Campbell City Council
March 18, 2025

City Council Agenda
City of Campbell, 70 N. First St., Campbell, California NOTE: This City Council Regular meeting will be conducted in person as well as telecommunication and is compliant with provisions of the Brown Act.

The City Council meeting will be live -streamed on Channel 26 (Xfinity) or Channel 88 (Direct TV), the City's website and on YouTube https://www.youtube.com/user/CityofCampbell for those who only wish to view the meeting.

Those members of the public wishing to provide public comment virtually are asked to register in advance at: https://www.campbellca.gov/signup. After registering, you will receive a confirmation email containing information about joining the meeting. Members of the public may attend the meeting in person at Campbell City Hall - Council Chambers.

Public comment will also be accepted via email at [email protected] until 3:00p.m. prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.

REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, March 18, 2025 – 7:00 p.m.

City Hall Council Chamber – 70 N. First Street

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

SPECIAL PRESENTATIONS AND PROCLAMATIONS

1. Proclamation Declaring the Month of March 2025 as “American Red Cross Month” in the City of Campbell
Recommended Action: That the City Council authorize the Mayor to proclaim the month of March 2025 as “American Red Cross Month” in the City of Campbell.

COMMUNICATIONS AND PETITIONS

ORAL REQUESTS
NOTE: This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda. Persons wishing to address the Council are requested, but not required to complete a Speaker’s Card. Speakers are limited to two (2) minutes. The law generally prohibits the Council from discussion or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Requests.

COUNCIL ANNOUNCEMENTS

CONSENT CALENDAR
NOTE: All matters listed under consent calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a request is made by a member of City Council, City staff, or a member of the public.

Any person wishing to speak on any item on the consent calendar should ask to have the item removed from the consent calendar prior to the time the Council votes to approve. If removed, the item will be discussed in the order in which it appears.

2. Minutes of City Council Study Session Meeting of March 4, 2025 Recommended Action: Approve the study session meeting minutes of March 4, 2025.

3. Minutes of City Council Regular Meeting of March 4, 2025 Recommended Action: Approve the regular meeting minutes of March 4, 2025.

4. Approving Bills and Claims
Recommended Action: Approve the bills and claims in the amount of $1,050,241.51.

5. Approval of Budget Adjustments for Bike/Pedestrian Traffic Safety Improvements Projects 23-JJ & 24-JJ (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a resolution approving budget adjustments for the Bike/Pedestrian Traffic Safety Projects 23-JJ and 24-JJ.

6. Second Reading of Ordinance 2324 Approving a Major Planned Development Permit Modification for the Property Located at 480 E.

Hamilton Ave (Ordinance/Roll Call Vote)
Recommended Action: That the City Council take second reading to adopt Ordinance 2324 Approving a Major Planned Development Permit Modification for the Property Located at 480 E. Hamilton Ave.

7. Awarding a Contract and Authorizing the City Manager to Execute a Consultant Services Agreement with Mithun Inc. for the Completion of the Hamilton Avenue Public Improvement Plan. (Resolution/Roll Call Vote) Recommended Action: Adopt a Resolution, approving a contract and authorizing the City Manager to execute a consultant services agreement with Mithun Inc. for the completion of the Hamilton Avenue Public Improvement Plan, and initiating a corresponding budget adjustment.

8. Commending Todd Capurso for Close to Twelve Years of Service with the City of Campbell Upon His Retirement (Resolution/Roll Call Vote) Recommended Action: That the City Council adopt a resolution commending Todd Capurso for close to twelve years of outstanding service to the City of Campbell.

PUBLIC HEARINGS AND INTRODUCTION OF ORDINANCES
NOTE: Members of the public may be allotted up to two (2) minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of five (5) minutes for opening statements and up to a total of three (3) minutes maximum for

closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.

9. Public Hearing to Consider Adoption of an Ordinance to Extend Interim Ordinance No. 2322 Related to Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) to Implement Recent Feedback and Direction from the California Department of Housing and Community Development (HCD) and Recent Legislative Updates (SB 1211 & AB 2533) (Ordinance/Roll Call Vote)
Recommended Action: It is recommended that the City Council adopt an ordinance to extend Interim Ordinance No. 2322 related to Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) to implement recent feedback and direction from the California Department of Housing and Community Development (HCD) and recent legislative updates (SB 1211 & AB 2533).

10. Public Hearing to Consider the Adoption of an Interim Ordinance Establishing Urgency Measures to Implement a Temporary Moratorium on the Issuance of Tobacco Retailer Permits at New Locations in the City (Ordinance/Roll Call Vote)
Recommended Action: Adopt an Interim Ordinance, establishing urgency measures to implement a Temporary Moratorium on the issuance of Tobacco Retailer Permits at new locations in the City.

11. Ordinance Revising Campbell Municipal Code Chapters 8.38 and 8.40 to Allow Delivery of Lawful Cannabis Products to All Adults in the City of Campbell and Making Other Non -Substantive Changes in Conformance with State Law.

Recommended Action: That the City Council introduce the ordinance for first reading deleting Campbell Municipal Code Chapter 8.38 and modifying Chapter

8.40 to allow delivery of lawful cannabis products to all adults in the City of Campbell, and making non -substantive changes to conform with State Law, as well as deleting the reference to Chapter 8.38 from Municipal Code section

6.10.020.

NEW BUSINESS

12. Acceptance of Board and Commission Work Plans
Recommended Action: Accept work plans from the following City Council commissions and boards related to Fiscal Year 2025/2026: Planning Commission, Parks and Recreation Commission, Civic Improvement Commission, Rental Increase Fact Finding Committee, Building Board of Appeals, Historic Preservation Board, and Bicycle and Pedestrian Commission.

13. Fiscal Year 2025 Mid -Year Financial Update and Budget Adjustments (Resolution/Roll Call Vote)
Recommended Action: Staff recommends that the City Council accept the Fiscal Year 2025 Mid-Year Financial Update Report and adopt a Resolution authorizing the Fiscal Year 2025 Mid-Year Budget Adjustments.

14. Acceptance of Fiscal Year 23/24 Annual Comprehensive Financial Report and Auditor's Written Communication on Internal Controls Recommended Action: That the City Council accept the Fiscal Year 23/24 Annual Comprehensive Financial Report and Auditor’s written communication on internal control structure and the audit process as submitted with this report.

UNFINISHED BUSINESS

15. CAAP Goals, Targets, Measures, and Actions
Recommended Action: That the City Council provide feedback on the greenhouse gas reduction targets and draft measures and actions for the Climate Action and Adaptation Plan (CAAP).

16. Adoption of Fiscal Year 2026 City Council Priorities Recommended Action: That the City Council adopt the proposed Fiscal Year 2026 City Council Priorities.

COUNCIL COMMITTEE REPORTS

17. Council Committee Reports
Recommended Action: That the City Council report on activities from their committee assignments.

ADJOURN
IMPORTANT NOTICE: Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of City Clerk’s Office, 70 N. First Street, Campbell, CA 95008, during normal business hours. These materials will also be available on the City website at https://www.ci.campbell.ca.us/agendacenter with the agenda packet following the last item of the agenda, subject to staff’s ability to post the documents prior to the meeting. All documents not posted prior to the meeting will be posted the next business day.

In compliance with the Americans with Disabilities Act, listening assistive devices are available for all meetings held in the City Council Chambers. If you require accommodation, please contact the City Clerk’s Office, (408) 866-2117, at least one week in advance of the meeting.

City
Council
Report

TITLE: Proclamation Declaring the Month of March 2025 as “American Red Cross Month” in the City of Campbell

RECOMMENDED ACTION

That the City Council authorize the Mayor to proclaim the month of March 2025 as “American Red Cross Month” in the City of Campbell.

BACKGROUND

March was first proclaimed as Red Cross Month in 1943 by President Franklin D.

Roosevelt as a way to raise awareness of the organization and its humanitarian mission in the midst of war. Since then, every United States President has designated March as Red Cross Month. The American Red Cross is synonymous with helping people which it has been doing for over 140 years.

American Red Cross was established as a humanitarian organization, guided by seven fundamental principles—including humanity, impartiality, and independence—to provide services to those in need regardless of race, religion, gender, sexual orientation , or citizenship status. Today, the American Red Cross is one of the largest humanitarian organizations in the world. It delivers its mission every day to prevent and alleviate human suffering in the face of emergencies by mobilizing the power of volunteers and the generosity of doners . A workforce consisting of over 90% volunteers that serves to help those affected by disasterous emergencies such as : local house fires, wildfires, national hurricanes, the COVID -19 Pandemic , and more. Additionally, the Red Cross aspires to help all members of our armed services and their families find support and comfort whenever needed and ensure everyone in our country has access to safe, lifesaving blood and blood products.

DISCUSSION

Locally, the Silicon Valley Chapter of the American Red Cross has a long history of helping our neighbors in need by deploying Red Cross trained responders all over the U.S. to deliver shelter, care, and hope during disasters . Not only by providing lifesaving blood to those in need but through programs such as the Home Fire Campaign, the American Red Cross helps residents, military, veterans, and their families . The Silicon Valley Chapter of the American Red Cross serves more than 1.9 million people in Santa Clara County and has the support of more than 1,500 local volunteers.

Item: 1
Category: SPECIAL PRESENTATIONS

AND PROCLAMATIONS
Meeting Date: March 18, 2025
1 Packet Pg. 5
Proclamation Declaring the Month of March “American Red Cross Month” in the City of Campbell Page 2 of 2
March is American Red Cross Month, a time to recognize the humanitarian organization that eases people’s suffering during life’s emergencies in the City of Campbell , across the United States, and around the world. This proclamation would designate the month of March as America n Red Cross Month throughout the City of Campbell . It would support, honor, and celebrate the everyday heroes who donate their time, money, and blood to fulfill the mission of the American Red Cross.

FISCAL IMPACT
There is no fiscal impact associated with this action.

Prepared by:

Kristen Epolite, Deputy City Clerk
Reviewed by:

Andrea Sanders, City Clerk
Approved by:

Angelique Gaeta, Assistant City
Manager
Attachment:
a. Proclamation - Red Cross Month 2025
1 Packet Pg. 6

PROCLAMATION OF THE

MAYOR OF THE CITY OF CAMPBELL

WHEREAS, March is American Red Cross Month, a time when we recognize the humanitarian organization that eases people’s suffering during life’s emergencies in the City of Campbell, across the United States and around the world; and

WHEREAS, the Silicon Valley Chapter of the American Red Cross plays an especially vital role in our local community, providing essential services to residents of Santa Clara County and beyond, including disaster response, emergency preparedness education, and support for military families, ensuring that those in need have access to critical resources and assistance; and

WHEREAS, the American Red Cross embodies the very best of our nation’s spirit of compassion, service, and resilience; and

WHEREAS, the City of Campbell would like to remember our heroes who help people in need and work tirelessly to assist their neighbors when they need a helping hand; and

WHEREAS, when wildfires endangered families in Los Angeles, volunteers from the Silicon Valley Chapter of the Red Cross were ready to provide assistance; and

WHEREAS, the Silicon Valley Chapter’s dedicated volunteers and staff work to support neighbors affected by home fires, floods, and other local emergencies, offer lifesaving CPR and first aid training, and collect much -needed blood donations that save lives every day; and

WHEREAS, every day, people in our community depend on the American Red Cross, whose lifesaving mission is powered by the devotion of volunteers, generosity of donors and partnership of community organizations; and

WHEREAS, the City of Campbell dedicates the month of March to all those who support the American Red Cross mission; to prevent and alleviate human suffering in the face of emergencies.

NOW, THEREFORE , I, Sergio Lopez , Mayor of the City of Campbell, do hereby proclaim March 2025 as American Red Cross Month. I encourage all Americans to support this organization and its noble humanitarian mission.

WITNESS MY HAND AND SEAL OF THE CITY OF CAMP BELL this 18th day of March 2025.

___________________________________
Sergio Lopez, Mayor
City of Campbell

1.a
Packet Pg. 7
Attachment: Proclamation - Red Cross Month 2025 (Proclamation Declaring the Month of March “American Red Cross Month” in the City of

CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California

STUDY SESSION OF THE CAMPBELL CITY COUNCIL
Tuesday, March 4, 2025 – 6:00 p.m.

City Hall Council Chamber – 70 N. First Street

This City Council meeting was duly noticed pursuant to open meeting requirements of the Ralph M. Brown Act (G.C. Section 54956).

This meeting was recorded and can be viewed in its entirety at www.campbellca.gov/agendacenter.

CALL TO ORDER
The City Council of the City of Campbell convened this day in special meeting place, the City Hall Council Chamber, 70 N. First St., Campbell, California.

ROLL CALL
Attendee Name Title Status
Anne Bybee Councilmember Absent
Terry Hines Councilmember Present
Elliot Scozzola Councilmember Present
Dan Furtado Vice Mayor Present
Sergio Lopez Mayor Present

PUBLIC COMMENT
Public Comment was provided following the staff report presentation.

Susan Landry, Campbell resident, spoke to the Community Center goals and stated that it needs a Community Center Master Plan. As part of the Master Plan, she recommended the City acquire a licensed Landscape Architect.

Steve Saunders, Campbell resident, noted that the City’s housing requirements and its services should be considered as part of the Parks and Recreation Master Plan.

NEW BUSINESS

1. Parks and Recreation Master Plan Update
Recommended Action: That the City Council receive an update and provide input on the Parks and Recreation Master Plan.

2 Packet Pg. 8
Minutes Acceptance: Minutes of Mar 4, 2025 6:00 PM (CONSENT CALENDAR)

Minutes of March 4, 2025 City Council Meeting Page 2
Recreation and Community Services Director, Natasha Bissell presented a staff report dated March 4, 2025. Information was provided on systemwide and site specific recommendations; preliminary cost estimate recommendations for renovation and renewal of existing sites; Community Center building and pool projects; new park and trail development. A prioritization criterion was presented to include community values, visitor experience and implementation.

Following the presentation, staff asked for feedback on agreement of the community’s priorities and focus on repairing or replacing and their thoughts on more expansive projects such as new parks, trails and Community Center improvements. Staff asked the City Council what recommendations would be a priority.

Councilmember Hines was supportive of repair and replacement projects to maintain existing equipment. He emphasized the importance of the Los Gatos Creek Trail and greenways. He would like a type of pedestrian path or trail connection from the Campbell Village neighborhood to Edith Morley Park. He highlighted the playground equipment at Dusterberry Park in Fremont.

Vice Mayor Furtado was supportive of a landscape architect to help consult. He prioritized elements within the City limits, especially the Community Center. He was supportive of looking at the City’s existing parks and enhancing those.

Councilmember Scozzola was supportive of unique equipment such as a rock climbing wall. He prioritized focusing on maintaining existing sites and adding in a few new amenities to promote increased use.

Mayor Lopez was supportive of replacing and repairing existing equipment, he placed a high priority on the Community Center pool. He suggested amenities for teenagers to provide safe gathering spaces. Mayor Lopez was open to a possible contract landscape architect and a Community Center Master Plan.

ADJOURN
Mayor Lopez, adjourned the meeting at 6:48 PM
APPROVED:

ATTEST:

Sergio Lopez, Mayor

Andrea Sanders, City Clerk

2 Packet Pg. 9
Minutes Acceptance: Minutes of Mar 4, 2025 6:00 PM (CONSENT CALENDAR)

CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California

REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, March 4, 2025 7:00 p.m.

City Hall Council Chamber – 70 N. First Street

This City Council meeting was duly noticed pursuant to open meeting requirements of the Ralph M. Brown Act (G.C. Section 54956).

This meeting was recorded and can be viewed in its entirety at www.campbelca.gov/agendacenter.

CALL TO ORDER
The City Council of the City of Campbell convened this day in the regular meeting place, the City Hall Council Chamber, 70 N. First St., Campbell, California.

ROLL CALL
Attendee Name Title Status
Anne Bybee Councilmember Absent
Terry Hines Councilmember Present
Elliot Scozzola Councilmember Present
Dan Furtado Vice Mayor Present
Sergio Lopez Mayor Present

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Sofia Fojas of the Santa Clara County Office of Education in recognition of Youth Arts Month.

Mayor Lopez presented Ms. Fojas a Certificate of Appreciation for leading the Pledge of Allegiance.

SPECIAL PRESENTATIONS AND PROCLAMATIONS

1. Proclamation Declaring the Month of March 2025 as "Youth Arts Month" in the City of Campbell
Recommended Action: That the City Council authorize the Mayor to proclaim the month of March 2025 as Youth Arts Month in the City of Campbell.

Mayor Lopez invited Sofia Fojas to speak about Youth Arts Month.

3 Packet Pg. 10
Minutes Acceptance: Minutes of Mar 4, 2025 7:00 PM (CONSENT CALENDAR)

Minutes of March 4, 2025 City Council Meeting Page 2
Ms. Fojas thanked the City Council for supporting Arts Education in our schools.

She spoke about the noteworthy arts education programs such as Artspiration and the Young Artists Showcase. She stated the benefits to our youth through students participating in arts programs in schools. She spoke of the upcoming April 3 Viva el mariachi! Showcase.

Mayor Lopez declared the Month of March as Youth Arts Month in the City of Campbell and presented Ms. Fojas with a Proclamation.

The City Councilmembers spoke about how important the arts are in our community.

2. Presentation by the Campbell Community Emergency Response Team Recommended Action: That the City Council receives an informational presentation from the Campbell Community Emergency Response Team (CERT) regarding their ongoing efforts to prepare our community for disasters and emergency response.

Police Captain White introduced the CERT team to the City Council.

CERT team members gave a presentation on the CERT program Members highlighted their mission and strategic plan. They provided information on how to join CERT and get involved. Additional information was given regarding their upcoming fundraiser “Taste of Campbell” to be held on Saturday, April 27, 2025.

COMMUNICATIONS AND PETITIONS
There were no communications and petitions.

ORAL REQUESTS

There were no oral requests.

COUNCIL ANNOUNCEMENTS
Are you interested in Historic Preservation and looking to get involved in your Campbell community? Then the Historic Preservation Board is for you. Applications to serve on the Historic Preservation Board are being accepted now. Help advise the City Council on matters related to historic preservation such architectural history, planning, archeology, American studies, American civilization, cultural geography and much more. For more information and to obtain an application, please visit our website at www.campbellca.gov/Boards-Commissions or contact the City Clerk’s Office by emailing [email protected] or by calling 408-866-2117.

The Adult Center case manager connects seniors and their loved ones with resources for food, utility cost reduction, rental assistance, care giving, and many other services.

Appointments are available by phone or in person. Contact Pat Martinez at (408) 871- 5154 or by email at [email protected].
3 Packet Pg. 11
Minutes Acceptance: Minutes of Mar 4, 2025 7:00 PM (CONSENT CALENDAR)

Minutes of March 4, 2025 City Council Meeting Page 3

The Campbell Police Foundation is hosting a fundraising breakfast on Saturday, April 5 from 9:00 am to 10:30 am at the Home Church on Winchester Boulevard in Campbell.

Tickets are $25 per person and can be purchased at campbellpolicefoundation.org.

The Civic Improvement Commission has launched its Youth Photo Contest “Capture Campbell.” Capture Campbell encourages youth to capture what Campbell looks like through their eyes. The contest runs through April 30. To find out more, please visit the city’s website at campbellca.gov.

The AARP Foundation is providing free income tax assistance through Friday, April 11 at the Campbell Community Center’s Adult Center. This service is available for low to moderate income adults and families ages 18+. Please visit campbellca.gov for more information.

CONSENT CALENDAR

Mayor Lopez asked if anyone wished to remove an item from the Consent Calendar.

Item ten was removed from Consent.

The Consent Calendar was considered as follows:

3. Minutes of City Council Special Meeting of February 13, 2025 Recommended Action : Approve the special meeting minutes of February 13, 2025.

This action approves the special meeting minutes of February 18, 2025.

4. Minutes of City Council Executive Session Meeting of February 18, 2025 Recommended Action : Approve the executive session meeting minutes of February 18, 2025.

This action approves the executive session meeting minutes of February 18, 2025.

5. Minutes of City Council Study Session Meeting of February 18, 2025 Recommended Action: Approve the study session meeting minutes of February 18, 2025.

This action approves the study session meeting minutes of February 18, 2025.

6. Minutes of City Council Regular Meeting of February 18, 2025 Recommended Action : Approve the regular meeting minutes of February 18, 2025.

This action approves the regular meeting minutes of February 18, 2025.

7. Approving Bills and Claims
Recommended Action: Approve the bills and claims in the amount of $2,670,770.69

3 Packet Pg. 12
Minutes Acceptance: Minutes of Mar 4, 2025 7:00 PM (CONSENT CALENDAR)

Minutes of March 4, 2025 City Council Meeting Page 4
This action approves the bills and claims in the amount of $ 2,670,770.69 as follows: bills and claims checks dated February 3 , 2025, in the amount of $1,153,766.01; bills and claims checks dated February 10, 2025, in the amount of $1,442,806.27; and payroll checks dated February 13, 2025, in the amount of $74,198.41.

8. Monthly Investment Transactions Report (January 2025) Recommended Action: That the City Council review and accept the Monthly Investment Transactions Report for January 2025.

This action notes and files the Investment Report for the quarter ending January 2025.

9. Monthly Treasurer's Report (January 2025)
Recommended Action: That the City Council review and accept the Monthly Treasurer’s Report for the month ended January 31, 2025.

This action reviews and accepts the Monthly Treasurer Report for the month ended January 31, 2025.

M/S: Hines/Scozzola – That the City Council approve the Consent Calendar with the exception of item 10. The motion was adopted by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Hines
SECONDER: Scozzola
AYES: Hines, Scozzola, Furtado, Lopez

ITEMS CONSIDERED SEPARATE FROM CONSENT

10. Authorization to Execute Fund Agreement and Approve Budget Adjustment for Comprehensive Traffic Safety Action Plan
Recommended Action: That the City Council adopt a resolution approving and authorizing the City Manager to execute a fund agreement with the United States Department of Transportation’s Federal Highway Administration (FHWA) for the Comprehensive Traffic Safety Action Plan Project and for the Finance Director to prepare an associated budget adjustment.

Vice Mayor Furtado commented on the proposed timeline spanning over several years and noted that the report will be outdated at the time, and asked about shortening the process.

Public Works Director Capurso provided the City Council with clarification noting that the U.S. Department of Transportation advised on having a conservative timeline to avoid having to go back and make any adjustments. Staff will move 3 Packet Pg. 13
Minutes Acceptance: Minutes of Mar 4, 2025 7:00 PM (CONSENT CALENDAR)

Minutes of March 4, 2025 City Council Meeting Page 5
through the process as quickly as possible and anticipate completion ahead of the timeline.

After discussion, M/S: Hines/Furtado – That the City Council adopt Resolution 13264 approving and authorizing the City Manager to execute a fund agreement with the United States Department of Transportation’s Federal Highway Administration (FHWA) for the Comprehensive Traffic Safety Action Plan Project and for the Finance Director to prepare an associated budget adjustment. The motion was adopted by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Hines
SECONDER: Furtado
AYES: Hines, Scozzola, Furtado, Lopez

PUBLIC HEARINGS AND INTRODUCTION OF ORDINANCES

11. Public Hearing to Consider the Request of Scott A. Mommer Consulting to Modify the Operational Characteristics of an Existing 102,332 Square -Foot Hardware Store with an 18,705 Square -Foot Garden Center (The Home Depot), Including Legalizing Existing Unpermitted Outdoor Merchandise Storage and Adding Additional Outdoor Merchandise Storage Areas on Property Located at 480 E. Hamilton Avenue. the Application Under Consideration is a Major Planned Development Permit Modification. File No.: PLN-2023-52.

Recommended Action: The Planning Commission recommends that the City Council introduce an ordinance approving a Major Planned Development Permit Modification for the property located at 480 E. Hamilton Ave.

Now is the time and place for a public hearing to consider adoption of an ordinance approving a Major Planned Development Permit Modification for the property located at 480 E. Hamilton Ave.

Mayor Lopez asked the Councilmembers if there were any disclosures they would like to make in relation to the public hearing item.

Councilmember Hines stated that he goes to Home Depot and did a site visit prior to the meeting.

Community Development Director Eastwood introduced Contract Associate Planner Seoni.

Contract Associate Planner Seoni presented a staff report dated March 4, 2025.

Following City Council questions, Mayor Lopez opened the public hearing and invited the applicant to speak.

3 Packet Pg. 14
Minutes Acceptance: Minutes of Mar 4, 2025 7:00 PM (CONSENT CALENDAR)

Minutes of March 4, 2025 City Council Meeting Page 6
Following the applicant’s comments, Mayor Lopez asked if there was anyone from the public wishing to speak on this item.

Applicant representative on behalf of Scott A. Mommer Consulting spoke to the proposed Conditions of Approval and noted that they are working to bringing the store in compliance and are supportive of the proposed Conditions.

Following the applicants comments, Mayor Lopez asked if anyone from the public wished to speak.

Philip Rawlinson, Campbell resident, stated his concerns with Home Depot being out of compliance, blocking access to the west side entrance and day laborers.

Mr. Rawlings presented the City Council with an exhibit depicting violations and submitted it for the record.

Maryanne Yoshikawa, Campbell resident, encouraged the City Council to listen to their constituents relating to their concerns with Home Depot violations.

Scott Rees, Campbell resident, stated concerns with the proposed ordinance and its enforceability should the Conditions of Approval be violated.

Patrick Todd, Campbell resident, stated concerns with the proposed ordinance and its enforceability should the Conditions of Approval be violated again.

Matt Sheppard, Campbell resident, stated concerns with the proposed ordinance and its enforceability should the Conditions of Approval be violated again.

Following public comments, Mayor Lopez invited the applicant back up to provide closing comments.

Applicant representative addressed the public speakers concerns and reported how the store intended to remain in compliance.

Seeing no one else wishing to speak, Mayor Lopez closed the public hearing.

The City Council asked about enforcement measures. Community Development Director Eastwood provided clarification noting the City can impose fines or revoke modifications of approval for noncompliance.

The City Council recommended several revisions to the draft ordinance Conditions of Approval. They proposed u pdates to Condition #6 to state “may schedule” instead of “shall schedule” in regard to scheduling a public hearing for Code Enforcement violations ; update s to Condition #24c to state the noise complaint must be a verified violation; updating Condition #26 to reflect the new name of the West Valley Stormwater Authority from the previous West Valley Clean Water Authority ; and update Condition #31 relating to the modification of revocation of their permit, stating that all complaints need to be verified. 3 Packet Pg. 15
Minutes Acceptance: Minutes of Mar 4, 2025 7:00 PM (CONSENT CALENDAR)

Minutes of March 4, 2025 City Council Meeting Page 7

After discussion, M/S: Scozzola/Hines that the City Council introduce Ordinance 2324 to include the proposed revisions to Conditions of Approval 6, 24c, 26 and 31, and approving a Major Planned Development Permit Modification for the property located at 480 E. Hamilton Ave ., included in the desk item. The motion was adopted by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Scozzola
SECONDER: Hines
AYES: Hines, Scozzola, Furtado, Lopez

Clerk Sanders read the full title of Ordinance 2324 as presented in the desk item.

M/S: Scozzola/Hines – That the City Council waive further reading of Ordinance 2324. The motion was adopted by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Scozzola
SECONDER: Hines
AYES: Hines, Scozzola, Furtado, Lopez

NEW BUSINESS

12. Approving and Awarding the Contract to Studio G Architects in the Amount of $254,036, and Authorizing an Increased Budget Amount of $79,440, Inclusive of a 10% Contingency for the Architectural and Schematic Design of the E Wing Renovation and Relocation of the Campbell Adult Center Project (No. 25-LL) (Resolution/Roll Call Vote)
Recommended Action: That the City Council adopt a resolution: 1) approving and awarding the design contract to Studio G Architects, in the amount of $258,016; 2) authorizing the City Manager to execute said contract as specified in Campbell Municipal Code Section 3.20.100; 3) authorizing the Recreation & Community Services Director to negotiate and execute contract change orders up to and within the allocation contingency of $25,802; 4) authorizing the Finance Director to perform an associated budget adjustment for the Adult Center Renovation Project (No. 25-LL).

Recreation and Community Services Director Bissell presented a staff report dated March 4, 2025.

Following Council questions, Mayor Lopez asked if anyone from the public wished to speak. There were no public comments.
3 Packet Pg. 16
Minutes Acceptance: Minutes of Mar 4, 2025 7:00 PM (CONSENT CALENDAR)

Minutes of March 4, 2025 City Council Meeting Page 8
Following discussion, M/S: Hines/Scozzola – That the City Council adopt resolution 13265: 1) approving and awarding the design contract to Studio G Architects, in the amount of $258,016; 2) authorizing the City Manager to execute said contract as specified in Campbell Municipal Code Section

3.20.100; 3) authorizing the Recreation & Community Services Director to negotiate and execute contract change orders up to and within the allocation contingency of $25,802; 4) authorizing the Finance Director to perform an associated budget adjustment for the Adult Center Renovation Project (No. 25-LL). The motion was adopted by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Hines
SECONDER: Scozzola
AYES: Hines, Scozzola, Furtado, Lopez

13. 2024 General Plan and Housing Element Annual Progress Reports (APRs) (Resolution/Roll Call Vote)
Recommended Action: Receive public comment, accept the General Plan and Housing Element Annual Progress Reports, and adopt a resolution directing staff to send the Annual Progress Reports to the required State agencies.

Assistant Planner, Lomen presented a staff report dated March 4, 2025.

Following Council Questions, Mayor Lopez asked if anyone from the public wished to speak. There were no public comments.

After discussion, M/S: Hines/Furtado – That the City Council accept the General Plan and Housing Element Annual Progress Reports, and adopt a resolution directing staff to send the Annual Progress Reports to the required State agencies. The motion was adopted by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Hines
SECONDER: Furtado
AYES: Hines, Scozzola, Furtado, Lopez

14. Review of Campbell Statement of Values
Recommended Action: That the City Council review Campbell’s Statement of Values and reaffirm it with any desired adjustments.

City Clerk Sanders presented a staff report dated March 4, 2025.

Following Council questions, Mayor Lopez asked if anyone from the public wished to speak. There were no public comments.
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Minutes Acceptance: Minutes of Mar 4, 2025 7:00 PM (CONSENT CALENDAR)

Minutes of March 4, 2025 City Council Meeting Page 9

After discussion, M/S: Hines/ Scozzola – That the City Council review Campbell’s Statement of Values and reaffirm it with any desired adjustments. The motion was adopted by the following roll call vote:

RESULT: ADOPTED [UNANIMOUS]
MOVER: Hines
SECONDER: Scozzola
AYES: Hines, Scozzola, Furtado, Lopez

UNFINISHED BUSINESS
There was no unfinished business.

COUNCIL COMMITTEE REPORTS

15. Council Committee Reports
Recommended Action: That the City Council report on activities from their committee assignments.

Councilmember Hines attended the Finance Subcommittee meeting; spoke of the upcoming March 13 Campbell Village Neighborhood Association meeting; and the upcoming March 15 Campbell Chamber of Commerce Celebrate Campbell event; and a shout out to West Valley Sanitation.

Councilmember Scozzola attended the Friends of the Heritage Theatre meeting.

Councilmember Furtado attended the West Valley Stormwater Authority meeting.

Mayor Lopez attended the West Valley Mayors and Managers meeting; the City of Cupertino State of the City with Mayor Liang Chang; a Valley Transportation Authority Workshop; the Silicon Valle Clean Energy Audit committee; met with Senator Josh Becker’s staff to discuss legislation; participated in World Literacy Week and read to student classes at Country Lane Elementary School.

ADJOURN
Mayor Lopez adjourned the meeting at 8:58 PM

APPROVED:

ATTEST:

Sergio Lopez, Mayor

Andrea Sanders, City Clerk
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Minutes Acceptance: Minutes of Mar 4, 2025 7:00 PM (CONSENT CALENDAR)

City
Council
Report

TITLE: Approving Bills and Claims

RECOMMENDED ACTION

Approve the bills and claims in the amount of $1,050,241.51

DISCUSSION

The bills and claims that have been audited and approved by staff for payments made as noted below:

Type Check Date Amount
Bills & Claims February 17, 2025 $607,389.36
Bills & Claims February 24, 2025 $407,508.98
Payroll February 27, 2025 $35,343.17
Total $1,050,241.51

FISCAL IMPACT

Requested action does not require a budget adjustment. Adequate funding was available to cover all expenses as listed.

Prepared by:

Celia Deniz, Accounting Clerk II

Reviewed by:

Norite Vong, Assistant Finance Director

Item: 4
Category: CONSENT CALENDAR
Meeting Date: March 18, 2025
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Approving Bills and Claims Page 2 of 2

Approved by:

Brian Loventhal, City Manager

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City
Council
Report

TITLE: Approval of Budget Adjustments for Bike/Pedestrian Traffic Safety Improvements Projects 23-JJ & 24-JJ (Resolution/Roll Call Vote)

RECOMMENDED ACTION

That the City Council adopt a resolution approving budget adjustments for the Bike/Pedestrian Traffic Safety Projects 23-JJ and 24-JJ.

BACKGROUND

Bike/Pedestrian Traffic Safety Improvements Projects 23 -JJ and 24-JJ were included in the City’s Capital Improvement Plan (CIP) for Fiscal Years (FY) 2025/29. Both projects provide minor improvements to streets and signals to increase safety as deemed necessary by the City's Traffic Engineer and City Engineer. These projects also construct Class II bike lanes, sidewalks, paths, and other improvements to enhance pedestrian and bicyclist safety on City streets. Transportation Development Act (TDA) Article 3 funds represent the majority of the project funding. An example of a recently completed paid-in-part with TDA funds is the Harriet Avenue Sidewalk Project.

DISCUSSION

The CIP for FY 2025/29 reflects the following fund sources for both Bike/Pedestrian Traffic Safety Improvements projects: $30,000 in TDA grant funds and $25,000 in construction tax funds. The actual TDA grant allocation from the Metropolitan Transportation Commission (MTC) was $56,869.00 for Project 23-JJ and $34,541.00 for Project 24 -JJ. Staff recommends a budget adjustment to reflect the additional $26,869.00 in TDA grant funds available from MTC for Project 23 -JJ. Staff also recommends a budget adjustment to reflect the additional $4,541.00 in TDA grant funds for Project 24-JJ.

Hamilton Avenue Resurfacing Project 23-BB

The Hamilton Avenue Resurfacing Project (CIP No. 23 -BB) would resurface the entire length of Hamilton Avenue within Campbell’s city limits. The project would install new Class II bikeway (bike lanes) and Class III bikeways (bike routes) where feasible. The cost to design and construct these bikeways is eligible for the TDA funds from Projects 23-JJ and 24-JJ.

Item: 5
Category: CONSENT CALENDAR
Meeting Date: March 18, 2025
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Approval of Budget Adjustments for Bike/Pedestrian Traffic Safety Improvement Projects 23 -JJ & 24-JJ

Following the budget adjustment mentioned earlier for Projects 23 -JJ and 24 -JJ, staff recommends a budget adjustment to transfer the $56,869.00 in TDA funds from Project 23-JJ to the Hamilton Avenue Resurfacing Project 23 -BB. Staff also recommends a budget adjustment to transfer the $34,541.00 in TDA funds from Project 24 -JJ to the Hamilton Avenue Resurfacing Project 23-BB.

FISCAL IMPACT
The attached budget adjustments have been prepared for Council’s consideration to do the following.

1. Increase the amount of TDA grant funds in Project 23 -JJ to $56,869.00 to match the amount available from MTC.

2. Increase the amount of TDA grant funds in Project 24 -JJ to $34,541.00 to match the amount available from MTC.

3. Transfer $56,869.00 in TDA funds from Project 23 -JJ to the Hamilton Avenue Resurfacing Project 23-BB

4. Transfer $34,541.00 in TDA funds from Project 24 -JJ to the Hamilton Avenue Resurfacing Project 23-BB

ALTERNATIVES

1. Do not approve the budget adjustment adding TDA funds to Projects 23 -JJ and 24-JJ. This alternative is not recommended since the actual amount of TDA funds exceeds the amount currently reflected in the City’s accounting system.

2. Do not approve the budget adjustment to transfer TDA funds from Projects 23 -JJ and 24-JJ to the Hamilton Avenue Resurfacing Project 23 -BB. This alternative is not recommended since the cost to design and construct bikeways in Project 23 - BB is eligible for TDA funds. Use of TDA grant funds would reduce out-of-pocket costs to the City.

Prepared by:

Matthew Jue, Traffic Engineer
Reviewed by:
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Amy Olay, Interim Public Works Director
Approval of Budget Adjustments for Bike/Pedestrian Traffic Safety Improvement Projects 23 -JJ & 24-JJ

Approved by:

Brian Loventhal, City Manager
Attachment:
a. Resolution
b. Budget Adjustment
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RESOLUTION NO. ______________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL

APPROVING BUDGET ADJUSTMENTS FOR BIKE/PEDESTRIAN TRAFFIC SAFETY IMPROVEMENTS PROJECT 23-JJ and 24-JJ
WHEREAS, Bike/Pedestrian Traffic Safety Improvements Projects 23-JJ and 24-JJ were included in the City’s Capital Improvement Plan (CIP) for Fiscal Years (FY) 2025/29; and WHEREAS, both projects provide minor improvements to streets and signals to increase safety as deemed necessary by the City's Traffic Engineer and City Engineer; and WHEREAS, these projects also construct Class II bike lanes, sidewalks, paths, and other improvements to enhance pedestrian and bicyclist safety on City streets; and WHEREAS, Transportation Development Act (TDA) Article 3 funds represent the majority of the project funding; and
WHEREAS, the CIP for FY 2025/29 reflects the following fund sources for both Bike/Pedestrian Traffic Safety Improvements projects: $30,000 in TDA grant funds and $25,000 in construction tax funds; and
WHEREAS, the actual TDA grant allocation from the Metropolitan Transportation Commission (MTC) was $56,869.00 for Project 23 -JJ and $34,541.00 for Project 24 -JJ; and
WHEREAS, staff recommends a budget adjustment to reflect the additional $26,869.00 in TDA grant funds available from MTC for Project 23-JJ; and WHEREAS, staff also recommends a budget adjustment to reflect the additional $4,541.00 in TDA grant funds for Project 24-JJ; and
WHEREAS, the Hamilton Avenue Resurfacing Project (CIP No. 23 -BB) would resurface the entire length of Hamilton Avenue within Campbell’s city limits; and WHEREAS, Project 23-BB would install new Class II bikeway (bike lanes) and Class III bikeways (bike routes) where feasible; and
WHEREAS, the cost to design and construct these bikeways is eligible for the TDA funds from Projects 23-JJ and 24-JJ; and
WHEREAS, staff recommends a budget adjustment to transfer the $56,869.00 in TDA funds from Project 23-JJ to the Hamilton Avenue Resurfacing Project 23-BB; and

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Attachment: Resolution (Approval of Budget Adjustments for Bike/Pedestrian Traffic Safety Improvement Projects 23-JJ & 24-JJ)

WHEREAS, staff also recommends a budget adjustment to transfer the $34,541.00 in TDA funds from Project 24-JJ to the Hamilton Avenue Resurfacing Project 23-BB.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell approves the budget adjustment and related transfers to increase the amount of TDA grant funds in Project 23-JJ to $56,869.00 to match the amount available from MTC.

BE IT FURTHER RESOLVED that the City Council approves the budget adjustment and related transfers to increase the amount of TDA grant funds in Project 24-JJ to $34,541.00 to match the amount available from MTC.

BE IT FURTHER RESOLVED that the City Council approves the budget adjustment to transfer $56,869.00 in TDA funds from Project 23-JJ to the Hamilton Avenue Resurfacing Project 23-BB and related transfers.

BE IT FURTHER RESOLVED that the City Council approves the budget adjustment to transfer $34,541.00 in TDA funds from Project 24-JJ to the Hamilton Avenue Resurfacing Project 23-BB and related transfers.

PASSED AND ADOPTED this ____ day of _______, 2025, by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

APPROVED:

___________________________________
Sergio Lopez, Mayor
ATTEST:

___________________________
Andrea Sanders, City Clerk

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Attachment: Resolution (Approval of Budget Adjustments for Bike/Pedestrian Traffic Safety Improvement Projects 23-JJ & 24-JJ) City of Campbell
Request for Budget Adjustments
Department/Program Division Date Request No.

March 18, 2025 BA-19
Budget to be Reduced
Fund/Program Account Number Description Amount
435.23JJ 7883 Improvements (Transfer to 23BB) 56,869
435.24JJ 7883 Improvements (Transfer to 23BB) 34,541
Budget to be Increased
Fund/Program Account Number Description Amount

REVENUE
216.535 4525 Transportation Developoment Act (TDA) Article 3 Funds 56,869 216.535 4525 Transportation Developoment Act (TDA) Article 3 Funds 34,541 435.990 6999 Capital Transfer In (From TDA Fund) 91,410

EXPENDITURES
435.23JJ 7883 Improvements 56,869
435.24JJ 7883 Improvements 34,541
435.23BB 7883 Improvements (Transfer from 23JJ and 24JJ) 91,410 216.990 9999 Capital Transfer Out (To CIP Fund) 91,410
REASON FOR REQUEST - BE SPECIFIC:

Finance Director Interim Public Works Director City Manager Public Works
Will Fuentes Amy Olay Brian Loventhal
23-JJ & 24-JJ - Bike & Pedestrian Traffic
Safety Improvements
To appropriate an additional $53,869 and $34,541 towards the Bike/Pedestrian Traffic Safety Improvement Projects, 23-JJ and 24- JJ, respectively. The appropriation stems from an increased allocation of TDA funds from the Metropolitan Transportation Commission (MTC). Furthermore, said funds will be transferred to the Hamilton Avenue Resurfacing Project (23-BB).

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Attachment: Budget Adjustment (Approval of Budget Adjustments for Bike/Pedestrian Traffic Safety Improvement Projects 23-JJ & 24-JJ)

City
Council
Report

TITLE: Second Reading of Ordinance 2324 Approving a Major Planned Development Permit Modification for the Property Located at 480 E.

Hamilton Ave (Ordinance/Roll Call Vote)

RECOMMENDED ACTION

That the City Council take second reading to adopt Ordinance 2324 Approving a Major Planned Development Permit Modification for the Property Located at 480 E. Hamilton Ave.

BACKGROUND

At its regular meeting of March 4, 2025 , the City Council held a public hearing to introduce and take a first reading of Ordinance 232 4, to consider the request of Scott A.

Mommer Consulting for a Major Planned Development Permit Modification to modify the operational characteristics of an existing 102,332 square -foot hardware store with a 18,705 square -foot garden center (The Home Depot), including legalizing existing unpermitted outdoor merchandise storage and adding additional outdoor merchandise storage areas on property located at 480 E. Hamilton Avenue.

DISCUSSION

Following the staff report presentation and public comment, the City Council recommended several revisions to the draft ordinance as follows: Update Condition of Approval 6 to state “may schedule” instead of “shall schedule”; update Condition of Approval 24c to state the noise complaint must be a verified violation; update Condition of Approval 26 to reflect the new name of the West Valley Stormwater Authority; and update Condition 31 that complaints need to be verified.

At the March 4 meeting t he City Council unanimously approved first reading of Ordinance 23 24 by a 4 -0-1 vote (Councilmember Bybee absent) and staff is now returning to the City Council for the second reading of the ordinance . Ordinance 2320 will become effective 30 days following the second reading approval.

FISCAL IMPACT

Item: 6
Category: CONSENT CALENDAR
Meeting Date: March 18, 2025
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Second Reading of Ordinance 2324 Page 2 of 2
Nominal publication costs are associated with the second reading of Ordinance 2324 to meet the requirements of Government Code Section 36933, but can be absorbed within the current FY 2025 Operating Budget. Costs for codification of Ordinance 2324 in the Campbell Municipal Code are also included in the current budget. Other fiscal impacts are included in the March 4, 2025, staff report introducing the ordinance.

Prepared by:

Andrea Sanders, City Clerk
Approved by:

Brian Loventhal, City Manager
Attachment:
a. CC Ordinance 2324 - 480 E. Hamilton Ave
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ORDINANCE NO. 2324

BEING AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF CAMPBELL APPROVING AN APPLICANT -INITIATED

MAJOR MODIFICATION TO A PREVIOUSLY APPROVED
PLANNED DEVELOPMENT PERMIT (PD 91-01), MODIFYING

THE OPERATIONAL CHARACTERISTICS OF AN EXISTING

HARDWARE STORE WITH A GARDEN CENTER ON
PROPERTY LOCATED AT 480 E. HAMILTON AVENUE . FILE
NO.: PLN-2023-52

After notification and public hearing, as specified by law and after presentation by the Community Development Director, proponents and opponents, the hearing was closed.

After due consideration of all evidence presented, the City Council of the City of Campbell does ordain as follows:

1. The project site is zoned P-D (Planned Development) on the City of Campbell Zoning Map.

2. The project site is designated General Commercial on the City of Campbell General Plan Land Use diagram.

3. The project site consists of two parcels: (1) an approximately 10-acre lot owned by the Campbell Union School District and (2) a 2-acre lot owned by Home Depot USA Incorporated.

4. The project site is developed with an existing 102,332 square -foot Hardware Store with a 18,705 square -foot Garden Center , dba ' The Home Depot’, along with a parking lot and outdoor food cart use.

5. The project site has six previously approved entitlements associated with the aforementioned improvements:
• Planned Development Permit (PD 91 -01). City Council Ordinance No. 1841.

Approved November 25, 1991.
• Planned Development Permit Modification (M94-03). City Council Ordinance No. 1901. Approved May 17, 1994.
• Planned Development Permit Modification (PLN2001-109). City Council Ordinance No. 2015. Approved December 10, 2001.
• Conditional Use Permit (PLN-2007-86). Planning Commission Resolution No. 3843. Approved October 9, 2007.
• Administrative Planned Development Permit (PLN2009-162). Planning Commission Resolution No. 3978. Approved October 9, 2007. • Administrative Planned Development Permit PLN -2021-220. CDD Action.

Approved January 31, 2022.

6. The proposed project consists of a Major Planned Development Permit Modification (PLN-2023-52) to modify the operational characteristics of the existing Hardware Store and Garden Center , including legalizing existing unpermitted outdoor merchandise storage and adding additional outdoor merchandise storage areas.

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324) City Council Ordinance Page 2 of 4 PLN-2023-52 ~ 480 E. Hamilton Avenue – Major Modification (P-D Permit)

7. The Major Planned Development Permit Modification application was deemed complete on May 24, 2023. The project is therefore subject to prior General Plan policies and Zoning District designations in effect at the time , pursuant to CMC Section 21.01.050.E , which have since been replaced with the current adopted Zoning Code and General Plan.

8. Pursuant to the Zoning Code applicable to the proposed project, the outdoor storage of merchandise or products in the General Commercial Zoning District is prohibited, "unless otherwise approved" by a discretionary entitlement. Therefore, outdoor storage of merchandise and products requested by the proposed project can be permitted with approval of the Major Planned Development Permit Modification application.

9. The City has issued a code violation to the business operator related to afterhours noise and outdoor storage in unpermitted areas (CE-2022-184).

10. The applicant entered into a compliance agreement with the City that required submittal of this application to modify operations and address the outstanding violations.

11. An acoustic study was performed by a qualified professional under direct supervision of the City that determine d that there are limited instances noise from deliveries is produced along the western property line and that noise can be further reduced by requiring delivery vehicles to drive slowly, be turned off while parked, and operate within specific hours.

12. The proposed outdoor storage would comply with the screening provisions of CMC Section 21.18.120.C (Outdoor storage and work yards) by being screened from view by a solid sight obstructing six-foot-high wall, landscaping, and adjacent public storage buildings.

13. In consideration the limited scale of the proposed project, the evidence and analysis in the administrative record, and the effectiveness of the conditions of approval in mitigating noise, lighting, and other environmental impacts, the proposed project can be reasonably de termined to represent a negligible expansion of the existing Hardware Store use.

14. The Proposed Project would be consistent with the following General Plan policies and strategies:
• Policy LUT-5.3: Variety of Commercial and Office Uses: Maintain a variety of attractive and convenient commercial and office uses that provide needed goods, services and entertainment.
• Strategy LUT -5.3c: Revitalization of Shopping Centers: Encourage the maintenance and revitalization of commercial shopping centers. • Strategy LUT -5.3d: Commercial Centers: Review the design, use and upgrading of commercial centers via the discretionary permit process, and ensure that conditions of approval are adopted that require businesses to be well kept and operated in a way that limit impacts to adjacent uses. • Strategy LUT-13.1c: Fiscal Effects of Land Use: Evaluate the fiscal effects of different land uses on City revenues and services.

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324) City Council Ordinance Page 3 of 4 PLN-2023-52 ~ 480 E. Hamilton Avenue – Major Modification (P-D Permit)

15. The recommended conditions of approval would supersede the conditions of approval contained in the prior land use entitlements.

16. The City Council’s review of the project included traffic safety, traffic congestion, site circulation, traffic congestion, traffic safety, landscaping, and structure and site layout adequacy of landscaping, and the appropriateness of proposed structures and site layout, pursuant to Campbell pursuant to CMC Sec tion. 21.12.030 (P-D Zoning District).

17. The City Council’s review of the project further encompassed zoning and General Plan land use conformance, noise impacts, parking, property maintenance, odors, security and enforcement, and neighborhood impacts.

18. There is a reasonable relationship and a rough proportionality between the Conditions of Approval and the impacts of the project.

19. No substantial evidence has been presented which shows that the project, as currently presented and subject to the required conditions of approval, will have a significant adverse impact on the environment.

Based upon the foregoing findings of fact, the City Council further finds and concludes that:

Major Planned Development Permit Findings (CMC Section 21.42.020):

1. The proposed development of uses clearly would result in a more desirable environment and use of land than would be possible under any other zoning district classification;

2. The proposed development would be compatible with the General Plan and will aid in the harmonious development of the immediate area;

3. The proposed development will not result in allowing more residential units than would be allowed by other residential zoning districts which are consistent with the General Plan designation of the property; and

4. The proposed development would not be detrimental to the health, safety or welfare of the neighborhood or of the city as a whole.

Environmental Finding(s) (CMC Section 21.38/050):

1. This project is Categorically Exempt per Section 153 01, Class 1 of the California Environmental Quality Act (CEQA), pertaining to existing facilities; and

2. No substantial evidence has been presented which shows that the project, as currently presented and subject to the required conditions of approval, will have a significant adverse impact on the environment.

SECTION ONE: That this Ordinance be adopted to approve an applicant-initiated Major Modification to an existing Planned Development Permit (PD 91 -01) to modify the operational characteristics of the existing Hardware Store and Garden Center, including legalizing existing unpermitted outdoor merchandise storage and adding additional outdoor merchandise storage areas on property located at 480 E. Hamilton Avenue , subject to the attached Conditions of Approval (attached Exhibit A) and modified Project Plans (attached Exhibit B).

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324) City Council Ordinance Page 4 of 4 PLN-2023-52 ~ 480 E. Hamilton Avenue – Major Modification (P-D Permit) SECTION TWO: This Ordinance shall become effective thirty (30) days following its passage and adoption and shall be published, one time within fifteen (15) days upon passage and adoption in the Metro Silicon Valley, a newspaper of general circulation in the City of Campbell, County of Santa Clara.

PASSED AND ADOPTED this 18th day of March 2025, by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

APPROVED:

Sergio Lopez, Mayor

ATTEST:

Andrea Sanders, City Clerk

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324)

EXHIBIT A
Conditions of Approval Page 1 of 10 PLN-2023-52 ~ 480 E. Hamilton Avenue – Major Modification (P-D Permit)

CONDITIONS OF APPROVAL
Major Planned Development Permit Modification
(PLN-2023-52)

Where approval by the Director of Community Development, City Engineer, Public Works Director, City Attorney or Fire Department is required, that review shall be for compliance with all applicable conditions of approval, adopted policies and guidelines, ordinances, laws and regulations and accepted engineering practices for the item under review.

Additionally, the applicant is hereby notified that he/she is required t o comply with all applicable Codes or Ordinances of the City of Campbell and the State of California that pertain to this development and are not herein specified.

PLANNING DEPARTMENT:

1. Approved Project : Approval is granted for a Major Planned Development Permit Modification ("Approval") to adjust the operational characteristics of an established 102,332 square-foot Hardware Store with a 18,705 square-foot Garden Center, dba 'The Home Depot,' including limited allowance of outdoor storage of merchandise and product, on property located at 480 E. Hamilton Avenue , as more specifically described and limited by the Conditions of Approval provided herein. The configuration of the established Hardware Store and Garden Center shall continue to substantially conform to the Approved Project Plans prepared by Greenburg Farrow Architects as received by the Community Development Department on May 13, 1991, as originally approved by City Council Ordinance No. 1841, except as revised by the modified Project Plans incorporated herein as Exhibit B, and where additionally modified by the Conditions of Approval provided herein.

This Approval recognizes the following authorized land uses, as defined by CMC Section 21.72.020 in effect at the time of this Approval, and as limited by the Condition of Approval. Activity inconsistent with these land use definitions is prohibited. • "Hardware Store (greater than ten thousand square feet)"; • "Garden Center/plant nursery";
• "Outdoor storage of merchandise or products", as approved and limited by Condition of Approval No. 11 (Storage);
• "Outdoor retail sale and activities" limited to a food service cart with incidental "outdoor seating ," as approved and limited by Condition of Approval No. 21 (Food Cart Use); and
• "Late night activities", as approved and limited by Condition of Approval No. 9 (Hours of Operation).

2. Approval Establishment: This Approval shall be deemed "established" pursuant to CMC Section 21.56.030.B. 2 following the effective date of the approving ordinance and upon execution of the form required by Condition of Approval No. 3 (Acceptance of Conditions of Approval). Once established, this Approval shall be valid in perpetuity on the property subject to continued operation of the Hardware Store and Garden Center, except upon revocation pursuant to Condition of Approval No. 31 (Modification and Revocation of Permit) . Discontinuation or abandonment Hardware Store and

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324) Conditions of Approval Page 2 of 10 PLN-2023-52 ~ 480 E. Hamilton Avenue – Major Modification (P-D Permit) Garden Center for a continuous period of twelve months shall void the Approval upon an affirmative determination by the Planning Commission in a public hearing that the use has been discontinued or abandoned.

3. Acceptance of Conditions of Approval: No later than ten (10) business days after the effective date of the approving ordinance, the business operator shall provide written acceptance of these Conditions of Approval, on a form to be provided by the Community Development Director, agreeing to be bound by, to comply with, and to do all things required by this Approval. Failure to meet this deadline will result in the Approval being rendered void without any further action by the City.

4. Previous Conditions of Approval: Upon the establishment of this Approval pursuant to Condition of Approval No. 2 (Approval Establishment ), the previously approved Conditions of Approval provided in the following prior approvals shall be void and shall permanently be superseded in their entirety by the Conditions of Approval specified herein.
• Planned Development Permit PD91-01 (Ordinance No. 1841) • Planned Development Permit Modification M94-03 (Ordinance No. 1901) • Planned Development Permit Modification PLN2001-109 (Ordinance No. 2015)
• Conditional Use Permit PLN-2007-86 (PC Resolution No. 3843) • Administrative Planned Development Permit PLN2009-162 (PC Resolution No. 3978)
• Administrative Planned Development Permit PLN-2021-220 (CDD Action)

5. Modification of Approval: Pursuant to CMC Section 21.56.060.E (Legacy Permits), the modified Planned Development Permit approved herein may not be further amended, except upon a City -initiated modification pursuant to CMC Chapter 21.28 (Revocations and Modifications).

6. Mandatory Review: The Planning Commission shall hold a public hearing 6 months and a public hearing 12 months from the effective date of the approving ordinance to evaluate the operation of the approved land uses. The Community Development Director shall report on the business operator's compliance with the Conditions of Approval contained herein, any known violations of local ordinances or State laws, the Police Department's calls-for-service history for the business, and any reported public complaints. At such time, as based on the Community Development Director's report, public testimony, and any additional evidence pres ented, the Planning Commission determines that Conditions of Approval have been violated or the circumstances under which this approval was granted have been changed to a degree that one or more of the findings can no longer be made in a positive manner, the Planning Commission may recommend to the City Council that the Modified Planned Development Permit be revoked or modified pursuant to Condition of Approval No. 3 1 (Modification or Revocation of Permit). Upon such a recommendation, the City Council may schedule a public hearing in accordance with CMC Chapter 21.28 (Revocations and Modifications) to consider the Planning Commission’s recommendation. At the time the form required by Condition of Approval No. 3 (Acceptance of Conditions of

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324) Conditions of Approval Page 3 of 10 PLN-2023-52 ~ 480 E. Hamilton Avenue – Major Modification (P-D Permit) Approval) is executed, the business operator shall provide to the City a $10,000 flat fee to cover staff time cost to conduct these reviews.

7. Compliance: Where the Conditions of Approval require a physical improvement, such as asphalt striping or gate or signage installation, the business operator shall complete physical improvements within sixty ( 60) days of effective date of the approving ordinance. At that time, the business operator shall provide to the Community Development Director a written list of all improvements performed with photographic documentation to demonstrate compliance with the Conditions of Approval provided herein.

8. Compliance Agreement : This application is subject to a Compliance Agreement, signed and dated November 10, 2022, and included as Attachment D to the March 4, 2025, City Council Report, which serves to establish a temporary stay of enforcement of penalties and fines associated with Code Enforcement Case CE-2022- 184. Failure to satisfy requirements of the Conditions of Approval shall constitute a violation of the terms of the Compliance Agreement and may result in penalties in accordance with CMC Section 21.70.040 (Penalties).

9. Hours of Operation: The hours of operations of the approved uses shall be as follows:
a. Business Hours: Business hours are the hours the Hardware Store and Garden Center are open to the public. The business hours of operation shall be restricted as follows:
• 6:00 AM to 9:00 PM, Monday through Saturday
• 7:00 AM to 8:00 PM, Sundays
b. Indoor Store Staff Hours: Indoor staff hours are the hours store employees are allowed to operate indoors within the Hardware Store overnight outside of “Business Hours.” At no time shall employees be within the Garden Center during these hours. Indoor staff hours shall be restricted as follows:
• 9:00 PM to 6:00 AM, Monday through Saturday
• 8:00 PM to 6:00 AM, Sundays
c. Outdoor Staff Hours: At no time shall employees be outside the Hardware Store and Garden Center during the hours of 11 :00 PM to 6:00 AM except for arriving prior to start of a work shift, during a scheduled meal break to leave the site for food and immediately leaving the property at the end of a work shift. The use of mechanical equipment including, but not limited to, forklifts, pallet jacks, refuse compactors, hand trucks, and cardboard bailers outside of the fully enclosed and secure building is prohibited during the se hours. During these hours, e mployee activity outside the main building for periods greater than 5 minutes, less than one hour apart, and not described in this condition shall constitute a violation of the Conditions of Approval.
d. Late Night Activity Employee Parking Hours: All employees who are scheduled to work between the hours of 11:00 PM and 6:00 AM shall enter onto the site using the Salmar Avenue driveway closest to Hamilton Avenue and park their vehicles in the Nighttime Employee Parking area as shown on Sheet 2 of Exhibit B. At no time shall late night employees park adjacent to residential uses surrounding the store.

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324) Conditions of Approval Page 4 of 10 PLN-2023-52 ~ 480 E. Hamilton Avenue – Major Modification (P-D Permit) e. Delivery Hours: Delivery hours are the hours the store is allowed to receive outdoor deliveries. Delivery hours shall be restricted to 8:00 AM through 6:00 PM Monday through Friday, and 9:00 AM through 3:00 PM Saturday. During nationally recognized holiday and spring season sales, delivery shall be allowed on Sundays from 9:00 AM through 3:00 PM , subject to a maximum of ten (10) Sundays per calendar year. All receiving doors shall remain closed outside of these hours. f. Delivery Gate Hours : All delivery gates on the site shall only be open during “Delivery Hours” listed in Condition of Approval No. 9.e. g. Roll Up Door Hours: The roll up door on the southern side of the building shall only be open during “Delivery Hours” listed in Condition of Approval No. 9.e. h. Parking Lot Gate Hours: Parking lot gates on the northeast and northwest corners of the building shall be open only during “Business Hours” listed in Condition of Approval No. 9.a.
i. Parking Lot Cleanup Hours: Parking lot cleaning shall occur only between the hours of 9:00 AM through 11:00 PM daily.
j. Site Maintenance Hours: Site maintenance, inclusive of all activities identified by CMC Section 21.16.110 (Site maintenance), along the western property line shall only occur during the hours of 9:00 AM through 6:00 PM Monday through Friday only.

10. Deliveries: Deliveries shall be restricted as follows:
a. Location: Deliveries may only be received in the Loading Area as shown on Sheet 2 of Exhibit B. At no time shall deliveries be received at any other location. Nursery merchandise may be unloaded in front of the Garden Center, provided the merchandise is immediately brought into the Garden Center. b. Access and Exit: Delivery vehicles may only access and exit the site from Salmar Avenue using the Truck Access Route as shown on Sheet 6 of Exhibit B. At no time shall delivery vehicles access or exit the site from N. Harrison Avenue or any other location. The business operator shall place a sign at the southwestern gate, northwestern gate, and at the southern Salmar exit/entrance warning delivery drivers not to use N. Harrison Avenue to access or exit the site. c. Vehicle Use of Western Side of Property: The western side of the property abutting the western side of the Hardware Store building may only be used for exit from south to north of delivery vehicles, and for emergency vehicle access. At no time shall delivery vehicles drive north to south along the western property line . The business operator shall place a sign at the southwestern gate and northwestern gate stating that the west ern side of the property along the existing building may only be used for delivery vehicle exit and emergency vehicle access. d. Idling: Trucks shall be turned off while unloading in the Loading Area. At no time shall delivery trucks be allowed to idle while unloading in the Loading Area. The business operator shall place a sign at the southeast and southwest corner of the building stating that trucks must be turned off when unloading. e. Speed Limit: Trucks shall maintain a speed limit of 15 mph when accessing and exiting the site. The business operator shall place speed limit signs at both Salmar Avenue driveways, at the southeast corner of the building, and at the southwest

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324) Conditions of Approval Page 5 of 10 PLN-2023-52 ~ 480 E. Hamilton Avenue – Major Modification (P-D Permit) corner of the building . Pursuant to Condition of Approval No. 31 (Modification or Revocation of Permit), t he Community Development Director may require installation of speed humps to enforce this requirement upon receipt of verified complaints.

11. Storage: Outdoor storage of product and merchandise shall be restricted as follows:
a. Location: Outdoor storage of product and merchandise shall be restricted to the Existing Garden Center Storage, Proposed Storage, and Proposed Lumber & Building Storage areas as shown on Sheet 2 of Exhibit B, identified as “Outdoor Storage Areas”.
b. Building Permit: The business operator shall apply for a building permit for storage in the Outdoor Storage Areas.
c. Striping: Outdoor Storage Areas shall be delineated with asphalt striping. d. Merchandise: Merchandise off-loaded in the Loading Area shall be placed in the warehouse or in the Outdoor Storage Areas . Merchandise shall not be placed along property lines or in any other locations. Storing pallets in the parking area is prohibited.
e. Lumber Supplies and Building Materials : Lumber supplies and building materials shall be placed in the warehouse or in the Outdoor Storage Area s. Lumber supplies and building materials shall not be placed along property lines or in any other locations.
f. Storage Height: Storage in the Outdoor Storage Areas shall be limited to twelve feet in height.
g. Fire Lane: At no time shall any items be placed within the designated 20-foot fire lane). The fire lane shall remain clear at all times and be marked in compliance with Santa Clara County Fire District Standard and Specifications No. A-6 (Fire Lane Marking).
h. Western Side of Property: No storage of any kind is permitted in any location along the western side of the property at any time.

12. Salmar Avenue Storage: Pursuant to CMC Section 21.18.120.C (Outdoor storage and work yards) and Section 21.36.160 (Outdoor storage ), the Proposed Storage area along the south of the eastern parking lot adjacent to Salmar Avenue as shown on Exhibit B must be screened from view by a solid sight obstructing wall or fence with gates not less than six feet in height that are architecturally compatible with other on- site development. Screening must be placed along the edge of the Proposed Storage area and cannot obstruct the adjacent drive-aisle. No later than sixty (60) days after the effective date of the approving ordinance, the business operator shall apply for a Zoning Clearance (and building permit, if applicable) , providing a site plan and elevation drawings showing compliant screening in this location t o the satisfaction of the Community Development Director . Upon approval of the Zoning Clearance, the screening shall be installed within thirty (30) days. If compliant screening is not feasible or the Community Development Director cannot otherwise approve a Zoning Clearance, this outdoor storage location must be removed no later than sixty (60) days after the effective date of the approving ordinance or the Community Development Director’s denial of a Zoning Clearance, whichever occurs later.

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324) Conditions of Approval Page 6 of 10 PLN-2023-52 ~ 480 E. Hamilton Avenue – Major Modification (P-D Permit)

13. Outdoor Merchandise Display: The outdoor display of merchandise is permitted only in the Existing Merchandise Display area as shown on Sheet 2 in Exhibit B .

Merchandise may not be displayed in any other location, including in the parking area or the customer service loading zone. The use of forklifts to set-up or remove displays in the Existing Merchandise Display area is limited to “Business Hours” as listed in Condition of Approval No. 9.a.

14. Outdoor Merchandise Sales: With the exception of merchandise sold by the Food Cart Use allowed under Condition of Approval No. 21, no merchandise shall be sold outside the building, including the Garden Center.

15. Gates: Delivery gates shall be provided and maintained as follows:
a. A delivery gate or traffic control device shall be placed and maintained at the southwestern corner of the building adjacent to the roll up receiving doors . Gate must include a sign stating hours of operation as listed in Condition of Approval No. 9.f (Delivery Gate Hours).
b. A delivery gate or traffic control device shall be placed and maintained at the northwestern corner of the building . Gate must include a sign stating hours of operation as listed in Condition of Approval No. 9.f (Delivery Gate Hours) and that no entrance is allowed from the north.
c. A delivery gate or traffic control device shall be placed and maintained south of the Loading Area. Gate must include a sign stating hours of operation as listed in Condition of Approval No. 9.e (Delivery Hours).
d. A parking gate or traffic control device shall be placed and maintained at the northeast corner of the Hardware Store building and north of the Garden Center.

Gate must include a sign stating hours of operation as listed in Condition of Approval No. 9.h (Parking Lot Gate Hours) and that no entrance is allowed from the north. e. The design of the gates or traffic control devices shall be approved by the Community Development Director in consultation with the County Fire District. f. All delivery and parking lot gates shall be open only during gate operation hours listed in Condition of Approval No. 9 (Hours of Operation).

16. Roll-up Doors: In accordance with the Santa Clara County Fire Department requirements for emergency access, the roll-up door at the southern side of the building shall be retrofitted to be controlled by an electronic timer system to open no earlier than beginning of “Delivery Hours” as listed in Condition of Approval No. 9.e. A sign stating the permitted hours of operation shall be placed adjacent to the door inside the store.

17. Walkways: All walkways and sidewalks shall maintain a 4-foot-wide pedestrian access at all times as shown on Sheet 2 of Exhibit B. Walkways and sidewalks must provide for pedestrian access to doors. Walkways and sidewalks shall remain clear of any items, including storage and merchandise, at all times . Walkways along the front of the store shall be striped.

18. Employee Parking: Employee parking, including overnight employee parking, shall be restricted to the Employee Parking areas as shown on Sheet 2 of Exhibit B. Each parking spot in the Nighttime Employee Parking area shall be marked with a sign

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324) Conditions of Approval Page 7 of 10 PLN-2023-52 ~ 480 E. Hamilton Avenue – Major Modification (P-D Permit) stating that between the hours of 11:00 PM and 6:00 AM the spot is reserved for employees.

19. Employee Congregation: Employees shall not congregate at any point, during breaks or otherwise, on the site within 150 feet of the western property line for any purpose other than required business operations.

20. Temporary Outdoor Cooking: Temporary outdoor cooking for the purpose of providing meals to employees during staff events is permitted within an area up to 75 feet north of the store entrance and 150 feet east of the western property line. Temporary outdoor cooking shall occur only during “Business Hours” listed in Condition of Approval No. 9.a. Employee and guest congregation during temporary outdoor cooking shall comply with Condition of Approval No. 19 (Employee Congregation).

21. Food Cart Use: A maximum of one (1) food service cart may be in operation at any given time at the designated Food Vendor Location as shown on Sheet 2 of Exhibit B, subject to the following limitations:
a. Hours of Operation : Hours of operation , inclusive of customer and employee activity, shall be limited to “Business Hours” listed in Condition of Approval No. 9.a.

Outdoor activity related to the food cart use shall conform with “Outdoor Staff Hours” listed in Condition of Approval No 9.c.
b. Smoking: "No Smoking" signs shall be posted on the premises in compliance with CMC Section 6.11.060.
c. Trash Disposal and Clean-Up: All trash disposal, normal clean-up, carpet cleaning, window cleaning, sidewalk sweeping, etc. shall occur during the "Hours of Operation." The establishment of shall maintain a sufficient number of trash receptacles as necessary to accommodate customer waste, which shall be emptied daily or more frequently as necessary to prevent refuse from overflowing. d. Business License: The business shall be required to obtain and maintain a City business license at all times.
e. Alcohol Beverage Service: Alcohol beverage service is prohibited. f. Outdoor Seating: Outdoor seating incidental to the food service cart shall be limited to two standard-size picnic benches which shall be kept clean and in good repair and replaced and/or fixed as necessary. Any additional furniture, including heaters and umbrellas shall only be installed with prior Zoning Clearance approval by the Community Development Director.
g. Outdoor Cooking: Outdoor cooking activity for the food cart is prohibited. h. Outdoor Storage: No outdoor storage related to the food cart use is permitted on the subject property. No equipment, materials, food and/or refuse shall be stored outside the building or within the adjacent parking lot.

22. Security: If deemed necessary by the Police Chief, the business operator shall prepare a security plan to the satisfaction of the Police Chief, including, but not limited to, provision of private security and/or additional security cameras.

23. Trespassing: The following requirements pertaining to trespassing shall apply:
a. The business operator shall be required to place “No Trespassing” signs near each customer entrance to the building, at both entrances to the eastern parking lot from

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324) Conditions of Approval Page 8 of 10 PLN-2023-52 ~ 480 E. Hamilton Avenue – Major Modification (P-D Permit) Salmar Avenue, and at both entrances to the northern parking lot from E. Hamilton Avenue.
b. The business operator shall be required to request trespassers to leave the property and report trespassers that do not comply to the City Police Department.

24. Noise: The following noise control requirements shall apply:
a. Noise Standard: Regardless of decibel level or source, no noise generated by the business shall obstruct the free use of neighboring properties so as to unreasonably interfere with the comfortable enjoyment of the residents. In the event verified complaints are received by the City regarding such noise, the Community Development Director may immediately curtail any of the approves Hours of Operation, pursuant to Condition of Approval No. 31 (Modification or Revocation of Permit).
b. Front, Side, and Rear Doors: The front and side doors to the business shall remain closed and not be in an open position at any time.
c. Provision of Video Records: In the event that a verified noise complaint is received by the City , the business operator shall upon request of a Code Enforcement Officer make available to the City a copy of video recorded from on-site security cameras.
d. Signs: The business operator shall be required to place signs along the western wall of the Hardware Store building and throughout the parking lot stating tha t noise must be kept to a minimum.

25. Storm Drainage Discharge: The business operator shall comply with all provisions of CMC Section 14.02.030 regulating stormwater pollution control. The business operator shall not discharge or cause to be discharged into the municipal storm drain system or watercourses any materials other than stormwater, including any pollutants or waters containing any pollutants that cause or threaten to contribute to a violation of applicable water quality standards. The business operator shall not discharge or cause to be discharged into any storm drain or natural outlet or channel, any sewage, industrial waste or other polluted waters or materials without a valid NPDES permit or written authority from the U.S. Environmental Protection Agency or its designated enforcement agent.

26. West Valley Stormwater Authority Compliance: The business operator shall comply with the requirements of the “Notice to Comply” issued by the West Valley Stormwater Authority to the property owner on November 26, 2024.

27. Trash Management: The following trash management requirements shall apply:
a. The business operator shall install additional trash receptacles in front of the Hardware Store and Garden Center and in the parking lot. No later than sixty (60) days after the effective date of the approving ordinance, the business operator shall apply for a Zoning Clearance providing a site plan showing proposed additional trash receptacle locations to the satisfaction of the Community Development Director. Upon approval of the Zoning Clearance, the trash receptacles shall be installed within thirty (30) days. b. The business operator shall place signs throughout the parking lot stating “No littering.”

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324) Conditions of Approval Page 9 of 10 PLN-2023-52 ~ 480 E. Hamilton Avenue – Major Modification (P-D Permit)

28. Signage: No signage is approved as part of the development application approved herein, with the exception of noise related signs listed in Condition of Approval No. 24 (Noise). All signage shall be installed and maintained consistent with the provision of CMC Chapter 21.30 (Signs).

29. Training: Each time a new general manager assumes responsibility for business operations, said manager shall contact the Community Development Director within their first month to schedule an orientation meeting with Planning Division staff to become familiar with the Conditions of Approval provided herein.

30. Designated Parking: The business operator may designate non -accessible stalls as time-limited parking, "curbside pickup" parking, or preferred customer parking, upon prior approval of the Community Development Director in compliance with CMC Section 21.28.030.B (Parking and loading to be unrestricted). This approval recognizes the authorization to designate eight (8) parking spaces for "preferred contractors," as granted by the Community Development Director in a letter dated November 13, 2009.

31. Modification or Revocation of Permit : Operation of the Hardware Store and Garden Store and related uses pursuant to this Approval is subject to Sections 21.68.020,

21.68.030, and 21.68.040 of the Campbell Municipal Code authorizing the appropriate decision making body to modify or revoke this Approval if it is determined that business operations has become a nuisance to the City’s public health, safety or welfare or for violation of the Conditions of Approval or any standards, codes, or ordinances of the City of Campbell. At the discretion of the Community Development Director if the establishment generates t wo (2) complaint s about violations of Conditions of Approval, verified by City staff, within any twelve (12) month period a public hearing before the City Council, upon recommendation by the Planning Commission, may be scheduled to consider modifying conditions of approval or revoking the Approval. The Community Development Director may commence proceedings for the revocation or modification of the Approval upon the occurrence of one (1) complaint about violations of Conditions of Approval, verified by City staff, if the Community Development Director determines that the alleged violation warrants such an action. The Director may also at such time immediately restrict any of the Hours of Operation identified by Condition of Approval No. 9 (Hours of Operation) or require installation of speed humps as specified by Condition of Approval No. 10.e (Speed Limits) to address noise related complaints or speeding related complaints about violations of Conditions of Approval, verified by City staff, in a timely manner. In exercising this authority, the decision-making body may consider the following factors, among others:
a. The number and types of Police Department calls for service at or near the establishment that are reasonably determined to be a direct result of business operator actions;
b. The number of verifiable complaints received from residents, business owners, and other citizens concerning the operation of the establishments; c. Unpermitted events occurring at the subject site; and d. Violation of conditions of approval.

32. Code Enforcement: City staff shall conduct weekly inspections of the site to verify and document compliance with all Conditions of Approval for a six (6) month period following the effective date of the approving ordinance . Inspections shall be

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324) Conditions of Approval Page 10 of 10 PLN-2023-52 ~ 480 E. Hamilton Avenue – Major Modification (P-D Permit) summarized and presented to the Planning Commission as part of mandatory reviews required by Condition of Approval No. 6. Information gathered during inspections may be used to initiate modification or revocation of the permit, consistent with Condition of Approval No. 31. The business operator shall provide to the City a $5,000 flat fee to cover staff time cost to conduct these inspections.

BUILDING DEPARTMENT:

33. Permit Required: Building permit application shall be required for all outdoor storage.

34. Conditions of Approval: The Conditions of Approval shall be stated in full on the cover sheet of construction plans submitted for building permits.

PUBLIC WORKS DEPARTMENT:

35. Storm Drain Inventory : Prior to issuance of a building permit, t he business operator shall submit a plan showing the inventory of existing on-site storm drain catch basins, including on-site storm drain catch basins with trash capture inserts and on-site storm drain catch basins without trash capture inserts.

36. Trash Capture : Prior to issuance of a buil ding permit, the business operator shall install trash capture inserts (KriStar FloGard or approved equal) in all on -site storm drain catch basins within the site.

37. Trash Insert Maintenance: Prior to issuance of a building permit, the business operator shall enter into an agreement to operate and maintain inserts and to provide regular inspection reports to the Public Works Department documenting that screens are being properly maintained.

SANTA CLARA COUNTY FIRE DISTRICT:

38. Fire Lanes Required: The minimum clear width of fire department access roads shall be 20 feet. The minimum outside turning radius is 50 feet for required circulating access roadways. Fire apparatus access roads shall be designated and marked as a fire lane as set forth in Section 22500.1 of the California Vehicle Code.

39. Fire Apparatus (Engine) Access Roadway Required: Provide an access roadway with a paved all -weather surface, a minimum unobstructed width of 20 feet, vertical clearance of 13 feet 6 inches, minimum circulating turning radius of 50 feet outside, and a maximum slope of 15%. Surface shall be capable of supporting 75K pounds.

Installations shall conform to Fire Department Standard Details and Specifications sheet A-1. CFC Sec. 503.

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324)

EXHIBIT B

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324)

EXHIBIT B

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324)

EXHIBIT B

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324)

EXHIBIT B

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324)

EXHIBIT B

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324)

EXHIBIT B

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Attachment: CC Ordinance 2324 - 480 E. Hamilton Ave (Second Reading of Ordinance 2324)

City
Council
Report

TITLE: Awarding a Contract and Authorizing the City Manager to Execute a Consultant Services Agreement with Mithun Inc. for the Completion of the Hamilton Avenue Public Improvement Plan. (Resolution/Roll Call Vote)

RECOMMENDED ACTION

Adopt a Resolution, approving a contract and authorizing the City Manager to execute a consultant services agreement with Mithun Inc. for the completion of the Hamilton Avenue Public Improvement Plan, and initiating a corresponding budget adjustment.

EXECUTIVE SUMMARY
This item seeks Council approval to award a contract to Mithun Inc. for developing the Hamilton Avenue Public Improvement Plan. A $400,000 Priority Development Area (PDA) grant from MTC, which requires no matching funds from the city , is expected to fully fund the base service agreement. To ensure flexibility, staff recommends establishing a $50,000 contingency fund to cover unforeseen project needs that may arise during plan development.

The scope of services anticipates extensive public outreach and stakeholder engagement holding up to four (4) community meetings and seven (7) public meetings inclusive of an initial kick -off meeting with the City Council. The process will conclude with the adoption of the Hamilton Avenue Public Improvement Plan, which will include conceptual engineering designs and cost estimates for streetscape and corridor enhancements along the Hamilton Avenue/Highway 17 corridor, consistent with Goal LU-9 of the 2040 General Plan.

BACKGROUND
As part of the 2040 General Plan update, the Hamilton Avenue / Highway 17 interchange was identified for transportation improvements, gateway enhancements, and transit-oriented housing. In support of this goal, the General Plan included an action calling for the preparation and adoption of a Precise Plan for the Hamilton Avenue area.

Goal LU-9: Facilitate the transition of the Hamilton Avenue area into a vibrant, transit - oriented, mixed-use district with safe and convenient multimodal connectivity.

Item: 7
Category: CONSENT CALENDAR
Meeting Date: March 18, 2025
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Action LU-9.a: Prepare and adopt a Precise Plan for the Hamilton Avenue area shown on Figure LU-2.

In 2023, the city secured a $400,000 Priority Development Area (PDA) grant from the Metropolitan Planning Commission (MTC) and initiated a procurement process for consultant services for development of the “Precise Plan.”

In 2024, the City canceled the procurement process for the development of a “Precise Plan” and issued a revised Request for Proposals (RFP) for a “Public Improvement Plan.” Given that much of the planning for new development in the Hamilton area was addressed through the General Plan and Housing Element, the revised RFP clarified the scope to focus on multimodal and public improvements while also aiming to attract more applicants, streamline stakeholder engagement, and refine the environmental review process.

Earlier this month, the City issued a Notice of Intent to Award the consultant services agreement to Mithun Inc. (see “Discussion”).

DISCUSSION
After an extensive outreach and procurement process, the selection committee, including staff from the Planning Division and Public Works Department, recommends awarding the consultant service contract to Mithun Inc. for its strong qualifications, cost - effectiveness, and ability to meet the project’s timeline and grant requirements.

Mithun Inc. will serve as the primary consultant and urban design lead for the project and be supported by four (4) subconsultants including Fehr & Peers (transportation and multi-modal planning), BKF Engineers (civil engineering), Forward City Labs (stakeholder engagement), and ESA (environmental review).

The team has a strong working relationship and coordinated to reduce costs and ensure timely completion of the work (see Scope of Work, Budget, and Schedule below).

Scope of Work
The Hamilton Avenue Public Improvement Plan focuses on enhancing multimodal connectivity, safety, and accessibility while strengthening the visual identity of the corridor. Led by Mithun, the consultant team will guide the project through a collaborative public improvement process involving City staff and stakeholders. Key aspects of the work include:

• Community Engagement & Public Hearings : A robust engagement strategy will provide opportunities for residents, businesses, and transit users to shape the corridor’s future. The plan includes an introductory presentation to City Council, four (4) community meetings, two (2) Planning Commission meetings, and four (4) City Council meetings to gather input, present findings, and receive policy direction. Outreach materials such as, but not limited to: flyers, surveys, and social media content will support public involvement.
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• Complete Streets & Gateway Features Plans : The plan will prioritize multimodal safety, complete streets improvements, gateway features, and a streetscape improvement strategy. A Complete Streets Improvement Plan will recommend roadway and intersection -level upgrades, while a Conceptual Gateway Features Plan will outline design options for key entry points.

• Transit-Oriented Community Compliance & Environmental Review : The project will assess existing land use policies and identify policy gaps to align with regional mobility goals (i.e., MTC’s Transit-Oriented Communities Policy ). The project will undergo environmental review under CEQA and NEPA to ensure regulatory compliance.

The final Public Improvement Plan will serve as a comprehensive roadmap for future infrastructure investments, integrating all aspects of the work plan into a single, cohesive policy document. It will include cost estimates and conceptual engineering designs for the corridor, ensuring a strategic approach to enhancing mobility, safety, and connectivity while addressing key infrastructure needs and regional policy requirements.

Budget
The total estimated project cost is $450,000, covering consultant fees, public outreach, technical analyses, and environmental review. This estimate includes a $50,000 contingency budget to address unforeseen project needs during plan development. A detailed breakdown of project costs is provided in the fiscal impact section of this report.

Schedule
The city is required to complete the Hamilton Avenue Public Improvement Plan within 30-months from the commencement of work. Below is a summary of key milestones and their estimated completion dates:

Milestone / Deliverable Estimated Completion
Contract Awarded / Project Initiated April 20251
Existing Conditions Analysis July 2025
Draft Complete Streets & Gateway Features Plan November 2025 Draft Public Improvement Plan June 2026
Final Plan & CEQA/NEPA Analysis November 2026
City Council Adoption February 2027

As outlined in the table above, the project is expected to be completed within 22 months, well ahead of the 30-month timeline required term of the grant.

1 Project initiation is primarily dependent on the execution of a supplemental agreement by MTC/ABAG, which may take 6 to 8 weeks for authorization. If there are any delays in the execution, the project schedule will be adjusted accordingly, with the overall timeline extended by the same duration. 7 Packet Pg. 51
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FISCAL IMPACT
The $400,000 Priority Development Area (PDA) grant from the Metropolitan Transportation Commission (MTC) is expected to fully fund the base service agreement, requiring no matching funds from the City. As a result, the $400,000 in projected expenditures will be entirely covered by grant revenues. In addition, staff recommends the establishment of a $50,000 contingency fund to address unforeseen project needs during the development of the plan. The Community Development Department’s FY 25 Budget already ide ntifies $100,000 in General Fund dollars as needed to support the Hamilton Plan. As such, use of a $50,000 contingency will result in a $50,000 budget savings in account 101.552.7430 and that is reflected in the attached budget adjustment form along with recognition and appropriation of the $400,000 MTC grant.

While there is a potential risk that federal funding associated with the grant may be withdrawn, the terms of the grant agreement with MTC/ABAG ensure that the City would receive at least 90 days’ notice before funding is no longer covered. Given that the City’s consultant services agreement includes a 30 -day termination clause, there is limited, to no, risk that the city would be responsible for consultant costs that cannot be reimbursed. If grant funding is cut before the project begins, staff will not move forward with the project unless Council provides separate authorization.

ALTERNATIVES

1. Take no action. Staff does not recommend this alternative, since without consultant support the project will not be able to be completed and result in the City forfeiting the $400,000 grant awarded by MTC/ABAG.

2. Direct staff to work with the selected consultant to refine deliverables prior to awarding the contract.

Prepared by:

Tracy Tam, Associate Planner
Reviewed by:

Rob Eastwood, Community
Development Director
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Approved by:

Brian Loventhal, City Manager
Attachment:
a. Draft Resolution
b. Mithun Proposal
c. Budget Adjustment
d. Standard Consultant Services Agreement
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RESOLUTION NO.

BEING A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CAMPBELL APPROVING A CONTRACT AND

AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONSULTANT SERVICES AGREEMENT WITH MITHUN INC.

FOR THE COMPLETION OF THE HAMILTON AVENUE PUBLIC

IMPROVEMENT PLAN AND INITIATING A CORRESPONDING
BUDGET ADJUSTMENT.

After notification and public hearing, as specified by law , and after presentation by the Community Development Director, proponents and opponents, the hearing was closed.

The City Council finds as follows with regard to awarding a contract and authorizing the City Manager to execute a consultant services agreement with Mithun Inc. for the completion of the Hamilton Avenue Public Improvement Plan and initiating a corresponding budget adjustment:

WHEREAS, as part of the 2040 General Plan update, the Hamilton Avenue / Highway 17 interchange was identified for transportation improvements, gateway enhancements, and transit-oriented housing. In support of this goal, the General Plan included an action calling for the preparation and adoption of a Precise Plan for the Hamilton Avenue area;

WHEREAS, in 2023, the city secured a $400,000 Priority Development Area (PDA) grant from the Metropolitan Planning Commission (MTC) and initiated a procurement process for consultant services for development of a plan for Hamilton Avenue consistent with the goals and actions of the General Plan;

WHEREAS, the technical and professional qualifications required were based solely on the needs of the project, with clear, objective, and transparent criteria;

WHEREAS, in accordance with Campbell Municipal Code (“CMC”) Section 3.20.091 (Request for proposals (RFP)), the bidding procedures specified in CMC 3.20.050 (Formal contract procedure) may be dispensed with for the purchases of supplies and services that are technical in nature;

WHEREAS, on September 19, 2023, the City Council adopted a Resolution accepting a Priority Development Area (PDA) grant from the Metropolitan Transportation Commission (MTC) to fund the development of the Hamilton Avenue Precise Plan, approving a Master Funding Agr eement with MTC, and authorizing the City Manager to execute the agreement and related supplements, and approving the release of a Request for Proposals (RFP) for related consultant services finding the services required to be technical in nature;

WHEREAS, the City circulated an RFP for the preparation of the Hamilton Avenue Public Improvement Plan from December 20, 2024 to February 14, 2025;

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Attachment: Draft Resolution (Awarding a Contract with Mithun Inc.) City Council Resolution No. Page 2 of 3 Awarding a Contract, Authorizing a Consultant Services Agreement, Initiating Budget Adjustment

WHEREAS, the solicitation provided potential bidders with adequate time and opportunity to respond;

WHEREAS, n o excessive requirements (such as unnecessary experience levels, qualifications, or proprietary specifications) were imposed, ensuring that all qualified firms had a reasonable opportunity to participate;

WHEREAS, the City has abided by all requirements of Campbell Municipal Code (“CMC”) Section 3.20.091 (Request for proposals (RFP) and the grant in the procurement of services;

WHEREAS, while the $400,000 in grant funding is expected to fully fund the base service agreement, to ensure flexibility, staff has requested establishing a to cover the costs of the staff has recommended establishing a $50,000 contingency fund to cover unforeseen project needs that may arise during plan development;

WHEREAS, City Council award of the contract does not guarantee a commitment to services which remains subject to successful negotiations, execution of a consultant services agreement by the City Manager, and obtaining all necessary approvals from relevant state and federal agencies (e.g., MTC/ABAG, Caltrans);

WHEREAS, approval of the attached Request for Budget Adjustments form shown as Exhibit A to this resolution is necessary to encumber funds required for the project, which will be offset by revenue from the grant, and separately reduce the amount set aside as a contingency fund to cover unforeseen project needs that may arise during plan development.

THEREFORE, BE IT RESOLVED that the City Council hereby approves a contract and authorizes the City Manager to execute a consultant services agreement with Mithun Inc. for the completion of the Hamilton Avenue Public Improvement Plan and authorizing a corresponding budget adjustment to establish a contingency fund for the project as set forth in Exhibit A.

PASSED AND ADOPTED this day of 2025, by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

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Attachment: Draft Resolution (Awarding a Contract with Mithun Inc.) City Council Resolution No. Page 3 of 3 Awarding a Contract, Authorizing a Consultant Services Agreement, Initiating Budget Adjustment

APPROVED:

___________________________
Sergio Lopez, Mayor

ATTEST:

____________________________
Andrea Sanders, City Clerk

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Attachment: Draft Resolution (Awarding a Contract with Mithun Inc.) Exhibit A

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Attachment: Draft Resolution (Awarding a Contract with Mithun Inc.) Hamilton Avenue Public
Improvement Plan
Prepared for the City of Campbell
February 14, 2025
Mithun Inc.

Erin Christensen Ishizaki, AICP, AIA
585 Howard Street #300
San Francisco, CA 94105
(415) 956 0688
[email protected]

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 2 33
Table of
Contents
Transmittal Letter ..............................5
Overview & Summary ........................ 8
Organization Chart &
Staff Qualification ............................ 11
Work Plan ....................................... 31
Qualifications & References ............... 51
Cost Proposal .................................. 71
Disclosure of Litigation .....................79
California Levine Act Statement ........83
Insurance Provisions .........................87
Taxpayer Identification Number
& Certification ................................. 91
Federal Requirements
......................95
Kapuso at the Upper Yard / San Francisco, CA

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) February 14, 2025
Hamilton Avenue Public Improvement Plan
Attention: Office of the City Clerk
70 N. First Street
Campbell, CA 95008
Re: Hamilton Avenue Public Improvement Plan
To Members of the Evaluation Panel,
We enthusiastically submit our proposal for this important project. Based on the recent updates to the RFP requirements and scope of work, we have brought forward a new team of consultants with some intentional adjustments to respond to these changes.

With the shift in focus from Precise Plan development to Complete Streets, gateway features and streetscape improvements, urban design and engineering, we have assembled a highly-qualified team to guide and execute the Hamilton Avenue Public Improvement Plan.

Our proposed team is led by Mithun and includes the addition of Tim Mollette- Parks, landscape architect, as Streetscape Design Lead. Tim has over twenty years of experience leading high-profile streetscape and landscape design work, including streetscapes in Los Angeles and the Seaside Way Pedestrian Bridge in Long Beach.

The Mithun team has expanded to include Forward City Labs (FCL)—a Disadvantaged Business Enterprise (DBE) with deep local knowledge of the South Bay’s social and political fabric and a focus on community-based planning—to lead public engagement efforts. FCL will harness existing relationships and local knowledge to meet the City’s intention of a targeted public engagement process. Our team also includes Environmental Science Associates (ESA), who bring over 50 years of experience and a depth of understanding of the complexities of planning, design, environmental, and regulatory requirements for public improvement projects, to lead the CEQA/NEPA analyses. These additional project partners will complement the work of our preexisting team. Together, with BKF Engineers and Fehr & Peers, our team is well-equipped to deliver a Public Improvement Plan that builds toward the City’s vision for a vibrant, safe, and transit-oriented Hamilton Avenue.

With steady growth around the region, and exciting momentum in recent years, it is an important moment for the City of Campbell. The community has amazing diversity, natural assets like the Los Gatos Creek, and unrealized housing development potential.

There is opportunity to take advantage of the scale and unique potential for a walkable, transit and trail-oriented corridor, support enhanced multimodal infrastructure, and realize quality of life and resilient outcomes. We applaud the City’s efforts to proactively plan for the next generation, with updates to the General Plan, ongoing Department of Public Works projects to enhance the quality of infrastructure, and other stepwise efforts to envision a more walkable, people oriented, and vibrant area.

Seattle
Pier 56
1201 Alaskan Way #200
Seattle, WA 98101
San Francisco
585 Howard Street #300
San Francisco, CA 94105
Los Angeles
5837 Adams Boulevard
Culver City, CA 90232
mithun.com

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) —Yao Lu, Project Manager and Urban Design Lead: Yao offers over 10 years of experience in planning and urban design of transit-oriented development, station areas, Complete Streets, transit corridors, streetscapes and public open spaces, and complex stakeholder coordination.

She has been successful in using design to navigate competing and complimenting interests toward a resolution. Yao will serve as Project Manager as well as Urban Design Lead and the lead for multidisciplinary coordination across Transportation and Civil Engineering tasks. —Tim Mollette-Parks, Streetscape Design Lead: Tim brings over 20 years experience delivering landscape and urban design projects of high-design quality in complex urban conditions. Tim’s resume of urban design and built landscape work demonstrates a careful understanding of the local cultural, ecological and programmatic context. With deep experience working in a wide range of scales and contexts, Tim will serve as Streetscape Design Lead and shepherd the Hamilton Avenue Public Improvement Plan in realizing dynamic and resilient public spaces for Campbell.

We have reviewed the requirements and guidance in the latest RFP and its Addendum, and confirm that there is no conflict of interest, actual or apparent, that would limit our team’s ability to provide the requested services. Through this proposal, the Mithun team offers to enter into a contract to perform work related to this RFP for a period of one-hundred and twenty (120) days from the due date for proposals.

Together with the City and its stakeholders, the Mithun team will develop a public improvement plan to improve livability and accessibility for residents of all ages and abilities, set up a strong regulatory and planning framework, and establish clear pathways to implementation. Our role as consultants is to offer our technical experience to support City staff, residents, and community stakeholders, who are the true experts in planning the future of Hamilton Avenue. Our work style is collaborative, communicative, and transparent. Our goal is to optimize the consulting budget resources to facilitate a shared vision and roadmap toward next steps. We can be flexible and adaptable to best meet the project goals and requirements. We believe your vision is achievable by garnering broad support, taking a practical approach to feasibility and implementation, and establishing a clear strategy to guide the way.

We would be honored to work with you, your stakeholders, and the broader community to create an innovative public improvement plan that will set the bar and a clear path to implementation.

Warm Regards,
The VTA Light Rail, bus lines, and Los Gatos Creek Trail are assets for the community. By improving a well-designed multimodal streetscape, these assets—along with improved connectivity to Downtown, the Hamilton Station, and the Pruneyard/Creekside District—can create an important gateway to the City. It is critical to work with a team of experienced consultant partners that understands the current conditions, challenges, policy and planning context, stakeholder interests, and the City’s staff and resources. The Public Improvement Plan can help to garner support and interest in realizing the vision and unique opportunities at Hamilton Avenue.

As prime, Mithun will serve as the main point of contact for the City, leading project management (Task 1). Mithun will also serve as urban design lead for this project, bringing exemplary public realm and landscape design experience with a focus on multimodal access, climate resilience, human health, and social equity. Drawing from Mithun’s diverse project portfolio for different client groups (public, institutional, non-profit, and private) and unique experience working with regional transit agencies, local governments, and developers, Mithun can navigate competing issues associated with the public realm, address the complexity of evolving districts, and coordinate technical and stakeholder priorities.

We are excited to include Fehr & Peers to draw on their experience and national leadership in station integration, complete streets design, and mobility hubs. They will bring their local experience, having supported the Campbell General Plan updates, and are familiar with coordinating with agencies such as Caltrans, MTC, and regional efforts like Plan Bay 2050.

BKF Engineers will provide a strong foundation for this project, bringing their local and regional knowledge to bear in their infrastructure and capital planning, including the Walnut Creek BART Transit Village, West Dublin-Pleasanton BART Station, and Moffett Park Infrastructure Master Plan. Forward City Labs will imbue the project with community input at all stages, drawing on their deep local connections and experience with local and regional transit agencies, governments, and community groups, such as VTA and the Santa Clara County.

With Environmental Science Associates’ leadership, we will not only effectively deliver environmental review during the preliminary project development, but will also set it up for future success in development of final plans and specifications, and project construction.

Many of the Mithun team members have personal connections to Campbell, whether as residents, former staff, or past project experience.

Our team is led by three key individuals:
—Erin Ishizaki, Partner-in-Charge and Urban Design Strategy: Erin brings more than 20 years of national experience in urban design and planning to support lively, mixed-use, transit- oriented corridors and evolving communities and the delivery of healthy housing and high- performance development. In her advisory role, Erin will offer strategic guidance to the team on the urban design approach to supporting inclusive, welcoming, and vibrant public realm in the Hamilton Avenue area of Campbell.

Erin Christensen Ishizaki, AICP , AIA
Principal in Charge,
Urban Design Strategy
Yao Lu, AICP
Project Manager and
Urban Design Lead
Tim Mollette-Parks, ASLA
Streetscape Design Lead

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 8 9
Overview & Summary
Project Understanding
Connecting the Winchester Boulevard corridor with the
Pruneyard Commercial District and Bascom Avenue
corridor, the Hamilton Avenue study area serves as
the City’s northern gateway, accessible via the VTA
Light Rail Hamilton Station, Los Gatos Creek Trail,
and Highway 17 . The 2040 General Plan outlines a
vision to transform the Hamilton Avenue area into
a walkable, mixed-use, transit-oriented community
This transformation focuses on multimodal street
connections and safe pedestrian and bicycle access
to key amenities like Hamilton Station, Los Gatos
Creek Trail, Downtown, and the Pruneyard District.

The Mithun team is excited to seize the opportunity
to develop a Hamilton Avenue Public Improvement
Plan that establishes a distinct identity for the area
through gateway design features, enhances multimodal
connections, and improves bicycle and pedestrian
safety and connectivity.

We value the emphasis on improving multimodal
connections and enhancing the public realm, as these
are essential foundations for creating an equitable,
vibrant, and resilient community.

Proposed Approach
Identity of Place and Gateway Approach:

Identity of place is formed through layers of our
experiences and memories of a place. What makes
that place special—whether nature or culture or
human connections—is experienced through layers
of our identities. Through policies and programs over
many decades in North America, including redlining
practices, highway and housing subsidies in the postwar boom of the 1950s, our community structure reflects
a high value on separation and privacy rather than
community. It is spatialized in the places we inhabit.

As a response to this condition, our gateway feature
approach centers on a place- and people-based design
approach with the goal of increasing connections—to
each other, to culture, and to nature.

Multimodal Design and Public Infrastructure:

We understand the importance of listening to
the needs of the community and identifying
multifunctional solutions that meet the current and
future infrastructure needs of the neighborhood. With
an emphasis on mobility and safe transportation
options for users of all ages and abilities, our team is committed to identifying near- and long-term solutions
that are feasible and implementable.

Bringing our past and current experiences working
with the City of Santa Clara, VTA, and Caltrans, we
will support the community in developing a blueprint
for infrastructure improvements that foster mobility,
health, and safety. Our team brings extensive
experience supporting community led planning efforts
that may incorporate and explore innovative and/
or temporary installations that not only engage the
community with tangible actions, but also allow for
the study of benefits and/or unintended impacts to the
neighborhood.
85th Street Station Area Plan / Kirkland, WA
The Hamilton Avenue Public Improvement Plan provides
a unique opportunity for the next generation of the
Campbell community and beyond to benefit from a
dynamic, vibrant public realm with safe connections
and access to transit, amenities and services. The
Public Improvement Plan will focus on urban design and
public realm improvements that will help achieve these
goals. This Public Improvement Plan will facilitate the creation of a shared vision across community members,
property and business owners and other stakeholders.

We have reviewed the scope of work and procurement
requirements outlined in the revised RFP and appreciate the City’s efforts to clarify the focus around Complete Streets principles, streetscape enhancements, and
gateway experience while providing clear guidance
on its coordination with other Public Works projects.

These pop-ups and demonstration projects have proven
to be beneficial in community consensus and project
funding for long-term, more permanent solutions
including, but not limited to, multimodal infrastructure, green stormwater infrastructure, intersection and
crossing improvements, lighting and tree canopy.

Co-Design Approach and Methods:

We are committed to a community-centered
engagement approach that prioritizes inclusivity,
transparency, and meaningful participation. Our
methodology empowers communities by facilitating
the exploration, analysis, and conceptualization
of complex issues— and eventually, co-design with
community members. Our approach prioritizes equity
and accessibility, ensuring that all stakeholders—
regardless of background, language, or availability—
can meaningfully engage in the process. We employ
diverse outreach and engagement tools to reach
underrepresented groups. Recognizing the unique
character of each community, we implement a place-
based engagement strategy tailored to the specific
needs of local stakeholders. Our approach emphasizes
communication, listening and regular reflection, and
integrates healing-centered practices to ensure that
everyone can engage respectfully, do their best work,
and align with project needs and community priorities.

Communication and Visualization:

We see the visualization and communication skills of
the team as foundational to unlocking both community
participation and community planning success— and
ensuring the two are intertwined.

Our team has found success with developing visual
resources to convey technical or policy information in
easy-to-understand ways. These visual depictions can
serve as the backbone for multiple uses, including fact sheets, social media posts, and presentations that can
be distributed to Community Leaders to share in their
wider networks beyond the project-specific meetings.

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 10 11
Organization Chart &
Staff Qualification
Kapuso at the Upper Yard / San Francisco, CA

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 12 13
Taylor 28 TOD / Seattle, WA
VTA Capitol Station Affordable TOD / San Jose, CA
Organization Chart
Christine Fukasawa
Environmental Lead
ESA
MITHUN
Erin Christensen Ishizaki
Partner in Charge
Nazanin Mehrin
Urban Designer
Claire Mardian
Urban Planner
Tim Mollette-Parks
Streetscape Design Lead

DAY-TO-DAY

CONTACT
Yao Lu
Project Manager and
Urban Design Lead
Community Development Dept.

CITY OF CAMPBELL
Vitina Mandella
Civil Engineering Lead

BKF ENGINEERS
Matt Haynes
Transportation /
Mobility Lead

FEHR & PEERS
Atisha Varshney
Engagement Lead

FORWARD CITY
LABS

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 14 15
Mithun has extensive experience in large-scale,
complex transit station area planning projects,
improving multimodal access, and designing
streetscape and public space landscape. This
experience coordinating with multiple design and
engineering partners will bring leadership, creativity, and implementation knowledge to the Public
Improvement Plan efforts.

Our work is built on an understanding that transit
infrastructure and streets are not just about
transportation, it’s about creating value and expanding opportunity across economic, social, and environmental
needs. That’s why our approach to transit infrastructure emphasizes these co-benefits and connections across
our work. Our work for City of Kirkland's NE 85th Street Station Area Plan is an example of this integrated
approach. As part of a regional transit plan that
connects to downtown Seattle, our team is leveraging
the new BRT Station as an opportunity to reconnect
neighborhoods through enhanced multimodal network,
maximize ridership through unlocking development
potential, and create tangible benefits for the local
community.

Mithun works across different scales. From working
with regional transit agencies to navigate complex
operational needs, overcome utility and grading
challenges when working on access and public realm
designs around each of the proposed light rail stations, to focusing on improvements of streets, gateways,
and transit stops, our team also brings national
leading-edge public realm and landscape architecture
experience. Mithun’s deep experience in street
typologies, public space design, and building types
enables a holistic approach to ambitious, achievable
plans and supporting implementation tools.

Yao Lu is the Project Manager and Urban Design Lead,
coordinating the multidisciplinary team.

Erin Ishizaki is the Urban Design Strategic Advisor who will offer strategic guidance on inclusive, welcoming,
and vibrant public realm.

Tim Mollette-Parks is the Streetscape Design Lead
who will guide gateway features, green stormwater
management, and streetscape landscape.

Fehr & Peers will support transportation network
analysis and multimodal planning. Fehr & Peers
has extensive experience in multimodal transportation
planning and in developing and analyzing
transportation networks. They have led transportation
planning for dozens of General Plans and Corridor
Plans in Santa Clara County. As a result, they have a
thorough understanding of regional and local travel
patterns and circulation needs. They are currently
working on several studies looking at regional travel
patterns, including the MTC Transit 2050+ study and
the VTA Countywide High-Capacity Transit Corridors
study. They have also been involved in several nearby
complete streets planning and design efforts, including along Bascom Avenue, Winchester Boulevard and
Stevens Creek Boulevard. Fehr & Peers and Mithun often
collaborate on multimodal, TOC projects.

BKF will provide civil engineering support for
roadway improvement projects and focus on utility
analysis.

BKF has been responsible for civil engineering and
planning services for many significant specific area
planning projects throughout the San Francisco Bay
Area, notably, the Walnut Creek BART Transit Village,
the West Dublin-Pleasanton BART Station, and the
Moffett Park Infrastructure Master Plan. Specific
area planning projects begin with an understanding
of the process, schedule, and phasing, and end with
documented communication and plans that clearly
define the project’s objectives. BKF identifies agency
requirements, project impacts, phasing, and mitigation
that will frame the design and impact the scope and
cost of the project.

ESA will provide environmental planning services
and lead CEQA/NEPA compliance. Environmental
Science Associates (ESA), established in the Bay Area in 1969, is an employee-owned environmental consulting
and planning firm of more than 750 professionals,
including environmental planners, engineers, scientists, biologists, cultural resource specialists, hydrologists, and regulatory specialists that provide proficiency in
California Environmental Quality Act (CEQA), National
Environmental Policy Act (NEPA), and supporting
environmental technical studies and regulatory
permitting.

ESA understands local agency federal-aid guidelines
and procedures (namely the Caltrans Environmental
Handbook, Volumes I to IV). Additionally, they have
the technical capabilities to prepare the full range of environmental Caltrans technical studies to support the preparation of NEPA, CEQA, and permitting efforts for
capital. ESA and Mithun have collaborated on multiple
sea level rise adaptation projects.

Forward City Labs will develop and implement a
stakeholder engagement strategy befitting the
project goals and local context. Forward City Labs
is a non-traditional niche consulting group integrating design, planning, and real estate development skills to provide comprehensive community-based development
solutions. They engage in collaborative processes,
harness strategic partnerships, and support building
their clients’ capacity. Their clients include public
agencies, school districts, landowners, profit and
nonprofit developers, and community organizations.

Wildcat Creek Trail + Community Park / North Richmond, CA FCL offers comprehensive services, including design and site planning, community outreach, financing support,
development feasibility and full-scale development
project management.

Their portfolio encompasses master plan communities,
transit-oriented developments, public-private
partnerships, downtown plans, workforce housing,
affordable housing, and education campuses. FCL was
founded in 2020 to close the gap in the design and
development process. Forward City Labs is a certified
DBE and MWBE enterprise located in San Jose.

Organization Chart & Staff Qualification (Continued) Organization Chart & Staff Qualification (Continued)

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 16 17
Erin is nationally recognized for advancing sustainable, healthy development. An urban planner and architect with over 20 years experience, she leads plans, strategies, and design standards for public, private, non-profit and institutional clients, with deep experience in transit-oriented development and high performance districts. Erin brings creative thought leadership and a proven track record to directing complex projects, resulting in an APA Sustainable Communities Division Award of Excellence, APA Los Angeles Award of Excellence, and an EPA National Smart Growth Award for the widely published Mariposa Redevelopment Plan. Erin was recognized by the Urban Land Institute as a Global 40 Under 40 Professional and regularly contributes to discourse and publications on resilient urbanism, well-being, and the transformative power of design.

Erin Christensen Ishizaki
Principal-in-Charge, Urban Design Strategy
AIA, AICP , EcoDistricts AP , LEED AP ND
Mithun
Education
University of Notre Dame, BArch
University of Washington Northwest Center
for Public Health Practice, Public Health
Management Certificate
Registration
AICP Certification
Architect: WA
EcoDistricts Accredited Professional
USGBC LEED ND Accredited Professional
Professional Affiliations and Activities
IWBI Health Equity Advisory Council,
2021-Present / ULI Health Leaders Network,
Advisor, 2016-2018 / LEED Location and
Planning TAG, Co-Chair, 2010-2015 /
Congress for New Urbanism, Board of
Directors, 2013 -2017
Representative Projects
City of Kirkland Station Area Plan for I-405/
NE 85th Street / Kirkland, WA
Partner in charge
Sound Transit WSBLE Urban Design / Seattle,
WA
Partner in charge
City of Tacoma, Home In Tacoma Phase II /
Tacoma WA
Partner in charge
Little Tokyo Service Center, Sustainable TOD
Urban Design Plan / Los Angeles, CA
Project manager and lead urban designer
Sound Transit Everett Link Extension /
Seattle, WA
Advisor
City of Pittsburgh URA, Greater Hill
District Master Plan / Pittsburgh, PA
Partner in charge
City of Portland, Southwest Corridor
Inclusive Communities and West Portland
Town Center Area Plan / Portland, OR
Lead health equity planner
Denver Housing Authority, Sun Valley
EcoDistrict TOD Redevelopment Master
Plan / Denver, CO
Planning strategist
City of Phoenix Edison Eastlake One Vision
Plan / Phoenix, AZ
Project manager
City of Hillsboro, Old Town Reinvestment
Strategy /Hillsboro, OR
Lead planner and project manager
Lili'uokalani Trust, Makalapua Project
District TOD / Kona, HI
Partner in charge
Sunset Area Plan and EIS / Renton, WA
Project manager & lead planner
Yao is an urban designer and planner with experience covering projects of a broad range of scales and contexts. With a passion for creating resilient communities, Yao approaches each design with an eye toward the long-term sustainability, health, and social impact of the resulting built environment. Her work focuses on the design and planning of transit infrastructure, resilient open space, and transit-oriented communities and development. She has enabled and facilitated multidisciplinary collaborations in many complex projects, developed design concepts that address public and private stakeholders’
priorities, and provided rigorous, context-sensitive input when collaborating with other design partners. Yao has built a portfolio of work across the United States including schematic design, planning entitlement, master planning, feasibility studies, corridor and regional planning, and street design.

Yao Lu
Project Manager and Urban Design Lead

AICP , LEED AP ND, ENV SP
Mithun
Education
University of Pennsylvania, Master of City
Planning
University of Pennsylvania, GIS & Spatial
Analysis Certificate
Sun Yet-Sen University, Bachelor of Urban &
Regional Planning
Registration
AICP Certification
USGBC LEED ND Accredited Professional
ENV SP Accredited Professional
Professional Affiliations and Activities
American Planning Association (APA)
WTS International, Women’s Leadership
Committee
SPUR, Member
Representative Projects
Sound Transit Everett Link Extension /
Seattle, WA
Project manager and urban designer
Albany Complete Streets Design
Guidelines* / Albany, NY
Urban designer
City of Morgan Hill, High Speed Rail
Draft EIR/EIS Technical Review Support*,
Morgan Hill, CA
Urban design lead & deputy project
manager
Street Design for Rhode Island Transit
Authority Downtown Transit Connector* /
Providence, RI
Urban designer
Portland Streetcar Extension Urban
Design Framework* / Portland, OR
Urban designer
Texas High Speed Rail Station Area
Planning* / Houston, TX
Urban designer
Route 34 (Oak Street Connector) Downtown
Crossing Gateway Design* / New Haven, CT
Urban designer
Brooklyn-Queens Connector Streetcar
Corridor Feasibility Study Phase II* /
New York, NY
Urban designer
CT DOT / City of Hartford, DOT On-Call: North
Haven Walkability and Livability Plan* / North
Haven, CT
Project planner and urban designer
*Work with previous employer
Organization Chart & Staff Qualification (Continued) Organization Chart & Staff Qualification (Continued) 7.b Packet Pg. 66
Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 18 19
As an urban designer and planner, Claire brings a focus on creating resilient communities, promoting active transportation, and building strategic partnerships to each of her projects.

She is interested in the relationships between communities and the built environment as well as innovative strategies around mobility, urban freight, and industrial urban spaces.

Deeply committed to integrating community needs and desires into project visioning and implementation, Claire works to create urban spaces that respond to pressing crises around affordability, equity, and accessibility while simultaneously fostering joy. With over five years of experience in municipal government, Claire has experience on either side of public- private partnerships, and uses her skills in developing meaningful relationships to build trust across project teams.

Claire Mardian
Urban Planner
LEED Green Associate
Mithun
Representative Projects
Sound Transit WSBLE /
Seattle, WA
Project manager for urban design
B3 Investors, Bayfair Center /
San Leandro, CA
Project manager
Sunset District Neighborhood Plan* /
San Francisco, CA
Urban planner and designer

City of Tacoma, Home In Tacoma Phase II
/ Tacoma WA
Urban planner
Brown Ranch Development Plan /
Steamboat Springs, CO
Urban designer for urban design
Lynnwood Parks and Recreation
Parkslove / Lynnwood, WA
Urban designer
Zero Waste Design Guidelines* /
New York, NY
Researcher and designer
Tim brings extensive experience delivering landscape projects of high design quality in both urban and naturalized conditions.

Tim’s resume focuses on work conceptually driven, yet clear and flexible enough to endure a community’s changing demands.

These design strategies emanate from a careful understanding of the local cultural, ecological and programmatic context.

Tim has led site design for public realm streets and plazas, housing, and innovative workplace campus projects throughout California.

Tim Mollette-Parks
Streetscape Design Lead
ASLA
Mithun
Representative Projects
Kapuso at the Upper Yard /
San Francisco, CA
Landscape project manager and designer
Balboa Park BART Light Rail Station Plaza /
San Francisco, CA
Landscape designer and project manager for
streetscape, public plaza and stormwater
features
Resilient by Design / North Richmond, CA
Lead Designer
West Oakland Gateways* /
Oakland, CA
Designer
Metro Crenshaw-LAX Light Rail* /
Los Angeles, CA
Master planning and urban designer for
streetscapes and gateway features
Richmond Land Tiny Home Eco Village /
Richmond, CA
Landscape designer
The Broad Museum Plaza and Grand
Avenue Streetscape* / Los Angeles CA
Landscape designer and project manager
Casa Adelante Paseo /
San Francisco, CA
Designer and project manager for a new
public pedestrian corridor
Wildcat Creek Trailway /
North Richmond, CA
Project manager
75 Howard Street* / San Francisco, CA
Designer and project manager for a new
plaza and streetscape
Education
University of California, Berkeley, College of
Environmental Design MLA
Eastern Kentucky University, BA, Journalism
Professional Affiliations and Activities
American Society of Landscape Architects
/ University of California Berkeley,
Adjunct Instructor, 2011–2015 / Landscape
Architecture Foundation, Olmsted Scholar
Steering Committee, 2017–2019 / Land Art
Generator Initiative, Board of Directors,
2017-present
Education
University of California Berkeley, Master of
City Planning
Fordham University, Bachelor of Arts
Registration
USGBC LEED Green Associate
Professional Affiliations and Activities
American Planning Association Northern
California, Member / Young Professionals
in Transportation, Member / Urban Land
Institute, Member/ American Planning
Association National, Member / Urban Green
Council, Emerging Professionals Member
2019-2021 / American Planning Association
New York Metro Chapter, Member 2019-2021
/ USGBC Northern California, Member /
Transportation Alternatives Brooklyn Activist
Committee, Member 2019-2020
*Work with previous employer*Work with previous employer Organization Chart & Staff Qualification (Continued) Organization Chart & Staff Qualification (Continued)

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 20 21
Inspired by cities and their complexity, Nazanin is interested in understanding the way cities tackle environmental, social, political and cultural challenges, especially as they relate to transportation and new mobility planning. As an urban designer and planner, her diverse experience ranges from small-scale architectural design to master planning and urban analytics with GIS. Nazanin is driven to develop visionary tools and strategies to address contemporary urban challenges and actively integrating her planning and design background with urban data analysis and geospatial technologies. Her work has an interdisciplinary design approach with an emphasis on transforming the cities of today into the cities of tomorrow.

Nazanin Mehrin
Urban Designer
LEED Green Associate, EcoDistricts AP
Mithun
Representative Projects
City of Kirkland Station Area Plan for I-405/
NE 85th Street / Kirkland, WA
Team member
Sound Transit Everett Link Extension /
Seattle, WA
Urban designer and planner
Sound Transit WSBLE Urban Design /
Seattle, WA
Team member for urban design
Keahuolu Makalapua Project District /
Kailua-Kona, HI
Urban designer
Brown Ranch Development Plan /
Steamboat Springs, CO
Urban designer
Plaza East / San Francisco, CA
Urban designer
Home in Tacoma Phase II / Tacoma, WA
Urban designer
Pittsburgh Urban Redevelopment
Authority Greater Hill District Master Plan
/ Pittsburgh, PA
Urban designer
User Focus Evaluation Framework for
Diridon Station* / San Jose, CA
Researcher
*Work with previous employer
Education
KTH Royal Institute of Technology, MS,
Sustainable Urban Planning and Design
San Francisco State University, Certificate,
Geographic Information Systems
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Fehr & Peers
Transportation
Contact
Matt Haynes
Principal
60 South Market St, Suite 700
San Jose, CA 95113
(408) 278-1700
[email protected]
Firm Summary
At Fehr & Peers, we are passionate about transforming
transportation consulting through innovation and
creativity. We derive inspiration by partnering
with communities to understand and shape local
transportation futures objectively tailored to diverse
needs. Clients trust us to help them overcome barriers
and uncertainty by combining our advanced experience
with curiosity, humility, and initiative to deliver
implementable, data-informed solutions that reinforce
community values. From the most straightforward
to the most complex, we actively listen to client and
community needs and handle every project with
diligence and focus.

Relevant Experience
— Redwood City Moves Citywide Transportation Plan / Redwood City, CA
— University of California, Santa Cruz Long Range Development Plan / Santa Cruz, CA
— Tasman East Specific Plan, Santa Clara, CA
— San Jose Downtown Transportation Plan / San Jose, CA
— VTA Countywide Bicycle Plan / Santa Clara County, CA
— VTA Safe Routes to Transit Plan / Santa Clara County, CA — Campbell Envision 2040 General Plan Update and EIR /
Campbell, CA
— Los Gatos General Plan 2040 Update / Los Gatos, CA
— Winchester and Valley Fair/Santana Row Urban Village Plans / San Jose, CA
— Story Keyes Complete Streets Corridor Plan / San Jose, CA Relevant Experience
— Cal Poly Transportation Demand Management Plan / San Luis Obispo, CA
— Cal Poly Campus Circulation Master Plan / San Luis Obispo, CA — Watsonville General Plan Update / Watsonville, CA
— City of San Jose Vision Zero Walking Audits / San Jose, CA — Watsonville Vision Zero Corridor Plan / Watsonville, CA — Complete Streets Safety Assessments / Statewide, CA
— Gilroy TOD Access Study / Gilroy, CA
— Santa Cruz County Rural Highway Safety Plan / Santa Cruz County, CA
Matt Haynes
PE, AICP , Principal
Role: Transportation, Principal
in Charge
Matt has over 20 years of experience and is an
specialist in sustainable transportation and campus
planning. He has an extensive background in integrated
transportation and land use studies, bicycle and
pedestrian planning, multimodal corridor studies, and
transportation impact analysis. Over the course of
his career, Matt has managed numerous multimodal
transportation studies, bicycle and master plans,
and citywide master planning efforts throughout the
state. Matt also directs the firm’s FP Think initiative which focuses on disruptive changes affecting the
transportation and mobility sector.

Education
University of California, Berkeley, MCP , City Planning University of California, Berkeley, MS, Transportation
Engineering
University of California, Davis, BS, Civil and
Environmental Engineering
Registration
American Institute of Certified Planners (AICP)
Professional Engineer, CA, Civil
Alexandra Lee-
Gardner
Senior Transportation Planner
Role: Deputy Project Manager
Alexandra is a Senior Transportation Planner who
specializes in helping clients develop safe and equitable transportation systems with a focus on community
engagement. She has played a key role in planning and
outreach efforts ranging from comprehensive safety
plans, bicycle planning, and community transportation
master plans to corridor level studies. Alexandra’s
experience includes Comprehensive Safety Action Plans,
bicycle planning, transportation demand management,
and community transportation master plans..

Education
Cal Poly San Luis Obispo, MS, Transportation Engineering Cal Poly San Luis Obispo, BS, City and Regional Planning Consultants
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BKF
Civil Engineering
Relevant Experience
— Hamilton Avenue Resurfacing Project / Campbell, CA
— Campbell Eden Avenue Sidewalk Improvements / Campbell, CA — San Jose Bike Lanes / San Jose, CA
— San Jose Pavement & ADA Curb Ramp / San Jose, CA
— Lafayette Street Class IV Bikeway and Rehabilitation Project / Santa Clara, CA
— De La Cruz Blvd, Lick Mill Blvd, and Scott Blvd Bikeway Improvements / Santa Clara, CA
— Mountain View California Street Complete Street Improvements (Pilot) / Mountain View, CA
— Mountain View Moffett Boulevard Complete Streets / Mountain View, CA
— City of Carmel-by-the Sea Concrete Streets Rehabilitation Project / Carmel-by-the Sea, CA
— Downtown Monterey Road Rehabilitation / Gilroy, CA
— First Street Streetscape / Los Altos, CA
Contact
Vitina Mandella, PE, LEED AP , QSD/P
Civil Project Manager
1730 N. First Street, Suite 600
San Jose, CA 95112
(408)606-6676
[email protected]
Firm Summary
BKF has been responsible for civil engineering and
planning services for many significant specific area
planning projects throughout the San Francisco Bay
Area, notably, the Walnut Creek BART Transit Village,
West Dublin-Pleasanton BART Station. Specific area
planning projects begin with an understanding of
the process, schedule, and phasing, and end with
documented communication and plans that clearly
define the project’s objectives. BKF identifies agency
requirements, project impacts, phasing, and mitigation
that will frame the design and impact the scope
and cost of the project. We integrate the design and
coordinate pedestrian and vehicular access to and
between buildings, parking, and site amenities.

Marcelo Cosentino
PE
Role: Civil Project Executive
Marcelo is responsible for many phases of project
development including preliminary studies, planning
schematic design, tentative and final map processing,
and contract document preparation. He has also
worked on community-oriented and mobility projects,
including complete streets projects, pedestrian-
friendly trails in Palo Alto, and downtown streetscape
beautification of Main Street in Oakley. On all his
projects large or small, Marcelo strives to deliver value to the project team by exploring innovative design
alternatives, understanding the value of stakeholder
and community involvement, and respecting all aspects
of the environment.

Education
San Jose State University, San Jose, M.B.A, Marketing/
Finance
Santa Clara University, Santa Clara, BS, Civil
Engineering
Registration
Professional Civil Engineer, CA No. 69063
Relevant Experience
— Bayfair Mall Redevelopment and Infrastructure Feasibility / San Leandro, CA
— MacArthur Boulevard Streetscape / San Leandro, CA
— Monarch Bay Shoreline Redevelopment / San Leandro, CA — Google Downtown West, Peer Review On-Call / San Jose, CA — Moffett Park Infrastructure Master Plan / Mountain View, CA Vitina Mandella

PE, LEED AP , QSD/P
Role: Civil Project Manager
With over 20 years in land development managing
project teams from master planning through
construction for large urban redevelopments, and urban
infill projects. Vitina provides services for preliminary planning, tentative mapping, through construction
document and permit phases. Her projects consist of
streetscape improvements, hotel, education, retail,
commercial, residential, mixed-use, civic, corporate,
and transportation projects. Working with owners,
architects, design consultant teams, civic leaders,
contractors and government agencies, Vitina provides
civil engineering design and support.

Education
B.S., Civil Engineering, California State University, San Jose
Registration
Professional Civil Engineer, CA No. 73073
Qualified SWPPP Developer/ Qualified SWPPP
Practitioner
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ESA
Environmental
Relevant Experience
— City of Sunnyvale, Sunnyvale Safe Routes to School Improvements Project / Sunnyvale, CA
— Sonoma County, Crocker Road Bridge Pedestrian Retrofit / Cloverdale, CA
— City of Sacramento, Envision Broadway at Oak Park /
Sacramento, CA
— City of Oakland, Martin Luther King, Jr. Way Corridor Improvement / Oakland, CA
— Stanislaus County, Measure L Sidewalks / Stanislaus County, CA Contact
Christine Fukasawa
Senior Project Manager
2600 Capitol Avenue, Suite 200
Sacramento, CA 95816
(925) 708-2273
[email protected]
Firm Summary
Environmental Science Associates (ESA), established
in the Bay Area in 1969, is an employee-owned
environmental consulting and planning firm of more
than 750 professionals, including environmental
planners, engineers, scientists, biologists, cultural
resource specialists, hydrologists, and regulatory
specialists that provide expertise in California
Environmental Quality Act (CEQA), National
Environmental Policy Act (NEPA), and supporting
environmental technical studies and regulatory
permitting. ESA understands local agency federal-aid
guidelines and procedures (Caltrans Environmental
Handbook, Volumes I to IV). Additionally, they have
the technical capabilities to prepare the full range of environmental Caltrans technical studies to support the preparation of NEPA, CEQA, and permitting efforts for
capital improvement projects.

Juliana Medan
PE
Role: Associate
Juliana Medan is an environmental planner working
on CEQA and NEPA project research, analysis, and
writing. She has experience at the mid-entry level
delivering transportation infrastructure projects
throughout California. Juliana has helped manage and
contribute to numerous CEQA and NEPA projects and
is familiar with compliance with the Caltrans Standard
Environmental Reference (SER) and Local Assistance
Procedures Manual (LAPM) requirements.

Education
Chapman University, B.S., Environmental Science and Policy Chapman University, Minor in English
Relevant Experience
— Merced County, Franklin-Beechwood Circulation Element Update / Merced County, CA
— City of Santa Rosa, Climate Action Plan and General Plan Amendment / Santa Rosa, CA
— City of Oakland, Martin Luther King, Jr. Way Corridor Improvement / Oakland, CA
— City of Sunnyvale, Stevens Creek Trail Extension / Sunnyvale, CA — San Joaquin Regional Rail Commission, East Channel Street Streetscape Improvement Project, Stockton, San Joaquin County, CA
— Bay Area Rapid Transit District, Pittsburg Bay Point/Bay Area Rapid Transit Station Master Plan / Pittsburg, CA
— Sonoma County, Crocker Road Bridge Pedestrian Retrofit / Cloverdale, CA
— Metropolitan Transportation Commission, SR 37 Ultimate Sea- level Rise Resiliency Project / Northern San Francisco Bay, CA Melissa Logue

PE, LEED AP , QSD/P
Role: Principal
Melissa Logue is an environmental planning
professional with over 20 years of experience delivering transportation and infrastructure projects throughout
California, including the Bay Area and Central Valley.

Melissa focuses her work on delivering environmental
documentation pursuant to both NEPA and CEQA and
is an expert in compliance with the Caltrans’ Standard
Environmental Reference (SER) and Local Assistance
Procedures Manual (LAPM) requirements. Melissa also
works with clients to acquire and ensure compliance
with environmental approvals and permits from a wide
range of federal, state, and local regulatory agencies
related to biological, cultural, and other environmental resources.

Education
California State University, Sacramento, B.A., History
Professional Affiliations and Activities
Association of Environmental Professionals (AEP)
American Public Works Association (APWA)
Women in Transportation Seminar (WTS)
Relevant Experience
— VTA, Environmental Project Manager (seconded staff)
» State Route (SR) 17 Corridor Congestion Project, Los
Gatos, CA
» SR 87/Capitol Expressway Project, San Jose, CA
» Interstate 880/Montague Expressway Project, San Jose
and Milpitas, CA
» Also support to the Beneficial Reuse of Excavated
Material in Tidal Marsh Project, South San Francisco
Bay, CA
— Sub to Engineer, Middlefield Road Complete Streets Project, Mountain View, CA
— Sub to Engineer, Elverta Road Bridge Improvements, Elverta (Sacramento County), CA
— Sub to Engineer, Mariposa Road & Eight Mile Precise Road Plan Projects, Stockton, CA
— Devonshire Canyon Biological Resources, City of San Carlos, CA — Palm Villas Saratoga, City of Saratoga, CA
— VTA, BART to Silicon Valley (Silicon Valley Rapid Transit Corridor SEIR/EIS) / Santa Clara County, CA
Christine Fukasawa

PE, LEED AP , QSD/P
Role: Senior Consultant
Christine Fukasawa is a senior project manager with
over 20 years of experience in Northern California. She specializes in managing preparation of CEQA/NEPA
environmental documents. Christine brings a solution-
oriented mindset to her work, providing strategic
guidance and organization to complex projects. She
has worked on key transportation (road, highway,
bicycle/pedestrian, and transit) projects and is currently seconded staff as a Project Manager for the Santa
Clara Valley Transportation Authority (VTA). She brings her expertise in Caltrans District 4 (D4) Division of
Environmental Analysis process (with both Capital and
Local Assistance projects) and familiarity with South Bay jurisdictions to bear.

Education
University of California at Santa Barbara, BA, Environmental Studies Graduate Coursework: Transportation Management, Safety, and Security; San Jose State University, Mineta Transportation Institut e Professional Affiliations and Activities
Women in Transportation Seminar (WTS)
Association of Environmental Professionals (AEP)
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Forward City Labs
Community Engagement
Contact
Atisha Varshney, AICP
Principal and CEO
333 West San Carlos Street
San Jose 95110
(401) 808 0281
[email protected]
Firm Summary
Forward City Labs is a non-traditional niche consulting group integrating design, planning, and real estate
development expertise to provide comprehensive
community-based development solutions. We
engage in collaborative processes, harness strategic
partnerships, and support building our clients’ capacity.

Our clients include public agencies, school districts,
landowners, profit and nonprofit developers, and
community organizations. We offer comprehensive
services, including design and site planning, community outreach, financing support, development feasibility
and full-scale development project management.

Our portfolio encompasses master plan communities,
transit-oriented developments, public-private
partnerships, downtown plans, workforce housing,
affordable housing, and education campuses.

FCL was founded in 2020 to close the gap in the design
and development process. Forward City Labs is a
certified DBE and MWBE enterprise located in San Jose.

Relevant Experience
— VTA Great Mall TOD Access Study
— VTA Hostetter TOD Access Study
— Paseo De Saratoga Community Capstone Project
Shreya Chokshi
Associate
Role: Project Manager
Shreya Chokshi is a passionate advocate for affordable
housing and vibrant urban spaces, dedicated to
fostering sustainable and livable cities through
thoughtful urban development and design. With a
strong belief in collaboration and community
engagement, she works alongside communities,
policymakers, and stakeholders to ensure
equitable development that benefits all, particularly
underserved and marginalized populations. Shreya
spearheaded advocacy and community engagement
efforts, engaging over 250 community members and
key stakeholders— including housing developers, the
Mayor’s office, and city planning staff—to champion
dense, walkable, and vibrant communities.

Education
Bachelor of Architecture, Gujarat University, India.

Masters in Urban Planning, San Jose State University
Advanced Certificate in Real Estate Development, San
Jose State University
Relevant Experience
— VTA Great Mall TOD Access Study
— VTA Hostetter TOD Access Study
— Albany Complete Streets Project
— 3rd St Rehabilitation, San Rafael,
— Hesperian Boulevard Complete Street Implementation / San Leandro
Atisha Varshney
Principal
Role: Principal
Atisha is uniquely experienced as an architect, urban
planner, and real estate developer with over 15 years of experience. She has designed over 50 million square feet of diverse urban environments and transitioned into a
development manager in the last 5 years. She represents public agencies and private developers, managing large
teams and delivering project designs, entitlements,
and working with community stakeholders. She takes
an agile and lean approach to project management,
working collaboratively with her team and her partners
to find high-value solutions. Atisha is a certified planner (AICP) and resides in San Jose with her family.

Education
Bachelor of Architecture, School of Planning &
Architecture, N.Delhi
Master of Landscape Architecture, Rhode Island School
of Design
Advanced Certificate in Real Estate Development, San
Jose State University
(On-Going)
Registration
CORO Affordable Housing Leadership Network
American Institute of Certified Planners(AICP)
MIT, Certification, Beyond Smart Cities: Emerging Design & Technology Certification
Urban Land Institute (ULI) Leadership Program with
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Work Plan
Moss Street Green Infrastructure, San Francisco CA

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Task 1: Project Initiation and
Management
The Mithun team is committed to ensuring a successful
and efficient start to the Hamilton Avenue Public
Improvement Plan project. Task 1 establishes strong
communication and project management protocols,
and ensuring that all team members are aligned.

Mithun will lead the project management and
coordination, working directly with the City to facilitate seamless communication and timely decision-making.

Our goal is to position the City for success by offering structured guidance, thorough documentation, and
regular progress reports to keep the project on track.

1.1 Project Management
Mithun will manage bi-weekly project meetings with
the City to provide updates, solicit feedback, and
review progress. These meetings will also allow for
timely adjustments to scope and schedule. Mithun will
be responsible for setting up meeting agendas, tracking action items, and ensuring the project adheres to the
agreed schedule and budget. Mithun will regularly
provide the City with progress reports to support the
City’s communication and report out with the MTC
Grant Manager. We recommend formatting agendas
for the bi-weekly meetings in the same structure as the progress reports, so that they serve both purposes.

1.2 Kick-off Meeting
We recommend organizing a small-group meeting with
the City prior to the project Kick-off Meeting to align expectations on team roles, work plan, and deliverables, and set agenda for the larger-team Kick-Off Meeting.

Mithun will lead a Kick-off Meeting with the City joined by key team members from the consultant team.

This meeting will confirm communication, reporting,
invoicing strategies; clarify responsibilities of team
members; and confirm project scope, schedule, and
expectations. We will provide a list of data request to assist compiling of background materials in preparation for Task 3. We also expect to have a preliminary
discussion about stakeholder engagement strategy
(Task 2.1). We will go through Task 2.1 work plan
outlined in this scope as well as optional / alternative engagement activities recommended by the Forward
City Lab and Mithun to determine how the engagement
strategies will be finalized.

1.3 City Council Introductory Meeting
Mithun will join the City Council Introductory Meeting
to provide an introduction of the project team and key
personnel. We will present the project goals, scope of
work, schedule, and engagement strategy confirmed
during the Kick-off Meeting. The engagement strategy
will emphasize transparency, inclusivity, and the City's commitment to involve residents, commuters, business
owners, property owners throughout the project
process.

Work Plan
Deliverables:
— Bi-weekly meeting agendas, notes, progress reports,
and action item tracking log.
— Confirmed and approved project schedule and scope
of work.
— City Council Introduction Meeting PowerPoint slides
(if applicable)
Task 2: Community Outreach and
Stakeholder Facilitation
FCL will lead Task 2, ensuring that outreach activities are designed and implemented in collaboration with the
City. Mithun will provide input and support throughout
the process, providing technical materials and contents, facilitating meetings, and offering technical knowledge where needed.

2.1 Stakeholder Engagement Strategy
FCL will lead the drafting of the Stakeholder
Engagement Strategy in close collaboration with the
City of Campbell and with input from Mithun. The
strategy will outline a comprehensive outreach plan
throughout the project and describe approaches
and anticipated outcomes for each event/activity.

We believe extensive outreach is key to a successful
and diverse community engagement and gathering
meaningful public input to inform design. We
recommend conducting a range of activities to reach
a wide range of groups at appropriate milestones to
inform project decisions:
— Outreach Plan and Materials (1)
— Community Events (4)
» Open House & Workshops
» Community walk audits (complimenting technical
bike/ped safety audit in Task 3)
» Property/business owner focus group
— Pop-ups/intercept survey (1)
— On-line survey (1)
We will evaluate these options with the city during
the Kick-Off Meeting before finalizing the Stakeholder
Engagement Strategy. Outreach and coordination with
Caltrans and will be conducted as a part of Task 4.

2.2 Community Meetings and Outreach
FCL will lead the organization, facilitation, and
management of up to four (4) community workshops/
events in collaboration with the City. As mentioned in
under 2.1, we recommend organizing a combination
of community workshops, walk audits, and property/
business owner focus groups at important project
engagement points. Utilizing different engagement
methodologies, we aim to engage community
members and stakeholders in co-design throughout
this project and build a trusting relationship with the community and encourage them to participate in the
process. Mithun will develop materials and visuals,
provide technical content and support workshop
facilitation. Working closely with the City, the team
will ensure that materials are accessible and that the
feedback loop is clear so participants understand how
their input will be used.
— Event Announcements: FCL will work with City Staff
members to implement an effective outreach plan
which will include website updates, On-site signage
with QR code, paper mail, email, and social media
announcements. We will also leverage community
hubs like the VTA station, public schools, and other
shopping areas for outreach. FCL will provide related
graphic content like flyers and social media posts.

FCL will support supplementary outreach efforts and
conduct only online outreach using the email roster
we build through the engagement strategy. The
agency will manage primary outreach responsibilities.

We have budgeted content creation of up to 6 event
announcements.
— Online Tools and Survey: FCL will employ a
combination of popular online survey platforms and
Geospatial tools to enhance outreach and obtain
valuable feedback from community members. Each
survey will comprise up to 20 questions in various
formats, such as multiple-choice, prioritization,
and short answers. The surveys and maps will be
accessible both online and in print. The questions
will mirror the engagement exercises designed for
these surveys. Optional Services: We will deploy FCL
proprietary place-based interactive tool interactive
maps to crowdsource issues and opportunities. The
feedback will be downloaded as CSV files for further
analysis.

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— Community Events: The project scope includes
four community events. These events can be any
combination of the four activities listed below. The
team will collaborate with city staff to determine
appropriate activities that align with the project work plan.
» Workshops and Open Houses: The workshop
will include a presentation, Q&A, interactive
activities, dot exercises, breakout tables, and other
engagement methods to gain key input from the
community members. This workshop can be in-
person, virtual or hybrid. Conducting virtual-only
meetings limits the community-building process. A
kid's activity station can be provided at the event.
» Walk Audits: Structured walking audits are
conducted with City Staff, VTA planning group
residents, business owners, and other key
stakeholders to assess access conditions within the
study area. The team will lead these small group
tours on foot to gain intimate and anecdotal
knowledge of the area from participants’ daily
experiences. Conversations during the audits
will be documented on physical conditions. A
memorandum will be provided summarizing
any audit findings, photos, and a georeferenced
database of problems identified.

One rounds of a two-hour walk audit has been
scheduled within our budget. Optional Services:

We will deploy FCL proprietary place-based
interactive tool interactive maps to crowdsource
issues and opportunities. The feedback will be
downloaded as CSV files for further analysis.
» Property Owner Focus Group: To foster
collaboration and support for the design process,
we will organize focus groups with property
owners and local business owners along Hamilton
Ave. These intimate settings will encourage open
sharing of concerns and active participation.

Additionally, this approach will enable the city to
cultivate long-term relationships, which will be
crucial for successful implementation. The team
will create presentation materials and design a
questionnaire to facilitate gathering feedback.
—Pop-up: Pop-up booths are held at community
events such as farmers’ markets, transit stations and
active retail spots. We have estimated one pop-up
design. The pops will be staffed by the team, CBO
and Youth ambassadors in collaboration with city
staff. The team will determine the specific locations
and times for pop-ups- and the city staff will lead the logistics of related permits.
—Documentation: FCL will prepare a memo
documenting all engagement activities. This will
include a comprehensive analysis of the engagement
data, supported by maps, photographs, charts, and
diagrams.

2.3 Public Hearings:

Mithun will support the City in preparation for public
hearings before up to two (2) Planning Commission
and up to four (4) City Council. The Mithun team will
prepare the necessary presentations and meeting
materials to ensure the Planning Commission, City
Council, and the public are kept informed about the
project’s progress and can provide timely feedback.

Deliverables:
— The outreach plan includes an exhaustive list of
local and regional stakeholders, outreach method,
outreach schedule, and a working back from the
event and outreach flyer.
— Stakeholder Engagement Strategy– outlining
outreach tools, schedule, methods, and anticipated
outcome
— A summary from the intercept survey (1) and the
online public survey (1)
— Community Workshops/Meeting (up to 4) Materials
–defining the location, agenda, materials, and
meeting summaries
— Content for project updates/posts on City’s website
and City’s email blasts
— Stakeholder List– Comprehensive identification of
stakeholders, developed in collaboration with the City
— Public Hearing Materials – presentations and meeting
materials for Planning Commission (up to 2), City
Council (up to 4)
Task 3: Existing Conditions Analysis
The Mithun team intends to conduct a focused and
streamlined existing conditions analysis that will inform design decisions of Complete Streets, gateway features, and streetscape improvements. The study area for this
analysis will cover no more than 15 feet from the Right- of-Way lines except for potential gateway locations,
where a 30-foot area will be included in the study area.

This task will also be built on the assessment and data collected by Hamilton Avenue Resurfacing Project and
Campbell’s General Plan.

With Existing Conditions Analysis and Public
Engagement tasks starting at the same time, the
analysis will support early engagement activities as well as incorporate community input to better leverage local knowledge. Working with stakeholders and community
members, the team will incorporate observations and
experiential feedback garnered from Task 2, in addition to findings from technical analysis into the Existing
Conditions Analysis Memo.

3.1 Existing Conditions Analysis Memo
Composite Map of Right-of-Way, Utility, and
Topographic Information: Mithun and BKF will compile
a composite map and CAD base file from existing
conditions data from Hamilton Avenue Resurfacing
Project and City/County’s GIS data on property lines,
Lidar Digital Elevation Model (DEM), and high-resolution aerial image. The team will review the existing
conditions including surface improvements storm drain,
wastewater, water, and recycled water maps provided
by the City. If it is determined that additional mapping is needed BKF can provide an additional service request at that time.

Utilities and Infrastructure Analysis: BKF will review
the existing storm drain, wastewater, water, and
recycled water maps provided by the City and other
relevant utility companies and provide planning level
descriptions with conceptual exhibits. The utility maps will be based on the mapping prepared (by others) for
the project area. Depending on information provided
by the utility owners, BKF will identify pipe size,
their approximate location and direction of flow (if
available). BKF will also obtain existing dry utility maps including electric, gas, and telecommunications for
informational purposes.

Traffic Pattern and Transit/Commute Pattern:

Fehr & Peers will Review of existing traffic congestion hotspots and operational issues, including summarizing
traffic volume and operations data from prior studies
such as the General Plan. New transportation data
collection, if desired, can be accommodated as an
optional task. Fehr & Peers will Review commute travel
patterns for existing residents, including available
census data on commute modes, distances and travel
times. The team will develop a summary of existing
transit routes, ridership levels and stop conditions. The team will also review existing bicycle and pedestrian
infrastructure, including areas with gaps and/or
substandard facilities, and develop a summary of
recent collision history within the plan area, including pedestrian and bicycle collision locations.

Ruston Way Community Workshop / Tacoma, WA
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Station Access Gap Assessment: Mithun and Fehr
& Peers will review Campbell General Plan 2024, Final
Santa Clara Countywide Bicycle Plan 2018, and other
local and regional active transportation policies and
plans. The team will identify gaps and substandard
facilities, and opportunities to better connect
pedestrian and bicycle infrastructure to city-wide or
regional networks, such as the adjacent Cross County
Bicycle Corridors along Winchester Blvd and Bascom
Ave.

Pedestrian and Bicycle Safety Audit: Fehr & Peers
will lead one pedestrian safety audit and bike safety
audit, which will focus on pedestrian and bicycle safety challenges in the study area and confirm specific
attendance at the walk and bike audit with the City
prior to conducting each audit.

Streetscape Standards Review: Mithun will review
existing City Streetscape Standards and identify
potential opportunities in preparation for Task 4.

Field Visit: The Mithun team will conduct one (1) site
visit once we have received initial base map information from the City and utility providers. The team will take photographs and collect geolocated data during the
visit.

Existing Conditions Analysis Memo: The findings from
this multi-faceted assessment will be summarized
in a brief memorandum using maps, diagrams
and supporting narratives. It will highlight issues to
be addressed for the safety and quality of life of
residents along and surrounding this corridor, as well
as opportunities to enhance multimodal connectivity,
loading and service for businesses and properties,
stormwater management, streetscape, and gateway
experience. These opportunities will lay the groundwork for initial concepts to be developed in Task 4. The
deliverable, Existing Conditions Analysis Memo, will
be composed as a chapter of the Public Improvement
Plan.

Deliverable:
— Existing Conditions Analysis Memo with graphic
exhibits and brief narratives
Task 4: Complete Streets
Improvement & Gateway Features
Plan
The cohesiveness, quality and accessibility of the
public realm is essential to a successful experience
along Hamilton Avenue as the character changes
dramatically to a more pedestrian- and bike-friendly
place. With input from community members and
information acquired through coordinating with non-
city agencies, on-going projects led by Department
of Public Works, the Mithun team will work with the
City to develop a Complete Streets Improvement and
Gateway Features Plan.

4.1 Draft Roadway Improvement Plan
Based on issues and opportunities identified in Task
3 as well as the transportation and access goals and
policies set forth by General Plan and TOC Policy, the
Mithun team will identify potential Complete Streets
improvements along the Hamilton Avenue corridor, and
opportunities to address gaps in regional bicycle and
pedestrian network in its immediate vicinity.

Coordination with Department of Public Works projects
is critical to the success of this task. We recommend
periodically inviting Department of Public Works to
bi-weekly meetings with the City. Depending on where
each project is at during its overall timeline, we will also look for opportunities to influence planning and
design decision of these projects based on findings
and community feedback where feasible to support a
more cohesive vision along Hamilton Avenue corridor.

Fehr & Peers and BKF are familiar with a few of these
projects and have established relationship with Public
Works, VTA, and Caltrans. We will organize up to two
(2) meetings with Caltrans and VTA to discuss proposed
improvements.

Particular eye will be given to ways that pedestrians
and bicyclists can safely navigate the Hamilton Avenue
corridor and identifying ways of addressing the barriers of SR-17, the rail tracks and Los Gatos Creek.

Drawing from our experience in mobility hub planning
(consistent with MTC TOC Policy), micro- and emerging
mobility, transit integration, and green stormwater
infrastructure, the team will study innovative strategies to design streets that serve users with varying levels
of mobility and address current trends of how people
travel and use the streets. We will consider curbside and access management needs, as well as the opportunity
to modify or consolidate driveways along the corridor to improve walking/biking conditions.

The study area is located within a MTC designated
Active Transportation Network. The project reference
NACTO and PROWAG (U.S. Access Board). We will
review MTC Complete Streets Policy guidance (as a part
of Task 5) to align proposed recommendations and
improvements with MTC TOC Policy requirements. We
will develop recommendations for lane configurations
and intersection layouts based on expected needs.

While we will identify high level traffic operations needs based on existing transportation conditions, we assume
any detailed traffic operations analysis would be
completed as a future scope.

We understand that interim and short-term measures
are as critical as permanent, long-term interventions as cost effective strategies to enhance safety and livability in a thriving district. We will address interim pedestrian and bicycle safety measures and provide order of
magnitude costs of these measures.

The Complete Streets Improvement Pan will list
potential transportation improvements within the Plan
area that are coordinated with other Public Works
Department Projects, including potential bicycle,
pedestrian, and roadway improvements. The team
will develop a composite plan diagram annotating
proposed Complete Streets improvements along
the corridor, up to five (5) enlargements around
intersections and gateway features, up to eight (8)
conceptual street sections illustrating proposed street typologies based on existing transportation needs and
anticipated future changes, with a focus on street
typologies and active transportation elements. Transit
integration recommendations will consider long-term
regional transit plans such as MTC/ABAG Plan Bay Area
2050.

4.2, 4.3 Conceptual and Final Gateway Feature
Mithun will develop and illustrate up to three (3)
options for gateway concept along Hamilton Avenue.

We will engage City, key stakeholders, and community
members in a dynamic, collaborative process of
envisioning various strategies for improving the
experience and performance of the area surrounding
Hamilton Avenue and VTA Hamilton Avenue Station.

We will generate gateway feature options that can
advance community identity, culture, placemaking and
placekeeping of this part of Campbell; connectivity
and accessibility to adjacent activity hubs, Hamilton
Station, and Los Gatos Creek Trail; as well as
opportunities for housing and equitable reinvestment.

A potential strategy could be developing a series of
kit-of-part gateway elements and design features that
serve the concept options. This allows for flexibility in implementation and the kit-of-parts developed can
be applied to areas outside the corridor to ensure
consistency of the public realm experience.

Work Plan (Continued)Work Plan (Continued)
626 Mission Bay Blvd / San Francisco, CA

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We will work with the City and key stakeholders to
select the preferred path forward. Illustrative concept plans, elevations and/or 3D sketches/vignettes will be
developed as appropriate for the preferred option to
support order of magnitude cost estimates.

4.4 Streetscape Improvement
Streetscape, serving as the interface between the
public right-of-way and private development, plays a
crucial role in ensuring the consistency and cohesion of the public realm. It significantly influences the shaping of views and the character of neighborhoods. We will
incorporate features that reflect the cultural, natural, and historical identities of the area when approaching
the design of elements such as landscape, lighting,
furnishing, public art, and wayfinding features.

Mithun will review City’s Streetscape Standards to
establish a baseline. Our proposed strategies will focus on enhancing stormwater management capacity,
advancing biodiversity and urban tree canopy, and
improving Hamilton Avenue’s resilience against severe
weather conditions; promoting pedestrian comfort
through shades, lighting, and seating; and establishing a visual identify for Hamilton Avenue.

Our team’s approach to stormwater treatment will look
for opportunities to prioritize site features that offer multiple benefits that can layer on top of the important outcome of stormwater treatment.

Some examples include:
— Stormwater planters that also serve as visual buffers or screen in the proper places along Hamilton
— Combining green stormwater facilities with planting
palettes that can double as ecosystem services,
supporting habitats for small species (for example,
stormwater garden that is also a pollinator habitat
patch)
— Similar to habitat support, calibrated plant selection can also promote absorption of contaminants
common to first flushes of roadway drainage.

Pollution reduction properties of any retention
basins could also steer where we locate those green
infrastructure measures for greatest impact.
— Are there areas within the corridor where the use of
permeable pavers may contribute to stormwater,
along with establish pedestrian nodes or contributing
to a gateway experience?
— For stormwater planting that require curbs or other
structural edges, how can those edges also be a
part of a larger visual language of site elements that
helps knit together a cohesive experience along the
avenue.

Some of these multiple benefit opportunities will not be feasible everywhere along corridor, where circulation,
utility alignments and conflicting uses may limit the
space available. We also offers substantial experience
in designing and implementing strategies with smaller
physical surface footprints as well, including swales,
media filters, infiltration galleries and other techniques.

Our approach will include developing a stormwater
‘kit of parts’ that feature a range of treatment
options, that the team can then evaluate based on
a set of agreed upon considerations. Some of those
considerations may include:
— Potential for multiple benefits in addition to
stormwater treatment
— Relative costs
— Spatial needs
— Construction complexity
— Maintenance requirements over time
From the kit of parts and the weighing of these
considerations, our team can then develop up to
three strategies for how to distribute the range of
stormwater treatments along Hamilton for discussion
and refinement with project leaders. Our work will
include early analysis of utility conflicts and other
spatial limitations that will be used as an underlay
to understand how to distribute the pieces of the
Hamilton stormwater system. Through this process
the team can also determine the feasible amount
of treatment area on the corridor, and whether any
variance from the county’s 5% standard may need to
be considered.

Hamilton Avenue Opportunities Sketch
by the Mithun team
Work Plan (Continued)Work Plan (Continued)

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4.5, 4.6 Final Public Improvement Plan and Public
Improvement Plan Boundary
Working with the City, the Mithun team will compile
refined drawings into a slide deck (PDF) including
Complete Streets, gateway, and streetscape
improvements identified through Task 4.1-4.4. We will
also provide options for amendments to the Public
Improvement Plan boundary considering the scope of
proposed gateway features and other improvements.

Deliverables:
— Draft Complete Streets Improvement Plan include:
» A composite plan diagram annotated with
proposed Complete Streets improvements
» Up to five (5) dimensioned site improvement plans
zooming in around intersections and gateway
features
» Up to eight (8) conceptual street sections
» A list of proposed improvements
—Conceptual and Final Gateway Features Plan include:
» Conceptual plan, elevation and/or 3D sketches/
vignettes of gateway elements for the preferred
option
» Precedent images
» An engineer's estimate of probable costs based on
City approved conceptual design
—Streetscape Improvement Plan
» A plan diagram annotated with streetscape
improvement components
» Grading diagram
» Preliminary utility disposition plan identifying
utility conflicts
» Up to eight(8) Conceptual street sections
» Examples of suggested landscape and stormwater
details
» An engineers estimate of probable costs based on
City approved conceptual design
—Final Public Improvement Plan
» A PDF slide deck compiling refined drawings
» A list of public improvements with brief
descriptions
» An engineers estimate of probable costs based on
City approved conceptual design
—Options for Public Improvement Plan Boundary
Task 5: Development Buildout and
Alternative Analysis

5.1 Transit-Oriented Community Policies Analysis
Minimum residential and commercial densities for
new development: Mithun will review and analyze the
MTC TOC Policy under the context of Hamilton Avenue
Corridor. The TOC Policy’s density standards apply only to parcels where new residential or commercial office
uses are allowed as a primary use within the ½ mile
radius around the VTA Light Rail Hamilton Station. We
will review current General Plan Land Use Map and
Housing Element and identify applicable parcels subject to TOC Policy. We will conduct a parcel selection
analysis using ArcGIS to identifying applicable parcels.

We will support the City with an initial compliance
assessment through calculating density on applicable
parcels based on adopted development standards.

Transit station access and circulation:

We recommend initiating Task 5 early in the project
schedule to best align proposed improvement with
MTC Complete Streets Policy requirements. Fehr
and Peers and Mithun will identify physical gaps in
active transportation network and station access
during Task 3. This task will summarize capital
improvements proposed in Task 4, preliminary costs,
and other feasibility factors as well as identify policy gaps or planning efforts needed to meet TOC Policy
requirements. The Mithun team will review Campbell’s
existing plans and identify policy gaps that may impede this project going forward and pursue MTC One Bay
Area Grant (OBAG) and Active Transportation Program
funds. This task will also summarize opportunities
for Mobility Hub based on analysis done in Task
4 to support the City’s documentation for policy
compliance.

Deliverables:
— MTC TOC Policy analysis summarized in a slide deck
» Minimum residential and commercial densities: a
summary of methodology and findings
» Transit station access and circulation: a summary
matrix of TOC Policy requirements, proposed
improvements, high-level feasibility, and policy
needs or pathway to compliance.

Task 6: 6 CEQA/NEPA Analysis

6.1 Joint CEQA/NEPA Outreach and Scoping:

ESA will support the City and Mithun team by providing
input on the approach for scoping and environmental
analysis in accordance with the California
Environmental Quality Act (CEQA) and National
Environmental Policy Act (NEPA).

This effort will include preparation of a request for
information (RFI) for the City. This RFI list will inform preparation of the Project Description.

This task also includes support for Tribal Consultation.

Consultation requirements may vary based on the
type of project and level of environmental clearance.

As such, this effort includes a request to the Native
American Heritage Commission (NAHC) for a search
of their Sacred Lands File (SLF) and a list of tribes in the vicinity, a records search at the Northwest Information Center (NWIC), and preparation of draft Tribal
Consultation letters for the City’s use.

As described in the RFP , the CEQA/NEPA environmental
compliance documentation necessary is to be
determined. As such, a Notice of Preparation (NOP),
which is prepared in advance of a CEQA Environmental
Impact Report (EIR), is not included in this task or scope of work, as preparation of an EIR is not anticipated.

Refer to the optional task list for a description of
potential deliverables that can be accommodated
under an amended scope and budget.

Resilient by Design / San Francisco Bay Area, CA
Work Plan (Continued)Work Plan (Continued)

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Assumptions:
—Draft Project Plans, figures, and available and
applicable technical studies will be made available to
ESA, in electronic format (preferably PDF , MS Word,
and GIS).
—To inform the Project Description, a narrative or
bullet-point list of the project design features and
notable changes or updates compared to the 2040
General Plan and 2023-2031 Housing Element, will be
provided to ESA.
—The records search is anticipated to cost up to $500.

Should the cost exceed that amount, Mithun and the
City will be notified for authorization or can arrange
for direct payment.

6.2 Joint CEQA/NEPA Document Preparation:

As described in the RFP , the exact CEQA/NEPA
environmental compliance documentation necessary
is to be determined. As such, ESA has included
preparation of a CEQA Categorical Exemption (CE)/
NEPA Categorical Exclusion (CE) in this scope of work,
however this approach may change based on the
project and input from the City and NEPA Lead Agency
on what is required. Preparation of the CE/CE will rely on the environmental Project Description developed in
Task 6.1. This effort also includes preparation of the CE/ CE Determination Form for use by Caltrans in issuing a
CE pursuant to NEPA.

To the extent possible, the CEQA/NEPA effort will build upon existing work that has already been pursued by
the City related to the Hamilton Avenue Resurfacing
Project, Hamilton Avenue/Hwy 17 Bicycle Overcrossing
Feasibility Study, Hamilton Avenue/Hwy SB Off-Ramp
Widening Project, and the Bascom Avenue Corridor
Study.

In addition to the CE/CE, a brief Consistency Analysis
Memorandum (comparing the project to the 2040
General Plan and Housing Element EIR) will be
prepared.

Kapuso at the Upper Yard in San Francisco provides a significant amount of new housing and creates a landmark for the neighborhood.

The project includes protected open space for residents, and serves the public with active ground-floor uses and a vibrant new BART Plaza, designed in coordination with the city and BART.

Deliverables:
—Environmental RFI list
—Draft and Final Environmental Project Description
—NAHC SLF search results
—Records Search Results Memorandum
—Draft and Tribal Consultation letters
—Caltrans CE/CE Determination Form
—CEQA Notice of Exemption
—Finding of Consistency Memorandum
Optional Tasks:

ESA is experienced in delivering comprehensive
environmental compliance for transportation projects
subject to CEQA/NEPA and consistent with Caltrans
requirements. As such, we anticipate that the City
may require the following optional tasks that can be
delivered by ESA and/or our subconsultants under an
amended scope and budget.
—CEQA/NEPA Environmental Documents
» CEQA Initial Study/Mitigated Negative Declaration
(IS/MND)
» NEPA Environmental Assessment (EA)
» Joint CEQA/NEPA IS/EA
—Notices
» Meeting support and attendance
» Notice of Availability (NOA)
» Notice of Intent (NOI)
» Notice of Determination (NOD)
—Caltrans Documentation/Technical Studies
» Preliminary Environmental Study (PES) (Exhibit
6-A)
» Noise Study Technical Memorandum
» Natural Environmental Study-Minimal Impact
(Arborist Report/Tree Survey and Aquatic
Resources Delineation Report [ARDR])
» Visual Impact Assessment Technical Memorandum
» Archaeological Study Report (ASR) and Historic
Property Survey Report (HPSR)
Task 7: Prepare Draft Public
Improvement Plan
The purpose of the Public Improvement Plan document
is to document preferred improvement concepts, guide
implementation, garner stakeholder support, and
serve as a roadmap for public investments, including
potential catalytic infrastructure improvements that
can be implemented through other grant opportunities.

The plan report will include a project introduction,
background analysis, description of planning and
engagement effort, and proposed public improvements
and gateway features.

This task will develop succinct and clear narrative,
compile exhibits and graphics developed and finalized
through Task 3 and Task 4, and laid out in InDesign.

Mithun will lead the preparation of the Draft Public
Improvement Plan, overseeing technical development,
content creation, and visual representation with Fehr & Peers and BKF providing support and technical review.

The Draft will be submitted to the City for one (1) round of review.

Deliverables:
—Draft Public Improvement Plan (Microsoft Word and
PDF formats)
—GIS Layer of the Plan boundary
Task 8: Finalize and Adopt
Public Improvement Plan and
Environmental Document
Based on City review and final stage of stakeholder
engagement, the Mithun team will address comments
and develop the Final Public Improvement Plan and
CEQA/NEPA documents.

Deliverables:
— Final Public Improvement Plan
— Final CEQA/NEPA Document (Anticipated to be
found consistent with the General Plan and Housing
Element EIR)
— Final engineers estimates of probable costs
Work Plan (Continued)Work Plan (Continued)

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 44 2025 2026 2027
Apr. May Jun. Jul. Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May Jun. Jul. Sept. Oct. Nov. Dec. Jan. Feb.

Task 1: Project Initiation and Management

1.1: Project Management

1.2: Kick-off Meeting

1.3: City Council Introductory Meeting
Task 2: Community Engagement

2.1: Stakeholder Engagement Strategy

2.2: Community Meetings and Outreach

2.4: Public Hearings
Task 3: Existing Conditions Analysis

3.1: Existing Conditions Analysis Memo
Task 4: Complete Streets Improvement & Gateway Features Plan

4.1: Draft Complete Streets Improvement Plan

4.2: Conceptual Gateway Features

4.3: Final Gateway Features

4.4: Streetscape Improvement

4.5: Final Public Improvement Plan

4.6: Public Improvement Plan Boundary
Task 5: Development Buildout and Alternative Analysis

5.1: Transit-Oriented Community Polices Analysis
Task 6: CEQA/NEPA Analysis

6.1: Joint CEQA/NEPA Outreach and Scoping

6.2: Joint CEQA/NEPA Document Preparation
Task 7: Prepare Draft Public Improvement Plan
Task 8: Finalize and Adopt Public Improvement Plan
Existing Conditions MemoExisting Conditions Memo
City Council AdoptionCity Council Adoption
Draft Complete Streets Improvement PlanDraft Complete Streets Improvement Plan Final Public Improvement PlanFinal Public Improvement Plan Draft Joint CEQA/Draft Joint CEQA/
NEPA DocumentNEPA Document
Final Final
& Adopted Plan& Adopted Plan
Draft Draft
Public Improvement PlanPublic Improvement Plan
City ReviewCity Review
Bi-Weekly Meeting Throughout the ProjectBi-Weekly Meeting Throughout the Project Engagement EventMeeting Key Deliverable
and Environmental Document

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Approach to Managing
Resources and Maintaining
Quality Results
Mithun will manage a dynamic team of subconsultants
on the Hamilton Avenue Public Improvement Plan, each
leveraging their strengths to ensure a comprehensive
and high-quality outcome. In addition to guiding the
public improvement plan development, Mithun will
lead overall project management, including budget
oversight, ensuring seamless coordination and quality
across all project phases.

Subcontractor Responsibilities
Mithun:
—Role: Prime, Urban Design and Landscape Lead
—Responsibilities: Mithun will manage the project
budget, track costs, and ensure financial
accountability throughout all phases. Mithun will
oversee the project schedule and coordinate the
full project team. In addition, Mithun will lead
the analysis of existing conditions and direct the
development of complete streets improvement
plan and gateway features plan, ensuring these
tasks are aligned with the City’s long-term vision.

Mithun will also lead the analysis of Transit-Oriented
Communities policies, with key input from Fehr &
Peers. Mithun will oversee and collaborate with Fehr
& Peers on transportation analyses and BKF on civil
engineering tasks during these phases, ensuring
coordination between all technical consultants.

Mithun will also support Forward City Labs on
community outreach and public engagement efforts
to ensure that design feedback is incorporated into
the final plan.
—Quality Assurance: Mithun will conduct internal
reviews at key project milestones and hold regular
check-ins to ensure that all deliverables, including
technical analyses and design proposals, meet
both regulatory and client expectations. Close
collaboration with the subconsultant team will ensure
that any emerging issues are addressed promptly.

Fehr & Peers:
—Role: Transportation Analysis Lead
—Responsibilities: Fehr & Peers will lead the
transportation analysis, including bike and pedestrian
safety audits, access studies, mobility hub planning,
and will support the complete streets designs.

BKF Engineers:
—Role: Civil Engineering Technical Analyses
—Responsibilities: BKF Engineers will guide existing
conditions analyses, focused on utilities and
infrastructure, and support Complete Streets and
streetscape improvements with technical drawings.

Environmental Science Associates (ESA):
—Role: CEQA/NEPA Compliance
—Responsibilities: ESA will manage CEQA and NEPA
compliance and Tribal Consultation support, ensuring
all environmental review and permitting tasks meet
state and federal requirements.

Forward City Labs:
—Role: Community Engagement Lead
—Responsibilities: Forward City Labs will lead
community engagement to ensure stakeholder
input is integrated throughout the process. Through
workshops, surveys, and meetings, Forward City
Labs will identify priorities of key stakeholders and
community members.

Supervision and Quality Control
The Mithun team will implement several strategies to
ensure quality throughout the project:
—Biweekly Coordination Meetings: These meetings will
allow Mithun to review project progress, address risks, and ensure that timelines and budgets are met.
—Task Ownership: Mithun will oversee and support
all subcontractors, ensuring clear roles and
responsibilities.
—Stakeholder Feedback Integration: Public input will
be collected and integrated into all project phases to
ensure community alignment.
—Regulatory Compliance: The Mithun team will ensure
that the project remains compliant with CEQA/NEPA
and other relevant regulations while conducting
quality assurance reviews focused on readability
and usability to create accessible and actionable
documents for public and private stakeholders alike.

Mithun will deliver a Public Improvement Plan that
meets the City’s objectives while maintaining the
highest quality standards.

Project Team Consistency
The Mithun team is fully committed to the Hamilton
Avenue Public Improvement Plan, with key members
dedicated throughout the project's duration. Our
longstanding relationships with subconsultants
Fehr & Peers, BKF Engineering, Forward City Labs
and Environmental Science Associates enhance
team cohesion and ensure consistent, high-quality
collaboration
Efficient Resource Management
Mithun, accustomed to managing 50–120 projects,
utilizes weekly data reports to efficiently allocate
its diverse talent pool of over 200 staff members.

This process prevents conflicts and allows Mithun to
assign the right talent to meet specific project needs, maintaining production capacity, and controlling costs.

Mithun Office 585 Howard / San Francisco, CA
Approach to Managing Resources and Maintaining Quality Results (Continued)

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Our Principal-in-Charge, Erin Ishizaki, and Project
Manager, Yao Lu, will coordinate closely with staffing
leaders across Mithun, Fehr & Peers, BKF Engineers,
Environmental Science Associates, and Forward City
Labs. Their leadership ensures the project is staffed with the necessary knowledge to meet all milestones and
deadlines. Open communication and aligned objectives
foster a unified team approach.

Maintaining Consistency through
Communication and Collaboration
As part of our QAQC process, regular check-ins happen
within each stage of a project to assure and confirm
quality of work, both in terms of design expression
and technical feasibility of the design proposal. Final and public review draft documents undergo a rigorous
QAQC process including a page-turn with staff and
comment tracking. Our team has developed a flexible
process of supervision and critique response that has
yielded numerous successfully completed urban design
and planning projects.

By leveraging longstanding relationships and
collaborative workflows across the consultant team,
Mithun will ensure a cohesive and consistent project
team. This integrated approach positions us to deliver
a high-quality Public Improvement Plan that meets the
City's objectives and fosters sustainable, accessible, and vibrant community development.

Meeting Schedules & Controlling
Costs
We understand the importance of tracking and
visualizing project timelines, resources, and
expenditures throughout the project. We will closely
monitor timelines, resources, and expenditures in real
time as the project evolves. We will track progress
against the established schedule and budget, flagging
any areas where additional resources may be needed or
where delays could result in cost increases. Additionally, bi-weekly check-ins will ensure that all stakeholders
are consistently informed of the project’s status. These meetings will summarize key decisions, highlight any
outstanding actions, and provide a clear picture of the budget and schedule to avoid surprises.

This proactive communication will keep everyone
aligned, fostering accountability and transparency
throughout the project. All meetings will be efficiently time-managed, including detailed agendas to ensure
productive use of all parties’ time.

We also recognize the importance of informal
communication in keeping a project running smoothly.

In addition to formal meetings, we will establish
informal channels, such as group chats and dedicated
project spaces on platforms like Zoom, Teams,
and Miro. These informal spaces will allow for quick
resolutions to minor issues, reducing the need for
formal meetings and ensuring that decisions can be
made without delay.

In terms of schedule feasibility, prioritizing early
decision-making will be key. Front-loading critical
decisions will minimize the likelihood of costly rework later in the project. We will also establish clear
milestones and key deadlines and dependencies to
help ensure that partners and stakeholders understand
how tasks relate to each other within the project,
encouraging timely feedback and responses.

The Mithun team is attentive to the pressures
associated with projects that have aggressive
schedules, set timeframes and grant requirements,
and fixed budgets. Mithun’s experience with public
sector clients imbues our team with the skills needed
to manage these dynamic elements. We meet key
project goals by establishing good communication
practices from the outset, and preparing a work plan
that includes buy-in from all parties engaged in the
project. We approach project management as a design
challenge that requires its own tailored, integrated
response.

Sun Valley Redevelopment Plan and Healthy Living Strategy / Denver, CO
The Sun Valley Plan was developed through a community
visioning process. It creates new street connections for flexible redevelopment options, increased access to a new riverfront park and regional trail connection; and highlighted key healthy living amenities and gateway moments from the main arterial and light rail connections.

Approach to Managing Resources and Maintaining Quality Results (Continued)

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Qualifications &
References
Recent collaboration with SF Parks Alliance for a street mural on Moss Street in San Francisco. (Photo used with permission.)

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Qualifications &
References
The Mithun team is comprised of highly-qualified
personnel and technical professionals well-equipped
to meet and exceed the needs of the Hamilton
Avenue Public Improvement Plan. Together, we bring a
complementary set of skills and experiences befitting
the task at hand.

The Mithun team adheres to the highest ethical
standards possible, maintaining practices that imbue
our work with our values of honesty, integrity, and
justice. We minimize conflicts of interest, implement
internal firewalls when necessary, and ensure that
clients and projects align with these values. Mithun
Partner-in-Charge Erin Ishizaki brings over 20-years of experience delivering projects that uncompromisingly
maintain these high standards.

As the prime consultant, Mithun is committed to
producing unbiased deliverables that reflect findings
honestly, and, under Erin’s leadership, we will ensure
that all project team members maintain our high
standards.

Mithun’s talented team of landscape architects,
urban designers, and planners bring deep experience
in streetscape design plans and public realm
improvements, including stormwater management
design strategies, public amenities and open space
design, and gateway feature designs. Design Leads
Yao Lu and Tim Mollette-Parks have been supporting
communities and coordinating with local agencies
in the Bay Area for decades with projects such as
Kapuso at the Upper Yard at Balboa BART, the BCDC
Regional Shoreline Adaptation Plan, and the City
of San Carlos’ Northeast Area Specific Plan. From
planning to implementation, Environmental Science
Associates are experienced at delivering environmental
review, analysis, and documentation at all phases of
projects. Christine Fukasawa and Melissa Logue provide
deep knowledge of CEQA and NEPA compliance and
consistency, with experience providing environmental
technical studies and regulatory permitting.

In addition to these technical skills, our team is highly adept at project management, bringing critical skills
of communication, collaboration and flexibility, along
with strong ethical standards. Internally and externally, we maintain open communication channels with
project teams and partners. We have a proven track
record of collaborating across diverse stakeholder
groups, achieving high-quality, unique designs rooted
in community. Additionally, our team is responsive
and agile, able to adapt to changing project needs as
analyses unfold and new findings are uncovered. Yao Lu
and Tim Mollette-Parks have led numerous co-design
processes, such as with Resilient by Design and North
Richmond Shoreline Living Levee projects, coordinating
across community groups and stakeholders to
collaboratively develop design solutions for and with
the local community. The co-design process not only
requires thoughtful communication, but it also requires teams to remain flexible and adaptable to stakeholder
input and needs as projects develop.

The Mithun team adheres to the highest ethical
standards possible, maintaining practices that imbue
our work with our values of honesty, integrity, and
justice. We minimize conflicts of interest, implement
internal firewalls when necessary, and ensure that
clients and projects align with these values. Mithun
Partner-in-Charge Erin Ishizaki brings over 20-years of experience delivering projects that uncompromisingly
maintain these high standards.

As the prime consultant, Mithun is committed to
producing unbiased deliverables that reflect findings
honestly, and, under Erin’s leadership, we will ensure
that all project team members maintain our high
standards.

Fehr & Peers brings extensive experience in
transportation planning and analysis, specifically
in multimodal corridor studies, bike and pedestrian
planning, traffic modeling, and data collection. Matt
Haynes will lead transportation planning for the
Hamilton Avenue Public Improvement Plan, drawing
on over 20 years of experience working with transit
agencies and local and regional governments in the Bay
Area, including VTA, the City of Campbell, and MTC.

BKF Engineers have extensive experience providing
civil engineering and planning services across
the San Francisco Bay Area. Vitina Mandella and
Marcelo Cosentino have supported numerous public
infrastructure projects and plans with roadway
improvement designs, utility planning, mapping,
and cost estimating. Their recent work includes the
Hamilton Avenue Resurfacing Project, the Monarch
Bay Shoreline Redevelopment in San Leandro, and the
Mountain View Moffett Park Infrastructure Master Plan.

999 Third Avenue Plaza / Seattle, WA

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In partnership with KPFF , Mithun was hired by the
Seattle Department of Transportation (SDOT) for
landscape architecture and urban design of the Pike/
Pine corridor couplet that links downtown Seattle
with the Capitol Hill neighborhood. The team’s multi-
disciplined, layered approach integrates streetscape
and pedestrian elements in order to improve natural
systems and transit function, pedestrian safety, and
the Seattle Green Factor along these transit corridors.

Building on previous studies, the design centers on the pedestrian experience by enhancing wayfinding with
new planting patterns, public seating and bike racks,
while creating a sequence of zones—from historic
district to retail and entertainment—beginning at
Pike Place Market and culminating on Capitol Hill.

The scope also included construction documents for
improvements to an existing transit stop along Pine
Street in the Capitol Hill neighborhood which have been implemented.

Client Seattle Department of Transportation
Overview Study to improve the pedestrian experience along the Pike/Pine Corridor
Program Streetscape, pedestrian safety, wayfinding, public seating, bike racks, transit stop improvements
Size Urban corridor 22 blocks long
Services Landscape Architecture, Urban Design and Planning Collaborators KPFF Consulting Engineers
Pike / Pine Streetscape Improvements
Seattle, Washington
Moss Street Green Infrastructure
San Francisco, California
Client San Francisco Parks Alliance
Overview Community engagement strategy and
concept design to transform two blocks
of Moss Street into stormwater gardens,
community gathering space and ecological
enhancement planting areas.

Size Two city blocks
Services Landscape Architecture, Community
Engagement
A Return to Historic Hydrology
Moss Street in San Francisco’s SoMa neighborhood was
historically part of a brackish marsh at the edge of the city’s pre-development coastline. The design concept
for two blocks of the street envisions restoring historic hydrology through a system of cisterns and stormwater
gardens that allow the low-lying street to act as flood protection once again for the area.

Event-based Community Engagement
The community engagement strategy brought
neighbors into the project’s physical space to experience the potential transformation through mockups and
art projects. Neighbors collaborated on temporary
sidewalk murals to represent the true scale of future
green infrastructure and gathering space, in addition to sharing oral and written observations during the event.

Design for Social and Ecological Co-Benefit
The focus with community members and the SF
Parks Alliance was to design for co-benefit between
ecological richness and social interaction. To that end, new gathering spaces, benches, lighting and murals
are enmeshed with native planting, rain gardens and
interpretive signage that shares the story of the place as former coastal wetland with residents and visitors.

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Taylor 28
Seattle, Washington
A Holistic Approach to Water Management
Streets and infrastructure investments provide an
opportunity to address multiple benefits for people,
place and the environment. Driven by the City of
Vancouver’s focus on climate adaptation, the public
works department is convening cross agency partners
to envision ten locations for green stormwater
interventions that can be learned from and potentially
replicated across the city.

Place-based Typologies that Mimic Natural
Hydrology
The nine sites vary from the scale of street intersections to large parks and include the exploration of a wide
range of technologies such as raingardens, pervious
paving, tree canopy, carbon filters, level spreaders,
wiers and subsurface retention. Each site highlights
the connection between the typology and the historic,
cultural and urban design context.

Practicing Mitigation and Adaptation to Address
Climate Change
A central tenant of the project is to work with
neighborhood residents and business owners to
continue the city-wide dialogue around climate
change. Putting these projects in the context of climate adaptation is communicated through the specific
place-based design responses, the visual graphics and
the on-going conversations.

Client Herrera Environmental Group and the City of
Vancouver
Overview Development of a range of context sensitive design s olutions to be piloted and scaled across the city.

Program Parks, streetscapes, public spaces
Size Nine sites, varying in scale from street intersections t o large parks
Services Landscape Architecture, Urban Design and Planning Vancouver Blue Green Streets
Vancouver, British Columbia, Canada
Creating People-friendly Streets
As the first residential, mixed-use apartment building in the Denny Triangle neighborhood, Taylor 28 presented
an opportunity to set the urban design standard for
five blocks. The transformational design reorganizes the street right-of-way and creates a linear urban plaza for people to enjoy, introducing a vibrant human dimension
in a previously desolate area with an underutilized
street.

Groundbreaking Strategies
A holistic approach to rainwater harvesting allows
water from the private roof to be used for irrigation in the public right-of-way. City approval of a hybrid cistern means the number of residents can increase but the
potable water use remains the same over time.

First of Five Blocks
These changes have been approved for application
down Taylor Avenue to ensure a complete
transformation of the street. Raised crosswalks will
connect streets and plazas in this growing, pedestrian
focused neighborhood.

Client BRE Properties
Overview Mixed-use redevelopment of an infill site near Seattle Center, including reorganization of the street
to create public gathering space and a pedestrian-
friendly neighborhood
Program
197 market rate apartments, underground parking,
48-foot wide public plaza, rooftop courtyard,
streetscape, 197 market rate apartments
Size
160,000 sf; 1.19 acres
Metrics LEED Silver certified
Services Architecture, Landscape Architecture, Urban Design and Planning

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Kapuso at the Upper Yard
San Francisco, California
Client Mission Housing Development Corporation
and the Related Companies
Overview Affordable housing and transit plaza alongside a vibrant transit hub in the Outer Mission district
Program 131 apartments in a mix of configurations, 6,000 sf child development center, 2,400 sf non-profit office
space, 3,000 sf neighborhood retail, community
room, courtyard and bike parking
Size 170,000 sf; 0.7 acres
Metrics Fossil-fuel Free; Architecture 2030 Compliant; GreenPoint Platinum Rating, Targeted
Services Architecture, Interior Design, Landscape Architecture Budget: $2,000,000 (Mithun fee)
An example of ‘TOD done right,’ the conversion of
a former parking lot into transit, social and cultural
infrastructure realizes the vision of multiple stakeholders for this site adjacent to Balboa Park BART station in San Francisco.

Mithun’s interdisciplinary team of architects, interiors and landscape designers collaborated with grassroots
activists, public agencies, and other city and state
players to create 131 units of affordable family
housing, common spaces including a community
room overlooking a protected mid-block courtyard
for residents, and multiple active ground-floor uses
fronting a vibrant new public plaza, including a locally owned café, youth arts program and other community
services, childcare center, and bikeshare to serve
tenants, neighbors and urban commuters who pass by
daily.

The site serves as a multi-modal transit network for
BART, multiple MUNI bus lines, a busy interchange
of Highway 280 and dedicated bike lanes a few
blocks away. The project recently was completed and
celebrated its opening.

Highlighting Neighborhoods
The streetcar stops and a series of three plaza spaces
are designed to be quiet, neutral infrastructure—
allowing the surrounding neighborhoods to shine.

Passing through historic and cultural districts, and
Seattle’s most densely populated neighborhood,
Capitol Hill, the stops include public art by Claudia
Fitch.

Immersing People in Place
Each plaza responds to existing conditions. At Marion/
Broadway, the plaza edge of baffled raingardens
links major institutions and provides seating at an
intimate scale. A plaza overlook at Terrace/Broadway is heightened in contrast with a sloping street and offers panoramic views to Mount Rainier. At Yesler/Broadway,
a mixing zone for pedestrians, streetcars and bikers
reduces emphasis on cars and provides flexibility for
future redevelopment.

Designed for Durability
These are intensely used public spaces requiring durable materials with low maintenance. Simplicity and careful
attention to functional needs was integral to creating
great places for people to enjoy the city.

Client Seattle Department of Transportation
Overview Concept design for the 2.5-mile First Hill Streetcar line’s stops and plazas seamlessly integrates
transit infrastructure and celebrates neighborhood
character
Program
10 station stops in five neighborhoods, cycle track,
three plazas, plantings, seating, shelters, public art
Services Landscape Architecture, Urban Design & Planning Collaborators Landscape concept design by Mithun in association with URS, transit engineers and landscape architect
of record
First Hill Streetcar
Seattle, Washington

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85th Street Station Area Plan
Kirkland, Washington
The station area plan transitions the auto-centric
environment into vibrant, walkable districts and creates last mile connections to bus and regional trails. Deeply rooted in the history of the land and people, NE 85th is envisioned as a place to spend time with a lively public realm and more equitable access to opportunity for
local workers and residents. A more compact, urban
form of development offers innovative urban design
and community benefits strategies.

A phased infrastructure strategy supports public
projects, like a green network and boardwalk trail,
while baseline requirements and incentive zoning help
realize affordable housing, education and benefits
through development. The Form Based Code addresses
both public realm with street types and private realm,
encourages high-performance development with a
Green Factor code for integrated green infrastructure,
and opportunities for district energy, stormwater and
resilience hubs.

Client Ci ty of Kirkland
Overview Station Area Plan that supports
g rowth of a suburban area around
a n ew Bus Rapid Transit
( BRT) station and regional
t rail, including a new plan, form-based
c ode, sustainability framework, g reen
i nnovation policies, incentive
z oning program, design guidelines and
P lanned Action Ordinance
Size 7 00 acres, Up to 6,243 new households
a nd 17,763 new jobs by 2044
Services U rban Design and Planning
Collaborators ECOnorthwest; Fehr & Peers, Mobility;
BERK: Engagement, Environmental
Impact; Herrera, Environmental/
Engineering;ECONW: Economic/
Development Strategy
Link
https://www.kirklandwa.gov/
Government/Departments/Planning-
and-Building/Code-and-Plan-
Amendment-Projects/NE-85th-Street-
Station-Area-Plan
To support the Phase 2 design and planning of the
Everett Link Extension, Mithun was engaged to
provide urban design and placekeeping, sustainability,
landscape design, and visualization services. The
design of high-capacity transit stations is crucial for the success of transit-oriented development (TOD)
and creating a vibrant public realm. By integrating
public realm elements, landscape, sustainability, and
development feasibility considerations early in the
engineering design process, we can achieve more
equitable and resilient outcomes.

In addition to focusing on stations, tracks, and the
Operational and Maintenance Facility, Mithun also
supported Sound Transit through its Model Code
Partnership program, funded by Federal Transit
Administration (FTA), which influences future TOD
opportunities in the larger half-mile station areas
along the corridor. This program developed best
practice guidance, example regulatory language,
and implementation resources for local jurisdictions
along the Everett Link Extension corridor to promote
high-quality public spaces, resilient infrastructure, and sustainable site and building designs.

Client Sound Transit
Overview Everett Link Extension is a new stretch
o f light rail through Everett, Snohomish
C ounty, and Lynnwood. Mithun supported
t he regional transit agency on TOD
a round six proposed light rail stations
a nd the refinement of Conceptual
E ngineering plans. Led corridor-wide
s ustainability to inform infrastructure
des ign and policy changes. Developed
b est practice guidance on public realm
des ign, development codes and standards,
a nd high-performance sites and buildings.

Size 16-mile light rail corridor
Services Urban Design and Planning, Landscape
Design, Sustainability, Visualization
Completion Ongoing
Collaborators Kimley Horn, Parsons, Mott McDonald,
Otak
Link https://www.cityoftacoma.org/UserFiles/
Servers/Server_6/File/cms/Planning/
Planning%20Commission/PC%20
Agendas%202023/PC%20Agenda%20
Packet%20(10-04-23).pdf
Everett Link Extension
Snohomish County, Washington
Project Dates 11/2019-7/2023
Contract $629,000 (Mithun)

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Crocker Road Bridge Pedestrian
Retrofit
Cloverdale, Sonoma County, California
Sonoma County Public Infrastructure (SPI), in
cooperation with Caltrans District 4 Division of Local
Assistance, constructed a Class I bicycle and pedestrian access across the Russian River on Crocker Road Bridge
(Bridge #20C-002). The access was constructed on
existing bridge piers. Additional improvements included new Americans with Disabilities Act (ADA) compliant
pedestrian ramps and supplemental lane signing and
striping.

ESA prepared environmental technical studies (air
quality and noise) to support County's preparation of
a CEQA document and Caltrans' issuance of a NEPA
Categorical Exclusion, and acquisition of regulatory
permits including a 1602 Streambed Alteration
Agreement and Waste Discharge Requirement.

ESA also provided environmental monitoring and
compliance services during project construction.

Client S onoma County Public Infrastructure
Department
Duration F all 2021- Fall 2024
Contract $2.34M
Role E nvironmental clearance, permitting,
monitoring/compliance
Reference Cindy Rader, P .E., Senior Civil
E ngineer, Sonoma County Public
I nfrastructure Department
( 707) 565-2550,
[email protected]
ESA provides environmental support services to
Santa Clara Valley Transportation Authority (VTA) for
several transportation projects in the Project Initiation Document (PID) and Project Approval/Environmental
Document (PA/ED) phase. This includes management
and support for several projects (State Route (SR) 87/
Capitol Expressway Interchange Project, SR 17 Corridor
Congestion Relief Project, Interstate 880/Montague
Expressway Project, and the Beneficial Reuse of
Excavated Material in Tidal Marsh Restoration Project).

ESA staff coordinate directly with Caltrans District 4
Office of Environmental Analysis (OEA) and Division
of Local Assistance (DLA), jurisdictions (Town of Los
Gatos, City of San José, City of Santa Clara, City of
Milpitas, and Santa Clara County), and regulatory
agencies (Santa Clara Valley Habitat Agency [Habitat
Agency]), for improvements on and off the state
highway system.

This includes interchange, roadway, ramp, signal,
bridge/overcrossing, bicycle/pedestrian (Complete
Streets), and other associated improvements. ESA
participates in Project Development Team (PDT)
meetings, oversees preparation of technical studies
(complaint with Caltrans Standard Environmental
Reference [SER] and Local Assistance Procedures
Manual [LAPM] requirements), and supports
preparation of CEQA and NEPA documentation (IS/EA
and EIR/EA). Efforts also include support of alternatives analyses, noticing, scoping, and informing the Plans,
Specifications, and Estimate (PSE)/construction phase.

Environmental Staff Support,
Santa Clara Valley Transportation
Authority
Santa Clara County, California
Client S anta Clara Valley Transportation
Authority
Duration Ju ly 2024-ongoing
Contract $546K+
Role E nvironmental project management of
c learance documents and technical
studies
Reference Christina Jaworski, Environmental
P rogram Manager
S anta Clara Valley Transportation
A uthority, (408) 321-5751,
[email protected]

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VTA Great Mall
Milpitas, California
SVTA is redeveloping its transit center and Park &
Ride lot on Great Mall Drive in Milpitas. The transit
center has already been relocated to the Milpitas
BART Station. This is approximately a 4-acre parcel
where VTA seeks to develop a mixed-use, mixed-
income project. Promoting equal access to housing
employment and entertainment opportunities while
encouraging increased transit ridership is a core
objective of this study.

The study scope extends beyond on-site evaluation
of the technical aspects of parking, transit ridership, transit access, and active mobility safety. It delves into inclusive strategies to enhance existing access and
create a more user-friendly, engaging and experiential
environment within the transit-oriented community.

Client V alley Transportation Authority
Duration 2 024 - Ongoing
Contract $110,000
Role T ransit Access Study, Active Mobility,
P lace Making and Community
Engagement
Reference Cristina Nape, Senior Manager TOD
Cri [email protected], 669-588-1738
Link https://www.vta.org/projects/milpitas-
transit-center-transit-oriented-
development

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Work Samples
Pike Pine Corridor Improvements Project in
Capitol Hill (Seattle, WA) added multi-modal
improvements and new bus stops with
integrated art and furnishings.

Work Samples:

Written technical report
NE 85th Street Station Area Plan - Authored by Mithun transportation chapter — https://www.kirklandwa.gov/files/sharedassets/public/v/4/planning-amp-building/station-area-materials/ pc-hearing-drafts/web-version_final__stationareaplan_sections-1-10june2022.pdf Materials for similar planning effort
Story Keyes Complete Streets Study - Fehr & Peers
— https://link.edgepilot.com/s/e5a45363/BWQZ3rSNrkanfqLh5n2djA?u=https://www.vta.org/sites/default/files/ documents/Story%252520Keyes%252520Attachment%252520B.pdf Blue Green Systems Typology Study - Blue Green Systems Typology Study -Mithun —https://vancouver.ca/files/cov/blue-green-systems-typology-study.PDF

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References
Mithun
Allison Zike
City of Kirkland
425.587.3259
[email protected]
Project and Client: NE 85th Station Area Plan and
Code, City of Kirkland
Project Duration: October 2019 - July 2023
Miranda Redinger
High Capacity Transit Development Manager
Sound Transit
206.715.5465
[email protected]
Project and Client: Everett Link Extension—Urban
Design, Sustainability, Model Code Partnership, Sound
Transit / Kimley Horn
Project Duration: Phase 2: July 2023 - June 2026
Tim Chan
Group Manager, Stations Planning
BART
510.406.8985
[email protected]
Project and Client: Kapuso at the Upper Yard, Mission
Housing and Related Companies
Project Duration: September 2016 – June 2023
BKF Engineers
Avalon Schultz
Assistant Community Development Director/Principal
Planner, City of San Leandro
510.57 7.3 422
[email protected]
Project: Bayfair Mall Transit Oriented Development
Economic Feasibility (complete in 2023) and Specific Plan Update (on-going since 2023)
John Davidson
Principal Planner, City of Santa Clara
408.615.2478
[email protected]
Project: Patrick Henry Drive Specific Plan (complete
in 2022), Freedom Circle Focus Area Plan (complete in
2022)
Fehr & Peers
Jessica Manzi (former Transportation Manager
with City of Redwood City),
Director, Project Delivery, SMCTA
650.508.6476
[email protected]
Project: Redwood City Moves Citywide Transportation
Plan
Project Duration: 2017-2019

Oxo Slayer
Senior Physical Planner, UCSC
831.212.0185
[email protected]
Project: UCSC Long Range Development Plan,
Mobility Element
Project Duration: 2018-2021
NE 85th Street Station Area Plan and Code / Kirkland, WA

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Cost Proposal
Pittsburgh URA Greater Hill District Master Plan/ Pittsburgh, PA

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Cost Proposal
We have prepared a preliminary estimate of fees for
each task with estimated level of effort for project staff.

The assigned staff hourly rates are indicated along the top row of the table.

Should we be awarded the project, we look forward to
reviewing and refining this with the City to ensure it
meets project goals and objectives.
1180 Fourth Street / San Francisco, CA

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Project Budget
Erin
Ishizaki Yao Lu
Tim
Mollette-
Park
Claire
Mardian
Nazanin
Mehrin
Partner In
Charge
Project
Manager
Design
Lead Planner
Urban
Designer
hourly rate 255$ 200$ 255$ 180$ 180$ Task 1 Project Initiation and Management Total Cost Labor Hours

1.1 Project Management 14,000$ 14,000$ 70 70 -$ -$ -$ -$

1.4 Kick-Off Meeting 8,348$ 2,840$ 12 4 4 4 -$ 900$ 2,320$ 2,288$

1.5 City Council Introductory Meeting 3,640$ 3,640$ 16 4 8 4 -$ -$ -$ -$ Subtotal, Task 1 25,988$ 20,480$ 98 8 82 8 0 0 -$ 900$ 2,320$ 2,288$ Task 2 Public Engagement Total Cost Labor Hours

2.1 Stakeholder Engagement Strategy 5,500$ 1,000$ 5 5 -$ 4,500.00$ -$ -$

2.2 Community Meetings & Outreach 49,640$ 8,840$ 44 16 8 20 -$ 33,120.00 $ 7,680.00$ -$

2.3 Public Hearings 10,670$ 5,680$ 24 8 8 8 0 0 -$ -$ 4,990.00$ -$ -$ -$
Subtotal, Task 2 65,810$ 15,520$ 73 8 29 16 20 0 -$ 37,620.00 $ 12,670.00$ -$ Task 3 Existing Conditions Analysis Total Cost Labor Hours

3.1 Existing Conditions Report 53,142$ 9,400$ 48 0 8 8 32 972.00$ -$ 26,340.00$ 16,430.00$ Subtotal, Task 3 53,142$ 9,400$ 48 0 8 8 0 32 972.00$ -$ 26,340.00$ 16,430.00$ Task 4 Roadway Improvement & Gateway Features Plan Total Cost Labor Hours

4.1 Draft Roadway Improvement Plan 42,870$ 2,600$ 14 4 10 -$ -$ 21,380.00$ 18,890.00$

4.2 Conceptual Gateway Features Plan 18,650$ 18,650$ 86 8 16 30 32 -$ -$ -$ -$

4.3 Final Gateway Features Plan 9,360$ 9,360$ 44 8 12 8 16 -$ -$ -$ -$

4.4 Streetscape Improvement Plan 63,380$ 22,640$ 104 8 16 40 40 -$ -$ -$ 40,740.00$

4.5 Final Public Improvement Plan 28,678$ 14,280$ 68 8 12 16 16 16 -$ -$ 4,540.00$ 9,858.00$

4.6 Public Improvement Plan Boundary 1,520$ 1,520$ 8 4 4 -$ -$ -$ -$ Subtotal, Task 4 164,458$ 69,050$ 324 32 64 94 16 118 -$ -$ 25,920.00$ 69,488.00$ Task 5
Consideration of Transit-Oriented Community
Policies Total Cost Labor Hours

5.1 Transit-Oriented Community Policies Analysis 15,052$ 9,840$ 50 8 12 30 972.00$ -$ 4,240.00$ -$ Subtotal, Task 5 15,052$ 9,840$ 50 8 12 0 30 0 972.00$ -$ 4,240.00$ -$ Task 6 CEQA/NEPA Analysis* Total Cost Labor Hours

6.1 Joint CEQA/NEPA Outreach and Scoping 13,866$ -$ 0 13,866.00 $ -$ -$ -$

6.2 Joint CEQA/NEPA Document Preparation 21,506$ -$ 0 21,506.00 $ -$ -$ -$ Subtotal, Task 6 35,372$ -$ 0 0 0 0 0 0 35,372.00 $ -$ -$ -$ Task 7 Prepare Draft Public Improvement Plan Total Cost Labor Hours

7.1 Prepare Draft Public Improvement Plan 23,965$ 16,340$ 78 4 10 24 16 24 -$ 3,915.00$ 2,320.00$ 1,390.00$ Subtotal, Task 7 23,965$ 16,340$ 78 4 10 24 16 24 -$ 3,915.00$ 2,320.00$ 1,390.00$ Task 8 Finalize and Adopt Public Improvement Plan and E Total Cost Labor Hours

8.1 Finalize and Adopt Public Improvement Plan and Environmental Do 13,895$ 8,780$ 46 4 10 16 16 3,280.00 $ 675.00$ 1,160.00$ -$ Subtotal, Task 8 13,895$ 8,780$ 46 4 10 0 16 16 3,280.00 $ 675.00$ 1,160.00$ -$ 1,610
TOTAL BUDGET -$
2,500$
400,182$
TOTAL HOURS, Prime and Consultants
Subtotal, labor: Prime and Consultants
Reimbursables Expense: Materials,food, kids activities, translations, interpreters ESA
Fehr
&
Peers
BKFFCL
Cost Proposal (Continued)

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Project Budget
Melissa
Logue
Christine
Fukasawa
Juliana
Medan
Atisha
Varshney
Shreya
Chokshi Matt Haynes
Alexandra
Lee-Gardner
Tript Kaur-
Kondal
Marcelo
Cosentino
Vitina
Mandella
(Subconsultant Detail) Pincipal
Senior
Consultant Associate
Project
Manager
Engagement
Lead Principal
Sr. Transp.

Planner
Transp.

Planner
Civil Project
Executive
Project
Manager
Engineering
Manager
Design
Engineer
hourly rate: 334$ 243$ 175$ 225$ 135$ 375$ 205$ 175$ 294$ 278$ 251$ 179$ Task 1 Project Initiation and Manageme Labor Hours

1.1 Project Management -$ 0

1.4 Kick-Off Meeting 5,508.00$ 20 4 4 4 4 4

1.5 City Council Introductory Meeting -$ 0 Subtotal, Task 1 5,508.00$ 20 0 0 0 4 0 4 4 0 4 4 0 0 Task 2 Public Engagement Labor Hours

2.1 Stakeholder Engagement Strategy 4,500.00$ 28 8 20

2.2 Community Meetings & Outreach 40,800.00$ 244 50 162 8 16 8

2.3 Public Hearings 4,990.00$ 18 8 8 2 Subtotal, Task 2 50,290.00$ 290 0 0 58 182 16 24 10 0 0 0 0 Task 3 Existing Conditions Analysis Labor Hours

3.1 Existing Conditions Report 43,742.00$ 143 0 4 16 48 60 5 10 20 40 Subtotal, Task 3 43,742.00$ 143 0 4 0 0 16 48 60 5 10 20 40 Task 4
Roadway Improvement &
Gateway Features Plan Labor Hours

4.1 Draft Complete Streets Improvement Plan 40,270$ 130 14 36 50 10 20 20 30

4.2 Conceptual Gateway Features Plan -$ 0

4.3 Final Gateway Features Plan -$ 0

4.4 Streetscape Improvement Plan 40,740$ 40 15 25 60 80

4.5 Final Public Improvement Plan 14,398$ 27 4 8 8 2 5 10 30

4.6 Public Improvement Plan Boundary -$ 0 Subtotal, Task 4 95,408$ 197 0 0 0 18 44 58 27 50 90 140 Task 5
Consideration of Transit-
Oriented Community Policies Labor Hours

5.1 Transit-Oriented Community Policies Anal 5,212$ 20 4 6 8 2 Subtotal, Task 5 5,212$ 20 0 4 0 0 6 8 2 0 0 0 0 Task 6 CEQA/NEPA Analysis* Labor Hours

6.1 Joint CEQA/NEPA Outreach and Scoping 13,866$ 66 12 6 48 0 0 0

6.2 Joint CEQA/NEPA Document Preparation 21,506$ 98 12 36 50 0 0 0 Subtotal, Task 6 35,372$ 164 24 42 98 0 0 0 0 0 0 0 0 0 Task 7 Prepare Draft Public Improveme Labor Hours

7.1 Prepare Draft Public Improvement Plan 7,625$ 40 3 24 4 4 5 Subtotal, Task 7 7,625$ 40 0 0 0 3 24 4 4 0 0 5 0 0 Task 8 Finalize and Adopt Public Impro Labor Hours

8.1 Finalize and Adopt Public Improvement Pla 5,115$ 19 4 8 3 2 2 Subtotal, Task 8 5,115$ 19 4 8 0 3 0 2 2 0 0 0 0 0 Ferh+PeersESA FCL BKF
Cost Proposal (Continued)

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Oxford Plaza / Berkeley, CA
Disclosure of
Litigation

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 80 81
Disclosure of
Litigation
Mithun hereby confirms that it has no litigation
in connection with prior projects. To the best of
our knowledge, Mithun is not involved in any legal
proceedings or disputes that would impact its ability to perform the services outlined in this proposal.

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 82 83
California Levine
Act Statement
Resilient by Design / North Richmond, CA

7.b
Packet Pg. 99
Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 84 85
California Levine
Act Statement

APPENDIX C, CALIFORNIA LEVINE ACT STATEMENT
California Government Code § 84308, commonly referred to as the “Levine Act,” precludes an officer of a local government agency from participating in the award of a contract if he or she receives any political contributions totaling more than $250 in the 12 months preceding the pendency of the contract award, and for three months following the final decision, from the person or company awarded the contract. This prohibition applies to contributions to the officer, or received by the officer on behalf of any other officer, or on behalf of any candidate for office or on behalf of any committee.

City of Campbell’s officers (City Council members) include:

City Council
Sergio Lopez , Mayor
Daniel E. Furtado
Elliot Scozzola
Anne Bybee
Terry Hines

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to any City of Campbell officer in the 12 months preceding the date of the issuance of this request for qualifications? ___ YES _X__ NO
If yes, please identify the officer: ____________________________________________

2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contributions of more than $250 to any City of Campbell officer in the three months following the award of the contract?
___ YES _X__ NO
If yes, please identify the officer: ____________________________________________ Answering yes to either of the two questions above does not preclude City of Campbell from awarding a
contract to your firm. It does, however, preclude the identified officer(s) from participating in the contract award process for this contract.

DATE (SIGNATURE OF AUTHORIZED OFFICIAL)
(TYPE OR WRITE APPROPRIATE NAME, TITLE)
(TYPE OR WRITE NAME OF COMPANY)
2/13/2025
Erin Christensen Ishizaki, Partner
Mithun
California Levine Act Statement (Continued)

7.b
Packet Pg. 100
Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 86 87
Insurance
Provisions
University of California Irvine Verano 8 / Irvine, CA

7.b
Packet Pg. 101
Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 88 89
Insurance
Provisions
Mithun hereby acknowledges that it can meet the
minimum insurance requirements outlined in the RFP
for the Hamilton Avenue Improvement Plan project.

Enclosed is Mithun's Certificate of Insurance, which
demonstrates our compliance with the required
coverage, including general liability, auto liability,
workers' compensation, and professional liability
insurance. Mithun remains committed to maintaining
all necessary insurance coverages throughout the
duration of this agreement to ensure full compliance
with the City of Campbell's requirements.

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD

PRODUCER CONTACT
NAME:

FAXPHONE
(A/C, No):(A/C, No, Ext):

E-MAIL
ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY)

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $

PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT
OTHER: $
COMBINED SINGLE LIMIT $(Ea accident)
ANY AUTO BODILY INJURY (Per person) $

OWNED SCHEDULED
BODILY INJURY (Per accident) $AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $

OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $

PER OTH-

STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
12/24/2024
License # 0C36861
13056
Mithun, Inc.
1201 Alaskan Way Ste 200
Seattle, WA 98101
31194
A 2,000,000
PSB0010953 1/1/2025 1/1/2026 1,000,000
10,000
2,000,000
4,000,000
4,000,000
1,000,000
A
PSA0003581 1/1/2025 1/1/2026
4,000,000A
PSE0005373 1/1/2025 1/1/2026 4,000,000
0 A
PSW0005911 1/1/2025 1/1/2026 1,000,000
N 1,000,000
1,000,000
B Prof Liab/Poll 107361845 1/1/2025 Ea Claim /$200k Ded 5,000,000 B Prof Liab/Poll 107361845 1/1/2025 1/1/2026 Aggregate 5,000,000 Evidence of Insurance
MITHINC-02 MLACYMCCLINTOCK
Seattle-Alliant Insurance Services, Inc.
401 Union Street, 31st Floor
Seattle, WA 98101
Melanie Kelly
[email protected]
RLI Insurance Company
Travelers Casualty and Surety Company of America
X
1/1/2026
X
X
X
X
X
X
X
Insurance Provisions (Continued)

7.b
Packet Pg. 102
Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 90 91
Taxpayer Identification
Number & Certification
Heartline / Portland, OR

7.b
Packet Pg. 103
Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 92 93
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/62/80
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/100 /86 /80 /64□/97/97/178 /89 /80 /64/81/79/81/85 /86 /64/81/62 /82 /126/25/110/10/2 □ /23/10/25/24/33 /15 /35 /10/29□ /1/26 □ /23/10/2 /179 /30/2 /31/116 □ /32 □ /14/10/2 /15 /35 /26 /31□ /15 /27/24/15 /128 /19 /12□/28 /27 /10 □/25 /30 /3 /16 /10 /2□/29 /27 /1 /107 /25 □/1 /25 □/15/27 /35/29 □/26/1 /2/3 □/35/29 □/3 /31 □/14 /1 /2/2/10 /14 /15□/15/24 /108 /23 /24 /31 /10 /2□/35/110 /10 /25 /15/35/26/35/14 /24 /15/35/1 /25 □/25 /30 /3 /16 /10 /2□/8/1 /2□/32□/24 /3 □/107 /24 /35/15/35/25 /103 □/26/1 /2□/24 □/25 /30 /3 /16 /10 /2□/15/1 □/16 /10 □/35/29 /29 /30 /10 /110 □/15/1 □/3 /10 /21/111□/24 /25 /110 /17 /12□/32□/24 /3 □/25 /1 /15□/29 /30 /16 /179/10 /14 /15□/15/1 □/16 /24 /14 /112 /30 /23 □/107 /35/15/27 /27 /1 /33/110 /35/25 /103 □/16 /10 /14 /24 /30 /29 /10 /128□/8/24 /21□/32□/24 /3 □/10 /108 /10 /3 /23 /15□/26/2/1 /3 □/16 /24 /14 /112 /30 /23 □/107 /35/15/27 /27 /1 /33/110 /35/25 /103 /116□/1 /2□/8/16 /21□/32□/27/24/11/10□ /25/1/15 □ /16/10/10/25□ /25/1/15 /35 /26 /35 /10/110□ /16/31□ /15 /27/10□ /32 /25/15 /10/2 /25/24/33 □ /9 /10/11/10/25/30/10□ /34 /10/2 /11/35 /14/10□ /8 /32 /9 /34 /21 □ /15 /27/24/15 □ /32 □ /24/3 □ /29/30/16/179 /10/14/15 □ /15 /1□ /16/24/14/112/30/23□ /107 /35 /15 /27/27/1/33 /110/35/25 /103 □/24 /29 □/24 □/2/10 /29 /30 /33/15□/1 /26□/24 □/26/24 /35/33/30 /2/10 □/15/1 □/2/10 /23 /1 /2/15□/24 /33/33□/35/25 /15/10 /2/10 /29 /15□/1 /2□/110 /35/11 /35/110 /10 /25 /110 /29 /116□/1 /2□/8/14 /21□/15/27 /10 □/32/9 /34 □/27 /24 /29 □/25 /1 /15/35/26/35/10 /110 □/3 /10 □/15/27 /24 /15□/32□/24 /3 □ /25/1□ /33 /1/25/103/10/2 □ /29/30/16/179 /10/14/15 □ /15 /1□ /16/24/14/112/30/23□ /107 /35 /15 /27/27/1/33 /110/35 /25/103/111 □ /24/25/110 /104 /12□/32□/24 /3 □/24 □/126/12/34 /12□/14 /35/15/35/180 /10 /25 □/1 /2□/1 /15/27 /10 /2□/126/12/34 /12□/23 /10 /2/29 /1 /25 □/8/110 /10 /26/35/25 /10/110 □/16 /10 /33/1 /107 /21/111□/24 /25 /110 /181 /12□/28 /27 /10 □/0 /129 /28 /118 /129 □/14 /1 /110 /10 /8/29 /21□/10 /25 /15/10 /2/10 /110 □/1 /25 □/15/27 /35/29 □/26/1 /2/3 □/8/35/26□/24 /25 /31 /21□/35/25 /110 /35/14 /24 /15/35/25 /103 □/15/27 /24 /15□/32□/24 /3 □/10 /108 /10 /3 /23 /15□/26/2/1 /3 □/0 /129 /28 /118 /129 □/2/10 /23 /1 /2/15/35/25 /103 □/35/29□ /14/1/2 /2 /10/14/15 /12 /178 /89 /80 /64/81/79/81/85 /86 /64/81/62 /82 □/81/82 /83 /64/80 /84 /85 /64/81/62 /82 /83 /92□/182 /1 /30 □/3 /30 /29 /15□/14 /2/1 /29 /29 □/1 /30 /15□/35/15/10 /3 □/17 □/24 /16 /1 /11 /10 □/35/26□/31 /1 /30 □/27 /24 /11 /10 □/16 /10 /10 /25 □/25 /1 /15/35/26/35/10 /110 □/16 /31 □/15/27 /10 □/32/9 /34 □/15/27 /24 /15□/31/1/30□ /24/2 /10□ /14/30/2 /2 /10/25/15 /33 /31□ /29/30/16/179 /10/14/15 □ /15 /1□ /16/24/14/112/30/23□ /107 /35 /15 /27/27/1/33 /110/35 /25/103□ /16/10/14/24/30/29/10□ /31/1/30□ /27/24/11/10□ /26 /24/35 /33 /10/110□ /15 /1□ /2 /10/23/1/2 /15 □ /24/33 /33 □ /35 /25/15 /10/2 /10/29/15 □ /24/25/110□ /110/35 /11/35 /110/10/25/110/29□ /1/25□ /31/1/30/2 □ /15 /24/108□ /2 /10/15 /30/2 /25/12 □ /0/1/2 □ /2 /10/24/33 □ /10/29/15 /24/15 /10□ /15 /2 /24/25/29/24/14/15 /35 /1/25/29/116□/35/15/10 /3 □/17 □/110 /1 /10 /29 □/25 /1 /15□/24 /23 /23 /33/31 /12□/0 /1 /2□/3 /1 /2/15/103 /24 /103 /10 □/35/25 /15/10 /2/10 /29 /15□/23 /24 /35/110 /116□ /24/14/109/30/35 /29/35 /15 /35 /1/25□ /1/2 □ /24/16/24/25/110/1/25/3 /10/25/15 □ /1/26 □ /29/10/14/30/2 /10/110□ /23/2 /1/23/10/2 /15 /31/116 □ /14/24/25/14 /10 /33/33/24 /15/35/1 /25 □/1 /26□/110 /10 /16 /15/116□/14 /1 /25 /15/2 /35/16 /30 /15/35/1 /25 /29 □/15/1 □/24 /25 □/35/25 /110 /35/11 /35/110 /30 /24 /33□/2/10/15 /35 /2 /10/3 /10/25/15 □ /24/2 /2 /24/25/103/10/3 /10/25/15 □ /8 /32 /9 /129 /21 /116 □ /24/25/110□ /103/10/25/10/2 /24/33 /33 /31/116 □ /23/24/31/3 /10/25/15/29□ /1 /15/27 /10 /2□/15/27 /24 /25 □/35/25 /15/10 /2/10 /29 /15□/24 /25 /110 □/110 /35/11 /35/110 /10 /25 /110 /29 /116□/31 /1 /30 □/24 /2/10 □/25 /1 /15□/2/10 /109 /30 /35/2/10 /110 □/15/1 □/29 /35/103 /25 □/15/27 /10 □/14 /10 /2/15/35/26/35/14 /24 /15/35/1 /25 /116□/16 /30 /15□/31 /1 /30 □/3 /30 /29 /15□/23 /2/1 /11 /35/110 /10 □/31 /1 /30 /2□/14 /1 /2/2/10 /14 /15□/28 /32/106 /12□/34 /10 /10 □/15/27 /10 □/35/25 /29 /15/2/30 /14 /15/35/1 /25 /29 □/26/1 /2□/121 /24 /2/15□/32/32/116□/33/24 /15/10 /2/12 /99 /81/183 /82 □
/184 /89 /80/89
/99/81 /183/82/86/64 /84/80 /89□ /62/79 □
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/94/84/64 /84/80 /89□ /87/89/93/89/90 /62/102/91 /89/82/64 /83/12 □ /0/1/2 □ /15 /27/10□ /33 /24/15 /10/29/15 □ /35 /25/26 /1/2 /3 /24/15 /35 /1/25□ /24/16/1/30/15 □ /110/10/11/10/33 /1/23/3 /10/25/15 /29□ /2/10 /33/24 /15/10 /110 □/15/1 □/0 /1 /2/3 □/186 /119 /187 □/24 /25 /110 □/35/15/29 □/35/25 /29 /15/2/30 /14 /15/35/1 /25 /29 /116□/29 /30 /14 /27 □/24 /29 □/33/10/103/35 /29/33 /24/15 /35 /1/25□ /10/25/24/14/15 /10/110□ /24 /26/15/10 /2□/15/27 /10 /31 □/107 /10 /2/10 □/23 /30 /16 /33/35/29 /27 /10 /110 /116□/103 /1 □/15/1 □/163 /163 /163 /148/134/171/136 /148/164 /139 /173 /188/189 /139 /171/144 /169 /190/148 /100/84/80 /102/62/83/89□ /62/79 □ /94/62/80 /91
/129 /25 □/35/25 /110 /35/11 /35/110 /30 /24 /33□/1 /2□/10 /25 /15/35/15/31 □/8/0 /1 /2/3 □/186 /119 /187 □/2/10 /109 /30 /10 /29 /15/10 /2/21□/107 /27 /1 □/35/29 □/2/10 /109 /30 /35/2/10 /110 □/15/1 □/26/35/33/10 □/24 /25 □ /35 /25/26 /1/2 /3 /24/15 /35 /1/25□ /2 /10/15 /30/2 /25□ /107 /35 /15 /27□ /15 /27/10□ /32 /9 /34□ /3 /30/29/15 □ /1/16/15 /24/35 /25□ /31/1/30/2 □ /14/1/2 /2 /10/14/15 □ /15 /24/108/23/24/31/10/2 □ /35 /110/10/25/15 /35 /26 /35 /14/24/15 /35 /1/25□ /25/30/3 /16/10/2 □ /8 /28/32 /106 /21 □ /107 /27/35 /14/27□ /3 /24/31□ /16/10□ /31/1/30/2 □ /29/1/14/35 /24/33 □ /29/10/14/30/2 /35 /15 /31□ /25/30/3 /16/10/2 □ /8/34 /34 /106 /21/116□/35/25 /110 /35/11 /35/110 /30 /24 /33□/15/24 /108 /23 /24 /31 /10 /2 □/35/110 /10 /25 /15/35/26/35/14 /24 /15/35/1 /25 □/25 /30 /3 /16 /10 /2 □/8/32/28/32 /106 /21 /116 □ /24/110/1/23/15 /35 /1/25□ /15 /24/108/23/24/31/10/2 □ /35 /110/10/25/15 /35 /26 /35 /14/24/15 /35 /1/25□ /25/30/3 /16/10/2 □ /8 /129 /28/32 /106 /21 /116 □ /1/2 □ /10/3 /23/33 /1/31/10/2 □/35/110 /10 /25 /15/35/26/35/14 /24 /15/35/1 /25 □/25 /30 /3 /16 /10 /2 □ /8/122 /32/106 /21/116□/15/1 □/2/10 /23 /1 /2/15□/1 /25 □/24 /25 □/35/25 /26/1 /2/3 /24 /15/35/1 /25 □/2/10 /15/30 /2/25 □/15/27 /10 □/24 /3 /1 /30 /25 /15□/23 /24 /35/110 □/15/1 □/31 /1 /30 /116□/1 /2□/1 /15/27 /10 /2□ /24/3 /1/30/25/15 □ /2 /10/23/1/2 /15 /24/16/33 /10□ /1/25□ /24/25□ /35 /25/26 /1/2 /3 /24/15 /35 /1/25□ /2 /10/15 /30/2 /25/12 □ /122/108/24/3 /23/33 /10/29□ /1/26 □ /35 /25/26 /1/2 /3 /24/15 /35 /1/25□ /2/10 /15/30 /2/25 /29 □/35/25 /14 /33/30 /110 /10 /116□/16 /30 /15□/24 /2/10 □/25 /1 /15□/33/35/3 /35/15/10 /110 □/15/1 /116□/15/27 /10 □/26/1 /33/33/1 /107/35/25 /103 /12 /191 □/0 /1 /2/3 □/19 /18 /187 /187 /119 /32/106 /28 □/8/35/25 /15/10 /2/10 /29 /15□/10 /24 /2/25 /10 /110 □/1 /2□/23 /24 /35/110 /21 /191□ /0/1/2 /3 □ /19/18/187/187/119 /22 /32 /192□ /8 /110/35 /11/35 /110/10/25/110/29/116 □ /35 /25/14/33 /30/110/35 /25/103□ /15 /27/1/29/10□ /26 /2 /1/3 □ /29/15/1 /14 /112 /29 □/1 /2□/3 /30 /15/30 /24 /33□ /26 /30/25/110/29/21
/191 □/0 /1 /2/3 □/19 /18 /187 /187 /119 /193 /32/34 /118 □/8/11 /24 /2/35/1 /30 /29 □/15/31 /23 /10 /29 □/1 /26□/35/25 /14 /1 /3 /10 /116□/23 /2/35/180 /10 /29 /116□/24 /107 /24 /2/110 /29 /116□/1 /2□/103 /2/1 /29 /29 □ /23/2 /1/14/10/10/110/29/21
/191 □/0 /1 /2/3 □/19 /18 /187 /187 /119 /114 □/8/29 /15/1 /14 /112 □/1 /2□/3 /30 /15/30 /24 /33□/26/30 /25 /110 □/29 /24 /33/10 /29 □/24 /25 /110 □/14 /10 /2/15/24/35 /25□ /1/15 /27/10/2 □ /15 /2 /24/25/29/24/14/15 /35 /1/25/29□ /16/31□ /16/2 /1/112/10/2 /29/21 /191□ /0/1/2 /3 □ /19/18/187/187/119 /34 □ /8 /23/2 /1/14/10/10/110/29□ /26 /2 /1/3 □ /2 /10/24/33 □ /10/29/15 /24/15 /10□ /15 /2 /24/25/29/24/14/15 /35 /1/25/29/21 /191□ /0/1/2 /3 □ /19/18/187/187/119 /194 □ /8 /3 /10/2 /14/27/24/25/15 □ /14/24/2 /110□ /24/25/110□ /15 /27/35 /2 /110□ /23/24/2 /15 /31□ /25/10/15 /107 /1/2/112□ /15 /2 /24/25/29/24/14/15 /35 /1/25/29/21 /191□ /0/1/2 /3 □ /19/18/187/20□ /8 /27/1/3 /10□ /3 /1/2 /15 /103/24/103/10□ /35 /25/15 /10/2 /10/29/15 /21 /116 □ /19/18/187/20/119 /122□ /8 /29/15 /30/110/10/25 /15□/33/1 /24 /25 □/35/25 /15/10 /2/10 /29 /15/21/116□ /19/18/187/20/119 /28□ /8 /15 /30/35 /15 /35 /1/25/21
/191□ /0/1/2 /3 □ /19/18/187/187/119 /118 □ /8 /14/24/25/14/10/33 /10/110□ /110/10/16/15 /21 /191□ /0/1/2 /3 □ /19/18/187/187/119 /129□ /8 /24/14/109/30/35 /29/35 /15 /35 /1/25□ /1/2 □ /24/16/24/25/110/1/25/3 /10/25/15 □ /1/26 □ /29/10/14/30/2 /10/110□ /23/2 /1/23/10/2 /15 /31/21 /126/29 /10 □/0 /1 /2/3 □/186 /119 /187 □/1 /25 /33/31 □/35/26□/31 /1 /30 □/24 /2/10 □/24 □/126/12/34 /12□/23 /10 /2/29 /1 /25 □/8/35/25 /14 /33/30 /110 /35/25/103□ /24□ /2 /10/29/35 /110/10/25/15 □ /24 /33/35/10 /25 /21/116□/15/1 □/23 /2/1 /11 /35/110 /10 □/31 /1 /30 /2□/14 /1 /2/2/10 /14 /15□/28 /32/106 /12□ /166/195□/196 /139 /142 □/145 /139 □/143 /139 /138□/171/135 /138/142 /171/143 □/189 /139 /171/144 □/169 /197 /190 □/138/139 □/138/146 /135 □/171/135 /175 /142 /135 /136 /138/135 /171□/163 /134/138/146 □/140 □/165 /166/167 /168□/196 /139 /142 □/144 /134/164 /146 /138□ /170 /135 □/136 /142 /170 /198/135 /141 /138□/138/139 □/170 /140 /141 /199 /142 /132 □/163 /134/138/146 /146 /139 /133/145 /134/143 /164 /148□/149 /135 /135 □/186 /27 /24 /15□/35/29 □/16 /24 /14 /112 /30/23 □/107 /35/15/27 /27 /1 /33/110 /35/25 /103 /116□ /133/140 /138/135 /171 /148
/118 /24/15 /12 □ /106 /1/12 □ /19/18/17/104/19/200 /0/1/2 /3 □/201 /202/203□ /8 /9 /10/11/12 □ /19/18/119 /17/18/19/20/21 MITHUN, INC.

X
1201 ALASKAN WAY STE 200
SEATTLE WA 98101
9 1 1 0 9 3 8 2 1
JJeennnniiffeerr PPaappuuggaa 01 - 03 - 202201/26/2023 08/20/2024
Taxpayer Identification
Number & Certification
Taxpayer Identification Number & Certification (Continued)

7.b
Packet Pg. 104
Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 94 95
Federal
Requirements
Casa Adelante at 2060 Folsom / San Francisco, CA

7.b
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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) 96 97
APPENDIX E-1, CERTIFICATION OF RESTRICTIONS ON LOBBYING I, hereby certify on behalf of that:
(name and title of grantee
official)
(name of grantee)

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If a ny funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance is placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Executed this day of , 202_5_.

By:
(signature of authorized official)
(title of authorized official)
Erin Christensen Ishizaki, Partner Mithun
14th February
Partner
Federal Requirements (Continued)Federal Requirements (Continued) APPENDIX E-2, CONSULTANT PROPOSAL DBE COMMITMENT
Exhibit – 10-O1

1. Local Agency: City of Campbell 2. Contract DBE Goal: 17%

3. Project Description:

4. Project Location:

5. Consultant's Name: 6. Prime Certified DBE: 

7. Description of Work, Service, or Materials
Supplied

8. DBE
Certification
Number

9. DBE Contact Information 10. DBE %
Local Agency to Complete this Section

11. TOTAL CLAIMED DBE PARTICIPATION %

17. Local Agency Contract Number:

18. Federal-Aid Project Number:

19. Proposed Contract Execution Date:

20. Consultant’s Ranking after Evaluation: __________________________ Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.

21. Local Agency Representative's Signature 22. Date 12. Preparer's Signature 13. Date

23. Local Agency Representative's Name 24. Phone 14. Preparer's Name 15. Phone

25. Local Agency Representative's Title 16. Preparer's Title DISTRIBUTION: Original – Included with consultant’s proposal to local agency.

ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654-3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

Erin Christensen Ishizaki
Partner
(206) 623 3344
Hamilton Avenue Public Improvement Plan
City of Campbell
Mithun
2/14/25

7.b
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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) Appendix E-2:

Consultant Proposal
DBE Commitment

7.b
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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) APPENDIX E-2, CONSULTANT PROPOSAL DBE COMMITMENT
Exhibit – 10-O1

1. Local Agency: City of Campbell 2. Contract DBE Goal: 17%

3. Project Description:

4. Project Location:

5. Consultant's Name: 6. Prime Certified DBE: 

7. Description of Work, Service, or Materials
Supplied

8. DBE
Certification
Number

9. DBE Contact Information 10. DBE %
Local Agency to Complete this Section

11. TOTAL CLAIMED DBE PARTICIPATION %

17. Local Agency Contract Number:

18. Federal-Aid Project Number:

19. Proposed Contract Execution Date:

20. Consultant’s Ranking after Evaluation: __________________________ Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.

21. Local Agency Representative's Signature 22. Date 12. Preparer's Signature 13. Date

23. Local Agency Representative's Name 24. Phone 14. Preparer's Name 15. Phone

25. Local Agency Representative's Title 16. Preparer's Title DISTRIBUTION: Original – Included with consultant’s proposal to local agency.

ADA
Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654-3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

7.b
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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) Appendix E-3:

DBE Information –
Good Faith Efforts
Documentation

7.b
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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) APPENDIX E-3, DBE INFORMATION – GOOD FAITH EFFORTS DOCUMENTATION Modified from Caltrans LAPM: Exhibit 15-H
Proposal Due Date: February 14, 2025
PE/CE Federal-aid Project No(s).: STPLNI-6084(232)
Bid Opening Date: December 20, 2024
The City of Campbell established a Disadvantaged Business Enterprise (DBE) goal of 17% f or this contract. The information provided herein shows the required good faith efforts to meet or exceed the DBE contract goal.

Proposers or bidders submit the following information to document their good faith efforts within seven (7) calendar days from the proposal due date. Proposers and bidders are recommended to submit the following information even if the Appendix E-2: Consultant Proposal DBE Commitments indicate that the proposer or bidder has met the DBE goal. This form protects the proposer’s or bidder’s eligibility for award of the contract if the administering agency determines that the bidder failed to meet the goal for various reasons, e.g., a DBE firm was not certified at bid opening, or the bidder made a mathematical error.

T
he following items are listed in the Section entitled “Submission of DBE Commitment” of the Special Provisions,
A. The names and dates of each publication in which a request for DBE participation for this project was placed by the bidder (please attach copies of advertisements or proofs of publication):

P
ublications Dates of Advertisement
B. The names and dates of written notices sent to certified DBEs soliciting bids for this project and the dates and methods used for following up initial solicitations to determine with certainty whether the DBEs were interested (please attach copies of solicitations, telephone records, fax confirmations, etc.):

Names of DBEs Solicited Date of Initial Solicitation Follow Up Methods and Dates C. The items of work made available to DBE firms including those unbundled contract work items into economically feasible units to facilitate DBE participation. It is the bidder's responsibility

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o demonstrate that sufficient work to facilitate DBE participation in order to meet or exceed the DBE contract goal.

Items
of
Work
Proposer or Bidder
Normally Performs
Item (Y/N)
Breakdown
of Items
Amount
($)
Percentage
Of
Contract
(0.00%)
D. The names, addresses and phone numbers of rejected DBE firms, the reasons for the bidder's rejection of the DBEs, the firms selected for that work (please attach copies of quotes from the firms involved), and the price difference for each DBE if the selected firm is not a DBE:

N
ames, addresses and phone numbers of rejected DBEs and the reasons for the bidder's rejection of the DBEs:

N
ames, addresses and phone numbers of firms selected for the work above:

E. Efforts (e.g. in advertisements and solicitations) made to assist interested DBEs in obtaining information related to the plans, specifications and requirements for the work which was provided to DBEs:

F. Efforts (e.g. in advertisements and solicitations) made to assist interested DBEs in obtaining bonding, lines of credit or insurance, necessary equipment, supplies, materials, or related assistance or services, excluding supplies and equipment the DBE subcontractor purchases or

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ses from the prime contractor or its affiliate:

G. The names of agencies, organizations or groups contacted to provide assistance in contacting, recruiting and using DBE firms (please attach copies of requests to agencies and any responses received, i.e., lists, Internet page download, etc.):

Nam
e of Agency/Organization Method/Date of Contact Results H. Any additional data to support a demonstration of good faith efforts:

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) Appendix E-4:

Consultant Contract
DBE Commitment

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) APPENDIX E-4, CONSULTANT CONTRACT DBE COMMITMENT
Reference Form: 10-O2

1. Local Agency: 2. Contract DBE Goal: 17%

3. Project
Description:

4. Project
Location:

5. Consultant's
Name:

6. Prime Certified DBE:


7. Total Contract Award
Amount:

8. Total Dollar Amount for ALL
Subconsultants:

9. Total Number of ALL
Subconsultants:

10. Description of Work, Service, or Materials
Supplied

11. DBE
Certification
Number

12. DBE Contact Information

13. DBE
Dollar
Amount
Local Agency to Complete this Section

14. TOTAL CLAIMED DBE
PART

ICIPATION
$ 20. Local Agency Contract
Number:

21. Federal-Aid Project
Number:
%

22. Contract Execution
Date:

Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

IMPORTANT: Identify all DBE firms being claimed for
credit, regardless of tier. Written confirmation of each listed DBE is required.

23. Local Agency Representative's Signature 24. Date 15. Preparer's Signature 16. Date

25. Local Agency Representative's Name 26. Phone 17. Preparer's Name 18. Phone

27. Local Agency Representative's Title 19. Preparer's Title DISTRIBUTION: 1. Original – Local Agency

2. Copy – Caltrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE within 30 days of contract execution may result in de-obligation of federal funds on contract.

ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654-3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) mithun.com—

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Attachment: Mithun Proposal (Awarding a Contract with Mithun Inc.) City of Campbell
Request for Budget Adjustments
Department/Program Division Date Request No.

March 18, 2025 BA-18
Budget to be Reduced
Fund/Program Account Number Description Amount
101.552 7430 Professional Services - Contigency Reduction 50,000.00$ Budget to be Increased
Fund/Program Account Number Description Amount

EXPENDITURES
101.552 7430 Professional Services - Contract Award for Hamilton Ave Public 400,000.00$ Improvement Plan

REVENUE
101.552 4523 Other Grants - Priority Development Area (PDA) Grant from MTC 400,000.00 REASON FOR REQUEST - BE SPECIFIC:

Finance Director Community Developoment Director City Manager Community Developoment
Will Fuentes Rob Eastwood Brian Loventhal
552 - Policy Development
Appropriate $400,000 towards 101.552.7430 (Policy Development - Professional Services) for the contract award, which is funded fully by the Priority Development Area (PDA) Grant from MTC. Furthermore, reduce the necessary contingency by $50,000 (from $100,000 in the the FY2025 Adopted Operating Budget to $50,000).

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Attachment: Budget Adjustment (Awarding a Contract with Mithun Inc.)

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CITY OF CAMPBELL

CONSULTANT SERVICES AGREEMENT

This Agreement is entered into at Campbell, California on the ____ day of ______________, 202__, by and between the CITY OF CAMPBELL (hereinafter referred to as "City") and __________________ (hereinafter referred to as "Consultant"). Each is referred to individually as a “Party” and collectively, as the “Parties.”

WHEREAS, City desires to obtain Consultant’s services for the purpose of preparing a Hamilton Avenue Public Improvement Plan that achieves the following key objectives: 1) identify preferred transportation improvements to occur in the Hamilton Avenue Public Improvement study area as well as in its immediate vicinity with a focus on providing for better east-west connectivity across SR 17 for bicycles and pedestrians, including potential development of a new bridge and improved streetscape standards; 2) identify preferred gateway and architectural design features to occur at major roadway intersections within Public Improvement Plan boundary as well as in its immediate vicinity; 3) identify options to amend the Public Improvement Plan boundary to account for preferred transportation improvement and gateway and architectural design features; 4) analyze and consider policy changes consistent with MTC’s Transit-Oriented Communities Policies within the study area; 5) partially design preferred transportation improvements and gateway features at a sufficient level of detail to produce accurate cost estimates; and 6) evaluate the environmental impacts of the project.; and

WHEREAS, Consultant represents that it has the expertise, means, and ability to perform said services and achieve City objectives;

NOW, THEREFORE, in consideration of each other's mutual promises, Consultant and City agree as follows:

1. DUTIES OF CONSULTANT

1.1 Consultant agrees to perform services as set forth in Exhibit A - Scope of Services and Fees and comply with all provisions and commitments as set forth in: (1) Exhibit B – Provisions for Federally Funded Projects; (2) Exhibit C – Consultant Contract DBE Commitment and (3) Exhibit D – Schedule. All of the Exhibits are attached hereto and incorporated herein by reference, and which shall be interpreted together and in harmony with this Agreement. With the exception of the provisions and commitments for Federally Funded Projects as set forth in Exhibit B, which shall always take precedence, in the event of any conflict between the Exhibits and this Agreement, this Agreement shall govern, control, and take precedence.

1.2 Consultant’s project manager will meet with the City’s project coordinator prior to commencement of the project to establish a clear understanding of the working relationships, authorities, and management philosophy of City as it relates to this Agreement.

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1.3 Consultant, working with the City, will gather available existing information concerning the project, and shall review documents as necessary for compliance with the project’s objectives.

1.4 In performance of this Agreement by Consultant, time will be of the essence.

1.5 Notwithstanding Section 1.4, Consultant shall not be responsible for delay caused by activities or factors beyond Consultant’s reasonable control, including delays or by reason of strikes, work slow-downs or stoppages, or acts of God.

1.6 Consultant agrees to perform this Agreement in accordance with the highest degree of skill and expertise exercised by members of Consultant’s profession working on similar projects under similar circumstances.

1.7 Consultant shall cooperate in good faith with City in all aspects of the performance of this Agreement.

1.8 In the course of the performance of this Agreement, Consultant shall act in the City’s best interest as it relates to the project.

1.9 All activities of Consultant, its employees, subcontractors and/or agents will be carried out in compliance with all applicable federal, state, and local laws and regulations.

1.10 The designated project manager for Consultant shall be ___________________.

The Consultant’s project manager shall have all the necessary authority to direct technical and professional work within the scope of the Agreement and shall serve as the principal point of contact with the City and the City’s project coordinator. The authorized principal of Consultant executing this Agreement for the Consultant shall have authority to make decisions regarding changes in services, termination and other matters related to the performance of this agreement on behalf of Consultant.

1.11 The Consultant (and its employees, agents, representatives, and subconsultants), in the performance of this Agreement, shall act in an independent capacity and not as officers or officials or employees or agents of the City. The City shall not direct the work and means for accomplishment of the services and work to be performed hereunder. The City, however, retains the right to require that work performed by Consultant meet specific standards consistent with the requirements of this Agreement without regar d to the manner and means of accomplishment thereof. Subconsultants shall assume all of the rights, obligations and liabilities, applicable to it as an independent contractor hereunder. Consultant represents and warrants that it (i) is fully experienced and properly qualified to perform the class of work and services provided for herein, (ii) has the financial capability and shall finance its own operations required for the performance of the work and services and (iii) is properly equipped and organized to perform the work and services in a competent, timely and proper manner in accordance with the requirements of this Agreement. Consultant agrees to comply with AB5, codified at Labor Code section 2750.3, and shall indemnify, defend and hold harmless the City, its officers, officials, directors, agents

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representatives, volunteers, and employees against any claim or liability, including attorneys’ fees and costs, arising in any manner related to this Agreement that an employee, agent or others under Consultant’s supervision or control was misclassified. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

1.12 This Agreement contains provisions that permit mutually acceptable changes in the scope, character or complexity of the work if such changes become desirable or necessary as the work progresses. Adjustments to the basis of payment and to the time for performance of the work, if any, shall be established by a written contract amendment (approved and executed by the City) to accommodate the changes in work.

2. DUTIES OF CITY

2.1 City shall furnish to Consultant all available and pertinent data and information requested by Consultant to facilitate the preparation of the documents called for in this Agreement.

Consultant shall be entitled to reasonably rely on accuracy and completeness of such information, provided that Consultant shall make any additional investigation reasonably necessary to confirm such information and provide City prompt written notice of any known or discovered defects in such data and information.

2.2 City shall provide contract administration services. City shall notify Consultant of required administrative procedures and shall name representatives, if any, authorized to act in its behalf.

2.3 City shall review documents submitted by Consultant and shall render decisions pertaining thereto as promptly as reasonably possible.

3. COMPENSATION

3.1 For the full performance of the services described herein by Consultant, City agrees to compensate Consultant for all services and direct costs associated with the performance of the project in an amount not to exceed $400,000, as follows:
a. Once each month, Consultant shall submit for payment by City, an itemized invoice for progress performed during the previous billing period. Payment for work performed under task orders will be a fixed-fee and subject to the maximum funding approved or authorized by the City.

Task order fees and progress payments shall be in accordance with the f ee schedule found in Exhibit A of this Agreement. City shall pay Consultant for services rendered and approved by the City within 30 days from the date the itemized invoice is received by the City , subject to the maximum not to exceed amount specified above and the City’s right to object.

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3.2 If Consultant incurs other costs which are not specifically covered by the terms of this Agreement, but which are necessary for performance of Consultant’s duties, City may approve payment for said costs if authorized in writing by the City in advance. The City shall not be responsible for any travel, meal, or lodging reimbursements to Consultant and/or Consultant’s employees.

3.3 City may order changes in the scope or character of services in writing, including decreasing the amount of Consultant’s services. In the event that the work is decreased, Consultant is entitled to full compensation for all services performed and expenses incurred prior to receipt of notice of change. Under no conditions shall Consultant make any changes to the work, either as additions or deductions, without the prior written order of the City. In the event, that the City determines that a change to the work or services from that specified in this Agreement is required, the contract time and/or actual costs reimbursable by the City for the project may be adjusted by contract amendment or change order to accommodate the changed work. The maximum not to exceed total amount specified in this Article 3 .1 (Compensation) shall not be exceeded, unless authorized by written contract amendment or change order, approved and executed by the City.

Consultant shall obtain prior written approval for a revised fee sc hedule from the City before exceeding such fee schedule. Only City’s authorized representative(s) is authorized to approve changes to this Agreement on behalf of City.

3.4 In no event, will the Consultant be reimbursed for any costs or expenses at any rates that exceed the rates for set forth in the fee schedule found in Exhibit A.

3.5 Consultant agrees that the payments to Consultant specified in this Article 3 (Compensation) will constitute full and complete compensation for all obligations assumed by Consultant under this Agreement. Where conflicts regarding compensation may occur, the provisions of this section apply.

4. SUBCONSULTANTS

4.1 Consultant may not subcontract any services required under this Agreement without the prior written consent of the City.

4.2 Consultant shall be responsible to City for the performance of any and all subconsultants who perform work under this contract, and any acts of negligence or misconduct on their part. Consultant is solely responsible for all payments due to subconsultants.

4.3 Consultant shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein, including naming the City of Campbell, its officers, officials, directors, agents representatives, volunteers, and employees as additional insureds. Any modification to the insurance requirements for subcontractors must be agreed to by the City in writing.

4.4 If at any time, the City determines any subcontractor is incompetent or unqualified,

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Consultant will be notified and will be expected to immediately cancel the subcontract.

5. OWNERSHIP OF DOCUMENTS AND MATERIALS
All original drawings, documents, papers, data, materials, photographs, negatives and other work products prepared by the Consultant and/or its subconsultants in the performance of the services encompassed in this Agreement (whether in printed or electronic format) (“project-related documents and materials”) shall be the property of the City and may be used on this project without the consent of the Consultant or its subcontractors. City acknowledges that such drawings, documents, and other items are instruments of professional services intended for use only on the subject project. Consultant agrees that all copyrights which arise from creation of the Project-related documents and materials pursuant to this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. Any project-related documents and materials related to this Agreement shall be confidential, not to be used by the Consultant on other projects or disclosed to any third party, except by agreement in writing by the City, or except as otherwise provided herein. Upon the completion or termination of this Agreement for any reason, the City shall be entitled to receive, and Consultant shall promptly provide to the City upon request, all finished and unfinished project-related documents and materials, produced or gathered by or on behalf of Consultant that are in Consultant’s possession, custody or control. Consultant may retain copies of said documents and materials for its files. In the event of termination, any dispute regarding compensation or damages shall not hinder, prevent, or otherwise impact the City’s right to promptly receive and use such documents and materials which are the sole and exclusive property of the City. Notwithstanding any other provision of this Agreement to the contrary, Consultant shall retain the rights in any pre-existing standard drawing details, designs, specifications, databases, computer software, proprietary information, documents, templates, and any other property owned by Consultant on the date of this Agreement or developed outside of this Agreement.

6. TERMINATION

6.1 Notwithstanding any other provision of this Agreement, City may terminate this Agreement at any time, with or without cause, in its sole discretion, by giving notice in writing to Consultant not less than 30 calendar days prior to an effective termination date. In the event of such termination, Consultant shall have the right and obligation to immediately assemble the work then in progress for the purpose of completing the work and turning over all materials and documents to City.

6.2 In the event of such termination, Consultant shall be compensated for all work and services performed to the point of termination in accordance with the payment provisions set forth in Section 3.1, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law.

6.3 Upon notice of termination by City, the Consultant will immediately act to not incur any additional obligations, costs or expenses, except as may be reasonably necessary to terminate

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its activities. All finished or unfinished work or documents procured or produced under the Agreement will become property of the City upon the termination date. In the event of Consultant’s failure to perform pursuant to the Agreement, the City reserves the right to obtain services elsewhere and Consultant will be liable for the difference between the prices set forth in the terminated Agreement and the actual cost to the City. Termination of the Agreement pursuant to this paragraph shall not relieve the Consultant of any liability to City for additional costs, expenses, or damages sustained by City due to failure of the Consultant to perform pursuant to the Agreement. City may withhold any payments to Consultant for the purpose of set off until such time as the exact amount of damages due City from Consultant is determined. After the effective date of termination, Consultant will have no further claims against the City under the Agreement.

No other compensation will be payable for anticipated profit on unperformed services.

7. AUDIT AND INSPECTION
Consultant shall permit authorized representatives of City to inspect and audit all data and records relating to its performance under this Agreement for a period of three years following acceptance of the final study , or the date of termination of this Agreement, whichever is later. If Consultant engages a subconsultant to perform work related to this Agreement with a cost of $10,000 or more over a 12- month period, such subcontract shall contain these same requirements. This provision shall survive the termination of this Agreement.

8. EQUAL EMPLOYMENT OPPORTUNITY
Consultant agrees to refrain from discriminatory employment practices on the basis of race, religious creed, color, sex, national origin, handicap, sexual orientation, marital status, medical condition, disability, ancestry, organizational affiliation, military or veteran status, or any other consideration made unlawful by local, State or Federal law, of any employee of, or applicant for employment with, such Consultant or subcontractor.

City requires Consultant to comply with all
applicable Federal and State and local equal employment opportunity laws and regulations.

9. INSURANCE AND INDEMNIFICATION

9.1 The Consultant agrees to defend, indemnify, and hold harmless the City, its officers, employees, agents, and volunteers (together “Indemnitees”), to the fullest extent allowed by law, from any and all claims, actions, causes of action, damages, injuries, judgments, liabilities, losses or other expense, including attorney’s fees and costs (“Losses”), that arise out of, pertain to, result from, or relate to the negligence, recklessness, or willful misconduct of the Consultant, Consultant’s officers, employees, agents, or subconsultants, in any way related to this Agreement. Consultant’s duty to indemnify and hold harmless Indemnities shall not apply to the extent that the Losses are caused by the sole negligence or active misconduct of City.

Consultant’s obligation to defend shall arise regardless of any claim or assertion that Indemnitees caused or contributed to the Losses
. City shall not be liable for acts of Consultant in performing services described herein.

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In the event this Agreement involves the performance of design professional services by Consultant, Consultant’s officers, employees, agents, or subcontractors, Consultant’s costs to defend Indemnitees shall not exceed the Consultant’s proportionate percentage of fault per Civil Code §2782.8 and the other provisions of Civil Code §2782.8 shall apply.

The defense and indemnity provisions obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations contained in this Agreement. The foregoing indemnity provisions are intended to fully allocate the parties’ risk of liability to third - parties; and there shall be no rights to indemnity or contr ibution, in law or equity or otherwise between the parties that are not set forth in this section. Consultant waives all rights to subrogation for any matters covered by the provisions of this section. Consultant’s responsibility for such defense and inde mnity obligations as set forth in this section shall survive the termination or completion of this Agreement for the full period of time allowed by law.

To the extent that this indemnity provision conflicts with the indemnity provisions in any of the Exhibits, the most expansive indemnity provision is to apply.

9.2 Prior to the beginning of and throughout the duration of this Agreement, Consultant shall maintain insurance conforming to the following specifications to the fullest amount allowed by law, and such insurance shall be maintained for a minimum of three (3) years following the termination or completion of this Agreement:

A. Types of Coverage
The policies shall afford the following types of coverage:

1. Commercial General Liability;

2. Automotive;

3. Workers’ Compensation and Employer Liability; and

4. Professional Liability and/or Errors and Omissions
B. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. For Commercial General Liability: Insurance Services Office (ISO) CGL Form 00 01 11 85; and

2. For Automotive Liability: ISO CA 00 01 06 92 including symbol 1 (any auto); and

3. For Workers’ Compensation: insurance as required by the Labor Code of the State of California and Employer's Liability insurance; and

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4. For Professional Liability and/or Errors and Omissions: insurance covering negligence committed by or on behalf of Consultant in rendering services to City.

C. Minimum Limits of Insurance
Consultant shall maintain limits no less than:

1. General Liability: $1,000,000 combined single limit per occurrence for bodily, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.

3. Workers’ Compensation and Employer's Liability: Workers’ Compensation limits as required by the Labor Code of the State of California and Employer's Liability limits of $1,000,000 per accident.

The Worker’s Compensation policy must be endorsed
with a waiver of subrogation in favor of the City for all work performed by the Consultant and its employees.

4. Professional Liability and/or Errors and Omissions: $1,000,000 per claim and $2,000,000 in the annual aggregate.

The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City (as agreed to in this Agreement) before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

Each insurance policy required above shall state that the coverage shall not be canceled, except with notice to the City.

D. Deductible and Self-Insured Retention
Any deductibles or self-insured retention must be declared to and approved by the City, and shall not reduce the limits of liability. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City, its agents, officers, attorneys, employees, officials and volunteers; or the Consultant shall procure a bond guarantee ing payment of losses related to investigations, claim administration, and defense expenses. Policies containing any self -insured retention provision shall provide or be endorsed to provide that the self -insured retention may be satisfied by either the named insured or the City.

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E. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:

1. General Liability and Automobile Liability Coverage:
a. The City, its agents, officers, attorneys, employees, officials and volunteers are to be covered as additional insureds as respects: liability arising out of this Agreement performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, leased, hired or borrowed by the Consultant. It is a requirement of this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits set forth in this Agreement shall be available to the City as an additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is affords greater coverage. b. The Consultant's insurance coverage shall be primary insurance as respects the City, its agents, officers, attorneys, employees, officials and volunteers.

Any insurance or self -insurance maintained by the City, its agents, officers, attorneys, employees, officials and volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its agents, officers, attorneys, employees, officials, and volunteers.
d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer's liability.

2. Workers’ Compensation and Employer’s Liability Coverage: The insurer shall agree to waive all rights of subrogation against the City, its agents, officers, attorneys, employees, officials, and volunteers for losses arising from work performed by the Consultant for the City.

3. All Coverages: Any unintentional failure to comply with reporting provisions of the policies shall not affect coverage provided to the City; and unless otherwise approved by the City, e ach insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days prior written notice by regular mail has been given to the City, or ten (10) days for cancellation for non-payment of premium.

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4. Claims Made Policies

a. If any of the required policies provide coverage on a claims -made basis:
i. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

ii. Insurance must be maintained, and evidence of insurance must be provided, for at least five (5) years after completion of the contract of work.

iii. If coverage is canceled or non- renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

F. Suspension or Cancellation
If any of the coverages required by this Agreement should be suspended, voided, cancelled or reduced in coverage during the term of this Agreement, Consultant shall immediately notify City and replace such coverage with another policy meeting the requirements of this Agreement.

G. Subcontractors/subconsultants
Consultant agrees that any and all contracts with subcontractors/subconsultants for performance of any matter under this Agreement shall require the subcontractors to comply with the same indemnity and insurance requirements set forth in this Agreement to the extent that they apply to the scope of the subcontractors’ work. Subcontrac tors are to be bound to contractor and to City in the same manner and to the same extent as the Consultant is bound to City under this Agreement. Subcontractors shall further agree to include these same provisions with any sub - subcontractor. A copy of this Agreement will be furnished to the subcontractor on request. The Consultant shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the Agreement prior to commencing any work, and will provide proof of compliance to the City.

H. Acceptability of Insurers
Without limiting Consultant's indemnification provided hereunder, the policies of insurance listed in Article 9.2 of this Agreement are to be issued by an issuer with a current A.M. Best Rating of A:V and who is authorized to transact business in the State of California, unless otherwise approved by the City.

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I. Verification of Coverage
Consultant shall furnish the City with endorsements and certificates of insurance evidencing coverage required by this clause. Certificate will show the current policy number(s) and effective dates. The Certificate Holder will be the City of Campbell, 70 N.

First Street, Campbell, CA 95008. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates are to be on forms acceptable to the City. Where required by statue, fo rms approved by the Insurance Commissioner are to be submitted. All certificates are to be received and approved by the City before work commences.

J. Special Risks/Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances and provide notice to Consultant.

10. MISCELLANEOUS

10.1 This Agreement shall be binding on the heirs, executors, assigns and successors of Consultant.

10.2 Neither party may assign this Agreement, or any portion hereof, without the prior written consent of the other.

10.3 This Agreement shall not be construed to alter, affect, or waive any lien or stop notice rights, which Consultant may have for the performance of services pursuant to this Agreement.

10.4 Neither party’s waiver of any term, condition or covenant, or breach of any term, condition or covenant shall be construed as the waiver of any other term, condition or covenant or waiver of the breach of any other term, condition or covenant.

10.5 This Agreement contains the entire Agreement between City and Consultant relating to the project and the provision of services to the project. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect.

Subsequent modifications to this Agreement shall be in writing and signed by both City and Consultant.

10.6 If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding on City and Consultant.

10.7 This Agreement shall be governed and construed in accordance with the laws of the State of California.

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10.8 All changes or amendments to this Agreement must be in writing and approved by all parties.

10.9 The initial contract term shall commence upon execution of the contract by the City and shall be for a ____ year period, terminating on _______, 20___, unless terminated sooner in accordance with the contract.

10.10 Consultant owes the City a duty of undivided loyalty in performing the work and services under this Agreement, including, but not limited to, the obligation to refrain from having economic interests and/or participating in activities that conflict with the City’s interests in respect to the work and/or services and project. The Consultant shall list current clients who may have a financial interest in the outcome of this Agreement. The Consultant hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this agreement. Consultant shall not make or participate in making or in any way attempt to use Consultant’s position to influence a governmental decision in which Consultant knows or has reason to know Consultant has a direct or indirect financial interest other than the compensation promised by this Agreement. Consultant will immediately advise the City if Consultant learns of a financial interest of Consultant's during the term of this Agreement.

10.11 City is a public agency subject to the disclosure requirements of the California Public Records Act (“CPRA”). If Consultant’s proprietary information is contained in documents or information submitted to City, and Consultant claims that such information f alls within one or more CPRA exemptions, Consultant must clearly mark such information “Confidential and Proprietary,” and identify the specific lines containing the information. In the event of a request for such information, City will make best effo rts to provide notice to Consultant prior to such disclosure. If Consultant contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief or other appropriate remedy from a court of law in Santa Clara County before the City is required to respond to the CPRA request. If Consultant fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability to Consultant. Consultant further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and attorney’s fees) that may result from denia l by City of a CPRA request for information arising from any representation, or any action (or inaction), by the Consultant.

10.12 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by an act of God, natural disaster, pandemic, acts of terrorism, war, or o ther peril, which is beyond the reasonable control of the affected party and without the negligence of the respective Parties. Each party hereto shall give notice promptly to the other of the nature and extent of any Force Majeure claimed to delay, hinder or prevent performance of the services under this Agreement. Each Party will, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and will, upon the cessation of the cause, diligently pursue performance of it s obligations in this Agreement. In the event either party is prevented or delayed in the performance of its respective obligation by reason of such Force Majeure, there may be an equitable adjustment of the schedule

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and Consultant compensation based on City’s sole discretion.

10.13 Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

10.14 Consultant warrants that Consultant, its subcontractors and/or agents (if any) has/have complied with any and all federal, state, and local licensing requirements

10.15 Each party acknowledges that it has reviewed this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement.

10.16 The signatories to this Agreement warrant and represent that each is authorized to execute this Agreement and that their respective signatures serve to legally obligate their respective representatives, agents, successors and assigns to comply with the provisions of this Agreement.

10.17 This Agreement is entered into, and to be performed in Santa Clara County, California, and any action arising out of or related to this Agreement shall be maintained in a court of appropriate jurisdiction in Santa Clara County, California.

10.18 This Agreement may be executed in counterparts which shall, in the aggregate, be deemed an original but all of which, together, shall constitute one and the same instrument. A scanned, electronic, facsimile or other copy of a party’s signature shall be a ccepted and valid as an original.

11. NOTICES
Notices required under this Agreement may be delivered by first class mail, and concurrently via email, addressed to the appropriate party at one of the following addresses:

CITY: City of Campbell
Attention: ___________
70 North First Street
Campbell, CA 95008
Email:

CONSULTANT: ___________________
Attention: ___________
____________________
____________________
____________________
Email:

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Notice are deemed delivered on the second business day after the deposit thereof with the US Postal Service.

[SIGNATURES ON FOLLOWING PAGE]

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Having read and understood the foregoing Agreement, the undersigned parties agree to be bound hereby:

CONSULTANT

By_________________________________

Title________________________________

CITY OF CAMPBELL

By_________________________________

Title________________________________

By_________________________________

Title________________________________

Approved as to Form

______________________________
City Attorney

Exhibit A – Scope of Services and Fees
Exhibit B – Provisions for Federally Funded Projects
Exhibit C – Consultant Contract DBE Commitment
Exhibit D – Schedule

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Attachment: Standard Consultant Services Agreement (Awarding a Contract with Mithun Inc.)

City
Council
Report

TITLE: Commending Todd Capurso for Close to Twelve Years of Service with the City of Campbell Upon His Retirement (Resolution/Roll Call Vote)

RECOMMENDED ACTION

That the City Council adopt a resolution commending Todd Capurso for close to twelve years of outstanding service to the City of Campbell.

DISCUSSION

In June 2013, Todd Capurso joined the City of Campbell as the Public Works Director.

As Director of a department of over 50 employees, Todd has been instrumental in effectively managing and guiding the Department towards achieving established goals.

Under Todd’s strong leadership in building high performance teams focused on collaboration, the Department continues to deliver excellent service to the Campbell community.

Todd has made an impact in local government public service for over 38 years including 22 years in the City of San Jose as Deputy Director of Public Works, 5 years as Director of Parks and Public Works in the Town of Los Gatos and close to 12 years in the City of Campbell as Director of Public Works. He was introduced to public service in 1986 when he began working for the City of San Jose. His long and successful career in public service began in the San Jose Library Department as a computer operator. Over the course of 38 years, from hard work, commitment and dedication, he challenged himself by taking different roles, each building upon his prior experiences and end ing with his role as the City of Campbell’s Public Works Director.

In Campbell, Todd built a supportive culture in which each member of staff in the Department is valued. He treated all staff with respect, brought out the best in everyone who worked with him, and was always accessible to staff. He emphasized the importance of coordination across the organization, internal and external. He required management staff to maintain a safe and productive working environment for all staff.

In that regard, Todd upheld the City of Campbell’s Mission Statement to maintain a safe and pleasant environment, and provide the efficient delivery of public services in a professional and timely manner. Furthermore, Todd successfully managed to deliver on Council priorities. Some highlights of each of the priorities are:

Item: 8
Category: CONSENT CALENDAR
Meeting Date: March 18, 2025
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Commending Todd Capurso for More Than Eleven Years of Service Page 2 of 3

• Long Term Land Use Planning and Housing – represented Campbell in long range regional transportation planning efforts as a regular member of the Valley Transportation Authority (VTA) Technical Advisory Committee, involved in engaging the community in establishing a plan to create land use and transportation standards for the Campbell Village Neighborhood Plan, and guided the development of the Citywide Parks and Recreation Facilities Master Plan.

• Measure O – managed the conceptual design and implementation of the Police Operations Building and renovation of the Campbell Library.

• Financial Stability – spearheaded the comprehensive Inventory and Condition Assessment of all City Facilities and supported staff in seeking and managing grant funds for projects that would benefit the community.

• Sustainability – implemented water conservation strategies including turf conversion projects and irrigation controller upgrades for the Community Center and sports fields, provided support to the Solid Waste Management Authority with the new solid waste hauler agreement and associated requirements, provided support to the West Valley Clean Water Authority when implementing the regional stormwater permit, spearheaded the Energy Services Companies (ESCO) contract to improve and identify energy conservation and decrease operations and maintenance costs of City infrastructure.

• Community Health and Safety - spearheaded the effort to create the City’s first Traffic Calming Program which was adopted by the City Council in 2016 to establish policies and procedures for residential neighborhoods when requesting for traffic calming measures.

Todd’s professional contributions to the well -being of public facilities in Campbell, San Jose, and Los Gatos are legacies to be enjoyed by future generations. As an advocate for well-maintained parks and trails, he has been a huge supporter of the City’s annual Arbor Day, Keep America Beautiful as well coordinating volunteer park clean -up projects with the City of San Jose.

In his work for the City of Campbell, Todd has demonstrated a high regard for the service and commitment to improving the City organization and the community of Campbell. Under Todd’s leadership, he has left the Public Works Department in a position to better address future challenges.

Todd Capurso retired from the City of Campbell effective March 8, 2025. It is now appropriate for the City to recognize Todd for his twelve years of dedicated, professional, and valuable service to the Campbell community and for the City Council to adopt a resolution commending Todd for his service to the City.

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Commending Todd Capurso for More Than Eleven Years of Service Page 3 of 3

Prepared by:

Amy Olay, Interim Public Works Director

Approved by:

Angelique Gaeta, Assistant City
Manager

Attachment:
a. Resolution
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RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL

COMMENDING TODD CAPURSO FOR CLOSE TO TWELVE YEARS OF SERVICE

WITH THE CITY OF CAMPBELL UPON HIS RETIREMENT

WHEREAS, In June 2013, Todd Capurso joined the City of Campbell as the Public Works Director; and

WHEREAS, Todd has made an impact in local government public service for 38 years including 22 years in the City of San Jose as Deputy Director of Public Works, 5 years as Director of Parks and Public Works in the Town of Los Gatos , and close to 12 years in the City of Campbell as Director of Public Works; and

WHEREAS, In Campbell, Todd built a supportive culture in which each member of staff in the Department is valued and treated with respect; bringing out the best in everyone who worked with him; and

WHEREAS, Todd emphasized the importance of coordination across the organization, internal and external; and

WHEREAS, Todd upheld the City of Campbell’s Mission Statement to maintain a safe and pleasant environment, and provide the efficient delivery of public services in a professional and timely manner; and

WHEREAS, Todd successfully managed to deliver on Council Priorities; and

WHEREAS, under the Long Term Land Use Planning and Housing Priority, Todd represented Campbell in long range regional transportation planning efforts as a regular member of the Valley Transportation Authority (VTA) Technical Advisory Committee, involved in engaging the community in establishing a plan to create land use and transportation standards for the Campbell Village Neighborhood Plan, and guided the development of the Citywide Parks and Recreation Facilities Master Plan; and

WHEREAS, under the Measure O Priority, Todd managed the conceptual design and implementation of the Police Operations Building and renovation Campbell Library; and

WHEREAS, under the Financial Stability Priority, Todd spearheaded the comprehensive Inventory and Condition Assessment of all City Facilities and supported staff in seeking and managing grant funds for projects that would benefit the community; and

WHEREAS, under the Sustainability Priority, Todd implemented water conservation strategies including turf conversion projects and irrigation controller upgrades for the Community Center and sports fields , provided support to the Solid Waste Management Authority with the new solid waste hauler agreement and associated requirements , provided support to the West Valley Clean Water Authority when implementing the regional stormwater permit, spearheaded the Energy Services Companies (ESCO)

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Attachment: Resolution (Commending Todd Capurso for More Than Eleven Years of Service) contract to improve and identify energy conservation and decrease operations and maintenance costs of City infrastructure; and

WHEREAS, under the Community Health and Safety, Todd s pearheaded the effort to create the City’s first Traffic Calming Program which was adopted by the City Council in 2016 to establish policies and procedures for residential neighborhoods when requesting for traffic calming measures; and

WHEREAS, as an advocate for well maintained parks and trails, Todd has been a huge supporter of the City’s annual Arbor Day, Keep America Beautiful as well coordinating volunteer park clean-up projects with the City of San Jose; and

WHEREAS, Todd’s professional contributions to the well -being of public facilities in Campbell, San Jose, and Los Gatos are legacies to be enjoyed by future generations; and

WHEREAS, Todd has demonstrated a high regard for the service and commitment to improving the City of Campbell organization and the community of Campbell; and

WHEREAS, Under Todd’s leadership, he has left the Public Works Department in a position to better address future challenges.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell does hereby express its appreciation to Todd Capurso for 12 years of dedicated, professional, and valuable service to the Campbell community and its best wishes for a fulfilling retirement.

PASSED AND ADOPTED this _____day of ____________2025, by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:

________________________
ATTEST: Sergio Lopez, Mayor

__________________________
Andrea Sanders, City Clerk

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Attachment: Resolution (Commending Todd Capurso for More Than Eleven Years of Service)

City
Council
Report

TITLE: Public Hearing to Consider Adoption of an Ordinance to Extend Interim Ordinance No. 2322 Related to Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) to Implement Recent Feedback and Direction from the California Department of Housing and Community Development (HCD) and Recent Legislative Updates (SB 1211 & AB 2533) (Ordinance/Roll Call Vote)

RECOMMENDED ACTION

It is recommended that the City Council adopt an ordinance to extend Interim Ordinance No. 2322 related to Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) to implement recent feedback and direction from the California Department of Housing and Community Development (HCD) and recent legislative updates (SB 1211 & AB 2533).

ENVIRONMENTAL DETERMINATION

This action is Statutorily Exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resource Code Section 21080.17, which exempts the adoption of an ordinance by a city or county to implement Section 65852.1 of, or Article 2 (commencing with Section 66314) or Article 3 (commencing with Section 66333) of Chapter 13 of Division 1 of Title 7 of, the Government Code.

BACKGROUND
In recent years, California has limited local control over accessory dwelling units (ADUs) through several laws, enforced by the California Department of Housing and Community Development (HCD), which also issues guidelines to standardize ADU standards statewide. Following a notification from HCD on June 30, 2023, that the City's ADU ordinance was non -compliant, the City adopted an interim ordinance on November 7, 2023, which expired on December 31, 2024. HCD provided feedback on this interim ordinance on August 7, 2024, and on September 19 and 28, 2024, two bills, SB 1211 and AB 2533 were signed into law. These bills modified State ADU laws by increasing the number of ADUs allowed in multi -family dwellings to eight and extending amnesty for unpermitted ADUs respectively.

As a result, of these events, the City prepared a new interim ADU ordinance to incorporate these changes to ensure compliance with the updated State laws as well as Item: 9
Category: PUBLIC HEARINGS AND

INTRODUCTION OF

ORDINANCES
Meeting Date: March 18, 2025
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ADU Interim Ordinance Extension Page 2 of 3
feedback from HCD. The City Council adopted this interim ordinance (No. 2322) on an urgency basis at its February 18, 2025, meeting (reference Attachments B and C – Staff Report and Adopted Ordinance).

Historically, the City's ADU ordinances were self -contained within the Municipal Code for easy reference. Due to frequent updates and reinterpretations by HCD, this ordinance takes a new approach akin to the California Building Code by directly referencing Government Code sections and making local modifications.

Pursuant to California Government Code Section 65858, the interim ordinance is in effect for 45 days, expiring on April 4, 2025. Following initial adoption, the Government Code allows a city to extend an interim ordinance for a period of up to 10 months and 15 days after a duly noticed public hearing. The additional time is intended to allow for the preparation of a permanent ordinance and/or the adoption of policies to address the land use matters that prompted the interim ordinance.

NEXT STEPS
The draft ordinance would extend Ordinance No. 2322 for 10 months and 15 days or until it is superseded by a permanent ordinance, whichever occurs first. The provisions of this ordinance will be incorporated into the pending miscellaneous Municipal Code update, which is anticipated for Council consideration in the spring.

FISCAL IMPACT
There is no fiscal impact associated with this action.

Prepared by:

Larissa Lomen, Assistant Planner
Reviewed by:

Rob Eastwood, Community
Development Director
Approved by:
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Brian Loventhal, City Manager
ADU Interim Ordinance Extension Page 3 of 3
Attachment:
a. Draft Extension Ordinance
b. Staff Report
c. Adopted Ordinance
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Ordinance No. _____

BEING AN INTERIM ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

CAMPBELL EXTENDING URGENCY PROVISIONS RELATED TO ACCESSORY DWELLING

UNITS (ADUS) AND JUNIOR ACCESSORY DWELLING UNITS (JADUS) TO IMPLEMENT

RECENT FEEDBACK AND DIRECTION FROM THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) AND RECENT LEGISLATIVE UPDATES (SB 1211 & AB 2533).

FILE NO.: PLN-2024-144
WHEREAS, on June 30, 2023, the City of Campbell received a letter from the California Department of Housing and Community Development (HCD) providing written findings pursuant to Government Code Section 66326 identifying certain section(s), subsection(s), sentence(s), clause(s), and/or phrase(s) of the City's accessory dwelling unit ordinance that do not comply with State law;
WHEREAS, on July 27, 2023, the Community Development Director transmitted a letter in response to HCD's written findings, within the 30-day period provided by the statute, acknowledging a need to amend the City's accessory dwelling unit ordinance, and requesting additional clarification and information;
WHEREAS, HCD's written findings determined that the City’s local accessory dwelling unit ordinance is no longer consistent with Government Code Sections 66314 and 66333; WHEREAS, following the City's July 27, 2023, letter, no further response was received from HCD, and as a result, the City adopted an interim ordinance (No. 2299) on November 7, 2023, to address HCD's initial feedback, which was extended through Ordinance No. 2300 to remain effective until December 31, 2024;
WHEREAS, in Summer 2024, staff contacted HCD to notify the agency of the City's intent to adopt a permanent ordinance to replace the interim ordinance, and on August 7, 2024, HCD provided informal feedback to staff, identifying additional clarifications needed to ensure consistency with State law;
WHEREAS, in September 2024, the California Legislature enacted SB 1211 and AB 2533, signed into law by the Governor on September 19 and 28, 2024, respectively, which made significant changes to State law regarding ADUs, including the number of ADUs allowed for multi-family dwellings and the extension of the amnesty period for unpermitted ADUs; WHEREAS, on December 17, 2024, HCD published the January 2025 edition of its "Accessory Dwelling Handbook", which formalized prior HCD interpretations of State ADU law;
WHEREAS, the City Council has determined that it is necessary to adopt an interim ordinance to maintain consistency with State ADU law, as interpreted by HCD; WHEREAS, the legislature of the State of California has, in Article XI, Section 7 of the California Constitution and Government Code Section 65800, conferred upon local

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Attachment: Draft Extension Ordinance (ADU Interim Ordinance Extension)