City Council Agenda
City of Campbell, 70 N. First St., Campbell, California
SPECIAL MEETING OF THE CAMPBELL CITY COUNCIL
Thursday, March 6, 2025 – 9:00 AM
Orchard City Banquet Hall
1 W. Campbell Ave., Campbell, CA 95008
CALL TO ORDER
ROLL CALL
PUBLIC COMMENT
NEW BUSINESS
1. FY2025-2026 City Council Priority Discussion
Recommended Action: That the City Council receive an update on the Fiscal Year 2025 workplans and provide feedback on Council priorities for the upcoming fiscal year.
ADJOURN
IMPORTANT NOTICE: Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of City Clerk’s Office, 70 N. First Street, Campbell, CA 95008, during normal business hours. These materials will also be available on the City website at https://www.ci.campbell.ca.us/agendacenter with the agenda packet following the last item of the agenda, subject to staff’s ability to post the documents prior to the meeting. All documents not posted prior to the meeting will be posted the next business day.
In compliance with the Americans with Disabilities Act, listening assistive devices are available for all meetings held in the City Council Chambers. If you require accommodation, please contact the City Clerk’s Office, (408) 866-2117, at least one week in advance of the meeting.
City
Council
Report
TITLE: FY2025-2026 City Council Priority Discussion
RECOMMENDED ACTION
That the City Council receive an update on the Fiscal Year 2025 workplans and provide feedback on Council priorities for the upcoming fiscal year.
BACKGROUND
Every year, the City Council conducts a special meeting to review the priorities for the current fiscal year and considers the priorities for the upcoming fiscal year.
DISCUSSION
On March 6, the City Council will be conducting a special meeting to review the FY2024-2025 City Council priorities and the FY2024 -2025 adopted workplans. The Council will also be considering the City’s priorities for the upcoming 2025-2026 fiscal year ( beginning on July 1, 2025). To assist the City Council in this discussion, staff developed the attached City Council priorities matrix. This matrix provides status updates for all workplan items , sorted and color coded by City Council priority. The workplan items that fulfill an operational need were left uncolored. The City Council priorities for fiscal year 2024-2025 include:
• Long Term Land Use Planning and Housing
• Measure O
• Financial Stability
• Sustainability
• Community Health and Safety
Senior staff will be available at the special meeting to answer any questions from the City Council related to the workplan updates and the City Council’s existing priorities. As the Council considers Council priorities for the upcoming FY2025-2026, staff will also be available to discuss and answer questions, including but not limited to, workload capacity, staff coordination, and any challenges that may be presented by the discussion.
At the meeting on March 6, it is anticipated that the City Council will provide feedback on the priorities for FY 2025 -2026. However, a follow -up item will be brought back to Item:
Category:
Meeting Date:
1 NEW BUSINESS
March 6, 2025
1 Packet Pg. 2
FY2025 Workplan Updates Page 2 of 2
the City Council on March 18, for the City Council to consider formal adoption of the proposed priorities.
FISCAL IMPACT
There is no fiscal impact associated with this action.
Prepared by:
Jose Zetino, Administrative Analyst
Approved by:
Brian Loventhal, City Manager
Attachment:
a. FY 2025 Workplan Update
1 Packet Pg. 3
FY 2025 Workplan Updates
Department Budget Unit Workplan Progress Comments
Community Development 101.550 (Administration) In coordination with the Finance Department, City Council, key stakeholders, and outside consultants (as needed),
develop funding strategies and options to support Housing Element programs LEAD DEPARTMENTS - Community
Development and Finance [Council Priorities –Long-Term
and Land Use Planning and Housing and Financial Stability] In ProgressStudy Session on Housing Program finance with City Council conducted on February 20, 2024.
Inclusionsary Housing Ordinance and Commercial
Linkage fees adopted in August 2024. Department
continues to pursue housing program grant
opportunities.
Community Development 101.552 (Policy Development) In coordination with the Public Works Department, start preparation of Hamilton Avenue Precise Plan [Council Priority – Long - Term Land Use Planning and Housing]
In ProgressStaff is finalizing the procurement process for a Consultant, targeting completion by April.
Community Development 101.552 (Policy Development) Support the Recreation and Community Services and Public Works Departments to prepare a Citywide Parks and
Recreation Facilities Master Plan [Council Priority – Long - Term Land Use Planning and Housing]
In ProgressIn progress, supporting Recreation and Community Services Department.
Community Development 101.552 (Policy Development) In coordination with the Public Works Department and contingent on grant funding, start preparation of a Citywide Multimodal plan with bicycle and pedestrian improvements [Council Priority – Long - Term Land Use Planning and
Housing]
In ProgressAwarded Sustainable Transportation Grant in 2024 to fund effort. Issued RFP for consultant on
January 3, 2024, currently in process of selecting
consultant.
Community Development 101.552 (Policy Development) Complete updates to the City’s Multifamily Residential Development and Design Standards (MFDDS) – [Council
Priority – Long Term Land Use Planning and Housing]
In ProgressUpdates in Progress, anticipate completion by Fall 2025.
Community Development 101.552 (Policy Development) Complete updates to the City’s Historic Preservation Ordinance and Mills Act Program [Council Priority – Long Term Land Use Planning and Housing]
Not StartedAnticipated start date for mid to late 2025.
Community Development 233.557 (Housing Assistance) Implement BMR Housing program improvements as identified in Housing Program audit in association with Housing Element implementation [Council Priority – Long - Term Land Use Planning and Housing]
Not StartedPlanned start in January 2025 to complete first phases prior to end of FY 25.
Community Development 233.557 (Housing Assistance) Complete ordinance code updates to implement modifications to the City's Inclusionary Housing Ordinance and a Commercial Linkage Housing Fee to support Affordable Housing production [[Council Priority – Long - Term Land Use Planning and Housing]
CompletedModified Inclusionary Housing Ordinance and
Commercial Linkage Fees adopted by City Council
in August 2024.
Council Priority - Long-Term Land Use Planning and Housing
1.a
Packet Pg. 4
Attachment: FY 2025 Workplan Update (FY2025 Workplan Updates) Community Development 233.557 (Housing Assistance) Begin work on homelessness programs including hiring of an unhoused specialist [Council Priority – Long - Term Land Use Planning and Housing]
CompletedCity's Unhoused Coordinator, Chris Miranda,
started in October 2024. Contracts executed with
consultants to implement hotel voucher program,
safe park program support, and study shelter
options in December 2024.
Community Development 233.557 (Housing Assistance) Prepare Ordinances to implement State Laws (SB 10 & 684) addressing missing middle housing [Council Priority – Long - Term Land Use Planning and Housing]
In ProgressUrgency ordinance implementing provisions
addressing SB 684 adopted by Council on July 16,
2024. Additional missing middle provisions to be
implemented with updates to the MFDDS
Community Development 233.557 (Housing Assistance) Conduct outreach to increase community awareness of housing assistance programs available in Campbell, including resources to support development of ADU’s [Council Priority – Long - Term Land Use Planning and Housing]
In ProgressDepartment in process of implementing express plan check program for ADU's and is planning
outreach event with other West Valley Cities and
Project Sentinel and House Keys on tenant
protection and affordable housing services planned
for Spring 2025.
Community Development 233.557 (Housing Assistance) Pursue Pro-Housing Designation from State Housing and Community Development [Council Priority – Long - Term
Land Use Planning and Housing]
In ProgressCity Council authorized submittal of application at December 3. 2024 Meeting. Prohousing
Application submitted January 2025.
Community Development 233.557 (Housing Assistance) Pursue programs and actions that preserve existing affordable housing units that will convert to market rate housing by 2026 [Council Priority – Long - Term Land Use Planning and Housing]
In ProgressCity Staff contacted property owners and managers of at-risk units and has started investigation into
potential programs / funding sources to mitigate
conversion.
Community Development 233.557 (Housing Assistance) Complete ordinance updates addressing rent modifications for Below Market Rate (BMR) Housing [Council Priority – Long - Term Land Use Planning and Housing]
CompletedUpdates to Ordinance code addressing "Rent
Shock" issues adopted by City Council in August
2024.
Community Development 233.557 (Housing Assistance) In Coordination with the Recreation and Community Services (RCS) Department as well as community groups and potential outside service providers, pursue the establishment of cold weather shelter in Campbell. Additionally, collaborate with the County and other West Valley cities in establishing a regional homeless shelter. [Council Priority – Long - Term Land Use Planning and Housing]
In ProgressContract executed with SVILC to oversee cold weather shelter program using hotel vouchers in
December 2024. Contract executed with Good City
Co. to conduct feasibilty study of regional shelter in
December 2024. MOU with WV Cities to support
feasibilty study under preparation.
Community Development 233.557 (Housing Assistance) Begin initial work on establishing a potential Housing Commission. [Council Priority – Long - Term Land Use
Planning and Housing]
Not StartedAnticipated start date including study session with Council in late Spring / early Summer 2025.
1.a
Packet Pg. 5
Attachment: FY 2025 Workplan Update (FY2025 Workplan Updates) Finance 101.535 (Accounting Services) In coordination with the Community Development Department, City Council, key stakeholders, and outside consultants (as needed), develop funding strategies and options to support Housing Element programs. LEAD
DEPARTMENTS - Community Development and Finance
[Council Priorities –Long-Term and Land Use Planning and Housing and Financial Stability]
In ProgressSupport CDD efforts as needed regarding funding options and analysis for Housing Element programs
and projects.
Legal Services 101.560 (Legal Services) Review Community Development Department’s updates to the City’s Multifamily Residential Development and Design Standards (MFDDS) – [Council Priority – Long Term Land Use Planning and Housing]
Not StartedAwaiting draft from Community Development.
Legal Services 101.560 (Legal Services) Review Community Development Department’s updates to the City’s Historic Preservation Ordinance and Mills Act Program [Council Priority – Long Term Land Use Planning and Housing]
Not StartedAwating draft from Community Development.
Legal Services 101.560 (Legal Services) Work with Community Development and Public Works to finish update of Subdivision Ordinance [Council Priority - Long-Term Land Use Planning and Housing]
In ProgressDrafts have been exchanged. Awating further
revisions from Community Development as part of
updates to comply with new State Laws.
Legal Services 101.560 (Legal Services) Review Hamilton Avenue Precise Plan [Council Priority – Long - Term Land Use Planning and Housing]
Not StartedAwaiting draft from Community Development.
Legal Services 101.560 (Legal Services) Review Community Development Department ordinances to implement State Laws (SB 10 & 684) addressing missing
middle housing [Council Priority – Long - Term Land Use Planning and Housing]
In ProgressHave reviewed interim ordinances. Awaiting final ordinance drafts from Community Development.
Legal Services 101.560 (Legal Services) Review Community Development Department’s ordinance updates addressing rent modifications for Below Market Rate Housing [Council Priority – Long - Term Land Use Planning and Housing]
Completed
Public Works 101.701 (Administration) Represent Campbell in long range regional transportation planning efforts - Envision Silicon Valley and Plan Bay Area 2050 process [Council Priority - Long-Term Land Use Planning and Housing]
In Progress
Public Works 101.720 (Transportation Engineering) Manage, design, and implement bicycle and pedestrian enhancements and safety improvements [Council Priority - Long-Term Land Use Planning and Housing]
In ProgressThis item is an ongoing responsibility.
Public Works 101.720 (Transportation Engineering) Manage Hamilton Avenue/State Route 17 Bicycle Overcrossing Planning Study (tentative, pending VTA scoring committee results) and revisit priority and resource allocation [Council Priority - Long-Term Land Use Planning and
Housing]
In ProgressEstimated completion date is December 2025;
since grant was awarded, we could delete
"(tentative, pending VTA scoring committee
results) and revisit priority and resource allocation"
from Work Plan description.
1.a
Packet Pg. 6
Attachment: FY 2025 Workplan Update (FY2025 Workplan Updates) Public Works 101.730 (Engineering) In coordination with the Recreation and Community Services Department, prepare a Citywide Parks and Recreation
Facilities Master Plan [Council Priority – Long - Term Land Use Planning and Housing]
In Progress
Public Works 101.740 (Land Development) Review development proposals for compliance with the reissued Storm Water Municipal Regional Permit (MRP 3.0), including necessary updates to the Green Infrastructure Plan [Council Priority – Long-Term Land Use Planning and
Housing]
In Progress
Recreation and Community Services101.524 (RCS Administration) In coordination with Public Works, prepare a Citywide Parks and Recreation Facilities Master Plan. [Council Priority – Long-Term Land Use Planning and Housing]
In ProgressCompleted data collection and analysis; completed community engagement and needs assessment;
and currently working on visioning, priorities and
implementation stratetegies. Plan is set to be
completed by July 2025.
City Manager's Office 448.518 (Measure O) Provide overall coordination of Measure O Police, Library, and related projects [Council Priority – Measure O]
In ProgressThis is an ongoing task.
City Manager's Office 448.518 (Measure O) Provide support to the Measure O Citizens’ Oversight Committee [Council Priority – Measure O]
In ProgressThis is an ongoing task.
City Manager's Office 647.547 (Information Technology) Provide IT consultation regarding Measure O projects [Council Priority – Measure O]
In Progress
Legal Services 101.560 (Legal Services) Provide support on implementation of Measure O [Council Priority – Measure O]
In ProgressLegal work has been completed barring any
contract disputes.
Public Works 101.701 (Administration) Manage Measure O capital projects; overseeing construction contracts and associated project budgets [Council Priority - Measure O Implementation]
In Progress
Public Works 448.518 (Measure O – PW) Complete construction phase for both Police and Library buildings [Council Priority - Measure O]
In ProgressThe library will be complete in Q1 FY2026 and PD Phase 1 will be complete in Q2 FY2026.
Public Works 448.518 (Measure O – PW) Manage the construction contracts for both the Library and Police Building projects, including change order management and contract administration [Council Priority - Measure O] In ProgressOngoing. Library project will receive additional funding from Santa Clara County Library for
additional upgrades.
Public Works 448.518 (Measure O – PW) Implement Civic Center site staging plan to accommodate City Hall customers and employee parking [Council Priority - Measure O]
In ProgressOngoing. Kept as much parking as possible during the early phases of construction and created
temporary ADA parking. The final portion of City
Hall parking will be installed this summer with the
balance of PD's Phase 1 site work.
Public Works 448.518 (Measure O – PW) Provide support to the Citizens’ Oversight Committee [Council Priority - Measure O]
In ProgressProvided financial information as required and a tour of the facilities to observe progress.
Council Priority - Measure O
1.a
Packet Pg. 7
Attachment: FY 2025 Workplan Update (FY2025 Workplan Updates) City Manager's Office 101.510 (CM Administration) In coordination with Legal Services, City Clerk’s Office, Finance, and outside consultants (as needed), provide overall guidance in the evaluation and development of potential ballot measures for November 2024 ballot[Council Priority – Financial Stability]
CompletedMeasure K placed on November Ballot and passed.
City Manager's Office 101.515 (Human Resources) In collaboration with the Finance Department and Information Technology (IT) Division as well as other key stakeholders, complete the implementation, testing, and training for a new Human Resources Information and Payroll SystemLEAD DEPARTMENTS – HR and Finance[Council
Priority – Financial Stability]
In ProgressImplementation targeted for March 2025.
City Manager's Office 647.547 (Information Technology) In collaboration with the Finance Department and Human Resources (HR) Division as well as other key stakeholders, complete the implementation, testing, and training for a new Human Resources Information and Payroll SystemLEAD
DEPARTMENTS – HR and Finance [Council Priority – Financial Stability]
In Progress
City Manager's Office 647.547 (Information Technology) Adapt Zero-Trust security stance for all enterprise technology platforms [Financial Stability]
CompletedMFA was established on enterprise systems.
City Manager's Office 647.547 (Information Technology) Purchase and deploy replacement Network Firewall system [Financial Stability]
CompletedNetwork Firewall Replacement was replaced June 2024.
City Manager's Office 101.556 (Economic Development) Begin Implementation of the City’s 2024 Economic Development Plan, including website improvements, creating a business guide, conducting outreach with brokers, and collaborating with the business stakeholders on upcoming events. [Council Priority-Financial Stability]
Not StartedStaff currently recruiting for Economic
Development Manager who will take on this task.
Recruitment closes on January 24, 2025.
City Manager's Office 101.556 (Economic Development) Begin work on potential branding and promotion of Dell / McGlincy area, including outreach and survey of existing businesses [Council Priority-Financial Stability]
Not StartedStaff currently recruiting for Economic
Development Manager who will take on this task.
Recruitment closed on January 24, 2025.
City Clerk's Office 101.511 (City Clerk) Support and assist internal and external teams with potential placement of revenue ballot measure [Financial Stability] CompletedPlaced on November 2024 ballot and passed by
voteres at 72%.
Council Priority - Financial Stability
1.a
Packet Pg. 8
Attachment: FY 2025 Workplan Update (FY2025 Workplan Updates) Finance 101.535 (Accounting Services) In coordination with an outside consultant, the City Manager’s Office, all members of the Executive Team, and other key stakeholders, explore potential new revenue
sources to place on the 2024 General Election ballotLEAD DEPARTMENTS – City Manager’s Office and Finance
Department [Council Priority – Financial Stability]
CompletedPlaced on November 2024 ballot and passed by
voters at 72%. Currently working with the CDTFA
to fully implement by April 2024, but placement
and approval on ballot is completed. New tax will
start to be collected April 1, 2025 and be sent to
the City July 2025; with accrual back to April 2025.
Pending litigation, fund will be placed into an
interest-bearing escrow account untouched. Funds
may be utilized upon a succesful non-appealable
decision. If the City recieves an unfavorable
decision, the accrued funds will be remitted back to
the State for the State to refund to taxpayers.
Finance 101.535 (Accounting Services) Develop strategies to systematically address Unfunded Pension Liabilities in the short- and long-term[Council Priority – Financial Stability]
In ProgressWorking with GovInvest on pension funding
policies and options with a follow up study session
TBD; pending identification of funding sources
and/or Measure K litigation. Will incorporate any
funding decisions in FY 2025 budget process. The
item though will likely continue into FY 2026.
Finance 101.535 (Accounting Services) Using results of completed facilities condition assessment, collaborate with the Public Works and Recreation and
Community Services Departments to prepare capital projects to address Citywide deferred maintenance issues in future Capital Improvement Plans (CIP)LEAD DEPARTMENT - Public Works [Council Priority – Financial Stability]
In ProgressFacilities Conditions Assessment has been
completed and presented to Council. Will start to
work on incorporating recommendations into the
2026-2030 CIP process.
Legal Services 101.560 (Legal Services) Assist with development of potential ballot measures for November 2024 ballot; and prepare impartial analysis for ballot [Council Priority – Financial Stability]
Completed
Public Works 101.720 (Transportation Engineering) Apply for and manage grant funds as provided through VTA and other granting agencies[Council Priority – Financial Stability]
In ProgressThis item is an ongoing responsibility.
Public Works 101.730 (Engineering) Implement the Annual Street Maintenance Program[Council Priority – Financial Stability]
In Progress
Public Works 101.745 (Maintenance) Complete a comprehensive Inventory and Condition Assessment of all City Facilities[Council Priority - Financial Stability]
Completed
Public Works 101.745 (Maintenance) Create a proposed schedule of repairs and replacements for City-owned assets as outlined in the City’s Asset Inventory Report [Council Priority – Financial Stability]
In Progress
Council Priority - Sustainability
1.a
Packet Pg. 9
Attachment: FY 2025 Workplan Update (FY2025 Workplan Updates) Community Development 101.552 (Policy Development) Continue preparation of a Citywide Climate Action Plan [Council Priority – Sustainability]
In ProgressPreparation of Climate Action Plan in progress, anticipate finalization and adoption in Fall of 2025.
Legal Services 101.560 (Legal Services) Assist Community Development with/review Citywide Climate Action Plan [Council Priority – Sustainability]
In ProgressSome review of intial issues, but awaiting final draft from Community Development.
Public Works 101.745 (Maintenance) Complete all approved Capital Improvement Projects, including Campbell Community Center and the Sunnyoaks
Fire Station Roofing projects[Council Priority –
Sustainability]
Completed
Public Works 101.745 (Maintenance) Implement water conservation strategies including turf and irrigation controller upgrades for the Community Center and sports fields [Council Priority – Sustainability]
In Progress
Public Works 101.745 (Maintenance) Complete the renovation of the Campbell Park pedestrian bridge [Council Priority – Sustainability]
Completed
Public Works 209.715 (Environmental) Provide solid waste, stormwater, and water conservation expertise for the Campbell Climate Action Adaptation Plan [Council Priority - Sustainability]
In ProgressOngoing.
Public Works 209.715 (Environmental) Coordinate and support efforts to implement the requirements of SB 1383 [Council Priority - Sustainability] In ProgressOngoing.
Public Works 209.715 (Environmental) Coordinate and support the solid waste hauler rebranding effort [Council Priority - Sustainability]
In ProgressNearly complete, we are waiting for all of the marketing materials to be completed.
Public Works 209.715 (Environmental) Provide support to the Solid Waste Management Authority when implementing the new solid waste hauler agreement
and associated requirements[Council Priority -
Sustainability]
In ProgressOngoing.
Public Works 209.715 (Environmental) Coordinate and support the Planning and Building Divisions with trash enclosure plan reviews, project waste
management plans, and the implementation of the newly
updated construction and demolition program[Council
Priority - Sustainability]
In ProgressOngoing.
Public Works 209.715 (Environmental) Provide support to the West Valley Clean Water Authority when implementing the regional stormwater MRP 3.0
[Council Priority - Sustainability]
In ProgressOngoing. As a side note, the Authority's name has been changed to the West Valley Stormwater
Authority.
Public Works 209.715 (Environmental) Coordinate and support the West Valley Clean Water Authority and Campbell Street Division with the installation of full trash capture devices for State Water Board compliance [Council Priority - Sustainability]
CompletedThis year's installations have been completed.
Council Priority - Community Health and Safety
1.a
Packet Pg. 10
Attachment: FY 2025 Workplan Update (FY2025 Workplan Updates) Police 101.601 (Police Administration) Implement new technologies including Axon Computer Aided Dispatch (CAD) system, Real Time Information Center (RTIC), and Next Generation 911[Council Priority – Community
Health and Safety]
In ProgressUnfortunately, Axon discontinued their CAD system which has caused us to re-evaluate our current
system and work to upgrade it while we look for
other options. Our RTIC is up and running,
however, there is no staffing other than on special
events at this point. Next Gen 911 equipment is
installed and ready, however, the City is waiting on
CalOES' testing before we go live.
Police 101.601 (Police Administration) Recruit and hire qualified candidates for vacancies and upcoming retirements[Council Priority – Community Health and Safety]
In ProgressThe City has continued working with All-Star Recruitment for reaching potential candidates. The
City has had success with recruitment and in the
first half of FY25 has received 384 applications
(Police Officer & Dispatcher), and hired 5 positions,
with the latest hire starting on March 17.
Public Works 101.720 (Transportation Engineering) Review and consider revisions to the City’s Traffic Calming Policy [Council Priority – Community Health and Safety] Not StartedWill likely require some direction from Council.
May be a candidate for a study session.
Public Works 101.720 (Transportation Engineering) Manage, design, and implement traffic calming improvements[Council Priority – Community Health and
Safety]
CompletedThis item is an ongoing responsibility.
Public Works 101.720 (Transportation Engineering) Manage Safe Routes to School Maps Project[Council Priority – Community Health and Safety]
In ProgressEstimated completion date is December 2025.
Public Works 101.745 (Maintenance) Complete preventative maintenance work in Maintenance Zones 10 & 11, including the removal and replacement of displaced sidewalks, curb and gutter and structural tree trimming [Council Priority – Community Health and Safety] In ProgressConcrete work and tree trimming are moving along with a completion date of June 30, 2025 for
Maintenance Zones 10 & 11.
Public Works 101.745 (Maintenance) Complete installation of new Tesco Battery Backup Systems in all 43 signalized intersections[Council Priority – Community Health and Safety]
In Progress
Public Works 101.745 (Maintenance) Complete repair and replacement of a storm drain outfall in Los Gatos Creek at the County Park[Council Priority –
Community Health & Safety]
Not StartedWaiting for feedback from several regulatory agencies.
Recreation and Community Services101.524 (RCS Administration) Explore programming opportunities to expand inclusivity through therapeutic and adaptive recreation programming [Council Priority – Community Health and Safety]
In ProgressPrograms for therapeutic recreation are being piloted in Winter/Spring 2025.
City Manager's Office 101.510 (CM Administration) Provide staff support to the Civic Improvement Commission [Operational Need]
In ProgressThis is an ongoing task. CIC meets monthly.
City Manager's Office 101.510 (CM Administration) Coordinate, plan, and provide staff support for the State of the City event and All Hands Meeting [Operational Need] CompletedState of the City completed in September 2024.
Fall All Hands Meeting completed in October 2024
(Employee Service Awards).
Operational Need
1.a
Packet Pg. 11
Attachment: FY 2025 Workplan Update (FY2025 Workplan Updates) City Manager's Office 101.510 (CM Administration) Coordinate tracking of state legislation (that may impact City) with Legislative Subcommittee [Operational Need]
In ProgressThis is an ongoing task. The Subcommittee meets monthly.
City Manager's Office 101.510 (CM Administration) Continue to provide guidance and support for labor related issues [Operational Need]
In ProgressThis is an ongoing task.
City Manager's Office 101.510 (CM Administration) Promote City Council initiatives through various forms of media [Operational Need]
In ProgressStaff work with Communications & Public
Engagement Coordinator to regulary promote
Council initiatives.
City Manager's Office 101.515 (Human Resources) Coordinate and plan Benefits Fair and Volunteer Program for City staff [Operational Need]
CompletedHealth Fair / Open Enrollment held in October
2024.
City Manager's Office 101.515 (Human Resources) Work with Liebert Cassidy Whitmore on meet and confer items with CMEA, CPCEA, CPOA, and CARP [Operational
Need]
In ProgressThis task is ongoing and depends on issues that arise requiring meet and confer.
City Manager's Office 101.515 (Human Resources) Open negotiations with CMEA, CPCEA, CPOA, and CARP for bargaining agreements expiring at the end of FY 2025 or the middle of FY 2026 [Operational Need]
In ProgressStaff is in early stages of discussing meeting dates with bargaining units.
City Manager's Office 101.515 (Human Resources) Launch citywide mandatory training to cover essential topics such as Harassment Prevention, Ethics, Anti-bias, Front Counter Security Training, and Active Shooter Training
[Operational Need]
In ProgressStaff working with DuAll & LCW, as appropriate, to hold and schedule required trainings
City Manager's Office 647.547 (Information Technology) Replace 25% of antiquated desktop computers [Operational Need]
Not Started
City Manager's Office 647.547 (Information Technology) Continue public meeting recording and management [Operational Need]
In ProgressReplacement of the Agenda system and integrating recording equipment in spring 2025.
City Manager's Office 647.547 (Information Technology) Replace public meeting video and recording systems [Operational Need]
CompletedA/V sytems replacement in the Council Chambers was completed September 2024.
City Manager's Office 647.547 (Information Technology) PD - Upgrades related to DOJ mandates (NIBRS) [Operational Need]
In Progress
City Clerk's Office 101.511 (City Clerk) Carry-forward from FY 2023 - Comprehensive review of citywide records; coordinating and implementing a revised records retention schedule and procedures [Operational
Need]
In ProgressAll Clerk and Planning microfiche records have been digitized and incorporated into the Laserfiche
records repository. Records consultants have been
reviewed. Next steps would be entering into a
contract with our selected records consultant.
Ongoing organization and scanning of hard copy
files in the Clerk's office and Vault. This will be a
carry-forward to next year.
City Clerk's Office 101.511 (City Clerk) Conduct the November 5, 2024, Municipal Election for Districts 1 and 2 [Operational Need]
CompletedSuccessfully conducted the November 5, 2024
Election. Election results were certified at the
December 17, 2024 City Council meeting.
1.a
Packet Pg. 12
Attachment: FY 2025 Workplan Update (FY2025 Workplan Updates) City Clerk's Office 101.511 (City Clerk) Review and evaluate new agenda management software [Operational Need]
In ProgressHave entered into contract with eScribe and are beginning configuration/implementation.
Estimated completion date July 1, 2025.
Community Development 101.550 (Administration) Upgrade permit tracking system to create greater efficiencies and increase performance in permit processing including establishing and tracking metrics for permit processing and inspections. [Operational Need]
In ProgressDepartment is starting comphehensive update to the Building Module of MGO in January - expected
to be complete in six months.
Community Development 101.550 (Administration) Complete ordinance and policy updates to implement procedures for pass through funded technical studies
[Operational Need]
CompletedUpdates to Municipal Code adopted by City Council on 10/1/24. Associated Administrative Policy being
finalized.
Community Development 101.551 (Current Planning) Create checklists and ordinance code updates for streamlining CEQA review of development projects consistent with the 2040 General Plan [Operational Need]
In ProgressContract with Ascent Environmental to support effort executed in December 2024, work starting in
January 2025.
Community Development 101.551 (Current Planning) Implement annual code updates to comply with new state laws and implement streamlining to meet the city’s economic development goals. [Operational Need]
In ProgressMiscellaneous Ordinance update being finalized - tentative schedule for Commission Council
Hearings in Spring 2025. Urgency Ordinance
addressing new State Law scheduled for 1/13
Council.
Community Development 101.551 (Current Planning) Coordinate with the Planning Commission on evaluating and implementing modifications to Site and Architectural Review Committee. [Operational Need]
CompletedStudy Session with Planning Commission
conducted 11/26/24 and received direction on
revisions on SARC.
Community Development 101.552 (Policy Development) Contract with Geologist to complete mapping of Cascade Fault and prepare any necessary policies to address identified geologic hazards [Operational Need]
Not StartedWork to be deferred until FY26.
Community Development 101.554 (Building) Complete necessary ordinance code updates and begin implementation of state laws requiring streamlined
permitting for Photovoltaic and EV Charging projects.
[Operational Need]
CompletedDepartment has implemented streamlined
permitting for PV systems and related EV projects.
Community Development 101.554 (Building) Establish a staff training, leadership, and continuing education program for Building staff. [Operational Need] In ProgressStaff training program is ongoing.
Community Development 101.554 (Building) Complete integration of Code Enforcement with the Building Division processes to address violations. [Operational Need] In ProgressMost integration completed, finalizing
implementation of software upgrates in permit
system to complete process.
Legal Services 101.560 (Legal Services) Review Community Development Department’s ordinance and policy updates to implement procedures for pass through funded technical studies [Operational Need]
Completed
Legal Services 101.560 (Legal Services) Assist City Clerk with revised records retention schedule and procedures [Operational Need]
Not StartedAwating draft from Clerk's Office.
1.a
Packet Pg. 13
Attachment: FY 2025 Workplan Update (FY2025 Workplan Updates) Legal Services 101.560 (Legal Services) Review Community Development Department’s annual code updates to comply with new state laws and implement
streamlining to meet the city’s economic development goals [Operational Need]
In ProgressMajor streamlining is complete. Have reviewed interim ordinances. Awaiting draft of final updates
from Community Development.
Public Works 101.730 (Engineering) Manage and implement all other approved Capital Improvement Projects [Operational Need]
In Progress
Public Works 101.745 (Maintenance) Complete installation of Calsense Irrigation Controllers for John D Morgan Park and Jack Fischer Park [Operational Need] In Progress
Public Works 101.730 (Engineering) Continue update of City Standard Details and Technical Specifications for Public Works Construction [Operational Need]
In Progress
Public Works 101.730 (Engineering) Review applications and issue permits for wireless facilities/small-cell wireless projects in the public right-of-way [Operational Need]
Not StartedNo applications to review.
Public Works 101.730 (Engineering) Review encroachment permit applications and issue permits for construction within the public right-of-way [Operational Need]
In Progress
Public Works 101.730 (Engineering) Perform field inspections of construction operations within the public right-of-way [Operational Need]
In Progress
Public Works 101.740 (Land Development) Review and approve land development projects for compliance with City policies adopted plans, and City
standard plans and details, and identify associated
improvements on public rights-of-way [Operational Need] In Progress
Public Works 101.740 (Land Development) In coordination with the Community Development Department, facilitate construction of any remaining Semi- permanent Parklets in Downtown Campbell [Operational
Need]
Completed
Public Works 101.745 (Maintenance) Support volunteer events such as Keep America Beautiful and Campbell Garage Sale [Operational Need]
In Progress
Public Works 101.745 (Maintenance) Complete all approved vehicle and equipment purchases and lease acquisitions as budgeted [Operational Need]
Completed
Public Works 101.745 (Maintenance) Complete replacement of three diesel-powered heavy-duty trucks with gasoline powered vehicles to meet EPA Tier 4 motor requirements [Operational Need]
In Progress1 diesel powered truck has been replaced to date. 1 diesel powered truck was removed from fleet and
will not be replaced. Only 1 diesel powered truck to
replace to complete project.
Public Works 101.745 (Maintenance) Complete asphalt repairs, seal coating, and striping for the Campbell Community Center Parking Lot [Operational Need] Not StartedNeed to confirm it will be done in FY25.
Public Works 101.745 (Maintenance) Complete Annual Crack Seal Project [Operational Need] CompletedProject was completed by outside contractor, Engineering overseen project.
1.a
Packet Pg. 14
Attachment: FY 2025 Workplan Update (FY2025 Workplan Updates) Public Works 101.745 (Maintenance) Complete installation of Calsense Irrigation Controllers for John D Morgan Park and Jack Fischer Park [Operational Need] In Progress
Recreation and Community Services101.524 (RCS Administration) Renew Age-Friendly Cities designation with World Health Organization (WHO) [Operational Need]
In ProgressCompleted community and stakeholder
engagement process and identified key workplans
for next designation. Staff is working on Mayor's
letter of support to submit to AARP for the
application process to begin. Scheduled to be
completed by July 2025.
Recreation and Community Services 101.528 (Museum) Increase accessible searchable Museum collection records by 5% [Operational Need]
CompletedOn going work plan item staff has completed the 5% and continues to increase access.
1.a
Packet Pg. 15
Attachment: FY 2025 Workplan Update (FY2025 Workplan Updates)