City Council Agenda
City of Campbell, 70 N. First St., Campbell, California NOTE: This City Council Regular meeting will be conducted in person as well as telecommunication and is compliant with provisions of the Brown Act.
The City Council meeting will be live-streamed on Channel 26 (Xfinity) or Channel 88 (Direct TV), the City's website and on YouTube https://www.youtube.com/user/CityofCampbell for those who only wish to view the meeting.
Those members of the public wishing to provide public comment virtually are asked to register in advance at: https://www.campbellca.gov/signup. After registering, you will receive a confirmation email containing information about joining the meeting. Members of the public may attend the meeting in person at Campbell City Hall - Council Chambers.
Public comment will also be accepted via email at [email protected] until 12:00 p.m. prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.
REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, February 17, 2026 07:00 PM
City Hall Council Chamber
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND PROCLAMATIONS
Please Note: Items listed under Special Presentations and Proclamations are considered ceremonial. The City Council will not take action on these matters. 2025 Santa Clara Valley Science & Engineering Fair Page 5 Recommended Action
That the City Council recognize the Campbell students who participated in the Santa Clara County 2025 Synopsis Championship Science Fair.
COMMUNICATIONS AND PETITIONS
1. 2.
3. 3.1
4. ORAL REQUESTS
NOTE: This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda. Persons wishing to address the Council are requested, but not required to complete a Speaker’s Card. Speakers are limited to two (2) minutes. The law generally prohibits the Council from discussion or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Requests.
COUNCIL ANNOUNCEMENTS
CONSENT CALENDAR
NOTE: All matters listed under consent calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a request is made by a member of City Council, City staff, or a member of the public. Any person wishing to speak on any item on the consent calendar should ask to have the item removed from the consent calendar prior to the time the Council votes to approve. If removed, the item will be discussed in the order in which it appears.
Minutes of City Council Regular Meeting of February 3, 2026. Page 8 Recommended Action
Approve the regular meeting minutes of February 3, 2026.
Approving the Bills and Claims Page 18
Recommended Action
Approve the bills and claims in the amount of $2,822,857.63.
Adoption of Ordinance 26-2342 Council Committee Appointments Page 20 Recommended Action
That the City Council take second reading and adopt Ordinance 26-2342 amending Campbell Municipal Code Section 2.04.050 to amend when Council committee appointments may occur.
Approval of Parcel Map including Acceptance of an Emergency Personnel Access Easement Shown on Said Map – 105 Kennedy Avenue (Resolution/Roll Call Vote)
Recommended Action
That the City Council adopt a resolution approving the Parcel Map and accept the emergency personnel access easement as shown on the map for the property located at 105 Kennedy Avenue.
5. 6.
7. 7.1
7.2 7.3
7.4 Tuesday, February 17, 2026 2 of 101
Accept Donation of $10,500 from The Bohnett Trust for the Campbell Historical Museum & Ainsley House
Recommended Action
It is recommended that the City Council adopt a resolution to accept a donation distribution of $10,500 from The Bohnett Trust to be deposited into the Museum Donation Account, with funds to be used at the Museum’s discretion for special projects, and to approve an associated budget adjustment to recognize the donation.
PUBLIC HEARINGS AND INTRODUCTIONS OF ORDINANCES
NOTE: Members of the public may be allotted up to two (2) minutes to comment on any public hearing item.
Applicants/Appellants and their representatives may be allotted up to a total of five (5) minutes for opening statements and up to a total of three (3) minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.
Public Hearing to Consider Adoption of a Resolution Directing the Community Development Director to Proceed with Abatement of Hazardous Vegetation
Recommended Action
That the City Council adopt a Resolution directing the Community Development Director to proceed with the abatement of hazardous vegetation by the Santa Clara County Consumer and Environmental Protection Agency.
NEW BUSINESS
Proposed Modifications to City Council Policy Section 21 Page 43 Recommended Action
That the City Council review the proposed revisions to City Council Policy Section 21 and approve the corresponding Council Resolution.
Resolution Adjusting Rates for Atchison, Barisone & Condotti and Approving One-Time Payment to Law Offices of William R.
Seligmann for Costs Incurred (Resolution/ Roll Call Vote)
Recommended Action
That the City Council adopt a resolution adjusting the rates for the Atchison, Barisone & Condotti law firm; and, approving a one-time payment to the Law Offices of William R. Seligmann for costs incurred.
UNFINISHED BUSINESS
7.5 8.
8.1 9.
9.1 9.2
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COUNCIL COMMITTEE REPORTS
Council Committee Reports Page 99
Recommended Action
That the City Council report on activities from their committee assignments.
ADJOURN
IMPORTANT NOTICE: Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of City Clerk’s Office, 70 N. First Street, Campbell, CA 95008, during normal business hours. These materials will also be available on the City website at https://pub-campbell.escribemeetings.com with the agenda packet following the last item of the agenda, subject to staff’s ability to post the documents prior to the meeting. All documents not posted prior to the meeting will be posted the next business day.
In compliance with the Americans with Disabilities Act, listening assistive devices are available for all meetings held in the City Council Chambers. If you require accommodation, please contact the City Clerk’s Office, (408) 866-2117, at least one week in advance of the meeting.
11. 11.1
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City Council Report
DATE: February 17, 2026
TITLE: Santa Clara Valley Science and Engineering Fair 2025 RECOMMENDED ACTION:
That the City Council recognize the Campbell students who participated in the Santa Clara County 2025 Synopsis Championship Science Fair.
BACKGROUND
The mission of the Santa Clara Valley Science and Engineering Fair Association (SCVSEFA) is “To awaken more students to the wonder and power of Science, Technology, Engineering, and Mathematics (STEM)”.
This is accomplished by holding an annual regional Science and Engineering Fair where hundreds of students and teachers compete for prizes, awards, and scholarships. All of this is achieved through the dedicated efforts and coordination of the many sponsors and professionals who serve as Judges, Teachers, and dedicated Volunteers. The 2025 Fair was held in April 2025.
Through this annual Fair competition, hundreds of the area’s students are challenged to go beyond their classroom studies to do independent project-based research. They work independently or in teams to address questions in the fields of Computer Science, Environmental Science, Medicine & Health, Chemistry, Biology, and a half dozen other categories.
DISCUSSION
This year’s Campbell participants were:
• Kirk Kang – AcuScale: An innovative approach to a healthy diet • Yashnil Mohanty – Predicting Droughts: A Comparative Study of ARIMAX, LSTM, XGBoost, and Random Forest Models
• Jinaan Mokhtar – Miraya: The Mirror That Matches Your Color • Isabella Shen – Genetic Mutation-Based Classification of Gliomas • Manasvini Singh – Transforming MRI Data into Latent Space Embeddings Using Multihead Learning to Understand Alzheimer's Progression • Christine Wang – Utilizing Fruit Peel Waste for Contaminated Water Treatment • Sophia Xu – The Effect of Different Types of Tea and Coffee on the Nervous System of Planarian Worms
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• Ellie Zhou – Developing a Non-Contact Cardiac Monitoring System via Remote Photoplethysmography (rPPG)
It is with great enthusiasm that we recognize Campbell students who participated in the Synopsys Silicon Valley Science and Technology Championship.
FISCAL IMPACT
There is no fiscal impact associated with this item.
PREPARED BY: Kristen Epolite, Deputy City Clerk
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Report Approval Details
Document Title: Report - 2025 Santa Clara Valley Science and Engineering Fair .docx
Attachments:
Final Approval
Date:
February 12, 2026
This document and all of its attachments were approved and signed as outlined below:
Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Brian Loventhal, City Manager
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CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California
REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, February 03, 2026 07:00 PM
City Hall Council Chamber
This City Council meeting was duly noticed pursuant to open meeting requirements of the Ralph M. Brown Act (G.C. Section 54956).
This meeting was recorded and can be viewed in it's entirety at: https://pubcampbell.escribemeetings.com PRESENT:
Councilmember Bybee
Councilmember Hines
Councilmember Lopez
Mayor Furtado
Vice Mayor Scozzola (Remote)
ABSENT:
None
1. CALL TO ORDER/ROLL CALL
The City Council of the City of Campbell convened this day in the regular meeting place, the City Hall Council Chamber, 70 N. First St., Campbell, California.
Roll call was taken and quorum was confirmed. Vice Mayor Scozzola participated remotely.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Leslie Fabila in recognition of her promotion to Public Works Executive Assistant.
The City Council congratulated Ms. Fabila on her promotion.
Ms. Fabila thanked the City Council for the recognition.
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Mayor Furtado presented Ms. Fabila a Certificate of Appreciation for leading the Pledge.
3. SPECIAL PRESENTATIONS AND PROCLAMATIONS
There were no special presentations and proclamations.
4. COMMUNICATIONS AND PETITIONS
There were no communications and petitions.
5. ORAL REQUESTS
Chris Giangreco stated concerns with Vice Mayor Scozzola.
Laura Reese, Campbell resident, stated concerns with the Flock camera system and urged the City to discontinue its use of the cameras.
Police Chief Berg addressed Ms. Reese's concerns confirming that the Police Department has conducted several audits and no information has been shared inappropriately or outside the State of California. Additionally, the City in the process of terminating the contract with Flock.
Susan M. Landry, Campbell resident, spoke of her game board Geozzle launch party and Ribbon Cutting at Blossom Valley Crafts this Saturday, February 7 at 3:00pm hosted by the Chamber of Commerce following with a Game Play party at Orchard Valley Coffee and invited all to attend.
6. COUNCIL ANNOUNCEMENTS
This year marks the 100th anniversary of Black History Month. The 2026 national theme, “A Century of Black History Commemorations,” honors a century of recognizing the profound contributions Black Americans have made to our nation. Through leadership, creativity, storytelling, and collective care, Black communities have shaped our culture, strengthened our democracy, and inspired generations. This centennial year is an opportunity to reflect, learn, and honor contributions that continue to enrich our city and our country.
For 134 years, Campbell Heritage and Early Settlers Day have been a cherished Campbell tradition and is now California’s longest-running community celebration. The event honors Campbell’s history and its early pioneers. The 2026 celebration will take place at Orchard City Banquet Hall on Monday, February 16, from 11:00 am to 2:00 pm. Guest speaker Item 7.1
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Kerry Perkins, Supervisor of the Campbell Historical Museum, will share the history of Campbell’s Water Tower. The Water Tower Mascot, “The Dude,” will make a special appearance. For more information, visit the Campbell Chamber of Commerce at campbellchamber.net.
The Santa Clara County Superior Court is seeking applicants for the 2026–27 Civil Grand Jury. This independent oversight body plays a vital role in promoting transparency and accountability in local government. Civil Grand Jurors investigate public agencies, review resident complaints, and issue reports with recommendations to improve government operations. Those interested can find full details—including the link to the online application at santaclara.courts.ca.gov/CGJ. You may also contact the City Clerk’s Office at [email protected] for additional information. Applications will be accepted through Friday, March 27, 2026.
The City is offering grant funding through the Neighborhood Association Assistance Grant Program. Campbell Neighborhood Associations are encouraged to apply. Applications are open through Monday, February 23, 2026. For more information, please visit the city’s website at campbellca.gov.
Discover why the Campbell Preschool program is such a warm, welcoming, and engaging place for young learners. Families are invited to an open house on Saturday, March 7, from 10:00 am to 12:00 pm to meet the dedicated teachers, explore the classrooms, and experience the nurturing, play◻based environment firsthand.
March 7th, the Recreation Department will host a Summer Camp and Swim Lesson Open House from 11:00 am to 1:00 pm. Stop by to learn about the City’s summer camp, meet instructors and learn about all there is to do over the summer. Families can also take advantage of free swim assessments to ensure children are placed at the appropriate swimming level. All activities are free and open to the public. For more information about the program, please visit campbellca.gov/recreation.
The AARP Foundation is offering free income tax assistance through Tuesday, April 14 in Room C34 at the Campbell Community Center. This service is available to low - to moderate income adults and families ages 18 and older. For additional details, please visit campbellca.gov.
7. CONSENT CALENDAR
Mayor Furtado asked if anyone wished to remove an item from the Consent Calendar. Item
7.6 and 7.9 were removed from the Consent Calendar.
M/S: Bybee/Hines - That the City Council approve the Consent Calendar including Desk Item 7.2 with the exception of Items 7.5 and 7.9. The motion was adopted by roll call vote:
Item 7.1
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MOVER Bybee
SECONDER Hines
AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)
7.1 Minutes of City Council Executive Session of January 20, 2026.
Recommended Action: Approve the executive session meeting minutes of January 20, 2026.
This action approves executive session meeting minutes of January 20, 2026.
7.2 Minutes of City Council Regular Meeting of January 20, 2026.
Recommended Action: Approve the regular meeting minutes of January 20, 2026.
This action approve the regular meeting minutes of January 20, 2026, including the desk item.
7.3 Approving the Bills and Claims
Recommended Action: Approve the bills and claims in the amount of $344,985.61.
This action approves the bills and Claims in the amount of $344,985.61 as follows:
payroll checks dated December 31, 2025, in the amount of $16,769.46; bills and claims checks dated January 12, 2026, in the amount of $258,145.01; and payroll checks dated January 15, 2026, in the amount of $70,071.14.
7.4 Monthly Treasurer’s Report (December 2025)
Recommended Action: That the City Council review and accept the Monthly Treasurer’s Report for the month ended December 31, 2025.
This action accepts the Monthly Treasurer's Report for the month ended December 31, 2025.
7.6 Investment Report - Quarter Ending December 2025
Recommended Action: That the City Council approve the Investment Report for the quarter ending December 2025 and the report be noted and filed.
This action approves the Investment Report for the quarter ending December 2025 to be noted and filed.
7.7 Adoption of Ordinance 26-2341 – Speed Limits
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Recommended Action: That the City Council take second reading and adopt Ordinance 26-2341 amending Campbell Municipal Code (CMC) Chapter 10.32.010 – Establishing state speed limit in certain areas.
Ordinance 26-2341 amends Campbell Municipal Code (CMC) Chapter 10.32.010 – Establishing state speed limit in certain areas.
7.8 Accept resignations from the Planning Commission and Bicycle and Pedestrian Advisory Committee
Recommended Action: That the City Council accept the resignation of Cori Majewski from the Planning Commission and Rene Carballo from the Bicycle and Pedestrian Advisory Committee and direct the City Clerk to prepare the Notice of Unscheduled Vacancy.
This action accepts the resignation of Cori Majewski form the Planning Commission and Rene Carballo from the Bicycle and Pedestrian Advisory Committee and directs the City Clerk to prepare the Notice of Unscheduled Vacancy.
ITEMS CONSIDERED SEPARATE FROM CONSENT
7.5 Monthly Investment Transactions Report- December 2025 MOVER Hines
SECONDER Bybee
That the City Council review and accept the Monthly Investment Transactions Report for December 2025.
AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)
Councilmember Hines thanked the Finance department for their transparency and noted that that this item shows the Measure K funds are being collected and are being held in the designated escrow account managed by the City.
7.9 Accept donation of $4,000 from the Water Tower Kitchen for the Campbell Recreation Youth Scholarship Fund and approve an associated budget adjustment (Resolution/Roll Call Vote) MOVER Bybee
SECONDER Lopez
Recommended Action: It is recommended that the City Council adopt a resolution to accept a donation of $4,000 from the Water Tower Kitchen for the Campbell Recreation Youth Scholarship Fund.
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AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)
Representative from the Water Tower Kitchen presented the City Council with a check in the amount of $4000 for Campbell Recreation Youth Scholarship Funds thanked the Council for having them. They stated they take a lot of pride in supporting and being a part of the community.
Councilmembers thanked Water Tower Kitchen for their generous donation and their service to the community.
Recreation Services Manager Merriman accepted the check on behalf of the City.
M/S: Bybee/Lopez - That the City Council adopt Resolution 26-13363 to accept a donation of $4,000 from the Water Tower Kitchen for the Campbell Recreation Youth Scholarship Fund. The motion was adopted unanimously by roll call vote.
8. PUBLIC HEARINGS AND INTRODUCTIONS OF ORDINANCES
8.1 Introduction of Ordinance Amending the Campbell Municipal Code to clarify the timeline of Council Committee Appointments
Now is the time and place for a public hearing to consider introduction of an Ordinance amending the Campbell Municipal to amend when Council committee appointments may occur.
Assistant City Manger Gaeta presented a staff report dated February 3, 2026.
Following City Council questions, Mayor Furtado opened the public hearing and asked if anyone wished to speak.
Seeing no one wishing to speak, Mayor Furtado closed the public hearing.
After discussion, M/S: Bybee/Hines - That the City Council introduce and hold first reading of Ordinance 26-2342 amending Section 2.04.050 of the Campbell Municipal Coder to amend when Council committee appointments may occur.
The motion was adopted unanimously by roll call vote.
City Clerk Sanders read the full title of Ordinance 26-2342.
M/S: Bybee/Hines - To waive further reading of Ordinance 26-2342. The motion was adopted unanimously by roll call vote.
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MOVER Bybee
SECONDER Hines
That the City Council introduce and hold first reading of an ordinance amending Section 2.04.050 of the Campbell Municipal Code to amend when Council committee appointments may occur.
AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)
MOVER Bybee
SECONDER Hines
That the City Council waive further reading of Ordinance 26-2342.
AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)
8.2 Public Hearing to consider the adoption of an ordinance to extend Interim Ordinance No. 2326 which established urgency measures to implement a temporary moratorium on the issuance of Tobacco Retailer Permits at new locations in the City of Campbell. Project File No.: PLN 2025-12. (Ordinance / Roll Call Vote)
Now is the time and place for a public hearing to consider adoption of an urgency ordinance to extend interim Ordinance No. 2326 which established urgency measures to implement a temporary moratorium on the issuance of the Tobacco Retailer Permits at new locations in the City of Campbell.
Community Development Director Eastwood presented a staff report dated February 3, 2026.
Following City Council questions, Mayor Furtado opened the public hearing and asked if anyone wished to speak.
Seeing no one wishing to speak, Mayor Furtado closed the public hearing.
After discussion, M/S: Bybee/Lopez - That the City Council adopt Ordinance 26- 2343 extending Interim Ordinance No. 2326, which established urgency measures to implement a temporary moratorium on the issuance of Tobacco Retailer Permits at new locations in the City of Campbell. The motion was adopted unanimously by roll call vote.
City Clerk Sanders read the full title of Ordinance 26-2343.
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M/S: Bybee/Lopez - That the City Council waive further reading of Ordinance 26-2343. The motion was adopted unanimously by roll call vote.
MOVER Bybee
SECONDER Lopez
That the City Council adopt an ordinance extending Interim Ordinance No. 2326, which established urgency measures to implement a temporary moratorium on the issuance of Tobacco Retailer Permits at new locations in the City of Campbell.
AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)
MOVER Bybee
SECONDER Lopez
That the City Council waive further reading of Ordinance 26-2343.
AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)
9. NEW BUSINESS
9.1 Acceptance of Final Feasibility Study for the Hamilton Avenue/State Route 17 Bicycle Overcrossing (Resolution/Roll Call Vote) MOVER Hines
SECONDER Scozzola
That the City Council adopt a resolution accepting the Final Feasibility Study for the Hamilton Avenue/State Route 17 Bicycle Overcrossing.
AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)
Public Works Director Olay presented a staff report dated February 3, 2026.
Additional information was provided by Jon Cacciotti, Vice President at HMH Engineers and Traffic Engineer, Matthew Jue.
Of the alternative routes presented, staff recommended he Southern Route.
Councilmembers asked general questions on the proposed design alternatives.
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Mayor Furtado asked if anyone from the public wished to speak.
Susan M. Landry, Campbell resident expressed concerns with the cost and potential funding of the project.
Public Works Director Olay provided clarification to the public comments and noted the City is looking at grant funding with a local match coming from the City.
Councilmembers had a general consensus for the Southern Route alternative.
After discussion, M/S: Hines/Scozzola - That the City Council adopt Resolution 26-13364 accepting the Final Feasibility Study for the Hamilton Avenue/State Route 17 Bicycle Overcrossing. The motion was adopted unanimously by roll call vote.
9.2 Authorization to Submit 2016 Measure B Bicycle & Pedestrian Planning Studies Grant Application for 1) the Hamilton Avenue/Highway 17 Bicycle Overcrossing Project Initiation Document and 2) the Campbell Technology Parkway Bicycle Overcrossing Feasibility Study (Resolution/Roll Call Vote)
MOVER Hines
SECONDER Lopez
That the City Council adopt a resolution authorizing the Public Works Director to submit 2016 Measure B Bicycle & Pedestrian Planning Studies Competitive Grant Program grant application for: (1) The Hamilton Avenue/State Route 17 Bicycle/Pedestrian Overcrossing Project Initiation Document (PID) and (2) The Campbell Technology Parkway Bicycle Overcrossing Feasibility Study.
AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)
Traffic Engineer Jue presented a staff report dated February 3, 2026.
Following City Council questions, Mayor Furtado asked if anyone wished to speak.
Susan M. Landry, Campbell resident, supported a bridge at the Technology Park. She expressed concerns with funding of the HWY 17 overcrossing and what other projects will not be completed.
After discussion, M/S: Hines/Lopez - That the City Council adopt a resolution 26- 13365 authorizing the Public Works Director to submit 2016 Measure B Bicycle & Pedestrian Planning Studies Competitive Grant Program grant application for: (1) The Hamilton Avenue/State Route 17 Bicycle/Pedestrian Overcrossing Item 7.1
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Project Initiation Document (PID) and (2) The Campbell Technology Parkway Bicycle Overcrossing Feasibility Study. The motion was adopted unanimously by roll call vote.
10. UNFINISHED BUSINESS
There was no unfinished business.
11. COUNCIL COMMITTEE REPORTS
11.1 Council Committee Reports
That the City Council report on activities from their committee assignments.
Councilmember Lopez spoke of the upcoming Superbowl and public concerns with potential immigration actions, he reaffirmed his own commitment and that the City follows State law and will not be participating in immigration enforcement actions.
Councilmember Hines supported Councilmember Lopez's comments. He attended Partners in Local Government through ICMA; Campbell Chamber of Commerce Board of Directors swearing in. Cal Cities Housing and Economic Development meeting; attended San Jose Vice Mayor Pam Foley's District 9 2026 Priorities meeting. Valley Water meeting; Legislative Spotlight hosted by Councilmember Lopez; the Campbell Village Neighborhood Association meeting and gave a business shutout to Reps business printing company
Councilmember Bybee attended the Cities Association of Santa Clara County meeting
Mayor Furtado attended the United States Conference of Mayors in Washington DC.
12. ADJOURN
Mayor Furtado adjourned the meeting at 8:34 p.m.
APPROVED: Dan Furtado, Mayor
ATTEST: Andrea Sanders, City Clerk
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City Council Report
DATE: February 17, 2026
TITLE: Approving the Bills and Claims
RECOMMENDED ACTION:
Approve the bills and claims in the amount of $2,822,857.63.
DISCUSSION
The bills and claims that have been audited and approved by staff for payments made as noted below:
FISCAL IMPACT
Requested action does not require a budget adjustment. Adequate funding was available to cover all expenses as listed.
PREPARED BY: Celia Cruz Deniz, Accounting Clerk II
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Report Approval Details
Document Title: Report Approving Bills and Claims 02.17.26.docx Attachments: Bills & Claims 01.19.26.pdf
Bills & Claims 01.26.26.pdf
Final Approval Date: February 11, 2026
This document and all of its attachments were approved and signed as outlined below:
Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Brian Loventhal, City Manager
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City Council Report
DATE: February 17, 2026
TITLE: Adoption of Ordinance 26-2342 Council Committee Appointments RECOMMENDED ACTION:
That the City Council take second reading and adopt Ordinance 26-2342 amending Campbell Municipal Code Section 2.04.050 to amend when Council committee appointments may occur.
BACKGROUND
At the regular meeting of February 3, 2026 the City Council introduced and took first reading of Ordinance 26-2342. The purpose of the Ordinance is to amend the Municipal Code to all for Council committee appointments to occur when circumstances require, as deemed necessary by the Mayor. This flexibility supports efficient administration and remains responsive to evolving priorities and/or operational needs.
DISCUSSION
The City Council unanimously approved first reading of Ordinance 26-2342 and staff is returning for second reading and adoption. In accordance with Government Code Section 36933, if approved the full ordinance will be published in the Metro Silicon Valley, a newspaper of general circulation for the City of Campbell, County of Santa Clara on February 25, 2026. Ordinance 26-2342 will become effective 30 days following second reading.
FISCAL IMPACT
Nominal publication costs are associated with the second reading of Ordinance 26-2342 to meet the requirements of Government Code Section 36933 but can be absorbed with the current FY 2026 Operating Budget. Costs for codification of Ordinance 26-2342 of the Campbell Municipal Code are also included in the current budget.
ALTERNATIVES
1. Do not adopt and take second reading of Ordinance 26-2342.
2. Provide alternative direction on Ordinance 26-2342 and bring back the Ordinance for first reading.
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PREPARED BY: Andrea Sanders, City Clerk Item 7.3
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Report Approval Details
Document Title: Adoption Ordinance 26-2342.docx
Attachments: Ordinance 26-2342 Council Committee Assignments.docx Final Approval Date: February 13, 2026
This document and all of its attachments were approved and signed as outlined below:
Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Brian Loventhal, City Manager
Item 7.3
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ORDINANCE NO. 26-2342
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAMPBELL AMENDING CHAPTER 2.04 OF THE CAMPBELL MUNICIPAL CODE REGARDING COUNCIL COMMITTEE – APPOINTMENTS
WHEREAS, Campbell City Council Ordinance #1312, as subsequently amended by Ordinance #2117, established the timeline for committee appointments of the City Council; and
WHEREAS, Section 2.04.050 provides that the Mayor may appoint Councilmembers to committees on an annual basis.; and
WHEREAS, the City Council desires to amend the timeline to be annually and thereafter, as needed, at the discretion of the Mayor;
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CAMPBELL DOES HEREBY ORDAIN AS FOLLOWS:
Section 1: 2.04.050 of the Campbell Municipal Code is hereby amended to read as follows with strikethroughs (strikethroughs) indicating deleted text, and underlining (underlining) indicating added text:
2.04.050 – Committees – Appointment.
Annually, Tthe Mayor may appoint Councilmembers to committees at the beginning of the Mayor’s term and at any time thereafter as deemed appropriate and necessary.
PASSED AND ADOPTED this ___ day of ___, 2026 by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
__________________________
Daniel E. Furtado, Mayor
ATTEST:
________________________________
Andrea Sanders, City Clerk
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City Council Report
DATE: February 17, 2026
TITLE: Approval of Parcel Map including Acceptance of an Emergency Personnel Access Easement Shown on Said Map – 105 Kennedy Avenue (Resolution/Roll Call Vote)
RECOMMENDED ACTION:
That the City Council adopt a resolution approving the Parcel Map and accept the emergency personnel access easement as shown on the map for the property located at 105 Kennedy Avenue.
BACKGROUND
On August 27, 2025, the Community Development Director conditionally approved a Vesting Tentative Parcel Map (PLN-2025-70) to allow a two-lot subdivision of an existing parcel to create separate parcels for an existing single-family dwelling and an existing duplex at 105 Kennedy Avenue. Included in the conditions of approval is a requirement by the Fire Department that an easement for emergency personnel access be granted on the map.
DISCUSSION
The Parcel Map includes an emergency personnel access easement, required by the Fire Department to ensure access by Fire personnel to the rear of the existing duplex during an emergency. Staff has reviewed the map and found it in compliance with the approved Tentative Parcel Map, the Subdivision Map Act, and Title 20 of the Campbell Municipal Code. The attached resolution has been prepared for Council’s consideration for approval of the Parcel Map and acceptance of the emergency personnel access easement offered for dedication.
FISCAL IMPACT
There is no fiscal impact associated with this action.
ALTERNATIVES
Determine that the Parcel Map is not consistent with the Tentative Parcel Map or applicable codes, and do not approve the Parcel Map or accept dedications.
PREPARED BY: Roger Storz, Senior Civil Engineer
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Report Approval Details
Document Title: Report - Parcel Map Approval for 105 Kennedy.docx Attachments: Resolution.docx
105 Kennedy Parcel Map.pdf
Final Approval Date: February 11, 2026
This document and all of its attachments were approved and signed as outlined below:
Item 7.4
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RESOLUTION NO. ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
APPROVING THE PARCEL MAP AND ACCEPTING THE EMERGENCY PERSONEL
ACCESS EASEMENT OFFERED FOR DEDICATION FOR THE PROPERTY LOCATED AT 105 KENNEDY AVENUE
WHEREAS, on August 27, 2025, the Community Development Director conditionally approved a Vesting Tentative Parcel Map (PLN-2025-70) to allow a two-lot subdivision of an existing parcel to create separate parcels for an existing single-family dwelling and an existing duplex at 105 Kennedy Avenue; and
WHEREAS, an emergency personnel access easement is necessary to accommodate the approved use of the property and has been offered for dedication on the Parcel Map; and
WHEREAS, the Parcel Map has been prepared, reviewed by staff, and found to be in compliance with the Tentative Parcel Map, the Subdivision Map Act and Title 20 of the Campbell Municipal Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Campbell that the Parcel Map is hereby approved and the Emergency Personnel Access Easement offered for dedication as shown on said map is hereby accepted in conformity with the terms for which it is offered.
PASSED AND ADOPTED this _______ day of __________, 2026 by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
____________________________
Daniel E. Furtado, Mayor
ATTEST:
_______________________________
Andrea Sanders, City Clerk
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Item 7.4
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Item 7.4
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City Council Report
DATE: February 17, 2026
TITLE: Accept Donation of $10,500 from The Bohnett Trust for the Campbell Historical Museum & Ainsley House
RECOMMENDED ACTION:
It is recommended that the City Council adopt a resolution to accept a donation distribution of $10,500 from The Bohnett Trust to be deposited into the Museum Donation Account, with funds to be used at the Museum’s discretion for special projects, and to approve an associated budget adjustment to recognize the donation.
BACKGROUND
Joan Evan Bohnett was a preservation advocate, local historian, and philanthropist with deep ties to the Campbell community. Through her estate, the Campbell Historical Museum and the Ainsley House were designated as one of the beneficiaries of the Joan Bohnett Trust, reflecting her long-standing commitment to historic preservation and public history.
Joan Bohnett passed away on February 21, 2020. She was a descendant of the Bohnett family, whose historical legacy is closely connected to Campbell, and she was active in numerous local and regional historical organizations. Her philanthropy continues to support the stewardship and interpretation of Campbell’s historic resources for the community.
DISCUSSION
The Campbell Historical Museum and the Ainsley House have received a generous unrestricted donation from the Joan Bohnett Trust. As the contribution does not include specific spending conditions, staff recommend that the funds be deposited into the Museum Donation Account. These funds will be allocated to support ongoing museum operations and priorities for the public benefit.
Museum staff will evaluate current and upcoming needs to identify projects, materials, and resources that will most effectively advance preservation efforts, educational programming, and public engagement at the Campbell Historical Museum and the Ainsley House, consistent with the intent of the Joan Bohnett Trust.
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FISCAL IMPACT
There is no negative fiscal impact to the City. Additionally, the City will realize $10,500 in donation revenue, which will be accounted for in the accompanying budget adjustment.
Appropriation of the donated funds via a future budget adjustment or annual budget process will occur once an appropriate use of the funds has been identified.
ALTERNATIVES
None
PREPARED BY: Kerry Perkins, Recreation Supervisor
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Report Approval Details
Document Title: Donation From the Bohnett Trust to the Historical Museum and Ainsley House.docx
Attachments: RESOLUTION for Joan Evans Bohnett Trust $10,500 donation to the Museum.docx
BA-12 (FY 2026) - Donation from the Bohnett Trust for Historical Museum & Ainsley House.pdf
Final Approval
Date:
February 11, 2026
This document and all of its attachments were approved and signed as outlined below:
Natasha Bissell, Recreation & Community Services Director Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Brian Loventhal, City Manager
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RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL ACCEPTING A DONATION OF $10,500 FROM THE JOAN EVANS BOHNETT
TRUST FOR THE SUPPORT OF THE CAMPBELL HISTORICAL MUSEUM AND
AINSLEY HOUSE AND APPROVING AN ASSOCIATED BUDGET ADJUSTMENT WHEREAS, Joan Evans Bohnett was a respected preservation advocate and philanthropist whose legacy continues through the charitable giving of the Joan Evans Bohnett Trust; and
WHEREAS, the Joan Evans Bohnett Trust has made a generous donation to support the public benefit and ongoing operations of the Campbell Historical Museum and Ainsley House; and
WHEREAS, the donation of $10,500 reflects the Trust’s continued commitment to historic preservation, education, and community enrichment in the City of Campbell; and WHEREAS, this unrestricted contribution will be used to support museum operations, exhibits, educational programming, and preservation efforts at the Campbell Historical Museum and Ainsley House; and
WHEREAS, acceptance of this donation will increase the Museum’s revenue by $10,500, further assisting the City in fulfilling its mission to preserve and interpret Campbell’s historical legacy for the benefit of the public.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell hereby accepts a donation of $10,500 from the Joan Evans Bohnett Trust for the support of the Campbell Historical Museum and Ainsley House and approves an associated budget adjustment.
PASSED AND ADOPTED this ____ day of __________, 2026, by the following roll call vote:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
APPROVED:
________________________
Daniel E. Furtado, Mayor
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ATTEST:
_____________________
Andrea Sanders, City Clerk
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City of Campbell
Request for Budget Adjustments
Department/Program Division Date Request No.
February 17, 2026 BA-12
Budget to be Reduced
Fund/Program Account Number Description Amount
Budget to be Increased
Fund/Program Account Number Description Amount
REVENUES
101.528 4812 Donations - Historical Museum & Ainsley House 10,500.00 REASON FOR REQUEST - BE SPECIFIC:
Finance Director Recreation and Community Svcs Director City Manager Recreation
Will Fuentes Natasha Bissell Brian Loventhal
528 - Historical Museum
To accept a donation from the Bohnett Trust for the Campbell Historical Museum and Ainsley House.
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City Council Report
DATE: February 17, 2026
TITLE: Public Hearing to Consider Adoption of a Resolution Directing the Community Development Director to Proceed with Abatement of Hazardous Vegetation
RECOMMENDED ACTION:
That the City Council adopt a Resolution directing the Community Development Director to proceed with the abatement of hazardous vegetation by the Santa Clara County Consumer and Environmental Protection Agency.
DISCUSSION
The City of Campbell contracts with Santa Clara County to abate hazardous vegetation (weeds) within the City. At its meeting of December 2, 2025, the City Council declared hazardous vegetation to be a public nuisance pursuant to Campbell Municipal Code (CMC) Section 17.54.020. The attached resolution will allow the County to proceed with abatement action on 75 properties identified as having hazardous vegetation (currently or within the last three years).
The Santa Clara County Consumer and Environmental Protection Agency have initiated the weed abatement program in the City of Campbell for the 2026 fire season. This includes the following actions, which now allow property owners to address identified weeds before they are abated by the County:
* Providing notice to the listed property owners by mail; * Giving property owners program guidelines and information to assist them to reach compliance with the Minimum Fire Safety Standards required by the Municipal Code; * Informing property owners of the County's intention to abate this public nuisance unless the property owners return a card indicating their intention to abate the identified weeds; * Informing the property owners that they may also request that the County's contractor perform any necessary abatement services, wherein an assessment may be placed on the tax rolls for services rendered.
This is a public hearing to hear objections from property owners regarding removal of hazardous vegetation on private property or public streets or alleys. Following the public Item 8.1
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hearing, it would be appropriate for the Council to adopt a resolution directing the Community Development Director to proceed with the abatement of hazardous vegetation by the Santa Clara County Consumer and Environmental Protection Agency.
FISCAL IMPACT
None to the City. The County weed abatement program is funded by fees assessed on the annual property tax roll. This is a reoccurring annual report that has been anticipated in the City's operating budget.
ALTERNATIVES
1. Based on any objections received from property owners and evidence presented, the Council may remove properties from the Hazardous Vegetation Abatement List.
PREPARED BY: Randy Sweet, Code Enforcement Officer
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Report Approval Details
Document Title: Public Hearing to Consider Adoption of a Resolution Directing the Community Development Director to Proceed with Abatement of Hazardous Vegetation .docx
Attachments: Resolution.docx
Campbell Commencement Report 2026 Revised.xlsx
Final Approval
Date:
February 12, 2026
This document and all of its attachments were approved and signed as outlined below:
Item 8.1
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RESOLUTION NO. __________
BEING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
DIRECTING THE COMMUNITY DEVELOPMENT DIRECTOR TO PROCEED WITH
THE ABATEMENT OF HAZARDOUS VEGETATION
WHEREAS, hazardous vegetation constituting a public nuisance has been found to exist on those properties described in Exhibit A attached hereto, within the past three years;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Campbell, California, that the Community Development Director is directed to cause the abatement of the aforementioned nuisance.
PASSED AND ADOPTED this _____ day of ___________, 2026, by the following roll call vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAINED: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
APPROVED:
Daniel E. Furtado, Mayor
ATTEST:
Andrea Sanders, City Clerk
Item 8.1
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2026 WEED ABATEMENT PROGRAM
CITY OF CAMPBELL
COMMENCEMENT REPORT
Situs APN CITY/STATE
1 95 E HAMILTON AVE 279-27-096 95 HAMILTON LLC 101 S SANTA CRUZ AVE LOS GATOS CA 95030-6701 2 499 E HAMILTON AVE 279-30-051 J G DUTRA & SON 4568 THORNTON AVE FREMONT CA 94536 3 1288 RIDGELEY DR 288-14-002 ZENG, KUNPEN AND LIN, JIAYIN 1288 RIDGELEY DRIVE CAMPBELL CA 95008 4 430 QUEENS Ct 305-18-031 RAEL ERNEST R 430 Queens Ct Campbell CA 95008-1942 5 412 KINGS CT 305-18-046 PRUITT PATRICIA A TRUSTEE 412 KINGS CT CAMPBELL CA 95008-1943 6 465 W CAMPBELL AVE 305-24-021 HOFFMAN, RYAN ET AL 465 W CAMPBELL AVE CAMPBELL CA 95008-1910 7 301 BUDD AVE 305-35-018 FARAHANI, HADI ET AL 20242 ALMADEN RD SAN JOSE CA 95120 8 599 INWOOD DR 403-08-088 WELLER, KATHLEEN R TRUSTEE 599 INWOOD DR CAMPBELL CA 95008-4407 9 1009 S SAN TOMAS RD 403-10-124 WANG, XIAOQING 1009 S. SAN TOMAS AQUNIO CAMPBELL CA 95008
10 1410 WESTMONT AVE 403-14-005 KUPPUSWAMY, SETHURAMAN AND 1410 WESTMONT AVE CAMPBELL CA 95008 11 1265 BURROWS RD 403-16-113 TOORIANS ARMAN AND GREGORIAN 1427 LUJOSO CT SAN JOSE CA 95128-4516 12 1270 W. HACIENDA ACE 403-16-115 BURROWSRD LLC 97 BOSTON AVE SAN JOSE CA 95128-1911 13 1250 W. HACIENDA Ave 403-16-116 BURROWSRD LLC 97 BOSTON AVE SAN JOSE CA 95128-1911 14 1420 VAN DUSEN 403-19-025 HOUSEWORTH COMPANY LLC 379 QUAY LN REDWOOD CITY CA 94065 15 1615 WESTMONT AVE 403-44-040 SUBRAMANIAN, SANKARARAM 1615 WESTMONT AVE CAMPBELL CA 95008-5134 16 4034 SADIE ct 404-17-023 O NEILL CAROL A 4034 SADIE CT CAMPBELL CA 95008-3742 17 780 JEFFREY AVE 404-23-001 VU, JOSEPH AND MARIA 780 JEFFREY AVE CAMPBELL CA 95008-4618 18 638 SOBRATO LN 404-23-024 RUNYAN DEBORAH A AND NOEL H 638 SOBRATO LN CAMPBELL CA 95008 19 751 BUDD AVE 404-24-041 LIN, DANIEL L AND HUNG L ET AL 10386 S STELLING RD CUPERTINO CA 95014 20 781 JEFFREY AVE 404-24-070 TERASAWA, YOSHINOBU AND 781 JEFFREY AVE CAMPBELL CA 95008-4617 21 996 KENNETH AVE 404-30-020 WEST VIRGINIA CROSSING LLC 996 KENNETH AVE CAMPBELL CA 95008 22 912 SOBRATO DR 404-30-062 KING, NELSON TRUSTEE 3409 RAMSTAD DR SAN JOSE CA 95127-4322 Item 8.1
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23 800 SOBRATO DR 404-30-070 PACIFIC REDBRICK PARTNERS LLC 18873 MCFARLAND AVE SARATOGA CA 95070 24 611 LAURA DR 404-31-001 LI, POKING AND CHEN , CHRISTINE M
515 BEVANS DR SAN JOSE CA 95129-1804
25 621 LAURA DR 404-31-002 UHROWCZIK, NORMA TRUSTEE 103 EL PINAR LOS GATOS CA 95032-0000 26 629 LAURA DR 404-31-003 UHROWCZIK, NORMA TRUSTEE 103 EL PINAR LOS GATOS CA 95032-0000 27 775 W SUNNYOAKS AVE 404-32-014 TIWARI TANYA AND JOSHI, ADITYA 775 WEST SUNNYOAKS AVE CAMPBELL CA 95008
28 803 W SUNNYOAKS AVE 404-32-016 DREAMHOUSE3 INVESTMENT LLC 15940 ROCHIN TER LOS GATOS CA 95032-0000 29 817 W SUNNYOAKS AV 404-32-017 LO, PING 817 W SUNNYOAKS AVE CAMPBELL CA 95008-6047 30 772 MARILYN DR 404-32-045 CHAU, HIEN QUANG AND TRAN , 772 MARILYN DR CAMPBELL CA 95008-6012 31 805 SHARMON LN 404-32-054 JOHNSON, THOMAS E 22994 STANDING OAK CT CUPERTINO CA 95014-2660 32 817 SHARMON LN 404-32-055 CHERN, HARRY AND KATHY K 1241 PINETO PL PLEASANTON CA 94566 33 747 MARILYN DR 404-33-002 LIM, MUI CHUN AND WONG , TSUEY 747 MARILYN DR CAMPBELL CA 95008-6011 34 815 MARILYN DR 404-33-013 NOONAN, RHONDA G TRUSTEE 815 MARILYN DR CAMPBELL CA 95008-6013 35 905 MARILYN Dr 404-33-031 KIRIMLI TUGRUL E AND ULUDAG 905 MARILYN DR CAMPBELL CA 95008-6019 36 587 VIRGINIA AVE 406-01-006 TAGATAC, ERNEST M AND SANDRA S
587 VIRGINIA AVE CAMPBELL CA 95008-4605
37 625 VIRGINIA AVE 406-01-009 ALTUS, CHRISTINA M AND STEPHEN 625 VIRGINIA AVE CAMPBELL CA 95008-4605 38 671 VIRGINIA Av 406-01-012 STOCKMANS FRANK FERNAND NIC 671 VIRGINIA AVE CAMPBELL CA 95008-4605 39 1103 HAZEL AVE 406-02-027 NISHIJIMA ALICE ET AL 1103 HAZEL AVE CAMPBELL CA 95008 40 1121 HAZELWOOD AV 406-02-034 HSU TRACY TRUSTEE & ET AL 22330 SANTA PAULA AVE CUPERTINO CA 95014
41 955 LINDA DR 406-05-017 TREMAIN, MATT 955 LINDA DR CAMPBELL CA 95008-4505 42 965 LINDA DR 406-05-018 LU, EDDIE C AND LILIEN T ET AL 965 LINDA DR CAMPBELL CA 95008-4505 43 975 LINDA DR 406-05-019 UTSCHIG, WILLIAM G AND LINDA E 975 LINDA DR CAMPBELL CA 95008-4505 44 978 LINDA DR 406-05-037 CAMPBELL, DOUGLAS 4156 LAFAYETTE PL CULVER CITY CA 90232-2818 45 891 CONNIE DR 406-05-045 SCHUMACHER, RICHARD 891 CONNIE DR CAMPBELL CA 95008-4501 46 920 S. SAN TOMAS RD 406-06-007 6A HOLDINGS, LLC 97 BOSTON AVE SAN JOSE CA 95128 47 1200 SMITH AVE 406-06-009 6A HOLDINGS, LLC 10050 N FOOTHILL BLVD CUPERTINO CA 95014-5661 48 908 KARA WY 406-06-078 CROSSEN, DWIGHT E AND JUDY D 908 KARA WAY CAMPBELL CA 95008-4556 Item 8.1
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49 865 BUCKNAM AVE 406-07-004 TIBBS, KEVIN W TRUSTEE 865 BUCKNAM AVE CAMPBELL CA 95008-5906 50 925 BUCKNAM AVE 406-07-010 VATTADI, TARA 2506 GLEN CANYON RD SANTA CRUZ CA 95060-1211 51 1046 LOVELL AVE 406-07-016 GAMBLE, JAMES P TRUSTEE 1046 LOVELL AVE CAMPBELL CA 95008-5916 52 1032 LOVELL AVE 406-07-017 CHUI, CHRISTOPHER ET AL 1032 LOVELL AVE CAMPBELL CA 95008-5916 53 1030 CONNIE DR 406-07-036 ALBRECHT, THOMAS EDWARD AND 1030 CONNIE DR CAMPBELL CA 95008-4502 54 1008 CONNIE DR 406-07-039 LAU, KENNETH W AND IRENE 54 STARR WAY MOUNTAIN VIEW CA 94040-3058 55 976 CONNIE DR 406-07-042 MAKHOTA, MAXYM AND IRYNA 976 CONNIE DR CAMPBELL CA 95008-4502 56 948 CONNIE DR 406-07-044 KHOSRAVI MEHRDAD PO BOX 9974 SAN JOSE CA 95157 57 870 W SUNNYOAKS AVE 406-12-047 KHOSRAVIANI, ESFANDIAR AND 870 W SUNNYOAKS AVE CAMPBELL CA 95008-6046 58 864 W SUNNYOAKS AVE 406-12-048 KAPLAN, GALE H 864 W SUNNYOAKS AVE CAMPBELL CA 95008-6046 59 1236 HACIENDA AVE 406-16-083 FEBER, DAVID AND HELEN 18360 KNOTH RD LOS GATOS CA 95033 60 1017 STEINWAY AVE 406-17-035 CHUANG, BING WEN AND TAN , YEN 1017 STEINWAY AVE CAMPBELL CA 95008-6424 61 1021 STEINWAY AVE 406-17-036 REHER BRANDON W AND KELLEY 1021 STEINWAY AVE CAMPBELL CA 95008 62 1052 STEINWAY AVE 406-17-042 HUANG, WEI H ET AL 1052 STEINWAY AVE CAMPBELL CA 95008-6425 63 1217 VIRGINA AVE 406-18-051 AFSHAR SHABNAM ET AL 383 HUNTINGTON IRVINE CA 92620 64 1200 THERESA AVE 406-19-002 FANG MARGARET ET AL 1200 THERESA AVE CAMPBELL CA 95008 65 1300 CORA CT 406-19-004 MAGILL JOHN J AND MARGARET V 15474 MONTE VISTA DR SARATOGA CA 95070 66 700 HACIENDA AVE 406-19-036 ALMASI, AZITA TRUSTEE 965 LAUREL GLEN DR PALO ALTO CA 94304-1323 67 1404 THERESA AVE 406-23-024 MORRIS RICHARD M TRUSTEE 1404 THERESA CAMPBELL CA 95008 68 1429 THERESA AVE 406-23-027 AGHAZADEH, MAX AND CYNTHIA E 1429 THERESA AVE CAMPBELL CA 95008-6834 69 1461 THERESA AVE 406-23-029 BILEK, BONNIE J TRUSTEE 363 GRACELAND BLVD COLUMBUS OH 43214-1888 70 999 W PARR AVE 406-23-038 KRAG, MARK D TRUSTEE 999 W PARR AVE CAMPBELL CA 95008-6803 71 1560 VALE AVE 406-23-039 MERRILL, NELDA G TRUSTEE & ET 1560 VALE AVE CAMPBELL CA 95008-6413 72 1080 AUDREY AVE 406-24-023 PARISETTE, REGINA MARAHRENS P.O. BOX 711844 SANTEE CA 92072 73 1420 BURROWS RD 406-25-039 BRIDGEJOIN LLC 11640 JESSICA LN LOS ALTOS HILLS CA 94024
74 1246 BRACEBRIDG
E
CT 406-25-044 CHUN GOON JONG AND HONG SO 1246 BRACEBRIDGE CT CAMPBELL CA 95008 Item 8.1
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75 1500 CAMDEN AVE 414-04-005 KOBATA, KIMIYO 3426 KATHLEEN ST SAN JOSE CA 95124-2135 Item 8.1
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City Council Report
DATE: February 17, 2026
TITLE: Proposed Modifications to City Council Policy Section 21 RECOMMENDED ACTION:
That the City Council review the proposed revisions to City Council Policy Section 21 and approve the corresponding Council Resolution.
BACKGROUND
On November 18, 2025, the City Council approved modifications to City Council Policy Section 10 Miscellaneous. This section consisted of seventeen subsections covering a wide range of topics. Part of the modifications included relocating information regarding the Campbell Historical Museum and Ainsley House to City Council Policy Section 21 with the understanding that staff would return with this policy at a future date to provide further revisions.
DISCUSSION
City Council Policy Section 21 Ainsley House Garden Rental Policy contains information on the rules and regulations of renting the Ainsley House Garden. Following approval of the changes to City Council Policy Section 10, new language was added to this policy related to the statement of purpose, facility descriptions, use and occupancy. The addition of this new language provided an opportunity to reformat this policy to be more inclusive of all the facilities associated with the Campbell Museums and incorporate polices associated with renting the Ainsley House Garden and the Carriage House. It also provided an opportunity to update the policy to accurately reflect rental spaces and ensure that the rules and regulations associated with rentals are current.
The proposed modifications to the policy include the following:
• Change policy title to Campbell Museums Facilities Use and Rental Policy. • Update descriptions of accessible historic facilities. • Include the Carriage House in the rental policy.
• Clarify and update general conditions, consolidating duplicate information. • Update language regarding the reservation process and rental payments. • Revise rules related to decorations in rentable spaces. • Add concise language about prohibited alcohol, including popular canned spirits such as Truly and High Noon.
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• Remove references to the Campbell Redevelopment Agency from insurance requirements.
• Clarify rules for catering and other vendors.
• Add “day of” rules to ensure policies are adhered to throughout events.
The proposed modifications modernize City Council Policy Section 21 by clarifying expectations, improving organization, and ensuring consistency with current operational practices. These updates provide clearer guidance for the public while supporting staff in the effective management of the Campbell Museums facilities. Approval of the revised policy will ensure that facility use and rental activities are administered in a clear, consistent, and well-regulated manner.
FISCAL IMPACT
There are not fiscal impacts associated with updating City Council Policy Section 21.
ALTERNATIVES
1. Provide alternate direction to staff on proposed modifications.
2. Do not accept the proposed changes.
PREPARED BY: Natasha Bissell, Recreation & Community Services Director Item 9.1
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Report Approval Details
Document Title: Modification to City Council Policy Section 21.docx Attachments: Resolution_Section 21.docx
Council Policy Section 21_Redline Version.docx
Council Policy Section 21_CLEAN version.docx
Final Approval Date: February 12, 2026
This document and all of its attachments were approved and signed as outlined below:
Natasha Bissell , Recreation & Community Services Director Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Brian Loventhal, City Manager
Item 9.1
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RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL APPROVING MODIFICATIONS TO CITY COUNCIL POLICY SECTION 12 WHEREAS, City Council Policy Section 21 currently titled Ainsley House Garden Rental Policy establishes rules and regulations governing the use and rental of the Ainsley House Garden; and
WHEREAS, on November 18, 2025, the City Council approved modifications to City Council Policy Section 10, Miscellaneous, which included relocating information related to the Campbell Historical Museum and Ainsley House to City Council Policy Section 21, with direction for staff to return at a later date with further revisions; and WHEREAS, following the approval of the changes to City Council Policy Section 10, additional language was incorporated into City Council Policy Section 21 regarding the statement of purpose, facility descriptions, and use and occupancy; and WHEREAS, these updates provided an opportunity to reformat City Council Policy Section 21 to be more inclusive of all facilities associated with the Campbell Museums and to ensure that rental policies accurately reflect current practices; and WHEREAS, the proposed modifications include, but are not limited to, renaming the policy to Campbell Museums Facilities Use and Rental Policy, updating facility descriptions, including the Carriage House in the rental policy, clarifying general conditions, updating reservation and payment processes, revising decoration and alcohol rules, clarifying insurance and vendor requirements, and adding “day-of” event rules; and WHEREAS, the proposed modifications modernize City Council Policy Section 21 by improving clarity, organization, and consistency with current operational practices, while providing clearer guidance to the public and supporting effective management of City facilities;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell hereby approves the proposed revisions to City Council Policy Section 21 and adopts the updated policy titled Campbell Museums Facilities Use and Rental Policy.
PASSED AND ADOPTED this ____ day of February, 2026 by the following roll call vote:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
APPROVED:
________________________
Daniel E. Furtado, Mayor
ATTEST:
________________________
Andrea Sanders, City Clerk
Item 9.1
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SECTION 21
CAMPBELL HISTORICAL MUSEUM AND AINSLEY HOUSE MUSEUMS FACILITIES
USE & RENTAL POLICY
STATEMENT OF PURPOSE AND MUSEUM POLICY
(Effective______3/16/99___and superseding policy statement May 1994) I. STATEMENT OF PURPOSE
The Campbell Historical Museum, Ainsley House, and Carriage House are is owned and operated by the City of Campbell as a public trust institution, having as its purpose the collection, preservation, documentation, protection, exhibition, education, and interpretation of objects and artifacts of cultural and historic value or significance relative to Campbell and its sphere of influence.
II. BACKGROUND
The Ainsley House was the family home of local fruit canning pioneer John C. Ainsley and his wife Alcinda. The house sat on the corner of Hamilton Avenue and Bascom Avenue until it was donated to the City of Campbell in 1989 and moved to its present location in November of 1990. The City of Campbell made the home into a historic house museum, furnished with most of the Ainsley family’s original furnishings. It is open for public and private tours and hosts a rotating exhibit on the Ainsley Family, House, and Work in the Sleeping Porch Room.
The Museum’s primary mission is to preserve and protect the historic building and contents for the pleasure of current and future generations. The Ainsley House itself is a registered historical landmark and is not available for rental uses of any kind. Events are welcome, however, in the Ainsley House Garden.
The Ainsley House Garden, located behind the house, is a unique and beautiful community facility available for public use for social gatherings, weddings and other events as long as the historical integrity of the site is respected and preserved. Public use is allowed in the enclosed garden area only. The garden will accommodate up to 200 people. As there are no alternate indoor facilities available, the Garden is only rentable during fair weather months (May through October).
The Carriage House is located adjacent to the Ainsley House and serves as a permanent exhibit space, video orientation area and gift shop. The space can be rented year round and can accommodate up to 40 people.
II.III. FACILITY DESCRIPTIONS
The Museum Facility facilities are is comprised of historic STRUCTURES (the Ainsley House/Carriage House and the Campbell Historical Museum) and surrounding Ggarden aAreas. surrounding these structures. Since the historic structures are considered collection objects, their use, preservation Item 9.1
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and conservation must be consistent with policies governing the Museum’s collections. generated for other objects in the Museum’s collections.
A. FACILITIES
1. The Ainsley House
The Ainsley House is a designated Historic Landmark under the Historic Preservation Ordinance of the City of Campbell and on the National Register of Historic Places. Constructed in 1925-26 in an Tudor Revival style period, the 5000 square-foot building includes an attic, basement, porte-cochere and detached Carriage House. The Ainsley House features original furniture purchased by the Ainsley family in 1925. When original furnishings were unavailable, museum staff supplemented the interiors with period-appropriate pieces that have since been added to the museum’s collection. The rooms are interpreted in the 1925-1937 time period and the facility is utilized as a historic house museum with tours for the public given by trained docents. The Basement of the Ainsley House has a large climate controlled Museum Artifact collection storage area, a staff storage room, and large storage room designated for use by the Campbell Museum Foundation.
2. Carriage House/Exhibit Area
The detached 2,000 square-foot Carriage House houses a rotating exhibit gallery, of the Campbell Historical Museum and inside the video orientation space, a permanent historical exhibit, and a museum gift shop managed by the Campbell Museum Foundation. The Carriage House operates as a multipurpose space: visitor center, gift shop, education site, special event space, and meeting space. The second floor is used as a bridal changing room when facilities are rented for a wedding or as a private meeting room.
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3. Campbell Historical Museum
Located in the former city firehouse, a designated Historic Landmark under the Historic Preservation Ordinance of the City of Campbell and a designated California Registered Point of Historical Interest. The Campbell Historical Museum contains collection storage space, staff offices, and a large exhibit gallery featuring rotating historical exhibits and a two-story Firehose tower. It also In addition to public tours, the Museum operates an on-site field trip program for 2nd and 3rd grade classes from schools across the Santa Clara Valley. The program runs Monday through Friday mornings during the school year, and the museum also hosts special events as needed.
4. Ainsley House Garden
An open, park-like setting surrounds the Ainsley House/Carriage House and Campbell Museum, comprising 39,000 square feet of space adjacent to the City of Campbell Civic Center and Library Plaza.
The Ainsley Garden is available for private rentals on a limited basis.
5. Campbell Historical Museum Garden
The Campbell Historical Museum’s xeriscape garden spans 2,000 square feet and features drought-tolerant plants, a dry riverbed, and pathways for visitors to explore. A bench is also available for public use.
CB. OCCUPANCY
Maximum occupancy within the structures at any given time for any purpose is limited to the following:
Ainsley House-- 1st Floor: 75 maximum
2 nd Floor: 25 maximum
Basement: Storage Area Only
Attic: Storage only
Carriage House-- 1st Floor: 40 maximum
2 nd Floor: 8 maximum
Ainsley Garden-- Garden 200 maximum
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City of Campbell
Campbell Historical Museum & Ainsley House
Museum Policy
on
Rental of the Ainsley House Garden
Ainsley House
300 Grant Street
Campbell, CA 95008
Campbell Historical Museum Office
51 N. Central Avenue
Campbell, CA 95008
TELEPHONE: (408) 866-2718
FAX: (408) 866-2795
WEB SITE:
Approved by City Council on April 20, 2021
Effective July 1, 2021
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Museum Policy
on
Rental of the Ainsley House Garden,
TABLE OF CONTENTS
Introduction ………………………………………………………………………..…… 3
Facilities Available for Rent ………………………………………..……………. 3 Reservations ……………………………………………………………………..……… 5
Applications …………………………………………………………………………… 5
Payment ……………………………………………………………………………….. 5
Cancellations/Refunds …………………………………………………….……. 5
Rules & Regulations Regarding Use ……………………..………………….. 6 Decorations ………………………………………………………………..…………. 6
Alcoholic Beverages …………………………………………….………………… 7
Photography …………………………………………………………………………. 8
Liability Insurance ……………………………………………….………………… 8
Cleaning & Damages ………………………………………………..…………… 9
Staff Supervision ………………………………………………………………….. 9
Catering Restrictions ………………………………………………………….... 9
Miscellaneous Rules & Regulations ………………………………..……. 10
EXHIBIT A – Ainsley House Garden Rental Waiver ……………………11 EXHIBIT B – Schedule of Fees & Charges …………………………….….. 12 Item 9.1
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City of Campbell
Museum Ainsley House Garden and Carriage House Rental Policy on
Rental of the Ainsley House Garden
INTRODUCTION
The Ainsley House was the family home of local fruit canning pioneer John C. Ainsley and his wife Lucinda. The house sat on the corner of Hamilton Avenue and Bascom Avenue until it was donated to the City of Campbell in 1989 and moved to its present location in November of 1990. The City of Campbell made the home into a historic house museum, furnished with many of the Ainsley family’s original furnishings. It is open for public and private tours and often contains changing historic exhibits. The Museum’s primary mission is to preserve and protect the historic building and contents for the pleasure of current and future generations. The Ainsley House itself is a registered historical landmark and is not available for rental uses of any kind. Events are welcome, however, in the Ainsley House Garden.
The Ainsley House Garden, located immediately behind the house, are a unique and beautiful community facility available for public use for social gatherings, weddings and other events as long as the historical integrity of the site is respected and preserved. Public use is allowed in the enclosed garden area only. The garden will accommodate up to 220 people. As there are no alternate indoor facilities available, the Garden are only rentable during fair weather months (May through October).
FACILITIES AVAILABLE FOR RENT
A. General Conditions
a. The interior of the Ainsley House is not available for rent at any time, access is prohibited during all rental events.
A.b. Beverages of any kind are not allowed inside the Ainsley House under any conditions.
c. Only the enclosedWhen renting the Ainsley House Garden is available for rent. With the Garden, the permittee has rights to access to the restroom and Bridal Changing Room inside the adjacent Carriage House. No Kitchen facilities are available.
B.d. Any event taking place in front of the Ainsley House requires advance notice and a secured permit through the Recreation and Community Services Department as well as written approval from the Museum Event Item 9.1
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Coordinator. Please be aware the site does not have electrical power and privacy cannot be ensured.
C. Use of the front of the Ainsley House for wedding ceremonies (not receptions) and/or a backdrop for wedding photographs may be allowed with prior authorization of the Museum Director.
D.e. There are no useable restrooms in the Ainsley House itself. There is one ADA accessible restroom located in the rear of the Carriage House.
Additional Ppublic restrooms are located in the Carriage House or in the lobby of City Hall.
f. The Museum/City does not provide tables, chairs or any other equipment for the Ainsley House Gardens. The permittee is responsible to determine their needs and provide or rent required equipment. The permittee is also responsible for setting up and taking down such equipment. Museum’s Event Attendants areis responsible to assist with interpreting the rules and protecting the use of the site. They are not expected to perform set-ups and take-downs.
g. We do not allow tents over 200 square feet or canopies over 400 square feet in size.
h. The Ainsley House is a historic house museum, we do not allow people to sit on, touch, or use objects inside the Ainsley House.
i. All Wedding rehearsals take place on the Friday before the reserved event, unless there is a conflicting event. All rehearsals take place after 4pm and the Ainsley House Museum has closed.
E.j. The Ainsley House shares a parking lot with the Campbell Library. The lot is accessed off of Harrison Ave. Guests may leave cars in the parking lot overnight.
k. There are no kitchen facilities available. A private patio area on the west east side of the Carriage Hhouse is provided for caterers to prep food. The permittee is allowed use of the courtyard patio area on the east side of the garden surrounding the palm tree between the Garden and Carriage House, but all activities must be kept within the confines of the enclosed garden and this patio area. Events are not allowed to block off or obstruct the walkway from Grant Street to the courtyard patio.
F.l. Food and beverages are not allowed inside the Ainsley House at any time.
G. The above-described grounds may be rented, for an established fee (See fee schedule – Exhibit A), and in accordance with rules, regulations, and other applicable policies relating to the use of the grounds, as a setting for private/public parties, weddings, picnics, reunions or other group assembly not directly related to, or beneficial to the Museum and its stated purposes. m. Card Games, Games of Chance, Raffles and Lotteries are governed by the California Department of Justice. Non-profit organizations desiring to conduct a fundraiser using controlled games (Casino Nights or other gambling events) as a funding mechanism are subject to the limitations of the law as outlined in Chapter 5 of Division 8 of the CA Business and Professions Code (see Section 1, Article 17 commencing with Section 19985).
Web Reference:
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https://leginfo.legislature.ca.gov/faces/codes_displayText.shtml?lawCode=B PC&division=8.&title=&part=&chapter=5.&article=17
H.n. MAXIMUM OCCUPANCY: Maximum occupancy of the Garden at any given time for any purpose is 2200 persons and maximum occupancy of the Carriage House at any given time for any purpose is 40 persons.
I.o. HOURS OF USE: The Garden isFacilities are available for events between the hours of 8:00am and 10:00pm. All uses must conclude no later than 10:00pm and must be cleaned up and all persons off the premises no later than 11:00pm. No overnight uses are allowed. If an event is scheduled during normal Museum operating hours, public access to the House and the Carriage House will continue in accordance with the Museum’s published operation hours. Vendors hired by the permittee are not allowed to disturb Museum volunteers or guests. A Museum Event Coordinator or Attendant will be the site contact.
J.p.DATES OF USE: The Ainsley Garden is an outdoor facility and as such is available for rental only during the fair weather months of May through October. Special accommodation may be made for other dates only with the approval of the Museum Director Supervisor and Recreation & Community Services Director. There are no adjacent indoor facilities available to accommodate such events in the event of inclement weather. Per the Fire Code, canopies and tents are not allowed in the Garden.
K. In addition to restrictions stated below in the rules and regulations section regarding decorations, alcoholic beverages, photography, and liability/insurance, the following restrictions and/or permissible uses of the Garden and grounds apply:
1. Supervised access is only allowed in the living room, lower foyers, sun porch and den for photography purposes. Sitting or touching of the objects inside the house is not allowed. No access is allowed to other portions of the House or Carriage House, for any purpose, other than Carriage House restroom and the upstairs Bridal Changing Room.
2. Fundraisers are allowed and subject to the standard rental rates, plus a 50% surcharge (1½ times the standard rate). Museum staff does not have the authority to grant discounts or fee waivers for any uses.
3. J. Commercial uses are allowed at the discretion of the Museum Director Supervisor and/or the Recreation & Community Services Director and may require the attendance of an on-site staff person to supervise use for the protection of the facility and City’s best interests, and are subject to actual out-of-pocket City expenses. (See fee schedule – Exhibit A)
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B. RESERVATIONS
A. 1. RESERVATION APPLICATIONS
1. Applications are accepted during Museum business hours beginning on July 1st for the following rental season (May to October of the following year). An appointment with the Reservations Coordinator (866-2718) is recommended for all bookings. Museum and Museum Foundation events may reserve in advance of the above stated schedule and shall receive priority.
a. Applications are sent via email or picked up in person from the Museum office. To receive an application, interested parties must email the Museum Event Coordinator.
2. Applications must be submitted with applicable down payment (see below) to the Reservations Coordinator at the Campbell Historical Museum office located at 51 North Central Ave., Campbell, CA 95008.
3.b. Reservations shall be accepted on a first-come, first-served basis.
4.c.Reservations shall not be considered confirmed until the permittee has made payment and is in possession of an approved Ainsley Garden Facility Use Permit.
5.d. Calendar dates will not be “held” without payment and completed application.
6.e. Reservation must indicate the intended time of the event and include all required set-up and clean-up time. The permittee will be charged for the entire time they or their vendors are on site. All clean-up must be completed, rented equipment must be secured in the designated area and all persons must be off the premises by the designated ending time. If persons shall remain on-site after the designated ending time, additional facility use time/fees will be charged at one and one half times the standard hourly rate.
7.f. Additions or reductions in reservation times can be made if the event schedule allows, up to ten (10) days in advance of scheduled use with prior approval of Museum staff. No changes may be made less than (10) days in advance of scheduled use. Fees for additional rental time will be due upon approval of extension of the event. See Exhibit A for current hourly rates.
B. 2. RESERVATION PAYMENT
1. A reservation is secured once the Museum Event Coordinator receives the application, an account on the City of Campbell’s Civic Rec reservation system is created an initial reservation fees are paid.
2. Applicants will be sent an email link on Civic Rec reservation system for payment via credit card.
1.3. Fees due at the time of application (see Exhibit A for current schedule of fees and charges) in order to secure the desired date for an event:
a. Security deposit to hold the date and ensure proper clean-up/repairs; b. Application fee (non-refundable);
c. Museum membership fee (non-refundable); and
b. 50% of applicable rental fees.
d. c. Cleaning Fee
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4. 2. Once the security deposit and 50% of rental fees are paid, a day use permit for the Ainsley Garden will be issued and sent via email.
5. Payment via Cash or Check is possible. Checks should be made payable to City of Campbell.
63. The remaining rental balance is due 30 days prior to event. Any payments made less than 30 days in advance must be credit card payment or cash. made by cash, credit card or guaranteed money order. The city accepts VISA, MasterCard and Discover cards.
C3. CANCELLATIONS/REFUNDS:
1. In the event that cancellation of a confirmed reservation is necessary, it is the permittee’s responsibility to provide immediate WRITTEN (fax or e-mail acceptable) notification of such intent to cancel use. Receipt of such written notice shall provide staff with the authority to cancel the event and schedule another event for that day.
2. REFUNDS for cancellation of a confirmed use may be provided according to the following conditions:
a. 100% of the Security Deposit and cleaning fee shall be forfeited for all cancellations; however a deposit may be transferred to a future booking as available and allowable if the event is being postponed. b. 100% of the non-refundable Application Fee and Museum membership shall be withheld.
c.b.Cancellations received more than four (4) months in advance of a scheduled use will receive a refund of 75% of the amount paid. less the above-noted application fee and membership fee.
d.c.Cancellations received 4 months in advance of scheduled use date will receive a refund of 50% of the amount paid, less the application fee and membership fee..
e.d. Cancellations received 3 months in advance will receive a refund of 25% of the fees paid, less the application fee and membership fee.. f.e. Cancellations received less than 2 months in advance of the event date will receive NO REFUND at all.
The City of Campbell reserves the right to cancel any use of facilities upon two weeks written notice, exercised only in emergency situations or when deemed necessary for the safety and best interests of the City of Campbell and all concerned.
In such cases, a full refund of all fees and deposits paid will be provided.
RULES & REGULATIONS REGARDING USE
All uses are subject to the below-listed rules and regulations.
A. C. DECORATIONS: Any proposed decorating or covering of, or changes to the structures or grounds shall be discussed at the time of application. Where Item 9.1
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allowed, the permittee shall be responsible for putting up any decorations and for all other special preparations necessary for the function. Permittee shall also be responsible for the removal of all decorations, special preparations and all of permittee’s personal property, owned or rented or be subject to forfeit a portion or all of security deposit. In addition, the following rules apply:
1. No decorations can be affixed to the structure of the House with the exception of the columns on the Porte Cochere. Decorations may not be hung from light fixtures.
2. Decorations may be attached to the Garden Arbor using nylon straps, tape, push pins, floral wire or string. No staples, nails or screws are allowed.
3. All decorations must be flameproof or fire retardant. No crepe paper streamers are allowed.Candles are allowed on outdoor tables only and must be in a container taller than the candle and weighted down to ensure they will not tip over.
4. No confetti, birdseed, wild rice, silk flower petals or other material may be thrown on the grounds.
1.5. No staking or extended coverage of the Ainsley House garden turf, as this can cause permanent damage to the lawn and irrigation system.
2.6. All decorations must be removed at the conclusion of the event.
3. Decorations may not be hung from light fixtures or off of any portion of the Ainsley House exterior.
4. Candles or open flames are not allowed indoors. Candles or open flames outdoors must be contained in a glass hurricane container such that the container is tall enough to be higher than the lit flame.
5.7. Any plants, trees, shrubs or other live greenery must be in waterproof containers and must be carefully placed so as not to damage pavement, floors, turf, or block fire exits. The Event Attendant can advise of an acceptable location for such items.
6.8. No foreign substances may be applied to walks, decks or patios.
7.9. No runners or staked decorations or staked umbrellas are allowed on turf.
8.10. Relocation or rearrangement of furnishings or equipment owned by the City or Museum Foundation is not permitted.
9. Birdseed, rice or other organic material are not allowed and may not be thrown or otherwise dispersed on the grounds.
10.11. Permittee is responsible for providing and setting up all tables, chairs, equipment, supplies, allowable food, decorations, and other equipment necessary for the event being scheduled.
11. Per the State Fire Code, tents and canopies are not allowed in the Ainsley Garden.
12. Beverages of any kind are not allowed inside the Ainsley House under any conditions.
B. D. ALCOHOLIC BEVERAGES:
1. Alcoholic beverages are permitted in the enclosed Garden area and on the east patio in front of the Carriage House (around the palm tree) only. Alcohol is not allowed in front of the Ainsley House, in the public park (Orchard City Green) or in the parking lot. Use of alcohol must be indicated and approved in advance on the use permit.
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2. Absolutely no hard liquor is allowed. Only Alcoholic beverages to be consumed on the grounds shall be limited to beer, wine and champagne onlymay be distributed, served, or consumed at any event. No hard liquor is allowed. i. Permitted Beverages include: Beer (bottled, canned, or draft); Wine (red, white, rose, sparkling); and Champagne.
ii. Prohibited Bevarages include: Hard liquor or spirtis (i.e. vodka, rum, gin, etc) and Premixed or canned cocktails and spirit-based beverages (Cutwater, High noon, White Claw, Truly, etc)
2.iii. Any unapproved alcoholic beverages may be removed from the premises at the discretion of the Event Attendant and may result in immediate cadncellation of facility use and forfeiture of all fees paid.
3. Requests for serving alcoholic beverages in other areas for special occasions may be considered by the Recreation & Community Services Director or his/her designee if such use is deemed to not cause a conflict with the established Museum Policy and other public uses of the area.
4. Alcohol is not allowed at events held in the honor of a minor.
5. A group or an organization wishing to sell alcoholic beverages at their function must first obtain approval from the Campbell Police Department; and upon approval will be required to obtain, at their own expense, the appropriate permits and licenses from the State Alcoholic Beverage Control Board. When alcoholic beverages are sold, a 24-hour liquor license must be obtained by the sponsoring organization. This license may be obtained at the:
Alcoholic Beverage Commission
Santa Clara County District Office
100 Paseo de San Antonio #119
San Jose, CA 95113
Telephone: (408)277-1200
Evidence of this license must be on file in the Museum Office at least ten (10) days prior to the event/function.
5. Permittees sponsoring/hosting events where alcoholic beverages are served may be required, at their expense, to hire private security guards to be present for the duration of their event and to provide liquor liability insurance (see Section D, below). When required, proof of hire must be submitted to the Museum Event Coordinator at least ten (10 ) days prior to the event.
6.5. Failure to comply with required security, licenses, permits or certificates may result in the voidance/cancellation of scheduled facility use and loss of all fees paid.
C. E. PHOTOGRAPHY:
1. No renderings or photography, including black-and-white, color, slide transparencies, motion picture and/or video for publication, is allowed in any portion of the interior of the Ainsley House/Carriage House or Campbell Historical Museum without the express written permission in advance and in conformance with the Campbell Historical Museum’s Statement of Purpose and Museum Policy.
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use is not in the best interest of protecting and conserving collection objects and/or structures per established Museum policy.
2. Any commercial organization or individual granted permission to photograph must also rent the facility for the period of time required to complete the photography, and will be assessed a 50% surcharge for such rentals. Any additional fees and charges deemed necessary to compensate for potential impact upon the building and/or collections will be at the discretion of the Museum Director.
3.2. Photography is allowed within the Ainsley House and front and back of Ainsley House for private use only. For publication or commercial use see above and contact the Museum Director (866-2757).Wedding photographs can be taken in the front and back of the Ainsley House. Interior photography is limited inside the house to a few rooms: the living room, the staircase, foyer and study. Any additional rooms desired MUST be pre-approved in writing by the Event Coordinator.
F.D. LIABILITY INSURANCE
1. The applicant shall be responsible for any and all damage to the premises, equipment or property during the time of occupancy. If after an activity additional janitorial maintenance is required (in excess of normal cleaning services/time), the applicant will be charged accordingly.
2. The applicant is responsible for all actions; behavior and damages caused by his/her guests, attendees, vendors, caterers and any other contractors performing work for the permittee.
3. All applicants requesting use of the facility for events deemed potentially dangerous will be required to provide the City with an original copy of a Certificate of Insurance providing public liability and property damage insurance in an amount not less than $1,000,000 per occurrence, and naming the City of Campbell and Campbell Redevelopment Agency as additional insured. It must state that the insurance may not be cancelled or reduced without 15 days prior written notice to the Certificate Holder (City of Campbell & Campbell redevelopment Agency, 70- N.
First Street, Campbell, CA 95008). The certificate must be submitted to the Museum Office at least ten thirty (310) days prior to the event.
4. The City of Campbell and Campbell Historical Museum is not responsible for accidents, injury, illness, or loss of group or individual property.
5. The City of Campbell and Campbell Historical Museum does not accept liability for any party rental equipment that may be placed on left on Museum property, nor do we sign for rental deliveries.
G.E. CLEANING AND DAMAGES:
1. All uses of the structures or grounds are subject to a refundable damage security deposit, payable at the time the reservation is made.
2. The deposit shall be held until the Museum Specialisty / Event CoordinatorDirector has reviewed the completed event.staff reports regarding use; Item 9.1
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3. If there was no damage to the facility, event started and concluded within scheduled time, and clean-up was satisfactorily completed, the deposit will be refunded to the original credit card payment. by mail within 15 to 30 days.
4. Satisfactory clean-up of the facility includes the following:
a. Removal of all decorations, including tablecloths, balloons, streamers, signs, etc; b. Removal of all trash and refuse;
c. Removal of tables, chairs and all other equipment; and d. No damage to the lawn, garden, house or premises.
e. Any cost for repairs, equipment replacement, additional staff time required to clean up after use, and/or any repairs required to the lawn, sprinklers, garden, house or premises will be deducted from the cleaning and damagesecurity deposit. If fees due shall exceed which exceed the deposit will be billed to permittee.
5. Permittees are responsible for any and all damages caused by their guests or vendors.
F. H. STAFF SUPERVISION: The City of Campbell will provide trained staff to be on duty throughout a scheduled use. Event Attendant is responsible to interpret the rules and regulations regarding facility use and to protect the premises. Attendant shall offer assistance during the use, including opening and closing the facility at designated time, explaining normal procedures, answering questions, supervising use, and handling emergencies. Any dangerous, unlawful or unruly behavior will be reported to permittee, who will be held responsible for corrections. If at any time staff feels an event or use is out of control, the Campbell Police Department will be called in to respond to the situation. If any charges shall ensue for such a call, Permittee shall be responsible for any and all charges.
GI.. CATERING AND VENDOR RESTRICTIONS
1. The Ainsley House does not provide any party rentals, food, decorations, or sound equipment.
2. The Ainsley House has a preferred vendor list. The list is posted on the Museum website and/or can be sent via email or picked up at the museum office. The city has no restrictions on caterers. You can hire any licensed caterer, or cater your event yourself.
a. The Museum Event coordinator may approve outside vendors not on preferred list only after an in-person site meeting.
23. A City staff person must be present at any time a vendor is on site. This time must be scheduled and paid for in rental fees.
34. The Museum’s Event Attendant has the ultimate authority for site use.
45. Food prep area is limited to the canopy covered area on the westeast side of the Carriage house patio. No other area is accessible or to be used for food prep or storage.
46. Barbecue or cooking equipment can only be used in the dirt parking lot area on the east side of the Carriage House or with prior approval, in the library parking lots closes to the Ainsley House. All barbecues shall be portable trailered units.
No coals or other debris shall be dumped on-site. Grease mats must be used.
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5. Food and cake may not be placed on any tiled area.
67. If a bar is planned, it may be set up under the magnolia tree or on cement walkway but NOT on the grass.
8. The Museum Event Coordinator will send out a request for all vendor’s contact information thirty (30) days prior to the scheduled event. If a Vendor is provided who has not been approved by the Museum Event Coordinator, the Museum has the right to request an in-person meeting or a change of vendors.
79. All garbage must be removed from site including contents of waste receptacles located on the site. A dumpster is located adjacent to the Carriage House on the east side in the gravel parking lot.
810. Care must be taken not to drip liquid; especially garbage bag contents, across cement areas when cleaning up — this will result in a monetary deduction from the permittee’s damage deposit.
911. Caterer are responsible to bring their own tables and prep equipment, warmers, dish bins and cleaning materials. Chafing dishes may be rinsed, but no food debris shall be dumped on-site.
1012. Electrical outlet by food prep area can be used for only 1 (one) coffee pot. Two pots will blow a fuse. Use outlets by arbor, under redwood tree or base of the two pillars by French doors.
1113. Any placement of items on the grass that may result in damage to lawn can cause you to incur damage expense — this refers to umbrellas or other heavy items set up before the stated rental time.
1214. DO NOT STAKE ANYTHING INTO THE GRASS: UMBRELLAS MUST HAVE A FLAT BASE.
1315. The permittee has paid for a specific amount of time for use of the gardens which includes caterer’s set up and take-down. Please coordinate ceremony and receptions times and catering set-up needs with the permittee so that the appropriate time may be allowed for.
H. J. MISCELLANEOUS RULES & REGULATIONSDAY OF RULES & POLICIES
1. Due to the historical importance of the Ainsley House, the number of people allowed in the Ainsley House at one time for photos will be limited to fourteen (14).
2. The inside of the Ainsley House may be used as a ceremony staging area for the procession and recession with only the Foyers used.
3. Rental equipment can be delivered on the day of the event. Or with prior approval for weekend events, rentals can be dropped off on a Friday between 9am and 4pm and must be picked up on the Monday following between 9am and 12pm. Rental equipment must be stored on the west patio. The City of Campbell does not take responsibility for rentals left on site and Museum staff does not sign for deliveries.
4. All children on site for an event must be supervised around the Ainsley House property. There are fragile artifacts inside the Ainsley House and sensitive plants in the garden. The Museum staff is not responsible for supervising children.
5. Propane heaters may be used for evening events. The heaters may not be place under the garden string lights or close to any structure.
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6. Additional exterior lighting will help illuminate your event. No light poles may be staked into the ground.
7. Amplified music is permitted up to 10pm and at a noise level up to 75 decibels.
The sound level will be monitored with a decibel reader by Museum Event staff to ensure consideration for our neighbors. A DJ or sound operator may be asked to reduce the noise. If the request is not followed, the Event staff will notify the Campbell Police Department, and the event will be closed down. We do not allow music that encourages guest to shout expletives.
8. Please be aware that the Ainsley Garden events take place on a natural turf surface. Although we work to maintain the lawn’s appearance and condition, weather may occasionally result in damp or soft ground. Additionally, during hot summer months, regular use may lead to some dry or brown patches in the turf.
1. Groups composed of minors must be supervised by one adult for each twenty (20) minors. Children shall be supervised at all times and not allowed to run freely throughout the complex.
2.9. Any persons violating rules and regulations or constituting a public nuisance will be required to leave the facility/premises immediately when asked.
3.10. The misuse of the facility, failure to conform to facility regulations or any other federal, state, or local law, rule, regulation or ordinance will be sufficient reason for immediate termination of permit. No refund will be granted in such cases.
4.11. Only facilities designated on application may be used.
5.12. .Gambling on the facility premises is prohibited. Gambling shall be defined as any game of skill, chance or raffle, played with cards or any other device for money or any other representative item of value.
6.13. Museum Director staff or any other duly authorized representative on duty shall have the right to enter facility at any time during any and all uses.
7.14. Permits/reservations cannot be transferred, assigned, or sublet.
8.15. The Museum Director Specialist / Event Coordinator or his/her designee shall regulate or prohibit any such activity or use which in his/her judgment is determined to be of a hazardous nature, or is potentially dangerous or damaging to property or is not in the best interest of the citizens of the City of Campbell.
9.16. The City of Campbell reserves the right to amend fees and charges as deemed necessary. Previously approved reservations will not be affected by new rates.
17. Firearms, weapons and open flames are prohibited pursuant to Municipal Code Chapter 13.04
18. Staffing: The City of Campbell will provide an Event Coordinator and/or Event Attendant to be on duty and to offer assistance. Their job duties consist of:
i. Attend rehearsals and help coordinate ceremony if necessary. ii. Oversee site set-up by event vendors, make certain that vendors are following site policy guidelines.
iii. Manage timing of event – alert caterer, renter or other necessary parties to begin clean up.
iv. Oversee site clean-up, direct caterer to useable dumpster, determine if clean-up is done thoroughly.
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v. Direct event guest to useable restrooms.
vi. Unlock Bridal Changing room, on-site restroom, City Hall Restrooms, and Ainsley House when necessary.
vii. Manage wedding party in Ainsley House for bridal party walk through to garden and for inside photography use.
viii. Monitor DJ/music noise level.
ix. Keep outside wedding crashers from attending the event. x. Troubleshoot any problem that might arise.
10.xi. Any dangerous, unlawful or unruly behavior will be reported to you.
You will be held responsible for corrections. If the staff feels an event or use is out of control, they will take the necessary corrective action.
Permittee will not be reimbursed if an event is shut down due to dangerous, unlawful or unruly behavior.
EXHIBIT A
City of Campbell
Ainsley House Garden Rental Waiver
Event Name: __________________________________________
Event Date: __________________
I have received a copy of the Campbell Historical Museum Policy on Rental of the Ainsley House Gardens and I agree that I understand and will abide by all of the rental policies, procedures and regulations.
I assume responsibility for following the policies applicable to the use of the facility, and for the behavior and actions of my guests and vendors/contractors. I do not hold the City of Campbell responsible for accidents, injury, illness or loss of group or individual property. _____________________________ ______________
Renter Date of Signature
_____________________________ ______________
Witness Date of Signature
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EXHIBIT AB
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SECTION 21
CAMPBELL MUSEUMS FACILITIES USE & RENTAL POLICY
A. STATEMENT OF PURPOSE
The Campbell Historical Museum, Ainsley House, and Carriage House are owned and operated by the City of Campbell as a public trust institution, having as its purpose the collection, preservation, documentation, protection, exhibition, education, and interpretation of objects and artifacts of cultural and historic value or significance relative to Campbell and its sphere of influence.
B. BACKGROUND
The Ainsley House was the family home of local fruit canning pioneer John C.
Ainsley and his wife Alcinda. The house sat on the corner of Hamilton Avenue and Bascom Avenue until it was donated to the City of Campbell in 1989 and moved to its present location in November of 1990. The City of Campbell made the home into a historic house museum, furnished with most of the Ainsley family’s original furnishings. It is open for public and private tours and hosts a rotating exhibit on the Ainsley Family, House, and Work in the Sleeping Porch Room. The Museum’s primary mission is to preserve and protect the historic building and contents for the pleasure of current and future generations. The Ainsley House itself is a registered historical landmark and is not available for rental uses of any kind. Events are welcome, however, in the Ainsley House Garden.
The Ainsley House Garden, located behind the house, is a unique and beautiful community facility available for public use for social gatherings, weddings and other events as long as the historical integrity of the site is respected and preserved. Public use is allowed in the enclosed garden area only. The garden will accommodate up to 200 people. As there are no alternate indoor facilities available, the Garden is only rentable during fair weather months (May through October).
The Carriage House is located adjacent to the Ainsley House and serves as a permanent exhibit space, video orientation area and gift shop. The space can be rented year round and can accommodate up to 40 people.
C. FACILITY DESCRIPTIONS
The Museum facilities are comprised of historic and surrounding garden areas. Since the historic structures are considered collection objects, their use, preservation and conservation must be consistent with policies governing the Museum’s collections.
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A. FACILITIES
1. The Ainsley House
The Ainsley House is a designated Historic Landmark under the Historic Preservation Ordinance of the City of Campbell and on the National Register of Historic Places. Constructed in 1925-26 in a Tudor Revival style period, the 5000 square-foot building includes an attic, basement, porte-cochere and detached Carriage House. The Ainsley House features original furniture purchased by the Ainsley family in 1925. When original furnishings were unavailable, museum staff supplemented the interiors with period-appropriate pieces that have since been added to the museum’s collection. The rooms are interpreted in the 1925-1937 time period and the facility is utilized as a historic house museum with tours for the public given by trained docents. The Basement of the Ainsley House has a large climate controlled Museum Artifact collection storage area, a staff storage room, and large storage room designated for use by the Campbell Museum Foundation.
2. Carriage House/Exhibit Area
The detached 2,000 square-foot Carriage House houses a rotating exhibit gallery, the video orientation space, a permanent historical exhibit, and a museum gift shop managed by the Campbell Museum Foundation. The Carriage House operates as a multipurpose space:
visitor center, gift shop, education site, special event space, and meeting space. The second floor is used as a bridal changing room when facilities are rented for a wedding or as a private meeting room.
3. Campbell Historical Museum
Located in the former city firehouse, a designated Historic Landmark under the Historic Preservation Ordinance of the City of Campbell and a designated California Registered Point of Historical Interest. The Campbell Historical Museum contains collection storage space, staff offices, and a large exhibit gallery featuring rotating historical exhibits and a two-story Firehose tower. In addition to public tours, the Museum operates an on-site field trip program for 2nd and 3rd grade classes from schools across the Santa Clara Valley. The program runs Monday through Friday mornings during the school year, and the museum also hosts special events as needed.
4. Ainsley House Garden
An open, park-like setting surrounds the Ainsley House/Carriage House and Campbell Museum, comprising 3,000 square feet of space adjacent to the City of Campbell Civic Center and Library Plaza. The Ainsley Garden is available for private rentals on a limited basis.
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5. Campbell Historical Museum Garden
The Campbell Historical Museum’s xeriscape garden spans 2,000 square feet and features drought-tolerant plants, a dry riverbed, and pathways for visitors to explore. A bench is also available for public use.
B. OCCUPANCY
Maximum occupancy within the structures at any given time for any purpose is limited to the following:
Ainsley House-- 1st Floor: 75 maximum
2 nd Floor: 25 maximum
Basement: Storage Area Only
Attic: Storage only
Carriage House-- 1st Floor: 40 maximum
2 nd Floor: 8 maximum
Ainsley Garden-- Garden 200 maximum
D. AINSLEY HOUSE GARDEN AND CARRIAGE HOUSE RENTAL POLICY A. GENERAL CONDITIONS
1. The interior of the Ainsley House is not available for rent at any time, access is prohibited during all rental events.
2. Beverages of any kind are not allowed inside the Ainsley House under any conditions.
3. When renting the Ainsley House Garden, the permittee has rights to access to the restroom and Bridal Changing Room inside the adjacent Carriage House. No Kitchen facilities are available.
4. Any event taking place in front of the Ainsley House requires advance notice and a secured permit through the Recreation and Community Services Department as well as written approval from the Museum Event Coordinator. Please be aware the site does not have electrical power and privacy cannot be ensured.
5. There are no useable restrooms in the Ainsley House itself. There is one ADA accessible restroom located in the rear of the Carriage House. Additional public restrooms are located in the lobby of City Hall.
6. The Museum/City does not provide tables, chairs or any other equipment for the Ainsley House Gardens. The permittee is responsible to determine their needs and provide or rent required equipment. The permittee is also responsible for setting up and taking down such equipment. Museum’s Event Attendants are responsible to assist with interpreting the rules and protecting the Item 9.1
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use of the site. They are not expected to perform set-ups and takedowns.
7. We do not allow tents over 200 square feet or canopies over 400 square feet in size.
8. The Ainsley House is a historic house museum, we do not allow people to sit on, touch, or use objects inside the Ainsley House.
9. All Wedding rehearsals take place on the Friday before the reserved event, unless there is a conflicting event. All rehearsals take place after 4pm and the Ainsley House Museum has closed.
10. The Ainsley House shares a parking lot with the Campbell Library.
The lot is accessed off of Harrison Ave. Guests may leave cars in the parking lot overnight.
11. There are no kitchen facilities available. A private patio area on the east side of the Carriage House is provided for caterers to prep food. The permittee is allowed use of the courtyard patio area surrounding the palm tree between the Garden and Carriage House, but all activities must be kept within the confines of the enclosed garden and this patio area. Events are not allowed to block off or obstruct the walkway from Grant Street to the courtyard patio.
12. Food and beverages are not allowed inside the Ainsley House at any time.
13. Card Games, Games of Chance, Raffles and Lotteries are governed by the California Department of Justice. Non-profit organizations desiring to conduct a fundraiser using controlled games (Casino Nights or other gambling events) as a funding mechanism are subject to the limitations of the law as outlined in Chapter 5 of Division 8 of the CA Business and Professions Code (see Section 1, Article 17 commencing with Section 19985). Web Reference:
https://leginfo.legislature.ca.gov/faces/codes_displayText.shtml?law Code=BPC&division=8.&title=&part=&chapter=5.&article=17
14. MAXIMUM OCCUPANCY: Maximum occupancy of the Garden at any given time for any purpose is 200 persons and maximum occupancy of the Carriage House at any given time for any purpose is 40 persons.
15. HOURS OF USE: Facilities are available for events between the hours of 8:00am and 10:00pm. All uses must conclude no later than 10:00pm and must be cleaned up and all persons off the premises no later than 11:00pm. No overnight uses are allowed. If an event is scheduled during normal Museum operating hours, public access to the House and the Carriage House will continue in accordance with the Museum’s published operation hours. Vendors hired by the permittee are not allowed to disturb Museum volunteers or guests. A Museum Event Coordinator or Attendant will be the site contact.
16. DATES OF USE: The Ainsley Garden is an outdoor facility and as such is available for rental only during the fair weather months of May through October. Special accommodation may be made for Item 9.1
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other dates only with the approval of the Museum Supervisor and Recreation & Community Services Director. There are no adjacent indoor facilities available to accommodate such events in the event of inclement weather. Per the Fire Code, canopies and tents are not allowed in the Garden.
17. Commercial uses are allowed at the discretion of the Museum Supervisor and/or the Recreation & Community Services Director and may require the attendance of an on-site staff person to supervise use for the protection of the facility and City’s best interests, and are subject to actual out-of-pocket City expenses. (See fee schedule – Exhibit B)
B. RESERVATIONS
1. APPLICATIONS
a. Applications are sent via email or picked up in person from the Museum office. To receive an application, interested parties must email the Museum Event Coordinator.
b. Reservations shall be accepted on a first-come, first-served basis.
c. Reservations shall not be considered confirmed until the permittee has made payment and is in possession of an
approved Ainsley Garden Facility Use Permit.
d. Calendar dates will not be “held” without payment and completed application.
e. Reservation must indicate the intended time of the event and include all required set-up and clean-up time. The permittee will be charged for the entire time they or their vendors are on site.
All clean-up must be completed, rented equipment must be secured in the designated area and all persons must be off the premises by the designated ending time. If persons shall remain on-site after the designated ending time, additional facility use time/fees will be charged at the standard hourly rate. f. Additions or reductions in reservation times can be made if the event schedule allows, up to ten (10) days in advance of scheduled use with prior approval of Museum staff. No changes may be made less than (10) days in advance of scheduled use.
Fees for additional rental time will be due upon approval of extension of the event. See Exhibit B for current hourly rates.
2. RESERVATION PAYMENT
a. A reservation is secured once the Museum Event Coordinator receives the application, an account on the City of Campbell’s Civic Rec reservation system is created an initial reservation fees are paid.
b. Applicants will be sent an email link on Civic Rec reservation system for payment via credit card.
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c. Fees due at the time of application (see Exhibit A for current schedule of fees and charges) in order to secure the desired date for an event:
i. Security deposit to hold the date and ensure proper cleanup/repairs; ii. 50% of applicable rental fees.
d. Cleaning Fee
e. Once the security deposit and 50% of rental fees are paid, a day use permit for the Ainsley Garden will be issued and sent via email.
f. Payment via Cash or Check is possible. Checks should be made payable to City of Campbell.
g. The remaining rental balance is due 30 days prior to event. Any payments made less than 30 days in advance must be credit card payment or cash.
3. CANCELLATIONS/REFUNDS:
a. In the event that cancellation of a confirmed reservation is necessary, it is the permittee’s responsibility to provide immediate WRITTEN (fax or e-mail acceptable) notification of such intent to cancel use. Receipt of such written notice shall provide staff with the authority to cancel the event and schedule another event for that day.
b. REFUNDS for cancellation of a confirmed use may be provided according to the following conditions:
c. 100% of the Security Deposit and cleaning fee shall be forfeited for all cancellations; however a deposit may be transferred to a future booking as available and allowable if the event is being postponed.
d. Cancellations received more than four (4) months in advance of a scheduled use will receive a refund of 75% of the amount paid.
e. Cancellations received 4 months in advance of scheduled use date will receive a refund of 50% of the amount paid.
f. Cancellations received 3 months in advance will receive a refund of 25% of the fees paid.
g. Cancellations received less than 2 months in advance of the event date will receive NO REFUND at all.
The City of Campbell reserves the right to cancel any use of facilities upon two weeks written notice, exercised only in emergency situations or when deemed necessary for the safety and best interests of the City of Campbell and all concerned. In such cases, a full refund of all fees and deposits paid will be provided.
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C. DECORATIONS
1. Any proposed decorating or covering of, or changes to the structures or grounds shall be discussed at the time of application.
Where allowed, the permittee shall be responsible for putting up any decorations and for all other special preparations necessary for the function. Permittee shall also be responsible for the removal of all decorations, special preparations and all of permittee’s personal property, owned or rented or be subject to forfeit a portion or all of security deposit. In addition, the following rules apply:
2. No decorations can be affixed to the structure of the House with the exception of the columns on the Porte Cochere. Decorations may not be hung from light fixtures.
3. Decorations may be attached to the Garden Arbor using nylon straps, tape, push pins, floral wire or string. No staples, nails or screws are allowed.
4. All decorations must be flameproof or fire retardant. Candles are allowed on outdoor tables only and must be in a container taller than the candle and weighted down to ensure they will not tip over.
5. No confetti, birdseed, wild rice, silk flower petals or other material may be thrown on the grounds.
6. No staking or extended coverage of the Ainsley House garden turf, as this can cause permanent damage to the lawn and irrigation system.
7. All decorations must be removed at the conclusion of the event.
8. Any plants, trees, shrubs or other live greenery must be in waterproof containers and must be carefully placed so as not to damage pavement, floors, turf, or block fire exits. The Event Attendant can advise of an acceptable location for such items.
9. No foreign substances may be applied to walks, decks or patios.
10.No runners or staked decorations or staked umbrellas are allowed on turf.
11.Relocation or rearrangement of furnishings or equipment owned by the City or Museum Foundation is not permitted.
12.Permittee is responsible for providing and setting up all tables, chairs, equipment, supplies, allowable food, decorations, and other equipment necessary for the event being scheduled.
D. ALCOHOLIC BEVERAGES
1. Alcoholic beverages are permitted in the enclosed Garden area and on the east patio in front of the Carriage House (around the palm tree) only. Alcohol is not allowed in front of the Ainsley House, in the public park (Orchard City Green) or in the parking lot.
2. Absolutely no hard liquor is allowed. Only beer, wine and champagne may be distributed, served, or consumed at any event. a. Permitted Beverages include: Beer (bottled, canned, or draft); Wine (red, white, rose, sparkling); and Champagne.
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b. Prohibited Beverages include: Hard liquor or spirits (i.e. vodka, rum, gin, etc) and Premixed or canned cocktails and spiritbased beverages (Cutwater, High noon, White Claw, Truly, etc) c. Any unapproved alcoholic beverages may be removed from the premises at the discretion of the Event Attendant and may result in immediate cancellation of facility use and forfeiture of all fees paid.
3. Requests for serving alcoholic beverages in other areas for special occasions may be considered by the Recreation & Community Services Director or his/her designee if such use is deemed to not cause a conflict with the established Museum Policy and other public uses of the area.
4. Alcohol is not allowed at events held in the honor of a minor.
5. A group or an organization wishing to sell alcoholic beverages at their function must first obtain approval from the Campbell Police Department; and upon approval will be required to obtain, at their own expense, the appropriate permits and licenses from the State Alcoholic Beverage Control Board. When alcoholic beverages are sold, a 24-hour liquor license must be obtained by the sponsoring organization. This license may be obtained at the:
Alcoholic Beverage Commission
Santa Clara County District Office
100 Paseo de San Antonio #119
San Jose, CA 95113
Telephone: (408)277-1200
Evidence of this license must be on file in the Museum Office at least ten (10) days prior to the event/function.
6. Failure to comply with required licenses, permits or certificates may result in the voidance/cancellation of scheduled facility use and loss of all fees paid.
E. PHOTOGRAPHY
1. No renderings or photography, including black-and-white, color, slide transparencies, motion picture and/or video for publication, is allowed in any portion of the interior of the Ainsley House/Carriage House or Campbell Historical Museum without the express written permission in advance and in conformance with the Campbell Historical Museum’s Statement of Purpose and Museum Policy.
The Museum reserves the right to refuse permission to photograph if the intended use is not in the best interest of protecting and conserving collection objects and/or structures per established Museum policy.
2. Wedding photographs can be taken in the front and back of the Ainsley House. Interior photography is limited inside the house to a few rooms: the living room, the staircase, foyer and study. Any additional rooms desired MUST be pre-approved in writing by the Event Coordinator.
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F. LIABILITY INSURANCE
1. The applicant shall be responsible for any and all damage to the premises, equipment or property during the time of occupancy. If after an activity additional janitorial maintenance is required (in excess of normal cleaning services/time), the applicant will be charged accordingly.
2. The applicant is responsible for all actions; behavior and damages caused by his/her guests, attendees, vendors, caterers and any other contractors performing work for the permittee.
3. All applicants requesting use of the facility for events will be required to provide the City with an original copy of a Certificate of Insurance providing public liability and property damage insurance in an amount not less than $1,000,000 per occurrence, and naming the City of Campbell as additional insured. It must state that the insurance may not be cancelled or reduced without 15 days prior written notice to the Certificate Holder (City of Campbell, 70- N.
First Street, Campbell, CA 95008). The certificate must be submitted to the Museum Office at least thirty (30) days prior to the event.
4. The City of Campbell is not responsible for accidents, injury, illness, or loss of group or individual property.
5. The City of Campbell does not accept liability for any party rental equipment that may be placed on left on Museum property, nor do we sign for rental deliveries.
G. CLEANING AND DAMAGES
1. All uses of the structures or grounds are subject to a refundable security deposit, payable at the time the reservation is made.
2. The deposit shall be held until the Museum Specialist / Event Coordinator has reviewed the completed event.
3. If there was no damage to the facility, event started and concluded within scheduled time, and clean-up was satisfactorily completed, the deposit will be refunded to the original credit card payment.
4. Satisfactory clean-up of the facility includes the following:
a. Removal of all decorations, including tablecloths, balloons, streamers, signs, etc;
b. Removal of all trash and refuse;
c. Removal of tables, chairs and all other equipment; and d. No damage to the lawn, garden, house or premises.
e. Any cost for repairs, equipment replacement, additional staff time required to clean up after use, and/or any repairs required to the lawn, sprinklers, garden, house or premises will be deducted from the security deposit. If fees due shall exceed which exceed the deposit will be billed to permittee.
5. Permittees are responsible for any and all damages caused by their guests or vendors.
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H. STAFF SUPERVISION
The City of Campbell will provide trained staff to be on duty throughout a scheduled use. Event Attendant is responsible to interpret the rules and regulations regarding facility use and to protect the premises. Attendant shall offer assistance during the use, including opening and closing the facility at designated time, explaining normal procedures, answering questions, supervising use, and handling emergencies. Any dangerous, unlawful or unruly behavior will be reported to permittee, who will be held responsible for corrections. If at any time staff feels an event or use is out of control, the Campbell Police Department will be called in to respond to the situation. If any charges shall ensue for such a call, Permittee shall be responsible for any and all charges.
I. CATERING AND VENDOR RESTRICTIONS
1. The Ainsley House does not provide any party rentals, food, decorations, or sound equipment.
2. The Ainsley House has a preferred vendor list. The list is posted on the Museum website and/or can be sent via email or picked up at the museum office.
a. The Museum Event coordinator may approve outside vendors not on preferred list only after an in-person site meeting.
3. A City staff person must be present at any time a vendor is on site.
This time must be scheduled and paid for in rental fees.
4. The Museum’s Event Attendant has the ultimate authority for site use.
5. Food prep area is limited to the east side of the Carriage house patio. No other area is accessible or to be used for food prep or storage.
6. Barbecue or cooking equipment can only be used in the dirt parking lot area on the east side of the Carriage House or with prior approval, in the library parking lots closes to the Ainsley House. All barbecues shall be portable trailered units. No coals or other debris shall be dumped on-site. Grease mats must be used.
7. If a bar is planned, it may be set up under the magnolia tree or on cement walkway but NOT on the grass.
8. The Museum Event Coordinator will send out a request for all vendor’s contact information thirty (30) days prior to the scheduled event. If a Vendor is provided who has not been approved by the Museum Event Coordinator, the Museum has the right to request an in-person meeting or a change of vendors.
9. All garbage must be removed from site including contents of waste receptacles located on the site. A dumpster is located adjacent to the Carriage House on the east side in the gravel parking lot.
10. Care must be taken not to drip liquid; especially garbage bag contents, across cement areas when cleaning up — this will result in a monetary deduction from the permittee’s damage deposit.
11. Caterer are responsible to bring their own tables and prep equipment, warmers, dish bins and cleaning materials. Chafing dishes may be rinsed, but no food debris shall be dumped on-site.
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12. Electrical outlet by food prep area can be used for only 1 (one) coffee pot. Two pots will blow a fuse. Use outlets by arbor, under redwood tree or base of the two pillars by French doors.
13. Any placement of items on the grass that may result in damage to lawn can cause you to incur damage expense — this refers to umbrellas or other heavy items set up before the stated rental time.
14. DO NOT STAKE ANYTHING INTO THE GRASS: UMBRELLAS
MUST HAVE A FLAT BASE.
15. The permittee has paid for a specific amount of time for use of the gardens which includes caterer’s set up and take-down. Please coordinate ceremony and receptions times and catering set-up needs with the permittee so that the appropriate time may be allowed for.
J. DAY OF RULES & POLICIES
1. Due to the historical importance of the Ainsley House, the number of people allowed in the Ainsley House at one time for photos will be limited to fourteen (14).
2. The inside of the Ainsley House may be used as a ceremony staging area for the procession and recession with only the Foyers used.
3. Rental equipment can be delivered on the day of the event. Or with prior approval for weekend events, rentals can be dropped off on a Friday between 9am and 4pm and must be picked up on the Monday following between 9am and 12pm. Rental equipment must be stored on the west patio. The City of Campbell does not take responsibility for rentals left on site and Museum staff does not sign for deliveries.
4. All children on site for an event must be supervised around the Ainsley House property. There are fragile artifacts inside the Ainsley House and sensitive plants in the garden. The Museum staff is not responsible for supervising children.
5. Propane heaters may be used for evening events. The heaters may not be place under the garden string lights or close to any structure.
6. Additional exterior lighting will help illuminate your event. No light poles may be staked into the ground.
7. Amplified music is permitted up to 10pm and at a noise level up to 75 decibels. The sound level will be monitored with a decibel reader by Museum Event staff to ensure consideration for our neighbors. A DJ or sound operator may be asked to reduce the noise. If the request is not followed, the Event staff will notify the Campbell Police Department, and the event will be closed down. We do not allow music that encourages guest to shout expletives.
8. Please be aware that the Ainsley Garden events take place on a natural turf surface. Although we work to maintain the lawn’s appearance and condition, weather may occasionally result in damp or soft ground. Additionally, during hot summer months, regular use may lead to some dry or brown patches in the turf.
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9. Any persons violating rules and regulations or constituting a public nuisance will be required to leave the facility/premises immediately when asked.
10. The misuse of the facility, failure to conform to facility regulations or any other federal, state, or local law, rule, regulation or ordinance will be sufficient reason for immediate termination of permit. No refund will be granted in such cases.
11. Only facilities designated on application may be used.
12. Museum staff or any other duly authorized representative on duty shall have the right to enter facility at any time during any and all uses.
13. Permits/reservations cannot be transferred, assigned, or sublet.
14. The Museum Specialist / Event Coordinator or his/her designee shall regulate or prohibit any such activity or use which in his/her judgment is determined to be of a hazardous nature, or is potentially dangerous or damaging to property or is not in the best interest of the citizens of the City of Campbell.
15. The City of Campbell reserves the right to amend fees and charges as deemed necessary. Previously approved reservations will not be affected by new rates.
16. Firearms, weapons and open flames are prohibited pursuant to Municipal Code Chapter 13.04
17. Staffing: The City of Campbell will provide an Event Coordinator and/or Event Attendant to be on duty and to offer assistance. Their job duties consist of:
a. Attend rehearsals and help coordinate ceremony if necessary. b. Oversee site set-up by event vendors, make certain that vendors are following site policy guidelines.
c. Manage timing of event – alert caterer, renter or other necessary parties to begin clean up.
d. Oversee site clean-up, direct caterer to useable dumpster, determine if clean-up is done thoroughly.
e. Direct event guest to useable restrooms.
f. Unlock Bridal Changing room, on-site restroom, City Hall Restrooms, and Ainsley House when necessary.
g. Manage wedding party in Ainsley House for bridal party walk through to garden and for inside photography use.
h. Monitor DJ/music noise level.
i. Keep outside wedding crashers from attending the event. j. Troubleshoot any problem that might arise.
k. Any dangerous, unlawful or unruly behavior will be reported to you. You will be held responsible for corrections. If the staff feels an event or use is out of control, they will take the necessary corrective action. Permittee will not be reimbursed if an event is shut down due to dangerous, unlawful or unruly behavior.
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EXHIBIT A
City of Campbell
Ainsley House Garden Rental Waiver
Event Name:
__________________________________________
Event Date: __________________
I have received a copy of the Campbell Historical Museum Policy on Rental of the Ainsley House Gardens and I agree that I understand and will abide by all of the rental policies, procedures and regulations.
I assume responsibility for following the policies applicable to the use of the facility, and for the behavior and actions of my guests and vendors/contractors. I do not hold the City of Campbell responsible for accidents, injury, illness or loss of group or individual property. _____________________________ ______________
Renter Date of Signature
_____________________________ ______________
Witness Date of Signature
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EXHIBIT B
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City Council Report
DATE: February 17, 2026
TITLE: Resolution Adjusting Rates for Atchison, Barisone & Condotti and Approving One-Time Payment to Law Offices of William R. Seligmann for Costs Incurred (Resolution/ Roll Call Vote)
RECOMMENDED ACTION:
That the City Council adopt a resolution adjusting the rates for the Atchison, Barisone & Condotti law firm; and, approving a one-time payment to the Law Offices of William R.
Seligmann for costs incurred.
BACKGROUND
William R. Seligmann was appointed as City Attorney for the City of Campbell (City) on January 1, 1987. During his tenure with the City, Mr. Seligmann’s firm, the Law Offices of William R. Seligmann, has provided legal services to the City in an “Of Counsel” relationship with the Atchison, Barisone & Condotti law firm, who in turn provide supplemental legal support to Mr. Seligmann on an as-needed and contractual basis.
On August 20, 2024, the City Council adopted Resolution No. 13203 authorizing the following hourly rates for supplemental legal services provided by Atchison, Barisone & Condotti: Partners, $350 per hour; Associate Attorneys, $285 per hour; and Paralegals and Law Clerks, $165 per hour. Since then, Atchison, Barisone & Condotti has increased its rates, which Mr. Seligmann’s law firm has covered to ensure uninterrupted legal services were provided to the City. The increased rates are inclusive of costs incurred in providing legal services to the City, including labor, clerical staff, office rent, bar dues, telephone service, office equipment and office supplies.
DISCUSSION
In Fiscal Year 2025/2026, the law offices of Atchison, Barison & Condotti increased the rates it charges to Mr. Seligmann for supplemental services rendered by the firm’s partners, associate attorneys, paralegals and law clerks. As previously mentioned, the related operating costs have likewise increased. Due to these increases, Mr. Seligmann’s law firm has incurred increased costs for supplemental legal services provided to the City.
Specifically, in Fiscal Year 2025/2026, in the course of providing uninterrupted and necessary legal representation to the City, the Law Offices of William Seligmann has incurred a cash deficit in excess of $11,946.
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Following recent discussions with Mr. Seligmann regarding the above increase in rates and his firm’s consequential cash deficit, the City Council directed staff to return to the City Council with a proposed resolution to make Mr. Seligmann’s firm whole and ensure that moving forward the City appropriately covers all costs related to the supplemental legal services provided by Atchison, Barisone and Condotti. As such, staff recommends that the City Council adopt a resolution providing as follows:
• That, as provided for in Section 7 of the Sixth Amended Agreement for City Attorney Services, legal services not covered by the retainer and provided by Atchison, Barisone & Condotti shall be billed at the following rates:
1. $366 per hour for services rendered by a Partner or Associate Attorney; and
2. $184 per hour for services rendered by a Paralegal or Law Clerk; and • That the City will make a one-time payment in the amount of $11,946 to the Law Offices of Willilam R. Seligmann to reimburse the firm for costs previously incurred to provide uninterrupted and necessary supplemental legal services for the City in Fiscal Year 2025/2026; and
• That, as provided for in Section 7 of the Sixth Amended Agreement for City Attorney Services, City Attorney William R. Seligmann’s monthly retainer and hourly rate for services not covered by the retainer will remain as previously set forth in Resolution No. 13203.
FISCAL IMPACT
Adoption of the attached resolution would result in an increased cost of approximately $23,886 in Fiscal Year 2025/2026. If approved, this increase in costs will be added to mid-year budget adjustments to be presented to City Council at the March 24 meeting.
ALTERNATIVES
1. Do not adopt the increase in hourly rates for Atchison, Barisone & Condotti, and provide other direction to staff.
2. Do not approve the payment to the Law Offices of Willilam R. Seligmann for costs previously incurred by the law firm, and provide other direction to staff.
PREPARED BY: Angelique Gaeta, Assistant City Manager
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Report Approval Details
Document Title: 2026.02.17 City Attorney Compensation.docx Attachments: Proposed Resolution - Adjustment to Atchison Barisone Condotti Rates.docx
CC Resolution 13203 - Adjusting Compensation of the City Attorney's Office.pdf
CC Resolution 13019_Sixth Amended Agreement for City
Attorney Services.pdf
Final Approval
Date:
February 12, 2026
This document and all of its attachments were approved and signed as outlined below:
Angelique Gaeta, Assistant City Manager
Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Brian Loventhal, City Manager
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RESOLUTION NO. __________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
ADJUSTING RATES FOR ATCHISON, BARISONE & CONDOTTI AND APPROVING A ONE-TIME PAYMENT TO LAW OFFICES OF WILLIAM R. SELIGMANN
FOR COSTS INCURRED
WHEREAS, William R. Seligmann was appointed as City Attorney for the City of Campbell (City) on January 1, 1987; and
WHEREAS, during his tenure with the City, Mr. Seligmann’s firm, the Law Offices of William R. Seligmann, has provided legal services to the City in an “Of Counsel” relationship with the Atchison, Barisone & Condotti law firm, who in turn provide supplemental legal support to Mr. Seligmann on an as-needed and contractual basis; and WHEREAS, on August 20, 2024, the City Council adopted Resolution No. 13203, authorizing the hourly rates for supplemental legal services provided by Atchison, Barisone & Condotti as follows: Partners, $350 per hour; Associate Attorneys, $285 per hour; and Paralegals and Law Clerks, $165 per hour; and
WHEREAS, Atchison, Barisone & Condotti has since increased its rates; and WHEREAS, Mr. Seligmann’s law firm has covered this increase in rates to ensure that uninterrupted legal services were provided to the City; and WHEREAS, as a result of covering the increase in rates and associated costs, in Fiscal Year 2025/2026, the Law Offices of William Seligmann has incurred a cash deficit in excess of $11,946; and
WHEREAS, the City Council desires to make Mr. Seligmann’s law firm whole and to ensure that moving forward the City is appropriately covering all costs related to supplemental legal services provided by Atchison, Barisone and Condotti;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell does hereby authorize the following:
That, as provided for in Section 7 of the Sixth Amended Agreement for City Attorney Services, legal services not covered by the retainer and provided by Atchison, Barisone & Condotti shall be billed at the following rates:
1. $366 per hour for services rendered by a Partner or Associate Attorney; and
2. $184 per hour for services rendered by a Paralegal or Law Clerk; and
That the City shall make a one-time payment in the amount of $11,946 to the Law Offices of Willilam R. Seligmann to reimburse the firm for costs incurred in providing uninterrupted and necessary legal services in Fiscal Year 2025/2026; and That, as provided for in Section 7 of the Sixth Amended Agreement for City Attorney Services, City Attorney William R. Seligmann’s monthly retainer and hourly rate for Item 9.2
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services not covered by the retainer will remain as previously set forth in Resolution No. 13203.
PASSED AND ADOPTED this 17th day of February 2026, by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
Daniel E. Furtado, Mayor
ATTEST:
Andrea Sanders, City Clerk
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RESOLUTION NO. 13203
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
ADJUSTING COMPENSATION OF THE CITY ATTORNEY' S OFFICE
WHEREAS, William Seligmann was appointed as Interim City Attorney in October. of 1985, and later appointed as City Attorney commencing January 1, 1987; and
WHEREAS, during his tenure as City Attorney, Mr. Seligmann and his firm have provided quality service to the City; and
WHEREAS, under the current Sixth Amended Agreement for City Attorney Services ( Sixth Amended Agreement), and City Council Resolution 12708, the City Attorney receives a monthly retainer of $20, 640 covering one hundred ( 100) billable hours per month; and
WHEREAS, under City Council Resolutions 12708 and 13019, hourly rates for services provided in excess of those covered by the monthly retainer are as follows: City Attorney and Firm Partners are billed at $ 350 per hour, an Associate Attorney is billed at $ 275 per hour, and Paralegals and Law Clerks are billed at $ 160 per hour; and
WHEREAS, recently the City Council completed its annual performance evaluation of the City Attorney and is pleased with the services rendered by the City Attorney and the City Attorney' s Office; and
WHEREAS, through the years, the cost of providing legal services has increased; and as consequence, the cost of Associate Attorneys, Paralegals, and Law Clerks has increased; and
WHEREAS, the City Council has determined that an adjustment to the compensation of the City Attorney's Office is warranted; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Campbell that pursuant to Section 7 of the Sixth Amended Agreement for City Attorney Services, the monthly retainer amount and the compensation for services performed by the City Attorney' s Office on or after July 1, 2024 shall be as follows:
1. The City Attorney shall receive a non- refundable retainer of$ 21, 250 per month to cover the first 100 hours of services, as well as time spent at seminars, educational conferences, and other educational activities intended to enhance the City Attorney' s skills and knowledge as it relates to his duties, and such team building and staff development retreats and activities as are normal and appropriate for the City Attorney to attend; and
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2. Services not covered by the retainer shall be billed at the following rates:
a. $ 350 per hour for services rendered the City Attorney or a Partner; b. $ 285 per hour for services rendered by an Associate Attorney; and c. $ 165 per hour for services rendered by a Paralegal or Law Clerk.
PASSED AND ADOPTED this 20th day of August, 2024, by the following vote:
AYES: Councilmembers: Bybee, Furtado, Scozzola, Lopez, Landry NOES: Councilmembers: None
ABSENT: Councilmembers: None
APPROVED:
Susan M. Landry, Mayor
ATTEST:
Andrea San s, City Clerk
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RESOLUTION NO. 13019
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
APPROVING A SIXTH AMENDED AGREEMENT FOR CITY ATTORNEY
SERVICES AND ADJUSTING COMPENSATION OF THE CITY ATTORNEY
FOR SERVICES PERFORMED BY PARALEGALS AND LAW CLERKS
WHEREAS, William Seligmann was appointed as Interim City Attorney for the City of Campbell ( City) in October of 1985, and later appointed as City Attorney commencing January 1, 1987; and
WHEREAS, William Seligmann has effectively preformed the duties of his office during his long tenure as City Attorney; and
WHEREAS, the City has previously covered payment of the full premium for medical insurance policies for the City Attorney and his eligible family members; and
WHEREAS, the City Attorney' s agreement was not previously amended to reflect the practice of the City's payment of the full medical premiums; and WHEREAS, the parties desire to amend the agreement to reflect the ongoing practice with respect to the payment of medical insurance premiums; and WHEREAS, in a paper presented at the California League of Cities Annual Conference on September 22, 2011, attorney Brian Libow advised that the requirements of California Government Code section 53202. 3 allow for a city to pay a higher share of the premiums for some employees, as long as the same basic medical insurance plans or policies are available to a large group of employees; and
WHEREAS, in April of 2021, the City Attorney restructured the rate structure of his office as set forth in City Council Resolution No. 12708 to eliminate a surcharge, which resulted in a significant savings to the City and reduction in compensation the City Attorney's Office; and
WHEREAS, the hourly rate charged for paralegal and law clerk services for services , not covered under the City Attorney' s monthly retainer of $ 150 dollars per hour has remained unchanged since July 1, 2013; and WHEREAS, the City Council has determined that an adjustment to the City Attorney's compensation rate for paralegals and law clerks is warranted;
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Campbell as follows:
1. The City Council approves the Sixth Amended Agreement for City Attorney Services, as attached hereto, and authorizes the Mayor to execute the Agreement; and
2. The City Attorney's compensation rate for service performed by paralegals or law clerk that are not covered under the monthly retainer shall be $ 160 per hour for services performed on or after July 1, 2023, while all other rates of compensation shall remain as adopted by City Council Resolution No. 12708, attached hereto.
PASSED AND ADOPTED this 18t" day of July, 2023, by the following vote:
AYES: Councilmembers: Lopez, Scozzola, Furtado, Landry, Bybee NOES: Councilmembers: None
ABSENT: Councilmembers: None
ATTEST:
Oc
Andrea San rs, City Clerk
APPROVED:
Anne C. Bybee, Mayor
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SIXTH AMENDED AGREEMENT BETWEEEN THE CITY OF CAMPBELL_ AND WILLIAM R. SELIGMANN FOR CITY ATTORNEY SERVICES
WHEREAS, on or about January 1, 1. 987, the City Council of the -CITY OF CAMPBELL did retain William R. Seligmann, of the law office of WILLIAM R.
SELIGMANN; to provide legal services to the CITY OF CAMPBELL; and WHEREAS, the parties desire to update the Agreement to be consistent with current practices;
NOW THEREFORE, IT IS AGREED that the contract between William R.
Seligmann and the CITY OF CAMPBELL for City Attorney services is amended in its entirety as follows:
1. Designation of City Attorney
William R. Seligmann of the law office of WILLIAM R. SELIGMANN ( currently practicing in an " Of Counsel" relationship with ATCHISON, BARISONE & CONDOTTI) continues to be retained to provide legal services to the CITY OF CAMPBELL, and shall continue to serve as the " City Attorney" for the CITY OF CAMPBELL (City). His duties will' be attendance at all regular City Council and Planning Commission meetings, and special Council and Planning Commission meetings where needed, and to provide legal assistance and services for Council and employees of the City, as more fully set forth in this Sixth Amended Agreement For City Attorney Services.
2. Regular Duties
A. The City Attorney, or his representative, shall attend all .regular meetings of the City Council and Planning, Commission, and special meetings of the City Council. and Planning Commission as needed. The City Attorney' s duties in this connection shall be to render advice and opinions with respect to all legal matters which may arise during any meetings, .excepting, however, legal matters or proceedings wherein legal services are to be provided by special counsel.
B. The City -Attorney or his representative shall also attend meetings of other boards, commissions, committees and staff of the City when requested to do so by the City Council or the City Manager, at which time legal advice shall be given or opinions rendered. The City Attorney shall normally attend City executive staff meetings.
C. When requested to do so by the City Council or the City Manager, the City
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Attorney or his representative shall prepare resolutions, notices, contracts,. ordinances, opinions and other documents and papers necessary, or appropriate, in matters pertaining to the City, and shall examine for legal sufficiency all documents submitted to him by the City.
D. The City Attorney shall cooperate with and assist the City, its officers, agents and employees on all general legal matters pertaining to the City, including the enforcement of state and local laws and codes. However, the City Attorney shall only provide legal advice to the staff when authorized to do so by the City Council or the City Manager.
E. The City Attorney shall also perform such other related legal services for the City as may be requested by the City Council or City Manager.
F. The City Attorney shall at all times endeavor to provide a response to the City Council, City Manager, and staff inquiries concerning legal matters on a " same day" basis. The intent of this requirement is to provide City officials with a timely and immediate initial contact on legal problems and not necessarily the final researched answers.
3. Special Requirements and Provisions
A. The City Attorney is retained by the City as an employee and shall be entitled to receive those benefits granted to department heads with the exceptions that: ( 1) the City shall pay the full premium for any medical insurance coverage for the City Attorney and eligible family members on any insurance policy made available to department heads, in keeping with the City's past practice, which is hereby affirmed; and ( 2) the City Attorney shall not be eligible for the automobile allowance or any of the paid time off provisions.
The City shall pay any and all contributions necessary to maintain the City Attorney as a member of the Public Employees' Retirement System, except such amounts which would otherwise be the obligation of the employee. The City Attorney waives any right to any portion of any refund that the City may obtain from PERS attributable to PERS contributions made' by the City on compensation resulting from the City Attorney' s hourly rates over and above the City Attorney' s monthly retainer.
B. The City Attorney shall maintain regularly scheduled office hours at a designated City office. The hours shall be five hours per week unless different hours are mutually agreed upon by the City Attorney and the City Council or their designated representative.
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C.. The City shall provide to the City Attorney those legal books, texts, and periodicals on municipal law that are currently available at City Hall. Additionally, such legal material shall be considered annually during the City budget adoption process. The City Attorney shall, upon vacating the office of City Attorney, surrender to his successor all City purchased books, texts, and periodicals, as well as any and all files and other documents pertaining to City business.
D. The City Attorney shall be entitled to attend meetings and conferences such as the League of California cities sponsored activities as approved in the City Attorney's annual budget. He shall be entitled to reimbursement for registration, meals, lodging and transportation on the same basis as the department heads for attending similar conferences and meetings.
E. The City Attorney will be allowed to conduct an outside law practice.
4. Litigation Duties
A. " Litigation" as used in this agreement shall mean the representation of the City and/ or its officers, officials and employees in judicial or quasi- judicial actions filed or pending before a court or administrative body or in which the City has authorized the filing of a judicial or quasi-judicial action before a court or administrative body, or authorized response to an action to which it is a party. This representation shall include negotiations between the parties and/ or their counsel, research of relevant legal authorities, preparation of documents for filing with the court or administrative body and such related documents as are reasonably necessary to carry -out the representation of the City and/ or its officers, officials and employees, investigation of the facts, appearances before the court or administrative body, consultations with the clients, necessary and appropriate correspondence, and such other acts reasonably necessary to represent the clients.
B. The City Attorney shall represent the City, its officers, officials and employees in all litigation, whether civil or criminal, required in the enforcement of the City' s ordinances.
C. As authorized by the City Council, the City Attorney or his representative shall represent the City, its officers, officials and employees in litigation to which the City may be a party except where a conflict of interest exists or where the requirement of specialized legal expertise makes representation inappropriate. In such situations, the City Council may request that the City Attorney spend time as necessary to brief and/ or coordinate the activities of specialized counsel as their work relates to the City' s interest.
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5. Services of Assistants and Paralegals
A. The City Attorney may delegate some of his duties to other competent attorneys, paralegals, or law clerks employed by him or his law firm, provided that the City Attorney shall be personally responsible for all work performed by such assistants, and shall ensure that all work is performed in a competent and professional manner.
B. The City Attorney, with the prior notice to the City Council, may select another person or persons to act as City Attorney in representing the City in cases where the City Attorney is unable to act due to illness, vacation or other reason, or when the City Attorney requires such assistance. Such representatives will be compensated at the city Attorney' s own expense. The City Council shall have the right to reject the City Attorney' s choice of representative in its discretion.
6. Limitation of Duties
A. The City presently contracts for professional employer -employee relations services, providing assistance with interpretation of City labor agreements and employee disciplinary actions. The City Attorney will not be required to participate in the City negotiation process with its designated employee representative. The City Attorney may be required, however, to advise and defend the City on personnel matters subject to litigation, normally involving hiring and promotional practices, and disciplinary actions.
B. The City currently contracts for both the administration and legal representation for all workers' compensation claims and litigation. The City Attorney will not be required to assist in this area.
C. The City presently contracts for the administration and legal representation for some general liability claims and litigation. The .City Attorney' s role in such cases shall be consistent with the adopted policy of the City Council.
D. It is anticipated that major litigation in specialized areas will be contracted out to an appropriate law firm specializing in the particular subject area. The City Attorney will be responsible for general oversight in such cases and for providing general legal assistance to the other law firm as required.
7. Compensation
A. The City Attorney shall receive a non- refundable monthly retainer in an amount to be established by resolution of the City Council. This retainer shall cover rendition of a specified amount of the regular duties and representation in
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litigation described in sections 2 and 4 of this Agreement as determined by the City Council, as well as time spent at seminars, professional conferences, and on educational activities intended to enhance the City Attorney' s skills and knowledge as it relates to his duties, and such team building and staff development retreats and activities as are normal and appropriate for the City Attorney to attend.
B. Services of other attorneys employed under the supervision of the City Attorney shall be billed at hourly rates established by resolution by the City Council.
C. The City Council may in its discretion authorize additional compensation for services that would require services above and beyond those covered by the City Attorney's retainer.
8. Costs
The City Attorney shall be entitled to be reimbursed' by the City for all costs advanced on his behalf such as court costs, filing fees, service of process fees, juror' s fees, witness fees, investigators; fees, appraisers' fees, costs of photographs and charts in connection with litigation, and the like.
9. Overhead
Except as expressly provided, the City Attorney shall pay all overhead incurred in providing City Attorney services to CAMPBELL including, but not limited to rent of the law firm's office, telephone, secretarial, bookkeeping, postage, stationary, office supplies, insurance, library, copying, taxes and licenses.
10. Records, Monthly Statements, and Audit
The City Attorney shall maintain careful and accurate records of all time spent by the City Attorney to closest one -quarter ( 1/ 4) of an hour, and all reimbursable costs advanced by the City Attorney' s office in conjunction with City business. The Attorney shall render monthly statements to the City for the performance of all regular and litigation services showing the services performed, the hours spent, the costs advanced and the amount the City Attorney is entitled to receive from the City for the month. If approved, the sum shown to be due by such statement shall be paid to the City Attorney by the City within thirty (30) days after said approval.
Books of account and the time records of the City Attorney pertaining to business transacted for the City shall be open to audit by the City auditor, upon prior request of the City Council.
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11. Termination
This Agreement may be terminated upon either party giving the other sixty ( 60) days written notice.
12. Effective Date
This Sixth Amended Agreement shall be effective from July 1, 2023, and shall supersede all prior agreements between the City and the City Attorney.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day of , 2023.
CITY OF CAMPBELL
Anne C. Bybee, Mayor William R. Seligmann
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City Council Report
DATE: February 17, 2026
TITLE: Council Committee Reports
RECOMMENDED ACTION:
That the City Council report on activities from their committee assignments.
DISCUSSION
MAYOR FURTADO
City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Economic Development Subcommittee
Finance Subcommittee
Association of Bay Area Governments (ABAG)
Cities Association of Santa Clara County - City Selection Committee Silicon Valley Regional Interoperability Authority**
West Valley Mayors and Managers
West Valley Sanitation District
Campbell Historical Museum & Ainsley House Foundation (Alt.) Cities Association of Santa Clara County Board Representative (Alt.) Santa Clara County Emergency Operational Council (EOAC)** (Alt.) Silicon Valley Animal Control Authority Board (SVACA) (Alt.) Valley Transportation Authority Policy Advisory Committee (Alt.)
VICE MAYOR SCOZZOLA
Advisory Commissioner Appointment Interview Subcommittee City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Education Subcommittee
Legislative Subcommittee
Cities Association of Santa Clara County Executive Board** Cities Association of Santa Clara Legislative Action Committee Silicon Valley Clean Energy Finance and Administration Committee** Silicon Valley Clean Energy JPA Board of Directors
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Silicon Valley Clean Energy JPA Board of Directors: Executive Committee** Silicon Valley Clean Energy Legislative Committee**
Valley Transportation Authority Policy Advisory Committee West Valley Mayors and Managers (Alt.)
COUNCILMEMBER BYBEE
Education Subcommittee
Friends of the Heritage Theater Liaison
Legislative Subcommittee
Cities Association of Santa Clara County: Board Representative Santa Clara County Library District JPA Board of Directors Silicon Valley Animal Control Authority Board (SVACA)
Cities Association of Santa Clara County City Selection Committee (Alt.) Cities Association of Santa Clara County Legislative Action Committee (Alt.) Silicon Valley Clean Energy JPA Board of Directors (Alt.)
COUNCILMEMBER HINES
Advisory Commissioner Appointment Interview Subcommittee DCBA Liaison
Economic Development Subcommittee
League of California Cities Peninsula Division Housing, Community & Economic Development Committee
San Jose Bristol Hotel Transitional Housing Community Advisory Committee Santa Clara Valley Water District County Water Commission West Valley Solid Waste Management Authority JPA
West Valley Stormwater Authority
Santa Clara County Housing and Community Development Advisory Committee (Alt.) Silicon Valley Clean Energy JPA Board of Directors (Alt.) West Valley Sanitation District (Alt.)
COUNCILMEMBER LOPEZ
Campbell Ministerial Interfaith Group
Finance Subcommittee
League of California Peninsula Division Executive Committee** Santa Clara County Housing and Community Development Advisory Committee Valley Transportation Authority Board of Directors**
Association of Bay Area Governments (Alt.)
DCBA Liaison (Alt.)
Friends of the Heritage Theater Liaison (Alt.)
Santa Clara County Library District JPA Board of Directors (Alt.) Santa Clara Valley Water District County Water Commission (Alt)` West Valley Solid Waste Management Authority JPA (Alt.) Item 11.1
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West Valley Stormwater Authority (Alt.)
**appointed by other agencies
PREPARED BY: Kristen Epolite, Deputy City Clerk
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