Headlamp Type delay-off aero-composite halogen headlamps Cab Clearance Lights: cargo bed light
Underhood Light: underhood light
Front Wipers: variable intermittent wipers
Tinted Windows: light-tinted windows
Dome Light: dome light with fade
Front Reading Lights: front reading lights
Variable IP Lighting: variable instrument panel lighting Display Type: analog display
Tachometer: tachometer
Compass: compass
Printed On 10/22/2020 02:20:23 PM Page 4 of 6
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Attachment: Council Report & Resolution 12656-Enterprise Equity Lease Agreement, November 2020 (Fleet Vehicle Leasing) Exterior Temp: outside-temperature display
Low Tire Pressure Warning: tire specific low-tire-pressure warning Park Distance Control: rear parking sensors
Trip Computer: trip computer
Trip Odometer: trip odometer
Blind Spot Sensor: blind spot
Oil Pressure Gauge: oil pressure gauge
Water Temp Gauge: water temp. gauge
Transmission Oil Temp Gauge: transmission oil temp. gauge Engine Hour Meter: engine hour meter
Clock: in-radio display clock
Systems Monitor: systems monitor
Rear Vision Camera: rear vision camera
Oil Pressure Warning: oil-pressure warning
Water Temp Warning: water-temp. warning
Battery Warning: battery warning
Lights On Warning: lights-on warning
Key in Ignition Warning: key-in-ignition warning
Low Fuel Warning: low-fuel warning
Door Ajar Warning: door-ajar warning
Brake Fluid Warning: brake-fluid warning
Safety And Security:
ABS four-wheel ABS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistance: brake assist
Brake Type: four-wheel disc brakes
Vented Disc Brakes: front and rear ventilated disc brakes Daytime Running Lights: daytime running lights
Spare Tire Type: full-size spare tire
Spare Tire Mount: underbody mounted spare tire w/crankdown Driver Front Impact Airbag: driver and passenger front-impact airbags Driver Side Airbag: seat-mounted driver and passenger side-impact airbags Overhead Airbag: Safety Canopy System curtain 1st and 2nd row overhead airbag Height Adjustable Seatbelts: height adjustable front seatbelts 3Point Rear Centre Seatbelt: 3 point rear centre seatbelt Side Impact Bars: side-impact bars
Perimeter Under Vehicle Lights: remote activated perimeter/approach lights Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Ignition Disable: SecuriLock immobilizer
Security System: security system
Panic Alarm: panic alarm
Electronic Stability: AdvanceTrac w/Roll Stability Control electronic stability stability control with anti-roll Traction Control: ABS and driveline traction control
Front and Rear Headrests: manual adjustable front head restraints Rear Headrest Control: 3 rear head restraints
Seats And Trim:
Seating Capacity max. seating capacity of 6
Front Bucket Seats: front split-bench 40-20-40 seats
Number of Driver Seat Adjustments: 4-way driver and passenger seat adjustments Reclining Driver Seat: manual reclining driver and passenger seats Driver Lumbar: manual driver and passenger lumbar support Driver Fore/Aft: manual driver and passenger fore/aft adjustment Front Centre Armrest Storage: front centre armrest
Rear Seat Type: rear 60-40 split-bench seat
Rear Folding Position: rear seat fold-up cushion
Leather Upholstery: vinyl front and rear seat upholstery Headliner Material: full cloth headliner
Floor Covering: full vinyl/rubber floor covering
Shift Knob Trim: urethane shift knob
Printed On 10/22/2020 02:20:23 PM Page 5 of 6
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Attachment: Council Report & Resolution 12656-Enterprise Equity Lease Agreement, November 2020 (Fleet Vehicle Leasing) Interior Accents: chrome interior accents
Standard Engine:
Engine 385-hp, 6.2-liter V-8 (regular gas)
Standard Transmission:
Transmission 6-speed automatic w/ OD and PowerShift automatic Printed On 10/22/2020 02:20:23 PM Page 6 of 6
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Attachment: Council Report & Resolution 12656-Enterprise Equity Lease Agreement, November 2020 (Fleet Vehicle Leasing) Estimate
Date
9/8/2020
Estimate #
26913
Name / Address
Enterprise Fleet Management
Attn: Dorothy Scroggins
9315 Olive Blvd..
St. Louis MO 63132
Stiles Truck Body & Equipment, Inc.
Terms
Net 10 Days
Rep
SRS
Fax Number Phone Number
314-274-4434
Total
Subtotal
Sales Tax (7.875%)
Customer Signature __________________________________
Upon acceptance of bid, please sign one copy of this estimate and return to us for our records, along with any required deposits or signed purchase orders. This Contract is void 30 days from date, unless one copy is signed and returned to bidder.
Please Note: There are NO Returns on special order, non-stocked part. Special orders require a non-refundable deposit. A 25% restocking charge may apply on all other returns.
Sales Representative Signature ___________________________________ P.O. Box 507 Turlock CA 95381-0507
701 S Golden State Blvd. Turlock CA 95380
Phone: 209-667-2639 FAX: 209-667-2746
website: www.stilestruckbody.com
Description Quantity Unit Price Total
Email: [email protected]
FOR: CITY OF CAMPBELL
#EZ0012T EZ Dumper pickup insert dump unit:
- 8' long x 48-1/4" wide floor,
- 2 cubic yard (level) capacity,
- 6,000 lbs. dump capacity.
- Double acting tail gate with spreader chains.
- 12 Volt electric hydraulic operation with power up and power down, - In-cab push button control switch.
- Full length exterior rubrail with FOUR stake pockets. - COLOR: Powder coated BLACK.
1 3,450.00 3,450.00
ADDITIONAL WORK:
- #SCP EZ Dumper steel cab protector. 1 400.00 400.00
- #DTR-5511 Roll tarp kit system, manual crank, mounted to cab guard. 1 425.00 425.00 - Installation onto a 2021 Ford F-250 long bed pickup with in-line 150 AMP circuit breaker. 1 550.00 550.00 - Ball Mount: Straight trailer ball mount w/ 2" trailer ball installed. 1 68.50 68.50 - Relocate the OEM factory installed backup camera from the tailgate to a location below the insert dumper.
1 340.00 340.00
- #3410A Ecco clear/amber LED safety director arrow stick, directional light bar 48" long and installed onto the cab guard above the tarp and wired to a cab controller. 1 1,050.00 1,050.00
- Transportation of truck one-way from Turlock CA to Campbell CA. 1 610.00 610.00 $6,893.50
$6,893.50
$0.00
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Attachment: Council Report & Resolution 12656-Enterprise Equity Lease Agreement, November 2020 (Fleet Vehicle Leasing) Prepared For: City of Campbell Date 10/28/2020
AE/AM JA8
Unit #
Year 2021 Make Ford Model F-250
Series XL 4x2 SD Super Cab 8 ft. box 164 in. WB SRW
Vehicle Order Type Ordered Term 60 State CA Customer# 472722 $ 32,696.79 Capitalized Price of Vehicle 1
$ 0.00 * Sales Tax 0.0000% State CA
$ 605.36 * Initial License Fee
$ 0.00 Registration Fee
$ 350.00 Other:Courtesy Delivery Fee
$ 0.00 Capitalized Price Reduction
$ 0.00 Tax on Capitalized Price Reduction
$ 0.00 Gain Applied From Prior Unit
$ 0.00 * Tax on Gain On Prior
$ 0.00 * Security Deposit
$ 0.00 * Tax on Incentive ( Taxable Incentive Total : $0.00 ) All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.
Order Information
Driver Name
Exterior Color (0 P) Oxford White
Interior Color (0 I) Medium Earth Gray w/HD Vinyl 40/20/40 S Lic. Plate Type Government
GVWR 0
$ 33,046.79 Total Capitalized Amount (Delivered Price)
$ 446.13 Depreciation Reserve @ 1.3500%
$ 104.32 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor) 2 $ 550.45 Total Monthly Rental Excluding Additional Services Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 0.00 Physical Damage Management Comp/Coll Deductible 0 / 0 $ 0.00 Full Maintenance Program 3 Contract Miles 0 OverMileage Charge $ 0.00 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 0.00 Additional Services SubTotal
$ 50.92 Sales Tax 9.2500% State CA
$ 601.37 Total Monthly Rental Including Additional Services $ 6,278.99 Reduced Book Value at 60 Months
$ 400.00 Service Charge Due at Lease Termination
Quote based on estimated annual mileage of 5,000
(Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Open - End (Equity) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open - End (Equity) Lease Agreement with respect to such vehicle.
Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Open-End (Equity) Lease Agreement until the vehicle is sold.
ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.
Lessee hereby authorizes this vehicle order, agrees to lease the vehicle on the terms set forth herein and in the Master Equity Lease Agreement and agrees that Lessor shall have the right to collect damages in the event Lessee fails or refuses to accept delivery of the ordered vehicle. Lessee certifies that it intends that more than 50% of the use of the vehicle is to be in a trade or business of the Lessee.
LESSEE City of Campbell
BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.
1 Capitalized Price of Vehicle May be Adjusted to Reflect Final Manufacturer's Invoice. Lessee Hereby Assigns to Lessor anyManufacturer Rebates And/Or Manufacturer Incentives Intended for the Lessee, Which Rebates And/Or Incentives Have Been UsedBy Lessor to Reduce the Capitalized Price of the Vehicle. 2 Monthly Lease Charge Will Be Adjusted to Reflect the Interest Rate on the Delivery Date (Subject to a Floor). 3 The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.
Open-End (Equity) Lease Rate Quote Quote No: 4795144
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Attachment: Council Report & Resolution 12656-Enterprise Equity Lease Agreement, November 2020 (Fleet Vehicle Leasing) Aftermarket Equipment Total
Description (B)illed or (C)apped Price
CVI Quote 1546490 for liftgate C $ 3,940.79
Total Aftermarket Equipment Billed $ 0.00
Total Aftermarket Equipment Capitalized $ 3,940.79
Aftermarket Equipment Total $ 3,940.79
Open-End (Equity) Lease Rate Quote Quote No: 4795144
Printed On 10/28/2020 10:46:51 AM Page 2 of 6
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Attachment: Council Report & Resolution 12656-Enterprise Equity Lease Agreement, November 2020 (Fleet Vehicle Leasing) VEHICLE INFORMATION:
2021 Ford F-250 XL 4x2 SD Super Cab 8 ft. box 164 in. WB SRW - US Series ID: X2A
Pricing Summary:
INVOICE MSRP
Base Vehicle $34,926 $36,765.00
Total Options $1,543.00 $1,695.00
Destination Charge $1,695.00 $1,695.00
Total Price
SELECTED COLOR:
Exterior: Z1-(0 P) Oxford White
Interior: AS-(0 I) Medium Earth Gray w/HD Vinyl 40/20/40 Split Bench Seat SELECTED OPTIONS:
CODE DESCRIPTION INVOICE MSRP
164WB 164" Wheelbase STD STD
425 50-State Emissions System STD STD
44S Transmission: TorqShift-G 6-Spd Auto w/SelectShift Included Included 546 Trailer Tow Mirrors w/Power Heated Glass Included Included 587 Radio: AM/FM Stereo w/MP3 Player Included Included
600A Order Code 600A NC NC
60B Blind Spot Information System (BLIS) $492.00 $540.00 64A Wheels: 17" Argent Painted Steel Included Included
76R Reverse Sensing System (Fleet) $223.00 $245.00
90L Power Equipment Group $787.00 $865.00
90LACD Accessory Delay Included Included
90LASP Advanced Security Pack Included Included
90LPLK Power Locks Included Included
90LPTL Power Tailgate Lock Included Included
90LPWN Power Front & Rear Seat Windows Included Included 90LRKE Remote Keyless Entry Included Included
942 Daytime Running Lamps (DRL) (LPO) $41.00 $45.00
996 Engine: 6.2L 2-Valve SOHC EFI NA V8 Flex-Fuel Included Included A HD Vinyl 40/20/40 Split Bench Seat Included Included
AS_01 (0 I) Medium Earth Gray w/HD Vinyl 40/20/40 Split Bench Seat NC NC PAINT Monotone Paint Application STD STD
STDGV GVWR: 10,000 lb Payload Package Included Included SYNC SYNC Communications & Entertainment System Included Included TD8 Tires: LT245/75Rx17E BSW A/S (4) Included Included
X37 3.73 Axle Ratio Included Included
Z1_01 (0 P) Oxford White NC NC
$38,164.00 $40,155.00
Open-End (Equity) Lease Rate Quote Quote No: 4795144
Printed On 10/28/2020 10:46:51 AM Page 3 of 6
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Attachment: Council Report & Resolution 12656-Enterprise Equity Lease Agreement, November 2020 (Fleet Vehicle Leasing) CONFIGURED FEATURES:
Body Exterior Features:
Number Of Doors 4
Rear Driver Door: reverse opening rear passenger doors Rear Cargo Door Type: tailgate
Driver And Passenger Mirror: power remote heated manual folding side-view door mirrors with turn signal indicator Convex Driver Mirror: convex driver and passenger mirror Mirror Type: manual extendable trailer mirrors
Door Handles: black
Front And Rear Bumpers: black front and rear bumpers with black rub strip Rear Step Bumper: rear step bumper
Front Tow Hooks: 2 front tow hooks
Box Style: regular
Body Material: aluminum body material
: class V trailering with harness, hitch
Grille: black grille
Convenience Features:
Air Conditioning manual air conditioning
Air Filter: air filter
Power Windows: power windows with driver and passenger 1-touch down Remote Keyless Entry: keyfob (front doors) remote keyless entry Illuminated Entry: illuminated entry
Integrated Key Remote: integrated key/remote
Remote Engine Start: remote engine start - smart device only Steering Wheel: steering wheel with manual tilting, manual telescoping Day-Night Rearview Mirror: day-night rearview mirror
Emergency SOS: emergency communication system
Front Cupholder: front and rear cupholders
Overhead Console: full overhead console with storage
Glove Box: illuminated locking glove box
Driver Door Bin: driver and passenger door bins
Rear Door Bins: rear door bins
Dashboard Storage: dashboard storage
IP Storage: covered bin instrument-panel storage
Retained Accessory Power: retained accessory power
Power Accessory Outlet: 2 12V DC power outlets
Entertainment Features:
radio AM/FM stereo with seek-scan
Voice Activated Radio: voice activated radio
Steering Wheel Radio Controls: steering-wheel mounted audio controls Speakers: 4 speakers
Internet Access: FordPass Connect 4G internet access
1st Row LCD: 2 1st row LCD monitor
Wireless Connectivity: wireless phone connectivity
Antenna: fixed antenna
Lighting, Visibility and Instrumentation Features:
Headlamp Type delay-off aero-composite halogen headlamps Cab Clearance Lights: cargo bed light
Underhood Light: underhood light
Front Wipers: variable intermittent wipers
Tinted Windows: light-tinted windows
Dome Light: dome light with fade
Front Reading Lights: front reading lights
Variable IP Lighting: variable instrument panel lighting Display Type: analog display
Tachometer: tachometer
Compass: compass
Printed On 10/28/2020 10:46:51 AM Page 4 of 6
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Attachment: Council Report & Resolution 12656-Enterprise Equity Lease Agreement, November 2020 (Fleet Vehicle Leasing) Exterior Temp: outside-temperature display
Low Tire Pressure Warning: tire specific low-tire-pressure warning Park Distance Control: rear parking sensors
Trip Computer: trip computer
Trip Odometer: trip odometer
Blind Spot Sensor: blind spot
Oil Pressure Gauge: oil pressure gauge
Water Temp Gauge: water temp. gauge
Transmission Oil Temp Gauge: transmission oil temp. gauge Engine Hour Meter: engine hour meter
Clock: in-radio display clock
Systems Monitor: systems monitor
Rear Vision Camera: rear vision camera
Oil Pressure Warning: oil-pressure warning
Water Temp Warning: water-temp. warning
Battery Warning: battery warning
Lights On Warning: lights-on warning
Key in Ignition Warning: key-in-ignition warning
Low Fuel Warning: low-fuel warning
Door Ajar Warning: door-ajar warning
Brake Fluid Warning: brake-fluid warning
Safety And Security:
ABS four-wheel ABS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistance: brake assist
Brake Type: four-wheel disc brakes
Vented Disc Brakes: front and rear ventilated disc brakes Daytime Running Lights: daytime running lights
Spare Tire Type: full-size spare tire
Spare Tire Mount: underbody mounted spare tire w/crankdown Driver Front Impact Airbag: driver and passenger front-impact airbags Driver Side Airbag: seat-mounted driver and passenger side-impact airbags Overhead Airbag: Safety Canopy System curtain 1st and 2nd row overhead airbag Height Adjustable Seatbelts: height adjustable front seatbelts 3Point Rear Centre Seatbelt: 3 point rear centre seatbelt Side Impact Bars: side-impact bars
Perimeter Under Vehicle Lights: remote activated perimeter/approach lights Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Ignition Disable: SecuriLock immobilizer
Security System: security system
Panic Alarm: panic alarm
Electronic Stability: AdvanceTrac w/Roll Stability Control electronic stability stability control with anti-roll Traction Control: ABS and driveline traction control
Front and Rear Headrests: manual adjustable front head restraints Rear Headrest Control: 3 rear head restraints
Seats And Trim:
Seating Capacity max. seating capacity of 6
Front Bucket Seats: front split-bench 40-20-40 seats
Number of Driver Seat Adjustments: 4-way driver and passenger seat adjustments Reclining Driver Seat: manual reclining driver and passenger seats Driver Lumbar: manual driver and passenger lumbar support Driver Fore/Aft: manual driver and passenger fore/aft adjustment Front Centre Armrest Storage: front centre armrest
Rear Seat Type: rear 60-40 split-bench seat
Rear Folding Position: rear seat fold-up cushion
Leather Upholstery: vinyl front and rear seat upholstery Headliner Material: full cloth headliner
Floor Covering: full vinyl/rubber floor covering
Shift Knob Trim: urethane shift knob
Printed On 10/28/2020 10:46:51 AM Page 5 of 6
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Attachment: Council Report & Resolution 12656-Enterprise Equity Lease Agreement, November 2020 (Fleet Vehicle Leasing) Interior Accents: chrome interior accents
Standard Engine:
Engine 385-hp, 6.2-liter V-8 (regular gas)
Standard Transmission:
Transmission 6-speed automatic w/ OD and PowerShift automatic Printed On 10/28/2020 10:46:51 AM Page 6 of 6
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Attachment: Council Report & Resolution 12656-Enterprise Equity Lease Agreement, November 2020 (Fleet Vehicle Leasing) Phone (510) 441-7477 Fax (510) 324-6800
30305 Union City Blvd. Union City CA 94587
Quote: 1546490
QUOTE TO: SHIP TO:ENTERPRISE FLEET/ST. LOUIS, MO.
600 CORPORATE PARK DR
ENTERPRISE FLEET/ST. LOUIS, MO
TINA WEBBE
600 CORPORATE PARK DR
2021 FORD F250 SC LB
P.O.#/CUST. ORDER #: ORDER DATE: DATE SHIPPED: VIA:TERMS:
Net 30
Quote Date: 10/27/2020
THIS IS NOT AN INVOICE - DO NOT PAY FROM THIS QUOTE
SAINT LOUIS, MO 63105-4204
SAINT LOUIS, MO 63105-4204
ACCT #:
1513910
Ph: 877-353-8677 FAX: 877-859-1756
Quanity: Part Number: Description: Price: Total:
1 G260-1542TP42 G2 LIFTGATE,DUAL DRIVE 1500LBS $2,822.00 $2,822.00 1 TG-014376 2017+ F150-F350 BACK UP CAMERA/SENSOR BAR $140.00 $140.00 SUBTOTAL: $2,962.00
TAX: $288.79
LABOR: $690.00
FREIGHT: $0.00
TOTAL: $3,940.79
VIN:COMMENTS:
9.7500%
THIS IS NOT AN INVOICE - DO NOT PAY FROM THIS QUOTE
PRICING ONLY GOOD FOR 30 DAYS FROM DATE OF QUOTE
Representative Signature: ________________________________________ Representative Name: ________________________________________ Date: ____________________________
Title: ______________________________
Customer
Approval:
PO: _____________________________
_________________
(Tax ID #)
(Full) VIN: __________________________________________________ SRS101-707861
I the undersigned do herby acknowledge that I am duly authorized to represent the customer/company/organization listed above to engage Commercial Van Interiors to perform the work as represented above. The undersigned further acknowledges that the provided purchase order is valid within their company/organization. If no purchase order was provided, the undersigned consents to the use of the last eight digits of the VIN in place of a purchase order and authorizes the work to be performed.
Customer is responsible for the insurance of its vehicle(s) left or stored at Commercial Van Interiors, and acknowledges that CVI is not liable for damages, injuries and losses associated with the vehicle(s) as a result of natural disasters, Acts of God or other extraordinary events or circumstances that are outside the control of CVI (i.e., storms, hail, floods, tornadoes earthquakes, etc.).
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Attachment: Council Report & Resolution 12656-Enterprise Equity Lease Agreement, November 2020 (Fleet Vehicle Leasing)
City
Council
Report
TITLE: Heritage Theatre General Fund Policy (Resolution/Roll Call Vote)
RECOMMENDED ACTION
That the City Council adopt a resolution eliminating the $200,000 General Fund subsidy limit for the Heritage Theatre operations effective FY25.
BACKGROUND
When the City planned for the opening and operation of the Heritage Theatre in 2004 it was generally accepted that the Theatre would not generate enough revenue to cover all its operational costs and expenses. During the restoration process money was set aside in a Theatre Reserve for operations . This reserve functioned to provide the difference each year between program revenues and expenditures for the first few years and was fully expended in FY09. With the funds being expended , staff was charged with presenting alternatives to the Council on how to address the ongoing need for support.
On March 10, 2010, staff presented strategies to help offset the need for General Fund assistance to operate the Heritage Theatre. At that meeting the City Council authorized staff to pursue the following:
1. Change the name of the ticket surcharge from Preservation and Enhancement Fee to “Facility Fee”;
2. Increase the Facility Fee to $2.00/patron for shows with ticket prices of $30 or more, but continue to provide staff with the discretion to negotiate this fee with returning rental clients;
3. Effective FY 2011, utilize a portion of the Facility Fees collected annually to offset Theatre operation so that the General Fun d subsidy does not exceed $100,0 00 per year; and
4. Continue to mentor the Theatre’s non -profit support group in their fundraising efforts so that they may become a more significant financial support for Theatre programs and operations.
Staff also proposed that the following procedures for the enactment of the above listed strategies which included:
1. Council to establish a maximum subsidy level for the Heritage Theatre;
2. Staff to re-evaluate the subsidy level every two years;
3. Staff perform a review of the P&E Reserve Cash Flow Analysis every four years Item: 14
Category: NEW BUSINESS
Meeting Date: June 4, 2024
14 Packet Pg. 314
Heritage Theatre General Fund Policy Page 2 of 4
to determine cash flow needs and confirm availability of funds for projected major Theatre maintenance, improvement or enhancement projects for the next five years.
4. Annually, during the budget process staff shall determine an appropriate amount of the Facility Fees collected to go to the P&E Reserve to maintain an adequate balance for future needs. The balance of the funds collected annually would be used to offset the need for General Fund subsidy to the amount below the determined maximum subsidy.
At the conclusion it was decided to provide $100,000 in General Fund annually to support the Heritage Theatre.
On February 17, 2015, staff presented to Council to adjust the policy associated with the Heritage Theatre to the following:
1. Increase the General Fund subsidy level to $200,000 effective FY 2016;
2. Establish a target fund balance of $375,000 for preservation and enhancement;
3. Revenue generated from the facility fee in account 101.529.4633 goes into operating revenue;
4. Revenue generated from the facility fee in account 101.529.4632 goes into the Preservation and Enhancement fund and withdrawals are made as needed to balance the budget.
DISCUSSION
It has been nine years since this policy was brought forward to Council for review. The grid below illustrates the General Fund subsidy since it was revised in 2015. The Preservation and Enhancement revenue (P&E rev.) was sufficient to offset the $200,000 subsidy while still adding to the reserve for the first two years and then began to shift where all revenue collected during the fiscal year for the reserve was being used to offset the General Fund subsidy. In FY 2020 the pandemic set in which created a large need for General Fund support for the next two fiscal years. A grant from the Shuttered Venue Operators Grant (SVOG) helped to offset huge impacts to the General Fund during that time. In FY 2022 the Theatre was able to reopen in a limited capacity and in FY 2023 no funds were added to the reserve and an additional $35,000 was withdrawn from the reserve to meet the General Fund subsidy policy. The balance of the Preservation and Enhancement Fund was $233,382 at the end of FY 2023.
Fiscal
Year
FY16 FY17 FY18 FY19 FY 20 FY 21 FY 22 FY 23
Revenue $612,001 $832,282 $703,293 $745,117 $490,020 -$5,514 $248,312 $728,530 P&E rev. $53,071 $70,437 $56,727 $57,961 $41,445 $0 $13,236 $21,740 Expense $818,027 $988,507 $974,813 $1,017,233 $880,776 $846,825 $140,828 $991,430 Delta ($206,026) ($165,225) ($214,793) ($214,155) ($349,311) ($852,339) $107,484 ($235,160) Actual
General
Fund
Subsidy
($200,000) ($165,225) ($214,793) ($214,155) ($349,311)
COVID
$609,438
SVOG
($242,901)
$0 ($200,000)
P&E fund $47,045 $70,437 No funds No funds No funds No funds $13,236 (35,160) 14 Packet Pg. 315
Heritage Theatre General Fund Policy Page 3 of 4
added to
fund
added to
fund
added added added added added to
fund
When the business plan was developed in 2001 and updated in 2004 , one of the financial assumptions at the time was a planned annual subsidy of $250,000 from the City’s General Fund based on the economic conditions at that time. The economy has fluctuated significantly since the early 2000’s and the Theatre has continued to stay within this assumption until the onset of the pandemic.
The pandemic presented a lot of challenges for the arts industry and has been slow to recover. As illustrated in the grid above, the last several fiscal years have been challenging to stay within the $200,000 subsidy level while trying to build a reserve for preservation and enhancement.
In light of the slow recovery staff felt it necessary to bring this policy to Council for further discussion. In projecting outward, it is anticipated that the revenue collected annually for the preservation and enhancement fund will continue to be used to offset the difference of program revenues and expenditures. Additionally, it is expected that additional withdrawals from the fund will need to be made, drawing down the balance even further. With a current balance of $233,382, a continued annual reduction will leave the Theatre vulnerable to not being able to respond quickly to any equipment failures or preservation needs that may arise. As illustrated in Attachment B – Heritage Theatre Equipment Schedule, the highlighted items total $350,000 in potential equipment replacement needs over the next few years. The goal of this reserve was to have the funds available to replace equipment quickly to keep the Theatre operational for all scheduled events. A depletion of this fund would require projects to be submitted annually through the budget process and compete for capital funds or General Fund dollars and would delay the replacement which depending on the need can make the Theatre non-functional.
The Heritage Theatre has proven over the last twenty years to be a valuable asset to the community, the City and to the Recreation and Community Services Department. It has contributed to the overall well -being and vibrancy of our community and has demonstrated its ability to bring people together. Rather than imposing strict subsidy limits on an individual division within the Recreation and Community Services Department, it would be more effective to focus on the financial sustainability and efficiency across the entire Recreation and Community Services Department. The elimination of the subsidy limit doesn’t remove control from Council, but it allows flexibility in an unpredictable industry and places value on keeping the preservation fund healthy and available. The Heritage Theatre is one division of a larger department, by focusing on a more holistic approach the City can ensure that all its recreational and cultural assets, including the Heritage Theatre are well supported and positioned to thrive in the long term.
FISCAL IMPACT
14 Packet Pg. 316
Heritage Theatre General Fund Policy Page 4 of 4
Eliminating the General Fund subsidy limit could have a fiscal impact to the General Fund, but the actual level of subsidy will be reviewed and approved by Council annually through the budget process.
ALTERNATIVES
1. Increase the General Fund Subsidy policy as determined by the Council; or
2. Leave the General Fund Policy as is.
Prepared by:
Natasha Bissell, Recreation and
Community Services Director
Approved by:
Brian Loventhal, City Manager
Attachment:
a. Resolution - Heritage Theatre General Fund Subsidy
b. Heritage Theatre Equipment Replacemnt Schedule
14 Packet Pg. 317
RESOLUTION NO.___________________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL ELIMINATING THE $200,000 GENERALFUND SUBSIDY LIMIT FOR THE HERITAGE THEATRE OPERATION EFFECTIVE FISCAL YEAR 2025
WHEREAS, The City anticipated an annual subsidy of $250,000 upon the reopening of the Heritage Theatre and had set aside funds to address the offset of revenues to expenditures; and
WHEREAS, the reserve fund for operations was fully expended in FY09; and WHEREAS, strategies to address the annual shortfall were approved by City Council in 2010 to provide $100,000 in general fund subsidy annually; and WHEREAS, in 2015 it was determined that additional strategies were needed to address the difference in revenues to expenditures and the general fund subsidy was increased to $200,000; and
WHEREAS, the revision of the policy in 2015 also allowed for the use of the preservation and enhancement fund to help offset any additional funds need above the $200,000; and WHEREAS, the arts industry has been slow to recover post-pandemic; and WHEREAS, it is anticipated that the revenue collected for the preservation fund will continue to be used towards operations and additional funds will be withdrawn from the account to meet the general fund limit; and
WHEREAS, the preservation and enhancement fund is a valuable tool to allow the replacement of equipment in a timely manner; and
WHEREAS, the equipment schedule illustrates $350,000 in equipment needs over the next several years and the P&E fund balance is currently $233,382; and WHEREAS, the Heritage Theater is a valuable community asset and is part of the Recreation and Community Services Department; and
WHEREAS, shifting the focus to a more holistic approach for the entire department ensures that all recreational and cultural assets are supported and have flexibility; and NOW, THEREFORE BE IT RESOLVED, that the City Council of Campbell eliminates the general fund subsidy limit of $200,000 for the Heritage Theatre effective FY25.
PASSED AND ADOPTED this 4th day of June, 2024 by the following roll call vote:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
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Attachment: Resolution - Heritage Theatre General Fund Subsidy (Heritage Theatre General Fund Policy) APPROVED:
__________________________
Susan M. Landry, Mayor
ATTEST:
_______________________
Andrea Sanders, City Clerk
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Attachment: Resolution - Heritage Theatre General Fund Subsidy (Heritage Theatre General Fund Policy)
HERITAGE THEATRE
EQUIPMENT LIFE EXPECTANCY SCHEDULE
HT Operating Equipment
Date of
Installation
Expected Life
or Frequency
of Service
Replaced
Anticipated
Date of
Service or
Replacement
Estimated
Replacement
Cost
(2009 $s)
Funding Source
Upgrade Sound System Feb - 2004 10-15 yrs 2014-2019 $100,000 HT P & E Fund Carpet Replacement - Lobby &
Auditorium July 2018 10-15 yrs 2028 $65K HT P & E Fund
Cyclorama & Drapes - Fire
Retardent must be applied every
10 years
5/12/11 10 yrs 2022 $6,000 HT P & E Fund
Cyclorama - Replacement June-2014 8 yrs 2022 $8,000 HT P & E Fund Commercial Refrigerator in G Room 2017 10 yrs 2027 $3,000 HT P & E Fund Elevator - Hydraulic System Feb - 2004 20 yrs 2024 HT P & E Fund Emergency Lighting Battery Back-
up Replacement (24 batteries) 9/12/11 7 yrs 2018 GF: Bldg. Mtce item HVAC System in Box Office Jan - 2024 10 years 2034 $5,000 GF: Bldg. Mtce item HVAC System in Auditorium -
Replacement (chiller, air handler
& boiler)
Feb - 2004 20-25 yrs 2021 2041 $75,000 HT P & E Fund
Upgrade Lighting System Feb - 2004 15-20 yrs 2019-2024 $50,000 HT P & E Fund Paint - Inside & Out Feb - 2004 12-15 yrs 2017 $45,000 HT P & E Fund Rigging replacement (ropes & pulleys) Feb - 2004 15 yrs 2019 HT P & E Fund Roof Coating (3 roofs) Sept - 2019 10 yrs 2029 $25,000 HT P & E Fund Roof Repacement (Tile) Feb - 2004 75 yrs 2079 $80,000 HT P & E Fund Seat Coverings (810) Replaced Feb - 2004 20 yrs 2024 $40,000 HT P & E Fund Sound Web #1 Feb - 2004 10 yrs 2014 $3,000 HT P & E Fund Sound Web #2 2012 10 yrs 2022 $3,000 HT P & E Fund
Sound Web #3 2014 10 yrs 2024 $3,000 HT P & E Fund
Stage Curtain - Repair/Replacemen Feb - 2004 30 yrs 2034 $50,000 HT P & E Fund Stage Floor Replacement June-2014 20 plus yrs 2034 $12,000 HT P & E Fund Video Projection System Jan - 2010 20 yrs 2019 $30,000 HT P & E Fund Washer & Dryer Feb - 2004 15 yrs 2019 $2,500 HT P & E Fund Water Heater 2014 10 yrs 2024 $1,200 GF: Bldg. Mtce item Window Covering Replacement Feb - 2004 10-15 yrs 2016 $40,000 HT P & E Fund $581,700
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Attachment: Heritage Theatre Equipment Replacemnt Schedule (Heritage Theatre General Fund Policy) City
Council
Report
TITLE: Council Committee Reports
RECOMMENDED ACTION
That the City Council report on activities from their committee assignments.
DISCUSSION
This is the section of the City Council Agenda that allows the City Councilmembers to report on items of interest and the work of City Council Subcommittees.
MAYOR LANDRY
Advisory Commissioner Appointment Interview Subcommittee City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Education Subcommittee
Economic Development Subcommittee
West Valley Mayors and Managers
DCBA Liaison
Santa Clara County Housing and Community Development Advisory Committee Santa Clara Valley Water District County Water Commission Santa Clara County Library District JPA Board of Directors Cities Association of Santa Clara County - City Selection Committee Friends of the Heritage Theater Liaison (Alt.)
West Valley Clean Water JPA (Alt.)
West Valley Solid Waste Authority JPA (Alt.)
VICE MAYOR LOPEZ
City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Economic Development Subcommittee
Finance Subcommittee
Legislative Subcommittee
Silicon Valley Clean Energy Audit Committee
Item: 15
Category: COUNCIL COMMITTEE
REPORTS
Meeting Date: June 4, 2024
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Council Committee Reports Page 2 of 3
Bay Area Quality Management District Board of Directors** League of Cities Peninsula Division Executive Committee** Valley Transportation Authority Board of Directors**
West Valley Mayors and Managers (Alt.)
Cities Association of Santa Clara County:
Board Representative (Alt.)
Legislative Action Committee and City Selection Committee (Alt.) Silicon Valley Clean Energy JPA Board of Directors (Alt.) West Valley Sanitation District (Alt.)
COUNCILMEMBER BYBEE:
Finance Subcommittee
Legislative Subcommittee
Cities Association of Santa Clara County:
Board Representative
Legislative Action Committee
Silicon Valley Animal Control Authority Board (SVACA)
Silicon Valley Clean Energy JPA Board of Directors
Campbell Historical Museum & Ainsley House Foundation Liaison (Alt.) West Valley Sanitation District (Alt.)
COUNCILMEMBER FURTADO
Advisory Commissioner Appointment Interview Committee
West Valley Clean Water JPA
West Valley Sanitation District
West Valley Solid Waste Authority JPA
Association of Bay Area Governments (ABAG)
Silicon Valley Regional Interoperability Authority (SVRIA) Santa Clara County Emergency Operational Council (EOAC)** Silicon Valley Animal Control Authority Board (SVACA) (Alt.) Valley Transportation Authority Policy Advisory Committee (Alt.)
COUNCILMEMBER SCOZZOLA
Campbell Historical Museum & Ainsley House Foundation Liaison Friends of the Heritage Theater Liaison
Education Subcommittee
Silicon Valley Clean Energy JPA Board of Directors
Silicon Valley Clean Energy Finance and Legislative Committees Valley Transportation Authority Policy Advisory Board
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Council Committee Reports Page 3 of 3
Santa Clara Valley Water District: County Water Commission (Alt.) DCBA Liaison (Alt.)
Santa Clara County Housing and Community Development Advisory Committee (Alt.) Santa Clara County Library District JPA Board of Directors (Alt.) Association of Bay Area Governments (Alt.)
**appointed by other agencies
Prepared by:
Kristen Epolite, Deputy City Clerk
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