City Council Agenda
City of Campbell, 70 N. First St., Campbell, California This Special Meeting of the City Council will be conducted in person and is compliant with provisions of the Brown Act. Vice Mayor Scozzola will participate virtually from Playa de Deportes San Josecito, Calle Twin Rivers, Osa, Costa Rica. A quorum of the City Council will be in attendance at the Campbell City Hall Council Chambers.
Public comment will also be accepted via email at [email protected] until 12:00p.m. the day prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.
SPECIAL MEETING OF THE CAMPBELL CITY COUNCIL
Thursday, March 05, 2026 08:00 AM
Orchard City Banquet Hall - 1 W. Campbell Ave., Campbell, CA 95008
CALL TO ORDER/ROLL CALL
PUBLIC COMMENT
NEW BUSINESS
Fiscal Year 2026-27 City Council Priorities Discussion Page 3 Recommended Action
That the City Council receive an update on the Fiscal Year 2026 workplans and provide feedback on Council priorities for the upcoming fiscal year.
ADJOURN
IMPORTANT NOTICE: Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of City Clerk’s Office, 70 N. First Street, Campbell, CA 95008, during normal business hours. These materials will also be available on the City website at https://pub-campbell.escribemeetings.com with the agenda packet following the last item of the agenda, subject to staff’s ability to post the documents prior to the meeting. All documents not posted prior to the meeting will be posted the next business day.
In compliance with the Americans with Disabilities Act, listening assistive devices are available for all meetings held in the City Council Chambers. If you require accommodation, please contact the City Clerk’s
1. 2.
3. 3.1
4. Office, (408) 866-2117, at least one week in advance of the meeting.
Thursday, March 05, 2026 2 of 23
City Council Report
DATE: March 5, 2026
TITLE: Fiscal Year 2026-27 City Council Priorities Discussion RECOMMENDED ACTION:
That the City Council receive an update on the Fiscal Year 2026 workplans and provide feedback on Council priorities for the upcoming fiscal year.
BACKGROUND
Every year, the City Council conducts a special meeting to review the priorities for the current fiscal year and consider the priorities for the upcoming fiscal year.
DISCUSSION
On March 5, the City Council will be conducting a special meeting to review the FY 2025- 2026 City Council priorities and the FY2025-2026 adopted workplans. The Council will also be considering the City’s priorities for the upcoming 2026-2027 fiscal year (beginning on July 1, 2026). To assist the City Council in this discussion, staff developed the attached City Council priorities matrix. This matrix provides status updates for all workplan items, sorted and color coded by City Council priority. The workplan items that fulfill an operational need were left uncolored. The City Council priorities for fiscal year 2025-2026 include:
• Long-Term Land Use Planning and Housing
• Measure O
• Financial Stability
• Sustainability
• Community Health and Safety
Staff will be available at the special meeting to answer any questions from the City Council related to the workplan updates and the City Council’s existing priorities. As the Council considers Council priorities for the upcoming FY 2026-2027, staff will also be available to discuss and answer questions, including but not limited to, workload capacity, staff coordination, and any challenges that may be presented by the discussion. At the meeting on March 5, it is anticipated that staff will present the significant issues or work items that they feel are important for their departments in the upcoming year. The City Council will Item 3.1
Thursday, March 05, 2026 3 of 23
provide feedback on items and on the Council’s priorities for FY 2026-2027. However, a follow-up item will be brought back to the City Council on March 24, for the City Council to consider formal adoption of the proposed priorities.
PREPARED BY: Brian Loventhal, City Manager
Item 3.1
Thursday, March 05, 2026 4 of 23
Report Approval Details
Document Title: Fiscal Year 2026-27 City Council Priorities Discussion.docx Attachments: FY 2026 Workplans Update.pdf
Final Approval Date: February 27, 2026
This document and all of its attachments were approved and signed as outlined below:
Brian Loventhal, City Manager
Andrea Sanders, City Clerk
Angelique Gaeta, Assistant City Manager
Item 3.1
Thursday, March 05, 2026 5 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
City Manager's Office Operational 101.510 (CM Administration) Provide staff support for all City Council members [Operational Need]
In Progress Ongoing support.
City Manager's Office Operational 101.510 (CM Administration) Provide staff support for Legislative Subcommittee to coordinate tracking of state legislation (that may impact City) with Legislative Subcommittee [Operational Need]
In Progress Staff has supported 4 Legislative Subcommittee meetings to track, discuss and respond to all legislation that could have an impact on the City, and provided the Council with an end-of-the-year summary of all bills that were signed into law in September 2025 by Governor Newsom.
City Manager's Office Operational 101.510 (CM Administration) Provide staff support to the Civic Improvement Commission [Operational Need]
In Progress Staff has supported 11 Civic Improvement Commission meetings and oversaw the administration and issuance of ~ $67,000 in social service and neighborhood grants.
City Manager's Office Operational 101.510 (CM Administration) Coordinate, plan, and provide staff support for the State of the City event, All Hands Meetings, Volunteers’
Luncheon, Library Ribbon Cutting, and Employee Holiday
Luncheon [Operational Need]
In Progress Staff has provided support for the State of the City event that took place on August 20, 2025. Staff has also
planned and supported the All Hands Meetings on May
13, 2025 and October 16, 2025, A volunteer lunchen on
June 26, 2025, the Library Ribbon Cutting on October 17, 2025, and the Employee Holidy Luncheon on December 9,
2025.
City Manager's Office Financial Stability 101.510 (CM Administration) Lead labor negotiations with CMEA, CPCEA, CPOA, Confidential, MGMT, and CARP for bargaining agreements
expiring at end of FY 2025 and continue to provide
guidance and support for other labor related issues
arising outside of labor negotiations [Council Priority - Financial Stability]
In Progress Staff has led labor negotiations with all 4 labor groups to extend the existing MOUs until June 30, 2026. Continued negotiations will occur before that date with all labor groups. Staff continues to work to resolve other labor
related issues as they come up throughout the year.
City Manager's Office Operational 101.510 (CM Administration) Work with Liebert Cassidy Whitmore and RTGR Law to provide guidance and support for complex employee
related claims [Operational Need]
In Progress Staff has provided ongoing support for 4 complex employee-related claims filed with the City.
City Manager's Office Operational 101.510 (CM Administration) Staff CALGOVEBA Board of Trustee meetings with Wagner Law Groups, NWPS, and Bernstein Financial Group
[Operational Need]
In Progress Assistant City Manager continues to serve as Chair of CALGOVEBA Board of Trustees and attends ~ 6 meetings
annually to oversee investments made on behalf of
members, reimbursements made to members, and
dividends paid to members.
City Manager's Office Operational 101.510 (CM Administration) Support City Council initiatives through new and updated City Council Policies [Operational Need]
In Progress Supported City Council by drafting for Council approval updates to the Downtown Special Events Permit Policy
and the Downtown Special Events Fee Waiver Policy.
City Manager's Office Operational 101.510 (CM Administration) Promote City Council initiatives through various forms of media [Operational Need]
In Progress Ongoing support.
Item 3.1
Thursday, March 05, 2026 6 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
City Manager's Office Operational 101.510 (CM Administration) Develop and publish a Request for Qualifications to support Temporary Staffing needs for City Departments
[Operational Need]
Completed Issued RFQ and awarded contract for Temporary Staffing Services in July 2025.
City Manager's Office Financial Stability 101.510 (CM Administration) In coordination with Legal Services, Finance and outside counsel, provide overall guidance in the representation of the City in the Measure K litigation LEAD DEPARTMENT –
CITY MANAGER’S OFFICE [Council Priority - Financial
Stability]
In Progress Ongoing support.
City Manager's Office City Infrastructure 448.518 (Measure O) Provide overall coordination of Measure O Police, Library, and related projects in collaboration with Public Works Department LEAD DEPARTMENTS – City Manager’s Office
[Council Priority – City Infrastructure]
In Progress Ongoing support.
City Manager's Office City Infrastructure 448.518 (Measure O) Provide support to the Measure O Citizens’ Oversight Committee [Council Priority – City Infrastructure]
In Progress Ongoing support.
City Manager's Office Financial Stability 101.515 (Human Resources) In collaboration with the Finance Department and Information Technology (IT) Division as well as other key stakeholders, complete the implementation, testing, and training for a new Human Resources Information and
Payroll System LEAD DEPARTMENTS – HR and Finance
[Council Priority – Financial Stability]
In Progress On hold - City working to keep contract for recruitment and onboarding, but will not seek to move forward with
HRIS/Payroll.
City Manager's Office Operational 101.515 (Human Resources) Continue recruitment and retention efforts to attract and retain City staff in budgeted positions [Operational Need] In Progress Will always be "in progress" since recruitment doesn't end.
City Manager's Office Operational 101.515 (Human Resources) Coordinate and plan Benefits Fair and Volunteer Program for City staff [Operational Need]
Completed Staff held Health and Benefits Fair on September 17, 2025 to assist employees with Open Enrollment and benefit
elections; and published updated Benefits Guide for
emplyees and Councilmembers in December 2025.
City Manager's Office Operational 101.515 (Human Resources) Work with Liebert Cassidy Whitmore on meet and confer items with CMEA, CPCEA, CPOA, Confidential, MGMT, and
CARP [Operational Need]
In Progress Will always be "in progress" due to there always being items to meet and confer on.
City Manager's Office Financial Stability 101.515 (Human Resources) Open and continue negotiations with CMEA, CPCEA, CPOA, Confidential, MGMT, and CARP for bargaining
agreements expiring at the end of FY 2025 or the middle of FY 2026 [Council Priority – Financial Stability]
In Progress Reopening negotiations in March of 2026.
Item 3.1
Thursday, March 05, 2026 7 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
City Manager's Office Operational 101.515 (Human Resources) Coordinate and implement City training for employee development to strengthen both technical and soft skills and encourage continued growth of staff [Operational
Need]
In Progress Ongoing.
City Manager's Office Operational 101.515 (Human Resources) Launch citywide mandatory training to cover essential topics such as Harassment Prevention, Ethics, Anti-bias, Workplace Violence, and Active Shooter Training
[Operational Need]
Completed Ongoing.
City Manager's Office Operational 101.515 (Human Resources) Review, update, and recommend personnel policies, practices, and forms to ensure they meet the needs of the City and are compliant with current legislation
[Operational Need]
In Progress Ongoing.
City Manager's Office Operational 101.515 (Human Resources) Plan and implement an internal communications strategy for employee-related topics to create a consistent and
helpful resource for staff to refer to [Operational Need] In Progress Ongoing.
City Manager's Office Operational 101.515 (Human Resources) In coordination with Community Development, establish a technical training plan for permit center and building inspection staff as required by state law LEAD
DEPARTMENT – City Manager’s Office/HR [Operational
Need]
Not Started Ongoing.
City Manager's Office Financial Stability 647.547 (Information Technology) In collaboration with the Finance Department and Human Resources (HR) Division as well as other key stakeholders, complete the implementation, testing, and training for a new Human Resources Information and Payroll System
LEAD DEPARTMENTS – HR and Finance [Council Priority –
Financial Stability]
In Progress On hold - City working to keep contract for recruitment and onboarding, but will not seek to move forward with
HRIS/Payroll
City Manager's Office City Infrastructure 647.547 (Information Technology) Provide IT consultation regarding Measure O projects [Council Priority – City Infrastructure]
In Progress Continue supporting the PD team with
equipment/technical architecture setup until the new
building is fully operational.
City Manager's Office Operational 647.547 (Information Technology) Camera Deployments throughout the City in collaboration with the Police Department and Public Works
[Operational Need]
In Progress Continuosly assisting PD with setting up cameras all throughout the City.
City Manager's Office Operational 647.547 (Information Technology) Work with the City Clerks Department to replace the Agenda Management Software and integrate with live
streaming and TV broadcasting [Operational Need]
Completed Went live with the eScribe October 2025.
Item 3.1
Thursday, March 05, 2026 8 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
City Manager's Office Operational 647.547 (Information Technology) Setup Security Operation Center for the City to improve and strengthen security measures. [Operational Need]
Completed Setup and rolled out July 2025.
City Manager's Office Operational 647.547 (Information Technology) Replace 25% of antiquated desktop computers [Operational Need]
In Progress Completed replacing Finance department's computers and on pace to complete PD records by March 2026.
City Manager's Office Operational 647.547 (Information Technology) Upgrade the City’s data repository (Laserfiche) [Operational Need]
Completed Laserfiche data repository upgrade to version v12 was completed November 2025.
City Manager's Office Operational 647.547 (Information Technology) Continue public meeting recording and management [Operational Need]
In Progress IT will continuously support and try to improve the public meetings recording and management.
City Manager's Office Operational 647.547 (Information Technology) Replace public meeting video and recording systems [Operational Need]
Completed Video recording system for meeting was replaced October 2025.
City Manager's Office Operational 647.547 (Information Technology) PD - Upgrades related to DOJ mandates (NIBRS) [Operational Need]
In Progress Completed multifactor authentication for PD and currently in the process of upgrading the CAD system. IT will continuosly upgrade the necessary software as it
relates to DOJ mandate.
City Manager's Office Financial Stability 101.556 (Economic Development) Begin Implementation of the City’s 2024 Economic Development Plan, including website improvements,
creating a business guide, conducting outreach with
brokers, and collaborating with the business stakeholders on upcoming events [Council Priority - Financial Stability] In Progress Began implementing the Economic Development Plan through key initiatives. Launched a PBID feasibility
analysis for Downtown and completed the ULI Technical
Assistance Panel for Campbell Avenue. Revamped
Economic Development webpages, including a new
economic dashboard, and relaunched the Business First
newsletter. Conducted broker outreach, including a retail broker breakfast, to support investment and tenant due
diligence.
City Manager's Office Financial Stability 101.556 (Economic Development) Begin work on potential branding and promotion of Dell / McGlincy area, including outreach and survey of existing businesses [Council Priority- Financial Stability]
In Progress Began initial outreach and promotion of the Dell/McGlincy industrial area. Conducted direct outreach to anchor businesses and highlighted the district through newsletter features and Manufacturing Day
communications.
City Manager's Office Financial Stability 101.556 (Economic Development) Work to leverage regional “mega events” such as the Super Bowl and World Cup for the benefit of Campbell
business community [Council Priority- Financial Stability] In Progress Met with local hoteliers to coordinate around Super Bowl and upcoming World Cup demand, and provided outreach
and guidance to businesses on compliant promotions and
watch parties through the City’s business newsletter.
Item 3.1
Thursday, March 05, 2026 9 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
City Clerk's Office Operational 101.511 (City Clerk) Carry-forward from prior years - Comprehensive review of citywide records; coordinating and implementing a
revised records retention schedule and procedures
[Operational Need]
In Progress Continuing to work with RCS consultants and staff on updating the records retention schedule.
City Clerk's Office Operational 101.511 (City Clerk) Implement, test, and train departments for new agenda management software [Operational Need]
Completed System rolled out for City Council October 2025.
Item 3.1
Thursday, March 05, 2026 10 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
Community Development Long-Term Land Use Planning and Housing 101.550 (Administration) In coordination with the Finance Department, City Council, key stakeholders, and outside consultants (as
needed), develop funding strategies and options to
support Housing Element programs LEAD DEPARTMENTS -
Community Development and Finance [Council Priorities
– Long-Term Land Use Planning and Housing and Financial Stability]
In Progress City adopted Commercial Linkage Fees and modified Inclusionary Housing Fees that became effective in
October 2025. City obtained Pro-housing designation and will apply for Pro-housing funding in 2026.
Community Development Operational 101.550 (Administration) Upgrade permit tracking system to create greater efficiencies and increase performance in permit
processing including establishing and tracking metrics for permit processing and inspections [Operational Need]
In Progress Improvements are ongoing. Notable improvements in FY 26 included creation of express plan check for ADU's.
Department is starting work on creating reporting
functions for updated performance metrics.
Community Development Operational 101.550 (Administration) Complete scanning, indexing, and migration of all Department documents and records into Laserfiche
[Operational Need]
Not Started Reduction in staffing has prevented this work effort from moving forward.
Community Development Operational 101.550 (Administration) Explore and pilot Artificial Intelligence (AI) Tools to support Department operations and improve Customer
Service [Operational Need]
In Progress Minor pilot of tools to support ADU Express Plan check program.
Community Development Sustainability 101.552 (Policy Development) Continue preparation of a Citywide Climate Action Plan [Council Priority – Sustainability]
In Progress Draft Climate Action Plan published, target adoption by end of FY 26
Community Development Long-Term Land Use Planning and Housing 101.552 (Policy Development) In coordination with the Public Works Department, start preparation of Hamilton Avenue Precise Plan [Council
Priority – Long-Term Land Use Planning and Housing]
In Progress Contract with consultant executed and kickoff began in FY26 with initial public outreach efforts completed.
Target overall completion in FY28.
Community Development Long-Term Land Use Planning and Housing 101.552 (Policy Development) Support the Recreation and Community Services and Public Works Departments to prepare a Citywide Parks
and Recreation Facilities Master Plan [Council Priority – Long-Term Land Use Planning and Housing]
Completed Citywide Parks and Recreation Facilities Master Plan completed and adopted in FY 26.
Community Development Long-Term Land Use Planning and Housing 101.552 (Policy Development) In coordination with the Public Works Department, start preparation of a Citywide Multimodal plan with bicycle
and pedestrian improvements [Council Priority – LongTerm Land Use Planning and Housing] In Progress Contract with consultant executed and kickoff began in FY 26 with intiaal public outreach including walk / bike audits and online mapping. Target completion / adoption in FY
27. Community Development Long-Term Land Use Planning and Housing 101.552 (Policy Development) Complete updates to the City’s Multifamily Residential Development and Design Standards (MFDDS) – [Council
Priority – Long-Term Land Use Planning and Housing]
Not Started Reduction in staffing has prevented this work effort from moving forward.
Item 3.1
Thursday, March 05, 2026 11 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
Community Development Long-Term Land Use Planning and Housing 101.552 (Policy Development) Complete updates to the City’s Historic Preservation Ordinance and Mills Act Program [Council Priority – LongTerm Land Use Planning and Housing] Not Started Reduction in staffing has prevented this work effort from moving forward.
Community Development Long-Term Land Use Planning and Housing 101.551 (Current Planning) Create checklists and ordinance code updates for streamlining CEQA review of development projects
consistent with the 2040 General Plan [Council Priority – Long-Term Land Use Planning and Housing]
Not Started Reduction in staffing has prevented this work effort from moving forward.
Community Development Long-Term Land Use Planning and Housing 101.551 (Current Planning) Implement annual code updates to comply with new state laws, address community issues (beekeeping), and
implement permit streamlining to meet the city’s
economic development goals. [Council Priority – LongTerm Land Use Planning and Housing] In Progress City has adopted multiple urgency ordinances to comply with state laws. Proposed udpates to the city's
beekeeping ordinance targeted for presentaiton to
Council in Spring 2025.
Community Development Operational 101.554 (Building) In coordination with HR, establish a technical training plan for permit center and building inspection staff as required by state law LEAD DEPARTMENT – City
Manager’s Office/HR [Operational Need]
Not Started Reduction in staffing has prevented this work effort from moving forward.
Community Development Operational 101.554 (Building) Complete integration of Code Enforcement with the Building Division processes to address violations
[Operational Need]
In Progress Improvements in process, including improved workflows in the City's permitting software (MGO)
Community Development Long-Term Land Use Planning and Housing 233.557 (Housing Assistance) Implement BMR Housing program improvements as identified in Housing Program audit in association with Housing Element implementation [Council Priority – LongTerm Land Use Planning and Housing] In Progress Following a procurement process,the city selected a new Below Market Administrator and the Housing Manager is
currently working with them to imploement
improvements to the BMR program.
Community Development Long-Term Land Use Planning and Housing 233.557 (Housing Assistance) Prepare Ordinances to implement State Laws (SB 10 & 684) addressing missing middle housing [Council Priority – Long-Term Land Use Planning and Housing]
Completed The City has adopted urgency ordinances to implement state laws addressing missing middle housing.
Community Development Long-Term Land Use Planning and Housing 233.557 (Housing Assistance) Conduct outreach to increase community awareness of housing assistance programs available in Campbell,
including resources to support development of ADU’s
[Council Priority – Long-Term Land Use Planning and
Housing]
In Progress The City sponsored a West Valley Housing Fair in the spring of 2025 and also a roundtable with affordable
housing developers in partnership with SV@Home. The
Department intends to coduct an annual housinf fair
going forward.
Community Development Long-Term Land Use Planning and Housing 233.557 (Housing Assistance) Pursue Pro-Housing Designation from State Housing and Community Development [Council Priority – Long-Term
Land Use Planning and Housing]
Completed The City obtained a Pro-Housing Designation in the Summer of 2025.
Item 3.1
Thursday, March 05, 2026 12 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
Community Development Long-Term Land Use Planning and Housing 233.557 (Housing Assistance) Pursue programs and actions that preserve existing affordable housing units that will convert to market rate housing by 2026 [Council Priority – Long-Term Land Use
Planning and Housing]
In Progress Staff has investigated options to preserve affordable housing units and determined there are limited opitons
available.
Community Development Long-Term Land Use Planning and Housing 233.557 (Housing Assistance) Continue administration of homeless support programs including hotel voucher and safe park programs.
Additionally, collaborate with the County and other West Valley cities in establishing temporary housing programs to support the West Valley unhoused population [Council Priority – Long-Term Land Use Planning and Housing]
In Progress The City continues to sponsor and support the hotel voucher and safe park program. The West Valley
feasibility study has been completed and will be
presented to Council and the other West Valley Cities in the Spring of 2026.
Community Development Long-Term Land Use Planning and Housing 233.557 (Housing Assistance) Begin initial work on establishing a potential Housing Commission [Council Priority – Long-Term Land Use
Planning and Housing]
In Progress Initial Study Session with City Council to discuss Housing Commisison options conducted in the fall of 2025. Staff will return to Council with next steps in the Spring of 2026.
Item 3.1
Thursday, March 05, 2026 13 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
Finance Financial Stability 101.535 (Accounting Services) In coordination with Legal Services, City Manager’s Office and outside counsel, provide support in the
representation of the City in the Measure K litigation
LEAD DEPARTMENT – CITY MANAGER’S OFFICE [Council
Priority - Financial Stability]
In Progress This is an effort largely led by Legal Services and the City Manager's Office, but Finance continues to support the
effort in any way it can. City has received a favorable ruling now under appeal by the Plantiffs. Hoping for a
resolution by end of FY 2026 or FY 2027, but timing is as of yet uncertain.
Finance Financial Stability 101.535 (Accounting Services) In partnership with the City Council and all City departments, develop and implement plans on how to
most effectively and efficiently utilize Measure K funding should the City receive a favorable outcome on recent
litigation challenging the measure LEAD DEPARTMENTS –
City Manager’s Office and Finance Department [Council
Priority – Financial Stability]
Not Started Start pending outcome on Measure K litigation.
Finance Financial Stability 101.535 (Accounting Services) Analyze and update current Reserve Policies and develop new Reserve Policies (e.g., Infrastructure/Deferred
Maintenance Reserve, Technology Reserve, Equipment
and Vehicle Reserve, etc.) where necessary to ensure longterm fiscal stability; discussing with and receiving input from the Finance Subcommittee and the City Council as
appropriate over the course of the development process
[Council Priority – Financial Stability]
In Progress Started, but cannot proceed further without a favorable outcome on Measure K litigation, idenfication of alternate funding sources, or reduction in ongoing expenditures.
Finance Financial Stability 101.535 (Accounting Services) Continue to develop strategies to systematically address Unfunded Pension Liabilities in the short- and long-term [Council Priority – Financial Stability]
In Progress Started, but cannot proceed further without a favorable outcome on Measure K litigation, idenfication of alternate funding sources, or reduction in ongoing expenditures.
Finance Financial Stability 101.535 (Accounting Services) Using results of completed facilities condition assessment, continue to collaborate with the Public
Works and Recreation and Community Services
Departments to prepare capital projects to address
Citywide deferred maintenance issues in future Capital
Improvement Plans (CIP) LEAD DEPARTMENT - Public
Works [Council Priority – Financial Stability]
In Progress Started, but cannot proceed further without a favorable outcome on Measure K litigation, idenfication of alternate funding sources, or reduction in ongoing expenditures.
Item 3.1
Thursday, March 05, 2026 14 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
Finance Long-Term Land Use Planning and Housing 101.535 (Accounting Services) In coordination with the Community Development Department, City Council, key stakeholders, and outside consultants (as needed), continue to develop funding
strategies and options to support Housing Element
programs LEAD DEPARTMENTS - Community
Development and Finance [Council Priorities – Long-Term Land Use Planning and Housing and Financial Stability]
In Progress Finance continues to support this effort as needed.
Finance Operational 101.535 (Accounting Services) Given Government Finance Officer Association (GFOA) best practices, develop and publish a Request for
Proposal (RFP) for external audit services; recommending a preferred firm for Finance Subcommittee and Council
consideration and then onboarding the chosen firm
[Operational Need]
In Progress RFP posted and proposals received. Staff is now evaluating proposals to determine finalists for interviews.
Finance Operational 101.535 (Accounting Services) In collaboration with the Human Resources and IT Departments, work to stabilize the NEOGOV HR and
Payroll system to ensure that all installed modules are functioning properly and provide accurate and timely
employee and City vendors payments. Also implement
any remaining modules as needed and as staff bandwidth
allows LEAD DEPARTMENT - Finance [Operational Need]
In Progress Finance in coordination with HR and CMO is looking to end the payroll aspect of this project and just keep the HR modules. A needs assessment for a comprehensive ERP
solution may be a proposed FY 27 Workplan.
Item 3.1
Thursday, March 05, 2026 15 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
Legal Services Financial Stability 101.560 (Legal Services) Coordinate Measure K litigation with outside counsel [Council Priority – Financial Stability]
In Progress Prevailed in trial court. Now up on appeal.
Legal Services Long-Term Land Use Planning and Housing 101.560 (Legal Services) Review Community Development Department’s updates to the City’s Multifamily Residential Development and
Design Standards (MFDDS) – [Council Priority – LongTerm Land Use Planning and Housing] Not Started Awating draft from Community Development.
Legal Services Long-Term Land Use Planning and Housing 101.560 (Legal Services) Review Community Development Department’s updates to the City’s Historic Preservation Ordinance and Mills Act Program [Council Priority – Long-Term Land Use Planning and Housing]
Not Started Awaiting draft from Community Development.
Legal Services Long-Term Land Use Planning and Housing 101.560 (Legal Services) Work with Community Development and Public Works to finish update of Subdivision Ordinance [Council Priority - Long-Term Land Use Planning and Housing]
In Progress City Attorney presented draft to Community
Development and Public Works in 2017, and responded
to comments in May of 2024. Some patchwork revisions
have been adopted. Community Development plans on
adopting full revisions as part of pending update to
zoning code.
Legal Services City Infrastructure 101.560 (Legal Services) Provide support on implementation of Measure O [Council Priority – City Infrastructure]
In Progress So far there has been little need for legal intervention.
Legal Services Operational 101.560 (Legal Services) Assist City Clerk with revised records retention schedule and procedures [Operational Need]
In Progress Awaiting final draft from consultant.
Legal Services Sustainability 101.560 (Legal Services) Assist Community Development with/review Citywide Climate Action Plan [Council Priority – Sustainability] In Progress Have reviewed current draft.
Legal Services Long-Term Land Use Planning and Housing 101.560 (Legal Services) Review Hamilton Avenue Precise Plan [Council Priority – Long-Term Land Use Planning and Housing]
In Progress Reviewed contract with consultant. Awaiting draft of plan.
Legal Services Operational 101.560 (Legal Services) Review Community Development Department’s annual code updates to comply with new state laws and
implement streamlining to meet the city’s economic
development goals [Operational Need]
In Progress Have reviewed interim ordinances.
Legal Services Long-Term Land Use Planning and Housing 101.560 (Legal Services) Review Community Development Department ordinances to implement State Laws (SB 10 & 684) addressing
missing middle housing [Council Priority – Long-Term
Land Use Planning and Housing]
In Progress Reviewed interim ordinances, which have been adopted.
Item 3.1
Thursday, March 05, 2026 16 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
Police Community Health and Safety 101.601 (Police Administration) Implement new technologies including upgrades to existing Computer Aided Dispatch (CAD) system,
expansion of the Real Time Information Center (RTIC) and public safety/ALPR cameras, and Next Generation 911
[Council Priority – Community Health and Safety]
In Progress
ALPR Integration is ongoing, public safety cameras are
ongoing, and we may add prepared AI assisted call-taking as an addition this work plan. Our CAD is in the process of being upgraded to the most current version. We have
taken delivery of our new 911 equipment, and AT&T is
anticipating a 30-day period for install and testing.
Police Community Health and Safety 101.601 (Police Administration) Recruit and hire qualified candidates for vacancies and upcoming retirements [Council Priority – Community
Health and Safety]
In Progress We have received 174 Police Officer applications during the first half of this fiscal year. We have hired 2 officers, including one lateral, and one Public Safety Dispatcher.
We currently have 5 officer applicants, 1 dispatcher, and 1 records specialist in backgrounds.
Police City Infrastructure 101.601 (Police Administration) Coordinate with Public Works on the completion and occupancy of the new police building, including decisions related to FF&E, public safety technology and IT
infrastructure, and department-wide move-in planning to ensure operational readiness [Council Priority – City
Infrastructure]
In Progress In progress with an expected fully operational date in April. For FY27, we need to look towards Phase 2 of the project and coordination on his completion.
Item 3.1
Thursday, March 05, 2026 17 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
Public Works City Infrastructure 101.701 (Administration) Manage Measure O capital projects in collaboration with City Manager’s Office; overseeing construction contracts and associated project budgets LEAD DEPARTMENTS –
City Manager’s Office [Council Priority – City
Infrastructure]
In Progress City completed the Library Renovation Project and have turned over the building to the Library as of Feb 2026.
The Police Operations Building construction is in
progress.
Public Works Long-Term Land Use Planning and Housing 101.701 (Administration) Represent Campbell in long range regional transportation planning efforts - Envision Silicon Valley and Plan Bay Area 2050 process [Council Priority - LongTerm Land Use Planning and Housing] In Progress This item is an ongoing responsibility
Public Works Financial Stability 101.701 (Administration) Administer grant funds and associated reporting requirements [Council Priority – Financial Stability]
In Progress Will require direction from Council on seeking grant funds as they require local match
Public Works Community Health and Safety 101.701 (Administration) Partner with Valley Water to execute a cost share agreement to repair the outfall at Los Gatos Creek at the County Park [Council Priority – Community Health &
Safety]
In Progress Seeking Valley Water to work with the City to work with the regulatory agencies.
Public Works Community Health and Safety 101.720 (Transportation Engineering) Review and consider revisions to the City’s Traffic Calming Policy [Council Priority – Community Health and Safety]
In Progress
Will likely require some direction from Council. May be a candidate for a study session.
Public Works Community Health and Safety 101.720 (Transportation Engineering) Manage, design, and implement traffic calming improvements [Council Priority – Community Health and
Safety]
In Progress
This item is an ongoing responsibility
Public Works Long-Term Land Use Planning and Housing 101.720 (Transportation Engineering) Manage, design, and implement bicycle and pedestrian enhancements and safety improvements [Council
Priority - Long-Term Land Use Planning and Housing]
In progress
This item is an ongoing responsibility
Public Works Community Health and Safety 101.720 (Transportation Engineering) Manage Safe Routes to School Maps Project [Council Priority – Community Health and Safety]
Completed Project was completed in late 2025
Public Works Long-Term Land Use Planning and Housing 101.720 (Transportation Engineering) Manage Hamilton Avenue/State Route 17 Bicycle Overcrossing Feasibility Study [Council Priority - LongTerm Land Use Planning and Housing] Completed Feasibility Study accepted by the City Council. Next step:
seeking grant funding to start Project Iniitiation
Developmen funds.
Public Works Community Health and Safety 101.720 (Transportation Engineering) Manage Comprehensive Traffic Safety Action Plan Project [Council Priority – Community Health and Safety]
Not Started Awaiting FHWA for agreement
Public Works Community Health and Safety 101.720 (Transportation Engineering) Finalize recommendations and complete report for the Citywide Quinquennial (Five-Year) Speed Zone Surveys
Project [Council Priority – Community Health and Safety] Completed Report accepted by City Council.
Item 3.1
Thursday, March 05, 2026 18 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
Public Works Long-Term Land Use Planning and Housing 101.720 (Transportation Engineering) Support the Community Development Department in the preparation of the Citywide Multi-Modal Plan [Council
Priority - Long-Term Land Use Planning and Housing]
In Progress
Working collaboratively with Community Development
by reviewing and providing input on City transportation and infrastructure network
Public Works Sustainability 101.720 (Transportation Engineering) Support the Community Development Department in the preparation of the Campbell Climate Action and
Adaptation Plan by providing transportation expertise
[Council Priority – Sustainability]
In Progress Review plan from Public Works' s perspective Public Works Financial Stability 101.720 (Transportation Engineering) Apply for and manage grant funds as provided through VTA and other granting agencies [Council Priority –
Financial Stability]
In Progress This item is an ongoing responsibility
Public Works Financial Stability 101.730 (Engineering) Implement the Annual Street Maintenance Program [Council Priority – Financial Stability]
In Progress This item is an ongoing responsibility
Public Works Operational 101.730 (Engineering) Manage construction of the Hamilton Avenue Resurfacing project [Operational Need]
In Progress Project awarded in January 2026
Public Works Operational 101.730 (Engineering) Manage and implement all other approved Capital Improvement Projects [Operational Need]
In Progress This item is an ongoing responsibility
Public Works Operational 101.730 (Engineering) Continue update of City Standard Details and Technical Specifications for Public Works Construction [Operational Need]
Completed Completed as of Jan 2026
Public Works Operational 101.730 (Engineering) Review applications and issue permits for wireless facilities/small-cell wireless projects in the public right-ofway [Operational Need] In Progress This item is an ongoing responsibility
Public Works Operational 101.730 (Engineering) Review encroachment permit applications and issue permits for construction within the public right-of-way [Operational Need]
In Progress This item is an ongoing responsibility
Public Works Operational 101.730 (Engineering) Perform field inspections of construction operations within the public right-of-way [Operational Need]
In Progress This item is an ongoing responsibility
Public Works CIP 101.730 (Engineering) Maintain streetlight inventory and assist with street lighting needs for projects [CIP Support]
In Progress This item is an ongoing responsibility
Public Works Long-Term Land Use Planning and Housing 101.730 (Engineering) In coordination with the Recreation and Community Services Departments, prepare a Citywide Parks and
Recreation Facilities Master Plan [Council Priority – LongTerm Land Use Planning and Housing] Completed Refer to completed Master Plan in the development of parks related improvements
Item 3.1
Thursday, March 05, 2026 19 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
Public Works Long-Term Land Use Planning and Housing 101.740 (Land Development) Review development proposals for compliance with the reissued Storm Water Municipal Regional Permit (MRP
3.0), including necessary updates to the Green
Infrastructure Plan [Council Priority – Long-Term Land
Use Planning and Housing]
In Progress This item is an ongoing responsibility
Public Works Operational 101.740 (Land Development) Review and approve land development projects for compliance with City policies adopted plans, and City
standard plans and details, and identify associated
improvements on public rights-of-way [Operational
Need]
In Progress This item is an ongoing responsibility
Public Works Operational 101.740 (Land Development) Support the Community Development Department in the preparation of the Hamilton Avenue Precise Plan / Public Improvement Plan [Operational Need]
In Progress Effort paused temporarily due to staff resources Public Works Operational 101.740 (Land Development) Manage East Campbell Avenue Plan Line project [Operational Need]
In Progress Working with consultant team to complete a plan to present to City Council in fall 2026
Public Works Sustainability 101.745 (Maintenance) Complete all approved Capital Improvement Projects for City facilities improvements [Council Priority –
Sustainability]
in Progress This item is an ongoing responsibility
Public Works Community Health and Safety 101.745 (Maintenance) Complete preventative maintenance work in Maintenance Zones 3&4, including the removal and
replacement of displaced sidewalks, curb and gutter and structural tree trimming in the public right-of-way
[Council Priority – Community Health and Safety]
In Progress Will complete by end of fiscal year.
Public Works Community Health and Safety 101.745 (Maintenance) Complete installation of new Tesco Battery Backup Systems in all 43 signalized intersections [Council Priority – Community Health and Safety]
In Progress With additional funding from Mid Year adjustments, the last 4 of the 43 interesections will be complete by end of fiscal year
Public Works Sustainability 101.745 (Maintenance) Implement water conservation strategies including turf and irrigation controller upgrades for the Community
Center and sports fields [Council Priority – Sustainability] Completed This item is an ongoing responsibility
Public Works Operational 101.745 (Maintenance) Support volunteer events such as Keep America Beautiful and Campbell Garage Sale [Operational Need]
In Progress Keep America Beatiful event is scheduled for April 4, 2026 while the Campbell Garage Sale took place in
October 2025
Public Works Operational 101.745 (Maintenance) Manage vehicle and equipment purchases and leasing agreements [Operational Need]
In Progress This item is an ongoing responsibility
Public Works Operational 101.745 (Maintenance) Complete replacement of one diesel-powered heavyduty truck with gasoline powered vehicles to meet EPA Tier 4 motor requirements [Operational Need]
Completed Replaced one truck. One more truck will require replacement with future funding.
Item 3.1
Thursday, March 05, 2026 20 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
Public Works Operational 101.745 (Maintenance) Complete asphalt repairs, seal coating, and striping for the Campbell Community Center Parking Lot
[Operational Need]
In Progress Will start work in FY27 when funding is available Public Works Operational 101.745 (Maintenance) Complete Annual Crack Seal Project [Operational Need] In Progress This item is an ongoing responsibility Public Works Operational 101.745 (Maintenance) Complete installation of Calsense Irrigation Controllers for John D Morgan Park and Jack Fischer Park
[Operational Need]
In Progress Controller installation complete for John D Morgan.
Controller installation for Jack Fischer is pending funding via Mid Year adjustment.
Public Works Financial Stability 101.745 (Maintenance) Create a proposed schedule of repairs and replacements for City-owned assets as outlined in the City’s Asset
Inventory Report [Council Priority – Financial Stability] In Progress This item is an ongoing responsibility
Public Works Sustainability 209.715 (Environmental) Support the Community Development Department in the preparation of the Campbell Climate Action and
Adaptation Plan by providing solid waste, stormwater,
and water conservation expertise [Council Priority -
Sustainability]
In Progress Review plan from Public Works' s perspective Public Works Sustainability 209.715 (Environmental) Coordinate and support efforts to implement the requirements of SB 1383 [Council Priority - Sustainability] In Progress This item is an ongoing responsibility
Public Works Sustainability 209.715 (Environmental) Provide support to the Solid Waste Management Authority when implementing the new solid waste
hauler agreement and associated requirements [Council
Priority - Sustainability]
In Progress This item is an ongoing responsibility
Public Works Sustainability 209.715 (Environmental) Coordinate and support the Planning and Building Divisions with trash enclosure plan reviews, project
waste management plans, and the implementation of
the newly updated construction and demolition program
[Council Priority - Sustainability]
In Progress This item is an ongoing responsibility
Public Works Sustainability 209.715 (Environmental) Provide support to the West Valley Clean Water Authority when implementing the regional stormwater
MRP 3.0 [Council Priority - Sustainability]
In Progress This item is an ongoing responsibility
Public Works Sustainability 209.715 (Environmental) Coordinate and support the West Valley Clean Water Authority and Campbell Street Division with the
installation of full trash capture devices for State Water Board compliance [Council Priority - Sustainability]
In Progress This item is an ongoing responsibility
Item 3.1
Thursday, March 05, 2026 21 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
Public Works City Infrastructure 448.518 (Measure O – PW) Complete construction phase for both Police and Library buildings [Council Priority – City Infrastructure]
In Progress Library Renovation is complete. Police Operations building is under construction
Public Works City Infrastructure 448.518 (Measure O – PW) Manage the construction contracts for both the Library and Police Building projects, including change order
management and contract administration [Council
Priority – City Infrastructure]
In Progress This item is an ongoing responsibility
Public Works City Infrastructure 448.518 (Measure O – PW) Implement Civic Center site staging plan to accommodate City Hall customers and employee parking
[Council Priority – City Infrastructure]
In Progress This item is an ongoing responsibility
Public Works City Infrastructure 448.518 (Measure O – PW) Provide support to the Citizens’ Oversight Committee [Council Priority – City Infrastructure]
In Progress This item is an ongoing responsibility
Public Works City Infrastructure 448.518 (Measure O – PW) Provide Civic Center off-site improvements such as the gravel lot and surrounding sidewalks, pending available funding [Council Priority – City Infrastructure]
Not Started Pending construction completion of Police Operations Building
Item 3.1
Thursday, March 05, 2026 22 of 23
Preliminary FY 2026 Workplans
By Department
Department Council Priority Budget Unit Workplan Progress Comments
(E.g. Outcome, Est. Start Date, Est. Completion Date,
Challenges, Additional Resources Needed, etc.)
Recreation and Community Services Operational 101.524 (RCS Administration) Develop a centralized repository of local events and volunteer-based recreational opportunities in
collaboration with community organizations to enhance
public access, engagement, and participation [Operational Need]
Not Started Expect to have this started before the end of the fiscal year.
Recreation and Community Services Operational 101.524 (RCS Administration) Launch a Healthy Living Initiative focused on promoting nutrition education, encouraging active lifestyles and
supporting overall community health through programs,
workshops and events in partnership with other local
groups [Operational Need]
In Progress Initiative started in July of 2025 and will continue through June. Information and resources will remain on website
for the community after initiative is over.
Recreation and Community Services Operational 101.524 (RCS Administration) Implement and promote a city-wide Drug and Smoke Free Initiative through partnerships to create healthier, safer public park spaces and recreational environments
[Operational Need]
In Progress Working with schools to develop outreach and educational opportunities for youth and members of our
community.
Recreation and Community Services Operational 101.524 (RCS Administration) Identify potential partnerships to expand and diversify program offerings, enhance resources and better meet
the evolving recreational and wellness needs of the
community [Operational Need]
In Progress This is an ongoing work plan item for our department to identify recreational trends and adapt/modify
programming efforts to meet the need of the community.
Recreation and Community Services Operational 101.524 (RCS Administration) Develop content for a historical reference exhibit for the new Campbell Library [Operational Need]
Completed This was completed in partnership with the County Library.
Recreation and Community Services Operational 101.528 (Museum) Increase accessible searchable Museum collection records by 5% [Operational Need]
Completed Searchable Museum collection records were increased by 5% this fiscal year.
Item 3.1
Thursday, March 05, 2026 23 of 23