CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California
REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, October 15, 2024 7:00 p.m.
City Hall Council Chamber – 70 N. First Street
This City Council meeting was duly noticed pursuant to open meeting requirements of the Ralph M. Brown Act (G.C. Section 54956).
This meeting was recorded and can be viewed in its entirety at www.campbellca.gov/agendacenter .
CALL TO ORDER
The City Council of the City of Campbell convened this day in the regular meeting place, the City Hall Council Chamber, 70 N. First St., Campbell, California.
ROLL CALL
Attendee Name Title Status
Susan M. Landry Mayor Present
Sergio Lopez Vice Mayor Present
Elliot Scozzola Councilmember Present
Dan Furtado Councilmember Present
Anne Bybee Councilmember Present
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Grace Pam idi of Maitri in recognition of Domestic Violence Awareness Month.
Mayor Landry presented Ms. Pam idi a Certificate of Appreciation for leading the Pledge of Allegiance.
SPECIAL PRESENTATIONS AND PROCLAMATIONS
1. Proclamation Declaring the Month of October as Domestic Violence Awareness Month in the City of Campbell
Recommended Action: That the City Council authorize the Mayor to proclaim the month of October 2024 as Domestic Violence Awareness Month in the City of Campbell.
Minutes of October 15, 2024 City Council Meeting Page 2 Mayor Landry proclaimed the month of October 2024 as Domestic Violence Awareness Month in the City of Campbel l and presented Grace Pam idi of Maitri a proclamation.
Grace Pamidi, Maitri representative and Campbell resident , presented information and statistics on domestic violence . She thanked the City Council for their assistance and requested a partnership with their organization in preventing domestic violence by providing support, education and enacting policies.
2. Introduction of 2024-2025 Campbell Youth Commission
Recommended Action: To receive commissioner's presentation of initial work plan and introduction of 2024-2025 commissioners.
Recreation and Community Services Program Coordinator and Youth Commission Staf f Liaison, Gracey Ferrel , introduced the item and Youth Commission Chair, Sophie Tuan.
Ms. Tuan introduced the fifteen 2024-2025 Youth Commissioners. She introduced the Commission Vice Chair Archit Jain to discuss the commission workplans.
Mr. Jain reviewed the three main working groups of health, career and education, and community and defined the activities and projects the subcommittee will be working on to achieve those goals.
Also discussed was the Pizza and Politics joint event with City of Saratoga and City of Cupertino youths and teens election engagement forum. The Youth Commission will return again at mid-year to provide updates.
COMMUNICATIONS AND PETITIONS
There were no communications and petitions.
ORAL REQUESTS
Diana Joseph , Campbell resident, requested a ceasefire resolution for Israel/Gaza.
Matt Hammer, Campbell resident, requested a ceasefire resolution for Israel/Gaza.
Dan iah Din , C ampbell resident , requested a ceasefire resolution for Israel/Gaza.
COUNCIL ANNOUNCEMENTS
To accommodate the US Election, the November 5 City Council Meeting has been cancelled and rescheduled to Wednesday, November 6 at 7:00 pm.
Thank you, first responders. October 28 is National First Responders Day. This is a day to honor the men and women who act quickly when an emergency is at hand. First Minutes of October 15, 2024 City Council Meeting Page 3 Responders dedicate their lives to save lives. They are the people who run toward a crisis while the rest of the world flees. This day provides you with an opportunity to recognize a first responder in your life. Let them know you appreciate their dedication and sacrifice. Thank you, Campbell Police Department for your dedication service everyday!
October is also National Disability Awareness Month. America ’s economy is stronger when every A merican has an opportunity to thrive and contribute meaningfully. During National Disability Awareness Month, we honor the incredible contributions of disabled Americans to our country and economy.
I wanted to give the community an update that the County has officially mailed ballots. I received mine last week. To find your nearest drop box, voting center or to track the status of your ballot, call or visit Santa Clara County Registrar of Voters at https://vote.santaclaracounty.gov/home
Don ’t forget that we also have our Municipal Election on November 5 th . This includes two City Councilm ember seats and Campbell ’s local Measure K. Please remember our Municipal Election and make informed choices before you vote! Are you interested in advising the council on matters relating to the development and maintenance of public recreation and park facilities? Would you like to provide advice relating to community services programs? Then the Parks and Recreation Commission is for you. The City Clerk ’s office is currently accepting applications and will be accepted until Monday, November 11, at 5:00 pm . For more information, please visit our Boards and Commission webpage on the City ’s website at campbellca.gov or call the City Clerk ’s Office at 408-866-2117.
CONSENT CALENDAR
Mayor Landry asked if anyone wished to remove an item off the Consent Calendar. Item nine was removed from Consent.
The Consent Calendar was considered as follows:
3. Minutes of City Council Executive Session Meeting of October 1, 2024 Recommended Action : Approve the executive session meeting minutes of October 1, 2024.
This action approves the Executive Session Meeting Minutes of October 1, 2024.
4. Minutes of City Council Regular Meeting of October 1, 2024 Recommended Action : Approve the regular meeting minutes of October 1, 2024.
This action approves the regular meeting minutes of October 1, 2024.
5. Approving Bills and Claims
Recommended Action: Approve the bills and claims in the amount of $986,364.74.
Minutes of October 15, 2024 City Council Meeting Page 4 This action approves the bills and claims in the amount of $986,364.74 as fo llows: payroll checks dated September 12, 2024, in the amount $75,570.10; bills & claims checks dated September 16, 2024, in the amount of $337,739.55; bills & claims checks dated September 23, 2024, in the amount of $538,555.71; and payroll checks dated September 26, 2024, in the amount of $34,499.38.
6. Monthly Treasurer's Report (August 2024)
Recommended Action: That the City Council review and accept the Monthly Treasurer ’s Report for the month ended August 31, 2024.
This action reviews and accepts th e Monthly Treasurer ’s Report for the month ended August 31, 2024.
7. Resolution Approving Fifth Amendment to Agreement with Trio Community Meals, LLC to Provide Catered Meals for the Senior Nutrition Program for Fiscal Year 2024-25 (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a Resolution approving the Fifth Amendment to the Agreement with Trio Community Meals, LLC to provide catered meals for the Senior Nutrition Program for Fiscal Year 2024-25 and authorize the City Manager to execute the Amendment.
Resolution 13217 approves the Fifth Amendment to the Agreement with Trio Community Meals, LLC to provide catered meals for the Senior Nutrition Program for Fiscal Year 2024-25 and authorize the City Manager to execute the Amendment.
8. Authorization to Purchase an Electric Vehicle for the Campbell Police Department and for the Finance Director to Prepare the Associated Budget Adjustments (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution au thorizing: 1) the purchase of a Ford F-150 Lightning Pro Electric Truck, in the amount of $65,541, from Downtown Ford of Sacramento; 2) staff to dispense with the City ’s formal bidding procedures as specified in the exemptions of Campbell Municipal Code (CMC) Section 3.20.030(6), and purchasing policies of CMC Section
3.20.070, which allow the City to procure goods and services through its use of the California e-Procurement Statewide Contract and Leveraged Procurement Agreements; and 3) the Finance Directo r to prepare the associated Budget Adjustments.
Resolution 13218 authorizes: 1) the purchase of a Ford F-150 Lightning Pro Electric Truck, in the amount of $65,541, from Downtown Ford of Sacramento; 2) staff to dispense with the City ’s formal bidding procedures as specified in the exemptions of Campbell Municipal Code (CMC) Section 3.20.030(6), and purchasing policies of CMC Section 3.20.070, which allow the City to procure goods and services through its use of the California e-Procurement Statewide Contra ct and Leveraged Procurement Agreements; and 3) the Finance Director to prepare the associated Budget Adjustments.
Minutes of October 15, 2024 City Council Meeting Page 5 M/S: Bybee/Furtado - That the City Council approve the Consent Calendar with the exception of Item nine. The motion was adopted unimously by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bybee
SECONDER: Furtado
AYES: Landry, Lopez, Scozzola, Furtado, Bybee
ITEMS CONSIDERED SEPARATE FROM CONSENT
9. Accept Jim Stevens Memorial Donation for Los Gatos Creek Trail Improvements (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution accepting a monetary donation, in the amount of $3,000, made by family and friends honoring the memory of Mr. Jim Stevens, to be used for the maintenance and improvements to the Los Gatos Creek Trail and authorize staff to execute a budget adjustment as necessary.
Mayor Landry invited Jim Stevens wife, Melinda Stevens, and daughter Toby Nielsen up to the podium. Ms. Nielsen stated how their family wanted to make the donation on behalf of her father. They spoke of how Mr. Stevens had loved to bike and later walk almost daily on the Los Gatos Creek Trail . They expressed their appreciation to the City of Campbell .
Councilmembers expressed their condolences to the Stevens family and thanked them for the donation.
M/S: Bybee/Scozzola – That the City Council adopt Resolution 13219 accepting a monetary donation, in the amount of $3,000, made by family and friends honoring the memory of Mr. Jim Stevens, to be used for the maintenance and improvements to the Los Gatos Creek Trail and authorize staff to execute a budget adjustment as necessary. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bybee
SECONDER: Scozzola
AYES: Landry, Lopez, Scozzola, Furtado, Bybee
PUBLIC HEARINGS A ND INTRODUCTION OF ORDINANCES
There were no public hearings and introductions of Ordinances.
NEW BUSINESS
Minutes of October 15, 2024 City Council Meeting Page 6
10. 2024 Oktoberfest Downtown Special Event Permit (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution approving the Campbell Chamber of Commerce ’s application for a Downtown Special Event Permit for their 2024 Oktoberfest event.
Assistant City Manager Gaeta presented a staff report dated October 15, 2024.
Following City Council questions, Mayor Landry asked if anyone from the public wished to speak.
Ken Johnson, Campbell Chamber of Commerce Executive Director, spoke of the upcoming Oktoberfest event. He stated that this year the Chamber did not qualify for a fee waiver and requested the City Council agendize a Study Session to discuss the continuation of the Chamber special events and Fee Waiver Policy.
M/S: Furtado/Scozzola – That the City Council adopt Resolution 13220 approving the Campbell Chamber of Commerce ’s application for a Downtown Special Event Permi t for their 2024 Oktoberfest event. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Furtado
SECONDER: Scozzola
AYES: Landry, Lopez, Scozzola, Furtado, Bybee
Councilmember Bybee requested the City Council provide direction to staff to review the special event and fee waiver policy.
M/S: Bybee/Lopez - That the City Council direct staff to review the special event permit policy and bring it back to a future agenda. The motion was adopted by the following vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bybee
SECONDER: Lopez
AYES: Landry, Lopez, Scozzola, Furtado, Bybee
11. Age-Friendly Cities Renewal
Recommended Action: It is recommended that Council accept the report on the update of the City's Age-Friendly Cities Initiative and authorize staff to renew and update the 5-Year Action Plan.
Recreation and Community Services Director Bissell introduced the item and Senior Support Services Manager Wong-Erling, and Tylor Taylor, CEO of Minutes of October 15, 2024 City Council Meeting Page 7 Successful Aging Solutions & Comm unity Consulting presented a staff report dated October 15, 2024.
The Council asked questions related to the staff presentation.
Following City Council questions, Mayor Landry asked if anyone from the public wished to speak.
There were no public speakers.
The City Council was supportive of the program and thanked staff and Mr. Taylor for the presentation.
After discussion, M/S: Bybee/Scozzola – That the City Council accept the report on the update of the City's Age-Friendly Cities Initiative and auth orize staff to renew and update the 5-Year Action Plan. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bybee
SECONDER: Scozzola
AYES: Landry, Lopez, Scozzola, Furtado, Bybee
UNFINISHED BUSINESS
12. Update on Utilization of City's Remaining American Rescue Plan Act (ARPA) Funds and Discussion on How to Fully Obligate and Spend Any Remaining Balances by Federally Required Deadlines
Recommended Action: That the City Council receive an update from staff on the utili zation of the City's remaining American Rescue Plan Act (ARPA) funds and discuss how to allocate any remaining balances by the December 31, 2024 obligation deadline and the December 31, 2026 spending deadline as set forth by the U.S. Treasury Department.
City Manager Loventhal and Finance Director Fuentes presented a staff report dated October 15, 2024.
After an inquiry from Council, Police Chief Berg presented information on the need for CCTV Cameras and Integration at the Community Center.
Following C ity Council questions, Mayor Landry asked if anyone from the public wished to speak.
Shelly Viramontez, Campbell Union School District Super intendent requested the City Council ’s support in funding a real time information center that would enable the integration of existing (school) cameras into the Campbell Police Department system to enhance the safety and security of students and staff.
Minutes of October 15, 2024 City Council Meeting Page 8 Sophia Commisso, Campbell resident, provided suggestions for City Council consideration such as: drinking fountains and lockers at the Skatepark and baby changing tables in City fa cility public restrooms.
Council reviewed the revised and newly proposed uses for the remaining ARPA funding.
The City Council discussed the request for the Skatepark Design project and expressed general support.
The Council discussed the Hotel Stays for Unhoused during Inclement Weather item, with some Councilmembers express ing concerns with the proposed $225,000 funding and not having enough information on how the program will work.
City Manager Loventhal suggested reducing the funding for the Hotel Vo ucher program by half and put $112,000 into the Sidewalks and Curb Ramps projects.
Staff confirmed that they will return at the November 19, 2024 meeting with any necessary budget adjustments.
After discussion, M/S: Scozzola/Furtado - That the City Council receive an update from staff on the utilization of the City's remaining American Rescue Plan Act (ARPA) funds and discuss how to allocate any remaining balances by the December 31, 2024 obligation deadline and the December 31, 2026 spending deadline a s set forth by the U.S. Treasury Department, and approve the staff recommendation with the exception of the Unhoused Hotel Voucher Program. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bybee
SECONDER: Scozzola
AYES: Landry, Lopez, Scozzola, Furtado, Bybee
M/S: Scozzola/Furtado – That the City Council approve the staff recommendation of the Unhoused Hotel Voucher Program to reduce the allocation from $225,000 to $112,000 with the remainder of those funds alloc ated to the Sidewalk and Curb Ramps project. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [3 TO 2]
MOVER: Scozzola
SECONDER: Furtado
Minutes of October 15, 2024 City Council Meeting Page 9 AYES: Landry, Scozzola, Furtado
NAYS: Lopez, Bybee
Mayor Landry called for a recess at 9:18 P.M. and the City Council reconvened at 9:25 P.M.
13. Approval of Plans and Specifications, Authorization to Solicit Bids, Award and Approve Contract, and Other Associated Actions Campbell PDA Enhancements on Civic Center Drive at Second and Third Streets P roject 25-DD (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution: 1) approving the Plans and Specifications for the Campbell PDA Enhancements on Civic Center Drive at Second and Third Streets Project 25-DD; 2) authorizing the solicitation of bids; 3) awarding and approving the subsequent construction contract to the lowest responsive and responsible bidder, in an amount not to exceed $792,000 plus a 10% construction contingency of $79,200; 4) authorizing the City Mana ger to execute said contract as specified in the Campbell Municipal Code Section
3.20.100; 5) authorizing the City Engineer to negotiate and execute contract change orders up to and within the allocated construction contingency; 6) authorizing the Public Works Director to reject bids and rebid the project should bids received have unamenable irregularities; and 7) authorizing the Finance Director to perform associated budget adjustments.
Public Works Director Capurso presented a staff report dated October 15, 2024.
Following Council questions, Mayor Landry asked if anyone from the public wished to speak. There were no public speakers,
After discussion, M/S: Scozzola/Bybee - That the City Council adopt R esolution: 13221 approving the Plans and Specifications for the Campbell PDA Enhancements on Civic Center Drive at Second and Third Streets Project 25-DD; authorizing the solicitation of bids; awarding and approving the subsequent construction contract to the lowest responsive and responsible bidder, in a n amount not to exceed $792,000 plus a 10% construction contingency of $79,200; authorizing the City Manager to execute said contract as specified in the Campbell Municipal Code Section
3.20.100; authorizing the City Engineer to negotiate and execute contract change orders up to and within the allocated construction contingency; authorizing the Public Works Director to reject bids and rebid the project should bids received have unamenable irregularities; and authorizing the Finance Director to perform assoc iated budget adjustments. The motion was adopted by the following roll call vote:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scozzola
Minutes of October 15, 2024 City Council Meeting Page 10 SECONDER: Bybee
AYES: Landry, Lopez, Scozzola, Furtado, Bybee
14. Second Reading of Ordinance 2320 Updating Campbell Municipal Code
3.20 - City Manager Award Threshold, Formal Bidding Requirements, and Pass-Through Consultant Agreements (Ordinance/Roll Call Vote) Recommended Action: That the City Council adopt Ordinance 2320 amending Section 3.20 of the Campbell Municipal Code to update the City Manager's award threshold amount to reflect current economic conditions, modify current formal solicitation bidding requirements, keep language consistent with the California Public Contracts Code, add language surrounding pass-through consultant contracts, and add clarifying language on threshold limits.
Community Development Director Eastwood presented a staff report dated October 15, 2024.
Following Council questions, Mayor Landry asked if anyone from the public wished to speak. There we re no public speakers.
Councilmember Bybee requested the information previously discussed with staff would be included in the final version of the Administrative Policy. Staff confirmed it would be included.
After discussion, M/S: Furtado/Bybee - That the City Council adopt Ordinance 2320 amending Section 3.20 of the Campbell Municipal Code to update the City Manager's award threshold amount to reflect current economic conditions, modify current formal solicitation bidding requirements, keep language con sistent with the California Public Contracts Code, add language surrounding pass-through consultant contracts, and add clarifying language on threshold limits.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Furtado
SECONDER: Bybee
AYES: Landry, Lopez, Scozzola, Furtado, Bybee
COUNCIL COMMITTEE REPORTS
15. Council Committee Reports
Recommended Action: That the City Council report on activities from their committee assignments.
Councilmember Bybee attended the Cities Association of Santa Clara County meetin g and noted their holiday party date has been changed to tentatively December 8 or 15.
Minutes of October 15, 2024 City Council Meeting Page 11 Vice Mayor Lopez attended the Cities Association of Santa Clara County meeting and provided an update from the Santa Clara Valley Transportation Authority .
Councilmember Furtado attended the Santa Clara County Superior Court Legislative Day.
Councilmember Scozzola reported on the Friends of the Heritage Theatre and Silicon Valley Clean Energy.
Mayor Landry attended a Downtown Campbell Business Association meeting ; the Double Tenth Celebration Committee of the Republic of China event with Councilmember Furtado in attendance; the City of Saratoga State of the City event, the Campbell Police Department Open House event; the Santa Clara County Library District Finance Subcommittee meeting and the League of Conservation event to give a lifetime achievement award to Garnetta Annable .
ADJOURN
Mayor Landry adjourned the meeting at 9:40 p.m.
APPROVED :
ATTEST:
Susan M. Landry, Mayor
Andrea Sanders, City Clerk