City Council Agenda
City of Campbell, 70 N. First St., Campbell, California This Study Session of the City Council will be conducted in person and is compliant with provisions of the Brown Act. Vice Mayor Scozzola will participate virtually from Plaza Deportes San Josecito, Calle Twin Rivers Osa, Costa Rica. A quorum of the City Council will be in attendance at the Campbell City Hall Council Chambers.
Those members of the public wishing to provide public comment virtually during the open portion can access the meeting at: https://www.campbellca.gov/signup. After registering, you will receive a confirmation email containing information about joining the meeting. Members of the public may attend the meeting in person at Campbell City Hall - Council Chambers.
Public comment will also be accepted via email at [email protected] until 12:00p.m. prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.
CITY COUNCIL STUDY SESSION
Tuesday, March 03, 2026 06:00 PM
City Hall Council Chamber
CALL TO ORDER/ROLL CALL
PUBLIC COMMENT
NEW BUSINESS
Receive Information on City Facilities – City Hall and Campbell Community Center
Recommended Action
That the City Council receive information regarding the condition of City Hall and the Campbell Community Center and provide feedback on funding strategies to address near-term deferred maintenance and capital improvement needs for these facilities.
ADJOURN
1. 2.
3. 3.1
4. IMPORTANT NOTICE: Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of City Clerk’s Office, 70 N. First Street, Campbell, CA 95008, during normal business hours. These materials will also be available on the City website at https://pub-campbell.escribemeetings.com with the agenda packet following the last item of the agenda, subject to staff’s ability to post the documents prior to the meeting. All documents not posted prior to the meeting will be posted the next business day.
In compliance with the Americans with Disabilities Act, listening assistive devices are available for all meetings held in the City Council Chambers. If you require accommodation, please contact the City Clerk’s Office, (408) 866-2117, at least one week in advance of the meeting.
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City Council Report
DATE: March 3, 2026
TITLE: Receive Information on City Facilities – City Hall and Campbell Community Center
RECOMMENDED ACTION:
That the City Council receive information regarding the condition of City Hall and the Campbell Community Center and provide feedback on funding strategies to address near-term deferred maintenance and capital improvement needs for these facilities.
BACKGROUND
The City of Campbell owns and maintains a total of thirty-six (36) City-owned buildings and structures totaling approximately 446,900 square feet including office, recreational, and parking areas, all of which are maintained by the Public Works Department of the City. These facilities, many of which were constructed several decades ago, now require increasingly frequent and costly repairs.
In August 2024, the City Council accepted the Facility Condition Assessment report prepared by the Gordian Group. The report includes a comprehensive facility conditions assessment of all City-owned buildings to better understand deferred maintenance needs, prioritize capital improvements, and inform long-term financial planning. Using the assessment results, Gordian prepared several priority-based lists to highlight the City's most critical deficiencies, offering different approaches and implementation strategies for staff to consider when planning future projects.
The priorities were categorized by implementation strategy and timeframe, beginning with the most immediate needs due within one year of inspection, followed by needs due within two years, needs due within five years, and recommendations without specific timeline.
In parallel with this assessment, Public Works has continued to meet its commitment to address the backlog of maintenance and repair needs, as demonstrated by several Capital Improvement Program (CIP) projects that have been implemented both prior to and during the assessment process. Many of these projects have resolved critical issues identified in the assessment and are expected to gradually reduce the City’s projected five-year repair costs. Although these repairs may not all be reflected in the final Facility Condition Assessments report, they will significantly contribute to the City’s long-term maintenance and cost-reduction objectives.
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While the City’s overall facility portfolio is rated in “Good” condition, the assessment confirms that City Hall and the Campbell Community Center represent two of the most significant long-term facility challenges due to their age, intensity of use, and concentration of critical building systems.
City Hall, constructed circa 1970, serves as the City’s primary civic and administrative facility and houses essential operations. The Campbell Community Center is a multibuilding campus including the community pool that supports recreation, community services and activity programming and is among the City’s highest use public facilities.
Both facilities have aging infrastructure and systems that require sustained investment to maintain safe, reliable, and code compliance operations.
The Facility Condition Assessments estimates that citywide repair and replacement need total approximately $45.7 million over the next five years (not including Current Replacement Value, CRV), with City Hall and the Community Center accounting for a substantial portion of this total.
DISCUSSION
As the Facility Condition Assessments prioritized near and long-term needs for all City facilities, the present discussion summarizes the condition of City Hall and the Community Center highlighting key repair drivers and prioritizes near-term repair recommendations.
The understanding of the conditions and repairs allows staff to present potential funding strategies for Council feedback.
City Hall
City Hall is a two-story, approximately 30,024 square foot facility. It houses City Council Chambers, offices for nearly all core City functions (City Manager, City Clerk, Finance, Community Development, and Public Works). The estimated replacement value of City Hall is approximately $22 million (2024 dollars). Without sustained reinvestment, deferred maintenance costs are expected to increase and elevate operational risk.
The Facility Condition Assessment identified aging HVAC, electrical, roofing, and interior systems that are approaching or beyond their expected service life. While several critical repairs have been completed in recent years, including HVAC chiller replacement, the facility continues to experience increasing deferred maintenance pressures such as the HVAC heat pump, temperature controls, and the roofing.
Of immediate attention is the cement plaster soffit section on the upper roof that is failing.
The building would be susceptible to further damage if the issue is not addressed. Cost is approximately $300,000. The other sections of the roof including the tile roof sections (approximately $120,000) and low-slope roof sections (approximately $640,000) are also due for replacement.
Near-Term Priorities ($1.50 million):
1. Replacement of outdated HVAC system with new Honeywell HVAC system and controls: $300,000
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2. Roof System Repairs
Soffit roof sections: $300,000
Tile roof sections: $200,000
Low-slope roof sections: $700,000
Campbell Community Center
The Campbell Community Center is a multi-building campus that includes the pool, auxiliary gym, classrooms, and support facilities. Many of these buildings are heavily used and contain complex mechanical and electrical systems.
The Facility Condition Assessments identified significant deferred maintenance needs related to roofing, HVAC, gas and electrical infrastructure, and building envelopes.
Recent CIP projects have addressed several critical deficiencies; however, substantial needs remain.
The estimated current replacement value of key Community Center facilities is over $55 million (in 2024 dollars), excluding the pool, locker rooms and ancillary structures.
The Community Center Pool was constructed in the 1950s and requires immediate attention. Ancillary facilities to the pool include the auxiliary gym, lockers, and restrooms.
Community pools generally have a viable life span of approximately 40 years. The existing pool is nearly 36 years beyond its estimated life. Due to its age, the pool has been experiencing significant leaks, with recent failures resulting in the pool being closed for several months. Additionally, multiple aspects of the existing facility do not meet current State of California Code requirements or industry standards.
A complete renovation of the pool would bring the facility up to current standards and reduce increasing maintenance costs. A renovation of the pool and locker rooms along with construction of a new entry building is estimated to cost approximately $12 million.
In addition to the pool, the roofing system for the buildings on the Community Center campus require repairs within the next five years or less.
Near-Term Priorities ($13.175 million):
1. Renovation of the pool, locker rooms and ancillary infrastructure: $12 million
2. Roof System Repairs
Building E: $275,000
Building J: $300,000
Building K: $300,000
Building L: $300,000
Funding Strategy
With the lack of dedicated funding sources to address deferred maintenance needs at City Facilities both near and long-term, some funding strategies are presented for discussion and feedback from the City Council.
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Potential funding strategies include:
Creating a special fund for City Hall improvements (no existing special funds; consideration could be given to annually allocating a percentage of General Fund surplus)
Setting aside annual funding from Measure K
Utilizing additional park funds for the pool design
Evaluate General Fund debt capacity following the anticipated conclusion of current General Fund debt in 2028 (approximately $700,000 annually) Exploring allocating a percentage of revenue from Community Center tenant leases to fund tenant upgrades and emergency repairs
Increasing the current facility fee and percent surcharge on all hourly rates for rentals on the Community Center campus that goes to a special facility fund Considering a General Obligation bond, subject to voter approval (potential polling in 2028)
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ALTERNATIVES
The City Council may choose to:
Defer action and provide feedback at a future meeting; or Request additional analysis or alternative funding scenarios PREPARED BY: Amy Olay, Public Works Director
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Report Approval Details
Document Title: Receive Information on City Facilities - City Hall and Campbell Community Center.docx
Attachments:
Final Approval
Date:
February 26, 2026
This document and all of its attachments were approved and signed as outlined below:
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