Agenda, regular meeting — Campbell City Council, November 6, 2024

City Council Agenda
City of Campbell, 70 N. First St., Campbell, California

NOTE: This City Council Regular meeting will be conducted in person as well as telecommunication and is compliant with provisions of the Brown Act. Mayor Landry will attend virtually from Four Points by Sheraton International Airport , 4900 Duckhorn Drive , Sacramento, CA 95834.

The City Council meeting will be live -streamed on Channel 26 (Xfinity) or Channel 88 (Direct TV), the City's website and on YouTube https://www.youtube.com/user/CityofCampbell for those who only wish to view the meeting.

Those members of the public wishing to provide public comment virtually are asked to register in advance at: https://www.campbellca.gov/signup. After registering, you will receive a confirmation email containing information about joining the meeting. Members of the public may attend the meeting in person at Campbell City Hall - Council Chambers.

Public comment will also be accepted via email at [email protected] until 3:00p.m. prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.

REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Wednesday, November 6, 2024 7:00 p.m.

City Hall Council Chamber – 70 N. First Street

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

SPECIAL PRESENTATIONS AND PROCLAMATIONS

COMMUNICATIONS AND PETITIONS

ORAL REQUESTS
NOTE: This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda. Persons wishing to address the Council are requested, but not required to complete a Speaker’s Card. Speakers are limited to two (2) minutes. The law generally prohibits the Council from discussion or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Requests.

COUNCIL ANNOUNCEMENTS

CONSENT CALENDAR
NOTE: All matters listed under consent calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a request is made by a member of City Council, City staff, or a member of the public.

Any person wishing to speak on any item on the consent calendar should ask to have the item removed from the consent calendar prior to the time the Council votes to approve. If removed, the item will be discussed in the order in which it appears.

1. Minutes of City Council Study Session Meeting of October 15, 2024 Recommended Action: Approve the study session meeting minutes of October 15, 2024.

2. Minutes of City Council Regular Meeting of October 15, 2024 Recommended Action: Approve the regular meeting minutes of October 15, 2024.

3. Approving Bills and Claims
Recommended Action: Approve the bills and claims in the amount of $6,593,412.69.

4. Monthly Investment Transactions Report (September 2024) Recommended Action: That the City Council review and accept the Monthly Investment Transactions Report for September 2024.

5. Investment Report - Quarter Ending September 2024
Recommended Action: That the City Council approve the Investment Report for the quarter ending September 2024 and the report be noted and filed.

6. Monthly Treasurer's Report (September 2024)
Recommended Action: That the City Council review and accept the Monthly Treasurer’s Report for the month ended September 30, 2024.

7. Approval and Authorization to Execute a Grant Agreement with the California Natural Resources Agency to Accept $500,000 in General Fund Grant Funding for the City Hall Public Counters and Accessibility Enhancements Project (CIP No. 24-VV) (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a resolution approving and authorizing the execution of a grant agreement with the California Natural Resources Agency to accept $500,000 in funding from the General Fund Specified Grant (FY 2023-2024) for the Development and Acquisition of Projects, and its use for the City Hall Public Counters and Accessibility Enhancements Project (CIP No. 24-VV).

8. Resolution Approving the Award of a Contract to Best Contracting Services, in the Increased Amount of $356,670, for the City Facilities Roof Replacement Project (No. 24 -TT), and a Construction Contingency of $17,830; and Authorizing the City Manager to Execute Said Agreement as Specified in Campbell Municipal Code Section 3.20.100, and the Public Works Director to Execute Contract Change Orders Up to and Within the Allocated Construction Contingency Amount (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a resolution: (1) approving and awarding a contract to Best Contracting Services, in the increased amount of $356,670, plus a construction contingency of $17,830, for the City Facilities Roof Replacement Project (No. 24 -TT) and as programmed in the project’s CIP

allocation for FY 2025; (2) authorizing the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100; and (3) authorizing the Public Works Director to negotiate and execute contract change orders up to and within the allocated construction contingency amount.

PUBLIC HEARINGS AND INTRODUCTION OF ORDINANCES
NOTE: Members of the public may be allotted up to two (2) minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of five (5) minutes for opening statements and up to a total of three (3) minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.

9. Resolution Approving Use of the Supplemental Law Enforcement Service Funds (SLESF) and Related Budget Adjustments Appropriating the Remaining Supplemental Law Enforcement Service Funds (SLESF) Balance Towards Police Equipment for FY 2024-25 (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a resolution to authorize the use of Supplemental Law Enforcement Service Funds (SLESF) to fund a Community Service Officer and approve a budget adjustment to allocate the remaining SLESF balance towards police equipment for FY2024-25.

NEW BUSINESS

10. Accept a $35,000 Donation from the Friends of the Heritage Theatre Toward the Purchase of a New Soundboard System for the Heritage Theatre (Resolutions/Roll Call Vote)
Recommended Action: That the City Council adopt resolutions to accept a donation of $35,000 from the Friends of the Heritage Theatre toward the purchase of a Soundboard system and approve a budget adjustment to allocate $27,791.20 of funding from the Preservation and Enhancement Fund toward the purchase of a the Soundboard system for the Heritage Theatre; and authorize the Recreation and Community Services Director to purchase the Soundboard system for the Heritage Theatre.

UNFINISHED BUSINESS

11. Resolution Authorizing the Execution of a Second Amendment to the Consultant Services Agreement with Ninyo & Moore, in an Amount Not to Exceed $182,708, for Additional Materials Testing and Inspection Services for the Measure O – Police Operations Building (No. 23 -RR) and Library Renovations (No. 23 -SS) Projects; and the Execution of Any Additional Amendments Up to and Within 20% of This Amount, for a Total Not to Exceed $36,542 Between Both Projects. (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a Resolution authorizing the execution of a second amendment to the consultant services agreement with Ninyo & Moore, in an amount not to exceed $182,708, for additional materials testing and inspection services required for the Measure O - Police Operations Building (No. 23 -RR) and Library Renovations (No. 23 -SS) projects; and the

execution of additional amendments up to and within 20% of this amount, for a total not to exceed $36,542 between both projects.

12. CAAP Vulnerability Assessment and Outreach Results
Recommended Action: That the City Council receive the report on the Climate Change Vulnerability Assessment (CCVA) and community engagement update as part of the Climate Action and Adaptation Plan (CAAP).

COUNCIL COMMITTEE REPORTS

13. Council Committee Reports
Recommended Action: That the City Council report on activities from their committee assignments.

ADJOURN
IMPORTANT NOTICE: Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of City Clerk’s Office, 70 N. First Street, Campbell, CA 95008, during normal business hours. These materials will also be available on the City website at
https://www.ci.campbell.ca.us/agendacenter with the agenda packet following the last item of the agenda, subject to staff’s ability to post the documents prior to the meeting. All documents not posted prior to the meeting will be posted the next business day.

In compliance with the Americans with Disabilities Act, listening assistive devices are available for all meetings held in the City Council Chambers. If you require accommodation, please contact the City Clerk’s Office, (408) 866-2117, at least one week in advance of the meeting.

CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California

STUDY SESSION OF THE CAMPBELL CITY COUNCIL
Tuesday, October 15, 2024 – 5:45 PM
City Hall Council Chamber
70 N. First St., Campbell, California

This City Council meeting was duly noticed pursuant to open meeting requirements of the Ralph M. Brown Act (G.C. Section 54956).

CALL TO ORDER
The City Council of the City of Campbell convened this day in the special meeting place, the City Hall Council Chamber, 70 N. First St., Campbell, California.

ROLL CALL
Attendee Name Title Status
Susan M. Landry Mayor Present
Sergio Lopez Vice Mayor Present
Elliot Scozzola Councilmember Absent
Dan Furtado Councilmember Present
Anne Bybee Councilmember Present

PUBLIC COMMENT
There were no public comments.

NEW BUSINESS

1. Parks and Recreation Master Plan Study Session
Recommended Action: That the City Council receive an update and provide input on the parks and recreation master plan.

Recreation and Community Services Director Bissell introduced Lauren Ivey - Thomas with MIG, Inc. to present an update on the Parks and Recreation Master Plan.

Ms. Ivey -Thomas presented a report dated October 15, 2024. The report discussed the purposed of the Parks and Recreation Master Plan (PRMP); the four phases of community engagement; parkland inventory; recreation 1 Packet Pg. 5
Minutes Acceptance: Minutes of Oct 15, 2024 5:45 PM (CONSENT CALENDAR)

Minutes of October 15, 2024 City Council Meeting Page 2 programs; parks condition assessment; and the survey of adult Campbell residents.

Ms. Ivey-Thomas allowed for an opportunity for the City Council to ask questions on the information presented.

Following the Council questions, additional information was presented on parks access and health equity assessment. This information demonstrated the service levels of parks and recreation sites and their walkability to residents.

Councilmembers provided general feedback that included looking how the region and demographics affect park visitors; looking at population and partnerships and how those corollate to the heat maps shown in the presentation; engaging the community on the facility maintenance needs so they are aware of what needs to be done; and increasing partnerships with other agencies such as school districts to create higher service levels and more facilities for visitors.

ADJOURN
Mayor Landry adjourned the meeting at 6:53 PM.

APPROVED:

ATTEST:

Susan M. Landry, Mayor

Andrea Sanders, City Clerk

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Minutes Acceptance: Minutes of Oct 15, 2024 5:45 PM (CONSENT CALENDAR)

CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California

REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, October 15, 2024 7:00 p.m.

City Hall Council Chamber – 70 N. First Street

This City Council meeting was duly noticed pursuant to open meeting requirements of the Ralph M. Brown Act (G.C. Section 54956).

This meeting was recorded and can be viewed in its entirety at www.campbellca.gov/agendacenter.

CALL TO ORDER
The City Council of the City of Campbell convened this day in the regular meeting place, the City Hall Council Chamber, 70 N. First St., Campbell, California.

ROLL CALL
Attendee Name Title Status
Susan M. Landry Mayor Present
Sergio Lopez Vice Mayor Present
Elliot Scozzola Councilmember Present
Dan Furtado Councilmember Present
Anne Bybee Councilmember Present

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Grace Pamidi of Maitri in recognition of Domestic Violence Awareness Month.

Mayor Landry presented Ms. Pamidi a Certificate of Appreciation for leading the Pledge of Allegiance.

SPECIAL PRESENTATIONS AND PROCLAMATIONS

1. Proclamation Declaring the Month of October as Domestic Violence Awareness Month in the City of Campbell
Recommended Action: That the City Council authorize the Mayor to proclaim the month of October 2024 as Domestic Violence Awareness Month in the City of Campbell.

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Minutes Acceptance: Minutes of Oct 15, 2024 7:00 PM (CONSENT CALENDAR)

Minutes of October 15, 2024 City Council Meeting Page 2 Mayor Landry proclaimed the month of October 2024 as Domestic Violence Awareness Month in the City of Campbell and presented Grace Pamidi of Maitri a proclamation.

Grace Pamidi, Maitri representative and Campbell resident, presented information and statistics on domestic violence. She thanked the City Council for their assistance and requested a partnership with their organization in preventing domestic violence by providing support, education and enacting policies.

2. Introduction of 2024-2025 Campbell Youth Commission
Recommended Action: To receive commissioner's presentation of initial work plan and introduction of 2024-2025 commissioners.

Recreation and Community Services Program Coordinator and Youth Commission Staff Liaison, Gracey Ferrel, introduced the item and Youth Commission Chair, Sophie Tuan.

Ms. Tuan introduced the fifteen 2024 -2025 Youth Commissioners. She introduced the Commission Vice Chair Archit Jain to discuss the commission workplans.

Mr. Jain reviewed the three main working groups of health, career and education, and community and defined the activities and projects the subcommittee will be working on to achieve those goals.

Also discussed was the Pizza and Politics joint event with City of Saratoga and City of Cupertino youths and teens election engagement forum. The Youth Commission will return again at mid-year to provide updates.

COMMUNICATIONS AND PETITIONS
There were no communications and petitions.

ORAL REQUESTS

Diana Joseph, Campbell resident, requested a ceasefire resolution for Israel/Gaza.

Matt Hammer, Campbell resident, requested a ceasefire resolution for Israel/Gaza.

Daniah Din, Campbell resident, requested a ceasefire resolution for Israel/Gaza.

COUNCIL ANNOUNCEMENTS
To accommodate the US Election, the November 5 City Council Meeting has been cancelled and rescheduled to Wednesday, November 6 at 7:00 pm.

Thank you, first responders. October 28 is National First Responders Day. This is a day to honor the men and women who act quickly when an emergency is at hand. First 2 Packet Pg. 8
Minutes Acceptance: Minutes of Oct 15, 2024 7:00 PM (CONSENT CALENDAR)

Minutes of October 15, 2024 City Council Meeting Page 3 Responders dedicate their lives to save lives. They are the people who run toward a crisis while the rest of the world flees. This day provides you with an opportunity to recognize a first responder in your life. Let them know you appreciate their dedication and sacrifice. Thank you, Campbell Police Department for your dedication service everyday!
October is also National Disability Awareness Month. America’s economy is stronger when every American has an opportunity to thrive and contribute meaningfully. During National Disability Awareness Month, we honor the incredible contributions of disabled Americans to our country and economy.

I wanted to give the community an update that the County has officially mailed ballots. I received mine last week. To find your nearest drop box, voting center or to track the status of your ballot, call or visit Santa Clara County Registrar of Voters at https://vote.santaclaracounty.gov/home

Don’t forget that we also have our Municipal Election on November 5 th. This includes two City Councilmember seats and Campbell’s local Measure K. Please remember our Municipal Election and make informed choices before you vote!

Are you interested in advising the council on matters relating to the development and maintenance of public recreation and park facilities? Would you like to provide advice relating to community services programs? Then the Parks and Recreation Commission is for you. The City Clerk’s office is currently accepting applications and will be accepted until Monday, November 11, at 5:00 pm. For more information, please visit our Boards and Commission webpage on the City’s website at campbellca.gov or call the City Clerk’s Office at 408-866-2117.

CONSENT CALENDAR

Mayor Landry asked if anyone wished to remove an item off the Consent Calendar. Item nine was removed from Consent.

The Consent Calendar was considered as follows:

3. Minutes of City Council Executive Session Meeting of October 1, 2024 Recommended Action: Approve the executive session meeting minutes of October 1, 2024.

This action approves the Executive Session Meeting Minutes of October 1, 2024.

4. Minutes of City Council Regular Meeting of October 1, 2024 Recommended Action: Approve the regular meeting minutes of October 1, 2024.

This action approves the regular meeting minutes of October 1, 2024.

5. Approving Bills and Claims
Recommended Action: Approve the bills and claims in the amount of $986,364.74.

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Minutes Acceptance: Minutes of Oct 15, 2024 7:00 PM (CONSENT CALENDAR)

Minutes of October 15, 2024 City Council Meeting Page 4 This action approves the bills and claims in the amount of $986,364.74 as follows: payroll checks dated September 12, 2024, in the amount $75,570.10; bills & claims checks dated September 16, 2024, in the amount of $337,739.55; bills & claims checks dated September 23, 2024, in the amount of $538,555.71; and payroll checks dated September 26, 2024, in the amount of $34,499.38.

6. Monthly Treasurer's Report (August 2024)
Recommended Action: That the City Council review and accept the Monthly Treasurer’s Report for the month ended August 31, 2024.

This action reviews and accepts the Monthly Treasurer’s Report for the month ended August 31, 2024.

7. Resolution Approving Fifth Amendment to Agreement with Trio Community Meals, LLC to Provide Catered Meals for the Senior Nutrition Program for Fiscal Year 2024-25 (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a Resolution approving the Fifth Amendment to the Agreement with Trio Community Meals, LLC to provide catered meals for the Senior Nutrition Program for Fiscal Year 2024 -25 and authorize the City Manager to execute the Amendment.

Resolution 13217 approves the Fifth Amendment to the Agreement with Trio Community Meals, LLC to provide catered meals for the Senior Nutrition Program for Fiscal Year 2024 -25 and authorize the City Manager to execute the Amendment.

8. Authorization to Purchase an Electric Vehicle for the Campbell Police Department and for the Finance Director to Prepare the Associated Budget Adjustments (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution authorizing: 1) the purchase of a Ford F -150 Lightning Pro Electric Truck, in the amount of $65,541, from Downtown Ford of Sacramento; 2) staff to dispense with the City’s formal bidding procedures as specified in the exemptions of Campbell Municipal Code (CMC) Section 3.20.030(6), and purchasing policies of CMC Section

3.20.070, which allow the City to procure goods and services through its use of the California e -Procurement Statewide Contract and Leveraged Procurement Agreements; and 3) the Finance Director to prepare the associated Budget Adjustments.

Resolution 13218 authorizes: 1) the purchase of a Ford F -150 Lightning Pro Electric Truck, in the amount of $65,541, from Downtown Ford of Sacramento; 2) staff to dispense with the City’s formal bidding procedures as specified in the exemptions of Campbell Municipal Code (CMC) Section 3.20.030(6), and purchasing policies of CMC Section 3.20.070, which allow the City to procure goods and services through its use of the California e -Procurement Statewide Contract and Leveraged Procurement Agreements; and 3) the Finance Director to prepare the associated Budget Adjustments.

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Minutes Acceptance: Minutes of Oct 15, 2024 7:00 PM (CONSENT CALENDAR)

Minutes of October 15, 2024 City Council Meeting Page 5 M/S: Bybee/Furtado - That the City Council approve the Consent Calendar with the exception of Item nine. The motion was adopted unimously by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Bybee
SECONDER: Furtado
AYES: Landry, Lopez, Scozzola, Furtado, Bybee

ITEMS CONSIDERED SEPARATE FROM CONSENT

9. Accept Jim Stevens Memorial Donation for Los Gatos Creek Trail Improvements (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution accepting a monetary donation, in the amount of $3,000, made by family and friends honoring the memory of Mr. Jim Stevens, to be used for the maintenance and improvements to the Los Gatos Creek Trail and authorize staff to execute a budget adjustment as necessary.

Mayor Landry invited Jim Stevens wife, Melinda Stevens, and daughter Toby Nielsen up to the podium. Ms. Nielsen stated how their family wanted to make the donation on behalf of her father. They spoke of how Mr. Stevens had loved to bike and later walk almost daily on the Los Gatos Creek Trail. They expressed their appreciation to the City of Campbell.

Councilmembers expressed their condolences to the Stevens family and thanked them for the donation.

M/S: Bybee/Scozzola – That the City Council adopt Resolution 13219 accepting a monetary donation, in the amount of $3,000, made by family and friends honoring the memory of Mr. Jim Stevens, to be used for the maintenance and improvements to the Los Gatos Creek Trail and authorize staff to execute a budget adjustment as necessary. The motion was adopted by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Bybee
SECONDER: Scozzola
AYES: Landry, Lopez, Scozzola, Furtado, Bybee

PUBLIC HEARINGS AND INTRODUCTION OF ORDINANCES

There were no public hearings and introductions of Ordinances.

NEW BUSINESS

10. 2024 Oktoberfest Downtown Special Event Permit (Resolution/Roll Call Vote)
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Minutes Acceptance: Minutes of Oct 15, 2024 7:00 PM (CONSENT CALENDAR)

Minutes of October 15, 2024 City Council Meeting Page 6 Recommended Action: That the City Council adopt a resolution approving the Campbell Chamber of Commerce’s application for a Downtown Special Event Permit for their 2024 Oktoberfest event.

Assistant City Manager Gaeta presented a staff report dated October 15, 2024.

Following City Council questions, Mayor Landry asked if anyone from the public wished to speak.

Ken Johnson, Campbell Chamber of Commerce Executive Director, spoke of the upcoming Oktoberfest event. He stated that this year the Chamber did not qualify for a fee waiver and requested the City Council agendize a Study Session to discuss the continuation of the Chamber special events and Fee Waiver Policy.

M/S: Furtado/Scozzola – That the City Council adopt Resolution 13220 approving the Campbell Chamber of Commerce’s application for a Downtown Special Event Permit for their 2024 Oktoberfest event. The motion was adopted by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Furtado
SECONDER: Scozzola
AYES: Landry, Lopez, Scozzola, Furtado, Bybee

Councilmember Bybee requested the City Council provide direction to staff to review the special event and fee waiver policy.

M/S: Bybee/Lopez - That the City Council direct staff to review the special event permit policy and bring it back to a future agenda. The motion was adopted by the following vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Bybee
SECONDER: Lopez
AYES: Landry, Lopez, Scozzola, Furtado, Bybee

11. Age-Friendly Cities Renewal
Recommended Action: It is recommended that Council accept the report on the update of the City's Age-Friendly Cities Initiative and authorize staff to renew and update the 5-Year Action Plan.

Recreation and Community Services Director Bissell introduced the item and Senior Support Services Manager Wong -Erling, and Tylor Taylor, CEO of Successful Aging Solutions & Community Consulting presented a staff report dated October 15, 2024.

The Council asked questions related to the staff presentation. 2 Packet Pg. 12
Minutes Acceptance: Minutes of Oct 15, 2024 7:00 PM (CONSENT CALENDAR)

Minutes of October 15, 2024 City Council Meeting Page 7

Following City Council questions, Mayor Landry asked if anyone from the public wished to speak.

There were no public speakers.

The City Council was supportive of the program and thanked staff and Mr. Taylor for the presentation.

After discussion, M/S: Bybee/Scozzola – That the City Council accept the report on the update of the City's Age -Friendly Cities Initiative and authorize staff to renew and update the 5-Year Action Plan. The motion was adopted by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Bybee
SECONDER: Scozzola
AYES: Landry, Lopez, Scozzola, Furtado, Bybee

UNFINISHED BUSINESS

12. Update on Utilization of City's Remaining American Rescue Plan Act (ARPA) Funds and Discussion on How to Fully Obligate and Spend Any Remaining Balances by Federally Required Deadlines
Recommended Action: That the City Council receive an update from staff on the utilization of the City's remaining American Rescue Plan Act (ARPA) funds and discuss how to allocate any remaining balances by the December 31, 2024 obligation deadline and the December 31, 2026 spending deadline as set forth by the U.S. Treasury Department.

City Manager Loventhal and Finance Director Fuentes presented a staff report dated October 15, 2024.

After an inquiry from Council, Police Chief Berg presented information on the need for CCTV Cameras and Integration at the Community Center.

Following City Council questions, Mayor Landry asked if anyone from the public wished to speak.

Shelly Viramontez, Campbell Union School District Superintendent requested the City Council’s support in funding a real time information center that would enable the integration of existing (school) cameras into the Campbell Police Department system to enhance the safety and security of students and staff.

Sophia Commisso, Campbell resident, provided suggestions for City Council consideration such as: drinking fountains and lockers at the Skatepark and baby changing tables in City facility public restrooms.

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Minutes Acceptance: Minutes of Oct 15, 2024 7:00 PM (CONSENT CALENDAR)

Minutes of October 15, 2024 City Council Meeting Page 8

Council reviewed the revised and newly proposed uses for the remaining ARPA funding.

The City Council discussed the request for the Skatepark Design project and expressed general support.

The Council discussed the Hotel Stays for Unhoused during Inclement Weather item, with some Councilmembers expressing concerns with the proposed $225,000 funding and not having enough information on how the program will work.

City Manager Loventhal suggested reducing the funding for the Hotel Voucher program by half and put $112,000 into the Sidewalks and Curb Ramps projects.

Staff confirmed that they will return at the November 19, 2024 meeting with any necessary budget adjustments.

After discussion, M/S: Scozzola/Furtado - That the City Council receive an update from staff on the utilization of the City's remaining American Rescue Plan Act (ARPA) funds and discuss how to allocate any remaining balances by the December 31, 2024 obligation deadline and the December 31, 2026 spending deadline as set forth by the U.S. Treasury Department, and approve the staff recommendation with the exception of the Unhoused Hotel Voucher Program. The motion was adopted by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Bybee
SECONDER: Scozzola
AYES: Landry, Lopez, Scozzola, Furtado, Bybee

M/S: Scozzola/Furtado – That the City Council approve the staff recommendation of the Unhoused Hotel Voucher Program to reduce the allocation from $225,000 to $112,000 with the remainder of those funds allocated to the Sidewalk and Curb Ramps project. The motion was adopted by the following roll call vote:

RESULT: ADOPTED [3 TO 2]
MOVER: Scozzola
SECONDER: Furtado
AYES: Landry, Scozzola, Furtado
NAYS: Lopez, Bybee

Mayor Landry called for a recess at 9:18 P.M. and the City Council reconvened at 9:25 P.M.

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Minutes Acceptance: Minutes of Oct 15, 2024 7:00 PM (CONSENT CALENDAR)

Minutes of October 15, 2024 City Council Meeting Page 9

13. Approval of Plans and Specifications, Authorization to Solicit Bids, Award and Approve Contract, and Other Associated Actions Campbell PDA Enhancements on Civic Center Drive at Second and Third Streets Project 25-DD (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution: 1) approving the Plans and Specifications for the Campbell PDA Enhancements on Civic Center Drive at Second and Third Streets Project 25 -DD; 2) authorizing the solicitation of bids; 3) awarding and approving the subsequent construction contract to the lowest responsive and responsible bidder, in an amount not to exceed $792,000 plus a 10% construction contingency of $79,200; 4) authorizing the City Manager to execute said contract as specified in the Campbell Municipal Code Section

3.20.100; 5) authorizing the City Engineer to negotiate and execute contract change orders up to and within the allocated construction contingency; 6) authorizing the Public Works Director to reject bids and rebid the project should bids received have unamenable irregularities; and 7) authorizing the Finance Director to perform associated budget adjustments.

Public Works Director Capurso presented a staff report dated October 15, 2024.

Following Council questions, Mayor Landry asked if anyone from the public wished to speak. There were no public speakers,

After discussion, M/S: Scozzola/Bybee - That the City Council adopt Resolution: 13221 approving the Plans and Specifications for the Campbell PDA Enhancements on Civic Center Drive at Second and Third Streets Project 25-DD; authorizing the solicitation of bids; awarding and approving the subsequent construction contract to the lowest responsive and responsible bidder, in an amount not to exceed $792,000 plus a 10% construction contingency of $79,200; authorizing the City Manager to execute said contract as specified in the Campbell Municipal Code Section

3.20.100; authorizing the City Engineer to negotiate and execute contract change orders up to and within the allocated construction contingency; authorizing the Public Works Director to reject bids and rebid the project should bids received have unamenable irregularities; and authorizing the Finance Director to perform associated budget adjustments. The motion was adopted by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Scozzola
SECONDER: Bybee
AYES: Landry, Lopez, Scozzola, Furtado, Bybee

14. Second Reading of Ordinance 2320 Updating Campbell Municipal Code

3.20 - City Manager Award Threshold, Formal Bidding Requirements, and Pass-Through Consultant Agreements (Ordinance/Roll Call Vote) Recommended Action: That the City Council adopt Ordinance 2320 amending Section 3.20 of the Campbell Municipal Code to update the City Manager's 2 Packet Pg. 15
Minutes Acceptance: Minutes of Oct 15, 2024 7:00 PM (CONSENT CALENDAR)

Minutes of October 15, 2024 City Council Meeting Page 10 award threshold amount to reflect current economic conditions, modify current formal solicitation bidding requirements, keep language consistent with the California Public Contracts Code, add language surrounding pass -through consultant contracts, and add clarifying language on threshold limits.

Community Development Director Eastwood presented a staff report dated October 15, 2024.

Following Council questions, Mayor Landry asked if anyone from the public wished to speak. There were no public speakers.

Councilmember Bybee requested the information previously discussed with staff would be included in the final version of the Administrative Policy. Staff confirmed it would be included.

After discussion, M/S: Furtado/Bybee - That the City Council adopt Ordinance 2320 amending Section 3.20 of the Campbell Municipal Code to update the City Manager's award threshold amount to reflect current economic conditions, modify current formal solicitation bidding requirements, keep language consistent with the California Public Contracts Code, add language surrounding pass -through consultant contracts, and add clarifying language on threshold limits.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Furtado
SECONDER: Bybee
AYES: Landry, Lopez, Scozzola, Furtado, Bybee

COUNCIL COMMITTEE REPORTS

15. Council Committee Reports
Recommended Action: That the City Council report on activities from their committee assignments.

Councilmember Bybee attended the Cities Association of Santa Clara County meeting and noted their holiday party date has been changed to tentatively December 8 or 15.

Vice Mayor Lopez attended the Cities Association of Santa Clara County meeting and provided an update from the Santa Clara Valley Transportation Authority.

Councilmember Furtado attended the Santa Clara County Superior Court Legislative Day.

Councilmember Scozzola reported on the Friends of the Heritage Theatre and Silicon Valley Clean Energy.

2 Packet Pg. 16
Minutes Acceptance: Minutes of Oct 15, 2024 7:00 PM (CONSENT CALENDAR)

Minutes of October 15, 2024 City Council Meeting Page 11 Mayor Landry attended a Downtown Campbell Business Association meeting; the Double Tenth Celebration Committee of the Republic of China event with Councilmember Furtado in attendance; the City of Saratoga State of the City event, the Campbell Police Department Open House event; the Santa Clara County Library District Finance Subcommittee meeting and the League of Conservation event to give a lifetime achievement award to Garnetta Annable.

ADJOURN
Mayor Landry adjourned the meeting at 9:40 p.m.

APPROVED:

ATTEST:

Susan M. Landry, Mayor

Andrea Sanders, City Clerk

2 Packet Pg. 17
Minutes Acceptance: Minutes of Oct 15, 2024 7:00 PM (CONSENT CALENDAR) City
Council
Report
TITLE: Approving Bills and Claims

RECOMMENDED ACTION
Approve the bills and claims in the amount of $6,593,412.69.

DISCUSSION
The bills and claims that have been audited and approved by staff for payments made as noted below:

Type Check Date Amount
Bills & Claims September 30, 2024 $3,397,944.82
Bills & Claims October 07, 2024 $2,212,943.00
Payroll October 10, 2024 $75,727.10
Bills & Claims October 14, 2024 $906,797.77
Total $6,593,412.69

FISCAL IMPACT
Requested action does not require a budget adjustment. Adequate funding was available to cover all expenses as listed.

Prepared by:

Celia Deniz, Accounting Clerk II
Item: 3
Category: CONSENT CALENDAR
Meeting Date: November 6, 2024
3 Packet Pg. 18
Approving Bills and Claims Page 2 of 2
Brian Loventhal, City Manager
3 Packet Pg. 19
Approved by:

City
Council
Report

TITLE: Monthly Investment Transactions Report (September 2024)

RECOMMENDED ACTION

That the City Council review and accept the Monthly Investment Transactions Report for September 2024.

BACKGROUND

As required by California Government Code (GC) Section 53607, staff will submit to the City Council Monthly Investment Transaction Reports within 45 days of the prior month end that show a listing of investments purchased, sold, called, or that have reached maturity, along with any Local Agency Investment Fund ( LAIF) transfers. This is in addition to the Quarterly Investment Report, which shows a number of other items listed under Section VII.A of the City’s Investment Policy and is also submitted to the City Council within 45 days from the end of the prior quarter.

DISCUSSION

This Monthly Investment Transaction Report covers September 2024. As shown in Attachment A, staff made $5.3 million in withdrawals along with $2.6 million in deposits with the City’s main Local Agency Investment Fund (LAIF) account to manage operating cash flow. $1.8 million was withdrawn from the Measure O 2020 bond account to cover August project expenditures. The monthly LAIF investment rate dropped slightly to

4.575%. Within the City’s BNY custodial account, $1.4 million in new investments were purchased ( one $150,000 agency bond , $865,000 in Corporate bonds , and one $350,000 US Treasury bond ). $40,000 in interest and dividends were received (net of accrued interest purchased) . Consistent with the recommended FY2024-25 Investment Strategy approved by the City Council on September 17, 2024, staff and its investment advisors continue to watch for moderately long-term investment opportunities outside of LAIF, as interest rates remain high to provide the highest yet still safe return s, consistent with the City’s Investment Policy. Please note that all investment purchases made adhere to the City’s Investment Policy.

FISCAL IMPACT

There is no fiscal impact associated with the review and acceptance of the Monthly Item: 4
Category: CONSENT CALENDAR
Meeting Date: November 6, 2024
4 Packet Pg. 20
Monthly Investment Transactions Report September 2024) Page 2 of 2 Investment Transactions Report.

Prepared by:

John Formale, Accountant

Reviewed by:

Will Fuentes, Finance Director

Approved by:

Brian Loventhal, City Manager

Attachment:
a. Monthly Investment Activity Report-9.30.24
b. Chandler Monthly Account Report- Sep'24
4 Packet Pg. 21

CITY OF CAMPBELL
Monthly Investment Transactions Report
September 1 to September 30, 2024
Account Trans. Date September 2024
LAIF - ******133, Main account
Average Monthly Yield 4.575%
Beginning Balance 26,021,196$
Transactions
Deposit 9/9/2024 600,000
Withdrawal 9/11/2024 (600,000)
Deposit 9/18/2024 2,000,000
Withdrawal 9/23/2024 (300,000)
Withdrawal 9/26/2024 (1,000,000)
Withdrawal 9/27/2024 (3,400,000)
(2,700,000)
Ending Balance 23,321,196$
Account Trans. Date September 2024
LAIF - ******031, MEAS O, Series 2020
Average Monthly Yield 4.575%
Beginning Balance 2,253,524$
Transactions
Principal drawdown- MEAS O August expenditures (1,790,000) (1,790,000)
Ending Balance 463,524
Account Trans. Date September 2024
LAIF - ******032, MEAS O, Series 2022
Average Monthly Yield 4.575%
Beginning Balance 31,822,748$
Transactions -
Ending Balance 31,822,748$
Account*** Trans. Date September 2024
Bank of New York (BNY) - ******818
Beginning Balance 20,018,131$
****Purchases at par value, see Chandler Monthly Statement for detail*** Purchases- Agency 150,000$
Purchases- Corporate bonds 865,000$
Purchases- US Treasury bonds 350,000$
Interest and dividends received, net of accrued interest purchased 40,484$ MM sweep/purchases (1,365,000)$
40,484$
Ending Balance 20,058,615$
Total of all Investments
Beginning 80,115,600$
Ending 75,666,084$

4.a
Packet Pg. 22
Attachment: Monthly Investment Activity Report-9.30.24 (Monthly Investment Transactions Report September 2024))

MONTHLY ACCOUNT STATEMENT
City of Campbell | Account #11214 | As of September 30, 2024 CHANDLER ASSET MANAGEMENT | chandlerasset.com
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement.

Chandler Team:

For questions about your account, please call (800) 317-4747, or contact [email protected]
Custodian:

Bank of New York Mellon

4.b
Packet Pg. 23
Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 2
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

PORTFOLIO SUMMARY
Portfolio Characteristics
Sector Allocation
Account Summary
Maturity Distribution
Top Issuers
Credit Quality
Average Modified Duration 1.49
Average Coupon 3.08%
Average Purchase YTM 2.81%
Average Market YTM 4.26%
Average Quality AA+
Average Final Maturity 1.65
Average Life 1.52
Beg. Values as of
09/01/2024
End Values as of
09/30/2024
Market Value 19,859,796.95 19,969,059.66
Accrued Interest 103,873.62 131,050.44
Total Market Value 19,963,670.57 20,100,110.11
Income Earned 30,935.90 66,130.64
Cont/WD 1,000,000.00 0.00
Par 19,974,153.39 19,987,292.21
Book Value 20,036,852.25 20,059,328.55
Cost Value 20,037,443.48 20,061,449.92
Federal Home Loan Banks 49.46%
United States 24.07%
Farm Credit System 14.96%
UnitedHealth Group Incorporated 1.22%
Eli Lilly and Company 1.19%
Deere & Company 1.16%
The Home Depot, Inc. 1.16%
Toyota Motor Corporation 1.14%
*See Footnote
The credit quality is a weighted average calculation of the highest of S&P , Moody’s’ and Fitch

4.b
Packet Pg. 24
Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 3
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

RECONCILIATION SUMMARY
Accrual Activity Summary
Fair Market Activity Summary
Month to Date Fiscal Year to Date
(07/01/2024)
Beginning Book Value 20,036,852.25 16,999,954.62
Maturities/Calls 0.00 (4,000,000.00)
Principal Paydowns 0.00 0.00
Purchases 1,424,398.78 14,148,836.06
Sales (1,383,914.83) (7,090,081.04)
Change in Cash, Payables, Receivables (16,477.51) 2,834.90 Amortization/Accretion (1,530.14) (2,215.99)
Realized Gain (Loss) 0.00 0.00
Ending Book Value 20,059,328.55 20,059,328.55
Month to Date Fiscal Year to Date
(07/01/2024)
Beginning Market Value 19,859,796.95 16,694,837.18
Maturities/Calls 0.00 (4,000,000.00)
Principal Paydowns 0.00 0.00
Purchases 1,424,398.78 14,148,836.06
Sales (1,383,914.83) (7,090,081.04)
Change in Cash, Payables, Receivables (16,477.51) 2,834.90 Amortization/Accretion (1,530.14) (2,215.99)
Change in Net Unrealized Gain (Loss) 86,786.41 214,848.55 Realized Gain (Loss) 0.00 0.00
Ending Market Value 19,969,059.66 19,969,059.66
Maturities / Calls
Month to Date 0.00
Fiscal Year to Date (4,000,000.00)
Principal Paydowns
Month to Date 0.00
Fiscal Year to Date 0.00
Purchases
Month to Date 1,424,398.78
Fiscal Year to Date 14,148,836.06
Sales
Month to Date (1,383,914.83)
Fiscal Year to Date (7,090,081.04)
Interest Received
Month to Date 51,781.16
Fiscal Year to Date 204,238.35
Purchased / Sold Interest
Month to Date (11,297.21)
Fiscal Year to Date (69,033.33)

4.b
Packet Pg. 25
Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 4
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
AGENCY
3130APPG4 FEDERAL HOME LOAN BANKS

1.35 11/18/2024 1,000,000.00 11/18/2021

1.01%
1,000,000.00
1,000,000.00

99.56 4.75%
995,557.35
4,987.50

4.99%
(4,442.65)
Aaa/AA+
AA+

0.13 0.13
3130ALR97 FEDERAL HOME LOAN BANKS

0.625 12/30/2024 1,000,000.00 03/30/2021

0.63%
1,000,000.00
1,000,000.00

99.02 4.62%
990,232.65

17.36 4.96%
(9,767.35)
Aaa/AA+
AA+

0.25 0.24
3130AN5H9 FEDERAL HOME LOAN BANKS 0.7
01/22/2025 1,000,000.00 07/21/2021

0.70%
1,000,000.00
1,000,000.00

98.69 5.01%
986,893.28
1,341.67

4.94%
(13,106.72)
Aaa/AA+
AA+

0.31 0.30
3130ASQP7 FEDERAL HOME LOAN BANKS

3.625 01/28/2025 1,000,000.00 07/28/2022

3.62%
1,000,000.00
1,000,000.00

99.71 4.49%
997,131.07
6,343.75

4.99%
(2,868.93)
Aaa/AA+
AA+

0.33 0.32
3130AQY49 FEDERAL HOME LOAN BANKS 2.0
02/27/2025 1,000,000.00 02/28/2022

2.00%
1,000,000.00
1,000,000.00

98.96 4.60%
989,621.86
1,888.89

4.96%
(10,378.14)
Aaa/AA+
AA+

0.41 0.40
3130AQYM9 FEDERAL HOME LOAN BANKS 5.0
02/28/2025 1,000,000.00 02/28/2022

2.20%
1,000,000.00
1,000,000.00

99.91 5.20%
999,102.48
4,583.33

5.00%
(897.52)
Aaa/AA+
AA+

0.41 0.40
3130ANUR9 FEDERAL HOME LOAN BANKS

0.65 03/21/2025 1,000,000.00 09/21/2021

0.65%
1,000,000.00
1,000,000.00

98.25 4.44%
982,488.05
180.56

4.92%
(17,511.95)
Aaa/AA+
AA+

0.47 0.46
3133ENZG8

FEDERAL FARM CREDIT
BANKS FUNDING CORP 3.375
06/20/2025
1,000,000.00 06/23/2022

3.38%
999,860.00
999,966.41

99.48 4.11%
994,790.28
9,468.75

4.98%
(5,176.13)
Aaa/AA+
AA+

0.72 0.70
3130ASLD9 FEDERAL HOME LOAN BANKS

3.65 07/21/2025 1,000,000.00 07/21/2022

3.65%
1,000,000.00
1,000,000.00

99.73 3.99%
997,255.99
7,097.22

4.99%
(2,744.01)
Aaa/AA+
AA+

0.80 0.78
3130APFH3 FEDERAL HOME LOAN BANKS

0.81 07/29/2025 1,000,000.00 10/29/2021

0.81%
1,000,000.00
1,000,000.00

97.15 4.35%
971,526.98
1,395.00

4.87%
(28,473.02)
Aaa/AA+
AA+

0.83 0.81
3130ANVB3 FEDERAL HOME LOAN BANKS 0.8
09/17/2025 1,000,000.00 09/17/2021

0.80%
1,000,000.00
1,000,000.00

96.70 4.34%
967,045.26
311.11

4.84%
(32,954.74)
Aaa/AA+
AA+

0.96 0.94
3133ENZC7 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.12 06/22/2026 1,000,000.00 06/22/2022

4.12%
1,000,000.00
1,000,000.00

99.73 4.28%
997,337.20
11,330.00

4.99%
(2,662.80)
Aaa/AA+
AA+

1.73 1.63
3133ENZY9 FEDERAL FARM CREDIT BANKS
FUNDING CORP 3.96 07/12/2027 1,000,000.00 07/12/2022

3.96%
1,000,000.00
1,000,000.00

99.57 4.12%
995,744.26
8,690.00

4.99%
(4,255.74)
Aaa/AA+
AA+

2.78 2.58
Total Agency 13,000,000.00 2.13%
12,999,860.00
12,999,966.41

98.97 4.48%
12,864,726.71
57,635.14

64.42%
(135,239.70)
Aaa/AA+
AA+

0.78 0.75

AGENCY CMBS
3137FKSH0 FHMS K-086 A2 3.859
11/25/2028 150,000.00 09/18/2024

3.82%
150,005.86
150,005.83

99.59 3.93%
149,382.30
482.38

0.75%
(623.53)
Aaa/AA+
AA+

4.15 3.73
Total Agency
CMBS 150,000.00 3.82%
150,005.86
150,005.83

99.59 3.93%
149,382.30
482.38

0.75%
(623.53)
Aaa/AA+
AA+

4.15 3.73

4.b
Packet Pg. 26
Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 5
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
CASH
CCYUSD Receivable 2,834.90 --

0.00%
2,834.90
2,834.90

1.00 0.00%
2,834.90

0.00 0.01%

0.00 Aaa/AAA
AAA

0.00 0.00
Total Cash 2,834.90 0.00%
2,834.90
2,834.90

1.00 0.00%
2,834.90

0.00 0.01%

0.00 Aaa/AAA
AAA

0.00 0.00

CORPORATE
91324PEY4 UNITEDHEALTH GROUP INC 4.6
04/15/2027 240,000.00 09/18/2024

3.83%
244,346.40
244,288.90
101.83

3.83%
244,400.12
5,826.67

1.22%
111.22
A2/A+
A

2.54 2.25
437076DB5 HOME DEPOT INC 4.875
06/25/2027 225,000.00 08/12/2024

4.25%
228,663.00
228,486.17
102.60

3.86%
230,845.23
2,925.00

1.16%
2,359.06
A2/A
A

2.73 2.44
02665WFK2 AMERICAN HONDA FINANCE
CORP 4.9 07/09/2027 200,000.00 09/18/2024

4.03%
204,578.00
204,524.30
102.20

4.05%
204,391.70
2,205.00

1.02%
(132.60)
A3/A-
NA

2.77 2.55
06406RBG1 BANK OF NEW YORK MELLON
CORP 3.992 06/13/2028 225,000.00 09/05/2024

4.31%
223,128.00
223,174.34

99.51 4.65%
223,894.87
2,694.60

1.12%
720.53
A1/A
AA-

3.70 2.50
46647PDG8 JPMORGAN CHASE & CO 4.851
07/25/2028 150,000.00 08/12/2024

4.62%
150,933.00
150,890.51
101.74

4.84%
152,615.76
1,334.03

0.76%
1,725.25
A1/A-
AA-

3.82 2.59
91159HJK7 US BANCORP 4.653 02/01/2029 200,000.00 09/05/2024

4.47%
201,116.00
201,093.55
100.97

4.71%
201,935.76
1,551.00

1.01%
842.21
A3/A
A

4.34 3.04
06051GLG2 BANK OF AMERICA CORP 5.202
04/25/2029 150,000.00 08/12/2024

4.69%
152,550.00
152,457.51
102.82

4.77%
154,231.07
3,381.30

0.77%
1,773.56
A1/A-
AA-

4.57 3.17
24422EXT1 JOHN DEERE CAPITAL CORP 4.85
06/11/2029 225,000.00 08/12/2024

4.40%
229,338.00
229,217.43
103.28

4.07%
232,391.12
3,334.38

1.16%
3,173.69
A1/A
A+

4.70 4.12
89236TMK8 TOYOTA MOTOR CREDIT CORP

4.55 08/09/2029 225,000.00 08/12/2024

4.49%
225,567.00
225,551.75
101.61

4.18%
228,613.99
1,478.75

1.14%
3,062.24
A1/A+
A+

4.86 4.30
532457CQ9 ELI LILLY AND CO 4.2 08/14/2029 235,000.00 08/12/2024

4.22%
234,769.70
234,775.75
100.96

3.98%
237,250.93
1,288.58

1.19%
2,475.18
A1/A+
NA

4.87 4.28
Total Corporate 2,075,000.00 4.31%
2,094,989.10
2,094,460.21
101.73

4.25%
2,110,570.56
26,019.30

10.57%
16,110.34
A2/A
A+

3.87 3.15

MONEY MARKET
FUND
X9USDDGCM DREYFUS GVT CM INST 34,457.31 --

4.83%
34,457.31
34,457.31

1.00 4.83%
34,457.31

0.00 0.17%

0.00 Aaa/
AAAm
NA

0.00 0.00

4.b
Packet Pg. 27
Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 6
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
Total Money
Market Fund 34,457.31 4.83%
34,457.31
34,457.31

1.00 4.83%
34,457.31

0.00 0.17%

0.00 Aaa/
AAAm
NA

0.00 0.00

US TREASURY
91282CFK2 UNITED STATES TREASURY 3.5
09/15/2025 375,000.00 08/08/2024

4.43%
371,264.65
371,757.12

99.54 3.99%
373,291.99
580.11

1.87%
1,534.87
Aaa/AA+
AA+

0.96 0.93
91282CJL6 UNITED STATES TREASURY 4.875
11/30/2025 350,000.00 08/20/2024

4.30%
352,447.27
352,231.95
101.09

3.90%
353,828.13
5,734.12

1.77%
1,596.17
Aaa/AA+
AA+

1.17 1.11
91282CGR6 UNITED STATES TREASURY 4.625
03/15/2026 350,000.00 08/20/2024

4.14%
352,542.97
352,360.38
101.20

3.77%
354,210.94
715.47

1.77%
1,850.56
Aaa/AA+
AA+

1.45 1.40
91282CHH7 UNITED STATES TREASURY 4.125
06/15/2026 375,000.00 08/08/2024

4.10%
375,175.78
375,161.98
100.68

3.71%
377,534.18
4,564.55

1.89%
2,372.20
Aaa/AA+
AA+

1.71 1.62
91282CJC6 UNITED STATES TREASURY 4.625
10/15/2026 375,000.00 08/30/2024

3.90%
380,507.81
380,280.68
101.88

3.66%
382,060.55
8,008.45

1.91%
1,779.86
Aaa/AA+
AA+

2.04 1.89
91282CKE0 UNITED STATES TREASURY 4.25
03/15/2027 350,000.00 08/20/2024

3.86%
353,322.27
353,176.74
101.54

3.59%
355,400.39
657.46

1.78%
2,223.65
Aaa/AA+
AA+

2.45 2.31
91282CKZ3 UNITED STATES TREASURY 4.375
07/15/2027 375,000.00 08/08/2024

3.91%
379,804.69
379,566.70
102.09

3.58%
382,851.56
3,477.41

1.92%
3,284.86
Aaa/AA+
AA+

2.79 2.59
91282CGP0 UNITED STATES TREASURY 4.0
02/29/2028 375,000.00 08/08/2024

3.87%
376,552.73
376,489.38
101.36

3.57%
380,097.66
1,284.53

1.90%
3,608.28
Aaa/AA+
AA+

3.42 3.16
91282CHK0 UNITED STATES TREASURY 4.0
06/30/2028 350,000.00 08/20/2024

3.76%
353,007.81
352,920.29
101.50

3.57%
355,236.33
3,538.04

1.78%
2,316.04
Aaa/AA+
AA+

3.75 3.42
91282CJF9 UNITED STATES TREASURY 4.875
10/31/2028 375,000.00 08/08/2024

3.85%
389,765.63
389,258.78
104.88

3.58%
393,310.55
7,650.31

1.97%
4,051.77
Aaa/AA+
AA+

4.08 3.62
91282CKP5 UNITED STATES TREASURY 4.625
04/30/2029 375,000.00 08/08/2024

3.84%
387,583.01
387,196.40
104.42

3.57%
391,582.03
7,257.98

1.96%
4,385.63
Aaa/AA+
AA+

4.58 4.04
91282CLC3 UNITED STATES TREASURY 4.0
07/31/2029 350,000.00 08/20/2024

3.70%
354,634.77
354,529.49
101.90

3.57%
356,644.53
2,358.70

1.79%
2,115.04
Aaa/AA+
AA+

4.83 4.34
91282CLK5 UNITED STATES TREASURY 3.625
08/31/2029 350,000.00 09/17/2024

3.45%
352,693.36
352,673.99
100.30

3.56%
351,039.06
1,086.50

1.76%
(1,634.93)
Aaa/AA+
AA+

4.92 4.45
Total US Treasury 4,725,000.00 3.93%
4,779,302.75
4,777,603.89
101.76

3.66%
4,807,087.89
46,913.63

24.07%
29,484.00
Aaa/AA+
AA+

2.94 2.69
Total Portfolio 19,987,292.21 2.81%
20,061,449.92
20,059,328.55

99.75 4.26%
19,969,059.66
131,050.44
100.00%
(90,268.88)
Aa1/AA
AA

1.65 1.49

4.b
Packet Pg. 28
Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 7
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

HOLDINGS REPORT
Cusip Security Description Par Value/
Units
Purchase Date
Purchase Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
Total Market
Value + Accrued 20,100,110.11

4.b
Packet Pg. 29
Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 8
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

TRANSACTION LEDGER
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/
Sold Total Amount Gain/Loss

ACQUISITIONS
Purchase 09/03/2024 X9USDDGCM 7,500.00 DREYFUS GVT CM INST 1.000 5.18% (7,500.00) 0.00 (7,500.00) 0.00 Purchase 09/04/2024 X9USDDGCM 11,812.41 DREYFUS GVT CM INST 1.000 5.17% (11,812.41) 0.00 (11,812.41) 0.00 Purchase 09/06/2024 06406RBG1 225,000.00

BANK OF NEW YORK
MELLON CORP 3.992
06/13/2028

99.168 4.23% (223,128.00) (2,070.85) (225,198.85) 0.00
Purchase 09/06/2024 91159HJK7 200,000.00 US BANCORP 4.653 02/01/2029 100.558 4.47% (201,116.00) (904.75) (202,020.75) 0.00 Purchase 09/16/2024 X9USDDGCM 22,093.75 DREYFUS GVT CM INST 1.000 5.17% (22,093.75) 0.00 (22,093.75) 0.00 Purchase 09/17/2024 X9USDDGCM 4,000.00 DREYFUS GVT CM INST 1.000 5.17% (4,000.00) 0.00 (4,000.00) 0.00 Purchase 09/18/2024 91282CLK5 350,000.00 UNITED STATES TREASURY

3.625 08/31/2029 100.770 3.45% (352,693.36) (630.87) (353,324.23) 0.00 Purchase 09/19/2024 91324PEY4 240,000.00 UNITEDHEALTH GROUP INC 4.6 04/15/2027 101.811 3.83% (244,346.40) (5,458.67) (249,805.07) 0.00 Purchase 09/19/2024 02665WFK2 200,000.00

AMERICAN HONDA
FINANCE CORP 4.9
07/09/2027
102.289 4.03% (204,578.00) (1,878.33) (206,456.33) 0.00 Purchase 09/23/2024 3137FKSH0 150,000.00 FHMS K-086 A2 3.859 11/25/2028 100.004 3.82% (150,005.86) (353.74) (150,359.60) 0.00 Purchase 09/30/2024 X9USDDGCM 3,125.00 DREYFUS GVT CM INST 1.000 4.82% (3,125.00) 0.00 (3,125.00) 0.00 Total Purchase 1,413,531.16 (1,424,398.78) (11,297.21) (1,435,695.99) 0.00 TOTAL
ACQUISITIONS 1,413,531.16 (1,424,398.78) (11,297.21) (1,435,695.99) 0.00 OTHER
Sale 09/06/2024 X9USDDGCM (427,219.60) DREYFUS GVT CM INST 1.000 5.17% 427,219.60 0.00 427,219.60 0.00 Sale 09/18/2024 X9USDDGCM (353,324.23) DREYFUS GVT CM INST 1.000 5.16% 353,324.23 0.00 353,324.23 0.00 Sale 09/19/2024 X9USDDGCM (456,261.40) DREYFUS GVT CM INST 1.000 5.15% 456,261.40 0.00 456,261.40 0.00 Sale 09/23/2024 X9USDDGCM (57,028.56) DREYFUS GVT CM INST 1.000 4.79% 57,028.56 0.00 57,028.56 0.00 Sale 09/23/2024 X9USDDGCM (90,081.04) DREYFUS GVT CM INST 1.000 4.79% 90,081.04 0.00 90,081.04 0.00 Total Sale (1,383,914.83) 1,383,914.83 0.00 1,383,914.83 0.00

TOTAL OTHER
TRANSACTIONS (1,383,914.83) 1,383,914.83 0.00 1,383,914.83 0.00

4.b
Packet Pg. 30
Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 9
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

TRANSACTION LEDGER
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/
Sold Total Amount Gain/Loss
OTHER
Coupon 09/15/2024 91282CKE0 0.00 UNITED STATES TREASURY

4.25 03/15/2027 3.86% 7,437.50 0.00 7,437.50 0.00
Coupon 09/15/2024 91282CGR6 0.00 UNITED STATES TREASURY

4.625 03/15/2026 4.14% 8,093.75 0.00 8,093.75 0.00
Coupon 09/15/2024 91282CFK2 0.00 UNITED STATES TREASURY

3.5 09/15/2025 4.43% 6,562.50 0.00 6,562.50 0.00
Coupon 09/17/2024 3130ANVB3 0.00 FEDERAL HOME LOAN
BANKS 0.8 09/17/2025 0.80% 4,000.00 0.00 4,000.00 0.00
Coupon 09/21/2024 3130ANUR9 0.00 FEDERAL HOME LOAN
BANKS 0.65 03/21/2025 0.65% 3,250.00 0.00 3,250.00 0.00 Coupon 09/30/2024 3130ALR97 0.00 FEDERAL HOME LOAN
BANKS 0.625 12/30/2024 0.63% 3,125.00 0.00 3,125.00 0.00 Total Coupon 0.00 32,468.75 0.00 32,468.75 0.00

TOTAL OTHER
TRANSACTIONS 0.00 32,468.75 0.00 32,468.75 0.00

4.b
Packet Pg. 31
Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 10
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

INCOME EARNED
Cusip Security Description
Trade Date
Settle Date
Units
Book Value: Begin
Book Value: Acq
Book Value: Disp
Book Value: End
Prior Accrued
Inc. Received
Ending Accrued
Total Interest
Accr. Of Discount
Amort. Of Premium
Net Accret/Amort
Income Earned
Total Income

CASH & EQUIVALENTS
CCYUSD Receivable
2,834.90
19,312.41

0.00 0.00
2,834.90

0.00 0.00

0.00 X9USDDGCM DREYFUS GVT CM INST
34,457.31
1,369,840.98
48,531.16
(1,383,914.83)
34,457.31

0.00 11,812.41

0.00 0.00

0.00 11,812.41
11,812.41
Total Cash & Equivalents 37,292.21
1,389,153.39
48,531.16
(1,383,914.83)
37,292.21

0.00 11,812.41

0.00 0.00

0.00 11,812.41 11,812.41

FIXED INCOME
02665WFK2 AMERICAN HONDA FINANCE
CORP 4.9 07/09/2027
09/18/2024
09/19/2024
200,000.00

0.00 204,578.00

0.00 204,524.30

0.00 (1,878.33)
2,205.00
326.67

0.00 (53.70)
(53.70)
272.97
272.97
06051GLG2 BANK OF AMERICA CORP

5.202 04/25/2029
08/12/2024
08/13/2024
150,000.00
152,514.14

0.00 0.00
152,457.51
2,731.05

0.00 3,381.30
650.25

0.00 (56.62)
(56.62)
593.63
593.63
06406RBG1 BANK OF NEW YORK MELLON
CORP 3.992 06/13/2028
09/05/2024
09/06/2024
225,000.00

0.00 223,128.00

0.00 223,174.34

0.00 (2,070.85)
2,694.60
623.75

46.34 0.00

46.34 670.09
670.09
24422EXT1 JOHN DEERE CAPITAL CORP

4.85 06/11/2029
08/12/2024
08/13/2024
225,000.00
229,291.25

0.00 0.00
229,217.43
2,425.00

0.00 3,334.38
909.38

0.00 (73.82)
(73.82)
835.56
835.56
3130ALR97 FEDERAL HOME LOAN BANKS

0.625 12/30/2024
03/30/2021
03/30/2021
1,000,000.00
1,000,000.00

0.00 0.00
1,000,000.00
2,621.53
3,125.00

17.36 520.83

0.00 0.00

0.00 520.83
520.83

4.b
Packet Pg. 32
Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 11
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

0.7 01/22/2025
07/21/2021
07/21/2021
1,000,000.00
1,000,000.00

0.00 0.00
1,000,000.00
758.33

0.00 1,341.67
583.33

0.00 0.00

0.00 583.33
583.33
3130ANUR9 FEDERAL HOME LOAN BANKS

0.65 03/21/2025
09/21/2021
09/21/2021
1,000,000.00
1,000,000.00

0.00 0.00
1,000,000.00
2,888.89
3,250.00
180.56
541.67

0.00 0.00

0.00 541.67
541.67
3130ANVB3 FEDERAL HOME LOAN BANKS

0.8 09/17/2025
09/17/2021
09/17/2021
1,000,000.00
1,000,000.00

0.00 0.00
1,000,000.00
3,644.44
4,000.00
311.11
666.67

0.00 0.00

0.00 666.67
666.67
3130APFH3 FEDERAL HOME LOAN BANKS

0.81 07/29/2025
10/29/2021
10/29/2021
1,000,000.00
1,000,000.00

0.00 0.00
1,000,000.00
720.00

0.00 1,395.00
675.00

0.00 0.00

0.00 675.00
675.00
3130APPG4 FEDERAL HOME LOAN BANKS

1.35 11/18/2024
11/18/2021
11/18/2021
1,000,000.00
1,000,000.00

0.00 0.00
1,000,000.00
3,862.50

0.00 4,987.50
1,125.00

0.00 0.00

0.00 1,125.00
1,125.00
3130AQY49 FEDERAL HOME LOAN BANKS

2.0 02/27/2025
02/28/2022
02/28/2022
1,000,000.00
1,000,000.00

0.00 0.00
1,000,000.00
222.22

0.00 1,888.89
1,666.67

0.00 0.00

0.00 1,666.67
1,666.67
3130AQYM9 FEDERAL HOME LOAN BANKS

5.0 02/28/2025
02/28/2022
02/28/2022
1,000,000.00
1,000,000.00

0.00 0.00
1,000,000.00
416.67

0.00 4,583.33
4,166.67

0.00 0.00

0.00 4,166.67
4,166.67
3130ASLD9 FEDERAL HOME LOAN BANKS

3.65 07/21/2025
07/21/2022
07/21/2022
1,000,000.00
1,000,000.00

0.00 0.00
1,000,000.00
4,055.56

0.00 7,097.22
3,041.67

0.00 0.00

0.00 3,041.67
3,041.67
3130ASQP7 FEDERAL HOME LOAN BANKS

3.625 01/28/2025
07/28/2022
07/28/2022
1,000,000.00
1,000,000.00

0.00 0.00
1,000,000.00
3,322.92

0.00 6,343.75
3,020.83

0.00 0.00

0.00 3,020.83
3,020.83

4.b
Packet Pg. 33
Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 12
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

FEDERAL FARM CREDIT
BANKS FUNDING CORP 4.12
06/22/2026
06/22/2022
06/22/2022
1,000,000.00
1,000,000.00

0.00 0.00
1,000,000.00
7,896.67

0.00 11,330.00
3,433.33

0.00 0.00

0.00 3,433.33
3,433.33
3133ENZG8

FEDERAL FARM CREDIT
BANKS FUNDING CORP 3.375
06/20/2025
06/23/2022
06/23/2022
1,000,000.00
999,962.56

0.00 0.00
999,966.41
6,656.25

0.00 9,468.75
2,812.50

3.85 0.00

3.85 2,816.35
2,816.35
3133ENZY9

FEDERAL FARM CREDIT
BANKS FUNDING CORP 3.96
07/12/2027
07/12/2022
07/12/2022
1,000,000.00
1,000,000.00

0.00 0.00
1,000,000.00
5,390.00

0.00 8,690.00
3,300.00

0.00 0.00

0.00 3,300.00
3,300.00
3137FKSH0 FHMS K-086 A2 3.859
11/25/2028
09/18/2024
09/23/2024
150,000.00

0.00 150,005.86

0.00 150,005.83

0.00 (353.74)
482.38
128.64

0.00 (0.03)
(0.03)
128.60
128.60
437076DB5 HOME DEPOT INC 4.875
06/25/2027
08/12/2024
08/13/2024
225,000.00
228,594.43

0.00 0.00
228,486.17
2,010.94

0.00 2,925.00
914.06

0.00 (108.27)
(108.27)
805.80
805.80
46647PDG8 JPMORGAN CHASE & CO

4.851 07/25/2028
08/12/2024
08/13/2024
150,000.00
150,916.53

0.00 0.00
150,890.51
727.65

0.00 1,334.03
606.38

0.00 (26.01)
(26.01)
580.36
580.36
532457CQ9 ELI LILLY AND CO 4.2
08/14/2029
08/12/2024
08/14/2024
235,000.00
234,771.97

0.00 0.00
234,775.75
466.08

0.00 1,288.58
822.50

3.78 0.00

3.78 826.28
826.28
89236TMK8 TOYOTA MOTOR CREDIT
CORP 4.55 08/09/2029
08/12/2024
08/13/2024
225,000.00
225,561.09

0.00 0.00
225,551.75
625.63

0.00 1,478.75
853.13

0.00 (9.34)
(9.34)
843.79
843.79
91159HJK7 US BANCORP 4.653
02/01/2029
09/05/2024
09/06/2024
200,000.00

0.00 201,116.00

0.00 201,093.55

0.00 (904.75)
1,551.00
646.25

0.00 (22.45)
(22.45)
623.80
623.80

4.b
Packet Pg. 34
Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 13
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

0.00 0.00
371,757.12
6,063.18
6,562.50
580.11
1,079.43
278.76

0.00 278.76
1,358.19
1,358.19
91282CGP0 UNITED STATES TREASURY 4.0
02/29/2028
08/08/2024
08/09/2024
375,000.00
376,525.24

0.00 0.00
376,489.38

41.44 7,500.00
1,284.53
8,743.09

0.00 (35.86)
(35.86)
8,707.23
8,707.23
91282CGR6 UNITED STATES TREASURY

4.625 03/15/2026
08/20/2024
08/21/2024
350,000.00
352,493.98

0.00 0.00
352,360.38
7,477.92
8,093.75
715.47
1,331.30

0.00 (133.61)
(133.61)
1,197.69
1,197.69
91282CHH7 UNITED STATES TREASURY

4.125 06/15/2026
08/08/2024
08/09/2024
375,000.00
375,169.79

0.00 0.00
375,161.98
3,296.62

0.00 4,564.55
1,267.93

0.00 (7.81)
(7.81)
1,260.12
1,260.12
91282CHK0 UNITED STATES TREASURY 4.0
06/30/2028
08/20/2024
08/21/2024
350,000.00
352,984.33

0.00 0.00
352,920.29
2,396.74

0.00 3,538.04
1,141.30

0.00 (64.04)
(64.04)
1,077.26
1,077.26
91282CJC6 UNITED STATES TREASURY

4.625 10/15/2026
08/30/2024
08/30/2024
375,000.00
380,493.61

0.00 0.00
380,280.68
6,586.83

0.00 8,008.45
1,421.62

0.00 (212.93)
(212.93)
1,208.69
1,208.69
91282CJF9 UNITED STATES TREASURY

4.875 10/31/2028
08/08/2024
08/09/2024
375,000.00
389,545.68

0.00 0.00
389,258.78
6,159.99

0.00 7,650.31
1,490.32

0.00 (286.90)
(286.90)
1,203.42
1,203.42
91282CJL6 UNITED STATES TREASURY

4.875 11/30/2025
08/20/2024
08/21/2024
350,000.00
352,389.50

0.00 0.00
352,231.95
4,335.55

0.00 5,734.12
1,398.57

0.00 (157.55)
(157.55)
1,241.02
1,241.02
91282CKE0 UNITED STATES TREASURY

4.25 03/15/2027
08/20/2024
08/21/2024
350,000.00
353,283.23

0.00 0.00
353,176.74
6,871.60
7,437.50
657.46
1,223.36

0.00 (106.48)
(106.48)
1,116.87
1,116.87

4.b
Packet Pg. 35
Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 14
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

4.625 04/30/2029
08/08/2024
08/09/2024
375,000.00
387,415.24

0.00 0.00
387,196.40
5,844.09

0.00 7,257.98
1,413.89

0.00 (218.83)
(218.83)
1,195.06
1,195.06
91282CKZ3 UNITED STATES TREASURY

4.375 07/15/2027
08/08/2024
08/09/2024
375,000.00
379,701.41

0.00 0.00
379,566.70
2,139.95

0.00 3,477.41
1,337.47

0.00 (134.71)
(134.71)
1,202.76
1,202.76
91282CLC3 UNITED STATES TREASURY 4.0
07/31/2029
08/20/2024
08/21/2024
350,000.00
354,606.52

0.00 0.00
354,529.49
1,217.39

0.00 2,358.70
1,141.30

0.00 (77.03)
(77.03)
1,064.27
1,064.27
91282CLK5 UNITED STATES TREASURY

3.625 08/31/2029
09/17/2024
09/18/2024
350,000.00

0.00 352,693.36

0.00 352,673.99

0.00 (630.87)
1,086.50
455.63

0.00 (19.37)
(19.37)
436.26
436.26
91324PEY4 UNITEDHEALTH GROUP INC

4.6 04/15/2027
09/18/2024
09/19/2024
240,000.00

0.00 244,346.40

0.00 244,288.90

0.00 (5,458.67)
5,826.67
368.00

0.00 (57.50)
(57.50)
310.49
310.49
Total Fixed Income 19,950,000.00
18,647,698.86
1,375,867.62

0.00 20,022,036.34
103,873.62
28,671.54
131,050.44
55,848.36
332.72
(1,862.86)
(1,530.14)
54,318.23 54,318.23
TOTAL PORTFOLIO 19,987,292.21
20,036,852.25
1,424,398.78
(1,383,914.83)
20,059,328.55
103,873.62
40,483.95
131,050.44
67,660.77
332.72
(1,862.86)
(1,530.14)
66,130.64 66,130.64

4.b
Packet Pg. 36
Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 15
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

CASH FLOW REPORT
Payment Date Transaction Type CUSIP Quantity Security Description Principal Amount Income Total Amount OCTOBER 2024
10/01/2024 Dividend 262006208 0.00 2,834.90 2,834.90
10/01/2024 Dividend X9USDDGCM 34,457.31 DREYFUS GVT CM INST 2,834.90 2,834.90 10/15/2024 Coupon 91282CJC6 375,000.00 UNITED STATES TREASURY 4.625 10/15/2026 8,671.88 8,671.88 10/15/2024 Coupon 91324PEY4 240,000.00 UNITEDHEALTH GROUP INC 4.6 04/15/2027 6,256.00 6,256.00 10/25/2024 Coupon 06051GLG2 150,000.00 BANK OF AMERICA CORP 5.202 04/25/2029 3,901.50 3,901.50 10/25/2024 Coupon 3137FKSH0 150,000.00 FHMS K-086 A2 3.859 11/25/2028 482.38 482.38 10/31/2024 Coupon 91282CJF9 375,000.00 UNITED STATES TREASURY 4.875 10/31/2028 9,140.63 9,140.63 10/31/2024 Coupon 91282CKP5 375,000.00 UNITED STATES TREASURY 4.625 04/30/2029 8,671.88 8,671.88 October 2024
Total 5,669.80 37,124.25 42,794.05
NOVEMBER 2024
11/18/2024 Coupon 3130APPG4 1,000,000.00 FEDERAL HOME LOAN BANKS 1.35 11/18/2024 6,750.00 6,750.00 11/18/2024 Final Maturity 3130APPG4 1,000,000.00 FEDERAL HOME LOAN BANKS 1.35 11/18/2024 1,000,000.00 1,000,000.00 11/25/2024 Coupon 3137FKSH0 150,000.00 FHMS K-086 A2 3.859 11/25/2028 482.38 482.38 November 2024
Total 1,000,000.00 7,232.38 1,007,232.38
DECEMBER 2024
12/02/2024 Coupon 91282CJL6 350,000.00 UNITED STATES TREASURY 4.875 11/30/2025 8,531.25 8,531.25 12/11/2024 Coupon 24422EXT1 225,000.00 JOHN DEERE CAPITAL CORP 4.85 06/11/2029 5,456.25 5,456.25 12/13/2024 Coupon 06406RBG1 225,000.00 BANK OF NEW YORK MELLON CORP 3.992 06/13/2028 4,491.00 4,491.00
12/16/2024 Coupon 91282CHH7 375,000.00 UNITED STATES TREASURY 4.125 06/15/2026 7,734.38 7,734.38 12/20/2024 Coupon 3133ENZG8 1,000,000.00 FEDERAL FARM CREDIT BANKS FUNDING CORP

3.375 06/20/2025 16,875.00 16,875.00
12/23/2024 Coupon 3133ENZC7 1,000,000.00 FEDERAL FARM CREDIT BANKS FUNDING CORP

4.12 06/22/2026 20,600.00 20,600.00
12/25/2024 Coupon 3137FKSH0 150,000.00 FHMS K-086 A2 3.859 11/25/2028 482.38 482.38 12/26/2024 Coupon 437076DB5 225,000.00 HOME DEPOT INC 4.875 06/25/2027 5,484.38 5,484.38 12/30/2024 Coupon 3130ALR97 1,000,000.00 FEDERAL HOME LOAN BANKS 0.625 12/30/2024 1,562.50 1,562.50
12/30/2024 Final Maturity 3130ALR97 1,000,000.00 FEDERAL HOME LOAN BANKS 0.625 12/30/2024 1,000,000.00 1,000,000.00

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Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 16
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

CASH FLOW REPORT
Payment Date Transaction Type CUSIP Quantity Security Description Principal Amount Income Total Amount 12/31/2024 Coupon 91282CHK0 350,000.00 UNITED STATES TREASURY 4.0 06/30/2028 7,000.00 7,000.00 December 2024
Total 1,000,000.00 78,217.13 1,078,217.13
JANUARY 2025
01/09/2025 Coupon 02665WFK2 200,000.00 AMERICAN HONDA FINANCE CORP 4.9 07/09/2027 4,872.78 4,872.78
01/13/2025 Coupon 3133ENZY9 1,000,000.00 FEDERAL FARM CREDIT BANKS FUNDING CORP

3.96 07/12/2027 19,800.00 19,800.00
01/15/2025 Coupon 91282CKZ3 375,000.00 UNITED STATES TREASURY 4.375 07/15/2027 8,203.13 8,203.13 01/21/2025 Coupon 3130ASLD9 1,000,000.00 FEDERAL HOME LOAN BANKS 3.65 07/21/2025 18,250.00 18,250.00 01/22/2025 Coupon 3130AN5H9 1,000,000.00 FEDERAL HOME LOAN BANKS 0.7 01/22/2025 3,500.00 3,500.00 01/22/2025 Final Maturity 3130AN5H9 1,000,000.00 FEDERAL HOME LOAN BANKS 0.7 01/22/2025 1,000,000.00 1,000,000.00 01/27/2025 Coupon 3137FKSH0 150,000.00 FHMS K-086 A2 3.859 11/25/2028 482.38 482.38 01/27/2025 Coupon 46647PDG8 150,000.00 JPMORGAN CHASE & CO 4.851 07/25/2028 3,638.25 3,638.25 01/28/2025 Coupon 3130ASQP7 1,000,000.00 FEDERAL HOME LOAN BANKS 3.625 01/28/2025 18,125.00 18,125.00
01/28/2025 Final Maturity 3130ASQP7 1,000,000.00 FEDERAL HOME LOAN BANKS 3.625 01/28/2025 1,000,000.00 1,000,000.00
01/29/2025 Coupon 3130APFH3 1,000,000.00 FEDERAL HOME LOAN BANKS 0.81 07/29/2025 4,050.00 4,050.00 01/31/2025 Coupon 91282CLC3 350,000.00 UNITED STATES TREASURY 4.0 07/31/2029 7,000.00 7,000.00 January 2025 Total 2,000,000.00 87,921.53 2,087,921.53
FEBRUARY 2025
02/03/2025 Coupon 91159HJK7 200,000.00 US BANCORP 4.653 02/01/2029 4,653.00 4,653.00 02/10/2025 Coupon 89236TMK8 225,000.00 TOYOTA MOTOR CREDIT CORP 4.55 08/09/2029 5,118.75 5,118.75 02/14/2025 Coupon 532457CQ9 235,000.00 ELI LILLY AND CO 4.2 08/14/2029 4,935.00 4,935.00 02/25/2025 Coupon 3137FKSH0 150,000.00 FHMS K-086 A2 3.859 11/25/2028 482.38 482.38 02/27/2025 Coupon 3130AQY49 1,000,000.00 FEDERAL HOME LOAN BANKS 2.0 02/27/2025 10,000.00 10,000.00 02/27/2025 Final Maturity 3130AQY49 1,000,000.00 FEDERAL HOME LOAN BANKS 2.0 02/27/2025 1,000,000.00 1,000,000.00 02/28/2025 Coupon 3130AQYM9 1,000,000.00 FEDERAL HOME LOAN BANKS 5.0 02/28/2025 25,000.00 25,000.00 02/28/2025 Final Maturity 3130AQYM9 1,000,000.00 FEDERAL HOME LOAN BANKS 5.0 02/28/2025 1,000,000.00 1,000,000.00 02/28/2025 Coupon 91282CGP0 375,000.00 UNITED STATES TREASURY 4.0 02/29/2028 7,500.00 7,500.00 02/28/2025 Coupon 91282CLK5 350,000.00 UNITED STATES TREASURY 3.625 08/31/2029 6,343.75 6,343.75

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Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 17
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

CASH FLOW REPORT
Payment Date Transaction Type CUSIP Quantity Security Description Principal Amount Income Total Amount February 2025
Total 2,000,000.00 64,032.88 2,064,032.88
MARCH 2025
03/17/2025 Coupon 3130ANVB3 1,000,000.00 FEDERAL HOME LOAN BANKS 0.8 09/17/2025 4,000.00 4,000.00 03/17/2025 Coupon 91282CFK2 375,000.00 UNITED STATES TREASURY 3.5 09/15/2025 6,562.50 6,562.50 03/17/2025 Coupon 91282CGR6 350,000.00 UNITED STATES TREASURY 4.625 03/15/2026 8,093.75 8,093.75 03/17/2025 Coupon 91282CKE0 350,000.00 UNITED STATES TREASURY 4.25 03/15/2027 7,437.50 7,437.50 03/21/2025 Coupon 3130ANUR9 1,000,000.00 FEDERAL HOME LOAN BANKS 0.65 03/21/2025 3,250.00 3,250.00 03/21/2025 Final Maturity 3130ANUR9 1,000,000.00 FEDERAL HOME LOAN BANKS 0.65 03/21/2025 1,000,000.00 1,000,000.00 03/25/2025 Coupon 3137FKSH0 150,000.00 FHMS K-086 A2 3.859 11/25/2028 482.38 482.38 March 2025 Total 1,000,000.00 29,826.13 1,029,826.13
APRIL 2025
04/15/2025 Coupon 91282CJC6 375,000.00 UNITED STATES TREASURY 4.625 10/15/2026 8,671.88 8,671.88 04/15/2025 Coupon 91324PEY4 240,000.00 UNITEDHEALTH GROUP INC 4.6 04/15/2027 5,520.00 5,520.00 04/25/2025 Coupon 06051GLG2 150,000.00 BANK OF AMERICA CORP 5.202 04/25/2029 3,901.50 3,901.50 04/25/2025 Coupon 3137FKSH0 150,000.00 FHMS K-086 A2 3.859 11/25/2028 482.38 482.38 04/30/2025 Coupon 91282CJF9 375,000.00 UNITED STATES TREASURY 4.875 10/31/2028 9,140.63 9,140.63 04/30/2025 Coupon 91282CKP5 375,000.00 UNITED STATES TREASURY 4.625 04/30/2029 8,671.88 8,671.88 April 2025 Total 36,388.25 36,388.25
MAY 2025
05/26/2025 Coupon 3137FKSH0 150,000.00 FHMS K-086 A2 3.859 11/25/2028 482.38 482.38 May 2025 Total 482.38 482.38
JUNE 2025
06/02/2025 Coupon 91282CJL6 350,000.00 UNITED STATES TREASURY 4.875 11/30/2025 8,531.25 8,531.25 06/11/2025 Coupon 24422EXT1 225,000.00 JOHN DEERE CAPITAL CORP 4.85 06/11/2029 5,456.25 5,456.25 06/13/2025 Coupon 06406RBG1 225,000.00 BANK OF NEW YORK MELLON CORP 3.992 06/13/2028 4,491.00 4,491.00
06/16/2025 Coupon 91282CHH7 375,000.00 UNITED STATES TREASURY 4.125 06/15/2026 7,734.38 7,734.38 06/20/2025 Coupon 3133ENZG8 1,000,000.00 FEDERAL FARM CREDIT BANKS FUNDING CORP

3.375 06/20/2025 16,875.00 16,875.00
06/20/2025 Final Maturity 3133ENZG8 1,000,000.00 FEDERAL FARM CREDIT BANKS FUNDING CORP

3.375 06/20/2025 1,000,000.00 1,000,000.00

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Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 18
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

CASH FLOW REPORT
Payment Date Transaction Type CUSIP Quantity Security Description Principal Amount Income Total Amount 06/23/2025 Coupon 3133ENZC7 1,000,000.00 FEDERAL FARM CREDIT BANKS FUNDING CORP

4.12 06/22/2026 20,600.00 20,600.00
06/25/2025 Coupon 3137FKSH0 150,000.00 FHMS K-086 A2 3.859 11/25/2028 482.38 482.38 06/25/2025 Coupon 437076DB5 225,000.00 HOME DEPOT INC 4.875 06/25/2027 5,484.38 5,484.38 06/30/2025 Coupon 91282CHK0 350,000.00 UNITED STATES TREASURY 4.0 06/30/2028 7,000.00 7,000.00 June 2025 Total 1,000,000.00 76,654.63 1,076,654.63
JULY 2025
07/09/2025 Coupon 02665WFK2 200,000.00 AMERICAN HONDA FINANCE CORP 4.9 07/09/2027 4,900.00 4,900.00
07/14/2025 Coupon 3133ENZY9 1,000,000.00 FEDERAL FARM CREDIT BANKS FUNDING CORP

3.96 07/12/2027 19,800.00 19,800.00
07/15/2025 Coupon 91282CKZ3 375,000.00 UNITED STATES TREASURY 4.375 07/15/2027 8,203.13 8,203.13 07/21/2025 Coupon 3130ASLD9 1,000,000.00 FEDERAL HOME LOAN BANKS 3.65 07/21/2025 18,250.00 18,250.00 07/21/2025 Final Maturity 3130ASLD9 1,000,000.00 FEDERAL HOME LOAN BANKS 3.65 07/21/2025 1,000,000.00 1,000,000.00 07/25/2025 Coupon 3137FKSH0 150,000.00 FHMS K-086 A2 3.859 11/25/2028 482.38 482.38 07/25/2025 Coupon 46647PDG8 150,000.00 JPMORGAN CHASE & CO 4.851 07/25/2028 3,638.25 3,638.25 07/29/2025 Coupon 3130APFH3 1,000,000.00 FEDERAL HOME LOAN BANKS 0.81 07/29/2025 4,050.00 4,050.00 07/29/2025 Final Maturity 3130APFH3 1,000,000.00 FEDERAL HOME LOAN BANKS 0.81 07/29/2025 1,000,000.00 1,000,000.00 07/31/2025 Coupon 91282CLC3 350,000.00 UNITED STATES TREASURY 4.0 07/31/2029 7,000.00 7,000.00 July 2025 Total 2,000,000.00 66,323.75 2,066,323.75
AUGUST 2025
08/01/2025 Coupon 91159HJK7 200,000.00 US BANCORP 4.653 02/01/2029 4,653.00 4,653.00 08/11/2025 Coupon 89236TMK8 225,000.00 TOYOTA MOTOR CREDIT CORP 4.55 08/09/2029 5,118.75 5,118.75 08/14/2025 Coupon 532457CQ9 235,000.00 ELI LILLY AND CO 4.2 08/14/2029 4,935.00 4,935.00 08/25/2025 Coupon 3137FKSH0 150,000.00 FHMS K-086 A2 3.859 11/25/2028 482.38 482.38 August 2025 Total 15,189.13 15,189.13
Grand Total 41,484,457.31 10,005,669.80 499,392.40 10,505,062.20

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Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 19
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

IMPORTANT DISCLOSURES
Chandler Asset Management, Inc. (“Chandler”) is an SEC registered investment adviser. For additional information about our firm, please see our current disclosures (Form ADV).

To obtain a copy of our current disclosures, you may contact your client service representative by calling the number on the front of this statement or you may visit our website at www.chandlerasset.com.

Information contained in this monthly statement is confidential and is provided for informational purposes only and should not be construed as specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of this statement, but may become outdated or superseded at any time without notice.

Custody: Your qualified custodian bank maintains control of all assets reflected in this statement and we urge you to compare this statement to the one you receive from your qualified custodian. Chandler does not have any authority to withdraw or deposit funds from/to the custodian account.

Valuation: Prices are provided by IDC, an independent pricing source. In the event IDC does not provide a price or if the price provided is not reflective of fair market value, Chandler will obtain pricing from an alternative approved third party pricing source in accordance with our written valuation policy and procedures. Our valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A.

Performance: Performance results are presented gross-of-advisory fees and represent the client’s Total Return. The deduction of advisory fees lowers performance results. These results include the reinvestment of dividends and other earnings. Past performance may not be indicative of future results. Therefore, clients should not assume that future performance of any specific investment or investment strategy will be profitable or equal to past performance levels. All investment strategies have the potential for profit or loss. Economic factors, market conditions or changes in investment strategies, contributions or withdrawals may materially alter the performance and results of your portfolio.

Source ice Data Indices, LLC (“ICE”), used with permission. ICE PERMITS USE OF THE ICE INDICES AND RELATED DATA ON AN “AS IS” BASIS; ICE, ITS AFFILIATES AND

THEIR RESPECTIVE THIRD PARTY SUPPLIERS DISCLAIM ANY AND ALL WARRANTIES AND REPRESENTATIONS, EXPRESS AND/OR IMPLIED, INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR USE, INCLUDING THE INDICES, INDEX DATA AND ANY DATA INCLUDED IN, RELATED TO, OR DERIVED THEREFROM.

NEITHER ICE DATA, ITS AFFILIATES OR THEIR RESPECTIVE THIRD PARTY PROVIDERS GUARANTEE THE QUALITY , ADEQUACY , ACCURACY , TIMELINESS OR COMPLETENESS OF THE INDICES OR THE INDEX DATA OR ANY COMPONENT THEREOF, AND THE INDICES AND INDEX DATA AND ALL COMPONENTS THEREOF ARE PROVIDED ON AN “AS IS” BASIS AND LICENSEE’S USE IS AT LICENSEE’S OWN RISK. ICE DATA, ITS AFFILIATES AND THEIR RESPECTIVE THIRD PARTY DO NOT SPONSOR, ENDORSE, OR RECOMMEND CHANDLER, OR ANY OF ITS PRODUCTS OR SERVICES.

Index returns assume reinvestment of all distributions. Historical performance results for investment indexes generally do not reflect the deduction of transaction and/or custodial charges or the deduction of an investment management fee, the incurrence of which would have the effect of decreasing historical performance results. It is not possible to invest directly in an index.

Ratings: Ratings information have been provided by Moody’s, S&P and Fitch through data feeds we believe to be reliable as of the date of this statement, however we cannot guarantee its accuracy.

Security level ratings for U.S. Agency issued mortgage-backed securities (“MBS”) reflect the issuer rating because the securities themselves are not rated. The issuing U.S. Agency guarantees the full and timely payment of both principal and interest and carries a AA+/Aaa/AAA by S&P , Moody’s and Fitch respectively.

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Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report CONFIDENTIAL | 20
City of Campbell | Account #11214 | As of September 30, 2024 Execution Time: 10/02/2024 02:49:08 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747

BENCHMARK INDEX & DISCLOSURES
Benchmark Disclosure
ICE BofA 1-5 Yr US Treasury & Agency
Index
The ICE BofA 1-5 Year US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than five years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule, and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies.

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Attachment: Chandler Monthly Account Report- Sep'24 (Monthly Investment Transactions Report City
Council
Report
TITLE: Investment Report - Quarter Ending September 2024

RECOMMENDED ACTION
That the City Council approve the Investment Report for the quarter ending September 2024 and the report be noted and filed.

DISCUSSION
The City invests in fixed income securities of varying maturities providing sufficient liquidity to meet the City’s operational needs as well as safety and return objectives as specified in the City’s FY 2024 -25 Investment Strategy <https://www.campbellca.gov/AgendaCenter/ViewFile/Agenda/_09172024- 2975#page=359> discussed with the City Council on September 17, 2024.

During the quarter ending September 30, 2024, the City’s overall pooled investment portfolio decreased $18.6 million to $77.3 million as shown in Table 1 below, primarily driven by managing cash flow and expected higher expenditures during the quarter to cover $6.7 million in Measure O project spending as well as $6.3 million for the City’s annual unfunded pension liability payment, $1.8 million for the City’s annual Plan JPA insurance premium, and $3.9 million in debt service. Additionally, $5.0 million was transferred to Bank of New York (BNY) to fund $7 million of new investments while $4.0 million in investments matured. Interest earned was $919,000 for the quarter.

Table 1
The City pools all cash for investment purposes, but accounts, reports, and tracks investment income, other revenue, and expenditures separately for each fund to properly meet the purpose and restrictions of each funding source. This is common and Item: 5
Category: CONSENT CALENDAR
Meeting Date: November 6, 2024
5 Packet Pg. 43
Investment Report - Quarter Ending September 2024 Page 2 of 5 appropriate practice used in public agencies to gain the benefit of economies of scale when investing. All investments are also made in accordance with the City's established Investment_Policy
<https://www.campbellca.gov/AgendaCenter/ViewFile/Agenda/_09172024-2975> update (Approved by Resolution No. 13211 on September 17, 2024) or as authorized pursuant to bond covenants. Presented within this report are the following. Please note the attached quarterly report from the City’s new investment advisor (Chandler) is included and as we incorporate the new reporting, they may take some time to adjust to and fully understand. Staff and Chandler can assist with questions as needed. As Chandler is fully integrated and onboard, reports may also be refined over time to ensure maximum benefit and transparency:
· Summary of investments by type - Qtr. ending September, 2024 (Table 2) · List of investments by institution - Qtr. ending September, 2024 (Table 3) · Reconciliation of pooled cash - Qtr. ending September, 2024 (Table 4) · Summary of Total Cash Invested - Qtr. ending September, 2024 (Table 5) · BNY Qtrly statement (Chandler) - September 30, 2024 (Attachment A) · Cash flow projections for October 2024 thru March 2025 (Attachment B) · Actual Receipts & Disbursements - Qtr. ending September, 2024 ( Attachment C)
Table 2
Cash Flow
The cash flow projection reflects sufficient funds available to meet the City of Campbell’s anticipated expenditures for October 2024 through March 2025. (Attachment B). When highly liquid LAIF funds ($55.6 million) are combined with actual cash on deposit ($0.4 million), the City had $56.0 million in actual liquid cash balances as of the end of September 30, 2024, of which $32.3 million was restricted solely for Measure O project spending. Due to a forecasted 6 months $11.2 million net outgoing cash flow, the City’s managed liquidity is estimated to decrease to $44.9 million by the end of March 2024, of which approximately $21.0 million will be restricted to the 5 Packet Pg. 44
Investment Report - Quarter Ending September 2024 Page 3 of 5 Measure O project spending. Primarily driving the decrease is $1.9 million in combined debt service as well as $12.0 million in Measure O project spending. Staff is also targeting the reinvestment of $7.0 million of new investments, offsetting the upcoming $7.0 million in maturities during the period. Staff expects sales taxes and other economic activity-related receipts and interest earnings to continue a moderate growth but remains mindful to watch if signs start pointing to slower growth. The forecast may change dependent on the passage of Campbell Measure K. Staff prioritizes safety, liquidity, and maximizing return in that order.

Table 3

* The City intends to hold treasury/agency securities to maturity or until they are called, as a result this is a paper gain and/or loss that will not be realized. In a decreasing interest rate environment, as we are experiencing, unrealized gains are expected.
** Cash with fiscal agent held for debt service payments. 5 Packet Pg. 45
Investment Report - Quarter Ending September 2024 Page 4 of 5 Table 4
Table 5
Prepared by:

John Formale, Accountant
Reviewed by:
5 Packet Pg. 46
Will Fuentes, Finance Director
Investment Report - Quarter Ending September 2024 Page 5 of 5 Approved by:

Brian Loventhal, City Manager
Attachment:
a. Chandler Quarterly Account Report- Sep'24
b. Cashflow Projections
c. Actual Results
5 Packet Pg. 47

INVESTMENT REPORT
City of Campbell | As of September 30, 2024
CHANDLER ASSET MANAGEMENT | chandlerasset.com
Chandler Team:

For questions about your account, please call (800) 317-4747, or contact [email protected]
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement. 1 5.a
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Attachment: Chandler Quarterly Account Report- Sep'24 (Investment Report - Quarter Ending September

TABLE OF CONTENTS

ECONOMIC UPDATE

ACCOUNT PROFILE

PORTFOLIO HOLDINGS

TRANSACTIONS
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Attachment: Chandler Quarterly Account Report- Sep'24 (Investment Report - Quarter Ending September

ECONOMIC UPDATE
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Attachment: Chandler Quarterly Account Report- Sep'24 (Investment Report - Quarter Ending September 


Recent economic data suggests positive but slower growth this year fueled by consumer spending. While the consumer has been resilient, declining savings rates, growing credit card debt, higher delinquencies, and a moderating labor market pose potential headwinds to future economic growth. Inflationary trends are subsiding, but core levels remain above the Fed’s target. The labor market is showing signs of cooling, reflecting an improved balance between supply and demand for workers. Given the cumulative effects of restrictive monetary policy and tighter financial conditions, we believe the economy will gradually soften and the Fed will continue to lower rates at a measured pace through this year with the ability to move more aggressively should the employment data warrant.

The Federal Open Market Committee (FOMC) delivered the first rate cut of the easing cycle at the September meeting. Although a reduction in the Fed Funds Rate was widely anticipated, the magnitude was somewhat of a surprise, as market participants were split between whether theFOMC would cut by 25 basis points or 50 basis points. Chair Jerome Powell reiterated previous statements acknowledging that monetarypolicy has shifted into a more balanced approach addressing price stability and full employment in tandem. The Fed released the quarterly Summaryof Economic Projections (SEP) which now forecasts a substantially lower median Fed Funds Rate expectation among Fed Governors in 2025 due to lower inflation expectations and a higher projected unemploymentrate. We believe the Fed will continue to lower rates at a measured pace through this year with the ability to move more aggressively should the employment data warrant.

The US Treasury yield curve shifted lower in September following the 50 basis points rate cut by the FOMC mid-month. The 2-year Treasury yield fell 28 basis points to 3.64%, the 5-year Treasury dropped15 basis points to 3.56%, and the 10-year Treasury yield declined 12 basis points to 3.78%. The 2-year and 10-year Treasury yield points on the curve began to normalize to +14 basis points at Septembermonth-end versus -2 basis points at August month-end. The spread between the 2-year Treasury and 10-year Treasury yield one year ago was -47 basis points. The inversion between 3-month and 10-year Treasuries ended the month of September at -85 basis points.

ECONOMIC UPDATE
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Attachment: Chandler Quarterly Account Report- Sep'24 (Investment Report - Quarter Ending September -400
-200
0 200
400
600
800
1,000MOM Change In Thousands (000's)
Nonfarm Payroll (000's)
Non-farm Payroll (000's)
3-month average (000's)

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%
Unemployment Rate
Underemployment Rate (U6)
Unemployment Rate (U3)
Rate (%)
The U.S. economy added 254,000 jobs in September,well above expectations of 150,000. The three-monthmoving average and six-month moving average payrolls continued to trend weaker to 186,000 and 167,000 respectively. The unemployment rate declined to 4.1% in September, and the labor participation rate remained at 62.7%, remaining below the pre-pandemic level of 63.3%. The U-6 underemployment rate, which includes those who are marginally attached to the labor force and employed part time for economic reasons declined to 7.7% from 7.9%. Average hourly earnings rose 4.0% year-over-year in September. U.S. labor market data from September surprised to the upside, with strong job growth and a sharper-than-expected drop in unemployment, suggesting the economy may be more resilient than anticipated. The Federal Reserve’s view is that there has been “substantial” progress towards better balance in the labor market between demand and supply for workers.

Source: US Department of Labor Source: US Department of Labor

EMPLOYMENT
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4,000
6,000
8,000
10,000
12,000
14,000
Job Openings
Recession
Historical Average
In Thousands (000's)
The Labor D epartment’s Job Openings and Labor Turnover Survey (JOLTS) increased to 8.04 million job openings in August from an upwardly revised 7.71 million in July. Job openings have increased to a ratio of 1.13 jobs for each unemployed individual. The quits rate, an indicator of job availability, declined to 1.9% from downwardly revised 2.0% in July. That is the lowest level since 2020. While the current level of job openings remains elevated from a historical perspective, the trend is decelerating.

Source: US Department of Labor

JOB OPENINGS & LABOR TURNOVER SURVEY
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0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%

7.0%

8.0%

9.0%

10.0%
Consumer Price Index (CPI)
CPI YOY % Change
Core CPI YOY % Change
YOY (%) Change

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%

7.0%

8.0%

9.0%

10.0%
Personal Consumption Expenditures (PCE)
PCE Price Deflator YOY % Change
PCE Cor e Deflator Y OY % Change
Fed Target
YOY (%) Change
In August, t he Consumer Price Index (CPI) rose 0.2% month-over-monthand 2.5% year-over-year, down from 2.9% in July, largely due to a drop in gasoline prices. The Core CPI, which excludes volatile food and energy components, rose more than expected in August by 0.3% month-over-monthand 3.2% year-over-year. The Personal Consumption Expenditures (PCE) Index rose 0.1% from the previous monthand

2.2% year-over-year in August. The Core PCE deflator (the Fed’s preferred gauge) increased 0.1% month-over-monthand 2.7% over the past year, still above the Fed’s 2% inflation target. Much of the lingering inflation has been driven by shelter costs and demand for services, but recent data provide confirmation that inflation is moderating.

Source: US Department of Labor Source: US Department of Commerce

INFLATION
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Attachment: Chandler Quarterly Account Report- Sep'24 (Investment Report - Quarter Ending September -30.0%
-20.0%
-10.0%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%
Retail Sales YOY % Change
YOY (%) Change
Retail Sales g rew more than expected month-over-monthin August at 0.1% after growth of 1.1% in July. On a year-over-year basis, Retail Sales grew 2.1% in August versus 2.9% in July. Control-groupsales, which are used to calculate gross domestic product,rose 0.3% month- over-month in August after last month’s data was revised higher to an increase of 0.4%. E-commerce contributed the most to the increase. The Conference Board’s Consumer Confidence Index for September came in below expectations, contracting to 98.7 after an upward revision to 105.6 in August. The decline reflects recent softening in labor market conditions, and less optimism about the job market and income growth. While the consumer has been resilient, consumption has begun to moderate in the face of declining savings rates, growing credit card debt, higher delinquencies, and a moderating labor market. 0 20
40 60
80 100
120
140
160
Index Level
Consumer Confidence
Recession
Source: US Department of Commerce Source: The Conference Board All time high is 144.70 (1/31/00); All time low is 25.30 (2/28/09)

CONSUMER
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-20.0%
-15.0%
-10.0%
-5.0%

0.0%

5.0%

10.0%

15.0%
Leading Economic Indicators (LEI)
Recession
YOY (%) Change
-1.00
-0.75
-0.50
-0.25

0.00 0.25

0.50 0.75

1.00 Chicago Fed National Activity Index (CFNAI)
Recession
3 Month Average
The Conference B oard’s Leading Economic Index (LEI) remained in negative territory at -0.2% in August, improving from -0.6% in July. The index dropped 5.0% year-over-year. The improvementcan be attributed to a decrease in the yield curve inversion, an increase in building permits, and stock market performance. The Chicago Fed National Activity Index (CFNAI) increased to 0.12 in August from a downwardly revised -0.42 in July, which was above consensus expectations. The three-month moving average fell to -0.17 in August from -0.13 in July, indicating below-trend growth expectations for the economy.

Source: The Conference Board Source: Federal Reserve Bank of Chicago

LEADING INDICATORS OF ECONOMIC ACTIVITY
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400
600
800
1,000
1,200
1,400
1,600
1,800
2,000
2,200
2,400In Thousands of Units
Annualized Housing Starts
Multi Family Housing Starts
Single Family Housing Starts
Housing starts surprised to the upside on a month-over-monthbasis in August, increasing 9.6% to 1.356 million units versus the previous decline of 6.9% the prior month. Starts were led by the single-family home sector. Total starts were up 3.9% year-over-year. The Freddie Mac average rate for a 30-year fixed mortgage edged down to 6.35% in August from 6.85% in July. According to the Case-Shiller 20-City Home Price Index, housing prices rose 5.9% year-over-year in July, decelerating from 6.5% reported in the previous month. Although the trend is gradually improving, tight inventories and higher mortgage rates continue to impact affordability.

Source: US Department of Commerce Source: S&P
-20.0%
-16.0%
-12.0%
-8.0%
-4.0%

0.0%

4.0%

8.0%

12.0%

16.0%

20.0%

24.0%
S&P/Case-Shiller 20 City Composite Home Price Index
Recession
YOY (%) Change

HOUSING
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50 55
60 65
70 Institute of Supply Management (ISM) Surveys
ISM Manufacturing ISM Services

EXPANDING

CONTRACTING
The Institute for Supply Management (ISM) Manufacturing index contracted at a slower rate of 47.2 in September compared to 47.5 in August. Demand remains subdued and companies are continuing to reduce head counts through layoffs, attrition and hiring freezes. The ISM Services Index increased to 54.9 in September, increasing from 51.7 in August, due stronger production and new orders. A reading over 50 indicates expansion, while a reading under 50 indicates contraction.

Source: Institute for Supply Management

SURVEY BASED MEASURES
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1.7% 2.3% 1.3% 1.9%

1.8% 0.2% 0.6% 1.5%
-0.1% 0.1% -0.6% -0.9%

0.3% 0.0% 0.0% 0.3%

0.6% 0.6% 0.3% 0.3%

4.4% 3.2% 1.6% 3.0%
Personal Consumption Expenditures
Gross Private Domestic Investment
Net Exports and Imports
Federal Government Expenditures
Total
State and Local (Consumption and Gross
Investment)
-40.0%
-30.0%
-20.0%
-10.0%

0.0%

10.0%

20.0%

30.0%

40.0%
Gross Domestic Product (GDP)
GDP QOQ % Change
GDP YOY % Change
Source: US Department of Commerce Source: US Department of Commerce According to t he third estimate, second quarter GDP increased at an annualized rate of 3.0%, unchanged from the prior estimate. Growth continues to be powered by personal consumption expenditures. Gross fixed investment, government consumption expenditures, and inventories also had positive contributions, with a negative offset by net exports. The consensus projection calls for 2.0% growth in the third quarter and 2.6% growth for the full year 2024.

GROSS DOMESTIC PRODUCT (GDP)
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0 1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
Federal Reserve Balance Sheet Assets
Recession
In $ millions
The Federal Open Market Committee (FOMC) delivered the first rate cut of the easing cycle at the September meeting. Although a reduction in the Fed Funds Rate was widely anticipated, the magnitude was somewhat of a surprise, as market participants were split between whether the FOMC would cut by 25 basis points or 50 basis points. Chair Jerome Powell reiterated previous statements acknowledging that monetary policy has shifted into a more balanced approach addressing price stability and full employment in tandem.

The Fed released the quarterly Summary of Economic Projections (SEP) which now forecasts a substantially lower median Fed Funds Rate expectation among Fed Governors in 2025 to 3.1 – 3.6%. The Fed continues to reduce its holdings of U.S. Treasury securities and agency mortgage-backed securities as per its predefined schedule of $25 billion and $35 billion per month. Since the Fed began its Quantitative Tightening campaign in June 2022, securities holdings have declined by approximately $1.8T to approximately $7.1T.

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%
Effective Federal Funds Rate
Recession
Yield (%)

FEDERAL RESERVE
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0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%
US Treasury Note Yields
2-Year
5-Year
10-Year
Yield (%)

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%
US Treasury Yield Curve
Sep-24
Jun-24
Sep-23
Yield (%)
At the end of September,the 2-year Treasury yield was 140 basis points lower, and the 10-Year Treasury yield was 79 basis points lower, year-over-year. The 2-year and 10-year Treasury yield points on the curve began to normalize to +14 basis points at Septembermonth-end versus -2 basis points at August month-end. The yield curve inversion which began in July 2022 was historically long. The average historical spread (since 2003) is about +110 basis points. The inversion between 3-month and 10-year Treasuries tightened to -85 basis points in September from -121 basis points in August.

BOND YIELDS
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ACCOUNT PROFILE
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OBJECTIVES
Investment Objectives
Safety of principal is the foremost objective of the investment program. The investment portfolio shall remain sufficiently liquid to meet all requirements that may be reasonably anticipated. The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs.

C handler Asset M anagement Performance Ob jective
The performance objective for the portfolio is to earn a total rate of return through a market cycle that is equal to or above the return on the benchmark index.

Strategy
In order to achieve this objective, the portfolio invests in high-quality fixed income securities that comply with the investment policy and all regulations governing the funds. 16 5.a
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PORTFOLIO CHARACTERISTICS
City of Campbell | Account #11214 | As of September 30, 2024 9/30/2024
Portfolio
6/30/2024
Portfolio
Average Maturity (yrs) 1.65 0.81
Average Modified Duration 1.49 0.77
Average Purchase Yield 2.81% 2.26%
Average Market Yield 4.26% 5.27%
Average Quality** AA+ AA+
Total Market Value 20,100,110 16,828,821
*Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index **The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 17 5.a
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SECTOR DISTRIBUTION
City of Campbell | Account #11214 | As of September 30, 2024 Sector as a Percentage of Market Value
Sector 09/30/2024 06/30/2024
Agency 64.42% 94.03%
US Treasury 24.07% --
Corporate 10.57% --
Agency CMBS 0.75% --
Money Mkt Fd 0.17% --
Cash 0.01% --
Neg CD -- 5.97%
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ISSUERS
City of Campbell | Account #11214 | As of September 30, 2024 Issuer Investment Type % Portfolio
Federal Home Loan Banks Agency 49.46%
United States US Treasury 24.07%
Farm Credit System Agency 14.96%
UnitedHealth Group Incorporated Corporate 1.22%
Eli Lilly and Company Corporate 1.19%
Deere & Company Corporate 1.16%
The Home Depot, Inc. Corporate 1.16%
Toyota Motor Corporation Corporate 1.14%
BNY Mellon Corp Corporate 1.12%
Honda Motor Co., Ltd. Corporate 1.02%
U.S. Bancorp Corporate 1.01%
Bank of America Corporation Corporate 0.77%
JPMorgan Chase & Co. Corporate 0.76%
FHLMC Agency CMBS 0.75%
Dreyfus Government Cash Management Fund Money Mkt Fd 0.17% Cash Cash 0.01%
TOTAL 100.00%
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QUALITY DISTRIBUTION
Rating 09/30/2024 06/30/2024
AAA 0.2% --
AA 89.2% 94.0%
A 10.6% --
BBB -- 4.5%
NR -- 1.5%
Rating 09/30/2024 06/30/2024
AAA 89.4% 94.0%
AA -- 1.5%
A 10.6% 1.5%
BBB -- 1.5%
NR -- 1.5%
Rating 09/30/2024 06/30/2024
AAA 0.0% --
AA 91.9% 94.0%
A 5.7% 4.5%
NR 2.4% 1.5%
City of Campbell | Account #11214 | As of September 30, 2024 S&P Rating Moody’s Rating Fitch Rating
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DURATION DISTRIBUTION
City of Campbell | Account #11214 | As of September 30, 2024 Date 0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5-7 7+
09/30/2024 10.1% 24.7% 21.5% 12.4% 14.0% 8.2% 9.0% 0.0% 0.0% 06/30/2024 20.1% 9.8% 29.5% 19.4% 5.0% 0.0% 0.0% 0.0% 0.0% 21 5.a
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Attachment: Chandler Quarterly Account Report- Sep'24 (Investment Report - Quarter Ending September 3 Months 12 Months 2 Years 3 Years 5 Years 10 Years Since Inception

TOTAL RATE OF RETURN
City of Campbell 1.86% 2.80%
Benchmark 3.37% 4.84%
*Periods over 1 year are annualized.

Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending market value; it includes interest earnings, realized and unrealized gains and losses in the portfolio.

INVESTMENT PERFORMANCE
City of Campbell | Account #11214 | As of September 30, 2024 Total Rate of Return : Inception | 05/02/2024
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PORTFOLIO HOLDINGS
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HOLDINGS REPORT
City of Campbell | Account #11214 | As of September 30, 2024 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
AGENCY
3130APPG4 FEDERAL HOME LOAN BANKS 1.35
11/18/2024 1,000,000.00 11/18/2021

1.01%
1,000,000.00
1,000,000.00

99.56 4.75%
995,557.35
4,987.50

4.99%
(4,442.65)
Aaa/AA+
AA+

0.13 0.13
3130ALR97 FEDERAL HOME LOAN BANKS

0.625 12/30/2024 1,000,000.00 03/30/2021

0.63%
1,000,000.00
1,000,000.00

99.02 4.62%
990,232.65

17.36 4.96%
(9,767.35)
Aaa/AA+
AA+

0.25 0.24
3130AN5H9 FEDERAL HOME LOAN BANKS 0.7
01/22/2025 1,000,000.00 07/21/2021

0.70%
1,000,000.00
1,000,000.00

98.69 5.01%
986,893.28
1,341.67

4.94%
(13,106.72)
Aaa/AA+
AA+

0.31 0.30
3130ASQP7 FEDERAL HOME LOAN BANKS

3.625 01/28/2025 1,000,000.00 07/28/2022

3.62%
1,000,000.00
1,000,000.00

99.71 4.49%
997,131.07
6,343.75

4.99%
(2,868.93)
Aaa/AA+
AA+

0.33 0.32
3130AQY49 FEDERAL HOME LOAN BANKS 2.0
02/27/2025 1,000,000.00 02/28/2022

2.00%
1,000,000.00
1,000,000.00

98.96 4.60%
989,621.86
1,888.89

4.96%
(10,378.14)
Aaa/AA+
AA+

0.41 0.40
3130AQYM9 FEDERAL HOME LOAN BANKS 5.0
02/28/2025 1,000,000.00 0
2/28/2022

2.20%
1,000,000.00
1,000,000.00

99.91 5.20%
999,102.48
4,583.33

5.00%
(897.52)
Aaa/AA+
AA+

0.41 0.40
3130ANUR9 FEDERAL HOME LOAN BANKS 0.65
03/21/2025 1,000,000.00 09/21/2021

0.65%
1,000,000.00
1,000,000.00

98.25 4.44%
982,488.05
180.56

4.92%
(17,511.95)
Aaa/AA+
AA+

0.47 0.46
3 133ENZG8 FEDERAL FARM CREDIT BANKS
FUNDING CORP 3.375 06/20/2025 1,000,000.00 06/23/2022

3.38%
999,860.00
999,966.41

99.48 4.11%
994,790.28
9,468.75

4.98%
(5,176.13)
Aaa/AA+
AA+

0.72 0.70
3130ASLD9 FEDERAL HOME LOAN BANKS 3.65
07/21/2025 1,000,000.00 07/21/2022

3.65%
1,000,000.00
1,000,000.00

99.73 3.99%
997,255.99
7,097.22

4.99%
(2,744.01)
Aaa/AA+
AA+

0.80 0.78
3130APFH3 FEDERAL HOME LOAN BANKS 0.81
07/29/2025 1,000,000.00 10/29/2021

0.81%
1,000,000.00
1,000,000.00

97.15 4.35%
971,526.98
1,395.00

4.87%
(28,473.02)
Aaa/AA+
AA+

0.83 0.81
3130ANVB3 FEDERAL HOME LOAN BANKS 0.8
09/17/2025 1,000,000.00 09/17/2021

0.80%
1,000,000.00
1,000,000.00

96.70 4.34%
967,045.26
311.11

4.84%
(32,954.74)
Aaa/AA+
AA+

0.96 0.94
3133ENZC7 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.12 06/22/2026 1,000,000.00 06/22/2022

4.12%
1,000,000.00
1,000,000.00

99.73 4.28%
997,337.20
11,330.00

4.99%
(2,662.80)
Aaa/AA+
AA+

1. 73

1.63 3133ENZY9 FEDERAL FARM CREDIT BANKS
FUNDING CORP 3.96 07/12/2027 1,000,000.00 07/12/2022

3.96%
1,000,000.00
1,000,000.00

99.57 4.12%
995,744.26
8,690.00

4.99%
(4,255.74)
Aaa/AA+
AA+

2.78 2.58
Total Agency 13,000,000.00 2.13%
12,999,860.00
12,999,966.41

98.97 4.48%
12,864,726.71
57,635.14

64.42%
(135,239.70)
Aaa/AA+
AA+

0.78 0.75

AGENCY CMBS
3137FKSH0 FHMS K-086 A2 3.859 11/25/2028 150,000.00 09/18/2024

3.82%
150,005.86
150,005.83

99.59 3.93%
149,382.30
482.38

0.75%
(623.53)
Aaa/AA+
AA+

4.15 3.73
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Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
150,005.86 99.59 149,382.30 0.75% Aaa/AA+ 4.15
Total Agency CMBS 150,000.00 3.82% 150,005.83 3.93% 482.38 (623.53) AA+ 3.73 CASH
CCYUSD Receivable 2,834.90 --

0.00%
2,834.90
2,834.90

1.00 0.00%
2,834.90

0.00 0.01%

0.00 Aaa/AAA
AAA

0.00 0.00
2,834.90 1.00 2,834.90 0.01% Aaa/AAA 0.00
Total Cash 2,834.90 0.00% 2,834.90 0.00% 0.00 0.00 AAA 0.00

CORPORATE
91324PEY4 UNITEDHEALTH GROUP INC 4.6
04/15/2027 240,000.00 09/18/2024

3.83%
244,346.40
244,288.90
101.83

3.83%
244,400.12
5,826.67

1.22%
111.22
A2/A+
A

2.54 2.25
437076DB5 HOME DEPOT INC 4.875
06/25/2027 225,000.00 08/12/2024

4.25%
228,663.00
228,486.17
102.60

3.86%
230,845.23
2,925.00

1.16%
2,359.06
A2/A
A

2.73 2.44
02665WFK2 AMERICAN HONDA FINANCE
CORP 4.9 07/09/2027 200,000.00 09/18/2024

4.03%
204,578.00
204,524.30
102.20

4.05%
204,391.70
2,205.00

1.02%
(132.60)
A3/A-
NA

2.77 2.
55 06406RBG1 BANK OF NEW YORK MELLON
CORP 3.992 06/13/2028 225,000.00 09/05/2024

4.31%
223,128.00
223,174.34

99.51 4.65%
223,894.87
2,694.60

1.12%
720.53
A1/A
AA-

3.70 2.50
46647PDG8 JPMORGAN CHASE & CO 4.851
07/25/2028 150,000.00 08/12/2024

4.62%
1 50,933.00
150,890.51
101.74

4.84%
152,615.76
1,334.03

0.76%
1,725.25
A1/A-
AA-

3.82 2.59
91159HJK7 US BANCORP 4.653 02/01/2029 200,000.00 09/05/2024

4.47%
201,116.00
201,093.55
100.97

4.71%
201,935.76
1,551.00

1.01%
842.21
A3/A
A

4.34 3.04
06051GLG2 BANK OF AMERICA CORP 5.202
04/25/2029 150,000.00 08/12/2024

4.69%
152,550.00
152,457.51
102.82

4.77%
154,231.07
3,381.30

0.77%
1,773.56
A1/A-
AA-

4.57 3.17
24422EXT1 JOHN DEERE CAPITAL CORP 4.85
06/11/2029 225,000.00 08/12/2024

4.40%
229,338.00
229,217.43
103.28

4.07%
232,391.12
3,334.38

1.16%
3,173.69
A1/A
A+

4.70 4.12
89236TMK8 TOYOTA MOTOR CREDIT CORP

4.55 08/09/2029 225,000.00 08/12/2024

4.49%
225,567.00
225,551.75
101.61

4.18%
228,613.99
1,478.75

1.14%
3,062.24
A1/A+
A+

4.86 4.30
532457CQ9 ELI LILLY AND CO 4.2 08/14/2029 235,000.00 08/12/2024

4.22%
234,769.70
234,775.75
1 00.96

3.98%
237,250.93
1,288.58

1.19%
2,475.18
A1/A+
NA

4.87 4.28
2,094,989.10 101.73 2,110,570.56 10.57% A2/A 3.87
Total Corporate 2,075,000.00 4.31% 2,094,460.21 4.25% 26,019.30 16,110.34 A+ 3.15 25 5.a
Packet Pg. 72
Attachment: Chandler Quarterly Account Report- Sep'24 (Investment Report - Quarter Ending September

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration

MONEY MARKET
FUND
X9USDDGCM DREYFUS GVT CM INST 34,457.31 --

4.83%
34,457.31
34,457.31

1.00 4.83%
34,457.31

0.00 0.17%

0.00 Aaa/AAAm
NA

0.00 0.00
Total Money Market
Fund 34,457.31 4.83%
34,457.31
34,457.31

1.00 4.83%
34,457.31

0.00 0.17%

0.00 Aaa/AAAm
NA

0.00 0.00

US TREASURY
91282CFK2 UNITED STATES TREASURY 3.5
09/15/2025 375,000.00 08/08/2024

4.43%
371,264.65
371,757.12

99.54 3.99%
373,291.99
580.11

1.87%
1,534.87
Aaa/AA+
AA+

0.96 0.93
91282CJL6 UNITED STATES TREASURY 4.875
11/30/2025 350,000.00 08/20/2024

4.30%
352,447.27
352,231.95
101.09

3.90%
353,828.13
5,734.12

1.77%
1,596.17
Aaa/AA+
AA+

1.17 1.11
91282CGR6 UNITED STATES TREASURY 4.625
03/15/2026 350,000.00 08/20/2024

4.14%
352,542.97
352,360.38
101.20

3.77%
354,210.94
715.47

1.77%
1,850.56
Aaa/AA+
AA+

1.45 1.40
91282CHH7 UNITED STATES TREASURY 4.125
06/15/2026 375,000.00 08/08/2024

4.10%
375,175.78
375,161.98
100.68
3 .71%
377,534.18
4,564.55

1.89%
2,372.20
Aaa/AA+
AA+

1.71 1.62
91282CJC6 UNITED STATES TREASURY 4.625
10/15/2026 375,000.00 08/30/2024

3.90%
380,507.81
380,280.68
101.88

3.66%
382,060.55
8,008.45

1.91%
1,779.86
Aaa/AA+
AA+

2.04 1.89
91282CKE0 UNITED STATES TREASURY 4.25
03/15/2027 350,000.00
0 8/20/2024

3.86%
353,322.27
353,176.74
101.54

3.59%
355,400.39
657.46

1.78%
2,223.65
Aaa/AA+
AA+

2.45 2.31
91282CKZ3 UNITED STATES TREASURY 4.375
07/15/2027 375,000.00 08/08/2024

3.91%
379,804.69
379,566.70
102.09

3.58%
382,851.56
3,477.41

1.92%
3,284.86
Aaa/AA+
AA+

2.79 2.59
91282CGP0 UNITED STATES TREASURY 4.0
02/29/2028 375,000.00 08/08/2024

3.87%
376,552.73
376,489.38
101.36

3.57%
380,097.66
1,284.53

1.90%
3,608.28
Aaa/AA+
AA+

3.42 3.16
91282CHK0 UNITED STATES TREASURY 4.0
06/30/2028 350,000.00 08/20/2024

3.76%
353,007.81
352,920.29
101.50

3.57%
355,236.33
3,538.04

1.78%
2,316.04
Aaa/AA+
AA+

3.75 3.42
91282CJF9 UNITED STATES TREASURY 4.875
10/31/2028 375,000.00 08/08/2024

3.85%
389,765.63
389,258.78
104.88

3.58%
393,310.55
7,650.31

1.97%
4,051.77
Aaa/AA+
AA+

4.08 3.62
91282CKP5 UNITED STATES TREASURY 4.625
04/30/2029 375,000.00 08/08/2024
3 .84%
387,583.01
387,196.40
104.42

3.57%
391,582.03
7,257.98

1.96%
4,385.63
Aaa/AA+
AA+

4.58 4.04
91282CLC3 UNITED STATES TREASURY 4.0
07/31/2029 350,000.00 08/20/2024

3.70%
354,634.77
354,529.49
101.90

3.57%
356,644.53
2,358.70

1.79%
2,115.04
Aaa/AA+
AA+

4.83 4.34
26 5.a
Packet Pg. 73
Attachment: Chandler Quarterly Account Report- Sep'24 (Investment Report - Quarter Ending September

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
91282CLK5 UNITED STATES TREASURY 3.625
08/31/2029 350,000.00 09/17/2024

3.45%
352,693.36
352,673.99
100.30

3.56%
351,039.06
1,086.50

1.76%
(1,634.93)
Aaa/AA+
AA+

4.92 4.45
Total US Treasury 4,725,000.00 3.93%
4,779,302.75
4,777,603.89
101.76

3.66%
4,807,087.89
46,913.63

24.07%
29,484.00
Aaa/AA+
AA+

2.94 2.69
Total Portfolio 19,987,292.21 2.81%
20,061,449.92
20,059,328.55

99.75 4.26%
19,969,059.66
131,050.44
100.00%
(90,268.88)
Aa1/AA
AA

1.65 1.49
Total Market Value +
Accrued 20,100,110.11
27 5.a
Packet Pg. 74
Attachment: Chandler Quarterly Account Report- Sep'24 (Investment Report - Quarter Ending September

TRANSACTIONS
28 5.a
Packet Pg. 75
Attachment: Chandler Quarterly Account Report- Sep'24 (Investment Report - Quarter Ending September

ACQUISITIONS
Purchase 08/09/2024 91282CKP5 375,000.00 UNITED STATES TREASURY

4.625 04/30/2029 103.355 3.84% (387,583.01) (4,760.11) (392,343.12) 0.00 Purchase 08/09/2024 91282CJF9 375,000.00 UNITED STATES TREASURY

4.875 10/31/2028 103.938 3.85% (389,765.63) (5,017.41) (394,783.04) 0.00 Purchase 08/09/2024 91282CGP0 375,000.00 UNITED STATES TREASURY

4.0 02/29/2028 100.414 3.87% (376,552.73) (6,603.26) (383,155.99) 0.00 Purchase 08/09/2024 91282CKZ3 375,000.00 UNITED STATES TREASURY

4.375 07/15/2027 101.281 3.91% (379,804.69) (1,114.56) (380,919.25) 0.00 Purchase 08/09/2024 91282CHH7 375,000.00 UNITED STATES TREASURY

4.125 06/15/2026 100.047 4.10% (375,175.78) (2,324.54) (377,500.32) 0.00 Purchase 08/09/2024 91282CFK2 375,000.00 UNITED STATES TREASURY

3.5 09/15/2025 99.004 4.43% (371,264.65) (5,242.87) (376,507.52) 0.00 Purchase 08/13/2024 437076DB5 225,000.00 HOME DEPOT INC 4.875 06/25/2027 101.628 4.25% (228,663.00) (1,462.50) (230,125.50) 0.00 Purchase 08/13/2024 24422EXT1 225,000.00 JOHN DEERE CAPITAL CORP

4.85 06/11/2029 101.928 4.40% (229,338.00) (1,879.38) (231,217.38) 0.00 Purchase 08/13/2024 89236TMK8 225,000.00 TOYOTA MOTOR CREDIT CORP 4.55 08/09/2029 100.252 4 .49% (225,567.00) (113.75) (225,680.75) 0.00 Purchase 08/13/2024 46647PDG8 150,000.00 JPMORGAN CHASE & CO

4.851 07/25/2028 100.622 4.62% (150,933.00) (363.83) (151,296.83) 0.00 Purchase 08/13/2024 06051GLG2 150,000.00 B

ANK OF AMERICA CORP

5.202 04/25/2029 101.700 4.69% (152,550.00) (2,340.90) (154,890.90) 0.00 Purchase 08/14/2024 532457CQ9 235,000.00 ELI LILLY AND CO 4.2 08/14/2029 99.902 4.22% (234,769.70) 0.00 (234,769.70) 0.00 Purchase 08/21/2024 91282CLC3 350,000.00 UNITED STATES TREASURY

4.0 07/31/2029 101.324 3.70% (354,634.77) (798.91) (355,433.68) 0.00 Purchase 08/21/2024 91282CHK0 350,000.00 UNITED STATES TREASURY

4.0 06/30/2028 100.859 3.76% (353,007.81) (1,978.26) (354,986.07) 0.00 Purchase 08/21/2024 91282CKE0 350,000.00 UNITED STATES TREASURY

4.25 03/15/2027 100.949 3.86% (353,322.27) (6,426.97) (359,749.24) 0.00 Purchase 08/21/2024 91282CGR6 350,000.00 UNITED STATES TREASURY

4.625 03/15/2026 100.727 4.14% (352,542.97) (6,994.06) (359,537.03) 0.00 Purchase 08/21/2024 91282CJL6 350,000.00 UNITED STATES TREASURY

4.875 11/30/2025 100.699 4.30% (352,447.27) (3,822.75) (356,270.02) 0.00 29 5.a
Packet Pg. 76
Attachment: Chandler Quarterly Account Report- Sep'24 (Investment Report - Quarter Ending September

4.625 10/15/2026 101.469 3.90% (380,507.81) (6,492.06) (386,999.87) 0.00 Purchase 09/06/2024 06406RBG1 225,000.00

BANK OF NEW YORK
MELLON CORP 3.992
06/13/2028

3.625 08/31/2029 100.770 3.45% (352,693.36) (630.87) (353,324.23) 0.00 Purchase 09/19/2024 91324PEY4 240,000.00 UNITEDHEALTH GROUP INC

4.6 04/15/2027 101.811 3.83% (244,346.40) (5,458.67) (249,805.07) 0.00 Purchase 09/19/2024 02665WFK2 200,000.00 AMERICAN HONDA FINANCE CORP 4.9 07/09/2027 102.289 4.03% (204,578.00) (1,878.33) (206,456.33) 0.00 Purchase 09/23/2024 3137FKSH0 150,000.00 FHMS K-086 A2 3.859 11/25/2028 100.004 3.82% (150,005.86) (353.74) (150,359.60) 0.00 Total Purchase 6,950,000.00 (7,024,297.71) (69,033.33) (7,093,331.04) 0.00 TOTAL
ACQUISITIONS 6,950,000.00 (7,024,297.71) (69,033.33) (7,093,331.04) 0.00

DISPOSITIONS
Maturity 07/19/2024 3130ASLB3 (1,000,000.00) F EDERAL HOME LOAN BANKS 3.43 07/19/2024 100.000 3.43% 1,000,000.00 0.00 1,000,000.00 0.00 Maturity 07/26/2024 3130ASQN2 (1,000,000.00) FEDERAL HOME LOAN BANKS 3.55 07/26/2024 100.000 3.55% 1,000,000.00 0.00 1,000,000.00 0.00 Maturity 08/12/2024 14042TJH1 (250,000.00)
Capital One Bank (USA),
National Association 3.3
08/12/2024
100.000 3.30% 2
50,000.00 0.00 250,000.00 0.00
Maturity 08/12/2024 14042RTM3 (250,000.00) Capital One, National Association 3.3 08/12/2024 100.000 3.30% 250,000.00 0.00 250,000.00 0.00 Maturity 08/12/2024 02589ADM1 (250,000.00) American Express Bank, FSB

3.35 08/12/2024 100.000 3.35% 250,000.00 0.00 250,000.00 0.00 Maturity 08/22/2024 8562832E5 (250,000.00) State Bank of India - Chicago Branch 3.35 08/22/2024 100.000 3.35% 250,000.00 0.00 250,000.00 0.00 Maturity 08/26/2024 3130AMCN0 (1,000,000.00) FEDERAL HOME LOAN BANKS 0.5 08/26/2024 100.000 0.50% 1,000,000.00 0.00 1,000,000.00 0.00 30 5.a
Packet Pg. 77
Attachment: Chandler Quarterly Account Report- Sep'24 (Investment Report - Quarter Ending September

TRANSACTION LEDGER
City of Campbell | Account #11214|07/01/2024 Through 09/30/2024| Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest
Pur/Sold Total Amount Gain/Loss
Total Maturity (4,000,000.00) 4,000,000.00 0.00 4,000,000.00 0.00 TOTAL
DISPOSITIONS (4,000,000.00) 4,000,000.00 0.00 4,000,000.00 0.00 31 5.a
Packet Pg. 78
Attachment: Chandler Quarterly Account Report- Sep'24 (Investment Report - Quarter Ending September

IMPORTANT DISCLOSURES
City of Campbell | Account #11214 | As of September 30, 2024 2024 Chandler Asset Management, Inc, An Independent Registered Investment Adviser.

Information contained herein is confidential. Prices are provided by ICE Data Services Inc (“IDS”), an independent pricing source. In the event IDS does not provide a price or if the price provided is not reflective of fair market value, Chandler will obtain pricing from an alternative approved third party pricing source in accordance with our written valuation policy and procedures. Our valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A.

Performance results are presented gross-of-advisory fees and represent the client’s Total Return. The deduction of advisory fees lowers performance results. These results include the reinvestment of dividends and other earnings. Past performance may not be indicative of future results. Therefore, clients should not assume that future performance of any specific investment or investment strategy will be profitable or equal to past performance levels. All investment strategies have the potential for profit or loss. Economic factors, market conditions or changes in investment strategies, contributions or withdrawals may materially alter the performance and results of your portfolio.

Source I CE Data Indices, LLC (“ICE”), used with permission. ICE permits use of the ICE indices and related data on an “as is” basis; ICE, its affiliates and their respective third party suppliers disclaim any and all warranties and representations, express and/or implied, including any warranties of merchantability or fitness for a particular purpose or use, including the indices, index data and any data included in, related to, or derived therefrom. Neither ICE data, its affiliates or their respective third party providers guarantee the quality, adequacy, accuracy, timeliness or completeness of the indices or the index data or any component thereof, and the indices and index data and all components thereof are provided on an “as is” basis and licensee’s use it at licensee’s own risk. ICE data, its affiliates and their respective third party do not sponsor, endorse, or recommend chandler asset management, or any of its products or services.

This report is provided for informational purposes only and should not be construed as a specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment.

Fixed i ncome investments are subject to interest, credit and market risk. Interest rate risk: the value of fixed income investments will decline as interest rates rise. Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk. Market risk: the bond market in general could decline due to economic conditions, especially during periods of rising interest rates.

Ratings information have been provided by Moody’s, S&P and Fitch through data feeds we believe to be reliable as of the date of this statement, however we cannot guarantee its accuracy.

BENCHMARK DISCLOSURES
City of Campbell | Account #11214 | As of September 30, 2024 Benchmark Disclosure
ICE BofA 1-5 Yr US Treasury & Agency Index
The ICE BofA 1-5 Year US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than five years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule, and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies. 33 5.a
Packet Pg. 80
Attachment: Chandler Quarterly Account Report- Sep'24 (Investment Report - Quarter Ending September Cashflow Projections for the Month of October 2024
Revenue Receipt Expenditure Payment
Description Amount Description Amount
Community Center/Dev. Leases/Rentals 238,457 Outstanding Checks 1,475,513 Environmental Services Fees 99,209 Bills & Claims 3,267,077 Franchise Fees 163,370 Bills & Claims- MEAS O 2,000,000 Property Taxes 876,129 Payroll- Regular pay 1,800,000
Other Taxes 64,188 CalPERS retirement & health pmts 870,000 Licenses and Permits 258,823 Mission Square retirement contributions 240,000 Fines/Forfeitures/Penalties 105,149 Bank & CC fees, void checks 24,000 Intergovernmental--Gas Taxes 223,701
Intergovernmental--Other incl RPTTF 207,623
Investment earnings & interest 800,000
Charges for Current Services 429,533
Sales & Use Tax (incl. Meas.O) 1,378,659
Transient Occupancy Tax (monthly) 358,559
Miscellaneous Receipts 295,727
Misc Rec- JPA/798 181,500
Sub-total (Receipts) 5,680,626 Sub-total (Expenditure) 9,676,590 Amount withdrew from Investments Amount of expected revenue to cover this month's expenditures. 3,995,964 Available for investment - Total 9,676,590$ Total 9,676,590$

5.b
Packet Pg. 81
Attachment: Cashflow Projections (Investment Report - Quarter Ending September 2024) Cashflow Projections for the Month of November 2024
Revenue Receipt Expenditure Payment
Description Amount Description Amount
Community Center/Dev. Leases/Rentals 242,000 Bills & Claims 1,990,000 Environmental Services Fees 85,000 Bills & Claims- MEAS O 2,000,000 Franchise Fees 265,000 Payroll- Regular pay 1,800,000 Property Taxes 2,332,000 Mission Square retirement contributions 160,000 Other Taxes 43,000 CalPERS retirement & health pmts 660,000 Licenses and Permits 180,000 Bank & CC fees, void checks 15,000 Fines/Forfeitures/Penalties 6,000
Intergovernmental--Other incl RPTTF 165,000
Investment earnings & interest 14,000
Charges for Current Services 243,000
Sales & Use Tax (incl. Meas.O) 1,370,000
Transient Occupancy Tax (monthly) 363,000
Miscellaneous Receipts 31,000
Spec Assessment 65,000
Sub-total (Receipts) 5,404,000 Sub-total (Expenditure) 6,625,000 Amount withdrew from Investments Amount of expected revenue to cover this month's expenditures. 1,221,000 Available for investment - Total 6,625,000$ Total 6,625,000$

5.b
Packet Pg. 82
Attachment: Cashflow Projections (Investment Report - Quarter Ending September 2024) Cashflow Projections for the Month of December 2024
Revenue Receipt Expenditure Payment
Description Amount Description Amount
Community Center/Dev. Leases/Rentals 343,000 Bills & Claims 5,133,000 Environmental Services Fees 85,000 Bills & Claims- MEAS O 2,000,000 Franchise Fees 372,000 Payroll- Regular pay 1,800,000
Property Taxes 3,012,000 Payroll- Holiday pay 225,000
Other Taxes 65,000 CalPERS retirement & health 674,000
Licenses and Permits 319,000 Mission Square retirement contributions 160,000 Fines/Forfeitures/Penalties 9,000 Bank & CC fees, void checks 15,000 Intergovernmental--Gas Taxes 47,000
Intergovernmental--Other incl RPTTF 85,000
Investment earnings & interest 108,000
Charges for Current Services 570,000
Sales & Use Tax (incl. Meas.O) 1,504,000
Transient Occupancy Tax (monthly) 189,000
Miscellaneous Receipts 41,000
Misc Rec- JPA/798 130,000
Sub-total (Receipts) 6,879,000 Sub-total (Expenditure) 10,088,000 Amount withdrew from Investments Amount of expected revenue to cover this month's expenditures. 3,209,000 Available for investment - Total 10,088,000$ Total 10,088,000$

5.b
Packet Pg. 83
Attachment: Cashflow Projections (Investment Report - Quarter Ending September 2024) Cashflow Projections for the Month of January 2025
Revenue Receipt Expenditure Payment
Description Amount Description Amount
Community Center/Dev. Leases/Rent 258,000 Bills & Claims 3,713,000 Environmental Services Fees 99,000 Bills & Claims- MEAS O 2,000,000 Franchise Fees 170,000 Payroll- Regular Pay 2,775,000
Property Taxes 7,516,000 CalPERS retirement & health pmts 520,000 Other Taxes 77,000 Mission Square retirement contributions 160,000 Licenses and Permits 296,000 Bank & CC fees, void checks 14,000 Fines/Forfeitures/Penalties 11,000
Intergovernmental--Gas Taxes 91,000
Intergovernmental--Other incl RPTT 1,639,000
Investment earnings & interest 500,000
Charges for Current Services 465,000
Sales & Use Tax (incl. Meas.O) 1,233,000
Transient Occupancy Tax (monthly) 350,000
Miscellaneous Receipts 27,000
Misc Rec- JPA/798 230,000
Spec Assessment 851,000
Sub-total (Receipts) 13,813,000 Sub-total (Expenditure) 9,182,000 Amount withdrew from Investments Amount of expected revenue to cover this month's expenditures. - Available for investment. 4,631,000 Total 13,813,000$ Total 13,813,000$

5.b
Packet Pg. 84
Attachment: Cashflow Projections (Investment Report - Quarter Ending September 2024) Cashflow Projections for the Month of February 2025
Revenue Receipt Expenditure Payment
Description Amount Description Amount
Community Center/Dev. Leases/Rentals 173,000 Bills & Claims 3,095,851 Environmental Services Fees 85,000 Bills & Claims- MEAS O 2,000,000 Franchise Fees 263,000 Payroll- Regular Pay 2,125,000
Property Taxes 27,000 CalPERS retirement & health pmts 700,000 Other Taxes 58,000 Mission Square retirement contributions 160,000 Licenses and Permits 230,000 2020 Meas O debt svc 268,050 Fines/Forfeitures/Penalties 6,000 2022 Meas O debt svc 608,250 Intergovernmental--Gas Taxes 98,000 Bank & CC fees, void checks 15,000 Intergovernmental--Other incl RPTTF 142,000
Investment earnings & interest 103,000
Charges for Current Services 426,000
Sales & Use Tax (incl. Meas.O) 1,561,000
Transient Occupancy Tax (monthly) 101,000
Miscellaneous Receipts 350,000
Misc Rec- JPA/798 39,000
Spec Assessment 2,000
Sub-total (Receipts) 3,664,000 Sub-total (Expenditure) 8,972,151 Amount withdrew from Investments Amount of expected revenue to cover this month's expenditures. 5,308,151 Available for investment. - Total 8,763,056$ Total 8,763,056$

5.b
Packet Pg. 85
Attachment: Cashflow Projections (Investment Report - Quarter Ending September 2024) Cashflow Projections for the Month of March 2025
Revenue Receipt Expenditure Payment
Description Amount Description Amount
Community Center/Dev. Leases/Re 285,000 Bills & Claims- PR vendors 3,305,327 Environmental Services Fees 69,000 Bills & Claims- MEAS O 2,000,000 Franchise Fees 688,000 Payroll- Regular Pay 1,850,000
Property Taxes 1,746,000 CalPERS retirement & health pmts 675,000 Other Taxes 73,000 Mission Square retirement contributions 160,000 Licenses and Permits 242,000 2020 TARB debt service wire 951,295 Fines/Forfeitures/Penalties 13,000 2020 LRB debt service wire 55,700 Intergovernmental--Gas Taxes 93,000 Bank & CC fees, void checks 15,000 Intergovernmental--Other incl RPT 413,000
Investment earnings & interest 64,000
Charges for Current Services 1,012,000
Sales & Use Tax (incl. Meas.O) 1,641,000
Transient Occupancy Tax (monthly 376,000
Miscellaneous Receipts 38,000
Misc Rec- JPA/798 206,000
Sub-total (Receipts) 6,959,000 Sub-total (Expenditure) 9,012,322 Amount of expected revenue
Amount withdrew from Investments
to cover this month's expenditures. 2,053,322 Available for investment. - Total 9,012,322$ Total 9,012,322$

5.b
Packet Pg. 86
Attachment: Cashflow Projections (Investment Report - Quarter Ending September 2024) Actual Results for the Month of Jul 2024
Revenue Receipt Expenditure Payment
Description Amount Description Amount
Community Center/Dev. Leases/Rentals 220,000 Outstanding Checks 1,128,031 Environmental Services Fees 50,000 Bills & Claims 3,455,994 Franchise Fees 12,016 Bills & Claims- Meas O 2,401,000
Property Taxes 45,000 Payroll 1,906,802
Other Taxes 63,217 Wire payment-annual Cambrian Annexation payment 199,577 Licenses and Permits 350,930 CalPERS- health & retirement pmts 709,487 Fines/Forfeitures/Penalties 12,244 Wire payments- Lathrop retention escrow 111,532 Intergovernmental--Gas Taxes 90,000 Mission Square retirement payments 145,925 Intergovernmental--Other incl RPTTF 594,180 Wire payment-Plan JPA Insurance (annual premium) 1,769,861 Investment earnings & interest 958,410 Leavitt workers comp insurance 131,201 Charges for Current Services 477,350 Annual unfunded CalPERS payment 6,279,440 Sales & Use Tax (incl. Meas.O) 1,483,521 Other charges & bank fees 18,801 Transient Occupancy Tax (monthly) 402,458
Miscellaneous Receipts 206,701
Sub-total (Receipts) 4,966,027 Sub-total (Expenditure) 18,257,651 Amount withdrew from Investments Amount of expected revenue to cover this month's expenditures. 13,291,623 Available for investment. - Total 18,257,651$ Total 18,257,651$

5.c
Packet Pg. 87
Attachment: Actual Results (Investment Report - Quarter Ending September 2024) Actual Results for the Month of Aug 2024
Revenue Receipt Expenditure Payment
Description Amount Description Amount
Community Center/Dev. Leases/Rentals 225,987 Outstanding Checks 530,209 Environmental Services Fees 14,224 Bills & Claims 1,886,940 Franchise Fees 370,208 Bills & Claims- Meas O 1,790,000 Property Taxes 60,292 Payroll 2,782,171
Other Taxes 18,755 MEAS O semi-annual debt service 2,263,450 Licenses and Permits 736,778 CalPERS 858,639
Intergovernmental--Gas Taxes 115,903 Wire payments- Lathrop retention escrow 77,021 Intergovernmental--Other incl RPTTF 1,937,787 SUI Qtrly Tax pmt 70,040 Charges for Current Services 742,911 Mission Square retirement contributions 140,933 Sales & Use Tax (incl. Meas.O) 965,460 Other charges & bank fees 15,384 Transient Occupancy Tax (monthly) 336,889
Miscellaneous Receipts 199,496
Misc Rec- JPA/798 600
Sub-total (Receipts) 5,725,289 Sub-total (Expenditure) 10,414,787 Amount of expected revenue
Amount withdrew from Investments
to cover this month's expenditures. 4,689,498 Available for investment. - Total 10,414,787$ Total 10,414,787$

5.c
Packet Pg. 88
Attachment: Actual Results (Investment Report - Quarter Ending September 2024) Actual Results for the Month of Sep 2024
Revenue Receipt Expenditure Payment
Description Amount Description Amount
Community Center/Dev. Leases/Rentals 233,267 Outstanding Checks 250,691 Environmental Services Fees 20,506 Bills & Claims 2,728,384 Property Taxes 52,179 Bills & Claims- Meas O 2,472,000
Other Taxes 35,025 Payroll 1,770,276
Licenses and Permits 490,274 LRB/TARB semi-annual debt service 1,646,039 Fines/Forfeitures/Penalties 7,030 CalPERS 661,696
Intergovernmental--Gas Taxes 112,795 Mission Square retirement contributions 139,180 Intergovernmental--Other incl RPTTF 581,047 Armored Vehicle (Bearcat)-annual lease pmt 60,750 Charges for Current Services 331,151 Wire payment- Tristar Insurance 50,061 Sales & Use Tax (incl. Meas.O) 1,499,164 Other charges & bank fees 19,555 Transient Occupancy Tax (monthly) 205,507
Miscellaneous Receipts 35,702
Misc Rec- JPA/798 60,884
Sub-total (Receipts) 3,664,533 Sub-total (Expenditure) 9,798,632 Amount of expected revenue
Amount withdrew from Investments
to cover this month's expenditures. 6,134,099 Available for investment. - Total 9,798,632$ Total 9,798,632$

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Attachment: Actual Results (Investment Report - Quarter Ending September 2024)

City
Council
Report

TITLE: Monthly Treasurer's Report (September 2024)

RECOMMENDED ACTION

That the City Council review and accept the Monthly Treasurer’s Report for the month ended September 30, 2024.

BACKGROUND

California government code section 41004 requires that the City Treasurer submits to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. The City of Campbell’s Finance Director has the responsibility of City Treasurer. This report has been prepared to fulfill this requirement.

This report provides financial transaction data for the City of Campbell’s Funds collectively, including the City’s General (Operating) Fund.

DISCUSSION

This Monthly Treasurer’s Report details and summarizes receipts, disbursements, and fund balances for the month ended September 30, 2024. As shown in Attachment A, the City recognized $3.9 million in revenues and incurred $ 8.7 million in expenditures in total, for all City funds. The City’s overall ending fund balance for September 2024 is $71.3 million, a decrease of $4.7 million from the prior month.

For the month of September 2024, the City’s General Fund recognized $ 3 million in revenues and incurred $5 million in expenditures. Of the revenues received $1.5 million is attributed to sales tax. The City’s ending General Fund balance for September 2024 is $9.1 million, a decrease of $2 million from the prior month.

FISCAL IMPACT

There is no fiscal impact associated with the review and acceptance of the Monthly Treasurer’s Report.

Item: 6
Category: CONSENT CALENDAR
Meeting Date: November 6, 2024
6 Packet Pg. 90
Monthly Treasurer's Report (September 2024) Page 2 of 2

Prepared by:

Carolina Vargas, Accountant

Approved by:

Brian Loventhal, City Manager

Attachment:
a. 2024.09 Fund Balance Report
6 Packet Pg. 91
City of Campbell
Changes in Total Fund Balance
For the month ended September 30, 2024
Beginning Fund
Balance
07/01/2024
Increase/
(Decrease)
July-Aug Current
Revenue
Current
Expenditure
Transfer
In
Transfer
Out
Fund Balance
as of
09/30/2024
General Fund
Nonspendable Fund Balance
Leases 173,181.00 - - - - - 173,181.00 Committed Fund Balance
General Plan Update 44,208.57 - - - - - 44,208.57 Compensated Absences 961,449.00 - - - - - 961,449.00 Liability insurance 136,473.00 - - - - - 136,473.00 Available Capital Improvement Reserve 30,109.00 - - - - - 30,109.00 Committed Capital Improvement Reserve 1,569,671.00 - - - - - 1,569,671.00 Community Center Facility 111,698.58 - - - - - 111,698.58 Heritage Theater 233,381.77 - - - - - 233,381.77 Historic Preservation 5,000.00 - - - - - 5,000.00 Assigned Fund Balance
Capital Projects (Construction Tax) 325,256.00 - - - - - 325,256.00 Unemployment insurance 90,000.00 - - - - - 90,000.00 PERS 2,252,000.00 - - - - - 2,252,000.00 OPEB 370,102.00 - - - - - 370,102.00 Encumbrances 976,257.58 - - - - - 976,257.58 Nonspendable Fund Balance
Unassigned Fund Balance
Unassigned (4,548,236.98) (5,147,080.57) 2,972,001.65 (4,990,510.51) - - (11,713,826.41) City Council Reserve 362,624.00 - - - - - 362,624.00 Economic fluctuations 9,955,452.00 - - - - - 9,955,452.00 Emergency 3,207,453.65 - - - - - 3,207,453.65 General Fund Total 16,256,080.17 (5,147,080.57) 2,972,001.65 (4,990,510.51) - - 9,090,490.74 Special Revenue
Vehicle Impact 3,745,636.26 104,746.84 63,299.50 - - - 3,913,682.60 Gas Tax 1,699,638.88 (147,944.00) 211,635.06 (154,533.86) - 1,608,796.08 Asset Forfeiture 114,248.83 34,111.25 - - - 148,360.08 Lighting & Landscape District 750,452.06 (495,040.15) 6,239.41 (425,023.43) - (163,372.11) Housing & Community Development 345.85 - - - - 345.85 Environmental Services 1,093,196.25 47,768.21 20,505.97 (14,014.59) - 1,147,455.84 Supplemental Law Enforcement 219,903.00 (60,077.87) - (31,664.39) - 128,160.74 State & Other Grants (1,188,947.14) - 284,322.00 - - (904,625.14) TDA Grant 367,912.86 - - - - 367,912.86 Federal Grants 1,010,907.32 - 17,355.73 - - - 1,028,263.05 ARPA Fund 209,312.13 - - - - - 209,312.13 Housing Assistance 8,443,156.26 (37,704.11) - (56,538.68) - - 8,348,913.47 Community Restitution Fund 135,831.10 9,275.00 1,000.00 - - - 146,106.10 Community Facilities District #1 (23,969.49) (1,003.27) - - - (24,972.76) Community Facilities District #2 203,743.40 (1,341.98) - (1,052.47) - 201,348.95 Parkland Dedication 4,193,065.23 10,696.19 8,884.00 - - - 4,212,645.42 Recreation - Private Grants 6,286.72 - - - - - 6,286.72 Adult Center 17,415.41 - - - - - 17,415.41 Special Revenue Fund Total 20,998,134.93 (536,513.89) 613,241.67 (682,827.42) - - 20,392,035.29 Debt Service
Measure O 1,305,672.16 3,336.57 2,844.58 - - - 1,311,853.31 LID #30 33,751.53 - - - - - 33,751.53 2016 Refunding Lease Revenue Bond (158,546.96) 8.54 - - - (158,538.42) Debt Service Fund Total 1,180,876.73 3,345.11 2,844.58 - - - 1,187,066.42 Internal Service Fund
Motor Vehicle Pool 1,357,486.54 79,545.67 97,241.67 (83,339.12) - 1,450,934.76 Information Technology Pool (877,809.39) (150,031.58) 97,384.65 (130,368.78) - (1,060,825.10) Worker's Compensation 959,132.41 4,443.28 54,017.89 (58,290.79) - - 959,302.79 Internal Service Fund Total 1,438,809.56 (66,042.63) 248,644.21 (271,998.69) - - 1,349,412.45 Trust/Agency
Successor Agency 1,834,215.67 6.10 - - - - 1,834,221.77 West Valley Solid Waste JPA 604,064.66 324,070.52 60,883.92 (61,317.81) - - 927,701.29 SCC Specialized Enforcement Team (110,329.79) - - - - - (110,329.79) Trust/Agency Fund Total 2,327,950.54 324,076.62 60,883.92 (61,317.81) - - 2,651,593.27 Capital Project
Capital Projects Fund (2,873,290.20) (261,428.87) - (204,253.43) - - (3,338,972.50) Measure O CIP Fund 42,814,164.07 (325,807.21) - (2,474,688.29) - - 40,013,668.57 Capital Project Fund Total 39,940,873.87 (587,236.08) - (2,678,941.72) - - 36,674,696.07 Total City 82,142,725.80 (6,009,451.44) 3,897,616.03 (8,685,596.15) - - 71,345,294.24 *Fund balances are unaudited, and may not include all necessary adjustments. These figures will be updated in future reports once the FY 2023/24 independent audit is completed.

Fund Description

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Packet Pg. 92
Attachment: 2024.09 Fund Balance Report (Monthly Treasurer's Report (September 2024))

City
Council
Report

TITLE: Approval and Authorization to Execute a Grant Agreement with the California Natural Resources Agency to Accept $500,000 in General Fund Grant Funding for the City Hall Public Counters and Accessibility Enhancements Project (CIP No. 24 -VV) (Resolution/Roll Call Vote)

RECOMMENDED ACTION

That the City Council adopt a resolution approving and authorizing the execution of a grant agreement with the California Natural Resources Agency to accept $500,000 in funding from the General Fund Specified Grant (FY 2023 -2024) for the Development and Acquisition of Projects, and its use for the City Hall Public Counters and Accessibility Enhancements Project (CIP No. 24-VV).

BACKGROUND

Campbell’s City Hall houses a variety of departments that have provided various municipal services to the community for over 50 years. Since its construction in the early 1970s, the Public Works Department has been responsible for evaluating, maintaining, and implementing improvements to meet the operational, structural, and mechanical needs of City Hall. As staffing levels and visitor demands have grown, multiple projects have been developed and approved through the City’s Capital Improvement Plan (CIP) to maintain essential service operations at City Hall and implement upgrades to meet current safety and structural standards.

Over the years, the City has programmed resources to support City Hall improvement efforts. In July 2023, local Assemblymember Marc Berman (D -Menlo Park) secured $500,000 in funding for the City of Campbel l through the state’s 2023-2024 budget for improvements at City Hall to enhance accessibility and ensure its compliance with the latest Americans with Disabilities Act (ADA) standards. This funding, administered by the California Natural Resources Agency (State Agency) and sourced through the state’s General Fund Specified Grant (FY 2023 -2024) for the Development and Acquisition of Projects, would be distributed in accordance with th e terms and conditions of a grant agreement executed between the City and State Agency.

In January 2024, a grant administrator from the State Agency contacted City staff to review the grant program guidelines and provide the required documentation to initiate the acceptance process. However, the State Agency agreed to postpone these Item: 7
Category: CONSENT CALENDAR
Meeting Date: November 6, 2024
7 Packet Pg. 93
Grant Funding for the City Hall Public Counters and Accessibility Enhancements Page 2 of 4 discussions as the Public Works Department had recently hired a new project manager who would ultimately oversee the grant's implementation. Meanwhile, the City Hall Public Counters and Accessibility Enhancements Project (CIP No. 24 -VV) was approved as a CIP project upon the adoption of the City’s annual budget in June 2024, with $220,000 in American Rescue Plan Act (ARPA) funds allocated in the CIPR for its implementation during FY 2024/25. In July 2024, staff resumed discussions with the State grant administrator to review the grant program guidelines and reference materials. During those discussions, the State Agency provided staff with additional support to incorporate the details of the newly adopted City Hall Accessibility project into the required grant agreement documentation.

DISCUSSION

The state's $500,000 grant allocation will fund renovations to public counters and meeting spaces within City Hall, focusing on key areas in need of ADA upgrades and accessibility improvements as outlined in the anticipated scope of work for the City Hall Public Counters and Accessibility project. These areas include the public counters for various departments , as well as the City Council chambers. Given the amount of in - person services being requested on a daily basis, the improvements will focus on enhancing access for residents and customers seeking City services at public counters.

Additionally, the project will address other accessibility challenges in the Council Chambers, including its fixed seating arrangements and limited access to the Council dais/podium.

Following the procedures established by the California Natural Resources Agency, the City has completed the Project Informational Package provided by the agency’s administrator (attachment B) . The City will formally certify, through a resolution, the submission of this package to the State and the acceptance of said grant funds and its terms of use, as they apply to the City Hall Accessibility project.

NEXT STEPS

At this time, staff is requesting that the City Council adopt a resolution approving and authorizing the execution of a grant agreement with the California Natural Resources Agency, to accept $500,000 in funding from the state’s General Fund Specified Grant (FY 2023-2024) for the Development and Acquisition of Projects, and its use on the City Hall Public Counters and Accessibility Project (CIP No. 24-VV).

Upon Council authorization, staff will incorporate the applicable details into the Agency’s development grant agreement template (attachment C) and prepare a final copy for distribution to all appropriate parties for their review and signatures. Once executed, staff will work with the State Agency to provide any additional required documentation from the Project Information Pac kage and continue with preliminary scoping efforts to evaluate the project’s design and construction needs. Based on those findings, design consultant and/or construction services will be procured in accordance with the City’s 7 Packet Pg. 94
Grant Funding for the City Hall Public Counters and Accessibility Enhancements Page 3 of 4 purchasing policies and procedures – with staff to return to the City Council to request additional authorization if needed at that time.

PROJECT TIMELINE
In accordance with the requirements of the California Natural Resources Agency, staff has prepared the following timeline for the City Hall Public Counters and Accessibility Project (No. 24-VV):

Activity Description Timeline (Estimated)
Preliminary Project Work September 2024 – February 2025 Design Completed February 2025 – July 2025
CEQA Completed July 2025 – August 2025
Construction Contract Awarded August 2025 – November 2025 Construction Period January 2026 – April 2026
Submit Project Closeout Package With Final
Payment Request May 2026

FISCAL IMPACT
Approving and authorizing the execution of a grant agreement with the California Natural Resources Agency will secure an additional $500,000 in grant funds for the City Hall Public Counters and Accessibility Project (CIP No. 24 -VV), with funds to be distributed as reimbursements for eligible project expenses submitted by the City during its implementation.

With $220,000 in ARPA funds already allocated in the City's approved CIP budget, and the additional $500,000 in state grant funds, the total available funding for the project's design and construction services will be approximately $720,000. Staff will monitor these expenditures throughout the project and make any necessary adjustments to ensure sufficient funds remain available through its completion.

ALTERNATIVES

1. Do not execute a grant agreement with the California Natural Resources Agency and the acceptance the $500,000 in grant funds for the City Hall Public Counters and Accessibility Enhancements Project (CIP No. 24-VV).

2. Provide alternative direction to staff.
7 Packet Pg. 95
Grant Funding for the City Hall Public Counters and Accessibility Enhancements Page 4 of 4 Prepared by:

Carina Shattuck, Administrative Analyst I
Reviewed by:

Todd Capurso, Director of Public Works
Approved by:

Brian Loventhal, City Manager
Attachment:
a. Resolution
b. California Natural Resources Agency – Project Informational Packet c. California Natural Resources Agency – Development Grant Agreement (Sample) 7 Packet Pg. 96

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL APPROVING AND

AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT WITH THE CALIFORNIA NATURAL RESOURCES AGENCY TO ACCEPT $500,000 IN FUNDING FROM THE STATE’S GENERAL FUND SPECIFIED GRANT (FY 2023-24) FOR THE DEVELOPMENT AND

ACQUISITION OF PROJECTS, AND ITS USE FOR THE CITY HALL PUBLIC COUNTERS AND ACCESSIBILITY ENHANCEMENTS PROJECT (CIP NO. 24-VV)
(RESOLUTION/CONSENT)
WHEREAS, Campbell’s City Hall houses a variety of departments that have provided various municipal services to the community since its construction in the early 1970s; and WHEREAS, as staffing levels and visitor demands have grown, multiple projects have been developed and approved through the City’s Capital Improvement Plan (CIP) to maintain essential service operations at City Hall and implement upgrades to meet current safety and s tructural standards; and
WHEREAS, in July 2023, local Assemblymember Marc Berman (D-Menlo Park) secured $500,000 in funding through the 2023 -24 state budget for the City of Campbell to implement improvements throughout City Hall that enhance accessibility and ensure compliance with the latest Americans with Disabilities Act (ADA) standards; and
WHEREAS, separately, in June 2024, the City Hall Public Counters and Accessibility project (CIP No. 24-VV) was approved in the City’s CIP following the adoption of the City’s annual budget, with $220,000 in American Rescue Plan Act (ARPA) funds allocated in the CIPR for its implementation during FY 2024-25; and
WHEREAS, the $500,000 in state funds will be distributed pending the City’s execution of a grant agreement with the California Natural Resources Agency and the approval of a resolution as follows:

WHEREAS, the state and the Legislature and Governor of the State of California have approved a grant for the abovementioned project; and
WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the administration of the grant project, setting up necessary procedures; and WHEREAS, said procedures established by the California Natural Resources Agency require the Grantee to certify by resolution the approval of said Project Information Package before its submission to the State; and
WHEREAS, the Grantee will enter into an agreement with the State of California for the above project:

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell hereby:

1. Approves the acceptance of a general fund allocation for local assistance for the above project(s); and

2. Certifies that said agency understands the assurances and certification in the Project Information Form; and

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Attachment: Resolution (Grant Funding for the City Hall Public Counters and Accessibility Enhancements)

3. Certifies that said agency will have sufficient funds to develop, operate and maintain the project consistent with the land tenure requirements of the Grant Agreement; or will secure the resources to do so; and

4. Certifies that said agency will comply with the provisions of Section 1771.5 of the California Labor Code.

5. If applicable, certifies that the project will comply with any laws and regulation including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, disabled access laws, environmental laws and, that prior to commencement of construction, all applicable licenses and permits will have been obtained.

6. Certifies that said agency has reviewed and understands the General Provisions contained in the sample Grant Agreement contained in the Procedural Guide; and

7. Appoints the City Manager as agent to conduct all negotiations, execute and submit all documents including, but not limited to the Project Information Form, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned project(s).

BE IT FURTHER RESOLVED , upon the City Council’s approval, staff will incorporate the applicable details into the development grant agreement provided by the California Natural Resources Agency and prepare a final copy for distribution to all appropriate parties for review and signatures. Based on the results from the project’s preliminary scoping efforts, design consultant and/or construction services will be procured in accordance with the City’s purchasing policies and procedures – with staff to return to the City Council if additional authorization is needed at that time.

APPROVED AND ADOPTED this 6th day of November, 2024, by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:
_________________________________
Susan M. Landry, Mayor
ATTEST:
___________________________
Andrea Sanders, City Clerk

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Attachment: Resolution (Grant Funding for the City Hall Public Counters and Accessibility Enhancements) F. PROJECT INFORMATION FORM
Project Name Estimated Date of Completion: 5/29/2026
Campbell City Hall ADA Counter Improvements Grant Amount: $500,000 Estimated Total Project Cost: $720,000
(State grant, other funds, and in-kind)
Grantee Name (with mailing address) County Nearest City/Town City of Campbell Check one: Santa Clara Campbell
70 N. First Street ☐ Nonprofit Project Address (or nearest cross street) Campbell, CA 95008 ☒ Local Agency 70 N. First Street
☐ State Agency Campbell, Ca 95008
Senate Dist. Assembly Dist. US Congressional Dist.
15th 23rd 16th
Grantee’s Representative Authorized in Resolution (Signature required at bottom of this page) Name: Brian Loventhal Title: City Manager
Phone: (408) 866-2125 Email: [email protected]
Project Manager – Person with day-to-day responsibility for project (if different from authorized representative) Name: Francisco Castellanos Title: Senior Project Manager Phone: (408) 866-2157 Email: [email protected]

Brief Description of Project Latitude Longitude
(Summarize major activities to be funded by this Grant) 37°17'17.9"N 121°56'40.4"W Design and construction efforts associated with the
demolition and replacement of existing counters at City Hall and the removal of fixed seating and providing ADA access to the Dais at Council Chambers to address
existing ADA issues.

Site Control/Land Tenure (check the box that applies)
☒ Grantee owns the property
☐
Grantee leases the property – Term
End: Enter date
☐ Grantee owns an easement on the property.
☐ Grantee has an MOU with the property owner.
☐ Not applicable.

I certify that the information in this Project Information Form, including all attachments, is complete and accurate.

Signed:

Grantee’s Authorized Representative as shown in Resolution Date Brian Loventhal City Manager Designee? ☐ Yes ☐ No

Print Name

Title

(If yes, attach letter of designation
from authorized representative.)

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Attachment: California Natural Resources Agency – Project Informational Packet (Grant Funding for the City Hall Public Counters and

CITY OF CAMPBELL
Public Works Department
_____________________________________________________________________________________________

70 North First Street • Campbell, California 95008-1423 • TEL 408.866.2150 • FAX 408.376.0958 • TDD 408.866.2790

November 6, 2024

Rebecca Griffin
California Natural Resources Agency
715 P Street, 20th Floor
Sacramento, CA 95814

Project Summary

The City of Campbell is excited to submit its proposal for the General Fund Specified Grants.

The project is located at City Hall, 70 First Street, Campbell, California . The project consists of ADA improvements for the City Hall customer counters. Campbell’s City Hall was built in the early 1970s, and as such ADA was not part of the requirements at the time. The building has undergone renovations to address some of the more immediate ADA needs such as the addition of an elevator, drinking fountains automated doors, etc.

However, some spaces still lack ADA compliant features to serve the public. The funds from this grant will go towards ADA compliant counters to serve the members of the public that come to City Hall in person to process permits, submit applications, or make payments.

The deliverables for this project will be a set of plans to upgrade the counters at City Hall in phases to keep minimize disruption to operations. The completed project will provide ADA compliant counters at Finance, Clerk’s Office, Public Works, Planning and Building.

The anticipated cost for the improvements is $7 20,000. Since this amount exceeds the $500,000 grant maximum, the City of Campbell is requesting the full amount of $500,000 to facilitate the upgrades.

Thank you for your consideration,

Todd Capurso
Public Works Director

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Packet Pg. 100
Attachment: California Natural Resources Agency – Project Informational Packet (Grant Funding for the City Hall Public Counters and

AUTHORIZING RESOLUTION TEMPLATE
Resolution No. Enter Resolution No.

RESOLUTION OF Enter Governing Body

APPROVING THE ACCEPTANCE OF GENERAL FUND GRANT FUNDS FOR Enter Project Title
WHEREAS, the Legislature and Governor of the State of California have approved a grant for the project shown above; and
WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the administration of the grant project, setting up necessary procedures; and WHEREAS, said procedures established by the California Natural Resources Agency require the Grantee to certify by resolution the approval of a Project Information Package before submission of said package to the State; and
WHEREAS the Grantee will enter into an agreement with the State of California for the above project:

NOW, THEREFORE, BE IT RESOLVED that the Enter Governing Body

1. Approves the acceptance of a general fund allocation for local assistance for the above project(s); and

2. Certifies that said agency understands the assurances and certification in the Project Information Form; and

4. Certifies that said agency will comply with the provisions of Section 1771.5 of the California Labor Code.

5. If applicable, certifies that the project will comply with any laws and regulation including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, disabled access laws, environ mental laws and, that prior to commencement of construction, all applicable licenses and permits will have been obtained.

6. Certifies that said agency has reviewed and understands the General Provisions contained in the sample Grant Agreement contained in the Procedural Guide; and

7. Appoints the Enter Title (not an individual’s name) as agent to conduct all negotiations, execute and submit all documents including, but not limited to the Project Information Form, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned project(s).

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Attachment: California Natural Resources Agency – Project Informational Packet (Grant Funding for the City Hall Public Counters and

Approved and adopted the Day day of Month, Enter Year
I, the undersigned, hereby certify that the forgoing Resolution Number Enter Resolution No. was duly adopted by the Enter Governing Body.

Following Roll Call Vote: Ayes No.

Nos No.

Absent No.
________________________________
Clerk/Secretary for the Governing Board

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Attachment: California Natural Resources Agency – Project Informational Packet (Grant Funding for the City Hall Public Counters and 14 J. SAMPLE COST ESTIMATE FOR DEVELOPMENT PROJECTS

PROJECT ELEMENTS (Examples) Total Cost*
General
Fund Grant
Other
Funder

1.0 Project Administration

1.1 Staff Time**

1.2 Technical Consultants

2.0 Planning, Design & Permitting

2.1 Design & Engineering

2.2 Permits

TOTAL NON-CONSTRUCTION

3.0 Site Preparation

3.1 Mobilization

3.2 Demolition

3.3 Grading

4.0 Construction and Materials

4.1 Trees (15-gallon)

4.2 Plants

4.3 Bioswales

4.4 Irrigation

5.0 Other

5.1 Construction Management

5.2 Hazard Insurance/Bond

TOTAL CONSTRUCTION
Overhead***
Contingency

PROJECT GRAND TOTAL
*All invoices and receipts for project expenditures from all funding sources will be retained and made available for state audit.
** Grantee’s staff labor must be computed on actual time spent on the project and evidenced by time and attendance records describing work performed. Only salary plus benefits are eligible. No indirect rates or overhead costs may be folded into the hourly rate. No billable rates may be used. ***Overhead costs are allowable and generally limited to 15% of total direct costs of the grant.

$100,000
$15,000
$540,000
$65,000
$720,000

COST ESTIMATE FOR DEVELOPMENT PROJECTS

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Attachment: California Natural Resources Agency – Project Informational Packet (Grant Funding for the City Hall Public Counters and

DEVELOPMENT PROJECT TIMELINE
Activity Description Timeline
Preliminary project work September 2025 –
February 2025
Design Completed February 2025 – July 2025
CEQA Completed July 2025 – August 2025
Construction contract awarded August 2025 - November
2025
Construction period January 2026 – April 2026
Submit Project Closeout package with final Payment Request May 2026

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Attachment: California Natural Resources Agency – Project Informational Packet (Grant Funding for the City Hall Public Counters and

PROPERTY DATA SHEET
Complete the Property Data Sheet listing each parcel included in the proposed project, as well as the owner(s) of each parcel. Indicate and attach all required documents* including any clarifying comments below. Attach additional sheets if necessary.

No Owner Name
Assessor Parcel
Number(s) Acreage
Indicate type of
ownership. For
acquisitions,
indicate type of
purchase.

For all parcels, indicate
*document used to
demonstrate ownership
and attach a copy of
each document -clearly
labeled with the APN -to
this document
If parcel(s) not owned by
Grantee(s) indicate *document
verifying long-term Permission
to Develop and maintain and
attach
Entity to perform O&M
# of years O&M to be performed
Fee Simple
Easement
Other
(describe)
Proof of Ownership (tax
bill, grant deed, etc.)
O&M
Agreement
Lease
JPA
Letter from
Owner
Other
(describe)
1 City of Campbell 279-41-067 2.94 County Assessor’s Map City of Campbell 2 3
4 5
6 7
8 9
10 Comments: This is an existing facility owned by the City that will be operated and maintained by the City.

Total Number of Parcels: _______1_____________Total Number of Acres: _____________________2.94_____________________

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Attachment: California Natural Resources Agency – Project Informational Packet (Grant Funding for the

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Attachment: California Natural Resources Agency – Project Informational Packet (Grant Funding for the City Hall Public Counters and

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Attachment: California Natural Resources Agency – Project Informational Packet (Grant Funding for the City Hall Public Counters and

PROJECT PERMIT/APPROVAL STATUS
Indicate the status of all federal, state, and local permits required for the project. Describe any potential delays due to permitting (indicate specific permits). If acquiring a long-term encroachment permit, submit evidence the entity with jurisdiction is aware of the project and is willing to work with Grantee to issue the permit.

This list is not all inclusive. It is Grantee’s responsibility to identify and obtain applicable permits.

Permitting Agency Type of Requirement
Required
Applied
Acquired
Date
Expected
State Agencies:

California Department of Fish
and Wildlife Lake or Streambed Alteration Agreement (Section 1600) N/A California Department of Fish
and Wildlife
Incidental Take Permit or Consistency Determination (CESA) (California Endangered Species Act) N/A
Department of Transportation Encroachment Permit N/A Coastal Commission Coastal Development Permit N/A
Coastal Commission Letter of Consistency N/A
Regional Water Quality Control
Board 401 Water Quality Certification or Waste Discharge Requirement N/A State Water Resources Control
Board Water Rights Permit N/A
State Water Resources Control
Board General Industrial Storm Water Permit N/A
State Lands Commission Permit (if using State owned property) N/A State Office of Historic
Preservation
Section 106 Consultation with State Historic Preservation Officer (National Historic Preservation Act of 1986) N/A
Federal Agencies
U.S. Fish and Wildlife Service
(USFWS)
Section 7 Consultation, Biological Opinion or Section 10 Permit (Endangered Species Act)
N/A
U.S. Army Corps of Engineers
(ACOE) Section 404 Permit (Clean Water Act) N/A
U.S. Army Corps of Engineers Section 10 Permit (Rivers & Harbors Act of 1899) N/A U.S. Coast Guard / U.S. Army
Corps of Engineers Section 9 Permit (Rivers & Harbors Act of 1899) N/A U.S. National Resources
Conservation Service
Section 106 Consultation (National Historic Preservation Act of 1986)
N/A
National Marine Fisheries
Service (NMFS)
Section 7 consultation if federal nexus see ACOE, or Section 10 Permit N/A
Local and Regional Planning Agencies
City/County Grading Permit N/A
City/County Environmental Health Department N/A
City/County Model Water Efficient Landscape Ordinance – Landscape Documentation Package N/A
Central Valley Flood Protection
Board
Permission to Encroach on Waterways within Designated
Floodways N/A
San Francisco Bay
Conservation and Development
Commission

Any relevant permit
N/A
Tahoe Regional Planning
Agency Any relevant permit N/A
Local Resource Conservation
District Consultation N/A
Flood Control Districts Floodway & Hydrological Analysis N/A Others (e.g.,CalRecycle, State
Contractors Board, etc.):

CEQA NOE, Building Permit and Waste Management Plan 08/2025 None No permits are
applicable

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Attachment: California Natural Resources Agency – Project Informational Packet (Grant Funding for the City Hall Public Counters and 33 W. SAMPLE DEVELOPMENT GRANT AGREEMENT

STATE OF CALIFORNIA NATURAL RESOURCES AGENCY

GRANT AGREEMENT
GRANTEE NAME:

PROJECT TITLE:

AGREEMENT NUMBER:

AUTHORITY: Budget Act of 2023 (Chapters 12, 38, and 189, Statutes of 2023) PROGRAM: General Fund Specified Grant Projects

PROJECT DESCRIPTION

A detailed project scope and activities, project schedule and project budget are described and attached hereto as Exhibit A.

Grant funds are to be used to support capital asset projects in accordance with the provisions contained in the Procedural Guide for General Fund Specified Grant Projects and this Agreement.

TERMS AND CONDITIONS OF GRANT
Special Provisions

1. As conditions precedent to the State’s obligation to make any funding available pursuant to this Agreement, Grantee shall first provide evidence of adequate land tenure and evidence the project will be operated and maintained for a minimum of ___ years satisfactory to the State for all land to be improved under this Agreement.

2. Projects must follow the Secretary of the Interior’s Standards for the Treatment of Historic Properties, where applicable, to ensure the historical integrity of the project. In addition, any local, state, and federal ordinances and laws (such as the National Historic Preservation Act and the Native American Graves Protection and Repatriation Act) must be followed to ensure the historical integrity of the project. Grant funds may NOT be used for demolition or non -historic treatment of historic structures or resources that are determined eligible for listing on the National Register of Historic Places or the California Register of Historical Resources.

3. If the Grantee is a nonprofit organization and ceases to exist, and, as a result, the Project will not be maintained, operated and used in fulfillment of the purpose funded by this Grant for the minimum number of years required by Section H of this Agreement, the State shall be entitled to repayment of the amount of the Grant plus accrued interest from the nonprofit organization’s remaining assets.

4. If Grantee is a federally recognized Native American Tribe Section F below will be replaced with the following:

F. Grantee’s Limited Waiver of Sovereign Immunity and Hold Harmless

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Attachment: California Natural Resources Agency – Development Grant Agreement (Sample) (Grant Funding for the City Hall Public Counters 34 1. The Parties acknowledge that Grantee is a federally recognized Indian tribe and, as such, possesses sovereign immunity from suit. Nothing in this Grant Agreement is or shall be deemed to be a waiver of Grantee’s sovereign immunity from suit, which immunity is expressly asserted, except for the limited waiver set forth in this section.

2. Limited waiver of sovereign immunity and hold harmless. Notwithstanding any other provision in this Agreement (including, without limitation, any provision of any Exhibit incorporated in this Agreement by reference) to the contrary, nothing in this Agreement shall be deemed to be a general waiver of Grantee’s sovereign immunity from suit, which immunity is expressly asserted. Provided, however, that Grantee hereby expressly, unequivocally, and irrevocably provides a limited waiver of sovereign immunity from suit to allow the Natural Resources Agency to exercise all of its rights under the terms of this Agreement, and Grantee consents to suit in any court of the State of California for any claim to interpret or to enforce this Agreement. This shall include the right to contribution for loss of damage to persons or property arising from, growing out of, or in any way connected with or incident to this Agreement, except claims arising from the gross negligence of the State, its officers, agents, and employees.

3. Grantee shall indemnify and hold harmless the State, its officers, agents, and employees in perpetuity against any and all claims, demands, damages, costs, expenses, or liability costs arising out of the Project, which claims, demands, or causes of action arise under Government Code Section 895.2 or otherwise, including but not limited to items to which the Grantee has certified, except for liability arising out of the gross negligence of the State, its officers, agents, or employees. Grantee acknowledges that it is solely responsible for compliance with items to which it has certified. Under this indemnification provision, Grantee shall not be responsible for defending the State in court but shall reimburse for actual invoiced costs associated with the defense.

Grantee and the State agree that in the event of judgment entered against the State and Grantee because of the gross negligence of the State and Grantee, their officers, agents, or employees, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither party shall request a jury apportionment.

General Provisions
A. Definitions

1. The term “Act” means the Budget Act of 2023 (Chapters 12, 38, and 189, Statutes of 2023).

2. The term “Acquisition” means obtaining a fee interest or any other interest, including easements, leases, and development rights.

3. The term “Agreement” means this Grant Agreement

4. The term “Application” means the Project Information Package and any applicable materials supplied by grantee to the State pursuant to the Application Guidelines.

5. The term “Application Guidelines” means the Procedural Guide for General Fund Specified Grants, FY 2023-2024, Development & Acquisition.

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Attachment: California Natural Resources Agency – Development Grant Agreement (Sample) (Grant Funding for the City Hall Public Counters 35 6. The term “Development” means improvement, rehabilitation, restoration, enhancement, preservation, protection and interpretation or other similar activities.

7. The term “Fair Market Value” means the value placed upon the property as supported by an appraisal that has been reviewed and approved by the California Department of General Services (DGS).

8. The term “Grant” or “Grant Funds” means the money provided by the State to the Grantee in this Agreement.

9. The term “Grant Agreement” means a contractual arrangement between the State and Grantee specifying the payment of funds by the State for the performance of specific project objectives within a specific project performance period by the Grantee.

10. The term "Grantee" means an entity who has a signed agreement for Grant Funds.

11. The term “Interpretation” means visitor -serving amenities that communicate the significance and value of natural, historical, and cultural resources in a manner that increases the understanding and enjoyment of these resources, or other similar activities.

12. The term “Other Sources of Funds” means cash or in-kind contributions that are required or used to complete the project beyond the Grant Funds provided by this Agreement.

13. The term “Payment Request Form” means Form RA212.

14. The term "Project" means the acquisition or development activity described in the Application as modified by Exhibit A to be accomplished with Grant Funds.

15. The term “Project Budget” means the State approved cost estimate included as Exhibit A-1 to this Agreement.

16. The term “Project Property” means the property being developed or acquired with Grant Funds.

17. The term “Project Scope” means the description or activity for work to be accomplished by the Project.

18. The term “Public Agency” means any State of California department or agency, a county, city, public district, or public agency formed under California law.

19. The term "State" means the Secretary for California Natural Resources or his/her representatives, or other political subdivision of the State.

B. Project Execution

1. Subject to the availability of funds in the Act, the State hereby grants to the Grantee a sum of money (Grant Funds) not to exceed the amount stated on the signature page in consideration of and on condition that the sum be expended in carrying out the purposes as set forth in the description of project in this Agreement and its attachments and under the Terms and Conditions set forth in this Agreement.

2. Grantee shall furnish any and all additional funds that may be necessary to complete the project.

3. Grantee shall complete the project in accordance with the Project Performance Period set forth on the signature page unless an extension has been formally granted by the State and

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Attachment: California Natural Resources Agency – Development Grant Agreement (Sample) (Grant Funding for the City Hall Public Counters 36 under the Terms and Conditions of this Agreement. Extensions may be requested in advance and will be considered by the State, at its sole discretion, in the event of circumstances beyond the control of the Grantee, but in no event beyond March 1, 2027.

4. Grantee shall at all times ensure that project complies with all environmental laws, including but not limited to obtaining all necessary permits.

Changes to the scope resulting from CEQA compliance are permitted provided the State determines that the project continues to meet all objectives of the General Fund Specified Grant Project and is consistent with the intent cited in the original Application.

5. Projects must comply with any applicable laws pertaining to prevailing wage and labor compliance.

6. Grantee certifies that the project does and will continue to comply with all current laws and regulations which apply to the project, including, but not limited to, legal requirements for construction contracts, building codes, environmental laws, health and safety codes, and disabled access laws. Grantee certifies that prior to commencement of construction all applicable permits and licenses (e.g., state contractor’s license) will have been obtained.

7. Grantee shall provide access by the State upon 24 -hours’ notice to determine if project work is in accordance with the approved project scope, including a final inspection upon project completion.

8. Prior to the commencement of any work, Grantee agrees to submit in writing to the State for prior approval any deviation from the original project scope per Exhibit A and the Application. Changes in project scope must continue to meet the need cited in the original Application or they will not be approved. Any modification or alteration in the project as set forth in the Application on file with the State must be submitted to the State for approval.

Any modification or alteration in the project must also comply with all current laws and regulations, including, but not limited to, CEQA.

9. Grantee shall provide for public access and/or educational features where feasible.

10. Grantee must have (1) fee title, (2) leasehold, or (3) other interest in project lands and demonstrate to the satisfaction of the State the proposed project will provide public benefits that are commensurate with the type and duration of the interest in land.

11. If a nonprofit organization, Grantee certifies the corporation is qualified under Section 501(c)(3) of the Internal Revenue Service Code, has an active status with the Secretary of State, and is current with the Attorney General’s Registry of Charitable Trusts. Failure by the Grantee to remain in compliance with these nonprofit requirements may be cause for suspension of all obligations of the State hereunder and termination of this Agreement.

12. Grantee shall promptly provide photographs of the site during and after implementation of the project at the request of the State.

C. Project Costs

1. Unless otherwise agreed upon, Grant Funds provided to Grantee under this Agreement for Development will be disbursed for eligible costs, on a reimbursement basis, as follows, but shall not exceed in any event the amount set forth on the signature page of this Agreement:

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Attachment: California Natural Resources Agency – Development Grant Agreement (Sample) (Grant Funding for the City Hall Public Counters 37 a. Approved direct management costs or construction and development costs. Up to ten percent (10%) of the reimbursement amount will be held back and issued as a final payment upon completion of the project.
b. Remaining Grant Funds shall be paid up to the total amount of the Grant Funds or the actual Project cost, whichever is less, upon completion of the Project, receipt of a detailed summary of Project costs from the Grantee found to be satisfactory by the State, and the satisfactory completion of a site inspection by the State. c. Advance payments may be made at the discretion of the State. d. Grantee agrees to use any Grant Funds advanced by the State under the terms of this Agreement solely for the Project herein described.
e. Overhead costs are generally limited to a maximum of 15% of total direct costs.

2. Payment Documentation:
a. All payment requests must be submitted using a completed Payment Request Form.

This form must be accompanied by an itemized list of all expenditures that clearly documents the check numbers, dates, recipients, line-item description as described in the project budget approved by the State and amounts. Each payment request must also include proof of payment such as receipts, paid invoices, canceled checks, or other forms of documentation demonstrating payment has been made. b. Any payment request that is submitted without the required itemization and documentation will not be authorized. If the payment request package is incomplete, inadequate, or inaccurate, the State will inform the Grantee and hold the payment request until all required information is received or corrected. Any penalties imposed on the Grantee by a contractor, or other consequence, because of delays in payment will be paid by the Grantee and is not reimbursable under this Agreement.

3. Grant funds in this award have a limited period in which they must be expended. Grantee expenditures funded by the State must occur within the time frame of the Project Performance Period as indicated in this Agreement.

4. The State reserves the right to request reimbursement of any funds spent on the project, even funds deemed eligible costs, if the project is not completed in accordance with the Grant Agreement and the guidelines.

5. Except as otherwise provided herein, the Grantee shall expend grant funds in the manner described in the Exhibit A approved by the State. The total dollars of a category in the project budget may be increased by up to ten percent (10%) through a realloc ation of funds from another category, without approval by the State. However, the Grantee shall notify the State in writing when any such reallocation is made and shall identify both the item(s) being increased and those being decreased. Any cumulative increase or decrease of more than ten percent (10%) from the original budget in the amount of a category must be approved by the State. In any event, the total amount of the grant funds may not be increased, nor may any adjustments exceed the limits for management costs as described in the Application Guidelines.

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Attachment: California Natural Resources Agency – Development Grant Agreement (Sample) (Grant Funding for the City Hall Public Counters 38 D. Project Administration

1. Grantee shall promptly provide project reports and/or photographs upon request by the State. In any event Grantee shall provide the State a report showing total final project expenditures with the final payment request and required closing documents.

2. Grantee shall make property and facilities developed pursuant to this Agreement available for inspection upon request by the State.

3. If Grant Funds are advanced, the Grantee shall place these Funds in a separate interest- bearing account, setting up and identifying such account prior to the advance. Interest earned on Grant Funds shall be used on the Project, as approved by the State. Any overpayment of Grant Funds in excess of final project costs shall be returned to the State within sixty (60) days of completion of the Project or the end of the Project performance period as shown on the signature page, whichever is earlier.

4. Grantee shall submit all documentation for project completion, including a notice of completion as applicable and final reimbursement within ninety (90) days of project completion, but in no event any later than March 1, 2027.

5. Final payment is contingent upon State verification that the Project is consistent with the Project scope as described in Exhibit A, together with any State-approved amendments.

6. This Agreement may be amended by mutual agreement in writing between the Grantee and the State. Any request by the Grantee for amendments must be in writing stating the amendment request and reason for the request. The Grantee shall make requests in a timely manner, preferably no less than sixty (60) days before the effective date of the proposed amendment.

7. Grantee must report to the State all sources of other funds for the project.

E. Project Termination

1. Prior to the completion of project construction, either party may terminate this Agreement by providing the other party with thirty (30) days’ written notice of such termination. The State may also terminate this Grant Agreement for any reason at any time if it learns of or otherwise discovers that there is a violation of any state or federal law or policy by the Grantee which affects performance of this, or any other grant agreement or contract entered into with the State.

2. If the State terminates without cause the Agreement prior to the end of the Project Performance Period, the Grantee shall take all reasonable measures to prevent further costs to the State under this Agreement. The State shall be responsible for any reasonable and non-cancelable obligations incurred by the Grantee in the performance of the Agreement prior to the date of the notice to terminate, but only up to the undisbursed balance of funding authorized in this Agreement.

3. If the Grantee fails to complete the project in accordance with this Agreement or fails to fulfill any other obligations of this Agreement prior to the termination date, the Grantee shall be liable for immediate repayment to the State of all amounts disbursed by the State under this Agreement, plus accrued interest and any further costs related to the project. The State may, at its sole discretion, consider extenuating circumstances and not require repayment for work partially completed provided that the St ate determines it is in the State’s best

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Attachment: California Natural Resources Agency – Development Grant Agreement (Sample) (Grant Funding for the City Hall Public Counters 39 interest to do so. This paragraph shall not be deemed to limit any other remedies available to the State for breach of this Agreement.

4. Failure by the Grantee to comply with the terms of this Agreement or any other agreement under the Act may be cause for suspension of all obligations of the State hereunder.

5. Failure of the Grantee to comply with the terms of this Agreement shall not be cause for suspending all obligations of the State hereunder if, in the judgment of the State, such failure was due to no fault of the Grantee. At the discretion of the State, any amount required to settle at minimum cost any irrevocable obligations properly incurred shall be eligible for reimbursement under this Agreement.

6. Because the benefit to be derived by the State, from the full compliance by the Grantee with the terms of this Agreement, is the for the purposes as stated in the Application for the people of the State of California, and because such benefit exceeds to an immeasurable and unascertainable extent the amount of money furnished by the State by way of grant funds under the provisions of this Agreement, the Grantee agrees that payment by the Grantee to the State of an amount equal to the amount of the grant funds disbursed under this Agreement by the State would be inadequate compensation to the State for any breach by the Grantee of this Agreement. The Grantee further agrees therefore, that the appropriate remedy in the event of a breach by the Grantee of this Agreement shall be the specific performance of this Agreement, unless otherwise agreed to by the State.

F. Hold Harmless

1. Grantee shall waive all claims and recourses against the State, including the right to contribution for loss or damage to persons or property arising from, growing out of, or in any way connected with or incident to this Agreement, except claims arising from the gross negligence of State, its officers, agents, and employees.

2. Grantee shall indemnify, hold harmless and defend State, its officers, agents and employees in perpetuity against any and all claims, demands, damages, costs, expenses or liability costs arising out of the project, including development, construction, o peration or maintenance of the property described in the project description which claims, demands or causes of action arise under Government Code Section 895.2 or otherwise, including but not limited to items to which the Grantee has certified, except for liability arising out of the gross negligence of State, its officers, agents or employees. Grantee acknowledges that it is solely responsible for compliance with items to which it has certified.

3. Grantee and State agree that in the event of judgment entered against the State and the Grantee because of the gross negligence of the State and the Grantee, their officers, agents, or employees, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither party shall request a jury apportionment.

G. Financial Records

1. Grantee shall maintain satisfactory financial accounts, documents, and records for the Project and to make them available to the State for auditing at reasonable times. Grantee shall also retain such financial accounts, documents, and records for three (3) years after final payment and one (1) year following an audit.

2. Grantee agrees that during regular office hours, the State and its duly authorized representatives shall have the right to inspect and make copies of any books, records or reports of the Grantee pertaining to this Agreement or matters related thereto. G rantee

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Attachment: California Natural Resources Agency – Development Grant Agreement (Sample) (Grant Funding for the City Hall Public Counters 40 shall maintain and make available for inspection by the State accurate records of all of its costs, disbursements, and receipts with respect to its activities under this Agreement.

3. Grantee shall use applicable Generally Accepted Accounting Principles, unless otherwise agreed to by the State.

H. Use of Facilities

1. If Grantee owns the Project Property, Grantee shall not sell or transfer the Project Property (including any portion of it or any interest in it) during the Land Tenure Term defined in paragraph H.2. below without the written approval of the State of California, acting through the Natural Resources Agency, or its successor. Such approval shall not be unreasonably withheld as long as the purposes for which the grant was awarded are maintained. If Grantee does not own the Project Property, Grantee shall notify the State within 30 days of any sale or transfer of the property, at which time the State may seek any and all remedies available under Section E of this Agreement.

2. Grantee shall maintain, operate, and use (or shall ensure via written agreement with the landowner that the project is maintained, operated, and used) in fulfillment of the purpose funded pursuant to this Grant for a minimum of NUMBER OF (XX) years, consistent with the Land Tenure/Site Control requirements included in the Application Guidelines (the “Land Tenure Term”). Grantee, Grantee’s successor in interest, or the Assignee of this Agreement, may assign without novation the responsibility to maintai n and operate the property in accordance with this requirement only with the written approval of the State. Grantee may be excused from its obligations for operation and maintenance of the Project site only upon the written approval of the State for good cause. “Good cause” includes, but is not limited to, natural disasters that destroy the Project improvements and render the Project obsolete or impracticable to rebuild.

3. Grantee agrees to use the Project Property (or shall ensure via written agreement with the landowner that the property will be used) solely for the purposes for which the Grant was made and no other use or sale or other disposition of the property shall be made during the Land Tenure Term. This Agreement shall not prevent the transfer of the property from the Grantee to a Public Agency, if the successor Public Agency assumes the obligations imposed by this Agreement.

4. Reimbursement of Grant with interest: At the State’s sole discretion, if the Grantee owns the Project Property and the use of the property is changed to a use that is not permitted by the Agreement or if the property is sold or otherwise disposed of by Grantee, the State may seek an amount equal to: (1) the amount of the Grant plus accrued interest at the prime interest rate at the time of disposition, and (2) the amount of any increase in property value attributed to grant-funded improvements to the Project Property. If the Grantee does not own the Project Property, and the use of the Project Property is changed to a use that is not permitted by this Agreement or is sold or otherwise disposed of within the Land Tenure Term, at the State’s sole discretion, the Grantee shall be liable for immediate repayment to the State of all amounts disbursed by the State under this Agreement, plus accrued interest at the prime interest rate at the time of disposition.

5. Grantee shall not use or allow the use of any portion of the Project Property as security for any debt during the Land Tenure Term. If the grantee does not own the Project Property, written approval of the State must be obtained for use of the Project Pro perty (including any portion of it or any interest in it) to be used as security for any debt, provided such approval by the State shall not be unreasonable withheld as long as the purposes for which the Grant was awarded are maintained and does not make the State a guarantor or a

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Attachment: California Natural Resources Agency – Development Grant Agreement (Sample) (Grant Funding for the City Hall Public Counters 41 surety for any debt, nor waive the State’s rights to enforce performance under this Agreement.

6. Grantee shall not use or allow the use of any portion of the Project Property for mitigation without the written approval of the State. If the grantee does not own the Project Property, the grantee shall ensure via written agreement with the landowner that the landowner shall not use or allow the use of any portion of the Project Property for mitigation without the written approval of the State.

I. Nondiscrimination

1. During the performance of this grant, grantee and its subcontractors shall not unlawfully discriminate, harass or allow harassment, against any person because of sex, sexual orientation, race, color, religious creed, marital status, denial of family and medical care leave, ancestry, national origin, medical condition (cancer/genetic characteristics), age (40 and above), disability (mental and physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation. Grantee and subcontractors shall ensure that the evaluation and treatment of all persons, and particularly their employees and applicants for employment are free from such discrimination and harassment. Grantee and its subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, §12900 et seq.) and the applicable regulations promulgated thereunder (Cal. Code Regs, tit. 2, §7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, §12990 (a)–(f), are incorporated into this grant by reference and made a part hereof as if set forth in full (Cal. Code Regs, tit. 2, §7285.0 et seq.). Grantee shall include this non-discrimination and compliance provisions of this clause in all subcontracts to perform work under the grant.

2. The Grantee shall not discriminate against any person on the basis of residence except to the extent that reasonable difference in admission or other fees may be maintained on the basis of residence and pursuant to law.

3. The completed project and all related facilities shall be open to members of the public generally, except as noted under the special provisions of this Agreement or under provisions of the Act.

J. Application Incorporation
The Grant Guidelines and the Application and any subsequent changes or additions to the Application approved in writing by the State are hereby incorporated by reference into this Agreement as though set forth in full in this Agreement.

K. Severability
If any provision of this Agreement or the Application thereof is held invalid, that invalidity shall not affect other provisions or applications of this Agreement which can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are severable.

L. Waiver
No term or provision hereof will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing and signed on behalf of the party against whom the waiver is asserted. No consent by either party to, or waiver of, a breach by either party, whether expressed or implied, will constitute consent to, waiver of or excuse of any other, different, or subsequent breach by either party.

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Attachment: California Natural Resources Agency – Development Grant Agreement (Sample) (Grant Funding for the City Hall Public Counters 42 M. Assignment
Except as expressly provided otherwise, this Agreement is not assignable by the Grantee either in whole or in part.

N. Disputes
If the Grantee believes that there is a dispute or grievance between Grantee and the State arising out of or relating to this Agreement, the Grantee shall first discuss and attempt to resolve the issue informally with the Agency Grants Administrator. If the issue cannot be resolved at this level, the Grantee shall follow the following procedures:

1. If the issue cannot be resolved informally with the Agency Grants Administrator, the Grantee shall submit, in writing, a grievance report together with any evidence to the Deputy Assistant Secretary for Bonds and Grants for the California Natural Resources Agency. The grievance report must state the issues in the dispute, the legal authority, or other basis for the Grantee’s position and the remedy sought. Within ten (10) working days of receipt of the written grievance report from the Grantee, the Deputy Assistant Secretary shall make a determination on the issue(s) and shall respond in writing to the Grantee indicating the decision and reasons therefore. Should the Grantee disagree with the Deputy Assistant Secretary’s decision, the Grantee may appeal to the Assistant Secretary for Administration and Finance for the Natural Resources Agency.

2. The Grantee must submit a letter of appeal to the Assistant Secretary explaining why the Deputy Assistant Secretary’s decision is unacceptable. The letter must include, as an attachment, copies of the Grantee’s original grievance report, evidence origi nally submitted, and response from the Deputy Assistant Secretary. The Grantee’s letter of appeal must be submitted within ten (10) working days of the receipt of the Deputy Assistant Secretary’s written decision. The Assistant Secretary or designee shal l, within twenty (20) working days of receipt of Grantee’s letter of appeal, review the issues raised and shall render a written decision to the Grantee. The decision of the Assistant Secretary or designee shall be final.

O. Audit Requirements
Grant projects are subject to audit by the State annually and for three (3) years following the final payment of grant funds. The audit shall include all books, papers, accounts, documents, or other records of the Grantee, as they relate to the project for which the grant funds were granted.

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Attachment: California Natural Resources Agency – Development Grant Agreement (Sample) (Grant Funding for the City Hall Public Counters

City
Council
Report

TITLE: Resolution Approving the Award of a Contract to Best Contracting Services, in the Increased Amount of $356,670, for the City Facilities Roof Replacement Project (No. 24 -TT), and a Construction Contingency of $17,830; and Authorizing the City Manager to Execute Said Agreement as Specified in Campbell Municipal Code Section 3.20.100, and the Public Works Director to Execute Contract Change Orders Up to and Within the Allocated Construction Contingency Amount (Resolution/Roll Call Vote)

RECOMMENDED ACTION

That the City Council adopt a resolution: (1) approving and awarding a contract to Best Contracting Services, in the increased amount of $356,670, plus a construction contingency of $17,830, for the City Facilities Roof Replacement Project (No. 24 -TT) and as programmed in the project’s CIP allocation for FY 2025; (2) authorizing the City Manager to execute said agreement as specified in Campbell Municipal Code Section

3.20.100; and (3) authorizing the Public Works Director to negotiate and execute contract change orders up to and within the allocated construction contingency amount.

BACKGROUND

In July 2024, the City Council approved the allocation of $362k in remaining American Rescue Plan Act (ARPA) funds to the City’s Capital Improvement Program Reserve (CIPR) for the implementation of the City Facilities Roof Replacement Project (CIP No. 24-TT) in FY 2025. Later, on September 17, 2024, the City Council adopted resolution No. 13208, approving the plans and specifications for the City Facilities Roof Replacement Project (No. 24 -TT) at the Campbell Community Center Buildings D and H, and authorizing staff to solicit bids from qualified contractors interested in providing the services necessary for its construction (attachment B). At the time, the City Council also approved the subsequent award of a contract not to exceed $335,000, plus an additional 12% contingency amount of $40,000, for any unforeseen expenses incurred during construction. Furthermore, staff would complete a comprehensive evaluation of the bids received and select a contractor based on the results from the lowest, responsive bidder and their qualifications to perform the work.

Item: 8
Category: CONSENT CALENDAR
Meeting Date: November 6, 2024
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Approve the Award of a Contract to Best Contracting Services Page 2 of 4

Following Council’s approval, the construction specifications for the City Facilities Roof Replacement Project (No. 24 -TT) were advertised for bidding on the QuestCDN website, with instructions for contractors to submit their bids (proposals) no later than 2:00 pm, on Wednesday, October 16, 2024 – when at which time , the bids would be opened and results announced by the City Clerk.

By the end of the submission period, the City had received a total of five (5) proposals for the City Facilities Roof Replacement project. The following is a summary of the bid results listed from lowest to highest base bid amount as submitted by each contractor:

Contractor Total Base Bid

1. Best Contracting Services $ 356,670

2. I&A Contractor, Inc. $ 458,000

3. Pioneer Contractors, Inc. $ 466,200

4. Stronger Building Services $ 511,000

5. Barth Roofing Company $ 594,700

DISCUSSION

Best Contracting Services (Best) was the lowest, responsive bidder, with a total base bid amount of $356,670. Although Best was the lowest, responsive bidder, their base bid amount had exceeded the amount authorized for award by the City Council ($335,000) by approximately $21,670. As such, this would also impact the 12% construction contingency amount ($40,000) that was approved by Council as well.

During the bid evaluation process, staff considered the terms of use associated with the project’s ARPA fund s, which are set to expire on December 31, 2024. Under the program’s guidelines, all ARPA funds must be spent or committed for use (via the execution of a service agreement) prior to that date. At that time, any unused funds must be returned to the program or used immediately on other City expenditures.

To ensure the project fully utilizes the $362,000 in ARPA funds before t hey expire on December 31, 2024, staff recommends increasing the contract amount to $356,670 and adjusting (reducing) the contingency amount to $17,830 (5% of the contract amount) , which in turn, allows the City to proceed with awarding the contract and executing an agreement during the program’s current eligibility period . Although the contract amount is within the CIP budget of the $362k in ARPA funds currently allocated in the CIP for its implementation in FY25, the contingency authorization is beyond the amount budgeted in the CIP. For any contingency work above the remaining amount in the CIP project ($5,330), the additional funding will come from the Public Works Operating budget.

NEXT STEPS
8 Packet Pg. 120
Approve the Award of a Contract to Best Contracting Services Page 3 of 4

Staff is requesting that the City Council approve and award a contract to Best Contracting Services, in the increased amount of $356,670, for the City Facilities Roof Replacement Project (24 -TT) at the Campbell Community Center Buildings D and H, and authorize a construction contingency in the amount of $17,830 . Besides the increased contract amount and reduced contingency , the project’s construction specifications and contract terms will remain the same, with no other updates or changes required at this time.

Staff also requests that the City Council authorize the City Manager to execute said contract as specified in Campbell Municipal Code Section 3.20.100 and the Public Works Director to negotiate and execute contract change orders up to and within the allocated construction contingency amount.

FISCAL IMPACT

Funding, in the amount of $362,000, is available in the City’s approved CIP budget for the City Facilities Roof Replacement Project (No. 24 -TT), to award the construction contract and allow for a construction contingency of up to $5,330. For contingency work above $5,330 , and up to $17,830, funding is available in the Public Works Operating Budget FY2024/25. The construction contingency will be used to fund any work required as a result of unforeseen conditions which are identified during the project’s construction.

ALTERNATIVES

1. Do not approve the increased contract amount, and its award, to Best Contracting Services for the City Facilities Roof Replacement Project (No. 24-TT).

2. Provide alternative directions to staff.

Prepared by:

Carina Shattuck, Administrative Analyst I

Reviewed by:

Todd Capurso, Director of Public Works

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Approve the Award of a Contract to Best Contracting Services Page 4 of 4

Approved by:

Brian Loventhal, City Manager

Attachment:
a. Resolution
b. Signed Resolution 13208 - (24-TT)
8 Packet Pg. 122

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL APPROVING THE

AWARD OF A CONTRACT TO BEST CONTRACTING SERVICES, IN THE INCREASED AMOUNT OF $356,670, PLUS A CONSTRUCTION CONTINGENCY OF $17,830, FOR THE CITY FACILITIES ROOF REPLACEMENT PROJECT (NO. 24-TT) AS PROGRAMMED IN THE CITY’S APPROVED CIP FOR IMPLEMENTATION DURING FY 2025; 2) AUTHORIZING THE CITY

MANAGER TO EXECUTE SAID AGREEMENT AS SPECIFIED IN CAMPBELL MUNICIPAL CODE SECTION 3.20.100; AND 3) AUTHORIZING THE PUBLIC WORKS DIRECTOR TO

NEGOTIATE AND EXECUTE CONTRACT CHANGE ORDERS UP TO AND WITHIN THE ALLOCATED CONSTRUCTION CONTINGENCY.

WHEREAS, in July 2024, the City Council approved the allocation of $362k in remaining American Rescue Plan Act (ARPA) funds to the City’s Capital Improvement Program Reserve (CIPR) for the implementation of the City Facilities Roof Replacement Project (CIP No. 24-TT) in FY 2025; and

WHEREAS, on September 17, 2024, the City Council adopted resolution No. 13208, approving the plans and specifications for the City Facilities Roof Replacement Project (No. 24-TT) at the Campbell Community Center Buildings D and H, and authorizing staff to solicit bi ds from qualified contractors interested in providing the services necessary for its construction; and

WHEREAS, the City Council also approved the subsequent award of a contract not to exceed $335,000, plus an additional 12% contingency amount of $40,000, for any unforeseen expenses incurred during construction; and

WHEREAS, by the end of the bid submission period on October 16, 2024, the City had received a total of five (5) proposals for the City Facilities Roof Replacement , with the lowest base bid amount submitted by Best Contracting Services (Besst) for a total of $356,670; and

WHEREAS, although the lowest, the base bid amount submitted by Best had exceeded the amount authorized by the City Council for award ($335,000) by approximately $21,670 , and would also impact the 12% contingency amount ($40,000) that was approved as well; and

WHEREAS, while reviewing the bid results, staff considered the timeline associated with the project’s use of ARPA funds, which are set to expire on December 31, 2024, and must be used or committed for use (via the execution of a service agreement) prior to that date; and

WHEREAS, to ensure the project retains use of th ose ARPA funds before they expire , staff recommends increasing the contract amount to $356,670 and adjusting the contingency amount to $17,830; and

WHEREAS, the project’s construction specifications and contract terms will remain the same, with no other updates or changes required at this time; and

WHEREAS, staff is requesting that the City Council approve and award a contract to Best Contracting Services, in the increased amount of $356,670, for the City Facilities Roof Replacement Project (24-TT) at the Campbell Community Center Buildings D and H, plus a $ 17,830 construction contingency for any costs incurred as a result of unforeseen work and/or services that may be required during the project’s construction; and

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Attachment: Resolution (Approve the Award of a Contract to Best Contracting Services)

WHEREAS, sufficient funding is available in the City’s approved CIP for the City Facilities Roof Replacement Project (No. 24-TT), in the amount of $362,000, to award the contract ($356,670) and for the construction contingency in an amount up to $5,330; and

WHEREAS, sufficient funding is available in the City’s Operating Budget for FY 2024/25 to fund unforeseen construction contingency work, if required in an amount above $5,330, up to $17,830; and

WHEREAS, staff requests that the City Council authorize the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100 and authorize the Public Works Director to negotiate and execute contract change orders up to and within th e allocated construction contingency amount.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell hereby: 1) approves and awards a contract to Best Contracting Services, in the increased amount of $356,670, for the City Facilities Roof Replacement Project (No. 24 -TT), plus a construction contingency of $17,830, as programmed in the project’s CIP for implementation during FY 2025; 2) authorizes the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100; and 3) authorizing the Public Works Director to negotiate and execute contract change orders up to and within the allocated construction contingency amount.

PASSED AND ADOPTED this 6th day of November, 2024, by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:

_________________________________
Susan M. Landry, Mayor

ATTEST:

___________________________
Andrea Sanders, City Clerk

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Attachment: Resolution (Approve the Award of a Contract to Best Contracting Services) RESOLUTION NO. 13208
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL 1) APPROVING THE

PLANS AND SPECIFICATIONS, AND AUTHORIZING THE SOLICITATION OF BIDS, FOR THE CITY FACILITIES ROOF REPLACEMENT PROJECT ( NO. 24- TT) AND ITS IMPLEMENTATION DURING FY 2025; 2) APPROVING THE SUBSEQUENT AWARD OF A SERVICE CONTRACT TO THE LOWEST, RESPONSIVE BIDDER, IN AN AMOUNT NOT TO EXCEED $ 335, 000, PLUS AN ADDITIONAL 12% CONSTRUCTION CONTINGENCY OF $ 40, 000; 3) AUTHORIZING THE

CITY MANAGER TO EXECUTE SAID AGREEMENT AS SPECIFIED IN CAMPBELL MUNICIPAL CODE SECTION 3. 20. 100; AND 4) AUTHORIZING THE PUBLIC WORKS

DIRECTOR TO NEGOTIATE AND EXECUTE CONTRACT CHANGE ORDERS UP TO AND WITHIN THE ALLOCATED CONSTRUCTION CONTINGENCY.

WHEREAS, the City of Campbell owns a total of thirty-six buildings and structures that are maintained and operated by the Public Works Department Maintenance Division to meet the diverse needs of various programs and services available to members of the community; and WHEREAS, many of the buildings in the City' s inventory are older in age — requiring frequent and costly repairs to address issues associated with their aging infrastructure and outdated roofing components; and
WHEREAS, with regard to the roofs located at the Campbell Community Center, most were installed or previouslyreplacedmorethan thirty yearsago, and haverequiredfrequentand costlyrepairsin response to weather- related events or issues caused by prolonged exposure to the elements; and WHEREAS, separate assessments performed by Garland and Gordian ( in 2021 and 2023, respectively) have provided information instrumental in prioritizing the City's roofing needs and assisting staff with developing improvement projects based on their current conditions and severity of issues identified; and
WHEREAS, staff has determined that the complete replacement for many of these roofs was the more feasible option as it reduced the need for more frequent repairs and their long-term maintenance costs; and
WHEREAS, in 2022, staff created a CIP project ( City Facilities Roof Replacement Project, CIP Project No. 24- TT), to replace the roofs for various buildings over a five- year period with an allocation of funds programmed in each fiscal year to cover the costs of their implementation; and WHEREAS, in June 2023, the City Facilities Roof Replacement Project was approved with the adoption of the City' s annual CIP budget for FY 2024; and WHEREAS, in July 2024, the City Council approved an allocation of $ 375k in remaining American Rescue Plan Act (ARPA) funds to the City's Capital Improvement Reserve to fund the Facilities Roof Replacement Project as programmed in the City's approved CIP for FY 2025; and WHEREAS, staff has identified Campbell Community Center Buildings D and H to be implemented for FY 2025 of the City Facilities Roof Replacement Project; and WHEREAS, based on the proposed scope of work, staff estimates that the project will cost approximately $ 335, 000 to replace the roofs for both buildings; and

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Attachment: Signed Resolution 13208 - (24-TT) (Approve the Award of a Contract to Best Contracting Services) WHEREAS, with sufficient funds available in the project' s approved CIP budget for FY 2025 ($ 375k), staff is requesting that the City Council approve the plans and specifications for the City Facilities Roof Replacement Project No. 24-TT at the Campbell Community Center Buildings D and H and authorize staff to solicit bids from qualified contractors for services to facilitate their implementation; and
WHEREAS, in accordance with the City' s purchasing guidelines, staff will complete a comprehensive evaluation of the bids received by 2:00 pm on Wednesday, October 16, 2024, and select a contractor based on the results from the lowest, responsive bidder and their qualifications to perform the work; and
WHEREAS, pending the bid results, staff is also requesting the City Council' s approval to award a service contract to the lowest, responsive bidder, in an amount not to exceed $ 335, 000, plus an additional 12% construction contingency ($ 40, 000), for any costs incurred as a result of unforeseen work and/ or services that may be required during project implementation; and WHEREAS, staff requests that the City Council authorize the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3. 20. 100 and authorize the Public Works Director to negotiate and execute contract change orders up to and within this allocated construction contingency amount.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell hereby: 1) approve the plans and specifications, and authorize the solicitation of bids, for the City Facilities Roof Replacement Project( No. 24-TT) and its implementation during FY 2025; 2) approve the subsequent award of a service contract to the lowest, responsive bidder, in an amount not to exceed $ 335, 000, plus an additional 12% construction contingency of $ 40, 000; 3) authorize the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3. 20. 100; and 4) authorize the Public Works Director to negotiate and execute contract change orders up to and within the allocated construction contingency amount.

BE IT FURTHER RESOLVED, should the lowest, responsive bidder propose a total contract amount that is less than the amount approved for award by the City Council ($ 335, 000), the executed services agreement will reflect the contractor' s final award amount, with the construction contingency to be adjusted accordingly as to not exceed the project' s total CIP budget amount of$ 375k.

PASSED AND ADOPTED this 17thday of September, 2024, by the following roll call vote:

AYES: Council Members: Bybee, Furtado, Scozzola, Lopez, Landry NOES: Council Members: None
ABSENT: Council Members: None
APPROVED:
12400/n 4
Susan M. Landry, M or
ATTEST:
a., . 0, n,
Andrea Sanders, Cii/ Clerk

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Attachment: Signed Resolution 13208 - (24-TT) (Approve the Award of a Contract to Best Contracting Services)

CONTRACT

BETWEEN CITY OF CAMPBELL AND

FOR CONSTRUCTION OF
CITY FACILITIES ROOF REPLACEMENT, PROJECT NO. 24- TT ( FY 2025)—

CAMPBELL COMMUNITY CENTER BUILDINGS D,,ANDH
THIS AGREEMENT made and concluded in duplicate, this_ day of 20_ by and between hereinafter referred to as " CONTRACTOR", and the City of Campbell, a Municipal Corporation, hereinafter referred to„ as" CITY"= City and Contractor are also referred to individuallyas a " Party" or collective) h '"y, as the Parties WITNESSETH, that the parties hereto do mutually agreeas follows: h" ARTICLE I. That for and in considerationofthe paymentsand agreementshereinafter,mentioned, to bemadeandperformedbyCITY, andunderthey'conditionsexpressedinthetwo (2) bonds, bearingevendatewiththesepresents, andhereuntoannexed, theCONTRACTORagreeswith the CITY, at its own proper cost an
expense, to do all theWork and furnish all plant, labor, services, tools, equipment, supplies, transportation, utilities and materials, except such as are mentionedintheContractDocumentstobefurnishedbythe'CITY, necessarytoconstructand complete to the satisfaction of the Engineer, in
accordance with ° Contract Documents for:

CITY FACILITIES ROOFzF EPLACE 11tIH T, PROJECT theNO. 24- TT ( FY 2025)—

CAMPBELL COMMUNITY CENTER BUILDINGS D AND H
hereinafterreferredtowsthe "Projectorthe "Work" instrictconformityandcompliancewith theContractDocuments,°andto i o ever. ratingrequiredbysaidContractDocumentsas hereinafter, defired
ARTICLE II. It is expressly agreedandunderstoodbyeachandeverypartyto thisAgreement that the:„following documents are hereby incorporated and made a part of this Agreement hereinafter the " Contract Documents"):

1. All applicable Laws and Regulations

2. Duly issued Agreement modifications, and allowance authorization( s) signed by the City, in chronological orderby effective date of each

3. This Agreement, including all exhibits

4. Labor and Material Bond ( Payment Bond)

5. Performance Bond

6. Maintenance Bond ( if required)

7. Insurance Certificate

8. Invitation for Bids for [ Project Name] [ Project Number], including the Project Specifications, drawings, and plans, all Exhibits, and all Addenda in the reverse order of issuance

9. Project Specifications, including all drawings

10. Standard Specifications, as hereinafter defined

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Attachment: Signed Resolution 13208 - (24-TT) (Approve the Award of a Contract to Best Contracting Services) The parties to this Agreement do hereby expressly acknowledge that they have read, understand, and promise to comply with each and every provision of Contract Documents. There are no Contract Documents other than those indicated above. In the event inconsistencies, conflicts, or ambiguities between and among the Contract Documents are discovered, the parties shall attempt to resolve any ambiguity, conflict, or inconsistency informally, recognizing that the Contract Documents shall take precedence in the order in which they are listed above. Inclusion of an order of precedence herein does not in any way negate or reduce Contractor' s obligation to report conflicts, discrepancies, apparent omissions, and similar matters to the City.

ARTICLE III. It is expressly agreed and understood by the Contractor that the " Standard Specifications" consists of the documents on file at the Public WorksADepartment of the City of Campbell, entitled: p°

1. The City of Campbell General Provisions, dated March 200;

2. TheCityof CampbellStandardSpecificationsand-Details-for`PublicWorksConstruction CCSS), dated July 1994 A_,

3. The City of San Jose Standard Specifications (SJSS) and Standard Details (SJSD), dated July 1992

4. Standard Specifications of the State * California, Department of Transportation, dated 2018 (" State Specifications"); and a`

5. Stateof California /Caltrans: California`Manualon UniformTrafficControlDevices (CA MUTCD) ( 2014 Revision 8).

Where conflicts arise between the StandardSpecifications, the parties agree that the Standard Specificationsshalltakeprecedenceinthe.orderinwhichtheyrelistedabove. Inclusionofanorder of precedencehereindoes not in any way negaterorEreduce°Contractor's obligationto report conflicts, discrepancies, apparent omissions, and similar matters tothe City.

ARTICLE IV. The CITY promisespromises and agrees with the CONTRACTOR to employ, and doesherebyemploy,th,e'CONTRACTORtoprovidethematerialsandtodotheWorkaccording to the terms and conditions hereincontained and referredto, for the price aforesaid, and hereby contractstopaythesame,atthe.ti e, andinthemannerandupontheconditionshereinsetforth; and the CITY and the CONTRACTOR for themselves, their heirs, executors, administrators, successors 'and assigns, 'doghereby agree to=,.the full performance of the covenants herein contained.,.

ARTICLEV. The CONTRACTORagreesto receiveandacceptthe pricesindicatedin the Contractor's,signedBidasfullcompensationforfurnishingallmaterialsandfordoingalltheWork contemplatedand embracedinthis Contract; alsofor all loss or damage, arising out of the nature of the Work aforesaid, or fromthe action of the elements, or from any unforeseendifficulties or obstructionswhich'mayarise,orbeencounteredintheprosecutionoftheWorkuntilitsacceptance by the CITY, and for all risks connected with the Work; also for all expenses incurred by or in consequence of the suspension or discontinuance of Work and for well and faithfully completing the Work, and the whole thereof, in the manner and according to the Contract Documents and the requirements of the Engineer, and also for furnishing the required bonds and insurance, and for doing all other things mentioned, contemplated or embraced in this Contract, and the Contract Documents.

ARTICLE VI. All activities of Contractor, its employees, agents, and/ or subcontractors will be carried out in accordance with all applicable federal, state, and local laws and regulations.

ARTICLE VII. In accordance with the provisions of Section 3700 of the Labor Code, the Contractor will be required to secure the payment of worker' s compensation to his employees.

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Attachment: Signed Resolution 13208 - (24-TT) (Approve the Award of a Contract to Best Contracting Services) By its signature hereunder, CONTRACTOR certifies that it is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self- insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the Work of this Contract.

ARTICLE VIII. The Project is a work of public improvement over which the CITY shall exercise general supervision. The CITY shall have the right to assume full and direct control over this Contract whenever the CITY, at its sole discretion, shall determine that its responsibility to the United States or the State of California so requires.

ARTICLE IX. The general prevailingwage rates as heretoforespecified<and any minimumwage rates indicated in the Special Provisions are hereby specifically referred to and by this reference aremadeapartofthisContract. Itisfurtherexpresslyagreedbyandbetweenthepartieshereto that should there be any conflict between the terms of t_his' nstrument and the Bid of CONTRACTOR, then this instrument shall control and nthing" heren shall be considered as an acceptance of said terms of said Bid conflicting herewith > ARTICLEX. Contractorshallberesponsibleforcomplyingwiththeprovisionsof CaliforniaLabor Code Section 1771. 1( a) which states:

A contractor or subcontractor shall not be qualifiedt,to' bid'on,,be listed in a bid, subject to the requirementsof Section4104 of the PublicContract Code,;Aorengage in the performanceof any contract for public work, as defined in thischapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5, It is not<<Ga,Nviolationof this section for an unregisteredcontractorto submit a bid thatjs authorizedby Section7029.1 of the Businessand Professions Code or by Section 10164 or 20103 5 oft ieNPubliccContract Code, provided the contractoris registeredtoperformpublicworkpursuantto Section1725.5 atthetimethecontract is awarded. ny"}%4 dar
ARTICLE XI.

Contractorand any sbcontractorsunder the Constructor shall comply with Section 1775 of the California Labor Code regarding prevailing wages. a "'" kr d I .• .

ARTICLE XIL Contractor shall* responsible for complying with the provisions of Section 1776 oftheCaliforniaLabo, ,r-Codeconcerningpayrollrecords,asmorespecificallydescribedintheCity's Standard
ARTICLEYXIII. Contractor`shll be responsiblefor complyingwith the provisionsof California Labor Code;- Sections 1777,64through 1777. 7, inclusive, concerning apprentices, as more specifically described in the City's Standard Specifications.

NWIN
ARTICLE XIV. Contractor shall be responsible for complying with the provisions of California Labor Code Sections , 1,810 through 1815, inclusive, concerning working hours, as more specifically described irirthe City' s Standard Specifications.

ARTICLE XV. Contractor' s attention is directed to the City' s Standard Specifications regarding trench excavation.

ARTICLE XVI. In accordance with the City's Standard Specifications, the sum of Two Thousand One Hundred Dollars ($ 2, 100. 00) will be assessed as liquidated damages for each and every calendar day's delay in finishing the work in excess of the number of working days prescribed.

Liquidated damages shall also be assessed for non- compliance with the requirements stated in Hours of Work" under Section 10- 1, " General Construction Requirements", of these Special Provisions, and Section 10- 2, " Traffic Control Requirements."

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Attachment: Signed Resolution 13208 - (24-TT) (Approve the Award of a Contract to Best Contracting Services) The City further agrees that the Contractor shall not be assessed liquidated damages for delay in completion of the project, when such delay was caused by the failure of the City or the owner of the utility to move or relocate such utility facilities as set forth in California Government Code Section 4215.

ARTICLE XVII. Contractor shall be responsible for complying with the provisions of California Public Contracts Code Section 7104 regarding trenching and excavations that extend deeper than four ( 4) feet below the surface. No change order issued pursuant to California Public Contracts Code Section 7104 shall provide for any increase in compensation that would exceed the recovery allowed pursuant to the" Claims" section of the Special Provisions.

ARTICLE XVIII. The City of Campbell shall notify Contractor of the receipt of any third- party claim relatingtothiscontractwithin30daysofreceipt. TheCityofCampbellmayrecoveritsreasonable costs incurred in providing such notification, pursuantto subdivision.(C) of Public Contract Code Section 9201. Notwithstanding this notification provision, the'CityoftCampbellreservesitsfull authority to compromise or otherwise settle any claim relating to this contracttat any time.

ARTICLE XIX. The signatories to this Contract warrant and represent that each is authorized to execute this Contract and that their respective signatures serveito legally obligate their respective representatives, agents, successors, andassignstocomplywith,theprovisionsofthisContract.

IN WITNESS WHEREOF, the partiesofthese present havehereunto set their hands the year and date first above written, and having fully read and understood the terms and conditions of this contract, acknowledgetheiragreementto°beboundthereby.
4 fs.

CONTRACTOR,,)
Name
Title
4 k ,'(
Attach Contractors Acknowledgment)

CITY OF CAMPBELL
Name:

Title:

ATTEST:

Name:

Title: City Clerk

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Attachment: Signed Resolution 13208 - (24-TT) (Approve the Award of a Contract to Best Contracting Services)

City
Council
Report

TITLE: Resolution Approving Use of the Supplemental Law Enforcement Service Funds (SLESF) and Related Budget Adjustments
Appropriating the Remaining Supplemental Law Enforcement Service Funds (SLESF) Balance Towards Police Equipment for FY 2024-25 (Resolution/Roll Call Vote)

RECOMMENDED ACTION

That the City Council adopt a resolution to authorize the use of Supplemental Law Enforcement Service Funds (SLESF) to fund a Community Service Officer and approve a budget adjustment to allocate the remaining SLESF balance towards police equipment for FY2024-25.

BACKGROUND

In July 1996, California approved AB3229 {Citizens’ Option for Public Safety (COPS)} and in July 2000, AB2885 extended this program indefinitely. This bill appropriated $100 million from the State General Fund for distribution to local law enforcement agencies for “front line municipal police services.” Each California City is guaranteed a minimum of $100,000, regardless of population. No competitive selection process is necessary to qualify for these funds, nor are matching City funds required. COPS funds must be spent on personnel, equipment, or supplies. COPS funds are not approved for capital improvement or construction projects.

Other requirements and restrictions include:

1) COPS funds shall be used to supplement, not supplant existing funding for law enforcement services.
2) COPS funds shall be deposited into a separate fund, not intermingled with other monies.
3) The City Council shall approve the appropriation of COPS funds pursuant to a recommendation by the Chief of Police.
4) Each county shall establish a Supplemental Law Enforcement Services Fund for deposit of State COPS funds and distribution to municipalities. 5) Each county shall establish a Supplemental Law Enforcement Oversight committee.

The Oversight Committee must approve proposed uses of COPS funds and ensure that funds are expended in compliance with State Law.

Item: 9
Category: PUBLIC HEARINGS AND

INTRODUCTION OF

ORDINANCES
Meeting Date: November 6, 2024
9 Packet Pg. 131
Supplemental Law Enforcement Service Funds (SLESF) FY2024-25 Page 2 of 3

DISCUSSION
Beginning in 2002, and in each year that followed, the City Council has approved COPS funds for the services of Police Department Community Services Officers. The Chief of Police again proposed, and the City Council approved through the FY 2024-25 Adopted Budget, that COPS funds be applied towards a Community Services Officer.

As of June 30, 2024, the SLESF had an ending fund balance of $213,943. As with prior fiscal years, $1 53,522 or 90% of a Community Services Officer is funded in the Supplemental Law Enforcement Service Fund (210); with the remaining 10% funded in the General Fund Police Department – Field Services Program.

Through the FY 2024-25 Adopted Budget, the SLESF is projected to receive an additional $162,343 in State COP Funds. Staff has allocated $187,000 towards equipment purchases, utilizing a portion of the prior year fund balance, and is estimating $35,764 in remaining fund balance.

The remaining $35,764 in the SLESF is proposed to be further allocated by the Chief of Police to be used for equipment purchases. The Police Department plans on allocating SLESF funds towards the City Hall campus gun detection and cameras and public safety cameras and connectivity to support the Real Time Crime Center and Organized Retail Theft projects.

FISCAL IMPACT
The FY 2024-25 Adopted Budget currently includes funding for the Community Services Officer ($153,522) and for equipment purchases ($187,000). If approved by Council, staff will appropriate the remaining SLESF fund balance ($ 35,764) towards police equipment via the attached budget adjustment.

ALTERNATIVES
1) Direct that available COPS funds be applied towards another approved purpose.

Prepared by:

Norite Vong, Assistant Finance Director
9 Packet Pg. 132
Supplemental Law Enforcement Service Funds (SLESF) FY2024-25 Page 3 of 3 Approved by:

Brian Loventhal, City Manager
Attachment:
a. Resolution
b. BA-9 (FY 2024) - SLESF
9 Packet Pg. 133

RESOLUTION NO. ______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL

APPROVING THE USE OF THE SUPPLEMENTAL LAW ENFORCEMENT

SERVICE FUNDS (SLESF) TO PARTIALLY FUND A COMMUNITY SERVICE

OFFICER AND APPROVING A BUDGET ADJUSTMENT TO ALLOCATE THE

REMAINING SLESF BALANCE TOWARDS THE PURCHASE OF POLICE
EQUIPMENT FOR FISCAL YEAR 2024-25
WHEREAS, the City Council of the City of Campbell has adopted a budget for the 2024-2025 fiscal year (FY); and
WHEREAS, The FY 2024-2025 adopted budget includes an appropriation of $153,522 of SLESF to partially fund a Community Service Officer; and WHEREAS, the FY 2024 -2025 adopted budget further includes an appropriation of $187,000 of SLESF to fund the purchase of police equipment; and WHEREAS, $162,343 in revenue is available from the State of California SLESF balance; and
WHEREAS, the City has complied with the legal provisions required to appropriate this revenue.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Campbell that the City approves a budget adjustment to appropriate the remaining SLESF balance ($35,764) for the purchase of police equipment.

PASSED AND ADOPTED this 6th day of November 2024, by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

APPROVED:
_______________________
Susan Landry, Mayor
ATTEST:
_________________________
Andrea Sanders, City Clerk

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Attachment: Resolution (Supplemental Law Enforcement Service Funds (SLESF) FY2024-25) City of Campbell
Request for Budget Adjustments
Department/Program Division Date Request No.

November 6, 2024 BA-9
Budget to be Reduced
Fund/Program Account Number Descr iption Amount
Budget to be Increased
Fund/Program Account Number Descri ption Amoun t

EXPENDITURES
210.606 7427 Police Equipment 35,764
REASON FOR REQUEST - BE SPECIFIC:

Finance Director Police Chief Cit y Manager
Police
Will Fuentes Gary Berg Brian Loventhal
606 - Supplemental Law Enforcement Service
Funds
To appropriate the remaining fund balance ($35,764) of the SLESF towards the purchase of police equipment.

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Attachment: BA-9 (FY 2024) - SLESF (Supplemental Law Enforcement Service Funds (SLESF) FY2024-25)

City
Council
Report

TITLE: Accept a $35,000 Donation from the Friends of the Heritage Theatre Toward the Purchase of a New Soundboard System for the Heritage Theatre (Resolutions/Roll Call Vote)

RECOMMENDED ACTION

That the City Council adopt resolutions to accept a donation of $35,000 from the Friends of the Heritage Theatre toward the purchase of a Soundboard system and approve a budget adjustment to allocate $27,791.20 of funding from the Preservation and Enhancement Fund toward the purchase of a the Soundboard system for the Heritage Theatre; and authorize the Recreation and Community Services Director to purchase the Soundboard system for the Heritage Theatre.

BACKGROUND

The Heritage Theatre, which reopened in 2004, has been a vital hub for the arts in our community. However, the soundboard currently in use is the original equipment from the theatre’s reopening and has become increasingly outdated. As a result, the quality of sound during performances has diminished, impacting both audience experience and artist presentations. For high -end productions, this piece of equipment must be rented to adequately meet the needs of the performer.

As part of the reopening of the Heritage Theatre an equipment life expectancy schedule was established to manage expected costs for equipment replacement utilizing the Preservation and Enhancement funds. The current soundboard has exceeded its life expectancy and is in need of replacement.

DISCUSSION

Over the years, the Heritage Theatre has hosted a variety of events, including concerts, theater productions, and community gatherings, serving as a cultural cornerstone for local residents and visitors alike. The technical staff responsible for the Theatre’s equipment has indicated that the existing sound system no longer meets the technical requirements for modern performances. This shortfall hinders the Theatre's ability to manage productions with in -house equipment and must rent equipment for high -caliber artists and productions.

Item: 10
Category: NEW BUSINESS
Meeting Date: November 6, 2024
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Accept a $35,000 Donation from the Friends of the Heritage Theatre Toward the Purchase of a New Soun Page 2 of 3
Recognizing these challenges, the Friends of the Heritage Theatre have generously offered a donation of $35,000 specifically earmarked for the purchase of a new soundboard system. This contribution underscores their commitment to enhancing the Theatre’s capabilities and supporting the local arts community.

In addition, staff recommends allocating $27,791.20 from the Preservation and Enhancement Fund to further support this necessary upgrade. This combined funding will enable the procurement of a high -quality soundboard system that will not only improve sound quality but also ensure that the Heritage Theatre remains competitive in attracting diverse performances and events.

By accepting the donation and approving the purchase, the City Council will help improve the Heritage Theatre’s sound system, enhancing the experience for everyone in the community. The Recreation and Community Services Director is ready to handle this purchase smoothly, ensuring that the new soundboard is installed quickly and with minimal disruption to upcoming events.

FISCAL IMPACT
The Friends of the Heritage Theatre will donate $35,000 toward the cost of the soundboard system. Since the total cost for the purchase and installation of the soundboard is $62,791.20 the difference of $27,791.20 is recommended to be funded through the Heritage Theatre’s Preservation and Enhancement fund. Per the City’s most recent audited financial statement, the Heritage Theatre’s Preservation and Enhancement Fund has a balance of $233,381.77.

ALTERNATIVES

1. Do not authorize the purchase of the Soundboard for the Heritage Theatre and continue to rent the equipment when needed.

2. Provide other direction to staff.

Prepared by:

Natasha Bissell, Recreation and
Community Services Director
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Accept a $35,000 Donation from the Friends of the Heritage Theatre Toward the Purchase of a New Soun Page 3 of 3
Approved by:

Brian Loventhal, City Manager
Attachment:
a. Resolution Heritage Theatre Donation Acceptance
b. Resolution Heritage Theatre Purchase Soundboard
c. Budget Adjustment
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RESOLUTION NO.___________________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL ACCEPT A

DONATION FROM THE FRIENDS OF THE HERITAGE THEATRE IN THE AMOUNT OF $35,000 TO OFFSET THE PURCHASE OF A NEW SOUNDBOARD SYSTEM

WHEREAS, the Heritage Theatre, which reopened in 2004, has served as a vital hub for the arts in the community, hosting a variety of events that enrich the cultural fabric of The City of Campbell; and
WHEREAS, the current soundboard equipment, being the original from the Theatre’s reopening, has become outdated, resulting in diminished sound quality during performances and necessitating the rental of equipment for high-caliber productions; and WHEREAS, the technical staff has indicated that the existing sound system no longer meets the requirements for modern performances, impacting the theatre's ability to effectively manage productions; and
WHEREAS, the Friends of the Heritage Theatre have generously offered a donation of $35,000 specifically earmarked for the purchase of a new soundboard system; and NOW, THEREFORE BE IT RESOLVED, that the City Council of Campbell accepts a donation of $35,000 from the Friends of the Heritage Theatre for the purchase of a new soundboard for the Heritage Theatre.

PASSED AND ADOPTED this ___ day of November, 2024 by the following roll call vote:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers

APPROVED:
__________________________
Susan M. Landry, Mayor
ATTEST:
_______________________
Andrea Sanders, City Clerk

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Attachment: Resolution Heritage Theatre Donation Acceptance (Accept a $35,000 Donation from the Friends of the Heritage Theatre Toward the RESOLUTION NO.___________________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL TO APPROVE

A BUDGET ADJUSTMENT FROM THE PRESERVATION AND ENHANCEMENT

FUND AND AUTHORIZE THE PURCHASE OF A NEW SOUNDBOARD FOR THE

HERITAGE THEATRE

WHEREAS, the Heritage Theatre, which reopened in 2004, has served as a vital hub for the arts in the community, hosting a variety of events that enrich the cultural fabric of The City of Campbell; and
WHEREAS, the current soundboard equipment, being the original from the Theatre’s reopening, has become outdated, resulting in diminished sound quality during performances and necessitating the rental of equipment for high-caliber productions; and WHEREAS, the technical staff has indicated that the existing sound system no longer meets the requirements for modern performances, impacting the theatre's ability to effectively manage productions; and
WHEREAS, the Friends of the Heritage Theatre have generously offered a donation of $35,000 specifically earmarked for the purchase of a new soundboard system; and WHEREAS, staff recommends allocating an additional $27,791.20 from the Preservation and Enhancement Fund to support this essential upgrade; and WHEREAS, the total cost for the purchase and installation of the new soundboard system is $62,791.20, which will enhance the capabilities of the Heritage Theatre and improve the experience for both performers and the community; and WHEREAS, the Recreation and Community Services Director is prepared to manage the procurement process efficiently to ensure a timely installation with minimal disruption to upcoming events.

NOW, THEREFORE BE IT RESOLVED, that the City Council of Campbell approves a budget adjustment from the Preservation and Enhancement Fund and authorizes the purchase of a new soundboard for the Heritage Theatre.

PASSED AND ADOPTED this ___ day of November, 2024 by the following roll call vote:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers

APPROVED:
__________________________
Susan M. Landry, Mayor

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Attachment: Resolution Heritage Theatre Purchase Soundboard (Accept a $35,000 Donation from the Friends of the Heritage Theatre Toward ATTEST:
_______________________
Andrea Sanders, City Clerk

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Attachment: Resolution Heritage Theatre Purchase Soundboard (Accept a $35,000 Donation from the Friends of the Heritage Theatre Toward City of Campbell
Request for Budget Adjustments
Department/Program Division Date Request No.

November 6, 2024 BA-10
Budget to be Reduced
Fund/Program Account Number Description Amount
Budget to be Increased
Fund/Program Account Number Description Amount

REVENUES
101.529 4817 Donation - Friends of the Heritage Theatre 35,000.00

EXPENDITURES
101.529 7883 Improvements - Soundboard System 62,791.20 REASON FOR REQUEST - BE SPECIFIC:

Finance Director Recreation and Community Svcs Director City Manager Recreation
Will Fuentes Natasha Bissell Brian Loventhal
529 - Heritage Theatre
To recognize the donation of $35,000 from the Friends of the Heritage Theatre and to appropriate $62,791.20 towards the purchase of a new soundboard system. The purchase is funded by the aforementioned donation and the Heritage Theatre Preservation and Enhancement Fund ($27,791.20).

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Attachment: Budget Adjustment (Accept a $35,000 Donation from the Friends of the Heritage Theatre Toward the Purchase of a New Soun)

City
Council
Report

TITLE: Resolution Authorizing the Execution of a Second Amendment to the Consultant Services Agreement with Ninyo & Moore, in an Amount Not to Exceed $182,708, for Additional Materials Testing and Inspection Services for the Measure O – Police Operations Building (No. 23 -RR) and Library Renovations (No. 23 -SS) Projects; and the Execution of Any Additional Amendments Up to and Within 20% of This Amount, for a Total Not to Exceed $36,542 Between Both Projects. (Resolution/Roll Call Vote)

RECOMMENDED ACTION

That the City Council adopt a Resolution authorizing the execution of a second amendment to the consultant services agreement with Ninyo & Moore, in an amount not to exceed $182,708, for additional materials testing and inspection services required for the Measure O - Police Operations Building (No. 23 -RR) and Library Renovations (No. 23-SS) projects; and the execution of additional amendments up to and within 20% of this amount, for a total not to exceed $36,542 between both projects.

BACKGROUND

On November 21, 2023, the City Council adopted Resolution No. 13081, approving and authorizing the City to enter into a consultant services agreement with Ninyo & Moore for materials testing and inspection services during the construction of the Measure O Police Operations Building (No. 23 -RR) and Library Renovations (No. 23 -SS) projects.

The agreement outlines the scope of services and associated costs for each project based on their respective construction specifications and anticipated completion timelines. In addition, should unforeseen site conditions, design changes, requests for information (RFIs), or alternative construction methods require additional services for either project beyond those outlined in the agreement, the City would be responsible for the resulting increase in charges.

Upon execution, Ninyo & Moore began providing services in December 2023 when construction for the Library Renovations Project commenced, followed by the Police Operations Building Project in February 2024. On December 20, 2023, the City executed a first amendment to the agreement authorizing an additional $6,400 in soil characterization services required for the Library Renovations Project. Since then, both the Library and P olice Building projects have undergone several modifications during their construction, which have significantly expanded the scope of materials testing and Item: 11
Category: UNFINISHED BUSINESS
Meeting Date: November 6, 2024
11 Packet Pg. 143
Second Amendment to the Consultant Services Agreement with Ninyo & Moore Page 2 of 4 inspection services required at each site. These modifications include, but are not limited to, soil characterization testing, additional compaction tests, expanded sidewalk replacement, extra trenching, replacement of existing concrete slabs, on -site field welding (instead of shop welding), structural changes, and roof replacements.

DISCUSSION

As modifications progressed, staff began working with Griffin Structures (Griffin) – the City’s construction management firm for both Measure O Projects – to assess the additional service needs of each project and identify practical, timely solutions that align with their respective construction schedules. During these efforts, staff reviewed Ninyo & Moore's agreement to determine the feasibility of incorporating these additional services into their remaining scope of work and the potential impacts of those costs on their current budgets. With the Library expected to be completed by July 2025 and the Police Building Project by March 2026, staff contacted Ninyo & Moore to request a breakdown of the additional services needed for each project and their estimated costs based on those anticipated completion dates.

In September 2024, Ninyo & Moore responded with a change order request (COR) proposing a second amendment to their original agreement, in the total amount of $182,708, for additional materials testing and inspection services at the Library and Police Building project sites (see attachment B). An additional service request (ASR) was prepared for each project, with a detailed breakdown of the services and fees applicable to each project site based on their remaining scope of work and extended construction timelines. As such, the total amendment amount reflects their combined, estimated increased costs of $88,250 (Library) and $94,458 (Police Building).

After receiving the COR, staff reviewed all payments issued to Ninyo & Moore for services rendered to date and compared them to the cost of additional services proposed for the remainder of each project’s construction. Staff determined that the costs submitted by Ninyo & Moore are reasonable considering the expanded services needed to accommodate recent and anticipated changes at both project sites. The COR also includes minor service costs incurred for contractor no -show fees and inspections due to contractor errors/mistakes. Therefore, staff will monitor the use of those services throughout both projects and incorporate the costs for any services used into the final deductive change order issued to the contractor upon that project’s completion.

NEXT STEPS

Staff is requesting that the City Council adopt a resolution authorizing a second amendment to the consultant services agreement with Ninyo & Moore, in an amount not to exceed $182,708, for additional materials testing and inspection services required for the Measure O – Police Operations Building (No. 23 -RR) and Library Renovations (No. 23-SS) projects. Furthermore, staff requests that the City Council also authorize the 11 Packet Pg. 144
Second Amendment to the Consultant Services Agreement with Ninyo & Moore Page 3 of 4 execution of any change orders up to and within 20% of this amount, for a total not to exceed $36,542, between both projects.

Should the City Council grant this authorization, staff will incorporate the applicable details into the second amendment to the consultant services agreement (attachment C) and prepare a final copy that will be distributed to all appropriate parties for their review and signatures. At that time, staff will notify Ninyo & Moore when said services may commence and continue assisting with any coordination efforts as needed throughout each project’s completion.

FISCAL IMPACT
This second amendment to the Consultant Services Agreement with Ninyo & Moore will have a fiscal impact of $182,708. Sufficient funding is available in the approved CIP budgets for the Measure O – Library Renovations Project (No. 23 -SS) and Police Operations Building Project (No. 23 -RR) to cover the additional materials testing and inspection services proposed for each project ($88,250 for the Library and $94,458 for PD), and the 20% ($36,542) authorized for any change orders processed between both projects.

ALTERNATIVES

1. Do not authorize the second amendment to the Consultant Services Agreement with Ninyo & Moore; provide alternatives to address current service needs and related costs.

2. Direct staff to take alternative action.

Prepared by:

Carina Shattuck, Administrative Analyst I
Reviewed by:

Todd Capurso, Director of Public Works
Approved by:
11 Packet Pg. 145
Brian Loventhal, City Manager
Second Amendment to the Consultant Services Agreement with Ninyo & Moore Page 4 of 4 Attachment:
a. Resolution
b. Ninyo & Moore Change Order Request
c. Second Amendment (Sample)
d. City Council Report and Signed Resolution 13081 - November 21, 2023 11 Packet Pg. 146
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL

AUTHORIZING A SECOND AMENDMENT TO THE CONSULTANT SERVICES

AGREEMENT BETWEEN THE CITY AND NINYO & MOORE FOR ADDITIONAL MATERIALS TESTING AND INSPECTION SERVICES FOR THE MEASURE O – POLICE OPERATIONS BUILDING (NO. 23 -RR) AND LIBRARY RENOVATIONS (NO. 23-SS) PROJECTS; AND THE EXECUTION OF ANY CHANGE ORDERS UP TO AND WITHIN 20% OF THIS AMOUNT, FOR A TOTAL NOT TO EXCEED $36,542, BETWEEN BOTH PROJECTS.

WHEREAS, On November 21, 2023, the City Council adopted Resolution No. 13081, approving and authorizing the City to enter into a consultant services agreement with Ninyo & Moore for materials testing and inspection services during the construction of the Measure O – Police Operations Building (No. 23-RR) and Library Renovations (No. 23-SS) Projects; and WHEREAS, upon contract execution, Ninyo & Moore began providing services for the Library Project in December 2023 and the Police Operations Building in February 2024; and WHEREAS, on December 20, 2023, the City executed a first amendment to the agreement authorizing an additional $6,400 in soil characterization services required for the Library Renovations Project; and
WHEREAS, both the Library and PD Projects have undergone several modifications since the start of their construction, which have significantly expanded the scope of materials testing and inspection services required at each site; and
WHEREAS, these modifications include, but are not limited to, soil characterization testing, additional compaction tests, expanded sidewalk replacement, extra trenching, replacement of existing concrete slabs, on-site field welding (instead of shop welding), structural changes, and roof replacements; and
WHEREAS, staff worked with Griffin Structures (Griffin) – the City’s construction management firm for both Measure O Projects – to assess the additional service needs of each project and identify practical, timely solutions that align with their respective construction schedules; and WHEREAS, staff contacted Ninyo & Moore to request a breakdown of the additional services anticipated for each project and their associated cost estimates; and WHEREAS, in September 2024, Ninyo & Moore responded with a change order request (COR) proposing an amendment to their original agreement, in the total amount of $182,708, for additional materials testing and inspection services needed at the Library and PD project sites; and
WHEREAS, the total amount proposed reflects their combined, estimated costs of $88,250 (Library) and $94,458 (PD Building); and
WHEREAS, after reviewing the COR, staff determined that the costs proposed by Ninyo &

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Attachment: Resolution (Second Amendment to the Consultant Services Agreement with Ninyo & Moore) Moore are reasonable considering the expanded services needed to accommodate recent and anticipated changes at both project sites; and

WHEREAS, staff is requesting that the City Council adopt a resolution authorizing a second amendment to the consultant services agreement with Ninyo & Moore, in an amount not to exceed $182,708, for additional materials testing and inspection services required for the Measure O – Police Operations Building (No. 23 -RR) and Library Renovations (No. 23 -SS) Projects; and

WHEREAS, staff also requests that the City Council authorize the execution of any change orders up to and within 20% of this amount, for a total not to exceed $36,542, between both projects; and

WHEREAS, sufficient funding is available in the approved CIP budgets for the Measure O – Library Renovations Project (No. 23-SS) and Police Operations Building Project (No. 23-RR) to cover the additional materials testing and inspection services proposed for the Library ($88,250) and PD ($94,458) Projects, and the 20% ($36,542) authorized for any change orders processed between both projects; and

WHEREAS, since the COR includes minor service costs incurred for contractor no -show fees and inspections due to contractor errors/mistakes, staff will monitor the use of those services throughout both projects and incorporate the costs for any services used into the final deductive change order issued to the contractor upon that project’s completion.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell hereby authorizes a second amendment to the consultant services agreement with Ninyo & Moore, in an amount not to exceed $182,708, for additional materials testing and inspection services required for the Measure O – Police Operations Building (No. 23-RR) and Library Renovations (No. 23-SS) Projects; and the execution of any change orders up to and within 20% of this amount, for a total not to exceed $36,542, between both projects.

PASSED AND ADOPTED this 6th day of November, 2024, by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

Approved:

_______________________________
Susan M. Laundry, Mayor
ATTEST:

_______________________
Andrea Sanders, City Clerk

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Attachment: Resolution (Second Amendment to the Consultant Services Agreement with Ninyo & Moore) 2149 O’Toole Avenue, Suite 30 | San Jose, California 95131 | p. 408.435.9000 | www.ninyoandmoore.com September 19, 2024
Project No.: 404727001
Mr. Todd Capurso
Public Works Director
City of Campbell Public Works Department
70 North First Street,
Campbell, California 95008
Subject: Change Order Request for Materials Testing and Special Inspection Campbell Police Operations Building Project
70 North First Street
Campbell, California
Project No. 23-RR
Dear Mr. Capurso,
As you know, we provided soil classification, geotechnical observation and testing, and special inspection and materials testing services in accordance with our proposal dated November 8, 2023.

Construction activities are in progress and the fee for the requested services exceeded the estimated amount presented in our proposal. This need for additional funds can be attributed to additional scope of services, longer construction than anticipated and overtime work.

CONTRACT SUMMARY
We estimate our fees to be approximately $94,458 more than the approved budget. Therefore, this change order request is for $94,458 (Ninety-Four Thousand Four Hundred Fifty-Eight Dollars) , as shown in the attached Table 1 – Breakdown of Estimated Fee. The contract history for this project is as follows:

Contract History
1 Authorized Contract Amount $98,772
2 Change Order Request $94,458
New Contract Amount $193,230
The estimate provided for this change order request is based upon a review of the original contract and the estimated services required to complete the project.

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Attachment: Ninyo & Moore Change Order Request (Second Amendment to the Consultant Services Agreement with Ninyo & Moore)

Ninyo & Moore | 70 North First Street, Campbell, California | 404727001 | September 19, 2024

AUTHORIZATION TO PROCEED
To authorize our services, please send us an amendment to our existing contract. We appreciate this opportunity to be of continuing service.

Respectfully submitted,

NINYO & MOORE
Arash Amirkhansarie Lothus Hennefer, PE
Project Manager Construction Services Manager
ARA/LMH/rk
Attachment: Table 1 – Breakdown of Estimated Fee
Schedule of Fees

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Attachment: Ninyo & Moore Change Order Request (Second Amendment to the Consultant Services Agreement with Ninyo & Moore) Soil Characterization 16,000.00 $
Subtotal $ 16,000.00
Field Technician Compaction Testing for Subgrade, Aggregate Base and Asphalt Concrete 184hours@ 98.00$ /hour 18,032.00$ Laboratory Proctor Test Subgrade and Aggregate Base 2 tests @ 320.00 $ /test 640.00$ Subtotal $ 18,672.00
Special Inspector Concrete Placement Inspection, Sampling & Testing (Slump & Temperature) 20 hours @ 98.00$ /hour 1,960.00$ Compression Tests 1 set of 5 Concrete Cylinders / 150 Cubic Yards (4"x 8" Cylinders) 10 tests @ 35.00 $ /test 350.00$ Subtotal 2,310.00$
ISpecial Inspector Masonry Wall Inspection - CMU Blocks & Reinforcement 144 hours @ 98.00 $ /hour 14,112.00$ Special Inspector Masonry Grout and Mortar, Placement Inspection and Sampling 36 hours @ 98.00 $ /hour 3,528.00$ Laboratory Compression Tests, Masonry Grout 8 tests @ 35.00 $ /test 280.00$ Laboratory Compression Tests, Masonry Mortar 8 tests @ 35.00 $ /test 280.00$ Subtotal 18,200.00$
Special Inspector Structural Steel Welding Inspection in the Shop 96 hours @ 98.00 $ /hour 9,408.00$ Special Inspector Structural Steel Welding Inspection in the Field 72 hours @ 98.00 $ /hour 7,056.00$ Special Inspector Non Destructive Testing (UT/MT) 20 hours @ 105.00 $ /hour 2,100.00$ Subtotal 18,564.00$
Field Vehicle 572 hours @ 12.00 $ /hour 6,864.00$
Equipment 572 hours @ 12.00 $ /hour 6,864.00$
Subtotal 13,728.00$
Project Assistant Data Compilation, Distribution and Dispatch 14 hours @ 85.00 $ /hour 1,190.00$ Project Manager Meetings, RFI & Submittal Review and Project Coordination 26 hours @ 165.00 $ /hour 4,290.00$ Principal Engineer Project Oversight, and Consultation 8 hours @ 188.00 $ /hour 1,504.00$ Subtotal 6,984.00$
TOTAL ESTIMATED FEE 94,458.00 $
Project Management
Table 1 - Breakdown of Estimated Fee - CPOB
Reinforced Concrete
Structural Steel
Structural Masonry
Soil Disposal Characterization
Reimbursables
Compaction Testing
Planning, Mobilizing, Sampling, Lab Testing and Reporting Ninyo & Moore | 70 North First Street, Campbell, California | 404727001 | September 19, 2024

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Attachment: Ninyo & Moore Change Order Request (Second Amendment to the Consultant Services Agreement with Ninyo & Moore) Ninyo & Moore | 70 North First Street, Campbell, California | 404727001 | September 19, 2024 PRJ3060R Schedule of Fees
Hourly Charges for Personnel
Professional Staff
Principal Engineer/Geologist/Environmental Scientist/Certified Industrial Hygienist .............................................. $ 188 Senior Engineer/Geologist/Environmental Scientist ............................................................................................... $ 178 Senior Project Engineer/Geologist/Environmental Scientist ................................................................................... $ 173 Project Engineer/Geologist/Environmental Scientist ............................................................................................... $ 165 Senior Staff Engineer/Geologist/Environmental Scientist ....................................................................................... $ 150 Staff Engineer/Geologist/Environmental Scientist................................................................................................... $ 134 GIS Analyst .............................................................................................................................................................. $ 123 Technical Illustrator/CAD Operator ......................................................................................................................... $ 98 Field Staff
Certified Asbestos/Lead Technician ........................................................................................................................ $ 175 Field Operations Manager ....................................................................................................................................... $ 120 Nondestructive Examination Technician (UT, MT, LP) ........................................................................................... $ 115 Supervisory Technician ........................................................................................................................................... $ 110 Special Inspector (Concrete, Masonry, Structural Steel, Welding, and Fireproofing) ............................................ $ 98 Senior Technician .................................................................................................................................................... $ 98 Technician ................................................................................................................................................................ $ 98 Administrative Staff
Information Specialist .............................................................................................................................................. $ 90 Geotechnical/Environmental/Laboratory Assistant ................................................................................................. $ 85 Data Processor ........................................................................................................................................................ $ 75 Other Charges
Concrete Coring Equipment (includes technician) .............................................................................................. $ 190/hr Anchor Load Test Equipment (includes technician) ........................................................................................... $ 190/hr GPR Equipment ................................................................................................................................................... $ 180/hr Inclinometer ......................................................................................................................................................... $ 100/hr Hand Auger Equipment ....................................................................................................................................... $ 80/hr Rebar Locator (Pachometer) ............................................................................................................................... $ 25/hr Vapor Emission Kit .............................................................................................................................................. $ 65/kit Nuclear Density Gauge ....................................................................................................................................... $ 12/hr X-Ray Fluorescence ............................................................................................................................................ $ 70/hr PID/FID ................................................................................................................................................................ $ 25/hr Air Sampling Pump .............................................................................................................................................. $ 12/hr Field Vehicle ........................................................................................................................................................ $ 15/hr Expert Witness Testimony ................................................................................................................................... $ 450/hr Direct Expenses .................................................................................................................................... Cost plus 15 % Special equipment charges will be provided upon request.

Notes
For field and laboratory technicians and special inspectors, overtime rates at 1.5 times the regular rates will be charged for work performed in excess of 8 hours in one day Monday through Friday and all day on Saturday. Rates at twice the regular rates will be charged for all work in excess of 12 hours in one day, all day Sunday and on holidays.

Field technician and special inspection hours are charged portal to portal at a 2-hour minimum, and 2-hour minimum for hours exceeding 2 hours.

Invoices are payable upon receipt. A service charge of 1.5 percent per month may be charged on accounts not paid within 30 days.

Our rates will be adjusted in conjunction with the increase in the Prevailing Wage Determination during the life of the project, as applicable.

The terms and conditions are included in Ninyo & Moore’s Work Authorization and Agreement form.

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Attachment: Ninyo & Moore Change Order Request (Second Amendment to the Consultant Services Agreement with Ninyo & Moore) Ninyo & Moore | 2024 Laboratory Testing
Schedule of Fees for Laboratory Testing

SOILS CONCRETE
Atterberg Limits, D 4318, CT 204 .............................................................. $ 190 Compression Tests, 6x12 Cylinder, C 39 ................................................... $ 35 California Bearing Ratio (CBR), D 1883 .................................................... $ 550 Concrete Mix Design Review, Job Spec ..................................................... $ 300 Chloride and Sulfate Content, CT 417 & CT 422 ..................................... $ 175 Concrete Mix Design, per Trial Batch, 6 cylinder, ACI ............................... $ 850 Consolidation, D 2435, CT 219 .................................................................. $ 300 Concrete Cores, Compression (excludes sampling), C 42 ....................... $ 120 Consolidation, Hydro-Collapse only, D 2435 ............................................ $ 150 Drying Shrinkage, C 157 .............................................................................. $ 400 Consolidation – Time Rate, D 2435, CT 219 ............................................ $ 200 Flexural Test, C 78 ....................................................................................... $ 85 Direct Shear – Remolded, D 3080 ............................................................ $ 350 Flexural Test, C 293 ..................................................................................... $ 85 Direct Shear – Undisturbed, D 3080 ......................................................... $ 300 Flexural Test, CT 523 ................................................................................... $ 95 Durability Index, CT 229 ............................................................................. $ 175 Gunite/Shotcrete, Panels, 3 cut cores per panel and test, ACI ................ $ 275 Expansion Index, D 4829, IBC 18-3 .......................................................... $ 190 Lightweight Concrete Fill, Compression, C 495 ......................................... $ 80 Expansion Potential (Method A), D 4546 .................................................. $ 170 Petrographic Analysis, C 856 ...................................................................... $ 2,000 Geofabric Tensile and Elongation Test, D 4632 ....................................... $ 200 Restrained Expansion of Shrinkage Compensation .................................. $ 450 Hydraulic Conductivity, D 5084 .................................................................. $ 350 Splitting Tensile Strength, C 496 ................................................................. $ 100 Hydrometer Analysis, D 6913, CT 203 ...................................................... $ 220 3x6 Grout, (CLSM), C 39 ............................................................................. $ 55 Moisture, Ash, & Organic Matter of Peat/Organic Soils ........................... $ 120 2x2x2 Non-Shrink Grout, C 109 ................................................................. $ 55 Moisture Only, D 2216, CT 226 ................................................................. $ 35 Moisture and Density, D 2937 ................................................................... $ 45 ASPHALT Permeability, CH, D 2434, CT 220 ............................................................ $ 300 Air Voids, T 269 ............................................................................................ $ 85 pH and Resistivity, CT 643 ......................................................................... $ 175 Asphalt Mix Design, Caltrans (incl. Aggregate Quality) ............................. $ 4,500 Proctor Density D1557, D 698, CT 216, AASHTO T-180 ........................ $ 320 Asphalt Mix Design Review, Job Spec ....................................................... $ 180 Proctor Density with Rock Correction D 1557 .......................................... $ 380 Dust Proportioning, CT LP-4 ........................................................................ $ 85 R-value, D 2844, CT 301 ........................................................................... $ 450 Extraction, % Asphalt, including Gradation, D 2172, CT 382 .................... $ 250 Sand Equivalent, D 2419, CT 217 ............................................................. $ 145 Extraction, % Asphalt without Gradation, D 2172, CT 382 ........................ $ 150 Sieve Analysis, D 6913, CT 202 ................................................................ $ 165 Film Stripp ing, CT 302.................................................................................. $ 120 Sieve Analysis, 200 Wash, D 1140, CT 202 ............................................. $ 120 Hveem Stability and Unit Weight D 1560, T 246, CT 366 ......................... $ 230 Specific Gravity, D 854 ............................................................................... $ 125 Marshall Stability, Flow and Unit Weight, T 245 ......................................... $ 240 Thermal Resistivity (ASTM 5334, IEEE 442) ............................................ $ 925 Maximum Theoretical Unit Weight, D 2041, CT 309 .................................. $ 150 Triaxial Shear, C.D, D 4767, T 297 ........................................................... $ 550 Moisture Content, CT 370 ............................................................................ $ 95 Triaxial Shear, C.U., w/pore pressure, D 4767, T 2297 per pt ................ $ 450 Moisture Susceptibility and Tensile Stress Ratio, T 238, CT 371 ............. $ 1,000 Triaxial Shear, C.U., w/o pore pressure, D 4767, T 2297 per pt ....................... $ 35 0 Slurry Wet Track Abrasion, D 3910 ............................................................. $ 150 Triaxial Shear, U.U., D 2850 ...................................................................... $ 250 Superpave, Asphalt Mix Verification (incl. Aggregate Quality) .................. $ 4,900 Unconfined Compression, D 2166, T 208 ................................................. $ 180 Superpave, Gyratory Unit Wt., T 312 .......................................................... $ 100 Superpave, Hamburg Wheel, 20,000 passes, T 324 ................................. $ 1,000 MASONRY Unit Weight sample or core, D 2726, CT 308 ............................................. $ 100 Brick
Absorption, 24-hour submersion, 5-hr boiling, 7-day, C 67 ............ $ 70 Voids in Mineral Aggregate, (VMA) CT LP-2 .............................................. $ 90 Brick Compression Test, C 67 ................................................................... $ 55 Voids filled with Asphalt, (VFA) CT LP-3 .................................................... $ 90 Brick Efflorescence, C 67 ........................................................................... $ 55 Wax Density, D 1188 ................................................................................... $ 140 Brick Modulus of Rupture, C 67 ................................................................. $ 50 Brick Moisture as received, C 67 ............................................................... $ 45 AGGREGATES Brick Saturation Coefficient, C 67 .............................................................. $ 60 Clay Lumps and Friable Particles, C 142 ................................................... $ 180 Concrete Block Compression Test, 8x8x16, C 140 ................................. $ 70 Cleanness Value, CT 227 ............................................................................ $ 180 Concrete Block Conformance Package, C 90 .......................................... $ 500 Crushed Particles, CT 205 ........................................................................... $ 175 Concrete Block Linear Shrinkage, C 426 .................................................. $ 200 Durability, Coarse or Fine, CT 229 .............................................................. $ 205 Concrete Block Unit Weight and Absorption, C 140 ................................ $ 70 Fine Aggregate Angularity, ASTM C 1252, T 304, CT 234 ....................... $ 180 Cores, Compression or Shear Bond, CA Code ........................................ $ 70 Flat and Elongated Particle, D 4791 ........................................................... $ 220 Masonry Grout, 3x3x6 prism compression, C 39 ..................................... $ 45 Lightweight Particles, C 123 ........................................................................ $ 180 Masonry Mortar, 2x4 cylinder compression, C 109 .................................. $ 35 Los Angeles Abrasion, C 131 or C 535 ....................................................... $ 200 Masonry Prism, half size, compression, C 1019 ...................................... $ 120 Material Finer than No. 200 Sieve by Washing, C 117 .............................. $ 90 Masonry Prism, Full size, compression, C 1019 ...................................... $ 200 Organic Impurities, C 40 .............................................................................. $ 90 Potential Alkali Reactivity, Mortar Bar Method, Coarse, C 1260 ............... $ 1,250 REINFORCING AND STRUCTURAL STEEL Potential Alkali Reactivity, Mortar Bar Method, Fine, C 1260 .................... $ 950 Chem
ical Analysis, A 36, A 615 ................................................................. $ 135 Potential Reactivity of Aggregate (Chemical Method), C 289 ................... $ 475 Fireproofing Density Test, UBC 7-6 .......................................................... $ 90 Sand Equivalent, T 176, CT 217 ................................................................. $ 125 Hardness Test, Rockwell, A 370 ............................................................... $ 80 Sieve Analysis, Coarse Aggregate, T 27, C 136 ........................................ $ 120 High Strength Bolt, Nut & Washer Conformance, Sieve Analysis, Fine Aggregate (including wash), T 27, C 136 ................ $ 145 per assembly, A 325 ............................................................................. $ 250 Sodium Sulfate Soundness, C 88 ............................................................... $ 450 Mechanically Spliced Reinforcing Tensile Test, ACI ................................ $ 175 Specific Gravity and Absorption, Coarse, C 127, CT 206 ......................... $ 115 Pre-Stress Strand (7 wire), A 416 .............................................................. $ 170 Specific Gravity and Absorption, Fine, C 128, CT 207 .............................. $ 175 Reinforcing Tensile or Bend up to No. 11, A 615 & A 706 ...................... $ 75 Structural Steel Tensile Test: Up to 200,000 lbs., A 370 ......................... $ 90 ROOFING Welded Reinforcing Tensile Test: Up to No. 11 bars, ACI ....................... $ 80 Roofing Tile Absorption, (set of 5), C 67 ..................................................... $ 250 Roofing Tile Strength Test, (set of 5), C 67 ................................................ $ 250 Specia
l preparation of standard test specimens will be charged at the technician’s hourly rate.

Ninyo & Moore is accredited to perform the AASHTO equivalent of many ASTM test procedures.

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Attachment: Ninyo & Moore Change Order Request (Second Amendment to the Consultant Services Agreement with Ninyo & Moore) 2149 O’Toole Avenue, Suite 30 | San Jose, California 95131 | p. 408.435.9000 | www.ninyoandmoore.com September 19, 2024
Project No.: 404727002
Mr. Todd Capurso
Public Works Director
City of Campbell Public Works Department
70 North First Street,
Campbell, California 95008
Subject: Change Order Request for Materials Testing and Special Inspection Campbell Library Renovation Project
77 Harrison Avenue
Campbell, California
Project No. 23-SS
Dear Mr. Capurso,
As you know, we provided geotechnical observation and testing, and special inspection and materials testing services in accordance with our proposal dated November 8, 2023. Construction activities are in progress and the fee for the requested services exceeded the estimated amount presented in our proposal. This need for additional funds can be attributed to additional scope of services, longer construction than anticipated and overtime work.

CONTRACT SUMMARY
We estimate our fees to be approximately $88,250 more than the approved budget. Therefore, this change order request is for $88,250 (Eighty-Eight Thousand Two Hundred Fifty Dollars) , as shown in the attached Table 1 – Breakdown of Estimated Fee. The contract history for this project is as follows:

Contract History
1 Authorized Contract Amount $78,656
2 Change Order Request $88,250
New Contract Amount $ 166,906
The estimate provided for this change order request is based upon a review of the original contract and the estimated services required to complete the project.

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Attachment: Ninyo & Moore Change Order Request (Second Amendment to the Consultant Services Agreement with Ninyo & Moore)

Ninyo & Moore | 77 Harrison Avenue, Campbell, California | 404727002 | September 19, 2024

AUTHORIZATION TO PROCEED
To authorize our services, please send us an amendment to our existing contract. We appreciate this opportunity to be of continuing service.

Respectfully submitted,

NINYO & MOORE
Arash Amirkhansarie Lothus Hennefer, PE
Project Manager Construction Services Manager
ARA/LMH/rk
Attachment: Table 1 – Breakdown of Estimated Fee
Schedule of Fees

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Attachment: Ninyo & Moore Change Order Request (Second Amendment to the Consultant Services Agreement with Ninyo & Moore) Field Technician Compaction Testing for Subgrade, Aggregate Base and Asphalt Concrete 144hours@ 98.00$ /hour 14,112.00$ Laboratory Proctor Test Subgrade and Aggregate Base 4 tests @ 320.00 $ /test 1,280.00$ Subtotal $ 15,392.00
Special Inspector Reinforcing Steel Placement Inspection 20 hours @ 98.00 $ /hour 1,960.00$ Special Inspector Concrete Placement Inspection, Sampling & Testing (Slump & Temperature) 44 hours @ 98.00$ /hour 4,312.00$ Compression Tests 1 set of 5 Concrete Cylinders / 150 Cubic Yards (4"x 8" Cylinders) 30 tests @ 35.00 $ /test 1,050.00$ Subtotal 7,322.00$
Special Inspector Reinforcing Steel and Shotcrete Placement Inspection during Production 32 hours @ 98.00$ /hour 3,136.00$ Compression Tests Coring, Capping and Testing of 4 Shotcrete Cores per Panel 4 panels @ 260.00 $ /panel 1,040.00$ Subtotal 4,176.00$
Special Inspector Post Installed Anchor Placement Inspection 36 hours @ 98.00 $ /hour 3,528.00$ Special Inspector Load Testing of Post Installed Anchors including Pull or Torque Testing 68 hours @ 98.00 $ /hour 6,664.00$ Subtotal 10,192.00$
Special Inspector Structural Steel Welding Inspection in the Shop 96 hours @ 98.00 $ /hour 9,408.00$ Special Inspector Structural Steel Welding Inspection in the Field 116 hours @ 98.00 $ /hour 11,368.00$ Special Inspector Non Destructive Testing (UT/MT) 36 hours @ 105.00 $ /hour 3,780.00$ Special Inspector High Strength Bolting Inspection and Torque Testing with Skidmore 20 hours @ 98.00 $ /hour 1,960.00$ Subtotal 26,516.00$
Field Vehicle 612 hours @ 12.00 $ /hour 7,344.00$
Equipment 612 hours @ 12.00 $ /hour 7,344.00$
Subtotal 14,688.00$
Project Assistant Data Compilation, Distribution and Dispatch 18 hours @ 85.00 $ /hour 1,530.00$ Project Manager Meetings, RFI & Submittal Review and Project Coordination 42 hours @ 165.00 $ /hour 6,930.00$ Principal Engineer Project Oversight and Consultation 8 hours @ 188.00 $ /hour 1,504.00$ Subtotal 9,964.00$
TOTAL ESTIMATED FEE 88,250.00 $
Project Management
Table 1 - Breakdown of Estimated Fee
Reinforcing Concrete
Structural Steel
Post Installed Anchors
Compaction Testing
Reinforced Shotcrete
Reimbursables
Ninyo & Moore | 77 Harrison Avenue, Campbell, California | 404727002 | September 19, 2024

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Attachment: Ninyo & Moore Change Order Request (Second Amendment to the Consultant Services Agreement with Ninyo & Moore) Ninyo & Moore | 77 Harrison Avenue, Campbell, California | 404727002 | September 19, 2024 PRJ3060R Schedule of Fees
Hourly Charges for Personnel
Professional Staff
Principal Engineer/Geologist/Environmental Scientist/Certified Industrial Hygienist .............................................. $ 188 Senior Engineer/Geologist/Environmental Scientist ............................................................................................... $ 178 Senior Project Engineer/Geologist/Environmental Scientist ................................................................................... $ 173 Project Engineer/Geologist/Environmental Scientist ............................................................................................... $ 165 Senior Staff Engineer/Geologist/Environmental Scientist ....................................................................................... $ 150 Staff Engineer/Geologist/Environmental Scientist................................................................................................... $ 134 GIS Analyst .............................................................................................................................................................. $ 123 Technical Illustrator/CAD Operator ......................................................................................................................... $ 98 Field Staff
Certified Asbestos/Lead Technician ........................................................................................................................ $ 175 Field Operations Manager ....................................................................................................................................... $ 120 Nondestructive Examination Technician (UT, MT, LP) ........................................................................................... $ 115 Supervisory Technician ........................................................................................................................................... $ 110 Special Inspector (Concrete, Masonry, Structural Steel, Welding, and Fireproofing) ............................................ $ 98 Senior Technician .................................................................................................................................................... $ 98 Technician ................................................................................................................................................................ $ 98 Administrative Staff
Information Specialist .............................................................................................................................................. $ 90 Geotechnical/Environmental/Laboratory Assistant ................................................................................................. $ 85 Data Processor ........................................................................................................................................................ $ 75 Other Charges
Concrete Coring Equipment (includes technician) .............................................................................................. $ 190/hr Anchor Load Test Equipment (includes technician) ........................................................................................... $ 190/hr GPR Equipment ................................................................................................................................................... $ 180/hr Inclinometer ......................................................................................................................................................... $ 100/hr Hand Auger Equipment ....................................................................................................................................... $ 80/hr Rebar Locator (Pachometer) ............................................................................................................................... $ 25/hr Vapor Emission Kit .............................................................................................................................................. $ 65/kit Nuclear Density Gauge ....................................................................................................................................... $ 12/hr X-Ray Fluorescence ............................................................................................................................................ $ 70/hr PID/FID ................................................................................................................................................................ $ 25/hr Air Sampling Pump .............................................................................................................................................. $ 12/hr Field Vehicle ........................................................................................................................................................ $ 15/hr Expert Witness Testimony ................................................................................................................................... $ 450/hr Direct Expenses .................................................................................................................................... Cost plus 15 % Special equipment charges will be provided upon request.

Field technician and special inspection hours are charged portal to portal at a 2-hour minimum, and 2-hour minimum for hours exceeding 2 hours.

Invoices are payable upon receipt. A service charge of 1.5 percent per month may be charged on accounts not paid within 30 days.

Our rates will be adjusted in conjunction with the increase in the Prevailing Wage Determination during the life of the project, as applicable.

The terms and conditions are included in Ninyo & Moore’s Work Authorization and Agreement form.

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Attachment: Ninyo & Moore Change Order Request (Second Amendment to the Consultant Services Agreement with Ninyo & Moore) Ninyo & Moore | 2024 Laboratory Testing
Schedule of Fees for Laboratory Testing

Ninyo & Moore is accredited to perform the AASHTO equivalent of many ASTM test procedures.

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Attachment: Ninyo & Moore Change Order Request (Second Amendment to the Consultant Services Agreement with Ninyo & Moore) Amendment to Consultant Services Agreement Page 1 of 2

SECOND AMENDMENT TO CONSULTANT SERVICES AGREEMENT (SAMPLE)

This SECOND AMENDMENT, effective as of ________________, 20___ (the “Second Amendment”) to the CONSULTANT SERVICES AGREEMENT, dated November 30, 2023, is made by and between the City of Campbell (herein called "City”), and Ninyo & Moore (herein called “Consultant”).

City and Consultant may be referred to individually as a “Party” and collectively, as the “Parties”.

RECITALS

WHEREAS, City and Consultant entered into a Consultant Services Agreement ("Agreement”), dated November 30th, 2023, to provide materials testing and special inspection services for the Measure 0 - Police Operations Building (No. 23-RR) and Library Renovations (No. 23-55) projects through the duration, and eventual completion of their respective construction schedules; and

WHEREAS, City and Consultant executed the FIRST Contract Amendment effective December 20, 2023, in the amount of $6,400 for the purpose of providing soil characterization services for the Campbell Library Renovation Project;

WHEREAS, it is now necessary to increase the compensation for all services and direct costs associated with the performance of the scope of services in the SECOND Contract Amendment to an amount not to exceed $ 182,708, including but not limited to Exhibit A — Scope of Services and Fees, all incorporated by this reference; and

WHEREAS, services under this contract will be performed under individual purchase orders based on project needs.

AGREEMENT

NOW, THEREFORE, it is agreed between the Parties to incorporate the above Recitals hereto, and that the Agreement is hereby amended as follows:

1. Section 3.1 of the Agreement is hereby amended to read as follows:

For the full performance of the services described herein by Consultant, City agrees to compensate Consultant for all services and direct costs associated with the performance of the services in an amount not to exceed $366,536, which include Original Agreement amount of $177,428, First Contract Amendment amount of $6,400, and Second Contract Amendment $182,708 amount for all services and deliverables including but not limited to Exhibit A - Scope of Services and Fees, all incorporated by this reference.

Notwithstanding these amended terms of the original Agreement by this SECOND Amendment, all other applicable terms and conditions of the original Agreement and attachments, and other prior amendment(s), shall remain in full force and effect. The terms of this SECOND Amendment shall control any conflicts.

Each Party acknowledges that it has reviewed this SECOND Amendment and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this SECOND Amendment.

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Attachment: Second Amendment (Sample) (Second Amendment to the Consultant Services Agreement with Ninyo & Moore) Amendment to Consultant Services Agreement Page 2 of 2

The unenforceability, invalidity or illegality of any provision(s) of this SECOND Amendment shall not render the other provisions unenforceable, invalid or illegal.

The Parties may execute this SECOND Amendment in two or more counterparts, which shall, in the aggregate, be deemed an original but all of which, together, shall constitute one and the same instrument. A scanned, electronic, facsimile or other copy of a Party’s signature shall be accepted and valid as an original.

The signatories to this SECOND Amendment warrant and represent that each is authorized to execute this SECOND Amendment and that their respective signatures serve to legally obligate their respective representatives, agents, successors and assigns to comply with the provisions of this SECOND Amendment.

IN WITNESS WHEREOF, the City and the Consultant have executed this SECOND Amendment effective as of the date shown above.

IN WITNESS WHEREOF, Consultant and the City have executed this SECOND Amendment to the Agreement effective as the date shown above.

Consultant

Date:

City of Campbell

Todd Capurso
Public Works Director

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Attachment: Second Amendment (Sample) (Second Amendment to the Consultant Services Agreement with Ninyo & Moore)

City
Council
Report

TITLE: Resolution Approving an Agreement with Ninyo & Moore, in an Amount Not to Exceed $177,428, to Provide Materials Testing and Inspection Services for the Measure O – Police Operations Building (No. 23 -RR) and Library Renovations (No. 23 -SS) Projects (Resolution/Roll Call Vote)

RECOMMENDED ACTION

That the City Council adopt a resolution: 1) approving an agreement with Ninyo & Moore to provide materials testing and inspection services for the Measure O - Police Operations Building (No. 23 -RR) and Library Renovations (No. 23 -SS) projects in accordance with the policies and procedures specified in Campbell Municipal Code (CMC) 3.20.091; 2) approving the combined contract amount of $177,428, plus an additional 20% contingency amount of $35,485 for any service modifications required to accommodate each project’s construction schedule; and 3) authorizing the City Manager to execute said agreement as specified in Campbell Municipal Code Section

3.20.100.

BACKGROUND

Since the passage of Measure O in 2018, substantial progress has been made on the development and implementation of the City’s two most significant Measure O -funded projects: the Campbell Library Renovations Project (No. 23 -SS) and the Police Operations Building Project (No. 23 -RR). Throughout the years, the City has also applied for and received additional funding on behalf of both projects from various State and/or County programs to integrate improvement features consistent with their respective program initiatives. As additional funds were received, project budgets were adjusted accordingly to ensure that the allocation of funds would be applied towards the anticipated costs/expenditures related to various facets of their development and/or implementation – including their design, planning, and management, plan review and permits, construction contract, utilities, testing and special inspections, and design consultant services.

In July 2022, the City Council authorized staff to issue a separate Request for Proposal (RFP) on behalf of each Measure O project to solicit construction management firms who were interested in (and qualified for) overseeing the daily on -site operations, and providing the necessary testing and inspection services, required for each project’s respective construction phases. As part of that motion, the Council also authorized the Item: 7
Category: UNFINISHED BUSINESS
Meeting Date: November 21, 2023

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Attachment: City Council Report and Signed Resolution 13081 - November 21, 2023 (Second Amendment to the Consultant Services Agreement Ninyo & Moore Materials Testing and Inspection Services Page 2 of 5 City Manager to make the final selections on behalf of each project (based on staff’s evaluation of the applications received) and subsequently execute their contract services agreement.

One applicant in particular, Griffin Structures (Griffin), submitted proposals for both projects and was ultimately selected by staff after their review of all the applications received in response to each RFP. Staff’s selection was based on Griffin’s extensive experience and ability to provide comprehensive management and inspection services as required for both Measure O projects. This also eliminated the need to hire two separate firms and would help ensure adequate management and industry safety standards were consistently enforced between both project sites under the management of a single firm. It would also allow for a more unified approach to site management and construction staging. As the City’s construction management firm, Griffin would be authorized to initiate services on behalf of the City to ensure that each project was constructed in accordance with its respective plans and specifications.

Once the contract services agreement for each project was executed in October 2022, Griffin began work on the impending constructability reviews for each project and other preparations as necessary in the time leading up to construction. In addition, Griffin would also be responsible for reviewing (and coordinating) the construction staging and phasing prior to the commencement of work at each project site. With each project’s construction contract tentatively scheduled for award in late 2023, they would also be assisting staff with the process of identifying and selecting a qualified firm to provide the testing and special inspections services necessary during each project’s respective construction phase.

DISCUSSION

To help facilitate these efforts, Griffin was authorized by staff to initiate an RFP process in accordance with the City’s own Purchasing policies specified in Campbell Municipal Code (CMC) 3.20.091 – Request for Proposals (RFP). Therefore, in September 2023, Griffin contacted three firms to request a proposal (with corresponding cost information) for materials testing and special inspection services needed for each Measure O project: BAGG Engineers (BAGG), Krazan, and Ninyo & Moore. These firms were contacted based on their successful and established work history with Griffin, and ability to deliver quality services in a timely manner at competitive rates. As part of their request, Griffin provided a Dropbox link for each firm to download the plans and specifications for the Library and Police projects. Pending a review of the proposals received, Griffin and staff would make their final selection based the firms’ respective qualifications, successful work history on similar projects, and inspection rates (costs), including the recommended inspection hours proposed for each project.

In the end, all three firms had responded to Griffin’s initial request – with BAGG and Ninyo & Moore submitting proposals for both the Library and Police projects, and Krazan submitting a proposal for the Library only. Since Griffin’s request specified the

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Attachment: City Council Report and Signed Resolution 13081 - November 21, 2023 (Second Amendment to the Consultant Services Agreement Ninyo & Moore Materials Testing and Inspection Services Page 3 of 5 need for services on behalf of both projects, Krazan was subsequently eliminated from further consideration. After evaluating the remaining proposals, Griffin and staff ultimately selected Ninyo & Moore based on their lower (and consistent) hourly rates, total proposed contract amounts, and 2 -hour inspection minimums (compared to BAGG’s higher rates/contract amounts and 3-hour inspection minimums).

The costs submitted by Ninyo & Moore to perform the work as requested in the RFP for each project were $78,656 and $98,772, for the Library and Police Building projects, respectively – for a combined total of $177,428.

These anticipated costs have already been included in the respective expenditure plans for each project – with $180,000 budgeted for the Library project and $430,000 for the Police Building project. Based on their combined budget allocations of approximately $610,000 in Measure O funds for these expenditures, and the proposed contract amount of $177,428 (plus the contingency amount of $35,485) , staff anticipates a total savings of up to $397,087 in Measure O funds between both projects ; $85,613 for the Library and $311,474 for the Police Building, pending the need for additional services.

NEXT STEPS
Both Measure O projects will require testing and inspection services upon the commencement of their on -site work and throughout the duration of their construction completion. With construction of the Library project already underway, testing and inspection services will be required beginning December 1, 2023. Therefore, staff recommends that the City Council approve a service agreement with Ninyo & Moore, in an amount not to exceed $177,428, to provide materials testing and special inspection services for the Measure O – Police Operations Building (No. 23 -RR) and Library Renovations (No. 23 -SS) projects, to facilitate the commencement of these services upon the start of construction at each project site. Staff’s recommendation is based on the results of the RFP process conducted by Griffin and the comprehensive analysis of the proposals received in accordance with the City’s own Purchasing policies and procedures.

Per the terms of this agreement, testing and inspection services shall commence only after the contract has been fully executed. As such, staff is requesting Council’s authorization for the City Manager to execute said agreement as specified in Campbell Municipal Code Section 3.20.100. Should the City Council grant this authorization, staff will incorporate the applicable details into the City’s standard Consultant Services Agreement (see Attachment B) and prepare a final copy to be distributed to all appropriate parties for their review and signatures. Griffin and staff will notify Ninyo & Moore when the contract has been fully executed and services may commence on site thereafter.

FISCAL IMPACT

Based on the contract amounts included in the separate proposals submitted by Ninyo & Moore for the Library and Police projects ($78,656 and $98,772, respectively), this

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Attachment: City Council Report and Signed Resolution 13081 - November 21, 2023 (Second Amendment to the Consultant Services Agreement Ninyo & Moore Materials Testing and Inspection Services Page 4 of 5 action will have a combined fiscal impact of $177,428. Additionally, staff recommends authorizing a 20% contingency ($35,485) in the event that unforeseen work is identified ; raising the combined fiscal impact to $212,913. These figures are within the amount of funds previously budgeted for testing and special inspection fees in the expenditure plans for the Measure O – Police Operations Building (No. 23 -RR) and Library Renovations (No. 23-SS) projects and their combined allocation of $610,000 in Measure O funds available to cover the proposed costs. Therefore, sufficient funding is available to award the proposed contract and implement services in accordance with the terms of the executed agreement.

Once base contract amounts and a 20% contingency is account ed for, this action will generate a combined savings of up to $397,000 in Measure O funds, pending the need for additional materials testing and/or special inspections, which can be applied to other planned costs and expenditures as needed for each project.

Based on the above-mentioned figures, the following is a breakdown of the cost savings related to each project’s proposed contract amount . Staff is also requesting that the City Council authorize an additional 20% contingency (as opposed to the standard 10%) amount of $35,485 to cover the costs of any unforeseen circumstances or other unknown variables which may require service modifications to accommodate each project’s construction schedule. During construction, should either project require a greater amount of testing and/or inspection services beyond those included in their original scope of work, staff will have the ability to implement additional services as needed, up to and within the allocated amount, at that time:

Measure O Project
Proposed
Contract
Amount
(plus 20%
contingency)
Previous Budget
Allocations
(expenditure line item
for ‘Testing & Special
Inspections Fees’
Measure O
Savings
(estimated)

1. Library Renovations (No. 23-SS) $94,387 $180,000 $85,613

2. Police Operations Building (No. 23 -
RR) $118,526 $430,000 $311,474
Totals for Library and Police Projects $212,913 $610,000 $397,087

Should the City Council approve the proposed contract amount ($177,428), and additional 20% contingency ($35,485), the individual expenditure plans for the Library and Police projects will be updated accordingly to reflect these costs as identified on their line item for ‘Testing & Special Inspections Fees.’ As stated earlier, this action will result in a combined savings of up approximately $397,000 in Measure O funds.

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Attachment: City Council Report and Signed Resolution 13081 - November 21, 2023 (Second Amendment to the Consultant Services Agreement Ninyo & Moore Materials Testing and Inspection Services Page 5 of 5

ALTERNATIVES

1. Do not approve the agreement with Ninyo & Moore; defer award to a later date.

2. Provide alternative direction to staff.

Prepared by:

Carina Shattuck, Administrative Analyst I

Reviewed by:

Todd Capurso, Director of Public Works

Approved by:

Brian Loventhal, City Manager

Attachment:
a. Resolution
b. Draft Consultant Services Agreement for Ninyo & Moore c. Ninyo & Moore Proposals for Library and PD Projects

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Attachment: City Council Report and Signed Resolution 13081 - November 21, 2023 (Second Amendment to the Consultant Services Agreement RESOLUTION NO. 13081
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL: 1) APPROVING AN

AGREEMENT WITH NINYO & MOORE TO PROVIDE MATERIALS TESTING AND INSPECTION SERVIES FOR THE MEASURE O — POLICE OPERATIONS BUILDING ( NO. 23- RR) AND LIBRARY RENOVATIONS ( 23- SS) PROJECTS IN ACCORDANCE WITH THE POLICIES AND PROCEDURES SPECIFIED IN CAMPBELL MUNICIPAL CODE SECTION 3. 20. 091; 2) APPROVING THE COMBINED CONTRACT AMOUNT OF $ 177, 428, PLUS AN ADDITIONAL 20% CONTINGENCY AMOUNT OF $ 35, 485, FOR ANY SERVICE MODIFICATIONS REQUIRED TO ACCOMMODATE EACH PROJECT' S CONSTRUCTION SCHEDULE; AND 3)

AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT AS SPECIFIED IN CAMPBELL MUNICIPAL CODE SECTION 3. 20. 100 •
WHEREAS, since 2018, substantial progress has been made on the development and implementation of the City' s two most significant Measure 0- funded projects: the Campbell Library Renovations Project ( No. 23- SS) and the Police Operations Building Project ( No. 23- RR); and WHEREAS, throughout the years, their respective project budgets were adjusted accordingly to ensure that funds would be applied towards the anticipated costs/ expenditures related to various facets of their development and/ or implementation — including their construction management and testing and inspection fees; and
WHEREAS, in October 2022, Griffin Structures ( Griffin) was hired as the City' s construction management firm for both Measure 0 projects to assist staff with preparations in the time leading up to their construction and implement the necessary services upon the commencement of work at each site; and
WHEREAS, in late 2023, while plans were underway to award each project' s construction contract, Griffin was authorized by staff to issue a Request for Proposals ( RFP) to facilitate the process of selecting and hiring a qualified firm to provide testing and special inspection services on behalf of each project during its upcoming construction phase; and WHEREAS, in accordance with the City' s procedures specified in Campbell Municipal Code ( CMC)

3. 20. 091 — Request for Proposals ( RFP), Griffin contacted the following three firms in September 2023 to request a proposal ( quote) for materials testing and special inspection services on behalf of each Measure 0 project: BAGG Engineers ( BAGG), Krazan, and Ninyo & Moore; and WHEREAS, in response to Griffin' s initial request, BAGG and Ninyo & Moore submitted proposals for both the Library and Police projects, while Krazan submitted a proposal for the Library only; and WHEREAS, after evaluating the remaining proposals, Griffin and staff ultimately selected Ninyo & Moore based on their lower ( and consistent) hourly rates, total contract amounts, and 2- hour inspection minimums proposed for each project; and
WHEREAS, with construction of the Library project already underway, testing and inspection services will be required to begin on December 1, 2023, therefore staff recommends that the City Council approve a service agreement with Ninyo & Moore, in an amount not to exceed $ 177, 428, to provide materials testing and special inspection services for the Measure 0 — Police Operations Building ( No. 23- RR) and Library Renovations ( No. 23- SS) projects; and

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Attachment: City Council Report and Signed Resolution 13081 - November 21, 2023 (Second Amendment to the Consultant Services Agreement WHEREAS, staff is also requesting that the City Council authorize an additional 20% contingency amount ($ 35,485) to address any service modifications needed to accommodate each project' s construction schedule; and
WHEREAS, with a combined amount of$ 610, 000 in Measure 0 funds currently programmed in their CIP budgets for testing and special inspection fees ($ 180, 000 for the Library and $ 430, 000 for PD), sufficient funding is available to award the proposed contract and implement services throughout their respective construction phases; and
WHEREAS, as a result of this action, a combined savings of up to $ 397, 087 in Measure 0 funds will be generated ($ 85, 613 for Library and $ 311, 474 for the Police Building), which can be re- allocated to other costs and expenditures as needed for each project; and WHEREAS, since testing and inspection services shall commence only after the contract has been fully executed, staff is requesting City Council' s authorization for the City Manager to execute said agreement, as specified in Campbell Municipal Code Section 3. 20. 100.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell hereby: 1) approve an agreement with Ninyo & Moore to provide materials testing and inspection services for the Measure 0 — Police Operations Building ( No. 23- RR) and Library Renovations ( No. 23- SS) projects in accordance with the policies and procedures specified in Campbell Municipal Code CMC) 3. 20. 091; 2) approve the combined contract amount of$ 177,428, plus an additional 20% contingency amount of$ 35,485, for any service modifications required to accommodate each project' s construction schedule; and 3) authorize City Manager to execute said agreement as specified in Campbell Municipal Code Section 3. 20. 100.

BE IT FURTHER RESOLVED should the City Council approve and award this contract: 1) staff and Griffin will notify Ninyo & Moore when the contract has been fully executed and services may commence on site according to their respective construction schedules, and 2) update the individual expenditure plans accordingly for the Library and Police projects to reflect the actual costs associated with this contract amount as part of the line item for ` Testing & Special Inspections Fees.'
PASSED AND ADOPTED this 21stday of November, 2023, by the following roll call vote:

AYES: Councilmembers: Lopez, Scozzola, Furtado, Landry, Bybee NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED: ( 2
Anne Bybee, Mayor
ATTESTalhalm244
Andrea Sanders, gjty Clerk

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Attachment: City Council Report and Signed Resolution 13081 - November 21, 2023 (Second Amendment to the Consultant Services Agreement

City
Council
Report

TITLE: CAAP Vulnerability Assessment and Outreach Results

RECOMMENDED ACTION

That the City Council receive the report on the Climate Change Vulnerability Assessment (CCVA) and community engagement update as part of the Climate Action and Adaptation Plan (CAAP).

PURPOSE

The City is in the process of developing its first Climate Action and Adaptation Plan (CAAP), which will include goals, strategies, and actions to mitigate greenhouse gases emissions and build community resiliency to the impacts of climate change (such as hotter temperatures, longer droughts, and more severe winter storms). The purpose of this item is to inform the Council of the results of the Climate Change Vulnerability Assessment (CCVA) —highlighting the climate hazards Campbell is most likely to experience, mapping where vulnerable communities and critical facilities are located in the city. Additionally, this report provides an update on the ongoing community engagement efforts as part of the CAAP process, including the results of a community survey and visioning activity with the Community Advisory Committee.

This report follows and complements the prior August 17, 2024, report to Council documenting the results of the GHG Emissions Inventory, which together are intended to educate and prepare the City Council for a future study session focused on discussing potential strategies, measures, and actions that will go into the CAAP.

BACKGROUND

The City of Campbell is committed to addressing climate change by reducing greenhouse gas emissions and enhancing resilience against climate impacts, as outlined in the adopted 2040 General Plan, which mandates the preparation of a Climate Action Plan:

COS-10.c. Prepare a Climate Action Plan that establishes GHG reduction targets that are consistent with Statewide GHG reduction goals and includes an implementation program to achieve the reduction targets. Periodically review and update the Plan as necessary to achieve the GHG reduction targets specified in the Plan.

Item: 12
Category: UNFINISHED BUSINESS
Meeting Date: November 6, 2024
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CAAP Vulnerability Assessment and Outreach Update Page 2 of 8

Reflecting this commitment, the City Council identified Sustainability as a priority for FY 2024 and FY 2025, with the creation of a CAAP included the respective Work Plans.

On February 20, 2024, the City Council approved and awarded a contract with Rincon Consultants (Rincon). The following is a schedule of Council meetings as part of the CAAP process:
• April 16, 2024: Kick -off Meeting to introduce the consulting team, workplan, and major milestones
• September 17, 2024: Review the GHG Emissions Inventory results • November 6, 2024: Review the CCVA results and community engagement efforts • Early 2025: Study session to discuss scenarios and potential measures and actions
• Spring 2025: Review the Draft CAAP
• Fall 2025: Adopt the Final CAAP

DISCUSSION

This report concludes the research conducted in the first phase of the CAAP process to understand existing conditions. With this phase, the project team has answered the following questions:
• What plans, policies, and programs in Campbell already address sustainability issues?
• How many metric tons of greenhouse gas emissions did the Campbell community emit in 2022?
• Where are vulnerable communities located in Campbell? • What climate hazards are the Campbell community most vulnerable to, and what impacts might we expect from those hazards?
• What climate mitigation and adaptation measures are the community familiar with or interested in?

The discussion below is divided into three parts. The first part provides an overview of the results of the CCVA. The second part focuses on the community engagement conducted to date. The third part summarizes key takeaways.

Climate Change Vulnerability Assessment Results
The first step to building community resilience to climate change is to understand vulnerability. Rincon prepared a Climate Change Vulnerability Assessment using data from the Silicon Valley 2.0 project (a project supporting the County of Santa Clara with climate risk assessment, and adaptation and resilience planning). 1 A key component of the CCVA was to determine how climate change might disproportionally impact vulnerable population groups (e.g., seniors, children, low -income households, etc.) and critical facilities and infrastructure in Campbell.

1 https://siliconvalleytwopointzero.org/home
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CAAP Vulnerability Assessment and Outreach Update Page 3 of 8 Rincon mapped critical facilities and FEMA 100 -Year and 500-Year Floodplains, shown in Figure 1. While riverine flooding will be localized along the Los Gatos Creek and San Tomas Creek, the other climate hazards of concern in Campbell – extreme heat, air quality degradation, and drought – will affect the entire city, with vulnerable populations more likely to be negatively impacted.

Figure 1: Campbell Critical Facilities and Flood Projections

Several areas of the city were identified as vulnerable communities using research from Silicon Valley 2.0, the Metropolitan Transportation Commission’s Equity Priority Communities map, 2 San Franciso Bay Conservation and Development Commission’s (BCDC) Community Vulnerability map, 3 and feedback from Campbell’s Climate Action CAC. Vulnerable populations include seniors, children, low -income households, people of color, and communities with limited vehicle access, low educational attainment, uninsured people, individuals with a disability, individuals with health concerns, and food insecurity.

Areas in Campbell with a higher concentration of vulnerable populations are along the Los Gatos Creek, downtown Campbell, and north of downtown (Rosemary

2 https://opendata.mtc.ca.gov/datasets/MTC::equity-priority-communities-plan-bay-area- 2050/explore?location=37.866060%2C-122.370882%2C8.77
3 https://gis.data.cnra.ca.gov/datasets/BCDC::community-vulnerability-bcdc-2020/explore 12 Packet Pg. 170
CAAP Vulnerability Assessment and Outreach Update Page 4 of 8 neighborhood) as shown in Figure 1. There are several areas along the border of Campbell city limits that were also identified as vulnerable populations.

Figure 2: Census Tracts with Vulnerable Populations

Following the mapping exercise, the Rincon team assessed how these four hazards will impact public health and safety, buildings and properties, transportation, and ecosystems.

Public Health and Safety. Many impacts from climate hazards will be felt by vulnerable populations. Extreme heat is difficult for both seniors and young children who are less able to regulate body temperature. Extreme heat can also exacerbate health conditions and impact the efficacy of medications. Disadvantaged communities might be less likely to have access to air conditioning to stay cool during an extreme heat event, or less likely to seek medical treatment for heat -related illnesses. Air quality degra dation can also negatively impact seniors, young children, individuals with health conditions, and disadvantaged communities. Poor air quality is linked to variety of negative impacts, including brain and lung development and brain, lung, and heart health. Riverine flooding can lead to an increase in diseases carried by insects or rodents and mold growth – both of which are more likely to negatively impact seniors, young children, individuals with health conditions, and disadvantaged populations. With many affordable housing properties located along the Los Gatos Creek, as well as many unhoused individuals seeking shelter along the Creek, flooding will be a concern. Droughts, 12 Packet Pg. 171
CAAP Vulnerability Assessment and Outreach Update Page 5 of 8 however, likely won’t have negative health impacts, unless there are major water shortages.

Buildings and Properties. The biggest concern for impacts to buildings and properties will be from degradation of building materials and associated increased maintenance costs due to extreme heat, as well as flooding for buildings located along the creeks in Campbell. An area of particular concern for Campbell might be the Timber Cove Mobile Home Park.

Transportation. Extreme heat can impact asphalt, exacerbating the deterioration of roadways, while flooding might impact residential roads along the creeks, Highway 17, several bridges in the city, as well as creek trails.

Ecosystems. Extreme heat will cause plant and wildlife stress throughout the city, which could lead to shifts in or loss of species. Pollutants from poor air quality will also degrade plant and wildlife. Riverine flooding along the creeks could lead to soil erosion, increased exposure to toxins, vegetation removal, disruption to wildlife, and more.

Drought can increase irrigation requirements, while water restrictions might prevent asset managers from meeting the increased demand. Drought will disrupt habit ats and threaten wildlife.

For more information about climate hazards and impacts, see Attachment A – Campbell CAAP CCVA. The table below summarizes the climate hazards of concerns and the impacts from these hazards:

Public Health
and Safety
Buildings and
Properties
Transportation
Systems
Natural
Ecosystems
Extreme Heat X X X X
Air Quality X X
Riverine Flooding X X X X
Drought X

Adaptation measures and actions in the CAAP will focus on building resiliency in these key areas, with a focus on meeting the needs of vulnerable populations.

Community Engagement

A key pillar in the community engagement strategy was to stand up a Community Advisory Committee to act as a working group throughout the CAAP process. The application opened in May and thirteen members were selected, including Campbell residents, business owners, and students. The first meeting was held in June, where the members provided feedback on the vulnerable community mapping. The second meeting, held in September, was used to share the results of the GHG inventory and CCVA, and provide feedback on CAAP priorities.

Another key pillar of the engagement strategy was to partner with several Community Based Organizations ( CBOs): Acterra, Breathe California, Silicon Valley Youth Climate 12 Packet Pg. 172
CAAP Vulnerability Assessment and Outreach Update Page 6 of 8 Action, Sierra Club, and Mothers Out Front. These organizations are assisting the City with community engagement efforts, hosting events to spread awareness about the CAAP and gather feedback from the community, with a focus on vulnerable populations.

In June 2024, the City launched a community survey that was open for approximately eight weeks. The survey was distributed to the Community Advisory Committee and all City Boards and Commissions, shared with the CBOs, emailed to a list of approximately 5,000 email subscribers, posted on the City’s social media channels, advertised on flyers taken to businesses in Campbell, and promoted at the Campbell Farmers Market.

The survey was taken by 470 people.

Most respondent are longstanding Campbell community members (10+ years) that either live in the city or work here. Nearly half survey respondents were Campbell residents – 37% were homeowners and 13% renters . Approximately 32% of respondents were employees who worked in Campbell, with another 4% identifying as business owners in Campbell. The survey was also completed by commercial and residential landlords, civic leaders, and several residents from neighboring communities who frequently visit Campbell.

Most respondents (73%) have observed changes in Campbell’s weather patterns and were most concerned with extreme heat, drought, wildfire smoke , and the negative physical and mental health impacts from various climate hazards. These concerns are consistent with those most likely to impact Campbell, as found in the CCVA.

Respondents said they were more likely to walk or bike for recreational activities and errands than they were for work commute or school drop-offs. A better-connected bike and pedestrian network along with more shade would encourage people to take an active mode of transportation. More routes could encourage respondents to take public transportation more.

Nearly 95% of respondents have either taken water conservation measures in their home, are planning to, or are interested in doing so. Almost 90% of respondents have installed energy efficient appliances or better insulation in their home, plan to, or are interested in doing so. Over 40% are interested in heat pump technology but have not yet installed or made plans to install new equipment. 30% of respondents are interested in induction cooking but have not yet installed or made plans to install new equipment yet. This is an opportunity area for the City to provide more education on equipment and available incentives to electrify their homes.

While the majority of respondents try to limit throwing out food or wasting leftovers, just over half are separating out organics—another area where the City can provide more education.

Over 83% of respondents were most interested in climate action to protect and improve air and water quality . Over 60% of respondents also found disaster 12 Packet Pg. 173
CAAP Vulnerability Assessment and Outreach Update Page 7 of 8 preparedness, access to healthy food, and bike and pedestrian infrastructure/parks as important co-benefits to climate action efforts.

For a full recap of all survey questions and answers, see Attachment B – Community Survey Results.

Key Takeaways

Campbell is moderately protected from several climate hazards, such as wildfires and sea level rise. The community will be most impacted by rising temperatures and extreme heat, air degradation due to pollution and wildfire smoke, drought, and riverine flooding . These climate hazards, along with impacts to public health and safety, have been found to be a priority for Campbell based on the results of the CCVA and community feedback.

These hazards are more likely to disproportionately impact vulnerable populations in Campbell, located downtown, north of downtown, and along the Los Gatos Creek.

Ecosystems in Campbell will also be threatened by heat, poor air quality, flooding, and droughts. Buildings, properties, and transportation infrastructure in Campbell might be threatened by extreme heat, and if located near a creek, vulnerable to flooding during severe storms.

Adaptation strategies in the CAAP should be focused on building resiliency to extreme heat, air quality degradation, drought, and riverine flooding, with a focus on how these affect public health and safety – especially for vulnerable populations. Tree planting will be important for more shade protection during extreme heat events and will also provide some carbon sequestration to help improve air quality. Green stormwater infrastructure can help prevent flooding, while also providing other co -benefits. Efforts to reduce and reuse water can help reduce water demand.

Mitigation measures will also be important to reduce emissions that contribute to these climate hazards. As the majority of emissions in Campbell come from transportation, reducing car dependency will be crucial for the City’s climate goals. Making streets safer for more active and climate-friendly modes of transportation can not only help Campbell significantly improve emissions, but also improve quality of life. Reducing reliance on natural gas in buildings will not only significantly reduce emissions, bu t also contribute to better air quality.

Community feedback from the survey, along with future engagement events, will help inform the development of priorities and strategies for the Council to consider.

NEXT STEPS

Staff and CBO partners will continue doing community outreach to gather feedback about the community’s priorities for the CAAP. Staff will schedule a Study Session in early 2025 to present key summary points from the GHG Inventory, Climate Change 12 Packet Pg. 174
CAAP Vulnerability Assessment and Outreach Update Page 8 of 8 Vulnerability Assessment, and community feedback together, then recommend CAAP goals that and proposed strategies to pursue.

Prepared by:

Tiffany Hudson, Environmental Program
Specialist

Reviewed by:

Rob Eastwood, Community
Development Director

Approved by:

Brian Loventhal, City Manager

Attachment:
a. Campbell CAAP CCVA
b. Community Survey Results
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Climate Action and Adaptation Plan
Climate Change Vulnerability Assessment
prepared by
City of Campbell
Community Development Department
70 North First Street
Campbell, California 95008
Contact: Tiffany Hudson, Environmental Program Specialist prepared with the assistance of
Rincon Consultants, Inc.
449 15th Street, Suite 303
Oakland, California 94612
October 2024

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Attachment: Campbell CAAP CCVA (CAAP Vulnerability Assessment and Outreach Update)

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Attachment: Campbell CAAP CCVA (CAAP Vulnerability Assessment and Outreach Update) Table of Contents

Climate Change Vulnerability Assessment i
Table of Contents
1 Introduction .................................................................................................................................... 1

1.1 Land Acknowledgement...................................................................................................... 1

1.2 Purpose ............................................................................................................................... 1

1.3 Glossary ............................................................................................................................... 2

1.4 Vulnerability Assessment Methodology ............................................................................. 2

1.5 Campbell Snapshot ............................................................................................................. 3 2 Vulnerable Community Members .................................................................................................. 5 3 Climate Hazards and Impacts .......................................................................................................12

3.1 Climate Hazards ................................................................................................................12

3.2 Climate Impacts ................................................................................................................15 4 Conclusion.....................................................................................................................................20 Figures
Figure 1 Critical Facilities in Campbell .............................................................................................. 4 Figure 2 Climate Vulnerability in Campbell by Data Source ...........................................................10 Figure 3 Climate Vulnerability in Campbell .....................................................................................11 Figure 4 Riverine Flood Projections in Campbell ............................................................................14

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Attachment: Campbell CAAP CCVA (CAAP Vulnerability Assessment and Outreach Update) City of Campbell
Climate Action and Adaptation Plan

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Attachment: Campbell CAAP CCVA (CAAP Vulnerability Assessment and Outreach Update) Introduction

Climate Change Vulnerability Assessment 1
1 Introduction

1.1 Land Acknowledgement
The City of Campbell acknowledges that the city is located on ancestral lands of great importance to Tamien Nation, a tribe recognized under California State Law, and that the people of Tamien Nation are important members of the Campbell community.

1.2 Purpose
Climate change is a global phenomenon that can impact ecosystems, community health, public safety, buildings, transportation infrastructure, water infrastructure, waste infrastructure, and emergency response services. The primary driver of climate change is increased greenhouse gases (GHG) in the atmosphere due to human activity. This Climate Change Vulnerability Assessment (CCVA) evaluates how climate change is anticipated to impact Campbell. The guiding methodology used in this assessment is based on the Santa Clara County Office of Sustainability’s 2015 Silicon Valley 2.0 Climate Adaptation Guidebook1 and Climate Change Preparedness Tool2 (collectively referred to as SV 2.0)3, which is discussed in more detail in the Vulnerability Assessment Methodology section of this report.

Understanding Campbell’s vulnerabilities to climate change provides a foundation for developing climate adaptation measures and actions for the City’s Climate Action and Adaptation Plan (CAAP), along with measures and actions that will help to reduce GHG emissions.

1County of Santa Clara Office of Sustainability and Climate Action. 2015. Silicon Valley 2.0 Climate Adaptation Guidebook. https://sustainability.sccgov.org/sites/g/files/exjcpb976/files/documents/1_150803_Final%20Guidebook_W_Appendices.pdf 2County of Santa Clara Office of Sustainability. N.d. Silicon Valley 2.0 Climate Change Preparedness Tool. https://siliconvalleytwopointzero.org/home
3County of Santa Clara Office of Sustainability and Climate Action. 2015. Silicon Valley 2.0 Climate Adaptation Guidebook.

Causes of Climate Change
Climate change is caused by the addition of excess greenhouse gases to the atmosphere, which trap heat near the earth’s surface, raising global average temperatures. Known as the greenhouse effect, this increase in average temperatures across the globe affects sea level rise, ocean temperatures and chemistry, precipitation patterns, the severity of wildfires, the prevalence of extreme heat events, and water supply (NASA 2022). According to the Intergovernmental Panel on Climate Change (IPCC), GHG are now higher than they have been in the past 400,000 years, raising carbon dioxide levels from 280 parts per million to 410 parts per million in the last 150 years (IPCC 2021). The dramatic increase in GHG is attributed to human activities—beginning with the industrial revolution in the 1800s, which represented a shift from an agrarian and handicraft-based economy to one dominated by industry and machine manufacturing (NASA 2022).

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Attachment: Campbell CAAP CCVA (CAAP Vulnerability Assessment and Outreach Update) City of Campbell
Climate Action and Adaptation Plan

2 1.3 Glossary
Several words and phrases are used throughout this assessment to illustrate climate vulnerabilities within Campbell. These definitions come from IPCC and the California Governor’s Office of Emergency Services (Cal OES):
 Adaptation. The process of adjustment to actual or expected climate and its effects, either to minimize harm or exploit beneficial opportunities. In natural systems, human intervention may facilitate adjustment to expected climate.
 Asset. Refers to a resource, structure, facility, or service that is relied on by a community.  Climate Hazard. A dangerous or potentially dangerous condition created by the effects of the local climate. Climate hazards of concern for Campbell are extreme heat, poor air quality, riverine flooding, and drought.
 Impact. Effects on natural and human systems including those on lives, livelihoods, health, ecosystems, economies, societies, cultures, services, and infrastructure due to the interaction of climate hazards and the vulnerabilities of the system or asset effected.  Mitigation. An act or sustained action to reduce, eliminate, or avoid negative impacts or effects.  Resilience. The capacity of an entity (an individual, a community, an organization, or a natural system) to prepare for disruptions, to recover from shocks and stresses, and to adapt and grow from a disruptive experience.
 Vulnerability. The propensity or predisposition to be adversely affected.  Vulnerable Populations. Certain populations experience increased exposure or risk to climate change and often have less capacity and fewer resources to cope with, adapt to, or recover from climate impacts. Given this, assessing and mitigating impacts to these populations is a priority.

1.4 Vulnerability Assessment Methodology
This report is informed by the findings of SV 2.0, which describes anticipated climate change impacts in Santa Clara County. SV 2.0 identifies historic climate variables in the County, including riverine flooding, wildfire, extreme heat, drought, and air quality deterioration. SV 2.0 assesses the following sectors: buildings and properties, communications, ecosystem, energy, public health, solid and hazardous waste, transportation, and water and wastewater. The Climate Change Preparedness Decision Support Tool offers an analysis of climate projections by city, or countrywide. In alignment with the Cal OES California Adaptation Planning Guide, this report considers a high-emissions scenario (RCP 8.5
4) when analyzing projected climate change hazards and impacts.5 The social vulnerability methodology used in this report is informed by the Silicon Valley 2.0 Social Vulnerability Index (SoVI) methodology,6 which offers a socioeconomic context to climate change impacts. The SV 2.0 SoVI methodology identifies, groups, and analyzes vulnerable populations using data from the Santa Clara County Department of Public Health, U.S. Centers for Disease Control and Prevention (CDC) Agency for Toxic Substances and Disease Registry (ATSDR), California Office of

4RCP 8.5 is a Representative Concentration Pathway (RCP) scenario that describes a potential future of global warming. It's a high- emissions scenario that assumes a continuation of rising emissions throughout the 21st century. 5California Governor’s Office of Emergency Services. 2020. California Adaptation Planning Guide. https://www.caloes.ca.gov/wp- content/uploads/Hazard-Mitigation/Documents/CA-Adaptation-Planning-Guide-FINAL-June-2020- Accessible.pdf#search=adaptation%20planning%20guide
6County of Santa Clara Office of Sustainability. Silicon Valley 2.0 Social Vulnerability Index (SoVI) Methodology. 2021. https://siliconvalleytwopointzero.org/downloads/SiliconValley2.0_SOVI-Methodology.pdf

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Attachment: Campbell CAAP CCVA (CAAP Vulnerability Assessment and Outreach Update) Introduction

Climate Change Vulnerability Assessment 3
Environmental Health Hazard Assessment, Public Health Hazard Assessment, Public Health Alliance of Southern California, San Francisco Bay Conservation and Development Commission (BCDC), California Department of Public Health, Pacific Institute & California Energy Commission, Delta Stewardship Council, and U.S. Census Bureau. Vulnerable populations were also mapped using BCDC’s Community Vulnerability index, along with the Metropolitan Transportation Commission’s Equity Priority Communities, or “Communities of Concern.” Input from the Campbell community was incorporated into the development of this report, providing critical validation of the findings. As part of the CAAP process, the City convened a Community Advisory Committee (CAC) made up of a diverse group of community members who have a vested, long-term interest in Campbell. For more information about how the CAC’s input was incorporated, see the Vulnerable Community Members section of this report.

1.5 Campbell Snapshot
Campbell is located in Santa Clara County, about 25 miles east of the California coastline. The City is surrounded by the City of San Jose, City of Saratoga, and Town of Los Gatos. Campbell spans 6.35 square miles and has a population of over 42,000 residents. The City has various neighborhood parks located throughout the city for the peaceful enjoyment of residents, their families, and guests.

Facilities and amenities at these parks include restrooms and playgrounds for children.

Critical facilities are important to a community’s response and recovery from emergencies. Critical facilities must continue to operate during and following a disaster to reduce the severity of impacts on the community and accelerate recovery. Critical facilities in Campbell, as defined in the Santa Clara County Multijurisdictional Hazard Mitigation Plan 2023 Update City of Campbell Annex7 and shown in Figure 1 include police stations, fire stations, and hospitals. Other facilities considered critical in this report are those that house climate vulnerable populations, including schools, senior centers, affordable housing units, and mobile home parks, as well as City Hall, libraries, community centers, and parks. The majority of the critical facilities are located along Campbel Avenue. Some critical facilities outside of City limits have been included in the map as they are commonly used by Campbell residents.

7Santa Clara County. 2023. Santa Clara County Multijurisdictional Hazard Mitigation Plan 2023 Update City of Campbell Annex Draft. https://emergencymanagement.sccgov.org/sites/g/files/exjcpb261/files/2023-07/City%20of%20Campbell_Annex%20Draft_6.20.23.pdf

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Attachment: Campbell CAAP CCVA (CAAP Vulnerability Assessment and Outreach Update) City of Campbell
Climate Action and Adaptation Plan

4 Figure 1 Critical Facilities in Campbell

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Attachment: Campbell CAAP CCVA (CAAP Vulnerability Assessment and Outreach Update) Vulnerable Community Members

Climate Change Vulnerability Assessment 5
2 Vulnerable Community Members
The presence of vulnerable populations in the City of Campbell were identified based on SV 2.0, Metropolitan Transportation Commission’s Equity Priority Communities (EPC), the San Francisco Bay Conservation & Development Commission (BCDC) community vulnerability map, and feedback received from the Campbell CAAP Community Advisory Committee. The following sections describe how each source was used to determine areas with high concentrations of vulnerable populations in Campbell.

Silicon Valley 2.0
The SV 2.0 methodology is a modified version of the methodology developed by the Delta Stewardship Council. The Delta Stewardship Council model is specifically tailored to capture social and economic factors that have been tied to increased vulnerability to flooding, extreme heat, and wildfire. The indicators used in SV 2.0 are the same as in the Delta Stewardship Council model with two exceptions, the addition of homelessness status to reflect the vulnerability of unhoused populations and transit access to reflect the vulnerability for residents living in areas not accessible to public transportation. SVI 2.0 includes data from the 2015-2019 American Community Survey (ACS) and other sources on socioeconomic status, age and ability, minority status and English language proficiency, housing and transportation access, and health care and food access.

SV 2.0 uses the following indicators to calculate a social vulnerability index to identify locations in Santa Clara County that are vulnerable to climate change:

Population, Housing, and Transportation
 Population density
 Low-income households
 Educational attainment
 Children
 Older adults living alone
 Ability
 Race and ethnicity
 Linguistic isolation
 Cost-burdened renters
 Vehicle access
 Homelessness status
 Transit access
Health and Food Access
 Health insurance
 Asthma
 Cardiovascular disease
 Food access
The index assigns a score to each Census tract in Santa Clara County based on the number of indicators that fall in the 70th percentile or higher. Three Census Tracts in Campbell (5065.03, 5065.04, and 5065.05), shown as the hatched area in Figure 2, were identified as moderately vulnerable as part of SV 2.0.

Metropolitan Transportation Commission: Equity Priority Communities MTC developed a list of Equity Priority Communities (EPC) – Census Tracts that are overwhelmingly and historically underserved based on socioeconomic status – in order to direct funding toward projects that enable more equitable access to transportation, housing, and services.8 EPCs are

8Metropolitan Transportation Commission (MTC). 2024. Equity Priority Communities. https://mtc.ca.gov/planning/transportation/access- equity-mobility/equity-priority-communities

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Climate Action and Adaptation Plan

6 included in this report because the demographic factors that make up these communities also increase vulnerability to climate change. The indicators included in the EPC framework are:
 People of color
 Low-income
 Limited English proficiency
 Zero-vehicle household
 Seniors 75 years and over
 People with a disability
 Single parent families
 Severely rent-burdened
There are two Equity Priority Communities within Campbell as shown in green in Figure 2: the Rosemary neighborhood (northwest of W. Hamilton Avenue and Winchester Boulevard in Census Tracts 5065.04 and 5065.05) and outside of the city boundary in the South Bascom Urban Village (between Southwest Expressway and W. Hamilton Ave in Tract 5021.04).

San Francisco Bay Conservation and Development Commission Community Vulnerability Map
The San Francisco Bay Conservation and Development Commission (BCDC) Adapting to Rising Tides Program developed a community vulnerability map to better understand vulnerability to current and future flooding due to sea level rise and storm surges. The data is used to help inform the implementation of the BCDC Environmental Justice and Social Equity Bay Plan amendment. The community vulnerability map uses Census Block Groups using data from the American Community Survey (2017-2021) and CalEnviroScreen 4.0 to identify areas of low, moderate, high, and highest social vulnerability. This data extends into all of Santa Clara County, including Campbell, and is used in this report because the social vulnerability indicators used by BCDC also reflect increased vulnerability to other types of climate change hazards. Social vulnerability indicators included in the BCDC map are:
 Renters
 Under 5
 Very low-income
 Not U.S. citizen
 Without a vehicle
 People with a disability
 Single parent families
 Communities of color
 65 and over, living alone
 Limited English proficiency
 Without a high school degree
 Severely housing cost burdened
There are four Block Groups in Campbell identified as high or highest social vulnerability, as defined by the BCDC community vulnerability map and shaded in orange in Figure 2: one Block Group in the northwest south of Hamilton Avenue (Block Group 3 in Census Tract 5066.06), two in downtown Campbell (Block Groups 1 and 2 in Census Tract 5065.03), and one in south Campbell surrounding Knowles Drive between Pollard Road and Winchester Boulevard (Block Group 3 in Census Tract 5067.03).

Campbell CAAP Community Advisory Committee Feedback
In June 2024, the Campbell CAAP Community Advisory Committee provided feedback on the draft climate vulnerability map developed using data from SV 2.0, EPC, and BCDC. The Community Advisory Committee validated the areas initially identified in these data sets, and added an additional climate-vulnerable area shown in purple in Figure 2 (Census Tract 5065.02) along the Los Gatos Creek, based on high concentrations of affordable housing units (shown in Figure 1) as well as

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Climate Change Vulnerability Assessment 9
unhoused individuals living along the creek. Figure 2 shows the climate vulnerable communities in Campbell by data source and Figure 3 shows a simplified version of all climate-vulnerable communities in Campbell resulting from the combination of methodologies described here.

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Climate Action and Adaptation Plan

10 Figure 2 Climate Vulnerability in Campbell by Data Source

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Climate Change Vulnerability Assessment 11
Figure 3 Climate Vulnerability in Campbell

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Climate Action and Adaptation Plan

12 3 Climate Hazards and Impacts
This section describes climate hazards and impacts that the Campbell will likely experience: extreme heat, air quality degradation, riverine flooding, and drought.

3.1 Climate Hazards
The climate change projections included for each climate hazard are from SV 2.0. SV 2.0 uses projection data from Cal Adapt, as recommended in the California Adaptation Planning Guide developed by the University of California, Berkely, with oversight from the California Energy Commission.
9 Extreme Heat
Cal Adapt defines a single day of extreme heat during the months between April and October where temperature exceeds the 98th percentile of maximum temperature of that local region from 1961 to 1990. For Campbell, the threshold temperature that exceeds the 98th percentile is 96 degrees Fahrenheit (°F). Cal Adapt defines an extreme heat event as a period of five or more consecutive extreme heat days. As described in SV 2.0, Santa Clara County has experienced a total of six extreme heat events in 1961, 1973, 1992, 2000, 2006, and 2009. Extreme heat events in 2000 and 2006 had the most devastating impacts. In 2000, temperatures reached 109°F, which caused one death and 11 heat-related illnesses in Santa Clara County. The heatwave in 2006 lasted 14 days and resulted in public health impacts and caused power outages throughout the county. The Santa Clara County area, including Campbell, is projected to experience longer and more frequent heatwaves, including an increase in daytime and nighttime temperatures. Campbell is expected to experience an increase from an average of four to an average of 24 extreme heat days per year by the end of the century according to the high emissions scenario.

Air Quality Degradation
Climate change is projected to result in increased air pollution, despite potential decreases in pollutant levels through advances in technology in the energy, transportation, and industrial sectors. Increased temperatures, increased humidity, decreased airflow, wildfires, and other weather conditions could reduce air quality. Ozone formation tends to increase with higher temperatures, strong sunlight, and a stable air mass. Higher temperatures also increase air pollution by causing vegetation to emit more natural hydrocarbons, air conditioners to work harder, fuel evaporation to increase, and demands on power plants to increase as well. The Bay Area Air Quality Management District (BAAQMD) shows that ozone concentration measurements in the air district violated federal standards on five days in 2014. Increasing impacts from climate change will result in poorer air quality in Santa Clara County. Increases in extreme heat and wildfire events as a result of climate change will result in higher levels of air pollution. Although there is low risk of wildfire in Campbell, air quality degradation from surrounding wildfires in the region will impact the Campbell community.

9California Energy Commission (CEC). 2023. https://cal-adapt.org/

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Climate Change Vulnerability Assessment 13
Riverine Flooding
Riverine flooding along Los Gatos Creek may intensify in Campbell given the projected increase in intensity and frequency of extreme precipitation events. Figure 4 shows critical facilities and the areas within and surrounding the city exposed to 100 and 500-year flooding events. The 500-year floodplain within Campbell is minimal because FEMA limited the study of the 500-year floodplain to outside of city limits. Given the extensive 500-year floodplain just south of the city, it is likely that areas within Campbell, along the southern border and Los Gatos Creek, would be at risk to 500-year flooding events. Though FEMA floodplains provide useful information about flood risk, they are based on historical flow data from river gauges and do not account for current or future environmental changes.

Drought
Drought is a period of abnormally dry weather caused by changes in primary variables including increase in temperature and decrease in precipitation. Campbell will experience an increasing number of drought events. According to SV 2.0, extreme dry spells are expected to occur in Santa Clara County every six to eight years by mid-century and increasing to every three to four years by end-of-century.

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Climate Action and Adaptation Plan

14 Figure 4 Riverine Flood Projections in Campbell

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Climate Change Vulnerability Assessment 15

3.2 Climate Impacts
This section provides a summary of the climate impacts of each climate hazard described in Section

3.1 Climate Hazards. SV 2.0 asset sectors include buildings and properties, communications, ecosystem, energy, public health, solid and hazardous waste treatment facilities, transportation, and water and wastewater facilities. For the purpose of this report, the asset sectors have been synthesized into four groups that are expected to experience similar impacts from climate hazards.10  Public Health and Safety: This includes vulnerable populations, as well as emergency and critical services (such as hospitals, fire service, police service, power service, and water service). In alignment with SV 2.0, vulnerable populations are grouped into the following sub-asset sectors:
seniors over 65 years old, young children under 5 years old, disadvantaged individuals (e.g., low- income, rent-burdened, individuals experiencing homelessness, and individuals living in mobile homes), and individuals with health conditions.
 Buildings and Properties. This includes buildings and properties located in Campbell, including critical facilities shown in Figure 1.
 Transportation. This includes highways and local roads, bridges, pedestrian ways, and bikeways, in Campbell.
 Ecosystems. This includes parks, natural landscapes, and minimally developed areas in Campbell.

Public Health and Safety
Extreme Heat
An increase in the intensity and frequency of heatwaves can cause several public health issues, which increase hospital admissions and emergency response calls. Potential impacts to vulnerable populations in Campbell are described below.
 Seniors are at higher risk of dehydration as their bodies are not able to thermoregulate compared to young and middle-aged adults.
 Young Children are still physiologically developing and therefore less able to regulate their bodies during extreme heat events.
 Disadvantaged Individuals may not be able to pay for adequate air conditioning, increasing exposure to extreme heat events. In addition, disadvantaged individuals are less likely to receive medical care for illnesses triggered or exacerbated by extreme heat, or face a significant medical costs if treated. Mobile homes, especially older homes, are more difficult to cool and retrofit, which can lead to financial stress on people living in these homes. Renters and individuals living in substandard housing are less likely to have adequately hardened and weatherized housing and are more likely to have limited control over home hardening and improvements against extreme heat. Unhoused individuals are unprotected from extreme heat due to limited access to shelter and air conditioning.
 Individuals with Health Conditions are particularly at risk of heat-related illness because heat can exacerbate existing conditions such as asthma, cardiovascular disease, high blood pressure, diabetes, and other respiratory and cardiovascular conditions. Extreme heat can also affect

10There are no water, wastewater, solid waste treatment, or hazardous waste treatment facilities within the City, so these have been excluded from the analysis.

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16 medications. Additionally, extreme heat can result in power outages, which are particularly dangerous for individuals who are electricity-dependent for mobility, communication, or medical devices.

Air Quality Degradation
Air quality degradation can lead to the development of respiratory illnesses or worsen existing health conditions related to respiratory diseases .
 Seniors are more susceptible to impacts of air quality degradation because their bodies are less able to compensate for the effects of environmental hazards.  Young Children are physiologically more vulnerable to air quality degradation as pollution can affect brain and lung development and function.
 Disadvantaged Individuals may experience health issues caused by poor air quality and are likely to experience financial burden associated with medical treatment. Renters and individuals living in substandard housing have limited control over home hardening and improvements, such as filtration, which protects against poor air quality. Individuals living in mobile homes may also face disproportion risk if their homes do not have adequate filtration.  Individuals with Health Conditions are particularly at risk to respiratory health impacts associated with poor air quality. Individuals with cardiovascular disease, high blood pressure, or stroke risk may experience severe cardiovascular health impacts if exposed to poor air quality.

Riverine Flooding
With increasing temperatures and rain events, Campbell’s creeks are more likely to flood, which can lead to a rise in infectious diseases such as vector-borne illnesses or increase in the distribution of diseases carried by insects and rodents. Specific disease risks include a rise in Lyme disease and West Nile Virus which have both been identified in Santa Clara County. The Santa Clara County Vector Control District and the Public Health Department monitor infectious diseases and publish data to manage the spread of infectious diseases. Flooding in buildings along the creeks can also lead to mold growth. Potential impacts to vulnerable populations in Campbell are described below.  Seniors, especially those living alone, may not be able to safely evacuate floodwater hazard areas.
 Young Children may experience more difficulty safely evacuating floodwater hazard areas. Mold exposure in children may lead to the development of asthma and further sensitivity to mold.  Disadvantaged Individuals may experience injuries from flooding events and are less likely to receive medical treatment. They may also experience cost burdens if their belongings and homes are damaged from floodwater inundation. Disadvantaged individuals, including those in substandard housing and renters are less likely to have adequately hardened and weatherized housing and are more likely to have limited control over home hardening and improvements against flooding. There are various affordable housing units and one mobile home park in the 100-year floodplain, shown in Figure 4.
 Individuals with Health Conditions may be more at risk of injury or illness due to exposure to mold after flooding events. According to the Center for Disease Control (CDC), exposure to damp and moldy environments may cause health effects ranging from sneezing and mild allergic reactions to fungal infections for more susceptible populations, such as those with chronic respiratory disease. Flooding can also result in power outages which are particularly dangerous

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Climate Change Vulnerability Assessment 17
for individuals who are electricity-dependent, either for their mobility, communication, or medical devices.

Drought
Warmer temperatures and longer dry periods could result in water supply challenges across California. Increased water demand can lead to diminished storage reserves. Statewide assessments at the end of the 2012-2014 drought revealed that water levels were at 50 percent of average for that time of year, according to the California Department of Water Resources. Water supply depletion can increase costs. Potential impacts to vulnerable populations in Campbell are described below.
 Seniors are most likely not disproportionately at risk to drought unless there are major water shortages. Seniors who are economically disadvantaged, such as those on fixed incomes, are more likely to experience cost burden associated with increased water rates, as described for Disadvantaged Individuals below.
 Young Children are most likely not disproportionately at risk to drought unless there are major water shortages.
 Disadvantaged Individuals are more likely to experience cost burden associated with increased water rates and may struggle to access clean and affordable drinking water which may cause financial strain.
 Individuals with Health Conditions are most likely not disproportionately at risk to drought unless there are major water shortages.

Buildings and Properties
Extreme Heat
Extreme heat can accelerate the degradation of building materials such as wood, metal, and concrete. Prolonged exposure to high temperatures can cause roofing to contract and crack. This deterioration of building materials can lead to increased maintenance costs. In addition, operational costs could increase due to a rise in air conditioning used to cool buildings.

Air Quality Degradation
Poor air quality is not expected to impact buildings and properties.

Riverine Flooding
Properties around Los Gatos Creek are vulnerable to riverine flooding. These assets include residential buildings (including affordable housing units and a mobile home park), walking trails, and parks. With increased extreme precipitation rates, flooding extent and frequency are expected to increase.

Drought
Drought is not expected to impact buildings and properties.

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18 Transportation
Extreme Heat
Extreme heat can impact asphalt and other materials, accelerating the deterioration of the road conditions. State Route 17 and the San Tomas Expressway, which run through Campbell, will be moderately vulnerable to extreme heat by the end of the century.

Air Quality Degradation
Air quality degradation will not affect the transportation system in Campbell.

Riverine Flooding
Parts of the transportation infrastructure in Campbell are moderately vulnerable to riverine flooding, particularly along Los Gatos Creek. This infrastructure includes bridges (Creekside Way and San Tomas), residential roads, Highway 17, pedestrian walkways and bikeways (including the Los Gatos Creek Trail).

Drought
Drought will not have an impact on the transportation system in Campbell.

Ecosystems
Extreme Heat
Extreme heat can cause plant and wildlife stress in landscaped areas, parks, riparian areas along the Los Gatos Creek, and the percolation ponds along Oka Lane. Wildlife face impacts of heat stress and heat related illness as well as disrupted reproductive cycles, and risks associated with early and extended seasonal temperature increases.11 Plants are more likely to experience heat stress and drying, impacting the surrounding ecosystem. Extreme heat may also cause a shift in both plant and wildlife species range, and some species ill-suited to the new warmer conditions may suffer increased mortality rates.12
Air Quality Degradation
Air quality declines from regional wildfires can impact ecosystem health by increasing the levels of air pollutants, which can cause plant and wildlife stress and mortality. The degradation of plant and wildlife health could impact the quality of parks and outdoor recreational areas in Campbell, and make outdoor recreational resources dangerous or unhealth for climate vulnerable populations.

Riverine Flooding
Ecosystems in Campbell that are highly vulnerable to flooding include freshwater wetland, riparian and riverine, and grassland. Some areas in Campbell that may be affected include Los Gatos Creek, Camden Pond, Budd Avenue Pond, and San Tomas Aquinas Creek. Negative impacts from flooding can result in erosion, increased exposure to toxins such as mercury, vegetation removal, disruption to wildlife, and decreased ecosystem services, such as flood control and carbon storage. Sensitive

11Backlund, Peter, Anthony C. Janetos, and David Steven Schimel. The effects of climate change on agriculture, land resources, water resources, and biodiversity in the United States. Vol. 4. US Climate Change Science Program, 2008 12Ackerly, David, Andrew Jones, Mark Stacey, Bruce Riordan (University of California, Berkeley). 2018. San Francisco Bay Area Summary Report. California’s Fourth Climate Change Assessment. Publication number: CCCA4-SUM-2018-005.

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Climate Change Vulnerability Assessment 19
aquatic organisms are particularly vulnerable to habitat change due to flood events and species diversity and population in general are expected to decrease. Water quality is projected to be lower from the impacts of riverine flooding.

Drought
Drought can increase irrigation requirements for maintaining landscaping, park facilities, and street trees, while water use restrictions would potentially prevent asset managers from meeting this increased watering demand, resulting in water-stressed vegetation, increased vegetation mortality, and potentially reducing the quality of and benefits provided by parks and the urban forest. 13 Drought will disrupt habitats and the ability for wildlife to survive from dehydration and unreliable food sources.

13Lund, Jay, et al. 2018. “Lessons from California’s 2012–2016 Drought.” Journal of Water Resources Planning and Management, vol. 144, no. 10, ascelibrary.org/ doi/10.1061/%28ASCE%29WR.1943-5452.0000984.

Okin, G. S., Dong, C., Willis, K. S., Gillespie, T. W., & MacDonald, G. M. (2018). The impact of drought on native southern California vegetation: Remote sensing analysis using MODIS-derived time series. Journal of Geophysical Research: Biogeosciences, 123(6), 1927- 1939.

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Climate Action and Adaptation Plan

20 4 Conclusion
A summary of the key climate change hazard vulnerabilities for each asset sector is provided below.

The CAAP will include measures and actions that increase resilience of these key vulnerabilities in Campbell.

Public Health and Safety
 Extreme heat citywide with highest vulnerabilities to climate vulnerable populations (seniors, young children, disadvantaged individuals, and individuals with health conditions).  Air quality degradation citywide with highest vulnerabilities to climate vulnerable populations (seniors, young children, disadvantaged individuals, and individuals with health conditions).  Riverine flooding impacts to climate vulnerable populations (seniors, young children, disadvantaged individuals, and individuals with health conditions) living along the Los Gatos Creek. In particular, there are various affordable housing units and the Timber Cove Mobile Home Park, which house vulnerable populations, within the 100-year floodplain along Los Gatos Creek.
 Drought citywide with highest vulnerabilities to disadvantaged individuals.

Buildings and Properties
 Riverine flooding along the Los Gatos Creek, in particular flooding of the Timber Cove Mobile Home Park and affordable housing units.

Transportation
 Riverine flooding along the Los Gatos Creek, in particular flooding of bridges (Creekside Way and San Tomas), residential roads, Highway 17, pedestrian ways, and bikeways.

Ecosystems
 Extreme heat impacts to ecosystems citywide.
 Riverine flooding of ecosystems along Los Gatos Creek, in particular Campbell Park.  Drought impacts to ecosystems citywide.

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Attachment: Campbell CAAP CCVA (CAAP Vulnerability Assessment and Outreach Update) August 2024
Community
Survey
Results

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) Overall
Survey
• The survey was open from June 24,
2024, to August 16, 2024
• Received 470 responses
• The survey was promoted using a
variety of methods/channels
• Emailed to ~5,000 people
• Sent to all City Boards & Commissions
• Shared by Climate Action Community Advisory
Committee members
• Flyers distributed to businesses in Campbell
• Emailed to all City staff
• Promoted at Farmers Market on two Sundays
• Posted on social media and City website

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) Key Findings
• Most respondent are longstanding
Campbell community members (10+
years) that either live in the city or
work here.
• Most respondents have noticed
changes in weather patterns, and
more than half are “quite concerned”
to “extremely concerned” about
climate change.
• Respondents were most concerned
with extreme heat, drought, and
wildfire smoke hazards, as well as
negative impacts to physical and
mental health.

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) Key Findings
• The most familiar adaptation strategies
were drought-resistant landscaping
and cooling centers. Respondents
were less familiar with resiliency in
critical facilities or stormwater
management.
• The most familiar mitigation strategies
were walking/biking (instead of
driving) and reducing water use.

Respondents were less familiar with
all-electric appliances (rather than gas-
powered) and solar panels.

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) Key Findings
• The majority of respondents use a car
to run errands, commute to work, and
drop off children at school. When it
comes to recreation, respondents were
more likely to bike or use a rideshare
service. A better-connected network
and more shade would convince
people to use their car less.
• Between 25-30% of respondents who
have not made climate-friendly home
improvements are interested in doing
so.

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) What is your relationship to Campbell?
0% 5% 10% 15% 20% 25% 30% 35% 40%
None of the Above
Residential Landlord
Commercial Landlord
Business Owner
Civic Leader
Renter
Work in Campbell
Homeowner
Frequently visits
Campbell, shops in
Campbell, or lives nearby

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) How long have you lived in or worked in Campbell?
0% 10% 20% 30% 40% 50% 60%
Less than a year
5-10 years
1-5 years
Longer than 10 years

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) What language do you speak at home?
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Other
Mandarin
Spanish
English
1-2 responses with each of the
following languages: Amharic,
Arabic, Cantonese, Farsi, Hindi,
Japanese, Khmer, Russian,
Slovak, Tagalog, Tamil, Telugu,
Vietnamese.

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) What race/ethnicity do you identify with?
0% 10% 20% 30% 40% 50% 60% 70%
Other / Did not specify
American Indian or Alaska Native
Black or African American
Latino/Hispanic
Asian or Pacific Islander
White/Caucasian

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) What is your age?
0% 10% 20% 30% 40% 50% 60%
17 or younger
65 or older
18-39
40-64

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) What District do you live or work in?
0% 5% 10% 15% 20% 25% 30% 35%
District 4
District 1
District 5
District 2
District 3

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) Have you observed changes in the weather patterns?
0%
10%
20%
30%
40%
50%
60%
70%
80%
Yes No Not Sure

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) How concerned are you about climate change in Campbell? 0%
5%
10%
15%
20%
25%
30%
35%
Extremely Concerned Quite Concerned Somewhat Concerned Slightly Concerned Not Concerned

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) Is Campbell is prepared to respond to climate disasters? 0%
10%
20%
30%
40%
50%
60%
Not at all Somewhat Moderately Very well

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) How concerned at you about each hazard affecting you?
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Flooding Drought Extreme heat Landslide or
debris flow
Severe Storms Wildfires Wildfire Smoke
Very Concerned Somewhat Concerned Not Concerned

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) Does your home provide a safe place during a hazard?
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Heat event Wildfire smoke Flooding Other hazardous situations Not at all Somewhat Very well

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) Which impacts are you most concerned about?
0% 10% 20% 30% 40% 50% 60% 70% 80%
None of the above
Other
Property value
Impacts to natural landscape
Difficulty getting to work or school
Physical damage to home
Loss of access to basic needs or key services
Health and safety (incl. mental health)
Increased costs of utilities,
insurance costs, blackouts,
communication breakdowns,
inability to go outside, spread of
disease,

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) Which adaptation strategies are you familiar with?
0% 10% 20% 30% 40% 50% 60% 70% 80%
None of the above
Protecting critical/emergency facilities
Stormwater management
Insulating home against heat/smoke
Nature-based solutions (rain gardens)
Cooling centers
Drought-resistant landscaping

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) How familiar are you with these climate strategies?
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Replacing gas appliances with electric
Solar panels and battery storage
Replacing lawns with drought-resistant lanscaping
Separating out organic waste
Switching to an EV
Reducing water use
Walking/biking instead of driving
Very familiar Somewhat familiar Not familiar

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) How do you get around town?
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Errands Work commute School / Drop-off Recreation
Car Bike Walk Transit Rideshare

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) What would encourage you to take transit/bike/walk more? 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50%
None of the above
Other
More convenient transit stops
Safer sidewalks
More off-street bike routes
Protected bike lanes
More transit routes
More shade
Better connected bike/ped network
Grocery stores closer to
housing, density, frequency
and safety of transit service,
more direct transit routes,
ADA-compliant sidewalks
and crosswalks, places to
sit and to fill water, reliable
and safe bike parking, bike
storage in apartments

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) Have you made any of these improvements to your home?
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Heat pump water heating
Heat pump heating and cooling
Induction Cooking
Solar panels
Energy efficient appliances/insulation
Water conservation measures
Have done Planning to do Interested in doing Not interested

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) To what extent do you reduce food waste?
0% 10% 20% 30% 40% 50% 60% 70% 80%
None of the above
Other
Separating out organics
Menu planning
Limit throwing out food
Use all leftovers
Give unwanted food to
others, smaller purchases,
scraps to pets, buy in bulk
to limit plastic waste

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) Which co-benefits of climate action are most important? 0% 10% 20% 30% 40% 50% 60% 70% 80% 90%
None of the above
Other
Economy and jobs
Walking trails, parks, bike lanes
Access to healthy food
Disaster preparedness
Air and water quality
Quality of life, heat
mitigation, affordable
housing, housing density,
fire prevention, costs,
remote work / flexibility

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) How do you find out info about your community?
0% 10% 20% 30% 40% 50% 60% 70% 80%
Other
Community bulletin boards
Texts / phone alerts
Local newspaper
Social media
Family, friends, or neighbors
Internet / website
Employer, TV news, Ring
camera, City emails, mail,
library, neighborhood
association

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) How do you receive emergency alerts?
0% 10% 20% 30% 40% 50% 60% 70%
I don't know
Other
School
Neighborhood group
Work
Social media
Friends or family
Alert SCC
TV, radio, PG&E alerts,
police emails, CERT

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) Have you participated in a City planning process before? 0% 10% 20% 30% 40% 50% 60% 70% 80%
Yes
No

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) How did you hear about this survey?
0% 10% 20% 30% 40% 50% 60% 70%
Sign posted
City website
Social media
Employer
Word of mouth
Event in Campbell
An email from the City

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) Summary of key themes from additional survey comments

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) • Water Conservation: capturing and using greywater, covering pools to reduce evaporation, converting existing lawns and promoting drought-resistant landscaping (and not turf)
• Bike and Pedestrian Safety: improving traffic safety, pedestrian-only roads (shutting down streets near downtown to car traffic), widening sidewalks, protected bike lanes
• Heat and Tree Cover: more trees throughout the city, better shade for walking and biking
• Transit-Oriented Development: higher density housing, affordable housing, more access to amenities to reduce car trips
Summary of key themes from additional survey comments

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update) • Diet and Food Waste: promoting plant-based diets, reducing food waste, better organics separation
• Plastic: banning single-use plastics, Styrofoam, and artificial turf • Remote Work & Charging Access: more flexibility to reduce car trips and relieve congestion, more EV charging at work locations for employees
• Public Transit: improving reliability and routes
• Balancing Trade-offs: strain on City resources, climate change is a global issue and not a local issue, biggest polluters are commercial and industrial
Summary of key themes from additional survey comments

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Attachment: Community Survey Results (CAAP Vulnerability Assessment and Outreach Update)

City
Council
Report

TITLE: Council Committee Reports

RECOMMENDED ACTION

That the City Council report on activities from their committee assignments.

DISCUSSION
This is the section of the City Council Agenda that allows the City Councilmembers to report on items of interest and the work of City Council Subcommittees.

MAYOR LANDRY
Advisory Commissioner Appointment Interview Subcommittee City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Education Subcommittee
Economic Development Subcommittee
West Valley Mayors and Managers

DCBA Liaison
Santa Clara County Housing and Community Development Advisory Committee Santa Clara Valley Water District County Water Commission Santa Clara County Library District JPA Board of Directors Cities Association of Santa Clara County - City Selection Committee

Friends of the Heritage Theater Liaison (Alt.)
West Valley Clean Water JPA (Alt.)
West Valley Solid Waste Authority JPA (Alt.)

VICE MAYOR LOPEZ
City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Economic Development Subcommittee
Finance Subcommittee
Legislative Subcommittee

Silicon Valley Clean Energy Audit Committee
Item: 13
Category: COUNCIL COMMITTEE

REPORTS
Meeting Date: November 6, 2024
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Council Committee Reports Page 2 of 3
Bay Area Quality Management District Board of Directors** League of Cities Peninsula Division Executive Committee** Valley Transportation Authority Board of Directors**

West Valley Mayors and Managers (Alt.)
Cities Association of Santa Clara County:

Board Representative (Alt.)
Legislative Action Committee and City Selection Committee (Alt.) Silicon Valley Clean Energy JPA Board of Directors (Alt.) West Valley Sanitation District (Alt.)

COUNCILMEMBER BYBEE:

Finance Subcommittee
Legislative Subcommittee

Cities Association of Santa Clara County:

Board Representative
Legislative Action Committee
Silicon Valley Animal Control Authority Board (SVACA)

Silicon Valley Clean Energy JPA Board of Directors
Campbell Historical Museum & Ainsley House Foundation Liaison (Alt.) West Valley Sanitation District (Alt.)

COUNCILMEMBER FURTADO
Advisory Commissioner Appointment Interview Committee

West Valley Clean Water JPA
West Valley Sanitation District
West Valley Solid Waste Authority JPA
Association of Bay Area Governments (ABAG)
Silicon Valley Regional Interoperability Authority (SVRIA) Santa Clara County Emergency Operational Council (EOAC)**

Silicon Valley Animal Control Authority Board (SVACA) (Alt.) Valley Transportation Authority Policy Advisory Committee (Alt.)

COUNCILMEMBER SCOZZOLA
Campbell Historical Museum & Ainsley House Foundation Liaison Friends of the Heritage Theater Liaison
Education Subcommittee

Silicon Valley Clean Energy JPA Board of Directors
Silicon Valley Clean Energy Finance and Administration Committee Valley Transportation Authority Policy Advisory Board

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Council Committee Reports Page 3 of 3
Santa Clara Valley Water District: County Water Commission (Alt.) DCBA Liaison (Alt.)
Santa Clara County Housing and Community Development Advisory Committee (Alt.) Santa Clara County Library District JPA Board of Directors (Alt.) Association of Bay Area Governments (Alt.)
**appointed by other agencies
Prepared by:

Andrea Sanders, City Clerk
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Campbell City CouncilNovember 6, 2024

Campbell City Council
November 6, 2024