be profitable, rental fees shall be ten percent (10%) of gross ticket sales vs. the base rent (whichever is higher). Exceptions to this policy will be made for Primary Partners and fund‐raising events hosted by local non‐profit organizations with ticket prices greatly exceeding the normal market rates (i.e. $100 benefit performance tickets). In those cases, the 10% shall be computed based on the market rate of the tickets as determined by the Theatre Manager 42 14.b
Packet Pg. 377
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
F. Fees for Additional Services will be charged as follows:

Description
Box Office Fee $700 per contract
Credit Card ticket transaction fees 4% per transaction Labor (all billed at 4‐hour minimum) *
Production Manager / Technical Director $60 per hour
Technical Staff $50 per hour
Stagehand $40 per hour
House / Event Staff $40 ‐ $50 per hour
Professional Event Staff / Security $45 per hour (6hr minimum) Lighting System
Janitorial Fee ‐ Rehearsal $175 per day
Janitorial Fee ‐ Performance $225 per performance
Janitorial Fee for Food/Beverage $250 per day
Marley Floor Rental $200 plus labor
Marquee Sign Postings $33 per week
Marquee Sign Postings $15 per change
Piano Rental Fee $100 per day
Piano Tuning Fee $200 per tuning
Sound System
Special Box Office Requests $200 per request
Spotlights $100 per day
Ticket Printing $0.30 per ticket
Ticket Processing with 3rd Party $250.00 per performance Theatre Facility Fee $1 ‐ $6 per ticket or person
Processing Fee for Permit Changes $30 ‐ $50 per change Theatre Tours (Regular Operating Hours) $60 per hour
Theatre Tours (Non‐Operating Hours) $150 per hour
Video Projector & Screen $500 per day
$750 2 days same contract
$1,000 3 days same contract
$1,500 7 days same contract
$1,500 + $250/day + 7 days same contract
Hazer $60 per day
Application Fee $45 per application
Rush Build Fee $100 per build
Revised Build Fee $50 ‐ $100 per revision
* Overtime applies after 8 hours and double overtime applies after 12 hours. ** When tuning can be schedule and performed by Dan Naylor.

G. Comcast hardwire connection: The Heritage Theatre & Campbell Community Center has an open WIFi connection that is available to anyone within the Theatre or surrounding areas. WiFi connections are not guaranteed. The Theatre has a hardwire Comcast business connection with considerable more speed and bandwidth. This is available to renter for a fee of $100.00/day.

Heritage Theatre Use Fees
FY 24/25 Fee
(See Peak Day Rates)
(See Peak Day Rates)
43 14.b
Packet Pg. 378
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
Heritage Theatre Use Fees
H.

Indoor Marquee Sign Postings – The Heritage Theatre has an electronic marquee in the lobby which is available for custom images, schedules, or information pertaining to events. Art/images that are ready for immediate upload and meet the specifications set out by the Theatre Manager are $50/day. Any artwork or image that must be developed by Theatre Staff is $50/day plus $45/hour for the Production Manager to develop the image with a one hour minimum fee.

Events that do not meet the criteria above, for which can’t be anticipated at this time, staff shall have the authority to charge appropriate and warranted fees at rates higher than those stated above, subject to the approval of the Recreation and Community Services Director.
44 14.b
Packet Pg. 379
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
J. Refundable Deposit
Description
Deposit Fee $500 ‐ $5,000 * per date of use
* Based on type of event.

K. Theatre Garden Courtyard
Description
Application Fee $30 per contract
Refundable Security Deposit $200 per contract
When Rented Independent of Theatre $400 for first 4‐hours Additional Hours $75 per hour
L. Theatre / Courtyard Photography Rates
Description
Non‐Refundable Processing Fee $25 per contract
Non‐Commercial Photography $100 per hour
Commercial Photography $150 per hour
FY 24/25 Fee
Heritage Theatre Use Fees
FY 24/25 Fee
FY 24/25 Fee
45 14.b
Packet Pg. 380
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Facility Fee / Preservation & Enhancement Fees
Description
Heritage Theatre
a) Preservation and Enhancement Fee
b) Facility Fee
Community Center Facility Rentals
Recreation Activities and Programs
Facility Fees / Preservation & Enhancement Fees
FY 24/25 Fee
* Fees are not‐to‐exceed amounts and will be applied by the Department Director based on the program or rental's ability to bear the fee.
2% of total facility rental charges *
$1 per registration; $1 per pass purchase; or $1 per month * $1.50 per ticket
(Every event is charged this fee)
$1 ‐ $6 per ticket
(fee is based upon event)
(fee is in addition to P&E fee)
46 14.b
Packet Pg. 381
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
DOWNTOWN EVENT FEES
FY 24/25 Fee Charge Basis Note
Special Event Fees
1 Administrative Review Fee $1,753 [a]
2 Equipment Use Fees See Public Works Fees [b]
3 Event Day Staff Support Actual Costs
4 New Event Application Fee $675 [c]
5 Security/Clean ‐up Refundable Deposit $500 [d]
6 Special Event Permit $2,026 [e]
Event Day Staff Support
7 Police Actual Costs [f]
8 Public Works Actual Costs [g]
[f] Police Fees cover costs associated with the services provided by the Campbell Police Department, which shall include, but not be limited to, closing the streets and event day supervision provided as per the Police Security Plan developed by CPD. Organizer shall be responsible for services provided after event closure until the crowd has dispersed and the area is deemed safe [g] Public Works Fees include the cost for PW personnel and associated equipment required for closing the streets, (i.e. barricade installation/removal, pick‐up trucks, closing and opening the streets, provision and placement of directional and/or letterboard signs, etc.) Activity Description
[a] Administrative Review Fee covers the costs associated with the Special Event Committee's time to schedule meetings, prepare agendas, prepare invoices, collect and process fees, etc.
[b] Equipment Use Fees are fees for such items as barricades, cones, safety vests, No Park Signs, etc. [c] New Event Application Fee covers all costs associated with obtaining the required documents for a new event proposal, preparing the event memo, routing the application to appropriate departments, and follow‐up with applicant. [d] Refundable Deposit is a fee held on deposit to use in the event of damage to public property. If any damages should result the repair/replacement costs exceed $500, the event host will be billed the balance. If there are no damages and no additional fees due, this deposit shall be returned to event organizer.
[e] Special Event Permit Fees are designed to cover the costs of the impact special events have on public property. 47 14.b
Packet Pg. 382
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
WATER TOWER LIGHTING REQUEST FEES
FY 24/25 Fee Charge Basis Note
1 Water Tower Lighting Request $150 per application
Activity Description
48 14.b
Packet Pg. 383
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
EXOTIC ANIMAL PERMIT FEES
FY 24/25 Fee Charge Basis Note
1 Exotic Animal Permit Fee $150 per application
Activity Description
49 14.b
Packet Pg. 384
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
COMMUNITY GARDEN PLOT RENTAL FEES
FY 24/25 Fee Charge Basis Note
1 Community Garden Plot
a) 100 SF $46 per year [a]
b) 200 SF $91 per year [a]
Notes:

Activity Description
[a] Based on water rate increases.
50 14.b
Packet Pg. 385
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
ELECTRIC VEHICLE CHARGING FEES
FY 24/25 Fee Charge Basis Note
1 Electric Vehicle Charging Stations
a) Base Hourly Rate $0.30 per kWh
b) Additional Hourly Rate, in effect 8am ‐ 8pm, daily $0.30 per hour Activity Description
51 14.b
Packet Pg. 386
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
ADMINISTRATIVE FEES ‐ CITY CLERK
FY 24/25 Fee Charge Basis Note
1 Photocopies [a]
a) First Page $1
b) Each Additional Page $0.10
2 Digital Devices Provided by City
a) CD/DVD $2
b) USB/Flash Drive $8
3 Initiative Petition Filing Fee $200 [b]
4 Candidate Statement Filing Fee $300
5 Campaign Disclosure Information $0.10 per page [c]
6 Appeal Filing Fee
a) Appeal to Parks and Recreation Commission (Tree‐Related Appeals) $200 per appeal b) Appeal to City Council for a bid protest $200 per appeal c) Appeal to City Council for a contractor non‐responsibility determination $200 per appeal d) Appeal to City Council or Planning Commission ‐ All Others $300 per appeal 7 Document Certification (No Charge to other Governmental Agencies) $2 8 Photo duplication (non‐standard print size) Actual cost [d] 9 Requests Requiring Special Programming or Formatting Actual hourly rate plus cost of digital devices
[e]
[b] To be refunded within one year if City Clerk certifies the Sufficiency of Petition. Legal limit. [c] Legal limit.
[d] Government Code 6253(b) and the City Attorney.

Activity Description
[a] Fee applies for photocopies (excluding Police Reports) and each page of minutes and excerpts from Planning Commission and City Council Minutes book. The charge to any agency, persons wholly or in part by the City of Campbell will be determined by the City Manager or his designated representative. No charge to other governmental agencies. [e] This fee applies to the creation of a new document not normally prepared, owned, used or retained by the City as part of the conduct of the Public's business. Fee also includes cost of any digital devices used to provide requested information. 52 14.b
Packet Pg. 387
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) City of Campbell
ADMINISTRATIVE FEES ‐ FINANCE
FY 24/25 Fee Charge Basis Note
1 Business License ‐ Mandatory State Fee $4 [a]
2 Duplicate Business License (Replacement Original) $11 3 Returned Check Fee; ACH/EFT Return/Error; Non‐Sufficient Funds Service Charge
$25
4 Transaction Processing Fee
a) Credit and Debit Card Payments 3.36%
b) Electronic Check (ACH) payments 1% + $0.30
5 Rental Dispute Administration (Added to Business License Fee) $11 per unit 6 Scavenging Permit (Municipal Code Section 6.04.160) $330 per year [b] [a] Fee established by State. Fee changed effective January 1, 2018. [b] Requires business license (Industrial).

Activity Description
53 14.b
Packet Pg. 388
Attachment: Master Fee Schedule - Effective July 1 2024 (FY 2025 Schedule of Fees and Charges) Before and After Illustration
FY 23/24 Adopted Fees vs FY 24/25 Proposed Fees

14.c
Packet Pg. 389
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) Services / Activities / Subject Matter Page
PLANNING FEES 3
BUILDING FEES 14
CODE ENFORCEMENT HOURLY BILLING FEES 17
PUBLIC WORKS ENGINEERING AND ENCROACHMENT PERMIT FEES 18 WIRELESS FACILITIES IN THE PUBLIC RIGHT-OF-WAY FEES 24
IN-LIEU/IMPACT/MITIGATION FEES 25
HOURLY RATES FOR SPECIAL PUBLIC WORKS SERVICE REQUESTS 26 EQUIPMENT USE RATES 29
FIRE FEES 31
POLICE FEES 37
PARKING CITATION FINES 42
COMMUNITY CENTER BUILDING USE FEES 43
AINSLEY HOUSE / MUSEUM FEES 50
PICNIC AREAS AND FACILITIES FEES 56
PARK FACILITY FEES 58
HERITAGE THEATRE USE FEES 60
OTHER RECREATION FACILITY FEES / PRESERVATION & ENHANCEMENT FEES 65 DOWNTOWN EVENT FEES 66
WATER TOWER LIGHTING REQUEST FEES 67
EXOTIC ANIMAL PERMIT FEE 68
COMMUNITY GARDEN FEES 69
ELECTRIC VEHICLE PARKING RATES 70
ADMINISTRATIVE FEES - CITY CLERK 71
ADMINISTRATIVE FEES - FINANCE 73
City of Campbell

MASTER FEE SCHEDULE

14.c
Packet Pg. 390
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PLANNING FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
CEQA / Environmental Review
1 Categorical Exemption $250 $259 $9 Y
2 CEQA Document (EIR/MND/ND/Addendum) Pass-through + 20% Admin Fee
Pass-through + 20%
Admin Fee
N
3 Mitigation Monitoring and Reporting Program (MMRP) Oversight $4,740 $4,914 $174 Y Consultant Report Review
4 Consultant Report Review Pass-through + 20%
Admin Fee
Pass-through + 20%
Admin Fee
N
5 Consultant Selection $474 $491 $17 Y
Density Bonus Application
6 Density Bonus Application - No Concessions/Waivers $3,792 $3,931 $139 Y 7 Density Bonus Application - With Concession(s)/Waiver(s) a) Initial Concession/Waiver $4,740 $4,914 $174 Y
b) Each Additional Concession/Waiver $474 $491 $17 Y
Agreements Review
8 Affordable Housing Agreement Preparation Fee $2,000 deposit billed against Housing
Administrator
$2,000 deposit billed
against Housing
Administrator
N
9 Covenants, Conditions & Restrictions (CC&R) Review Fee $2,000 deposit billed against City Attorney
invoicing
$2,000 deposit billed
against City Attorney
invoicing
N
10 Compliance Agreement $237 $492 $255 N
11 Amendments (Extension of Time, Terms, etc.) $0 $246 $246 N Development Agreement
Activity Description
3 14.c
Packet Pg. 391
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PLANNING FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
12 Development Agreement T&M; $8,000 Deposit T&M; $8,000 Deposit N 13 Amendment to Development Agreement T&M; $5,000 Deposit T&M; $5,000 Deposit N Wireless Telecommunication Facilities
14 Eligible Facility Request Zoning (EFR) Clearance $1,659 $1,720 $61 Y 15 Administrative Site and Architectural Review Permit (stealth) $3,437 $3,562 $126 Y 16 Conditional Use Permit (non-stealth) $7,821 $8,108 $287 Y Extension of Time/Reinstatements
17 Extension
a) Extension - Administrative $1,185 $1,228 $43 [a] Y
b) Extension - Planning Commission / City Council $3,792 $3,931 $139 [a] Y 18 Reinstatement - Administrative $1,185 $1,228 $43 [a] Y 19 Permit Revocation (Voluntary)
a) Administrative $1,185 $1,228 $43 [a] Y
b) Planning Commission $2,370 $2,457 $87 [a] Y
c) City Council $2,844 $2,948 $104 [a] Y
Fence Exception
20 Fence Exception - Rear/Interior Side Yard $616 $639 $23 Y 21 Fence Exception - Front Yard and Street Side $924 $958 $34 Y Amendments
22 General Plan Map Amendment $16,827 $17,444 $617 Y
23 Zoning Code Text Amendment $19,434 $20,146 $712 Y
24 Zoning Map Amendment $12,561 $13,021 $460 Y
25 General Plan Text Amendment $19,434 $20,146 $712 Y
4 14.c
Packet Pg. 392
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PLANNING FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
26 Area Plan Amendments $19,434 $20,146 $712 Y
27 Form Based Zone Map (FBZM) Amendment $5,688 $5,897 $209 Y 28 Multi-Family Development and Design Standards (MFDSS) Amendment $17,775 $18,427 $652 Y 29 Community Benefit Overlay Rezoning ("opt-out" housing projects) $53,325 $55,280 $1,955 Y Historic Preservation
30 Mills Act Application $1,778 $1,843 $65 Y
31 Tier 1 - Historic Resource Alteration Permit
a) Single-Family Residential - Exterior Alterations $593 $614 $22 Y b) Single-Family Residential - Additions $1,185 $1,228 $43 Y c) Commercial - Exterior Alterations and/or Additions $1,896 $1,966 $70 Y 32 Tier 2 - Historic Resource Alteration Permit $1,896 $1,966 $70 Y 33 Historic Resource Inventory (HRI) Recission $2,844 $2,948 $104 Y 34 Historic Resource Inventory (HRI) Designation $0 $0 $0 Y Mailing Noticing
35 Mailing / Noticing $308 $319 $11 Y
Map
36 Tentative Parcel Map
a) Tentative Parcel Map $7,466 $7,739 $274 Y
b) Tentative Parcel Map Modification $3,792 $3,931 $139 Y 37 Tentative Subdivision Map
a) Tentative Subdivision Map
i) 5-19 Lots $11,021 $11,425 $404 Y
ii) 20-49 Lots $15,168 $15,724 $556 Y
5 14.c
Packet Pg. 393
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PLANNING FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
iii) 50+ Lots $22,634 $23,463 $830 Y
b) Tentative Subdivision Map Modification $7,347 $7,616 $269 Y 38 Planning Final Map Review
a) Parcel Map $237 $246 $9 Y
b) Tract Map $474 $491 $17 Y
Outdoor Seating and/or Display Permits- Downtown
39 Outdoor Seating and/or Display Permit - No Alcohol $456 $473 $17 Y 40 Outdoor Seating and/or Display Permit - With Alcohol $705 $731 $26 Y Parking Modifications
41 Parking Modifications - Project Related $1,659 $1,720 $61 Y 42 Parking Modifications - Stand Alone $2,370 $2,457 $87 Y Planned Development Permit N
42 Administrative N
a) Single Family Residential - New House $1,924 N/A N
b) Single Family Residential - Addition/Remodel $1,496 N/A N c) Change of Use $2,485 N/A N
d) All Others - Commercial Additions/Remodels $3,847 N/A N 43 City Council N/A N
a) 0 - 1 Acre $12,824 N/A N
b) 1 - 5 Acres $17,099 N/A N
c) 5+ Acres $21,373 N/A N
44 Modification N
a) Minor Modification $5,130 N/A N
b) Major Modification $7,267 N/A N
6 14.c
Packet Pg. 394
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PLANNING FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
Pre-Application Fee
43 Pre-Application - PC Review (Mandatory) $5,688 $5,897 $209 Y 44 Pre-Application - PC Review (Voluntary) $4,266 $4,422 $156 Y 45 Pre-Application - CC Review ("Major" Housing Development Projects) $5,688 $5,897 $209 Y 46 Pre-Application - CC Review (GP/ZM/ZC/AP/MFDDS/FBZM Amendment Initiation)
$4,266 $4,422 $156 [b] Y
47 Pre-Application - SB-330 (Housing Crisis Act of 2019) $593 $246 -$347 N Reasonable Accommodation
48 Reasonable Accommodation $3,555 $3,685 $130 Y
Signs
49 Sign Permit
a) Temporary Sign $89 $92 $3 Y
b) Administrative Sign Permit $539 $559 $20 Y
i) Each additional sign (same permit) $119 $123 $4 Y
c) Planning Commission Sign Permit $2,311 $2,395 $85 Y
i) Each additional sign (same permit) $474 $491 $17 Y
d) City Council Sign Permit $3,377 $3,501 $124 Y
i) Each additional sign (same permit) $474 $491 $17 Y
50 Master Sign Plan (MSP)
a) Administrative MSP $2,311 $2,395 $85 Y
b) Planning Commission MSP $3,697 $3,833 $136 Y
c) City Council MSP $5,333 $5,528 $195 Y
Site and Architecture Review
51 Residential
7 14.c
Packet Pg. 395
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PLANNING FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
a) Administrative
i) New House (each) $2,607 $2,703 $96 Y
ii) Addition/Remodel $2,015 $2,088 $74 Y
iii) Modification 50% of current fee 50% of current fee N b) Planning Commission
i) Per House $4,503 $4,668 $165 Y
ii) Minor Modification to Side Yard Setback / FAR Increase $4,977 $5,159 $182 Y iii) Modification 50% of current fee 50% of current fee N c) SB-9 Zoning Clearance Application
i) Zoning Clearance Only $2,489 $0 -$2,489 Y
ii) Zoning Clearance with Urban Lot Split $3,200 $0 -$3,200 Y iii) Zoning Clearance with Exception Request $3,437 $0 -$3,437 Y iv) Zoning Clearance w/ Urban Lot Split and Exception Request $3,911 $0 -$3,911 Y 52 Non-Residential
a) Up to 4,999 SF - New Building (each) $9,006 $9,336 $330 Y b) 5,000 - 9,999 - SF New Building (each) $11,258 $11,670 $413 Y c) 10,000 to 19,999 - SF New Building (each) $13,509 $14,004 $495 Y d) New Building Over 20,000 SF (each) $16,827 $17,444 $617 Y e) Modification or Exterior Alteration $4,710 $4,883 $173 Y 53 Multi-Family Residential (not subject of CMC Ch. 21.07) a) Exterior Alterations $6,636 $6,879 $243 Y
b) Additions and/or Ancillary Buildings $8,888 $9,213 $326 Y Tree Removal Permit
54 Tree Removal Permit - ALL
a) Dead Tree $0 $0 $0 N
55 Tree Removal Permit - SFR
a) Tree Removal Permit - SFR $0 $0 $0 N
8 14.c
Packet Pg. 396
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PLANNING FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
i) Each Additional Tree (Same Permit) $0 $0 $0 N
56 Tree Removal Permit - Non-SFR
a) Tree Removal Permit - Non-SFR $284 $295 $10 Y
i) Each Additional Tree (Same Permit) $89 $92 $3 Y
57 Tree Removal Permit - In-Lieu Fee
a) 24-inch Box Equivalent (per tree) $600 $622 $22 Y
b) 36-inch Box Equivalent (per tree) $2,000 $2,073 $73 Y Use Permit
58 Conditional Use Permit
a) Single Use Determination $5,333 $5,528 $195 Y
i) Additional Determinations (each additional) $1,185 $1,228 $43 [c] Y ii) With Site and Architectural Review required see site and arch f
see site and arch
f
[c] N
b) Modification 50% of current fee 50% of current fee N c) Wireless Communications Facility $7,940 $8,231 $291 Y 59 Administrative Conditional Use Permit
a) Single Use Determination $2,726 $2,825 $100 Y
i) Additional Determinations (each additional) $711 $737 $26 [c] Y 60 Temporary Use Permit
a) Non-Profit Organization with 501(c)(3) Federal Income Tax Status $569 $590 $21 Y b) Single-Day ABC License Approval $948 $983 $35 Y
c) All Others $1,896 $1,966 $70 Y
61 Master Use Permit
a) Zoning Clearance Fees
i) Special Event Closure $1,126 $1,167 $41 Y
ii) Outdoor Seating $1,067 $1,106 $39 Y
9 14.c
Packet Pg. 397
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PLANNING FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
See Outdoor Seating
and Display Permits
b) Application Fees
i) Architectural Modification (AM) $6,281 $6,511 $230 Y ii) Conditional Use Authorization (CUA) $3,081 $3,194 $113 Y iii) Modification to an Approved AM/CUA or Sign-related AM 50% of current fee 50% of current fee N iv) Amendment $19,434 $20,146 $712 Y
Variance / Exception
62 Variance (single request) $4,859 $5,037 $178 Y
a) If Engineering Review Required $1,896 $1,966 $70 [c] Y b) Each additional request $1,185 $1,228 $43 [c] Y
c) Modification $2,844 $2,948 $104 Y
63 Winchester Master Plan Exception $4,859 $5,037 $178 Y Zoning Clearance
64 Ministerial Approval
a) Up to 5 units $6,518 $6,756 $239 Y
b) 6-15 units $8,414 $8,722 $308 Y
c) 16-24 units $12,561 $13,021 $460 Y
d) 25-49 units $20,856 $21,621 $765 Y
e) 50+ units $31,284 $32,431 $1,147 Y
65 SB-9 Two-Unit Housing Development Projects
a) Zoning Clearance only $2,844 $2,948 $104 Y
b) Zoning Clearance with Urban Lot Split $3,318 $3,440 $122 Y c) Zoning Clearance with Exception Request $3,555 $3,685 $130 Y d) Zoning Clearance with Urban Lot Split and Exception Request $4,029 $4,177 $148 Y 66 Business License
a) Use & Occupancy: Non-Residential $237 $246 $9 Y
10 14.c
Packet Pg. 398
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PLANNING FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
b) Home Occupation $77 $80 $3 Y
67 Post Entitlement Plan Check
a) Single-Family Residential
i) Ministerial Review - Addition (including attached ADU/JADU) $178 $184 $7 Y ii) Ministerial Review - New House $356 $369 $13 Y
iii) Ministerial Review - Exterior/Site Alteration $89 $92 $3 Y iv) Ministerial Review - Detached ADU $267 $276 $10 Y
v) Discretionary - Addition $356 $369 $13 Y
vi) Discretionary - New House $533 $553 $20 Y
b) Mixed-Use
i) Up to 5 units $1,896 $1,966 $70 Y
ii) Up to 6-15 units $2,370 $2,457 $87 Y
iii) 16-24 units $3,318 $3,440 $122 Y
iv) 25-49 units $5,214 $5,405 $191 Y
v) 50+ units $7,584 $7,862 $278 Y
c) Multi-Family Residential
i) Up to 5 units $1,067 $1,106 $39 Y
ii) 6-15 units $1,896 $1,966 $70 Y
iii) 16-24 units $2,844 $2,948 $104 Y
iv) 25-49 units $4,740 $4,914 $174 Y
v) 50+ units $7,110 $7,371 $261 Y
vi) Exterior/Site Alterations $237 $246 $9 Y
vii) Addition $711 $737 $26 Y
d) Non-Residential
i) up to 5,000 SF New Building $1,067 $1,106 $39 Y
ii) 5,001 - 10,000 SF New Building $1,896 $1,966 $70 Y
iii) Building Over 10,000 SF to 19,999 SF New Building $4,740 $4,914 $174 Y iv) New Building Over 20,000 SF $7,110 $7,371 $261 Y
11 14.c
Packet Pg. 399
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PLANNING FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
v) Tenant Improvement (no CUP/Admin P-D) $474 $491 $17 Y vi) Tenant Improvement (with a CUP/Admin P-D) $711 $737 $26 Y vii) Ministerial Review Exterior/Site Alterations $237 $246 $9 Y viii) Non-Residential Addition $711 $737 $26 Y
e) Grading/On-Site Improvement Plans
i) up to 1 acre $356 $369 $13 Y
ii) 1 to 5 acres $711 $737 $26 Y
iii) 5+ acres $948 $983 $35 Y
Zoning Letters
68 Zoning Letter - Basic Property Information $474 $491 $17 Y 69 Zoning Letter - Basic Property Information with additional research require $948 $983 $35 Y 70 Flood Letter - Confirmation of Flood Hazard Zone $237 $246 $9 Y Housing Development Project Permits (HDPP)
71 Housing Development Project Permits (HDPP)
a) Administrative (Community Development Director)
i) Up to 4 unitsFive Units $6,518 $6,756 $239 Y
ii) All Others (changes to existing projects) $3,911 $4,054 $143 Y b) Minor (Planning Commission) $13,035 $13,513 $478 Y
i) Up to 15 units $8,722 $8,722 N
i) 16-24 units $13,021 $13,021 N
iii) 25-49 units $21,621 $21,621 N
iv) 50+ units $32,431 $32,431 N
c) Major (City Council) $26,070 $32,431 $6,361 N
de) Adjustments (MFDDS Ch. 9) (in addition to HDPP) $1,304 $1,351 $48 Y Other Fees
12 14.c
Packet Pg. 400
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell
PLANNING FEES
FY 23/24 Fee FY 24/25 Fee Increase /
(Decrease) Charge Basis Note CPI
AdjustActivity Description
Other Fees
72 Planning Inspections
a) Rough Framing Inspection $237 $246 $9 Y
b) Final Inspection $474 $491 $17 Y
73 Technology Enhancement Fee 2% 2% 0% % of permit fee N 74 Appeals
a) Appeal to Planning Commission $300 $300 $0 N
b) Appeal to City Council $300 $300 $0 N
75 Cash Deposit Preparation $237 $246 $9 Y
76 Deed Restriction Preparation $237 $246 $9 Y
77 Hourly Rate for Planning Services
a) Standard Hourly Rate
$237 $246 $9 per hour [d] Y
b) Overtime Rate $284 $295 $10 per hour [d] Y
Notes:
[a] Or 50% of current application fee, whichever is less. [b] Includes Community Benefit Overlay Rezoning proposals. [c] Fee is additive to the base fee (i.e., single use determination, plus site and architecture fee). [d] Hourly rate applies for deposit‐based billings, code enforcement inspections, missed inspections/excess inspections, re‐inspections. * If it is anticipated that the application processing costs of selected minor or major projects will be significantly less or more than the above fees, the Community Development Director may at his/her discretion collect a deposit for the estimated staff time costs to process the application based on hourly rates. ** The City will pass‐through to the applicant other agency fees applicable to the project (e.g., Dept of Fish & Wildlife fees and County recording fees). 13 14.c
Packet Pg. 401
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

BUILDING FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
1 Building Permit (Minimum Fee) $218 $226 $8 Y
2 Building Permit Fees
a) Valuations up to $500,000 2.00% 2.00% 0.00% of valuation N b) Valuations greater than $500,000 and up to $1,000,000 1.66% 1.66% 0.00% of valuation N c) Valuations greater than $1,000,000 1.00% 1.00% 0.00% of valuation N 3 Sub Trade Permits - Base Fee Per Trade (Plumbing, Electrical, Mechanical)
$218 $226 $8 Y
4 Sub Trade Permits - Alternative Calculation for Use When Per Trade Fee is not Commensurate with Service Level Required (Stand-Alone or Combination Permits)
a) One Inspection Required $109 $113 $4 Y
b) Two Inspections Required $218 $226 $8 Y
c) Three Inspections Required $327 $339 $12 Y
d) Four Inspections Required $436 $452 $16 Y
e) Each Additional Inspection $109 $113 $4 Y
5 Building Plan Check Fee 33% 33% 0% % of bldg permit fee N 6 Third Party Plan Check Fee $0.002 $0.002 $0.000 of valuation (V) N 7 Title 24 Plan Check Fee $218 $226 $8 each Y
8 Fire Building Plan Check Fee (Greater of A or B)
a) Minimum $109 $113 $4 Flat Fee Y
b) Percent of Building Permit Fee 10% 10% 0% % of bldg permit fee N 9 General Plan Maintenance Fee $0.0016 $0.0016 $0.0000 of valuation (V) N 10 Technology Enhancement Fee $0.0004 $0.0004 $0.0000 of valuation (V) N 11 Training and Education Fee $0.0002 $0.0002 $0.0000 of valuation (V) [a] N Description
14 14.c
Packet Pg. 402
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

BUILDING FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustDescription
12 Construction License Tax (per CMC 3.40) $0.50 $0.50 $0.00 per SF N 13 Strong Motion Instrumentation (SMI) Fee Calculation
a) Category 1 Construction (1 to 3 Story Residential) $0.50 or valuation x $0.50 or valuation x [b] N b) Category 2 Construction (Over 3 story Residential and all Commercial)
$0.50 or valuation x
.00028
$0.50 or valuation x
.00028
[c] N
14 Building Standards (SB 1473) Fee Calculation (Valuation) a) $1 - $25,000 $1 $1 $0 [d] N
b) $25,001 - $50,000 $2 $2 $0 [d] N
c) $50,001 - $75,000 $3 $3 $0 [d] N
d) $75,001 - $100,000 $4 $4 $0 [d] N
e) Each Add'l $25,000 or fraction thereof Add $1 Add $1 [d] N 15 NPDES Inspection Fee (Storm Water) $109 $113 $4 Y
16 Address Change or Addition (per Address) $218 $226 $8 Y 17 Permit and Address Records Search $218 $226 $8 per hour Y 18 Demolition of Structure Permit Fee $1,308 $1,356 $48 Y 19 Added Plan Check Fee (Revisions - One Hour Minimum) $218 $226 $8 per hour Y 20 Excess Plan Review $218 $226 $8 per hour [e] Y
21 Other Inspections (Hourly Rate - Two Hour Minimum) $218 $226 $8 per hour Y 22 Re-inspection Fee (must be paid before inspection) $218 $226 $8 per hour [e] Y 23 Resolution of Non-Compliance $218 $226 $8 per hour Y 24 Building Without Permit (BWOP, Stop Work) 2x permit fee 2x permit fee [f] N [a] Provides funding for mandatory training and education for plan check and inspection for code compliance. 15 14.c
Packet Pg. 403
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

BUILDING FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustDescription
[d] Fee established by State of California.
[e] Base fees assume up to three plan checks and initial inspection and one re-inspection. The City will bill hourly for additional plan review and inspections. [f] Fee may be reduced under the direction of the Building Official if a permit application is submitted within a specified deadline. [b] Category 1 Construction includes residential buildings 1 to 3 stories in height, excluding hotels and motels. Single family houses, duplexes and quadruplexes are considered Category 1.

Condominiums and apartment buildings which are 3 stories or less in height are considered Category 1. [c] Category 2 Construction includes all buildings not considered Category 1 (i.e. residential buildings over 3 stories, all office buildings, warehouses, factories and other manufacturing or processing facilities, restaurants, and other non-residential buildings). 16 14.c
Packet Pg. 404
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

CODE ENFORCEMENT HOURLY BILLING FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
Code Enforcement Re-Inspection Fees
1 Code Enforcement Personnel $181 $188 $7 per hour Y
2 Building Inspection Personnel $218 $226 $8 per hour Y 3 Planning Personnel $237 $246 $9 per hour Y
4 Public Works Engineering Personnel $267 $277 $10 per hour Y Activity Description
17 14.c
Packet Pg. 405
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
Encroachment Permit / Improvement Permit Fees
1 Utility/Fiber/Miscellaneous
a) Application Fee $534 $554 $20 per application Y
b) Plan Check and Inspection Fee
i) Minimum Fee $668 $692 $24 per project [a] Y
ii) Conduits/Pipelines (per lineal foot of trench)
a) Up to first 500 LF of trench $4.27 $4.43 $0.16 per LF [a] Y b) Portion Greater than 500 LF $2.14 $2.21 $0.08 per LF [a] Y iii) Manholes/Vaults/Utility Structures/Concrete Pads (Excluding Pull Boxes)
$267 $277 $10 each [a] Y
iv) Pole Set or Removal (permit required) $267 $277 $10 each [a] Y 2 Storage Container
a) Application Fee $200 $207 $7 per application Y
b) Plan Check and Inspection Fee $0 $0 $0 Y
3 Construction Dumpster
a) Application Fee $0 $0 $0 per application Y
b) Plan Check and Inspection Fee $0 $0 $0 Y
4 Street Tree Planting / Removal Permit
a) Application Fee $0 $0 $0 per application Y
b) Faithful Performance Security (refundable) $500 $500 $0 per tree [b] N c) Plan Check and Inspection Fee $0 $0 $0 Y
5 Homeowner Occupied R-1
a) Application Fee $265 $275 $10 per application [c] Y
b) Faithful Performance Security (refundable) $2,500 $2,500 $0 [b] N c) Plan Check and Inspection Fee $0 $0 $0 per permit [c] Y Activity Description
18 14.c
Packet Pg. 406
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
6 All Other (Including Public Improvements and Private Street Improvements) a) Application Fee $534 $554 $20 per application Y
b) Deposit and Faithful Performance Security (Refundable) i) Faithful Performance Security 100% of Eng. Est. 100% of Eng. Est. % of Eng. cost est. [b] N ii) Labor and Materials Security 100% of Eng. Est. 100% of Eng. Est. % of Eng. cost est. [b] N iii) Warranty Security 25% of Eng. Est. 25% of Eng. Est. % of Eng. cost est. [d] N c) Plan Check and Inspection Fee
i) Engineer's Estimate - for first $250,000
a) Minimum Fee $4,272 $4,429 $157 [e] Y
b) Percent of Engineer's Estimate 17% 17% 0% % of Eng. cost est. [e] N ii) Engineer's Estimate - for next $250,000
a) Base Fee $42,500 $42,500 $0 N
b) plus, Percent of Engineer's Estimate > $250,000 10% 10% 0% % of Eng. cost est. N iii) Engineer's Estimate - for amount exceeding $500,000 a) Base Fee $67,500 $67,500 $0 N
b) plus, Percent of Engineer's Estimate > $500,000 7% 7% 0% % of Eng. cost est. N Agreement for Private Improvements in Public Right-of-Way 7 Agreement for Private Improvements in Public Right-of-Way $200 $207 $7 each Y Traffic / Parking Related Fees
8 Oversize Load Permit
a) One Day $16 $16 $0 per day N
b) Annual $90 $90 $0 per year N
9 Parking Permit Fee $42 $44 $2 each Y
10 Traffic Control Plan Review
a) Minor (Lane Closures) $267 $277 $10 Y
19 14.c
Packet Pg. 407
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
b) Major (Detours) $1,068 $1,107 $39 Y
11 No Parking Signs $1 $1 $0 per sign Y
12 Traffic Signal Timing Information $267 $277 $10 per hour Y Mapping Fees
13 Final Map
a) Parcel Map (4 lots or less) $6,408 $6,643 $235 Y
b) Tract Map (5 or more lots)
i) Base Fee $8,010 $8,304 $294 Y
ii) Plus, Per Lot Fee $134 $138 $5 per lot Y
14 Certificate of Compliance / Certificate of Correction a) Certificate of Compliance $2,670 $2,768 $98 Y
b) Certificate of Correction $935 $969 $34 Y
15 Lot Line Adjustment / Parcel Merger
a) Lot Line Adjustment $4,005 $4,152 $147 Y
b) Parcel Merger $4,005 $4,152 $147 Y
16 Monumentation Deposit
a) Monumentation Deposit (Refundable) 100% of Survey Cost Est.
100% of Survey Cost
Est.
% of survey cost est. [f] N
17 Vacation of Public Streets and Easements or Irrevocable Offers to Dedicate a) Summary $4,272 $4,429 $157 Y
b) All Others $267 $277 $10 T&M, per hour Y
18 Street / Easement Dedications
a) Homeowner Occupied R-1 $0 $0 $0 Y
b) All Others $1,335 $1,384 $49 Y
20 14.c
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Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
19 Assessment Segregation or Reapportionment
a) Assessment Segregation or Reapportionment pass-through + 20% admin fee
pass-through + 20%
admin fee
N
Grading and Drainage Plan Review
20 Grading and Drainage Plan Review
a) Site < 10,000 SF (gross site area) $1,602 $1,661 $59 Y b) Site ≥ 10,000 SF and < .5 Acre (gross site area) $2,136 $2,214 $78 Y c) Site ≥ .5 Acre (gross site area)
i) First Acre $2,670 $2,768 $98 Y
ii) Each Additional Acre $534 $554 $20 per acre Y
NPDES / Stormwater Treatment Features Review and Inspection 21 NPDES Review / Inspection Fee (C3 Requirements)
a) For Projects Not Required to Submit Numeric Sizing $534 $554 $20 Y b) For Projects Required to Submit Numeric Sizing
i) Impervious Area up to 1 Acre $2,403 $2,491 $88 [g] Y ii) Impervious Area Over 1 Acre
a) First Acre $2,403 $2,491 $88 [g] Y
b) Each Additional Acre $801 $830 $29 [g] Y
c) For Each Add'l Treatment Facility (First Two Included in Base Fee) $534 $554 $20 each Y d) Pervious Pavement / Concrete / Asphalt
i) First 5,000 SF $2,670 $2,768 $98 Y
ii) Each Additional 2,500 SF $801 $830 $29 Y
e) For Projects Sent to Consultant Review pass-through + 20% admin fee
pass-through + 20%
admin fee
N
22 Stormwater Treatment Features Operations & Maintenance Inspection $334 $346 $12 Y Waste Management Compliance
23 Initial Waste Management Compliance $67 $69 $2 per application Y 21 14.c
Packet Pg. 409
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell
PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
24 Secondary Waste Management Compliance $134 $138 $5 Y 25 Initial PCB Screening $67 $69 $2 per assessment Y
26 Secondary PCB Screening $200 $208 $7 per additional
assessment
Y
27 Trash Enclosure Plan Check $0 $69 $69 per permit Y 28 Trash Enclosure Commission Review $0 $82 $82 per hour Y Semi‐Permanent Parklet Fees
29 Parklet Permit Application Fee $0 $1,500 $1,500 per application N 30 Parklet Annual Compliance Verification Fee $0 $602 $602 N Other Applicable Fees
31 Technology Enhancement Fee 2.00% 2.00% 0.00% % of permit fee N 32 Extension of Time $267 $277 $10 per extension Y
33 Plan Revision $134 $138 $5 per revision Y
34 Excess Plan Review $267 $277 $10 per hour [h] Y
35 Standard Hourly Billing Rates and Hourly Rates for Services Not Identified in this Schedule, Other Inspection, Missed/Excess Inspections, Re‐inspection Fee
[h]
a) In‐House $267 $277 $10 per hour Y
b) Consultant/3rd Party Pass‐through + 20%
Admin Fee
Pass‐through + 20%
Admin Fee
per hour N
36 Appeal
a) Appeal to Parks and Recreation Commission (Tree‐Related Appeals) $200 $200 $0 per appeal N b) Appeal to City Council for a bid protest $200 $200 $0 per appeal N c) Appeal to City Council for a contractor non‐responsibility determination
$200 $200 $0 per appeal N
22 14.c
Packet Pg. 410
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PUBLIC WORKS ENGINEERING & ENCROACHMENT PERMIT FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
d) Appeal to City Council - All Others $300 $300 $0 per appeal N 37 Failure to Restore Public Improvements as Required $100 $100 $0 per day N 38 Commencing Work Without a Permit or Work Different than Authorized by Permit
2x fees 2x fees double fees N
Notes:
[a] Fee shall be greater of minimum fee or fee calculated based on project specifications. [b] Deposit to be refunded upon completion of work and acceptance by the City. [c] Home owner occupied R-1 permits only apply for projects with engineer's cost estimate of < $10,000. [d] To be submitted upon completion of construction.
[e] Fee shall be greater of minimum fee or fee calculated based on engineer's cost estimate. [f] Refundable upon installation and verification of all new monuments as shown on subdivision map. [g] For up to two treatment facilities.
* If it is anticipated that the application processing costs of selected minor or major projects will be significantly less or more than the above fees, the Public Works Director may at his/her discretion collect a deposit for the estimated staff time costs to process the application based on hourly rates. ** Engineer's cost estimate shall be approved by the City Engineer and shall include all items of work. The construction cost shall be cumulative for each utility permit work related to a single project as determined by the City regardless of the number of permits issued. *** The City will pass-through to the applicant other agency fees applicable to the project (e.g. County recording fees.) [h] Base fees assume up to three plan checks and initial inspection and one re-inspection. The City will bill hourly for additional plan review and inspections required. 23 14.c
Packet Pg. 411
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

WIRELESS FACILITIES IN THE PUBLIC RIGHT-OF-WAY
FY 23/24 Fee FY 24/25 Fee Increase /
(Decrease) Charge Basis Note CPI
Adjust
For Wireless Facilities on City -Owned Poles
1 Annual License Fee
a) Initial Fee $270 $280 $10 per City pole [a],[d] Y
b) Annual Increases 3% annually on
anniversary date of
license
3% annually on
anniversary date of
license
[b],[d] N
c) Additional Administrative and Inspection Fees $267 $277 $10 per hour [c],[d] Y 2 Wireless Facility Permit Fee $9,879 $10,241 $362 [d],[e] Y 3 Traffic Control Plan Review
a) Minor ( Lane Closures) $267 $277 $10 per review [d] Y b) Major ( Detours) $1,068 $1,107 $39 per review [d] Y
4 Master License Administrative Fee $8,000 $8,000 $0 N
5 Administrative Site and Architectural Review Permit N/A N/A [f] N For Wireless Facilities on Utility-Owned Poles
1 Wireless Facility Permit Fee $5,874 $6,089 $215 per application [d],[e] Y 2 Traffic Control Plan Review
a) Minor ( Lane Closures) $267 $277 $10 per review [d] Y b) Major ( Detours) $1,068 $1,107 $39 per review [d] Y
Notes:
[a] Initial license fee.
[b] The License Fee shall increase annually on the first anniversary oF the Effective Date of the Pole License. [c] Additional administrative fees and costs related to inspecting Licensee' s Equipment or License Area related to this License.

IN-LIEU/IMPACT/MITIGATION FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
1 Inclusionary Ordinance In-Lieu fee
a) Owner Occupied Units $34.50 $34.50 $0.00 per SF N
b) Rental Units $21.50 $21.50 $0.00 per SF N
2 Park In-Lieu Fee - Unit Type:
a) Single-family $30,340 $31,452 $1,112 per unit Y
b) Multi-family $21,460 $22,247 $787 per unit Y
c) Secondary / Accessory Dwelling Unit (750sf or Larger) $8,570 $8,884 $314 per unit [a] Y d) Junior Accessory Dwelling Unit $0 $0 $0 per unit N
3 Storm Drain Area Fees
a) R-1 Land Use $2,120 $2,120 $0 per acre N
b) Multi-Family Residential Land Use $2,385 $2,385 $0 per acre N c) All Other Land Use $2,650 $2,650 $0 per acre N
4 Roadway Maintenance Fee 0.32% 0.32% 0.00% % of bldg permit valuation N Notes:
[a] The fee for Accessory Dwelling Units will be calculated per State law but shall not exceed the amount shown.

Activity Description
25 14.c
Packet Pg. 413
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

HOURLY RATES FOR SPECIAL PUBLIC WORKS SERVICE REQUESTS
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
During Normal Work Hours (i.e. Non-Overtime)
1 Administrative Analyst I $179 $185 $7 per hour Y
2 Administrative Analyst II $180 $186 $7 per hour Y
3 Arborist $141 $146 $5 per hour Y
4 Assistant Engineer $187 $194 $7 per hour Y
5 Associate Civil Engineer $212 $219 $8 per hour Y
6 Building Maintenance Lead Worker $152 $157 $6 per hour Y 7 Building Maintenance Worker $138 $143 $5 per hour Y
8 Building Maintenance Supervisor $189 $196 $7 per hour Y 9 City Engineer $305 $316 $11 per hour Y
10 Engineering Aide I $126 $131 $5 per hour Y
11 Engineering Aide II $143 $148 $5 per hour Y
12 Engineering Technician I $150 $155 $5 per hour Y
13 Engineering Technician II $170 $176 $6 per hour Y
14 Environmental Programs Specialist $133 $137 $5 per hour Y 15 Executive Assistant $136 $141 $5 per hour Y
16 Lighting & Traffic Signals Technician $162 $168 $6 per hour Y 17 Lighting & Traffic Signals Assistant $135 $140 $5 per hour Y 18 Lighting & Traffic Signals Supervisor $194 $201 $7 per hour Y 19 Maintenance Supervisor $166 $172 $6 per hour Y
20 Mechanic II $135 $140 $5 per hour Y
21 Office Assistant $112 $116 $4 per hour Y
22 Office Specialist $129 $133 $5 per hour Y
23 Park Maintenance Lead Worker $128 $133 $5 per hour Y 24 Park Maintenance Supervisor $198 $206 $7 per hour Y
25 Park Maintenance Worker I $105 $109 $4 per hour Y
26 Maintenance Worker I $105 $109 $4 per hour Y
27 Park Maintenance Worker II $117 $121 $4 per hour Y
Activity Description
26 14.c
Packet Pg. 414
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

HOURLY RATES FOR SPECIAL PUBLIC WORKS SERVICE REQUESTS
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
28 Maintenance Worker II $117 $121 $4 per hour Y
29 Public Works Superintendent $253 $262 $9 per hour Y
30 Public Works Inspector $182 $188 $7 per hour Y
31 Senior Civil Engineer $241 $250 $9 per hour Y
32 Senior Public Works Inspector $194 $201 $7 per hour Y 33 Street Maintenance Field Supervisor $168 $174 $6 per hour Y 34 Street Maintenance Lead Worker $128 $133 $5 per hour Y 35 Street Maintenance Worker I $105 $109 $4 per hour Y
36 Street Maintenance Worker II $117 $121 $4 per hour Y 37 Traffic Engineer $249 $258 $9 per hour Y
Overtime
38 Administrative Analyst I $222 $230 $8 per hour Y
39 Administrative Analyst II $223 $231 $8 per hour Y
40 Arborist $175 $181 $6 per hour Y
41 Assistant Engineer $232 $241 $9 per hour Y
42 Associate Civil Engineer $262 $272 $10 per hour Y
43 Building Maintenance Lead Worker $188 $195 $7 per hour Y 44 Building Maintenance Worker $171 $177 $6 per hour Y
45 Building Maintenance Supervisor $234 $242 $9 per hour Y 46 City Engineer n/a n/a per hour N
47 Engineering Aide I $156 $162 $6 per hour Y
48 Engineering Aide II $178 $184 $7 per hour Y
49 Engineering Technician I $186 $192 $7 per hour Y
50 Engineering Technician II $211 $218 $8 per hour Y
51 Environmental Programs Specialist $164 $170 $6 per hour Y 52 Executive Assistant $169 $175 $6 per hour Y
53 Lighting & Traffic SignalsTechnician $201 $208 $7 per hour Y 27 14.c
Packet Pg. 415
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

HOURLY RATES FOR SPECIAL PUBLIC WORKS SERVICE REQUESTS
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
54 Lighting & Traffic Signals Assistant $167 $173 $6 per hour Y 55 Lighting & Traffic Signals Supervisor $240 $249 $9 per hour Y 56 Maintenance Supervisor $206 $214 $8 per hour Y
57 Mechanic II $168 $174 $6 per hour Y
58 Office Assistant $139 $144 $5 per hour Y
59 Office Specialist $159 $165 $6 per hour Y
60 Park Maintenance Lead Worker $159 $165 $6 per hour Y 61 Park Maintenance Supervisor $246 $255 $9 per hour Y
62 Park Maintenance Worker I $131 $136 $5 per hour Y
63 Maintenance Worker I $131 $136 $5 per hour Y
64 Park Maintenance Worker II $145 $150 $5 per hour Y
65 Maintenance Worker II $145 $150 $5 per hour Y
66 Public Works Superintendent $314 $325 $11 per hour Y 67 Public Works Inspector $225 $233 $8 per hour Y
68 Senior Civil Engineer $299 $310 $11 per hour Y
69 Senior Public Works Inspector $241 $249 $9 per hour Y 70 Street Maintenance Field Supervisor $208 $215 $8 per hour Y 71 Street Maintenance Lead Worker $159 $165 $6 per hour Y 72 Street Maintenance Worker I $131 $136 $5 per hour Y
73 Street Maintenance Worker II $145 $150 $5 per hour Y 74 Traffic Engineer $309 $320 $11 per hour Y
Note: Three hour minimum for overtime call.
28 14.c
Packet Pg. 416
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

EQUIPMENT USE RATES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
Hourly Rate
1 Barricades / Each n/a n/a N
2 Barricades with Lights / Each n/a n/a N
3 Brush Chipper (1-Hour Minimum) $88.00 $88.00 $0.00 per hour N 4 Bucket Truck (1-Hour Minimum) $86.50 $86.50 $0.00 per hour N 5 Case Loader W18B (1-Hour Minimum) $159.00 $159.00 $0.00 per hour N 6 Chain Saw ($15.00 Minimum) $9.50 $9.50 $0.00 per hour N 7 Compressors with Tools (1-Hour Minimum) $94.00 $94.00 $0.00 per hour N 8 Concrete Saw (1-Hour Minimum; Daily Rate Add Cost of Blades) $31.00 $31.00 $0.00 per hour N 9 Dump Trucks, 5 Cyl (1-Hour Minimum) $75.00 $75.00 $0.00 per hour N 10 Flatbed, 3/4 Ton n/a n/a per hour N
11 Forklift (1-Hour Minimum) $31.00 $31.00 $0.00 per hour N 12 Line Striper (1-Hour Minimum - Daily Rate Add Materials) $95.00 $95.00 $0.00 per hour N 13 Loader, 3-5 Ton (1-Hour Minimum) $95.00 $95.00 $0.00 per hour N 14 Paint Truck (1-Hour Minimum) $75.00 $75.00 $0.00 per hour N 15 Pick-Ups (1-Hour Minimum) $64.00 $64.00 $0.00 per hour N 16 Programmable Message Board n/a n/a per hour N
17 Sweepers (Minimum - $130.00) $82.00 $82.00 $0.00 per hour N Daily Rate
18 Barricades / Each $3.00 $3.00 $0.00 per day N
19 Barricades with Lights / Each $3.50 $3.50 $0.00 per day N 20 Brush Chipper (1-Hour Minimum) $218.00 $218.00 $0.00 per day N 21 Bucket Truck (1-Hour Minimum) $176.00 $176.00 $0.00 per day N 22 Case Loader W18B (1-Hour Minimum) $282.00 $282.00 $0.00 per day N 23 Chain Saw ($15.00 Minimum) $57.00 $57.00 $0.00 per day N 24 Compressors with Tools (1-Hour Minimum) $135.00 $135.00 $0.00 per day N 25 Concrete Saw (1-Hour Minimum; Daily Rate Add Cost of Blades) $65.00 $65.00 $0.00 per day N Activity Description
29 14.c
Packet Pg. 417
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

EQUIPMENT USE RATES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
26 Dump Trucks, 5 Cyl (1-Hour Minimum) $150.00 $150.00 $0.00 per day N 27 Flatbed, 3/4 Ton $125.00 $125.00 $0.00 per day N
28 Forklift (1-Hour Minimum) $119.00 $119.00 $0.00 per day N 29 Line Striper (1-Hour Minimum - Daily Rate Add Materials) $190.00 $190.00 $0.00 per day N 30 Loader, 3-5 Ton (1-Hour Minimum) $207.00 $207.00 $0.00 per day N 31 Paint Truck (1-Hour Minimum) $150.00 $150.00 $0.00 per day N 32 Pick-Ups (1-Hour Minimum) $125.00 $125.00 $0.00 per day N 33 Programmable Message Board $80.00 $80.00 $0.00 per day N 34 Sweepers (Minimum - $130.00) n/a n/a per day N
* Additional equipment which must be rented by the City shall be billed at the City's actual cost plus an additional twenty percent (20%) of that cost to cover administrative expenses. 30 14.c
Packet Pg. 418
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

FIRE FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
Operational Permits
1 Additive Manufacturing $436 $452 $16 Y
2 Aerosol Products (500 lbs. - Minimum) $436 $452 $16 Y 3 Assembly (50 - 300) $443 $459 $16 Y
4 Assembly (> 300) $695 $720 $25 Y
5 Open Flames & Candles in Assemblies $177 $184 $6 Y
6 Carnival/Fair $695 $720 $25 Y
7 Cryogens $436 $452 $16 Y
8 Dry Cleaning $436 $452 $16 Y
9 Combustible Dust Producing Operations $491 $509 $18 Y 10 Energy Storage Systems $436 $452 $16 Y
11 High Piled Storage $545 $565 $20 Y
12 Cutting & Welding $545 $565 $20 Y
13 Liquid or Gas Fueled Vehicles in Assembly Buildings $273 $283 $10 Y 14 Lithium Batteries (> 15 cubic feet) $436 $452 $16 Y
15 Lumber Yards & Woodworking Plants $436 $452 $16 Y
16 Industrial Ovens $436 $452 $16 Y
17 Radioactives $537 $557 $20 Y
18 Repair Garage & Motor Fuel-Dispensing $545 $565 $20 Y 19 Spraying or Dipping Operations $436 $452 $16 Y
20 Temporary Membrane Structures & Tents $436 $452 $16 Y State Mandated Inspections
Activity Description
31 14.c
Packet Pg. 419
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

FIRE FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
1 Apartments/Hotels/Motels
a) 3 - 16 units $204 $212 $7 Y
b) 17 - 32 units $341 $353 $12 Y
c) 33 or more units $477 $494 $17 Y
2 Day Care - Commercial (Less than 50) $273 $283 $10 Y
3 Day Care - Commercial (Greater than 50) $409 $424 $15 Y 4 Residential Care Facilities (7 - 50 People) $572 $593 $21 Y 5 Residential Care Facilities (Greater than 50 People) $763 $791 $28 Y 6 E Occupancies
a) 1 - 250 Students $0 $0 $0 Y
b) 251 - 500 Students $0 $0 $0 Y
c) > 500 Students $0 $0 $0 Y
Hazardous Material Permits
1 Aboveground Facility Closure $327 $339 $12 [a] Y
2 Aboveground System Closure (Per System) $545 $565 $20 [a] Y 3 Aboveground System Installation (Per System) $818 $848 $30 [a] Y 4 Aboveground System Modification (Per System) $654 $678 $24 [a] Y 5 Haz Mat - Long Form $818 $848 $30 Y
6 Haz Mat - Long Form (Helium Gas Only - 6 Tanks or Less) $204 $212 $7 Y 7 Haz Mat - Short Form $409 $424 $15 Y
8 Underground Tank Annual Permit $1,022 $1,060 $37 Y
9 Underground System Closure (Per System) $1,022 $1,060 $37 Y 10 Underground System Installation (Per System) $2,725 $2,825 $100 Y 32 14.c
Packet Pg. 420
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

FIRE FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
11 Underground System Modification (Per System) $681 $706 $25 Y Construction Permits - Plan Review, Permit and Inspection 1 Architectural Review (Greater of a or b)
a) Minimum Fee See Bldg Fees See Bldg Fees N
b) Percent of Bldg Permit Fee See Bldg Fees See Bldg Fees N 2 Automatic Sprinklers
a) Automatic Fire Sprinkler Systems New
i) 1 - 49 Heads $545 $565 $20 Y
ii) 50 - 100 Heads $954 $989 $35 Y
iii) 101 - 200 Heads $1,363 $1,413 $50 Y
iv) Each Additional 100 Heads $273 $283 $10 Y
b) Automatic Fire Sprinkler Systems - Existing (No Calculations) i) 1 - 15 Heads (Over-the-Counter) $409 $424 $15 Y
ii) 16 - 49 Heads $613 $636 $22 Y
ii) 50 - 100 Heads $818 $848 $30 Y
iv) Each Additional 100 Heads $136 $141 $5 Y
c) Automatic Fire Sprinkler Systems - Existing (With Calculations) i) 1 - 49 Heads $818 $848 $30 Y
ii) 50 - 100 Heads $1,145 $1,187 $42 Y
iii) 101 - 200 Heads $1,472 $1,526 $54 Y
iv) Each Additional 100 Heads $273 $283 $10 Y
d) Residential 13D - Single Family $545 $565 $20 Y
3 Fire Alarm Systems
a) Non-High Rise and Non R-2 Occupancies
i) 1 - 20 Devices $818 $848 $30 Y
ii) 21 - 40 Devices $954 $989 $35 Y
iii) 41 - 100 Devices $1,363 $1,413 $50 Y
33 14.c
Packet Pg. 421
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

FIRE FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
iv) 101 - 200 Devices $2,044 $2,119 $75 Y
v) Each Additional 50 Devices $409 $424 $15 Y
b) With Pre-Wire Inspection Required (High Rise and R-2 Occupancies) i) 1 - 20 Devices $1,090 $1,130 $40 Y
ii) 21 - 40 Devices $1,635 $1,695 $60 Y
iii) 41 - 100 Devices $2,317 $2,402 $85 Y
iv) 101 - 200 Devices $2,998 $3,108 $110 Y
v) Each Additional 50 Devices $409 $424 $15 Y
c) 10% Re-Certification Fee $409 $424 $15 Y
4 Emergency Alarm System
a) New System $1,090 $1,130 $40 Y
b) System Modification $545 $565 $20 Y
5 Fire Pump Installation $681 $706 $25 Y
6 Underground Fire Service Systems
a) Fire Sprinkler System - No Hydrants $681 $706 $25 Y
b) Repairs $681 $706 $25 Y
7 On-Site Hydrant Systems - without automatic sprinklers a) Base Fee $886 $918 $32 Y
b) Plus, Fee Per Hydrant $84 $88 $3 Y
8 Special Systems (Leak Detection, Halon, CO2, Hood Standpipe) a) Hood $695 $720 $25 Y
b) Leak Detection, Halon, CO2, etc. $695 $720 $25 Y
9 Demolition
a) Demolition of Building $273 $283 $10 Y
b) Demolition of Fire Protection System $409 $424 $15 Y 10 Roadways - Gates, Barriers, and Traffic Calming Devices $273 $283 $10 Y 34 14.c
Packet Pg. 422
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

FIRE FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
Planning and Subdivision Review Services
1 Pre-Application, Entitlement, Subdivision, Permit Review, etc. $218 $226 $8 per hour Y Other Services
1 Inspection Outside of Regular Office Hours (per hour) $327 $339 $12 per hour; 1-hr min. Y 2 Additional Inspection (courtesy, re-inspection, phasing) (per hour) $218 $226 $8 per hour [b] Y 3 Excess Plan Check (4th and subsequent) (per hour) $218 $226 $8 per hour; 1-hr min. Y 4 Special Inspections (per hour) $218 $226 $8 per hour; 1-hr min. Y 5 Variance Application (Alternate Methods & Materials) $545 $565 $20 Y 6 Services Performed but not Otherwise Listed in this Fee Schedule (per hour)
$218 $226 $8 per hour Y
7 Microfiche Fees/ Digital Imaging
a) Minimum Fee $2 $2 $0 N
i) Plan Sheet (Cost Per Sheet) $1 $1 $0 per sheet N
ii) Source Page (Cost Per Page) $1 $1 $0 per page N
iii) Reproduction of Microfiche (Plan Sheet, Cost Per Sheet) $4 $4 $0 per sheet N iv) Reproduction of Microfiche (Source Page) $1 $1 $0 per page N 8 Failure to Obtain/Maintain Required Permits Double Fee of Required Permit
Double Fee of
Required Permit
N
Operations
1 Records Search $76 $76 $0 per hour; 1-hr min. N
2 CPR Classes (Per Person) $36 $36 $0 N
3 Non-Emergency Standby/After Hours Inspection $3,271 $3,271 $0 N [a] Additional closure fees may be required based on the type and number of hazardous materials systems closed. [b] Re-inspection fee applies applies after second re-inspection. * Fees are set by the City but administered by Santa Clara County Fire Department. 35 14.c
Packet Pg. 423
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

FIRE FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
* Fees apply to only those quantities of materials or operations that require permits in accordance with the Fire Code. * Excluding penalties, annual Fire Code Permit fees shall not exceed $1,000 per business location. * Failure to submit and maintain the following correct and current Hazardous Materials Documents: HMIS (before bringing hazardous materials into City and thereafter), HMMP (within 30 days of notification and thereafter), HMMP (within 30 days of notification and thereafter), Closure Permit (30 Days Prior), CEQA Application (before bringing hazardous material into City), the fee will double as a result of non-compliance.
36 14.c
Packet Pg. 424
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

POLICE FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
Report / Recording / Records Fees
1 Police Report Fee [a]
a) Up to ten pages No charge No charge per report [b] N b) Each Add'l page after first 10 pages $0.10 $0.10 $0.00 per page N 2 CAD Incident Report [a]
a) Up to ten pages No charge No charge N
b) Each Add'l page after first 10 pages $0.10 $0.10 $0.00 per page N 3 Audio Recording Copy Fees [a]
a) Discovery
i) CD/DVD $2 $2 $0 each N
ii) USB/Flash Drive $8 $8 $0 each N
iii) Hourly Rate for Reproduction $24 $24 $0 per hour [c] N b) Dispatch
i) CD/DVD $2 $2 $0 each N
ii) USB/Flash Drive $8 $8 $0 each N
iii) Hourly Rate for Reproduction $24 $24 $0 per hour [c] N 4 Arrest Log Release No Charge No Charge per page [a] N 5 Research/Archiving $24 $24 $0 per hour [d] N
Vehicle Release / Impound / Repossession Fees
6 Vehicle Release
a) Storage / Impound $180 $187 $7 Y
b) 30 Day Impound $205 $213 $8 Y
7 Vehicle Repossession Fee $15 $15 $0 [e] N
Citation Sign-off Fees
Activity Description
37 14.c
Packet Pg. 425
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

POLICE FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
8 Citation Sign-off
a) Campbell Police Department Issued Citation No charge No charge N b) Citation Issued by Other Agency (Non-Campbell PD) $15 $15 $0 N DUI Response Cost Recovery
9 Driving Under the Influence - Cost Recovery (Hourly Rate) a) Community Service Officer (CSO) $64 $67 $2 per hour Y b) Police Officer $121 $125 $4 per hour Y
c) Police Agent $121 $125 $4 per hour Y
d) Police Sergeant $157 $163 $6 per hour Y
False Alarm Response
10 False Alarm Fee
a) Up to three false alarms $0 $0 $0 each Y
b) 4th - 6th Alarm $225 $233 $8 each Y
c) 7th - 9th Alarm $275 $285 $10 each Y
d) 10th Alarm and Each Additional Alarm after 10 $325 $337 $12 each Y Permit / License Application Review
11 Arcade and Semiarcade Permits
a) Arcade $820 $850 $30 Y
b) Semiarcade $685 $710 $25 Y
12 Block Party Permit $125 $130 $5 Y
13 Concealed Weapon Permit
a) New $330 $330 $0 plus DOJ fees N
b) Renewal $25 $25 $0 plus DOJ fees [f] N
c) Psychological Testing $125 $125 $0 plus DOJ fees [f] N 38 14.c
Packet Pg. 426
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

POLICE FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
d) Modification of Permit $10 $10 $0 plus DOJ fees [f] N 14 Firearms and Ammunition Sales Permit (Business)
a) New $820 $850 $30 Y
b) Renewal $259 $268 $9 Y
15 Hypnotherapy $820 $850 $30 Y
16 Live Entertainment Permit $1,325 $1,374 $49 Y
17 Massage
a) Massage Establishment (Owner Not State Certified)
i) New $920 $920 $0 N
ii) Renewal $330 $330 $0 N
b) Massage Establishment (Owner State Certified)
i) New $0 $0 $0 [g] N
ii) Renewal $0 $0 $0 [g] N
c) Massage Therapist / Trainee
i) New (State Certified) $0 $0 $0 [g] N
ii) Renewal (State Certified) $0 $0 $0 [g] N
18 Medical Marijuana Delivery Registration
a) New $2,119 $2,197 $78 Y
b) Renewal $1,060 $1,098 $39 Y
19 Pawnbrokers and Secondhand Dealers
a) New $550 $570 $20 Y
b) Renewal $140 $145 $5 Y
20 Pool or Billiards Permit
a) Two or More Tables $820 $850 $30 Y
39 14.c
Packet Pg. 427
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

POLICE FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
b) One Table Only $65 $67 $2 Y
21 Sexually Oriented Business Permit
a) New $1,320 $1,368 $48 Y
b) Renewal $820 $850 $30 Y
22 Taxicab Owner's License $964 $964 $0 N
23 Tow Car Operator Permit / Tow Truck Driver Certificate a) Tow Car Operator Permit $2,590 $2,685 $95 Y
b) Tow Truck Driver Certificate
i) New $50 $50 $0 [h] N
ii) Renewal $12 $12 $0 [h] N
24 Used Car Dealer - Retail Only $270 $280 $10 Y
Other
25 Naturalization VISA Letter $38 $39 $1 Y
26 Security Services - Outside Work Assignments
a) Reserve Officer $79 $82 $3 per hour; 2-hr min. Y
b) Officer $156 $162 $6 per hour; 2-hr min. Y
c) Sergeant $200 $207 $7 per hour; 2-hr min. Y
27 Firearms Storage
a) Administrative Fee $245 $254 $9 flat fee [i],[j] Y
b) Daily Storage Fee $1 $1 $0 per firearm/per day [i],[j] Y Notes:
[a] Per Government Code 6253(b) and City Attorney.
[b] No fee for victims of violent crime or domestic violence. 40 14.c
Packet Pg. 428
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

POLICE FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
[c] Fee based on rate allowed per Evidence Code Section 1563(b)(1). [d] Maximum amount allowed per Evidence Code Section 1563(b)(1). Fees apply only to research/archiving pursuant to a subpoena. [e] Maximum amount allowed per Government Code Section 41612. [f] Maximum allowed per Penal Code Section 26190.
[g] Fee administered via State certification process.
[h] Maximum amount allowed per Vehicle Code Section 2431. [i] For firearms taken per restraining order or for safekeeping and as a result of a domestic violence or mental health hold. [j] Fee payable upon releasing firearm(s) to owner and may be waived (fully or partially) upon administrative approval. 41 14.c
Packet Pg. 429
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

PARKING CITATION FINES
Description FY 23/24 Fee FY 24/25 Fee Increase /
(Decrease) Note CPI
Adjust
CMC
1 10.24.015 Stored on Street Over 72 Hours $70 $70 $0 $70 N 2 10.24.040 No Parking or Stopping Signs/Permit Parking $40 $40 $0 $40 N 3 10.24.065a Disobeyed Curb Markings (Red/White; Yellow/Green) $40 $40 $0 $40 N 4 10.24.095c Limited Time Parking $40 $40 $0 $40 N
5 10.24.135 Commercial Truck 10PM to 6AM $70 $70 $0 $70 N 6 10.24.140 Parking Out of Marked Space $40 $40 $0 $40 N 7 10.24.160 Removal of Markings $70 $70 $0 $70 N
8 10.28.030a Commercial Truck in Yard/Driveway $70 $70 $0 $70 N 9 10.28.030b Commercial Truck Over Two Hours (6AM to 10PM) $70 $70 $0 $70 N 10 13.040.120 Parking After Hours City/County Parks $40 $40 $0 $40 N VC
11 22500a Parking Within an Intersection $40 $40 $0 $40 N 12 22500e Blocking Driveway $40 $40 $0 $40 N
13 22500f Parking on Sidewalk $40 $40 $0 $40 N
14 22500.1 Fire Lane $40 $40 $0 $40 N
15 22502a Wrong Way/18" (Inches) From Curb $40 $40 $0 $40 N 16 22507.8a Handicap Parking $300 $300 $0 $300 N
17 22507.8b Obstruct / Block Handicap Parking $300 $300 $0 $300 N 18 22507.8c (2) Crosshatch Lines Next to Handicap Stall $300 $300 $0 $300 N 19 22514 Fire Hydrant $40 $40 $0 $40 N
20 22521 Within 7 ½' (Feet) of Railroad Tracks $40 $40 $0 $40 N 21 22523 (A) Abandoned Towed $70 $70 $0 $70 N
22 40226 Handicap Dismissal $25 $25 $0 $25 N
23 5204(a) No current Registration Tags $70 $70 $0 $70 N 24 5200 No Front/Rear Plate $40 $40 $0 $40 N
25 4000(a) (1) Expired Registration $70 $70 $0 $70 N
* Delinquent Penalty Assessment - Double the Fine Amount. ** All Other Parking Violation Fine Amounts Not Specifically Listed Will be $40.00.

Code
42 14.c
Packet Pg. 430
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

RECREATION & COMMUNITY SERVICES FEES
A. Definition of Terms:
a.
b.
i. Public meetings held by elected representatives serving the Campbell area ii. Local election candidate forums sponsored by a non-profit organization, polling and/or trainings offered by the local Registrar of voters
iii. Meetings offered by either of the Campbell school districts (CUHSD and CUSD) iv. Public meetings by other governmental agencies that serve Campbell residents v. Events by non-profit organizations who have assumed leadership for events once provided by the City vi. Programs and activities for which there is no entry fee for participation or attendance offered by local non-profit organizations vii. Community Center Tenants
viii. Events sponsored by/for Campbell High School Alumni groups ix. Meetings or trainings by school districts or other governmental agencies that are not open to the public c.

B. Resident Discount:
$25 Per hour discount for rental of the full Orchard City Banquet Hall $5 Per hour discount for all other building rental rates Community Center Building Use Fees
The above listed reservations can use the facility during non-peak time with basic staffing levels (2 building attendants or 1 technician) any charges above this will be assessed at the time of booking. The CUSD & CUHSD are limited to 3 uses per year.

Campbell Residents paying for a rental will be given the following discount on building rental rates:

NON-PROFIT: To qualify for non-profit rates, customers must provide a copy of their letter of non-profit status from the California Secretary of State’s office with their non-profit ID number indicated and must pay with an organization check or charge card.

Organization name on letter of non-profit status, check/charge card, and permit must all be in the same name.

SPECIAL PEAK RATES: Special peak rates are for the following reservations:
43 14.c
Packet Pg. 431
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

RECREATION & COMMUNITY SERVICES FEES
C.

CPI
Adjust
Base
Hourly Rate
Non-Profit
Hourly Rate
Base
Hourly Rate
Non-Profit
Hourly Rate
Base
Hourly Rate
Non-Profit
Hourly Rate
per hr. $135 $115 $135 $115 $0 $0 N
per hr. $95 $75 $95 $75 $0 $0 N
per hr. $56 $51 $56 $51 $0 $0 N
per hr. $95 $75 $95 $75 $0 $0 N
per hr. $70 $60 $70 $60 $0 $0 N
per hr. $85 $75 $85 $75 $0 $0 N
per hr. $70 $60 $70 $60 $0 $0 N
per hr. $65 $55 $65 $55 $0 $0 N
per hr. $55 $45 $55 $45 $0 $0 N
per hr. $55 $45 $55 $45 $0 $0 N
Community Center Building Use Fees
Increase / (Decrease)
Facility rental fees for uses occurring during off-peak (normal operating) hours shall be assessed as follows:
(Monday through Thursday, 8:00am - 10:00pm and Fridays 8:00am to 5:00pm, except on recognized City holidays) Mary Campbell (Q-84)
Kitchen in OCBH
Orchard City Banquet Hall
with Kitchen
Orchard City Banquet Hall
(North or South)
Roosevelt Rm. (Q-80)
FY 23/24 Fee FY 24/25 Fee
Multi-Purpose (M-50)
Adult Ctr. Meeting Room (C-35)
Dance Studios (M-47, N-76)
Conference Rm. (E-44)
Board Rm. (E-42)
44 14.c
Packet Pg. 432
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

RECREATION & COMMUNITY SERVICES FEES
C.

CPI
Adjust
Base
Hourly Rate
Non-Profit
Hourly Rate
Base
Hourly Rate
Non-Profit
Hourly Rate
Base
Hourly Rate
Non-Profit
Hourly Rate
Community Center Building Use Fees
Increase / (Decrease)
Facility rental fees for uses occurring during off-peak (normal operating) hours shall be assessed as follows:
(Monday through Thursday, 8:00am - 10:00pm and Fridays 8:00am to 5:00pm, except on recognized City holidays) FY 23/24 Fee FY 24/25 Fee
per hr. $80 $70 $80 $70 $0 $0 N
per hr. $70 $60 $70 $60 $0 $0 N
per hr. $41 $36 $41 $36 $0 $0 N
per hr. $55 $45 $55 $45 $0 $0 N
per hr. $0 $0 $200 $200 $200 $200 N
Vacant Leased Space
Main Gym (Bldg. P)
Auxiliary Gym (Bldg. N)
CCC Plaza
Swimming Pool Rental
45 14.c
Packet Pg. 433
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
D. Facility rental fees for uses during peak (NON‐OPERATING) hours shall be assessed as follows:

CPI
Adjust
Special Peak
Rates
Base Hourly
Rate
Non‐Profit
Hourly Rate
Special Peak
Rates
Base Hourly
Rate
Non‐Profit
Hourly Rate
Special Peak
Rates
Base Hourly
Rate
Non‐Profit
Hourly Rate
Orchard City Banquet Hall w/
Kitchen
per hr. $100 $250 $200 $100 $250 $200 $0 $0 $0 N
Orchard City Banquet Hall
(North or South)
per hr. N/A N/A N/A N/A N/A N/A N/A N/A N/A N
Roosevelt Rm. (Q‐80) per hr. $52 $130 $105 $52 $130 $105 $0 $0 $0 N Mary Campbell (Q‐84) per hr. $35 $95 $70 $35 $95 $70 $0 $0 $0 N Multi‐Purpose (M‐50)
per hr. $47 $120 $95 $47 $120 $95 $0 $0 $0 N
Adult Ctr. Meeting Room (C‐
35)
per hr. $35 $95 $70 $35 $95 $70 $0 $0 $0 N
Dance Studios
(M‐47, N‐76)
per hr. N/A $80 $70 N/A $80 $70 N/A $0 $0 N
Conference Rm. (E‐44) per hr. $25 $75 $50 $25 $75 $50 $0 $0 $0 N Board Rm. (E‐42) per hr. $25 $75 $50 $25 $75 $50 $0 $0 $0 N FY 23/24 Fee FY 24/25 Fee Increase / (Decrease)
Community Center Building Use Fees
46 14.c
Packet Pg. 434
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
D. Facility rental fees for uses during peak (NON‐OPERATING) hours shall be assessed as follows:

CPI
Adjust
Special Peak
Rates
Base Hourly
Rate
Non‐Profit
Hourly Rate
Special Peak
Rates
Base Hourly
Rate
Non‐Profit
Hourly Rate
Special Peak
Rates
Base Hourly
Rate
Non‐Profit
Hourly Rate
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease)
Community Center Building Use Fees
Main Gym (Bldg. P) per hr. $48 $105 $95 $48 $105 $95 $0 $0 $0 N Auxiliary Gym (Bldg. N) per hr. $38 $85 $75 $38 $85 $75 $0 $0 $0 N CCC Plaza per hr. $23 $51 $46 $23 $51 $46 $0 $0 $0 N
Vacant Leased Space per hr. $0 $0 $0 $25 $75 $50 $25 $75 $50 N Swimming Pool Rental per hr. $0 $0 $0 $200 $200 $200 $200 $200 $200 N 47 14.c
Packet Pg. 435
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

RECREATION & COMMUNITY SERVICES FEES
E. Equipment Rental & Fees
FY 23/24 Fee FY 24/25 Fee Increase /
(Decrease) Charge Basis CPI Adjust
a) Coffee Urn - 100 Cup $10 $15 $5 per day N
b) Coffee Urn - 35 Cup $5 $10 $5 per day N
c) Directional Sandwich Signs free with room
rental
free with room
rental
N/A per day N
d) LCD Projector $100 $100 $0 per day N
e) Podium free with room
rental
free with room
rental
N/A per day N
f) Portable Easel (Each Easel) $5 $10 $5 per day N
g) Portable Easel with Easel Pads (Each Easel) $25 $30 $5 per day N h) Portable Projection Screen $10 $15 $5 per day N
i) Portable PA Systems $100 $100 $0 per day N
j) Stanchions $25 $25 $0 per day N
k) Microphone $10 $20 $10 per day N
l) In-House Sound System (Roosevelt Room Q-80 & Orchard City Banquet Hall) $0 $50 $50 per day N FY 23/24 Fee FY 24/25 Fee Increase /
(Decrease) Charge Basis CPI Adjust
a) Basketball Scoreboard Control (portable) $25 $25 $0 per day N b) Football Scoreboard Control $10 $0 ($10) per day N
F. Processing Fees

1. 2.

G. Additional Charges
Community Center Building Use Fees
Meeting Room Equipment
Athletic Equipment
All applications are subject to a non-refundable $25 Processing Fee.

Any changes in time, date(s) or use made to a multi-use permit, or made less than thirty (30) days prior to a one-time use, are subject to an additional $25 Processing Fee.
48 14.c
Packet Pg. 436
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

RECREATION & COMMUNITY SERVICES FEES
Community Center Building Use Fees

1. 2.

3. 4.

5. 6.

Deposits
FY 23/24 Fee FY 24/25 Fee Increase /
(Decrease) Charge Basis CPI Adjust
a) Use of Orchard City Banquet Hall $800 $800 $0 deposit N b) Uses of Roosevelt Room (Q-80), Multi-Purpose Room (M-50), or Activity Room (E-46)
$500 $500 $0 deposit N
c) Uses of Activity or Meeting Rooms $200 $200 $0 deposit N d) Uses of Gymnasiums $200 $200 $0 deposit N
e) Plaza $200 $200 $0 deposit N
f) Use of Swimming Pool $0 $500 $500 deposit N
Facility
Uses which extend beyond 12:00 midnight are not permitted and will be charged at two (2) times the normal rental rate.

Reservations for recognized City holidays and dates between Christmas Eve and New Years Day are subject to additional fees to cover staff holiday pay (1½ times the normal rental rate), when staff can be obtained to take the assignment. (Non-profits and Special Rate requestors are not exempt from these additional fees).

A janitorial service fee of $100 will be required for all rentals serving food and in excess of 75 participants.

A security service fee will be required for all rentals serving alcohol and in excess of 75 participants. Fees associated with security cover two (2) officers for a minimum of 6 hours for service. The minimum security additional charge is $600. All events exceeding 6 hours or 75 attendees will incur an additional $100 per hour security charges.

Uses which extend beyond the approved reserved time will be charged at 1½ times the normal rental rate.

Rental of the Swimming Pool will require the City to schedule certified lifeguards on-site for the duration of the pool rental. A minimum of two (2) Lifeguards will be required for rentals and the total number of Lifeguards will be determined by the Recreation Specialist or Department Designee at the time of the facility request.

Each Lifeguard will be charged at $25 per hour.
49 14.c
Packet Pg. 437
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Grounds
CPI Adjust
N
N
N
N
N
N
Campbell Residents will be given a 10% discount on all event rental rates.

CPI Adjust
4 hours 6 hours 8 hours 10 hours 4 hours 6 hours 8 hours 10 hours 4 hours 6 hours 8 hours 10 hours $1,080 $1,620 $2,160 $2,700 $1,080 $1,620 $2,160 $2,700 $0 $0 $0 $0 N $1,200 $1,800 $2,400 $3,000 $1,200 $1,800 $2,400 $3,000 $0 $0 $0 $0 N CPI Adjust
N
N
Description FY 23/24 Fee
Application Fee
$25
Ainsley House / Museum Fee Schedules
Saturdays
Description FY 23/24 Fee
FY 23/24 Fee
Description
Fridays and Sundays
Security Deposit $500
Cleaning Fee $150 per event
Event Coordinator Additional Consult. $50 per hour
Additional Rental Hours (Sat) $300 per hour
Additional Rental Hours (Fri/Sun) $275 per hour
$50 per hour
FY 24/25 Fee
Increase / (Decrease)
Non‐Commercial Photography $100 per hour
Other Rentals
Fund Raising Groups and Commercial
Filming
50% Surcharge
$750 / 4 hours
$175 / hr. for each add'l hr.

FY 24/25 Fee
50% Surcharge
$750 / 4 hours
$175 / hr. for each add'l hr.
$100 per hour
Increase / (Decrease)
$0
$0
FY 24/25 Fee
$0
$0
$0
$0
$0
$0
Increase / (Decrease)
$25
$500
$300 per hour
$275 per hour
$150 per event
50 14.c
Packet Pg. 438
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
Ainsley House / Museum Fee Schedules
B. Tour Fees ‐ Ainsley House
CPI Adjust
N
N
N
N
N
Holidays Only
(11/15 ‐ 12/20):

Adults N
Seniors N
Youth N
C. Group Tours ‐ Ainsley House
CPI Adjust
N
N
N
N
Adults $8
Seniors $6
Description FY 23/24 Fee
$6
Description FY 23/24 Fee
$10
$8
Members Free
Youth (7 ‐ 17) $4
Children (Under 7) Free
Children (Under 7) Free
Seniors $5
Youth (7 ‐ 17) $5
Groups (10 or More)
Adults $5
$10
$8
$6
Free
Free
FY 24/25 Fee
$5
$5
$5
Free
$12
$10
$8
FY 24/25 Fee
$2
$2
$2
Free
Free
Increase / (Decrease)
$0
$0
$0
Free
$2
$2
$2
Increase / (Decrease)
51 14.c
Packet Pg. 439
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
D. Carriage House
Description Increase / (Decrease) CPI Adjust
Application Fee ($25) N
Security Deposit $0 N
Room Rental Rate $75 per hour $75 per hour $0 N
Docent Led Tour:

Up to 15 People $25 per hour $25 per hour $0 N
Up to 30 People $50 per hour $50 per hour $0 N
Open Ainsley House Walk‐Through $50 per hour $50 per hour $0 N (1‐ hour minimum)
E. Admission Fees ‐ Historical Museum
Increase / (Decrease) CPI Adjust
Description Museum Ticket Combined Ticket * Museum Ticket Combined Ticket * Museum Ticket Combined Ticket * Adults $2 $9 $5 $14 $3 $5 N
Seniors $2 $7 $5 $12 $3 $5 N
Youth (7 ‐ 17) $2 $5 $5 $10 $3 $5 N
Children (Under 7) Free Free Free Free Free Free N
Members Free Free Free Free Free Free N
* Combined ticket = Ainsley House / Historical Museum
$500
FY 23/24 Fee
$25
FY 23/24 Fee
Ainsley House / Museum Fee Schedules
FY 24/25 Fee
$0
$500
FY 24/25 Fee
52 14.c
Packet Pg. 440
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
Ainsley House / Museum Fee Schedules
F. School Program ‐ Historical Museum
& Ainsley House
Description Increase / (Decrease) CPI Adjust
Minimum for Classes of up to 20 Students $0 N
Each Additional Student $0 N
Chaperones Free N
Ohlone Rental Program
Educational Trunk Rental $60 per month $60 per month $0 N $6
Free
FY 23/24 Fee
$120 $120
$6
Free
FY 24/25 Fee
53 14.c
Packet Pg. 441
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

RECREATION & COMMUNITY SERVICES FEES
G. Museum Staff Research - Research of archival records and photographs:

Description Increase /
(Decrease) CPI Adjust
Personal Use
Photocopies:

8.5" x 11" $0.25 per page $0.00 per page ($0.25) N

8.5" x 14" $0.50 per page $0.00 per page ($0.50) N
11" x 17" $1.00 per page $0.00 per page ($1.00) N
Digital Images:

New Scan $20 per image $20 per image $0 N
Image of Existing Scans $10 per image $10 per image $0 N Scanning and Printing on Photo Paper
Commercial Use: For one-time use. Fees are per image.

Use in a Book:

For-Profit Entity $150 per image $150 per image $0 N
Non-Profit Organization $35 per image $35 per image $0 N Editorial Use (magazine or non-scholarly journal):

For-Profit Entity $75 per image $75 per image $0 N
Non-Profit Organization $25 per image $25 per image $0 N Scholarly Publication $10 per image $10 per image $0 N
Advertising (non-editorial, book covers, flyer / brochure / art work in a place of business, etc.):

For-Profit Entity $150 per image $150 per image $0 N
Non-Profit Organization $35 per image $35 per image $0 N Video/TV/Film/DVD:

For-Profit Entity $150 per image $150 per image $0 N
Non-Profit Organization $35 per image $35 per image $0 N Ainsley House / Museum Fee Schedules
FY 24/25 Fee
Not provided
FY 23/24 Fee
Not provided
54 14.c
Packet Pg. 442
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

RECREATION & COMMUNITY SERVICES FEES
G. Museum Staff Research - Research of archival records and photographs:

Description Increase /
(Decrease) CPI Adjust
Ainsley House / Museum Fee Schedules
FY 24/25 FeeFY 23/24 Fee
Exhibition:

For-Profit Entity $100 per image $100 per image $0 N
Non-Profit Organization $25 per image $25 per image $0 N Internet / Website:

For-Profit Entity $100 per image $100 per image $0 N
Non-Profit Organization $25 per image $25 per image $0 N Other Fees
Creating a CD of Scanned Photographs/Documents $5 per CD $5 per CD $0 N Shipping $5 per shipment $5 per shipment $0 N
Staff Research Time (applies to research only)* $30 per hour; $15 min.
$40 per hour;
$15 min.
$10 N
*Non-Public Records Act (PRA) related requests
55 14.c
Packet Pg. 443
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
A. Picnic Areas & Facilities ‐ CAMPBELL RESIDENTS
Facility Increase / (Decrease) CPI Adjust
John D. Morgan Park
Area 1 (120 Persons Maximum) $130 per day $130 per day $0 N Area 2 (80 Persons Maximum) $90 per day $90 per day $0 N Area 3 (50 Persons Maximum) $60 per day $60 per day $0 N Area 4 (50 Persons Maximum) $60 per day $60 per day $0 N Area 5 (30 Persons Maximum) $40 per day $40 per day $0 N Area 6 (10 Persons Maximum) $20 per day $20 per day $0 N Area 7 (10 Persons Maximum) $20 per day $20 per day $0 N Area 8 (10 Persons Maximum) $20 per day $20 per day $0 N Area 9 (20 Persons Maximum) $30 per day $30 per day $0 N Edith Morley Park
Picnic Area (35 Persons Maximum) $60 per day $60 per day $0 N Picnic Area & Turf (100 Persons Maximum) $100 per day $100 per day $0 N Picnic Areas and Facilities
All reservations are subject to a non‐refundable $25.00 processing fee in addition to the fees below.

FY 23/24 Fee FY 24/25 Fee
56 14.c
Packet Pg. 444
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell
RECREATION & COMMUNITY SERVICES FEES
Picnic Areas and Facilities
All reservations are subject to a non‐refundable $25.00 processing fee in addition to the fees below.

B. Picnic Areas & Facilities ‐ NON‐RESIDENTS
Facility Increase / (Decrease) CPI Adjust
John D. Morgan Park
Area 1 (120 Persons Maximum) $180 per day $180 per day $0 N Area 2 (80 Persons Maximum) $140 per day $140 per day $0 N Area 3 (50 Persons Maximum) $110 per day $110 per day $0 N Area 4 (50 Persons Maximum) $110 per day $110 per day $0 N Area 5 (30 Persons Maximum) $90 per day $90 per day $0 N Area 6 (10 Persons Maximum) $70 per day $70 per day $0 N Area 7 (10 Persons Maximum) $70 per day $70 per day $0 N Area 8 (10 Persons Maximum) $70 per day $70 per day $0 N Area 9 (20 Persons Maximum) $80 per day $80 per day $0 N Edith Morley Park
Picnic Area (35 Persons Maximum) $90 per day $90 per day $0 N Picnic Area & Turf (100 Persons Maximum) $170 per day $170 per day $0 N FY 23/24 Fee FY 24/25 Fee
57 14.c
Packet Pg. 445
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

RECREATION & COMMUNITY SERVICES FEES
A. Definition of Terms
a.

B. Processing Fees & Deposits
a.
b.
c.

C. Schedule of Fees
Base
Hourly Rate
Non-Profit
Hourly Rate
Base
Hourly Rate
Non-Profit
Hourly Rate
Base
Hourly Rate
Non-Profit
Hourly Rate
Charge
Basis
CPI
Adjust
$30 $25 $30 $25 $0 $0 per hr. N
$25 $20 $25 $20 $0 $0 per hr. N
$50 $30 $50 $30 $0 $0 per hr. N
$20 $15 $20 $15 $0 $0 per hr. N
$25 $20 $25 $20 $0 $0 per hr. N
$40 $35 $40 $35 $0 $0 per hr. N
$25 $20 $25 $20 $0 $0 per hr. N
$250 $250 $250 $250 $0 $0 per day N
$300 $300 $300 $300 $0 $0 per day N
$25 $20 $25 $20 $0 $0 per hr. N
$10 $6 $10 $6 $0 $0 per hr. N
$25 $25 $25 $25 $0 $0 per hr. N
$30 $30 $30 $30 $0 $0 per hr. N
$35 $35 $35 $35 $0 $0 per hr. N
All reservations are subject to a $25 non-refundable processing fee in addition to park fees and deposits.

Non-Exclusive Use Permit (Under 10 People)
Non-Exclusive Use Permit (10-20 People)
Non-Exclusive Use Permit (21-99 People)
Community Center Athletic Field
Community Center Concession Stand
Handball Court (CCC)
Handball Court Tournament (CCC)
Sand Volleyball Court (JDM)
Horseshoe Pit (JDM)
FY 23/24 Fee
John D. Morgan Park Soccer Bowl
John D. Morgan Park Athletic Field
Field Use Tournament
Community Center Stadium Field
Community Center Stadium Track
ii. Sports Leagues
Park Facility Fees
NON-PROFIT: To qualify for non-profit rates, customers must provide a copy of their letter of non-profit status from the California Secretary of State’s office with their non-profit ID number indicated and must pay with an organization check or charge card. Organization name on letter of non-profit status, check/charge card, and permit must all be in the same name.
$200 deposit per field
$500 deposit per site:
i. For special events
FY 24/25 Fee Increase / (Decrease)
58 14.c
Packet Pg. 446
Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

RECREATION & COMMUNITY SERVICES FEES
D. Special Events in Parks
Description FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) CPI Adjust Administrative Review Fee No Charge No Charge No Charge N Application Fee $25 $25 $0 N
Event Day Staff Support:

Recreation $40 per hour $40 per hour $0 N
Others Per the PW / PD fee
schedules
Per the PW / PD fee
schedules
Per the PW / PD fee
schedules
N
Facility Use Fee Per the Facility Use Policy Per the Facility Use Policy Per the Facility Use Policy N Security / Clean-Up Deposit $500 per event $500 per event $0 N Park Special Event Fee $850 per day $850 per day $0 N
New Event Fee $100 per event $100 per event $0 N
Electrical Access (Orchard City Green, Campbell Community Center Stadium & Campbell Park Only)
$194 $194 $0 N
Note: Not all fees are applicable to all events. This table summarizes special event fees that may be due in excess of any facility use fees applicable for the nature, size and location of the proposed event. All reservations are subject to a non-refundable $25.00 processing fee in addition to the fees below.

Park Facility Fees
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Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

RECREATION & COMMUNITY SERVICES FEES
A. Theatre Rates for Non-Peak Days (Monday - Wednesday) Description Increase / (Decrease) CPI Adjust
Base Rent (Up to an 8-Hour Period on One Day) $550 per day $550 per day $0 N Additional Time (On the Same Event Day) $125 per hour $125 per hour $0 N Rehearsal Time (Up to an 8-Hour Period on One Day) $375 per day $375 per day $0 N Additional Rehearsal Time (On the Same Day) $125 per hour $125 per hour $0 N Standard Sound Equipment (Up to Two Microphones) N
*Sound Tech hourly rates are applied for microphone usage Full Sound Equipment (Full Use of Sound System) $125 per day $125 per day $0 N Minimum Lighting Equipment (Stage Wash Only) $125 per day $125 per day $0 N Maximum Lighting Equipment (no movers) $400 per day $400 per day $0 N $700 2 days same contract $700 2 days same contract $0 N $900 3 days same contract $900 3 days same contract $0 N $1,750 7 days same contract $1,750 7 days same contract $0 N $1,750 + $225/day + 7 days same
contract
$1,750 + $225/day + 7 days same
contract
$0 N
Maximum Lighting Equipment (w/ movers) $925 per day $925 per day $0 N $1,200 2 days same contract $1,200 2 days same contract $0 N $1,500 3 days same contract $1,500 3 days same contract $0 N $1,900 7 days same contract $1,900 7 days same contract $0 N $1,900 + $300/day + 7 days same
contract
$1,900 + $300/day + 7 days same
contract
$0 N
B. Theatre Rates for Peak Days (Thursday - Sunday)
Description Increase / (Decrease) CPI Adjust
Base Rent (Up to an 8-Hour Period on One Day) $800 per day $800 per day $0 N Heritage Theatre Use Fees
No charge*
FY 23/24 Fee
FY 23/24 Fee
FY 24/25 Fee
No charge*
FY 24/25 Fee
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Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

RECREATION & COMMUNITY SERVICES FEES
Heritage Theatre Use Fees
Additional Time (On the Same Event Day) $125 per hour $125 per hour $0 N Rehearsal Time (Up to an 8-Hour Period on One Day) $500 per day $500 per day $0 N Additional Rehearsal Time (On the Same Day) $125 per hour $125 per hour $0 N Standard Sound Equipment (Up to Two Microphones) No charge* N *Sound Tech hourly rates are applied for microphone usage Full Sound Equipment (Full Use of Sound System) $200 per day $200 per day $0 N Minimum Lighting Equipment (Stage Wash Only) $175 per day $175 per day $0 N Maximum Lighting Equipment (no movers) $475 per day $475 per day $0 N $850 2 days same contract $850 2 days same contract $0 N $1,125 3 days same contract $1,125 3 days same contract $0 N $1,975 7 days same contract $1,975 7 days same contract $0 N $1,975 + $250/day + 7 days same
contract
$1,975 + $250/day + 7 days same
contract
$0 N
Maximum Lighting Equipment (w/ movers) $1,000 per day $1,000 per day $0 N $1,275 2 days same contract $1,275 2 days same contract $0 N $1,575 3 days same contract $1,575 3 days same contract $0 N $2,050 7 days same contract $2,050 7 days same contract $0 N $2,050 + $300/day + 7 days same
contract
$2,050 + $300/day + 7 days same
contract
$0 N
C.

The Theatre may be rented to approved “Primary Partner” clients at special reduced rates negotiated individually and subject to the review and approval of the City Council.

No charge*
For events that are designed to be profitable, rental fees shall be ten percent (10%) of gross ticket sales vs. the base rent (whichever is higher). Exceptions to this policy will be made for Primary Partners and fund-raising events hosted by local non-profit organizations with ticket prices greatly exceeding the normal market rates (i.e. $100 benefit performance tickets). In those cases, the 10% shall be computed based on the market rate of the tickets, as determined by the Theatre Manager.

No charge*
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RECREATION & COMMUNITY SERVICES FEES
F. Fees for Additional Services will be charged as follows:

Description Increase / (Decrease) CPI Adjust
Box Office Fee $700 per contract $700 per contract $0 N Credit Card ticket transaction fees 4% per transaction 4% per transaction 0% N Labor (all billed at 4-hour minimum) *
Production Manager / Technical Director $60 per hour $60 per hour $0 N Technical Staff $50 per hour $50 per hour $0 N
Stagehand $40 per hour $40 per hour $0 N
House / Event Staff $40 - $50 per hour $40 - $50 per hour 0 N Professional Event Staff / Security $45 per hour (6hr minimum) $45 per hour (6hr minimum) $0 N Lighting System N
Janitorial Fee - Rehearsal $175 per day $175 per day $0 N Janitorial Fee - Performance $225 per performance $225 per performance $0 N Janitorial Fee for Food/Beverage $250 per day $250 per day $0 N Marley Floor Rental $200 plus labor $200 plus labor $0 N Marquee Sign Postings $33 per week $33 per week $0 N
Marquee Sign Postings $15 per change $15 per change $0 N Piano Rental Fee $100 per day $100 per day $0 N
Piano Tuning Fee $200 per tuning $200 per tuning $0 N
Sound System N
Special Box Office Requests $200 per request $200 per request $0 N Spotlights $100 per day $100 per day $0 N
Ticket Printing $0.30 per ticket $0.30 per ticket $0 N
Ticket Processing with 3rd Party $250.00 per performance $250.00 per performance $0 N Theatre Facility Fee $1 - $6 per ticket or person $1 - $6 per ticket or person 0 N Processing Fee for Permit Changes $30 - $50 per change $30 - $50 per change 0 N Theatre Tours (Regular Operating Hours) $60 per hour $60 per hour $0 N Theatre Tours (Non-Operating Hours) $150 per hour $150 per hour $0 N Video Projector & Screen $500 per day $500 per day $0 N $750 2 days same contract $750 2 days same contract $0 N Heritage Theatre Use Fees
FY 23/24 Fee
(See Peak Day Rates)
(See Peak Day Rates)
FY 23/24 Fee
(See Peak Day Rates)
(See Peak Day Rates)
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Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

RECREATION & COMMUNITY SERVICES FEES
Heritage Theatre Use Fees
$1,000 3 days same contract $1,000 3 days same contract $0 N $1,500 7 days same contract $1,500 7 days same contract $0 N $1,500 +
$ /d
+ 7 days same contract $1,500 +
$ /d
+ 7 days same contract 0 N
Hazer $60 per day $60 per day $0 N
Application Fee $45 per application $45 per application $0 N Rush Build Fee $100 per build $100 per build $0 N
Revised Build Fee $50 - $100 per revision $50 - $100 per revision $0 N * Overtime applies after 8 hours and double overtime applies after 12 hours. ** When tuning can be schedule and performed by Dan Naylor.

Comcast hardwire connection: The Heritage Theatre & Campbell Community Center has an open WIFi connection that is available to anyone within the Theatre or surrounding areas. WiFi connections are not guaranteed. The Theatre has a hardwire Comcast business connection with considerable more speed and bandwidth. This is available to renter for a fee of $100.00/day.

Indoor Marquee Sign Postings – The Heritage Theatre has an electronic marquee in the lobby which is available for custom images, schedules, or information pertaining to events.

Art/images that are ready for immediate upload and meet the specifications set out by the Theatre Manager are $50/day. Any artwork or image that must be developed by Theatre Staff is $50/day plus $45/hour for the Production Manager to develop the image with a one hour minimum fee.

Events that do not meet the criteria above, for which can’t be anticipated at this time, staff shall have the authority to charge appropriate and warranted fees at rates higher than those stated above, subject to the approval of the Recreation and Community Services Director. 63 14.c
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RECREATION & COMMUNITY SERVICES FEES
J. Refundable Deposit
Description Increase /
(Decrease) CPI Adjust
Deposit Fee $500 - $5,000 * per date of use $500 - $5,000 * per date of use $0 N * Based on type of event.

K. Theatre Garden Courtyard
Description Increase /
(Decrease) CPI Adjust
Application Fee $30 per contract $30 per contract $0 N
Refundable Security Deposit $200 per contract $200 per contract $0 N When Rented Independent of Theatre $400 for first 4-hours $400 for first 4-hours $0 N Additional Hours $75 per hour $75 per hour $0 N
L. Theatre / Courtyard Photography Rates
Description Increase /
(Decrease) CPI Adjust
Non-Refundable Processing Fee $25 per contract $25 per contract $0 N Non-Commercial Photography $100 per hour $100 per hour $0 N Commercial Photography $150 per hour $150 per hour $0 N Heritage Theatre Use Fees
FY 23/24 Fee
FY 23/24 Fee
FY 23/24 Fee
FY 24/25 Fee
FY 24/25 Fee
FY 24/25 Fee
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Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

RECREATION & COMMUNITY SERVICES FEES
A. Facility Fee / Preservation & Enhancement Fees
Description Increase /
(Decrease) CPI Adjust
Heritage Theatre
a) Preservation and Enhancement Fee $0 N
b) Facility Fee $0 N
Community Center Facility Rentals $0 N
Recreation Activities and Programs $0 N
Facility Fees / Preservation & Enhancement Fees
* Fees are not-to-exceed amounts and will be applied by the Department Director based on the program or rental's ability to bear the fee.

FY 23/24 Fee
$1.50 per ticket
(Every event is charged this fee)
$1 - $6 per ticket
(fee is based upon event)
(fee is in addition to P&E fee)
2% of total facility rental charges *
$1 per registration; $1 per pass purchase; or
$1 per month *
FY 25/26 Fee
$1.50 per ticket
(Every event is charged this fee)
$1 - $6 per ticket
(fee is based upon event)
(fee is in addition to P&E fee)
2% of total facility rental charges *
$1 per registration; $1 per pass purchase; or
$1 per month *
65 14.c
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Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

DOWNTOWN EVENT FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
Special Event Fees
1 Administrative Review Fee $1,691 $1,753 $62 [a] Y
2 Equipment Use Fees See Public Works Fees See Public Works Fees [b] N 3 Event Day Staff Support Actual Costs Actual Costs N
4 New Event Application Fee $651 $675 $24 [c] Y
5 Security/Clean-up Refundable Deposit $500 $500 $0 [d] N 6 Special Event Permit $1,954 $2,026 $72 [e] Y
Event Day Staff Support
7 Police Actual Costs Actual Costs [f] N
8 Public Works Actual Costs Actual Costs [g] N
[f] Police Fees cover costs associated with the services provided by the Campbell Police Department, which shall include, but not be limited to, closing the streets and event day supervision provided as per the Police Security Plan developed by CPD. Organizer shall be responsible for services provided after event closure until the crowd has dispersed and the area is deemed safe. [g] Public Works Fees include the cost for PW personnel and associated equipment required for closing the streets, (i.e. barricade installation/removal, pick-up trucks, closing and opening the streets, provision and placement of directional and/or letterboard signs, etc.).

Activity Description
[a] Administrative Review Fee covers the costs associated with the Special Event Committee's time to schedule meetings, prepare agendas, prepare invoices, collect and process fees, etc. [b] Equipment Use Fees are fees for such items as barricades, cones, safety vests, No Park Signs, etc. [c] New Event Application Fee covers all costs associated with obtaining the required documents for a new event proposal, preparing the event memo, routing the application to appropriate departments, and follow-up with applicant.
[d] Refundable Deposit is a fee held on deposit to use in the event of damage to public property. If any damages should result the repair/replacement costs exceed $500, the event host will be billed the balance. If there are no damages and no additional fees due, this deposit shall be returned to event organizer. [e] Special Event Permit Fees are designed to cover the costs of the impact special events have on public property. 66 14.c
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Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

WATER TOWER LIGHTING REQUEST FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
1 Water Tower Lighting Request $150 $150 $0 per application N Activity Description
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Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

EXOTIC ANIMAL PERMIT FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
1 Exotic Animal Permit Fee $0 $150 $150 per application N Activity Description
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Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

COMMUNITY GARDEN PLOT RENTAL FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
1 Community Garden Plot
a) 100 SF $44 $46 $2 per year [a] Y
b) 200 SF $88 $91 $3 per year [a] Y
Notes:

Activity Description
[a] Based on water rate increases.
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Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

ELECTRIC VEHICLE CHARGING FEES
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
1 Electric Vehicle Charging Stations
a) Base Hourly Rate $0.30 $0.30 $0.00 per kWh N
b) Additional Hourly Rate, in effect 8am - 8pm, daily $0.30 $0.30 $0.00 per hour N Activity Description
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Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

ADMINISTRATIVE FEES - CITY CLERK
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
1 Photocopies [a]
a) First Page $1 $1 $0 N
b) Each Additional Page $0.10 $0.10 $0.00 N
2 Digital Devices Provided by City
a) CD/DVD $2 $2 $0 N
b) USB/Flash Drive $8 $8 $0 N
3 Initiative Petition Filing Fee $200 $200 $0 [b] N
4 Candidate Statement Filing Fee $300 $300 $0 N
5 Campaign Disclosure Information $0.10 $0.10 $0.00 per page [c] N 6 Appeal Filing Fee
a) Appeal to Parks and Recreation Commission (Tree-Related Appeals) $200 $200 $0 per appeal N b) Appeal to City Council for a bid protest $200 $200 $0 per appeal N c) Appeal to City Council for a contractor non-responsibility $200 $200 $0 per appeal N d) Appeal to City Council or Planning Commission - All Others $300 $300 $0 per appeal N 7 Document Certification (No Charge to other Governmental Agencies) $2 $2 $0 N 8 Photo duplication (non-standard print size) Actual cost Actual cost [d] N 9 Requests Requiring Special Programming or Formatting Actual hourly rate plus cost of digital
devices
Actual hourly rate
plus cost of digital
devices
[e] N
Activity Description
[a] Fee applies for photocopies (excluding Police Reports) and each page of minutes and excerpts from Planning Commission and City Council Minutes book. The charge to any agency, persons wholly or in part by the City of Campbell will be determined by the City Manager or his designated representative. No charge to other governmental agencies. 71 14.c
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Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

ADMINISTRATIVE FEES - CITY CLERK
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI AdjustActivity Description
[b] To be refunded within one year if City Clerk certifies the Sufficiency of Petition. Legal limit. [c] Legal limit.
[d] Government Code 6253(b) and the City Attorney.
[e] This fee applies to the creation of a new document not normally prepared, owned, used or retained by the City as part of the conduct of the Public's business. Fee also includes cost of any digital devices used to provide requested information.
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Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges) City of Campbell

ADMINISTRATIVE FEES - FINANCE
FY 23/24 Fee FY 24/25 Fee Increase / (Decrease) Charge Basis Note CPI Adjust
1 Business License - Mandatory State Fee $4 $4 $0 [a] N 2 Duplicate Business License (Replacement Original) $11 $11 $0 N 3 Returned Check Fee; ACH/EFT Return/Error; Non-Sufficient Funds Service Charge
$25 $25 $0 N
4 Transaction Processing Fee
a) Credit and Debit Card Payments 3.36% 3.36% 0.00% N
b) Electronic Check (ACH) payments 1% + $0.30 1% + $0.30 N 5 Rental Dispute Administration (Added to Business License Fee) $11 $11 $0 per unit N 6 Scavenging Permit (Municipal Code Section 6.04.160) $330 $330 $0 per year [b] N [a] Fee established by State. Fee changed effective January 1, 2018. [b] Requires business license (Industrial).

Activity Description
73 14.c
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Attachment: Comparative Master Fee Schedule FY 2025 (FY 2025 Schedule of Fees and Charges)

14.d
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Attachment: User Fee and Cost Recovery Policy (FY 2025 Schedule of Fees and Charges)

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Attachment: User Fee and Cost Recovery Policy (FY 2025 Schedule of Fees and Charges)

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Attachment: User Fee and Cost Recovery Policy (FY 2025 Schedule of Fees and Charges)

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Attachment: User Fee and Cost Recovery Policy (FY 2025 Schedule of Fees and Charges)

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Attachment: User Fee and Cost Recovery Policy (FY 2025 Schedule of Fees and Charges)

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Attachment: User Fee and Cost Recovery Policy (FY 2025 Schedule of Fees and Charges)

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Attachment: User Fee and Cost Recovery Policy (FY 2025 Schedule of Fees and Charges) City
Council
Report
TITLE: FY 2023 Annual Report of the Citizen's Bond Oversight Committee for Measure O

RECOMMENDED ACTION
That the City Council receive the FY 2023 Annual Report of the Citizen's Bond Oversight Committee for Measure O.

BACKGROUND
On November 6, 2018, City of Campbell voters approved Measure O with a ‘Yes’ vote of 69.5% by the citizens that voted in the General Election. Measure O authorized the City to issue general obligation (GO) bonds in an aggregate principal amount of up to $50 million. The first series of Measure O Bonds was issued for a principal amount of $20 million in August 2020. The second (and final) series of Measure O Bonds was issued for a principal amount of $30 million in June 2022. As a condition of Measure O voter authorization and in order to ensure accountability for the expenditure of bond proceeds, the City established a Citizens’ Bond Oversight Committee (Committee).

This committee was formally appointed by the City Council on November 2, 2021.

Current Committee Members include the following Campbell residents:
• Al Bito, Chair (District 5)
• Anne Souza, Vice Chair (At Large)
• Paul Russell, Committee Member (District 4)
• Doris Quai Hoi, Committee Member (District 2)
• Steven Saunders, Committee Member (District 3)
• Terry Hines, Committee Member (District 1)
The primary duty of the Committee is to review expenditure reports produced by the City to verify that bond proceeds were expended only for the purposes set forth in Measure O and to report to Council annually on their findings . This normally includes a review of annual audited financial statements as it relates to Measure O bond proceeds and project expenditures and any supporting documentation as requested. This item will present the third annual report of the Committee for FY 2023.

DISCUSSION
Item: 15
Category: NEW BUSINESS
Meeting Date: April 16, 2024
15 Packet Pg. 470
Annual Report of the Measure O Citizen’s Oversight Committee Page 2 of 2 The Committee met one time since presenting its FY 2022 annual report to City Council on August 15, 2023:
• February 26 , 202 4 – Annual meeting to review FY 202 3 financial reports and discuss preparation of annual report to City Council
Please note that the Committee’s FY 202 3 annual report is shown as Attachment A.

Also included is Attachment B, which presents all materials provided by City staff to the Committee at the February 26 meeting, as well as Attachment C , the draft minutes from the February 26 meeting that are to be reviewed by the Committee at their next meeting. Chairperson Bito will present the FY 2023 annual report to City Council at the April 16, 2024 regular meeting.

FISCAL IMPACT
There is no fiscal impact associated with reviewing and receiving the FY 2023 Measure O Oversight Committee Annual Report.

Prepared by:

Will Fuentes, Finance Director
Approved by:

Brian Loventhal, City Manager
Attachment:
a. Measure O Oversight Committee FY 2023 Annual Report
b. FY 2023 Measure O Audit and Expenditure Reports
c. Draft Minutes - Oversight Committee (February 26, 2024 Meeting) 15 Packet Pg. 471
A
NNUAL REPORT OF THE MEASURE O CITIZENS’

OVERSIGHT COMMITTEE OF THE CITY OF CAMPBALL
FOR FISCAL YEAR (FY) 2022-23
I
ntroduction. The Citizens’ Oversight Committee of the City of Campbell (the “COC”) was formed pursuant to Measure O for the purpose of actively reviewing and reporting on the expenditure of Measure O bond proceeds. The COC is required to advise the public, through at least one report per year, as to whether the City is in compliance with Article XIIIA of the California Constitution and Measure O.

P
ublic Meetings. During the previous year, the COC has met on the following dates and locations:

Meeting Date and Time Meeting Location
February 26, 2024 – 4:00pm City of Campbell – Council Chambers E
ach meeting has been held in compliance with the Ralph M. Brown Act , in that the meetings were formally scheduled with agendas duly posted and noticed and open to the public. Minutes were taken and when approved at the subsequent meeting were posted on the City’s web page via the link to information relating to Measure O and shown as Attachment C.

Ci
ty Support. The City has, without spending bond funds, provided the COC with the administrative support it needs to meet and to perform its review and reporting duties.

A
ctivities
R
eview of Expenditures. The COC was provided detailed expenditure reports, prepared by City staff, for FY 2022-23 at i ts February 26 , 202 4 meeting. Those reports are shown as Attachment B of the main Council report ; with minutes shown as Attachment C. At the meeting, the COC reviewed the expenditure reports. Members of the COC had the opportunity to ask City staff questions regarding the projects and expenditures. No irregularities or concerns were identified in the detailed expenditures reports, but the COC did request the following items and had the following questions:
• R
EQUEST – The COC requested copies of all vendor contracts related to each project.

Subsequent to the meeting, staff sent a link to all Measure O project vendor contracts to meet this request . The link is also posted to the Measure O Oversight Committee and Measure O Project Update webpages.
• R
EQUEST – The COC requested that the next annual meeting be tentatively held in January 2025 once the City’s FY 2023-24 financials are completed and that a scheduling poll be sent the group in December 2024 to set the date . Staff will do so and also tentatively set the next COC presentation to Council in April 2025.

Re
view of City’s Annual Report . In addition, the City provided the COC with copies of the annual bond report for FY 2023-23, prepared by an independent auditor and also shown in Attachment B of the main Council report. No irregularities or concerns were identified in the Annual Reports.

Tour
of Bond Facilities . The COC did not tour any City facilities over the past year , but may choose to do so in the future as construction on both Measure O projects progresses.

C
onclusion. Based on the foregoing review of expenditures and other activities, t he COC concludes that bond proceeds spent to date have only been spent for the acquisition and construction of real property for City facilities, as identified in the project list presented to voters,

15.a
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Attachment: Measure O Oversight Committee FY 2023 Annual Report (Annual Report of the Measure O Citizen’s Oversight Committee) 2 and as a result the City has complied with California Constitution Article XIIIA Section (1)(b)(3) and the text of Measure O.
* * * * * * * * * * *
* * * * * * * * * * * *
A
pproved April 9, 2024.

M
EASURE O CITIZENS’ OVERSIGHT

COMMITTEE
BY:

A l Bito, Chairperson
[
The conclusions identified in this Annual Report are to be presented to the City Council at an open meeting on April 16, 2024.]

15.a
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Attachment: Measure O Oversight Committee FY 2023 Annual Report (Annual Report of the Measure O Citizen’s Oversight Committee) eidebailly.com
City of Campbell
Measure O
For the Year Ended June 30, 2023

15.b
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Attachment: FY 2023 Measure O Audit and Expenditure Reports (Annual Report of the Measure O Citizen’s Oversight Committee) What inspires you, inspires us. | eidebailly.com
4040 Campbell Ave., Ste. 200 | Menlo Park, CA 94025-1053 | T 650.522.3400 | F 650.645.7393 | EOE 1 I
ndependent Accountant’s Report
H
onorable Mayor and Members of City Council of the
City of Campbell, California
W
e have audited the financial statements of the governmental activities, each major fund and the aggregate remaining fund information of the City of Campbell, California (City) as of and for the year ended June 30, 2023 and the related notes to the financial statements, which collectively comprise the City’s basic financial statements and have issued our report thereon dated December 29, 2023, which expressed an unmodified opinion on those financial statements. Those financial statements are the responsibility of the City’s management. Our responsibility is to express an opinion on the financial statements based on our audit.

O
ur audit was performed for the purpose of forming an opinion on the financial statements that collectively comprise the City’s basic financial statements. The accompanying Measure O Schedule of Revenues and Expenditures is presented for purposes of additional analysis, to satisfy the requirements of Measure O ballot language and is not a required part of the financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole.

M
enlo Park, California
December 29, 2023

15.b
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Attachment: FY 2023 Measure O Audit and Expenditure Reports (Annual Report of the Measure O Citizen’s Oversight Committee)

See Note to Schedule

2 City of Campbell
Measure O
Schedule of Revenues and Expenditures
For the Fiscal Year Ended June 30, 2023

Capital Debt Total
Revenues:

Taxes -$ 2,771,850$ 2,771,850$ Investment income 698,902 80,597 779,499 Intergovernmental 2,359,225 - 2,359,225 Total revenues 3,058,127 2,852,447 5,910,574 Expenditures:

Personnel costs - capital projects 267,810 - 267,810 Professional services - capital projects 410,351 - 410,351 Debt service - 4,550,747 4,550,747 Total expenditures 678,161 4,550,747 5,228,908 Net change in fund balance 2,379,966 (1,698,300) 681,666 Fund balance, beginning 50,462,161 5,821,476 56,283,637 Fund balance, ending 52,842,127$ 4,123,176$ 56,965,303$

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Attachment: FY 2023 Measure O Audit and Expenditure Reports (Annual Report of the Measure O Citizen’s Oversight Committee)

3 City of Campbell
Measure O
Note to Schedule of Revenues and Expenditures
For the Fiscal Year Ended June 30, 2023

Note 1 – Expenditures by Project

Library
Police
Building Shared
Total
Measure O
Expenditures:

Personnel costs - capital projects -$ -$ 267,810$ 267,810$ Professional services - capital projects 189,698 138,868 81,785 410,351 Total expenditures 189,698$ 138,868$ 349,595$ 678,161$

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Attachment: FY 2023 Measure O Audit and Expenditure Reports (Annual Report of the Measure O Citizen’s Oversight Committee) Citizens' Bond Oversight Committee
Civic Center Improvements
Fiscal Year 2022-23
Expenditures Library Police Building FF&E Shared Total Description Personnel Costs
Senior Project Manager -$ -$ -$ 267,810.26$ 267,810.26$ Includes salary and benefits Total Personnel Costs -$ -$ -$ 267,810.26$ 267,810.26$ Professional Services
Jayson Architechture 186,571.36$ -$ -$ -$ 186,571.36$ Bid/Award Support and SVCE Grant Preparation LPA Inc - 118,992.87 - - 118,992.87 Design Phase of Police Operations Building Griffin Structures - - - 81,174.76 81,174.76 Construction Management & Constructability Review Cornerstone Earth Group Inc - 16,540.00 - - 16,540.00 Environmental Review Phase II of Police Building American Reprographics 3,126.74 - - - 3,126.74 Posters and Signage West Coast Code Consultants Inc - 3,055.00 - - 3,055.00 Plan Check Review Miscellaneous - - - 610.31 610.31 Phone Service for Project Manager O'Brien Code Consulting - 160.00 - - 160.00 3rd Party Plan Check US Bank - 120.00 - - 120.00 SCC Fire Permit Fee for Fire Hydrant Spotting Total Professional Services 189,698.10$ 138,867.87$ -$ 81,785.07$ 410,351.04$ Total FY2022-23 Expenditures 189,698.10$ 138,867.87$ -$ 349,595.33$ 678,161.30$ Total Budget 26,228,450.00$ 27,597,972.00$ 1,500,000.00$ 4,500,000.00$ 59,826,422.00$ Total Expenditures 1,434,113.62 1,934,508.58 - 940,889.26 4,309,511.46 Remaining Budget 24,794,336.38$ 25,663,463.42$ 1,500,000.00$ 3,559,110.74$ 55,516,910.54$ Project Summary

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Attachment: FY 2023 Measure O Audit and Expenditure Reports (Annual Report of the Measure O Citizens' Bond Oversight Committee
Civic Center Improvements
Summary by Fiscal Year
Library Police Building FF&E Shared Total
Total Budget 26,228,450.00$ 27,597,972.00$ 1,500,000.00$ 4,500,000.00$ 59,826,422.00$ FY 2019-20 Expenditures 22,909.30 30,634.75 - 219,253.33 272,797.38 FY 2020-21 Expenditures 588,562.10 769,586.20 - 215,304.30 1,573,452.60 FY 2021-22 Expenditures 632,944.12 995,419.76 - 156,736.30 1,785,100.18 FY 2022-23 Expenditures 189,698.10 138,867.87 - 349,595.33 678,161.30 Remaining Budget 24,794,336.38$ 25,663,463.42$ 1,500,000.00$ 3,559,110.74$ 55,516,910.54$ Project Summary

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Attachment: FY 2023 Measure O Audit and Expenditure Reports (Annual Report of the Measure O Citizens' Bond Oversight Committee
Measure O - Debt Service
Fiscal Year 2022-23
Expenditures Description
Debt Service
Bank of NY Mellon 3,000,000.00$ Debt Service - Principal Bank of NY Mellon 1,550,745.85 Debt Service - Interest Total Debt Service Costs 4,550,745.85$
Total Expenditures 4,550,745.85$

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Attachment: FY 2023 Measure O Audit and Expenditure Reports (Annual Report of the Measure O Civic Center Improvement Project
Budget vs Actuals by Funding Source
as of June 30, 2023
Budget Actual Balance Budget Actual Balance Budget Actual Balance Budget Actual Balance Budget Actual Balance Measure O Bond
Proceeds 20,500,000$ 1,434,114$ 19,065,886$ 25,000,000$ 1,934,509$ 23,065,491$ -$ -$ -$ 4,500,000$ 940,889$ 3,559,111$ 50,000,000$ 4,309,512$ 45,690,488$ State Library Building
Forward Grant 4,718,450 - 4,718,450 - - - - - - - - - 4,718,450 - 4,718,450 State Resiliency Grant - - - 2,400,000 - 2,400,000 1,500,000 - 1,500,000 - - - 3,900,000 - 3,900,000 SCC Library District
Contribution 510,000 - 510,000 - - - - - - - - - 510,000 - 510,000 SVCE Decarbonization
Demonstration Grant
(Library) 500,000 - 500,000 - - - - - - - - - 500,000 - 500,000 SVCE Energy Resiliency
Grant (PD) - - - 197,972 - 197,972 - - - - - - 197,972 - 197,972 TOTAL 26,228,450$ 1,434,114$ 24,794,336$ 27,597,972$ 1,934,509$ 25,663,463$ 1,500,000$ -$ 1,500,000$ 4,500,000$ 940,889$ 3,559,111$ 59,826,422$ 4,309,512$ 55,516,910$ TOTALLibrary (23-SS) Police Building (23-RR) FF&E (22-JJ) Shared (21-MM)

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Attachment: FY 2023 Measure O Audit and Expenditure Reports (Annual Report of the Measure O Civic Center Improvement Project
Budget vs Actuals by Funding Source
as of February 21, 2024
Budget Actual Balance Budget Actual Balance Budget Actual Balance Budget Actual Balance Budget Actual Balance Measure O Bond
Proceeds 16,800,000$ 4,085,636$ 12,714,364$ 30,000,000$ 2,000,433$ 27,999,567$ -$ -$ -$ 3,200,000$ 1,138,816$ 2,061,184$ 50,000,000$ 7,224,885$ 42,775,115$ State Library Building
Forward Grant 4,718,450 - 4,718,450 - - - - - - - - - 4,718,450 - 4,718,450 State Resiliency Grant - - - 2,400,000 - 2,400,000 1,500,000 - 1,500,000 - - - 3,900,000 - 3,900,000 SCC Library District
Contribution 510,000 - 510,000 - - - - - - - - - 510,000 - 510,000 SVCE Decarbonization
Demonstration Grant
(Library) 500,000 - 500,000 - - - - - - - - - 500,000 - 500,000 SVCE Energy Resiliency
Grant (PD) - - - - - - - - - - - - - - - Interest Income - - - 1,841,975 - 1,841,975 - - - - - - 1,841,975 - 1,841,975 ARPA - - - 939,000 - 939,000 - - - - - - 939,000 - 939,000 FY2023 General Fund
Surplus - - - 512,000 - 512,000 - - - - - - 512,000 - 512,000 TOTAL 22,528,450$ 4,085,636$ 18,442,814$ 35,692,975$ 2,000,433$ 33,692,542$ 1,500,000$ -$ 1,500,000$ 3,200,000$ 1,138,816$ 2,061,184$ 62,921,425$ 7,224,885$ 55,696,540$ TOTALLibrary (23-SS) Police Building (23-RR) FF&E (22-JJ) Shared (21-MM)

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Attachment: FY 2023 Measure O Audit and Expenditure Reports (Annual Report of the Measure O CITIZENS’ OVERSIGHT COMMITTEE

MEASURE O MINUTES
City of Campbell, 70 N. First St., Campbell, California SPECIAL MEETING OF THE CITIZENS’ OVERSIGHT COMMITTEE (COC)

MEASURE O GENERAL OBLIGATION BONDS
Monday, February 26, 2024 – 4:00 p.m.

City Hall Council Chamber – 70 N. First Street
This Citizens’ Oversight Committee meeting was conducted pursuant to provisions of the Brown Act.

CALL TO ORDER
The Citizens’ Oversight Committee of the City of Campbell convened in special meeting on February 26, 2024.

ROLE CALL AND ESTABLISHMENT OF QUORUM
Attendee Name Title Status
Paul Russell Committee Member Present
Doris Quai Hoi Committee Member Present
Steven Saunders Committee Member Present
Terry Hines Committee Member Present
Anne Souza Committee Member Present
Al Bito Committee Member Present

PUBLIC COMMENTS
There were no public comments.

1. APPROVAL OF MINUTES
Recommended Action: Approve the Special Meeting minutes of July 13, 2023.

M/S: Saunders/ Souza – To approve the Special Meeting minutes of July 13, 2023. The motion was adopted unanimously by roll call vote.

2. FINANCIAL UPDATE
Recommended Action: Accept presentation by staff on Audited Measure O Financial Reports and Expenditure Detail Reports.

Assistant Finance Director Vong presented a staff report dated February 26, 2024.

The report included information related to the library, Police department and shared cost expenditures in FY 2022 -23; remaining budget; and noted that a clean audit was received.

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Attachment: Draft Minutes - Oversight Committee (February 26, 2024 Meeting) (Annual Report of the Measure O Citizen’s Oversight Committee)

Minutes of July 13, 2023 Meeting of the Citizens’ Oversight Committee Page 2

The Committee discussed the staff report presentation and asked general questions related to grant funding sources, additional funding sources such as ARPA; and Bond interest.

In response to an inquiry from Member Quai Hoi, staff confirmed that the library and Police projects are currently on schedule to be completed summer 2025 and winter 2025/26 respectively.

After discussion, M/S: Russell/Saunders – To accept the presentation by staff on Audited Measure O Financial Reports and Expenditure Detail Reports . The motion was adopted unanimously by roll call vote.

3. ANNUAL REPORT PRESENTATION
Recommended Action: Discuss preparation of Annual Report of the Measure O Citizen’s Oversight Committee.

Finance Director Fuentes presented a staff report dated February 26, 2024.

Committee Member Hines inquired about surplus of funds. Director Fuentes noted that although unlikely, if the full budget, including the contingency is not spent those funds would be returned at the end of the project. Staff would need to confirm if the excess amount could be used to pay down the total debt costs. Commissioner Hines requested this information be included in the report.

After discussion, M/S: Hines/Russell – Discuss preparation of the Annual Report of the Measure O Citizen’s Oversight Committee. The motion was adopted unanimously by roll call vote:

4. SCHEDULE MEETING DATE WITH CITY COUNCIL
Recommended Action: Determine date to present Annual Report of the Measure O Citizen’s Oversight Committee to City Council, with potential options of:
a. March 19, 2024
b. April 2, 2024
c. April 16, 2024
d. May 7, 2024

Finance Director Fuentes presented a staff report dated February 26, 2024. He noted the need to determine a date to present the Annual Report to the City Council and provided potential meeting dates.

The board discussed the proposed dates and stated consensus for April 16, 2024.

5. SCHEDULE NEXT MEETING
Recommended Action : Determine next meeting date, with potential options in February 2025 for next annual meeting.

Finance Director Fuentes presented a staff report dated February 26, 2024. He noted

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Attachment: Draft Minutes - Oversight Committee (February 26, 2024 Meeting) (Annual Report of the Measure O Citizen’s Oversight Committee)

Minutes of July 13, 2023 Meeting of the Citizens’ Oversight Committee Page 3 the Committee is required to meet at least once per year. At that time the FY23 -24 expenditures will need review. He noted that staff recommends a meeting in February, 2025.

The Committee requested a future Doodle Poll to confirm the date of the next meeting.

ADJOURN

M/S: Hines/Russell – To adjourn the meeting of the Citizen’s Oversight Committee.

The motion was adopted unanimously by roll call vote.

Chair Bito adjourned the meeting at approximately 4:40 p.m.

APPROVED:

ATTEST:

Al Bito, Chair

Andrea Sanders, Recording Secretary

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Attachment: Draft Minutes - Oversight Committee (February 26, 2024 Meeting) (Annual Report of the Measure O Citizen’s Oversight Committee) City
Council
Report
TITLE: Approval of Transfer of Unused Sick Leave to CALGOVEBA

RECOMMENDED ACTION
That the City Council authorize the mandatory transfer of unused sick leave to CALGOVEBA accounts for specified employee groups upon the employee member’s separation, as specified, from the City by: (1) adopting resolutions for Unclassified Management and certain Classified Management employees; and (2) adopting a resolution approving a side letter to the Memorandum of Understanding with the Campbell Peace Officers' Association.

BACKGROUND
A Voluntary Employees’ Beneficiary Association (VEBA) is an association of employees whose employer establishes, on behalf of the association, a tax -free trust account to help the employees pay for healthcare expenses not otherwise covered by the employers’ insurance programs. CALGOVEBA is such an association. CALGOVEBA was created by Foster City years ago on behalf of its employees and has since grown to include eleven additional cities and their employees, including the City of Campbell (City) and its employees.

Upon joining CALGOVEBA, and pursuant to applicable City Council resolutions and Memorandum of Understanding (MOU)s, the City has regularly contributed funds to the CALGOVEBA trust account on behalf of its employees. Today, all Campbell employees are beneficiaries of the CALGOVEBA trust funds, with the City making mandatory contributions directly to the trust on behalf of each employee, and with employee s being able to use their share of the funds during employment and during retirement for reimbursement of their eligible healthcare expenses. Once the funds are deposited into the CALGOVEBA trust account for each employee, they remain there until they are expended by the employee/retiree.

Transferring Unused Sick Leave to CALGOVEBA:

At the end of last year, CALGOVEBA recipients from the City’s Classified Management group, specifically those who had completed 21 years of service, approached the City Manager’s Office to inquire if they could build up their share of the trust by being allowed to transfer the value of their unused sick leave to their respective accounts upon their termination, retirement, or death . Thereafter, the Campbell Peace Officers’ Item: 16
Category: NEW BUSINESS
Meeting Date: April 16, 2024
16 Packet Pg. 486
Approval of Transfer of Unused Sick Leave to CALGOVEBA Page 2 of 4 Association (CPOA) met with the City’s negotiation team and made the same request.

Since then, members from the following employee groups have also requested that the value of their unused sick leave be transferred to their CALGOVEBA accounts:
• Unclassified Management
• The following Classified Management subgroups:
o Members who have completed 0 - 4 years of service
o Members who have completed 5 – 10 years of service

DISCUSSION
Under federal tax laws, in order for VEBA trust accounts to remain tax -free, any contribution to them, whether employer - or employee- made, must be mandated. That is, the contribution must be required under the terms of employment with the City; as memorialized by way of a City employment contract, a n MOU, or a City resolution.

There can be no option to use the identified funds in any other manner.

Currently, City employees have a choice between cashing out unused sick leave upon termination, retirement, or death or applying the value towards service credit with CalPERS (California Public Employees’ Retirement System) upon retirement. How the value of unused sick leave is used in these instances is not mandated. Specifically, Section 16.11 of the City’s Personnel Rules & Regulations states, in relevant part, the following:
“16.11 Compensation for Unused Sick Leave
Upon termination, retirement, or death of an employee, the City shall pay for unused sick leave as follows:
5 years completed through 10 years completed service: 20% at terminal pay rate Start of year 11 through completion of year 15: 30% at terminal pay rate Start of year 16 through completion of year 20: 40% at terminal pay rate Start of year 21 and thereafter: 50% at terminal pay rate...” Additionally, the City’s contract with CalPERS provides an option for CalPERS members to convert their unused sick leave to service credit upon retirement from the City. Removing this option and mandating that employees’ unused sick leave be automatically transferred to their CALGOVEBA account upon termination, retirement or death requires an amendment to the MOU with CPOA , and various City Council resolutions. For the following reasons, staff recommends that the City Council approve the above employees’ request to make this change.

First, there is no additional cost to the City if it were to allow a mandated transfer of an employee’s unused sick leave to their respective CALGOVEBA account. It is time that has already been earned and would be paid out to an employee anyway if they were to choose a cash payment upon termination, retirement, or death per Section 16.11 of the City’s Personnel Rules & Regulations . In addition, the City joined CALGOVEBA as a 16 Packet Pg. 487
Approval of Transfer of Unused Sick Leave to CALGOVEBA Page 3 of 4 way to assist employees with their healthcare expenses. With the rising cost of healthcare and the elimination of City -funded lifetime retiree medical coverage for new employees, allowing employees to direct the value of their unused sick leave toward their CALGOVEBA account is a way for the City to further support its employees.

Lastly, all impacted Unclassified and Classified employee groups have met and voted in favor of a mandatory transfer of unused sick leave upon termination, retirement or death, as reflected in the attached resolutions . A nd, the CPOA and the City’s negotiation team reached a tentative agreement to amend the December 20, 2022, MOU between the City and CPOA to allow for the mandatory transfer of the value of unused sick leave , as reflected in the attached resolution and Side Letter Agreement.

FISCAL IMPACT
There is no additional fiscal impact related to the adoption of a resolution approving the recommended s ide letter, or resolutions regarding the Unclassified Management or designated Classified Management employees.

ALTERNATIVES

1. Don’t adopt the resolution approving the Side Letter to the MOU with CPOA.

2. Don’t adopt the resolutions related to some or all of the unrepresented employee groups.

3. Provide alternate direction to the City Manager’s Office regarding a side letter to the MOU with the CPOA.

4. Provide alternate direction to the City Manager’s Office regarding a resolution related to some or all of the employee groups.

Prepared by:

Angelique Gaeta, Assistant City Manager
16 Packet Pg. 488
Approval of Transfer of Unused Sick Leave to CALGOVEBA Page 4 of 4

Approved by:

Brian Loventhal, City Manager

Attachment:
a. Unclassified MGMT Resolution - CALGOVEBA_Transfer of Unused Sick Leave b. Classified MGMT Resolution_CALGOVEBA_Transfer of Unused Sick Leave_04.05.24 c. CPOA Resolution_CALGOVEBA_Transfer of Unused Sick Leave_04.08.24 d. Side Letter Agreement CALGOVEBA_final_04.10.24
16 Packet Pg. 489
UNCLAS Resolution - VEBA
April 2024
1 RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL AMENDING

THE COMPENSATION AND WORKING CONDITIONS FOR UNREPRESENTED UNCLASSIFIED MANAGEMENT EMPLOYEES, EFFECTIVE APRIL 2024

WHEREAS, the City Council of the City of Campbell desires to establish certain salaries and benefits for unrepresented Unclassified Management personnel not covered by a Memorandum of Understanding; and

WHEREAS, on August 16, 2022, the City Council adopted Resolution No. 12882 memorializing the salaries and benefits for Unclassified Management personnel; and

WHEREAS, on behalf of its employees, the City of Campbell participates in a Voluntary Employees’ Beneficiary Association (VEBA) known as CALGOVEBA; and

WHEREAS, through its CALGOVEBA participation, the City of Campbell makes mandatory contributions to a tax -free trust account for each of its employees to help employees pay for healthcare expenses not otherwise covered by the City’s insurance programs; and

WHEREAS, Unclassified Management personnel currently have the option of cashing out their unused sick leave upon termination, retirement or death or applying their unused sick leave towards CalPERS service credit upon retirement from the City; and

WHEREAS, Unclassified Management personnel have voted to waive this option and instead have their unused sick leave automatically transferred to their respective CALGOVEBA accounts upon termination, retirement, or death according to the following formula:
• 5 through 10 years of completed service: 20% at terminal pay rate; • Start of year 11 through completion of year 15: 30% at terminal pay rate; • Start of year 16 through completion of year 20: 40% at terminal pay rate; • Start of year 21 and thereafter: 50% at terminal pay rate; and WHEREAS, there is no additional cost associated with the City allowing for a mandatory transfer of an employee’s unused sick leave to their respective CALGOVEBA account; and
WHEREAS, the City joined CALGOVEBA as a way to assist employees with their healthcare expenses and allowing employees to direct the value of their unused sick leave toward their CALGOVEBA accounts is a way for the City to further support its employees and retirees;
NOW, THEREFORE, BE IT RESOLVED that effective April 16, 2024, members of the Unclassified Management group shall have their unused sick leave automatically transferred to their CALGOVEBA account upon termination, retirement, or death.

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Packet Pg. 490
Attachment: Unclassified MGMT Resolution - CALGOVEBA_Transfer of Unused Sick Leave (Approval of Transfer of Unused Sick Leave to UNCLAS Resolution - VEBA
April 2024
2 BE IT FURTHER RESOLVED that effective April 16, 2024, Section 3.B.6. and Section

5.E. of Resolution No. 12882 shall be amended to read as follows:

SECTION 3. HEALTH & WELFARE BENEFIT PROGRAMS

B. Benefit Cost Adjustments

6. City of Campbell’s Voluntary Employees’ Beneficiary Association (VEBA) Plan (hereinafter referred to as, “CALGOVEBA”)

a. In replacement of the Retiree Award Program for new employees, Unclassified Management Employees will participate in the established CALGOVEBA program. The City will make a mandatory employer contribution of eighty-six dollars and sixteen cents ($86.16) per pay period to each employee’s CALGOVEBA account; and, each employee will make a mandatory (pre-tax) employee contribution of forty dollars ($40) per pay period to their respective employee CALGOVEBA account.

b. Mandatory Transfer of Unused Sick Leave to CALGOVEBA: See Section

5.E. below entitled, “Sick Leave.”

SECTION 5. OTHER PROVISIONS APPLICABLE TO ALL UNCLASSIFIED

MANAGEMENT EMPLOYEES

E. Sick Leave

Unclassified Management employees accrue 3.69 hours of sick leave per pay period. Accumulation is unlimited. Upon an employee’s termination, retirement, or death, the City shall automatically transfer the value of the employee’s unused sick leave to his or her respective CALGOVEBA account according to the following formula:
• 5 through 10 years of completed service: 20% at terminal pay rate; • Start of year 11 through completion of year 15: 30% at terminal pay rate; • Start of year 16 through completion of year 20: 40% at terminal pay rate; • Start of year 21 and thereafter: 50% at terminal pay rate.

BE IT FUTHER RESOLVED that unless it is otherwise stated herein or in Resolution No. 12882, it is not the intent of th e City Council in approving this resolution to further change, modify, or repeal in any way any of the existing provisions of the City of Campbell Personnel Rules and Regulations; and

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Attachment: Unclassified MGMT Resolution - CALGOVEBA_Transfer of Unused Sick Leave (Approval of Transfer of Unused Sick Leave to UNCLAS Resolution - VEBA
April 2024
3 FINALLY, BE IT FURTHER RESOLVED that the City Appointing Power and the Human Resources Manager have the authority to take any necessary administrative actions to implement the provisions of this resolution.

PASSED AND ADOPTED this 16th day of April 2024 by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:

Susan M. Landry, Mayor
ATTEST:

Andrea Sanders, City Clerk

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Packet Pg. 492
Attachment: Unclassified MGMT Resolution - CALGOVEBA_Transfer of Unused Sick Leave (Approval of Transfer of Unused Sick Leave to MGMT Resolution - VEBA
April 2024
1 RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL AMENDING

THE COMPENSATION AND WORKING CONDITIONS FOR UNREPRESENTED CLASSIFIED MANAGEMENT EMPLOYEES, EFFECTIVE APRIL 2024

WHEREAS, the City Council of the City of Campbell desires to establish certain salaries and benefits for unrepresented Classified Management personnel not covered by a Memorandum of Understanding; and

WHEREAS, on August 16, 2022, the City Council adopted Resolution No. 12881 memorializing the salaries and benefits for Classified Management personnel; and

WHEREAS, on behalf of its employees, the City of Campbell participates in a Voluntary Employees’ Beneficiary Association (VEBA) known as CALGOVEBA; and

WHEREAS, Classified Management personnel currently have the option of cashing out their unused sick leave upon termination, retirement, or death, or applying their unused sick leave towards CalPERS service credit upon retirement from the City; and

WHEREAS, Various subgroups of the C lassified Management personnel have voted to waive this option and instead have their unused sick leave automatically transferred to their respective CALGOVEBA accounts upon termination, retirement, or death according to the following formula:
• 5 through 10 years of completed service: 20% at terminal pay rate; • Start of year 11 through completion of year 15: 30% at terminal pay rate; • Start of year 16 through completion of year 20: 40% at terminal pay rate; • Start of year 21 and thereafter: 50% at terminal pay rate; and WHEREAS, those subgroups include:
• Members who have completed 0 - 4 years of service;
• Members who have completed 5 – 10 years of service;
• Members who have completed at least 21 years of service; and WHEREAS, there is no additional cost associated with the City allowing for a mandatory transfer of an employee’s unused sick leave to their respective CALGOVEBA account; and
WHEREAS, the City joined CALGOVEBA as a way to assist employees with their healthcare expenses and allowing employees to direct the value of their unused sick

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Packet Pg. 493
Attachment: Classified MGMT Resolution_CALGOVEBA_Transfer of Unused Sick Leave_04.05.24 (Approval of Transfer of Unused Sick Leave MGMT Resolution - VEBA
April 2024
2 leave toward their CALGOVEBA accounts is a way for the City to further support its employees and retirees;
NOW, THEREFORE, BE IT RESOLVED that effective April 16, 2024, members of the above identified subgroups from the C lassified Management employees shall have their unused sick leave automatically transferred to th eir CALGOVEBA account upon termination, retirement, or death.

BE IT FURTHER RESOLVED that effective April 16, 2024, Section 3.B.6. and Section

5.E. of Resolution No. 12881 shall be amended to read as follows:

SECTION 3. HEALTH & WELFARE BENEFIT PROGRAMS

B. Benefit Cost Adjustments

6. City of Campbell’s Voluntary Employees’ Beneficiary Association (VEBA) Plan (hereinafter referred to as, “CALGOVEBA”)

b. Mandatory Transfer of Unused Sick Leave to CALGOVEBA: See Section

5.E. below entitled, “Sick Leave.”

SECTION 5. OTHER PROVISIONS APPLICABLE TO ALL CLASSIFIED

MANAGEMENT EMPLOYEES

E. Sick Leave

1. Classified Management employees accrue 3.69 hours of sick leave per pay period. Accumulation is unlimited.

2. Mandatory Transfer of Unused Sick Leave to CALGOVEBA.

a. For employees within the following subgroups, the City shall automatically transfer the value of the employee’s unused sick leave to his or her respective CALGOVEBA account upon termination, retirement, or death:
• Members who have completed 0 - 4 years of service;
• Members who have completed 5 – 10 years of service; and • Members who have completed at least 21 years of service.

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Packet Pg. 494
Attachment: Classified MGMT Resolution_CALGOVEBA_Transfer of Unused Sick Leave_04.05.24 (Approval of Transfer of Unused Sick Leave MGMT Resolution - VEBA
April 2024
3 b. The transfer of unused sick leave shall be pursuant to the formula set forth below:
• 5 through 10 years of completed service: 20% at terminal pay rate; • Start of year 11 through completion of year 15: 30% at terminal pay rate;
• Start of year 16 through completion of year 20: 40% at terminal pay rate;
• Start of year 21 and thereafter: 50% at terminal pay rate.

BE IT FUTHER RESOLVED that unless it is otherwise stated herein or in Resolution No. 12881, it is not the intent of th e City Council in approving this resolution to further change, modify, or repeal in any way any of the existing provisions of the City of Campbell Personnel Rules and Regulations; and

FINALLY, BE IT FURTHER RESOLVED that the City Appointing Power and the Human Resources Manager have the authority to take any necessary administrative actions to implement the provisions of this resolution.

PASSED AND ADOPTED this 16th day of April 2024 by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:

Susan M. Landry, Mayor
ATTEST:

Andrea Sanders, City Clerk

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Packet Pg. 495
Attachment: Classified MGMT Resolution_CALGOVEBA_Transfer of Unused Sick Leave_04.05.24 (Approval of Transfer of Unused Sick Leave CPOA Resolution - VEBA
April 2024
1 RESOLUTION NO. ___________

A RESOLUTION APPROVING AND RATIFYING A SIDE LETTER AGREEMENT TO

THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CAMPBELL AND THE CAMPBELL PEACE OFFICERS’ ASSOCIATION MANDATING THAT UPON SEPARATION A MEMBER’S UNUSED SICK LEAVE SHALL BE TRANSFERRED TO THE MEMBER’S CALGOVEBA ACCOUNT, EFFECTIVE APRIL 2024

WHEREAS, on December 20 , 2022, the City Council adopted Resolution No. 12926 approving and ratifying a successor Memorandum of Understanding (MOU) between the City of Campbell (City) and the Campbell Peace Officers’ Association ( CPOA), covering the period of January 1, 2023, through December 31, 2025, and memorializing the salaries and benefits for CPOA members; and

WHEREAS, on behalf of its employees, the City participates in a Voluntary Employees’ Beneficiary Association (VEBA) known as CALGOVEBA; and

WHEREAS, CPOA members’ CALGOVEBA benefits are memorialized in the December 20, 2022, MOU between the City and CPOA; and

WHEREAS, CPOA members currently have the option of cashing out their unused sick leave upon termination, retirement, or death or applying their unused sick leave towards CalPERS service credit upon retirement from the City; and

WHEREAS, CPOA members recently voted to waive this option and instead have their unused sick leave automatically transferred to their respective CALGOVEBA accounts upon termination, retirement, or death according to the following formula:
• Under 5 years of completed service: 0% at terminal pay rate; • 5 through 10 years of completed service: 20% at terminal pay rate; • Start of year 11 through completion of year 15: 30% at terminal pay rate; • Start of year 16 through completion of year 20: 40% at terminal pay rate; • Start of year 21 and thereafter: 50% at terminal pay rate; and WHEREAS, there is no additional cost associated with the City allowing for a mandatory transfer of a member’s unused sick leave to their respective CALGOVEBA account; and WHEREAS, the City joined CALGOVEBA as a way to assist employees with their healthcare expenses, and allowing employees to direct the value of their unused sick leave toward their CALGOVEBA accounts is a way for the City to further support its employees; and

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Packet Pg. 496
Attachment: CPOA Resolution_CALGOVEBA_Transfer of Unused Sick Leave_04.08.24 (Approval of Transfer of Unused Sick Leave to CPOA Resolution - VEBA
April 2024
2 WHEREAS, the City’s negotiation team and CPOA have reached a tentative agreement to amend the December 20, 2022, MOU to allow for the mandatory transfer of unused sick leave towards CPOA members’ respective CALGOVEBA accounts upon their termination, retirement, or death, as more fully reflected in the attached Side Letter Agreement between the City and the CPOA (“Attachment A” hereto and made a part hereof);
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell does hereby approve and ratify the attached Side Letter Agreement such that upon termination, retirement, or death , members of the CPOA shall have their unused sick leave automatically transferred to their CALGOVEBA account.

BE IT FURTHER RESOLVED that effective April 16, 2024, Section III.E of the December 20, 2022, MOU shall be amended to read as follows:

SECTION III. HEALTH & WELFARE BENEFIT PROGRAMS

E. City of Campbell’s Voluntary Employees ’ Beneficiary Association (VEBA) Plan (hereinafter referred to as, “CALGOVEBA”)

a. Mandatory City Contribution: During a CPOA member’s active employment with the City, the City will make a mandatory contribution of $170 per pay period to that CPOA member’s CALGOVEBA account.

b. Mandatory Transfer of Unused Sick Leave to Member’s CALGOVEBA:

Upon a member’s termination, retirement, or death, the City shall automatically transfer the value of the member’s unused sick leave to his or her respective CALGOVEBA account pursuant to the formula set forth below:
• Under 5 years of completed service: 0% at terminal pay rate; • 5 through 10 years of completed service: 20% at terminal pay rate; • Start of year 11 through completion of year 15: 30% at terminal pay rate;
• Start of year 16 through completion of year 20: 40% at terminal pay rate;
• Start of year 21 and thereafter: 50% at terminal pay rate.

BE IT FUTHER RESOLVED that unless it is otherwise stated herein or in Resolution No. 12926, it is not the intent of th e City Council in approving and ratifying this Side Letter Agreement to further change, modify, or repeal in any way any of the existing provisions of the City of Campbell Personnel Rules and Regulations; and

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Attachment: CPOA Resolution_CALGOVEBA_Transfer of Unused Sick Leave_04.08.24 (Approval of Transfer of Unused Sick Leave to CPOA Resolution - VEBA
April 2024
3 FINALLY, BE IT FURTHER RESOLVED that the City Appointing Power and the Human Resources Manager have the authority to take any necessary administrative actions to implement the provisions of this resolution.

PASSED AND ADOPTED this 16th day of April 2024 by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:

Susan M. Landry, Mayor
ATTEST:

Andrea Sanders, City Clerk

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Packet Pg. 498
Attachment: CPOA Resolution_CALGOVEBA_Transfer of Unused Sick Leave_04.08.24 (Approval of Transfer of Unused Sick Leave to Side Letter Agreement
Between
City of Campbell
And
Campbell Peace Officers’ Association (CPOA)

This Side Letter Agreement Between the City of Campbell and the Campbell Peace Officers’ Association (Side Letter) modifies the current Memorandum of Understanding (MOU) between the City of Campbell (City) and the Campbell Peace Officers’ Association (CPOA), dated December 20, 2022, and covering the period of January 1, 2023 through December 31, 2025, solely with regards to the distribution of unused sick leave upon a CPOA member’s termination, retirement, or death. All other terms of the existing MOU shall remain in effect through December 31, 2025.

This Side Letter further reflects the understanding of the parties arising from resolution of the meet and confer process and the parties hereby agree as follows:

Upon termination, retirement, or death, a CPOA member’s unused sick leave shall be deposited into their respective individual CALGOVEBA account, pursuant to the limitations set forth below.

YEARS OF SERVICE NET % OF UNUSED SICK LEAVE TO CALGOVEBA Under 5 Years of Service 0%
5 years completed through 10 years
completed service
20% at terminal pay rate
Start of year 11 through completion of year 15 30% at terminal pay rate Start of year 16 though completion of year 20 40% at terminal pay rate Start of year 21 and thereafter 50% at terminal pay rate

The parties further agree that with this Side Letter, all members of the CPOA waive any option they currently have to designate the use of their unused sick leave upon termination, retirement, or death, including opting to cash out their unused sick leave or opting to use the value of their unused sick leave towards the purchase of years of service.

EXECTUED THIS _______ DAY OF _________ 2024, BY THE EMPLOYER-

EMPLOYEE REPRESENTATIVES, WHOSE SIGNATURES APPEAR BELOW, FOR

THEIR RESPECTIVE ORGANIZATION

CITY REPRESENTATIVES: CPOA REPRESENTATIVES:

____________________________ __________________________ Brian Loventhal, City Manager Matthew Ryan, CPOA President

____________________________ __________________________ Angelique Gaeta, Assistant City Manager Lee Heitzman, CPOA Vice President

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Packet Pg. 499
Attachment: Side Letter Agreement CALGOVEBA_final_04.10.24 (Approval of Transfer of Unused Sick Leave to CALGOVEBA) City
Council
Report
TITLE: Climate Action and Adaptation Plan Workplan

RECOMMENDED ACTION
That the City Council receive the report regarding an overview of the Climate Action and Adaptation Plan Workplan.

PURPOSE
The purpose of this report is to inform the City Council of the key workplan milestones ahead associated with an eighteen -month planning effort to create Campbell’s first Climate Action and Adaptation Plan. Further, having hired a professional consultant (Rincon Consultants ) to assist with the plan development, this report also serves to introduce the project team and provide an overview of the services they have been hired to perform.

BACKGROUND
The City of Campbell is committed to addressing climate change through mitigation of greenhouse gas (GHG) emissions and building resiliency against climate impacts such as rising temperatures, longer droughts, and more severe storms. The adopted 2040 General Plan called for the preparation of a Climate Action and Adaption Plan (CAAP):

COS-10.c Prepare a Climate Action Plan that establishes GHG reduction targets that are consistent with Statewide GHG reduction goals, and includes an implementation program to achieve the reduction targets. Periodically review and update the Plan as necessary to achieve the GHG reduction targets specified in the Plan.

On November 21, 2023, the City Council passed Resolution 13079, authorizing the City to issue an RFP, with proposals due on December 21, 2023. On February 20, 2024, the City Council passed Resolution 13115 , awarding the contract to Rincon Consultants (Rincon). The City selected Rincon based on their extensive experience developing Climate Action Plans in California, their familiarity with the Bay Area, and a proposal that was within the City’s preferred budget.

DISCUSSION
Item: 17
Category: NEW BUSINESS
Meeting Date: April 16, 2024
17 Packet Pg. 500
Climate Action Plan – Kick-Off Meeting (Rincon) Page 2 of 5 This report has been divided into three parts to organize and focus discussion. The first part introduces the selected consulting team, Rincon , and subconsultant , BluePoint Planning (BluePoint), and covers the scope of services they have been hired to perform.

The second part provides an overview of the timeline and the general approach to the CAAP – including community and stakeholder engagement. The third part discusses implementation.

CONSULANT SERVICES

Founded in 1994, Rincon is a multidisciplinary environmental science, planning, and engineering consulting firm based in Ventura, California, with thirteen offices across California. BluePoint was founded in 2011. Based in Berkley, California, BluePoint is a certified California small, women -owned business. Rincon and BluePoint have a track record of successfully teaming on Climate Action and Adaptation Plans in the Bay Area, including the Santa Clara County Climate Action Roadmap, City of Santa Cruz CAAP, and the Sonoma County Regional Parks Climate Adaptation and Resiliency Plan.

Under the contract, Rincon will conduct a greenhouse gas emissions inventory, assess climate vulnerability, and produce a final CAAP document, with BluePoint’s support engaging with community members, City Council, and an Advisory Board throughout the process. Tasks within the workplan are as follows:

Task 1 Project Management
Task 2
Community Engagement
• Community Engagement Strategy
• Advisory Board Engagement
• Community-Based Organization (CBO) Support
• Community Engagement Meetings
Task 3 Council Engagement
• City Council Meetings
Task 4 Existing Conditions
• Tracking of Previous and Ongoing Emissions Reductions Work Task 5
Greenhouse Gas Analysis
• Greenhouse Gas Inventory
• Emissions Forecast
• Reduction Targets
Task 6
Climate Adaptation Analysis
• Climate Impact Mapping
• Climate Change Vulnerability Assessment
Task 7
Measure and Action Development
• Draft Measures and Actions
• Final Measures and Actions
Task 8
CAAP Document
• Administrative Draft CAAP
• Public Draft CAAP
• Final CAAP

17 Packet Pg. 501
Climate Action Plan – Kick-Off Meeting (Rincon) Page 3 of 5 Included in the services, Rincon and BluePoint will facilitate a total of at least four (4) community engagement meetings/public workshops, six (6) Advisory Board meetings, and present at five (5) future City Council meetings.

The CAAP will be a user-friendly and readable plan that leverages infographics, photos, and other visuals whenever possible, leaving technical documentation to the appendix to ensure the plan conveys complex topics clearly. The document will be easily accessible to a wide range of community members, while also containing detailed analysis, data, and specific actions.

The CAAP will include both near -term and long -term GHG reduction and resilience measures. The CAAP will also set key performance indicators that will help define a successful implementation of the strategy.

COMMUITY AND STAKEHOLDER OUTREACH

The consulting team will engage the general public at several key points throughout the planning process: (1) at the onset to help set the vision for Campbell’s CAAP, (2) to understand challenges that could help inform the draft measures and actions, (3) to provide feedback on proposed measures and actions, and (4) to comment and provide feedback on the draft Plan.

Staff recommends the creation of a standing Advisory Board during the CAAP preparation process that represents the Campbell community and important stakeholders. This group, representing residents, business owners, developers, community organizations, and City Boards and Commissions, will help vet issues, identify opportunities, and act as a direct connection to their communities throughout the process. Staff would ask these different groups for a representative to participate and would also advertise for volunteers through the City’s website / social media postings.

Staff recommends the Advisory Board contain no more than 10-15 members to allow for productive participation and meeting management. An application process will be developed to allow for members to join the Advisory Board, ensuring ongoing engagement and representation.

Separately staff and the consulting team will engage with partner agencies such as Silicon Valley Clean Energy or Valley Water throughout the process for technical assistance. Finally, staff plans on assembling an internal working group of representatives from the different City departments to work together on strategies and programs that affect City operations.

City Council will also be engaged throughout the process. While subject to change, a rough outline of City Council engagement is as follows:

Council Meeting
#1 Project Kick-Off Meeting April 16, 2024
Council Meeting
#2
Present Findings of Emissions Inventory and
Community Feedback July 2024
17 Packet Pg. 502
Climate Action Plan – Kick-Off Meeting (Rincon) Page 4 of 5 Council Meeting
#3
Present Findings of Vulnerability Assessment and
Emissions Forecast September 2024
Council Meeting
#4
Present Scenario Planning and Emissions
Reduction Quantification November 2024
Council Meeting
#5 Review Draft CAAP and Community Feedback May 2025
Council Meeting
#6 Adopt Final CAAP September 2025

Recognizing the schedule could change, City staff will maintain a dedicated public website: https://www.campbellca.gov/1372/Climate-Action and conduct outreach via Nextdoor, Twitter, Facebook, targeted emails, and on the homepage of the City website.

The City will mail physical public notices as needed, and advertise upcoming public hearings in the newspaper (Metro).

It is anticipated that community engagement will be conducted both in -person and virtually. In person events are planned to include pop -up events (Campbell Farmers ’ Market or annual festivals), workshops, and meetings with service organizations. The City will also partner with Community Based Organizations (CBOs), such as Silicon Valley Youth Climate Action, that have a track record of conducting thorough grassroots outreach, This approach will enable a larger number of people to provide input on the CAAP. Staff, Rincon, and BluePoint will be evaluating best practices to conduct these events, utilizing the proper tools and resources to ensure they are engaging and productive. Any meetings conducted via Zoom will also be published on the City of Campbell YouTube Channel.

ADVANCING CLIMATE ACITON IMPLEMENTATION

Staff would like to look for opportunities during the preparation of the CAAP to begin work on implementation actions that address climate goals, in contrast to waiting for the future adoption of the CAAP. Based on feedback from the consulting team and industry experts, staff would look for opportunities to support electrification of existing buildings, installation of EV charging infrastructure, encouragement of alternative modes of transportation, and reduction of heat impacts to the Campbell community. These actions could include pursuing grant opportunities, partnerships, educational programs, or other implementation actions that could mitigate emissions and build resiliency.

FISCAL IMPACT

On June 20, 2023, the City Council adopted the FY 2024 budget approving the appropriation of $300,000 for the development of the CAAP. The total cost of the proposed scope of work with Rincon is $247,725.50. This cost would be incurred over three fiscal years (FY 2024 through FY 2026) with payments occurring monthly. A contingency of $52,274.50 has been held, resulting in a total contract value of $300,000, to provide flexibility for additional community outreach, Council meetings, or implementation support.

17 Packet Pg. 503
Climate Action Plan – Kick-Off Meeting (Rincon) Page 5 of 5 Prepared by:

Tiffany Hudson, Environmental Program
Specialist
Reviewed by:

Rob Eastwood, Community
Development Director
Approved by:

Angelique Gaeta, Assistant City
Manager
Attachment:
a. Stakeholder List for Advisory Board
17 Packet Pg. 504

ADVISORY BOARD
The Board might include members from the following stakeholder groups:
• Business
o Campbell Chamber of Commerce
o Downtown Campbell Business Association
o Commercial Property Owners/Managers (e.g. Pruneyard)
o Local Businesses (e.g. Paired Power)
• Residential
o Campbell neighborhood associations
o Multifamily Property Owners/Managers (e.g. Lyon Living) • Boards & Commissions
o Campbell Planning Commission
o Campbell Bicycle and Pedestrian Advisory Committee
o Campbell Youth Commission
• Community Organizations
o Mother’s Out Front Silicon Valley
o Orchard City Indivisible
o Silicon Valley Bicycle Coalition
o Silicon Valley Interfaith Community
• Education
o Campbell Union School District
o Campbell Union High School District

17.a
Packet Pg. 505
Attachment: Stakeholder List for Advisory Board (Climate Action Plan – Kick-Off Meeting (Rincon)) City
Council
Report
TITLE: Receive Draft Affordable Housing Nexus Study and Provide Direction on Commercial Linkage Fee Ordinance Development and
Inclusionary Housing Ordinance Amendments.

RECOMMENDED ACTION
Receive draft affordable Housing Nexus Study and provide direction on policy options for a Commercial Linkage Fee Ordinance and revisions to the Inclusionary Housing Ordinance.

EXECUTIVE SUMMARY
As noted in the February 20, 2024, Study Session report on Financial Status and Funding Strategies for the Housing Program, Campbell’s Housing Program is projected to have a negative cash flow in FY 2027. The creation of a commercial linkage fee and updates to the inclusionary housing ordinance were identified as potential funding sources to support the ongoing operations of the City’s Housing Program and to help develop affordable housing in the city. In addition, both items are programs in the 2023 - 2031 Housing Element as further described below.

The purpose of this item is to present the results of a Draft Affordable Nexus Study and solicit feedback from the Council on policy options concerning the adoption of commercial linkage fees and updates to the inclusionary housing ordin ance. Based on Council feedback on the policy options, staff would return with a draft o rdinance to implement changes, as well as updates to the City’s fee schedule.

As explained in further detail within the staff report , staff is recommending the following approaches for establishment of a Commercial Linkage Fee and modifications of the inclusionary housing ordinance:

Commercial Linkage Fee –
Staff recommends the City adopt commercial linkage fees at a lower fee rate so as not to discourage new commercial development in conflict with the City’s Economic Development Plan , while still maintaining a new revenue stream into the Housing Program. Staff recommends a proposed commercial linkage fee rate of $9 per square foot for all commercial sectors , incorporating fee reductions and exemptions that address small projects and mixed use projects. Alternative policy options for Item: 18
Category: NEW BUSINESS
Meeting Date: April 16, 2024
18 Packet Pg. 506
Receive Draft Affordable Housing Nexus Study Page 2 of 22 consideration by the Council include not adopting a commercial linkage fee, or adopting a fee with tiered fee rates (between different commercial sectors)

Inclusionary Housing Ordinance –
Staff recommends the City adopt modifications to the City’s Inclusionary Housing Ordinance that lower s the threshold for housing projects subject to the Ordinance from 10 units to 5 units. Staff recommends modifications to the Ordinance that allow developers to pay in lieu fees , instead of providing an inclusionary unit, for small projects (5 -6 unit projects) and for fractional units of 0.49 or less. All other projects (over 7 units in size and fractional units 0.50 and above) would be required to provide an inclusionary housing unit. This approach is intended to capture new fee revenue into the housing program while prioritizing the provision of inclusionary housing units over in lieu fees. Alternative policy options for consideration by the Council include not modifying the City’s Inclusionary Housing Ordinance, allowing all projects under 10 units to pay in lieu fees, and allowing all fractional units (0.01 to 0.99) to pay fees.

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Receive Draft Affordable Housing Nexus Study Page 3 of 22

BACKGROUND

On April 18, 2023, the City Council adopted a Housing Element for the 2023 -2031 planning period that identified programs to modify the City’s Inclusionary Housing Ordinance (Program H-1a) and establish a Commercial Linkage Fee (Program H -1b) as follows:

Program H-1a: Inclusionary Housing Ordinance Implementation:

Amend the Inclusionary Housing Ordinance to offer developers a menu of options for achieving affordability, adjusting the percentage of units required to be affordable depending on the degree of affordability achieved (i.e., moderate -, low-, very low -, and extremely low income). These amendments could also include:
• Initiating a nexus study to reevaluate increasing the affordable housing in - lieu fee.
• Updating the inclusionary ordinance to require for -sale projects to provide the same allocation of units available to lower -income and very low - income units that is required for rental projects.
• Modifying the In -Lieu Fee threshold to apply only to developments of 5 -9 units. Housing developments of 10 or more units would not be allowed to substitute affordable units with in-lieu fees.

Program H-1b: Commercial Linkage Fee:

Establish an affordable housing impact fee that will apply to nonresidential development to provide an additional local source of revenue to support production of affordable housing.

On May 16, 2023, the City Council approved the issuance of a Request for Proposals for the preparation of an Affordable Housing Nexus Study consistent with the requirements of Housing Element Programs H-1a and H-1b above.

On September 5, 2023, the City Council approved a contract with BAE Urban Economics for the preparation of an Affordable Housing Nexus Study.

BAE Urban Economics has now completed the draft Affordable Housing Nexus Study (Nexus Study) and the results are summarized in this report with associated policy options for Council review and feedback.

DISCUSSION

The following discussion is divided into three key topic areas: I) Commercial Linkage Fee Analysis; II) Inclusionary Ordinance and In -Lieu Fee Analysis; and III) Potential Revenue Generation.

I. Commercial Linkage Fee Analysis
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Receive Draft Affordable Housing Nexus Study Page 4 of 22

Guiding Principles

In consideration of the City’s need to support economic development as identified in the City’s recently adopted Economic Development Plan, acknowledging current market challenges in financing commercial development and feedback from the development community during stakeholder engagement for the Nexus Study, staff has identified the following guiding principles to support consideration of the policy options for commercial linkage fees.

1. Establish fees that allow the city to maintain a constant revenue source into the Housing Program to support development of affordable housing and achieve the Housing Element goals.

2. Set fees at a reasonable rate so as not to discourage new commercial development in conflict with the City’s Economic Development Plan.

3. Set fees to be equitable (not burden large or small projects).

4. Make the fee structure simple to understand.

Nexus Study

The commercial linkage fee section of the Nexus Study is divided into two discussion topics. The first provides a Nexus Analysis of the impact that new commercial construction has on the need for affordable housing. The second serves to provide a financial feasibility analysis that evaluates how commercial linkage fees, which serve to provide the City funds to support the development affordable housing development, might impact the feasibility of new commercial development. These two topic areas are discussed in greater detail as follows:

A. Nexus Analysis – Justifiable Fee

Commercial linkage fees are considered “development impact fees” which are subject to the requirements of the California Mitigation Fee Act. Under the California Mitigation Fee Act (Government Code Section 66000 et seq.), local governments must adopt a nexus study that demonstrates a reasonable relationship between the impacts of new development, the facilities needed to address those impacts, and the fees that the jurisdiction intends to charge. When adopting fees, the nexus study provides the authority to establish fees to mitigate all, or a portion, of the costs identified by the nexus study to address the impacts of new development.

The nexus portion of the commercial linkage fee analysis identifies the relationship, or “nexus”, between the construction of new non -residential projects and the need for affordable housing funds. The commercial linkage fee nexus analysis is based on the premise that new commercial land uses generate new employment for workers that will have a range of household incomes. Due to high housing costs in Campbell, new workers with extremely low, very low, or low household incomes will be unable to afford most market-rate housing in the City without incurring substantial cost burdens. The 18 Packet Pg. 509
Receive Draft Affordable Housing Nexus Study Page 5 of 22 resulting impact from new non -residential development is an increase in workers in Campbell that face a lack of affordable housing options. The commercial linkage fee mitigates these impacts by generating revenue to support the construction of housing affordable to the new lower-income worker households.

Based on the nexus analysis, the maximum justifiable fee ranges from $34 to $129 per square foot based on product type as summarized in Table 1 below. Retail/Restaurant uses result in the greatest need for affordable housing and Light Industrial results in the lowest need.

Type Maximum Justifiable Fee
Office $47 per sq. ft.

Retail/Restaurant $129 per sq. ft.

Hotel $49 per sq. ft.

Light Industrial $34 per sq. ft.

Table 1: Maximum Commercial Linkage Fee

B. Feasibility Analysis

The purpose of the financial feasibility analysis is to determine the financial feasibility of building new non -residential projects under current market conditions and the effect of commercial linkage fee rates on development feasibility . The study evaluated four prototype development projects as noted in Table 2 below. All four prototype projects were found to be infeasible to build in current market conditions.

Office Retail Industrial Hotel
Project
Prototype
3-story building
with structured
parking garage
on 3.0 acres
Freestanding
one-story retail
building with
surface parking
on 0.5-acre site
Single story light
manufacturing
building with
surface parking
on 1.0 acres
4-story, 130
room hotel
development
with mostly
surface parking
on 2.5 acres
Feasible?
(Under Current Market
Conditions)

No
Table 2: Feasibility Analysis

The feasibility analysis utilized a methodology for assessing the impact that commercial linkage fees have on new non -residential developments by evaluating potential fees as a proportion of total development costs. The concept with this approach is that fees are unlikely to have a major impact on development feasibility if the fee rate is set to be equal to a relatively low share of total development costs. Although Table 2 notes that the four commercial prototypes are currently not financially feasible to develop, the Nexus Study identified a fee rate equivalent of up to 2% of development costs would be unlikely to make a difference in a developer’s decision to develop a commercial building. Based on this approach, staff recommends setting the commercial linkage fee at two percent of the total development costs for each prototype as this is 18 Packet Pg. 510
Receive Draft Affordable Housing Nexus Study Page 6 of 22 unlikely to have a significant impact on a project’s development feasibility , independent of market conditions.

Table 3 shows a fee rate scenario that demonstrates the commercial linkage fee rates that would be equal to two percent of the total development costs for each prototype, not including land or developer profit, with total development costs based on the financial pro forma analysis provided in the Nexus Study report. All of these fee rates are lower than the maximum justifiable fee for each use that is identified in the commercial linkage fee nexus analysis as shown in Table 1 above.

Office Retail Industrial Hotel
TDC/Sq. Ft.
(not including land)
$743 $474 $463 $595
Fee Rate Scenario
2% of TDC $14.86 $9.49 $9.27 $11.89
Table 3: Possible Commercial Linkage Fees at Two Percent of Total Development Cost

In keeping with the guiding principles of establishing a fee structure that is simple to understand, staff recommends charging a flat rate fee of $9 per square foot across all commercial product types , which is at the lower end of the two percent fee rate scenario and significantly lower than the than the maximum justifiable fee identified in Table 1.

C. Benchmarking Analysis

An evaluation of the fees that are assessed by neighboring jurisdictions can help to evaluate the impact that commercial linkage fees might have on financial feasibility in Campbell. To the extent that cities with comparable market conditions assess fees and continue to attract new non -residential development, this could serve as an indication that Campbell could potentially assess similar fees without making non -residential development infeasible. Conversely, if Campbell were to adopt fees that are significantly higher than the fees charged in nearby jurisdictions, this could affect developers’ willingness to pursue projects in Campbell if developers are able to find attractive development opportunities in nearby cities with lower fees. However, it should be noted that developers consider many factors when deciding where to pursue development opportunities, with the local market being a major factor, and City fees may have only a limited impact on the overall decision -making process. Table 4 provides a summary of the fees charged by nearby Jurisdictions by product type compared with the staff recommended fee rate of $9 per square foot.

City Office Fee Retail Fee Hotel Fee Industrial Fee
Campbell
(Recommended)
$9 $9 $9 $9
Cupertino $33.76 $14.24 $16.88 $33.76
Mountain View $33.00a $3.50f $3.50f $33.00a
San Joseb $17.44c $0 $5.81h $3.49i
Santa Clara $28.79d $7.20i $7.20 $14.39d
18 Packet Pg. 511
Receive Draft Affordable Housing Nexus Study Page 7 of 22 Sunnyvale $23.00e $20.50 $20.50 $23.00e
a Lower fee applies to first 10,000 SF.
b 20% discount applies if paid prior to Building Permit issuance. 100% of fee rate paid at scheduling of final building inspection. c Fee shown applies to developments ≥100,000 sq. ft in the Downtown and nearby area; lower fees/no fees apply to smaller projects and in other areas. No fee for any office development in the South and East San Jose Growth Areas. d Fee charged at ½ rate for first 20,000 SF.
e Fee charged at ½ rate for first 25,000 SF.
f Lower fee applies to first 25,000 SF.
g No fee applies to retail developments <5,000 SF.
h Fee does not apply to common area.
i No fee applies to industrial developments <100,000 sq. ft. or in the Edenvale & Monterey Corridor area.

Table 4: Commercial Linkage Fees in Other Jurisdictions (per square foot)

Cupertino, Mountain View and Sunnyvale have the highest per square foot commercial impact fees. There are nuances to many of the other cities’ commercial linkage fee programs. For example, the City of San Jose exempts retail uses and Cupertino and Mountain View both charge a reduced fee for hotel and retail uses as noted in the footnotes in Table 4.

Another consideration when establishing fees is to consider the strength of the local market in the different commercial sectors . One method to evaluate the strength of the market is to consider current lease rates per square foot for commercial projects, as well as hotel revenues per room. Cities with higher lease rates could indicate a stronger market which could better tolerate a higher commercial linkage fee, whereas cities with lower lease rates could be an indicator of a softer market which would be more vulnerable to higher commercial linkage fees . Table 5 provides the average rent per square foot by product type, along with the revenue per hotel room for Campbell compared with nearby jurisdictions.

City Office Rent/
Sq. Ft.

Retail
Rent/Sq. Ft.

Hotel
Revenue/
Room
Industrial
Rent/ Sq. Ft.

Campbell $4.13 $3.34 $109 $2.02
Cupertino $4.76 $3.09 $120 N/A
Mountain View $5.15 $3.02 $139 $2.53
San Jose $3.96 $2.83 $101 $1.37
Santa Clara $2.87 $3.01 $104 $1.61
Sunnyvale $4.62 $3.12 $101 $2.28
Table 5: Average Monthly Rent per Square Foot and Average Hotel Revenue per Room

As shown. Campbell has a stronger lease rate than nearby jurisdictions in Retail and is benchmarked in the middle of the other jurisdictions with respect to Office, Hotel, and Industrial.

D. Developer Feedback

The process for preparing this Nexus Study report included obtaining input from residential and non -residential developers through a series of one -on-one interviews, two developer focus group sessions, and an online developer survey. The developer 18 Packet Pg. 512
Receive Draft Affordable Housing Nexus Study Page 8 of 22 interviews focused on collecting input on detailed assumptions for the financial feasibility analysis and included general discussion of the impact that changes in the in - lieu fees and adoption of commercial linkage fees might have on development feasibility in Campbell.

In addition to one -on-one interviews conducted by the consultant, City staff held three meetings to engage the development community on November 3, 2023, November 8, 2023, and March 6, 2024. During these meetings, both the residential and commercial developers provided the following feedback:
• One-on-one interviews served to inform the pro -formas and prototypes that were used in the feasibility analysis.
• They emphasized the importance of transparency and the predictability of the requirements.
• They expressed concerns about the feasibility challenges in the current market conditions.

Commercial developers provided the following feedback specific to the commercial linkage fees:
• Developers stated that the current non-residential market is very challenging.

• Some developers expressed a preference for having the option to pay commercial linkage fees later in the process than is typical for impact fees. • They expressed support for a phased in approach for fee implementation. • Some participants recommended alternatives to a commercial linkage fee to generate revenue for affordable housing, such as using a portion of the City’s transient occupancy tax revenues or instituting a transfer tax on the sale of all property.

Commercial Linkage Fee Policy Options

Based on the results of the Nexus Study and the guiding principles, staff have developed the following policy options and recommendations for the Commercial Linkage Fee Program:

Option 1: Adopt a flat rate per square foot fee (Staff Recommended).

In keeping with the guiding principles identified earlier in the report, Option 1 involves adopting a flat rate fee of $9 per square foot for all commercial uses as further described below.

Staff also recommends that the city provide a fee reduction for smaller projects and exempt the non-residential portions of mixed use projects, to further the city’s economic development goals and encourage mixed use development . In summary, staff recommends the following program components for the Commercial Linkage fee:
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Receive Draft Affordable Housing Nexus Study Page 9 of 22

1. Fee:
a. $9 flat fee per square-foot for all commercial/industrial uses (garage areas exempt).
b. Require payment at time of building permit issuance.

2. Exemption:
a. Provide a fee exemption for the non -residential component of vertical mixed-use projects (up to 15% of total building area).

3. Fee Reduction:
a. Small Projects: 50% of fee rate when resulting in 5,000 sq. ft. or less of net new area.
b. Large Projects: 50% of fee rate for each additional square -foot over 100,000 sq. ft. of net new area.

4. Credit for Existing Building Area:
a. Provide credit for existing and/or recently demolished buildings, provided that less than two years elapses between the date of demolition permit final and the date of linkage fee payment.

5. Effective Date:
a. Delay effective date for one year following adoption.

See examples on how Option 1 would apply to sample projects in Attachment B.

Option 2: Do not adopt commercial linkage fees.

The City may wish to refrain from adopting any commercial linkage fees at this time.

This option is based on the non -residential financial feasibility analysis presented in this report, which found that office, retail, hotel, and industrial development faces financial feasibility challenges in the current market.

Option 3: Adopt Tiered Commercial Linkage Fees Based on Building Type.

Option 3 involves adopting commercial linkage fees with lower fees for specific uses based on various policy goals. If the City pursues this option, fees for some uses could be set at up to two percent of total development costs, while fees for other uses would be set at lower rates.

As noted in the benchmarking analysis, several cities have lower fees for retail and hotel uses since they tend to be income generating uses (i.e., sales tax and TOT tax).

The City could adopt a similar approach as shown in Table 6 to lower fees for retail and hotel. However, as the staff recommended approach already proposes several fee reductions and exemptions, it is unlikely that there will be many retail projects in the City that pay fees, with the exception of any new large retail centers.

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Type of Use Maximum Fee per Square Foot
Office $9
Retail/Restaurant $4.50
Hotel $4.50
Light Industrial $9
Table 6: Maximum Fee Rates – Tiered Commercial Linkage Fees

II. Inclusionary Housing Ordinance and In-Lieu Fee Analysis

Guiding Principles

Guidance for considering policy options for the Inclusionary Housing Ordinance modifications was identified in Program H-1a in the Housing Element , that established objectives for the modifications to the existing inclusionary housing ordinance as summarized below:

Program H-1a: Inclusionary Housing Ordinance Implementation:

As noted above, the Housing Element did not identify any proposed changes to the City’s existing 15% inclusionary housing requirement , but instead identified modifying the ordinance to:

• Expand the ordinance to apply to smaller projects, and • Establish fees for fractional units to generate income for the Housing Program.

This approach is intended to allow the existing inclusionary housing ordinance to continue to produce units (instead of fees) and supplement the unit production with an additional revenue stream to support the housing program.

Current Inclusionary Housing Requirements and In-Lieu Fee

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City Inclusionary Requirement – 100 Unit Project
Rental For-Sale
Very-Low Income Units 6 units N/A
Low-Income Units 9 units 6 units
Moderate Income Units N/A 9 units
Total Obligation
(15% of units)
15 units 15 units
Table 7: Inclusionary Housing Requirements – Rental vs. For-Sale

Projects with a density of six dwelling units per acre or less have the option to pay an in- lieu fee rather than providing the inclusionary units. The current in -lieu fee is $21.50 per square foot for rental developments and $34.50 per square foot for for -sale developments. For example, a ten unit, for sale single family development with an average home size of 2,000 sq. ft., built at a density of six dwelling units per acre or less, would have the option to pay an in -lieu fee totaling $276,000 (10 units x .15% = 2 units; 2 units x 2,000 sq. ft. per unit x $34.50 per square foot).

Nexus Study Analysis

Unlike commercial linkage fee programs, which focus on the establishment of fees, inclusionary housing programs focus on the production of affordable housing units. As an alternative to providing housing units, Inclusionary Housing Programs offer an “in - lieu fee” which is not subject to the same “nexus” standard as commercial linkage fees as developers retain the option of providing affordable housing units instead of paying the in-lieu fee. By state law, a local requirement to provide affordable housing units is also not subject to a nexus standard, provided that the required inclusionary housing percentage does not exceed 15 percent of the conforming units provided. The study offers two alternative methods for determining a reasonable residential in -lieu fee in Campbell, as well as recommendations for implementing an updated in-lieu fee.

In addition, this study includes a residential financial feasibility analysis to evaluate the feasibility of various types of residential development in Campbell. The residential financial feasibility analysis can help to inform the consideration of potential changes to the inclusionary ordinance. The financial feasibility analysis also informs recommendations related to updating the City’s inclusionary housing in-lieu fees.

A. Feasibility Analysis
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The financial feasibility analysis portion of the Nexus Study evaluated the feasibility to develop five residential prototypes in today’s market conditions , consisting of two rental prototypes and three for -sale housing prototypes at various densities. The prototypes that were evaluated in the analysis and their financial feasibility is summarized in Table 7 below.

Residential Prototypes Feasible Under Current
Market Conditions?
Prototype 1: Low-Density MF Rental No
Prototype 2: High-Density Mixed Use No
Prototype 3: For-Sale Condo No
Prototype 4: For-Sale Townhomes Yes
Prototype 5: Single-Family Subdivision Yes
Table 8: Residential Prototype Developments

The feasibility of higher -density housing prototypes in the City is currently challenging due to construction cost increases and other external market factors. However, lower - density prototypes including townhomes and detached single -family units are currently feasible, driven by the cheaper cost of construction for these development typologies and high sale prices. For the projects that are currently infeasible, even eliminating the city’s inclusionary housing requirement is insufficient to render projects feasible, highlighting the external factors that are driving the current infeasibility. Based on the current inclusionary housing ordinance and in -lieu fee payment option, the single -family six-unit prototype is not subject to the inclusionary housing ordinance, as it provides less than ten units, despite being the most feasible to build.

B. Inclusionary Housing In-Lieu Fee Analysis

The inclusionary housing in -lieu fee analysis included two approaches for calculating the in-lieu fee: 1) the inclusionary unit construction cost approach; and 2) the point of indifference approach. Both of these options are industry standard and have been used by other jurisdictions in other in-lieu fee analyses.

Inclusionary Unit Construction Cost Approach
Many cities base their inclusionary in -lieu fees on the cost to construct an affordable unit, often through a formula that applies on a project -by-project basis that is tied to the cost of construction. However, the method that cities use to establish in -lieu fees is individual and relates to the objectives that they are trying to achieve, such as more production of BMR units versus accepting in-lieu fees. To inform the City’s consideration of an inclusionary in -lieu fee, an analysis of the cost to construc t inclusionary units in each of the five residential prototypes was analyzed in the report. As shown in Table 9 below, the in -lieu fee amount based on the construction cost approach ranges from $107 to $115 per net residential square foot for the rental prototypes. The lower-density rental prototype yields the lowest in -lieu fee amount, due to a lower per -unit development cost for that prototype. Using the construction cost approach, the in -lieu fee for the for -sale units is equal to $96 per net square foot for the condominium 18 Packet Pg. 517
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Prototype 1:

Low-Density
MF Rental
Prototype 2:

High-Density
Mixed Use
Prototype 3:

For-Sale
Condo
Prototype 4:

For-Sale
Townhomes
Prototype 5:

Single-Family
Subdivision
Construction Cost In-Lieu Fee Amount
Total In-Lieu
Fee Amount
$5,293,459 $12,759,012 $6,109,723 $2,754,805 $1,287,321 Fee Per Net
Residential
Sq. Ft.
$107 $115 $96 $70 $83
Table 9: Construction Cost In-Lieu Fee by Prototype

Point of Indifference Approach
Another methodology used in the nexus study for an in -lieu fee is setting the fee at the “point of indifference”, or establishing the fee at which point a developer will generally be just as likely to provide a n affordable housing unit or pay a fee to satisfy their inclusionary housing obligation. Fees set at the “point of indifference” are those generally equivalent to providing inclusionary units in a project. Fees that are set higher than this amount will generally incentivize developers to provide affordable units instead of paying the in -lieu fee because providing the units will be more cost -effective.

Conversely, fees that are set lower than this amount will generally incentivize developers to pay the in -lieu fee instead of providing the affordable units. The analysis evaluated the point of indifference by determining the in -lieu fee rate for each prototype that would result in the same feasibility results as providing inclusionary units.

The resulting in-lieu fee rates for each prototype approximate the “point of indifference,” or the inclusionary in -lieu fee payment that would have approximately the same cost impacts as providing affordable units within the project. In other words, if all else were equal, a residential rental project that pays the “point of indifference” fee rates shown in Table 10 would generally support the same residual land value as a project that provides the affordable units on site.

Prototype 1:

Low-
Density MF
Rental
Prototype 2:

High-Density
Mixed Use
Prototype 3:

For-Sale
Condo
Prototype 4:

For-Sale
Townhomes
Prototype 5:

Single-Family
Subdivision
Existing Fee
per SF
$21.50 $21.50 $34.50 $34.50 $34.50
Point of
Indifference
Fee per SF
$55.50 $63.50 $61.50 $92.00 $90.50
Table 10: Point of Indifference In-Lieu Fee Amount by Prototype

In comparing both methodologies, the point of indifference approach results in a lower fee across product types, with the exception of the for-sale townhomes and single- family home prototype s. The construction cost approach results in higher fees for low - density multifamily rental, high density mixed use and for -sale condos. In keeping with the guiding principle of establishing a fee structure that is simple to understand, staff 18 Packet Pg. 519
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C. Residential Fee Benchmarking Analysis

The Nexus Study gathered information on 1) inclusionary housing in -lieu fees charged in nearby jurisdictions; and 2) total impact fees charged on residential uses in nearby jurisdictions. The fee information collected may inform Campbell’s process for identifying an in -lieu fee. To the extent that cities with comparable market conditions assess fees and continue to attract new residential development, this could serve as an indication that Campbell could potentially assess similar fees without making residential development infeasible.

However, inclusionary housing in -lieu fees have little or no effect on the financial feasibility of residential development projects in jurisdictions where use of the in -lieu fee is generally restricted to specific types of projects, and therefore the information provided in Table 12 below should be considered within a broader policy context.

In addition, the methodology for establishing in -lieu fees varies greatly and is highly dependent on the policy goals of each individual jurisdiction. For example, if the goal of a City is to produce more BMR units onsite, they may set their in -lieu fees higher and discourage the ability to pay a fee rather than provide the units.

In addition to the fees charged by neighboring jurisdictions, the analysis gathered data on the inclusionary unit threshold and the affordability terms imposed by other jurisdictions as summarized in Tables 11, 12, and 13 below.

Jurisdiction For-Sale Threshold Rental Threshold
Campbell
(Staff Recommendation)
5 units
San Jose 10 units
Los Gatos 5 units
Sunnyvale 7 units 3 units
Cupertino Requirements apply to projects of any size.

Mountain View
Santa Clara
Table 11: Inclusionary Threshold Requirements by Jurisdiction

Jurisdiction For-Sale Fee Rate Rental Fee Rate
Campbell
(Staff Recommendation)
$60 $60
Cupertino $21.36-$28.48 $28.48-$35.60
Los Gatos 6% of building permit valuation 6% of building permit valuation Mountain View $63-$144 $111
San Jose $14.54-$29.07 $0-$49.99
Santa Clara Market value – affordable sales
price X fractional amount due
$28.79
Sunnyvale 7% of sales price of all units in
project
$15-$30
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Jurisdiction Rental Units For-Sale Units
Campbell (Staff Recommendation) 55 55
Cupertino 99 99
Los Gatos In Perpetuity In Perpetuity
Mountain View In Perpetuity In Perpetuity
San Jose 99 99
Santa Clara 55 20
Sunnyvale 55 30
Table 13: Inclusionary Housing Affordability Terms in Nearby Jurisdictions

Regarding the inclusionary housing obligation unit threshold, the City’s proposed recommendation of a five-unit threshold is in line with nearby jurisdictions. The City of San Jose has a higher threshold of 10 units, while most other cities have thresholds that are similar or lower than five units. For the in -lieu fee rate, it is difficult to compare as previously noted that cities structure their fees based on their policy goals, such as producing more units or collecting more fees. As for the housing affordability term, the City is comparable to some nearby jurisdictions and lower than others, such as the cities of Cupertino, Los Gatos, Mountain View and San Jose.

D. Developer Feedback
Residential developers provided the following feedback specific to the inclusionary housing requirements:
• Some developers expressed that they would like to see an expansion to the in - lieu fee option.
• They expressed their desire to provide flexibility in satisfying the inclusionary housing requirements.
• They would like to see the 10-unit threshold for applicability remain. • Developers commented that the City method of calculating fees resulted in a significantly lower fee compared to other communities and should drop its current method of calculating fees in favor of that used by other jurisdictions.

In addition to holding stakeholder meetings, staff made the draft Nexus Study available to the developer community on March 28, 2024, and posted it on the City’s Nexus Study webpage. Developers and other stakeholders were afforded the opportunity to provide additional feedback to staff via written email communication or by scheduling one -on- one meetings with staff. Additional feedback received on the draft Nexus Study is summarized below.
• One developer noted that all fees should be paid at Certificate of Occupancy as opposed to the Building Permit issuance.
• Another developer commented that there should not be any additional fees as they make things more expensive in a down market.
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Inclusionary Ordinance Policy Options

Based on the results of the Nexus Study and the guiding principles, staff have developed the following policy options and recommendations for the Inclusionary Housing Ordinance and In Lieu Fees . All Policy Options assume the City will maintain its 15% Inclusionary rate:

Option 1: Increase In -lieu fees to the point of indifference fee rate of $60 with a threshold of five (5) units (Staff Recommendation)

1) Inclusionary Requirement:
a) Lower inclusionary requirement threshold to 5 units (currently starts at 10 units) b) Allow developers to pay fees in two circumstances:
i) 5- and 6-unit projects (less than one whole unit)
ii) When a 15% inclusionary calculation results in a fraction of less than 0.5, the developer may choose to pay for the fractional fee amount rather than providing an additional unit.

2) Fee Requirement:
a) Establish a $60 flat fee per square -foot (for all unit types) (exempting ADUs and JADUs)

3) Other Program Requirements:
a) Fee Calculation and Payment Methodology:
i) Multiply fee against total project area (instead of area of unit not provided) ii) Require payment at time of building permit issuance (same as existing) iii) Use following formula to calculate fees for any eligible fractional obligation:

Fee Rate x Fractional Inclusionary Units / Total Inclusionary Units Required x Habitable Square Feet = Total Due

b) Effective Date:
i) Delay effective date for one year following adoption.

c) Affordability Restriction Period:
i) 55 years initial period (currently 45 years for ownership and 55 years for rental)
ii) 55 years for any renewal (currently 45 years for both ownership and rental)

See examples on how Option 1 would apply to sample projects in Attachment B.

Option 2: Same as Policy Option 1 but allow payment of an in-lieu fee up for all projects under 10 units

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This option is not recommended because the City will not be able to capture whole units in projects between seven and nine units , which would have the option to pay an in -lieu fee rather than providing the unit in the project . Although this option would provide more revenue for the program, staff recommends against this option because it is preferable to capture whole units within a development whenever possible.

Option 3: Same as Policy Option 1 but allow all fractional units (even above 0.5) to provide an in-lieu fee

Under this option, all fractional units calculated between 0.01 and 0.99 would be allowed to pay an in-lieu fee, including projects where the calculation results in 0.5 or above (the staff recommended approach only allows payment when the calculation is

0.01 – 0.49. Under Campbell’s existing ordinance, all calculations of 0.5 or above require the developer to provide a whole inclusionary unit (1.51 = 2 units).

This option is not recommended because the City will forego a whole unit when the fraction results in 0.5 or above and is inconsistent with the existing inclusionary housing ordinance methodology.

Option 4: Retain Existing Ordinance and In Lieu Fees

As previously mentioned, the City has an existing inclusionary housing ordinance which is applicable to new housing developments of 10 units or more. Projects with a density of six dwelling units per acre or less have the option to pay an in -lieu fee rather than providing the inclusionary units. The current in -lieu fee is $21.50 per square foot for rental developments and $34.50 per square foot for for -sale developments. Under this option, the threshold and fees would remain unchanged. If the existing fees are retained, there would be no new revenue produced for the housing program.

III. Potential Revenue Generation

The following tables serve to illustrate potential fees that may result from the proposed commercial linkage fee program and proposed changes to the City’s Inclusionary Ordinance.

A. Commercial Linkage Fee Program

The following table serves to estimate the commercial linkage fees that would have been generated by several of the more recent, and significant, commercial projects in the city, using the staff recommended fee rate.

Non-Residential Development Projects by Land Use Type
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Sq. Ft.

New
Sq. Ft.

Net New
Sq. Ft. Rate Obligation
Industrial
680 E. McGlincy (Trojan) 4,200 156,500 152,300 100,000 at $ 9.0 & 52,300 at $4.5 $ 1,335,350
930 Dell Avenue (Vacant Lot) 0 7,867 7,867 $ 9.0 $70,802 Office
675 Creekside Way (8x8) 0 173,000 173,000 $ 9.0 $ 1,557,000 1700 Dell (Creekview Office) 71,620 161,870 90,250 $ 9.0 $ 812,250 Retail/Restaurant
1887 S. Bascom Ave. (B.Steak.A) 6,487 6,972 485 $ 4.5 $ 2,183 2000 S. Bascom Ave. (Habit) 5,050 5,192 142 $ 4.5 $ 639 Hotel
655 Creekside (Courtyard Marriot) 0 95,473 95473 $ 9.0 $ 859,257 Mixed-Use (Commercial Component)
1725 S. Bascom (Revere) 60,000 15,309 -44,691 $ 9.0 N/A Estimated Fee Total (over 15-year period) 4,637,481

While it's challenging to precisely forecast the exact scale, type, and volume of new floor space added annually by projects, the table may be used to estimate potential fee generation over a 15 -year period. Using this table as a guide, the commercial linkage fee program could generate up to $4 million in fees over a comparable time frame, averaging approximately $300,000 in fees per year

When considering this estimate, it is important to consider that the table does not include every commercial project constructed in the past 15 years (e.g., Opa’s, Penny Lane, Onyx), and does not account for potential changes to market conditions (i.e., establishing a commercial linkage fee) or recent development trends (i.e., decline in office development).

B. Inclusionary Ordinance Program:

The following table serves to illustrate the amount of housing in -lieu fees that would have been generated by three recent housing development projects in the city.

Land Use Type Inclusionary Req.
(15% prior to D.B.)
Project Area
(excluding
ADUs/JADUs)
Obligation
Mixed-Use (Residential Component)
1725 S. Bascom (Revere)
(124 rental apartment units) 18.6 units 365,059 sq. ft.

19 units
(.6 >.5 = Provide Unit)
Residential
Mozart
(25 single family units) 3.75 units 72,525 sq. ft. 4 units (.75 >.5 = Provide Unit)
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100-300 Haymarket
(6 single-family units)

0.9 units
40,895 sq. ft.
(6,815 sq. ft.
average unit
size)
1 unit or $2,453,700
162-172 Lottie Lane
(6 attached townhomes) 0.9 units
15,180 sq. ft.
(2,530 sq. ft.
average unit
size)
1 unit or $910,800

The table above serves to illustrate the choice housing developers will be presented with when opting to pay a fee or provide an additional inclusionary unit. In the first two examples the developer would have no choice but to provide inclusionary units. In the last two examples, while the developer would have the “choice” to provide a unit or pay a fee. However, given that the average unit sizes of projects included in the table are larger than those studied by the prototypes, they may have been more likely to have provided a unit instead of paying the in -lieu fee to satisfy their inclusionary housing obligation.

While challenging to predict housing development trends, it may be estimated that, on average, the city may see up to six (6) qualifying projects per year based on past development trends and new housing opportunities provided over the next 15 -years.

Assuming that half of the qualifying projects are ineligible to “fee out”, since their fractional inclusionary obligation are 0.5 and over, a rough estimate of potential fees generated may be calculated as follows:

Housing Projects
Projects Eligible
to Pay In-Lieu Fee

Projects
Opting to Pay Fee

Estimated
Revenue
90 Projects

(6 projects/yr. x 15 yrs.)
45 Projects

(Half of all projects will
qualify to pay an in-lieu fee)

22.5 Projects

(Half of qualifying projects
will opt to pay the fee,
rather than provide a unit)
$2,370,000

($158,000/yr.)
Note: Table assumes each project averages 95 units with an average unit size of 1,580 sq. ft. for estimation.

Using this table as a guide, the inclusionary in lieu fees could generate up to $2.3 million in fees over a comparable time frame, averaging around $158,000 in fees per year.

When considering this estimate, it is important to consider that the table excludes projects with 5 or 6 units to simplify the estimate and would span the current, and next, housing element planning periods.

C. Total Revenue:

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Based on current staffing and program costs, Campbell’s current housing program has estimated annual expenditures of approximately $900,000 (estimated FY25 Budget).

Comparing the revenue to be generated by this program, against the “fee reduction” to Park In-Lieu fees offered by the City’s AH (Affordable Housing) Overlay, it will take on average two to three years of fee generation to support the production of one, 100 -unit 100% affordable housing development project. If funds generated by the program are also used to support departmental operations, additional years will be required.

FISCAL IMPACT

There are no direct fiscal impacts associated with this study session item. However, implementation of these programs will require staff time. If a commercial linkage fee is established and the inclusionary housing ordinance is updated, they could create a stable funding source for the City’s Housing Program and may be used to support the production of new affordable housing (reducing impacts to the City’s Park In -Lieu Fee Program). Further analysis of the Fiscal Impact of adopting new fees will be provided with the formal action.

NEXT STEPS

Following the subject meeting, staff will refine the recommendations based on Council feedback. Staff will prepare a ny necessary revisions to the Inclusionary Housing Ordinance for review by the Planning Commission in May, with consideration of adoption by the City Council in June 2024.

Prepared by:

Eloiza Murillo-Garcia, Housing Program
Manager

Reviewed by:

Rob Eastwood, Community
Development Director

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Brian Loventhal, City Manager
Attachment:
a. Draft Affordable Housing Nexus Study Report
b. Project Examples
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bae urban economics
DRAFT Affordable Housing Nexus Study
Prepared for the City of Campbell
March 28, 2024

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Table of Contents

1. INTRODUCTION ................................ ................................ ................................ ...................... 1 Commercial Linkage Fee Analysis ............................................................................................... 2 Residential Feasibility and In-Lieu Fee Analysis ......................................................................... 2 Current Inclusionary Housing Requirements and In-Lieu Fee ................................................... 3 Affordability of Market-Rate Housing .......................................................................................... 4 Input from Developers ................................................................................................................. 6 AB 602 Requirements .............................................................................................................. 10 AB 1505 Requirements ............................................................................................................ 11

2. COMMERICAL LINKAGE FEE ANALYSIS ................................ ................................ ............... 13 Commercial Linkage Fee Nexus Analysis ................................................................................ 13 Commercial Linkage Fee Financial Feasibility Analysis .......................................................... 24 Non-Residential Fee Benchmark Analysis ............................................................................... 28 Summary of Findings from Commercial Linkage Fee Analysis .............................................. 35

3. RESIDENTIAL FINANCIAL FEASIBILITY ANALYSIS ................................ ................................ 36 Residential Development Trends in Campbell ........................................................................ 36 Campbell Residential Development Standards ...................................................................... 36 Prototypes .................................................................................................................................. 37 Methodology for Financial Feasibility Analysis ........................................................................ 38 Rental Inclusionary Financial Feasibility Findings................................................................... 39 For-Sale Residential Financial Feasibility Findings ................................................................. 40 Summary of Findings ................................................................................................................ 42

4. INCLUSIONARY HOUSING IN-LIEU FEE ANALYSIS ................................ ............................... 44 Inclusionary Unit Construction Cost Approach ........................................................................ 45 Point of Indifference Approach ................................................................................................. 47 Residential Fee Benchmark Analysis ....................................................................................... 48 Summary of Findings from Inclusionary In-Lieu Fee Analysis ................................................ 54

5. POLICY OPTIONS ................................ ................................ ................................ ................. 55 Commercial Linkage Fee Policy Options .................................................................................. 55

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Inclusionary Housing In-Lieu Fee Policy Options ..................................................................... 57 APPENDIX A: AB 602 ANALYSIS................................ ................................ ............................... 61 Commercial Linkage Fee AB 602 Analysis .............................................................................. 61 APPENDIX B: NON-RESIDENTIAL PRO FORMAS ................................ ................................ ...... 66 APPENDIX C: RESIDENTIAL PRO FORMAS ................................ ................................ ............... 72 APPENDIX D: OVERVIEW OF IMPLAN ................................ ................................ ....................... 86

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List of Tables

Table 1: Inclusionary Housing Affordability Terms in Nearby Jurisdictions ................................... 4 Table 2: Household Income Limits by Household Size, Santa Clara County, 2023 ..................... 5 Table 3: Affordability of Market-Rate Multifamily Rental Units, Campbell, 2023 ......................... 6 Table 4: Employment Densities by Land Use ................................................................................ 15 Table 5: Distribution of Worker Households by Income ............................................................... 16 Table 6: Worker Households by Income Level by Land Use ....................................................... 18 Table 7: Affordable Housing Financing Gaps, Campbell, 2023 ................................................... 21 Table 8: Maximum Legal Commercial Linkage Fees, Campbell .................................................. 23 Table 9: Summary of Financial Pro Forma Analysis, Current Conditions (No Commercial Linkage Fee) .................................................................................................................................... 27 Table 10: Possible Commercial Linkage Fees as a Percent of Total Development Cost ........... 28 Table 11: Commercial Linkage Fees in Other Jurisdictions (per net new square foot) .............. 32 Table 12: Summary of Residential Prototype Development Programs ....................................... 37 Table 13: Summary of Residential Development Feasibility ....................................................... 43 Table 14: Construction Cost In-Lieu Fee Amount by Prototype ................................................... 46 Table 15: Point of Indifference In-Lieu Fee Amount by Prototype ............................................... 48 Table 16: Inclusionary Housing In-Lieu Fees in Nearby Jurisdictions ......................................... 51 Table 17: Summary of Findings from In-Lieu Fee Analysis .......................................................... 54

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List of Figures

Figure 1: Non-Residential Impact Fees in Campbell and Comparison Jurisdictions .................. 34 Figure 2: Residential Impact Fees in Campbell and Comparison Jurisdictions .......................... 53

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DRAFT Campbell Affordable Housing Nexus Study | Introduction 1

1. INTRODUCTION
This study provides analysis to assist the City of Campbell in considering the adoption of commercial linkage fees and changes to the City’s inclusionary housing in-lieu fees. The City of Campbell is situated in one of the highest-cost regions in the country, where market-rate housing is often unaffordable for lower-income and moderate-income households. The City has sought to address these challenges through a variety of programs and actions, including a long-standing inclusionary housing ordinance that requires that some units in most new market-rate residential developments be made affordable to lower-income or moderate- income households. The City’s inclusionary housing ordinance allows developers of some projects to choose to pay an in-lieu fee instead of providing inclusionary units, with revenues from the in-lieu fee directed to support affordable housing programs. As part of the City’s efforts to address affordable housing needs, the City is now considering the adoption of commercial linkage fees that would apply to new non-residential development projects in the City, with revenues from commercial linkage fees providing funding to support affordable housing programs.

The City of Campbell’s 2023-2031 Housing Element Update includes programs related to the adoption of commercial linkage fees, updates to the City’s inclusionary housing ordinance, and updates to the City’s inclusionary housing in-lieu fees. These programs include:

Program H-1a: Inclusionary Housing Ordinance Implementation: Amend the Inclusionary Housing Ordinance to offer developers a menu of options for achieving affordability, adjusting the percentage of units required to be affordable depending on the degree of affordability achieved (i.e., moderate-, low-, very low-, and extremely low- income).

These amendments could also include:
• Initiating a nexus study to reevaluate increasing the affordable housing in-lieu fee.
• Updating the inclusionary ordinance to require for-sale projects to provide the same allocation of units available to lower-income and very low-income units that is required for rental projects.
• Modifying the In-Lieu Fee threshold to apply only to developments of 5-9 units.

Housing developments of 10 or more units would not be allowed to substitute affordable units with in-lieu fees.

Program H-1b: Commercial Linkage Fee: Establish an affordable housing impact fee that will apply to nonresidential development to provide an additional local source of revenue to support production of affordable housing.

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The analysis presented in this report supports the City’s implementation of these Housing Element programs.

Commercial Linkage Fee Analysis
One of the purposes of this report is to provide the analysis needed to inform the City’s consideration of the adoption of commercial linkage fees. Commercial linkage fees are considered to be development impact fees that are subject to the requirements of the California Mitigation Fee Act. Local governments have the authority to implement development impact fees for the purpose of mitigating all or some of the costs associated with addressing the impacts of new development. Under the California Mitigation Fee Act (Government Code Section 66000 et seq.), before adopting an impact fee, local governments must adopt a nexus study that demonstrates a reasonable relationship between the impacts of new development, the facilities needed to address those impacts, and the fees that the jurisdiction intends to charge.

One purpose of this study is to address this requirement by quantifying the estimated relationship between new non-residential development in Campbell, the need for workforce housing, and the public cost to construct housing that is affordable to lower-income workers.

The basis for the commercial nexus analysis is that new non-residential development generates new employment and brings new worker households to the area. A portion of these workers will have wages and household incomes that are not high enough to enable them to afford market-rate housing in Campbell, and as a result new commercial development is associated with a need for additional affordable housing. The nexus analysis identifies the fees that the City of Campbell would need to charge to generate the funds necessary to support the construction of affordable units for these workers.

Nexus studies for this type of fee often find that the fee rates that are supported by the nexus analysis are relatively high, and that charging the full nexus-based fee amount would likely render most or all new non-residential development infeasible. This is because the nexus analysis estimates the revenue that would need to be collected to address the impacts that new development has on worker housing needs, which does not bear any direct relationship to the financial feasibility of new development projects. To address this, this study also includes a financial feasibility analysis to evaluate the impact that new fees could have on the feasibility of new non-residential development. While the nexus analysis identifies the maximum amount that Campbell could charge based on the relationship between new non- residential development and the need for affordable housing funds, the City can adopt lower fee rates based on financial feasibility considerations or other factors.

Residential Feasibility and In-Lieu Fee Analysis
Unlike commercial linkage fee programs, which focus on the establishment of fees, inclusionary housing programs focus on the production of affordable housing units. As an alternative to providing housing units, Inclusionary Housing Programs offer an “in-lieu fee”

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which is not subject to the same “nexus” standard as commercial linkage fees as developers retain the option of providing affordable housing units instead of paying the in-lieu fee. By State law, a local requirement to provide affordable housing units is also not subject to a nexus standard, provided the that the required inclusionary housing percentage does not exceed 15 percent of the conforming units provided1.

This study offers two alternative methods for determining a reasonable residential in-lieu fee in Campbell, as well as recommendations for implementing an updated in-lieu fee. In addition, this study includes a residential financial feasibility analysis to evaluate the feasibility of various types of residential development in Campbell. The residential financial feasibility analysis can help to inform the consideration of potential changes to the inclusionary ordinance. In addition, the financial feasibility analysis informs recommendations related to updating the City’s inclusionary housing in-lieu fees.

Current Inclusionary Housing Requirements and In-Lieu Fee Campbell’s inclusionary housing ordinance requires that new residential developments with ten or more units provide 15 percent of the units as affordable inclusionary units. For rental developments, 40 percent of the inclusionary units (i.e., six percent of the units in the project), must be affordable to very low-income households, with the remainder affordable to lower- income households. For for-sale developments, 40 percent of the inclusionary units (i.e., six percent of the units in the project), must be affordable to lower-income households, with the remainder affordable to moderate-income households. For example, a 100-unit rental development would be required to provide a total of 15 affordable inclusionary units, six of which are affordable to very low-income households and nine of which are affordable to lower- income households. A 100-unit for-sale development would be required to provide a total of 15 affordable inclusionary units, six of which are affordable to lower-income households and nine of which are affordable to moderate-income households.

Projects with a density of six dwelling units per acre or less have the option to pay an in-lieu fee rather than providing the inclusionary units. The current in-lieu fee is $21.50 per square foot for rental developments and $34.50 per square foot for for-sale developments. For example, a ten unit, for sale single family development with an average home size of 2,000 sq. ft., built at a density of six dwelling units per acre or less, would have the option to pay an in- lieu fee totaling $276,000 (10 units x .15% = 2 units; 2 units x 2,000 sq. ft. per unit x 34.50 per square foot).

Campbell’s inclusionary ordinance requires a 55-year affordability term for rental developments and a 45-year affordability term for for-sale developments. As shown in Table 1,

1 https://www.hcd.ca.gov/community-development/housing-element/housing-element- memos/docs/ab_1505_final.pdf

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these affordability terms are comparable to the terms required by some nearby jurisdictions, but shorter than the required affordability terms in others. For example, Sunnyvale requires a 55-year affordability term for rental inclusionary units and a 30-year affordability term for for- sale inclusionary units, while Cupertino and San Jose require a 99-year affordability term for both rental and for-sale inclusionary units. Los Gatos and Mountain View require that inclusionary units remain affordable in perpetuity.

Table 1: Inclusionary Housing Affordability Terms in Nearby Jurisdictions

(a) Affordability term for for-sale units renews at change of each title for the duration of the affordability term. (b) Los Gatos has an ADU Incentive Program that provides financing for ADU construction in exchange for making the ADU affordable. In the case of affordable ADUs financed through the ADU incentive program, the affordability term is 30 years. (c) Affordable housing developments request a term of affordability of less than 99 years and no less than 55 years. (d) For-sale units must be re-sold to a qualifying buyer if sold within 5 years; City loan is forgiven in this instance. If resold within years 6-20, the seller may sell to any buyer but is required to pay off City loan and at sale and City receives a share of the increased equity.

Source: BAE, 2024.

Affordability of Market-Rate Housing
Table 3 below shows the average market-rate rent in Campbell as of the third quarter of 2023 as well as the maximum affordable monthly rent for households of various sizes and income levels. The U.S. Department of Housing and Urban Development (HUD) and the California Department of Housing and Community Development (HCD) characterize households as “extremely low-income,” “very low-income,” “low-income,” “moderate-income,” or “above- moderate income” based on percentages of the Area Median Income (AMI). These income categories are defined below.

• Extremely Low-Income: Up to 30 percent of AMI
• Very Low- Income: 31 percent to 50 percent of AMI
• Low-Income: 51 percent to 80 percent of AMI
• Moderate-Income: 81 percent to 120 percent of AMI
• Above-Moderate Income: More than 120 percent of AMI

The household incomes that correspond to each income level varies by household size, as shown in Table 2.

Rental Units For Sale Units
Campbell (a) 55 45
Cupertino 99 99
Los Gatos (b) In Perpetuity In Perpetuity
Mountain View In Perpetuity In Perpetuity
San Jose (c) 99 99
Santa Clara (d) 55 20
Sunnyvale 55 30
Term of Affordability (Years)

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Table 2: Household Income Limits by Household Size, Santa Clara County, 2023

Sources: California Department of Housing and Community Development, 2023; BAE, 2024.

In accordance with guidelines established by HUD, housing costs are generally considered to be affordable if a household’s housing costs are equal to no more than 30 percent of their household income. For lower-income households, having housing costs above this threshold often signifies that a household is at risk of losing their housing and may struggle to afford housing costs while also paying for food, transportation, health care, and other basic needs.

The analysis shown in Table 3 indicates that market-rate rents in Campbell exceed the affordability threshold for extremely low- and very low-income households, as well as for most low-income households. It should be noted that the incomes shown in the table are at the top of the income range for each group. Therefore, while Table 3 indicates that some one- and two-person households with incomes equal to 80 percent of AMI can afford market-rate rents, most lower-income households have incomes that fall somewhere below 80 percent of AMI.

As a result, market-rate rents exceed the affordability threshold for all but a small portion of lower-income households.

This analysis indicates that many new workers in Campbell with moderate or above moderate household incomes will generally be able to afford market-rate rental units in the City, while workers with lower household incomes will generally not be able to afford market-rate housing in Campbell. While some market-rate units in Campbell have rents that fall below the averages shown in Table 3, data from Costar indicate that the multifamily rental vacancy rate in Campbell is approximately three percent. This suggests that new housing will need to be built to accommodate an increase in worker housing demand regardless of the level of affordability needed. The market-rate rents shown in Table 3 are based on all market-rate units in Campbell, regardless of property age, and therefore are lower than the rents that would be charged at a newer development. As a result, new market-rate units are unlikely to provide housing that is affordable for worker households with extremely low, very low, and low incomes, and these households will need rent-restricted affordable housing in order to be able to afford to live locally.

Based on the calculations shown in Table 3, the nexus analysis provided in this study evaluates the extent to which new development generates a need for housing for extremely low-income, very low-income, and low-income households. As displayed below, the amounts Number of Persons in Household
Income Level 1 2 3 4 5 6 7 8
Acutely Low $19,050 $21,750 $24,500 $27,200 $29,400 $31,550 $33,750 $35,900 Extremely Low $37,450 $42,800 $48,150 $53,500 $57,800 $62,100 $66,350 $70,650 Very Low Income $62,450 $71,400 $80,300 $89,200 $96,350 $103,500 $110,650 $117,750 Low Income $96,000 $109,700 $123,400 $137,100 $148,100 $159,050 $170,050 $181,000 Median Income $126,900 $145,050 $163,150 $181,300 $195,800 $210,300 $224,800 $239,300 Moderate Income $152,300 $174,050 $195,800 $217,550 $234,950 $252,350 $269,750 $287,150

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below market rates are reflected in negative values shown in red parentheses or positive values shown in green. The nexus analysis does not focus on the housing need for moderate or above-moderate income households because households at these income levels are more likely to be able to afford market-rate housing.

Table 3: Affordability of Market-Rate Multifamily Rental Units, Campbell, 2023

Notes:
(a) The average asking multifamily rent by number of bedrooms in the City of Campbell at the end of the third quarter of 2023, as reported by CoStar.
(b) Housing Authority of Santa Clara County 2023 allowances for tenant-furnished utilities and other services for a multifamily unit that uses electricity for cooking, heating, and water heating, as well as electricity for lights and appliances.

Figure assumes the tenant is charged for water and sewer services. The allowance is based on the number of bedrooms in the unit and a household is assumed to have one bedroom fewer than the number of people in the household. (c) California Department of Housing and Community Development 2023 income limits for Santa Clara County. (d) Assumes 30 percent of income spent on rent and utilities.

Sources: CoStar, 2023; California Department of Housing and Community Development, 2023; HUD OMB 2577-0169, 2022; Housing Authority of Santa Clara County, 2023; BAE, 2023.

Input from Developers
The process for preparing this nexus study report included obtaining input from residential and non-residential developers through a series of one-on-one interviews, two developer focus group sessions, and an online developer survey. The developer interviews focused on collecting input on detailed assumptions for the financial feasibility analysis and also included Household (Unit) Size
1 Person 2 Person 3 Person 4 Person
(Studio) (1 Bedroom) (2 Bedrooms) (3 Bedrooms) Affordable? Average Market-Rate Rent (a) $2,063 $2,542 $3,025 $3,818 Utility Costs (b) $168 $179 $217 $253
Maximum Affordable Monthly Rent
Extremely Low Income (up to 30% AMI)
Household Income (c) $37,450 $42,800 $48,150 $53,500
Max. Affordable Monthly Rent (d) $768 $891 $987 $1,085
Amount Above (Below) Market Rate Rent ($1,295) ($1,651) ($2,038) ($2,734) No Very Low Income (31-50% AMI)
Household Income (c) $62,450 $71,400 $80,300 $89,200
Max. Affordable Monthly Rent (d) $1,393 $1,606 $1,791 $1,977 Amount Above (Below) Market Rate Rent ($670) ($936) ($1,235) ($1,841) No Low Income (51-80% AMI)
Household Income (c) $96,000 $109,700 $123,400 $137,100 Max. Affordable Monthly Rent (d) $2,232 $2,564 $2,868 $3,175 Amount Above (Below) Market Rate Rent $169 $21 ($157) ($644) No Median Income (81-100% AMI)
Household Income (c) $126,900 $145,050 $163,150 $181,300 Max. Affordable Monthly Rent (d) $3,005 $3,447 $3,862 $4,280 Amount Above (Below) Market Rate Rent $942 $905 $837 $462 Yes Moderate Income (101-120% AMI)
Household Income (c) $152,300 $174,050 $195,800 $217,550 Max. Affordable Monthly Rent (d) $3,640 $4,172 $4,678 $5,186 Amount Above (Below) Market Rate Rent $1,577 $1,630 $1,653 $1,368 Yes

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some general discussion of the impact that changes in the in-lieu fees and adoption of commercial linkage fees might have on development feasibility in Campbell.

The developer focus group sessions focused on more general discussion of development feasibility and the potential impacts of a new commercial linkage fee and changes to the inclusionary housing in-lieu fee. Attendees were also asked to provide input on ways that the City might implement any changes in a manner that would minimize any potential negative impacts on feasibility. More than 56 individuals were invited to participate in the focus groups, approximately six attended the meeting on commercial linkage fees, and approximately 17 attended the meeting on inclusionary housing in-lieu fees.

The following subsections summarize the input received during this process.

Input Related to Fees on Both Non-Residential and Residential Development • Input on assumptions for financial feasibility analysis. Survey respondents and participants in one-on-one interviews provided information on detailed assumptions for the financial feasibility analysis, including but not limited to information on hard construction costs, soft costs, land costs, rents, sale prices, and capitalization rates in Campbell.
• Transparency and predictability of requirements. Many participants highlighted the need for transparency and predictability in the requirements that apply to new development projects, both for residential and non-residential development.

Participants that provided input on commercial linkage fees expressed a need for a clear, concise, easy to understand fee structure. Similarly, participants that provided input on inclusionary requirements and in-lieu fees emphasized a need to know the requirements before purchasing land and starting to plan a project. Both residential and non-residential developers indicated that development fees and inclusionary requirements affect the price that developers will offer for a development site. As a result, developers seek to understand the requirements that apply to a particular property before purchasing the land, and changes to those requirements after the land is purchased can impact the financial feasibility of the project. Participants also requested that Campbell designate a member of City staff to be knowledgeable in all fees that apply to development projects and act as a point of contact for developers seeking information on the fees that would apply to a proposed development project. • Applicability to mixed-use projects. One developer that participated in the process commented that mixed-use projects with residential and nonresidential uses should not be required to provide affordable units in the residential component of the project and pay a commercial linkage fee for the nonresidential component of the project, particularly when the non-residential component of the project provides City tax revenues, such as in the case of a hotel that generates transient occupancy tax.

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Input Related to Fees on Non-Residential Development
• Financial feasibility challenges for non-residential development. Participants cited significant financial feasibility challenges for non-residential development in Campbell and expressed concern that commercial linkage fees would add to these challenges.

Participants noted that office vacancy rates remain high, and rents remain low as the office market continues to adjust to remote and hybrid work patterns following the COVID-19 pandemic. Developers noted that Campbell tends to have higher office vacancy rates and lower office rents than many nearby jurisdictions such as Cupertino and Mountain View. Meanwhile, construction costs and financing costs are comparable throughout the region and have increased substantially. Industrial developers cited similar challenges. Some developers noted that office building owners in Campbell are investors, whereas other cities have a large number of owner- occupants such as Apple and Google. One developer stated that Palo Alto will be first city in the area to experience development activity when office development activity resumes in the region, followed by cities such as Redwood City, Mountain View, and Sunnyvale, with developer interest in Campbell occurring relatively late in the market cycle. This developer noted that Campbell did not experience significant demand for new office development even during the strong office development environment that Santa Clara County experienced prior to the COVID-19 pandemic. • Timing of commercial linkage fee collection. Some developers expressed a preference for having the option to pay commercial linkage fees later in the process than is typical for impact fees. For example, some focus group participants expressed a preference for a fee that would be collected when a building is sold rather than prior to project completion. Other participants stated that deferring fees to the issuance of certificate of occupancy would help with financial feasibility. Participants noted that fees that must be paid early in the development process (e.g., at building permit issuance) must be financed, adding expensive financing costs to the project. • Phase-in process. One developer recommended phasing in any new commercial linkage fees by applying no fee to projects occurring in the near term until a set citywide square footage cap is met, then applying any new fees at a rate of half of the full rate until a second set citywide square footage cap is met, then applying the full fee rate. The intent of this strategy would be to encourage nonresidential development in Campbell in the near term as some developers may be incentivized to proceed before the fee comes into effect. In addition, the intent of this strategy would be to time the phase-in of the fee based on the strength of the market in Campbell, with the strength of the market being measured by the volume of citywide nonresidential construction activity.
• Alternatives for generating revenue for affordable housing. Some participants recommended alternatives to a commercial linkage fee to generate revenue for

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affordable housing, such as using a portion of the City’s transient occupancy tax revenues or instituting a transfer tax on the sale of all property.

Input Related to Fees on Residential Development
• Financial feasibility of residential development. Some participants noted financial feasibility challenges for residential development in Campbell, though participants also indicated a continued interest in pursuing residential development projects in Campbell. Some developers cited inclusionary requirements as a factor that has a negative impact on feasibility. One developer recommended that the City reduce inclusionary requirements either permanently or temporarily to encourage development. One developer commented on the challenges associated with acquiring properties from long-term owners that have existing income-generating tenants and a low carrying cost for their property due to low property taxes. These property owners are often reluctant to take on the risk of a redevelopment project or to accept a one- time payout from a property sale, rather than continuing to collect revenue from these properties in their current condition. Other factors cited as challenges included design standards and CEQA requirements. High construction costs and interest rates were also cited as major factors that are negatively impacting the financial feasibility of residential development. High interest rates have not only made development more expensive but have also provided more profitable returns from a range of investment types, making it more difficult to attract investors to real estate development projects with lower rates of return.
• In-lieu fee option for residential projects. Some participants expressed support for increasing the availability of the in-lieu fee option for residential projects, which is currently available only for projects with a density of six dwelling units per acre or less in Campbell, to allow the use of an in-lieu fee for projects at higher densities. Some participants noted that the option to pay an in-lieu fee could be subject to City Council approval. Participants also requested that the City provide an option to pay an in-lieu fee to satisfy the requirements for some units and provide the remainder of the units on site. For example, a developer might have the option to pay an in-lieu fee for the requirement to provide low-income units but would provide very low-income units in the project to be eligible for the State Density Bonus. Affordable housing developers that participated in the process noted that in-lieu fees can provide an important source of funding for affordable housing developments. Funding generated by these fees helps to fill critical gaps and makes projects more competitive for state and federal funds, many of which prioritize projects that receive local funding support. • Flexibility in meeting inclusionary requirements. In addition to the flexibility to pay an in-lieu fee, developers highlighted the benefits of flexibility in meeting the inclusionary requirements more generally and allowing developers to propose creative solutions.

For example, one developer cited the example of a project with a mix of rental and for-

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sale units that provided all affordable units as rental units rather than providing both rental units and for-sale units as affordable units.
• Project size threshold for inclusionary ordinance. In general, participants opposed reducing the size threshold for the City’s inclusionary requirements below the current threshold of ten units, and some recommended that the City consider increasing the size threshold. Participants stated that reducing the size threshold would have a negative impact on financial feasibility for infill projects and smaller projects that provide middle-income housing.

• Fee calculation methodology. Developers commented that the City method of calculating fees results in a significantly lower fee compared to other communities and should drop its current method of calculating fees (which multiplies the fee against the assumed size of the unit “not provided”) in favor of that used by other jurisdictions (which multiplies the fee based on total habitable area developed in the project), including the City of Mountain View.

AB 602 Requirements
The provisions of Assembly Bill 602 (AB 602, 2021 Legislative Cycle) came into effect in January 2022, enacting new requirements for impact fees and impact fee nexus studies.

While some provisions of the legislation apply only to impact fees that apply to residential development, other provisions apply to impact fees charged on both residential and non- residential development. Key provisions of AB 602 include:
• Level of Service. AB 602 requires that impact fee nexus studies “identify the existing level of service for each public facility, identify the proposed new level of service, and include an explanation of why the new level of service is appropriate.” (See Government Code Section 66016.5(a)(2).)
• Prior Nexus Study Assumptions and Fees Collected. Pursuant to AB 602, Government Code Section 66016.5(a)(4) provides that “if a nexus study supports the increase of an existing fee, the local agency shall review the assumptions of the nexus study supporting the original fee and evaluate the amount of fees collected under the original fee.”
• Capital Improvement Plan. Under AB 602, Government Code Section 66016.5(6) states that “large jurisdictions shall adopt a capital improvement plan as a part of the nexus study.” For the purposes of this provision, Campbell is classified as a large jurisdiction.2
• Residential Fees Proportional to Square Footage. AB 602 stipulates that “if [a nexus] study is adopted after July 1, 2022, [it must] either calculate a fee levied or imposed

2 AB 602 uses the definition of a “large jurisdiction” that is contained in Section 53559.1 of the California Health and Safety Code. This section defines a large jurisdiction as a county with a population of 250,000 or more as of January 1, 2019 or any city within that county.

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on a housing development project proportionately to the square footage of the proposed units, or make specified findings explaining why square footage is not an appropriate metric to calculate the fees.”
• 30-Day Noticing. Under AB 602, “All studies shall be adopted at a public hearing with at least 30 days’ notice, and the local agency shall notify any member of the public that requests notice of intent to begin an impact fee nexus study of the date of the hearing.”
• Updates Every Eight Years. AB 602 stipulates that nexus studies “shall be updated at least every eight years, from the period beginning on January 1, 2022.” Appendix A provides an analysis of AB 602 compliance for the commercial linkage fee and inclusionary in-lieu fees that are evaluated in this report.

AB 1505 Requirements
California State Assembly Bill 1505 (AB 1505), which was signed into law as part of the State’s 2017 housing legislation package, provides cities with the authority to adopt inclusionary ordinances for rental developments. Inclusionary ordinances for for-sale developments were already permissible under State law prior to the adoption of AB 1505. One of the key provisions of the legislation requires that local jurisdictions with inclusionary ordinances provide developers with at least one alternative for complying with the ordinance, such as an in-lieu fee payment, land dedication, or off-site construction of affordable units.

AB 1505 provides the State Department of Housing and Community Development (HCD) with the authority to review inclusionary ordinances in some circumstances by requesting that a local jurisdiction submit an economic feasibility study. A review by HCD would be limited to inclusionary requirements on rental developments and would not apply to inclusionary requirements on for-sale developments. A feasibility study would potentially be required only in cases where all of the following apply:
• The ordinance requires more than 15 percent of units to be affordable to households with incomes equal to 80 percent of the AMI or less.
o Applicability to Campbell: The City of Campbell’s existing inclusionary ordinance does not require more than 15 percent of units to be affordable to households with incomes equal to 80 percent of the AMI or less and is thus not subject to HCD review per AB 1505.
• Either: 1) the jurisdiction did not meet at least 75 percent of its above-moderate income Regional Housing Needs Allocation (RHNA) over at least a five-year period, or 2) the jurisdiction failed to submit its annual Housing Element report for at least two consecutive years.
o Applicability to Campbell: The City of Campbell did meet at least 75 percent of its above-moderate income RHNA over the last eight-year period (RHNA 5) and has submitted its annual Housing Element report yearly.

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• Less than ten years have passed since the adoption or amendment of the ordinance. o Applicability to Campbell: The City of Campbell’s ordinance has been updated in the past ten years.

Campbell’s ordinance does not meet any of the above criteria and thus would not trigger a review by HCD. Nonetheless, regardless of the specific provisions of AB 1505, HCD could consider the financial feasibility of the City’s inclusionary ordinance as part of its review of future City of Campbell Housing Element Updates to assess whether the requirements constitute an undue constraint on housing production.

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2. COMMERICAL LINKAGE FEE ANALYSIS
This chapter provides an analysis of commercial linkage fees in the City of Campbell.

The first portion of this chapter consists of the nexus analysis, which identifies the relationship between the construction of new commercial space, the need for affordable housing, and the need for City funds to construct affordable housing. The nexus analysis establishes the maximum amount that the City can charge based on the need created by new development.

Local jurisdictions often charge less than the maximum amount due to financial feasibility considerations or various policy objectives.

The second portion of the chapter provides a financial feasibility analysis to evaluate how commercial linkage fees might impact the feasibility of new commercial development in Campbell. This portion of the analysis is intended to inform policy decisions regarding the implementation of commercial linkage fees, including setting fee rates.

Recommendations supported by the analysis provided in this chapter are addressed in a separate chapter of this report, along with recommendations supported by the analysis of inclusionary housing in-lieu fees.

Commercial Linkage Fee Nexus Analysis
The nexus portion of the commercial linkage fee analysis identifies the relationship, or “nexus”, between the construction of new non-residential projects and the need for affordable housing funds. The commercial linkage fee nexus analysis is based on the premise that new commercial land uses generate new employment for workers that will have a range of household incomes. Due to high housing costs in Campbell, new workers with extremely low, very low, or low household incomes will be unable to afford most market-rate housing in the City without incurring substantial cost burdens. The resulting impact from new non-residential development is an increase in workers in Campbell that face a lack of affordable housing options. The commercial linkage fee mitigates these impacts by generating revenue to support the construction of housing affordable to the new lower-income worker households.

The process for estimating the relationship between new non-residential development and the fee revenue necessary to address the resulting affordable housing need consists of the following steps:

Step 1: Identify land uses and employment densities. This step consists of identifying the land uses that will be evaluated in the nexus analysis as well as the typical employment density (i.e., square feet per worker) for each use type.

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Step 2: Estimate worker households by income level for each land use type. For each land use, the estimated number of worker households at each income level is a function of:
• The employment density for that land use (as identified in Step 1); • The typical income distribution among workers employed in the land use (estimated as part of Step 2); and
• The typical number of workers per household among workers at each income level (estimated as part of Step 2).

This step yields an estimate of the number of lower-income worker households (i.e., those with household incomes equal to 80 percent of AMI or less) that each land use generates. This number constitutes the estimated affordable housing need associated with each land use type.

Step 3: Calculate the affordable housing financing gap. The financing gap is the amount of public subsidy needed to finance an affordable housing unit.

Step 4: Calculate the maximum nexus-based fee. The maximum nexus-based fee is equal to the number of lower-income worker households from Step 2 multiplied by the affordable housing financing gap from Step 3.

Each of these steps is discussed in more detail in the following sections.

Step 1: Land Uses and Employment Densities
This analysis evaluates the following four land uses:
• Office
• Retail/Restaurant
• Hotel
• Industrial
For each land use, this study estimated the average employment density, expressed in terms of square feet of built space per worker. The process for the Nexus Study included a review of several studies to estimate average employment densities for each land use type, including Environmental Impact Reports for projects in the region, other commercial linkage fee nexus studies, and US Energy Information Administration Commercial Buildings Energy Consumption Survey data. Actual employment density can vary depending on the specific occupants in a given use. Therefore, this study uses employment densities that may be slightly higher than is typical for some uses to avoid overestimating the impacts of new development and to provide a conservative estimate of the maximum fee rate.

For example, the office employment density shown in the table likely provides a particularly conservative estimate of the number of workers in most new office developments. This study assumes an office density of 300 square feet per worker, though many offices have

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transitioned to employment densities of 200 square feet per worker or less over the past decade. Moreover, in many cases more recent increases in hybrid work arrangements have led to increased employment densities within offices that are occupied. This is because employers with hybrid workers are less likely to have individual offices, desks, or workstations for workers who do not report to the office every day, and to increase the use of shared workspaces, leading to a decrease in office square footage per worker.3 While the number of people occupying an office space on any given day may shift with higher and lower densities depending on the day, the total number of workers that report to an office location, and therefore must live within the area, may be higher for a hybrid work environment compared to an environment in which all workers report to the office every day. Due to shared workspaces for hybrid workers, as well as the lack of a need to rent or purchase office space for workers that work entirely remotely, many employers have been able to decrease their office footprint, with a higher employment density within the occupied space. While these trends have generally led to increased office vacancies, these vacancies would not be expected to impact new office developments that are constructed in the future because developers will only pursue new development once they have confidence that new space will be leased up, or in a build-to-suit scenario in which a future tenant is already identified. As a result, new office space that is built in Campbell will likely be occupied at a higher employment density than is estimated in this analysis. To the extent that this analysis underestimates employment densities, this study provides a conservative estimate of the impact of new non-residential development and of the maximum fee that the City could charge based on the relationship between new development and the need for affordable housing.

As shown below, this nexus analysis assumes an employment density of 300 square feet per employee for office uses, 500 square feet per employee for retail and restaurant uses, 1,500 square feet per employee for hotel uses, and 750 square feet per employee for industrial uses.

Table 4: Employment Densities by Land Use

Source: BAE, 2022.

3 See https://www.bisnow.com/national/news/office/office-occupiers-plan-to-shrink-footprints-even-attendance- mandates-rise-
121624?utm_source=outbound_pub_7&utm_campaign=outbound_issue_72236&utm_content=outbound_link_7 &utm_medium=email.

Office
Retail/
Restaurant Hotel Industrial
Average Sq. Ft./Employee 300 500 1,500 750
Employees per 1,000 SF 3.33 2.00 0.67 1.33

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Step 2: Worker Households by Income Level
Worker occupations, salaries, and associated household incomes tend to vary between industries, and therefore this analysis identifies the industry sectors that might occupy each of the four land uses as a first step in identifying affordable housing need among worker households.

Researchers in economics typically categorize business establishments based on the North American Industry Classification System (NAICS), which provides numerical codes by industry sector. NAICS codes group all industries into 20 major industry categories, each identified with a two-digit code. Within each two-digit NAICS sector, more detailed sub-categories of industries are identified by three-digit NAICS codes, which are themselves comprised of more detailed subcategories of industries, up to the six-digit NAICS code level, with more digits associated with more detailed subcategories. For example, NAICS sector 72, Accommodation and Food Services, is comprised of NAICS code sectors 721 (Accommodation) and 722 (Food Services and Drinking Places). NAICS codes 721 and 722 are comprised of more detailed industries, identified by NAICS codes with four to six digits, depending on the level of specificity of the subcategories.

BAE developed a list of representative industries using NAICS-based Census industry categories likely to occupy each of the four commercial land uses. The U.S. Census Bureau uses this classification system as a basis for their system for classifying workers by industry for the American Community Survey (ACS). Each worker surveyed is categorized by a scheme which roughly corresponds to NAICS four-digit level data. Published ACS data roll the detailed categories up into several major industry categories, but a more detailed data set, the Public Use Microdata Sample (PUMS), allows analysis at a more fine-grained level. BAE queried the PUMS data set for Santa Clara County to identify the distribution of worker households by HCD income category, using the household incomes and household size for workers in the industries identified for each of the four commercial land uses. Table 5 below presents the distribution of worker households by HCD income level.

Table 5: Distribution of Worker Households by Income

Notes:

Based on a cross tabulation of Public Use Microdata Samples (PUMS) from the 2017-2021 American Community Survey.

These incomes were compared to household income limits published by the State of CA Department of Housing and Community Development (HCD) to determine the percentage of households falling into each income category. The analysis controlled for household size, to address the varying HCD income limits for each household size.

Sources: Census, American Community Survey Public-Use Microdata Sample (PUMS) 2017-2021; HCD; BAE, 2023.

Estimated Household Income as a Percent of AMI
Land Use
Extremely
Low Very Low Low Median Moderate
Above
Moderate Total
Office 2.1% 3.1% 5.0% 7.1% 7.6% 75.1% 100.0%
Retail/Restaurant 10.7% 14.4% 17.3% 13.7% 9.6% 34.4% 100.0% Hotel 10.9% 17.8% 23.4% 13.3% 11.4% 23.3% 100.0%
Industrial 3.2% 6.5% 9.5% 10.0% 9.6% 61.1% 100.0%

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The percentages in the household income distributions were then applied to the total workers per 1,000 square feet shown above in Table 4 to estimate the number of jobs per 1,000 square feet in each income category. The analysis translates the number of jobs into households by dividing the number of jobs by the average number of workers per worker household for each income category, using PUMS data to identify the average number of workers per worker household by household income level. As shown below in Table 6, office space generates an estimated 1.81 worker households per 1,000 square feet, including 0.21 lower-income (i.e., extremely low-income, very low-income, and low-income) worker households. Retail space generates an estimated 1.16 worker households per 1,000 square feet, including 0.54 lower-income worker households. Hotels generate an estimated 0.39 worker households per 1,000 square feet, including 0.22 lower-income worker households.

Industrial space generates an estimated 0.73 worker households per 1,000 square feet, including 0.16 lower-income worker households.

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Table 6: Worker Households by Income Level by Land Use

Notes:
(a) Based on income limits published by HCD.
(b) Based on a cross tabulation of Public Use Microdata Samples (PUMS) from the 2017-2021 American Community Survey. These incomes were compared to household income limits published by HCD to determine the percentage of households falling into each income category. The analysis controlled for household size, to address the varying income limits for each household size. Figures for each land use are based on a combination of NAICS sectors deemed likely to be found in each land use.
(c) Total number of jobs per 1,000 SF of each land use as shown in Table 5, multiplied by the proportion of jobs in each income category.
(d) Estimated number of jobs multiplied by the average number of workers per household in each income category. (e) Average number of workers per worker household by income category calculated based on American Community Survey PUMS Analysis, 2017-2021.

Sources: American Community Survey, 2017-2021 Public Use Microdata Sample; CA Dept. of Housing and Community Development (HCD); BAE, 2023.

Step 3: Financing Gap
The next step in the nexus analysis is to calculate the cost to house the extremely low-, very low-, and low-income households calculated in Step 3 by determining the per unit “financing gap” for an affordable unit. The nexus analysis defines the financing gap for an affordable unit as the difference between the cost to develop an affordable unit and the amount of permanent financing available to support the development of the unit.

Affordable Unit Development Cost. To estimate the average construction cost for an affordable unit, BAE reviewed cost estimates provided in applications for tax credit funding that were submitted in 2022 and 2023 for proposed affordable housing developments in Santa Clara County. Cost information from applications submitted in 2022 was inflated to Estimated Household Income as a Percent of AMI (a)
Land Use
Extremely
Low
Very
Low Low Median Moderate
Above
Moderate Total
Office
Proportion of Total Jobs (b) 2.1% 3.1% 5.0% 7.1% 7.6% 75.1% 100.0% Estimated Jobs per 1,000 SF (c) 0.07 0.10 0.17 0.24 0.25 2.50 3.33 Worker Households per 1,000 SF (d) 0.05 0.07 0.09 0.13 0.14 1.32 1.81 Retail/Restaurant
Proportion of Total Jobs (b) 10.7% 14.4% 17.3% 13.7% 9.6% 34.4% 100.0% Estimated Jobs per 1,000 SF (c) 0.21 0.29 0.35 0.27 0.19 0.69 2.00 Worker Households per 1,000 SF (d) 0.16 0.18 0.20 0.15 0.11 0.36 1.16 Hotel
Proportion of Total Jobs (b) 10.9% 17.8% 23.4% 13.3% 11.4% 23.3% 100.0% Estimated Jobs per 1,000 SF (c) 0.07 0.12 0.16 0.09 0.08 0.16 0.67 Worker Households per 1,000 SF (d) 0.05 0.08 0.09 0.05 0.04 0.08 0.39 Industrial
Proportion of Total Jobs (b) 3.2% 6.5% 9.5% 10.0% 9.6% 61.1% 100.0% Estimated Jobs per 1,000 SF (c) 0.04 0.09 0.13 0.13 0.13 0.81 1.33 Worker Households per 1,000 SF (d) 0.03 0.05 0.07 0.07 0.07 0.43 0.73 Average # of Workers per Household (e) 1.34 1.57 1.78 1.83 1.83 1.89

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2023 estimates based on the RS Means Historical Cost Index. Based on the information from these applications, BAE estimated that the average cost to construct an affordable housing unit in Campbell is approximately $720,000, as shown in Table 7 below.

Permanent Financing. To calculate the financing gap for an affordable unit, the nexus analysis assumes that an affordable housing developer is able to secure four percent LIHTC equity financing as well as a permanent loan based on the net operating income (NOI) from each unit.

This analysis assumes four percent LIHTC equity financing because this funding source is more readily available than nine percent LIHTC financing, for which there is considerable competition. However, it should be noted that four percent LIHTC financing is nonetheless limited and is unlikely to be available at the levels that would be necessary to construct all affordable units needed to address housing needs generated by new non-residential developments. In addition, inclusion of four percent tax credits as a funding source shifts some of the cost of providing affordable housing onto the public sector because the tax credits reduce the tax credit investors’ tax liability. Including four percent LIHTC financing as a source of funding in the nexus model reduces the net affordability gap show in Table 7, and therefore serves as a conservative assumption in estimating the cost associated with mitigating the housing needs generated by new non-residential development. As shown in Table 7, four percent LIHTC equity would provide an estimated $296,549 per affordable unit, based on an average cost of approximately $720,000 per unit and standard current four percent tax credit pricing assumptions.

The financing gap calculation does not include financing from other public funding sources because other sources are limited and typically require a heavily competitive application process. These sources are not sufficient to fully address affordable housing needs that arise due to the impacts of future non-residential development projects in Campbell.

Table 7 also shows the estimated permanent loan amount per unit, based on the NOI from each unit (i.e., gross income net of vacancy and expenses) and typical financing terms. The rental rates used in this analysis are the 2023 rent limits for a two-bedroom unit for households at each income level, as set by the Tax Credit Allocation Committee (TCAC) for LIHTC projects, net of an estimated utility allowance. The use of the two-bedroom rent limit provides a conservative assumption because units in affordable housing developments tend to have a large share of studio and one-bedroom units, which have lower rental rates. Using the higher two-bedroom rental rate results in more assumed rental income from the affordable units, which results in a lower financing gap and a lower maximum fee amount. The vacancy, miscellaneous income, and operating expense assumptions shown in Table 7 are also based on information provided in 2022 and 2023 applications for LIHTC funding for projects in Santa Clara County. Based on the NOI for units at each affordability level and standard financing assumptions, the supportable loan amount ranges from $38,099 per unit for units serving

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extremely low-income households to $384,970 per unit for units serving low-income households.

Net Financing Gap. The financing gap per affordable unit is equal to the total development cost less the tax credit equity and supportable loan amount. As shown, the financing gap per affordable unit ranges from $91,493 for low-income units to $384,970 for extremely low- income units. The financing gap has an inverse relationship to the income levels that each unit serves because units with higher income targeting generate more NOI and can therefore support higher debt service payments on a loan. The financing gap figures shown in Table 7 represent the amount of permanent financing subsidy that the City of Campbell would need to provide to support the development of units at each income level, assuming that the City’s funds are leveraged with four percent tax credits and a permanent loan.

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Table 7: Affordable Housing Financing Gaps, Campbell, 2023

Notes:
(a) Based on a 3-person household, CA Department of Housing & Community Development, 2023. (b) Maximum affordable rents for 2-bedroom units per TCAC rent limits, net of 2-bedroom utility costs as shown in Table 3. (c) Data from funding applications for recent affordable housing projects in Santa Clara County. (d) Net Operating Income divided by Debt Coverage Ratio. (e) Based on financing terms assumptions.
(f) The financing gap calculations that are shown in this table incorporate credit financing to offset a portion of the cost of constructing an affordable unit, which reduces the estimated financing gaps. However, it should be noted that projects must compete for tax credit financing, with a limited amount of funding available from tax credit financing in each round. It is unlikely that enough tax credits would be available to fully address affordable housing needs in Campbell or in the broader region, and therefore full mitigation of housing needs would likely require affordable housing developments to be constructed without tax credit financing. Therefore, the financing gaps shown in this table likely represent an underestimate of the funding that would be needed to address the full need. (g) Total Development Costs less Loan Amount and tax credit financing. (h) Average of development costs shown in low-income housing tax credit applications submitted in 2022 and 2023 for projects in Santa Clara County.
(i) A portion of Campbell is designated as a difficult to develop area (DDA), meaning that projects in that portion of the City would receive a tax credit boost. This analysis applies the DDA boost to the tax credit assumptions to provide a conservative analysis, as projects built in Campbell that are outside of a DDA would not receive a DDA boost and would have a larger financing gap.

Sources: California Tax Credit Allocation Committee, 2022 and 2023; California Department of Housing and Community Development, 2023; Novogradac, 2023; BAE, 2023.

Income Group
Extremely Low Very Low Low
Household Income Limit (a) $48,150 $80,300 $123,400
Maximum Affordable Monthly Contract Rent per Unit (b) $987 $1,790 $2,995 Annual Gross Rent per Unit $11,844 $21,480 $35,940
Less 5% Vacancy ($592) ($1,074) ($1,797)
Miscellaneous Income per Unit (Annual) (c) $153 $153 $153 Less 5% Vacancy ($8) ($8) ($8)
Total Annual Revenue per Unit $11,397 $20,551 $34,288
Less Annual Operating Expenses per Unit (c) $8,425 $8,425 $8,425 Annual Net Operating Income per Unit $2,972 $12,126 $25,863 Annual Supportable Debt Service per Unit (d) $2,584 $10,544 $22,490 Total Development Costs per Affordable Unit (e) $719,619 $719,619 $719,619 Less: Permanent Loan Amount (f) ($38,099) ($155,461) ($331,577) Less: Tax Credit Financing (4% LIHTC) (g) ($296,549) ($296,549) ($296,549) Financing Gap per Affordable Unit (h) $384,970 $267,608 $91,493 Assumptions
Financing Terms
Debt Coverage Ratio 1.15
Interest Rate 5.46%
Amortization of Loan 30
Tax Credit Assumptions
Tax Credit Price $0.890
Eligible Basis % 89.1%
DDA Boost (i) 130%
Tax Credit Term (years) 10
4% Tax Credit Percentage 4.00%
Equity Partner Share 99.99%

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Step 4: Maximum Nexus-Based Fee
The final step in calculating the nexus-based fee is to apply the financing gap per affordable unit for each income level to the total housing need by income level for each of the non- residential uses. This is the maximum justifiable fee amount because it is directly derived from the nexus analysis described above (i.e., new commercial development generating new jobs combined into new worker households distributed by income band, and the cost to provide new affordable rental housing units to these same households). Because these fee rates are derived from the nexus analysis, these fee rates represent the maximum amount that the City of Campbell could charge based on the relationship between new non-residential development and the need for affordable housing funds. The City can choose to charge fees that are lower than this amount based on financial feasibility considerations or other factors.

The following section of this chapter evaluates commercial linkage fees in Campbell from a financial feasibility perspective.

As shown in Table 8 below, the nexus-based fees are as follows:

• Office: $47 per square foot
• Retail/Restaurant: $128 per square foot
• Hotel: $49 per square foot
• Light Industrial: $34 per square foot

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Table 8: Maximum Legal Commercial Linkage Fees, Campbell

Note:
(a) See Table 6.
(b) See Table 7.
(c) Equal to the affordable housing need per 1,000 SF at each income level multiplied by the financing gap at the corresponding income level.
(d) Equal to the maximum possible nexus-based fee per 1,000 SF divided by 1,000.

Source: BAE, 2023.

Affordable Housing Financing Maximum Fee Maximum
Income Level Need Per 1,000 SF (a) Gap (b) Per 1,000 SF (c) Fee Per SF (d) Office
Extremely Low Income (up to 30% AMI) 0.05 $384,970 $20,533 $20.53 Very Low Income (31-50% AMI) 0.07 $267,608 $17,774 $17.77 Low Income (51-80% AMI) 0.09 $91,493 $8,546 $8.55
Total 0.21 $46,853 $46.85
Retail/Restaurant
Extremely Low Income (up to 30% AMI) 0.16 $384,970 $61,460 $61.46 Very Low Income (31-50% AMI) 0.18 $267,608 $49,141 $49.14 Low Income (51-80% AMI) 0.20 $91,493 $17,858 $17.86
Total 0.54 $128,459 $128.46
Hotel
Extremely Low Income (up to 30% AMI) 0.05 $384,970 $20,876 $20.88 Very Low Income (31-50% AMI) 0.08 $267,608 $20,232 $20.23 Low Income (51-80% AMI) 0.09 $91,493 $8,021 $8.02
Total 0.22 $49,129 $49.13
Industrial
Extremely Low Income (up to 30% AMI) 0.03 $384,970 $12,480 $12.48 Very Low Income (31-50% AMI) 0.05 $267,608 $14,677 $14.68 Low Income (51-80% AMI) 0.07 $91,493 $6,558 $6.56
Total 0.16 $33,715 $33.72

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Commercial Linkage Fee Financial Feasibility Analysis
This section evaluates the financial feasibility of Commercial Linkage Fees in Campbell. The nexus analysis provided in the previous section of this chapter identifies maximum justifiable fee rates based on the relationship between the impact that new development creates and the fees necessary to address that impact. However, jurisdictions that adopt these fees typically charge fee rates that are lower than the maximum amount identified in the nexus analysis to account for financial feasibility considerations.

To test the financial feasibility of commercial linkage fees in Campbell, BAE prepared static pro forma financial feasibility models to evaluate the economics of developing office, retail, hotel, and industrial uses in Campbell. The purpose of the financial feasibility analysis is to determine the feasibility of new non-residential development projects under current market conditions and identify commercial linkage fee rates that could potentially be applied to new non-residential development while minimizing any impacts on development feasibility.

Non-Residential Development Trends in Campbell
Since 2010, the inventory of non-residential space in the City of Campbell has remained fairly stagnant, despite significant expansion of these uses elsewhere in Santa Clara County. In terms of new development in Campbell, Costar data indicate that the city’s most recent major office development was in 2017, with the delivery of a 200,000 square foot project. Although there has been limited new office space delivered since this project, there is an office project currently under construction in the city, amounting to roughly 166,000 square feet of new office space. In terms of new retail space, Campbell’s most recent retail development was 12,000 square feet, delivered in 2022, with a limited amount of new retail delivered in years prior. New industrial development has also been limited in Campbell, with just one recent project delivered in 2023 amounting to 7,000 square feet. Lastly, the city’s most recent new hotel development was in 2010, when a 162-room hotel (the Marriot Residences Inn) was delivered.

Prototype Projects
The financial pro forma analysis evaluated four non-residential prototypes, which are summarized in Table 9 below. These prototypes include an office prototype, a retail prototype, a hotel prototype, and a light industrial prototype. The prototypes are based on the City’s land use regulations, as well as recent projects that have been constructed or are currently in the development pipeline in Campbell. These prototypes were also informed by feedback from developers during the non-residential developer focus group meeting and one-on-one meetings with local stakeholders as well as in the developer surveys.

Methodology
The methodology used for this study involved preparation of static pro forma financial feasibility models for each of the prototypes described above. The static pro forma models represent a form of financial feasibility analysis that developers often use at a conceptual level

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of planning for a development project, as an initial test of financial feasibility for a development concept, to screen for viability. BAE developed the various modeling inputs and assumptions needed for the financial feasibility analysis based on interviews with non- residential developers that are active in the Campbell area, responses to the developer survey, data from industry publications and databases, and other research.

Residual Land Value. The pro-forma models are structured to calculate the residual land value associated with each prototype. The residual land value for a non-residential project is equal to the value of the completed project, net of total development costs. To estimate the value of the completed project (net of developer profit), the feasibility models divide the Net Operating Income (NOI) from the project (i.e., annual income from the project net of operating expenses) by the Yield-on-Cost (YOC) developers are seeking in order to consider a project feasible. The required YOC is a function of the prevailing capitalization rate in the city, plus a spread for new development to capture a margin for developer profit. The residual land value for the non- residential projects can be summarized as follows:

Project Value Net of Developer Profit (i.e., NOI / required YOC) – Total Development Costs =
Residual Land Value

Residual Land Value Thresholds. Based on information provided during the developer interviews and a review of recent land transactions, this analysis assumes that land costs for the various non-residential developments range from $2 million to $6 million per acre. These land costs are dependent on the allowable uses on each site, as well as the overall market demand for each development typology. With a relatively flexible zoning code and ability to re- zone properties in the City, the value of land for each use can vary based on the site conditions, location, and expected entitlement process. However, the data indicate that land sold for future office and hotel uses tend to sell for modestly higher sale prices than land sold for industrial and retail uses, although all uses have examples of varying land transaction prices within the range listed above.

Financial Pro Forma Analysis Findings
Table 9 below shows a summary of the findings from the financial feasibility analysis. The full non-residential pro forma models are provided in Appendix B.

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Office Development Feasibility. As shown in Table 9, the analysis found that office development feasibility is challenging under current market conditions. The main drivers of feasibility challenges are construction cost increases, high office vacancy rates, and uncertainty in the future demand for office space in Campbell. With increasing construction costs, rental rates and investor value expectations must adjust in order for projects to be considered feasible. Since the COVID-19 pandemic, office vacancy rates have increased significantly, leading to uncertainty in the office market from both developers and investors.

During this time, rents have generally remained unchanged, indicating that rents have not kept pace with construction cost increases. Similarly, with increased interest rates and uncertainty from investors, return requirements have increased, leading to a higher required threshold to yield a feasible project. These factors combine to drive the current challenges in market feasibility for new office development in Campbell.

Retail Development Feasibility. Similar to office development, the retail development prototype is currently infeasible under existing market conditions. This is similarly driven by increasing construction costs and uncertainty around future demand for standalone retail space, both in Campbell and nationally. Unlike the office prototype, the retail prototype does yield a positive residual land value, though this value is not sufficient to acquire a site at the required land purchase price noted above, leading to project infeasibility.

Industrial Development Feasibility. While the industrial development prototype has the lowest cost per square foot, due to the single-story structure, typical rents for new industrial space are slightly below the rents needed support investment in new industrial development under current conditions. Similar to the retail prototype, the industrial development prototype does yield a positive residual land value, indicating the value of the project is greater than the cost of the vertical construction. However, the resulting residual land value of roughly $280,000 per acre is well below the prevailing cost for industrial land in Campbell, indicating challenges to development feasibility.

Hotel Development Feasibility. Similar to the other non-residential prototypes, hotel development feasibility is challenging under the current construction cost and hotel demand market. While costs are relatively modest, due to the use of the cost-efficient wood-framed construction that this analysis assumes for the hotel prototype, the average daily room rental rates for hotels in Campbell are insufficient to generate the annual revenue needed to attract new developers and investors.

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Table 9: Summary of Financial Pro Forma Analysis, Current Conditions (No Commercial Linkage Fee)

Source: BAE, 2023.

Lot Size (acres) 3.0 acres 0.5 acre 1.0 acres 2.5 acres Gross Building Area 115,000 gsf 10,000 gsf 15,000 gsf 71,500 gsf Number of Stories 3 1 1 5
Floor Area Ratio 0.88 0.46 0.34 0.66
Parking Ratio 4.44 spaces/1,000 sf 4.10 spaces/1,000 sf 2.87 spaces/1,000 sf 1.54 spaces/room $65,802,100 total $3,652,100 total $5,350,700 total $32,728,000 total $572 per sq. ft. $365 per sq. ft. $357 per sq. ft. $251,754 per room $85,458,911 total $4,744,001 total $6,951,186 total $42,507,499 total $743 per sq. ft. $474 per sq. ft. $463 per sq. ft. $326,981 per room $70,056,563 total $5,062,500 total $7,234,615 total $36,462,689 total $609 per sq. ft. $506 per sq. ft. $482 per sq. ft. $222,333 per room ($15,402,348) total $318,499 total $283,429 total ($6,044,810) total ($5,134,116) per acre $636,999 per acre $283,429 per acre ($2,417,924) per acre Required Land Purchase
Price $3.0 - $6.0 Million per Acre $2.0 - $5.0 Million per Acre $2.0 - $4.0 Million per Acre $3.0 - $6.0 Million per Acre Feasibility Gap/Surplus
(Residual Land Value - Required
Land Purchase Price)
($8.1) - ($11.1) Million per Acre ($1.4) - ($4.4) Million per Acre ($1.7) - ($3.7) Million per Acre ($5.4) - ($8.4) Million per Acre Feasible?
3-story building with structured
parking garage on 3.0 acres
4-story, 130 room hotel development
with mostly surface parking on 2.5
acres
Single story light manufacturing
building with surface parking on 1.0
acres
Freestanding one-story retail building
with surface parking on 0.5-acre site
Office Retail HotelIndustrial
No NoNo
Hard Construction Costs
Total Development Costs
(excluding land & profit)
Project Value to Investor
Residual Land Value
No

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Fee as Share of Development Costs
One method for assessing the impact that commercial linkage fees would have on new non- residential development involves evaluating potential fees as a proportion of total development costs. The concept underlying this approach is that fees are unlikely to have a major impact on development feasibility if the fee rate is set to be equal to a relatively low share of total development costs.

Table 10 shows various fee rate scenarios that demonstrate the commercial linkage fee rates that would be equal to one, two, three, and four percent of the total development costs for each prototype, not including land or developer profit, with total development costs based on the financial pro forma analysis provided above. As shown, fees that are equal to one to four percent of total development costs would be equal to approximately $7 to $30 per square foot for the office prototype, $5 to $19 per square foot for the retail prototype, $5 to $19 per square foot for the industrial prototype, and $6 to $24 per square foot for the hotel prototype.

All of these fee rates are lower than the maximum justifiable fee for each used that is identified in the commercial linkage fee nexus analysis presented above (see Table 8), meaning that adoption of fees at the rates shown in Table 10 would be consistent with the findings from the nexus analysis.

Table 10: Possible Commercial Linkage Fees as a Percent of Total Development Cost

Notes:
(a) Based on the financial pro formas shown in Appendix B. Does not include land or developer profit.

Sources: BAE, 2023.

Non-Residential Fee Benchmark Analysis
An evaluation of the fees that are assessed by neighboring jurisdictions can help to evaluate the impact that commercial linkage fees might have on financial feasibility in Campbell.4 To the extent that cities with comparable market conditions assess fees and continue to attract new non-residential development, this could serve as an indication that Campbell could potentially assess similar fees without making non-residential development infeasible.

4 There are various terms that jurisdictions use to refer to commercial linkage fees, including “housing mitigation fees” and “affordable housing fees”. For the purpose of this report, all fees in other jurisdictions are referred to as commercial linkage fees regardless of the specific terminology used in each jurisdiction.

Office Retail Industrial Hotel
TCD/Sq. Ft. (not including land) (a) $743 $474 $463 $595 Fee Rate Scenario
Fee Rate = 1% of Total Development Costs $7.43 $4.74 $4.63 $5.95 Fee Rate = 2% of Total Development Costs $14.86 $9.49 $9.27 $11.89 Fee Rate = 3% of Total Development Costs $22.29 $14.23 $13.90 $17.84 Fee Rate = 4% of Total Development Costs $29.72 $18.98 $18.54 $23.78

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Conversely, if Campbell were to adopt fees that are significantly higher than the fees charged in nearby jurisdictions, this could affect developers’ willingness to pursue projects in Campbell if developers are able to find attractive development opportunities in nearby cities with lower fees. However, it should be noted that developers consider many factors when deciding where to pursue development opportunities, with the local market being a major factor, and City fees may have only a limited impact on the overall decision-making process.

The following subsections provide information on 1) Commercial linkage fees charged in nearby jurisdictions; and 2) Total impact fees charged on non-residential uses in nearby jurisdictions.

Commercial Linkage Fees in Nearby Jurisdictions
Table 11 below shows commercial linkage fees that apply in several nearby jurisdictions. The table also shows the average rental rates for office, retail, and industrial uses in each jurisdiction as well as average hotel room rates in each jurisdiction. This market information is shown to provide high-level contextual information regarding variations in the market between the jurisdictions in the table, and how the market in Campbell compares to the market in each of the comparison jurisdictions. It should be noted that the average rental rates shown are for all properties of each type in each jurisdiction, according to data from Costar, and are therefore lower than the rental rates that would be typical of most new development in each jurisdiction.

Office Fees in Other Jurisdictions. For office uses, the fee rates assessed by the jurisdictions shown in Table 11 range from $0 to $34 per square foot, with Cupertino at the top of this range. Cities with no fees include those with no commercial linkage fees on any uses, which are Los Gatos, Monte Sereno, and Saratoga. In addition, San Jose does not charge a commercial linkage fee on office developments measuring less than 50,000 square feet and has no fee for any office in the South and East San Jose Growth Areas. For larger projects in areas of the San Jose where office uses are subject to housing mitigation fees, the fee rate varies based on total project square footage and location, up to $17 per square foot. The City of San Jose applies a 20 percent discount if fees are paid in full prior to Building Permit issuance, with the full fee rate applied if paid at the scheduling of the Final Building Inspection. Mountain View, Santa Clara, and Sunnyvale all charge lower fees for the first 10,000 to 25,000 square feet of office development, with the threshold for the lower fee rate varying by city.

As shown in the table, office rents in Campbell fall approximately in the middle of the range among the comparison jurisdictions, with an average rental rate of $4.13 per square foot per month, lower than in Cupertino, Mountain View, and Sunnyvale but higher than in San Jose and Santa Clara. The two comparison jurisdictions that have average office rents that are the most similar to those in Campbell are San Jose and Sunnyvale. As noted above, commercial linkage fees in San Jose vary based on project characteristics, up to a maximum of $17 per

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square foot. In Sunnyvale, the commercial linkage fee is equal to $23 per square foot, though the fee is charged at half of this rate for the first 25,000 square feet of a project.

Retail Fees in Other Jurisdictions. The jurisdictions in Table 11 tend to assess lower commercial linkage fee rates on retail uses than on office uses. Among the jurisdictions shown in the table, commercial linkage fees range from $0 in San Jose (regardless of location and project size), as well as in cities with no commercial linkage fee program, to $20.50 per square foot in Sunnyvale. Similar to the office fees described above, some cities have different fee rates depending on project size. For example, Mountain View applies a lower fee rate to the first 25,000 square feet of a retail project and Santa Clara does not apply a fee to retail developments measuring less than 5,000 square feet.

Campbell has the highest retail rents of all of the jurisdictions shown in the table, with an average rental rate of $3.34 per square foot per month. The two comparison jurisdictions that have average retail rents that are the most similar to those in Campbell are Cupertino and Sunnyvale, which assess commercial linkage fees on retail uses at a rate of approximately $14 and $21 per square foot per month, respectively.

Hotel Fees in Other Jurisdictions. Among the jurisdictions in Table 11 with a commercial linkage fee program, the commercial linkage fee rates that apply to hotel uses range from $3.50 per square foot in Mountain View (lower fees apply to the first 25,000 square feet) to $20.50 per square foot in Sunnyvale. Among the jurisdictions with a commercial linkage fee program, commercial linkage fees for hotels are lower than commercial linkage fees for office and equal to or higher than commercial linkage fees for retail uses.

Table 11 shows that hotel income per room in Campbell is slightly higher than in cities at the low end the range among the comparison jurisdictions. For hotel uses, Table 11 provides the Revenue per Available Room, or RevPAR, for each jurisdiction shown. RevPAR is a metric used to evaluate hotel performance and is equal to the average nightly rental rate per room multiplied by the hotel occupancy rate. As shown, as of October 2023 the 12-month RevPAR in Campbell was $109, lower than in Cupertino and Mountain View and slightly higher than in San Jose, Santa Clara, and Sunnyvale. The table does not show a relationship between cities with a low RevPAR and those with low fees for hotel uses. For example, Mountain View has the highest RevPAR of all of the cities shown ($139) and the lowest fee for hotel uses ($3.49 per square foot). Meanwhile, Sunnyvale is among the cities with the lowest RevPAR measures ($101) and has the highest fee rate ($20.50 per square foot).

Industrial Fees in Other Jurisdictions. The jurisdictions in Table 11 show wide variation in the commercial linkage fee rates for industrial uses, ranging from $3.49 per square foot in San Jose to $33.76 per square foot in Cupertino. Some cities, including Cupertino, Mountain View, and Sunnyvale, charge the same fee for industrial uses as for office uses. Other cities,

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including San Jose and Santa Clara, charge a substantially lower fee for industrial uses as compared to the fee for office uses.

As shown in the table, industrial rents in Campbell fall approximately in the middle of the range among the comparison jurisdictions, with an average rental rate of $2.02 per square foot per month, lower than in Mountain View and Sunnyvale but higher than in San Jose and Santa Clara.5 The two comparison jurisdictions that have average retail rents that are the most similar to those in Campbell are Santa Clara and Sunnyvale, which assess commercial linkage fees on retail uses at a rate of approximately $14 and $23 per square foot per month, respectively.

5 Costar did not have data on industrial rental rates in Cupertino as of the writing of this report.

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Table 11: Commercial Linkage Fees in Other Jurisdictions (per net new square foot)

Notes:

The Cities of Los Gatos, Monte Sereno, and Saratoga do not currently have commercial linkage fee programs. The City of Los Gatos plans to adopt commercial linkage fees by December 2024. (a) Average office rents shown reflect average gross direct rents in each city as of the fourth quarter of 2023, according to data from Costar.
(b) Lower fee applies to first 10,000 SF.
(c) 20% discount applies if paid prior to Building Permit issuance; 100% of fee rate applies if paid at Scheduling of Final Building Inspection.
(d) Fee shown applies to developments ≥100,000 sq. ft in the Downtown and nearby area; lower fees/no fees apply to smaller projects and in other areas. No fee for any office development in the South and East San Jose Growth Areas. (e) Fee charged at ½ rate for first 20,000 SF.
(f) Fee charged at ½ rate for first 25,000 SF.
(g) Average retail and industrial rents shown reflect average NNN direct rents in each city as of the fourth quarter of 2023, according to data from Costar.
(h) Lower fee applies to first 25,000 SF.
(i) No fee applies to retail developments <5,000 SF.
(j) RevPAR is a metric used to evaluate hotel performance using the average revenue per room and is equal to the average nightly rental rate per room multiplied by the hotel occupancy rate. Figures shown reflect the RevPAR over the past 12 months as of October 2023.
(k) Fee does not apply to common area.
(l) No fee applies to industrial developments <100,000 sq. ft. or in the Edenvale & Monterey Corridor area.

Sources: Costar, 2023; BAE, 2023.

Office Current Fee Rate Avg. Monthly Rent/SF (a)
Campbell N/A $4.13
San Jose (c) (d) $17.44 $3.96
Sunnyvale (f) $23.00 $4.62
Santa Clara (e) $28.79 $2.87
Mountain View (b) $33.00 $5.15
Cupertino $33.76 $4.76
Retail Current Fee Rate Avg. Monthly Rent/SF (g)
Campbell N/A $3.34
San Jose (c) $0.00 $2.83
Mountain View (h) $3.50 $3.02
Santa Clara (i) $7.20 $3.01
Cupertino $14.24 $3.09
Sunnyvale $20.50 $3.12
Hotel Current Fee Rate RevPAR (j)
Campbell N/A $109
Mountain View (h) $3.50 $139
San Jose (c) (k) $5.81 $101
Santa Clara $7.20 $104
Cupertino $16.88 $120
Sunnyvale $20.50 $101
Industrial Current Fee Rate Avg. Monthly Rent/SF (g)
Campbell N/A $2.02
San Jose (c) (l) $3.49 $1.37
Santa Clara (e) $14.39 $1.61
Sunnyvale (f) $23.00 $2.28
Mountain View (b) $33.00 $2.53
Cupertino $33.76 N/A

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Total Impact Fees for Non-Residential Uses in Nearby Jurisdictions Figure 1 provides estimates of the total impact fees that would apply to each of the non- residential prototypes that are evaluated above. This analysis provides insight on how adopting commercial linkage fees in Campbell might affect the cost of impact fees in Campbell overall in relation to the cost of impact fees in neighboring jurisdictions. For example, if non- residential impact fees in Campbell were already comparable to non-residential impact fees in neighboring jurisdictions, adding commercial linkage fees could bring Campbell’s total impact fee stack to a level that would exceed what is typical in nearby jurisdictions.

As shown, Campbell’s impact fees are at the low end of the range for each use. Monte Sereno and Saratoga, both of which have very limited opportunities for non-residential development, have impact fees that are comparable to the fee rates in Campbell, while fees in Los Gatos are slightly higher than in Campbell. San Jose has higher impact fees for the office and hotel prototypes than Campbell but would assess no fees on the retail or industrial prototypes. The other cities shown, including Cupertino, Mountain View, Santa Clara, and Sunnyvale, would all charge significantly higher impact fees than Campbell for each of the nonresidential prototypes. This indicates that Campbell could assess commercial linkage fees on non- residential uses while keeping the total cost of non-residential impact fees in the City lower than or equivalent to the total cost of non-residential impact fees that apply in many other nearby jurisdictions.

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Figure 1: Non-Residential Impact Fees in Campbell and Comparison Jurisdictions

Notes:
(a) Industrial fees do not include Transportation Impact Fees, which are calculated for industrial uses based on PM trips. (b) Fees for office and hotel include North Bayshore Precise Plan Development Fees. These fees would not apply to developments outside of this Precise Plan Area. However, other fees apply to projects in other Precise Plan Areas.

Fees do not include Water Capacity Fees, which are calculated for non-residential uses based on number of water meters and meter size. (c) Fee estimates for office include Moffett Park Specific Plan Fees. Fee estimates for retail and hotel include El Camino Real Specific Plan Fees.

Source: BAE, 2023.
$0.00
$10.00
$20.00
$30.00
$40.00
$50.00
$60.00
$70.00
$80.00
$90.00
Campbell Cupertino (a) Los Gatos Monte Sereno Mountain View (b) San Jose Santa Clara Saratoga Sunnyvale (c) Office Retail Industrial Hotel

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Summary of Findings from Commercial Linkage Fee Analysis The analysis presented above evaluates commercial linkage fees in Campbell based on a nexus analysis, an analysis of the financial feasibility of the non-residential development, fee rates based on a share of total development costs, and fees charged in other jurisdictions.

The nexus analysis identifies the following maximum justifiable fee rates:

• Office: $47 per square foot
• Retail/Restaurant: $128 per square foot
• Hotel: $49 per square foot
• Light Industrial: $34 per square foot

The financial feasibility analysis finds that all of the non-residential prototypes that were evaluated in this analysis face financial feasibility challenges in the current market due primarily to high construction costs and interest rates, low rents relative to the cost of construction, and continuing market uncertainty due to the changes in work patterns following the COVID-19 pandemic.

The analysis presented above includes calculations showing potential commercial linkage fee rates in Campbell if the City were to base fee rates on a percent of estimated total development costs. Fees that are equal to one to four percent of total development costs would be approximately equal to the following fee rates, all of which are consistent with the maximum fee rates established by the nexus analysis:

• Office: $7-$30 per square foot
• Retail/Restaurant: $5-$19 per square foot
• Hotel: $6-$24 per square foot
• Light Industrial: $5-$19 per square foot

For office uses, fees toward the low end of the range shown above would be lower than the fees that are charged in nearby jurisdictions, with the exception of some areas of San Jose.

Fees toward the top end of this range would be toward the high end of the range among nearby jurisdictions. Similarly, for retail, hotel, and industrial uses, fees toward the low end of the ranges shown above would be toward the lower end of the range of fees that are charged in nearby jurisdictions, while fees toward the top end of these ranges would be toward the high end of the range among nearby jurisdictions.

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3. RESIDENTIAL FINANCIAL FEASIBILITY

ANALYSIS
This chapter provides a financial feasibility analysis to evaluate the financial feasibility of residential development in Campbell, including an evaluation of the financial feasibility of the City’s inclusionary housing requirements. This analysis evaluates the financial feasibility of five residential development prototypes ranging from single-family homes to high-density multifamily development, described in more detail below. The findings from the financial feasibility analysis are intended to inform the City of Campbell in considering potential revisions to the inclusionary housing ordinance and the in-lieu fee. The in-lieu fee is evaluated in the following chapter of this report.

Residential Development Trends in Campbell
According to the California Department of Finance, the City’s overall housing inventory expanded by roughly 1,500 units between 2010 and 2023, for a nine percent increase over that time period. Single-family detached units accounted for the largest number of new units (720 new units), followed by multifamily developments with five or more units (506 new units), and townhome developments (290 new units). In terms of multifamily developments, CoStar data indicates that the most recent rental project delivered in Campbell was built in 2018, including nearly 120 units. The City’s 2021 Annual Housing Element Progress Report (APR) shows that three multifamily rental projects were issued certificates of occupancy in 2018, with 14, 112, and 16 units, respectively. The APR does not show any additional multifamily rental projects that were issued certificates of occupancy in subsequent years, though building permits have been issued for some multifamily rental projects in more recent years.

Based on a review of projects currently in the pipeline, either approved or seeking entitlements, the City has a select number of residential developments that were used to inform the residential prototypes. These pipeline projects range from lower-density single- family units, at roughly eight dwelling units per acre, to a condominium development with 36 dwelling units to the acre. The City’s pipeline also includes two different developments that are proposing to include both rental apartments and for-sale townhomes, achieving a blended 20 to 35 dwelling units to the acre. As currently proposed, the higher-density projects in the pipeline are at or below five stories of construction, meaning that these projects are within the height limit for wood-frame construction and do not require more expensive construction methods that are necessary for buildings with more stories.

Campbell Residential Development Standards
The City recently updated the General Plan to adjust the allowable densities and adopted objective standards which provides for greater certainty in the design and development of new residential development. With the updates, the highest-density residential land use

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designation allows between 57 and 75 dwelling units per gross acre. This density range allows for more dense projects, likely into six- or seven-story developments that include ground-floor concrete podiums to achieve higher densities. Several other land use designations allow for projects to reach up to 25 dwelling units per gross acre (or higher), which is sufficient to accommodate dense townhomes developments. The prototypes that are evaluated in this chapter are consistent with the new land use designations that have been adopted by the City.

Prototypes
The financial feasibility analysis evaluates five residential prototypes, consisting of two rental prototypes and three for-sale housing prototypes at various densities. The prototypes that were evaluated in this analysis are described in more below and summarized in Table 12.

Table 12: Summary of Residential Prototype Development Programs

Sources: City of Campbell; BAE, 2023.

Prototype 1: Lower-Density Multifamily Rental. Prototype 1 is a lower-density multifamily rental development on a two-acre site accommodating 59 total residential units, with a density of roughly 30 du/acre. The prototype evaluated abides by the City’s current inclusionary housing ordinance by including nine units affordable to a mix of very low-income and low-income households, which is equal to 15 percent of the total units. Parking for Prototype 1 would be provided in a surface parking lot, including 89 parking spaces, or 1.5 spaces per unit.

Prototype 2: Higher-Density Multifamily Rental. Prototype 2 is a multifamily rental development on a two-acre site with an assumed density of 66 du/acre, yielding a total of 132 units. The prototype includes 20 units affordable to very low-income and low-income households, which is equal to 15 percent of the total housing units. Parking for Prototype 2 would be provided in a first-floor parking podium. This prototype includes parking at a ratio of one space per unit.

Prototype 3: Condominium. Prototype 3 is a condominium development on a one-acre site with a density of 53 dwelling units per acre. The prototype evaluated in this analysis assumes the developer aligns with the City’s existing inclusionary housing ordinance, providing four units affordable to low-income households, or 7.5 percent of the total units, as well as four Prototype 1 Prototype 2 Prototype 3 Prototype 4 Prototype 5 Low-Density
MFR Rental
High-Density
Mixed-Use
For-Sale
Condo
For-Sale
Townhomes
For-Sale
Single-Family
Subdivision
Development Program
Site Size (acres) 2.0 2.0 1.0 1.0 0.5
Total Units 59 132 53 22 6
Affordable Units 9 20 8 4 0
Average Unit Size (net sq. ft.) 839 840 1,200 1,800 2,600 Parking Spaces 89 132 53 44 12

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units affordable to moderate-income households, or another 7.5 percent of the total units.

Parking for Prototype 3 would be provided in a first-floor parking podium, at a ratio of one space per unit.

Prototype 4: Townhomes. Prototype 4 is a townhome development on a one-acre site with an assumed base land use designation allowing for 22 dwelling units per acre. The prototype evaluated in this analysis includes two units affordable to low-income households, which is equal to nine percent of the 22 total units, as well as two units affordable to moderate-income households, aligning with the City’s existing inclusionary requirements. Parking for Prototype 4 would be provided in individual garages in each unit. Parking would be provided at a ratio of

2.0 spaces per unit.

Prototype 5: Single-Family Subdivision. Prototype 5 is a single-family subdivision on a 0.5-acre parcel with six total single-family units, for a density of 12 du/acre. Due to the structure of the City’s existing affordable housing ordinance, which only requires projects with ten or more units to include affordable housing units, this project does not include any housing units affordable to low- or moderate-income households. Parking for Prototype 5 is provided in individual garages in each unit, at a ratio of 2.0 spaces per unit.

Methodology for Financial Feasibility Analysis
The methodology used for this study involved preparation of static pro-forma financial feasibility models for each of the five prototypes described above. The static pro-forma models represent a form of financial feasibility analysis that developers often use at a conceptual level of planning for a development project, as an initial test of financial feasibility for a development concept to screen for viability. The detailed pro-formas that BAE prepared for this analysis are provided in Appendix C.

The pro-forma models are structured to calculate the residual land value associated with each prototype. The residual land value for a residential rental project is equal to the value of the completed project, net of total development costs. To estimate the value of the completed project (net of developer profit), the feasibility models divide the Net Operating Income (NOI) from the project (i.e., annual income from the project net of operating expenses) by the Yield- on-Cost (YOC) developers are seeking in order to consider a project feasible. The required YOC is a function of the prevailing capitalization rate in the City, plus a spread for new development to capture a margin for developer profit. The residual land value for a residential rental project can be summarized as follows:

Project Value Net of Developer Profit (i.e., NOI / required YOC) – Total Development Costs =
Residual Land Value

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The residual land value for a for-sale project is equal to the net sale proceeds from the project (i.e., total revenue from sales after subtracting marketing costs) net of total development costs including developer profit:

Net Sale Proceeds (total revenues less marketing costs) – Total Development Costs =
Residual Land Value

The residual land value approximates the maximum amount that a developer should be willing to pay for a given site, based on the value of the project that the developer would build on that site. In general, a development pro-forma that shows a residual land value that is approximately equivalent to the typical sale price for land indicates a financially feasible project. If a developer is able to acquire land for a price that is lower than the residual land value associated with his or her project, the difference between the residual land value and the actual sale price essentially represents additional project profit. A project that generates a residual land value that is lower than typical site acquisition costs is generally not financially feasible and would be unlikely to be built.

Rental Inclusionary Financial Feasibility Findings
The following section summarizes the financial feasibility of the two rental housing prototypes.

This includes the estimated development cost of the project, as well as the project value upon completion, resulting in a residual land value. The residual land value is compared to prevailing land costs in the City of Campbell to determine the financial feasibility of the prototype. A summary of the financial feasibility findings is included below in Table 13.

Prototype 1: Lower-Density Multifamily Rental. The financial feasibility analysis indicates that the lower-density multifamily rental prototype faces development feasibility challenges in the current market. In total, the estimated total cost of the 59-unit project amounts to nearly $27.7 million, or nearly $470,000 per unit, excluding the cost of land acquisition. Hard costs for vertical construction account for the largest development cost, at nearly $18.6 million, followed by soft costs ($2.9 million), site preparation ($1.7 million), construction financing costs ($1.6 million), and City impact fees ($1.3 million). The remaining costs are associated with developer fees and surface parking costs.

To estimate the value of the property to investors, this project is estimated to generate roughly $1.3 million annually in net operating income. Based on a required yield on cost of 5.5 percent, the project value net of development profit is equal to roughly $24.4 million. Based on the comparison between project value to investors and the estimated development cost excluding land, the feasibility models indicate a negative residual land value, indicating the project is unable to support a land acquisition cost and is therefore infeasible under current market conditions.

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It should be noted that this prototype also faces feasibility challenges even with no inclusionary housing requirement. In a scenario in which all units in the prototype are market- rate units, this prototype still yields a negative residual land value. This finding indicates that changes to the City’s inclusionary requirements would not make this prototype financially feasible.

Prototype 2: Higher-Density Multifamily Rental. Similar to the lower-density multifamily rental prototype, the higher-density prototype faces financial feasibility challenges in the current market. The 132-unit higher-density multifamily rental prototype, situated on a two-acre parcel, is estimated to have a total development cost of $77.5 million, or $587,000 per unit, excluding the cost of land acquisition. The per-unit cost for this prototype is higher than the per-unit cost for the lower-density multifamily rental prototype due to the inclusion of podium parking, which significantly increases the cost per parking space. Similar to the lower-density prototype, vertical hard construction costs account for the largest development cost, followed by soft costs. Due to the provision of podium parking, however, the parking costs account for the third most significant cost, at roughly $7.2 million. The remaining costs are associated with construction financing, City impact fees, developer fees, and site preparation costs.

Based on an annual net operating income of $3.4 million, the project value net of development profit is equal to roughly $61.9 million. Based on the comparison between project value to investors and the estimated development cost excluding land, the feasibility models indicate a negative residual land value, indicating development feasibility challenges under existing market conditions.

Similar to the prior prototype, this prototype still faces feasibility challenges even without the inclusionary housing requirement.

For-Sale Residential Financial Feasibility Findings
The following section summarizes the feasibility of the three for-sale housing prototypes.

Similar to the above approach, this section summarizes the total development cost, and compares this to the total sales proceeds of the units to calculate the residual land value. To determine feasibility, the residual land value is then compared to prevailing land costs for these development typologies in the City of Campbell. A summary of the financial feasibility findings is included below in Table 13.

Prototype 3: Condominium. The pro-forma analysis indicates that the condominium prototype is infeasible, due to lower sale proceeds relative to the cost of building the prototype. The estimated project cost of the condominium prototype is approximately $45.6 million, or nearly $860,000 per unit, excluding the cost of land acquisition or developer profit. The higher development cost relative to the rental prototypes is driven by high hard costs due to higher- end finishes and more expensive construction materials in a typical condominium development, as well as the provision of larger condominium units compared to rental units.

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Similar to the other prototypes, vertical hard construction costs account for the largest share of development costs, followed by parking costs and soft costs.

As noted in prior sections, the feasibility of for-sale condominium prototypes is determined through the comparison between the revenue from one-time sales of the condominium units and the cost of delivering the units. Based on the expected sale prices, this 53-unit development generates roughly $51.8 million in gross sales proceeds. After accounting for marketing costs, the net sales proceeds amount to approximately $49.2 million, or a blended average of roughly $929,000 per unit.

Assuming condominium developers require a one-time 18-percent profit margin in order to attract equity investors, the residual land value of the higher-density condominium prototype is negative, indicating the prototype does not support a land acquisition and is therefore considered infeasible. Similar to the rental prototypes, the market-rate component of the condominium prototype is not feasible even without the affordable component.

Prototype 4: Townhomes. The pro-forma analysis indicates that the townhome prototype is financially feasible in the current market. In total, the 22-unit townhome development on one acre is estimated to cost roughly $15.6 million, or $710,000 per unit, excluding land acquisition costs and developer profit. While these units are somewhat larger than the condominium units, the development typology affords a more efficient cost of construction, leading to reduced costs on a per-square-foot basis. Still, vertical hard construction costs account for the largest share of development costs, followed by soft costs and site preparation costs.

This analysis uses an estimated average sale price of approximately $1.5 million per unit for this prototype, resulting in a total of $31.0 million in net sales revenue from the project. This total accounts for a lower sale price among the inclusionary units in the project. After allowing an 18-percent developer profit threshold, the development has an estimated residual land value of approximately $11.6 million. Based on comparable land sales, this residual land value is sufficient to acquire land suited for townhome developments, indicating the prototype is feasible and may even be able to support a slightly higher percentage of required inclusionary housing units.

Prototype 5: Single-Family Subdivision. The pro-forma analysis indicates that the single-family prototype is financially feasible in the current market. In total, the six-unit single-family subdivision on 0.5 acres is estimated to have a total development cost of roughly $5.7 million, or $950,000 per unit, excluding land acquisition costs and developer profit. Similar to the townhome prototype, the single-family development includes larger units than the high-density condominium prototype but has a lower cost of construction on a per-square-foot basis.

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Based on data on recent home sales in Campbell as reported by Redfin, as well as on input provided by developers, this analysis uses an estimated average sale price of approximately $2.6 million per unit, resulting in a total of $14.8 million in net sales revenue from the project.

The City’s inclusionary ordinance would not apply to a project of this size, and therefore this analysis assumes that all units in this development would be market-rate units. After allowing an 18-percent developer profit threshold, the development has an estimated residual land value of approximately $7.4 million, or $14.8 million per acre. Based on comparable land sales, this residual land value is higher than the typical price required to acquire land suited for single-family developments in Campbell, indicating the prototype is feasible and may even be able to support an inclusionary housing requirement.

Summary of Findings
As outlined above, the feasibility of higher-density housing prototypes in the City of Campbell is currently challenging due to construction cost increases and other external market factors.

However, lower-density prototypes including townhomes and detached single-family units are currently feasible, driven by the cheaper cost of construction for these development typologies and high sale prices. For the projects that are currently infeasible, even eliminating the city’s inclusionary housing requirement is insufficient to render projects feasible, highlighting the external factors that are driving the current infeasibility. Based on the current inclusionary housing ordinance and in-lieu fee payment option, the single-family prototype is not subject to the inclusionary housing ordinance, as it provides less than ten units. However, this prototype generates the highest residual land value, due to the high sale prices.

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Table 13: Summary of Residential Development Feasibility

Source: BAE, 2023
Prototype 1 Prototype 2 Prototype 3 Prototype 4 Prototype 5 Low-Density MFR
Rental
High-Density MFR
Rental For-Sale Condo
For-Sale
Townhomes
For-Sale Single-
Family Subdivision
Development Program
Site Size (acres) 2.0 2.0 1.0 1.0 0.5
Total Units 59 132 53 22 6
Affordable Units 9 20 8 4 0
Average Unit Size (net sq. ft.) 839 840 1,200 1,800 2,600 Parking Spaces 89 132 53 44 12
Total Development Costs, Excluding Land and Developer Profit Total Development Cost (TDC)
Excl. Land & Profit $27,688,560 $77,456,595 $45,571,665 $15,597,150 $5,694,932 TDC per Unit $469,298 $586,792 $859,843 $708,961 $949,155 TDC per Gross Building SF $466 $561 $597 $394 $365
Residual Land Value Analysis
Required Value Threshold (Rental) $24,394,015 $61,937,400 n.a. n.a. n.a.

Campbell City CouncilApril 16, 2024

Campbell City Council
April 16, 2024