Campbell City Council
June 16, 2026

City Council Agenda
City of Campbell, 70 N. First St., Campbell, California NOTE: This City Council Regular meeting will be conducted in person as well as telecommunication and is compliant with provisions of the Brown Act.

The City Council meeting will be live-streamed on Channel 26 (Xfinity) or Channel 88 (Direct TV), the City's website and on YouTube https://www.youtube.com/user/CityofCampbell for those who only wish to view the meeting.

Those members of the public wishing to provide public comment virtually are asked to register in advance at: https://www.campbellca.gov/signup. After registering, you will receive a confirmation email containing information about joining the meeting. Members of the public may attend the meeting in person at Campbell City Hall - Council Chambers.

Public comment will also be accepted via email at [email protected] until 12:00 p.m. prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.

REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, June 16, 2026 07:00 PM
City Hall Council Chamber
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND PROCLAMATIONS
Please Note: Items listed under Special Presentations and Proclamations are considered ceremonial. The City Council will not take action on these matters.

COMMUNICATIONS AND PETITIONS
ORAL REQUESTS

1. 2.

3. 4.

5. NOTE: This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda. Persons wishing to address the Council are requested, but not required to complete a Speaker’s Card. Speakers are limited to two (2) minutes. The law generally prohibits the Council from discussion or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Requests.

COUNCIL ANNOUNCEMENTS
CONSENT CALENDAR
NOTE: All matters listed under consent calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a request is made by a member of City Council, City staff, or a member of the public. Any person wishing to speak on any item on the consent calendar should ask to have the item removed from the consent calendar prior to the time the Council votes to approve. If removed, the item will be discussed in the order in which it appears.

Minutes of City Council Executive Session Meeting of June 2, 2026.

Recommended Action
Approve the executive session meeting minutes of June 2, 2026.

Minutes of City Council Regular Minutes of June 2, 2026. Page 10 Recommended Action
Approve the regular meeting minutes of June 2, 2026.

Approving Payment of Bills and Claims Page 23
Recommended Action
Approve the bills and claims in the amount of $1,723,518.39.

Resolution Approving the Second Amendment to the Contract with the County of Santa Clara to Provide a Senior Nutrition Program for Fiscal Year 2026-27 and Authorizing the City Manager to Execute the Second Amendment to the Contract (Resolution/Roll Call Vote)

Recommended Action
That the City Council adopt a Resolution approving the Second Amendment to the Contract with the County of Santa Clara for the provision of congregate meal services and providing funding for Campbell's Senior Nutrition Program for Fiscal Year 2026-27 and authorizing the City Manager to execute the Second Amendment

6. 7.

7.1 7.2

7.3 7.4
Tuesday, June 16, 2026 2 of 279
to the Contract.

Agreement with Moonchef, LLC to Provide Catered Meals for the Senior Nutrition Program for Fiscal Year 2026-27
(Resolution/Roll Call Vote)

Recommended Action
That the City Council adopt a Resolution approving an agreement and authorizing the City Manager to execute the agreement with Moonchef, LLC to provide catered meals for the Senior Nutrition Program during Fiscal Year 2026-2027.

Authorization to Submit Transportation Fund for Clean Air (TFCA) Program Grant Application for Winchester Boulevard and San Tomas Aquino Road Bike Lanes Project
(Resolution/Roll Call Vote)

Recommended Action
Adopt a resolution authorizing the Public Works Director to submit a Transportation Fund for Clean Air (TFCA) Program grant application to Santa Clara Valley Transportation Authority (VTA) for the Winchester Boulevard and San Tomas Aquino Road Bike Lanes Project.

Consider the Adoption of a Resolution Dispensing with the Bidding Procedures Set Forth in Campbell Municipal Code Section 3.20.050, Approving a Consultant Service Agreement with Project Sentinel for Rent Dispute and Mediation Services, and Authorizing the City Manager to execute the Agreement (Resolution/Roll Call Vote)

Recommended Action
That the City Council adopt a resolution dispensing with the bidding procedures specified in Campbell Municipal Code (CMC) Section 3.20.050, approving a twoyear Consultant Services Agreement with Project Sentinel to administer the City’s Rent Dispute and Mediation Program through June 30, 2028 and authorizing the City Manager to execute the agreement.

Excess Workers' Compensation Coverage Contract Extension (Resolution/Roll Call Vote)

Recommended Action
That the City Council adopt a resolution approving a renewal of its current agreement with Midwest Employers' Casualty Company to provide excess worker's compensation liability coverage for Fiscal Years 2027 and 2028 for the estimated

7.5 7.6

7.7 7.8
Tuesday, June 16, 2026 3 of 279
annual premium amount of $132,240 and authorizing the City Manager to execute any necessary documents or amendment related to the extension.

Accept Donation from Dale Scribner for a Bench Installation at the Campbell Community Center Running Track
(Resolution/Roll Call Vote)

Recommended Action
That the City Council adopt a resolution: 1) accepting a $3,000 monetary donation from Mr. Dale Scribner for the installation of a bench at the Campbell Community Center Running Track; and 2) authorizing staff to execute a budget adjustment as necessary.

PUBLIC HEARINGS AND INTRODUCTIONS OF ORDINANCES
NOTE: Members of the public may be allotted up to two (2) minutes to comment on any public hearing item.

Applicants/Appellants and their representatives may be allotted up to a total of five (5) minutes for opening statements and up to a total of three (3) minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.

Fiscal Year 2027 Budget and CIP Adoption (Resolution/Roll Call Vote)

Recommended Action
That the City Council, by Resolution, adopt the Fiscal Year (FY) 2027 City Operating and Capital budgets, including transfers, in the amounts of $93,229,659 and $13,891,152, for a combined total budget of $107,120,811; and adopt a Resolution adopting findings that the proposed FY 2027-2031 Capital Improvement Plan (CIP) projects are categorically exempt under the California Environmental Quality Act (CEQA) and are consistent with the City’s General Plan; approving the five-year Capital Improvement Plan with projects totaling $75,220,892; including new capital projects of $4,202,000 and $7,145,804 as the amount necessary to meet the capital requirements of the City in FY 2027; directing staff to incorporate within the final adopted and published FY 2027 budget document any changes or adjustments pursuant to this public hearing and any other minor corrections prior to the budget’s final publication; and adopt a Resolution establishing the Appropriations Limit for FY 2027 at $104,806,101 pursuant to Article XIIIB of the California State Constitution.

City Council Compensation 2026 (Ordinance/Roll Call Vote) Page 151 Recommended Action
That the City Council introduce an Ordinance adjusting Councilmember

7.9 8.

8.1 8.2
Tuesday, June 16, 2026 4 of 279
compensation, within the limits set forth by Government Code Section 36516.

Public Hearing to Consider Adoption of an Interim Ordinance to Extend Interim Ordinance No. 26-2350 Which Established Urgency Measures in Response to SB 79, the Abundant and Affordable Homes Near Transit Act of 2025 (File No. PLN-2025- 50) (Ordinance / Roll Call Vote)

Recommended Action
That the City Council adopt an Interim Ordinance, extending Interim Ordinance No. 26-2350, which established urgency measures in response to Senate Bill 79, the Abundant and Affordable Homes Near Transit Act of 2025.

Request for City Council initiation of a General Plan
Amendment to change the land use designation of property with an existing single family residence located at 480 Chapman Drive from “Neighborhood Commercial” to “Low
Density Residential (Resolution/Roll Call Vote)

Recommended Action
Staff recommends that the City Council adopt a resolution authorizing initiation of a General Plan Amendment and allowing a reduction in application fees to an amount of $6,000.

NEW BUSINESS
Calling General Municipal Election for Districts 3, 4 and 5; and requesting Consolidation of Election in Accordance with California Elections Code Section 10418 (Resolution/Roll Call Vote)

Recommended Action
That the City Council adopt a Resolution calling the General Municipal Election for November 3, 2026 to elect one Councilmember from District 3, one Councilmember from District 4, and one Councilmember from District 5; and requesting consolidation of election with the Registrar of Voters in accordance with California Elections Code Section 10418; resolving any tie votes by lot; and levying a fee to each candidate for their Candidate Statement.

Approve and Award a Contract and Authorize the City
Manager to Execute a Consultant Services Agreement with GUIDA for City Surveyor Services (Resolution/Roll Call Vote)

8.3 8.4

9. 9.1

9.2 Tuesday, June 16, 2026 5 of 279
Recommended Action
That the City Council adopt a resolution: 1) approving and awarding the contract for City Surveyor services to GUIDA in an amount not to exceed $250,000; 2) authorizing the City Manager to execute a consultant services agreement as specified in Campbell Municipal Code Section 3.20.100 for a period of two (2) years plus the option to include up to three (3) additional one (1) year extensions for a total of five (5) years.

Approve and Award Consultant Service Agreement to BKF
Engineers and Approve a Funding Agreement with VTA for the Hamilton Avenue/Highway 17 Southbound Off-ramp Widening Project 24-CC, and Authorize the City Manager to Execute Said Agreements (Resolution/Roll Call Vote)

Recommended Action
That the City Council adopt a resolution: 1) approving and awarding a consultant services agreement with BKF Engineers for the Hamilton Avenue/Highway 17 Southbound Off-ramp Widening Project 24-CC in the amount of $640,000 plus a 10% design contingency for an amount not to exceed $700,000; 2) approving a funding agreement with the Santa Clara Valley Transportation Authority (VTA) for the Hamilton Avenue/Highway 17 Southbound Off-ramp Widening Project 24-CC in the amount of $256,000; and 3) authorizing the City Manager to execute said agreements with BKF Engineers and with the Santa Clara Valley Transportation Authority (VTA) as specified in Campbell Municipal Code Section 3.20.100.

Adoption of Technology Disruption Policy in Compliance with Senate Bill 707 (Resolution/Roll Call Vote)

Recommended Action
That the City Council adopt a resolution (1) approving a Technology Disruption Policy to establish procedures for responding to disruptions of telephonic or internet services during City Council meetings, and (2) directing staff to engage in and identify “reasonable efforts” for outreach to encourage participation in City Council meetings, to ensure compliance with Senate Bill 707 and the Ralph M. Brown Act.

UNFINISHED BUSINESS
COUNCIL COMMITTEE REPORTS
Council Committee Reports Page 278
Recommended Action

9.3 9.4

10. 11.

11.1 Tuesday, June 16, 2026 6 of 279
That the City Council report on activities from their committee assignments.

ADJOURN
IMPORTANT NOTICE: Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of City Clerk’s Office, 70 N. First Street, Campbell, CA 95008, during normal business hours. These materials will also be available on the City website at https://pub-campbell.escribemeetings.com with the agenda packet following the last item of the agenda, subject to staff’s ability to post the documents prior to the meeting. All documents not posted prior to the meeting will be posted the next business day.

In compliance with the Americans with Disabilities Act, listening assistive devices are available for all meetings held in the City Council Chambers. If you require accommodation, please contact the City Clerk’s Office, (408) 866-2117, at least one week in advance of the meeting.

12. Tuesday, June 16, 2026 7 of 279

CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California

EXECUTIVE SESSION MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, June 02, 2026 05:30 PM
Doetsch Conference Room
This City Council meeting was duly noticed pursuant to open meeting requirements of the Ralph M. Brown Act (G.C. Section 54956).

PRESENT:

Mayor Furtado
Vice Mayor Bybee
Councilmember Hines
Councilmember Lopez
ABSENT:

Councilmember Scozzola

1. CALL TO ORDER/ROLL CALL
The City Council of the City of Campbell convened this day in the special meeting place, the Doetsch Conference Room, 70 N. First Street, Campbell, California.

2. PUBLIC COMMENT
There was no public comment.

3. MOVE INTO CLOSED EXECUTIVE SESSION
A. Personnel
B. Litigation
C. Real Property – Pursuant to GC Section 54956.8 Conference with real property Negotiators Campbell Community Center, One W. Campbell Avenue, Campbell, CA 95008 City Negotiator: City Manager, Brian Loventhal
Negotiating Parties: SAGE Academy
Under Negotiation: Lease Renewal, including price and terms of payment Item 7.1
Tuesday, June 16, 2026 8 of 279
Real Property – Pursuant to GC Section 54956.8 Conference with real property Negotiators Campbell Community Center, One W. Campbell
Avenue, Campbell, CA 95008
City Negotiator: City Manager, Brian Loventhal
Negotiating Parties: Old Orchard School
Under Negotiation: Lease Renewal, including price and terms of payment D. Labor Negotiations – Pursuant to G.C. Section 54957.6: Conference with Labor Negotiator - Agency Designated Representatives: City Council; and City Manager, Brian Loventhal
Employee Organizations: Campbell Municipal Employees Association (CMEA); Campbell Police Civilian Employees Association (CPCEA); Campbell Peace Officers' Association (CPOA); and North Coast States Regional Council of Carpenters and their Affiliated Local Unions (CARP)
The City Council met in Executive Session to discuss Items C and D on the agenda. City Attorney Seligmann and City Manager Loventhal were in attendance. Recreation and Community Services Director Bissell was in attendance for Item C. Assistant City Manager Gaeta was in attendance for Item D.

4. ADJOURN
Mayor Furtado adjourned the meeting at 6:48 p.m.

APPROVED: Daniel E. Furtado, Mayor
ATTEST: Andrea Sanders, City Clerk
Item 7.1
Tuesday, June 16, 2026 9 of 279

CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California

REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, June 02, 2026 07:00 PM
City Hall Council Chamber
This City Council meeting was duly noticed pursuant to open meeting requirements of the Ralph M. Brown Act (G.C. Section 54956).

This meeting was recorded and can be viewed in its entirety at: https://pubcampbell.escribemeetings.com PRESENT:

Councilmember Hines
Councilmember Lopez
Mayor Furtado
Councilmember Scozzola
Vice Mayor Bybee
ABSENT:

1. CALL TO ORDER/ROLL CALL
The City Council of the City of Campbell convened this day in the regular meeting place, the City Hall Council Chamber, 70 N. First St., Campbell, California.

Roll call was taken and quorum was confirmed.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Furtado.

3. SPECIAL PRESENTATIONS AND PROCLAMATIONS
There were no special presentations or proclamations.

4. COMMUNICATIONS AND PETITIONS
There were no communications or petitions.

Item 7.2
Tuesday, June 16, 2026 10 of 279
Mayor Furtado noted the passing of National Football League Quarterback Craig Morton.

He grew up in Campbell and attended Campbell schools. He went on to attend Cal Berkley and then played for several NFL teams.

5. ORAL REQUESTS
Kristen Constatino, Realtor spoke about SB 450 and requested the property at 715 Cambrian Drive qualify as an urban lot-split.

6. COUNCIL ANNOUNCEMENTS
The Campbell Community Center offers convenient pay-as-you-go Flex Fitness classes designed to fit your schedule. With Flex Fitness, you can choose the classes and days that work best for you — whether you want to attend a single class or multiple sessions each week. Popular offerings include Small Group Personal Training, Yoga, Zumba, Sound Healing, Pilates, and more. For additional information and class details, please visit campbellca.gov.

The Campbell Museum is hosting an Ewaste and recycling event on Saturday, June 20 in the Ainsley House gravel lot from 9:00am to 1:00pm.

The Museum will also host a children’s writing contest titled Stories From My City. Open to ages 4 and up. Submissions are open June through end of July, with a writer celebration this August.

For more information on the writing contest and EWaste event, please visit the Campbell Museums website at campbellmuseums.com.

The Campbell Adult Center offers a range of supportive services for older adults and their families, such as: case management, health insurance advocacy, free legal services, caregiving consultations and technology tutoring. Services are free of charge and do not require Adult Center membership.

There will be a Senior Transportation Symposium on June 25 from 12:30pm-2:30pm in Room Q-80 at the Community Center. The symposium is designed to support older adults in navigating local travel options with confidence and ease. This event will provide clear, practical information on: VTA Transit services, VTA Paratransit, RYDE curb-to-curb transportation and local trip-planning assistance. Attendees will have the opportunity to speak directly with service representatives, ask questions, and gather materials to help them travel safely and independently within the community.

Item 7.2
Tuesday, June 16, 2026 11 of 279
To find out more about the symposium or the supportive services offered at the Adult Center, please call (408)866-2146.

7. CONSENT CALENDAR
Mayor Furtado asked if anyone wished to remove an item from the Consent Calendar.

The Consent Calendar was considered as follows:

MOVER Bybee
SECONDER Hines
That the City Council approve the Consent Calendar.

AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)

7.1 Minutes of City Council Regular Meeting of May 19, 2026 MOVER Bybee
SECONDER Hines
Recommended Action: Approve the regular meeting minutes of May 19, 2026.

RESULT: ADOPTED [UNANIMOUS]
This action approves the regular meeting minutes of May 19, 2026.

7.2 Approving Payment of Bills and Claims
MOVER Bybee
SECONDER Hines
Recommended Action: Approve the bills and claims in the amount of $1,865,798.68.

RESULT: ADOPTED [UNANIMOUS]
This action approves the bills and claims in the amount of $1,865,798.68 as follows:
bills and claims checks dated May 4, 2026, in the amount of $1,561,715.22; payroll checks dated May 7, 2026, in the amount of $71,880.97; and bills and claims checks dated May 11, 2026, in the amount of $232,202.49.

Item 7.2
Tuesday, June 16, 2026 12 of 279

7.3 Monthly Investment Transactions Report- April 2026
MOVER Bybee
SECONDER Hines
Recommended Action: That the City Council review and accept the Monthly Investment Transactions Report for April 2026.

RESULT: ADOPTED [UNANIMOUS]
This action reviews and accepts the Monthly Investment Report for April 2026.

7.4 Monthly Treasurer’s Report (April 2026)
MOVER Bybee
SECONDER Hines
Recommended Action: That the City Council review and accept the Monthly Treasurer’s Report for the month ended April 30, 2026.

RESULT: ADOPTED [UNANIMOUS]
This action reviews and accepts the Monthly Treasurer's Report for the month ended April 30, 2026.

7.5 Adoption of Ordinance 26-2348 renewing Ordinance 2280 to approve the Military Use Policy
MOVER Bybee
SECONDER Hines
Recommended Action: That the City Council take second reading to adopt Ordinance 26-2348.

RESULT: ADOPTED [UNANIMOUS]
Ordinance 26-2348 renews Ordinance 2280 to approve the Military Use Policy.

7.6 Approval of Transportation Development Act (TDA) Article 3 Grant Application for Fiscal Year 2026/27 (Resolution/Roll Call Vote) MOVER Bybee
SECONDER Hines
Recommended Action: That the City Council adopt a resolution authorizing the Public Works Director to submit a grant application to the Santa Clara Valley Transportation Authority (VTA) for $82,659 in Transportation Development Act (TDA) Article 3 Guarantee Funds for the Campbell Bicycle and Pedestrian Project Fiscal Year (FY) 26/27.

Item 7.2
Tuesday, June 16, 2026 13 of 279
RESULT: ADOPTED [UNANIMOUS]
Resolution 26-13389 authorizes the Public Works Director to submit a grant application to the Santa Clara Valley Transportation Authority (VTA) for $82,659 in Transportation Development Act (TDA) Article 3 Guarantee Funds for the Campbell Bicycle and Pedestrian Project Fiscal Year (FY) 26/27.

7.7 Preliminary Approval of Engineer’s Report and Adoption of Resolution of Intention, Lighting and Landscaping District LLA-1, Fiscal Year (FY) 2026-27 and Set Time and Place for Public Hearing (Resolution/Roll Call Vote)
MOVER Bybee
SECONDER Hines
Recommended Action: That the City Council adopt a resolution preliminarily approving the Engineer’s Report for the annual levy and collection of assessments for City of Campbell Lighting District LLA-1 for Fiscal Year 2026-27; and adopt a resolution declaring Council’s intention to levy and collect assessments within the City of Campbell Lighting District LLA-1 for (FY) 2026-27 and setting forth the time and place for a required Public Hearing.

RESULT: ADOPTED [UNANIMOUS]
Resolution 26-13390 preliminarily approves the Engineer’s Report for the annual levy and collection of assessments for City of Campbell Lighting District LLA-1 for Fiscal Year 2026-27; and Resolution 26-13391 declares Council’s intention to levy and collect assessments within the City of Campbell Lighting District LLA-1 for (FY) 2026-27 and setting forth the time and place for a required Public Hearing.

8. PUBLIC HEARINGS AND INTRODUCTIONS OF ORDINANCES

8.1 Public Hearing to Consider Adoption of an Ordinance Extending Interim Ordinance No. 26-2347, which Continues Implementation of the Starter Home Revitalization Act with a Revised Method of Applying Vacancy Requirements to Single-Family Residential Properties (Ordinance/ 4/5 Roll Call Vote).

Now is the time and place for a public hearing to consider adopting an ordinance to extend Interim Ordinance No. 26-2347, for a period for 10 months and 15 days, which continues implementation of the Starter Home Revitalization Act with a revised method of applying vacancy requirements to single-family residential properties.

Item 7.2
Tuesday, June 16, 2026 14 of 279
Senior Planner Fama presented a staff report dated June 2, 2026.

Following City Council questions, Mayor Furtado opened the public hearing and asked if anyone wished to speak.

Chris Lindsey, Campbell resident asked the City Council to reinstate Ordinance 2334.

Alan Crownover, Campbell resident, thanked Director Eastwood for his assistance in facilitating discussions with developers that have projects in his neighborhood.

Katie Gallagher, Campbell resident, requested the City Council work to increase housing supply in Campbell.

Susan M. Landry, Campbell resident, spoke in support of the vacancy definition as defined in the staff report.

Member of the public spoke in support of waiting for HCD to provide guidance related to SB 1123.

Seeing no one else wishing to speak, Mayor Furtado closed the public hearing.

Vice Mayor Bybee stated support for the item.

A majority of the Council stated support for the item.

After discussion, the City Council motioned for approval of Item 8.1. The motion was adopted by roll call vote.

City Clerk read the full title of Ordinance 26-2349.

The City Council motioned to waive further reading of Ordinance 26-2349 and was approved by roll call vote.

MOVER Hines
SECONDER Scozzola
It is recommended that the City Council adopt an ordinance to extend Interim Ordinance No. 26-2347, for a period for 10 months and 15 days.

AYES (4): Furtado, Scozzola, Bybee, and Hines
Item 7.2
Tuesday, June 16, 2026 15 of 279
NAYS (1): Lopez
RESULT: ADOPTED BY ROLL CALL VOTE: (4 to 1)
MOVER Furtado
SECONDER Bybee
That the City Council waive further reading of Ordinance 26-2349.

RESULT: ADOPTED [UNANIMOUS] (5 to 0)

8.2 Public Hearing to consider the adoption of an Interim Ordinance, identifying specific sites for exclusion from Senate Bill 79 (SB 79) applicability, amending Section 21.02.020.E (Conflicting Requirements) of the Campbell Municipal Code to clarify the applicability of State and Federal preemptions to the Zoning Code, including as related to the implementation of Senate Bill 79, amending the Zoning Map to add a reference to Historic Structures of Merit, and authorizing submittal to the California Department of Housing and Community Development (HCD) for statutory review. (Ordinance/ Roll Call Vote)
Now is the time and place for a public hearing to consider adopting an Interim Ordinance, identifying specific sites for exclusion from Senate Bill 79 (SB 79) applicability, amending Section 21.02.020.E (Conflicting Requirements) of the Campbell Municipal Code to clarify the applicability of State and Federal preemption's to the Zoning Code, including as related to the implementation of Senate Bill 79, amending the Zoning Map to add a reference to Historic Structures of Merit, and authorizing submital to the California Department of Housing and Community Development (HCD) for statutory review.

Councilmember Lopez recused from Item 8.2 stating a conflict of interest due to his residence being located within .5 mile of a transit stop.

Councilmember Hines recused from Item 8.2 stating a conflict of interest due to his residence being located within .5 mile of a transit stop.

Mayor Furtado recused from Item 8.2 stating a conflict of interest due to his residence being located within .5 mile of a transit stop.

As a majority of the Council had conflicts of interests, the City Council invoked the Rule of Necessity and held a drawing by lot to select two additional councilmembers Item 7.2
Tuesday, June 16, 2026 16 of 279
for participation in Item's 8.1 discussion. Following the drawing, it was determined that Councilmember Hines and Mayor Furtado would hear Item 8.2.

Councilmember Lopez was recused from the item and left the dais.

Senior Planner Rose presented a staff report dated June 2, 2026.

Following City Council questions, Mayor Furtado opened the public hearing and asked if anyone from the public wished to speak.

Susan M. Landry, Campbell resident spoke about the transit map and the .5 mile criteria and stated concerns with the allowable rezoning and how the City would handle the potential significant increase of housing.

Seeing no one else wishing to speak Mayor Furtado closed the public hearing.

After discussion, the City Council motioned for approval of Item 8.2. The motion was adopted by roll call vote.

City Clerk Sanders read the full title of Ordinance 26-2350.

The City Council motioned to waive further reading of Ordinance 26-2350 and was approved by roll call vote.

Following conclusion of the item, Councilmember Lopez returned to the dais.

MOVER Hines
SECONDER Bybee
That the City Council take the following action: Adopt Interim Ordinance 26- 2350, identifying specific sites for exclusion from Senate Bill 79 (SB 79) applicability, amending Section 21.02.020.E (Conflicting Requirements) of the Campbell Municipal Code to clarify the applicability of State and Federal preemptions to the Zoning Code, including as related to the implementation of Senate Bill 79, amending the Zoning Map to add a reference to Historic Structures of Merit, and authorizing submittal to the California Department of Housing and Community Development (HCD) for statutory review.

AYES (4): Furtado, Scozzola, Bybee, and Hines
RECUSAL (1): Lopez
Item 7.2
Tuesday, June 16, 2026 17 of 279
RESULT: ADOPTED [UNANIMOUS] (4 to 0)
MOVER Bybee
SECONDER Hines
That the City Council waive further reading of Ordinance 26-2350.

RESULT: ADOPTED [UNANIMOUS] (4 to 0)

8.3 Public Hearing to Consider Adoption of an Ordinance to Extend Interim Ordinance No. 2331 Which Established Urgency Measures in Response to the 2018 Small Cell Order (FCC 18-133) by the Federal Communications Commission (File No. PLN-2025-50) (Ordinance / Roll Call Vote)
Now is the time and place for a public hearing to consider adopting an Ordinance, extending Interim Ordinance No. 2331, which established urgency measures in response to the 2018 Small Cell Order (FCC 18-133) by the Federal Communications Commission.

Senior Planner Rose presented a staff report dated June 2, 2026.

Following City Council questions, Mayor Furtado opened the public hearing and asked if anyone wished to speak.

Seeing no one else wishing to speak, Mayor Furtado closed the public hearing.

After discussion, the City Council motioned for approval of Item 8.3. The motion was adopted by roll call vote.

City Clerk Sanders read the full title of Ordinance 26-2351.

The City Council motioned to wave further reading, and the motion was approved by roll call vote.

MOVER Hines
SECONDER Lopez
That the City Council adopt Ordinance 26-2351, extending Interim Ordinance No. 2331, which established urgency measures in response to the 2018 Small Cell Order (FCC 18-133) by the Federal Communications Commission.

AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
Item 7.2
Tuesday, June 16, 2026 18 of 279
RESULT: ADOPTED [UNANIMOUS] (5 to 0)
MOVER Bybee
SECONDER Hines
That that the City Council waive further reading of Ordinance 26-2351.

AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)

9. NEW BUSINESS

9.1 Approval and Award of a New Janitorial Service Contract for City Owned Buildings (City Hall, Lower Police Annex, Police Operations Building, Historical Fire House Museum, Ainsley House, Carriage House, 2nd Street Garage and the City Service Center) (Resolution/Roll Call Vote) Public Works Director Olay presented a staff report June 2, 2026.

Following City Council questions, Mayor Furtado asked if anyone from the public wished to speak.

There were no public speakers.

After discussion, the City Council motioned for approval of Item 9.1. The motion was adopted by roll call vote.

MOVER Lopez
SECONDER Hines
That the City Council adopt Resolution 26-13392: 1) approving and awarding the contract for the janitorial services to the Impec Group, LLC in an amount not to exceed $264,445 for city owned buildings (City Hall, Lower Police Annex, Police Operations Building, Historical Fire House Museum, Ainsley House, Carriage House, 2nd Street Garage and the City Service Center); and 2) authorizing the City Manager to execute said contract as specified in Campbell Municipal Code Section 3.20.100 for a period of one year plus the option to include up to five (5) additional one (1) year extensions for a total of six (6) years.

Item 7.2
Tuesday, June 16, 2026 19 of 279
AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)

9.2 Fiscal Year 2027 Budget and CIP Introduction
MOVER Hines
SECONDER Bybee
That the City Council review the Proposed Fiscal Year (FY) 2027 Operating Budget and 2027 - 2031 Capital Improvement Plan (CIP) as presented; provide direction to staff to proceed with finalizing the budget; and establish June 16, 2026 as the date for a public hearing and adoption of the FY 2027 Operating Budget and CIP, as well as the Gann Appropriations Limit.

AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)
City Manager Loventhal presented a staff report dated June 2, 2026, to review the Proposed Fiscal Year (FY) 2027 Operating Budget and 2027 - 2031 Capital Improvement Plan. (CIP)
Following City Council questions, Mayor Furtado asked if anyone from the public wished to speak.

Steve Saunders, Campbell resident, commented on the General Fund reserves and stated concerns with depleted reserves and the potential of Measure K litigation not having a positive outcome.

Susan M. Landry, Campbell resident commented on the large costs for City facility repair and maintenance.

Councilmember Scozzola acknowledged that staff cuts were not part of the budget process. He was supportive of not reducing reserves to keep essential services going.

Councilmember Hines stated the draw on reserves is too high and should be capped at $2 million; he expressed concerns with the payment to San Jose and requested that it be eliminated. He requested looking at Community Facilities District 1 fees go to Public Works and Santa Clara County Fire building upgrades.

Item 7.2
Tuesday, June 16, 2026 20 of 279
He stated support for the Veterans Memorial Foundation funding request.

Councilmember Lopez stated support for the staff recommendation but recognized this was not a process is not sustainable for future years.

Vice Mayor Bybee was supportive of using reserves for this year and once Measure K litigation has been resolved that the reserves be replenished.

Mayor Furtado agreed that reserves should only be used for a limited time, specifically until the Measure K litigation is resolved.

After discussion, the City Council motioned for approval of the item.

10. UNFINISHED BUSINESS
There was no unfinished business.

11. COUNCIL COMMITTEE REPORTS

11.1 Council Committee Reports
That the City Council report on activities from their committee assignments.

Councilmember Hines attended a Memorial Day Celebration by the Veterans Memorial Foundation; Susan Ellenberg's District 4 Town Hall; Silicon Valley Clean Energy Finance and Audit Committee meeting; Hazardous Waste webinar hosted by the solid waste consultants; a shout out to Elia, a new upscale Greek restaurant in downtown.

Vice Mayor Bybee attended the Veterans Memorial Foundation Memorial Day celebration and a meeting of the Campbell Historical Museum & Ainsley House Foundation.

Councilmember Lopez attended the Veterans Memorial Foundation Memorial Day celebration; and a meeting of the Diridon Station Steering Group.

Mayor Furtado attended the West Valley Mayors and Managers meeting; meeting of Silicon Valley Regional Interoperability Authority; and the National League of Cities Advisory Council.

12. ADJOURN
Mayor Furtado adjourned the meeting at 8:28 p.m. in memory of Craig Morton.

Item 7.2
Tuesday, June 16, 2026 21 of 279
APPROVED: Daniel E. Furtado, Mayor
ATTEST: Andrea Sanders, City Clerk
Item 7.2
Tuesday, June 16, 2026 22 of 279
City Council Report
DATE: June 16, 2026
TITLE: Approving Payment of Bills and Claims
RECOMMENDED ACTION:

Approve the bills and claims in the amount of $1,723,518.39.

DISCUSSION
The bills and claims that have been audited and approved by staff for payments made are noted below:

Type Check Date Amount
Bills & Claims May 18, 2026 $838,481.93
Payroll May 21, 2026 $41,079.84
Bills & Claims May 25, 2026 $843,956.62
Total $1,723,518.39

FISCAL IMPACT
Requested action does not require a budget adjustment. Adequate funding was available to cover all expenses as listed.

PREPARED BY:

Celia Cruz Deniz, Accounting Clerk II
Item 7.3
Tuesday, June 16, 2026 23 of 279

Report Approval Details
Document Title: Report-Approving Bills and Claims 06.16.26.docx Attachments: Bills and Claims 05.18.26.pdf
Payroll 05.21.26.pdf
Bills and Claims 05.25.26.pdf
Final Approval Date: June 10, 2026
This document and all of its attachments were approved and signed as outlined below:

Item 7.3
Tuesday, June 16, 2026 24 of 279
City Council Report
DATE: June 16, 2026
TITLE: Resolution Approving the Second Amendment to the Contract with the County of Santa Clara to Provide a Senior Nutrition Program for Fiscal Year 2026-27 and Authorizing the City Manager to Execute the Second Amendment to the Contract (Resolution/Roll Call Vote)
RECOMMENDED ACTION:

That the City Council adopt a Resolution approving the Second Amendment to the Contract with the County of Santa Clara for the provision of congregate meal services and providing funding for Campbell's Senior Nutrition Program for Fiscal Year 2026-27 and authorizing the City Manager to execute the Second Amendment to the Contract.

BACKGROUND
The City of Campbell (City) has provided a congregate Senior Nutrition Program (Program) since 1975. The goal of the Program is to provide nutritionally balanced meals five days per week to help promote the health, dignity, and independence of older adults and to provide socialization activities that enable older adults to remain active and productive members of the Campbell community. This Program would not be possible without the support of state and federal funds, administered by the County of Santa Clara (County) through an agreement between the City and the County allowing for the City to be reimbursed for costs incurred and related to this Program, up to a maximum amount.

Specifically, on July 1, 2024, the City entered into a contract (Contract) with the County where the County agrees to reimburse the City for the cost of providing meals for persons 60 years of age and older and consistent with the City’s Program. The Contract provides that reimbursements would be funded and authorized by the Older Americans Act of 1965, from July 1, 2024 through June 30, 2025, and the authorized reimbursements to the City would not exceed $104,160.00. The Agreement was amended on July 1, 2025 to extend the term through June 30, 2026, and increase the amount of authorized reimbursements to the City not to exceed a total of $104,160.00.

The purpose of this memorandum is to seek Council authorization for the City Manager to execute a Second Amendment to the Contract with the County to continue the County’s obligation to reimburse the City for costs related to the operation of its Program for Fiscal Year (FY) 2026-27, in an amount not to exceed $104,580.00. Attached to this report is the County Budget Justification for FY 2026-27 (Attachment 1), which outlines the specific terms and maximum reimbursements for the coming year.

Item 7.4
Tuesday, June 16, 2026 25 of 279

DISCUSSION
The FY 2026-2027 Second Amendment to the Contract with the County begins the third year of the 5-year contract cycle for the term and all provisions for the County’s administrative oversight of the Program funds for one year, from July 1, 2026 through June 30, 2027. The Second Amendment to the Contract includes a maximum reimbursement amount for Program expenses in FY 2026-27, for the provision of 17,430 meals, at a per meal rate of $6.00 per meal, with a maximum reimbursement amount to the City of $104,580.00.

The total cost of operating the City’s Senior Nutrition Program for FY 2026-27 is $312,523 (including personnel costs with $45,286 being volunteer (in kind) donated hours). The County reimburses the City for a maximum of $104,580 in food and non-food costs including miscellaneous program items with the City programming the remaining $207,943.

The City and County share in covering the cost of providing meals for individuals participating in the City’s Senior Nutrition Program in the City of Campbell. While the participants contribute to the cost of their meals, these contributions are minimal and are considered by the County to be voluntary. The City pays for personnel costs to cover the cost of staff necessary to run the Program and the County reimburses the City for costs related to providing meals to seniors participating in the Program at a per meal rate of $6.00 (which covers food, supplies and materials, and other non-personnel costs related to the Program).

FISCAL IMPACT
The total cost of operating the City’s Senior Nutrition Program for FY 2026-27 is $312,523 (including personnel costs), with the County reimbursing the City for a maximum of $104,580 in food and non-food costs as well as other miscellaneous program items with the City programming the remaining $207,943. Volunteer (in-kind) hours are valued by the County at $45,286, with the actual cost to the Program’s proposed budget lines of $162,657.

ALTERNATIVES
Do not authorize the City Manager to execute the Senior Nutrition Program Contract FY 2026-2027 with the County and provide alternative direction to staff.

PREPARED BY:

Kevin Marts, Recreation Coordinator
Tina Wong-Erling, Recreation Supervisor
Item 7.4
Tuesday, June 16, 2026 26 of 279

Report Approval Details
Document Title: FY 2026-27 County Council Report SNP.docx Attachments: County Resolution FY 2026-27.docx
FY 2026-2027 Budget Justification.pdf
DRAFT FY27 A2 DOA Delegated Amendment - City of Campbell - SNP Congregate Meals.pdf
Final Approval
Date:

June 10, 2026
This document and all of its attachments were approved and signed as outlined below:

Natasha Bissell , Recreation & Community Services Director Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Brian Loventhal, City Manager
Item 7.4
Tuesday, June 16, 2026 27 of 279
RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL

APPROVING THE SECOND AMENDMENT TO THE CONTRACT WITH THE

COUNTY OF SANTA CLARA FOR THE SENIOR
NUTRITION PROGRAM IN FISCAL YEAR 2026-2027 AND AUTHORIZING

THE CITY MANAGER TO EXECUTE THE CONTRACT
WHEREAS, the City of Campbell recognizes the need for a nutritious meal program for senior citizens in Campbell; and
WHEREAS, the County receives funding through the Older Americans Act of 1965; and
WHEREAS, the City and the County have worked collaboratively since 1975 to share the cost and administration of operating a Senior Nutrition Program in Campbell; and
WHEREAS, the First Amendment to the Contract with the County of Santa Clara will expire on June 30, 2026; and
WHEREAS, the Second Amendment to the Contract with the County of Santa Clara is required to execute the term for one year, from July 1, 2026 through June 30, 2027, and clarify the financial obligations of each party to include a maximum reimbursement to the City of $104,580.00 for program expenses and the provision of 17,360 meals, at a per meal rate of $6.00 per meal.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell does hereby approve the Second Amendment to the Contract with Santa Clara County which provides increased funding not to exceed $104,580.00 for the Senior Nutrition Program for Fiscal Year 2026-2027 and authorizes the City Manager to execute the Contract.

PASSED AND ADOPTED this 16th day of June 2026 by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:
________________________
Daniel E. Furtado, Mayor
ATTEST:
______________________
Andrea Sanders, City Clerk
Item 7.4
Tuesday, June 16, 2026 28 of 279
Additional Information for SNP FY 2026-2027 Budget Justification Agency Name:

Site Location:
#REF! #REF! 17,430
# of Daily Meals Serving Days Annual Meals

A B C D
Fee for Service Budget Justification*
Personnel Costs Total Program Cost Agency Amount** SCC Contract Amount Salaries $ 90,800.00 $ 90,800.00 $ -
Volunteer Hours (in-kind) $ 45,286.00 $ 45,286.00 $ -
Payroll Taxes $ 1,316.00 $ 1,316.00 $ -
Retirement Contribution $ 7,873.00 $ 7,873.00 $ -
Health Insurance $ 24,773.00 $ 24,773.00 $ -
Other Fringe Benefits $ 5,921.00 $ 5,921.00 $ -
Subtotal Personnel Costs $ 175,969.00 $ 175,969.00 $ -
Operating Expenses
Food Costs @ $6.89/meal $ 120,147.30 $ 27,370.90 $ 92,776.40 Non-Food Costs @ $0.294/meal $ 5,121.20 $ 2,560.60 $ 2,560.60 In-Kind Donations (Food, non-food, rent, etc.) $ - $ -
Rent $ -
Facility Usage Costs (Utilities, property insurance, etc.) $ 7,200.00 $ 7,200.00 Office Supplies (paper, printing postage, software) $ - Staff Mileage/Transporation $ 236.00 $ 118.00 $ 118.00
Equipment & Repairs
(Required to notify RD prior to purchase or repair) $ - Fiscal (bookeeping, audit, banking, permits fees) $ -
Other $ 3,850.00 $ 1,925.00 $ 1,925.00
Subtotal Operating Expenses $ 136,554.50 $ 31,974.50 $ 104,580.00 INDIRECT COSTS (maximum 15% of SCC Contract Amount or federally approved indirect rate) Administrative Overhead (Indirect Costs) $ -
Grand Total $ 312,523.50 $ 207,943.50 $ 104,580.00
Unit cost (approximate)*: $ 17.93 $ 11.93 $ 6.00
Food Cost per Meal: $ 6.89 $ 1.57 $ 5.32
Food Cost as Percent of Unit Cost (Minimum of 25% less $.25 for SCC funding)**: 38% 13% 89% City of Campbell
SNP Congregate Meals
*Actual expenses must be reconciled to the amount of the County per meal reimbursement quarterly and at year end.

Item 7.4
Tuesday, June 16, 2026 29 of 279

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell

SECOND AMENDMENT TO THE CONTRACT BETWEEN THE COUNTY OF SANTA CLARA AND

THE CITY OF CAMPBELL
This is the Second Amendment to the Contract between the COUNTY of Santa Clara (COUNTY) and the City of Campbell (CONTRACTOR) for the provision of the Senior Nutrition Program – Congregate Meals.

This Contract is amended as follows:

Effective July 1, 2026, the parties agree to comply with the provisions contained in the following exhibits and article, which are either attached hereto or stated below, and incorporated herein by this reference and made a part of the Contract.

1. Add Exhibit A-2: Program Provisions, which is attached hereto and incorporated by this reference.

2. Add Exhibit B-2: Program Plan & Requirements, which is attached hereto and incorporated by this reference.

3. Add Exhibit C-2: Budget, which is attached hereto and incorporated herein by this reference.

4. Add Exhibit D-2: Logic Model, which is attached hereto and incorporated by this reference.

5. Add Exhibit E: SCC IT User Responsibility Statement for Third Parties, which is attached hereto and incorporated by this reference.

6. Article I, 2. AMENDMENTS is revised to read:

2. AMENDMENTS
This agreement may only be amended by a written instrument signed by the Parties.

7. Article I, 4. GOVERNING LAW, VENUE is revised to read:

4. GOVERNING LAW, VENUE
This Agreement shall be construed and interpreted according to the laws of the State of California, excluding its conflict of law principles. Proper venue for legal actions shall be exclusively vested in state court in Santa Clara COUNTY. The parties agree that subject matter and personal jurisdiction are proper in state court in Santa Clara COUNTY and waive all venue objections.

8. Article IV, 5. CONTRACTING PRINCIPLES is revised to read:

5. CONTRACTING PRINCIPLES
All entities that contract with the COUNTY to provide services where the contract value is $100,000 or more per budget unit per fiscal year and/or as otherwise directed by the Board, shall be fiscally responsible entities and shall treat their employees fairly. To ensure compliance with these contracting principles, all CONTRACTORS shall: (1) comply with all applicable federal, state and local rules, regulations and laws; (2) maintain financial records, and make those records available upon request; (3) provide to the COUNTY copies of any financial audits that have been completed during the term of the contract; (4) upon the COUNTY’s request, provide the COUNTY reasonable access, through representatives of the CONTRACTOR, to facilities, financial and employee records that are related to the purpose of the contract, except where prohibited by federal or state laws, regulations or rules.

9. Article IV, 12. COVID-19 REQUIREMENTS is removed in its entirety.

10. Article IV, 14. LEVINE ACT COMPLIANCE is revised to read:

13. LEVINE ACT COMPLIANCE
CONTRACTOR will comply, and will ensure that its agents (as that term is defined under California Government Code section 84308(h)) and its subcontractors identified in CONTRACTOR’s proposal responding to a County solicitation and/or identified in this Agreement (“Subcontractors”) DRAFT
Item 7.4
Tuesday, June 16, 2026 30 of 279

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell comply, with Government Code section 84308 (“Levine Act”) and the applicable regulations of the Fair Political Practices Commission concerning campaign disclosure (2 California Code of Regulations sections 18438.1 – 18438.8), which (1) require a party to a proceeding involving certain contracts to disclose on the record of the proceeding any contribution, as defined by Government Code section 84308(a)(6), of more than $500 that the party or their agent has made within the prior 12 months to a member of the County’s Board of Supervisors or any Other Elected County Officer (“Elected County Officer”), and (2) prohibit a party to a proceeding involving a covered contract from making a contribution, as defined by Government Code section 84308(a)(6), of more than $500 to any Elected County Officer during the proceeding and for 12 months following the final decision in the proceeding, as well as prohibit an agent of the party from making a contribution in any amount to any Elected County Officer during the same time periods. CONTRACTOR agrees to submit any disclosures required to be made under the Levine Act at the Office of the Clerk of the Board of Supervisors website at https://www.sccgov.org/levineact, and CONTRACTOR shall require Subcontractors to do the same.

11. Add Article IV, 14. ACCESSIBILITY OF WEB CONTENT AND MOBILE APPLICATIONS INTENDED FOR

PUBLIC USE

14. ACCESSIBILITY OF WEB CONTENT AND MOBILE APPLICATIONS INTENDED FOR PUBLIC USE Any web content and/or mobile application created, modified, or published by the CONTRACTOR pursuant to this Agreement for public use shall comply with the Level A and Level AA or higherlevel success criteria and conformance requirements specified in the 2018 or a later-published version of the Web Content Accessibility Guidelines 2.1, available at https://www.w3.org/TR/2018/REC-WCAG21-20180605/.

All other terms and conditions of the Contract remain in full force and effect. In the event of a conflict between the original Contract and this Amendment, this Amendment controls. //
//
//
//
//
//
//
//
//
//
//
DRAFT
Item 7.4
Tuesday, June 16, 2026 31 of 279

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell IN WITNESS WHEREOF, COUNTY and CONTRACTOR hereby agree to the terms of this Amendment to the Contract.

COUNTY OF SANTA CLARA CONTRACTOR
______________________________ ________________________________ Greta S. Hansen, Chief Operating Officer Brian Loventhal, City Manager Social Services Agency City of Campbell
Date: _________ Date: _________
______________________________
Daniel Little, Director
Social Services Agency
Date: _________

APPROVED AS TO FORM AND LEGALITY
______________________________
Deputy County Counsel
Date: _________
DRAFT
Item 7.4
Tuesday, June 16, 2026 32 of 279
Exhibit A-2: Program Provisions

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell CONTRACTOR: City of Campbell
PROGRAM NAME: Senior Nutrition Program – Congregate Meals

1. SERVICE DESCRIPTION
This is a contract between the County of Santa Clara (COUNTY) and City of Campbell (CONTRACTOR) for the purpose of providing meals to persons 60 years of age and older at a congregate meal site, which is to be performed in accordance with the Older Americans Act of 1965, as amended, Pub. 1. 89-73; 42 U.S.C. Section 3001 et seq., and all amendments, rules, and regulations pertaining thereto and may be funded by the Older Americans Act (OAA) and/or may be funded, in whole or part, by the American Rescue Plan Act of 2021 (ARPA), Older Adults Recovery and Resiliency (OARR), Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Modernizing the Older Californians Act (MOCA), and/or other state and federal grants to support the Senior Nutrition Program.

Meals will be provided in compliance with the current Senior Nutrition Program Policy and Procedure manual. Unless otherwise approved in advance by COUNTY in writing, all meals will be served as Congregate Meals, Indoor or Outdoor Dining. Each participant must be registered with each service model received.

2. DELIVERABLES
a. Invoices
CONTRACTOR will submit invoices in a format approved by COUNTY and as outlined in Section 6 of this Exhibit. Invoices must be signed by CONTRACTOR. b. SSA Outcome Measurement Reporting
CONTRACTOR will submit a quarterly report as outlined in Section 7 of this Exhibit and Exhibit D-2: Logic Model.

3. CONDITIONAL AMENDMENTS
The County Executive, or designee, received delegation of authority from the Board of Supervisors on April 14, 2026, to negotiate, execute, amend, and terminate the scope of services, the term, new or revised contracting requirements, maximum financial obligation and budget of this Contract through June 30, 2027 based upon the following conditions:
a. COUNTY has appropriated sufficient funds for the modification of this Contract, b. CONTRACTOR is meeting the performance requirements for this contract, c. County Counsel has reviewed and approved the amendment as to form and legality, and
d. County Executive has approved the amendment.

4. TERM OF CONTRACT
The term begins on July 1, 2024, and expires on June 30, 2027, unless terminated earlier or otherwise amended; with two one-year extension options.

DRAFT
Item 7.4
Tuesday, June 16, 2026 33 of 279
Exhibit A-2: Program Provisions

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell

5. MAXIMUM FINANCIAL OBLIGATION
COUNTY will reimburse CONTRACTOR actual allowable expenditures subject to the provisions of this Contract, for a total not to exceed $104,160.00 in FY2024-2025, $104,160.00 in FY2025-2026 and $104,580.00 in FY2026-FY2027 for a total not to exceed $312,900.00.

6. BUDGET CONTINGENCY
This Contract is contingent upon the appropriation of sufficient funding by COUNTY for the services covered by this Contract. Notwithstanding the termination provisions set forth herein, if funding is reduced or depleted by COUNTY for services covered by this Contract, COUNTY has the option to either terminate this Contract without notice (except that necessary to transition clients in the discretion of COUNTY) and with no liability occurring to COUNTY, or to offer an amendment to this Contract indicating the reduced amount.

7. COMPENSATION TO CONTRACTOR
a. FEE FOR SERVICE CONTRACT
i. CONTRACTOR will be paid by COUNTY in accordance with Exhibit A-2:

Program Provisions, Exhibit B-2: Program Plan & Requirements, Exhibit C-2:

Budget, and Exhibit D-2: Logic Model for the performance of services as outlined in this Contract up to the maximum compensation. These costs will also be in accordance with current cost principles and with all other requirements of this contract:

1. For Non-Profit Agencies, OMB Circular A-122.

2. For Local Governments, OMB Circular A-87.

3. For Public and Nonprofit Institutions of Higher Education, OMB Circular A-121.

4. For Profit Making Organization, 41 CFR Part 1.
ii. If CONTRACTOR provides any tasks, deliverables, goods, services, or other work, other than as specified in this Contract, the same will be deemed to be a gratuitous effort on the part of CONTRACTOR, and CONTRACTOR will have no claim whatsoever against COUNTY.
iii. CONTRACTOR must participate in a closeout period at the end of the COUNTY funding period. During the closeout period all funds awarded to CONTRACTOR must be reconciled to the costs incurred and to the remaining cash, if any. A closeout packet will be provided to CONTRACTOR by COUNTY at the end of the funding period and is due within forty-five (45) days thereafter. If actual cost of providing services based on Unit Cost per meal is less than the amount reimbursed by COUNTY, CONTRACTOR’S final reimbursement will be reduced by the overpayment received from COUNTY. This provision survives the termination of this Contract. b. COMPENSATION
CONTRACTOR must submit to COUNTY an invoice in a form approved by COUNTY, by the tenth (10th) working day of each month for the month just preceding in which services were performed. The CONTRACTOR will get paid DRAFT
Item 7.4
Tuesday, June 16, 2026 34 of 279
Exhibit A-2: Program Provisions

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell on a monthly basis upon receiving an accurate account and invoice for service rendered, as well as payment for participant and guest contributions as outlined in Exhibit B-2: Program Plan & Requirements.
i. Prior to submittal, invoices must be certified and signed by a responsible officer of CONTRACTOR with authority to certify that the information submitted by CONTRACTOR is accurate and CONTRACTOR is entitled to payment under the terms of the Contract. COUNTY may rely on said certification in making payment, but this payment will not constitute a waiver of any of COUNTY's legal rights or objections.
ii. Funding for time frames during the year may be allocated to the different funding sources listed in Section 1. In order to ensure continuation of service, CONTRACTOR will not be paid for meals in excess of the number of year-todate meals listed in the Service Delivery Plan in current fiscal year Budget for the current funding source. Meals that are provided but not reimbursed in a particular month may be reimbursed if claimed on later invoice so long as CONTRACTOR has offered the agreed-upon services continuously and so long as there are available unreimbursed meals available from the current funding source.
iii. If the invoice is in proper form and the items billed are payable under this Contract, COUNTY will make payment to CONTRACTOR.
iv. COUNTY will not be required to make payment if the amount claimed is not in accordance with the provisions of this Contract. All payments under this Contract will be made directly to CONTRACTOR as a corporate entity. Under no circumstances will COUNTY be required to make payments in any amount pursuant to this Contract to any other parties, including individual employees or creditors of CONTRACTOR.
v. COUNTY is not obligated to reimburse CONTRACTOR for any expenditure not reported to COUNTY within sixty (60) calendar days after the end of the last month of the Contract term.

8. OUTCOME MEASUREMENT REPORTING
This contract requires SSA’s performance and outcome measurement reporting in order to demonstrate the impact of services on client populations. CONTRACTOR shall monitor, measure and report on the service outputs and outcomes outlined in Exhibit D-2: Logic Model.

CONTRACTOR must submit to COUNTY a quarterly report using the form provided by the COUNTY. Instructions and training to complete the form can be found on https://www.youtube.com/watch?v=Ij2VUO4PhW8.

CONTRACTOR must submit the report by the fifteenth (15th) working day after each quarter for services performed during the preceding quarter.

DRAFT
Item 7.4
Tuesday, June 16, 2026 35 of 279
Exhibit A-2: Program Provisions

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell

9. PARTICIPANT CONTRIBUTIONS
a. CONTRACTOR will submit participant contributions on a monthly basis with the monthly expense claims.
b. CONTRACTOR will deposit all participant contributions in a bank account maintained for the Senior Nutrition Program (SNP). All deposits, withdrawals, and balances for the Senior Nutrition Program must be separately identified.

COUNTY has the right to review all financial records and bank accounts for audit purposes. Participants’ contributions will be collected, counted, and recorded daily by CONTRACTOR. Two persons designated by CONTRACTOR will co-verify the collection and count of participant contributions daily by their signature and date on a participant contribution accounting record. Participant contributions are to be deposited daily when possible, but no less frequently than on a weekly basis.

Participant contributions are to be kept in a secure locked location and at night locked in a safe, pending deposit into the Senior Nutrition Program bank account.

10. ADVANCE PAYMENTS
a. If CONTRACTOR is not-for-profit who has not had a congregate meals contract with the COUNTY in the last five years, COUNTY, at its discretion may make advance payments under this contract to CONTRACTOR up to a maximum of 25% of the total contract amount and under conditions as the COUNTY may specify. Such advance payments will in no way increase the total maximum financial obligation specified under this contract.
b. CONTRACTOR must meet fidelity bond requirements as specified in Article V F. of this contract prior to receiving advance payment.
c. All advance payments require full repayment prior to the expiration of the contract.

COUNTY will specify repayment method of the advance payment amount by deducting an agreed upon monthly amount from the outstanding balance of the contract until the repayment obligation is fulfilled, or deducting the advance payment amount in a lump sum from the remaining contract balance.

11. ADJUSTMENT TO EXHIBIT B-2: PROGRAM PLAN & REQUIREMENTS A written adjustment to the Program Plan & Requirements may be approved by the COUNTY Representative, or designee, identified in this Exhibit, without a contract amendment as long as the adjustment reflects approved original program provisions and both parties are notified at least 10 days before the adjusted Program Plan & Requirements begins.

12. ADJUSTMENT TO EXHIBIT D-2: LOGIC MODEL
A written adjustment to the Logic Model may be approved by the COUNTY Representative, or designee, identified in this Exhibit, without a contract amendment as long as the adjustment reflects approved original program provisions and both parties are notified at least 10 days before the adjusted Logic Model begins.

13. SERVICE PROVIDED
a. CONTRACTOR must inform COUNTY of services and activities performed under this Contract and accept appropriately referred clients from the COUNTY for DRAFT
Item 7.4
Tuesday, June 16, 2026 36 of 279
Exhibit A-2: Program Provisions

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell contract services as part of CONTRACTOR’s client base.
b. CONTRACTOR must coordinate services with other organizations providing similar services in order to foster community cooperation and avoid unnecessary duplication of services.
c. CONTRACTOR must timely assist in the coordination of and verification of eligibility for mobility management benefits each month. d. CONTRACTOR must collaborate with other COUNTY-sponsored organizations targeting services to congregate meal participants to implement those services.

14. CRITICAL INCIDENT REPORTING PROVISION
a. CONTRACTOR shall report and document all major and/or sensitive incidents (“critical incidents”) to COUNTY pursuant to the procedures and timing outlined below. COUNTY, in its sole discretion, may require CONTRACTOR to conduct all necessary follow-up after reporting critical incidents. If there is any doubt about whether an incident should be reported, the default shall be for CONTRACTOR to report the incident to COUNTY.
b. A “critical incident” generally refers to an unanticipated and unusual event or occurrence which (1) impacts or poses a risk to the health or safety of the participants, if any, and/or CONTRACTOR’s staff; or (2) represents a significant deviation from the standard of care for the participants, if any, served by CONTRACTOR. Critical incidents may include, but are not limited to the following allegations and/or events:
i. Boundary violation (e.g., inappropriate contact/communication/or other interaction between a service provider and participants, if any, served by CONTRACTOR).
ii. Sexual assault or misconduct.
iii. Physical, psychological, or emotional abuse or neglect. iv. Attempted suicide.
v. Death.
vi. Serious injury or death related to the services provided under the contract. vii. Serious injury or death of any person on property owned, leased, or operated by CONTRACTOR, including but not limited to facilities, parks, sidewalks, and roads.
viii.Serious damage to the property of another related to the services provided by CONTRACTOR under this Agreement.
ix. Event requiring significant medical intervention (e.g., emergency medical services, inpatient stay, complications from psychotropic medication regimen, overdose, involuntary psychiatric hold § 5150).
x. Notice that the District Attorney’s Office will or has filed a criminal charge against participants and their child(ren), if any, served by CONTRACTOR. xi. Notice that the District Attorney’s Office will or has filed a criminal charge against any staff member of CONTRACTOR.
xii. Use of or possession of a weapon by participants and their child(ren), if any, served by CONTRACTOR or by CONTRACTOR’s staff.

DRAFT
Item 7.4
Tuesday, June 16, 2026 37 of 279
Exhibit A-2: Program Provisions

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell xiii.Any phone calls made to 911 or law enforcement.
xiv. Criminal conduct involving CONTRACTOR personnel.
xv. Any other incident outside the realm of normal events that may have an adverse effect on the client, or the integrity and operation of the program. xvi. Any event that has a significant possibility of resulting in a claim or lawsuit against CONTRACTOR that is related to this Agreement.
xvii. Any event that has a possibility of receiving public or media attention. c. When CONTRACTOR, or an employee or agent of CONTRACTOR, knows or has reason to believe that a critical incident has occurred or may have occurred, CONTRACTOR must notify the COUNTY as soon as possible but no later than twenty-four (24) hours from when the incident occurred. Consistent with federal and state laws and grant requirements, CONTRACTOR must include the following information in all incident reports: name and contact information of the submitting individual; name and email address of the best contact for immediate access to a CONTRACTOR staff member who can answer questions regarding the incident; an indication of whether press coverage is likely; an incident description, including date, time, and location of the incident; the names and job titles of CONTRACTOR personnel involved in the incident; and a description of any action taken in response to the incident.

15. CONTRACT REPRESENTATIVES
a. CONTRACTOR designates Brian Loventhal, City Manager, as CONTRACTOR’s representative for the purpose of performing the services as required by this Contract. Unless otherwise indicated in writing, the above-named person has the primary authority and responsibility to carry out this Contract. b. COUNTY designates the Director of Social Services Agency, or designee, as its representative for the purpose of managing the services performed pursuant to this Contract.

16. NOTICES
All notices prescribed by this Contract will be in writing and deemed effective if sent by certified mail or registered mail and properly deposited with the United States Postal Service, postage prepaid with return receipt requested and addressed as follows:
a. To COUNTY: Social Services Agency
Office of Contracts Management
333 West Julian Street
San Jose, California 95110-2335
b. To CONTRACTOR: City of Campbell
Brian Loventhal, City Manager
70 N 1st Street
Campbell, CA 95008
DRAFT
Item 7.4
Tuesday, June 16, 2026 38 of 279
Exhibit A-2: Program Provisions

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell

17. COUNTY’S CONTRACT TRANSITION PROCESS
CONTRACTOR agrees to provide all information deemed necessary by COUNTY for use in subsequent procurement cycles.

DRAFT
Item 7.4
Tuesday, June 16, 2026 39 of 279
Exhibit B-2: Program Plan & Requirements

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell CONTRACTOR: City of Campbell
PROGRAM NAME: Senior Nutrition Program – Congregate Meals

1. SERVICE DESCRIPTION & EXPECTED OUTCOME
CONTRACTOR will work with the Social Services Agency – Senior Nutrition Program (COUNTY) and other community partners to ensure that the seniors receive nutritious and healthy meals at CONTRACTOR’s nutrition site(s). The Senior Nutrition Program – Congregate Meals provides seniors and older adults of Santa Clara County access to healthy, nutritious meals and the opportunity to socialize, take classes, and access other services. CONTRACTOR will perform services in compliance with the Senior Nutrition Program, Congregate Policy & Procedures Manual, and any updates thereto.

2. PERMITS AND LICENSES
CONTRACTOR will obtain all permits and licenses necessary to the performance of this contract and will ensure that its subcontractors obtain the same. The CONTRACTOR will pay all normal fees for permits, licenses, inspections or any other certification or service required in the performance of this contract.

3. ELIGIBLE INDIVIDUALS
Persons who are eligible for meals and services under this contract are those persons who are 60 years of age or older or who are spouses of persons who are 60 years of age or older. Meals may be made available to disabled individuals who have not attained 60 years of age but who reside in housing facilities occupied primarily by the elderly at which congregate nutrition services are provided, or individuals with disabilities who reside at home with and accompany older individuals who are eligible for services. Priority will be given to those older persons in greatest social and economic need with particular attention to seniors who are age 75 or older, low-income, and/or living alone, as defined by the Older Americans Act of 1965.

4. MEALS
a. Meals served by CONTRACTOR must provide at least one-third (1/3rd) of the current recommended dietary allowance specified by the Food and Nutrition Board of the National Academy of Sciences – National Research Council. b. Menus will be planned by CONTRACTOR in cycles, the minimum period being four (4) weeks. Such menus must be planned in accordance with COUNTY requirements. Such menus will be submitted to COUNTY three (3) weeks prior to initial use. Client-facing menus will be posted in a conspicuous location at the meal site at least one (1) week in advance of use.
c. Table settings will be of reasonable quality. If disposable dinnerware is used, it will be of sturdy quality. CONTRACTOR will only offer single-use items needed to eat or prevent spillage of the ready-to-eat food and will only provide singleuse accessories to participants upon request. Samples of single-use items are forks, knives, spoons, and sporks. Compostable serve ware is highly encouraged.

DRAFT
Item 7.4
Tuesday, June 16, 2026 40 of 279
Exhibit B-2: Program Plan & Requirements

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell

5. CONGREGATE MEAL SITES
a. CONTRACTOR will provide congregate meals at the meal site(s), days, and times indicated in current fiscal year Budget. Notwithstanding, CONTRACTOR may make minor changes to the service days and times listed in current fiscal year Budget with prior written approval of COUNTY.
b. CONTRACTOR may not relocate the meal site or add a meal site without prior notification, inspection, and approval by COUNTY. Relocation or addition of a meal site without the prior approval of the COUNTY may be considered a breach of the provisions of this contract. COUNTY may suspend or withhold payments, or terminate the contract if the relocation affects any of the provisions of the contract including, but not limited to the following:
i. The relocation or addition reduces or terminates the provision of services to seniors in the geographic area served by this contract. ii. The relocation or addition changes the service area served by this contract. iii. The relocation or addition does not serve or give priority to older persons in the greatest social or economic need as defined by the Older Americans Act of 1965 as amended.
c. The site must have adequate lighting and ventilation and must meet all applicable health, fire, safety and sanitation regulations. CONTRACTOR must obtain current certificates from appropriate public officials indicating the site is in compliance with health and fire regulations.
d. CONTRACTOR shall ensure that a pleasant dining atmosphere is maintained and that there is adequate space for the equipment of participants, such as canes, crutches and wheelchairs.
e. There will be no architectural barriers which would prevent an eligible individual from having access to the meal site facility.
f. Innovative services may be added to the PROGRAM during the term of this contract, or upon an extension of this contract, upon written approval of the COUNTY.
g. If a site is designated as a catered site in current fiscal year Budget, upon written approval from COUNTY and upon obtaining all required governmental approvals, CONTRACTOR may switch to being a cook-on-site location. In the event of this switch, CONTRACTOR’s per-meal rate will be changed to the standard cook on site per-meal rate if different than the catered meal rate.

6. NUMBER OF MEALS, SERVING DAYS, AND HOLIDAYS
a. CONTRACTOR will provide the number of meals as specified in current fiscal year Budget. If demand by eligible individuals in the first six (6) months of this Contract does not result in CONTRACTOR providing the average number of meals per day specified in current fiscal year Budget, COUNTY may terminate this Contract. Prior to termination, COUNTY and CONTRACTOR may attempt DRAFT
Item 7.4
Tuesday, June 16, 2026 41 of 279
Exhibit B-2: Program Plan & Requirements

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell to renegotiate this Contract to allow CONTRACTOR to reduce the average number of meals to be provided per day. If CONTRACTOR provides additional meals and such additional meals will cause CONTRACTOR to exceed the Maximum Financial Obligation of this Contract, such additional costs will be the sole expense of CONTRACTOR, unless the parties agree and execute a Contract Amendment.
b. CONTRACTOR will be paid for the number of meals provided to eligible participants at a meal site, not the number of meals prepared. COUNTY will not reimburse meals served that do not meet the dietary requirements in Section 4(a).
c. CONTRACTOR must open its Nutrition Site(s) for the number of service days specified in current fiscal year Budget. CONTRACTOR must open its Nutrition Site(s) at minimum the number of serving days indicated each week except for holidays. Should CONTRACTOR close its Nutrition Site(s) due to unforeseen circumstances, CONTRACTOR will notify COUNTY immediately and work collaboratively to reschedule the day(s) that the Nutrition Site(s) was closed.

Should CONTRACTOR close their Nutrition Site(s) due to foreseen circumstances and not be able to reschedule the day(s) of services, CONTRACTOR will not be reimbursed for the number of meals allocated to the serving day(s) that the Nutrition Site(s) was closed. Should CONTRACTOR open its Nutrition Site(s) on additional day(s) beyond the number of specified service days, CONTRACTOR will notify COUNTY immediately (within 24 hours) and work collaboratively to schedule the closure day(s). Should CONTRACTOR not be able to schedule the closure day(s) to COUNTY’s satisfaction, to be determined at COUNTY’s sole discretion, CONTRACTOR will not be reimbursed for the number of meals that exceed the current fiscal year budget.

7. ADVISORY COUNCIL
CONTRACTOR will ensure that an election is held to elect a participant to represent each of its nutrition sites on the countywide program Advisory Council. It will be the responsibility of the program Advisory Council to advise the COUNTY on policy matters relating to the delivery of the congregate nutrition services throughout the COUNTY program area.

8. SUPPORTIVE SERVICES
a. CONTRACTOR will provide supportive services, to the extent that such services are needed and are not already available from third parties and accessible to individuals participating in the Congregate Meals Program.

Supportive services may include:
i. Transportation of eligible individuals to and from congregate meal sites so that nutrition and other services will be accessible to those eligible individuals living within the program area who, because of lack of mobility or physical or mental handicap, would otherwise be unable to participate in the program;
ii. Information and referral services designed to provide eligible individuals DRAFT
Item 7.4
Tuesday, June 16, 2026 42 of 279
Exhibit B-2: Program Plan & Requirements

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell with current information of, and referral to, all appropriate services to meet their needs;
iii. Health and welfare counseling services designed to assist eligible individuals in dealing with the problems and stresses that interfere with normal health and social functioning. CONTRACTOR may provide such services through person-to-person assistance from trained counselors or referrals to other resources;
iv. Nutrition education through a formal program of regularly scheduled meetings to make available pertinent facts related to nutritional need; v. Recreation activities designed to foster the health and social well-being of program participants through social interaction and satisfying use of free time;
vi. Outreach activities to assure maximum participation of hard-to-reach and other eligible individuals.
b. CONTRACTOR will report the supportive services provided at its meal site(s) to the COUNTY in the format requested by the COUNTY and whether the service is provided by CONTRACTOR or another entity at least annually, or more often, as requested by the COUNTY. COUNTY may request this information from CONTRACTOR up to once per quarter.

9. FOOD INVENTORY
CONTRACTOR will develop a written plan for conducting food inventories. The plan will include the procedures for conducting food inventories, identify persons responsible for conducting the inventory, and set the schedule for completing the inventories. The plan will also include a description of the "First-in-First Out" food rotation system that will be used to ensure stored goods are rotated to prevent deterioration. CONTRACTOR will provide COUNTY with a copy of its food inventory plan and completed food inventories, upon request.

10. PEST CONTROL
CONTRACTOR is required to follow the pest control requirements under California code and in the current Senior Nutrition Program, Congregate Policy & Procedures Manual. In addition, if a pest issue is identified, COUNTY reserves the right to require CONTRACTOR to take corrective action to remedy the issue or require any other action from CONTRACTOR necessary to protect the health and welfare of participants.

11. DATA COLLECTION AND PRIVACY
a. At intervals prescribed by the COUNTY and, on forms provided by COUNTY, CONTRACTOR will collect program data and information relating to nutrition risk assessments, registered site participants, meals, use of services and program contributions. CONTRACTOR will also be required to collect program data through the use of electronic collection methods. Such methods may include the use of computers, scanners, or other means. CONTRACTOR must comply with collection requirements as directed by COUNTY.

DRAFT
Item 7.4
Tuesday, June 16, 2026 43 of 279
Exhibit B-2: Program Plan & Requirements

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell b. Unless otherwise specified, COUNTY will provide CONTRACTOR with the equipment needed to collect data by electronic means (“Scanning Equipment”).

If COUNTY provides CONTRACTOR with Scanning Equipment, COUNTY will be considered legal owner and Scanning Equipment must be returned to COUNTY immediately upon termination or expiration of this agreement. Such equipment is considered Non-Expendable property as described in Section 16 of this Exhibit. CONTRACTOR must comply with requirements as directed by the COUNTY as outlined in Exhibit E: IT User Responsibility Statement.

c. CONTRACTOR agrees to provide information deemed necessary by COUNTY such as providing SNP a Budget Justification workbook with line-item budget, detailed staffing information, and a list of other agency resources being contributed towards the program.
d. CONTRACTOR must submit a completed and signed Santa Clara Senior Nutrition Program – Monthly Report, New Client Log, Monthly Scanner Data Report for the prior month by the fourth (4th) working day of the current month to their assigned registered dietitian.
e. No later than the second time an eligible participant attends a congregate meal site operated by CONTRACTOR, CONTRACTOR must have the participant complete a registration form with participant’s information. Registration forms must be submitted online to the designated COUNTY staff person on an ongoing basis for new and updated registrations.
f. Quarterly Reports with output and outcome data must be turned in with September, December, March, and July invoices. Quarterly Reports must be prepared on the form provided by the COUNTY. Submission of the Quarterly Report is required before the corresponding monthly invoice can be paid. g. Within 30 days of executing this agreement, and annually thereafter if the term of this agreement is extended, all employees, volunteers, subcontractors, or agents of CONTRACTOR who handle confidential client information, including but not limited to registration forms, must complete the information security and privacy presentation online training provided by the California Department of Aging (currently available at:
https://www.aging.ca.gov/ProgramsProviders/Information_Security_and_Priv acy/Presentation/index.html). Upon completion, evidence must be submitted to COUNTY to provide to Sourcewise.

12. PARTICIPANT CONTRIBUTION PRINCIPLES
a. CONTRACTOR will provide meals to eligible individuals regardless of their ability to contribute for all or part of their meals. Recipients are requested to make a financial contribution to offset the cost of the meals. Suggested contribution for congregate meals is $5.00 per meal. If CONTRACTOR also provides home delivered meals, the suggested contribution is $5.00 per meal.

Contributions are confidential. CONTRACTOR will not disclose records of the amount of contribution received or the name of contributor to third parties without written permission of the contributor. COUNTY has the right to review DRAFT
Item 7.4
Tuesday, June 16, 2026 44 of 279
Exhibit B-2: Program Plan & Requirements

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell CONTRACTOR'S contribution records for audit purposes. Payment of the suggested contribution is not a condition for the receipt of meals. b. CONTRACTOR will submit participant contributions monthly with the monthly reimbursement claims. One hundred percent of these contributions must be submitted to COUNTY.
c. CONTRACTOR may not require a payment from participant for meal received in the Congregate Meals program.

13. VOLUNTEER, GUEST, AND STAFF MEALS
a. Volunteer Meals: A volunteer under the age of 60 who provides services during meal hours may be offered a meal, if doing so will not deprive an older individual of a meal. Volunteers under age 60 who receive a full meal that meets the requirements in Section 4 must pay a $5.00 fee and the fee must be included with the participant contributions and returned to the COUNTY.

CONTRACTOR must record the number of volunteer meals served.

CONTRACTOR will be reimbursed for volunteer meals provided. b. Guest Meals: A guest under the age of 60 may be offered a meal during meal hours if doing so will not deprive an older individual of a meal or add to the cost of meals prepared. A guest must pay a fee of at least $9.00 or up to the actual cost of the meal served, as specified in current fiscal year Budget.

CONTRACTOR must record the number of guest meals served and keep guest fees separate from participant contributions. CONTRACTOR may keep guest fees received. The cost of providing guest meals may not be included in the quarterly reconciliation.
c. Staff Meals: Nutrition services staff under the age of 60 may receive a meal if doing so will not deprive an older individual of a meal or add to the cost of meals prepared. CONTRACTOR must record the number of nutrition services staff meals served. The cost of providing staff meals may not be included in the quarterly reconciliation.

14. MANDATORY ATTENDANCE AT TRAININGS
CONTRACTOR must have a representative attend every required training and meeting offered by the COUNTY that is specific to the Senior Nutrition Program.

15. PURCHASES
COUNTY may require CONTRACTOR, by written notice, to obtain approval of COUNTY for all purchases of food and materials. Approval will not be withheld by COUNTY except for good cause.

16. NON-EXPENDABLE PROPERTY
Any acquisition by CONTRACTOR of non-expendable property with a retail purchase price in excess of five-thousand dollars ($5,000.00), that is required by CONTRACTOR for performance of this Contract, must require prior written approval of COUNTY. COUNTY will be the legal owner of all equipment that is purchased with COUNTY funds. COUNTY may take possession of its equipment if it is not being DRAFT
Item 7.4
Tuesday, June 16, 2026 45 of 279
Exhibit B-2: Program Plan & Requirements

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell used primarily for program purposes and will determine disposition of that equipment upon expiration or termination of this contract.

17. COMPETITIVE BID REQUIREMENTS
a. All equipment purchases by the CONTRACTOR exceeding five-thousand dollars ($5,000.00) must be procured through a competitive process in compliance with Sourcewise’s bidding procedures unless services or materials can be obtained only from a single source. Any procurement exceeding tenthousand dollars ($10,000.00) must also comply with the requirements of Office of Management and Budget Circular Uniform Guidance.
b. Unless CONTRACTOR uses the COUNTY’s designated vendor, prior to making any equipment purchase that has a value of five-thousand dollars ($5,000.00) or more, CONTRACTOR will submit to COUNTY evidence that it has received a minimum of three (3) bids for such subcontract and justification for selection of the successful bidder or submit documentation to support the use of the sole supplier. Record shall be maintained by CONTRACTOR showing the parties solicited and the bids submitted.

18. OVERTIME WORK
Overtime work expenditures that are incurred by the CONTRACTOR will not be paid by reducing services or meals under this contract.

19. RESTRICTION OF DISCLOSURES
Any reports, analysis, studies, drawings, information or data generated as a result of this contract are to be provided to COUNTY prior to public dissemination.

20. MEAL VERIFICATION AND ERROR RATES
CONTRACTOR must create and provide accurate electronic and paper documentation for the total number of meals provided and invoiced each month.

Paper documentation of the number of monthly meals provided includes both monthly reports, New Client Logs, Guest and Staff meal logs, and daily sign-in sheet for the meals distributed. Monthly reports are submitted to the COUNTY per section 11(d) above. Sign-in sheets are described in the Senior Nutrition Program policies and procedures manual and must be submitted to COUNTY monthly. Sign-in sheets and New Client Logs are verification of the number of meals included on the monthly reports and the total number of signatures and reported meals must match.

COUNTY will not reimburse for meals reported on the monthly report for which there is no signature on a sign-in sheet or signatures on the new client log.

Electronic documentation is described in section 11(a) above and includes electronic meal data collected through the use of a scanning device or entry into a COUNTYprovided system. Electronic data report may be accepted by COUNTY as back-up documentation for the monthly report in lieu of a sign-in sheet. COUNTY will not reimburse for meals reported on the monthly report for which there is no electronic documentation unless otherwise verified in a manner acceptable to COUNTY, such as with a new client log.

DRAFT
Item 7.4
Tuesday, June 16, 2026 46 of 279
Exhibit B-2: Program Plan & Requirements

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell Electronic data also must be reconcilable to Sourcewise’s AssureCare database. If electronic documentation is not reconcilable to Sourcewise’s AssureCare database an error rate is created. If CONTRACTOR’s electronic data exceeds an error rate of 5%, COUNTY may withhold a percentage of CONTRACTOR’s invoice equivalent to the percentage of the error rate exceeding the 5% threshold. For example, if CONTRACTOR has an error rate of 23%, COUNTY may withhold 18% (23% - 5%) of CONTRACTOR’s invoice for that month. However, if Sourcewise reimburses COUNTY for the meals that create this error rate, then the County will not withhold any percentage of CONTRACTOR’s invoice for the error rate but still may withhold payment for the other documentation issues listed in this section.

21. GRIEVANCE POLICY
a. CONTRACTOR must establish a written grievance process for reviewing and attempting to resolve complaints of older individuals receiving services funded by this Contract which complies with Sourcewise’s requirements and the Older Americans Act, Section 315(b)(4). At a minimum, the process shall include all of the following:
i. Time frames within which a complaint will be acted upon. ii. Written notification to the complainant of the results of the review, including a statement that the complainant may appeal to Sourcewise if dissatisfied with the results of CONTRACTOR’s review.
iii. Confidentiality provisions to protect the complainant’s rights to privacy.

Only information relevant to the complaint may be released to the responding party without the older individual’s consent. b. CONTRACTOR shall notify older individuals of the grievance process available to them by:
i. Posting notification of the process in visible and accessible areas, such as the bulletin boards in multipurpose senior centers or areas in which there are a substantial number of older adults. For individuals who are non-English speaking, the notification shall also be posted in the primary language of a significant number of older individuals.
ii. Advising homebound older individuals of the process either orally or in writing upon CONTRACTOR’s contact with the individuals. c. Complaints may involve, but not be limited to, any or all of the following:
i. Amount or duration of a service.
ii. Denial or discontinuance of a service.
iii. Dissatisfaction with the service being provided or with the service provider. If the complaint involves an issue of professional conduct that is under the jurisdiction of another entity, such as the California Medical DRAFT
Item 7.4
Tuesday, June 16, 2026 47 of 279
Exhibit B-2: Program Plan & Requirements

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell Board or the State Bar Association, the complainant shall be referred to the proper entity.
iv. Failure of the service provider to comply with any of the requirements set forth in California Department of Aging regulations or in the contract with Sourcewise.
d. Nothing in this Grievance policy shall be construed as prohibiting older individuals from seeking other available remedies, such as presenting their complaints at an open meeting of CONTRACTOR’s governing board. e. Participants shall notify the COUNTY in writing within ten working days after statement has been issued to complainant detailing the complaint, resolution and copy of the statement sent to the complainant. The address for mailing is 353 W. Julian Street, 4th Floor, San Jose, CA 95110.
f. If a participant is dissatisfied with the results of the review, they shall notify Sourcewise in writing within ten working days after statement has been issued to complainant detailing the complaint, resolution and a copy of the statement sent to complainant. The address for mailing is 3100 De La Cruz Boulevard, Suite 310, Santa Clara, CA, 95054.

22. FISCAL YEAR CLOSEOUT SUBMISSION
Due to fiscal reporting deadlines imposed by the California Department of Aging and Sourcewise, CONTRACTOR must submit requested fiscal year-end closeout documents to COUNTY accounting staff by July 3 of current fiscal year.

DRAFT
Item 7.4
Tuesday, June 16, 2026 48 of 279
County of Santa Clara
Social Services Agency
FY 2026-27 Exhibit C-2
Master Budget
Agency Name:

Program:

A
Budget
Per Meal Reimbursement Rate
Contract Total
*Match requirement. Contractor must contribute at least $.83 towards the cost of each meal. This match requirement may be met with unrestricted cash funds or in-kind contributions such as donated food or volunteer staffing. Federal funding may not be used for the match.

Annual Units Rate Total
City of Campbell
Congregate Meals - Combined Agency Budget
B C D
$104,580.00
17,430 $6.00 $104,580.00
Second Amendment to the Contract between the County of Santa Clara and the City of Campbell Page 1 of 3 DRAFT
Item 7.4
Tuesday, June 16, 2026 49 of 279
County of Santa Clara
Social Services Agency
FY 2026-27 Exhibit C-2
Service Plan & Budget
Agency Name:

Site:

A
Budget
Per Meal Reimbursement Rate*
Grand Total
Weekly Service Plan Mon Tues Weds Thurs Fri Sat Sun
Service
Days
Service Start 11:30 AM 11:30 AM 11:30 AM 11:30 AM 11:30 AM N/A N/A Service End 12:30 PM 12:30 PM 12:30 PM 12:30 PM 12:30 PM N/A N/A Total Hours 1.00 1.00 1.00 1.00 1.00 N/A N/A 5
Monthly Service Delivery Plan Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Possible Serving Days 23 21 22 22 21 23 21 20 23 22 21 22 261 Unpaid Days Off 0 0 0 0 1 0 0 0 1 0 0 0 2
Holidays 1 0 1 0 2 2 2 1 0 0 1 0 10
Actual Serving Days 22 21 21 22 18 21 19 19 22 22 20 22 249 Budgeted Monthly Meals
(Serving Days x # of Daily Meals) 1540 1470 1470 1540 1260 1470 1330 1330 1540 1540 1400 1540 17430 YTD Budgeted Meals** 1540 3010 4480 6020 7280 8750 10080 11410 12950 14490 15890 17430 Campbell

B C D E F
# of
Daily Meals
# of
Serving Days Annual Units
Site Preparation Type
Catered
*Only meals provided to eligible participants which meet dietary requirements will be reimbursed. The maximum number of meals reimbursed by the County will not exceed the YTD number of budgeted meals based on County-approved holiday schedule. Meals provided in a previous month but not reimbursed may be billed in a subsequent month. **Food costs must equal at least 25% less $.25 of the Total Contract Amount. Meals that are unserved will not be reimbursed.

Rate
$6.00
Total Contract
Amount**
$104,580.00
$104,580.00
70 249 17,430
City of Campbell
Second Amendment to the Contract between the County of Santa Clara and the City of Campbell Page 2 of 3 DRAFT
Item 7.4
Tuesday, June 16, 2026 50 of 279
County of Santa Clara
Social Services Agency
FY 2026-27 Exhibit C-2
Staffing
Agency Name: City of Campbell
Site: Campbell
# Staff Job Title Activities Staff Person Will Perform
1 Senior Services Supervisor Responsible for overall administration of the Campbell SNP. Prepares program budget and quarterly reports, supervises Site Manager, and serves as liaison to the County. 2 Site Manager Responsible for registration, orders meals, supervises the Site Server, ensures food safety practices are implemented, and prepares monthly reports.
3 Site Server Checks in catered meals, take food temperatures, plates and serves meals, and sanitizes the kitchen.

Provide the following information for each staff member who would be assigned to fulfill the terms of contract.

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell Page 3 of 3 DRAFT
Item 7.4
Tuesday, June 16, 2026 51 of 279
Santa Clara County
Social Services Agency
FY 2026-27 Exhibit D-2: Logic Model
Logic Model - Agency Name: City of Campbell
A. Contract Goal:

B. Situation C. Activities/Services
D1. # of
unduplicated
clients/families
served per FY
D2. # of
Outputs
per FY
D3. Output E. Short/Long Term
Outcome Measures
Provide nutritious, hot meals to older
adults age 60+. 120 17,430 Hot Meals
The Campbell SNP provides nutritious
meals, socialization, and activities to
keep seniors active and engaged in
the community.
120 249 Socialization Activity
SNP Congregate Meals
Provide nutritious meals, opportunities to socialize, transportation, and resources to older adults across Santa Clara County.

Lack of food access,
financial instability, and
social isolation are pervasive
issues among the older adult
community. In order to meet
the needs of this community
services need to include
ethnically diverse cuisine
served in locations in
proximity to low-income
neighborhoods, innovative
service models that bring the
food to the people,
transportation options, and
additional safety net
resources. These services
are a vital component to
keeping people healthy and
living independently.

By June 30, 2027, at least 75% of eligible older adult
congregate meal participants will have participated in at least one activity offered at the meal site.

Second Amendment to the Contract between the County of Santa Clara and the City of Campbell DRAFT
Item 7.4
Tuesday, June 16, 2026 52 of 279
Exhibit E: IT User Responsibility Statement
Contract Exhibit (April 2025 version) Page 1 of 7

COUNTY INFORMATION TECHNOLOGY USER RESPONSIBILITY STATEMENT FOR

THIRD PARTIES

1. DEFINITIONS
(a) “County Confidential Information” is all material non-public information, written or oral, disclosed, directly or indirectly, through any means of communication or observation by County to Contractor or any of its affiliates or representatives (b) “County Systems” include but are not limited to, all County‐owned, leased or managed servers, mainframe computers, desktop computers, laptop computers, handheld devices (including smart phones, wireless PDAs and Pocket PCs), equipment, networks, application systems, databases, software, phone systems, any device with network capabilities (e.g., a workstation with an attached modem, routers, switches, laptop computers, handheld devices), and any other system that stores, processes, and/or transmits County-owned information/data. These items are typically under the direct control and management of the County. “County Systems” also include these items when they are under the control and management of a service provider for use by County, as well as any personally‐owned device that an individual has express written permission to use for County purposes.
(c) “County‐owned information/data,” for purposes of this Exhibit is any information or data that is transported across a County network, or that resides in a County‐owned information system, or on a network or system under the control and management of a service provider for use by County. This information/data is the exclusive property of County unless constitutional provision, State or Federal statute or case law provide otherwise. County‐owned information/data does not include a User’s personal, non‐ County business information, communications, data, files and/or software transmitted by or stored on a personally‐owned device if that information/data is not transported across a County network or does not reside in a County System or on a network or system under the control and management of a service provider for use by County. (d) “Mobile Device” is any portable computing device that fits one of the following categories: laptops, smartphones, or tablets. “Mobile Device” does not include devices that are used exclusively for the purpose of making telephone calls. (e) “Users” include all employees, agents and/or representatives of Contractor performing services under this Agreement.

2. GENERAL REQUIREMENTS
(a) Contractor will provide Users with a written copy of this Exhibit and will ensure that Users know, understand and comply with the requirements of this Exhibit. In all cases, such access shall be subject to approval by an authorized County representative. (b) Contractor is responsible for ensuring its Users know and understand these requirements, and is responsible for any actions Users take that do not comply with DRAFT
Item 7.4
Tuesday, June 16, 2026 53 of 279
Exhibit E: IT User Responsibility Statement
Contract Exhibit (April 2025 version) Page 2 of 7
County policies and standards. If Contractor is unclear as to requirements, Contractor shall ask County for guidance.
(c) If a User is issued an account for a County System, Contractor shall ensure Users comply with the following County standards for password definition, use, and management:
(i) Minimum password length is 12 characters unless a particular County System has a different requirement or is not technically feasible. (ii) The password must be high complexity (contains one of each, upper, lower, number, symbol).
(iii) The password must be rotated every 90 days.
(iv) User must not reuse the last 10 passwords.
(v) Access to County System is denied after 5 failed logon attempts. (d) Only authorized County staff may attach any form of computer equipment to a County network or system. This includes, but is not limited to, attachment of such devices as mobile devices, peripherals (e.g., external hard drives, printers), and USB storage media. It excludes County wireless networks provided specifically for the use of guests or visitors to County facilities.
(e) Contractor shall ensure Users do not use USB storage media on any County System.

All such devices shall be County‐owned, formally issued to Contractor by County, and used only for legitimate County purposes.
(f) Contractor shall ensure Users do not connect County-owned computing equipment, including USB storage media, to non‐County systems or networks, unless County gives its express written permission. This formal approval process ensures that the nonCounty system or network in question has been evaluated for compliance with County security standards. An example of a permitted connection to a non-County system or network would be approved connection of a County issued laptop to a home network. (g) Contractor shall ensure Users do not install, configure, or use any device intended to provide connectivity to a non‐County network or system (such as the Internet), on any County System, without County’s express written permission. If authorized to install, configure or use such a device, Contractor shall require Users to comply with all applicable County standards designed to ensure the privacy and protection of data, and the safety and security of County Systems. Any allowed installation shall not be activated until it is reviewed and approved in writing by an authorized County representative.
(h) The unauthorized implementation or configuration of encryption, special passwords, biometric technologies, or any other methods to prevent access to County resources by those individuals who would otherwise be legitimately authorized to do so is prohibited. (i) Contractor shall ensure Users do not attempt to elevate or enhance their assigned level of privileges unless County gives its express written permission. Contractor shall ensure DRAFT
Item 7.4
Tuesday, June 16, 2026 54 of 279
Exhibit E: IT User Responsibility Statement
Contract Exhibit (April 2025 version) Page 3 of 7
Users who have been granted enhanced privileges due to their specific roles, such as system or network administrators, do not abuse these privileges and shall use such privileges only in the performance of appropriate, services performed under this Agreement.
(j) Contractor shall ensure Users use County‐approved authentication mechanisms when accessing County networks and systems, and shall not deactivate, disable, disrupt, or bypass (or attempt to deactivate, disable, disrupt, or bypass) any security measure or security configuration implemented by County.
(k) Contractor shall ensure Users do not circumvent, or attempt to circumvent, legal guidelines on software use and licensing. If Contractor is unclear as to whether a software program may be legitimately copied or installed, it is the responsibility of the Contractor to check with County.
(l) All software on County Systems shall be installed by authorized County staff except as provided in this Agreement. Contractor shall ensure Users do not download or install software on any County system unless express written permission has been obtained from County such as in this Agreement.
(m)Contractor shall immediately report to the County TechLink Center the loss or theft of County‐owned computer equipment, or of personally‐owned computer equipment that has been approved for use in conducting County business or performing services under a Supplemental Agreement. The County Service Desk contact information is (408) 970- 2222 or [email protected].
(n) Contractor shall ensure Users are aware of security issues and shall immediately report incidents to the County Information Security Office involving breaches of the security of County Systems or breaches of County-owned information/data, such as the installation of an unauthorized device, or a suspected software virus or other occurrences of malicious software or content. The Information Security Office’s contact information is [email protected].
(o) Contractor shall ensure Users respect the sensitivity, privacy and confidentiality aspects of all County‐owned information. In particular, Contractor shall ensure Users:
(i) Do not access, or attempt to access, County Systems or County‐owned information/data unless specifically authorized to do so by the terms of this Agreement.
(ii) If User is assigned a County account, not allow unauthorized individuals to use their account; this includes the sharing of account passwords. (iii) Do not, without County’s written permission, use or disclose County-owned information/data other than in the performance of its obligations under this Agreement.

DRAFT
Item 7.4
Tuesday, June 16, 2026 55 of 279
Exhibit E: IT User Responsibility Statement
Contract Exhibit (April 2025 version) Page 4 of 7
(iv) Take every precaution to ensure that all confidential or restricted information is protected from disclosure to unauthorized individuals.
(v) Do not make or store paper or electronic copies of information unless required to provide services under this Agreement.
(vi) Comply with all confidentiality requirements in Contractor’s Agreement with the County. Users shall not use or disclose County Confidential Information other than in the performance of its obligations for County. All County Confidential Information shall remain the property of the County. User shall not acquire any ownership interest in County Confidential Information.
(p) Contractor shall ensure Users do all of the following:
(i) Not change or delete County-owned information/data unless performing such changes is required to perform services under this Agreement. (ii) Avoid actions that might introduce malicious software, such as viruses or worms, onto any County system or network.
(iii) Upon termination or expiration of this Agreement, not retain, give away, or remove any County-owned information/data or document from any County System or County premises, and return to County all County-owned assets, including hardware and data.
(q) Electronic information transported across any County network, or residing in any County System, is potentially subject to access by County technical support staff, other County personnel, and the general public. Users should not presume any level of privacy for data transmitted over a County network or stored on a County System. (r) Contractor shall ensure Users protect, respect and not infringe upon all intellectual property rights, including but not limited to rights associated with patents, copyrights, trademarks, trade secrets, proprietary information, County Confidential Information, and confidential information belonging to any other third party. (s) All information resources on any County System are the property of County and are therefore subject to County policies regarding acceptable use. Contractor shall ensure Users do not use any County System or County-owned information/data for the following purposes:
(i) Personal profit, including commercial solicitation or conducting or pursuing their own business interests or those of another organization that are not related to the User conducting County business. This prohibition does not apply to Contractor’s performance of contractual obligations for the County.
(ii) Unlawful or illegal activities, including downloading licensed material without authorization, or downloading copyrighted material from the Internet without the publisher’s permission.

DRAFT
Item 7.4
Tuesday, June 16, 2026 56 of 279
Exhibit E: IT User Responsibility Statement
Contract Exhibit (April 2025 version) Page 5 of 7
(iii) To access, create, transmit, print, download or solicit material that is, or may be construed to be, harassing or demeaning toward any individual or group for any reason, including but not limited to on the basis of sex, age, race, color, national origin, creed, disability, political beliefs, organizational affiliation, or sexual orientation, unless doing so is legally permissible and necessary in the course of conducting County business.
(iv) To access, create, transmit, print, download or solicit sexually‐oriented messages or images, or other potentially offensive materials such as, but not limited to, violence, unless doing so is legally permissible and necessary in the course of conducting County business.
(v) Knowingly propagating or downloading viruses or other malicious software. (vi) Disseminating hoaxes, chain letters, or advertisements.

3. INTERNET AND EMAIL
(a) Contractor shall ensure Users do not use County Systems for personal activities. (b) When conducting County business or performing services under this Agreement, Contractor shall ensure Users do not configure, access, use, or participate in any Internet-based communication or data exchange service unless express written permission has been given by County. Such services include, but are not limited to, file sharing (such as Dropbox, Box, Google OneDrive), Instant Messaging (such as AOL IM), email services (such as Hotmail and Gmail), peer-to-peer networking services (such as Kazaa), and social networking services (such as blogs, Instagram, Snapchat, MySpace, Facebook and Twitter). If Contractor has received express written permission from County to access such services, User shall comply with all relevant County policies, procedures, and guidelines.
(c) Contractor shall ensure Users assigned a County email account comply with the County’s Records Retention and Destruction Policy.
(d) Contractor shall ensure Users do not use an internal County email account assigned to another individual to either send or receive email messages. (e) Contractor shall ensure Users do not configure a County email account so that it automatically forwards messages to an external Internet email system unless County gives its express written permission.

4. REMOTE ACCESS
(a) Users are not permitted to implement, configure, or use any remote access mechanism unless the County has authorized the remote access mechanism. (b) County may monitor and/or record remote access sessions, and complete information on the session logged and archived. Users have no right, or expectation, of privacy DRAFT
Item 7.4
Tuesday, June 16, 2026 57 of 279
Exhibit E: IT User Responsibility Statement
Contract Exhibit (April 2025 version) Page 6 of 7
when remotely accessing County Systems or County-owned information/data. County may use audit tools to create detailed records of all remote access attempts and remote access sessions, including User identifier, date, and time of each access attempt. (c) Contractor shall configure all computer devices used to access County resources from a remote location according to NIST 800-53 standards, or an equivalent industry standard.

These include approved, installed, active, and current: anti-virus software, software or hardware-based firewall, full hard drive encryption, and any other security software or security-related system configurations that are required and approved by County. (d) Contractor shall ensure that Users who have been provided with a County-owned device intended for remote access use, such as a laptop or other Mobile Device, shall ensure that the device is protected from damage, access by third parties, loss, or theft. Users shall immediately report loss or theft of such devices to the County Service Desk: (408) 970-2222 or [email protected].
(e) Contractor shall ensure Users protect the integrity of County Systems and Countyowned information/data while remotely accessing County resources, and shall immediately report any suspected security incident or concern to the County Information Security Office at [email protected].
(f) Contractor shall ensure Users comply with any additional remote access requirements in this Agreement such as an Exhibit on Remote Access.

5. THIRD PARTY-OWNED DEVICES
(a) This Section 5 applies if County permits Users to perform services under this Agreement with devices not owned by the County (“Third-party owned device”). Thirdparty owned devices include devices with email and/or data storage capability (such as laptops, iPhones, iPads, Android phones and tablets, BlackBerry and other “smart” devices).
(b) The third party‐owned device in question shall use existing, County‐approved and County-owned access/authentication systems when accessing County Systems. (c) Contractor shall allow County to configure third party‐owned devices as appropriate to meet security requirements, including the installation of specific security software mandated by County policy.
(d) Use of a third party‐owned device shall comply with County policies and procedures for ensuring that software updates and patches are applied to the device according to a regular, periodic schedule on at least a monthly basis. County may verify software installations and updates.
(e) Users have no expectation of privacy with respect to any County‐owned communications, information, or files on any third party‐owned device. Contractor agrees that, upon request, the County may immediately access any and all work-related DRAFT
Item 7.4
Tuesday, June 16, 2026 58 of 279
Exhibit E: IT User Responsibility Statement
Contract Exhibit (April 2025 version) Page 7 of 7
or County-owned information/ data stored on any third party-owned device, in order to ensure compliance with County policies.
(f) Contractor shall ensure Users adhere to all relevant County security policies and standards, just as if the third party‐owned device were County property. This includes, but is not limited to, policies regarding password construction and management, physical security of the device, device configuration including full storage encryption, and hard drive and/or storage sanitization prior to disposal.
(g) Contractor shall ensure Users do not make modifications of any kind to operating system configurations implemented by County on the device for security purposes, or to any hardware or software installed on the device by County. (h) Contractor shall ensure Users treat the contract-related or County‐owned communications, information or files the third-party owned device contains as County property. Contractor shall not allow access to or use of any work‐related or County‐ owned communications, information, or files by individuals who have not been authorized by County to access or use that data.
(i) Contractor shall report immediately to the County Information Security Office [email protected], any incident or suspected incident of unauthorized access and/or disclosure of County resources, data, or networks that involve the thirdparty owned device, and shall report the loss or theft of the device immediately to the County Service Desk: (408) 970-2222 or [email protected].

DRAFT
Item 7.4
Tuesday, June 16, 2026 59 of 279
City Council Report
DATE: June 16, 2026
TITLE: Agreement with Moonchef, LLC to Provide Catered Meals for the Senior Nutrition Program for Fiscal Year 2026-27 (Resolution/Roll Call Vote) RECOMMENDED ACTION:

That the City Council adopt a Resolution approving an agreement and authorizing the City Manager to execute the agreement with Moonchef, LLC to provide catered meals for the Senior Nutrition Program during Fiscal Year 2026-2027.

BACKGROUND
The City of Campbell (City) has partnered with Moonchef, LLC since 2017 to provide Asian cuisine catered meals for the City’s Senior Nutrition Program. Moonchef, LLC is designated as an approved caterer by the County of Santa Clara (County), through the County’s competitive bid process, for the provision of food services for both the City’s and the County’s Senior Nutrition Programs.

On November 15, 2017, the City entered into the first agreement (Agreement) with Moonchef, LLC to provide catered meals for the City’s Senior Nutrition Program following the existing Asian cuisine caterer providing notice of termination of services. Moonchef, LLC provided catered meals once a week from November 15, 2017 to June 30, 2018.

The Agreement was renewed on July 1, 2018 to indicate that Moonchef would provide catered meals two days per week at a rate of $5.20 per meal from July 1, 2018 through June 30, 2019. Since then, a new agreement with Moonchef, LLC has been entered into annually at the start of each fiscal year. Specifically, subsequent agreements specified Moonchef, LLC would provide catered meals two days a week in Fiscal Year 2020 at a rate of $5.41 per meal; two days a week in Fiscal Year 2021 at a rate of $5.38 per meal; and two days a week in Fiscal Year 2022 at a rate of $5.60 per meal; Subsequent agreements specified Moonchef, LLC would provide catered meals three days a week in Fiscal Year 2023 at a rate of $5.81 per meal; three days a week in Fiscal Year 2024 at a rate of $5.98 per meal; three days a week in Fiscal Year 2025 at a rate of $6.16 per meal; and three days a week in Fiscal Year 2026 at a rate of $6.34 per meal.

DISCUSSION
The City would like to continue using Moonchef, LLC to provide catered meals for the City’s Senior Nutrition Program through Fiscal Year (FY) 2026-27 and continue the meal service three days per week. Therefore, staff is recommending the City enter into a new Item 7.5
Tuesday, June 16, 2026 60 of 279

agreement with Moonchef, LLC to increase the rate charged from $6.34 per meal to $6.53 per meal, for a total compensation amount of $69,022.10; and to provide a new term for services from July 1, 2026 through June 30, 2027.

FISCAL IMPACT
The City shares the cost for the Senior Nutrition Program’s catered meals with the County of Santa Clara. The total FY 2026-27 meal quantities from Moonchef, LLC will be directed by City staff based on need and are estimated to cost the City approximately $69,022.10 in the upcoming fiscal year. Funds have been requested in the FY 2026-27 Proposed Operating Budget and are included in the Recreation & Community Services Department, Senior Nutrition Division budget (Acct No. 101.525.7432).

ALTERNATIVES

1. Do not authorize the City Manager to execute an agreement with Moonchef, LLC and not be able to provide meals to seniors in need.

2. Do not authorize the City Manager to execute a new agreement and provide alternative direction to staff.

PREPARED BY:

Kevin Marts, Recreation Coordinator
Tina Wong-Erling, Recreation Supervisor
Item 7.5
Tuesday, June 16, 2026 61 of 279

Report Approval Details
Document Title: FY 2026-27 Moonchef Agreement SNP.docx
Attachments: Council Resolution MoonChef FY 2026-27.docx FY 2026-2027 Budget Justification.pdf
FY 2026-27 Contract MoonChef (1).docx
Final Approval Date: June 10, 2026
This document and all of its attachments were approved and signed as outlined below:

Natasha Bissell , Recreation & Community Services Director Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Angelique Gaeta, Assistant City Manager
Item 7.5
Tuesday, June 16, 2026 62 of 279
RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL

AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT WITH

MOONCHEF, LLC, TO PROVIDE CATERED MEALS FOR THE SENIOR
NUTRITION PROGRAM FOR FY 2026-27
WHEREAS, the City of Campbell recognizes the need for a nutritious meal program for senior citizens in Campbell; and
WHEREAS, Moonchef, LLC has been designated by the County as an approved caterer for meals for the City/County Nutrition Program for Fiscal Year 2026-27; and
WHEREAS, the Agreement with Moonchef, LLC is required to clarify the obligations of each party to increase the frequency with which meals are provided by Moonchef, LLC through the City’s Senior Nutrition Program three days per week; to increase the rate charged from $6.34 per meal to $6.53 per meal, for a total compensation amount of $69,022.10; and to provide a new term for Moonchef, LLC to provide these services from July 1, 2026 through June 30, 2027.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell does hereby authorize the City Manager to execute an Agreement with Moonchef, LLC to provide catered meals for the Senior Nutrition Program for Fiscal Year 2026-27.

PASSED AND ADOPTED this 16th day of June 2026 by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:
________________________
Daniel E. Furtado, Mayor
ATTEST:
__________________________
Andrea Sanders, City Clerk
Item 7.5
Tuesday, June 16, 2026 63 of 279
Additional Information for SNP FY 2026-2027 Budget Justification Agency Name:

Site Location:
#REF! #REF! 17,430
# of Daily Meals Serving Days Annual Meals

A B C D
Fee for Service Budget Justification*
Personnel Costs Total Program Cost Agency Amount** SCC Contract Amount Salaries $ 90,800.00 $ 90,800.00 $ -
Volunteer Hours (in-kind) $ 45,286.00 $ 45,286.00 $ -
Payroll Taxes $ 1,316.00 $ 1,316.00 $ -
Retirement Contribution $ 7,873.00 $ 7,873.00 $ -
Health Insurance $ 24,773.00 $ 24,773.00 $ -
Other Fringe Benefits $ 5,921.00 $ 5,921.00 $ -
Subtotal Personnel Costs $ 175,969.00 $ 175,969.00 $ -
Operating Expenses
Food Costs @ $6.89/meal $ 120,147.30 $ 27,370.90 $ 92,776.40 Non-Food Costs @ $0.294/meal $ 5,121.20 $ 2,560.60 $ 2,560.60 In-Kind Donations (Food, non-food, rent, etc.) $ - $ -
Rent $ -
Facility Usage Costs (Utilities, property insurance, etc.) $ 7,200.00 $ 7,200.00 Office Supplies (paper, printing postage, software) $ - Staff Mileage/Transporation $ 236.00 $ 118.00 $ 118.00
Equipment & Repairs
(Required to notify RD prior to purchase or repair) $ - Fiscal (bookeeping, audit, banking, permits fees) $ -
Other $ 3,850.00 $ 1,925.00 $ 1,925.00
Subtotal Operating Expenses $ 136,554.50 $ 31,974.50 $ 104,580.00 INDIRECT COSTS (maximum 15% of SCC Contract Amount or federally approved indirect rate) Administrative Overhead (Indirect Costs) $ -
Grand Total $ 312,523.50 $ 207,943.50 $ 104,580.00
Unit cost (approximate)*: $ 17.93 $ 11.93 $ 6.00
Food Cost per Meal: $ 6.89 $ 1.57 $ 5.32
Food Cost as Percent of Unit Cost (Minimum of 25% less $.25 for SCC funding)**: 38% 13% 89% City of Campbell
SNP Congregate Meals
*Actual expenses must be reconciled to the amount of the County per meal reimbursement quarterly and at year end.

Item 7.5
Tuesday, June 16, 2026 64 of 279
1 AGREEMENT FOR SENIOR NUTRITION SERVICES

BETWEEN

CITY OF CAMPBELL

AND MOONCHEF, LLC
THIS AGREEMENT is made and entered on July 1, 2026 (“Effective Date”), by and between the CITY OF CAMPBELL, a municipal corporation of the State of California (hereinafter “CITY”) and Moonchef, LLC (hereinafter “CONTRACTOR”).

RECITALS
A. Whereas, the Senior Nutrition Program is administered by the Santa Clara County Social Service Agency and provides home delivered and congregate meals to eligible seniors sixty (60) years of age and older in Santa Clara County; and B. Whereas, CITY and Santa Clara County entered into a Senior Nutrition Program Contract dated July 1, 2024 (“County Contract”) to provide congregate meals at the Campbell Adult Center located at 1 W. Campbell Ave. Campbell, CA 95008; and
C. Whereas, the County Contract is amended on an annual basis to reflect the annual approved budget for the congregate meals in the City of Campbell and may be amended from time to time as required by Santa Clara County; and D. Whereas, CITY requires professional services for the delivery of meals for the Senior Nutrition Program located at the Campbell Adult Center, 1 W. Campbell Ave. Campbell, CA 95008, in accordance with the County Contract; NOW, THEREFORE, in consideration of the mutual covenants set forth in this Agreement and for valuable consideration, receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

SECTION 1. SCOPE OF SERVICES.

CONTRACTOR shall perform those services specified in detail in EXHIBIT A, entitled “SCOPE OF SERVICES”, which is attached hereto and incorporated herein.

SECTION 2. TERM OF AGREEMENT.

This AGREEMENT shall become effective retroactively on the Effective Date and automatically terminates on June 30, 2027 (“Term”), subject to the provisions of SECTION 11 of this AGREEMENT.

Item 7.5
Tuesday, June 16, 2026 65 of 279
2 SECTION 3. SCHEDULE OF PERFORMANCE.

The services of CONTRACTOR are to be completed as set out in EXHIBIT A, and time is of the essence in this AGREEMENT.

SECTION 4. COMPENSATION.

A. The compensation to be paid to CONTRACTOR shall not exceed Six Dollars and Fifty-three Cents ($6.53) per meal for the Term. The rate and schedule of payment is set out in EXHIBIT B, entitled “COMPENSATION,” which is attached hereto and incorporated herein.

SECTION 5. METHOD OF PAYMENT.

Each month, CONTRACTOR shall furnish to the CITY a statement of the work performed for compensation during the preceding month.

SECTION 6. INDEPENDENT CONTRACTOR.

It is understood and agreed that CONTRACTOR, in the performance of the work and services agreed to be performed by CONTRACTOR, shall act as and be an independent contractor and not an agent or employee of CITY; and as an independent contractor, CONTRACTOR shall obtain no rights to retirement benefits or other benefits which accrue to CITY's employees, and CONTRACTOR hereby expressly waives any claim it may have to any such rights.

SECTION 7. ASSIGNABILITY.

The parties agree that the expertise and experience of CONTRACTOR are material considerations for this AGREEMENT. CONTRACTOR shall not assign or transfer any interest in this AGREEMENT nor the performance of any of CONTRACTOR’S obligations hereunder, without the prior written consent of CITY, and any attempt by CONTRACTOR to so assign this AGREEMENT or any rights, duties or obligations arising hereunder shall be void and of no effect.

SECTION 8. INDEMNIFICATION.

CONTRACTOR agrees to indemnify, defend and hold harmless the CITY, its officers, agents and employees to the fullest extent allowed by law from any and all claims, actions, causes of action, losses, damages, liabilities and costs of every nature, including all claims, actions, causes of action, losses, damages, liabilities for property damage, bodily injury, or death, and all costs of defending any claim, action or cause of action, caused by, arising out of, or resulting from, or alleged to have been caused by, arise out of, or result from, in whole or in part, CONTRACTOR’S performance of this AGREEMENT, except for any claims, actions, causes of action, losses, damages, costs or liabilities proximately caused by the sole negligence or willful misconduct of CITY.

Item 7.5
Tuesday, June 16, 2026 66 of 279
3 The foregoing indemnity provision is intended to fully allocate the parties’ risk of liability to third-parties; and there shall be no rights to indemnity or contribution, in law or equity or otherwise between the parties that are not set forth in this section. CONTRACTOR waives all rights to subrogation for any matters covered by this provision. CONTRACTOR’S responsibility for such defense and indemnity obligations as set forth in this provision shall survive the termination or completion of this AGREEMENT for the full period of time allowed by law.

SECTION 9. INSURANCE REQUIREMENTS.

CONTRACTOR agrees to have and maintain the policies set forth in EXHIBIT C, entitled “INSURANCE,” which is attached hereto and incorporated herein. All policies, endorsements, certificates and/or binders shall be subject to approval by the Director of Finance or the Director’s authorized designee (“Risk Manager”) of the City of Campbell as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the Risk Manager. CONTRACTOR agrees to provide CITY with a copy of said policies, certificates and/or endorsements before work commences under this AGREEMENT.

SECTION 10. NONDISCRIMINATION.

CONTRACTOR shall not discriminate, in any way, against any person on the basis of race, sex, color, age, religion, sexual orientation, actual or perceived gender identity, disability, ethnicity, or national origin or any other protected class, in connection with or related to the performance of this AGREEMENT.

SECTION 11. TERMINATION.

A. Either party may terminate this AGREEMENT upon 30 days written notice prior to the start date of meal delivery covered by this AGREEMENT.

B. If CONTRACTOR fails to perform any of its material obligations under this AGREEMENT, in addition to all other remedies provided by law, CITY may terminate this AGREEMENT immediately upon written notice.

C. CITY's Purchasing Agent is empowered to terminate this AGREEMENT on behalf of CITY.

D. In the event of termination, CONTRACTOR shall deliver to CITY copies of all reports, documents, and other work performed by CONTRACTOR under this AGREEMENT, and upon receipt thereof, CITY shall pay CONTRACTOR for services performed and reimbursable expenses incurred to the date of termination.

Item 7.5
Tuesday, June 16, 2026 67 of 279
4 SECTION 12. GOVERNING LAW.

CITY and CONTRACTOR agree that the law governing this AGREEMENT shall be that of the State of California.

SECTION 13. COMPLIANCE WITH LAWS.

CONTRACTOR shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments.

SECTION 14. CONFIDENTIAL INFORMATION.

All data, documents, discussions or other information developed or received by or for CONTRACTOR in performance of this AGREEMENT are confidential and not to be disclosed to any person except as authorized by CITY, or as required by law.

SECTION 15. OWNERSHIP OF MATERIALS.

All reports, documents or other materials developed or discovered by CONTRACTOR or any other person engaged directly or indirectly by CONTRACTOR to perform the services required hereunder shall be and remain the property of CITY without restriction or limitation upon their use.

SECTION 16. WAIVER.

CONTRACTOR agrees that waiver by CITY of any breach or violation of any term or condition of this AGREEMENT shall not be deemed to be a waiver of any other term or condition contained herein or a waiver of any subsequent breach or violation of the same or any other term or condition. The acceptance by CITY of the performance of any work or services by CONTRACTOR shall not be deemed to be a waiver of any term or condition of this AGREEMENT.

SECTION 17. CONTRACTOR'S BOOKS AND RECORDS.

A. CONTRACTOR shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to CITY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to CONTRACTOR pursuant to this AGREEMENT.

B. CONTRACTOR shall maintain all documents and records which demonstrate performance under this AGREEMENT for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this AGREEMENT.

Item 7.5
Tuesday, June 16, 2026 68 of 279
5 C. Any records or documents required to be maintained pursuant to this AGREEMENT shall be made available for inspection or audit at no cost to CITY, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to CITY for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONTRACTOR's address indicated for receipt of notices in this AGREEMENT. CONTRACTOR acknowledges that under certain circumstances specified in California Government Code Section 8546.7, this AGREEMENT (if it involves an expenditure of $10,000 or more of public funds) may be subject to examination and audit by the Auditor of the State of California pursuant to California Government Code Section 8546.7.

D. Where CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONTRACTOR's business, CITY may, by written request by any of the above-named officers, require that custody of the records be given to CITY and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by CONTRACTOR, CONTRACTOR's representatives, or CONTRACTOR's successor-in-interest.

SECTION 18. SPECIAL PROVISIONS.

Special provisions, if any, to this AGREEMENT are specified in EXHIBIT D, entitled, “SPECIAL PROVISIONS”, which is attached hereto and incorporated herein.

SECTION 19. NOTICES.

All notices and other communications required or permitted to be given under this AGREEMENT shall be in writing and shall be personally served or mailed, postage prepaid and return receipt requested, addressed to the respective parties as follows:

To CITY: Campbell Adult Center
Attn. Tina Wong-Erling
1 W. Campbell Ave. C-33
Campbell, CA 95008
To CONTRACTOR: Moonchef, LLC.

Attn: Mr. Caleb Chen
405 S. Canal Street
South San Francisco, CA 94080
Item 7.5
Tuesday, June 16, 2026 69 of 279
6 Notice shall be deemed effective on the date personally delivered or, if mailed, three (3) days after deposit in the mail.

SECTION 20. VENUE.

In the event that suit shall be brought by either party to this contract, the parties agree that venue shall be exclusively vested in the state courts of the County of Santa Clara, or if federal jurisdiction is appropriate, exclusively in the United States District Court, Northern District of California, San Jose, California.

SECTION 21. INTERPRETATION, PRIOR AGREEMENTS AND AMENDMENTS.

This AGREEMENT, including all Exhibits attached hereto, represents the entire understanding of the parties as to those matters contained herein. In the event that the terms specified in any of the Exhibits attached hereto conflict with any of the terms specified in the body of this AGREEMENT, the terms specified in the body of this AGREEMENT shall control. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This AGREEMENT may be modified only by a written amendment duly executed by the parties to this AGREEMENT.

WITNESS THE EXECUTION HEREOF on the day and year first hereinabove written.

APPROVED AS TO FORM:
______________________________
William Seligmann
City Attorney
“CITY”
CITY OF CAMPBELL, a municipal
corporation
By_______________________________
Brian Loventhal
City Manager
“CONTRACTOR”

MOONCHEF, LLC
By_______________________________
Caleb Chen
Chief Client Officer
Item 7.5
Tuesday, June 16, 2026 70 of 279
A-1

EXHIBIT A

SCOPE OF SERVICES
CONTRACTOR agrees to perform the following services in accordance with the City of Campbell’s Senior Nutrition Program and County Agreement, as amended.

Site Name: Campbell Adult Center
Address: 1 W. Campbell Avenue
Campbell, CA 95008
Delivery Time: 11:00 am-11:30 am
Delivery Days: Three days per week, Tuesdays, Wednesdays, and Thursdays Number Meals: Total meals contracted- up to 10,400 for 150 days; July 1, 2026- June 30, 2027
Cost per Meal:$6.53 for meals in Fiscal Year 2026/2027 (July 1, 2026 to June 30, 2027)

1. Holding time and between meal preparation and scheduled serving time shall not exceed two (2) hours.

2. Meals shall conform to the food and nutrition standards as require by County Agreement, as amended. Such meals shall be low in salt and fat contents. Use of MSG, artificial flavoring and color is not recommended. Each serving portion shall include:
• No less than 3 ounces of meat or protein substitute
• No less than 1 cup of vegetables
• No less than ½ cup of rice or other carbohydrate
• One fruit

3. Contractor shall provide a central kitchen for the production of meals pursuant to this Agreement, and shall deliver such meals to designated location as mutually agreed upon by both parties. Contractor shall provide equipment required for the provision of services, and all equipment to transport food shall be NSF (National Sanitation Foundation) approved. Food storage facilities shall maintain a temperature of 140 degrees Fahrenheit or more for hot food and 40 degrees Fahrenheit or less for cold food. Temperatures of meals shall be checked daily and recorded before leaving the kitchen.

Item 7.5
Tuesday, June 16, 2026 71 of 279
B-1

EXHIBIT B

COMPENSATION
Pursuant to this Agreement, the CITY agrees to compensate CONTRACTOR in accordance with the terms and conditions of this AGREEMENT. CITY shall make payment to CONTRACTOR no later than thirty (30) days upon receipt and approval of invoice by CITY for the delivery of meals to the Senior Nutrition Program.

1. Per meal cost will not exceed $6.53 per meal for the one-year Term.

2. Payment will be made payable to:

Moonchef, LLC
405 S. Canal Street
South San Francisco, CA 94080
There shall be no reimbursable expenses under this Agreement.

Item 7.5
Tuesday, June 16, 2026 72 of 279
C-1

EXHIBIT C

INSURANCE
CONTRACTOR, at CONTRACTOR's sole cost and expense, shall procure and maintain for the duration of this AGREEMENT insurance against claims for injuries to persons or damages to property which may arise from, or in connection with, the performance of the services hereunder by CONTRACTOR, its agents, representatives, employees or subcontractors.

Definition:

For purposes of this contract, the following definition applies: City of Campbell includes the duly elected or appointed officers, agents, employees and volunteers of the City of Campbell, individually or collectively.

Insurance Required:

No work shall be done under this Contract unless there is in effect insurance required by the Contract and under this section, and such insurance has been approved by the City, nor shall the Contractor allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been so obtained and approved. The Contractor shall maintain or cause to be maintained adequate workers' compensation insurance as required under the laws of the State of California, for all labor employed by him or by any subcontractor under him who may come within the protection of such worker's compensation laws of the State of California and shall provide or cause to be provided employer's liability insurance for the benefit of his employees.

A. Minimum Scope of Insurance: (Check Mark Indicates Required) Coverage must be at least as broad as:
(X) Insurance Services Office Commercial General Liability coverage (occurrence Form CG0001).
(X) Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto).
(X) Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.
( ) Professional Liability or Errors & Omissions Liability insurance appropriate to the contractor’s profession.
( ) Architects’ and Engineers’ coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance
CONTRACTOR shall maintain limits no less than:

Item 7.5
Tuesday, June 16, 2026 73 of 279
C-2

1. General Liability:
(Including operations,
products and completed
operations, as
applicable.)
$1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability insurance with a general aggregate limit is used, either the general aggregate limit must apply separately to this project/location or the general aggregate limit must be twice the required
occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Workers’
Compensation
Employer’s Liability:

Statutory
$1,000,000 each accident
$1,000,000 disease-policy limit
$1,000,000 disease-each employee

4. Professional Liability or
Errors & Omissions
Liability:
$1,000,000 each occurrence
$1,000,000 policy aggregate
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

D. Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City of Campbell, its officers, officials, employees, and volunteers are to be covered as insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85), or as a separate owner’s policy.

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers.

Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. The Insurance Company agrees to waive all rights of subrogation against the City, its elected or appointed officers, officials, agents and employees for losses paid under the Item 7.5
Tuesday, June 16, 2026 74 of 279
C-3
terms of any policy which arise from work performed by the Named Insured for the City.

This provision also applies to the Contractor’s Workers’ Compensation policy.

4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days’ prior written notice (10 days for non-payment) by certified mail, return receipt requested, has been given to the City. If Contractor’s insurer refuses to provide this endorsement, Contractor shall be responsible for providing written notice to the City that coverage will be canceled thirty (30) days after the date of the notice or ten (10) days for non-payment.

E. Acceptability of Insurers
Insurance is to be placed with licensed insurers admitted to transact business in the State of California with a current A.M. Best’s rating of no less than A-VII. If insurance is placed with a surplus lines insurer, insurer must be listed on the State of California List of Eligible Surplus Lines Insurers (LESLI) with a current A.M. Best’s rating of no less than A-X. Exception may be made for the State Compensation Fund when not specifically rated.

F. Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on insurance industry forms, provided those endorsements or policies conform to the contract requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require, at any time, complete, certified copies of all required insurance policies, including endorsements evidencing the coverage required by these specifications.

The Certificate with endorsements and notices shall be mailed to: City of Campbell, Attention:

Natasha Bissell 1 W. Campbell Ave. C-31 Campbell, California, 95008.

G. Subcontractors
Contractors must include all sub-contractors as insureds under its policies or furnish separate certificates and endorsements for each sub-contractor. All coverage for sub-contractors is subject to all of the requirements included in these specifications.

Absence of Insurance:

If the Contractor allows the insurance to lapse, be cancelled, or be reduced below the limits specified in this article, the Contractor shall cause all work in the Project to cease and any delays or expenses caused due to stopping of work and change of insurance shall be considered Contractor's delay and shall not be considered to increase cost to the City or increase time in which the Project shall be completed.

Contractor agrees that if it does not keep the aforesaid insurance in full force and effect, City may immediately terminate this Agreement.

Item 7.5
Tuesday, June 16, 2026 75 of 279
D-1

EXHIBIT D

SPECIAL PROVISIONS
Retroactive Services
It is understood and agreed that CONTRACTOR has provided services prior to the execution of this AGREEMENT in anticipation of its execution. If CITY accepts and approves the services provided by CONTRACTOR prior to the date of this AGREEMENT, CITY agrees to compensate CONTRACTOR for those services in accordance with the terms of this AGREEMENT. However, in no event shall CONTRACTOR be compensated for work performed for CITY prior to July 1, 2026.

Item 7.5
Tuesday, June 16, 2026 76 of 279
City Council Report
DATE: June 16, 2026
TITLE: Authorization to Submit Transportation Fund for Clean Air (TFCA) Program Grant Application for Winchester Boulevard and San Tomas Aquino Road Bike Lanes Project (Resolution/Roll Call Vote) RECOMMENDED ACTION:

Adopt a resolution authorizing the Public Works Director to submit a Transportation Fund for Clean Air (TFCA) Program grant application to Santa Clara Valley Transportation Authority (VTA) for the Winchester Boulevard and San Tomas Aquino Road Bike Lanes Project.

BACKGROUND
On September 17, 2019, the City Council adopted Resolution No. 12502 adopting the Santa Clara Countywide Bicycle Plan as its bicycle plan.

On March 16, 2021, the City Council accepted the improvements for the Winchester Boulevard Resurfacing Project 18-XX. This project installed buffered bike lanes on Winchester Boulevard where feasible.

In 2019, the City of San Jose installed bike lanes on San Tomas Aquino Road north of Hamilton Avenue.

In 2024, the City of San Jose installed bike lanes on San Tomas Aquino Road south of Bucknall Road.

On May 15, 2026, VTA issued a call for projects for the Fiscal Year (FY) 2026/27 Transportation Fund for Clean Air County Program Manager (TFCA CPM) funding cycle.

The County Program Manager Fund (CPM) is a part of the Transportation Fund for Clean Air (TFCA) grant program. The TFCA grant program is funded by a $4 surcharge on motor vehicles registered in the Bay Area. For FY 2026/27, the Air District has provided a onetime allocation of $3,722,344 for bikeway and bike parking projects. Based on previous year’s allocations and the one-time allocation, VTA staff estimates that $6,261,112 is available this year.

The purpose of the TFCA program is to reduce vehicle emissions in a cost-effective manner. At VTA’s November 5, 2020, meeting, the VTA Board of Directors established a policy that reserved up to 25% of the annual TFCA CPM allocation for TFCA-eligible bike and pedestrian projects.

Item 7.6
Tuesday, June 16, 2026 77 of 279

Generally, projects must achieve TFCA cost-effectiveness, on an individual project basis.

For bikeway projects, the cost-effectiveness must be equal to or less than $1,000,000 of TFCA funds per ton of total of emissions reduced for projects not located in Priority Areas identified in Assembly Bill (AB) 617, Priority Populations as defined by Senate Bill (SB) 535 disadvantaged communities and AB 1550 low-income communities. Bikeway projects to install new Class II bikeways (bike lanes) and Class III bikeways (bike routes) are eligible for TFCA funds. Upgrades of existing Class II lanes (e.g., with green markings) are also eligible.

Candidate projects are scored based on cost effectiveness, congestion reduction, countywide significance, service to low-income neighborhoods (called Equity Priority Communities), number of people served, mode shift, and local matching funds.

DISCUSSION
Winchester Boulevard and San Tomas Aquino Road Bike Lanes Project This project would install buffered bike lanes on Winchester Boulevard south of Hacienda Avenue and San Tomas Aquino Road between Latimer Avenue and Bucknall Road. Both Winchester Boulevard and San Tomas Aquino Road are identified as Cross County Bicycle Corridors (CCBCs) in the Countywide Bicycle Plan (adopted in May 2018).

The Winchester Boulevard Resurfacing Project 18-XX installed buffered bike lanes where feasible. The portion of Winchester Boulevard south of Hacienda Avenue was furnished with shared lane bike markings (“sharrows”). The proposed TFCA project would replace the sharrows with buffered bike lanes where feasible by narrowing existing traffic lanes.

Bike lane signs and pavement markings would be installed as appropriate. In 2025, the California Manual on Uniform Traffic Control Devices (CA MUTCD, the State of California’s guideline for design of traffic control devices including signs and striping) does not recommend sharrows on roadways having speed limits of 30 mph or above. The CA MUTCD now finds bike lanes to be more appropriate on these facilities. The proposed TFCA project would bring Winchester Boulevard south of Hacienda Avenue in conformance with the State’s current guidelines.

Bike lanes exist on San Tomas Aquino Road/Fenian Drive/Harriet Avenue from Bucknall Road to Westmont Avenue. There are bike lanes on San Tomas Aquino Road/Doyle Road in San Jose from Latimer Avenue to Lawrence Expressway. The proposed TFCA project would fill a gap in bike lanes along San Tomas Aquino Road between Latimer Avenue and Bucknall Road. The project would also result in a continuous bike lane between Westmont Avenue and Lawrence Expressway.

Since Winchester Boulevard and San Tomas Aquino Road do not serve disadvantaged or low-income communities as defined by TFCA, the maximum grant amount that can be requested is capped at $1,000,000 per ton of emission reductions. The preliminary engineer’s estimate to construct new bike lanes on Winchester Boulevard and San Tomas Aquino Road is $200,000. Staff is proposing to apply for $160,000 in TFCA grant funds to be within the cost-effectiveness limit and a local match of $40,000.

Item 7.6
Tuesday, June 16, 2026 78 of 279

TFCA Grant Program Schedule
Grant applications are due to VTA on June 22, 2026. The VTA Board is tentatively scheduled to approve the recommended project list in September 2026. Funding agreements between the BAAQMD and VTA are scheduled to be executed thereafter.

FISCAL IMPACT
The grant program requires no local match. However, candidate projects can score more points if matching funds are proposed. In past grant cycles, almost every agency proposed the maximum local match to be competitive. This year’s percentage to score maximum points is a 20-percent local match. Staff is proposing to apply for $160,000 in TFCA grant funds with a local match of $40,000 for a total project amount of $200,000.

The total out-of-pocket cost to the City of $40,000 equates to a 20 percent local match.

Staff proposes that local matching funds come from the City’s allocation of Transportation Development Act (TDA) Article 3 Guarantee Funds.

ALTERNATIVES

1. Do not submit TFCA grant application. This alternative is not recommended since a TFCA grant, if awarded, would help to reduce the City’s contribution of funds toward the Project by 80%.

2. Submit TFCA grant application with a lower local match. This alternative is not recommended since other agencies who are submitting grant applications are likely to propose the maximum local match to score the maximum number of points.

PREPARED BY: Matthew Jue, Traffic Engineer
Item 7.6
Tuesday, June 16, 2026 79 of 279

Report Approval Details
Document Title: report-authorization to submit TFCA grant application for Winchester and STAR bike lanes project 6-16-26 consent.docx Attachments: resolution- TFCA grant application Winchester and STAR bike lanes project.docx
Final Approval
Date:

June 10, 2026
This document and all of its attachments were approved and signed as outlined below:

Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Angelique Gaeta, Assistant City Manager
Item 7.6
Tuesday, June 16, 2026 80 of 279
RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL

AUTHORIZING THE PUBLIC WORKS DIRECTOR TO SUBMIT A

TRANSPORTATION FUND FOR CLEAR AIR (TFCA) PROGRAM GRANT

APPLICATION FOR THE WINCHESTER BOULEVARD AND SAN TOMAS AQUINO

ROAD BIKE LANES PROJECT
WHEREAS, On May 15, 2026, the VTA issued a call for projects for the Fiscal Year 2026/27 Transportation Fund for Clean Air County Program Manager (TFCA CPM) funding cycle; and
WHEREAS, the purpose of the TFCA program is to reduce vehicle emissions in a costeffective manner; and WHEREAS, bicycle projects must generally achieve TFCA cost-effectiveness, on an individual project basis, equal to or less than $1,000,000 of TFCA funds per ton of total of emissions reduced in areas not serving disadvantaged or low-income communities; and
WHEREAS, bikeway projects that create new bike lanes and projects that upgrade existing bike lanes are eligible for TFCA funds; and
WHEREAS, the Winchester Boulevard and San Tomas Aquino Road Bike Lanes Project (Project) would install buffered bike lanes where feasible along Winchester Boulevard between Hacienda Avenue and Knowles Drive and along San Tomas Aquino Road between Latimer Avenue and Bucknall Road within Campbell city limits; and WHEREAS, the preliminary engineer’s estimate to construct new bike lanes on Winchester Boulevard and San Tomas Aquino Road is $200,000; and WHEREAS, staff is proposing to apply for $160,000 in TFCA grant funds with a local match of $40,000 or 20 percent; and
WHEREAS, staff proposes that local matching funds come from the City’s allocation of Transportation Development Act (TDA) Article 3 Guarantee funds; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Campbell that the Public Works Director is hereby authorized to submit a Transportation Fund for Clean Air (TFCA) Program grant application for Fiscal Year 2026/27 to the Santa Clara Valley Transportation Authority for the Winchester Boulevard and San Tomas Aquino Road Bike Lanes Project.

BE IT FURTHER RESOLVED that the City of Campbell will provide a twenty percent (20%) local match for the Winchester Boulevard and San Tomas Aquino Road Bike Lanes Project with local matching funds from TDA Article 3 Guarantee funds should a TFCA Grant be awarded.

PASSED AND ADOPTED this ____ day of ____, 2026, by the following roll call vote:

AYES: Councilmembers:

Item 7.6
Tuesday, June 16, 2026 81 of 279

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:
__________________________
_________
Daniel E. Furtado, Mayor
ATTEST:
___________________________
Andrea Sanders, City Clerk
Item 7.6
Tuesday, June 16, 2026 82 of 279
City Council Report
DATE: June 16, 2026
TITLE: Consider the Adoption of a Resolution Dispensing with the Bidding Procedures Set Forth in Campbell Municipal Code Section 3.20.050, Approving a Consultant Service Agreement with Project Sentinel for Rent Dispute and Mediation Services, and Authorizing the City Manager to execute the Agreement (Resolution/Roll Call Vote)
RECOMMENDED ACTION:

That the City Council adopt a resolution dispensing with the bidding procedures specified in Campbell Municipal Code (CMC) Section 3.20.050, approving a two-year Consultant Services Agreement with Project Sentinel to administer the City’s Rent Dispute and Mediation Program through June 30, 2028 and authorizing the City Manager to execute the agreement.

BACKGROUND
In 1984 the City of Campbell established a Rental Increase Dispute Resolution Ordinance to encourage property owners to:
 Limit rent increases to fair and reasonable amounts;
 Provide advance notice of increases beyond the minimum required by law;  Minimize the frequency of rent increases;
 Maintain rental units in good condition;
 Discourage retaliatory evictions; and
 Cooperate with tenants in resolving disputes.

Under the Ordinance, tenants and landlords may utilize the City’s Rental Increase Dispute Fact Finding Committee and Rent Dispute and Mediation Program to assist in resolving disputes and reaching mutually beneficial outcomes.

For more than 20 years, Campbell residents have benefitted from tenant-landlord dispute resolution services provided by Project Sentinel, a non-profit organization specializing in housing counseling, fair housing enforcement and mediation services. Project Sentinel assists the City by responding to inquiries, providing counseling, conciliation, and mediation services regarding their rights and responsibilities under California tenantlandlord law.

Item 7.7
Tuesday, June 16, 2026 83 of 279

Under the Rent Dispute and Mediation Program, Campbell renters and rental property owners of four or more units may participate in counseling, conciliation, and mediation services regarding their rights and responsibilities under California tenant-landlord law.

A new Contract Services Agreement for Rent Dispute and Mediation Services is necessary to ensure continuity of services to Campbell residents as required by Rental Increase Dispute Resolution Ordinance, the City’s 2040 General Plan and the 2023-2031 Housing Element.

DISCUSSION
Staff recommends entering into a Consultant Services Agreement with Project Sentinel to continue providing Rent Dispute and Mediation Services for the community.

The proposed agreement supports the City’s ongoing compliance with Housing Element policies outlined within the General Plan addressing fair housing, renter protections, housing stability, foreclosure prevention, and equitable access to housing resources.

Continued partnership with Project Sentinel will assist the City in implementing several goals, policies and programs identified in the City’s 2023-2031 Housing Element.

Goal 5 – Affirmatively Furthering Housing and Addressing Special needs.

Policies:
 H-5.1: Renter Protections: Ensure compliance with fair housing laws and pursue programmatic services and funding to provide assistance to renters and minimize risk of evictions and displacement.
 H -5.4: Fair Housing: The City of Campbell shall affirmatively further fair housing for all people (including all race/ethnicities, genders, ages, sexual orientations, religions, people with disabilities, etc.) particularly those with disabilities and developmental disabilities.
 H -5.5: Rights of Tenants and Landlords: Assist in educating tenants and landlords, and settling disputes between the two parties.  H -5.12: Equity in Structural Processes: Incorporate equity and diversity practices into structural processes, including policy development and community outreach strategies.

Programs:
 H-5a: Education on Fair Housing Laws: Ensure landlords and renters understand their rights and responsibilities under fair housing law.  H-5h: Fair Housing Program: Continue to allocate a portion of the City’s Business License Fees to fund Project Sentinel or a similar non-profit organization that offers fair housing investigative and enforcement services in northern California, including Santa Clara County.

Item 7.7
Tuesday, June 16, 2026 84 of 279

 H-5i: Rental Dispute Mediation Program: Provide mediation assistance for tenant/landlord disputes
 H-5l: Foreclosure Prevention: Promote the services of agencies that provide foreclosure intervention counseling services, including Neighborhood Housing Services Silicon Valley and Project Sentinel to provide residents with the education and resources to help reduce foreclosures.  H-5w: Know Your Rights Flyers: Publish informational fliers on renter's rights, pointing to state and local laws and providing information on renter focused services. Fliers shall be provided in Spanish and English and available online as well as at community events.

Findings to Continue Contract Services
The purchasing procedures outlined in the City’s Municipal Code (CMC) Section 3.20.050 state that purchases and contract for ‘supplies, services, and equipment of estimated fair market value greater than one hundred thousand dollars’ shall be made according to specified bidding procedures. CMC Section 3.20.030 provides that the bidding procedures may be dispensed with when any one of nine potential circumstances are found to exist. In consideration of the subject proposal, the Council may find the following circumstances in bold to apply to two of the required findings (staff comments in italics):
(4) The city seeks the special services, consultation or advice in financial, economic, accounting, engineering, legal, administrative or other matters from persons specially trained, experienced and competent to perform the special services required;
As the City’s current and long-term Rent Dispute and Mediation Program Administrator, Project Sentinel has unique background and knowledge of City’s Rent Dispute and Mediation Program. This experience makes them uniquely experienced and suited to perform the special services required. (8) The City Council, by a majority vote, determines that it is in the best interest of the public to dispense with the requirements of Section 3.20.050, in which case the City Council shall prescribe the appropriate method of purchase.

In consideration of the unique background and knowledge Project Sentinel has developed for over 20 years administering the City’s Rent Dispute and Mediation Program, and necessity to execute a contract in a timely manner to avoid a disruption in services, it may be found to be in the best interest of the public to dispense with the requirements of Section 3.20.050 and enter sole-source negotiation of services with Project Sentinel.

Item 7.7
Tuesday, June 16, 2026 85 of 279

As only one of nine potential circumstances needed to apply to dispense with the bidding procedures, where two have been identified, the Council may dispense with the formal bidding procedures.

Staff recommends approval of a two-year agreement with Project Sentinel, consisting of an initial 12-month term with an option to extend for one additional 12-month term for a total term not to exceed two years. The services to be provided in the agreement include information and referral services, tenant-landlord conciliation, mediation services, recordkeeping and reporting, and administration of services consistent with the City’s Rent Mediation Ordinance.

The proposed compensation under the agreement would not exceed $68,135 for FY 2026-27 and $70,175 for FY 2027-28, for a total not-to-exceed contract amount of $138, 310.

FISCAL IMPACT
If approved, $68,135 will be allocated from the FY 2026-27 budget. Staff has proposed a 3% increase for FY 2027-28 for a not to exceed amount of $70,175. It is recommended that the City Council authorize a total not to exceed contract amount of $138,310 with Project Sentinel for continued tenant-landlord dispute resolution and mediation services for Fiscal Years 2026-27 and 2027-28.

ALTERNATIVES

1. Direct staff to return with a modified Rent Dispute and Mediation Service Agreement, including revisions to the scope of work, contract term or budget.

Pursuing this alternative may result in a temporary interruption in services, as the current agreement expires on June 30, 2026, prior to the next regularly scheduled City Council meeting on July 7, 2026.

2. Decline to renew the Rent Dispute and Mediation Services Agreement and explore alternative methods for administering the City’s rent mediation program, including hiring in-house staff, retaining a different consultant, or establishing partnerships with other agencies.

3. Decline to dispense with bidding procedures and direct staff to issue a Request for Proposals for Rent Mediation Services.

PREPARED BY: Eloiza Murillo-Garcia, Housing Program Manager Item 7.7
Tuesday, June 16, 2026 86 of 279

Report Approval Details
Document Title: Report for Consultant Services Agreement with Project Sentinel.docx
Attachments: Attachment 1 - Draft Resolution (Rent Mediation) - Award of Contract.docx
Attachment 2 - Draft Project Sentinel Agreement.docx
Final Approval
Date:

June 10, 2026
This document and all of its attachments were approved and signed as outlined below:

Item 7.7
Tuesday, June 16, 2026 87 of 279

RESOLUTION NO. ______________

BEING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL

DISPENSING WITH THE BIDDING PROCEDURES, APPROVING THE

AGREEMENT AND AUTHORIZING THE CITY MANAGER TO EXEUCUTE THE

RENT DISPUTE AND MEDIATION PROGRAM ADMINISTRATOR CONTRACT

SERVICE AGREEMENT WITH PROJECT SENTINEL FOR A TWO-YEAR TERM IN AN AMOUNT NOT TO EXCEED $138,310
WHEREAS, in May of 2023, the City Council authorized the issuance of a Request for Proposals for a service provider to provide rent dispute and mediation services. Project Sentinel was selected to serve as the Rental Dispute and Mediation Program Administrator and the City entered into professional services agreement; and WHEREAS, the Contract Service Agreement with Project Sentinel has been annually renewed since that time; and
WHEREAS, on July 1, 2025, the City entered into a one-year Contract Service Agreement with Project Sentinel to administer the City’s Rent Dispute and Mediation Program; and WHEREAS, the current one-year Contract Service Agreement is set to expire on June 30, 2026; and
WHEREAS, the cost of the Program is partially subsidized through the City’s Business License Fees; and
WHEREAS, the City Council held a public meeting and approved the scope of work and proposed fee schedule as set forth as Attachment 2 to the City Council Staff Report dated June 16, 2026; and
WHEREAS, the purchasing procedures outlined in the City’s Municipal Code (CMC) Section 3.20.050 state that purchases and contract for supplies, services, and equipment of estimated fair market value greater than one hundred thousand dollars shall be made according to specified bidding procedures; and
WHEREAS, the flat rate administration fee for services to be provided by Project Sentinel are $68, 135 for Fiscal Year 2026-27 and $70,175 for Fiscal Year 2027-28; and WHEREAS, the Campbell Municipal Code (CMC) Section 3.20.030 provides that the bidding procedures may be dispensed with when any one of nine potential circumstances are found to exist; and
WHEREAS, the City Council has found the following two circumstances from CMC

3.20.030 to exist, thereby warranting the bidding procedures to be dispensed with:
• The city seeks the special services, consultation or advice in financial, economic, accounting, engineering, legal, administrative or other matters from persons specially trained, experienced and competent to perform the special services required;
Item 7.7
Tuesday, June 16, 2026 88 of 279

• The City Council, by a majority vote, determines that it is in the best interest of the public to dispense with the requirements of Section 3.20.050, in which case the City Council shall prescribe the appropriate method of purchase.

WHEREAS, $138,310 will be encumbered during the two-year contract term from FY 2027 through FY 2028; and
WHEREAS, the City Council has reviewed and accepted the draft Contract Service Agreement which outlines the scope of services and expected deliverables from the service provider during the two-year contract term where rent dispute and mediation program administration services will be provided for the benefit of the community; and WHEREAS, the City Council authorizes a total amount not to exceed $138,310 for a period of two years.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell hereby dispenses with the bidding procedures specified in CMC Section 3.20.050, approves the agreement and authorizes the City Manager to execute a two-year (expiring June 30, 2028) Professional Service Agreement with Project Sentinel in substantially the form and content set forth as Attachment 2 to the City Council Staff Report dated June 16, 2026.

PASSED AND ADOPTED this ____ day of June, 2026, by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

APPROVED: _____________________
Daniel E. Furtado, Mayor
ATTEST: _________________________
Andrea Sanders, City Clerk
Item 7.7
Tuesday, June 16, 2026 89 of 279
-1-

CITY OF CAMPBELL

CONSULTANT SERVICES AGREEMENT
This Agreement is entered into at Campbell, California on the 1st day of July, 2026, by and between the CITY OF CAMPBELL (hereinafter referred to as "City") and Project Sentinel (hereinafter referred to as "Consultant").

WHEREAS, City desires to obtain consulting services for the purpose of providing Rent Dispute and Mediation Services for a cost not to exceed $138,310; and WHEREAS, Consultant represents that it has the expertise, means, and ability to perform said Rent Dispute and Mediation services related to tenant and landlord disputes throughout the duration of the contract service agreement;
NOW, THEREFORE, in consideration of each other's mutual promises, Consultant and City agree as follows:

1. DUTIES OF CONSULTANT

1.1 Consultant agrees to perform services as set forth in Exhibit A - Scope of Services, attached hereto and incorporated herein by reference, and which shall be interpreted together and in harmony with this Agreement. In the event of any conflict between Exhibit A and this Agreement, this Agreement shall govern, control, and take precedence.

1.2 Consultant’s project manager will meet with the City’s project coordinator prior to commencement of the project to establish a clear understanding of the working relationships, authorities, and management philosophy of City as it relates to this Agreement.

1.3 Consultant, working with the City, will gather available existing information concerning the project, and shall review documents as necessary for compliance with the project’s objectives.

1.4 In performance of this Agreement by Consultant, time will be of the essence.

1.5 Notwithstanding Section 1.4, Consultant shall not be responsible for delay caused by activities or factors beyond Consultant’s reasonable control, including delays or by reason of strikes, work slow-downs or stoppages, or acts of God.

1.6 Consultant agrees to perform this Agreement in accordance with the highest degree of skill and expertise exercised by members of Consultant’s profession working on similar projects under similar circumstances.

1.7 Consultant shall cooperate in good faith with City in all aspects of the performance Item 7.7
Tuesday, June 16, 2026 90 of 279
-2-
of this Agreement.

1.8 In the course of the performance of this Agreement, Consultant shall act in the City’s best interest as it relates to the project.

1.9 All activities of Consultant, its employees, subcontractors and/or agents will be carried out in compliance with all applicable federal, state, and local laws and regulations.

1.10 The designated project manager for Consultant shall be Isenia Macias, Director of Tenant Landlord Dispute Resolution Services. The Consultant’s project manager shall have all the necessary authority to direct technical and professional work within the scope of the Agreement and shall serve as the principal point of contact with the City and the City’s project coordinator.

The authorized principal of Consultant executing this Agreement for the Consultant shall have authority to make decisions regarding changes in services, termination and other matters related to the performance of this agreement on behalf of Consultant.

1.11 The Consultant (and its employees, agents, representatives, and subconsultants), in the performance of this Agreement, shall act in an independent capacity and not as officers or officials or employees or agents of the City. The City shall not direct the work and means for accomplishment of the services and work to be performed hereunder. The City, however, retains the right to require that work performed by Consultant meet specific standards consistent with the requirements of this Agreement without regard to the manner and means of accomplishment thereof. Subcontractors shall assume all of the rights, obligations and liabilities, applicable to it as an independent contractor hereunder. Consultant represents and warrants that it (i) is fully experienced and properly qualified to perform the class of work and services provided for herein, (ii) has the financial capability and shall finance its own operations required for the performance of the work and services and (iii) is properly equipped and organized to perform the work and services in a competent, timely and proper manner in accordance with the requirements of this Agreement. Consultant agrees to comply with AB5, codified at Labor Code section 2750.3, and shall indemnify, defend and hold harmless the City, its officers, officials, directors, agents representatives, volunteers, and employees against any claim or liability, including attorneys’ fees and costs, arising in any manner related to this Agreement that an employee, agent or others under Consultant’s supervision or control was misclassified.

1.12 This Agreement contains provisions that permit mutually acceptable changes in the scope, character or complexity of the work if such changes become desirable or necessary as the work progresses. Adjustments to the basis of payment and to the time for performance of the work, if any, shall be established by a written contract amendment (approved and executed by the City) to accommodate the changes in work.

2. DUTIES OF CITY

2.1 City shall furnish to Consultant all available and pertinent data and information requested by Consultant to facilitate the preparation of the documents called for in this Agreement.

Consultant shall be entitled to reasonably rely on accuracy and completeness of such information, Item 7.7
Tuesday, June 16, 2026 91 of 279
-3-
provided that Consultant shall make any additional investigation reasonably necessary to confirm such information and provide City prompt written notice of any known or discovered defects in such data and information.

2.2 City shall provide contract administration services. City shall notify Consultant of required administrative procedures and shall name representatives, if any, authorized to act in its behalf.

2.3 City shall review documents submitted by Consultant and shall render decisions pertaining thereto as promptly as reasonably possible.

3. COMPENSATION

3.1 For the full performance of the services described herein by Consultant, City agrees to compensate Consultant for all services and direct costs associated with the performance of the project in an amount not to exceed $68,135 for the initial term as specified in Section 10.9, below; and if extended pursuant to Section 10.9 below, in an amount not to exceed $70,175 for year two; for a total not to exceed value for the two (2) years of $138,810 , as follows:
a. Once each month, Consultant shall submit for payment by City, an itemized invoice for services performed during the previous billing period. The invoice shall describe the services rendered and the title of the item of work, and shall list labor hours by personnel classification.

Said invoice shall be based on all labor and direct expense charges made for work performed on the project. Labor charges shall be in accordance with the fee schedule found in Exhibit A of this Agreement. City shall pay Consultant for services rendered and approved by the City within 30 days from the date the itemized invoice is received by the City, subject to the maximum not to exceed amount specified above and the City’s right to object. b. Direct costs are those outside costs incurred on or directly for the project, and substantiated with invoices for the charges. Direct expenses include printing, reproduction, and delivery charges.

3.2 If Consultant incurs other costs which are not specifically covered by the terms of this Agreement, but which are necessary for performance of Consultant’s duties, City may approve payment for said costs if authorized in writing by the City in advance.

Item 7.7
Tuesday, June 16, 2026 92 of 279
-4-

3.3 City may order changes in the scope or character of services in writing, including decreasing the amount of Consultant’s services. In the event that the work is decreased, Consultant is entitled to full compensation for all services performed and expenses incurred prior to receipt of notice of change. Under no conditions shall Consultant make any changes to the work, either as additions or deductions, without the prior written order of the City. In the event, that the City determines that a change to the work or services from that specified in this Agreement is required, the contract time and/or actual costs reimbursable by the City for the project may be adjusted by contract amendment or change order to accommodate the changed work. The maximum not to exceed total amount specified in this Article 3 (Compensation) shall not be exceeded, unless authorized by written contract amendment or change order, approved and executed by the City.

Consultant shall obtain prior written approval for a revised fee schedule from the City before exceeding such fee schedule. Only City’s authorized representative(s) is authorized to approve changes to this Agreement on behalf of City.

3.4 In no event, will the Consultant be reimbursed for any costs or expenses at any rates that exceed the rates for set forth in the fee schedule found in Exhibit A.

3.5 Consultant agrees that the payments to Consultant specified in this Article 3 (Compensation) will constitute full and complete compensation for all obligations assumed by Consultant under this Agreement. Where conflicts regarding compensation may occur, the provisions of this section apply.

4. SUBCONSULTANTS

4.1 Consultant may not subcontract any services required under this Agreement without the prior written consent of the City.

4.2 Consultant shall be responsible to City for the performance of any and all subconsultants who perform work under this contract, and any acts of negligence or misconduct on their part. Consultant is solely responsible for all payments due to subconsultants.

4.3 Consultant shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein, including naming the City of Campbell, its officers, officials, directors, agents representatives, volunteers, and employees as additional insureds. Any modification to the insurance requirements for subcontractors must be agreed to by the City in writing.

4.4 If at any time, the City determines any subcontractor is incompetent or unqualified, Consultant will be notified and will be expected to immediately cancel the subcontract.

Item 7.7
Tuesday, June 16, 2026 93 of 279
-5-

5. OWNERSHIP OF DOCUMENTS AND MATERIALS
All original drawings, documents, papers, data, materials, photographs, negatives and other work products prepared by the Consultant and/or its subconsultants in the performance of the services encompassed in this Agreement (whether in printed or electronic format) (“project-related documents and materials”) shall be the property of the City and may be used on this project without the consent of the Consultant or its subcontractors. City acknowledges that such drawings, documents, and other items are instruments of professional services intended for use only on the subject project. Consultant agrees that all copyrights which arise from creation of the Project-related documents and materials pursuant to this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. Any project-related documents and materials related to this Agreement shall be confidential, not to be used by the Consultant on other projects or disclosed to any third party, except by agreement in writing by the City, or except as otherwise provided herein. Upon the completion or termination of this Agreement for any reason, the City shall be entitled to receive, and Consultant shall promptly provide to the City upon request, all finished and unfinished project-related documents and materials, produced or gathered by or on behalf of Consultant that are in Consultant’s possession, custody or control. Consultant may retain copies of said documents and materials for its files. In the event of termination, any dispute regarding compensation or damages shall not hinder, prevent, or otherwise impact the City’s right to promptly receive and use such documents and materials which are the sole and exclusive property of the City.

6. TERMINATION

6.1 Notwithstanding any other provision of this Agreement, City may terminate this Agreement at any time, with or without cause, in its sole discretion, by giving notice in writing to Consultant not less than 14 calendar days prior to an effective termination date. In the event of such termination, Consultant shall have the right and obligation to immediately assemble the work then in progress for the purpose of completing the work and turning over all materials and documents to City.

6.2 In the event of such termination, Consultant shall be compensated for all work and services performed to the point of termination in accordance with the payment provisions set forth in Section 3.1, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law.

6.3 Upon notice of termination by City, the Consultant will immediately act to not incur any additional obligations, costs or expenses, except as may be reasonably necessary to terminate its activities. All finished or unfinished work or documents procured or produced under the Agreement will become property of the City upon the termination date. In the event of Consultant’s failure to perform pursuant to the Agreement, the City reserves the right to obtain services elsewhere and Consultant will be liable for the difference between the prices set forth in the terminated Agreement and the actual cost to the City. Termination of the Agreement pursuant to this paragraph shall not relieve the Consultant of any liability to City for additional costs, expenses, Item 7.7
Tuesday, June 16, 2026 94 of 279
-6-
or damages sustained by City due to failure of the Consultant to perform pursuant to the Agreement. City may withhold any payments to Consultant for the purpose of set off until such time as the exact amount of damages due City from Consultant is determined. After the effective date of termination, Consultant will have no further claims against the City under the Agreement.

No other compensation will be payable for anticipated profit on unperformed services.

7. AUDIT AND INSPECTION
Consultant shall permit authorized representatives of City to inspect and audit all data and records relating to its performance under this Agreement for a period of three years following acceptance of the final study.

8. EQUAL EMPLOYMENT OPPORTUNITY
Consultant agrees to refrain from discriminatory employment practices on the basis of race, religious creed, color, sex, national origin, handicap, sexual orientation, marital status, medical condition, disability, ancestry, organizational affiliation, military or veteran status, or any other consideration made unlawful by local, State or Federal law, of any employee of, or applicant for employment with, such Consultant or subcontractor. City requires Consultant to comply with all applicable Federal and State and local equal employment opportunity laws and regulations.

9. INSURANCE AND INDEMNIFICATION

9.1 With respect to any design professional services provided by Consultant, the Consultant agrees to indemnify, and hold harmless the City, its officers, and employees to the fullest extent allowed by law from any and all claims, actions, causes of action, damages, liabilities and losses, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, except for any claims, actions, causes of action, losses, damages or liabilities proximately caused by the sole negligence or willful misconduct of City. City shall not be liable for acts of Consultant in performing services described herein. Notwithstanding anything in this paragraph to the contrary, any defense costs charged to the design professional under this paragraph shall not exceed the design professional’s proportionate percentage of fault, except:
a. That in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the design professional shall meet and confer with the other parties regarding unpaid defense costs in good faith effort to agree on the allocation of those costs amongst the parties; and
b. Where a project-specific general liability policy insures all project participants for general liability exposures on a primary basis and also covers all design professionals for their legal liability arising out of their professional services on a primary basis, then there shall be no limitation on the design professional's duty to provide a defense and cover the City's cost of defense.

Item 7.7
Tuesday, June 16, 2026 95 of 279
-7-
With respect to all matters other than those covered by the foregoing paragraph, Consultant agrees to indemnify, defend (with counsel reasonably satisfactory to the City) and hold harmless the City, its officers, officials, directors, agents representatives, volunteers, and employees to the fullest extent allowed by law from and against any and all claims, actions, causes of action, losses, damages, liabilities and costs of every nature, including attorneys’ fees and costs (collectively, “Losses”) including but not limited to all claims, actions, causes of action, losses, damages, liabilities for property damage, bodily injury, or death, and all costs of defending any claim, caused by or arising out of, or alleged to have been caused by or arise out of, in whole or in part, Consultant’s performance under this Agreement, except for any claims, actions, causes of action, losses, damages, costs or liabilities proximately caused by the sole negligence or willful misconduct of City. City shall not be liable for acts of Consultant in performing services described herein.

In no event shall this section be construed to require indemnification by the Consultant to a greater extent than permitted under the public policy of the State of California; and in the event that this contract is subject to California Civil Code section 2782(b), the foregoing indemnity provisions shall not apply to any liability for the active negligence of the City.

The defense and indemnity provisions obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations contained in this Agreement. The foregoing indemnity provisions are intended to fully allocate the parties’ risk of liability to thirdparties; and there shall be no rights to indemnity or contribution, in law or equity or otherwise between the parties that are not set forth in this section. Consultant waives all rights to subrogation for any matters covered by the provisions of this section. Consultant’s responsibility for such defense and indemnity obligations as set forth in this section shall survive the termination or completion of this Agreement for the full period of time allowed by law.

9.2 Consultant shall maintain insurance conforming to the following specifications to the fullest amount allowed by law for a minimum of three (3) years following the termination or completion of this Agreement:

Item 7.7
Tuesday, June 16, 2026 96 of 279
-8-
A. Types of Coverage
The policies shall afford the following types of coverage:

1. Commercial General Liability;

2. Automotive;

3. Workers’ Compensation and Employer Liability; and

4. Professional Liability and/or Errors and Omissions
B. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. For Commercial General Liability: Insurance Services Office (ISO) CGL Form 00 01 11 85; and

2. For Automotive Liability: ISO CA 00 01 06 92 including symbol 1(any auto); and

3. For Workers’ Compensation: insurance as required by the Labor Code of the State of California and Employer's Liability insurance; and

4. For Professional Liability and/or Errors and Omissions: insurance covering negligence committed by or on behalf of Consultant in rendering services to City.

C. Minimum Limits of Insurance
Consultant shall maintain limits no less than:

1. General Liability: $1,000,000 combined single limit per occurrence for bodily, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.

3. Workers’ Compensation and Employer's Liability: Workers’ Compensation limits as required by the Labor Code of the State of California and Employer's Liability limits of $1,000,000 per accident. The Worker’s Compensation policy must be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant Item 7.7
Tuesday, June 16, 2026 97 of 279
-9-
and its employees.

4. Professional Liability and/or Errors and Omissions: $1,000,000 per claim and $2,000,000 in the annual aggregate.

The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City (as agreed to in this Agreement) before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

D. Deductible and Self-Insured Retention
Any deductibles or self-insured retention must be declared to and approved by the City, and shall not reduce the limits of liability. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City, its agents, officers, attorneys, employees, officials and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses related to investigations, claim administration, and defense expenses. Policies containing any self-insured retention provision shall provide or be endorsed to provide that the self-insured retention may be satisfied by either the named insured or the City.

E. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:

1. General Liability and Automobile Liability Coverage:
a. The City, its agents, officers, attorneys, employees, officials and volunteers are to be covered as additional insureds as respects: liability arising out of this Agreement performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, leased, hired or borrowed by the Consultant. It is a requirement of this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits set forth in this Agreement shall be available to the City as an additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is affords greater coverage. b. The Consultant's insurance coverage shall be primary insurance as respects the City, its agents, officers, attorneys, employees, officials and volunteers.

Any insurance or self-insurance maintained by the City, its agents, officers, attorneys, employees, officials and volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

Item 7.7
Tuesday, June 16, 2026 98 of 279
-10-
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its agents, officers, attorneys, employees, officials, and volunteers.
d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer's liability.

2. Workers’ Compensation and Employer’s Liability Coverage: The insurer shall agree to waive all rights of subrogation against the City, its agents, officers, attorneys, employees, officials, and volunteers for losses arising from work performed by the Consultant for the City.

3. All Coverages: Any unintentional failure to comply with reporting provisions of the policies shall not affect coverage provided to the City; and unless otherwise approved by the City, each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days prior written notice by regular mail has been given to the City, or ten (10) days for cancellation for non-payment of premium.

F. Suspension or Cancellation
If any of the coverages required by this Agreement should be suspended, voided, cancelled or reduced in coverage during the term of this Agreement, Consultant shall immediately notify City and replace such coverage with another policy meeting the requirements of this Agreement.

G. Subcontractors
Consultant agrees that any and all contracts with subcontractors for performance of any matter under this Agreement shall require the subcontractors to comply with the same indemnity and insurance requirements set forth in this Agreement to the extent that they apply to the scope of the subcontractors’ work. Subcontractors are to be bound to contractor and to City in the same manner and to the same extent as the Consultant is bound to City under this Agreement.

Subcontractors shall further agree to include these same provisions with any sub-subcontractor. A copy of this Agreement will be furnished to the subcontractor on request. The Consultant shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the Agreement prior to commencing any work, and will provide proof of compliance to the City.

H. Acceptability of Insurers
Without limiting Consultant's indemnification provided hereunder, the policies of insurance listed in Article 9.2 of this Agreement are to be issued by an issuer with a current A.M. Best Rating of A:V and who is authorized to transact business in the State of Item 7.7
Tuesday, June 16, 2026 99 of 279
-11-
California, unless otherwise approved by the City.

I. Verification of Coverage
Consultant shall furnish the City with endorsements and certificates of insurance evidencing coverage required by this clause. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates are to be on forms acceptable to the City. Where required by statue, forms approved by the Insurance Commissioner are to be submitted. All certificates are to be received and approved by the City before work commences.

J. Special Risks/Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances and provide notice to Consultant.

10. MISCELLANEOUS

10.1 This Agreement shall be binding on the heirs, executors, assigns and successors of Consultant.

10.2 Neither party may assign this Agreement, or any portion hereof, without the prior written consent of the other.

10.3 This Agreement shall not be construed to alter, affect, or waive any lien or stop notice rights, which Consultant may have for the performance of services pursuant to this Agreement.

10.4 Neither party’s waiver of any term, condition or covenant, or breach of any term, condition or covenant shall be construed as the waiver of any other term, condition or covenant or waiver of the breach of any other term, condition or covenant.

10.5 This Agreement contains the entire Agreement between City and Consultant relating to the project and the provision of services to the project. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect.

Subsequent modifications to this Agreement shall be in writing and signed by both City and Consultant.

10.6 If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding on City and Consultant.

10.7 This Agreement shall be governed and construed in accordance with the laws of the State of California.

Item 7.7
Tuesday, June 16, 2026 100 of 279
-12-

10.8 All changes or amendments to this Agreement must be in writing and approved by all parties.

10.9 The initial contract term shall commence upon execution of the contract by the City and shall be terminate no later than June 30, 2027, unless terminated sooner in accordance with the contract. The City of Campbell at its sole discretion may elect to extend the contract up to one (1) consecutive twelve-month period by providing written notice to Consultant not less than thirty (30) days prior to expiration of the original term.

10.10 Consultant owes the City a duty of undivided loyalty in performing the work and services under this Agreement, including, but not limited to, the obligation to refrain from having economic interests and/or participating in activities that conflict with the City’s interests in respect to the work and/or services and project. The Consultant shall list current clients who may have a financial interest in the outcome of this Agreement. The Consultant hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this agreement. Consultant shall not make or participate in making or in any way attempt to use Consultant’s position to influence a governmental decision in which Consultant knows or has reason to know Consultant has a direct or indirect financial interest other than the compensation promised by this Agreement. Consultant will immediately advise the City if Consultant learns of a financial interest of Consultant's during the term of this Agreement.

10.11 City is a public agency subject to the disclosure requirements of the California Public Records Act (“CPRA”). If Consultant’s proprietary information is contained in documents or information submitted to City, and Consultant claims that such information falls within one or more CPRA exemptions, Consultant must clearly mark such information “Confidential and Proprietary,” and identify the specific lines containing the information. In the event of a request for such information, City will make best efforts to provide notice to Consultant prior to such disclosure. If Consultant contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief or other appropriate remedy from a court of law in Santa Clara County before the City is required to respond to the CPRA request. If Consultant fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability to Consultant. Consultant further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and attorney’s fees) that may result from denial by City of a CPRA request for information arising from any representation, or any action (or inaction), by the Consultant.

10.12 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by an act of God, natural disaster, pandemic, acts of terrorism, war, or other peril, which is beyond the reasonable control of the affected party and without the negligence of the respective Parties. Each party hereto shall give notice promptly to the other of the nature and extent of any Force Majeure claimed to delay, hinder or prevent performance of the services under this Agreement. Each Party will, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and will, upon the cessation of the cause, diligently pursue performance of its obligations in this Item 7.7
Tuesday, June 16, 2026 101 of 279
-13-
Agreement. In the event either party is prevented or delayed in the performance of its respective obligation by reason of such Force Majeure, there may be an equitable adjustment of the schedule and Consultant compensation based on City’s sole discretion.

10.13 Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

10.14 Consultant warrants that Consultant, its subcontractors and/or agents (if any) has/have complied with any and all federal, state, and local licensing requirements

10.15 Each party acknowledges that it has reviewed this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement.

10.16 The signatories to this Agreement warrant and represent that each is authorized to execute this Agreement and that their respective signatures serve to legally obligate their respective representatives, agents, successors and assigns to comply with the provisions of this Agreement.

10.17 This Agreement is entered into, and to be performed in Santa Clara County, California, and any action arising out of or related to this Agreement shall be maintained in a court of appropriate jurisdiction in Santa Clara County, California.

10.18 This Agreement may be executed in counterparts which shall, in the aggregate, be deemed an original but all of which, together, shall constitute one and the same instrument. A scanned, electronic, facsimile or other copy of a party’s signature shall be accepted and valid as an original.

11. NOTICES
Notices required under this Agreement may be delivered by first class mail addressed to the appropriate party at one of the following addresses:

CITY: City of Campbell
Attention: Rob Eastwood
70 North First Street
Campbell, CA 95008
CONSULTANT: Project Sentinel
Attention: Carole Conn
1490 El Camino Real
Santa Clara, California 95050
Item 7.7
Tuesday, June 16, 2026 102 of 279
-14-
[SIGNATURES ON FOLLOWING PAGE]

Item 7.7
Tuesday, June 16, 2026 103 of 279
-15-
Having read and understood the foregoing Agreement, the undersigned parties agree to be bound hereby:

CONSULTANT
By: ________________________
Carole Conn
Title: Executive Director

CITY OF CAMPBELL

By: ______________________________
Brian Loventhal
Title: City Manager
Exhibit A - Scope of Services and Fees

Item 7.7
Tuesday, June 16, 2026 104 of 279
-16-
Exhibit A
Scope of Work
Project Sentinel will be responsible for implementing and administering Rent Dispute and Mediation services which shall encompass, but not be limited to, the following:
o Information & Conciliation
• Provide forms and educational materials, including flyers and publications specific to the Rental Dispute Resolution program of Campbell.
• Collaborate with related agencies to provide quick and accurate referrals to Campbell residents or owners.
• Maintain a public website that provides links to forms and educational materials and provide a bi-annual review of the City website Housing Division rental dispute/mediation page(s) to advise on content or materials that should be posted for parity.
• Conduct public presentation to the general community. • Distribute literature specific the Campbell Rental Dispute Resolution Program. • Develop and distribute information materials about Campbell’s Rent Dispute Resolution ordinance to tenants and landlords.
o Rent Dispute Resolution / Mediation
• Triage and query calls to determine appropriateness for the dispute resolution process. • Respond to telephone inquiries.
• Provide referrals when appropriate to inquiries outside the scope of service of the program and allotted services.
• Provide dispute resolution services of counseling, conciliation and mediation via professional or capable staff.
o Record Keeping
• Client and case information shall be stored in a secure database and retain records of contacts, type of call and referral sources. To the extent required by law, confidential records and files shall be maintained in a secure format and location. o Evaluation & Reporting
• Provide a quarterly report that contains a catalogue of work and services provided during the quarter as well as:
▪ Success stories
▪ Observations and Trends
▪ A statistical summary which includes: Summary Tables, Calls and Cases by Category, Cumulative Summary of Activities to date, Case Summaries, Outreach Activities, Agency-wide activities, and Mediator Volunteer hours.

Item 7.7
Tuesday, June 16, 2026 105 of 279
-17-
Fee Schedule / Budget
The following schedule encompasses the annual fees and costs for the provided program per fiscal year.

Description Fee Cap/Max Billed To
FY 2026-2027 Program
Administration
$68,135 City
FY 2027-2028 Program
Administration
$70,175* City
Total Program Cost $138,310*
*If extended to two years.

Item 7.7
Tuesday, June 16, 2026 106 of 279
City Council Report
DATE: June 16, 2026
TITLE: Excess Workers' Compensation Coverage Contract Extension (Resolution/Roll Call Vote)
RECOMMENDED ACTION:

That the City Council adopt a resolution approving a renewal of its current agreement with Midwest Employers' Casualty Company to provide excess worker's compensation liability coverage for Fiscal Years 2027 and 2028 for the estimated annual premium amount of $132,240 and authorizing the City Manager to execute any necessary documents or amendment related to the extension.

BACKGROUND
The City of Campbell (City) faces a range of risks that could result in severe or catastrophic financial losses. To mitigate these risks, the City relies on professional insurance brokerage services provided by Leavitt Pacific Insurance Brokers, Inc. (Leavitt Pacific). Leavitt Pacific helps the City secure various commercial insurance policies on its behalf. In turn, these policies can help protect the City from potential claims, including workers' compensation claims.

While the City self-insures its workers' compensation coverage, it also annually procures additional lines of insurance coverage to minimize the impact of these types of claims.

Currently, that type of coverage, known as Excess Workers Compensation Coverage, is provided under a one-year contract by Midwest Employers Casualty Company (Midwest) that expires on June 30, 2026. Specifically, the City pays a policy rate of $131,198 for a Self-Insured Retention (SIR) of $1,000,000 per accident for police personnel, $1,000,000 for all other employees, and a Limit of Liability set at $25,000,000.

DISCUSSION
Recently, Leavitt Pacific contacted the City and advised that for Fiscal Year (FY) 2027 and 2028, Midwest is offering to extend its current program with the City for two years at an estimated of $132,240 per year, which is a total of $238,032 for two years. This extension would include the same Self-Insured Retention (SIR) of $1,000,000 per accident for police personnel, $1,000,000 for all other employees, and a Limit of Liability set at $25,000,000. See Attachment B.

After thoroughly assessing the City’s current program with Midwest, taking into account potential losses, coverage details, self-insured retentions, deductibles, premiums, and Item 7.8
Tuesday, June 16, 2026 107 of 279

policy limits, staff agrees that the City should proceed with the program extension offered by Midwest. The City would be able to lock in a rate that is less than a 1% increase from the current policy rate for twenty-four (24) months and avoid any significant increases in a market that is experiencing policy rate increases averaging between 5-10%. In addition, by extending the current program, the City would avoid the time involved in supplying information or seeking quotes from other potential providers.

It should be noted that this estimate for insurance premiums, self-insured retentions, and deductibles may change as some quotes are not finalized until the City Council formally authorizes the binding of these rates through Leavitt Pacific. As such, staff recommends that the City Council adopt the attached resolution (Attachment A) approving the extension of the program and authorizing the City Manager to execute any necessary documents or amendment to the current agreement with Midwest to provide excess worker's compensation liability coverage for FY 2027 and 2028 for the estimated annual premium amount of $132,240 per year.

FISCAL IMPACT
The quote provided has a two-year premium of $132,240 per year with an SIR of $1,000,000 and a $25,000,000 Limit of Liability. This is the equivalent to the existing coverage the City currently has in place. The annual premium shown has been fully programmed into the Proposed Fiscal Year 2027 Operating Budget (Worker’s Compensation Fund 690) and there are sufficient fund balances to support this expenditure.

ALTERNATIVES

1. Do not approve staff’s recommendation. This option is not recommended as failure to purchase insurance policies to protect the City in case of catastrophic losses would place the City at risk for financial hardship.

2. Request additional quotes for coverage.

PREPARED BY: Adan Chang, Human Resources Manager
Item 7.8
Tuesday, June 16, 2026 108 of 279

Report Approval Details
Document Title: 2026.06.19 Excess Workers Compensation Contract.docx Attachments: Resolution – Excess Workers’ Compensation.docx FY 27-28 Excess Workers Compensation Extension
Proposal.pdf
Final Approval
Date:

June 10, 2026
This document and all of its attachments were approved and signed as outlined below:

Andrea Sanders, City Clerk
Angelique Gaeta, Assistant City Manager
Item 7.8
Tuesday, June 16, 2026 109 of 279
RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL

APPROVING AN EXTENSION OF AN AGREEMENT AND AUTHORIZING THE CITY MANAGER TO EXECUTE NECESSARY DOCUMENTS WITH MIDWEST EMPLOYERS’ CASUALTY COMPANY TO PROVIDE EXCESS WORKERS’ COMPENSATION LIABILITY COVERAGE FOR FISCAL YEARS 2027 AND 2028
WHEREAS, the City of Campbell (City) currently contracts with Midwest Employers Casualty Company (Midwest Employers) for Excess Workers’ Compensation Insurance Coverage; and
WHEREAS, the City received an offer from Midwest Employers to renew its current contract with Midwest Employers for the term of July 1, 2026, to June 30, 2028, for an estimated premium amount of $132,240 per year; and
WHEREAS, the City has taken into consideration the current market and the fact that insurance rates are seeing an average increase of between 5-10%; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell does hereby approve an extension of its current agreement with Midwest Employers and authorizes the City Manager to execute any necessary documents and amendment with Midwest Employers to provide the City with Excess Workers’ Compensation Insurance Coverage for two years, effective July 1, 2026, through June 30, 2028, for an estimated premium of $132,240 per year.

PASSED AND ADOPTED this 16th day of June 2026, by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:

Daniel E. Furtado, Mayor
ATTEST:

Andrea Sanders, City Clerk
Item 7.8
Tuesday, June 16, 2026 110 of 279
Business Insurance Consulting
and Brokerage Services
City of Campbell
July 1, 2026 to July 1, 2027
Presented by: Charlotte A Weddell CISR CIC CPIW
CA License 0800987
Leavitt – Pacific Insurance Brokers
CA License #0D79674
A member of the Leavitt Group
Item 7.8
Tuesday, June 16, 2026 111 of 279
Indemnity Coverage Provided:

Excess Workers’ Compensation and Employers Liability Indemnity Insurance Company: Midwest Employers Casualty Co. – A.M. Best: A++ XV Policy Period: 7 /1/26 to 7/1/28 (Two-Year Term**)
Annual
Employer's Deposit Rate per
Limit of Liability Self-Insured and $100 of
Liability Sub-Limit Retention Minimum Payroll
$25,000,000 $1,000,000 $1,000,000 $132,240** 0.4568
$238,032
**Two annual installments of $132,240 apply
**Two-year term means no paperwork needed for the 2027-8 policy term. Policy will continue with just payment of the 2027 installment.

Terms and Conditions
1) The premium is based on an estimated annual remuneration of $28,949,216 (Up about 7% over last year) . 2) State of operations: California
3) Midwest Employers Casualty Co. quotes are subject to their policy form and the following endorsements:

CMB-11 Amendment to Schedule Item 11, CMB-160 Foreign, CMB-199-CA Policyholder Disclosure Notice of Terrorism Insurance, ISI-254-EXC Aircraft Exclusion, ISI-260 Authorized Volunteers, ISI-261 Voluntary Compensation, ISI-266 Endemic Disease and Repatriation.

ISI-CA (02-21) California Mandatory Endorsement CMB-6-CLS Amendment to Schedule Item 6 (applies to split retention quote).

In order to bind coverage, we will need a written request by 6/25/2026.

Item 7.8
Tuesday, June 16, 2026 112 of 279
City Council Report
DATE: June 16, 2026
TITLE: Accept Donation from Dale Scribner for a Bench Installation at the Campbell Community Center Running Track (Resolution/Roll Call Vote) RECOMMENDED ACTION:

That the City Council adopt a resolution: 1) accepting a $3,000 monetary donation from Mr. Dale Scribner for the installation of a bench at the Campbell Community Center Running Track; and 2) authorizing staff to execute a budget adjustment as necessary.

BACKGROUND
Over the years, the City of Campbell has accepted monetary donations for the purchase and installation of benches throughout the city. In accordance with the City’s Landscape Memorial Fund policies, staff works closely with donors to select an appropriate installation site. As part of this process, the proposed plans are presented to the City’s Park and Recreation Committee, which reviews the request and provides a recommendation to the City Council for final approval or denial.

DISCUSSION
In January 2026, Mr. Dale Scribner contacted the City expressing an interest in making a monetary donation for the installation of a bench at the Campbell Community Center Running Track.

During the May 6, 2026, Park and Recreation Commission Meeting, staff presented details regarding Mr. Scribner’s donation and requested installing a bench at Campbell Community Center Running Track. Following staff’s presentation, the commission expressed their gratitude to Mr. Scribner’s generous contribution and unanimously supported the installation of the bench at the proposed location site (see Attachment 1).

Therefore, staff recommends that the City Council adopt a resolution accepting a $3,000 monetary donation from Mr. Scribner for the purchase of a bench and its installation at the Campbell Community Center Running Track.

FISCAL IMPACT
The donation of $3,000 made by Mr. Dale Scribner will be deposited to the City’s General Fund for the purchase of the bench. The labor and incidental materials to install the bench will be provided by Parks Maintenance staff.

Item 7.9
Tuesday, June 16, 2026 113 of 279

The proposed resolution has been prepared for the City Council to accept the donation and authorizing the Finance Director to perform the associated budget adjustment.

PREPARED BY: Ron Taormina, Public Works Superintendent
Item 7.9
Tuesday, June 16, 2026 114 of 279

Report Approval Details
Document Title: Report - Accept donation from Dale Scribner for a bench installation at the Campbell Community Center Running Track.docx Attachments: RESOLUTION bench donation at CCC running track.docx Attachment 1 - Location of Bench.pdf
Budget Adjustment.pdf
Final Approval
Date:

June 10, 2026
This document and all of its attachments were approved and signed as outlined below:

Amy Olay, Public Works Director
Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Angelique Gaeta, Assistant City Manager
Item 7.9
Tuesday, June 16, 2026 115 of 279
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL ACCEPTING A MONETARY DONATION, IN THE AMOUNT OF $3,000, MADE

BY DALE SCRIBNER FOR THE INSTALLATION OF A BENCH AT THE

CAMPBELL COMMUNITY CENTER RUNNING TRACK, AND AUTHORIZING

THE FINANCE DIRECTOR TO PERFORM THE ASSOCIATED BUDGET

ADJUSTMENT
WHEREAS, over the years, the City of Campbell has accepted monetary donations for the purchase and installation of benches, which are reviewed and approved in accordance with the City’s Commemorative Activities and Landscape Memorial Fund policies; and
WHEREAS, in January 2026, Mr. Dale Scribner contacted the City expressing an interest in making a monetary donation for the installation of a bench at the Campbell Community Center Running Track; and
WHEREAS, during the May 6, 2026, Parks and Recreation Commission meeting, the commission expressed their gratitude for Mr. Scribner’s generous contribution and unanimously supported the installation of the bench at the proposed location site; and WHEREAS, staff recommends that the City Council adopt a resolution accepting a $3,000 monetary donation from Mr. Scribner for the purchase of a bench, and its installation at the Campbell Community Center Running Track; and WHEREAS, the donation will be deposited into the City’s General Fund for the purchase of the bench, with Parks Maintenance staff to provide the labor and incidental materials for its installation;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell does hereby adopt a resolution accepting a monetary donation of $3,000 made by Mr.

Dale Scribner for the purchase of a bench, and its installation at the Campbell Community Center Running Track; and be it further resolved that the City Council authorizes the Finance Director to perform the associated budget adjustment.

PASSED AND ADOPTED this ___ day of ____ 2026 by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:
__________________________________
Daniel E. Furtado, Mayor
ATTEST:

Item 7.9
Tuesday, June 16, 2026 116 of 279
__________________________________
Andrea Sanders, City Clerk
Item 7.9
Tuesday, June 16, 2026 117 of 279
Attachment 1 – Location Map for Dale Scribner Donation Bench Item 7.9 Tuesday, June 16, 2026 118 of 279
City of Campbell
Request for Budget Adjustments
Department/Program Division Date Request No.

June 16, 2026 BA-13
Budget to be Reduced
Fund/Program Account Number Description Amount
Budget to be Increased
Fund/Program Account Number Description Amount

REVENUES
207.775 4818 Donations - Campbell Community Center Running Track - Bench 3,000.00 REASON FOR REQUEST - BE SPECIFIC:

Finance Director Public Works Director City Manager
Public Works
Will Fuentes Amy Olay Brian Loventhal
775 - Parks Maintenance
To accept a donation from Mr. Dale Scribner for the installation of a bench at the Campbell Community Center Running Track.

Item 7.9
Tuesday, June 16, 2026 119 of 279
City Council Report
DATE: June 16, 2026
TITLE: Fiscal Year 2027 Budget and CIP Adoption (Resolution/Roll Call Vote) RECOMMENDED ACTION:

That the City Council, by Resolution, adopt the Fiscal Year (FY) 2027 City Operating and Capital budgets, including transfers, in the amounts of $93,229,659 and $13,891,152, for a combined total budget of $107,120,811; and adopt a Resolution adopting findings that the proposed FY 2027-2031 Capital Improvement Plan (CIP) projects are categorically exempt under the California Environmental Quality Act (CEQA) and are consistent with the City’s General Plan; approving the five-year Capital Improvement Plan with projects totaling $75,220,892; including new capital projects of $4,202,000 and $7,145,804 as the amount necessary to meet the capital requirements of the City in FY 2027; directing staff to incorporate within the final adopted and published FY 2027 budget document any changes or adjustments pursuant to this public hearing and any other minor corrections prior to the budget’s final publication; and adopt a Resolution establishing the Appropriations Limit for FY 2027 at $104,806,101 pursuant to Article XIIIB of the California State Constitution.

BACKGROUND
The Proposed Fiscal Year (FY) 2027 Operating Budget and 2027 - 2031 Five-Year Capital Improvement Plan (CIP) has been posted on the City’s website at https://www.ci.campbell.ca.us/151/Budget . Also posted at this location is the complete Second Update of the Seven-Year Financial Forecast which covers FY 2027 through FY 2033. The purpose of this agenda item is to formally adopt the proposed operating budget and CIP.

DISCUSSION
For ease of viewing, staff has attached to this report the following items which are also included within the Budget and CIP book. These items have been updated, as needed, based on Council feedback received during the June 2, 2026 Budget introduction as well as any other recommended staff revisions detailed within:
• City Manager Transmittal Letter
• Proposed Approving Resolutions
o FY 2027 Operating and Capital Budget
Item 8.1
Tuesday, June 16, 2026 120 of 279

o FY 2027 CIP Conformance to General Plan (conformance affirmed by the Planning Commission on May 26, 2026)
o FY 2027 Appropriation Limit
Thank you for your review and consideration of the Proposed Fiscal Year (FY) 2027 Operating Budget and 2027 - 2031 Five-Year Capital Improvement Plan (CIP). Staff looks forward to speaking with you further.

FISCAL IMPACT
Complete fiscal impacts are provided with the City Manager’s Transmittal Letter and the Budget and CIP documents.

ALTERNATIVES
1) Do not approve the Proposed Budget and CIP as presented and provide staff with alternate direction.

PREPARED BY: Will Fuentes, Finance Director
Item 8.1
Tuesday, June 16, 2026 121 of 279

Report Approval Details
Document Title: Report - Fiscal Year 2027 Budget and CIP Adoption.docx Attachments: FY 2027 City Manager Transmittlal Letter (ADOPT 06-16- 26).docx
Resolution - FY 2027 Operating and Capital Budget (ADOPT 06- 16-26).docx
Resolution - FY 2027 CIP Conformance to General Plan
(ADOPT 06-16-26).docx
Resolution - FY 2027 Appropriations Limit (ADOPT 06-16- 26).docx
Final Approval
Date:

June 10, 2026
This document and all of its attachments were approved and signed as outlined below:

Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Brian Loventhal, City Manager
Item 8.1
Tuesday, June 16, 2026 122 of 279

June 16, 2026
Honorable Mayor, Vice-Mayor, and City Councilmembers:

I am pleased to present to you for formal consideration and adoption the Proposed Fiscal Year (FY) 2027 Operating Budget and 2027 - 2031 Five-Year Capital Improvement Plan (CIP). The Operating Budget and CIP serve as a policy document, a financial plan, a communication's device, and an operation’s guide; reflecting the policies, goals, programs, and service priorities and values of the City Council and the Campbell community.

Specifically, the current budget and CIP process continues to emphasize a Priority-Based Budgeting approach to link City resources with the strategic priorities of the City Council and community, while also seeking to maintain fiscal prudence. To accomplish this, several meetings with the City Council and the community were held on the following dates:
• March 5 Special Meeting - Strategic Priorities Discussion • March 24 Regular Meeting - Strategic Priorities Adoption • May 5 Budget Study Session - Preliminary Workplans, Operating Budget, CIP, and Service Objectives
• June 2 Regular Meeting – Introduction of Budget and CIP The budget development process though continues to be an iterative process and there will be additional opportunities for Council feedback as well as community input on June 17 (Budget Adoption). Any further Council feedback that reaches majority consensus at the June 17 Budget Adoption will be incorporated into the final Adopted Budget and CIP if it is fiscally feasible. In preparation for those meetings and so as to provide a high-level overview of the proposed budget and CIP, this transmittal letter will address the following items:
• A – Significant Changes since June 3 Introduction
• B – Financial Summary
• C – Economic Update and Outlook
• D – Long-Range Forecast
• E – Budget Awards
• F – Conclusions and Acknowledgments
• Exhibit A - FY 2027 Adopted City Council Priorities
• Exhibit B – FY 2027 Proposed Workplans
A – SIGNIFICANT CHANGES SINCE JUNE 2nd INTRODUCTION
The following section details significant changes to the Proposed FY 2027 Operating Budget and 2027 – 2031 CIP since the June 2 Budget Introduction. All changes shown below are built into the proposed budget numbers and schedules before Council:

Item 8.1
Tuesday, June 16, 2026 123 of 279
• Addition of Climate Action Adaptation Plan (CAAP) to Strategic Objective of Environment and Council Priority of Sustainability in FY 2027. Based on Shared Feedback, staff added “Take steps to implement the Climate Action Adaption Plan (CAAP)” to these areas of the FY 2027 Adopted City Council Priorities. Please note that workplans to implement that CAAP were already included in both the Community Development and Public Works Departments FY 2027 Proposed Workplans; with much of the implementation work shifting to Public Works in FY 2027. • Removal of Unnecessary General Fund Transfer Out to the SLESF Fund – Based on further analysis of need, a $100,000 transfer out from the General Fund (#101) to the SLESF Fund (#210) was eliminated; thereby reducing the burden on the General Fund.
• Reduced Utilization of Available General Fund Reserves – Given the elimination of the $100,000 transfer out from the General Fund to the SLESF Fund in FY 2027, the proposed utilization of the available General Fund reserves was reduced from $2.79 million to $2.69 million in FY 2027.
• Increasing Housing Assistance Fund (#233) Projected Revenues – Based on more current information, staff increase revenue estimates in the Housing Fund by $2.1 million in FY 2027 to include a $650,000 payment from Campbell Tech Park into the Housing Fund (initial payment at entitlement, 25% of total), $750,000 Pro-Housing Incentive Grant, and $685,000 more in In-Lieu Inclusionary Housing Fees based on modifications to in lieu fee payment structure and projected development activity.

B - FINANCIAL SUMMARY
General Fund – Financial Summary
Table 1 – General Fund Summary
For a more detailed Fund Balance Report, please see the Fund Summaries section of the Budget book Item 8.1
Tuesday, June 16, 2026 124 of 279
Currently Proposed FY 2027 Operating and Capital expenditures for the General Fund equal $74.0 million. This proposal results in General Fund expenditures being fully balanced against estimated General Fund revenues in FY 2027. The General Fund, expenditures for FY 2027 show a 5.5% increase when compared to FY 2026 Year-End Estimates of $70.2 million. General Fund revenues for FY 2027 also show a 5.5% increase when compared to FY 2026 Year-End Estimates of $70.2 million. Please note that a line has been added to Table 1 above to accurately reflect draws from General Fund reserves in FY 2026 and FY 2027 that decrease overall reserve balances. The proposed budget includes the following items and assumptions:
• All current City operations remain largely status quo, but FY 2027 budget requests account for inflation, contractually agreed to increases to vendors, and other costs to meet high priority Workplan objectives.
• No inclusion as of yet of Cost-of-Living Adjustments (COLAs) for any bargaining unit or employee, with all Memorandums of Understanding (MOUs) expiring either June 30, 2026 (CMEA, CPCEA, CARP, Confidential, MGMT, UNREP) or December 30, 2026 (CPOA). All MOUs are currently under negotiations. However, should Council have interest in providing salary adjustments, such adjustments may cost between $1 and $2 million depending on percentage (%) and effective dates. • No increases as of yet to City’s Healthcare Contribution Levels for 2027 for any bargaining unit or employee, with all MOUs again expiring either June 30, 2026 or December 30, 2026. The City Council could direct staff to include some level of assumed calendar year 2027 City healthcare contribution increase for the June 2 Budget Introduction and/or June 16 Budget Adoption versions. Such adjustments may cost between $100,000 and $200,000 depending on percentage (%). • No permanent staffing additions and extensions. Given the City’s fiscal constraints, the FY 2027 Proposed Budget does not include any permanent staffing additions or extensions. However, several low-cost position reclassifications and upgrades which make operational sense have been included in the FY 2027 Proposed Budget. These include the reclassification of a currently vacant 0.75 PartTime Community Services Officers (CSO) to a 1.0 Full-Time CSO, the reclassification of a Museum Collections Coordinator to a Recreation Program Coordinator, the reclassification on a vacant Engineering Tech to a Jr. Engineer, the reclassification of a Streets Maintenance Supervisor to a Streets and Fleets Maintenance Supervisor with added supervisory duties, the reclassification of an Equipment Maintenance Supervisor to a Lead Mechanic, and upgrading the CSO salary rates and job specification to better align with current and future operational needs. Such reclassifications have an estimated cost impact of $90,000 in FY 2027.

Additionally, the FY 2027 Proposed Budget removes the Limited-Term Environmental Programs Specialist in the Community Development Department effective June 30, 2026 at an estimated savings of $138,400 and transitions the Limited-Term Sr. Public Works Project Manager to a permanent position after Item 8.1
Tuesday, June 16, 2026 125 of 279
December 30, 2026 to help with ongoing capital projects at an estimated annual cost of $233,500.
• No Use of Measure K Sales Tax Revenues in FY 2027 unless litigation is resolved with a favorable, final, and non-appealable outcome to the City. As detailed in several public meetings and distributed material over 2024 as well as official ballot language, Measure K was estimated to generate $7 million annually in new general purpose sales tax revenue (starting April 1, 2025). Such additional revenue could potentially be used to stabilize and support ongoing City services and operational costs as well as address deferred maintenance, infrastructure, replenishment of reserves spent down during the pandemic, and unfunded liability needs so as to ensure long-term fiscal stability for the City. The ½ cent Measure K sales tax rate went into effect as approved April 1, 2025 and has generated $6.7 million through March 31, 2026 (representing one full year of receipts), plus an estimated $270,000 in interest earnings; bringing total funds close to initial estimates of $7 million annually.

Nevertheless, all funds collected to date and any interest earned have been placed by government statute into an interest-bearing escrow account and remain untouched until a non-appealable decision is reached in the case. If the City receives a favorable final decision, it will have full access to use accumulated Measure K funds and interest placed into escrow as well as ongoing future Measure K revenues. If the City receives an unfavorable final decision, it will return all accumulated Measure K funds and interest to the California Department of Tax and Fee Administration (CDTFA). • Increased annual payment of approximately $630,000 to the CalPERS retirement system for the City’s required contribution towards its unfunded actuarial liability (UAL). While normal retirement premium payments for current employees are expected to decrease over time as Classic Tier One employees are replaced by Classic Tier Two or PEPRA Tier Three employees, the City’s UAL will continue to increase as CalPERS ramps up incorporation of large 20%+ investment losses by the retirement pool during the pandemic as well as a gradual lowering of the discount rate. Both of these items were expected and discussed during the November 21, 2023 Study Session. Thus, one of staff’s FY 2027 Proposed Workplan items continues to be developing policies and plans to pay down the City’s UAL and reduce overall pension costs over time. Such policies and plans will require adequate funding and until each are developed, funded, and implemented, the City will continue to be negatively impacted by unfunded pension liabilities. • $115,600 increase in annual General Liability and Property Insurance premiums charged by the City’s risk sharing pool (PLAN JPA) due to continued, albeit diminishing cost increases in the insurance market nationwide. The City participates in PLAN JPA with 28 other municipalities located in the San Francisco Bay Area and this allows each jurisdiction to pool their risk and liability and develop cost effective programs and coverage layers to mitigate and protect against those liabilities. Despite best efforts, costs have risen dramatically for the JPA the past several years and this is again indicative of the insurance market in general and not necessarily any Campbell related claims settled. It is unlikely that the City would be able to insure itself cheaper if it were to obtain insurance coverage on its own since the size of the JPA gives it significant purchasing power in the insurance market Item 8.1
Tuesday, June 16, 2026 126 of 279
• Increased annual payment of $377,400 (3.23%) to Santa Clara County Fire District (SCCFD) to pay for contractual fire services. Such increases are set by contractual formula each year (established July 1, 2018 and effective until June 30, 2028) and factor in the change in the Consumer Price Index (CPI), change in Firefighter/Engineer compensation, and change in Assessed Property Valuations within Campbell. Each carries a weight of 50%, 25%, and 25%, respectively, and the total fire services contract shall increase by no less than 2% and no more than 5% annually.
• $3.3 million in interfund operating transfers out to support operations in other funds; including $1.7 million to support the Lighting and Landscaping District Fund, $815,000 to support the IT Fund, and $767,000 to pay for 2016 Lease Revenue Bond (LRB) debt service.
• $2.5 million in interfund capital transfers out to support Capital Improvement Plan Reserve (CIPR) projects; with $1.0 million set aside as the General Fund’s annual CIPR contribution towards new projects and $1.5 million for carryover CIPR projects previously approved.
• $75,000 in interfund capital transfers out to support Construction Tax projects; with the entire amount proposed to be offset by a drawdown of Construction Tax reserves.

Incorporation of several short-term corrective budget strategies on the expenditure side which will be discussed below.

Related General Fund revenue sources also total $74.0 million and include:
• $202,000 in interfund operating transfers in to support General Fund operations; including a normal $146,000 transfer from the Community Facilities District (CFD) #1 fund to support Police and Fire services, $6,000 from the CFD #2 fund to support Land Development, and $50,000 from the Motor Vehicle Pool fund to support Administrative and Fiscal Oversight of the division.
• $1.5 million draw from the accumulated CIPR funds to support $1.5 million in carryover CIPR projects previously approved.
• $75,000 draw from Construction Tax reserve to support capital projects as previously discussed.

Short-Term Corrective Budget Strategies
Based on Council feedback at both the May 5 Budget Study Session and the June 2 Budget Introduction, all short-term corrective strategies detailed below are now included within the FY 2027 Proposed Budget for adoption June 16:

Item 8.1
Tuesday, June 16, 2026 127 of 279
• Temporary Hiring Freeze - Since salary and benefits costs are the City’s largest expenditure category, similar to FY 2026, staff again proposes a temporary hiring freeze of various durations for 14 positions in FY 2027 as shown in Table 2 below.

These are for certain vacant positions not currently under recruitment or pending a placement offer; subject to City Manager discretion on critical positions that may have highly adverse operational, safety, fiscal, or other impacts to the City if not filled. Some would be frozen until January 1 or July 1, 2027, but some are recommended to be filled sooner due to the nature of their role and the services they provide the City. Such a hiring freeze saves the City approximately $1.1 million (across all City funds); with such savings already incorporated into the FY 2027 Proposed Budget:

Table 2 – Vacant Positions
This action will slow some Workplan initiatives and reduce operational capacity, but it is a fiscally prudent measure given the financial challenges the City faces. Should additional funding be available within FY 2027, due to a positive and final non-appealable outcome on the Measure K litigation, unexpected increases in current City revenue sources, or unexpected decreases in planned City expenditures, the hiring freeze will be revisited.
• Limited to No Use of Temporary Staffing in FY 2027 – Similar to FY 2026, staff is again proposing limited to no use of temporary staffing in FY 2027 and this is already incorporated into the FY 2027 Proposed Budget. Due to previous hiring freezes, delayed recruitments, operational needs, and high-priority Workplan items, the City previously utilized the services of temporary employees in various departments that come from staffing agencies and other professional services firms, but due to fiscal Item 8.1
Tuesday, June 16, 2026 128 of 279
challenges, the City largely discontinued this practice in FY 2026 with exceptions being in some critical City service areas. In FY 2025 alone, these costs were estimated to reach $605,000. Given the potential of an ongoing temporary hiring freeze for permanent staffing and the City’s ongoing fiscal constraints, limiting the use of temporary staffing in FY 2027 would again be a consistent and appropriate action. However, this action will also slow some Workplan initiatives and reduce operational capacity.
• Utilization of Available General Fund Reserves - At the June 2 Budget Introduction Session staff presented Council with an estimated $2.79 million structural operating deficit within the FY 2027 Preliminary General Fund Operating Budget. However, based on further analysis and as detailed in a previous section, the FY 2027 General Fund operating deficit was reduced to $2.69 million, and this is the amount staff proposes to draw from available General Fund reserves in FY 2027.

As shown in staff report presenting the FY 2025 ACFR, The General Fund’s fund balance at fiscal year-end was $26.4 million. Nonspendable fund balance at year end was $0.2 million, reserved for leases and prepaid costs. Restricted fund balance at year end was $1.7 million, comprised solely of Measure K sales tax receipts and accrued interest. Committed and Assigned fund balances at year end were $3.6 million and $2.9 million, respectively. These balances are utilized to fund operational costs such as capital projects, compensated absences, and to maintain a reserve for PERS and OPEB related costs. An Unassigned fund balance of $18.0 million serves as an additional reserve for unanticipated needs that may arise including a $9.5 million reserve for economic fluctuations and $3.2 million for emergencies.

For Fiscal Year 2025, the City did not need to draw upon its economic fluctuation or emergency reserve. Although both the economic fluctuation and emergency reserves are below targeted levels, the City continues to maintain strong General Fund reserve balances. The GFOA recommends, at a minimum, a General Fund unrestricted fund balance of no less than two months (or 16.67%) of General Fund operating expenditures. At the end of FY 2025, the City maintained an unassigned reserve ratio of 26.65% in the General Fund. Thus, given reserves above GFOA best practice levels, staff again recommends using up to $2.69 million to balance the remaining deficit in General Fund for FY 2027. If used at this level, the unassigned reserve ratio could drop to 22.67% but still be above GFOA best practice of 16.67%. Further uses for bargaining unit adjustments could lower this further, but staff only recommends doing so to a point that does not go below GFOA best practice. Additionally, should the City receive a favorable final outcome on Measure K, staff recommends using accumulated Measure K funds in escrow to pay back General Fund reserves used in FY 2027 in full.

All City Funds – Financial Summary
Table 3 – All Funds Summary
Item 8.1
Tuesday, June 16, 2026 129 of 279
For a more detailed Fund Balance Report, please see the Fund Summaries section of the Budget book Currently Proposed FY 2027 Operating and Capital expenditures across all City funds equal $107.1 million and include:
• $3.5 million in interfund operating transfers out to support operations, • $7.9 million in interfund capital transfers out to support capital projects, • $2.6 million in scheduled Measure O debt service payments, and • All items referenced within the General Fund section of this report.

Related revenue sources total $105.6 million and include:
• $3.5 million in interfund operating transfers in to support operations, • $7.9 million in interfund capital transfers in to support capital projects, and • All items referenced within the General Fund section of this report.

This results in an annual deficit of approximately $1.5 million across all City funds. However, this deficit is largely due to grant funded projects which receive reimbursement after expenditures have been incurred, further spend down of Measure O bond proceeds as both the Public Safety building and Library projects near completion.

In summary, across all City funds, expenditures for FY 2027 show a 26.6% decrease when compared to FY 2026 Year-End Estimates of $145.9 million. This decrease is largely due to most Measure O bond proceeds being spent in FY 2025 and FY 2026 to complete the associated Library and Police building projects. Operating Expenses though only show a

3.8% decrease when compared to FY 2026 Year-End Estimates of $96.9 million. Conversely, across all City funds, revenues for FY 2027 show a 4.6% decrease when compared to FY 2026 Year-End Estimates of $110.7 million. This decrease is largely due to slowed growth in several revenue categories and the full recognizing of grant and other misc. one-time revenue related to Measure O projects in FY 2025 and FY 2026.

General Fund and Citywide revenue estimates and proposed expenditures by type and department are shown in the Fund Summaries and Departments sections of the Budget Book.

Item 8.1
Tuesday, June 16, 2026 130 of 279
And for more information on the assumptions used to estimate key revenues and other significant items of note, please see the Funding Sources sections of the Budget Book.

C - ECONOMIC UPDATE AND OUTLOOK
National Economy
The U.S. economy continues to expand at a moderate pace despite ongoing inflationary pressures and elevated interest rates. According to the U.S. Bureau of Economic Analysis, real Gross Domestic Product (GDP) increased at an annual rate of 1.6% in the first quarter of 2026, reflecting continued strength in consumer spending, business investment, and exports. While economic growth has slowed compared to prior years, the economy remains resilient and continues to avoid recessionary conditions.

Inflation remains above the Federal Reserve's long-term target. Recent data indicate that consumer prices increased approximately 3.8% year-over-year, driven by persistent servicesector inflation, energy costs, and continued supply-chain adjustments. In response, the Federal Reserve has maintained a cautious stance regarding interest rate reductions. Labor market conditions remain generally healthy, with the national unemployment rate holding near

4.3% and job growth continuing at a modest pace. Recent payroll gains have been concentrated in healthcare, education, government services, and selected technology-related occupations.

Manufacturing activity has stabilized following periods of volatility, with purchasing manager surveys indicating modest expansion. Housing markets have shown gradual improvement as mortgage rates have stabilized, though affordability remains a challenge in many regions.

Investment in artificial intelligence (AI), cloud computing, semiconductor manufacturing, and digital infrastructure continue to serve as a significant driver of economic activity and business investment nationwide.

California Economy
California's economy remains among the largest and most dynamic in the world, supported by strengths in technology, biotechnology, entertainment, clean energy, and international trade. Economic growth has moderated but remains positive as businesses adapt to higher operating costs and evolving labor market conditions.

As of April 2026, California's unemployment rate was 5.3%, remaining above the national average but showing signs of stabilization. Employment gains have been strongest in healthcare, education, leisure and hospitality, and selected technology sectors. While some industries continue to experience workforce adjustments, overall labor market conditions have improved relative to late 2025.

Housing affordability continues to be one of the state's most significant economic challenges.

Home prices remain elevated despite slower appreciation rates, while limited housing supply continues to constrain affordability for many households. Construction activity remains steady, supported by state and local efforts to expand housing production. California also continues to benefit from substantial investment in artificial intelligence, semiconductor research and development, clean technology, and advanced manufacturing, helping offset softness in certain traditional office-based employment sectors.

Item 8.1
Tuesday, June 16, 2026 131 of 279
Santa Clara County Economy
Santa Clara County continues to outperform both California and national economic averages due to its concentration of technology, innovation, and venture capital activity. The County remains a global center for artificial intelligence, semiconductor development, software engineering, and advanced research.

The unemployment rate in Santa Clara County was approximately 3.8% during spring 2026, significantly below the statewide average and among the lowest rates in California.

Employment growth has been led by technology services, healthcare, professional services, and research-related industries. While some large technology firms continue workforce realignments, demand remains strong for highly skilled workers in AI, cybersecurity, cloud computing, and semiconductor engineering.

The County's housing market remains constrained by limited supply and strong demand, resulting in some of the highest home values in the nation. Commercial office markets continue to adjust to hybrid work patterns, although demand for research, laboratories, and advanced manufacturing space remains healthy. Continued investment in artificial intelligence and emerging technologies is expected to support moderate economic growth through 2026 and beyond.

City of Campbell Economy
The City of Campbell continues to benefit from its strategic location within Silicon Valley and the broader strength of the Santa Clara County economy. Campbell's economic base remains diversified across technology-related employment, professional services, retail, restaurants, healthcare, and small businesses.

The City's housing market remains relatively strong despite some year-over-year fluctuations in pricing. Recent market data indicate that median home values remain near historic highs, reflecting continued demand for housing in Campbell's highly desirable location. Housing inventory remains limited, contributing to ongoing affordability challenges while supporting long-term property values.

Campbell's unemployment rate was approximately 3.8% in spring 2026, consistent with the broader Santa Clara County labor market and significantly below statewide levels.

Employment conditions remain favorable, particularly among residents working in technology, professional services, healthcare, and related industries. The City's downtown district continues to attract investment and maintain strong consumer activity, while ongoing mixeduse development and infrastructure improvements support long-term economic vitality.

Looking forward, Campbell's economic outlook remains positive. Continued regional investment in artificial intelligence, software development, semiconductor technology, and innovation-driven industries is expected to support employment growth and local business activity. Key challenges include housing affordability, rising construction costs, and broader economic uncertainty associated with inflation and interest rate policies. Nevertheless, Campbell remains well-positioned to benefit from the continued strength and innovation of the Silicon Valley economy.

D - LONG-RANGE FORECAST
Item 8.1
Tuesday, June 16, 2026 132 of 279
The Second Update of the Seven-Year Financial Forecast is shown and discussed in more detail in a separate section of this Budget book called “Long-Range Financial Forecast”.

The forecast is meant to assist Council and staff in determining whether current expenditure decisions made in FY 2027 can be supported long-term over through FY 2033. While all budgetary requests can be supported by the General Fund and short-term corrective actions in FY 2027, based on staff’s initial analysis and reasonable growth projections in expenditure and revenues, the out years could be a challenge given the City’s structural deficit issues absent significant ongoing expenditure and service reductions, new revenue sources, and/or a positive legal outcome on the Measure K Sales Tax measure.

E - BUDGET AND FINANCIAL AWARDS
For the 33rd consecutive year, the City's FY 2026 budget received national recognition by earning the Government Finance Officers Association (GFOA) “Distinguished Budget Award.” To receive the Distinguished Budget Presentation Award, a city must publish a budget document that serves as a policy document, a financial plan, a communications device, and an operations guide. We believe the FY 2027 budget conforms to GFOA program requirements. Additionally, FY 2026 is the 28th year an award of “Excellence in Budgeting” has been received from the California Society of Municipal Finance Officers (CSMFO). Copies of both awards appear in the Budget “Reference Materials” section of this document. It also should be noted that the City’s Annual Financial Report has also been an award-winning document for excellence in financial reporting at both the State and national levels for many years.

F - CONCLUSION AND ACKNOWLEDGMENTS
The development of the Proposed Fiscal Year (FY) 2027 Operating Budget and 2027 - 2031 FiveYear Capital Improvement Plan (CIP) was made possible through the knowledge and contribution of the City’s employees, input and support from our community, and direction of the City Council.

Despite the economic pressures of the past few years, the City has done well to preserve core services, but as the budget and CIP before you demonstrate, the City continues to face significant fiscal challenges in the short- and long-term and remains cautious, conservative, and strategic in our operational growth to ensure long-term fiscal resilience.

I wish to thank everyone who participated in the budget process this year including the City Council and members of the Executive Team. Finally, I would like to recognize the staff within the Finance Department for their dedication and hard work that went into coordinating, developing, and publishing this budget document.

Respectfully submitted,
Brian Loventhal
City Manager

Item 8.1
Tuesday, June 16, 2026 133 of 279
Exhibit A
FY 2027 Adopted City Council Priorities
Strategic
Objectives Council Priorities Comments by Council Members Long-Term Land Use
Planning and
Housing
Vice-Mayor Anne Bybee
• Public hearing noticing should be done
with discretion when exceeding legal
requirements on larger projects
Councilmember Terry Hines
• Support discussions on Housing
Commission and the role of Planning
Commission and Civic Improvement
Commission
Councilmember Sergio Lopez
• Be strategic about resources needed to
meet State mandates i.e. zoning, permit
processing, storm water and ADA
requirements
Mayor Dan Furtado
• Support WV homeless efforts
Shared Feedback
• Support for receiving more information
on responsible construction ordinance
Land Use
City Infrastructure Councilmember Terry Hines
• Consider traffic calming policy
• Consider sidewalk improvements
on Bascom and Curtner
Financial Health
Financial Stability Vice-Mayor Anne Bybee
• Successfully navigate Measure K
litigation
Councilmember Terry Hines
• Consider Community Facility District #1
assessments
• Continue to look for grants to support
existing City projects
Councilmember Elliot Scozzola
• Support investment policy to prohibit
war related investments
Councilmember Sergio Lopez
Item 8.1
Tuesday, June 16, 2026 134 of 279
Strategic
Objectives Council Priorities Comments by Council Members • Support implementation of Econ. Dev.

Plan and consider appropriate funding
Mayor Dan Furtado
• Support the vacation of the percolation
pond by SCVWD at the Sunnyoaks Fire
Station
Shared Feedback
• Work with All labor groups on new
MOU’s and ensure adequate
funding is available
• Econ. Dev. Initiatives are important
to economic vitality
Environment
Sustainability Shared Feedback
• Take steps to implement the
Climate Action Adaptation Plan
(CAAP)
Community
Community Health
and Safety
Vice-Mayor Anne Bybee
• Consider consistency of
Commission/Committee livestreaming
Councilmember Terry Hines
• Support the Veterans Memorial
foundation efforts to celebrate 250 years
Councilmember Elliot Scozzola
• Consider policies related to immigration
• Support rent control policy
• Support policy related to lobbyists
Councilmember Sergio Lopez
• Noted Council previously by majority
vote agreed to agendize Immigration
policy discussion later this fiscal year
Mayor Dan Furtado
• Support Emergency Operations
Planning
• Consider website improvements to ease
navigation
• Consider ebike/scooter policies
• Support expanded public outreach and
communication

Item 8.1
Tuesday, June 16, 2026 135 of 279
Exhibit B
FY 2027 Proposed Workplans
City Manager’s Office
CM Administration
• Provide staff support for all City Council members [Operational Need] • Provide staff support for Legislative Subcommittee to coordinate tracking of state legislation (that may impact City) with Legislative Subcommittee [Operational Need] • Provide staff support to the Civic Improvement Commission [Operational Need] • Coordinate, plan, and provide staff support for the State of the City event, All Hands Meetings, Volunteers’ Luncheon, Employee Holiday Luncheon [Operational Need] • Lead labor negotiations with CMEA, CPCEA, CPOA and CARP for bargaining agreements expiring at end of FY 2026 and continue to provide guidance and support for other labor related issues arising outside of labor negotiations [Council Priority - Financial Stability]
• Work with Liebert Cassidy Whitmore and RTGR Law to provide guidance and support for complex employee related claims [Operational Need]
• Staff CALGOVEBA Board of Trustee meetings with Wagner Law Groups, NWPS, and Bernstein Financial Group [Operational Need]
• Support City Council initiatives through new and updated City Council Policies • Promote City Council initiatives through various forms of media [Operational Need] • In coordination with Legal Services, Finance and outside counsel, provide guidance in the representation of the City in the Measure K litigation LEAD DEPARTMENT – CITY MANAGER’S OFFICE [Council Priority - Financial Stability] • Lead the recruitment effort to hire and onboard an in-house City Attorney [Operational Need]
Measure O
• Provide overall coordination of Measure O Police, Library, and related projects in collaboration with Public Works Department LEAD DEPARTMENTS -City Manager’s Office [Council Priority – City Infrastructure] • Provide support to the Measure O Citizens’ Oversight Committee [Council Priority – City Infrastructure]
Human Resources
• Continue recruitment and retention efforts to attract and retain City staff in budgeted positions [Operational Need]
• Work with Liebert Cassidy Whitmore on meet and confer items with CMEA, CPCEA, CPOA, Confidential, MGMT, and CARP [Operational Need]
• Coordinate and implement City training for employee development to strengthen both technical and soft skills and encourage continued growth of staff. [Operational Need] • Review, update, and recommend personnel policies, practices, and forms to ensure they meet the needs of the City and are compliant with current legislation. [Operational Need]
Item 8.1
Tuesday, June 16, 2026 136 of 279
• Plan and implement an internal communications strategy for employee-related topics to create a consistent and helpful resource for staff to refer to. [Operational Need] • In coordination with Community Development, establish a technical training plan for permit center and building inspection staff as required by state law. LEAD DEPARTMENT – City Manager’s Office/HR [Operational Need] Information Technology
• In collaboration with the Finance Department and Human Resources (HR) Division as well as other key stakeholders, complete the implementation, testing, and training for a new Human Resources Information and Payroll System LEAD DEPARTMENTS – HR and Finance [Council Priority – Financial Stability] • Provide IT consultation regarding Measure O projects [Council Priority – City Infrastructure]
• Camera Deployments throughout the City in collaboration with the Police Department and Public Works [Operational Need]
• Replace 25% of antiquated desktop computers. [Operational Need] • Continue public meeting recording and management [Operational Need] • Upgrades related to DOJ mandates in Police (NIBRS) [Operational Need] • Collaborate with Public Works to replace the Water Tower lights and system. [Operational Need]
• Refresh the technology-specific components of our disaster recovery strategy to address recent architectural changes and mitigate emerging technical risks. [Operational Need]
• Implementation of a comprehensive Mobile Device Management (MDM) framework across the City’s remote hardware inventory to ensure centralized oversight and security. [Operational Need]
• Formulate standardized AI usage guidelines and architect data-driven workflows to streamline internal operations. [Operational Need]
Economic Development
• Advance implementation of the City’s 2024 Economic Development Plan through targeted business outreach, retention visits, broker engagement, new marketing materials, and better internal coordination. [Council Priority - Financial Stability] • Strengthen/position the Dell/McGlincy area as a key employment and industrial district via business engagement, addressing barriers, and increasing the visibility of its assets and benefits to the community. [Council Priority- Financial Stability] • Facilitate small business support and connection through technical assistance, workshops, and occasional networking opportunities. [Council Priority- Financial Stability]
• Enhance Downtown Campbell’s weekday and overall vibrancy by supporting officeleasing efforts, addressing high-visibility vacancies, working with the Downtown Campbell Business Association, and continued stakeholder discussions around a Business Improvement District. [Council Priority- Financial Stability] • Advance commercial permit streamlining efforts by identifying and addressing barriers that impact leasing and reinvestment. [Council Priority- Financial Stability] Item 8.1
Tuesday, June 16, 2026 137 of 279
City Clerk's Office
• Continue a comprehensive evaluation of current records management practices and develop updated Records Retention Schedules, policies, and procedures for managing physical and electronic documents. Provide recommendations to improve efficiency, compliance, and lifecycle management, ensuring effective organization, access, and timely disposal of City records. [Operational Need] • Administer the 2026 General Municipal Election for three City Council seats in Districts 3, 4, and 5 by coordinating candidate nomination processes, ensuring compliance with all legal requirements, managing election logistics in partnership with the Santa Clara County Registrar of Voters, and conducting post-election certification and reporting. [Operational Need]
• Begin process improvements and Escribe System implementation for Boards and Commissions [Operational Need]
Community Development
Administration
• Implement upgrades to the permit tracking system to create better reporting for tracking performance metrics. [Operational Need]
• Explore and pilot Artificial Intelligence (AI) Tools to support Department operations and improve Customer Service. [Operational Need]
Policy Development
• Finalize Citywide Climate Action Plan [Council Priority – Sustainability] • In coordination with the Public Works Department, continue preparation of Hamilton Avenue Precise Plan [Council Priority – Long-Term Land Use Planning and Housing]
• Support the Public Works Department in continued preparation of a Citywide Multimodal plan with bicycle and pedestrian improvements [Council Priority – LongTerm Land Use Planning and Housing] • Potential preparation of a Transit Oriented Alternative Plan for Implementation of SB 79 with related updates to City ordinances and policies. [Council Priority – LongTerm Land Use Planning and Housing] Current Planning
• Implement annual code updates to comply with new state laws, address community issues (tobacco, wireless), and implement permit streamlining to meet the city’s economic development goals. [Council Priority – Long Term Land Use Planning and Housing]
• Pursuant to Council Direction, pursue development of a Demolition Control Ordinance and options on implementing Starter Home Projects. [Council Priority – Long Term Land Use Planning and Housing]
Item 8.1
Tuesday, June 16, 2026 138 of 279
Building
• In coordination with HR, establish a technical training plan for permit center and building inspection staff as required by state law. LEAD DEPARTMENT – City Manager’s Office/HR [Operational Need]
• Complete integration of Code Enforcement with the Building Division processes to address violations. [Operational Need]
Housing Assistance
• Implement BMR Housing program improvements as identified in Housing Program audit in association with Housing Element implementation [Council Priority – LongTerm Land Use Planning and Housing] • Develop policies and procedures for the use of Housing Trust Fund to support housing development and programs [Council Priority – Long-Term Land Use Planning and Housing]
• Conduct outreach to increase community awareness of housing assistance programs available in Campbell [Council Priority – Long-Term Land Use Planning and Housing]
• Pursue State and Federal funding to support affordable housing development and growth of the City’s Housing Trust Fund [Council Priority – Long-Term Land Use Planning and Housing]
• Pursue programs and actions that preserve existing affordable housing units that will convert to market rate housing by 2027 [Council Priority – Long-Term Land Use Planning and Housing]
• Pursue creation of a Task Force in partnership with other West Valley Cities to develop an implementation plan for the West Valley Homeless Services Feasibility Study [Council Priority – Long-Term Land Use Planning and Housing] • Continue to implement Unhoused support programs including the hotel voucher program [Council Priority – Long-Term Land Use Planning and Housing] • Develop procedures for implementing tenant protection requirements associated with housing demolition in conformance with State Law. [Council Priority – Long-Term Land Use Planning and Housing]
• Continue work on establishing a potential Housing Commission [Council Priority – Long-Term Land Use Planning and Housing]
Code Enforcement
• Evaluate and present to Council alternative options for implementation of the weed abatement program [Operational Need]
Finance
• In coordination with Legal Services, City Manager’s Office and outside counsel, provide support in the representation of the City in the Measure K litigation LEAD DEPARTMENT – CITY MANAGER’S OFFICE [Council Priority - Financial Stability]
Item 8.1
Tuesday, June 16, 2026 139 of 279
• Collaborate with City Council and City staff to craft spending plans if Measure K funds become available, and develop contingency plans in case the legal process is delayed or results in an unfavorable judgment. LEAD DEPARTMENTS – City Manager’s Office and Finance Department [Council Priority – Financial Stability] • In partnership with an outside consultant, perform a comprehensive cost allocation plan and user fee update. [Council Priority – Financial Stability] • Analyze and update current Reserve Policies and develop new Reserve Policies (e.g., Infrastructure/Deferred Maintenance Reserve, Technology Reserve, Equipment and Vehicle Reserve, etc.) where necessary to ensure long-term fiscal stability; discussing with and receiving input from the Finance Subcommittee and the City Council as appropriate over the course of the development process. [Council Priority – Financial Stability]
• Prepare balanced budgets that offer options for meeting Council priorities, sustaining services, and managing employee compensation through reserves, targeted cuts, vacancy freezes, and other strategies. [Council Priority – Financial Stability] • Using results of completed facilities condition assessment, continue to collaborate with the Public Works and Recreation and Community Services Departments to prepare capital projects to address Citywide deferred maintenance issues in future Capital Improvement Plans (CIP) LEAD DEPARTMENT - Public Works [Council Priority – Financial Stability]
• Continue to develop strategies to systematically address Unfunded Pension Liabilities in the short- and long-term [Council Priority – Financial Stability] • Conduct a needs assessment for a modern Enterprise Resources Planning (ERP) system with input from all departments, laying the groundwork for an RFP in FY 2028 and potential selection and implementation in FY 2029, pending funding. [Operational Need]
Legal Services
• Coordinate Measure K litigation with outside counsel [Council Priority – Financial Stability]
• Assist with City Attorney Transition [Operational Need] • Litigate Code Enforcement Receivership Case for 620 Harriet [Operational Need] • Litigate Drug Abatement Case for 1368 Theresa [Operational Need] • Review Community Development Department’s updates to the City’s Multifamily Residential Development and Design Standards (MFDDS) – [Council Priority – Long Term Land Use Planning and Housing]
• Review Community Development Department’s updates to the City’s Historic Preservation Ordinance and Mills Act Program [Council Priority – Long Term Land Use Planning and Housing]
• Work with Community Development and Public Works to finish update of Subdivision Ordinance [Council Priority - Long-Term Land Use Planning and Housing] • Provide support on implementation of Measure O [Council Priority – City Infrastructure]
• Assist City Clerk with revised records retention schedule and procedures [Operational Need]
• Assist Community Development with/review Citywide Climate Action Plan [Council Priority – Sustainability]
Item 8.1
Tuesday, June 16, 2026 140 of 279
• Review Hamilton Avenue Precise Plan [Council Priority – Long-Term Land Use Planning and Housing]
• Review Community Development Department’s annual code updates to comply with new state laws [Operational Need]
• Review Community Development Department ordinances to implement State Laws (SB 10 & 684) addressing missing middle housing [Council Priority – Long-Term Land Use Planning and Housing]
Police
• Recruit, hire, and retain high-quality personnel across all classifications, with a focused strategy on long-term retention, succession planning, and maintaining full staffing levels to meet service demands and future vacancies [Council Priority – Community Health and Safety]
• Advance public safety technology to enhance operational effectiveness and community safety, including continued expansion and integration of real-time capabilities, public safety camera systems, ALPR, AI-assisted tools, and ongoing optimization of CAD and Next Generation 911 systems [Council Priority – Community Health and Safety]
• Assist with Phase 2 implementation of the Measure O Project, including planning, coordination, and execution to ensure timely completion and alignment with operational needs [Council Priority – City Infrastructure / Community Health and Safety]
Public Works
Administration
• Manage construction closeout of the Measure O capital projects specifically the Police Operations Building; overseeing construction contracts and associated project budgets [Council Priority – City Infrastructure]
• Represent Campbell in long range regional transportation planning efforts - Envision Silicon Valley and Plan Bay Area 2050 process [Council Priority - Long-Term Land Use Planning and Housing]
• Administer grant funds and associated reporting requirements [Council Priority – Financial Stability]
• Manage the preparation of the Citywide Multi-modal Transportation Plan [Council Priority – Community Health and Safety]
Transportation Engineering
• Review and consider revisions to the City’s Traffic Calming Policy [Council Priority – Community Health and Safety]
• Manage, design, and implement traffic calming improvements [Council Priority – Community Health and Safety]
• Manage, design, and implement bicycle and pedestrian enhancements and safety improvements [Council Priority - Long-Term Land Use Planning and Housing] Item 8.1
Tuesday, June 16, 2026 141 of 279
• Manage Hamilton Avenue/State Route 17 Bicycle Overcrossing project initiation phase (design) Feasibility Study [Council Priority - Long-Term Land Use Planning and Housing]
• Manage Comprehensive Traffic Safety Action Plan Project [Council Priority – Community Health and Safety]
• Support the preparation of the Citywide Multi-Modal Plan [Operational Need] • Apply for and manage grant funds as provided through VTA and other granting agencies [Council Priority – Financial Stability]
Engineering
• Implement the Annual Street Maintenance Program [Council Priority – Financial Stability]
• Manage construction of the Hamilton Avenue Resurfacing project [Operational Need] • Manage and implement all other approved Capital Improvement Projects [Operational Need]
• Review applications and issue permits for wireless facilities/small-cell wireless projects in the public right-of-way [Operational Need]
• Review encroachment permit applications and issue permits for construction within the public right-of-way [Operational Need]
• Perform field inspections of construction operations within the public right-of-way [Operational Need]
Land Development
• Review development proposals for compliance with the reissued Storm Water Municipal Regional Permit (MRP 3.0), including necessary updates to the Green Infrastructure Plan [Council Priority – Long-Term Land Use Planning and Housing]
• Review and approve land development projects for compliance with City policies adopted plans, and City standard plans and details, and identify associated improvements on public rights-of-way [Operational Need] • Support the Community Development Department in the preparation of the Hamilton Avenue Precise Plan / Public Improvement Plan [Operational Need] (Resources – Internal Staff Time)
• Support SCVURPP in the negotiations for the issuance of the updated Storm Water Municipal Regional Permit (MRP 4.0) [Council Priority – Long-Term Land Use Planning and Housing]
Maintenance
• Complete all approved Capital Improvement Projects for City facilities improvements including installation of new boiler for the Campbell Community Center Building A [Council Priority – Sustainability]
• Complete preventative maintenance work in Maintenance Zones 9&12, including the removal and replacement of displaced sidewalks, curb and gutter and structural tree trimming in the public right-of-way [Council Priority – Community Health and Safety]
Item 8.1
Tuesday, June 16, 2026 142 of 279
• Complete installation of 4 new Tesco Battery Backup Systems to have all 43 signalized intersections in the City to have battery backups [Council Priority – Community Health and Safety]
• Implement water conservation strategies including turf and irrigation controller upgrades for the Community Center and sports fields [Council Priority – Sustainability]
• Support volunteer events such as Keep America Beautiful and Campbell Garage Sale [Operational Need]
• Manage vehicle and equipment purchases and leasing agreements [Operational Need]
• Complete Annual Crack Seal Project [Operational Need] • Create a proposed schedule of repairs and replacements for City-owned assets as outlined in the City’s Asset Inventory Report [Council Priority – Financial Stability] Environmental
• Support the Community Development Department in the preparation of the Campbell Climate Action and Adaptation Plan by providing solid waste, stormwater, and water conservation expertise [Council Priority - Sustainability] • Coordinate and support efforts to implement the requirements of SB 1383 [Council Priority - Sustainability]
• Provide support to the Solid Waste Management Authority when implementing the new solid waste hauler agreement and associated requirements [Council Priority - Sustainability]
• Coordinate and support the Planning and Building Divisions with trash enclosure plan reviews, project waste management plans, and the implementation of the newly updated construction and demolition program [Council Priority - Sustainability] • Provide support to the West Valley Clean Water Authority when implementing the regional stormwater MRP 3.0 [Council Priority - Sustainability] • Coordinate and support the West Valley Clean Water Authority and Campbell Street Division with the installation of full trash capture devices for State Water Board compliance [Council Priority - Sustainability]
• Coordinate the implementation of the Climate Action Plan [Council Priority - Sustainability]
Measure O – City Manager’s Office
• Complete construction phase for both Police and Library buildings [Council Priority – City Infrastructure]
• Manage the construction contracts for both the Library and Police Building projects, including change order management and contract administration [Council Priority – City Infrastructure]
• Implement Civic Center site staging plan to accommodate City Hall customers and employee parking [Council Priority – City Infrastructure] • Provide support to the Citizens’ Oversight Committee [Council Priority – City Infrastructure]
• Provide Civic Center off-site improvements such as the gravel lot and surrounding sidewalks, pending available funding [Council Priority – City Infrastructure] Item 8.1
Tuesday, June 16, 2026 143 of 279
Recreation and Community Services
Administration
• Complete the relocation of the Adult Center and launch operations in the new facility with a seamless transition for participants and staff. Develop a centralized repository of local events and volunteer-based recreational opportunities in collaboration with [Council Priority – City Infrastructure]
• Support community engagement throughout the aquatics facility design process to ensure the final project reflects community needs, promotes accessibility and inclusivity, and builds strong public awareness and support in advance of construction. [Council Priority – City Infrastructure]
• Evaluate the feasibility and requirements of licensing the preschool program and identify the resources needed to support a high quality, compliant, and sustainable licensed program. [Operational Need]
• Expand adaptive and therapeutic recreation programming by assessing community needs, increasing inclusive offerings, strengthening partnerships, and enhancing staff capacity to ensure equitable access for individuals of all abilities. [Operational Need] • Identify abilities. potential partnerships to expand and diversify program offerings, enhance resources and better meet the evolving recreational and wellness needs of the community. [Operational Need]
• Develop content for a historical reference exhibit for the new Campbell Library. [Operational Need]
• Partner with the community to re-establish the Parks and Recreation Foundation as a sustainable fundraising entity that generates resources to support programs, services and capital improvements across the parks and recreation system. [Council Priority – Financial Stability]
Museum
• Increase accessible searchable Museum collection records by 5% [Operational Need]
Item 8.1
Tuesday, June 16, 2026 144 of 279
RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL

ADOPTING THE CITY'S OPERATING AND CAPITAL BUDGET
FOR FISCAL YEAR 2027
WHEREAS, there has been submitted to the City Council a proposed budget for the operation of all departments and facilities of the City of Campbell for FY 2027, and there has been submitted to the City Council a proposed budget for the capital expenditures related to City projects, and
WHEREAS, the City Council held meetings to review the proposed operating and capital budget; and the City Council took action to adopt the proposed budget; NOW, THEREFORE, BE IT RESOLVED, by the City Council that as of July 1, 2026 the amount of $93,229,659 be fixed as the amount necessary to meet all municipal operating requirements, and that the amount of $13,891,152 be fixed as the amount necessary to meet the capital requirements of the City and that the same is hereby approved, confirmed and adopted at the combined total of $107,120,811 (excluding any further changes resulting from this public hearing and/or any miscellaneous corrections); and BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to make any changes resulting from the public hearing to adopt the FY 2027 operating and capital budget or any miscellaneous corrections due to more refined estimates and incorporate these changes into the final published FY 2027 operating and capital budget document.

PASSED AND ADOPTED this day 16th of June, 2026, by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:
___________________________________
Daniel E. Furtado, Mayor
ATTEST:
___________________________________
Andrea Sanders, City Clerk
Item 8.1
Tuesday, June 16, 2026 145 of 279
RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL APPROVING THE PROPOSED FISCAL YEARS 2027-2031 5-YEAR CAPITAL

IMPROVEMENT PLAN (CIP) AND FINDING THE CIP TO BE CONSISTENT WITH THE CAMPBELL GENERAL PLAN PURSUANT TO § 65103(c) and § 65403(c) OF

THE STATE OF CALIFORNIA GOVERNMENT CODE AND EXEMPT FROM REVIEW

UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
WHEREAS, after due consideration of all evidence presented, the City Council does find as follows with respect to the FY 2027-2031 CIP:

1. The proposed CIP is consistent with the Campbell General Plan, pursuant to § 65103(c) and § 65403(c) of the State of California Government Code;

2. The proposed CIP is exempt from review under the California Environmental Quality Act (CEQA) in that it is not a “project” as defined by Public Resources Code § 21065 being an administrative activity of the City that will not result in direct or indirect physical changes to the environment pursuant to CEQA Guidelines § 15378.

WHEREAS, based upon the foregoing findings of fact, the City Council further finds and concludes that:

1. The CIP is consistent with the Campbell General Plan; and

2. No substantial evidence has been presented from which a reasonable argument could be made that the CIP projects would have a significant adverse impact on the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council finds the proposed CIP to be consistent with the Campbell General Plan pursuant to 65103(c) and § 65403(c) of the State of California Government Code and exempt from review under the California Environmental Quality Act (CEQA); and,
BE IT FURTHER RESOLVED that the City Council approves the Fiscal Year 2027- 2031 Capital Improvement Plan with projects totaling $75,220,892; including new capital projects of $4,202,000 and $7,145,804 as the amount necessary to meet the capital requirements of the City in FY 2027.

PASSED AND ADOPTED this day 16th of June, 2026, by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

Item 8.1
Tuesday, June 16, 2026 146 of 279
APPROVED:
___________________________________
Daniel E. Furtado, Mayor
ATTEST:
___________________________________
Andrea Sanders, City Clerk
Item 8.1
Tuesday, June 16, 2026 147 of 279
RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2027

PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA ST ATE CONSTITUTION WHEREAS, Proposition 4 was adopted by the voters of the State of California on November 6, 1979, adding Article XIII B of the California State Constitution.; and WHEREAS, Proposition. 111 was adopted by the voters of the State of California on June 5, 1990, amending Article XIII B of the California State Constitution; and WHEREAS, pursuant to Section 8 of Article XIII B of the California State Constitution, the City Council determines that the change in the cost of living shall be measured by the percentage change in Per Capita Personal Income as provided by the State of California Department of Finance from the preceding year and the change in population shall be measured by the change in the County of Santa Clara’s population growth; and WHEREAS, the City Council of the City of Campbell wishes to establish this appropriations limit for the Fiscal Year 2027 pursuant to Article XIII B of the California State Constitution;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell hereby finds and determines that the appropriations limit for Fiscal Year 2027 is $104,806,101.

PASSED AND ADOPTED this day 16th of June, 2026, by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:
___________________________________
Daniel E. Furtado, Mayor
ATTEST:
___________________________________
Andrea Sanders, City Clerk
Item 8.1
Tuesday, June 16, 2026 148 of 279
Campbell Veterans Memorial Foundation
Request for Municipal Support
June 8, 2026
To the Honorable Mayor Furtado and Members of the Campbell City Council Dear Mayor Furtado and City Council Members:

The Campbell Veterans Memorial Foundation (CVMF) respectfully requests a contribution of $25,000 from the City of Campbell to support our ongoing mission of honoring veterans, serving the community, and preserving one of the City's most meaningful public landmarks.

As CVMF approaches its 20th Anniversary in November 2027, we reflect with pride on two decades of service to Campbell and its veterans. What began as a small group of dedicated citizens has grown into a respected 501(c)(3) nonprofit organization led by community-minded business and civic leaders committed to preserving the legacy of military service in our city.

Over the years, CVMF has become an integral part of Campbell's civic fabric. Through our annual Memorial Day and Veterans Day ceremonies, community outreach programs, Chamber of Commerce participation, and the Campbell Museum’s Heros Project, we unite residents, local businesses, elected officials, and veterans in a spirit of remembrance and community pride.

Beyond these public events, CVMF also maintains a major scholarship endowment that provides annual educational assistance to student veterans attending West Valley and Mission Colleges. These scholarships help deserving veterans transition from military service to higher education and productive civilian careers.

Equally important is our stewardship of the Campbell Veterans Memorial adjacent to City Hall.

The Memorial stands as a lasting tribute to the veterans who served our nation and as a visible symbol of Campbell's commitment to honoring their sacrifices. As the City continues enhancing nearby public spaces, including the Library and Police Department, CVMF wants the Memorial to remain a place of beauty and reflection worthy of those new public spaces.

To accomplish this, CVMF developed a thoughtful enhancement plan for the Memorial to include:
• Installation of a Soldier's Cross statue in the flag rotunda. • Creation of a Bench of Solace and Reflection for visitors and families. • Repair and improvement of the pathway to the Memorial area. • Enhancement of the commemorative brick layout and appearance. • Improve the fencing surrounding the Memorial sign and olive tree grounds.

Item 8.1
Tuesday, June 16, 2026 149 of 279
2 These improvements will be coordinated with City staff and submitted for review and approval before implementation. As with previous Memorial upgrades, all work will be completed at no cost to the City.

Your $25,000 contribution would not only help fund these important projects but would also demonstrate the City's continued partnership in preserving a landmark that honors Campbell's veterans while enhancing the appearance and character of our civic center. With your support, we can continue building a Memorial that reflects the values of service, sacrifice, and community that define our city.

When future generations visit the Memorial, may they be reminded that a grateful community never forgets those who served.

Respectfully,
Harold Hervey
President
Campbell Veterans Memorial Foundation
CC: Brian Loventhal, City Manager
Item 8.1
Tuesday, June 16, 2026 150 of 279
City Council Report
DATE: June 16, 2026
TITLE: City Council Compensation 2026 (Ordinance/Roll Call Vote) RECOMMENDED ACTION:

That the City Council introduce an Ordinance adjusting Councilmember compensation, within the limits set forth by Government Code Section 36516.

BACKGROUND
Traditionally, Councilmember compensation amounts are amended in years that coincide with the election of at least one new councilmember. In 2026, residents of Campbell will elect three Councilmembers whose terms begin in December 2026. As such, this is the appropriate time for the City Council to consider compensation adjustments. Approved compensation amounts would go into effect the first full pay period in January 2027, which would be the pay period of January 1 to 14, 2027 to be paid on January 25, 2027.

DISCUSSION
City Council compensation and adjustments are set under the authority of California Government Code (GC) §36516, which was amended by Senate Bill 329 to establish Council salaries for cities with a population size over 35,000 and up to 50,000 to be up to $1,275 per month. Council salary increases beyond this amount are determined by way of ordinance and cannot exceed five percent (5%) for each calendar year from the operative date of the last compensation adjustment or by an amount equal to inflation based upon the California Consumer Price Index (CPI), not to exceed 10 percent (10%) for each calendar year. The last two annual CPI increases were 2.18% for Calendar Year (CY) 2025 and 2.76% for CY 2024. Council last adjusted its compensation amount in June 2024 to $1,275 per month.

It is recommended that the Council determine the compensation amount based on the allowable 5% annual increase for the last two calendar years and 10% total. Should the Council choose to increase their compensation by 10%, the amount could be increased up to a $1,402.50 per month limit. This is a $127.50 per month increase from the prior adjustment per Councilmember. Staff has drafted the attached Ordinance with the maximum compensation increase permissible. Council cannot provide automatic future salary increases.

FISCAL IMPACT
Item 8.2
Tuesday, June 16, 2026 151 of 279

An increase in base salary would also impact other City paid benefits which are calculated as a percentage (%) of base salary including retirement and Medicare. As such, each one percent (1%) increase in base salary results in a total annual increase of $763.91 for all Councilmembers. Thus, the fiscal impact of the compensation adjustment for the proposed change to the $1,402.50 per month maximum would be approximately $7,639.10 total for all Councilmembers annually starting in FY 2027. Such cost increases have yet been factored into the FY 2027 budget and would be included as a midyear adjustment based upon the level of salary adjustment that Council approves.

ALTERNATIVES

1. Modify the Ordinance to adjust Councilmember compensation to a 5% increase for a total amount of $1,338.75 per month.

2. Decline a compensation adjustment.

3. Provide staff with other direction.

PREPARED BY: Andrea Sanders, City Clerk
Item 8.2
Tuesday, June 16, 2026 152 of 279

Report Approval Details
Document Title: Report - City Council Compensation 2026.docx Attachments: Ordinance - City Council Compensation .docx Final Approval Date: June 10, 2026
This document and all of its attachments were approved and signed as outlined below:

Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Angelique Gaeta, Assistant City Manager
Item 8.2
Tuesday, June 16, 2026 153 of 279
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAMPBELL ADJUSTING CITY COUNCIL COMPENSATION FOR CALENDAR YEARS 2027 AND 2028
The City Council of the City of Campbell does ordain as follows:

SECTION ONE: Pursuant to California Government Code §36516, the monthly salary of each member of the City Council shall be increased from $1,275.00 per month to $1,402.50 per month, to commence the pay period of January 1 to 14, 2027 to be paid on January 25, 2027.

SECTION TWO: This ordinance shall become effective thirty days following its passage and adoption, and shall be published once within fifteen days upon passage and adoption in The Metro, a newspaper of general circulation in the City of Campbell, County of Santa Clara.

PASSED AND ADOPTED this ___ day of ___, 2026 by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:
__________________________
Daniel E. Furtado, Mayor
ATTEST:
________________________________
Andrea Sanders, City Clerk
Item 8.2
Tuesday, June 16, 2026 154 of 279
City Council Report
DATE: June 16, 2026
TITLE: Public Hearing to Consider Adoption of an Interim Ordinance to Extend Interim Ordinance No. 26-2350 Which Established Urgency Measures in Response to SB 79, the Abundant and Affordable Homes Near Transit Act of 2025 (File No. PLN-2025-50) (Ordinance / Roll Call Vote) RECOMMENDED ACTION:

That the City Council adopt an Interim Ordinance, extending Interim Ordinance No. 26- 2350, which established urgency measures in response to Senate Bill 79, the Abundant and Affordable Homes Near Transit Act of 2025.

BACKGROUND
Senate Bill 79 (SB 79), effective July 1, 2026, establishes statewide standards for housing development near qualifying transit-oriented development (TOD) stops and significantly increases allowable residential density within designated transit areas. In Campbell, SB 79 applies to a substantial portion of the City and has the potential to significantly increase residential development capacity beyond that contemplated in the City’s adopted Housing Element.

While SB 79 preempts certain local development standards, the statute authorizes cities to exclude specific properties from its applicability if those properties satisfy statutory exclusion criteria and are identified through an ordinance submitted to the California Department of Housing and Community Development (HCD) prior to the law taking effect.

On June 2, 2026, the City Council adopted an Interim Ordinance identifying eligible exclusion sites, clarifying the applicability of State and Federal preemptions within the City’s Zoning Code, updating the Zoning Map to identify Historic Structures of Merit, and authorizing submittal of the ordinance to HCD for review. The ordinance was informed by HCD advisory guidance, revised draft TOD Zone and Pedestrian Access Point mapping prepared by the Metropolitan Transportation Commission (MTC), and a refined City analysis of properties potentially subject to SB 79.

DISCUSSION
Because interim ordinances are initially effective for no more than 45 days, this item requests an extension of Ordinance No. 26-2350 from its current expiration date of July 17, 2026, to June 1, 2027.

Item 8.3
Tuesday, June 16, 2026 155 of 279

Extending the Ordinance for the maximum period of time of 10-months and fifteen days, will maintain the City’s urgency measures while providing time to develop permanent regulations informed by stakeholder input.

Government Code Section 65858(d) Report
Government Code Section 65858(d) requires the City Council to issue a written report at least 10 days before the expiration or extension of any interim ordinance, describing the measures taken to address the conditions that led to its adoption. Consistent with this requirement, the measures taken by the City are documented in Exhibit A of the extension ordinance.

HCD Review Process
The statute provides HCD 90 days to review a submitted ordinance and determine whether the exclusions are consistent with the law. During this period, HCD may raise objections or request revisions. If HCD does not raise objections or request revisions within the 90-day window, the exclusions are deemed effective.

At this time, staff is awaiting HCD feedback on the Interim Ordinance and will work with the department to address any deficiencies identified as part of their review.

PUBLIC FEEDBACK
At the time this report was prepared, no additional public comments had been received.

Additional community engagement is expected to occur and through review of individual project applications and as part of the development of measures being taken in response to SB 79, including the development of a transit-oriented development alternative plan.

ENVIRONMENTAL DETERMINATION
Staff recommends that the City Council determine that the proposed Ordinance is not subject to review under the California Environmental Quality Act (CEQA). Pursuant to Government Code Section 65912.15(c)(2), an ordinance adopted to make the City’s zoning code consistent with Government Code Chapter 4.1.5 (commencing with Section 65912.155) is not considered a “project” under CEQA (Public Resources Code Section 21000 et seq.). Accordingly, no further environmental review is required.

In the alternative, and only in the event the Ordinance were found to constitute a “project,” staff recommends that the City Council find the Ordinance exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) (common sense exemption), as it can be seen with certainty that the Ordinance would not result in a significant effect on the environment. The Ordinance would also qualify for a categorical exemption under CEQA Guidelines Section 15308, as a regulatory action taken by a public agency to protect the environment while permanent regulations are developed.

PROCEDURAL REQUIREMENTS
Under California Government Code Section 65858, the City Council may adopt an interim (urgency) ordinance to address pressing land use matters that require immediate action.

Consistent with this, Campbell Municipal Code Section 21.60.090 authorizes the Council to adopt urgency measures in compliance with State law.

Item 8.3
Tuesday, June 16, 2026 156 of 279

The City Council previously adopted an interim urgency ordinance to address these matters, which was initially effective for 45 days. This agenda item proposes a first extension of that urgency ordinance for up to 10 months and 15 days.

Because this is an extension of an urgency ordinance, it itself constitutes a new urgency ordinance under State law. As such, adoption of this Ordinance requires a four-fifths vote of the City Council.

FISCAL IMPACT
There is no direct fiscal impact associated with adoption of the proposed ordinance. Any administrative costs associated with ordinance adoption and HCD coordination would be absorbed within existing departmental resources.

ALTERNATIVES

1. Take no action allowing Ordinance No. 26-2350 to expire on July 17, 2026. [Note:

This action is not recommended by staff since it would not provide adequate time for the City to develop and adopt permanent policies to replace those established by the Interim Ordinance.]
PREPARED BY: Stephen Rose, Senior Planner
Item 8.3
Tuesday, June 16, 2026 157 of 279

Report Approval Details
Document Title: Extending SB 79 Interim Ordinance.docx
Attachments: Attachment 1 - CC Ord. - SB 79 Extension.docx Attachment 2 - SB 79 Study Area Changes (8.5x11).pdf
Final Approval Date: June 10, 2026
Item 8.3
Tuesday, June 16, 2026 158 of 279
ORDINANCE NO.

BEING AN INTERIM ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF CAMPBELL EXTENDING INTERIM ORDINANCE NO. 26-
2350 WHICH ESTABLISHED URGENCY MEASURES IN RESPONSE
TO SB 79, THE ABUNDANT AND AFFORDABLE HOMES NEAR
TRANSIT ACT OF 2025. FILE NO. PLN-2025-170
WHEREAS, after notification and public hearing, as specified by law and after presentation by the Community Development Director, proponents and opponents, the hearing was closed.

WHEREAS, pursuant to Section 65858 of the Government Code and Section 21.60.090 of the Campbell Municipal Code, the City Council may take appropriate action to adopt urgency measures as an Interim Ordinance (hereinafter “Ordinance”).

WHEREAS, the legislature of the State of California has, in Article XI, Section 7 of the California Constitution and Government Code Sections 65302 and 65800, conferred upon local governments the authority to adopt regulations designed to promote the public health, safety and general welfare of its citizenry.

WHEREAS, Senate Bill 79 (SB 79), the Abundant and Affordable Homes Near Transit Act, of 2025 and codified in Government Code Chapter 4.1.5 (commencing with Gov. Code Section 65912.155), operative July 1, 2026, establishes statewide minimum residential density and development standards for properties located within one-half mile of qualifying transitoriented development (TOD) stops.

WHEREAS, SB 79 establishes substantial increases in allowable residential density and building height within large portions of the City, including areas not previously planned or evaluated for such development intensity.

WHEREAS, SB 79 authorizes local jurisdictions to exclude certain sites from SB 79 applicability through adoption of a local ordinance, subject to review and approval by the California Department of Housing and Community Development (HCD), prior to the statute’s effective date of July 1, 2026.

WHEREAS, SB 79 permits exclusion of sites within one-half mile of a qualifying transit stop where the site lacks a pedestrian walking path of less than one mile to the transit stop, pursuant to Government Code § 65912.160(e)(1), provided the determination is supported by substantial evidence.

WHEREAS, SB 79 also permits exclusion of sites designated on a local historic register as of January 1, 2025, pursuant to Government Code § 65912.161(b)(1)(F), until one year following the adoption of the seventh-cycle housing element.

WHEREAS, SB 79 requires that any local exclusion ordinance be submitted to HCD for review, and provides HCD 90 days to determine whether the exclusions are consistent with statutory requirements.

Item 8.3
Tuesday, June 16, 2026 159 of 279
City Council Interim Ordinance No.

PLN-2025-170 – Extending Interim Ordinance No. 26-2350 (SB 79) Page 2 of 4 WHEREAS, on June 2, 2026, the City Council adopted Interim Ordinance No. 26-2350, establishing urgency measures; identifying specific sites for exclusion from the applicability of Senate Bill 79; amending Section 21.02.020.E (Conflicting Requirements) of the Campbell Municipal Code to clarify the applicability of state and federal preemptions to the zoning code, including in connection with the implementation of Senate Bill 79; amending the Zoning Map to add a reference to Historic Structures of Merit; and authorizing submittal to the California Department of Housing and Community Development for statutory review.

WHEREAS, adoption of Interim Ordinance No. 26-2350 on an urgency basis was necessary to preserve the City’s ability to timely submit the ordinance to HCD and obtain review and confirmation prior to the July 1, 2026, effective date of SB 79.

WHEREAS, Interim Ordinance No. 26-2350, as an interim ordinance, is effective for an initial period of 45 days and, unless extended, will expire on July 17, 2026.

WHEREAS, the subject Interim Ordinance serves to extend urgency measures which are protecting the public peace, health, safety, or welfare in the City of Campbell as set forth by Interim Ordinance No. 26-2350.

WHEREAS, Government Code Section 65858(d) requires the City Council to issue a written report at least ten (10) days prior to the expiration or extension of any interim ordinance, describing the measures taken to address the conditions that led to its adoption.

WHEREAS, this Ordinance, together with the Written Report included as Exhibit A, describe the measures taken by the City to address conditions that led to the adoption of Interim Ordinance No. 26-2350, in compliance with Government Code Section 65858(d), including activity studying General Plan and zoning changes, working to develop a local transit-oriented development plan, and appropriating funds for consultant services for implementing actions in response to SB 79.

WHEREAS, the Planning Division is actively studying General Plan or zoning changes necessary to comply with SB 79 and ensure that it is implemented in a manner that maximizes the production of affordable housing, with such review to be completed within a reasonable period of time, not to exceed 10 months and fifteen days from the adoption of this interim ordinance, unless extended or superseded by a subsequent ordinance, whichever occurs first.

WHEREAS, the Planning Division is working to develop a local transit-oriented development alternative plan, as provided by SB 79, to ensure orderly and legally compliant implementation of SB 79, and approval of additional projects under existing regulations that conflict with those pending actions would undermine the City’s ability to protect the public health, safety, and welfare.

WHEREAS, the Planning Division has updated the City’s public zoning map to indicate which sites or transit-oriented development zones are and are not covered by Section 65912.157.

Item 8.3
Tuesday, June 16, 2026 160 of 279
City Council Interim Ordinance No.

PLN-2025-170 – Extending Interim Ordinance No. 26-2350 (SB 79) Page 3 of 4 WHEREAS, the Planning Division has submitted draft and adopted copies of Interim Ordinance No. 26-2350 to HCD for review, as required by SB 79, and within the associated statutory deadlines, and intends to work with HCD to address any deficiencies identified, if any, as part of the preparation of a permanent Ordinance to supersede Interim Ordinance No. 26-2350.

WHEREAS, the City Council finds that this ordinance would not have the effect of denying approvals needed for the development of projects with a significant component of multifamily housing.

WHEREAS, pursuant to Government Code Section 65912.15(c)(2), an Ordinance enacted to make a local zoning code consistent with Chapter 4.1.5 (commencing with Section 65912.155) shall not be considered a “project” under Division 13 (commencing with Section 21000) of the Public Resources Code.

WHEREAS, this Interim Ordinance extends provisions adopted to make the City’s zoning code consistent with Government Code Chapter 4.1.5 (commencing with Section 65912.155), and therefore, pursuant to Government Code Section 65912.15(c)(2), is not subject to review under the California Environmental Quality Act (CEQA).

WHEREAS, in the alternative, and only in the event that this Interim Ordinance were found to constitute a “project” under the California Environmental Quality Act (CEQA), the City Council finds that it would be exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) (the “common sense” exemption), because it can be seen with certainty that the Ordinance would not result in a significant effect on the environment.

WHEREAS, the City Council further finds that in the event this Ordinance were found to constitute a “project” it may also be found categorically exempt from CEQA pursuant to CEQA Guidelines Section 15308, as it constitutes a regulatory action taken by a public agency to protect the environment while permanent regulations are developed.

WHEREAS, in consideration of the adoption of the subject Interim Ordinance, the City Council provided due consideration of all evidence presented and provided in the entire administrative record.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CAMPBELL DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1 (SEVERABILITY). If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of the Ordinance. The City Council hereby declares that it would have passed this interim ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

Item 8.3
Tuesday, June 16, 2026 161 of 279
City Council Interim Ordinance No.

PLN-2025-170 – Extending Interim Ordinance No. 26-2350 (SB 79) Page 4 of 4 SECTION 2 (CEQA). This Ordinance is not subject to review under the California Environmental Quality Act (CEQA) because, pursuant to Government Code Section 65912.15(c)(2), an ordinance adopted to make a local zoning code consistent with Government Code Chapter 4.1.5 (commencing with Section 65912.155) is not considered a “project” under CEQA (Public Resources Code Section 21000 et seq.).

Alternatively, and only in the event the Ordinance were determined to be a “project” under CEQA, it is exempt pursuant to CEQA Guidelines Section 15061(b)(3) (common sense exemption), as it can be seen with certainty that the Ordinance would not result in a significant effect on the environment, and pursuant to CEQA Guidelines Section 15308, as a regulatory action taken by a public agency to protect the environment.

SECTION 3 (CONFORMANCE WITH THE LAW). Any provision of this Ordinance that conflicts with applicable state or federal law shall be interpreted and applied to achieve compliance. The provisions of this Ordinance shall prevail over any inconsistent provision of the Campbell Municipal Code for the duration of its effectiveness.

SECTION 4 (PUBLICATION). The City Clerk shall cause this Ordinance to be published and shall be published, or summary thereof, one time within fifteen (15) days upon passage and adoption in a newspaper of general circulation, such as the Metro Silicon Valley, for the City of Campbell, County of Santa Clara.

SECTION 5 (EFFECTIVENESS). City Council Interim Ordinance No. 26-2350 is hereby extended for a period of 10 months and fifteen days, commencing on July 17, 2026, the date City Council Interim Ordinance No. 26-2350 would otherwise expire, and shall expire on June 1, 2027, unless extended or superseded by a subsequent ordinance, whichever occurs first.

PASSED AND ADOPTED this _______ day of ________________, 2026, by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

APPROVED:

Daniel E. Furtado, Mayor
ATTEST:

Andrea Sanders, City Clerk
Item 8.3
Tuesday, June 16, 2026 162 of 279
Exhibit A
Written Report
Prepared in compliance with Government Code Section 65858(d)) Pursuant to Government Code Section 65858(d), the City reports the following measures undertaken since the adoption of Interim Ordinance No. 26-2350, and how such measures address the conditions that led to its adoption.

1. Study of General Plan and Zoning Code Amendments
Measure Taken: The Planning Division reviewed and analyzed advisory guidance published by the California Department of Housing and Community Development (HCD) regarding implementation of Senate Bill 79 (SB 79), as well as revised draft Transit-Oriented Development (TOD) Zones and Pedestrian Access Point mapping prepared by the Metropolitan Transportation Commission (MTC). Staff updated the City's analysis of properties potentially subject to SB 79 and properties eligible for exclusion under applicable statutory criteria.

How This Addresses the Conditions: Interim Ordinance No. 26-2350 was adopted in response to the significant and immediate changes in development standards imposed by SB 79 and the uncertainty regarding how those standards would apply within Campbell. The publication of HCD guidance and revised MTC mapping provided new information that materially affected the City's analysis. Reviewing and incorporating this information directly addresses the conditions that led to adoption of the ordinance by ensuring that implementation of SB 79 is based on the most current guidance and mapping available.

2. Development of a Local Transit-Oriented Development (TOD) Alternative Plan Measure Taken: The City refined its identification of properties eligible for exclusion from SB 79 based on statutory criteria, including walking path limitations and historic designation status. Staff updated mapping and supporting documentation identifying properties that are subject to SB 79 and those proposed for exclusion.

How This Addresses the Conditions: A principal purpose of the interim ordinance was to preserve the City's ability to identify and document qualifying exclusion sites before SB 79 became effective. Updating and maintaining these records provides transparency to property owners, supports implementation of State law, and establishes the factual basis necessary for HCD review of the City's exclusion determinations.

3. Identification and Mapping of Eligible and Excluded Sites Measure Taken: Following publication of HCD guidance and receipt of revised MTC mapping, the City prepared and adopted a revised interim ordinance reflecting the updated information and authorized its submission to HCD for statutory review.

How This Addresses the Conditions: Because the new guidance and mapping materially affected the City's implementation of SB 79, adoption of a revised ordinance was necessary to ensure that the City's exclusion determinations and implementation measures accurately Item 8.3
Tuesday, June 16, 2026 163 of 279
reflected current information. This action directly addresses the urgency that prompted adoption of the original ordinance and preserves the City's ability to seek recognition of eligible exclusions under State law.

4. Submission of Ordinance to HCD and Ongoing Coordination Measure Taken: The City has submitted ordinance materials and supporting documentation to HCD and continues to monitor and coordinate with HCD regarding review of the City's SB 79 implementation measures and exclusion determinations.

How This Addresses the Conditions: SB 79 requires HCD review of local exclusion ordinances. Continued coordination with HCD is necessary to ensure compliance with statutory requirements, respond to any requests for additional information, and preserve the effectiveness of the City's exclusion determinations. These actions directly address the regulatory uncertainty that led to adoption of the interim ordinance.

5. Preparation for Consultant Services to Support Implementation Measure Taken: The Planning Division continues to evaluate potential long-term implementation measures related to SB 79, including amendments to the General Plan, Zoning Code, and other planning documents, as well as potential preparation of a transitoriented development alternative plan authorized by State law.

How This Addresses the Conditions: SB 79 substantially alters development standards within transit-served areas of the City. Evaluation of permanent implementation measures is necessary to ensure that future growth occurs in a coordinated manner that accounts for infrastructure, circulation, public services, historic resources, and community planning objectives. This work directly addresses the conditions that necessitated the interim ordinance and supports development of a long-term regulatory framework.

Item 8.3
Tuesday, June 16, 2026 164 of 279
Bascom
Station
HamiltonStation
CampbellStation
WinchesterStation

FALLBROOK AVE

PARKWEST DR

VIA MONTALVO

SPRUANCE CT

ACAPULCO DR

LEMOYNE WAY

RINCON AVE

VIA CODORNIZ

VALERIE DR

LUJOSO CT

FRUITDALE AVE

IMPALA DR

CADILLAC DR

PAYNE AVE

FIRESIDE DR

WALGROVE WAY

WILLIAMS RD

GREENTREE WAY

BLACKFORD LN
ARCRD

LOMA VERDE DR

BENJAMIN CT

WILLIAMSBURG DR

VIA DESTE

ST ANTHONY DR

COMPTON CT

WHITETHORNE DR

STOKES ST

PAMLAR AVE

EISENHOWER DR

MCBAIN AVE

CHERRY GROVE DR

DRIFTWOOD DR

PATIO DR

DRY CREEK RD

HUXLEY CT

CURTNER AVE

APRIL WAY

WILLOWHURST AVE

UNION AVE

DAVID AVE

STOCKBRIDGE DR

E LATIMER AVE

MORELAND WAY

DARRYL DR

LENN DR

CASTLEMONT AVE

LLEWELLYN AVE

LATIMER AVE

SOMERSET DR

MERIDIAN AVE

LEIGH AVE

S WINCHESTER BLVD

COLOMBO DR

CAMBRIAN DR

DELL AVE

DOWNING AVE

HURST AVE

NEW JERSEY AVE

TURNWOOD CT

ALTA GLEN DR

EL PATIODR

SAN TOMAS EXPY

WILLOWBRAE AVE

KEESLING AVE

BIRCH ST

MARILYN DR

TANKIT DR

GATON DR

GALE DR

WESTMONT AVE

BECK DR

COMPTON LN

MICHAEL DR

CLOVERDALE LN

BARKWOOD WAY

CARLYN AVE

W HACIENDA AVE

RICKENBACKER ST

BESS CT

CAROLA AVE

BONGATE CT

LAMORE DR

MENDENHALL DR

PARSONS AVE

CENTRAL PARK DR

GREENBAY CT

VANDERBILT DR

ALMARIDA DR

MARIA WAY

CREEKSIDE WAY

N SAN TOMAS AQUINO RD
GAYAVE

LOS GATOS CREEKTRAIL

MAUNEY CT
LOS
ALAMOS
DR

DE LOACH CT

VALLEJO DR

WEIBEL WAY

HAZEL AVE

N MIDWAY ST

THORNTON WAY

ARAM AVE

COLONIAL WAY PINEHURST SQ

DOGWOOD CT

LOTTIE LN

CHE R RYWOODSQ

MCCOY AVE

CAXTON CT

CHALET WOODS PL

BEDAL PARK CT

CONSTITUTION DR

HAMILTON PL

OLIVA LN

BAYLEAF CT

WESTFIELD AVE

WESTON DR

CIRONE WAY

AINSLEY PARK DR

SOUTHWEST EXPY

PHOENIX CT

VIRGINIA AVE

E RINCON AVE

ALEX DR

MOUNT VERNON DR

SAM CAVALN

VIA CARMEN

CYPRESS LN

SONADOR CM

WENTE WAY

NLEIGH AVE

S MIDWAY ST
ION CT

SPRUANCE ST

HARRIS AVE

SUNNYSIDE AVE
PVT CT

L AGE DR

TOLWORTH DR

LANTZ AVE

E CAMPBELL AVE

PLATFORM WAY

WENTEPL

ARNOLD WAY

SUN GL O RY LN
ASH CT

BUCKNALL RD

W CAMPBELL AVE

PHELPS AVE

YORK AVE
S 3RD ST

SUNKIST WAY

CONSTITUTION CT

REDBUD CT

W LATIMER AVE

GINGER LN

KEENAN WAY

SONUCA CT

S SAN TOMAS AQUINO RD

WALNUT DR

PENNY LN

VAN SANSUL AVE

SUNBERRY DR

PEACHTREE CT

HONEYDEW WAY

SHAYNOR CT

MERRIVALE WESTSQ

LOMA VERDECND ACCESS

CENTURY DR

DONOVAN CT

ORCHARD CITY DR

MILLICH LN

HARRIET AVE

BRAXTON TER

ANGELA CT

GRACE CT

CHANDON CT

CANNERY CIR

GREYLANDS DR

TOMASINA CT

OLYMPIAAVE

ARROYO SECO DR

EL PATIO CT

WYLIE WAY

BOXCAR DR

PILAND DR

YELLOWSTONE DR

DILLARD CT

CHIVAS PL

BELLE TERRE CT

DREAMLAND WAY

TORERO PLAZA

WAINWRIGHT DR

FENIAN DR
N 3RD ST

PYRAMID CT

ALPHA CT

CHARMWOOD SQ

CORLISS WAY

S BASCOM AVE

DILLON AVE

GAMMA CT JUSTO CT

BETA CT

HARVESTER PL

HILTON AVE

GUNAR DR

SANFILIPPO CT

RICKY CT

SHEFFIELD CT

MOSSBROOK AV E

DARRYL CT

CHIVAS CT

BORELLO DR

CLARITA AVE

MONTEMAR WAY

PHOENIX DR

SOBRATO LN

LEXINGTONDR

RIO SERENA AVE

ESSEX WAY

CABANA DR

CALADO AVE

VALLEY FORGE WAY

NORTHAMPTON DR
S 2ND ST

MONA WAY

GOLDEN MEADOW SQ

W SAN TOMAS AQUINO RD
S 1ST ST

ECKER CT

HAMILTON AVE

UNNAMED ST

CAMPBELL AVE

LONGSHORE DR

GRACE AVE

BOISE DR

CIVIC CENTER DR

ROBWAY AVE

SUNNYSIDE CT

JOSEPHINE AVE

FAWN DR

SHAMROCK DR

CORA CT

MERRIMAC DR

WOODLAWN AVE

O R CHARD OAK CIR

NORMAN AVE

CUSTER DR

HERITAGE PL

KIRKLYN DR

STFRANCIS DR

CLIFTON AVE

VERONICA PL

PORGY PL

BERINGER CT

SWEETBRIAR DR

MERLONE CT

EDEN AVE

WHITEHALL AV

BRAEBURN CT

SAN GABRIELWAY

CANELA PL
MASSIH
CT

PHANTOM AVE

LUIKA PL
EVA CT

SANFORD AVE

VIZCAYA CIR

GREENCREEK DR

PETER CT

SONUCA AVE

SOBRATO CT

ROSEMARY LN

SHEFFIELD AVE

SAVERIO CT

SUNLAND CT

JONATHAN CT

FETZER CIR

MONICA LN

MONTE CARLO WAY

LINDBERGH AVE

SMITH AVE

E MCGLINCY LN

THUNDERBIRD WAY

CAROLA CT

HILTON CT

MOSSBR O OK C RI

WESTMORELAND CT

PATIO CT

ARCHER CT

SPAICH DR

LAMONT CT

CRESTMONT DR

SHEREEN PL

ANTONIO LN

MCKINNON CT

PIMENTON PL

SAN TOMAS AQUINO RD

GREENBRIAR AVE

LADYWOOD CT

CAMINO CERRADO

CHERRY BLOSSOM LN

GLENN AVE

KEN CIR

SOBRATO WAY

BISMARCK DR

FR IAR WAY

PARKDALE DR

DELGADO CT

BEDAL LN

BLUEBIRDDR

MIDDLETOWN CT

TIMBER COVE DR

ORESTES WAY

MONTADITO PL

STANFIELD DR

RACHEL CT

MILLICH DR

EVERETT AVE

APPLEBLOSSOMLN

SAN TOMAS CT

PAYMAN PL

VIA CONTENTA

COLLEEN WAY

CHERRY LN

ANTHONY DR

INDUSTRIAL ST

PEGGY CT

DELLA CT

BUCKNAM CT

TWYLA CT

MARY CT

SOBRATO DR

MEMORY LN

DARIEN CT

SCENTRAL AVE

STONEHURST WAY

CAB O OSE LN

CALMA CT

OAK PARK LN

MILLICH CT

WILSON CT

WESTPARK DR

EN G LIS H ROSE CIR

QUAIL HOLLOW DR

REX CIR

UNION PL

PINE BRIDGE PL

CASTRO DR

ALLEGADO ALLEY

LANA CT

CAMEO CT

STUDENT LN

HEDEGARD AVE

E SUNNYOAKS AVE

PAULINE DR

S MONROE ST

ERIE WAY

JONES WAY

FAIRLANDS AVE

KAYLA CT

RAILWAY AVE

THERESAAVE

CAMEO DR

MCBAIN CT

ROSE CT

MAGGIO CT

CHALET WOODS CIR

S CLOVER AVE

GREENBRIAR CT

RIBBON DR

SHARON CT

BEA U LIEU CT

ASHLOCK CT

LOIS WAY

CERVANTES WAY

CASTRO CT
KIM CT

KIM LOUISE DR

S MCGLINCY LN

XAVIER CT

S GENEVIEVE LN

HACIENDA CT JEWELL DR

ROJO PL

MEADOWSCT

DRY CREEK CT

BENJAMIN AVE

WOODING CT

GILMAN AVE

ALBERT WAY

VIZCAYA WAY

LOMA PARK DR

W SUNNYOAKS AVE

DRESSER CT

LA MIEL CT

LEIGH ANN PL

GINDEN DR

GLEASON AVE

BRONWEN WAY

CAMDEN AVE

SPRINGFIELD DR
N 2ND ST

KOCHER DR

SILACCI DR

VIA ROMA

CAVALIER CT

CHARMAIN DR

S LE GH A I VE

LITTLETON PL

INSKIP DR

NAUTILUS CT

RICKY DR

ARCHER WAY

NERO CT

SURREY PL

N PETER DR

INWOOD DR

CAPRI DR

DEL ROYCT

KENNEDY AVE

QUANTICO CT

SOMERSWORTH DR

DEL PRADO DR

PICADILLYPL

ALBERTSTONE DR

MANX AVE

FREDA CT

BUDD C T

CURTNERGLEN CT

NORIN CT

ARDILLA
CT

ROMERO ST

GWEN DR

MONETA WAY

FLAMINGO DR

VIA CRISTOBAL

NORSTAD ST

WELLINGTON PL

SCHRADER DR

SALMAR AVE

RUNNYMEDE DR

NEVILLE AVE

LA VONNE DR

KAMSON WAY

HUERTO DR

CARAVELLA DR

PARKHURST DR

FIERROLOOP

MARATHON DR

B ETH WAY

ADRIEN DR

ALLERTONLOOP

BUCKNAM AVE

WREN WAY

VIA RANCHERO

MONTEZUMA DR

WHITEHALL AVE

THERESA LN

LOMA PARKCT

CULLEN CT

SAFFLE CT

HERITAGE DR

ROSALIA AVE

VIA NAPOLI

E HAMILTON AVE

NICHOLAS DR

TWYLA LN

MILLBROOK CT

KENPARK CT

NELLO DR

YUKON WAY

LAWNDALE AVE

CANARY LN

LE BAIN DR

DUNCANVILLE CT

FLORA AVE

ASSUNTA WAY

ENSENADA DR

VILLARITA DR

WALDO RD GLADYS WAY

DUNSTER DR

KENNETH ST

HOCKING WAY

LAURA DR

ABBEY LN

REDOAKS DR

HARTLEY CT

ST LAWRENCE DR

KLAMATH DR

WOODFLOWER WAY

ABINANTE LN

CHRISTOPHER AVE

WINSLOW CT

LA MIEL WAY

BUDD AVE

MEMPHIS DR

SADIE CT

LU ANNE DR

HAZELWOOD AVE

CHARLESTON DR

AINSLEY CT

YUBA AVE

PENWITH AVE

SHULMAN AVE

LINDA DR

N CENTRAL AVE

KIRKMONTDR

BOYNTON AVE

ABBEY CT

JASMINE CT
N 1ST ST

MANCHESTER AVE

FRONTIER WAY

SYDNOR DR

W HAMILTON AVE

LAURANCEHILL CT

BEN HUR CT

NIDO DR

BENT DR

SUNSWEET WAY

BEVERLY CT

S PETER DR

TRAVIATA PL

PEGGY AVE

PAGE ST

LA CON CT

DOVER WAY

INWOOD CT

PAULA DR

ST PAUL DR

EVORA DR

REDEN DR
S 4TH ST

TUBBY ST

MAYKIRK RD

SUNNYPARK CT

POPLAR AVE

ADLER AVE

BARBANO AVE

WHITWOOD LN

DALLAS DR

SUNNYARBORCT

SHADLE AVE

CALADO CT

HORACE AVE

CRAIG AVE

RADFORD DR

PARKVIEW AVE

HUERTO CT

ONTARIO LN

VIOLET WAY

DE TRACEY ST

JOSEPH AVE

HARRIS CT

MANTON CT

AMATO AVE

TRAILBLAZER PL

ERIN WAY

GLENBLAIR WAY

DRY CREEK WAY

SA LMAR TER

GRANT ST

LORELEI CT

CAPE COD CT

CALIFORNIA ST

QUEBECWAY

MORRIS LN

PATRICIA CT

LYLE LN

C OUN TRYWOOD CT

WALTERS AVE

VICTOR AVE

GREENW CI HCT

QUEENS CT

MAYWOOD AVE

FOOTE AVE

MONTAVO PL

GRAHAM DR KINGS CT

JEFFERS WAY

DEL OROCT

WOODGROVE SQ

FAWN CT

HERBERT LN

DECORAH LN

BRIARWOOD WAY

GOMES CT

SUPERIOR DR

WESTMORELAND DR

ROBINRIDGE WAY

REGALO CT

HICKORY CT

SALICE WAY

DUVALL DR

PARQUET CT

VALERIE CT

MICHELLE DR

EBBETS DR

TIOGA WAY

REGAS DR

ONTARIO DR

FILBERT WAY

S DAN EL WA I Y

LOUISE CT

HAMILTON PARK DR

SCOTT CT

SHEILA CT

REGINA WAY

ELAM AVE

BUDDLAWN WAY

KEITH DR

RAMITA CT

WELKER CT

PECAN WAY

SUNNYMEAD CT

SUNNYLAKE CT

DE CARLI CT

ARNOTT WAY

SUNNYGATE CT

HARRISON AVE

KENNETH AVE

JOHN KIRK CT

CONNIE DR

NADINE DR

SCHOOLDALE DR

VIA SALICE

FORMANDR

WAGON WAY

ALICE AVE

RUE MONTAGNE

WEKIVA AVE

TEAKWOOD DR

CAMPISI WAY

BUENA LUNA CT

MAXIMIL IAN DR

SALERNO DR

ABBOTT AVE
IDA DR

WHITE OAKS RD

VIA CANCION

RIDGELEY DR

OLD ORCHARD RD

JIM ELDER DR

ALEGRIA LOOP

BRADDOCK CT

WESTCHESTERDR

MIDDLETOWN DR

MALLEY WAY

MAPLE AVE

SHARMON PALMS LN

DELNA MANOR LN

LOST LAKE LN

MARGARET LN

LAPRADERA DR

HIGHLAND PARK LN

HAWTHORNE AVE

BURROWS RD

SAN TOMAS AQUINO PKWY

MARINA WAY

WILTON DR

NIAGARA DR

FOXHA LLLOOP

W RINCON AVE

S BAYWOOD AVE

SCHUBERT AVE

NM LTON I AVE

BLAND AVE

FINCH DR

MORRENE DR

E ROSEMARY LN

HOLLIS AVE

CRONWELL DR

VERNAL DR

WATSON DR

ELDEN DR

LISA WAY

SAN ARDODR

LOVELL AVE

MCKINNON DR

SANTA INEZ DR

WENDELL DR

DORVAL DR

CASSIAR DR

HAYFORD DR

SPENO DR

RAVENSCOURT AV

VIA MILANO

PRICE WAY

BRANBURY DR

MARIANNA WAY

CROCKETT AVE

COVENTRY DR

SONDRA WAY

SMILTON AVE

TURNER WAY

MUNRO AVE

WARWICK DR

DENVER DR

NORWICH WAY

WEST VALLEY DR

PALO SANTO DR

MADOC WAY

POMPEY DR

TILBURY DR

DOT AVE

NEET AVE

MERRY LN

GRIMSBY DR

NOTTINGHAM WAY

DOLORES DR

VERWOOD DR

E HACIENDAAVE

EL SOLYO AVE

ECHO AVE

CHAMBERLIN CT

LA T IMERCIR
POE LN

VL SQUARE LN

HUNT WAY

VALLEY SQUAREDR

JANE ANN WAY

EL MORO DR

SUMMERFIELD DR

LOYALTON DR

KENDRA WAY

ROBIN LN

APRICOT AVE

NORMANDY DR

KUEHNIS DR

RICHLEE DR

EMORY AVE

KOBARA LN

JEFFREY AVE

KIRBY WAY

ESTHER AVE

SHADY DALE AVE

EL CAMINITO AVE

LENOR WAY

HARDY AVE

WROSEMARY LN

FEWTRELL DR

CATALPA LN

LINDAIRE AVE

CAMPBELL TECHNOLOGY PKWY

EMPEY WAY

WALDEN SQ

DEL MAR AVE

MARAVILLA CT
§¨¦17
§¨¦17
´
Miles
0 0.25 0.5

SAN JOSE

LOS GATOS

SAN JOSE
SB79 STUDY AREA CHANGES

CITY OF CAMPBELL
Parcels Addition (6)Parcels Removal (2)Pedestrian Access PointParcels Within 200 Foot BufferParcels Within 1/4 Mile BufferParcels Within 1/2 Mike Buffer 3DUFHOV&KDQJHG&DWHJRU\
Disclaimer: For illustrative purposes only. Map and parcel boundaries are approximate and not survey-level accurate. This map should not be relied upon to determine precise eligibility or compliance with distance-based requirements. Revised: May 2026 Item 8.3
Tuesday, June 16, 2026 165 of 279
City Council Report
DATE: June 16, 2026
TITLE: Request for City Council initiation of a General Plan Amendment to change the land use designation of property with an existing single family residence located at 480 Chapman Drive from “Neighborhood Commercial” to “Low Density Residential (<4.5 units per gross acre)”.

The applicant also seeks City Council consideration of a reduction in application fees for the required amendments to the General Plan Land Use Map, Zoning Map, and Form-Based Zone Map. The application under consideration includes a mandatory Preliminary Application. File No. PLN-2026-21 (Resolution/Roll Call).

RECOMMENDED ACTION:

Staff recommends that the City Council adopt a resolution authorizing initiation of a General Plan Amendment and allowing a reduction in application fees to an amount of $6,000.

ENVIRONMENTAL DETERMINATION
This action is not subject to the California Environmental Quality Act (CEQA) as an authorization to allow an application for a General Plan Amendment is not a "project" as defined by Public Resources Code Section 21065. A formal development application, if authorized, would include an appropriate CEQA determination.

DISCUSSION
Administrative Procedure: The Campbell Municipal Code specifies that only the City Council may initiate (authorize) a request for an amendment to the General Plan.

Procedurally, an applicant must submit a Preliminary Application in order to seek Council authorization. This process serves as a gatekeeping function, allowing the Council to dismiss proposals that are fundamentally inconsistent with the City’s General Plan or Municipal Code. Authorization to proceed does not constitute approval of the amendment, it only allows the request to be formally processed and analyzed through a subsequent application and public hearing process.

Project Site: The project site is an approximately 9,500 square-foot parcel located along Chapman Drive, one parcel west of South Winchester Boulevard. The property is developed with a single-family residence constructed circa 1956, shown, below. The site is bordered by a commercial daycare facility (MiMiz Daycare) to the west, which operates within a converted residence, and single-family residences to the east and south. The surrounding context reflects a transition between the commercial corridor along Winchester Boulevard and the adjacent residential neighborhood.

Item 8.4
Tuesday, June 16, 2026 166 of 279

Background: As discussed, below, the subject property has been commercially designated for over 60 years, and is currently designated Neighborhood Commercial.

This designation renders the existing single-family residence a legal nonconforming use.

The Zoning Code allows non-conforming residential uses to remain indefinitely but restricts their expansion (additions to the home) or reconstruction (except upon destruction by disaster). As a result, the property may be maintained and remodeled but cannot be meaningfully expanded or replaced with a new residence under the current designation. This condition has existed for several decades. Correspondence with the prior property owners nearly 30 years ago reflects concerns with the property’s nonconforming status (reference Attachment 3 – 1997 correspondence).

Proposal: The applicant requests that the General Plan land use designation be amended to Low Density Residential (less than 4.5 units per gross acre). The purpose of the request is to bring the existing single-family residence into conformance with the General Plan and to allow for future expansion or reconstruction of the home. The request would also require corresponding amendments to the Zoning Map and Form-Based Zone Map to ensure consistency with the General Plan designation (reference Attachment 4 – Applicant Statement).

ANALYSIS
Land Use Context: As shown on the General Plan Land Use Map, below, the subject property is located at the edge of a broader area designated Neighborhood Commercial along Winchester Boulevard, which is intended to establish a continuous commercial corridor. Properties immediately west and south are designated Low Density Residential, consisting of established single-family neighborhoods. To the north are Medium Residential designated properties, while properties east of Winchester Boulevard in the Dell Avenue area are designated Research and Development.

The subject property is therefore located at a transition between the commercial corridor and the surrounding residential neighborhood, although its existing development pattern is consistent with adjacent residential uses.

Item 8.4
Tuesday, June 16, 2026 167 of 279

The subject property, along with a run of properties along Winchester Boulevard, has been commercially zoned since at least 1966, when it was designated "C-H" (Commercial-Highway):

Item 8.4
Tuesday, June 16, 2026 168 of 279

The prior General Plan identified these properties as General Commercial. With adoption of the 2040 General Plan they were redesignated to Neighborhood Commercial, as discussed in a September 29, 2021 study session report, reflecting the "Preferred Land Use Map" recommended by the General Plan Advisory Committee (GPAC), excerpted, below:

This long-standing designation pattern, extending from Highway Commercial, General Commercial, and now to Neighborhood Commercial was intended to establish and maintain a defined commercial frontage along the Winchester Boulevard corridor, distinct from the surrounding residential neighborhood.

Although the subject property has historically been included within a commercial designation, it exhibits characteristics that limit its viability for commercial redevelopment.

The parcel is relatively small and is directly adjacent to established residential uses on multiple sides. In addition, the adjacent daycare facility to the west operates within a converted residence rather than a purpose-built commercial structure. These conditions reduce the likelihood that the site would redevelop independently with a viable commercial use. As a result, the property has remained in residential use for decades despite its commercial designation.

General Plan Policy Considerations: General Plan Policy LU-2.9 provides guidance for evaluating land use change requests:

Policy LU-2.9: In considering land use change requests, consider factors such as compatibility with the residential surroundings, privacy, noise, and changes in traffic levels on residential streets.

Redesignation of the property to Low Density Residential would align the site with the surrounding residential neighborhood and eliminate the existing nonconforming use status. This would allow reinvestment in the property through expansion or reconstruction of the residence. From a compatibility standpoint, a single-family residential use is inherently more consistent with adjacent residential properties than commercial uses permitted under the Neighborhood Commercial designation, which could generate higher levels of traffic, noise, and activity.

Item 8.4
Tuesday, June 16, 2026 169 of 279

However, approval of the amendment would affect the redevelopment potential of the adjacent daycare property. Together, the subject property and the adjacent daycare property have a combined depth comparable to the commercially designated parcels along Winchester Boulevard, as shown in the aerial image, below. However, on its own, the adjacent daycare property is only half as deep of the neighboring properties, limiting its future redevelopment potential. The Council must therefore weigh the benefit of resolving a long-standing nonconforming condition against the potential loss of future redevelopment potential along the corridor, although the lack of redevelopment over the past 60+ years suggests this potential is limited
.

FISCAL IMPACT
Fee Reduction Request: The applicant has requested a reduction in application fees associated with the required General Plan Map Amendment, Zoning Map Amendment, and Form-Based Zone Map Amendment. The total standard fees for these applications are $36,733, based on the City’s adopted fee schedule, as follows:
• General Plan Map Amendment: $17,292
Item 8.4
Tuesday, June 16, 2026 170 of 279

• Zoning Map Amendment: $13,381
• Form-Based Zone Map Amendment: $6,060
These fees were established based on amendment requests that typically involve substantial land use policy changes, development proposals, interdepartmental review, and environmental analysis. In contrast, the subject request is limited to a single parcel and does not involve a development proposal. As such, the scope of review is substantially narrower and is largely confined to policy analysis, map amendments, and public hearing processing.

Staff has prepared an estimate of the anticipated level of effort required to process this specific request. Using the adopted hourly rate for "planning services" of $253 per hour (which broadly covers staff time expended at the various classifications), the estimated cost to process this request is approximately $6,072, as follows:
• Application intake: 1 hour
• Staff report preparation: 5 hours
• CEQA exemption determination: 1 hour
• Resolution and ordinance preparation: 4 hours
• Planning Commission and City Council meeting staff attendance: 5 hours • Administrative Analyst (agenda preparation and clerking): 3 hours • Post-decision processing (approval letter + NOE): 2 hours • GIS implementation (revising the maps): 3 hours
Total Estimated Staff Time: 24 hours
This estimate reflects the limited scope of the request and the absence of interdepartmental review typically associated with development proposals (e.g., Public Works, Building, Fire). Based on this analysis, the standard fee structure materially exceeds the anticipated cost of service for this application.

Fee reductions should be considered on a case-by-case basis. In this instance, the request represents an atypical scenario involving a single parcel, no development proposal, and a long-standing nonconforming condition. If the City more routinely received General Plan amendment requests of this limited scope, consideration could be given to establishing a tiered fee structure, similar to other planning application fees, to better align fees with project complexity. However, given the relatively infrequent occurrence of standalone General Plan amendment requests without associated development proposals, such an adjustment is not currently warranted.

Based on the estimated staff time and associated cost, a reduced fee would still align with the City’s cost recovery objective while reflecting the limited scope of the request.

Accordingly, staff recommends that the City Council approve a reduced application fee in the amount of $6,000.

PUBLIC COMMENT
No public comment has been received on this request.

NEXT STEPS
Item 8.4
Tuesday, June 16, 2026 171 of 279

If the City Council authorizes initiation of the General Plan Amendment, the applicant will have one year to submit a formal application for the required General Plan Map Amendment, Zoning Map Amendment, and Form-Based Zone Map Amendment. The application would be reviewed by the Planning Commission, with a final decision by the City Council.

ALTERNATIVE
The City Council could decline to initiate the requested General Plan Amendment and instead defer consideration of the proposed land use change to a future, City-initiated General Plan update. Minor amendments of this nature, particularly those intended to address mapping inconsistencies or longstanding nonconforming conditions, are typically evaluated as part of a broader, citywide General Plan update process to ensure comprehensive and coordinated policy review.

However, the City does not currently have a General Plan update work program in progress or scheduled. As a result, deferring consideration to a future update would involve an uncertain timeline and would not provide a near-term path to resolve the existing inconsistency between the property’s use and its General Plan designation.

PREPARED BY: Daniel Fama, Senior Planner
Item 8.4
Tuesday, June 16, 2026 172 of 279

Report Approval Details
Document Title: Report – GPA Initiation - 480 Chapman Drive .docx Attachments: CC Resolution - GPA Authorization - 480 Chapman Dr.docx 1997 Correspondence.pdf
Applicant Letter.pdf
Final Approval Date: June 10, 2026
This document and all of its attachments were approved and signed as outlined below:

Item 8.4
Tuesday, June 16, 2026 173 of 279
RESOLUTION NO._______

BEING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CAMPBELL AUTHORIZING INITIATION OF A GENERAL PLAN
AMENDMENT TO REDESIGNATE PROPERTY LOCATED AT 480
CHAPMAN DRIVE FROM “NEIGHBORHOOD COMMERCIAL” TO
“LOW DENSITY RESIDENTIAL (<4.5 UNITS PER GROSS ACRE),”
AND APPROVING A REDUCTION IN APPLICATION FEES TO $6,000.

FILE NO. PLN-2026-21.

WHEREAS, the City Council adopted the current 2040 General Plan on April 18, 2023, by Resolution No. 12963.

WHEREAS, the purpose of the City's General Plan is to guide decisions regarding physical growth and development, provision of public services and facilities, and conservation and enhancement of natural resources;
WHEREAS, the General Plan establishes a foundation upon which the City can base policy decisions and a basis for judging whether specific development proposals and public projects are in harmony with community desires;
WHEREAS, the General Plan is not static, but rather a dynamic and multi-faceted document that defines and addresses the changing needs of the City; WHEREAS, pursuant to Campbell Municipal Code Section (CMC) 21.60.020.A, an amendment to the General Plan may only be initiated by the City Council by consideration of a preliminary application, as required by CMC Sec. 21.41.02.A;
WHEREAS, the City Council's action to authorize ("initiate") an amendment does not bind or otherwise require the City Council to approve a formal amendment application; WHEREAS, the Land Use Element of the General Plan includes policies directing the City to consider compatibility with surrounding residential neighborhoods when evaluating land use changes, including potential effects related to scale, intensity, traffic, and noise; WHEREAS, the subject property is located at the edge of a commercially designated corridor and is adjacent to established residential uses, and the requested amendment would align the property’s designation with its existing residential use and surrounding neighborhood context; WHEREAS, the City Council has determined that consideration of the proposed General Plan amendment would be in the public interest;
WHEREAS, the City’s adopted fee schedule is intended to recover the cost of processing applications, and the City Council may consider adjustments to fees on a case-by-case basis where the scope and complexity of a request differs from typical applications; and WHEREAS, the City Council has considered the limited scope of the proposed amendment and the estimated staff time required to process the application in determining that a reduced fee is appropriate.

NOW, THEREFORE, BE IT RESOLVED that the City Council grants authorization to proceed with formal submittal of a General Plan Amendment to amend the General Plan Land Use Map Item 8.4
Tuesday, June 16, 2026 174 of 279
to redesignate property located at 480 Chapman Drive from “Neighborhood Commercial” to “Low Density Residential (<4.5 units per gross acre),” subject to a formal application to be submitted no later than May 21, 2027.

BE IT FURTHER RESOLVED that, in connection with the required General Plan Map Amendment, Zoning Map Amendment, and Form-Based Zone Map Amendment, the City Council approves a reduced application fee in the amount of $6,000, based on the limited scope of the request and the estimated cost of processing the application.

PASSED AND ADOPTED this __ day of ______, 2026, by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSTAINED: Councilmembers:

ABSENT: Councilmembers:

APPROVED:______________________________
Daniel E. Furtado, Mayor
ATTEST:______________________________
Andrea Sanders, City Clerk
Item 8.4
Tuesday, June 16, 2026 175 of 279
Item 8.4
Tuesday, June 16, 2026 176 of 279
Item 8.4
Tuesday, June 16, 2026 177 of 279
Gkw Architects, Inc., AIA, Architect, LEED GA, CSLB
710 E. McGlincy Lane, Ste. 109, Campbell, CA 95008
408-796-1845 | [email protected]
www.gkwarchitects.com
March 4
th
, 2026
City of Campbell
City Hall- Upper Level, 70 North 1st Street Campbell, CA 95008 Ph: (408) 866-2140
RE: 480 Chapman Dr
To Whom It May Concern,
This letter is submitted to provide a justification for the proposed General Plan Amendment.

The applicant respectfully requests approval of a General Plan Amendment to change the land use designation of the subject property from NC (Neighborhood Commercial) to LDR (Low Density Residential), along with a corresponding rezoning from NC to R-1-10 (Single-Family Residential).

The property has been designated Neighborhood Commercial since 1966. However, in nearly 60 years, no commercial development has occurred on the site. Additionally, a prior amendment request was submitted in 1997, further demonstrating that the commercial designation is unsuitable for the site. Since that time, there has been no interest or activity indicating that neighborhood-serving commercial development is viable at this location.

The surrounding properties to the west are residential in both designation and use. Changing the site to Low Density Residential would align it with the existing neighborhood character and would not create a spot zoning condition. Instead, it would provide consistency with adjacent residential development and reflect the established land use pattern in the area.

Additionally, the applicant respectfully requests a fee reduction and for the city to process this application at an “at cost” basis given the limited scope of the amendment and the lack of new commercial intensity.

Given the lack of commercial viability and the residential context of the surrounding properties, the requested amendment is reasonable and appropriate. We respectfully request the City’s approval and consideration of reduced processing fees.

Sincerely,
Gordon Wong, Architect
Gkw Architects, Inc
Item 8.4
Tuesday, June 16, 2026 178 of 279
City Council Report
DATE: June 16, 2026
TITLE: Calling General Municipal Election for Districts 3, 4 and 5; and requesting Consolidation of Election in Accordance with California Elections Code Section 10418 (Resolution/Roll Call Vote) RECOMMENDED ACTION:

That the City Council adopt a Resolution calling the General Municipal Election for November 3, 2026 to elect one Councilmember from District 3, one Councilmember from District 4, and one Councilmember from District 5; and requesting consolidation of election with the Registrar of Voters in accordance with California Elections Code Section 10418; resolving any tie votes by lot; and levying a fee to each candidate for their Candidate Statement.

BACKGROUND
At the July 2, 2019 regular City Council meeting, Ordinance No. 2248 was adopted establishing a by-district election process and election sequence for five council districts pursuant to California Government Code Section 34886 and 34871(a). Campbell Municipal Code Section 2.04.180 provides that except as otherwise required by California Government Code Section 26512, Councilmembers from three of the five districts established, namely, Council Districts 3, 4, and 5, shall be elected beginning with the General Municipal Election in November 2022, and every four years thereafter.

Councilmembers from the remaining two districts, Districts 1, and 2, were elected in November 2020, 2024, and will next be on the ballot in 2026.

California Elections Code Section 10002 allows the governing body of any city to request the Board of Supervisors to permit the County Elections Official to render election services to the City relating to the conduct of an election, including services such as the provision of election supplies, production of voter pamphlets, and canvassing the election results among other election related activities. By consolidating election services with the County Registrar of Voters Office, the City realizes significant cost savings.

For the November 2026 General Municipal Election, only voters residing in Districts 3, 4 and 5 will vote for the City Council seats up for election in their specific district. The elected City Councilmembers will serve a four-year term. Additionally, consistent with Municipal Code Section 2.04.160 relating to City Council term limits, Vice Mayor Bybee, District 5, will be terming out and is not eligible to run again in 2026. Mayor Furtado will be completing his first four-year term and is eligible to run for an additional term in his respective district, District 3. Councilmember Scozzola will also be completing his first Item 9.1
Tuesday, June 16, 2026 179 of 279

four-year term and is eligible to run for an additional term in his respective district, District

4. This resolution begins the process to prepare for said election by calling the General Municipal Election for Districts 3, 4 and 5 and requesting consolidation of election with Registrar of Voters and determining to levy the cost of Candidate Statement.

DISCUSSION
The nomination period for the November 3, 2026 General Municipal Election begins on Monday, July 13, and ends Friday, August 7, 2026 (August 12, 2026 if no incumbent has filed). Nomination papers will be available through the City Clerk’s Office during the filing period. Candidates must obtain Nomination paper signatures from registered voters within their own district.

Each qualified candidate has an option to include a Candidate Statement in the sample ballot. The cost estimate received from the Registrar of Voters for a candidate to submit a Candidate Statement for the November 2026 election is $3,392 (a $292 increase from the 2024 election). Since this cost could impact a candidate’s ability to include a statement in the sample ballot, the City Council has previously voted to absorb the bulk of the fee and only charge a flat fee of $300 per candidate, which was first implemented in the November 2004 election. This fee has not been adjusted since that time. This action was consistent with the Fair Political Practices Commission Advice Letter A-00-271, which states that a city can absorb the cost of a Candidate’s Ballot Statement. However, the City Council may choose to charge a higher amount if a greater cost recovery is desired.

California Elections Code Section 15651 allows the City Council to choose either to resolve a tie vote by lot or by requiring a runoff election to be held. In keeping with the practice chosen by Council for the 2024 Municipal Election, the attached Resolution has been drafted to reflect a tie vote be resolved by lot. The Council may however, elect to have a tie vote resolved by calling for a special runoff election. Staff is not recommending holding a special runoff election to resolve a tie vote situation, as the cost to hold a special election would be quite high and would be borne by the City alone.

As the City now holds Councilmember elections by District, there is the possibility that any of the two Districts has only one, or no qualified candidates for the ballot. Should this happen, the City could choose to follow Elections Code Section 10229 which describes a process by which to fill a City Councilmember seat by appointment or special election.

Elections Code Section 10229 states that following the candidate filing period, the City Council would meet in a Special Meeting to certify these facts and determine whether to cancel or hold the election. Choosing to cancel the City’s election (for any of the Districts scheduled to be on the ballot) would also cancel the candidate write-in period. The timeline for this option is extremely tight with the Special Meeting for Certifying of Facts, publication of the Notice of Facts, and holding an additional Special meeting to make an appointment or cancel the election are all required to occur between August 12 and August 28, 2026.

Canceling an election for lack of candidates is not something that is common practice among the cities in Santa Clara County. Given the tight time frame required by Elections Code Section 10229 and the cancellation of the candidate write-in period for any potential Item 9.1
Tuesday, June 16, 2026 180 of 279

candidates, staff is not recommending that Council formally cancel the election for any of the two Districts scheduled to be on the ballot in November. Instead, staff is recommending the election be allowed to go forward and voters be afforded the opportunity to write-in candidates for possible election. It should be noted that for a writein candidate to be successful, they would need to receive 50% +1 of the total votes cast in their respective District. If following the candidate filing period, and the candidate writein period, there ultimately is no one elected to serve in any of the three Districts, Government Code Section 36512 describing a Council seat vacancy would then be followed allowing for Council to make an appointment. The individual appointed at that time, would then serve as Councilmember as if they had been elected.

FISCAL IMPACT
Early estimated cost of the 2026 election for only the Council elections is ($150,000 estimate of $50,000 per district) which includes the cost of at least two (2) Candidate Statements per district. These amounts are estimates only based on the current fee schedule and available data from the Registrar of Voters Office and are subject to change upon final billing. These expenditures have been programmed into the Proposed Budget for Fiscal Year (FY) 2027 under the City Clerk’s Office budget. (Acct. #101.511.7436) Election costs are determined by several factors including administrative costs, number of registered voters and all ballot printing and mailing costs and will be billed by the Registrar of Voters Office following the election. Based on initial estimates shown above, the City should stay under the current Proposed Budget for FY 2027. However, should additional Candidate Statements be necessary or other measures be placed on the November 2026 ballot, estimated costs will increase, and a mid-year budget adjustment may be necessary.

ALTERNATIVES

1. Waive the entire fee for Candidate Statements.

2. Assess an amount other than $300 for the Candidate Statements.

3. Require the candidate to pay the full cost of Candidate Statements.

4. Provide direction to Staff relating to cancelling an election if necessary.

PREPARED BY: Andrea Sanders, City Clerk
Item 9.1
Tuesday, June 16, 2026 181 of 279

Report Approval Details
Document Title: Report - Calling the Election 2026.docx Attachments: Resolution - Calling the Election 2026.docx Final Approval Date: June 10, 2026
This document and all of its attachments were approved and signed as outlined below:

Item 9.1
Tuesday, June 16, 2026 182 of 279
RESOLUTION NO. ______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL CALLING THE

GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF CAMPBELL ON NOVEMBER 3, 2026 B Y-DISTRICT FOR DISTRICT 3, DISTRICT 4, AND DISTRICT 5; REQUESTING SERVICES OF THE REGISTRAR OF VOTERS; REQUESTING

CONSOLIDATION WITH THE STATEWIDE GENERAL ELECTION IN ACCORDANCE WITH CALIFORNIA ELECTIONS CODE SECTION 10418; SPECIFYING CERTAIN PROCEDURES FOR THE CONSOLIDATED ELECTION; RESOLVING ANY TIE VOTES BY LOT; AND DETERMINING TO LEVY THE COST OF CANDIDATE'S

STATEMENT
WHEREAS, a General Municipal Election is scheduled to be held in the City of Campbell on the 3rd day of November, 2026 for District 3, District 4, and District 5 to elect one (1) City Councilmember, each to a full term of four years, for each district.

WHEREAS, the General Municipal Election hereby called for the date herein before specified shall be and is hereby ordered consolidated with the Statewide General Election and all elections to be held in said jurisdiction and in the City of Campbell on such date, and within the territory affected by the consolidation, and the precincts, polling places and officers of election shall be the same as those established and designated for said election by the Board of Supervisors of the County of Santa Clara.

WHEREAS, the consolidated election will be held and conducted in the manner prescribed by California Elections Code §10418.

WHEREAS, pursuant to California Elections Code Section 10002 of the Elections Code, the City Council hereby requests the Board of Supervisors of the County of Santa Clara to make available the services of the Registrar of Voters for the purpose of performing the usual services in the conduct of the Consolidated Election, including the provision of election supplies and voters' pamphlets. The Board of Supervisors of the County of Santa Clara is hereby authorized to canvass the returns of said election, and said election shall be held in all respects as if there were only one election, and only one form of ballot shall be used.

WHEREAS, the City Clerk is hereby directed to file with the Board of Supervisors and the Registrar of Voters of the County of Santa Clara certified copies of this Resolution at least eighty-eight (88) days prior to the herein referenced General Municipal Election.

WHEREAS, the City Clerk shall publish Notice of said Election as required by Section 12101 of the Elections Code.

WHEREAS, in accord with Section 13307 of the Elections Code, the City Council hereby determines to levy against each candidate availing himself or herself of the service including a Candidate's Statement not to exceed two hundred (200) words in length in the voter’s pamphlet, a charge of $300 for printing and handling the Candidate's Statement.

Item 9.1
Tuesday, June 16, 2026 183 of 279
The City Clerk shall provide written notice to such effect with each set of nomination papers issued. Candidates shall not be permitted to submit materials other than the Candidate's Statement with the sample ballot and voters' pamphlets.

WHEREAS, the polls for said election shall be opened for in-person voting at 7:00 a.m. on the day of said election, and shall remain open continuously from said time until 8:00 p.m. of the same day, when said polls shall be closed, except as provided in Section 14401 of the Elections Code of the State of California.

WHEREAS, that in the event of a tie vote (if any two or more persons receive an equal and highest number of votes for an office) as certified by the County of Santa Clara Registrar of Voters Office, the tie shall be resolved by lot in accordance with the applicable provisions of the California Elections Code Section 15651(a).

WHEREAS, should there be a lack of qualified candidates for the ballot, the City Clerk is directed to proceed with the election so that voters are afforded the opportunity to write in a candidate for possible election.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Campbell does hereby call the General Municipal Election to be held in the City of Campbell on November 3, 2026 by-district for District 3, District 4 and District 5; requesting services of the Registrar of Voters; requesting consolidation with the Statewide General Election in accordance with California Elections Code Section 10418; specifying certain procedures for the consolidated election; resolving any tie votes by lot; determining to levy the cost of a Candidate's Statement of $300; and, directing staff to proceed with the election even if there are no more than one qualified candidate in each district.

PASSED AND ADOPTED this _____ day of ________, 2026, by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:
______________________________
Daniel E. Furtado, Mayor
ATTEST:
__________________________
Andrea Sanders, City Clerk
Item 9.1
Tuesday, June 16, 2026 184 of 279
City Council Report
DATE: June 16, 2026
TITLE: Approve and Award a Contract and Authorize the City Manager to Execute a Consultant Services Agreement with GUIDA for City Surveyor Services (Resolution/Roll Call Vote)
RECOMMENDED ACTION:

That the City Council adopt a resolution: 1) approving and awarding the contract for City Surveyor services to GUIDA in an amount not to exceed $250,000; 2) authorizing the City Manager to execute a consultant services agreement as specified in Campbell Municipal Code Section 3.20.100 for a period of two (2) years plus the option to include up to three (3) additional one (1) year extensions for a total of five (5) years.

BACKGROUND
The City’s review of subdivision maps is subject to the requirements of the State of California Subdivision Map Act which requires a California licensed land surveyor to review and sign all subdivision maps certifying them as technically correct. To comply with the Map Act’s requirements and without a California licensed land surveyor on staff, the City must contract for these services and an individual designated as the acting City Surveyor. Additionally, the City periodically requires miscellaneous land surveying duties such as the setting of monuments that is proposed to be included in this agreement.

On July 1, 2021, the City of Campbell and CSG Consultants, Inc. entered into an agreement to provide City Surveyor services for parcel and tract map checking and other miscellaneous land surveying services in an amount not to exceed $25,000 for a period of two years. Since the original agreement was executed, the agreement has been amended six times, extending the agreement to June 30, 2026, for a total compensation of $290,000.

DISCUSSION
The current Consultant Services Agreement for City Surveyor and land surveying services expires on June 30, 2026. While the current consultant has been responsive and professional in their delivery of these services, the current agreement is six years old.

Over the term of the current agreement, several factors have increased both the workload and the costs associated with these services. The City adopted a Housing Element that calls for approximately 3,000 new residential units. During this same period, the State of California enacted multiple housing laws including SB 9, SB 330, and SB 684/SB 1123 Item 9.2
Tuesday, June 16, 2026 185 of 279

that have significantly expanded the number of subdivision applications requiring review by the City Surveyor. Additionally, inflation since 2021 has further increased the cost of completing these map reviews. This updated agreement would reset the associated budget for this work activity to align with the change in workload.

A new agreement would take effect beginning July 1, 2026, and would initially be for a two-year agreement period with the option to renew the term with up to three (3) additional one (1) year extensions for a total of five (5) years. Multiple year agreements with the option to renew: 1) create an interest from consultants for competitive proposals; and 2) help to establish understanding of City process. Given the unpredictable nature of development activity, it is recommended that a 15% cost contingency be included, consistent with the current agreement. This contingency has proven to be an effective mechanism for managing fluctuations in workload without requiring frequent returns to the City Council for minor contract adjustments.

In order to ensure the City is obtaining the most efficient and competitive services and rates, staff issued a Request for Proposals (RFP) to solicit City Surveyor and miscellaneous land surveying services. The RFP was issued on April 6, 2026. On May 1, 2026, the City received six proposals. The evaluation panel consisting of Public Works Engineering staff reviewed the proposals. Based on the initial rating of the written proposals, the panel decided to interview four of the firms. At the conclusion of the evaluation process, GUIDA was found to be the best qualified to provide City Surveyor services. Staff is therefore recommending GUIDA be selected to provide City Surveyor services to the City of Campbell.

The attached Resolution has been prepared for City Council consideration to approve the contract for City Surveyor services and to authorize the City Manager to execute a consultant services agreement for an initial two‑year term in an amount not to exceed $250,000. The agreement includes the option to extend the term for up to three additional one‑year periods, for a total possible contract term of five years. Each additional one-year extension would be authorized to increase the agreement amount by the base amount of $125,000, plus adjustments per the Consumer Price Index for the San Francisco Bay Area, plus an additional 15% contingency as necessary based on projections of application trends for future years.

FISCAL IMPACT
Funding for City Surveyor services is provided for in the annual Public Works Operating Budget, Program 740, Land Development. The expenditures associated with this agreement will be offset by revenue generated from map review fees paid by applicants.

ALTERNATIVES
Do not approve the contract and authorize the City Manager to execute a seventh amendment to the existing agreement with CSG Consultants, Inc., thereby, increasing the agreement amount from $290,000 to $415,000 and extending the term of the agreement for an additional year.

PREPARED BY: Roger Storz, Senior Civil Engineer
Item 9.2
Tuesday, June 16, 2026 186 of 279

Report Approval Details
Document Title: Report - Approve and Award a Contract for City Surveyor Services.docx
Attachments: Resolution.docx
GUIDA Consultant Agreement.pdf
Final Approval
Date:

June 10, 2026
This document and all of its attachments were approved and signed as outlined below:

Item 9.2
Tuesday, June 16, 2026 187 of 279

RESOLUTION NO. ______________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL

APPROVING AND AWARDING A CONTRACT AND AUTHORIZING THE CITY

MANAGER TO EXECUTE A CONSULTANT SERVICES AGREEMENT WITH

GUIDA FOR CITY SURVEYOR SERVICES
WHEREAS, the current contract for City Surveyor Services will expire on June 30, 2026; and
WHEREAS, the Subdivision Map Act requires a California licensed land surveyor to review and sign all subdivision maps as the City Surveyor; and WHEREAS, the City utilizes consulting services for the purpose of reviewing and signing parcel and tract maps by a licensed land surveyor acting as the City Surveyor; and WHEREAS, additional land surveying services may be required on an as needed basis; and
WHEREAS, the City has adopted a Housing Element requiring approximately 3,000 new housing units, and the State of California has passed significant additional pro-housing legislation (SB 9, SB 330, SB 684/SB 1123), resulting in increased subdivision map activity, necessitating the need for increased City Surveyor services; and WHEREAS, City Surveyor Services are evaluated using a Request for Proposal process that evaluates the experience, quality, timeliness, and cost, and awards the contract to the consultant providing the best value to the City; and WHEREAS, GUIDA was found to be the most qualified for the work; and WHEREAS, the contract is structured as a multi‑year agreement, permitting additional years of service beyond the initial two‑year term, for up to three optional one‑year extensions, contingent upon satisfactory performance and at the City’s discretion.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Campbell does hereby award and approve contract for City Surveyor Services to GUIDA in an amount not to exceed $250,000; and authorize the City Manager to execute the consultant services agreement for a period of two (2) years with options to renew annually for up to a total of five (5) years. Each additional one-year extension would be authorized to increase the agreement amount by $125,000, adjusted annually per the Consumer Price Index for the San Francisco Bay Area as of the month of May of that year, plus an additional 15% contingency as necessary based on projections of application trends for future years.

PASSED AND ADOPTED this _____ day of _____, 2026 by the following roll call vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

APPROVED:

Item 9.2
Tuesday, June 16, 2026 188 of 279

____________________________
Daniel E. Furtado, Mayor
ATTEST:
_______________________________
Andrea Sanders, City Clerk
Item 9.2
Tuesday, June 16, 2026 189 of 279
-1-

CITY OF CAMPBELL

CONSULTANT SERVICES AGREEMENT
This Agreement is entered into at Campbell, California on the day of ____________, 2026, by and between the CITY OF CAMPBELL (hereinafter referred to as "City") and GUIDA (hereinafter referred to as "Consultant").

WHEREAS, City desires to obtain consulting services for the purpose of reviewing subdivision maps and assigned as City Surveyor for said maps; and WHEREAS, Consultant represents that it has the expertise, means, and ability to perform said reviews and City Surveyor assignment;
NOW, THEREFORE, in consideration of each other's mutual promises, Consultant and City agree as follows:

I. DUTIES OF CONSULTANT

1.1 Consultant agrees to perform services as set forth in Exhibit A - Scope of Services, attached hereto and incorporated herein by reference, and which shall be interpreted together and in harmony with this Agreement. In the event of any conflict between Exhibit A and this Agreement, this Agreement shall govern, control, and take precedence.

1.2 Consultant's project manager will meet with the City's project coordinator prior to commencement of the project to establish a clear understanding of the working relationships, authorities, and management philosophy of City as it relates to this Agreement.

1.3 Consultant, working with the City, will gather available existing information concerning the project, and shall review documents as necessary for compliance with the project's objectives.

1.4 In performance of this Agreement by Consultant, time will be of the essence.

1.5 Notwithstanding Section 1.4, Consultant shall not be responsible for delay caused by activities or factors beyond Consultant's reasonable control, including delays or by reason of strikes, work slow-downs or stoppages, or acts of God.

1.6 Consultant agrees to perform this Agreement in accordance with the highest degree of skill and expertise exercised by members of Consultant's profession working on similar projects under similar circumstances.
l. 7 Consultant shall cooperate in good faith with City in all aspects of the performance of this Agreement.

Item 9.2
Tuesday, June 16, 2026 190 of 279
-2-

1.8 In the course of the performance of this Agreement, Consultant shall act in the City's best interest as it relates to the project.

1.9 All activities of Consultant, its employees, subcontractors and/or agents will be carried out in compliance with all applicable federal, state, and local laws and regulations.

1.10 The designated project manager for Consultant shall be Lisa Spivak. The Consultant's project manager shall have all the necessary authority to direct technical and professional work within the scope of the Agreement and shall serve as the principal point of contact with the City and the City's project coordinator. The authorized principal of Consultant executing this Agreement for the Consultant shall have authority to make decisions regarding changes in services, termination and other matters related to the performance of this agreement on behalf of Consultant.
1 .11 The Consultant (and its employees, agents, representatives, and subconsultants), in the performance of this Agreement, shall act in an independent capacity and not as officers or officials or employees or agents of the City. The City shall not direct the work and means for accomplishment of the services and work to be performed hereunder. The City, however, retains the right to require that work performed by Consultant meet specific standards consistent with the requirements of this Agreement without regard to the manner and means of accomplishment thereof. Subcontractors shall assume all of the rights, obligations and liabilities applicable to it as an independent contractor hereunder. Consultant represents and warrants that it (i) is fully experienced and properly qualified to perform the class of work and services provided for herein, (ii) has the financial capability and shall finance its own operations required for the performance of the work and services and (iii) is properly equipped and organized to perform the work and services in a competent, timely and proper manner in accordance with the requirements of this Agreement. Consultant agrees to comply with ABS, codified at Labor Code section 2750.3, and shall indemnify, defend and hold harmless the City, its officers, officials, directors, agents’ representatives, volunteers, and employees against any claim or liability, including attorneys' fees and costs, arising in any manner related to this Agreement that an employee, agent or others under Consultant's supervision or control was misclassified.

1.12 This Agreement contains provisions that permit mutually acceptable changes in the scope, character or complexity of the work if such changes become desirable or necessary as the work progresses. Adjustments to the basis of payment and to the time for performance of the work, if any, shall be established by a written contract amendment (approved and executed by the City) to accommodate the changes in work.

2. DUTIES OF CITY

2. I City shall furnish to Consultant all available and pertinent data and information requested by Consultant to facilitate the preparation of the documents called for in this Agreement. Consultant shall be entitled to reasonably rely on accuracy and completeness of such information, provided that Consultant shall make any additional investigation reasonably necessary to confirm such information and provide City prompt written notice of any known or discovered defects in such data and information.

Item 9.2
Tuesday, June 16, 2026 191 of 279
-3-

2.2 City shall provide contract administration services. City shall notify Consultant of required administrative procedures and shall name representatives, if any, authorized to act in its behalf.

2.3 City shall review documents submitted by Consultant and shall render decisions pertaining thereto as promptly as reasonably possible.

3. COMPENSATION

3.1 For the full performance of the services described herein by Consultant, City agrees to compensate Consultant for all services and direct costs associated with the performance of the project in an amount not to exceed $250,000.00_as follows:
a. Once each month, Consultant shall submit for payment by City, an itemized invoice for services performed during the previous billing period. The invoice shall describe the services rendered and the title of the item of work, and shall list labor hours by personnel classification.

Said invoice shall be based on all labor and direct expense charges made for work performed on the project. Labor charges shall be in accordance with the fee schedule found in Exhibit A of this Agreement. City shall pay Consultant for services rendered and approved by the City within 30 days from the date the itemized invoice is received by the City, subject to the maximum not to exceed amount specified above and the City's right to object. b. Direct costs are those outside costs incurred on or directly for the project, and substantiated with invoices for the charges. Direct expenses include printing, reproduction, and delivery charges.

3.2 If Consultant incurs other costs which are not specifically covered by the terms of this Agreement, but which are necessary for performance of Consultant's duties, City may approve payment for said costs if authorized in writing by the City in advance.

3.3 City may order changes in the scope or character of services in writing, including decreasing the amount of Consultant's services. In the event that the work is decreased, Consultant is entitled to full compensation for all services performed and expenses incurred prior to receipt of notice of change. Under no conditions shall Consultant make any changes to the work, either as additions or deductions, without the prior written order of the City. In the event, that the City determines that a change to the work or services from that specified in this Agreement is required, the contract time and/or actual costs reimbursable by the City for the project may be adjusted by contract amendment or change order to accommodate the changed work. The maximum not to exceed total amount specified in this Article 3 (Compensation) shall not be exceeded, unless authorized by written contract amendment or change order, approved and executed by the City.

Consultant shall obtain prior written approval for a revised fee schedule from the City before exceeding such fee schedule. Only City's authorized representative(s) is authorized to approve changes to this Agreement on behalf of City.

3.4 In no event, will the Consultant be reimbursed for any costs or expenses at any rates that exceed the rates for set forth in the fee schedule found in Exhibit A.

Item 9.2
Tuesday, June 16, 2026 192 of 279
-4-

3.5 Consultant agrees that the payments to Consultant specified in this Article 3 (Compensation) will constitute full and complete compensation for all obligations assumed by Consultant under this Agreement. Where conflicts regarding compensation may occur, the provisions of this section apply.

4. SUBCONSULTANTS

4.1 Consultant may not subcontract any services required under this Agreement without the prior written consent of the City.

4.2 Consultant shall be responsible to City for the performance of any and all subconsultants who perform work under this contract, and any acts of negligence or misconduct on their part. Consultant is solely responsible for all payments due to subconsultants.

4.3 Consultant shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein, including naming the City of Campbell, its officers, officials, directors, agents’ representatives, volunteers, and employees as additional insureds. Any modification to the insurance requirements for subcontractors must be agreed to by the City in writing.

4.4 If at any time, the City determines any subcontractor is incompetent or unqualified, Consultant will be notified and will be expected to immediately cancel the subcontract.

5. OWNERSHIP OF DOCUMENTS AND MATERIALS
All original drawings, documents, papers, data, materials, photographs, negatives and other work products prepared by the Consultant and/or its subconsultants in the performance of the services encompassed in this Agreement (whether in printed or electronic format) ("project-related documents and materials") shall be the property of the City and may be used on this project without the consent of the Consultant or its subcontractors. City acknowledges that such drawings, documents, and other items are instruments of professional services intended for use only on the subject project. Consultant agrees that all copyrights which arise from creation of the Project-related documents and materials pursuant to this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. Any project-related documents and materials related to this Agreement shall be confidential, not to be used by the Consultant on other projects or disclosed to any third party, except by agreement in writing by the City, or except as otherwise provided herein. Upon the completion or termination of this Agreement for any reason, the City shall be entitled to receive, and Consultant shall promptly provide to the City upon request, all finished and unfinished project-related documents and materials, produced or gathered by or on behalf of Consultant that Item 9.2
Tuesday, June 16, 2026 193 of 279
-5-
are in Consultant's possession, custody or control. Consultant may retain copies of said documents and materials for its files. In the event of termination, any dispute regarding compensation or damages shall not hinder, prevent, or otherwise impact the City's right to promptly receive and use such documents and materials which are the sole and exclusive property of the City.

6. TERMINATION

6.1 Notwithstanding any other provision of this Agreement, City may terminate this Agreement at any time, with or without cause, in its sole discretion, by giving notice in writing to Consultant not less than thirty (30) calendar days prior to an effective termination date. In the event of such termination, Consultant shall have the right and obligation to immediately assemble the work then in progress for the purpose of completing the work and turning over all materials and documents to City.

6.2 In the event of such termination, Consultant shall be compensated for all work and services performed to the point of termination in accordance with the payment provisions set forth in Section 3.I, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law.

6.3 Upon notice of termination by City, the Consultant will immediately act to not incur any additional obligations, costs or expenses, except as may be reasonably necessary to terminate its activities. All finished or unfinished work or documents procured or produced under the Agreement will become property of the City upon the termination date. In the event of Consultant's failure to perform pursuant to the Agreement, the City reserves the right to obtain services elsewhere and Consultant will be liable for the difference between the prices set forth in the terminated Agreement and the actual cost to the City. Termination of the Agreement pursuant to this paragraph shall not relieve the Consultant of any liability to City for additional costs, expenses, or damages sustained by City due to failure of the Consultant to perform pursuant to the Agreement. City may withhold any payments to Consultant for the purpose of set off until such time as the exact amount of damages due City from Consultant is determined. After the effective date of termination, Consultant will have no further claims against the City under the Agreement. No other compensation will be payable for anticipated profit on unperformed services.

7. AUDIT AND INSPECTION
Consultant shall permit authorized representatives of City to inspect and audit all data and records relating to its performance under this Agreement for a period of three years following acceptance of the final study.

8. EQUAL EMPLOYMENT OPPORTUNITY
Consultant agrees to refrain from discriminatory employment practices on the basis of race, religious creed, color, sex, national origin, handicap, sexual orientation, marital status, medical condition, disability, ancestry, organizational affiliation, military or veteran status, or Item 9.2
Tuesday, June 16, 2026 194 of 279
-6-
any other consideration made unlawful by local, State or Federal law, of any employee of, or applicant for employment with, such Consultant or subcontractor. City requires Consultant to comply with all applicable Federal and State and local equal employment opportunity laws and regulations.

9. INSURANCE AND INDEMNIFICATION

9.1 With respect to any design professional services provided by Consultant, the Consultant agrees to indemnify, and hold harmless the City, its officers, and employees to the fullest extent allowed by law from any and all claims, actions, causes of action, damages, liabilities and losses, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, except for any claims, actions, causes of action, losses, damages or liabilities proximately caused by the sole negligence or willful misconduct of City. City shall not be liable for acts of Consultant in performing services described herein. Notwithstanding anything in this paragraph to the contrary, any defense costs charged to the design professional under this paragraph shall not exceed the design professional's proportionate percentage of fault, except:
a. That in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the design professional shall meet and confer with the other parties regarding unpaid defense costs in good faith effort to agree on the allocation of those costs amongst the parties; and
b. Where a project-specific general liability policy insures all project participants for general liability exposures on a primary basis and also covers all design professionals for their legal liability arising out of their professional services on a primary basis, then there shall be no limitation on the design professional's duty to provide a defense and cover the City's cost of defense.

With respect to all matters other than those covered by the foregoing paragraph, Consultant agrees to indemnify, defend (with counsel reasonably satisfactory to the City) and hold harmless the City, its officers, officials, directors, agents representatives, volunteers, and employees to the fullest extent allowed by law from and against any and all claims, actions, causes of action, losses, damages, liabilities and costs of every nature, including attorneys' fees and costs (collectively, "Losses") including but not limited to all claims, actions, causes of action, losses, damages, liabilities for property damage, bodily injury, or death, and all costs of defending any claim, caused by or arising out of, or alleged to have.been caused by or arise out of, in whole or in part, Consultant's performance under this Agreement, except for any claims, actions, causes of action, losses, damages, costs or liabilities proximately caused by the sole negligence or willful misconduct of City. City shall not be liable for acts of Consultant in performing services described herein.

In no event shall this section be construed to require indemnification by the Consultant to a greater extent than permitted under the public policy of the State of California; and in the event that this contract is subject to California Civil Code section 2782(b), the foregoing indemnity provisions shall not apply to any liability for the active negligence of the City.

Item 9.2
Tuesday, June 16, 2026 195 of 279
-7-
The defense and indemnity provisions obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations contained in this Agreement. The foregoing indemnity provisions are intended to fully allocate the parties' risk of liability to third-parties; and there shall be no rights to indemnity or contribution, in law or equity or otherwise between the parties that are not set forth in this section. Consultant waives all rights to subrogation for any matters covered by the provisions of this section.

Consultant's responsibility for such defense and indemnity obligations as set forth in this section shall survive the termination or completion of this Agreement for the full period of time allowed by law.

9.2 Consultant shall maintain insurance conforming to the following specifications to the fullest amount allowed by law for a minimum of three (3) years following the termination or completion of this Agreement:

A. Types of Coverage
The policies shall afford the following types of coverage:

I. Commercial General Liability;

2. Automotive;

3. Workers' Compensation and Employer Liability; and

4. Professional Liability and/or Errors and Omissions
B. Minimum Scope of Insurance
Coverage shall be at least as broad as:

I. For Commercial General Liability: Insurance Services Office (ISO) CGL Form 00 01 11 85; and

2. For Automotive Liability: ISO CA 00 01 06 92 including symbol l(any auto); and

3. For Workers' Compensation: insurance as required by the Labor Code of the State of California and Employer's Liability insurance; and

4. For Professional Liability and/or Errors and Omissions: insurance covering negligence committed by or on behalf of Consultant in rendering services to City.

Item 9.2
Tuesday, June 16, 2026 196 of 279
-8-
C. Minimum Limits of Insurance
Consultant shall maintain limits no less than:

I. General Liability: $I,000,000 combined single limit per occurrence for bodily, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.

3. Workers' Compensation and Employer's Liability: Workers' Compensation limits as required by the Labor Code of the State of California and Employer's Liability limits of $1,000,000 per accident. The Worker's Compensation policy must be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant and its employees.

4. Professional Liability and/or Errors and Omissions: $1,000,000 per claim and $2,000,000 in the annual aggregate.

The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City (as agreed to in this Agreement) before the City's own insurance or self-insurance shall be called upon to protect it as a named insured.

D. Deductible and Self-Insured Retention
Any deductibles or self-insured retention must be declared to and approved by the City, and shall not reduce the limits of liability. At the option of the City, either:
the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City, its agents, officers, attorneys, employees, officials and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses related to investigations, claim administration, and defense expenses. Policies containing any self-insured retention provision shall provide or be endorsed to provide that the selfinsured retention may be satisfied by either the named insured or the City.

E. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:

I. General Liability and Automobile Liability Coverage:

Item 9.2
Tuesday, June 16, 2026 197 of 279
-9-
a. The City, its agents, officers, attorneys, employees, officials and volunteers are to be covered as additional insureds as respects: liability arising out of this Agreement performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, leased, hired or borrowed by the Consultant. It is a requirement of this Agreement that any available insurance proceeds broader than or in excess of the specified mm1mum insurance coverage requirements and/or limits set forth in this Agreement shall be available to the City as an additional insured. Furthermore, the requirements for coverage and limits shall be (I) the minimum coverage limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is affords greater coverage.
b. The Consultant's insurance coverage shall be primary insurance as respects the City, its agents, officers, attorneys, employees, officials and volunteers. Any insurance or self-insurance maintained by the City, its agents, officers, attorneys, employees, officials and volunteers shall be excess of the Consultant's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its agents, officers, attorneys, employees, officials, and volunteers.
d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer's liability.

2. Workers' Compensation and Employer's Liability Coverage: The insurer shall agree to waive all rights of subrogation against the City, its agents, officers, attorneys, employees, officials, and volunteers for losses arising from work performed by the Consultant for the City.

3. All Coverages: Any unintentional failure to comply with reporting provisions of the policies shall not affect coverage provided to the City; and unless otherwise approved by the City, each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days prior written notice by regular mail has been given to the City, or ten (I 0) days for cancellation for non-- payment of premium.

Item 9.2
Tuesday, June 16, 2026 198 of 279
-10-
F. Suspension or Cancellation
If any of the coverages required by this Agreement should be suspended, voided, cancelled or reduced in coverage during the term of this Agreement, Consultant shall immediately notify City and replace such coverage with another policy meeting the requirements of this Agreement.

G. Subcontractors
Consultant agrees that any and all contracts with subcontractors for performance of any matter under this Agreement shall require the subcontractors to comply with the same indemnity and insurance requirements set forth in this Agreement to the extent that they apply to the scope of the subcontractors' work. Subcontractors are to be bound to contractor and to City in the same manner and to the same extent as the Consultant is bound to City under this Agreement. Subcontractors shall further agree to include these same provisions with any subsubcontractor. A copy of this Agreement will be furnished to the subcontractor on request. The Consultant shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the Agreement prior to commencing any work, and will provide proof of compliance to the City.

H. Acceptability of Insurers
Without limiting Consultant's indemnification provided hereunder, the policies of insurance listed in Article 9.2 of this Agreement are to be issued by an issuer with a current A.M.

Best Rating of A:V and who is authorized to transact business in the State of California, unless otherwise approved by the City.

I. Verification of Coverage
Consultant shall furnish the City with endorsements and certificates of insurance evidencing coverage required by this clause. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates are to be on forms acceptable to the City. Where required by statue, forms approved by the Insurance Commissioner are to be submitted. All certificates are to be received and approved by the City before work commences.

J. Special Risks/Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances and provide notice to Consultant.

10. MISCELLANEOUS
I0.1 This Agreement shall be binding on the heirs, executors, assigns and successors of Consultant.

Item 9.2
Tuesday, June 16, 2026 199 of 279
-11-

10.2 Neither party may assign this Agreement, or any portion hereof, without the prior written consent of the other.

10.3 This Agreement shall not be construed to alter, affect, or waive any lien or stop notice rights, which Consultant may have for the performance of services pursuant to this Agreement.

I0.4 Neither party's waiver of any term, condition or covenant, or breach of any term, condition or covenant shall be construed as the waiver of any other term, condition or covenant or waiver of the breach of any other term, condition or covenant.

10.5 This Agreement contains the entire Agreement between City and Consultant relating to the project and the provision of services to the project. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect.

Subsequent modifications to this Agreement shall be in writing and signed by both City and Consultant.

I 0.6 If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be valid and binding on City and Consultant.

10.7 This Agreement shall be governed and construed in accordance with the laws of the State of California.

I0.8 All changes or amendments to this Agreement must be in writing and approved by all parties.

I0.9 The initial contract term shall commence upon execution of the contract by the City and shall be for a two (2) year period, unless terminated sooner in accordance with the contract.

The City of Campbell at its sole discretion may elect to extend the contract up to three (3) consecutive one-year periods by providing written notice to Consultant not less than thirty (30) days prior to expiration of the original or extended term. The total length of the contract shall not exceed a period of five years. Annual contractual cost adjustments shall be equal to the May-toMay San Francisco-Oakland-San Jose Consumer Price Index-All Urban (CPI) in an amount not to exceed five percent (5%) but not lower than three percent (3%), annually, on July 1 of each contract renewal.

I0.10 Consultant owes the City a duty of undivided loyalty in performing the work and services under this Agreement, including, but not limited to, the obligation to refrain from having economic interests and/or participating in activities that conflict with the City's interests in respect to the work and/or services and project. The Consultant shall list current clients who may have a financial interest in the outcome of this Agreement. The Consultant hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this agreement. Consultant shall not make or participate in making or in any way attempt to use Consultant's position to influence a governmental decision in which Consultant knows or has reason to know Consultant has a direct or indirect financial interest other than the compensation promised by this Agreement. Consultant will immediately advise the City Item 9.2
Tuesday, June 16, 2026 200 of 279
-12-
if Consultant learns of a financial interest of Consultant's during the term of this Agreement.

I0.11 City is a public agency subject to the disclosure requirements of the California Public Records Act ("CPRA"). If Consultant's proprietary information is contained in documents or information submitted to City, and Consultant claims that such information falls within one or more CPRA exemptions, Consultant must clearly mark such information "Confidential and Proprietary," and identify the specific lines containing the information. In the event of a request for such information, City will make best efforts to provide notice to Consultant prior to such disclosure. If Consultant contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief or other appropriate remedy from a court of law in Santa Clara County before the City is required to respond to the CPRA request. If Consultant fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability to Consultant. Consultant further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and attorney's fees) that may result from denial by City of a CPRA request for information arising from any representation, or any action (or inaction), by the Consultant.

I0.12 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by an act of God, natural disaster, pandemic, acts of terrorism, war, or other peril, which is beyond the reasonable control of the affected party and without the negligence of the respective Parties. Each party hereto shall give notice promptly to the other of the nature and extent of any Force Majeure claimed to delay, hinder or prevent performance of the services under this Agreement. Each party will, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and will, upon the cessation of the cause, diligently pursue performance of its obligations in this Agreement. In the event either party is prevented or delayed in the performance of its respective obligation by reason of such Force Majeure, there may be an equitable adjustment of the schedule and Consultant compensation based on City's sole discretion. l0.13 Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

10.14 Consultant warrants that Consultant, its subcontractors and/or agents (if any) has/have complied with any and all federal, state, and local licensing requirements.

10.15 Each party acknowledges that it has reviewed this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement.

I0.16 The signatories to this Agreement warrant and represent that each is authorized to execute this Agreement and that their respective signatures serve to legally obligate their respective representatives, agents, successors and assigns to comply with the provisions of this Agreement.

Item 9.2
Tuesday, June 16, 2026 201 of 279
-13-
I0.17 This Agreement is entered into, and to be performed in Santa Clara County, California, and any action arising out of or related to this Agreement shall be maintained in a court of appropriate jurisdiction in Santa Clara County, California.

10.18 This Agreement may be executed in counterparts which shall, in the aggregate, be deemed an original but all of which, together, shall constitute one and the same instrument. A scanned, electronic, facsimile or other copy of a party's signature shall be accepted and valid as an original.

11. DISPUTE RESOLUTION

11.1 In the event of any dispute between the Parties related to this Agreement or this Project, the Parties agree to first negotiate in good faith toward a resolution with participation by representatives of each Party holding sufficient authority to resolve the dispute. If such dispute cannot be resolved in this manner, before any action or litigation is initiated other than as required to secure lien rights, the dispute shall be submitted to mediation using the American Arbitration Association or another mediator as mutually selected by the Parties. Such mediation shall be completed within a reasonable period of time following either Party's written demand with each Party to bear an equal share of the mediation fees and its own respective attorney and consultant fees and costs.

12. NOTICES
Notices required under this Agreement may be delivered by first class mail addressed to the appropriate party at one of the following addresses:

CITY: City of Campbell
Attention:

City Engineer
70 North First Street
Campbell, CA 95008
CONSULTANT: GUIDA
Attention:

Lisa Spivak, PLS
Executive Vice President
220 Commerce, Suite 150
Irvine, CA 92602
[SIGNATURES ON FOLLOWING PAGE]
Item 9.2
Tuesday, June 16, 2026 202 of 279
Having read and understood the foregoing Agreement, the undersigned parties agree to be bound hereby:

CONSULTANT CITY OF CAMPBELL

Brian Loventhal
Title: Title: ·
City Manager
Approved as to Form
______________________________
City Attorney

Item 9.2
Tuesday, June 16, 2026 203 of 279
Exhibit A
Scope of Services
Consultant will perform the following services under the direction of the City Engineer and the Engineering Division:

1. Ongoing review of parcel and final maps for consistency with the City of Campbell Municipal Code and local ordinances, State of California Subdivision Map Act, Land Surveyor's Act, and acceptable engineering and surveying practices in the State of California for the preparation of parcel and final maps.

2. Review of maps for technical correctness includes review of: title reports, closure calculations, deeds, adjoiner deeds, relevant maps affecting the subdivision, existing and proposed easements, dedications to the public, locations of existing and proposed monuments, map statements, and map format.

3. Review of plats and legal descriptions in conjunction with: lot line adjustments, certificates of compliance, certificates of correction,street and easement dedications, and street and easement vacations. Said review shall include consistency with the City of Campbell Municipal Code and local ordinances, State of California Subdivision Map Act, Land Surveyor's Act and acceptable engineering and surveying practices in the State of California for the preparation ofsaid documents.

4. Provide City with the technical assistance to execute maps and other legal instruments by providing an individual to be assigned as the City Surveyor to be under direct supervision of the City Engineer.

5. Provide City with additional land surveying services on an as needed basis, such as field surveys to establish monuments, preparation of boundary and topographic surveys, etc. The exact scope of work will be established for each task assigned.

Written approval by the City Engineer will be required prior to starting any work.

6. Complete plan check reviews within ten (10) working days of receipt of documents from City staff, or asindicated in writing by the City. Provide City Surveyor signature and stamp on final maps and documents within five (5) working days of receipt.

Item 9.2
Tuesday, June 16, 2026 204 of 279

NORTHERN CALIFORNIA LOCATIONS
PLEASANTON 4695 Chabot Dr, Suite 115, Pleasanton, CA 94588 | SAN JOSE 900 E. Hamilton Avenue, Suite 100, San Jose, CA 95008 | CENTRAL VALLEY 550 W. Alluvial Avenue, Suite 109, Fresno, CA 93711 WWW.GUIDAINC.COM