City Council Agenda
Campbell Community Center Room C-35
1 W. Campbell Ave., Campbell, California
ATTENTION: This meeting is being held at an alternate location and will not be conducted in the City Hall Council Chambers. Please see meeting location above. Location map will be provided on the City's website Agenda Center with the posting of this agenda.
This City Council Regular meeting will be conducted in person as well as telecommunication and is compliant with provisions of the Brown Act.
The City Council meeting will be live-streamed on Channel 26 (Xfinity) or Channel 88 (Direct TV), the City's website and on YouTube https://www.youtube.com/user/CityofCampbell for those who only wish to view the meeting.
Those members of the public wishing to provide public comment virtually are asked to register in advance at: https://www.campbellca.gov/signup. After registering, you will receive a confirmation email containing information about joining the meeting. Members of the public may attend the meeting in person at Campbell City Hall - Council Chambers.
Public comment will also be accepted via email at [email protected] until 12:00 p.m. prior to the start of the meeting. Written comments will be posted on the website and distributed to the Council. If you choose to email your comments, please indicate in the subject line “FOR PUBLIC COMMENT” and indicate the item number.
REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Tuesday, August 18, 2026 07:00 PM
Campbell Community Center - Room C-35
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND PROCLAMATIONS
Please Note: Items listed under Special Presentations and Proclamations are considered ceremonial. The City Council will not take action on these matters.
COMMUNICATIONS AND PETITIONS
1. 2.
3. 4.
ORAL REQUESTS
NOTE: This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda. Persons wishing to address the Council are requested, but not required to complete a Speaker’s Card. Speakers are limited to two (2) minutes. The law generally prohibits the Council from discussion or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Requests.
COUNCIL ANNOUNCEMENTS
CONSENT CALENDAR
NOTE: All matters listed under consent calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a request is made by a member of City Council, City staff, or a member of the public. Any person wishing to speak on any item on the consent calendar should ask to have the item removed from the consent calendar prior to the time the Council votes to approve. If removed, the item will be discussed in the order in which it appears.
Minutes of City Council Regular Meeting of August 3, 2026 Page 5 Recommended Action
Approve the regular meeting minutes of August 3, 2026.
Approving Payment of Bills and Claims Page 16
Recommended Action
Approve the bills and claims in the amount of $3,599,705.93.
Acceptance of Campbell Police Foundation Donations Page 18 Recommended Action
It is recommended that the City Council adopt a resolution to accept donations in the aggregate amount of $41,911.62 from the Campbell Police Foundation for K9 veterinarian services, equipment, and support for the Campbell Police Department.
Approval of Memorandum of Understanding between City of Campbell and Campbell Peace Officers Association (CPOA) (Resolution/Roll Call Vote)
Recommended Action
That the City Council adopt a resolution ratifying a successor Memorandum of Understanding, effective July 1, 2026 through June 30, 2028, between the City of Campbell and the Campbell Peace Officers Association (CPOA).
5. 6.
7. 7.1
7.2 7.3
7.4 Tuesday, August 18, 2026 2 of 142
Approval of Memorandum of Understanding between City of Campbell and North Coast States Carpenters Union (CARP) (Resolution/Roll Call Vote)
Recommended Action
That the City Council adopt a resolution ratifying a successor Memorandum of Understanding, effective July 1, 2026 through June 30, 2028, between the City of Campbell (City) and the North Coast States Carpenters Union (CARP).
PUBLIC HEARINGS AND INTRODUCTIONS OF ORDINANCES
NOTE: Members of the public may be allotted up to two (2) minutes to comment on any public hearing item.
Applicants/Appellants and their representatives may be allotted up to a total of five (5) minutes for opening statements and up to a total of three (3) minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.
NEW BUSINESS
FY 2025 Annual Report of the Citizen’s Bond Oversight
Committee for Measure O
Recommended Action
That the City Council receive the FY 2025 Annual Report of the Citizen's Bond Oversight Committee for Measure O.
Designation of Voting Delegates for the 2026 League of
California Cities Annual Conference
Recommended Action
That the City Council designate a voting delegate and alternate(s) for the League of California Cities Annual Conference General Business Meeting to be held on September 25, 2026.
Resolution Amending the First Amended Agreement for City Clerk Services (Resolution/Roll Call Vote)
Recommended Action
That the City Council adopt a resolution amending the First Amended Agreement for City Clerk Services to provide for a merit increase.
CTFGP Grant Acceptance Page 116
Recommended Action
That the City Council adopt a resolution approving an agreement setting forth terms
7.5 8.
9. 9.1
9.2 9.3
9.4 Tuesday, August 18, 2026 3 of 142
under which the City of Campbell accepts the 2026 Cannabis Tax Fund Grant Program - Department of California Highway Patrol, authorizing the City Manager to execute the agreement, and approving a budget adjustment to recognize the grant revenue and corresponding grant related expenditures.
UNFINISHED BUSINESS
COUNCIL COMMITTEE REPORTS
Review of Councilmember’s Action on June 10, 2026 Page 136 Recommended Action
Staff recommends that the City Council receive the report.
Council Committee Reports Page 139
Recommended Action
That the City Council report on activities from their committee assignments.
ADJOURN
IMPORTANT NOTICE: Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of City Clerk’s Office, 70 N. First Street, Campbell, CA 95008, during normal business hours. These materials will also be available on the City website at https://pub-campbell.escribemeetings.com with the agenda packet following the last item of the agenda, subject to staff’s ability to post the documents prior to the meeting. All documents not posted prior to the meeting will be posted the next business day.
In compliance with the Americans with Disabilities Act, listening assistive devices are available for all meetings held in the City Council Chambers. If you require accommodation, please contact the City Clerk’s Office, (408) 866-2117, at least one week in advance of the meeting.
10. 11.
11.1 11.2
12. Tuesday, August 18, 2026 4 of 142
CITY COUNCIL MINUTES
City of Campbell, 70 N. First St., Campbell, California
REGULAR MEETING OF THE CAMPBELL CITY COUNCIL
Monday, August 03, 2026 07:00 PM
Campbell Community Center - Room C-35
This City Council meeting was duly noticed pursuant to open meeting requirements of the Ralph M. Brown Act (G.C. Section 54956).
This meeting was recorded and can be viewed in its entirety at: https://pubcampbell.escribemeetings.com PRESENT:
Councilmember Hines
Councilmember Lopez
Mayor Furtado
Councilmember Scozzola
Vice Mayor Bybee
ABSENT:
1. CALL TO ORDER/ROLL CALL
The City Council of the City of Campbell convened this day in the regular meeting place, the City Hall Council Chamber, 70 N. First St., Campbell, California.
Roll call was taken and quorum was confirmed.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Furtado.
3. SPECIAL PRESENTATIONS AND PROCLAMATIONS
There were no special presentations or proclamations.
4. COMMUNICATIONS AND PETITIONS
There were no communications or petitions.
Item 7.1
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5. ORAL REQUESTS
Roopa Subramanian, spoke of her nonprofit organization Eat Happy Now a food recovery service in the bay area led by volunteers that redistributes surplus food from grocery stores and restaurants and distributes them to shelters. Ms. Subramanian spoke to raise awareness and encourage community engagement.
6. COUNCIL ANNOUNCEMENTS
You are invited to the City of Campbell's Annual State of the City Address. Please join me as I share updates on our community, highlight the City's accomplishments over the past year, and discuss the opportunities and priorities that lie ahead. The State of the City Address will be held at the Orchard City Banquet Hall on Wednesday, September 16. Doors will open at 6:00 p.m., with the program beginning promptly at 6:30 p.m. Please RSVP by Wednesday, September 2 by emailing [email protected].
The 16th Annual Caregivers Count! Conference. The Caregivers Count Conference is designed to educate and support family caregivers caring for aging loved ones. This year’s two-part conference will take place virtually on Saturday, September 19 from 10:00 a.m. to 12:00 p.m., and in person in Room Q80 at the Campbell Community Center on Saturday, September 26 from 9:00 a.m. to 12:00 p.m.. The topics include: “Conflict to Connection” -Managing expectations and roles in caregiving and “You Matter too” - An interactive Self-Care Experience. Sessions are free by pre-registering at www.caregiverscount.net.
Get Involved in Your Community! Are you passionate about making a difference in Campbell? Explore opportunities to serve on one of our Boards or Commissions. To find out more, contact the City Clerk’s Office at [email protected] or call 408-866- 2117.
City offices will be closed on Monday, September 7 in observance of the Labor Day holiday.
Police and Emergency services will remain open to the public.
7. CONSENT CALENDAR
Mayor Furtado asked if anyone wished to remove an item off the Consent Calendar.
No items were removed from Consent. Mayor Furtado commented on Item 7.8 thanking city staff for prioritizing this project so that it could be completed a year early.
The Consent Calendar was considered as follows:
MOVER Bybee
Item 7.1
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SECONDER Scozzola
That the City Council approve the Consent Calendar.
AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)
7.1 Minutes of City Council Executive Session Meeting of July 7, 2026 MOVER Bybee
SECONDER Scozzola
Approve the executive session meeting minutes of July 7, 2026.
RESULT: ADOPTED [UNANIMOUS]
This action approves the executive session meeting minutes of July 7, 2026.
7.2 Minutes of City Council Regular Meeting of July 7, 2026.
MOVER Bybee
SECONDER Scozzola
Approve the regular meeting minutes of July 7, 2026.
RESULT: ADOPTED [UNANIMOUS]
This action approves the regular meeting minutes of July 7, 2026.
7.3 Approving Payment of Bills and Claims
MOVER Bybee
SECONDER Scozzola
Approve the bills and claims in the amount of $3,327,650.88.
RESULT: ADOPTED [UNANIMOUS]
This action approves the bills and claims in the amount of $3,327,650.88 as follows:
bills and claims checks dated June 22, 2026, in the amount of $409,773.77; bills and claims checks dated June 29, 2026, in the amount of $1,755,042.26; payroll checks dated July 2,026, in the amount of $76,178.55, bills and claims checks dated July 3, 2026, in the amount of $526,593.52; bills and claims checks dated July 6, 2026, in the amount of $29,599.88; bills and claims checks dated July 10, 2026, in the amount of $394,794.65; and bills and claims checks dated July 13, 2026, in the amount of $135,668.25.
Item 7.1
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7.4 Monthly Treasurer’s Report (June 2026)
MOVER Bybee
SECONDER Scozzola
That the City Council review and accept the Monthly Treasurer’s Report for the month ended June 30, 2026.
RESULT: ADOPTED [UNANIMOUS]
This action reviews and accepts the Monthly Treasurer's Report for the month ended June 30, 2026.
7.5 Monthly Investment Transactions Report- June 2026
MOVER Bybee
SECONDER Scozzola
That the City Council review and accept the Monthly Investment Transactions Report for June 2026.
RESULT: ADOPTED [UNANIMOUS]
This action reviews and accepts the Monthly Investment Transactions report for June 2026.
7.6 Investment Report - Quarter Ending June 2026
MOVER Bybee
SECONDER Scozzola
That the City Council approve the Investment Report for the quarter ending June 2026 and the report be noted and filed.
RESULT: ADOPTED [UNANIMOUS]
This action approves the Investment Report for the quarter ending June 2026 to be noted and filed.
7.7 Resolution Approving Agreement with Trio Community Meals, LLC to Provide Catered Meals for the Senior Nutrition Program for Fiscal Year 2026-27 (Resolution/Roll Call Vote)
MOVER Bybee
SECONDER Scozzola
That the City Council adopt a Resolution approving the Seventh Amendment to the Agreement with Trio Community Meals, LLC to provide catered meals for the Senior Item 7.1
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Nutrition Program for Fiscal Year 2026-27 and authorize the City Manager to execute the Amendment.
RESULT: ADOPTED [UNANIMOUS]
Resolution 26-13422 approves the Seventh Amendment to the Agreement with Trio Community Meals, LLC to provide catered meals for the Senior Nutrition Program for Fiscal Year 2026-27 and authorize the City Manager to execute the Amendment.
7.8 Accepting Improvements for the Campbell Community Center Skate Park Renovation Project No. 25-OO, File Notice of Completion, and Other Associated Actions
MOVER Bybee
SECONDER Scozzola
That the City Council adopt a resolution for: 1) accepting the improvements for the Campbell Community Center Skate Park Renovation Project No. 25-OO; 2) directing the City Engineer to file the Notice of Completion; and 3) authorizing the Finance Director to return associated budget surplus back to the Park Dedication Fund.
RESULT: ADOPTED [UNANIMOUS]
Resolution 26-13423 1) accepts the improvements for the Campbell Community Center Skate Park Renovation Project No. 25-OO; 2) directs the City Engineer to file the Notice of Completion; and 3) authorizes the Finance Director to return associated budget surplus back to the Park Dedication Fund.
8. PUBLIC HEARINGS AND INTRODUCTIONS OF ORDINANCES
8.1 Continued Public Hearing to Consider Adoption of an Interim Ordinance Superseding a Prior Interim Ordinance Implementing Senate Bill (SB) 450 (2024), as Modified by Assembly Bill (AB) 1061 (2025). (Ordinance; 4/5 Roll Call Vote)
Now is the time and place for a public hearing to consider an interim ordinance superseding Interim Ordinance No. 2321 and revising regulations applicable to single-family residential development and urban lot splits, including updated objective design standards.
Councilmember Hines recused himself from this item stating a conflict of interest in owning property within Campbell Village.
Item 7.1
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Mayor Furtado recused himself from this item stating a conflict of interest by having property in a historical district.
As this item required a 4/5 vote to pass, the Rule of Necessity was invoked and straws were drawn by Mayor Furtado and Councilmember Hines to determine who will participate in the discussion. Mayor Furtado was not able to participate in the discussion, he passed the gavel to Vice Mayor Bybee, and left the dais.
Senior Planner Fama presented a staff report dated August 3, 2026.
Following City Council questions, Vice Mayor Bybee opened the public hearing and asked if anyone wished to speak.
Raj Nolambur, Campbell resident spoke in support of the proposed ordinance and thanked staff for their efforts.
David Galvin, Campbell resident, spoke in support of the proposed ordinance and requested garden structures such as gazebos be applied the same as an ADU structure
David Sandwisch, Campbell resident, spoke on objective design standards, requested looser standards specifically for stone or brick vernier on the front of the home.
Bonnie Harper, Campbell resident spoke on lot-splits, side yard setbacks and concerns parking space reductions.
Daraius Sorabji, Campbell resident, stated concerns with the Floor Area Ratio (FAR) requirements and inconsistent regulations for single-family homes.
Dr. Thomas Lee spoke in support of the ordinance allowing subdivision and lot splits.
Cameron Mashouf, Campbell resident, spoke in support of the proposed ordinance.
Rashma Patel, Campbell resident, requested that open air patios covers that are not considered part of the lot coverage be removed or the patio covers be removed or not considered part of the main lot size.
Cheryl Standford, spoke in support of the proposed ordinance.
Item 7.1
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Akim Allen, Campbell resident spoke in support of the proposed ordinance.
Seeing no one else wishing to speak, Vice Mayor Bybee closed the public hearing Senior Planner Fama provided clarification on public speaker concerns, noting the parking and setback concerns were State requirements.
Staff stated FAR and lot coverage are defining features of how much you can build on a property. If those values were increased, they could never be decreased later under the Housing Crisis Act.
Council discussed modifying the stone and brick requirements for the front of a home.
City Manager Loventhal provided clarification that this is an interim ordinance and will return with a final ordinance that would incorporate Council's concerns.
Councilmembers were supportive of more flexibility on objective design standards.
Vice Mayor Bybee stated support for the alternative ordinance and that it should apply for new developments.
After discussion, the City Council motioned to approve the alternative ordinance provided with the staff report.
Following the vote, Mayor Furtado returned to the dais.
MOVER Hines
SECONDER Lopez
It is recommended that the City Council adopt interim ordinance 26-2354 superseding Interim Ordinance No. 2321 and revising regulations applicable to single-family residential development and urban lot splits, including updated objective design standards consistent with the direction provided by the Council that it be for remodels and the San Tomas Area and Campbell Village be exempt. The motion was adopted by roll call vote.
AYES (4): Lopez, Scozzola, Bybee, and Hines
RECUSAL (1): Furtado
RESULT: ADOPTED [UNANIMOUS] (4 to 0)
Item 7.1
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MOVER Lopez
SECONDER Hines
That the City Council waive further reading or Ordinance 26-2354. The motion was adopted by roll call vote.
AYES (4): Lopez, Scozzola, Bybee, and Hines
RECUSAL (1): Furtado
RESULT: ADOPTED [UNANIMOUS] (4 to 0)
9. NEW BUSINESS
9.1 Approval of Plans and Specifications, Authorization to Solicit Bids, Award and Approve Contract, and Other Associated Actions for the Campbell Adult Center Relocation and Renovation Project No. 25-LL (Resolution/Roll Call Vote)
Public Works Director Olay presented a staff report dated August 3, 2026.
Following City Council questions, Mayor Furtado asked if anyone wished to speak.
Public speaker, stated their elementary school uses the Orchard City Banquet Hall every January and expressed concerns with the construction impeding parking, and if the schools would be notified of the construction.
Staff confirmed advanced notice of construction impacts will be provided.
Council urged staff to have many communication avenues available to notify public of the construction.
After discussion, the City Council motioned for approval of Item 9.1.
MOVER Scozzola
SECONDER Bybee
That the City Council adopt resolution 26-13424 1) approving the plans and specifications for the Campbell Adult Center Relocation and Renovation Project (No. 25-LL); 2) authorizing the solicitation of bids; 3) awarding and approving the subsequent construction contract to the lowest, responsive bidder in an amount not to exceed $2,260,000, plus a 10% contingency of $226,000; 4) authorizing the City Manager to execute said contract as Item 7.1
Tuesday, August 18, 2026 12 of 142
specified in Campbell Municipal Code Section 3.20.100; 5) authorizing the Finance Director to perform associated budget adjustment; 6) authorizing the Public Works Director to negotiate and execute contract change orders up to and within the allocated construction contingency; and 7) authorizing the Public Works Director to reject bids and rebid the project, should bids received have unamenable irregularities.
AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)
9.2 Approval of the East Campbell Avenue Plan Line (Resolution/Roll Call Vote)
Senior Civil Engineer Storz presented a staff report dated August 3, 2026.
HMH Engineers Jon Cacciotti, President at HMH Engineers provided additional information on process, timeline, outreach, and alternative analysis.
Following City Council questions, Mayor Furtado asked if anyone from the public wished to speak.
Steve Saunders, Campbell resident asked about timeline near Poplar and Page, and if the sidewalk will be widened.
After discussion, the City Council motioned for approval of Item 9.2 by roll call vote.
MOVER Lopez
SECONDER Scozzola
That the City Council adopt resolution 26-13425 approving the East Campbell Avenue Plan Line.
AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
RESULT: ADOPTED [UNANIMOUS] (5 to 0)
10. UNFINISHED BUSINESS
10.1 Campbell Climate Action and Adaptation Plan (Resolution/Roll Call Vote) Item 7.1
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Community Development Director Eastwood presented a staff report dated August 3, 2026.
Director Eastwood noted Rincon consultant Ryan Gardner was online and available for questions.
After discussion, Mayor Furtado asked if anyone from the public wished to speak.
Stephanie Morris, Campbell resident, spoke in support of the Climate Action & Adaptation Plan. (CAAP) and suggested incentives and cost share opportunities for businesses and residents.
Daraius Sorabji, Campbell resident, provided suggestions on enhancing the Plan.
Dashiell Leeds, Conservation Coordinator for the Sierra Club Loma Prieta Chapter spoke in support of the CAAP.
Tanya Payyaooilly, Breathe California spoke in support of the CAAP.
After discussion the City Council motioned for approval of the staff recommendation.
Councilmember Lopez requested a friendly amendment to incorporate the public comments that were received as a desk item after the Draft Plan was published.
The friendly amendment was not accepted.
Mayor Furtado that public comments provided have been included as part of the public record.
The City Council voted on the original motion. The motion was adopted by unanimously by roll call vote.
MOVER Hines
SECONDER Scozzola
That the City Council adopt resolution 26-13426 adopting the Climate Action and Adaptation Plan as presented in the desk item.
AYES (5): Lopez, Furtado, Scozzola, Bybee, and Hines
Item 7.1
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RESULT: ADOPTED [UNANIMOUS] (5 to 0)
11. COUNCIL COMMITTEE REPORTS
11.1 Council Committee Reports
That the City Council report on activities from their committee assignments.
Vice Mayor Bybee attended a meeting of the Campbell Historical Museum and Ainsley House Foundation.
Councilmember Hines spoke of the Campbell Police Department Ribbon Cutting ceremony; spoke of Silicon Valley Clean Energy; League of California Cities Peninsula Division Housing, Community & Economic Development Committee meeting; and will be attending the Valley Transportation Authority PAC as the alternate member on 8/13.
Mayor Furtado attended the Relay for Life; with Councilmember Lopez, and attended the grand opening of the Sutter Health Pediatric Specialty Clinic.
12. ADJOURN
Mayor Furtado adjourned the meeting at 9:29 p.m.
APPROVED: Daniel E. Furtado, Mayor
ATTEST: Andrea Sanders, City Clerk
Item 7.1
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City Council Report
DATE: August 18, 2026
TITLE: Approving Payment of Bills and Claims
RECOMMENDED ACTION:
Approve the bills and claims in the amount of $3,599,705.93.
DISCUSSION
The bills and claims that have been audited and approved by staff for payments made as noted below:
Type Check Date Amount
Payroll July 16, 2026 $36,764.83
Bills & Claims July 17, 2026 $2,555,107.23
Bills & Claims July 20, 2026 $126,025.84
Bills & Claims July 24, 2026 $376,819.66
Bills & Claims July 27, 2026 $472,291.46
Payroll July 30, 2026 $32,696.81
Total $3,599,705.83
FISCAL IMPACT
Requested action does not require a budget adjustment. Adequate funding was available to cover all expenses as listed.
PREPARED BY:
Celia Cruz Deniz, Accounting Clerk II
Item 7.2
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Report Approval Details
Document Title: Report Approving Bills and Claims 08.18.26.docx Attachments: Payroll 07.16.26.pdf
Bills and Claims 07.17.26.pdf
Bills and Claims 07.20.26.pdf
Bills and Claims 07.24.26.pdf
Bills and Claims 07.27.26.pdf
Payroll 07.30.26.pdf
Final Approval Date: August 12, 2026
This document and all of its attachments were approved and signed as outlined below:
Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Brian Loventhal, City Manager
Item 7.2
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City Council Report
DATE: August 18, 2026
TITLE: Acceptance of Campbell Police Foundation Donations RECOMMENDED ACTION:
It is recommended that the City Council adopt a resolution to accept donations in the aggregate amount of $41,911.62 from the Campbell Police Foundation for K9 veterinarian services, equipment, and support for the Campbell Police Department.
BACKGROUND
The Campbell Police Foundation is an independent 501(c)(3) non-profit organization led by a group of dedicated community members who have created a partnership with the Police Department. From essential equipment to specialized training, and innovative programs that would otherwise be unfunded, the support provided by the Foundation directly improves public safety and supports the Police Department’s mission.
DISCUSSION
From May 2024, until June 30, 2026, the Campbell Police Foundation donated the following items to the Campbell Police Department:
Donation Description Cost
Creative Instinct Cop Cards $2,156.00
CPD Summer BBQ Social Event for Employees $1,469.00
Reed Animal Hospital Vet Bills for K9s Rohen and Koa $5,789.20 Bus Cooler CPD Explorer Refrigerator $2,403.18
Illuminaries Flag and K9 Murals in new PD $17,500.00
Blue Cube Cold Plunge Therapy for PD $12,594.24
Total $41,911.62
FISCAL IMPACT
Item 7.3
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The items provided by the Campbell Police Foundation are non-cash donations. As such, a budget adjustment is not necessary to recognize their receipt nor expend their proceeds.
PREPARED BY: Captain Ian White
Item 7.3
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Report Approval Details
Document Title: Acceptance of Campbell Police Foundation Donations.docx Attachments: CPD Foundation Resolution 2026.docx
Final Approval Date: August 12, 2026
This document and all of its attachments were approved and signed as outlined below:
Item 7.3
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RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
AUTHORIZING THE ACCEPTANCE OF AN AGGREGATE DONATION OF
$41,911.62 OF NON-CASH ITEMS FROM THE CAMPBELL POLICE FOUNDATION WHEREAS, The Campbell Police Foundation is an independent 501(c)(3) nonprofit organization led by a group of dedicated community members who have created a partnership with the Campbell Police Department; and
WHEREAS, from essential equipment, to specialized training, and innovative programs that would otherwise be unfunded, the support provided by the Foundation directly improves public safety and supports the Police Department’s mission; and WHEREAS, the Campbell Police Foundation has been providing this support to the Campbell Police Department since its inception in 2012; and WHEREAS, From May of 2024 to June, 2026, the Campbell Police Foundation donated non-cash items to the Police Department with an aggregate value of $41,911.62.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Campbell that the City accept an aggregate donation of non-cash items from the Campbell Police Foundation valued at $41,911.62 for FY26.
PASSED AND ADOPTED this 18th day of August, 2026, by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
___________________________
Daniel E. Furtado, Mayor
ATTEST:
____________________________
Andrea Sanders, City Clerk
Item 7.3
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City Council Report
DATE: August 18, 2026
TITLE: Approval of Memorandum of Understanding between City of Campbell and Campbell Peace Officers Association (CPOA) (Resolution/Roll Call Vote)
RECOMMENDED ACTION:
That the City Council adopt a resolution ratifying a successor Memorandum of Understanding, effective July 1, 2026 through June 30, 2028, between the City of Campbell and the Campbell Peace Officers Association (CPOA).
BACKGROUND
The City Council retains sole authority to enter into a Memorandum of Understanding (MOU) with recognized collective bargaining units. In turn, MOU negotiations are governed by the Meyer-Milias-Brown Act (MMBA), found at Government Code Section 3500, et. seq. The MMBA requires local agencies to meet and confer in good faith regarding wages, hours, and other terms and conditions of employment with representatives of recognized collective bargaining units. The MMBA further requires that the City fully consider proposals made by collective bargaining units’ representatives before determining policy or course of action.
Currently, the City and CPOA are operating pursuant to the terms of a Side Letter Agreement that extended a January 2023 MOU between the parties through June 30, 2026. The January 2023 MOU was originally set to expire on December 31, 2025.
In the fall of 2024, in anticipation of a budget deficit for Fiscal Year 25/26, the City placed on the local ballot a general half-cent sales tax known as “Measure K.” On November 5, 2024, Campbell voters overwhelmingly passed Measure K. Then, on January 6, 2025, just as the City began to prepare for labor negotiations with its bargaining units, the Silicon Valley Taxpayers’ Association and David H. Wolen (together, “SVTA”) filed a lawsuit against the City challenging the validity of Measure K. As a result of the lawsuit, the tax revenue scheduled to be collected beginning in April 2025 was required to be held in an escrow account pending the outcome of the lawsuit and the City cannot access the tax revenue unless and until said lawsuit is resolved in the City's favor.
By March 2025, the City was forecasted to face a budget deficit in Fiscal Year 25/26 of $3.17 million and in December 2025, CPOA agreed to defer a Cost of Living Adjustment (COLA) for six months and extend the January 2023 MOU through June 30, 2026.
Item 7.4
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While the City has successfully defended against the Measure K lawsuit at the Superior Court level, SVTA appealed the court’s decision to the Court of Appeals and the Measure K litigation is ongoing.
In anticipation of the June 30, 2026, MOU expiration date and in light of the appeal in the Measure K litigation, the City Council met with its negotiation team to discuss a successor MOU and to provide authority and direction. With a forecasted budget deficit for Fiscal Year 26/27 of $2.7 million, the City Council directed the team to negotiate a successor MOU with CPOA that would provide compensation adjustments for employees that were sustainable and could reasonably and temporarily be supported with the use of reserve funds until the Measure K litigation is resolved.
DISCUSSION
Between March and July 2026, the City’s negotiation team met and conferred in good faith with representatives from CPOA. On July 14, 2026, the parties reached a tentative agreement that would cover the period from July 1, 2026, through June 30, 2028.
Consistent with the provisions of their extended MOU, the tentative agreement includes a 3.69% annual salary adjustment for year one of the two-year term, bringing the members’ salary to ½% above the agency positioned fifth for salary among the ten other agencies the City reviews in its total compensation analysis. The tentative agreement also provides for a 3% annual salary adjustment for year two of the two-year term. With regard to the period of January 1, 2026 through June 30, 2026, when the members of CPOA did not receive a COLA, the tentative agreement includes a retroactive 3.2% salary adjustment, again in line with the provisions of their extended MOU requiring all members’ salaries to be at ½% above the fifth agency in the total compensation array. Lastly, the tentative agreement includes a commitment by the City to cover up to an 8% increase in health premiums for Health Plan Years 2027 and 2028.
FISCAL IMPACT
The Fiscal Year 26/27 budget adopted by the City Council on June 16, 2026, does not include the costs associated with the tentative agreement and the City Council will need to approve the use of reserve funds to cover the cost. The net fiscal impact of the proposed MOU, including the cost of the salary increases and benefits, is estimated at $149,100 for the balance of Fiscal Year 25/26 and $518,100 for Fiscal Year 26/27. The latter amount will be included in future mid-year adjustments brought to Council for Fiscal Year 26/27.
ALTERNATIVES
1. Not approve the MOU.
2. Approve the MOU with modifications.
PREPARED BY: Angelique Gaeta, Assistant City Manager
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Report Approval Details
Document Title: Approval of Memorandum of Understanding Between City of Campbell and Campbell Peace Officers Association .docx
Attachments: Resolution - CPOA 2026 Approving MOU 08.18.2026.doc CPOA MOU_FY 2027 thru FY 2028_FINAL
DRAFT_08.18.2026.pdf
Final Approval
Date:
August 12, 2026
This document and all of its attachments were approved and signed as outlined below:
Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Brian Loventhal, City Manager
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RESOLUTION NO. _____
A RESOLUTION OF THE CITY OF CAMPBELL CITY COUNCIL AMENDING THE COMPENSATION AND WORKING CONDITIONS FOR CLASSIFIED NONMANAGEMENT EMPLOYEES REPRESENTED BY THE CAMPBELL PEACE OFFICERS’ ASSOCIATION (CPOA)
WHEREAS, the Campbell Peace Officers' Association (CPOA) is a recognized employee organization representing employees; and
WHEREAS, the City of Campbell (City) City Council retains sole authority to enter into a Memorandum of Understanding (MOU) with recognized employee organizations representing employees; and
WHEREAS, the City is currently operating pursuant to a January 2023 MOU, extended by agreement of the parties through June 30, 2026; and
WHEREAS, the City Council’s negotiation team and CPOA representatives have reached and authorized a tentative agreement on the terms of a successor MOU for salaries, benefits and working conditions; and
WHEREAS, the City has satisfied its obligation under Government Code Section 3500, et. seq., and under the City’s Employer-Employee Relations Resolution No. 10016 to meet and confer over the terms and conditions of employment contained in the recommended successor MOU with CPOA; and
WHEREAS, the MOU has been presented to the City Council for consideration and ratification and is attached hereto and made a part hereof; and WHEREAS, the City Council of the City of Campbell desires to ratify and adopt the provisions included in the successor MOU;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell does hereby approve and ratify the successor Memorandum of Understanding (MOU) between the City and CPOA, attached hereto and made a part hereof; and BE IT FUTHER RESOLVED that the terms and conditions of the successor MOU shall be in full force and effect from July 1, 2026 through June 30, 2028, except as specified otherwise in the MOU; and
BE IT FURTHER RESOLVED that the City Appointing Power and the Human Resources Manager have the authority to take any necessary administrative actions to implement the provisions of this resolution.
PASSED AND ADOPTED this 18th day of August 2026, by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
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ABSENT: Councilmembers:
APPROVED:
Daniel E. Furtado, Mayor
ATTEST:
Andrea Sanders, City Clerk
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MEMORANDUM OF UNDERSTANDING ON
WAGES, EMPLOYEE BENEFITS, HOURS AND
OTHER TERMS AND CONDITIONS OF EMPLOYMENT
Campbell Peace Officers’ Association (CPOA)
PARTIES TO UNDERSTANDING
This Memorandum of Understanding is between the authorized representatives of the City Council of the City of Campbell, hereinafter referred to as “City”, and the authorized representatives of Campbell Peace Officers’ Association, hereinafter referred to as “CPOA”.
STATE LAW COMPLIANCE
This Memorandum of Understanding complies with the provisions of the State of California Public Employees Representation Law, as contained in Section 3500 of the Government Code of the State in that the employer-employee representatives noted here did meet and confer in good faith and did reach agreement on those matters within the scope of representation.
This Memorandum of Understanding also complies with Resolution 10016, relating to employer-employee relations, as adopted and amended by the City Council of the City of Campbell.
I. GENERAL CONDITIONS
A. Personnel Rules and Regulations
Unless otherwise agreed to by the parties, this Memorandum of Understanding does not modify or change the provisions of the City of Campbell Personnel Rules and Regulations, hereinafter referred to as “Rules and Regulations”. Because additional terms and conditions of employment are set forth in the Rules and Regulations, for the parties’ convenience, the Rules and Regulations can be found at: https://www.campbellca.gov/DocumentCenter/View/19738/City-of-CampbellRules-and-Regulations. The parties to this Memorandum of Understanding agree that per the Meyers Milias Brown Act, any further changes to the Rules and Regulations during the term of this Memorandum of Understanding, which affect the terms and conditions of employment, require the parties to meet and confer. To the extent there is a conflict between specific provisions in the Rules and Regulations and this Memorandum of Understanding, the terms of this Memorandum of Understanding will govern.
B. Terms of Understanding
This Memorandum of Understanding embodies all modifications on salaries, hours, employee benefits, and other terms and conditions of employment, for a 24-month term beginning July 1, 2026 and ending June 30, 2028.
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CPOA MOU
July 1, 2026—June 30, 2028
C. Existing Benefits Continued
This Memorandum of Understanding does not modify existing salaries, benefits, hours, or terms and conditions of employment contained in the currently adopted City of Campbell Position Classification and Salary Schedule, except as noted herein. For the parties’ convenience the schedule can be found at https://www.campbellca.gov/144/Salary-Benefits. Such benefits and terms of employment remain unmodified and shall continue in full force and effect throughout the term of this Memorandum of Understanding.
D. Represented Classifications
CPOA is recognized by the City as the authorized representative of the following classifications:
• Police Officer
• Police Agent
• Police Sergeant
Any special compensation adjustment for the benchmark classification of Police Sergeant will also be provided to classification of Police Agent.
II. COMPENSATION ADJUSTMENTS
Compensation adjustments of 3.2% and 3.69% set forth in subparagraphs “A.” and “B.” below are the result of Total Compensation analyses using the agreed upon compensation components and survey agencies listed below and bring each of the above classifications’ total compensation to one-half percent (1/2%) above the fifth positioned survey agency.
A. 2026 Retroactive Cost of Living Adjustment (COLA)
Effective retroactive to January 1, 2026, the base salaries of all classifications represented by CPOA shall be increased by three and two-tenths percent (3.2%).
All employees in classifications represented by CPOA shall also receive a one-time lump sum payment reflecting a retroactive three and two-tenths percent (3.2%) COLA for the period covering the first full pay period in January 2026 through the last full pay period in June 2026, by no later than the second pay period in October 2026.
B. Salary
1. Effective the first full pay period in July 2026, the base salaries of all classifications represented by CPOA shall be increased by three and sixty-nine Item 7.4
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one-hundredths percent (3.69%). All employees in classifications represented by CPOA shall receive a one-time lump sum payment reflecting a retroactive
3.69% COLA for the period covering the first full pay period in July 2026 through the date of implementation of the 3.69% COLA, by no later than the second pay period in October 2026.
2. Effective the first full pay period in July 2027, the base salaries of all classifications represented by CPOA shall be increased by three percent (3%).
3. The compensation components to be used for Total Compensation analyses shall be as follows: Salary Min, Salary Max, Dental, Life, Vision, Medical, LTD, Uniform Allowance, Medicare, and Holiday Pay.
4. The survey agencies for CPOA are identified below:
Survey Agencies
Gilroy Palo Alto
San Jose Santa Clara
Santa Clara County Los Altos
Los Gatos Milpitas
Morgan Hill Mountain View
III. HEALTH & WELFARE BENEFIT PROGRAMS
A. Medical Insurance / Cafeteria Plan Allowance
1. Medical Insurance
The City’s maximum monthly contribution for each employee represented by CPOA, hereinafter referred to as “employee”, for the purchase of medical insurance will be equal to the minimum monthly employer contribution required under the Public Employees Medical and Hospital Care Act (PEMHCA). The City’s contribution will come out of the amount the City currently contributes to employees as part of the Cafeteria Plan Allowance, provided below. The cost of the City’s participation in CalPERS will not require the City to expend additional funds toward health insurance beyond what is already provided through the Cafeteria Plan Allowance. Any cost increase to the minimum monthly employer contribution required under PEMCHA will be borne by employees.
2. Cafeteria Plan Allowance
Employees electing medical coverage in the City’s plans will receive a health flex allowance and shall purchase such coverage through the City’s Cafeteria Plan.
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CPOA MOU
July 1, 2026—June 30, 2028
Effective January 1, 2026, the monthly Cafeteria Plan Allowance is based on selected level of coverage as follows:
• Employee Only Coverage: $1,151.05
• Employee Plus One Coverage: $2,302.10
• Employee Plus Family Coverage: $2,992.72
Effective January 1, 2027, the monthly Cafeteria Plan Allowance will be set at the Kaiser Permanente Region 1 rates for 2027 at the employee’s selected level of coverage unless the 2027 rates are eight percent (8%) higher than the City’s 2026 contribution. If the year-over-year rate increase exceeds 8% of the City’s 2026 contribution, the City’s Cafeteria Plan Allowance shall be eight percent (8%) higher than the 2026 rates. Employees who select a plan with rates higher than the City’s Allowance will be required to make up the difference through salary redirection.
Effective January 1, 2028, the monthly Cafeteria Plan Allowance will be set at the Kaiser Permanente Region 1 rates for 2028 at the employee’s selected level of coverage unless the 2028 rates are eight percent (8%) higher than the City’s 2027 contribution. If the year-over-year rate increase exceeds 8% of the City’s 2027 contribution, the City’s Cafeteria Plan Allowance shall be eight percent (8%) higher than the 2027 contribution. Employees who select a plan with rates higher than the City’s Allowance will be required to make up the difference through salary redirection.
Employees who elect a medical insurance plan with a lower monthly premium than the amount of the City’s medical contribution may apply their unused contribution amount toward other benefit options that are available under the Cafeteria Plan, such as flexible spending accounts for out-of-pocket medical expenses and dependent care, accident insurance, cancer insurance, heart and stroke insurance, long term care insurance and life insurance benefits.
Employees who do not spend all their Cafeteria Plan Allowance on Cafeteria Plan benefits will not receive any cash benefit.
3. Conditional Opt-Out
Employees who at initial enrollment, or during the annual open enrollment period, complete an affidavit and provide proof of other minimum essential coverage for themselves under an exchange/marketplace or an individual plan will be allowed to waive medical coverage for themselves and their qualified dependents (tax family). The monthly conditional opt-out incentive is $750.
The conditional opt-out incentive shall be paid in cash (taxable income) to the employee. The employee must notify the City within thirty (30) days of the loss of Item 7.4
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other minimum essential coverage. The conditional opt-out payment shall no longer be payable if the employee and family members cease to be enrolled in other minimum essential coverage.
B. Benefit Cost Adjustments
1. The City will be responsible for the CalPERS employer contribution rate for the term of this Memorandum of Understanding.
2. The City will provide for any increase per month for the current dental coverage, including an annual maximum per patient benefit of $1,500, and orthodontia coverage with a $2,500 per patient lifetime for the term of this Memorandum of Understanding.
3. The City will provide for any increase per month for life insurance for the term of this Memorandum of Understanding.
4. The City will provide for any increase per month for the Employee Assistance Program for the term of this Memorandum of Understanding.
5. The City will provide for any increase per month for Vision Service Plan (VSP) coverage for the term of this Memorandum of Understanding.
C. Uniform Allowance
The City will provide a uniform allowance for all employees in the amount of $1,100 per year. Payment will be made one time each fiscal year (in July).
D. Tuition Reimbursement
City will continue its tuition reimbursement program and provide for one hundred percent (100%) reimbursement of each employee’s tuition and required books, up to a maximum of $3,000 per employee per fiscal year, for courses taken at an accredited college. Employees will not be eligible for tuition reimbursement for classes utilized to re-qualify under the POST/Education Incentive Pay Program.
E. Voluntary Employees’ Beneficiary Association (VEBA)
During an employee’s active employment with the City, the City will contribute $170 per pay period to that employee’s California Government VEBA account.
Upon termination, retirement, or death, each employee’s unused sick leave shall be deposited into their respective individual VEBA accounts, pursuant to the limitations set forth below.
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CPOA MOU
July 1, 2026—June 30, 2028
YEARS OF SERVICE NET % OF UNUSED SICK
LEAVE TO VEBA
Under 5 Years of Service 0%
5 years completed through 10 years
completed service
20% at terminal pay rate
Start of year 11 through completion of
year 15
30% at terminal pay rate
Start of year 16 though completion of
year 20
40% at terminal pay rate
Start of year 21 and thereafter 50% at terminal pay rate Employees agree to waive any option they currently have to designate the use of their unused sick leave upon termination, retirement, or death, including opting to cash out their unused sick leave or opting to use the value of their unused sick leave towards the purchase of years of service.
F. Deferred Compensation
For the term of this Memorandum of Understanding, the City will contribute $20 per pay period towards a CalPERS 457 Plan (Section 457) account for each employee who maintains a Section 457 account and matches the City contribution by making their own contribution of $20 per pay period to the same account.
IV. SPECIALITY PAY / INCENTIVE PROGRAMS
Specialty Pay and Incentive Programs pay are subject to CalPERS statutes and regulations.
A. Specialty Pay
The maximum additional specialty pay compensation any employee may receive under this section shall be no more than five percent (5%) of the employee’s base pay.
1. Canine Pay
Employees assigned to the Canine Handler position will receive 5% above their base pay rate during their assignment as a Canine Handler. The Canine Handler position does not include employees handling or caring for an emotional support / therapy canine.
a. Release Time: Employees assigned as Canine Handlers shall receive seven (7) hours per biweekly pay period of release time. This represents one half hour per day (3.5 hours per week) for time spent caring for the canine outside of normal work hours. The City and the CPOA have considered the Item 7.4
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time that canine handlers typically spend on off-duty canine care and have determined one half hour per day (3.5 hours a week) is reasonable. Every effort will be made to allow the Canine Handler to flex this time with regular hours. When circumstances do not allow for these hours to be flexed, and with supervisor approval, the Canine Handler will be compensated for the 3.5 hours per week of release time at the rate of one and one-half times the State of California minimum wage rate.
2. Motorcycle Patrol Pay
Employees assigned to the Traffic Unit as a Motor Officer will receive 5% above their base pay rate during this assignment.
B. Incentive Programs
1. Retention Pay
Effective the first full pay period in January 2023, employees covered by this MOU shall be entitled to retention pay as follows:
a. For five (5) years of continuous service with the Police Department, a onetime payment of 4% of annual base pay in the pay period following the employee’s five-year anniversary date, as long as the employee’s two (2) most recent annual performance evaluations were satisfactory or better. b. For ten (10) years of continuous service with the Police Department, a onetime payment of 8% of annual base pay in the pay period following the employee’s ten-year anniversary date, as long as the employee’s two (2) most recent annual performance evaluations were satisfactory or better. c. For fifteen (15) years of continuous service with the Police Department, a one-time payment of 10% of annual base pay in the pay period following the employee’s fifteen-year anniversary date, as long as the employee’s two (2) most recent annual performance evaluations were satisfactory or better. d. For twenty (20) years of continuous service with the Police Department, a one-time payment of 12% of annual base pay in the pay period following the employee’s twenty-year anniversary date, as long as the employee’s two (2) most recent annual performance evaluations were satisfactory or better.
The parties agree that Retention Pay is not special compensation per Title 2 of the California Code of Regulations, sections 571 and 571.1.
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2. Bilingual Pay
Employees who are certified to have a working level of competence in languages other than English, spoken regularly in contacts with members of the Campbell community, will receive an additional $100 per pay period as Bilingual Pay. In order to be eligible for Bilingual Pay, the Police Chief must certify that the employee regularly has a need to use their bilingual skills in communicating with members of the community. Additionally, the employee must pass a certification test completed by a trained professional.
3. Crisis Intervention Training Pay
a. Employees who have successfully completed the Crisis Intervention Training (CIT) program will receive an increase in their salary equal to two percent (2%) of their base pay.
b. To be eligible for the CIT pay, an employee must have achieved one of the following:
i. California POST Crisis Intervention Training (Basic) Certification; ii. California POST Hostage (Crisis) Negotiation Training (Basic Certification); or
iii. 24 hours of accumulated training as approved by the Department Head / appointed authority, including but not limited to courses in crisis intervention, de-escalation, strategic communication, and other topics relative to promoting positive, non-biased, nonuse of force interactions with the community.
4. POST/Education Incentive Pay
The City will pay five percent (5%) incentive pay to employees possessing an Intermediate POST Certificate and seven and one-half percent (7.5%) to employees possessing an Advanced POST Certificate. Prior to qualifying for this incentive pay, an employee must have served for a minimum of two years as a Police Officer in the City of Campbell Police Department or two years as a Police Officer in another agency recognized by POST if hired by Campbell as a Police Officer.
V. CalPERS RETIREMENT PLANS
The City will provide CalPERS Retirement Plan benefits as noted below. A summary of the plan’s major benefits options can be found in the Public Agency Actuarial Valuation Reports which can be found at https://www.calpers.ca.gov/employers/actuarialItem 7.4 Tuesday, August 18, 2026 34 of 142
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resources/public-agency-actuarial-valuation-reports and a complete list of Public Agency Required Employer Contributions can be found at
https://www.calpers.ca.gov/page/employers/actuarial-resources/employercontributions/public-agency-contributions.
A. For Classic Safety Members hired prior to Oct 18, 2010:
1. 3% at age 50
2. Highest 12-month salary
3. Military service buy back option
4. 1959 Survivor Benefit — Level 4, One-half continuance B. For Classic Safety Members hired on or after Oct 18, 2010
1. 2% at age 50
2. Highest 12-month salary
3. Military service buy back option
4. 1959 Survivor Benefit — Level 4, One-half continuance C. For New Safety Members (PEPRA) hired on or after January 1, 2013:
1. 2.7 % at age 57
2. Highest 36-month salary
3. Military service buy back option
4. 1959 Survivor Benefit — Level 4, One-half continuance VI. HOURS OF WORK AND OVERTIME
A. Hours of Work. Employees shall work forty hours per week and the hours during which offices shall be open for business shall be determined by the City Manager.
1. Establishing the Workweek. By mutual agreement of a majority of department or division personnel and management staff, with the authorization of the City Manager and the City Council, hours of work may be established for groups of employees on the basis of (1) flex time, (2) 4/10 plan, or (3) other specially arranged working hour plans within the basic requirements of a standard 40- hour workweek.
B. Overtime. Overtime shall be defined as that time authorized and actually worked by an employee in excess of normal weekly hours as prescribed in paragraph “A.” above.
At the discretion of the department head, overtime will be compensated by time and one-half pay or time and one-half compensatory time under the following conditions:
1. Overtime work is ordered or authorized by the employee's department head.
2. Employees who are called back to work by their immediate supervisor shall be granted the following minimum paid overtime or compensatory time.
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a. Non-Management Personnel: 3 hours paid @ time and one-half OR, if eligible, 4-1/2 hours compensatory time.
b. Double Overtime: Emergencies and investigations directly related to the City of Campbell where continuous overtime extends the regular work shift for an employee more than one and one-half (1.5) times the number of hours of that shift (18 hours for employees scheduled to a 12-hour shift, and 15 hours for employees scheduled to a 10-hour shift) will be paid at two times the employee's regular rate of pay. Double overtime will not be paid for preplanned events where no emergency exists, or in response to requests for Mutual-Aid. As per policy, all time cards are approved by the Division Commanders. Any questions or issues related to approval will be settled at the discretion of the employee's division commander.
3. Employees who are required to attend scheduled training sessions, staff meetings, or seminars which require time beyond the normal day or week, as defined in paragraph “A.” above, shall be compensated with time off or pay in accordance with paragraph “B.” above.
4. Overtime pay shall not begin until the employee has worked the hours required for their basic workweek, as set forth in paragraph “A.” above. All authorized paid leave time taken shall be credited as part of the basic workweek except that hours not worked, at the employee's option, where those hours are charged to compensatory time off, during the employee's 40-hour workweek and extra hours worked during that same period, totaling 40 hours, will be considered to be flexible scheduling within that workweek, and no compensatory time will be granted.
C. Compensatory Time. At the discretion of the department head, compensatory time shall be granted to employees. Such compensatory time is to be on a time and onehalf basis, and will be governed by the following provisions:
1. Compensatory time earned by an employee who is required to work in excess of the normal workweek shall be recorded in actual hours worked on the employee's timecard and submitted to the Finance Department.
2. The maximum accumulation of compensatory time is as follows:
a. For employees represented by CPOA, compensatory time shall not be allowed to accumulate in excess of 240 hours.
b. Employees represented by CPOA shall not be allowed to accumulate in excess of hours as stated above. Any compensation time earned exceeding maximum accrual hours will be paid in cash at the rate of time and one-half.
An employee may exercise their option two times each calendar year to convert any or all accumulated compensatory time to cash.
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3. Use of compensatory time must be scheduled at least 24 hours in advance with the employee's supervisor and recorded on the employee's timecard for submission to the Finance Department.
4. If possible, arrangements will be made to allow employees to use accrued compensatory time prior to termination. Otherwise, accrued comp time shall be paid off upon termination in accordance with section 553.21 of the Fair Labor Standards Act.
D. Overtime Under the Fair Labor Standards Act. For the purpose of calculating overtime pursuant to the requirements of the Fair Labor Standards Act (“FLSA”), the City has declared a twenty-eight (28) day work period for all bargaining unit classifications eligible for the partial overtime exemption under section 207(k) of the FLSA. The work period commences at 12:01am and ends at 11:59pm, twenty-eight (28) days later.
Notwithstanding the contract overtime provisions outlined above, the City has adopted a dual calculation method whereby it calculates FLSA overtime in accordance with the requirements of the FLSA. This requires the payment of FLSA overtime for all hours actually worked by non-exempt employees in excess of one hundred and seventy-one (171) hours in the twenty-eight (28) day work period. To the extent the City’s dual calculation method determines that FLSA overtime owed for the twenty-eight (28) day work period exceeds the amount of contract overtime paid pursuant to this section for the same twenty-eight (28) day work period, the difference will be paid to the employee in the following pay period by way of an FLSA adjustment.
For the purpose of calculating overtime as defined in this section, the following listed special pays and compensation will be added to the employee’s base hourly rate of pay to arrive at the employee’s overtime rate of pay:
• Bilingual Pay
• Conditional Opt-Out Incentive Pay (Health Insurance Rebate) • Working Out-of-Class Pay
• Specialty Pay
• Canine Pay
• Motorcycle Pay
• Crisis Intervention Training (CIT) Pay
• Peace Officers Standard Training (POST) Pay
• Training Premium
• Stand By / On-Call Pay
• Retention Pay
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July 1, 2026—June 30, 2028
VII. RETIREE AWARD PROGRAM
The City’s retiree medical reimbursement program will contain the following eligibility requirements and benefits:
• Must be hired on or before December 31, 2019 (employees hired on or after January 1, 2020 will not be eligible for the Retiree Award Program). • Minimum retirement age of 50 and retired from the City of Campbell. • Bills must be submitted to the City in January and July of each year for reimbursement for the prior six months’ costs.
• Payment for medical insurance coverage for the retiree only (not dependents) on a reimbursement basis as follows:
o Employees who have completed 17 years of service with the City of Campbell or receive an industrial disability retirement after July 1, 1999, will be reimbursed a maximum of $325 per month.
VIII. GRIEVANCE PROCEDURES
A. Definition, Scope and Right to File
A grievance is defined as any dispute involving the interpretation, application or alleged violation of:
1. A current Memorandum of Understanding between the City and a recognized employee organization.
2. The City's Rules and Regulations where the provision in dispute is within the scope of representation excluding, however, any provision that specifically provides that the decision of the City Manager or other City Official shall be final.
3. Administrative policies and procedures of the City regarding personnel matters where the procedure or policy in dispute concerns a matter within the scope of representation.
B. Grievance Steps
1. Step 1: An employee who has a grievance shall bring it to the attention of their immediate supervisor within five (5) business days of the occurrence of the act which is the basis for the dispute. If the employee and the immediate supervisor are unable to resolve the grievance at this step, within five (5) business days of the date the grievance is raised with the immediate supervisor, the employee shall have the right to submit a formal grievance to their department head (see Step 2) which shall contain the following information:
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a. The name and job classification of the employee.
b. The name of the employee’s immediate supervisor.
c. A statement of the nature of the grievance, including date and place of occurrence.
d. The specific provision, policy or procedure alleged to have been violated. e. The remedies sought by the employee.
f. The signature of the employee or the employee’s union representative.
If mutually agreed by the department head and the employee, the department head may hold an informal meeting regarding the grievance prior to the submittal of the formal grievance form. If this informal meeting does not resolve the grievance, the employee will be required to submit a formal grievance form to the department head for the department head's formal decision.
2. Step 2: An employee dissatisfied with the decision of the immediate supervisor in Step 1 may submit the grievance in the manner provided above to their department head within seven (7) business days from the date of the immediate supervisor's decision. The department head shall respond to the grievance in writing within ten (10) business days from the date of its receipt. At the discretion of the department head, the grievance may be referred to a subordinate manager above the level of the supervisor.
3. Step 3: If the employee is dissatisfied with the decision of the department head in Step 2, they may submit the grievance to the City Manager within ten (10) business days from receipt of the department head's response. The City Manager, or his designated representative, shall respond to the grievance in writing within ten (10) business days of its receipt. Within this period, the City Manager, at their discretion, may conduct an informal hearing involving the parties to the dispute.
4. Step 4: If the employee is dissatisfied with the decision of the City Manager, they may submit the grievance to binding arbitration within ten (10) business days of the receipt of the City Manager's decision.
The arbitrator shall be a representative from the State Mediation and Conciliation Service, or an individual acceptable to the Human Resources Manager and the employee. An individual, other than a State representative, chosen by the parties shall be knowledgeable in public sector relations and may be chosen from any source reasonably likely to produce such an individual, including but not limited to a labor organization or management organization.
Any costs incurred through the obtaining of the services of the chairperson shall be equally shared between the City and the employee or the CPOA.
The arbitrator shall conduct a hearing on the grievance within thirty (30) calendar days from the date the grievance is filed at this step and shall render its decision within fifteen (15) business days from the conclusion of the hearing. The Item 7.4
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decision of the arbitrator shall be final and binding and shall only be subject to ratification by the City Council if said decision mandates an unbudgeted expenditure.
All hearings shall be conducted in an expeditious manner, with the arbitrator retaining final authority to rule on procedural matters or other points which affect the length and conduct of the hearing. Court reporters and post-hearing briefs shall only be utilized upon joint agreement between the employee and the City and shall not serve to delay the Arbitrator’s decision beyond the prescribed time limits, except by mutual agreement.
C. General Conditions for All Grievances
1. Any time limit set forth above may be extended by written agreement between the parties.
2. A representative of CPOA, if the recognized employee organization has been formally extended bargaining rights for the employee’s position, shall be entitled to be present at any hearing held in conjunction with Steps 3 and 4 of this Grievance Procedure. In addition, at the request of the employee, the abovementioned representative shall be entitled to be present beginning at Step 2.
3. The employee and their designated representative shall be entitled to utilize a reasonable amount of work time, as determined by the employee’s department head, to confer on the grievance. This reasonable amount of time shall not interfere with City operations.
4. The City Manager's Office shall serve as the central repository for all grievance records.
5. The grievance procedure will be implemented as expeditiously as possible.
IX. DISCIPLINARY PROCEDURES
The City and CPOA have agreed to incorporate the following disciplinary procedures into this Memorandum of Understanding. These provisions supersede the discipline policies and procedures set forth in the Rules and Regulations:
A. Causes for Disciplinary Action
Employees may be disciplined for just cause including but not limited to the following:
1. Fraud in securing appointment or making a false statement on an application for employment.
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CPOA MOU
July 1, 2026—June 30, 2028
2. Incompetence, inefficiency or neglect of duty.
3. Insubordination/willful disobedience.
4. Dishonesty or immorality.
5. Being under the influence of drugs or alcohol while on duty.
6. Illegal possession or use of narcotics or controlled substances.
7. Unauthorized leave of absence.
8. Conviction of a felony or conviction of a misdemeanor involving moral turpitude.
9. Discourteous treatment of the public or other employees.
10.Illegal political activity in violation of the California Government Code.
11.Abuse or misuse, or appropriation for personal use, of City property.
12.Violation of any of the applicable provisions of the Rules and Regulations, Departmental Duty Manual, and/or this Memorandum of Understanding.
13.Any willful act of conduct, either during or outside of duty hours, which is of such a nature that it causes discredit to the City and/or the Police Department.
14.Outside employment not specifically authorized by the appointing authority or their designee.
15.Abuse of power, including, but not limited to, intimidating witnesses, knowingly obtaining a false confession, and knowingly making a false arrest.
16.Physical abuse, including but not limited to, the excessive or unreasonable use of force.
17.Acts that violate the law and are sufficiently egregious or repeated as to be inconsistent with a peace officer’s obligation to uphold the law or respect the rights of members of the public.
18.Participation in a law enforcement gang.
19.Failure to cooperate with an investigation into potential police misconduct.
20.Failure to intercede when present and observing another officer using force that is clearly beyond that which is necessary.
B. Types of Disciplinary Action
In addition to the definition of “punitive action” set forth in California Government Code section 3303, types of disciplinary action, which may be taken, in order of severity, are: dismissal, demotion, suspension, salary step reduction, written reprimand, oral counseling, or an appropriate combination of these disciplinary actions.
C. Persons by Whom Disciplinary Action May be Taken
The Police Chief or their designee may take disciplinary action in the form of demotion, suspension, salary step reduction, written reprimand or oral counseling.
The City’s Human Resources Division will provide advisory support to the Chief of Police for compliance with applicable legal rules and City policies and procedures.
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CPOA MOU
July 1, 2026—June 30, 2028
As the appointing authority, upon recommendation of the Police Chief, the City Manager is vested with final authority to dismiss an employee for cause.
D. Informal Appeal Procedure for Written Reprimands
An employee who receives a written reprimand will be entitled to appeal the reprimand to the Police Chief following issuance of the reprimand. The appeal is an opportunity for the employee to present a written rebuttal and/or oral argument addressing the basis for the written reprimand.
Within ten (10) business days of the date of the written reprimand, the employee may file a written request with the Police Chief to appeal the reprimand. Upon receipt of a timely request, the Chief shall schedule a meeting within thirty (30) calendar days of receiving the employee’s appeal to hear the appeal. The appeal meeting will be limited to the employee and their legal representative(s). Within five (5) business days of the meeting, the Police Chief will provide the employee with a written decision on the appeal. The Chief’s decision shall be final and binding.
This right of appeal is in addition to the employee’s right to file a written rebuttal to the reprimand as specified in the Peace Officers’ Procedural Bill of Rights, under California Government Code Section 3300 et. seq.
E. Pre-Disciplinary Action Procedure
Disciplinary actions in the form of dismissal, demotion, salary step reduction, or suspension will conform to the following procedural safeguards prior to the imposition of the disciplinary action:
1. Notice – written notice of the proposed disciplinary action will be served upon the employee.
2. Reasons – The factual and legal basis for the disciplinary action will be cited in the notice.
3. Charges and Supporting Material – a copy of the materials and information supporting the proposed disciplinary action will be included with the notice of proposed discipline.
4. Pre-discipline Conference (Skelly) – The employee will have the right to respond, orally, in writing, or both, to the authority initially proposing the disciplinary action.
Upon receipt of the proposed disciplinary action and supporting material, the employee will have not less than ten (10) business days within which to request Item 7.4
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July 1, 2026—June 30, 2028
a meeting with the authority proposing the discipline. The purpose of the meeting is to allow the employee and/or their representative to provide any information they believe relevant to the proposed disciplinary action. The meeting is not intended to be an evidentiary hearing and only the subject employee and their representative(s) will be allowed to attend. Within thirty (30) calendar days of the Skelly meeting, the authority proposing the discipline will provide the employee with a written decision on the appeal.
5. Final Disciplinary Action Procedure – Following the pre-discipline conference, or the subject employee’s waiver of the same, the appropriate final authority for imposing the discipline in question will serve the final written decision of discipline on the employee and their legal representative. The final decision shall include a statement of the department’s decision on the level of discipline, the effective date of the action and a statement of the factual and legal basis for the discipline, citing the City/Department rules violated.
6. Right of Post-Disciplinary Appeal Procedure – An employee will have the right to appeal from any disciplinary action taken under this section. Such appeals must be filed in writing with the authority imposing the disciplinary action (i.e., City Manager or Police Chief), with a copy to the Human Resources Division, within ten (10) business days from the date of the final notice of discipline. Failure to file a timely written request for an appeal waives the right to an appeal hearing and any appeal of the discipline.
The appeal hearing officer (“Appeal Hearing Officer”) will be an individual selected through the California State Mediation and Conciliation Service (“SMCS”). The parties will select the Appeal Hearing Officer from a list of seven (7) neutrals provided by SMCS. The Appeal Hearing Officer may be selected by stipulation of the parties, or through the striking of names from the SMCS list.
The appeal hearing need not be conducted according to technical rules relating to evidence and witnesses, but hearings will be conducted in a manner that the Appeal Hearing Officer decides is the most conducive to determining the truth and finding the facts. The rules dealing with privileges will be effective to the same extent that they are recognized in civil actions. Irrelevant or unduly repetitious evidence may be excluded. The Appeal Hearing Officer will determine the relevance, weight and credibility of testimony and evidence. The Appeal Hearing Officer will not have the power to alter, amend, change, add to, or subtract from any of the terms or conditions of the parties’ Memorandum of Understanding.
Unless extended by mutual agreement of the parties, no later than ninety (90) calendar days of the conclusion of the hearing, the Appeal Hearing Officer will submit written findings and conclusions addressing the issues on appeal to the Item 7.4
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July 1, 2026—June 30, 2028
City Manager. For appeals from demotion, salary step reduction, or suspension, the Appeal Hearing Officer’s decision shall be final and binding.
For dismissal appeals, the Appeal Hearing Officer’s decision shall be advisory to the City Manager, in which case the City Manager will have the authority to affirm, revoke or modify the Appeal Hearing Officer’s findings and conclusions.
The City Manager’s final decision will be subject to a writ of administrative mandamus under California Code of Civil Procedure Section 1094.5.
EXECUTED THIS _________ DAY OF ____________ 2026, BY THE EMPLOYEREMPLOYEE REPRESENTATIVES, WHOSE SIGNATURES APPEAR BELOW, FOR THEIR RESPECTIVE ORGANIZATION.
CITY REPRESENTATIVES: CPOA REPRESENTATIVES:
_________________________________ ____________________________ Brian Loventhal, Matt Ryan,
City Manager CPOA President
_________________________________ ____________________________ Angelique Gaeta, Lee Heitzman,
Assistant City Manager CPOA Vice-President
_________________________________ ____________________________ Ada Chang, Benjamin Palmer
Human Resources Manager CPOA Secretary / Treasurer
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City Council Report
DATE: August 18, 2026
TITLE: Approval of Memorandum of Understanding between City of Campbell and North Coast States Carpenters Union (CARP) (Resolution/Roll Call Vote)
RECOMMENDED ACTION:
That the City Council adopt a resolution ratifying a successor Memorandum of Understanding, effective July 1, 2026 through June 30, 2028, between the City of Campbell (City) and the North Coast States Carpenters Union (CARP).
BACKGROUND
The City Council retains sole authority to enter into a Memorandum of Understanding (MOU) with recognized collective bargaining units. In turn, MOU negotiations are governed by the Meyer-Milias-Brown Act (MMBA), found at Government Code Section 3500, et. seq. The MMBA requires local agencies to meet and confer in good faith regarding wages, hours, and other terms and conditions of employment with representatives of recognized collective bargaining units. The MMBA further requires that the City fully consider proposals made by collective bargaining units’ representatives before determining policy or course of action.
Currently, the City and CARP are operating pursuant to the terms of a Side Letter Agreement that extended an August 2022 MOU between the parties through June 30, 2026. The August 2022 MOU was originally set to expire on June 30, 2025.
In the fall of 2024, in anticipation of a budget deficit for Fiscal Year 25/26, the City placed on the local ballot a general half-cent sales tax known as “Measure K.” On November 5, 2024, Campbell voters overwhelmingly passed Measure K. Then, on January 6, 2025, just as the City began to prepare for labor negotiations with its bargaining units, the Silicon Valley Taxpayers’ Association and David H. Wolen (together, “SVTA”) filed a lawsuit against the City challenging the validity of Measure K. As a result of the lawsuit, the tax revenue scheduled to be collected beginning in April 2025 was required to be held in an escrow account pending the outcome of the lawsuit and the City cannot access the tax revenue unless and until said lawsuit is resolved in the City's favor.
By March 2025, the City was forecasted to face a budget deficit in Fiscal Year 25/26 of $3.17 million and in June 2025, CARP agreed to defer a Cost of Living Adjustment (COLA) for Fiscal Year 25/26 and extend the August 16, 2022 MOU through June 30, 2026.
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While the City has successfully defended against the Measure K lawsuit at the Superior Court level, SCVTA appealed the court’s decision to the Court of Appeals and the Measure K litigation is ongoing.
In anticipation of the June 30, 2026, MOU expiration date and in light of the appeal in the Measure K litigation, the City Council met with its negotiation team to discuss a successor MOU and to provide authority and direction. With a forecasted budget deficit for Fiscal Year 26/27 of $2.7 million, the City Council directed the team to negotiate a successor MOU with CARP that would provide compensation adjustments for employees that were sustainable and could reasonably and temporarily be supported with the use of reserve funds until the Measure K litigation is resolved.
DISCUSSION
Between March and July 2026, the City’s negotiation team met and conferred in good faith with representatives from CARP. On July 22, 2026, the parties reached a tentative agreement that would cover the period from July 1, 2026, through June 30, 2028.
Specifically, the tentative agreement includes a 3% annual salary adjustment for each year of the two-year term, as well as a retroactive 3% salary adjustment to address Fiscal Year 25/26, when the members of CARP did not receive a COLA. Lastly, the tentative agreement adds a ½ day Holiday to the existing ½ day Holiday on Christmas Eve, an increase in the City’s contribution to CARP members’ VEBA accounts from $50/month to $100/month, an increase in CARP members’ uniform allowance from $850 to $1,000 per year, and a commitment by the City to cover up to an 8% increase in health premiums for Health Plan Years 2027 and 2028.
FISCAL IMPACT
The Fiscal Year 26/27 budget adopted by the City Council on June 16, 2026, does not include the costs associated with the tentative agreement and the City Council will need to approve the use of reserve funds to cover the cost. The net fiscal impact of the proposed MOU, including the cost of the salary increases and benefits, is estimated at $75,100 for FY 25/26 and $170,700 for FY 26/27. The latter amount will be included in future mid-year adjustments brought to Council for FY 26/27.
ALTERNATIVES
1. Not approve the MOU.
2. Approve the MOU with modifications.
PREPARED BY: Angelique Gaeta, Assistant City Manager
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Report Approval Details
Document Title: Approval of Memorandum of Understanding Between City of Campbell and North Coast States Carpenters Union.docx
Attachments: Resolution - CARP 2026 Approving MOU 08.18.2026.doc CARP MOU 2026 - 2028_Final with Attachments_08.18.2026.pdf Final Approval
Date:
August 12, 2026
This document and all of its attachments were approved and signed as outlined below:
Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Brian Loventhal, City Manager
Item 7.5
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RESOLUTION NO. _____
A RESOLUTION OF THE CITY OF CAMPBELL CITY COUNCIL AMENDING THE COMPENSATION AND WORKING CONDITIONS FOR CLASSIFIED NONMANAGEMENT EMPLOYEES REPRESENTED BY
THE NORTH COAST STATES CARPENTERS UNION (CARP)
WHEREAS, the North Coast States Carpenters Union (CARP) is a recognized employee organization representing employees; and
WHEREAS, the City of Campbell (City) City Council retains sole authority to enter into a Memorandum of Understanding (MOU) with recognized employee organizations representing employees; and
WHEREAS, the City is currently operating pursuant to an August 2022 MOU, extended by agreement of the parties through June 30, 2026; and
WHEREAS, the City Council’s negotiation team and CARP representatives have reached and authorized a tentative agreement on the terms of a successor MOU for salaries, benefits and working conditions; and
WHEREAS, the City has satisfied its obligation under Government Code Section 3500, et. seq., and under the City’s Employer-Employee Relations Resolution No. 10016 to meet and confer over the terms and conditions of employment contained in the recommended successor MOU with CARP; and
WHEREAS, the MOU has been presented to the City Council for consideration and ratification and is attached hereto and made a part hereof; and WHEREAS, the City Council of the City of Campbell desires to ratify and adopt the provisions included in the successor MOU;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Campbell does hereby approve and ratify the successor Memorandum of Understanding (MOU) between the City and CARP, attached hereto and made a part hereof; and BE IT FUTHER RESOLVED that the terms and conditions of the successor MOU shall be in full force and effect from July 1, 2026 through June 30, 2028, except as specified otherwise in the MOU; and
BE IT FURTHER RESOLVED that the City Appointing Power and the Human Resources Manager have the authority to take any necessary administrative actions to implement the provisions of this resolution.
PASSED AND ADOPTED this 18th day of August 2026, by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
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ABSENT: Councilmembers:
APPROVED:
Daniel L. Furtado, Mayor
ATTEST:
Andrea Sanders, City Clerk
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1 MEMORANDUM OF UNDERSTANDING ON
WAGES, EMPLOYEE BENEFITS, HOURS AND
OTHER TERMS AND CONDITIONS OF EMPLOYMENT
North Coast States Carpenters Union and their Affiliated Local Unions I. PARTIES TO UNDERSTANDING
This Memorandum of Understanding is between the authorized representatives of the City Council of the City of Campbell, hereinafter referred to as "City," and the authorized representatives of the North Coast States Carpenters Union and their Affiliated Local Unions, hereinafter referred to as "Union." The City and Union have met and conferred in good faith regarding wages, hours and other terms and conditions of employment, have freely exchanged information, opinions and proposals, and have reached agreement on all matters relating to the employment conditions and employer-employee relations of Union employees, hereinafter referred to as “employee” or “employees.” II. STATE LAW COMPLIANCE
This Memorandum of Understanding is entered into pursuant to the provisions of the Meyers Milias Brown Act, as contained in Section 3500 et seq. of the Government Code of the State in that the employeremployee representatives noted here did meet and confer in good faith and did reach agreement on those matters within the scope of representation.
This Memorandum of Understanding also complies with Resolution 10016, relating to employeremployee relations, as adopted and amended by the City Council of the City of Campbell.
III. GENERAL CONDITIONS
A. Personnel Rules and Regulations
This Memorandum of Understanding does not modify or change the provisions of the Personnel Rules and Regulations of the City unless a specific reference is made herein to modify or add to the existing Personnel Rules and Regulations. Because some terms and conditions of employment are set forth in the Personnel Rules and Regulations, for the parties’ convenience, the Personnel Rules and Regulations can be found at
https://www.campbellca.gov/DocumentCenter/View/19738/City-of-Campbell-Rules-andRegulations. The parties agree to meet and confer over changes to the Personnel Rules and Regulations affecting terms and conditions of employment as required under the Meyers Milias Brown Act during the term of this Memorandum of Understanding.
B. Term of Understanding
This Memorandum of Understanding shall become effective July 1, 2026, and shall terminate at twelve o’clock midnight on June 30, 2028. Negotiations shall commence, not more than one hundred and eighty (180) calendar days nor less than ninety (90) calendar days prior to the 30th day of June 2028. Written notice shall be given to the other of its desire to change, modify, amend, supplement, renew, or extend this Memorandum of Understanding. All notices required to be given to the Union shall be addressed to it at an address designated by the Union. While this Memorandum of Understanding continues in effect, neither party will make demands upon the Item 7.5
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
2 other party for any changes in conditions or benefits or for any new or additional conditions or benefits except at the time and in the manner provided above.
C. Existing Benefits Continued
This Memorandum of Understanding does not modify existing salaries, benefits, hours, or terms and conditions of employment contained in the currently adopted City of Campbell Position Classification and Salary Schedule, except as noted herein. For the benefit of the parties, the schedule can be found at https://www.campbellca.gov/144/Salary-Benefits. Such benefits and terms of employment remain unmodified and shall continue in full force and effect throughout the term of this Memorandum of Understanding.
D. Recognition and Represented Classifications
The City recognizes and expressly acknowledges the Union as the exclusive representative for employees covered by this Memorandum of Understanding, to include part-time and full-time probationary and permanent employees. At no point shall the City utilize Temporary employees to perform work covered under this Memorandum of Understanding, except the City may appoint Temporary employees on an “as needed” basis for work which is anticipated to be of a temporary or intermittent nature either on a full-time or part-time basis. Temporary employees shall not be utilized if there is a work furlough or if a permanent employee has a non-disciplinary reduction in hours. The City will provide to the Union thirty (30) calendar days advanced notice prior to utilizing temporary employees in the manner authorized by the parties’ Memorandum of Understanding.
The job classifications represented and recognized under this Memorandum of Understanding are as follows:
Equipment Maintenance Supervisor
Mechanic I
Mechanic II
Maintenance Worker I
Maintenance Worker II
Park Maintenance Lead Worker
Lighting & Traffic Signal Assistant
Lighting & Traffic Signal Technician
Lighting & Traffic Signal Supervisor
Street Maintenance Lead Worker
Arborist
Lead Mechanic
E. Membership Dues – Payroll Deductions
The Union will maintain a record of employees who have given their written consent to join and pay dues or other deductions to the Union and will certify to the City in writing the names of employees who have given such consent. Upon the Union's certification, the City will deduct the appropriate dues or other deductions from the employee's wages and remit them to the Union.
Employee requests to cancel or change deductions must be directed to the Union rather than to the City. Deductions will continue unless and until the Union notifies the City of any employee requested changes. Any dues deduction revocation, cancellation and/or change will be effectuated by the City only after the Union provides the City with written direction for such revocation, cancellation and/or change. The City will implement any change to an employee's payroll deductions in the first full pay period following Union notification of the change.
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
3 The Union will indemnify the City and hold it harmless against any and all suits, claims, demands and liabilities that may arise out of maintenance of dues deductions, or from City compliance with any demand to terminate dues deductions, or by reason of the application of or implementation of any provision of this section. The Union will provide the City a copy of an individual dues deduction authorization where a dispute arises regarding the authorization or dues deduction.
F. New Employees
1. In-Person Onboarding Meeting: The City agrees that newly hired employees will participate in a mandatory in-person onboarding meeting, with as few as one individual, within the first fourteen (14) calendar days from date of hire. The City will provide the Union with no less than ten (10) calendar days’ notice of the new employee onboarding and will provide the Union with the names of the employees expected to participate in the onboarding meeting at least forty-eight (48) hours in advance of the meeting. During the in-person onboarding meeting, the Union shall be permitted to communicate with the employee for no less than thirty (30) minutes at the start of the onboarding meeting. Union designees shall be authorized to distribute to employees a copy of the Union's membership/voluntary political contribution authorization forms, and any other Union materials. The onboarding meeting shall take place during regular working hours, at the employee's normal worksite, without loss in compensation to the participating new employees.
2. Makeup Session: A newly hired employee who does not attend the session conducted by the Union at the in-person onboarding meeting shall attend an in-person 30-minute make-up session during regular work hours onsite, without loss in compensation. The make-up session shall be arranged with the City and conducted by the Union. At least forty-eight (48) hours in advance of the make-up session, the City shall notify the newly hired employee in writing that the employee is scheduled to attend such make-up session.
3. Annual Training: The Union shall have the right to hold, once annually, an in-person one (1) hour session with represented employees to familiarize employees with the terms of this Memorandum of Understanding and to discuss other labor relations issues. The annual training shall take place during regular working hours, at the employee's normal worksite, without loss in compensation to represented employees.
4. Neutrality: City representatives will not be present during the 30-minute Union portion of the onboarding meeting, or during a make-up session or annual training conducted by the Union pursuant to this section on New Employees. The City shall not discourage an employee's participation in the Union's portion of the onboarding process. Nothing in this section shall otherwise limit City representative conduct and participation in onboarding meetings.
5. No Disruption of Operations: The onboarding meeting, make-up session, and annual training discussed in this section shall not disrupt City operations or services. Up to two Union designees may represent the Union at the onboarding meeting and make-up sessions discussed in this section. Such designees may include, but are not limited to, Union representatives, officers, stewards, and members.
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
4 G. Employee Information
The City shall provide the Union designee(s) with the following items of information for newly hired employees within thirty (30) calendar days of hire: name; job title; department; work location; work, home and personal cellular telephone numbers; work email address; personal email address on file with the City; home address. Thereafter, the City shall provide the Union with the same categories of contact information for existing employees, every one hundred and twenty (120) calendar days. The City shall transmit the items of information to the Union in any of the following media: email, Word document, Excel spreadsheet, searchable PDF.
Third Party Requests for Employee Personnel Information The City recognizes its legal obligation to protect the privacy rights of employees. No personnel information will be provided to third parties except as required by and in accordance with state law.
Upon the Union's written request to the City Human Resources Manager, the City will provide the Union with a copy of the City's response to a Public Record Act Request for Union personnel information along with any records provided in response to the request, to the extent required by state law.
H. Union Access
The City shall provide employee Union officials and Non-employee Union representatives access to the employer's facilities and email system for the purpose of conducting Union business consistent with City policy and state law. Where employee Union officials or non-employee Union representatives wish to use City facilities for Union business or meetings, they will request said access from the relevant department no less than three (3) business days in advance of the desired access.
I. Use of Bulletin Boards
The Union may use portions of City bulletin boards under the following conditions:
1. All material must be dated and identify the publishing organization.
2. If an employee organization desires to install a bulletin board, the City reserves the right to determine where such bulletin board shall be placed.
3. If the Union does not abide by these conditions, it will forfeit its rights to have materials posted on City bulletin boards.
J. Stewards and Designated Representative Release Time
The Union agrees to notify the City of the identity of its Stewards. One Steward will be designated in each department or separate physical work location. An employee and Union Steward may take official City time without loss of compensation as set forth in this section.
For the purposes of this section, "designated representative" means an officer of the Union, a Steward, or a member serving in proxy of the Union.
1. Release Time.
a. The City shall allow a reasonable number of designated employee representatives of the Union reasonable time off without loss of compensation or other benefits when they are Item 7.5
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
5 participating in Union activities during the designated employee representative's normal work hours. Union activities are defined as:
(i) Investigating potential or existing grievances, or processing grievances. (ii) Formally meeting and conferring with representatives of the employer on matters within the scope of representation.
(iii) Testifying or appearing as the designated representative of the Union in conferences, hearings, or other proceedings before the Public Employment Relations Board or other labor board, or an agent thereof, in matters relating to a charge filed by the Union against the City or by the City against the Union.
(iv) Testifying or appearing as the designated employee representative of the Union in matters before the governing body of the employer, a personnel, civil service or merit commission, board of adjustment or arbitrator.
(v) Serving as a Union employee representative at a new employee orientation. b. The Union shall provide reasonable notification, of no less than five (5) business days, to the employer when requesting time off without loss of compensation or other benefits pursuant to paragraph (1)(a) above. The designated employee representative is required to obtain permission from the representative's immediate supervisor or other authorized management representative to be absent from the representative's work hours/shift to perform an activity covered by this section. The supervisor or authorized management official will not unreasonably or arbitrarily deny any release time request.
K. City Rights
It is understood and agreed that the City retains all of its powers and authority to direct, manage, and control operations to the full extent of the law. The exercise of the foregoing powers, rights, authority, duties, and responsibilities of the City; the adoption of policies, rules, regulations, and practices in furtherance thereof; and the use of judgment and discretion in connection therewith, will be limited only by the terms of this Memorandum of Understanding, to the extent such specific and express terms are in conformance with law.
IV. COMPENSATION
A. Salary
1. Effective the first full pay period of July 2026, the salaries of all classifications covered by this Memorandum of Understanding shall be increased by three percent (3%).
2. Effective the first full pay period of July 2027, the salaries of all classifications covered by this Memorandum of Understanding shall be increased by three percent (3%).
B. Fiscal Year 25/26 Retroactive Cost of Living Adjustment (COLA) By the second pay period in October 2026, each eligible employee covered by this Memorandum of Understanding shall receive a one-time lump sum payment reflecting a Item 7.5
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July 1, 2026 – June 30, 2028
6 retroactive three percent (3%) COLA for the first full pay period of July 2025 through the last full pay period in June 2026.
C. Merit Salary Increases
A performance evaluation must accompany any and all merit salary increases. Merit salary increases provide for advancement through the steps of a salary range, based on satisfactory job performance, on an annual basis, or as required for probationary employees. Such increases shall not be automatic, but shall depend upon increased service value of an employee to the City as exemplified by recommendations of his supervising official, length of service, performance record, special training undertaken, or other pertinent evidence, within the advancement policy established by the pay plan. Employees hired or placed at the “A” step following transfer, promotion, demotion, reclassification or for any other reason shall be eligible for a merit salary increase on qualifying for permanent status or after six months of satisfactory service, whichever comes first. Employees hired or placed above the “A” step shall not be eligible for a merit salary increase until one year from such initial action whether by hire, transfer, promotion, demotion, reclassification or other reason.
D. Benefit Cost Adjustments
For the term of this contract:
• The City will be responsible for any increase to the PERS employer contribution rate for the PERS plan.
• The City will provide Division 0002 dental coverage, including an annual maximum per patient benefit of $2,500, and orthodontia coverage with a $2,500 per patient lifetime. The City will be responsible for any increase in monthly contribution to provide the current dental plan. • The City will be responsible for any increase to the monthly Employee Assistance Program cost.
• The City will be responsible for any increase in the life insurance monthly cost. • The City will be responsible for any increase in the current long-term disability plan. • The City will be responsible for any increase in the current vision plan.
E. Health and Welfare Benefits
1. Medical Insurance
The City’s maximum monthly contribution for each eligible employee for the purchase of medical insurance will be equal to the minimum monthly employer contribution required under the Public Employees Medical and Hospital Care Act (PEMHCA). The City’s contribution will come out of the amount the City currently contributes to employees as part of the Cafeteria Plan Allowance, provided below. The cost of the City’s participation in CalPERS will not require the City to expend additional funds toward health insurance beyond what is already Item 7.5
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Memorandum of Understanding
July 1, 2026 – June 30, 2028
7 provided through the Cafeteria Plan Allowance. Any cost increase to the minimum monthly employer contribution required under PEMCHA will be borne by employees.
2. Cafeteria Plan Allowance
Employees electing medical coverage in the City’s plans will receive a health flex allowance and shall purchase such coverage through the City’s Cafeteria Plan.
Effective January 1, 2026, the monthly Cafeteria Plan Allowance is based on selected level of coverage as follows:
• Employee Only Coverage: $1,151.05
• Employee Plus One Coverage: $2,302.10
• Employee Plus Family Coverage: $2,992.72
Effective January 1, 2027, the monthly Cafeteria Plan Allowance will be set at the Kaiser Permanente Region 1 rates for 2027 at the employee’s selected level of coverage unless the 2027 rates are eight percent (8%) higher than the City’s 2026 contribution. If the year-overyear rate increase exceeds 8% of the City’s 2026 contribution, the City’s Cafeteria Plan Allowance shall be eight percent (8%) higher than the City’s 2026 contribution. Employees who select a plan with rates higher than the City’s Allowance will be required to make up the difference through salary redirection.
Effective January 1, 2028, the monthly Cafeteria Plan Allowance will be set at the Kaiser Permanente Region 1 rates for 2028 at the employee’s selected level of coverage unless the 2028 rates are eight percent (8%) higher than the City’s 2027 contribution. If the year-overyear rate increase exceeds 8% of the City’s 2027 contribution, the City’s Cafeteria Plan Allowance shall be eight percent (8%) higher than the 2027 contribution. Employees who select a plan with rates higher than the City’s Allowance will be required to make up the difference through salary redirection.
Employees who elect a medical insurance plan with a lower monthly premium than the amount of the City’s medical contribution may apply their unused contribution amount toward other benefit options that are available under the Cafeteria Plan, such as flexible spending accounts for out-ofpocket medical expenses and dependent care, accident insurance, cancer insurance, heart and stroke insurance, long term care insurance and life insurance benefits.
Employees who do not spend all their Cafeteria Plan Allowance on Cafeteria Plan benefits will not receive any cash benefit.
3. Conditional Opt-Out
Employees who at initial enrollment or during the annual open enrollment period complete an affidavit and provide proof of other minimum essential coverage for themselves under an exchange/marketplace or an individual plan, will be allowed to waive medical coverage for themselves and their qualified dependents (tax family). The monthly conditional opt-out incentive is $750.
The conditional opt-out incentive shall be paid in cash (taxable income) to the employee. The employee must notify the City within thirty (30) calendar days of the loss of other minimum Item 7.5
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July 1, 2026 – June 30, 2028
8 essential coverage. The conditional opt-out payment shall no longer be payable if the employee and family members cease to be enrolled in other minimum essential coverage.
4. Additional Cafeteria Plan Contribution
Effective January 1, 2026, employees covered by this Memorandum of Understanding will receive an additional cafeteria plan contribution of $125.00 per month, which may be used for non-medical insurance benefit options available under the cafeteria plan, such as a flexible spending account to be used for out-of-pocket medical expenses or dependent care, accident insurance, cancer insurance, heart and stroke insurance, long term care insurance and life insurance benefits.
F. Miscellaneous Retirement Benefit Formulas/Benefits
1. Employees Hired prior to March 7, 2011:
For Classic Miscellaneous Members hired prior to March 7, 2011, the City contracts the following PERS options: 2.5% at age 55, highest 36-month salary, military service buy back option, 1959 survivor benefit (Level 3, One-half continuance), Credit for unused sick leave (Credit for Peace Corps, AmeriCorps VISTA, AmeriCorps Service). Employee contribution 8%.
2. Employees Hired after March 6, 2011:
For Classic Miscellaneous Members hired after March 6, 2011, the City contracts the following PERS options: 2% at age 60, highest 36-month salary, military service buy back option, 1959 survivor benefit (Level 3, One-half continuance), Credit for unused sick leave (Credit for Peace Corps, AmeriCorps VISTA, AmeriCorps Service). Employee contribution 7%.
3. Employees Hired after December 31, 2012:
For New Miscellaneous Members hired after December 31, 2012 (Classic Miscellaneous Members hired after December 31, 2012, are under the Classic Miscellaneous Members hired after March 6, 2011 plan.), the City contracts the following PERS options: 2% at age 62, highest 36-month salary, military service buy back option, 1959 survivor benefit (Level 3, Onehalf continuance), Credit for unused sick leave (Credit for Peace Corps, AmeriCorps VISTA, AmeriCorps Service). Employee contribution 7.75%.
G. Tuition Reimbursement
The City will continue the tuition reimbursement program as specified in Personnel Rules and Regulations, Section 18.3.A, with a maximum reimbursement of $3,000 per year.
Employees will be able to use tuition reimbursement money to attend relevant work-related training that is approved by management. Reimbursement will include tuition and class participation materials only.
Employees may utilize tuition reimbursement for examination fees and related review course fees if pursuing job related certification programs.
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Memorandum of Understanding
July 1, 2026 – June 30, 2028
9 H. Deferred Compensation
The City will continue to contribute $20 per pay period to each full-time employee's Deferred Compensation account. The contribution for permanent part-time employees will be prorated accordingly.
I. Retiree Award Program
The City will continue the existing Retiree Award Program continuing the following criteria and features:
• Minimum retirement age of 50 and retired from the City of Campbell with at least 17 years of service with the City of Campbell.
• Bills must be submitted to the City in January and July of each year for reimbursement for the prior six months’ costs.
• Award will not exceed cost for medical coverage for the retiree only (not dependents) on a reimbursement basis as follows:
o The maximum reimbursement is $300 per month. All other provisions of the Retiree Award Program will remain unchanged.
o Employees hired on or after July 1, 2019, will not be eligible for the Retiree Award Program.
J. Benchmarks
Comparable salary and benefit data is gathered from Campbell’s survey agencies to determine how Campbell benchmark classifications compare with comparable positions in our survey agencies.
Benchmarks
Maintenance Worker II
Lighting and Traffic Signal Technician
Mechanic II
Any special compensation adjustment for a benchmark classification will also be provided to classifications related to the benchmark as set forth below:
Maintenance Worker II
Maintenance Worker I
Park Maintenance Lead Worker
Street Maintenance Lead Worker
Arborist
Lighting and Traffic Signal Technician
Lighting and Traffic Signal Assistant
Lighting and Traffic Signal Supervisor
Mechanic II
Mechanic I
Lead Mechanic
Equipment Maintenance Supervisor
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
10 The compensation components to be used for the Total Compensation analysis shall be as follows: Salary Min, Salary Max, Dental, Life, Vision, Medical, Uniform, LTD, and Medicare.
K. Voluntary Employees Beneficiary Association Plan (VEBA) The City will contribute $100.00 per month to each employee’s VEBA account.
L. Uniform Allowance
The City will provide a uniform allowance of $1,000 per year to the following classifications:
Park Maintenance Lead Worker Street Maintenance Lead Worker Maintenance Worker I Maintenance Worker II
Lighting/Traffic Signal Assistant Lighting/Traffic Signal Technician Lighting/Traffic Signal Supervisor Equipment Maintenance Supervisor Mechanic I Mechanic II
Lead Mechanic
Uniform Allowance payments will be made once each fiscal year in July.
M. Bilingual Pay
Represented employees who are certified to have a working level of competence in languages other than English, and are required to regularly converse with members of the Campbell community in a language other than English, will receive an additional $75.00 per pay period as Bilingual Pay.
In order to be eligible for Bilingual Pay, the Department Head must certify that the employee regularly has a need to use their bilingual skills in communicating with members of the community.
Additionally, the employee must pass a certification test completed by a trained professional.
N. Vacation Leave
1. Purpose of Annual Vacation Leave: The purpose of annual vacation leave is to enable each eligible employee to return to their work mentally refreshed. All employees shall be entitled to annual vacation leave with pay except the following:
a. Employees who work on a provisional basis, temporary basis, and all employees who work less than 1040 hours a year.
2. Vacation Accrual Rates: All employees in miscellaneous, safety and permanent part-time positions shall earn vacation credits as follows:
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
11 a. Miscellaneous and Safety Employees with a 40-Hour Workweek:
Years of Service (uninterrupted) Hours Accrued
Per Pay Period
Start of year 1 through completion of year 4: 3.38 (11 days) Start of year 5 through completion of year 10: 4.92 (16 days) Start of year 11 through completion of year 15:
5.85 (19 days)
Start of year 16 and thereafter: 6.46 (21 days)
When establishing increased accrual dates, time in the military service shall not be interpreted as an interruption of service with the City. b. Permanent Part-time Employees: Eligible employees in permanent part-time positions which are budgeted on a one-half time basis or greater shall be credited vacation on a prorated basis.
3. Use of Vacation: In order to be eligible for full annual vacation, each employee shall be required to serve the equivalent of one year of continuous service with the City. After six months of continuous service, however, each employee shall be permitted to take vacation leave not to exceed one-half of the year’s allocation.
a. Use of Vacation in Lieu of Sick Leave: Accrued vacation leave may be used in lieu of sick leave, when the accrued sick leave of an employee is not enough to provide leave with pay during an illness. Such use of vacation time as sick leave shall be computed on the basis of one sick day leave equaling one working day of vacation.
4. Vacation Scheduling, Retention of Unused Vacation, and Payout of Vacation Hours: The times during a calendar year at which an employee may take vacation shall be determined by the department head with due regard for the wishes of the employee, and particular regard for the needs of the service. Employees will be permitted to schedule accrued vacation time no more than six (6) months in advance. All scheduling conflicts with employees will be settled by a coin toss.
If the requirements of the service are such that an employee cannot take part or all of this annual vacation in a particular calendar year, such vacation either shall be taken during the following calendar year, or paid for at the discretion of the appointing power, subject to the approval of additional funds by the City Manager. In those years where it is impractical for classified non-management personnel to schedule a vacation, the vacation as of December 31st each year may be retained as follows:
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
12 Accrual Rate Per Pay Period for
Employees on a 40-hour Workweek Number of Hours Retainable
3.38 hours 192
4.92 hours 232
5.85 hours 272
6.46 hours 304
Vacation hours which exceed the number of hours retainable on the last day of the pay period that contains December 31 each year will be paid out during the following February.
In the case of employees who work a 40-hour week, when one or more holidays fall within an annual vacation leave, such holidays shall not be charged as vacation leave and the vacation leave shall be extended accordingly.
5. Vacation Pay on Separation:
Employees who terminate employment shall be paid in a lump sum for all accrued vacation leave earned prior to the effective date of termination; however, employees retiring from the City under the PERS Retirement Plan shall have the option to use the maximum amount of the employee vacation accrual allowance prior to established retirement date, providing this is not in excess of sixty (60) working days; or, to take a lump sum payoff. Payroll checks issued to employees using accrued vacation prior to retirement would be subject to normal deductions.
a. Vacation Pay on Separation - Probationary Period: When an employee separates from service with the City during the first six months of his probationary period of employment, the employee shall receive vacation pay for the hours of vacation accrued to the time of separation.
O. Holidays
The holidays to be observed by the City are as follows:
• New Year's Day
• Martin Luther King, Jr. Day
• Washington's Birthday
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Day after Thanksgiving Day
• Christmas Eve Day
• Christmas Day
• Floating Holidays – See Below
• Every day proclaimed by the Campbell City Council as a holiday Item 7.5
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Memorandum of Understanding
July 1, 2026 – June 30, 2028
13 The City will meet and confer, if necessary, regarding a holiday closure at a mutually agreeable time prior to the holiday closures during the term of this Memorandum of Understanding to discuss scheduling and time off for employees.
Holidays falling on Saturday will be observed on Friday and holidays falling on Sunday will be observed on Monday.
Permanent, probationary, and permanent part-time employees in the classified non-management service shall not be required to be on duty on holidays unless the employee's services are needed and required in the interest of the public health, safety, or general welfare. In the case of the latter event, any such employee shall be entitled to overtime or compensatory time off as provided for in this Memorandum of Understanding.
Floating Holiday Usage Rules and Exceptions
Floating Holidays - The calendar year entitlement is five (5) days (40 hours). New employees receive the appropriate prorated portion of this entitlement upon hire. Floating holidays must be used during the year in which they are granted and may be utilized in conjunction with annual vacation leave. Unused floating holiday time may not be carried over to the next calendar year.
For these purposes, the beginning of the calendar year means the first day of the first pay period that begins in January and the last day of the calendar year means the last day of the pay period that contains December 31st. All Floating Holiday leave time must be scheduled with the employee's supervisor at least 24 hours in advance and cannot be disruptive of departmental operations.
Floating Holiday time shall have no monetary value upon termination of employment unless a terminating employee has taken more than the proportionate share to which the employee is entitled prior to the termination date. The formula for determining the proportionate amount of Floating Holidays remaining in a calendar year shall be one Floating Holiday for each three months remaining in the calendar year. The value of a Floating Holiday shall be the same as one day of vacation, and if used but not earned, it will be adjusted for on the employee's closing check.
P. Overtime
Overtime shall be defined as that time authorized and actually worked by an employee in excess of normal weekly hours as prescribed in 16.19 of Personnel Rules and Regulations. Except in emergency situations as authorized by the City Council, management employees are not eligible for overtime benefits. Classified non-management employees shall be compensated for overtime according to the following rules and regulations.
At the discretion of the department head, overtime will be compensated by time and one-half pay or time and one-half compensatory time under the following conditions:
1. Overtime work is ordered or authorized by the eligible employee's department head.
2. Eligible classified non-management employees who are called back to work by their immediate supervisor shall be granted the following minimum paid overtime or compensatory time.
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
14 The City agrees to use Section VIII, the Labor Management Cooperation Committee, not withstanding to the grievance procedure, to address the concerns regarding the use of temporary personnel for overtime purposes and other issues that may arise during the time period of this Memorandum of Understanding.
Public Works non-management maintenance personnel: 3 hours paid @ time and one-half OR 4-1/2 hours compensatory time. In addition, if the non-management Public Works maintenance employee is contacted by their supervisor after the completion of the employee’s shift prior to the beginning of their next normal work day, the call back provision will apply.
Other miscellaneous non-management personnel: 3 hours paid @ time and one-half OR 4-1/2 hours compensatory time.
3. Eligible non-management employees who are required to attend scheduled training sessions, staff meetings, or seminars which require time beyond the normal day or week, as defined in this Memorandum of Understanding, shall be compensated with time off or pay in accordance with this Memorandum of Understanding.
4. Overtime pay shall not begin until the eligible employee has worked the hours required for their basic workweek, as set forth in 16.19 of the Personnel Rules and Regulations. All authorized paid leave time taken shall be credited as part of the basic workweek except that hours not worked, at the employee's option, where those hours are charged to compensatory time off, during the employee's 40-hour workweek and extra hours worked during that same period, totaling 40 hours, will be considered to be flexible scheduling within that workweek, and no compensatory time will be granted.
5. In addition to the requirements of Section IV.P., overtime for employees will be paid in accordance with all applicable requirements of the Federal law, known as the Fair Labor Standards Act (“FLSA”).
Q. Compensatory Time
At the discretion of the department head, compensatory time shall be granted. Such compensatory time is to be on a time and one-half basis except as provided for in Section 17.0 of the Personnel Rules and Regulations, and will be governed by the following provisions.
1. Compensatory time earned by an employee who is required to work in excess of the normal workweek shall be recorded in actual hours worked on the employee's timecard and submitted to the Finance Department.
2. The maximum accumulation of compensatory time is as follows:
a. For employees represented by the Union, compensatory time shall not be allowed to accumulate in excess of 100 hours.
b. Employees represented by the Union shall not be allowed to accumulate in excess of hours as stated above. Any compensation time earned exceeding maximum accrual hours will be paid in cash at the rate of time and one-half. An employee may exercise their option two times each calendar year to convert any or all accumulated compensatory time to cash.
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
15 3. Use of compensatory time must be scheduled at least 24 hours in advance with the employee's supervisor and recorded on the employee's timecard for submission to the Finance Department.
4. If possible, arrangements will be made to allow employees to use accrued compensatory time prior to termination. Otherwise, accrued compensatory time shall be paid off upon termination in accordance with section 553.21 of the FLSA.
R. Working Out-of-Class Pay
Public Works Maintenance Division Non-management Personnel: Employees required to serve in an acting capacity in the higher classification of Lead Worker and Lighting & Traffic Signal Technician shall receive an additional twenty-five dollars ($25) per day. Acting pay for the Lead Worker and Lighting & Traffic Signal Technician class will be provided for assignments of four (4) or more hours. Written authorization to work in a higher classification will be required. Such written authorization shall be provided to the employee upon commencement of the assignment.
Employees required to serve in an acting capacity in the higher classifications of Park Maintenance Supervisor, Street and Fleet Maintenance Supervisor, Equipment Maintenance Supervisor, and Lighting and Traffic Signal Supervisor shall receive an additional $30 per day for assignments of four (4) hours or more and for Public Works Superintendent working eight (8) hours or more shall receive thirty-five dollars ($35) per day.
S. Standby Pay
Public Works Non-management Maintenance, Mechanic and Traffic/Lighting Personnel: Standby assignments outside the regular work schedule shall first be made on a rotating voluntary basis.
In the absence of volunteers, the Public Works Superintendent will designate standby assignments. During the normal work week, if the need for standby is known, standby assignments will be made for the period of time from the end of the employee's normal work day until the employee's normal start time the following day. If the need for standby assignments is known by the end of the work day on a Friday, such standby assignments will be made for the following time periods:
• End of work day Friday to 8:00 a.m. Saturday
• 8:01 a.m. Saturday to 8:00 a.m. Sunday
• 8:01 a.m. Sunday to beginning of work day Monday
If the need for standby is expected for part of the weekend, but not the entire weekend, only that portion needed will be assigned in advance. If an upcoming assigned standby shift is no longer needed, the employee assigned to that shift will be notified no less than eight (8) hours in advance.
In order to be eligible for standby assignments, employees must reside, or secure accommodation for the duration of the assignment, at a location that is no more than thirty (30) minutes travel time from the City's Service Center.
Standby pay shall be compensated at the rate of six (6) hours of straight time for every twentyfour (24) hours of Standby assignment. Call out of employees on standby assignments shall be compensated at the regular overtime rate for hours worked in addition to the standby pay. The City may provide a vehicle to employees on standby assignment. A temporary employee shall not Item 7.5
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Memorandum of Understanding
July 1, 2026 – June 30, 2028
16 perform any call back, standby, or overtime work unless such work has been offered and refused by all probationary or permanent employees who may be available at the time such work is offered. A probationary or permanent employee shall be considered unavailable if:
1. The employee is on leave of absence, or
2. The employee fails to answer the phone when contacted by the supervisor.
T. Meal Allowance
Public Works maintenance, non-management employees covered under this Memorandum of Understanding will receive a meal allowance of $9.00 when required by a supervisor to work a three (3) hour or longer extension of the normal shift. Employees working such a shift extension shall schedule their meal breaks in a manner that is least disruptive to the work being performed during the shift extension, and meal breaks will not exceed fifteen minutes. Payment will be made through the City payroll system, following the appropriate entry on the employee’s timecard.
U. Employee Certifications
Any employee who has obtained a Qualified Applicator Certification shall receive an additional twenty-five dollars ($25) per pay period.
Any employee who has become a Certified Arborist shall be paid an additional fifty dollars ($50) per pay period.
V. Survey Agencies
Comparable salary and benefit data is gathered from Campbell’s survey agencies to determine how Campbell benchmark classifications compare with comparable positions in our survey agencies.
Survey Agencies
Cupertino
Gilroy
Los Altos
Los Gatos
Milpitas
Morgan Hill
Mountain View
Palo Alto
Santa Clara
Saratoga
Sunnyvale
W. Sick Leave
Employees accrue 3.69 hours of sick leave per pay period. Accumulation is unlimited.
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Memorandum of Understanding
July 1, 2026 – June 30, 2028
17 V. OTHER PROVISIONS
A. Tools
The City and the Union have agreed on the list below of required tools to be provided by each mechanic employed by the City. The City will replace or repair required, mechanic-provided hand tools and any additional hand tools provided by the mechanic which are stolen and/or damaged as a result of negligence caused by someone other than the mechanic (tool owner), provided the individual mechanic has supplied his or her immediate supervisor with a complete inventory of all additional tools and the supervisor has approved, in advance and in writing, the use of such tools.
In the event of theft or damage, the mechanic will provide their supervisor with a written, detailed account of the incident.
MINIMUM REQUIRED TOOL LIST
1/4 SOCKET SETS
(6mm, 7mm, 8mm, 9mm,10mm,11mm,12mm,13mm) shallow and deep 6 point (1/4, 5/16, 3/8, 7/16,1/2) shallow and deep 6 point
1/4 WOBBLE SOCKETS, shallow
(6mm,7mm,8mm,9mm,10mm,11mm,12mm,13mm) 6 point
(1/4, 5/16, 3/8, 7/16,1/2) 6 point
1/4 DRIVE EXTENSION SET (1 ¼, 2, 4, 6”)
1/4 DRIVE RATCHET (1 regular, and 1 flexible)
3/8 DRIVE SOCKET SETS
(10mm,11mm,12mm,13mm,14mm,15mm,16mm,17mm,18mm,19mm) shallow and deep, 6 point (5/16,3/8,7/16,1/2,9/16,5/8,11/16,3/4) shallow and deep, 6 point 3/8 EXTENSION SET (1 1/2, 2, 4, 6, 3,11”)
3/8 WOBBLE SOCKETS shallow
(10mm,11mm,12mm,13mm,14mm,15mm,16mm,17mm,18mm,19mm) 6point (5/16, 3/8, 7/16,1/2,9/16,5/8,11/16,3/4) 6 point
3/8 ALLEN WRENCH SOCKETS
(4mm,5mm,5.5mm, 6mm, 8mm,10mm)
(3/16",7/32",1/4",5/16",3/8")
3/8 DRIVE RATCHET (straight and flexible)
1/2 DRIVE SOCKET SET
(10mm,11mm,12mm,13mm,14mm,15mm,16mm,17mm,18mm,19mm,20mm,21mm,22mm,23m m,24mm) shallow and deep, 6 point
(5/16,3/8,7/16,1/2,9/16,5/8,11/16,3/4,13/16,7/8,15/16,1”) shallow and deep, 6 point 1/2 DRIVE EXTENSION SET ( 2. 3 ½, 5, 11”)
1/2 DRIVE RATCHET (straight and Flexible)
1/2 BREAKER BAR 24”
SPARK PLUG SOCKETS
5/8 STANDARD SOCKET
5/8 WOBBLE SOCKET
5/8 DEEP
13/16 STANDARD
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
18 13/16 DEEP
13/16 WOBBLE
ALLEN WRENCH SOCKETS
(4mm,5mm,5.5mm, 6mm, 8mm,10mm)
(3/16", 7/32", 1/4", 5/16", and 3/8")
TORX SOCKETS SET
(T-15,T-20,T-25,T-27,T-30,T-35,T-40,T-45,T-47,T-50,T-55)
WRENCH SETS
COMBINATION WRENCHES, STUBBY
(1/4,5/16,3/8,7/16,1/2,9/16,5/8,11/16,3/4,13/16,7/8,15/16,1”) (8mm,9mm,10mm,11mm,12mm,13mm,14mm,15mm,16mm,17mm,18mm,19mm, 20mm,21mm)
COMBINATION WRENCHES, REGULAR
(1/4,5/16,3/8,7/16,1/2,9/16,5/8,11/16,3/4,13/16,7/8,15/16,1”) (8mm,9mm,10mm,11mm,12mm,13mm,14mm,15mm,16mm,17mm,18mm,19mm, 20mm,21mm)
COMBINATION WRENCHES, LONG
(1/4,5/16,3/8,7/16,1/2,9/16,5/8,11/16,3/4,13/16,7/8,15/16,1”) (8mm,9mm,10mm,11mm,12mm,13mm,14mm,15mm,16mm,17mm,18mm,19mm, 20mm,21mm)
ALLEN WRENCH
(2mm,2.5mm,3mm 4mm,5mm, 6mm 8mm,10mm)
(1/8, 5/32,3/16,7/32,1/4,5/16,3/8)
PLIERS
REG PLIERS
NEEDLE NOSE PLIERS (short and long)
VICE GRIP PLIERS (small, medium and large)
NEEDLE NOSE VICE PLIERS
CHANNEL LOCK (small, medium and large)
WIRE CUTTER
WIRE STRIPPER
BUTT CONNECTOR PLIERS
SNAP RING PLIERS INNER AND OUTER (small, medium and large)
SCREW DRIVERS
PHILLIPS #1, # 2 and # 3 (stubby, medium and large)
STRAIGHT BLADE 1/8,1/4, and 5/8” (stubby medium and large)
PRY BAR
Straight (small, medium and large)
Curved (small, medium and large)
PUNCH AND CHISEL SET
round punches short handle (small, medium and large)
round punches long handle (small, medium and large)
Chisels short handle (small, medium and large)
Chisels long handle (small, medium and large)
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
19 HAMMERS
Ball peen, (small, medium and large)
Dead Blow (small, medium and large)
Rubber mallet
FEELER GAUGE SET
Roll around tool cabinet capable of holding all required tools The City shall provide and maintain all power tools including but not limited to any and all tools powered by electricity, pneumatic or tools requiring compressed gas or air for operation. All taps and dies, presses, slide hammers, meters and or gages, and any battery-operated tools, as well as any oversized and specialty tools as may be needed for the worker to perform their required duties.
B. Probationary Period
1. Objective of Probationary Period: The probationary period shall be considered a part of the testing process for appointments to permanent full and part-time positions, and shall be utilized for closely observing the employee's work and for securing the most effective adjustment of a new employee in the new position. If a probationary employee is off work, for any reason, for more than 4 consecutive weeks, the employee's probationary period will be extended accordingly.
2. Probationary Period--Non-management Positions: All original appointments shall be tentative and subject to a probationary period. The following non-management classifications shall serve probationary period as outlined below:
a. Employees represented by the Union shall serve a probationary period of not less than twelve months of service.
All promotional appointments shall be tentative, and subject to a probationary period of not less than six months of service.
The appointing power may, after conferring with the Union, establish a longer probationary period for original and promotional appointments for specific classes. The Personnel Officer and the probationer shall be notified two weeks prior to the termination of any probationary period as to whether or not the services of the probationary employee have been satisfactory. If satisfactory, the employee shall receive a permanent appointment and if unsatisfactory, the employee shall be rejected unless an extension of the probationary period (B.3) is requested by management.
3. Extension of Probationary Period: The Personnel Officer may grant an extension of the probationary period if the probationary employee has been absent from his/her job for a consecutive period of four weeks or more. If extended, the probationary period will be extended an amount of time equal to the length of absence.
4. Rejection of Probationer: During the probationary period of an original appointment, an employee may be rejected at any time by the appointing power without cause and without the right of appeal or to file a grievance. Notification of rejection in writing shall be served on the probationer and a copy filed with the Personnel Officer.
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
20 5. Rejection Following Promotion: Any employee rejected during the probationary period following a promotional appointment, or at the conclusion of the probationary period, by reason of failure of the appointing power to file a statement that the employee’s services have been satisfactory, shall be reinstated to the position from which the employee was promoted unless charges are filed and the employee is discharged in the manner provided in the Personnel Rules and Regulations and these rules.
C. Reduction in Force
1. Purpose: To establish layoff procedures to be implemented when the City determines that a reduction in force is to be accomplished in City departments, because of a change in duties or organization, abolition of position(s), shortage of work or funds, or the completion of work.
2. Order of Layoff: When one or more employees in the same classification in a City department are to be laid off, the order of layoff shall be as follows:
a. Temporary employees in inverse order of seniority.
b. Provisional employees in inverse order of seniority. c. Probationary employees in inverse order of seniority. d. Permanent employees in inverse order of seniority.
Should two or more employees in the same classification, with the same status have equal seniority, the order of layoff shall be determined by superiority in performance as documented on the employee's performance evaluation(s). If there are no performance evaluations, or such evaluations are essentially equal, the order of layoff shall be in inverse order of ranking on the employment list, as defined by the Personnel Rules and Regulations.
3. Seniority Defined: Length of paid employment with the City of Campbell in a regular classification(s) in position(s) with permanent status. Seniority shall be retained but not accrued during any period of leave without pay. Time served as a probationary employee in a regular classification(s) in permanent position(s) shall be included in determining seniority.
Time spent serving in an acting capacity in a higher classification, following a formal appointment approved by the City Manager's Office, shall be counted when determining seniority should the employee later be permanently appointed to that higher classification. To count as time "in class," the acting appointment must have been on a full-time, continual basis for a minimum of three (3) months, and must have had a salary differential paid for the term of the assignment.
4. Notification: Employees to be laid off shall be given written notification of such action (including a copy of the Personnel Rules and Regulations). Whenever possible, such notification shall be given a minimum of twenty (20) business days prior to the effective date of the layoff. Upon request, an employee so notified shall have the opportunity to meet with City representatives to discuss the circumstances requiring the layoff.
5. Reassignment in Lieu of Layoff: Within five (5) business days of notification of layoff, employees who wish to be reassigned in lieu of layoff will notify the City of their intention to exercise one of the following options:
Item 7.5
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
21 a. Vacancies: An employee shall be allowed to transfer to a vacant position either in the same classification, or in a lateral or lower classification in which the employee has held permanent status in the same or a different department. The requirement that the employee(s) have held permanent status in that classification may be waived if the appointing power certifies that the employee has the necessary education, experience and training for that position.
b. Displacement: An employee shall be allowed to return to (a) a lateral or lower classification in the employee’s current department providing the employee previously held permanent status in that classification, or (b) a lateral or lower classification in another department in which the employee previously held permanent status, providing that the employee served no less than six (6) months in that department. In both (a) and (b), the employee must have more seniority (in that and higher classification(s)) than the least senior employee in that classification in the department in question.
The employee shall only have the right to displace if there are no vacancies that the employee is qualified to fill at the same or a higher level than the highest level which that employee is qualified to fill through displacement. Such reassignments are only permissible if the employee is fully qualified, trained and capable of performing all work in the new position/classification as determined by the appointing power. If the appointing power determines that the employee is not fully qualified, trained and capable of performing all the work in the new position/classification, the reasons for such a determination shall be provided in writing to the employee, who shall be given the opportunity to respond to these reasons.
6. Exceptions: Notwithstanding the foregoing, if the appointing power determines that the public interest will not be served by application of the preceding criteria, the appointing power may lay off out of seniority order on the basis of a clearly demonstrable superiority in performance and/or qualifications. In such a case, the appointing power shall notify the employee to be laid off, in writing, specifying the basis for such a determination.
7. Reemployment: The names of employees laid off in accordance with provisions of this section shall be placed on a reemployment list if their services have been satisfactory. Names shall be placed on a classifications reemployment list in order of seniority. In the event that a person on layoff declines reemployment to a vacant position or cannot be contacted through telephone and certified mail within fifteen (15) business days, such persons' names shall be removed from the reemployment list. A reemployment list will remain in effect for two (2) years unless specifically extended, or sooner exhausted. Upon reinstatement, an employee will be eligible for all benefits acquired by the employee prior to the layoff, including prior sick leave accruals (providing the employee did not receive cash payment in lieu of the same), vacation accrual rate and seniority. Upon reemployment from the reemployment list to the same job class from which the employee was laid off, the employee will be reinstated at the same salary step held prior to the layoff. An employee shall not receive credit for time spent on layoff in computing time for any benefit entitlement.
8. Appeals: Interpretations of the provisions of this section may be appealed through the grievance procedure in Section 20.0 of the Personnel Rules and Regulations. Such grievances must be filed within five (5) business days of notification of the proposed action.
For the purpose of appealing interpretations of this section, the steps in the grievance procedure prior to the meeting with the City Manager shall be deleted. The filing of a grievance shall not prevent the City from implementing the layoff pending final resolution of the Item 7.5
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
22 grievance. The reasons or necessity for the layoff shall not be subject to the grievance procedure or appeal.
9. Assistance to Laid-off Employees:
a. During the notification period, the City will provide a reasonable amount of paid time off--as approved by the Department Head so as not to be disruptive to departmental operations— for the employee to seek other employment.
b. The City's Human Resources Division will provide in-house assistance in the areas of resume preparation and typing, benefit counseling, and public sector job vacancy information.
D. Grievance Procedures
1. Purpose of Rules:
a. To promote improved employer-employee relations by establishing grievance procedures on matters for which appeal or hearing is not provided by other regulations. b. To afford employees individually or through recognized employee organizations a systematic means of obtaining further consideration of problems after every reasonable effort has failed to resolve them through discussions.
c. To provide that grievances shall be settled as near as possible to the point of origin. d. To provide that appeals shall be conducted as informally as possible.
2. Definition, Scope and Right to File: A grievance is defined as any dispute involving the interpretation, application or alleged violation of:
a. A current Memorandum of Understanding between the City and a recognized employee organization.
b. The City's Personnel Rules and Regulations where the provision in dispute is within the scope of representation excluding, however, any provision that specifically provides that the decision of the City Manager or other City Official shall be final. (“excluding” language not applicable to this bargaining unit).
c. Administrative policies and procedures of the City regarding personnel matters where the procedure or policy in dispute concerns a matter within the scope of representation. d. Disciplinary procedures excluding discharge.
Where any of the aforementioned provisions or policies prescribes a separate appeal procedure, they shall be excluded from the procedure contained herein.
Item 7.5
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
23 3. Grievance Steps
Step 1: An employee who has a grievance shall bring it to the attention of their immediate supervisor within five (5) business days of the occurrence of the act which is the basis for the dispute. If the employee and the immediate supervisor are unable to resolve the grievance at this step within five (5) business days of the date the grievance is raised with the immediate supervisor, the employee shall have the right to submit a formal grievance to their department head (see Step 2) which shall contain the following information:
a. The name and job classification of the employee.
b. Employee’s department and specific work site.
c. The name of the employee’s immediate supervisor.
d. A statement of the nature of the grievance including date and place of occurrence. e. The specific provision, policy or procedure alleged to have been violated. f. The remedies sought by the employee.
g. The name of the individual or organization designated by the employee to represent the employee in the processing of the grievance. However, in no event shall an employee organization other than that which formally represents the position occupied by the employee be designated as the employee’s representative. h. The signature of the employee.
i. The date of the execution of the grievance form.
A standard grievance form shall be available through the City Manager's Office.
If mutually agreed by the department head and the employee, the department head may hold an informal meeting regarding the grievance prior to the submittal of the formal grievance form. If this informal meeting does not resolve the grievance, the employee will be required to submit a formal grievance form to the department head for the department head's formal decision.
Step 2: An employee dissatisfied with the decision of the immediate supervisor in Step 1 may submit the grievance in the manner provided above to their department head within seven (7) business days from the date of the immediate supervisor's decision. The department head shall respond to the grievance in writing within ten (10) business days from the date of its receipt. At the discretion of the department head the grievance may be referred to a subordinate manager above the level of the supervisor.
Step 3: If the employee is dissatisfied with the decision of the department head in Step 2, they may submit the grievance to the City Manager within ten (10) business days from receipt of the department head's response. The City Manager, or their designated representative, shall respond to the grievance in writing within ten (10) business days of its receipt. Within this period, the City Manager, at their discretion, may conduct an informal hearing involving the parties to the dispute.
Step 4: If the employee is dissatisfied with the decision of the City Manager, they may submit the grievance to the Employee Conciliation Committee within ten (10) business days of the receipt of the City Manager's decision.
The Committee shall consist of three (3) members, one of whom shall be selected by the employee and one by the Municipal Employee Relations Officer. Where such members are Item 7.5
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
24 other than City employees, they shall serve without compensation and without the City bearing any obligation to reimburse the member's employer for lost time.
The third member and chairperson of the Committee shall be a representative from the State Mediation and Conciliation Service, or an individual acceptable to the Municipal Employee Relations Officer and the employee. An individual, other than a State representative, chosen by the parties shall be knowledgeable in public sector relations and may be chosen from any source reasonably likely to produce such an individual, including but not limited to a labor organization or management organization. Any costs incurred through obtaining the services of the chairperson shall be equally shared between the City and the employee or the Union.
The Committee shall conduct a hearing on the grievance within thirty (30) calendar days from the date the grievance is filed at this step and shall render its decision within fifteen (15) business days from the conclusion of the hearing. The majority decision of the Committee shall be final and binding and shall only be subject to ratification by the City Council if said decision mandates an unbudgeted expenditure.
All hearings shall be conducted in an expeditious manner, with the chairperson retaining final authority to rule on procedural matters or other points which affect the length and conduct of the hearing. Court reporters and post-hearing briefs shall only be utilized upon joint agreement between the employee and the City and shall not serve to delay the Committee's decision beyond the prescribed time limits, except by mutual agreement.
4. General Conditions for All Grievances:
• Any time limit set forth in Section D may be extended by written agreement between the parties.
• A representative of the recognized employee organization, which has been formally extended bargaining rights for the employee’s position, shall be entitled to be present at any hearing held in conjunction with Steps 3 and 4 of this Grievance Procedure. In addition, at the request of the employee, the above-mentioned representative shall be entitled to be present beginning at Step 2.
• The employee and their designated representative shall be entitled to utilize a reasonable amount of work time, as determined by the employee’s department head, to confer on the grievance. This reasonable amount of time shall not interfere with City operations. • The City Manager's Office shall serve as the central repository for all grievance records. • The grievance procedure will be implemented as expeditiously as possible.
E. Reclassification
The City and Union will meet and confer in the event of a reclassification resulting in a pay reduction.
Item 7.5
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
25 F. Notification of address
Employees shall notify the Human Resources Manager of any change of address or telephone number within fifteen (15) business days.
G. New Positions
When a new position is created, before it may be filled, the appointing authority shall notify the Human Resources Manager and, except as otherwise provided by ordinance or the Rules and Regulations, no person shall be appointed or employed to fill any such position until the classification plan shall have been amended to provide therefore and an appropriate employment list established for such position. The Human Resources Manager shall notify the Union of any such newly created position prior to the employment of any individual into those positions.
H. Employee Rights
The City recognizes the right of City employees to choose and partake in activities of employee organizations for representation in employer-employee relations as provided for in Government Code Section 3500 and the City’s Employer-Employee Relations Resolution No. 10016.
I. Evaluation of Employee Performance
If an evaluation is delayed, and the employees meets standards required for a merit increase, it is granted retroactive to the employee’s anniversary date.
J. Official Personnel Files
The only official personnel files of the City will be those maintained by the Human Resources Manager. Any other files shall have no official status. An employee covered under this Memorandum of Understanding, or their representative upon presentation of written authorization from the employee, shall have access to the employee’s official personnel file.
An employee shall be informed of any performance-related document placed into the employee’s formal personnel file prior to such placement.
The City shall furnish the employee with copies of all letters of discipline within ten (10) business days prior to placement of such documents into the employee’s official personnel file. The employee shall have ten (10) business days to respond to a letter of written reprimand and any written response provided by the employee shall be attached to the letter of reprimand placed in the official personnel file.
K. Alternate Work Schedule
The 9/80 work schedule is a voluntary program, and participants will have to complete an Alternative Work Schedule Agreement form to be approved by the City Manager. Employees will not be able to arbitrarily alternate between a regular and 9/80 schedule.
The basic work week will start at 6:30am and be nine hours Monday through Thursday, eight hours on Friday and every other Friday off. Staff on the 9/80 schedule will not be allowed to use Item 7.5
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
26 vacation or compensation time off on their assigned Fridays, unless they are on an extended vacation and arrangements for coverage have been previously made.
Any change to the 9/80 work schedule that impacts the entire service center operation as a whole will be subject to the meet and confer process.
L. Substance Abuse Policy
PURPOSE
The purpose of this policy is to promote a workplace free from alcohol, drug use and substance abuse.
This policy provides guidelines for the detection and deterrence of alcohol or substance abuse in the workplace. It also outlines the responsibilities of managers and employees in regard to this policy.
All persons covered by this policy should be aware that violation of the policy will result in discipline, up to and including termination.
In recognition of the public service responsibilities entrusted to the employees of the City, and recognizing that alcohol and substance abuse usage can hinder a person’s ability to perform duties safely and effectively, the following Alcohol and Drug-Free Workplace Policy, hereinafter referred to as “Policy,” is applicable to all employees represented by the Union.
POLICY
The City and the Union are committed to protecting the health and safety of individual employees, their co-workers, and the public at large from the hazards caused by the misuse of drugs and alcohol on the job. The safety of the public, as well as the safety of fellow employees, dictates that employees not be permitted to perform their duties while under the influence of drugs or alcohol.
An employee shall not manufacture, sell, transfer, purchase, transport, distribute, dispense, use, be under the influence of, or possess alcohol or any controlled substance, or attempt to do so, while performing their duties in the service of the City wherever City business is performed, while on standby, or when operating any City-owned vehicle or equipment.
The proper use of prescription drugs as part of a medical treatment program is not a violation of this Policy. The improper use of prescription drugs is prohibited and is a violation of this Policy. Employees who believe or have been informed that their use of any prescription drug or over-the-counter medication may present a safety risk are to report such drug use to their supervisor so as to insure the safety of themselves, other employees, City property, City vehicles and the general public.
In the event the City questions whether the use of the medication may impair the employee’s ability to perform specific duties, the City may seek a medical opinion as to whether the employee is able to safely perform his or her normal duties.
Any employee who is found to be in violation of this Policy described above shall be subject to discipline up to and including discharge. Employees engaged in the sale or purchase of illegal drugs during working hours shall be subject to immediate termination. At the discretion of the City, any employee may be required, in connection with or instead of disciplinary action, to participate to the City’s satisfaction, in an Item 7.5
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
27 approved drug assistance or rehabilitation program. Such rehabilitation shall be at no direct cost to the City.
SCOPE OF POLICY
This Policy applies to all employees represented by the Union.
Searches
In order to promote a safe, productive and efficient workplace, the City has the right to search and inspect all City property, including but not limited to lockers, storage areas, furniture, City vehicles, and other places under the common control of the City or joint control of the City and employees. No employee has any expectation of privacy in any City building, property, or communications system, with the exception of their person and personal property.
General Provisions
Within thirty (30) calendar days of adoption of this Policy, and then in new employee orientation, the City shall provide new employees and existing employees with a copy of the Policy and a brief explanation of Policy requirements, and encourage them to ask questions via their supervisor or Human Resources.
TERMS/DEFINITIONS
Illegal Drug: Any drug or substance whose use or production is prohibited by law and/or is not lawfully available for retail purchase.
Prescription Drug: A drug lawfully available for retail purchase only with a doctor’s prescription.
Reasonable Suspicion is based on objective factors, such as behavior, speech, body odor, appearance, or other evidence of recent drug or alcohol use that would lead the supervisor to believe that the employee is under the influence of drugs or alcohol. In order to receive authority to test, the supervisor must record the factors that support reasonable suspicion on an Incident Report Form and discuss the matter with the Human Resources Manager or Department Director.
If there is a reasonable suspicion of drug or alcohol abuse, the employee may, at the City’s discretion, be relieved from duty and placed on administrative leave until the test results are received.
The following may constitute some of the reasonable causes to believe that an employee is under the influence of drugs or alcohol:
• Incoherent, slurred speech;
• Odor of alcohol on the breath;
• Staggering gait, disorientation, or loss of balance;
• Red and watery eyes, if not explained by environmental causes; • Paranoid or bizarre behavior; or
• Unexplained drowsiness.
Item 7.5
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
28 DRUG AND ALCOHOL TESTING METHODOLOGY
Reasonable Suspicion Testing
The City may require a urinalysis drug test screening when the City has reasonable suspicion as defined in this Policy of illegal drug use and/ or of being under the influence of illegal drugs in the workplace. The Human Resources Manager, Department Director, or other manager if designated, must order reasonable suspicion testing.
If a supervisor makes observations of an employee which may constitute reasonable cause for drug testing, the supervisor shall immediately take the following actions, if feasible, given the condition of the employee:
Inform the employee that the employee may have a Union Representative present for testing, if a representative is available within forty-five (45) minutes of notification. The employee shall also be provided with the attached “Consent for Urine Test for Drugs Form” setting forth the rights and obligations of the employee;
Fill out the Incident Report Form (attached), including a statement of the specific facts constituting reasonable cause to believe that the employee is under the influence of drugs, and the names of the person(s) making the supporting observations;
Provide a completed copy of the Incident Report Form to the bargaining unit employee before the employee is required to be tested, (and one copy made available to the Union Representative, if present).
After being given a copy of the Incident Report Form, the bargaining unit employee shall be allowed enough time to read the entire document, to understand the reasons for the test.
Provide the employee with an opportunity to give an explanation of their condition. If available, the Union Representative shall be present during such explanation and shall be entitled to confer with the employee for no more than five (5) minutes before the explanation is required; If the City representative(s), after observing the employee, and hearing any explanation, concludes that there is in fact reasonable cause to believe that the employee is under the influence of drugs, the employee may be ordered to submit to a urine drug test, and the employee shall be asked to sign the Consent for Urine Test for Drugs Form.
If the City has reasonable cause to believe an employee is under the influence of drugs or alcohol, as set forth in this Policy, and the employee refuses to submit to a drug test or alcohol test, this may subject the employee to discipline up to and including discharge.
Alcohol Testing Procedure
Alcohol testing shall be done by a law enforcement official based on a test with a preliminary screening breath testing device which is the testing method used by law enforcement officials in drunk driving cases.
The law enforcement official administering the test shall explain the test to the employee being tested and properly administer the test to the employee. The screening parameters for Ethyl Alcohol shall be .04 gm/dL.
Item 7.5
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
29 Drug Testing Procedure
The initial testing or confirmatory testing shall be done at a Substance Abuse and Mental Health Service Administration (“SAMHSA”) certified laboratory. Drug testing shall be done based on a “split specimen” procedure of collecting and analyzing urine samples. The specimen taken will be divided into primary and secondary specimens. If the primary specimen test is positive, the employee shall be informed of their right to request a test of the secondary specimen by the same laboratory, if they choose, at the City’s expense. The employee will be removed from the safety-sensitive function pending the outcome of the secondary sample test results. The employee has three (3) business days from notice of the initial test results within which to make the request for the secondary sample test.
An individual shall be allowed to provide the required specimen in the privacy of a stall or partitioned area, except if the laboratory requires an attendant in accordance with laboratory procedures.
The laboratory will only test for illegal drugs. All testing will be at the City’s expense.
The following drugs are specified in the law and will be analyzed during drug testing:
SUBSTANCE: SCREENING TEST: CONFIRMATION:
Amphetamines 500 ng/ml Amphetamine
250 ng/ml GC/MS
Methamphetamine*
250 ng/ml GC/MS
*(Specimen must also contain amphetamine at a
concentration of greater than or equal to 200 ng/ml)
Cocaine
Metabolites
150 ng/ml metabolite 100 ng/ml GC/MS
Opiate
Metabolites
2000 ng/ml
morphine
Morphine
2000 ng/ml GC/MS
Codeine
2000 ng/ml GC/MS
6-acetylmorphine
(6-AM)
10 ng/ml GC/MS
(Test for 6-AM in the specimen. Conduct this test only
when specimen contains morphine at a concentration
greater than or equal to 2000 ng/ml.)
Phencyclidine 25 ng/ml 25 ng/ml GC/MS
Marijuana 50 ng/ml 15 ng/ml GC/MS
Metabolites (Delta 9-THC)
Substance testing shall comply with the following standards and procedures:
Item 7.5
Tuesday, August 18, 2026 78 of 142
North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
30 (a) The initial drug testing process shall be one that is scientifically proven to be at least as accurate and valid as urinalysis using an immunoassay screening test, with all positive screening results being confirmed utilizing gas chromatography/mass spectrometry before a sample is considered positive. (b) In the event the cutoff levels under the Substance Abuse and Mental Health Services Administration (SAMHSA) Mandatory Guidelines for Federal Workplace Drug Testing Programs for the substances listed above are changed from the above, the revised SAMHSA cutoff levels shall apply. (c) Drug tests shall be performed by a commercial laboratory that is certified by SAMHSA (pursuant to Mandatory Guidelines for Federal Workplace Drug Testing Program, or which meets the standards used by the College of American Pathologists (CAP) to accredit laboratories for forensic urine drug testing. See Standards for Accreditation, Forensic Urine Drug Testing Laboratories, College of American Pathologists).
(d) All positive drug test results shall be confirmed by a Medical Review Officer (MRO) designated by the City.
(e) If the testing procedures confirm a positive result, as described above, the employee shall be notified of the results in writing. The employee may request in writing from the MRO a report that includes the specific quantities. If requested by the employee or the Union, (with the written consent of the employee), the laboratory will provide copies of all laboratory reports, forensic opinions, laboratory work sheets, procedure sheets, acceptance criteria and laboratory procedures in accordance with the procedures of the laboratory.
(f) All information from an employee’s drug and alcohol test is confidential for purposes other than determining whether the City’s policy has been violated. Disclosure of test results to any other person, agency, or organization is prohibited unless (1) written authorization is obtained from the employee; or (2) the results are disclosed in support of discipline or to defend a disciplinary appeal; or (3) unless the City is required to disclose the results in accordance with legal requirements. (g) Every effort will be made to insure that all employee substance abuse problems will be discussed in private and actions taken will not be made known to anyone other than those directly involved in taking the action, or who are required to be involved in the disciplinary procedure.
No laboratory or medical test results will appear in the employee’s Personnel File. Information of this nature will be kept in a separate, confidential medical file.
All necessary measures shall be taken to keep the fact and the results of the test confidential.
Consequences for Policy Violation
Employees in violation of this Policy may be subject to discipline up to and including termination.
Chain of Custody/Confidentiality
The City’s services provider shall conduct all drug tests administered to covered employees under this program to ensure appropriate chain of custody and confidentiality of results.
The City shall use SAMSHA chain of custody procedures to ensure that a strict chain of custody is maintained for the drug testing sample from the time it is taken, through the testing process, to its final Item 7.5
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
31 disposition. Chain of custody forms shall, at a minimum, include an entry documenting date and purpose each time a specimen or sample is handled or transferred and identifying every individual in the chain of custody.
Post-Accident Testing
The City may require alcohol or drug screening following any work-related accident or any violation of safety precautions or standards, whether or not an injury resulted from the accident or violation, provided that the “reasonable suspicion” factors described above are present.
Employee’s Responsibilities
A City employee must:
Not report to work or be on standby or on-call status while the employee’s ability to perform job duties is impaired due to on or off duty alcohol or drug use;
Not possess or use controlled substances (illegal drugs or prescriptions drugs without a prescription), or use alcohol at any time while on duty for the City at any location; Not directly or through a third-party manufacture, sell, distribute, dispense, or provide controlled substances and or alcohol to any person, including any employee, while on duty; Notify the supervisor, no later than the beginning of the employees regularly scheduled shift, when taking any medications or drugs, prescription or non-prescription, that a medical professional or non-prescription warning labels included with over-the-counter medication has informed the employee may interfere with the safe and effective performance of duties or operation of City equipment while on duty; Notify the supervisor immediately of facts or reasonable suspicions when the employee observes behavior or other evidence that a fellow employee poses a risk to the health and safety of the employee or others; and
Consent to drug or alcohol testing and searches in accordance with this policy that do not conflict with the employee’s rights.
Management Employee Responsibilities
City management employees must:
If required by the funding source, notify the state or federal granting agency which has funded the work or program, if any, of any criminal drug statute convictions for a violation that occurred at a site where work is/was being done with a specific grant or contract; Record factors supporting “reasonable suspicion” as defined above and consult with other management staff in order to determine whether there is reasonable suspicion to test an employee as described by this policy;
Take appropriate disciplinary action for any criminal drug statute conviction that occurred in a City workplace, up to and including termination, or require that the convicted employee participate Item 7.5
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
32 satisfactorily in a drug abuse assistance or rehabilitation program as a condition for returning to duty; and,
Take appropriate disciplinary action for any violation of this policy.
CITY REPRESENTATIVE AND SUPERVISOR TRAINING
The City shall provide management representatives with a copy of this Policy, and will provide management representatives with information to assist in identifying reasonable suspicion.
EMPLOYEE VOLUNTARY SELF-HELP PROGRAM
An employee who engages in drug/alcohol abuse is encouraged to participate in an Employee Voluntary Self-Help Program. Employees who seek voluntary assistance for alcohol and/or substance abuse may not be disciplined for seeking such assistance. Request by employees for such assistance shall remain confidential and shall not be revealed to other employees or management personnel without the employee’s consent. An Employee Voluntary Self-Help Program Counselor shall not disclose information on drug/alcohol use received from an employee for any purpose or under any circumstances, unless specifically authorized in writing by the employee.
The City shall allow an employee affected by alcohol or drug dependency the option of using accrued sick leave, vacation leave, Compensatory Time Off, or an unpaid medical Leave of Absence, for the purpose of enrolling and participating in a drug or alcohol rehabilitation program.
VI. RETROACTIVITY
All proposals will be effective as indicated when agreement is reached.
VII. RATIFICATION
This Memorandum of Understanding is subject to ratification by a majority vote of the employee organization and by approval of a majority of the City Council of the City of Campbell.
VIII. LABOR MANAGEMENT COOPERATION COMMITTEE
Upon ratification of this Memorandum of Understanding, a joint Labor-Management Committee will be formed, consisting of an equal number of representatives, with no more than three (3) representatives each from the Union and the City. This committee’s focus and purpose will be to promote harmonious Labor-Management relations through on-going communications and to advance the proficiency and effectiveness of both the workforce and the City organization. The committee will meet as needed, not to exceed four times per year.
IX. PEACEFUL PERFORMANCE CLAUSE
During the term of this Memorandum of Understanding, the Union, despite any sanctions or instructions by their international association or central council, agrees that it will not engage in, encourage or approve any strike, slowdown or other work stoppage growing out of any dispute relating to the terms of this Memorandum of Understanding. The Union will take whatever lawful steps are necessary to prevent any interruption of work in violation of this Memorandum of Understanding, recognizing that all matters of Item 7.5
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
33 controversy within the scope of this Memorandum of Understanding shall be settled by established grievance procedures.
The Union consents to, and waives any defenses against, any injunctive action by the City to restrain any violation of this section.
X. FULL UNDERSTANDING, MODIFICATION, WAIVER
The waiver of any breach, term or condition of this Memorandum of Understanding by either party will not constitute a precedent in the future enforcement of all its terms and provisions.
XI. SEPARABILITY
If any provisions of this Memorandum of Understanding are held to be contrary to law by a court of competent jurisdiction, such provisions will not be deemed valid and subsisting except to the extent permitted by law, but all other provisions will continue in full force and effect.
EXECUTED THIS ___________ DAY OF AUGUST 2026 BY THE EMPLOYER-EMPLOYEE
REPRESENTATIVES WHOSE SIGNATURES APPEAR BELOW FOR THEIR RESPECTIVE ORGANIZATION.
CITY OF CAMPBELL
_________________________ ___________________
Brian Loventhal, City Manager Date
_________________________ _____________________
Angelique Gaeta, Assistant City Manager Date
_________________________ _____________________
Ada Chang, Human Resources Manager Date
NORTH COAST STATES CARPENTERS UNION AND THEIR AFFILIATED LOCAL UNIONS (UNION) _________________________ _________________________
Name Date
_________________________ _________________________
Name Date
_________________________ _________________________
Name Date
Item 7.5
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North Coast States Carpenters Union
Memorandum of Understanding
July 1, 2026 – June 30, 2028
34 _________________________ _________________________
Name Date
_________________________ _________________________
Name Date
UNION CONFERENCE BOARD
_________________________ _________________________
Name Date
Item 7.5
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CONSENT FORM
FOR COLLECTION AND TESTING OF
URINE SAMPLE
NOTIFICATION OF DRUG TESTING AND CONSEQUENCESOF A
CONFIRMED POSITIVE TEST RESULT
I acknowledge that a negative drug test result and remaining drug-free are job and City requirements, and that a positive drug test result could result in discipline up to and including discharge.
I realize that, in the event of a positive test, I may have my sample retested or obtain a confirmatory test, and to do so, I must contact Human Resources within three working days after I am notified that my sample tested positive. I further acknowledge that the testing procedures of the designated collection and testing laboratories are available to me upon my request and I have read and understand the City's Drugs and Alcohol policy. * * * * * * * * * * * *
CONSENT
I, ______________________________________ hereby consent to the collection and testing of my urine sample by the City of Campbell, and its designated collection and testing laboratories to determine the presence of the following drugs: Marijuana, Cocaine, Amphetamines, Opiates and Phencyclidine (PCP).
____________________ __________________________________________ Date Signature
____________________ __________________________________________ Date Signature of Witness
Item 7.5
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1 CITY OF CAMPBELL INCIDENT REPORT FORM
Date of Incident: Time of Incident:
Location of incident:
Employees Classification:
Has Employee been notified of his/her right to union representation? Date and time notified:
Witness(es) to the Incident:
Observations:
Employee’s Explanation:
Action Recommended:
Signature of employee
Signature City Representative Title
Signature Union Representative (if Present) Title
Date and Time action taken:
Item 7.5
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City Council Report
DATE: August 18, 2026
TITLE: FY 2025 Annual Report of the Citizen’s Bond Oversight Committee for Measure O
RECOMMENDED ACTION:
That the City Council receive the FY 2025 Annual Report of the Citizen's Bond Oversight Committee for Measure O.
BACKGROUND
On November 6, 2018, City of Campbell voters approved Measure O with a ‘Yes’ vote of
69.5% by the citizens that voted in the General Election. Measure O authorized the City to issue general obligation (GO) bonds in an aggregate principal amount of up to $50 million. The first series of Measure O Bonds was issued for a principal amount of $20 million in August 2020. The second (and final) series of Measure O Bonds was issued for a principal amount of $30 million in June 2022. As a condition of Measure O voter authorization and in order to ensure accountability for the expenditure of bond proceeds, the City established a Citizens’ Bond Oversight Committee (Committee). This committee was formally appointed by the City Council on November 2, 2021. Current Committee Members include the following Campbell residents:
• Anne Souza, Chair (District 1)
• Steven Saunders, Vice Chair (District 3)
• Al Bito, Committee Member (District 5)
• Paul Russell, Committee Member (District 4)
• Doris Quai Hoi, Committee Member (District 2)
The primary duty of the Committee is to review expenditure reports produced by the City to verify that bond proceeds were expended only for the purposes set forth in Measure O and to report to Council annually on their findings. This normally includes a review of annual audited financial statements as it relates to Measure O bond proceeds and project expenditures and any supporting documentation as requested. This item will present the fourth annual report of the Committee for FY 2025.
DISCUSSION
The Committee met one time since presenting its FY 2024 annual report to City Council on April 15, 2025:
Item 9.1
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• July 14, 2026 – Annual meeting to review FY 2025 financial reports and discuss preparation of annual report to City Council
Please note that the Committee’s FY 2025 annual report is shown as Attachment 1. Also included is Attachment 2, which presents all materials provided by City staff to the Committee at the July 14 meeting, as well as Attachment 3, the draft minutes from the July 14 meeting that are to be reviewed by the Committee at their next annual meeting early in calendar year 2027. Chairperson Souza will present the FY 2025 annual report to City Council at the August 18, 2026 regular meeting.
FISCAL IMPACT
There is no fiscal impact associated with reviewing and receiving the FY 2025 Measure O Oversight Committee Annual Report.
PREPARED BY: Will Fuentes, Finance Director
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Report Approval Details
Document Title: Report - FY 2025 Annual Report of the Citizen's Bond Oversight Committee for Measure O.docx
Attachments: Attachment 1 - Measure O Oversight Committee Annual Report (2026).pdf
Attachment 2 - FY 2025 Measure O Oversight Audit and
Expenditure Reports.pdf
Attachment 3 - Meeting Minutes of July 14, 2026.doc
Final Approval
Date:
August 12, 2026
This document and all of its attachments were approved and signed as outlined below:
Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Brian Loventhal, City Manager
Item 9.1
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ANNUAL REPORT OF THE MEASURE O CITIZENS’
OVERSIGHT COMMITTEE OF THE CITY OF CAMPBALL
FOR FISCAL YEAR (FY) 2024-25
Introduction. The Citizens’ Oversight Committee of the City of Campbell (the “COC”) was formed pursuant to Measure O for the purpose of actively reviewing and reporting on the expenditure of Measure O bond proceeds. The COC is required to advise the public, through at least one report per year, as to whether the City is in compliance with Article XIIIA of the California Constitution and Measure O.
Public Meetings. During the previous year, the COC met on the following date and location:
Meeting Date and Time Meeting Location
Annual Meeting
July 14, 2026 – 4:00pm Campbell Library Community Room
The meeting was held in compliance with the Ralph M. Brown Act, in that the meeting was formally scheduled with an agenda duly posted and noticed and open to the public. Minutes shown as Attachment 3 were taken and when approved at a subsequent meeting will be posted on the City’s web page via the link to information relating to Measure O.
City Support. The City has, without spending bond funds, provided the COC with the administrative support it needs to meet and to perform its review and reporting duties.
Activities
Review of Expenditures. The COC was provided detailed expenditure reports, prepared by City staff, for FY 2024-25 at its July 14, 2026 meeting. Those reports are shown as Attachment 2 of the main Council report; with minutes shown as Attachment 3. At the meeting, the COC reviewed the expenditure reports. Members of the COC had the opportunity to ask City staff questions regarding the projects and expenditures. No irregularities or concerns were identified in the detailed expenditures reports, but the COC did ask the follow questions:
• QUESTION – The COC asked why the library public opening was delayed to May; far past the October ribbon cutting. Staff explained that there was an issue requiring the elevator to be reprogrammed and delays in scheduling the State to inspect and approve it. The library could not be opened until the elevator was operational and approved by the State.
Additionally, once the elevator was certified and the building keys handed over to the Library District, several months were still needed to move in all books, furniture, and equipment and train Library staff on all the building systems. • QUESTION – The COC asked when their term and duties would end and if they would need to be reappointed by Council at some point. Staff estimated that their term and duties will end in the Spring of 2028 after all bond proceeds and bond interest earnings under their purview have been spent down fully in FY 2027 and financial reports prepared for their review Spring of 2028. Each committee member was re-appointed by Council on February 4, 2022 for a three-year term that will end on December 14, 2027. Thus, there will likely be the need for one more re-appointment through the Spring of 2028. The Council could choose to re-appoint the current Oversight Committee members at that time, if the members want to continue, or appoint new members. • QUESTION – The COC asked if the Library meeting rooms could be used by the public.
Staff responded that the library meeting rooms are for public use when they are not being using for Library programming and could be reserved through the Library’s website if a person had an active Library card account.
Item 9.1
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2 Review of City’s Annual Report. In addition, the City provided the COC with copies of the annual bond report for FY 2024-25, prepared by an independent auditor and also shown in Attachment 2 of the main Council report. No irregularities or concerns were identified in the Annual Reports.
Conclusion. Based on the foregoing review of expenditures and other activities, the COC concludes that bond proceeds spent to date have only been spent for the acquisition and construction of real property for City facilities, as identified in the project list presented to voters, and as a result the City has complied with California Constitution Article XIIIA Section (1)(b)(3) and the text of Measure O.
* * * * * * * * * * * * * * * * * * * * * * *
Approved July 28, 2026.
MEASURE O CITIZENS’ OVERSIGHT
COMMITTEE
[The conclusions identified in this Annual Report are to be presented to the City Council at an open meeting on August 18, 2026.]
Item 9.1
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City of Campbell
Measure O
For the Year Ended June 30, 2025
eidebailly.com
Item 9.1
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1 Independent Auditor’s Report on Supplementary Information Honorable Mayor and Members of City Council of the
City of Campbell, California
We have audited the financial statements of the governmental activities, each major fund and the aggregate remaining fund information of the City of Campbell, California (City) as of and for the year ended June 30, 2025 and the related notes to the financial statements, which collectively comprise the City’s basic financial statements and have issued our report thereon dated December 31, 2025, which expressed an unmodified opinion on those financial statements. Those financial statements are the responsibility of the City’s management. Our responsibility is to express an opinion on the financial statements based on our audit.
Our audit was performed for the purpose of forming an opinion on the financial statements that collectively comprise the City’s basic financial statements. The accompanying Measure O Schedule of Revenues and Expenditures is presented for purposes of additional analysis, to satisfy the requirements of Measure O ballot language and is not a required part of the financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole.
Menlo Park, California
June 11, 2026
eidebailly.com
4040 Campbell Ave., Ste. 200 • Menlo Park, CA. 94025-1053 • T 650.522.3400 • F 650.645.7393 • EOE Item 9.1
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See Note to Schedule
2 City of Campbell
Measure O
Schedule of Revenues and Expenditures
For the Fiscal Year Ended June 30, 2025
Capital Debt Total
Revenues:
Taxes $ - $ 2,585,296 $ 2,585,296
Investment income 1,579,319 16,236 1,595,555
Intergovernmental 1,889,074 - 1,889,074
Total revenues 3,468,393 2,601,532 6,069,925
Expenditures:
Personnel costs - capital projects 250,068 - 250,068
Professional services - capital projects 29,082,892 - 29,082,892 Debt service, principal and interest - 3,139,750 3,139,750 Total expenditures 29,332,960 3,139,750 32,472,710
Net change in fund balance (25,864,567) (538,218) (26,402,785) Fund balance, beginning 40,391,087 2,382,817 42,773,904 Fund balance, ending $ 14,526,520 $ 1,844,599 $ 16,371,119 Item 9.1
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3 City of Campbell
Measure O
Note to Schedule of Revenues and Expenditures
For the Fiscal Year Ended June 30, 2025
Note 1 – Basis of Presentation and Basis of Accounting
The accompanying financial information has been prepared using the modified accrual basis of accounting, which is a comprehensive basis of accounting other than accounting principles generally accepted in the United States of America (GAAP). Under this basis, revenues are recognized within 60 days of year end, and expenditures are generally recognized when incurred. The financial information is presented for management’s internal reporting purposes and is not intended to be a complete presentation in conformity with generally accepted accounting principles.
Note 2 - Capital and Debt Columns
The Capital column reflects financial activity related to the acquisition, construction, and funding of capital assets. The Debt column reflects financing activities associated with the issuance and repayment of long-term obligations, including principal and interest.
Note 3 – Expenditures by Project
Library
Police
Building FF&E Shared
Total
Measure O
Expenditures:
Personnel costs - capital projects $ - $ - $ - $ 250,068 $ 250,068 Professional services - capital projects 10,909,609 17,015,940 340,152 817,191 29,082,892 Total expenditures $ 10,909,609 $ 17,015,940 $ 340,152 $ 1,067,259 $ 29,332,960 Total Expenditures Funded by Measure O
Library
Police
Building FF&E Shared
Total
Measure O
Expenditures:
Personnel costs - capital projects $ - $ - $ - $ 250,068 $ 250,068 Professional services - capital projects 5,839,456 14,174,255 - 817,191 20,830,902 Total expenditures $ 5,839,456 $ 14,174,255 $ - $ 1,067,259 $ 21,080,970 Total Expenditures Funded by Other Funding Sources
Library
Police
Building FF&E Shared
Total
Measure O
Expenditures:
Personnel costs - capital projects $ - $ - $ - $ - $ -
Professional services - capital projects 5,070,153 2,841,685 340,152 - 8,251,990 Total expenditures $ 5,070,153 $ 2,841,685 $ 340,152 $ - $ 8,251,990 Item 9.1
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Citizens' Bond Oversight Committee
Civic Center Improvements
Fiscal Year 2024-25
Expenditures Library Police Building FF&E Shared Total Description Personnel Costs
Senior Project Manager $ - $ - $ - $ 250,067.91 $ 250,067.91 Includes salary and benefits Assistant Engineer - - - - - Includes salary and benefits Total Personnel Costs $ - $ - $ - $ 250,067.91 $ 250,067.91 Professional Services
Lathrop $ 10,424,391.93 $ 16,273,199.71 $ - $ - $ 26,697,591.64 Construction Griffin Structures - - - 784,239.85 784,239.85 Construction Management & Constructability Review LPA Inc - 464,280.50 - - 464,280.50 Construction Administration Ninyo & Moore 187,236.63 225,075.00 - - 412,311.63 Material Testing & Inspection Interior Office Solutions - - 292,405.60 - 292,405.60 Furniture, Fixtures, and Equipment Jayson Architechture 233,658.99 - - - 233,658.99 Construction Administration West Coast Code Consultants Inc 31,600.37 32,800.81 - - 64,401.18 Building Inspection Service Russ Bassett Corp - - 47,746.44 - 47,746.44 Dispatch Consoles Station Silicon Valley Paving - - - 31,753.48 31,753.48 Sidewalk Replacement Stanley Gordon Cooper - 13,500.00 - - 13,500.00 Consulting Services - Schematic Plan Review - PD BKF Engineers 6,993.95 6,397.55 - - 13,391.50 Preparation of Easement Documents Travis Howell 9,250.00 - - - 9,250.00 Hazardous Materials Testing West Coast Arborists 7,699.00 - - - 7,699.00 Tree Removal Services Monarch Consulting Arborist 5,500.00 - - - 5,500.00 Tree Protection Inspection Miscellaneous 3,278.63 686.15 - 498.33 4,463.11 Phone Service for Project Manager, Tool Replacement and PG&E Landscape Architects - - - 700.00 700.00 License Renewal Total Professional Services $ 10,909,609.50 $ 17,015,939.72 $ 340,152.04 $ 817,191.66 $ 29,082,892.92 Total FY2024-25 Expenditures $ 10,909,609.50 $ 17,015,939.72 $ 340,152.04 $ 1,067,259.57 $ 29,332,960.83 Total Budget $ 22,528,450.00 $ 36,058,274.00 $ 1,500,000.00 $ 3,200,000.00 $ 63,286,724.00 Total Expenditures 19,846,844.32 25,367,838.44 340,152.04 2,630,365.83 48,185,200.63 Remaining Budget $ 2,681,605.68 $ 10,690,435.56 $ 1,159,847.96 $ 569,634.17 $ 15,101,523.37 Project Summary
Item 9.1
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Citizens' Bond Oversight Committee
Civic Center Improvements
Summary by Fiscal Year
Library Police Building FF&E Shared Total
Total Budget $ 22,528,450.00 $ 36,058,274.00 $ 1,500,000.00 $ 3,602,270.00 $ 63,688,994.00 * FY 2019-20 Expenditures 22,909.30 30,634.75 - 219,253.33 272,797.38 FY 2020-21 Expenditures 588,562.10 769,586.20 - 215,304.30 1,573,452.60 FY 2021-22 Expenditures 632,944.12 995,419.76 - 156,736.30 1,785,100.18 FY 2022-23 Expenditures 189,698.10 138,867.87 - 349,595.33 678,161.30 FY 2023-24 Expenditures 7,503,121.20 6,417,390.14 - 622,217.00 14,542,728.34 FY 2024-25 Expenditures 10,909,609.50 17,015,939.72 340,152.04 1,067,259.57 29,332,960.83 FY 2025-26 Expenditures 2,862,668.39 8,003,778.48 925,240.24 901,357.93 12,693,045.04 Remaining Budget $ (181,062.71) $ 2,686,657.08 $ 234,607.72 $ 70,546.24 $ 2,810,748.33 *includes a $402,270 budget amendment approved by City Council on October 21, 2025 Project Summary
Item 9.1
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Citizens' Bond Oversight Committee
Measure O - Debt Service
Fiscal Year 2024-25
Expenditures Description
Debt Service
Bank of NY Mellon $ 1,355,000.00 Debt Service - Principal Bank of NY Mellon 1,784,750.00 Debt Service - Interest
Total Debt Service Costs $ 3,139,750.00
Total Expenditures $ 3,139,750.00
Item 9.1
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Civic Center Improvement Project
Budget vs Actuals by Funding Source
Through FY2026 as of June 14, 2026
Budget Actual Balance Budget Actual Balance Budget Actual Balance Budget Actual Balance Budget Actual Balance Measure O Bond
Proceeds $ 16,800,000.00 $ 16,800,000.00 $ - $ 30,000,000.00 $ 30,000,000.00 $ - $ - $ - $ - $ 3,200,000.00 $ 3,200,000.00 $ - $ 50,000,000.00 $ 50,000,000.00 $ - State Library Building
Forward Grant 4,718,450.00 4,718,450.00 - - - - - - - - - - 4,718,450.00 4,718,450.00 - State Resiliency Grant - - - 2,841,685.04 2,841,685.04 - 1,058,314.96 1,058,314.96 - - - - 3,900,000.00 3,900,000.00 - SCC Library District
Contribution 510,000.00 510,000.00 - - - - - - - - - - 510,000.00 510,000.00 - SVCE Decarbonization
Demonstration Grant
(Library) 500,000.00 500,000.00 - - - - - - - - - - 500,000.00 500,000.00 - SCC Library
Reimbursement - 39,268.42 (39,268.42) - - - - - - - - - - 39,268.42 (39,268.42) Interest Income - - - 2,207,274.00 515,527.03 1,691,746.97 - - - 402,270.00 285,255.20 117,014.80 2,609,544.00 800,782.23 1,808,761.77 One-Time Funds - - - 939,000.00 - 939,000.00 - - - - - - 939,000.00 - 939,000.00 FY2023 General Fund
Surplus - - - 70,314.96 - 70,314.96 441,685.04 112,336.61 329,348.43 - - - 512,000.00 112,336.61 399,663.39 TOTAL $ 22,528,450.00 $ 22,567,718.42 $ (39,268.42) $ 36,058,274.00 $ 33,357,212.07 $ 2,701,061.93 $ 1,500,000.00 $ 1,170,651.57 $ 329,348.43 $ 3,602,270.00 $ 3,485,255.20 $ 117,014.80 $ 63,688,994.00 $ 60,580,837.26 $ 3,108,156.74 GRAND TOTAL Library (23-SS) Police Building (23-RR) FF&E (22-JJ) Shared (21-MM) TOTAL Item 9.1
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Citizens' Bond Oversight Committee
Civic Center Improvements
Fiscal Year 2025-26
YTD as of June 14, 2026
Expenditures Library Police Building FF&E Shared Total Description Personnel Costs
Senior Project Manager $ - $ - $ - $ 230,993.17 $ 230,993.17 Includes salary and benefits Assistant Engineer - - - - - Includes salary and benefits Total Personnel Costs $ - $ - $ - $ 230,993.17 $ 230,993.17 Professional Services
Lathrop $ 2,628,000.51 $ 7,397,801.70 $ - $ - $ 10,025,802.21 Construction Griffin Structures - - - 669,917.79 669,917.79 Construction Management & Constructability Review Interior Office Solutions - - 588,596.07 - 588,596.07 Furniture, Fixtures, and Equipment LPA Inc - 338,097.08 - - 338,097.08 Construction Administration Sorinex - - 179,091.20 - 179,091.20 Exercise Equipment
Russ Bassett Corp - - 145,031.03 - 145,031.03 Dispatch Consoles Station Jayson Architechture 137,847.48 - - - 137,847.48 Construction Administration Dasher Technologies Inc - 96,915.56 - - 96,915.56 Aruba Networking & Eaton PDUs Ninyo & Moore 11,149.50 68,567.00 - - 79,716.50 Material Testing & Inspection PG&E 44,608.48 5,709.70 - - 50,318.18 Utility Costs (LIB) and Gas Relocation (PD) West Coast Code Consultants Inc 15,113.39 26,296.63 - - 41,410.02 Building Inspection Service San Jose Water Company 16,683.00 16,683.00 - - 33,366.00 Service Installation and Meter Provecta LLC - 23,081.25 - - 23,081.25 Network Design, Configuration, and Validation Stanley Gordon Cooper - 13,400.00 - - 13,400.00 Consulting Services - Schematic Plan Review - PD Dell Marketing Lp 4,871.92 - 7,111.58 - 11,983.50 Dell NASPO Computer Equipment Smith Emery Laboratories - 5,240.60 - - 5,240.60 Field Performance of Fenestration Assembly Testing Travis Howell 2,750.00 2,150.00 - - 4,900.00 Hazardous Materials Testing West Coast Cranes - - 4,877.60 - 4,877.60 Crane Gym Equipment CDW Government Inc - 4,041.58 - - 4,041.58 Powerstrip for Networking Equipment Tanner's Engraving 1,644.11 - - - 1,644.11 Dedication Plaque Niemann Technology Inc - 1,600.00 - - 1,600.00 Emergency Respond Radio Coverage Miscellaneous - 619.00 532.76 446.97 1,598.73 Phone Service for Project Manager, Network Cables and Permit Fee HT Harvey & Associates - 1,470.68 - - 1,470.68 Ecology Consulting Dean Jenco - 1,415.00 - - 1,415.00 WAP Installation
Interstate Traffic Control Products - 689.70 - - 689.70 Concrete Wheel Stop Total Professional Services $ 2,862,668.39 $ 8,003,778.48 $ 925,240.24 $ 670,364.76 $ 12,462,051.87 Total FY2025-26 Expenditures $ 2,862,668.39 $ 8,003,778.48 $ 925,240.24 $ 901,357.93 $ 12,693,045.04 Total Budget $ 22,528,450.00 $ 36,058,274.00 $ 1,500,000.00 $ 3,602,270.00 $ 63,688,994.00 Total Expenditures 22,709,512.71 33,371,616.92 1,265,392.28 3,531,723.76 60,878,245.67 Remaining Budget $ (181,062.71) $ 2,686,657.08 $ 234,607.72 $ 70,546.24 $ 2,810,748.33 Project Summary
Item 9.1
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CITIZENS’ OVERSIGHT COMMITTEE
MEASURE O MINUTES
City of Campbell, 70 N. First St., Campbell, California SPECIAL MEETING OF THE CITIZENS’ OVERSIGHT COMMITTEE (COC)
MEASURE O GENERAL OBLIGATION BONDS
Tuesday, July 14, 2026 - 4:00 p.m.
Campbell Library Community Room – 77 Harrison Ave.
This Citizens’ Oversight Committee meeting was conducted pursuant to provisions of the Brown Act.
CALL TO ORDER
The Citizens’ Oversight Committee of the City of Campbell convened in special meeting on July 14, 2026
ROLE CALL AND ESTABLISHMENT OF QUORUM
Chair Souza called the meeting to order and asked for roll call.
Attendee Name Title Status
Paul Russell Committee Member Present
Doris Quai Hoi Committee Member Present
Steven Saunders Vice Chair Present
Anne Souza Chair Present
Al Bito Committee Member Absent
PUBLIC COMMENTS
There were no public comments.
1. APPROVAL OF MINUTES
Recommended Action: Approve Special Meeting minutes of March 11, 2025.
M/S: Russell/Saunders – To approve the Special Meeting minutes of March 11, 2025. The motion was adopted unanimously by roll call vote.
2. FINANCIAL UPDATE
Recommended Action: Accept presentation by staff on Audited Measure O Financial Reports and Expenditure Detail Reports.
Item 9.1
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Minutes of July 14, 2026 Meeting of the Citizens’ Oversight Committee Page 2 Finance Director Fuentes presented a staff report dated July 14, 2026. He introduced Public Works Director Olay and Project Manager Castellanos.
Director Fuentes noted the funds spent, interest earnings, and ARPA and grant funding received. He stated meetings of the Measure O COC are anticipated to meet over the next two years.
Assistant Finance Director Vong presented information on the financial review process that was performed to ensure funds were spent in accordance with the adopted ballot language. Auditor findings confirmed all funds were spent accordingly.
Assistant Finance Director Vong reviewed what was spent of the bond, highlighting major expenditures, current Fiscal Year expenditures and reviewed the interest received.
Board Members asked why library expenditures reflected negative. Project Manager Castellanos noted the library still has monies owed to the City and these funds will be reconciled with Council approval.
Board Members asked about access to additional funding. Staff confirmed additional funding will be spent on Phase II of the PD Building and addressing needs such as the trash enclosure, gravel lot and sidewalk improvements around the facilities.
After discussion the Board motioned for approval of the item.
M/S: Saunders/Russell – To accept t h e presentation by staff on Audited Measure O Financial Reports and Expenditure Detail Reports.
The motion was adopted unanimously by roll call vote.
3. ANNUAL REPORT PRESENTATION
Recommended Action: Discuss preparation of Annual Report of the Measure O Citizen’s Oversight Committee
The Board and staff discussed the preparation of Annual Report of Measure O Citizen’s Oversight Committee and available dates to present to the City Council.
The Board stated consensus for continuing the current process on how the Board reports to Council with a couple of members attending the Council meeting and presenting their findings.
4. SCHEDULE MEETING DATE WITH CITY COUNCIL
Recommended Action: Determine date to present Annual Report of the Measure O Citizen’s Oversight Committee to City Council, with potential options of:
Item 9.1
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Minutes of July 14, 2026 Meeting of the Citizens’ Oversight Committee Page 3 a. August 3, 2026
b. August 18, 2026
c. September 1, 2026
d. September 15, 2026
The Board checked their availability on the best date to present the Report to Council.
MS: Saunders/Russell – To prepare the Annual Report of the Measure O Citizen’s Oversight Committee for presentation to the City Council on August 18, 2026. The motion was adopted unanimously by roll call vote.
5. SCHEDULE NEXT MEETING
Recommended Action: Determine next meeting date, with potential options in February or March 2027 for next annual meeting
Finance Director Fuentes noted the Committee is required to meet at least once per year.
The Committee requested a future poll to confirm the date of the next meeting.
ADJOURN
Chair Souza adjourned the meeting at approximately 4:31 p.m.
APPROVED:
ATTEST:
Anne Souza, Chair
Andrea Sanders, Recording Secretary
Item 9.1
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City Council Report
DATE: August 18, 2026
TITLE: Designation of Voting Delegates for the 2026 League of California Cities Annual Conference
RECOMMENDED ACTION:
That the City Council designate a voting delegate and alternate(s) for the League of California Cities Annual Conference General Business Meeting to be held on September 25, 2026.
DISCUSSION
The League of California Cities Annual Conference is scheduled for September 23-25, 2026, in Anaheim. The General Business Meeting is scheduled for Friday, September 25, at the Anaheim Convention Center.
Consistent with Cal Cities bylaws, each City Council is required to designate a voting representative and up to two alternates who will be present at the General Business Meeting, one of whom may vote in the event the designated voting delegate is unable to serve in that capacity.
FISCAL IMPACT
Appointing a voting representative and two alternates has no fiscal impact. However, the City is assessed an annual fee for its membership in the League of California Cities (approx. $18,600) and there are also costs associated with attending the Annual Conference (approx. $700 per attendee, plus travel expenses). Both of these costs have been accounted for within the Fiscal Year 2027 Adopted Budget under the City Council Budget Unit (101.501) and no further appropriations are requested at this time.
PREPARED BY: Andrea Sanders, City Clerk
Item 9.2
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Report Approval Details
Document Title: Report - Designation of Voting Delegates for the 2026 League of California Cities Annual Conference.docx
Attachments: 2026 Voting Delegate Information Packet.pdf Final Approval
Date:
August 12, 2026
This document and all of its attachments were approved and signed as outlined below:
Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Brian Loventhal, City Manager
Item 9.2
Tuesday, August 18, 2026 104 of 142
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, May 13, 2026
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 23-25, 2026 Anaheim Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.
Taking place on Friday, Sept. 25, 2026 the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
Following council action, please submit your city’s delegates through the online submission portal by Tuesday, Sept. 1, 2026. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.
Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.
Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration opens June 2.
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and Council Action Advised by September 1, 2026
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alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Please view Cal Cities’ event and meeting policy in advance of the conference.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the Anaheim Convention Center, will be open at the following times: Wednesday, Sept. 23, 8:00 a.m.-6:00 p.m. and Thursday, Sept. 24, 7:30 a.m.-4:00 p.m. On Friday, Sept. 25, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for submitting your voting delegate and alternates by Tuesday, Sept. 1. If you have questions, please contact Zach Seals at [email protected].
Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly Item 9.2
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1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
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Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.
The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.
Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.
Recommendations are forwarded
to the Resolutions Committee.
Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.
Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.
Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.
Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.
General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).
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City Council Report
DATE: August 18, 2026
TITLE: Resolution Amending the First Amended Agreement for City Clerk Services (Resolution/Roll Call Vote)
RECOMMENDED ACTION:
That the City Council adopt a resolution amending the First Amended Agreement for City Clerk Services to provide for a merit increase.
BACKGROUND
In August 2022, the City of Campbell (“City”) entered into an Agreement for City Clerk Services with Andrea Sanders (“City Clerk”). In August 2023, the City and City Clerk agreed to the First Amended Agreement for City Clerk Services (“First Amended Agreement”), attached hereto. The purpose of the First Amended Agreement was to, among other things, provide for a merit increase and change when the City Clerk has her annual performance evaluation from the month of August to the month of June.
On July 7, 2026, the City Council conducted its annual performance evaluation of the City Clerk. Following the evaluation, the City Council directed staff to return to the City Council with an amendment to the First Amended Agreement for their consideration and approval, as more fully outlined below.
DISCUSSION
Following the City Clerk’s recent annual performance evaluation, the City Council directed staff to return to them with a proposed amendment to the First Amended Agreement that would provide the City Clerk with a merit increase within the City Clerk classification.
Specifically, the merit increase would take the City Clerk from Step 4 of the City’s Position Classification and Salary Schedule (“February 2026 Schedule”), providing for Eightyseven Dollars and Thirty-one cents ($87.31) per hour, to Step 5 of the February 2026 Schedule, providing for a total of Ninety-one Dollars and Sixty-nine cents ($91.69) per hour. This adjustment would allow the City Council to acknowledge the City Clerk’s strong work performance and show their appreciation for her significant contributions to the City.
Per the City Council’s direction, attached to this memorandum is a proposed resolution amending the First Amended Agreement to provide the City Clerk with a merit increase to Step 5 of the February 2026 Salary Schedule for a salary of Ninety-one Dollars and Sixty-nine cents ($91.69) per hour beginning the first full pay period in August 2026.
Specifically, the resolution approves an amendment to the First Amended Agreement Item 9.3
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replacing the second sentence of paragraph “2.” entitled, “PAYMENT” with the language below:
“The compensation for City Clerk as of the first pay period in August 2026 is Ninety-one Dollars and Sixty-nine cents ($91.69) per hour, which amount may be adjusted from time to time.”
For the reasons set forth above, staff recommends the City Council adopt the attached resolution.
FISCAL IMPACT
The merit increase provided for in the resolution further amending the First Amended Agreement for City Clerk Services is fully funded within the Fiscal Year 2027 adopted budget, consistent with the City’s long range budget model.
ALTERNATIVES
1. Do not adopt the attached resolution.
2. Provide direction on alternative changes to the First Amended Agreement.
PREPARED BY: Angelique Gaeta, Assistant City Manager
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Report Approval Details
Document Title: Amendment to First Amended Agreement for City Clerk Services.docx
Attachments: Resolution to Amend First Amended Agreement for City Clerk Services_08.18.2026.doc
City Clerk 1st Amended Agreement.pdf
Final Approval
Date:
August 12, 2026
This document and all of its attachments were approved and signed as outlined below:
Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Brian Loventhal, City Manager
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RESOLUTION NO. _______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
APPROVING AN AMENDMENT TO THE FIRST AMENDED AGREEMENT FOR CITY CLERK SERVICES TO PROVIDE FOR A MERIT INCREASE.
WHEREAS, in August 2022, the City of Campbell (“City”) entered into an Agreement for City Clerk Services with Andrea Sanders (“City Clerk”); and WHEREAS, in August 2023, the City and the City Clerk agreed to the First Amended Agreement for City Clerk Services (“First Amended Agreement”); and WHEREAS, on July 7, 2026, the City Council conducted its annual performance evaluation of the City Clerk and directed staff to return with a proposed amendment to the First Amended Agreement to reflect a merit increase from Step 4 (Eighty-seven Dollars and Thirty-one cents ($87.31) per hour) of the City’s Classification and Salary Schedule to Step 5 (Ninety-one Dollars and Sixty-nine cents ($91.69) per hour) of the City’s Classification and Salary Schedule; and
WHEREAS, Section 2.16.020 of the Campbell Municipal Code provides that compensation for all appointed officers and employees of the City shall be fixed by Resolution;
NOW THEREFORE BE IT RESOLVED that the City Council hereby approves an amendment to the First Amended Agreement for City Clerk Services to replace the second sentence of paragraph “2.” entitled, “PAYMENT” with the language below:
“The compensation for City Clerk as of the first pay period in August 2026 is Ninety-one Dollars and Sixty-nine cents ($91.69) per hour, which amount may be adjusted from time to time.”
PASSED AND ADOPTED this 18th day of August 2026, by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
_____________________
Daniel E. Furtado, Mayor
ATTEST:
__________________________
Andrea Sanders, City Clerk
Item 9.3
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CITY OF CAMPBELL
FIRST AMENDED AGREEMENT FOR CITY CLERK SERVICES
This First Amended Agreement for City Clerk Services (" First Amended Agreement") is between the City of Campbell (" City"), a municipal corporation and general law city, and Andrea Sanders ( hereafter, collectively referred to as " Parties"), and is effective upon execution.
WHEREAS, Campbell voters approved the conversion of the City Clerk position from an elected position to an appointed position at the November 2, 2012 General Municipal Election; and
WHEREAS, on July 1, 2022, the City Council appointed Andrea Sanders, then Deputy City Clerk, as Acting Interim City Clerk, pursuant to Government Code Section 36510; and
WHEREAS, on August 2, 2022, the City Council appointed Andrea Sanders as the City Clerk, pursuant to Government Code Section 36510, at a rate of pay of$ 65. 16 per hour; and
WHEREAS, City desires to continue to employ Andrea Sanders ( hereafter, " City Clerk") as its City Clerk and Andrea Sanders desires to continue to be employed by the City as its appointed City Clerk; and
WHEREAS, City desires to provide City Clerk with certain benefits, establish certain conditions of employment, and set working conditions for City Clerk.
NOW THEREFORE, for and in consideration of each other' s mutual promises, the undersigned Parties agree as follows:
1. DUTIES: City Clerk agrees to perform the function and duties of the City Clerk as set forth in applicable State or local laws, ordinances, resolutions, and policies, including the duties as outlined in the attached Job Description.
2. PAYMENT: During the term of her employment, City agrees to pay City Clerk for services rendered, pursuant to this First Amended Agreement, an annual base salary within the range adopted by the City Council for the position of City Clerk.
The compensation for City Clerk as of the 7th day of August, 2023, is Seventy- Six Dollars and Eighty- Eight Cents ($ 76. 88) per hour, which amount may be adjusted from time to time. The compensation shall be payable in bi-weekly installments at the same time as other employees of City are paid.
Compensation will be evaluated at least annually. This evaluation will include consideration of the salary range for the position of City Clerk; annual increases afforded classified management employees; the City' s willingness/ ability to grant
August 2023
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increases, as well as merit increases; " across- the- board" increases; and such one- time payments and/ or bonuses available or provided to management employees. Salary adjustments can be made by City Council Resolution. City Clerk shall be entitled to receive holidays, sick leave, disability, retirement, life and other insurance, and other benefits and compensation, including car allowance and City contributions toward deferred compensation plan, as provided to other City classified management employees. For health insurance benefits, the City shall pay the full premium towards any health plan the City Clerk elects for her and her dependents.
3. CONTINUING EDUCATION: During the term of this employment contract, continuing education shall be maintained toward achieving Master Municipal Clerk Designation, and such other continuing education as is annually approved by the City Council.
4. EVALUATION: The City Council shall review and evaluate City Clerk annually during the month of June. As part of the review process, a subcommittee of the City Council may conduct a review and make recommendations to the City Council. City Clerk may also be reviewed and evaluated at any other times the City Council deems necessary and appropriate.
5. TERM: This First Amended Agreement shall remain in effect from year to year until terminated.
6. TERMINATION: Because an intimate and confidential relationship is necessary between City Clerk and City, City Clerk understands and agrees that City Clerk serves at the pleasure of City, and may be terminated at the will of the City Council at any time and without prior notice, and without statement of reasons or grounds therefore. City may terminate this First Amended Agreement at any time, provided City continues to pay City Clerk's salary and benefits for a period of six ( 6) months from the date City Clerk vacates the position of City Clerk. City Clerk shall not be removed during the sixty ( 60) day period following any change in membership of the City Council except upon a vote of at least four/fifths of the City Council.
7. RESIGNATION: In the event City Clerk voluntarily chooses to resign her employment, City Clerk shall give City at least thirty ( 30) days' written notice so City may undertake a reasonable effort to find a successor.
8. BONDS: City shall bear the full cost of any fidelity or other bonds required of City Clerk under any law or ordinance.
9. NON- WAIVER: City's waiver of any term, condition or covenant, or breach of any term, condition or covenant shall not be construed as the waiver of any term,
August 2023
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condition or covenant or waiver of the breach of any other term, condition, or covenant.
10. ENTIRE AGREEMENT: This First Amended Agreement contains the entire agreement between City and City Clerk relating to the matters contained herein.
Any prior agreements, promises, negotiations, or representations not expressly set forth in this First Amended Agreement are of no force or effect. Subsequent modifications to this First Amended Agreement shall be in writing and signed by both City and City Clerk.
11. SEVERABILITY: If any term, condition, or covenant of this First Amended Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this First Amended Agreement shall be valid and binding on City and City Clerk.
12. GOVERNING LAW: This First Amended Agreement shall be governed and construed in accordance with the laws of the State of California.
13. EXECUTION: This First Amended Agreement may be executed in counterparts and will be binding as so executed.
The undersigned Parties having read and understood the foregoing terms and conditions of this First Amended Agreement hereby agree to be bound thereby.
Dated: 97a.??/,? 0/ ya} 66,M
Andrea Sands, City Clerk
City of Campbell: /
Dated: id/ 0Z! 6 by yit.14,(-/ / 6-7144/(---)
Anne Bybee, Mayor
August 2023
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City Council Report
DATE: August 18, 2026
TITLE: CTFGP Grant Acceptance
RECOMMENDED ACTION:
That the City Council adopt a resolution approving an agreement setting forth terms under which the City of Campbell accepts the 2026 Cannabis Tax Fund Grant Program - Department of California Highway Patrol, authorizing the City Manager to execute the agreement, and approving a budget adjustment to recognize the grant revenue and corresponding grant related expenditures.
BACKGROUND
With the passage of Proposition 64 in 2016, the Control, Regulate, and Tax Adult Use of Marijuana Act (AUMA), California voters mandated the state set aside funding for the California Highway Patrol (CHP) to award grants to local governments and qualified nonprofit organizations, as described in Revenue and Taxation Code Section 34019(f)(3)(B).
The Cannabis Tax Fund Grant Program funds proposals are aimed toward reducing impaired driving collisions, increasing public awareness surrounding the dangers of impaired driving, and making California’s roadways a safer place to travel.
The Police Department applied for the CTFGP grant for fiscal 26/27 and was awarded $191,000 for equipment and enforcement overtime.
DISCUSSION
In 2025, CPD reported 294 vehicle collisions on our roadways. Of the 294 vehicle collisions, there were 91 injury collisions with 116 injured victims and 3 fatalities. Twentyfive of the 91 injury collisions involved alcohol or drugs with 28 victims, for perspective, that is 27% of all injury collisions. CPD arrested 194 motorists in 2025 for driving under the influence of alcohol, drugs, or a combination of both, accounting for 12% of all arrests.
CPD also issued 897 moving and warning citations. This grant will address our department's impaired driving concerns by providing essential equipment for effective traffic enforcement, which is currently hampered by ageing or missing equipment and staffing shortages. Our department's commitment to responding to every call for service is challenged by limited staffing and increasingly congested roadways.
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To combat the pervasive threat of impaired driving, we propose a comprehensive strategy centered on increased enforcement through strategically deployed DUI checkpoints and saturation patrols. This proactive approach aims to deter impaired driving, enhance public safety, and reduce alcohol-related crashes. Specifically, this proposal requested funding to support the deployment of 20 saturation patrols and four strategically positioned DUI checkpoints throughout the grant period.
The Department conducted a fleet survey of similar sized agencies to determine proper fleet count per officer and determined that the fleet was under resourced by two enforcement vehicles. There have been historical issues of vehicle availability due to the fleet size and normal down time related to repair and warranty work. In 2024, a single vehicle was added to the fleet through the normal budgeting process. An additional DUI enforcement vehicle was awarded and will assist in ensuring proper vehicle availability for DUI overtime shifts and checkpoint enforcement.
This grant will provide much needed enforcement equipment and resources to address ongoing traffic safety and impaired driving concerns in the City.
FISCAL IMPACT
By purchasing a new enforcement vehicle, there will be ongoing maintenance costs.
However, these will be offset by extended warranty coverage and result mostly in staff time and basic maintenance costs.
The CHP-CTFGP grant provides up to $191,000 reimbursement for grant related expenditures in FY 2026/2027 for Marijuana impaired driving related enforcement, equipment and training. Thus, if the grant is accepted, staff also recommends approving a budget adjustment to recognize the grant revenue and grant related expenditures in FY 2026/2027.
Furthermore, there are no matching funds required by the grant. The City would be reimbursed fully for overtime and training expenditures as detailed in the grant.
ALTERNATIVES
Do not accept the grant and fund the necessary equipment and overtime through the City’s General Operating Budget.
PREPARED BY: Captain Ian White
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Report Approval Details
Document Title: CTFGP Grant Acceptance.docx
Attachments: Cannabis Grant Resolution 2026.docx
FY26-27 CTFGP Grant Agreement - Campbell PD (002).pdf
Cannabis Proposal 2026.docx
Final Approval Date: August 13, 2026
This document and all of its attachments were approved and signed as outlined below:
Item 9.4
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RESOLUTION NO. ________
BEING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMPBELL
APPROVING THE ACCEPTANCE OF AN AGREEMENT SETTING FORTH TERMS UNDER WHICH THE CITY OF CAMPBELL MAY ACCEPT THE 2026
CANNABIS TAX FUND GRANT PROGRAM FROM THE STATE OF CALIFORNIA HIGHWAY PATROL IN THE AMOUNT OF $191,000 IN FISCAL YEAR 2026/2027
AND APPROVING A BUDGET ADJUSTMENT TO RECOGNIZE THE GRANT
REVENUE AND GRANT RELATED EXPENDITURES
WHEREAS, with the passage of Proposition 64 in 2016, the Control, Regulate, and Tax Adult Use of Marijuana Act (AUMA), California voters mandated the state set aside funding for the California Highway Patrol (CHP) to award grants to local governments and qualified nonprofit organizations, as described in Revenue and Taxation Code Section 34019(f)(3)(B); and
WHEREAS, the California Highway Patrol evaluates potential programs to make effective use of the grant program funds; and
WHEREAS, the City of Campbell applied for a Cannabis Tax Fund Grant for supplies, equipment, overtime, and training reimbursement to conduct DUI saturation patrols, DUI checkpoints, in addition to electric enforcement motorcycles and an evidence processing vehicle; and
WHEREAS, the City of Campbell was awarded up to $191,000 by the California Highway Patrol for potential reimbursement for the aforementioned; and WHEREAS, the interested parties have negotiated a proposed agreement to address their respective obligations and liabilities as shown in the attached agreement; and WHEREAS, a budget adjustment shown as attached is necessary to recognize the grant revenue and grant related expenditures.
NOW THEREFORE, BE IT RESOLVED, that the City Council approves the acceptance of an agreement setting forth terms under which the City of Campbell may accept the 2026 Cannabis Tax Fund grant from the State of California Highway Patrol set forth in the attachments to this Resolution; authorizes the Finance Director to implement a budget adjustment and incorporated by reference to recognize grant revenue of $191,000 from the California Highway Patrol CTFGP Grant and grant related expenditures of $191,000 in Fiscal Year 2026/ 2027.
PASSED AND ADOPTED this 18th day of August 2026, by the following roll call vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
Item 9.4
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ABSENT: COUNCILMEMBERS:
APPROVED:
___________________________
Daniel E. Furtado, Mayor
ATTEST:
____________________________
Andrea Sanders, City Clerk
Item 9.4
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State of California
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
30899 ________________________________________________________________
1. GRANT TITLE
FY26/27 CTFGP Law Enforcement - Campbell Police Department
2. NAME OF ORGANIZATION/AGENCY
Campbell Police Department
3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
Campbell Police Department
4. PROJECT PERFORMANCE PERIOD
From: 07/01/2026 To: 06/30/2027
5. PURCHASE ORDER NUMBER
6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.
The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.
7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $191,000.00
8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.
The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.
IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.
9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Brian Loventhal
Title: City Manager
Phone: (408) 866-2749
Address: 70 North 1st Street
Campbell, CA 95008
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Elliotte Johnson Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE
REIMBURSEMENT PAYMENTS
Name: WIll Fuentes
Title: Finance Director
Phone: (408) 866-2749
Address: 70 North 1st Street
Campbell, CA 95008
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TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.
A. EXECUTION
1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.
2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.
3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.
4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.
5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.
B. PROJECT ADMINISTRATION
1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.
2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.
3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.
4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.
Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.
5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.
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TERMS AND CONDITIONS
C. PROJECT TERMINATION
1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.
2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.
3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.
4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.
D. FINANCIAL RECORDS
1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.
E. HOLD HARMLESS
1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.
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F. NONDISCRIMINATION
1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT
1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE
1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.
2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES
1. All law enforcement Organization/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.
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TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION
1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).
K. GRANT APPLICATION INCORPORATION
1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.
L. STATE LOBBYING
1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.
M. REPRESENTATION AND WARRANTIES
1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.
N. AIR OR WATER POLLUTION VIOLATION
1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.
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TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE
1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency with delegated signing authority.
2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.
P. RESOLUTION
1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.
Q. PAYEE DATA RECORD FORM STD. 204
1. This form shall be completed by all non-governmental Grantees.
R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM
1. This form shall be completed by all Grantees.
S. CONFLICT OF INTEREST
1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.
2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.
3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.
4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with Item 9.4
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TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.
5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.
6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.
7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.
8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.
T. EQUIPMENT-USE TERMS
1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.
2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.
At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.
Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.
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Schedule A
Campbell Police Department
The Grantor determined awards and adjustments based on the Project’s merit, operational scale, compliance with the Request for Application (RFA), and program regulations. Certain activities or budget items proposed in Schedule A may have been deemed ineligible for funding. The final, binding list of authorized activities and expenses is set forth in Schedule B - Detailed Budget Estimate.
Project Description
The Campbell Police Department (CPD) is committed to maintaining safe roads through detecting impaired drivers and enforcement of the vehicle code. Our proposed project for FY 26/27 seeks to request patrol funding for 4 DUI Checkpoints and 20 DUI Saturation Patrols. The proposed operations will be supplemented with 3 DUI enforcement vehicles and DUI Checkpoint supplies.
Problem Statement
The Campbell Police Department (CPD) is located next to San Jose, the most populous city in Northern California, with over 43,000 people covering just under 7 square miles. With a vibrant downtown area, numerous recreational areas, many local businesses, and residential neighborhoods, the City of Campbell faces daily traffic challenges due to limited enforcement caused by staffing shortages and high traffic volumes. San Tomas Expressway, Interstate 17, and Interstate 85 are major throughways in our jurisdiction, presenting traffic safety challenges due to unsafe speed, impaired driving, and other collision factors.
In 2025, CPD reported 294 vehicle collisions on our roadways. Of the 294 vehicle collisions, there were 91 injury collisions with 116 injured victims and 3 fatalities. Twenty-five of the 91 injury collisions involved alcohol or drugs, with 28 victims; for perspective, that is 27% of all injury collisions. CPD arrested 194 motorists in 2025 for driving under the influence of alcohol, drugs, or a combination of both, accounting for 12% of all arrests. CPD also issued 897 moving and warning citations. This grant will address our department's impaired driving concerns by providing essential equipment for effective traffic enforcement, which is currently hampered by ageing or missing equipment and staffing shortages. Our department's commitment to responding to every call for service is challenged by limited staffing and increasingly congested roadways.
To combat the pervasive threat of impaired driving, we propose a comprehensive strategy centered on increased enforcement through strategically deployed DUI checkpoints and saturation patrols. This proactive approach aims to deter impaired driving, enhance public safety, and reduce alcohol-related crashes.
Specifically, this proposal requests funding to support the deployment of 20 saturation patrols and four strategically positioned DUI checkpoints throughout the grant period.
The operational success of a DUI checkpoint relies heavily on the integration of non-sworn personnel. By utilizing the Department of Public Works for logistical setup and breakdown of the operation, Dispatch for dedicated communications management, and administrative staff for real-time data tracking, the department ensures a streamlined process that helps alleviate the burden on the officers and frees up much-needed sworn personnel. It is more cost-effective, ensures higher accuracy of data as well.
The success of these enforcement efforts hinges on equipping our officers with the necessary resources.
Therefore, we also request funding for essential equipment, which includes the DUI enforcement vehicles.
These resources will empower our officers to effectively identify and apprehend impaired drivers, ultimately making our community safer.
Dedicated DUI enforcement vehicles will strengthen the department’s commitment to public safety by improving the effectiveness of DUI enforcement. These specialized vehicles would be clearly marked and utilized in both the DUI Checkpoints and DUI Saturation Patrols. The DUI Enforcement Vehicle will also be utilized in community outreach, contributing to public education and awareness regarding DUI/DUID. This vehicle will be showcased at major events, enhancing public exposure for our grant project and enforcement efforts. The DUI Saturation Patrol Vehicles will be trucks equipped for evidence hauling and secure prisoner transport. This investment will allow the department to better serve the community and enhance our response capabilities for impaired driving for the foreseeable future.
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Schedule A
The Campbell Police Department appreciates the opportunity to apply for grant funding to support the continued growth and enhancement of our DUI enforcement efforts. These resources are essential for improving our ability to address impaired driving in our community, and securing funding for equipment will significantly improve our detection and apprehension capabilities. We are confident that the investment of these grant funds will result in a demonstrable reduction in DUI-related incidents and contribute significantly to the safety of Campbell residents.
Performance Measures/Scope of Work (Proposed Solution)
CPD is seeking grant funding for 4 DUI Checkpoints and 20 Saturation Patrols. These highly visible enforcement operations aim to reduce the number of collisions while increasing the number of arrests. The enforcement vehicles will be utilized with the proposed enforcement, increasing our ability to respond with efficient and dedicated enforcement.
DUI Checkpoints: The 4 DUI Checkpoints (Q1=1, Q2=1, Q3=1, Q4=1) also aim to increase DUI/DUID arrests by 10%.
In December 2025, we had a highly successful DUI Checkpoint, resulting in 3 DUI arrests. One arrest for DUI with a suspended license, another arrest for DUI with a suspended license and a lit marijuana joint in the vehicle, and the last arrest involved DUI of drugs and alcohol, with open containers of alcohol and various controlled substances with an unregistered firearm with a loaded magazine. This operation was considered very successful and there has been increased interest from our officers in conducting more operations. We hope to continue our success and increase the number of DUI/DUID arrests with funding for additional checkpoints.
Saturation Patrols: The 20 DUI Saturation Patrols (Q1=5, Q2=5, Q3=5, Q4=5) aim to increase DUI/DUID arrests by 10%. Two officers will work each patrol shift for four hours each.
The request for funding a DUI enforcement vehicle (Q1= Procurement and Purchase, Q2-Q4= Receive, Deployment with DUI Checkpoints and Saturation Patrols) will be utilized during traffic enforcement operations. With a short grant period, the department understands the importance of expediting the process and believes that we can achieve this within the parameters of the project.
Project Performance Evaluation
The grant writer will be responsible for quarterly performance reporting, data collection, and statistics relating to this project. All project activities, including challenges and highlights, will be reported. The data will be collected through our RMS, CAD, and Crossroads Analytics software. The data will be compared to statistics prior to the grant period to establish a benchmark of grant effectiveness. The Traffic Sergeant will utilize evidence-based data to identify areas for checkpoint deployment and advise officers of areas with high collision rates involving impaired drivers. The Traffic Sergeant will also arrange and schedule saturation patrols. Our Communications and Public Engagement coordinator will issue press releases and social media posts to inform the community about the scheduled enforcement operations. The Police Captain will have a supervisory role and participate in required meetings or reports to ensure grant compliance and progress.
Program Sustainability
As a small agency with limited resources, our department lacks the adequate funding required to purchase traffic enforcement equipment. These are one-time purchases requiring no further CHP-CTG funding, and future maintenance will be covered by the department’s general funds. The lifespan of the equipment is expected to last many years, allowing the department to take advantage of the generosity of the grant-funded project for much longer than the life of the project. Having the required equipment necessary to host a DUI Checkpoint will allow the department to participate in more collaborative efforts with other local agencies.
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Schedule A
Administrative Support
The City of Campbell is deeply committed to roadway safety and demonstrates this commitment through its support of the Campbell Police Department's ongoing DUI/DUID enforcement efforts. This commitment is further reinforced by the collaborative work of the Grant Writer and Police Captain, who diligently manage a portfolio of approximately five grants, ensuring both compliance and accurate reporting. These grants provide crucial funding for traffic safety initiatives, including DUI/DUID enforcement. We are current recipients of CHPCTG funding, receiving funding for a DUI evidence vehicle, DUI Checkpoint supplies, DUI Saturation Patrol Motorcycles, and officer enforcement overtime. This generosity has allowed the department to participate in numerous checkpoint and enforcement operations.
The Traffic Sergeant plays a key role in this effort, overseeing and directing all traffic-related enforcement operations. While CPD is a smaller agency compared to others in the county, its size presents a distinct advantage. This smaller scale allows for streamlined processes, often resulting in fewer bureaucratic hurdles, enabling the department to implement and adapt its traffic safety programs more efficiently. This quick turnaround approach allows the CPD to maximize the impact of its resources and grant funding, contributing significantly to roadway safety within the city.
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Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
30899 Campbell Police Department $191,000.00
Cost Category Line Item Name Total Cost to Grant
Personnel
DUI Saturation Patrol $35,000.00
DUI Checkpoint $47,000.00
Category Sub-Total $82,000.00
Equipment
DUI Patrol Vehicle (Includes Outfitting &
Decals) $109,000.00
Category Sub-Total $109,000.00
Grant Total $191,000.00
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Schedule B-1
Budget Narrative
Campbell Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.
Personnel
DUI Checkpoint
$47,000.00
This budget would allow for 4 DUI Checkpoints, one for each quarter. The checkpoint will run for 6 hours and allow staffing for about 8 officers. Benefit rates vary, Estimated benefited rates: Sergeant (1): $225/hour, Agent (2):
$195/hour, Officer (5): $165/hour.
Per 6-hour shift at the Checkpoint: 1 Sergeant ($1350), 2 Agents (2340), and 5 Officers (5040). This leads to roughly $8700 per checkpoint. Rounded up to $35,000
Allocating 5 Non-Sworn Personnel. This includes Dispatch, Records, Crime Analyst, Community Service Officers, and Dept of Public Works. Each position is varied, averaging compensation of $500 for the 6 hour operation. $500 x 6 = $3000 per operation. For the 4 Checkpoints, this would equate to $12,000 DUI Saturation Patrol
$35,000.00
OT Rate varies for rank and benefits, but utilizing OT rate for sergeant at $218/hour x 2 Officers x 4 hours of Patrol = $1744 per patrol. $1160 x 20 = $34,800. Rounded up to $35,000 Equipment
DUI Patrol Vehicle (Includes Outfitting & Decals)
$109,000.00
1 DUI/DUID Saturation Patrol Vehicles at $70,000
Outfitting for 1 vehicle:
Radio $7,000 x1 = $7,000
Graphics $1,500 x 1 = $1,500
Secured Prisoner Transport (Partition, Cage) $5,000 x 1 = $5,000 Truck Bed Cover $1,500 x 1 = $1,500
Driver Compartment (Face Plate, Mounts) $6,000 x 1 = $6,000 Roof Equipment (Antenna, Lightbar) $4,500 x 1 = $4,500
Front End Equipment (Bumper, Siren/Speaker) $3,500 x 1 = $3,500 Back End Equipment (Lighting, Control Center) $10,000 x 1 = $10,000 Item 9.4
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Project Description –
The Campbell Police Department (CPD) is committed to maintaining safe roads through detecting impaired drivers and enforcement of the vehicle code. Our proposed project for FY 26/27 seeks to request patrol funding for 4 DUI Checkpoints and 20 DUI Saturation Patrols. The proposed operations will be supplemented with 3 DUI enforcement vehicles and DUI Checkpoint supplies.
Problem Statement & Proposed Solution –
The Campbell Police Department (CPD) is located next to San Jose, the most populous city in Northern California, with over 43,000 people covering just under 7 square miles. With a vibrant downtown area, numerous recreational areas, many local businesses, and residential neighborhoods, the City of Campbell faces daily traffic challenges due to limited enforcement caused by staffing shortages and high traffic volumes. San Tomas Expressway, Interstate 17, and Interstate 85 are major throughways in our jurisdiction, presenting traffic safety challenges due to unsafe speed, impaired driving, and other collision factors.
In 2025, CPD reported 294 vehicle collisions on our roadways. Of the 294 vehicle collisions, there were 91 injury collisions with 116 injured victims and 3 fatalities. Twenty-five of the 91 injury collisions involved alcohol or drugs with 28 victims, for perspective, that is 27% of all injury collisions. CPD arrested 194 motorists in 2025 for driving under the influence of alcohol, drugs, or a combination of both, accounting for 12% of all arrests. CPD also issued 897 moving and warning citations. This grant will address our department's impaired driving concerns by providing essential equipment for effective traffic enforcement, which is currently hampered by ageing or missing equipment and staffing shortages. Our department's commitment to responding to every call for service is challenged by limited staffing and increasingly congested roadways.
To combat the pervasive threat of impaired driving, we propose a comprehensive strategy centered on increased enforcement through strategically deployed DUI checkpoints and saturation patrols. This proactive approach aims to deter impaired driving, enhance public safety, and reduce alcohol-related crashes. Specifically, this proposal requests funding to support the deployment of 20 saturation patrols and four strategically positioned DUI checkpoints throughout the grant period.
The operational success of a DUI checkpoint relies heavily on the integration of non-sworn personnel. By utilizing the Department of Public Works for logistical setup and breakdown of the operation, Dispatch for dedicated communications management, and administrative staff for real-time data tracking, the department ensures a streamlined process that helps alleviate the burden on the officers and frees up much needed sworn personnel. It is a more cost effective, ensures higher accuracy of data as well.
The success of these enforcement efforts hinges on equipping our officers with the necessary resources.
Therefore, we also request funding for essential equipment which includes the DUI enforcement vehicles.
These resources will empower our officers to effectively identify and apprehend impaired drivers, ultimately making our community safer.
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Dedicated DUI enforcement vehicles will strengthen the department’s commitment to public safety by improving the effectiveness of DUI enforcement. These specialized vehicles would be clearly marked and utilized in both the DUI Checkpoints and DUI Saturation Patrols. The DUI Enforcement Vehicle will also be utilized in community outreach, contributing to public education and awareness regarding DUI/DUID.
This vehicle will be showcased at major events, enhancing public exposure for our grant project and enforcement efforts. The DUI Saturation Patrol Vehicles will be trucks equipped for evidence hauling and secure prisoner transport. This investment will allow the department to better serve the community and enhance our response capabilities for impaired driving for the foreseeable future.
The Campbell Police Department appreciates the opportunity to apply for grant funding to support the continued growth and enhancement of our DUI enforcement efforts. These resources are essential for improving our ability to address impaired driving in our community and securing funding for equipment will significantly improve our detection and apprehension capabilities. We are confident that the investment of these grant funds will result in a demonstrable reduction in DUI-related incidents and contribute significantly to the safety of Campbell residents.
Performance Measures / Scope of Work –
CPD is seeking grant funding for 4 DUI Checkpoints and 20 Saturation Patrols. These highly visible enforcement operations aim to reduce the number of collisions while increasing the number of arrests.
The enforcement vehicles will be utilized with the proposed enforcement, increasing our ability to respond with efficient and dedicated enforcement.
DUI Checkpoints: The 4 DUI Checkpoints (Q1=1, Q2=1, Q3=1, Q4=1) also aim to increase DUI/DUID arrests by 10%.
In December 2025, we had a highly successful DUI Checkpoint, resulting in 3 DUI arrests. One arrest for DUI with a suspended license, another arrest for DUI with a suspended license and a lit marijuana joint in the vehicle, and the last arrest involved DUI of drugs and alcohol, with open containers of alcohol and various controlled substances with an unregistered firearm with a loaded magazine. This operation was considered very successful and there has been increased interest from our officers in conducting more operations. We hope to continue our success and increase the number of DUI/DUID arrests with funding for additional checkpoints.
Saturation Patrols: The 20 DUI Saturation Patrols (Q1=5, Q2=5, Q3=5, Q4=5) aim to increase DUI/DUID arrests by 10%. Two officers will work each patrol for four hours each The request for funding a DUI enforcement vehicle (Q1= Procurement and Purchase, Q2-Q4= Receive, Deployment with DUI Checkpoints and Saturation Patrols) will be utilized during traffic enforcement operations. With a short grant period, the department understands the importance of expediting the process and believes that we can achieve this within the parameters of the project.
Project Performance Evaluation –
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The grant writer will be responsible for quarterly performance reporting, data collection, and statistics relating to this project. All project activities including challenges and highlights will be reported. The data will be collected through our RMS, CAD, and Crossroads Analytics software. The data will be compared to statistics prior to the grant period to establish a benchmark of grant effectiveness. The Traffic Sergeant will utilize evidence-based data to identify areas for checkpoint deployment and advise officers of areas with high collision rates involving impaired drivers. The Traffic Sergeant will also arrange and schedule saturation patrols. Our Communications and Public Engagement coordinator will issue press releases and social media posts to inform the community about the scheduled enforcement operations. The Police Captain will have a supervisory role and participate in required meetings or reports to ensure grant compliance and progress.
Program Sustainability –
As a small agency with limited resources, our department lacks the adequate funding required to purchase traffic enforcement equipment. These are one-time purchases requiring no further CHP-CTG funding, and future maintenance will be covered by the department’s general funds. The lifespan of the equipment is expected to last many years, allowing the department to take advantage of the generosity of the grant funded project for much longer than the life of the project. Having the required equipment necessary to host a DUI Checkpoint will allow the department to participate in more collaborative efforts with other local agencies.
Administrative Support –
The City of Campbell is deeply committed to roadway safety and demonstrates this commitment through its support of the Campbell Police Department's ongoing DUI/DUID enforcement efforts. This commitment is further reinforced by the collaborative work of the Grant Writer and Police Captain, who diligently manage a portfolio of approximately five grants, ensuring both compliance and accurate reporting. These grants provide crucial funding for traffic safety initiatives, including DUI/DUID enforcement. We are current recipients of CHP-CTG funding, receiving funding for a DUI evidence vehicle, DUI Checkpoint supplies, DUI Saturation Patrol Motorcycles, and officer enforcement overtime.
This generosity has allowed the department to participate in numerous checkpoint and enforcement operations.
The Traffic Sergeant plays a key role in this effort, overseeing and directing all traffic-related enforcement operations. While CPD is a smaller agency compared to others in the county, its size presents a distinct advantage. This smaller scale allows for streamlined processes, often resulting in fewer bureaucratic hurdles, enabling the department to implement and adapt its traffic safety programs more efficiently. This quick turnaround approach allows the CPD to maximize the impact of its resources and grant funding, contributing significantly to roadway safety within the city.
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City Council Report
DATE: August 18, 2026
TITLE: Review of Councilmember’s Action on June 10, 2026 RECOMMENDED ACTION:
Staff recommends that the City Council receive the report.
BACKGROUND
At the June 16, 2026, City Council meeting, during the oral communications portion of the agenda, Sergeant Matt Ryan, President of the Campbell Police Officers Association (POA) spoke. His comments referred to an interaction between a City Councilmember and members of the Campbell Police Department at the Campbell Community Center on June 10. On June 10, the POA was conducting a meeting to discuss the City’s recent labor proposal. He stated that a Councilmember questioned the police presence, saying they were scaring members of the public. He expressed his concerns with the interaction due to the timing of the ongoing labor negotiations.
At the July 7 City Council meeting, Councilmember Hines made a motion to agendize the review of the Councilmember’s actions on June 10. That motion passed with a 3-2 vote.
This report is intended to serve that purpose.
DISCUSSION
Staff reviewed the comments made during oral communications and discussed the interaction with the Councilmember. Although the account of what happened on June 10 is not totally consistent between the two parties, the following facts are true statements. • On June 10, the Campbell POA was holding an association meeting at the Campbell Community Center
• A City Councilmember observed several marked police vehicles parked at the Community Center at approximately the same time as the meeting • Around June 10, the City and the POA were actively negotiating a new Memorandum of Understanding (MOU)
• The City’s negotiating team was not aware of the POA’s meeting at the community Center on June 10
• As such, the Councilmember did not know that the POA was conducting an association meeting on June 10
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• Because the City’s negotiating team and the Councilmember were not aware of the POA meeting, it was reasonable to assume the police presence was a result of a call for service
• Immediately after the interaction on June 10, staff confirmed that in fact the presence of police cars was due to the POA meeting
• Since the June 10 interaction, the City has continued to negotiate in good faith with the POA resulting in a proposed new MOU
• The proposed new MOU will be presented for City Council approval at the August 18 meeting
FISCAL IMPACT
There are no fiscal impacts associated with this report.
PREPARED BY: Brian Loventhal, City Manager
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Report Approval Details
Document Title: Review of Councilmember conduct.docx
Attachments:
Final Approval Date: August 12, 2026
This document and all of its attachments were approved and signed as outlined below:
Will Fuentes, Finance Director
Andrea Sanders, City Clerk
Brian Loventhal, City Manager
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City Council Report
DATE: August 18, 2026
TITLE: Council Committee Reports
RECOMMENDED ACTION:
That the City Council report on activities from their committee assignments.
MAYOR FURTADO
City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Economic Development Subcommittee
Finance Subcommittee
Legislative Subcommittee
Association of Bay Area Governments (ABAG)
Cities Association of Santa Clara County - City Selection Committee Silicon Valley Regional Interoperability Authority**
West Valley Mayors and Managers
West Valley Sanitation District
US Mayor’s Water Council**
Valley Transportation Authority Policy Advisory Committee Campbell Historical Museum & Ainsley House Foundation (Alt.) Cities Association of Santa Clara County Board Representative (Alt.) Santa Clara County Emergency Operational Council (EOAC)** (Alt.) Silicon Valley Animal Control Authority Board (SVACA) (Alt.)
VICE MAYOR BYBEE
Education Subcommittee
Friends of the Heritage Theater Liaison
Legislative Subcommittee
City Attorney Performance/Compensation Subcommittee
City Clerk Performance/Compensation Subcommittee
City Manager Performance/Compensation Subcommittee
Campbell Historical Museum & Ainsley House Foundation Liaison Cities Association of Santa Clara County: Board Representative Santa Clara County Library District JPA Board of Directors Silicon Valley Animal Control Authority Board (SVACA)
Cities Association of Santa Clara Legislative Action Committee Item 11.2
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Cities Association of Santa Clara County City Selection Committee (Alt.) Silicon Valley Clean Energy JPA Board of Directors (Alt.) West Valley Mayors and Managers (Alt.)
COUNCILMEMBER SCOZZOLA
Advisory Commissioner Appointment Interview Subcommittee
COUNCILMEMBER HINES
Advisory Commissioner Appointment Interview Subcommittee DCBA Liaison
Economic Development Subcommittee
League of California Cities Peninsula Division Housing, Community & Economic Development Committee**
San Jose Bristol Hotel Transitional Housing Community Advisory Committee** Santa Clara Valley Water District County Water Commission West Valley Solid Waste Management Authority JPA
West Valley Stormwater Authority
Silicon Valley Clean Energy JPA Board of Directors
Silicon Valley Clean Energy Finance and Administration Committee** Santa Clara County Housing and Community Development Advisory Committee (Alt.) West Valley Sanitation District (Alt.)
Valley Transportation Authority Policy Advisory Committee (Alt.)
COUNCILMEMBER LOPEZ
Campbell Ministerial Interfaith Group
Finance Subcommittee
Education Subcommittee
League of California Peninsula Division Executive Committee** Santa Clara County Housing and Community Development Advisory Committee Valley Transportation Authority Board of Directors**
Association of Bay Area Governments (Alt.)
DCBA Liaison (Alt.)
Friends of the Heritage Theater Liaison (Alt.)
Santa Clara County Library District JPA Board of Directors (Alt.) Santa Clara Valley Water District County Water Commission (Alt) West Valley Solid Waste Management Authority JPA (Alt.) West Valley Stormwater Authority (Alt.)
**appointed by other agencies
PREPARED BY: Kristen Epolite, Deputy City Clerk
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Item 11.2
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Report Approval Details
Document Title: Report - Council Committee Reports 8.18.26.docx Attachments:
Final Approval Date: August 12, 2026
This document and all of its attachments were approved and signed as outlined below:
Kristen Epolite
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